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Shire of Carnarvon Minutes Ordinary Council Meeting 25 November 2014

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Shire of Carnarvon Minutes Ordinary Council Meeting 25 November 2014 SHIRE OF CARNARVON MINUTES ORDINARY COUNCIL MEETING 25 NOVEMBER 2014 CONFIRMATION OF MINUTES These minutes were confirmed by the Council on – ………………………………………………. As a true and accurate record ……………………………………………….. CHAIRMAN SHIRE OF CARNARVON DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Carnarvon for any act, omission or statement or intimation occurring during Council/Committee Meetings or during formal/informal conversations with Staff or Councillors. The Shire of Carnarvon disclaims any liability for any loss whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act, omission or statement or intimation occurring during Council/Committee Meetings or discussions. Any person or legal entity who acts or fails to act in reliance upon any statement does so at that person's or legal entity's own risk. In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any planning application or application for a licence, any statement or limitation of approval made by a member or officer of the Shire of Carnarvon during the course of any meeting is not intended to be and is not taken as notice of approval from the Shire of Carnarvon. The Shire of Carnarvon warns that anyone who has an application lodged with the Shire of Carnarvon must obtain and only should rely on WRITTEN CONFIRMATION of the outcome of the application, and any conditions attaching to the decision made by the Shire of Carnarvon in respect of the application. Ian D’Arcy CHIEF EXECUTIVE OFFICER 2 Full Council Minutes – 25 November 2014 TABLE OF CONTENTS 1.0 ATTENDANCES & APOLOGIES ............................................................................................ 5 2.0 PUBLIC QUESTION TIME .................................................................................................... 5 3.0 DECLARATIONS OF INTEREST ............................................................................................. 7 4.0 QUESTIONS OF WHICH DUE NOTICE HAS BEEN GIVEN ........................................................ 8 5.0 CONFIRMATION OF MINUTES ............................................................................................ 8 6.0 PETITIONS AND MEMORIALS ............................................................................................. 8 7.0 ANNOUNCEMENTS BY THE PRESIDENT WITHOUT DISCUSSION ........................................... 8 8.0 DEPARTMENTAL REPORTS 8.1 GOVERNANCE 8.1.1 Actions Performed Under Delegated Authority .......................................................... 9 8.1.2 Budget Variation – Carnarvon Aquatic Facility .......................................................... 12 8.1.3 Gascoyne Regional Tourism Strategy – Request For Funding – GDC ........................ 90 8.2 CORPORATE & COMMUNITY SERVICES 8.2.1 Accounts for Payment 31 October 2014 ................................................................... 22 8.2.2 Statement of Financial Activity – 31 October 2014 ................................................... 23 8.2.3 Investments as at 31 October 2014........................................................................... 30 8.2.4 Budget Variation – Youth Outreach Program............................................................ 31 8.2.5 Carnarvon Fruit Fly Baiting Scheme .......................................................................... 35 8.2.6 Provision of Audit Services ........................................................................................ 40 8.3 DEVELOPMENT SERVICES 8.3.1 Existing Panel Sign – Lot 508 NWCH, Carnarvon ....................................................... 44 8.3.2 Reconsideration Proposed Subdivision – Lot 80 Robinson Street, Carnarvon .......... 51 8.3.3 Oversized Building – Lot 244 McGlades Road, Carnarvon ........................................ 67 8.3.4 Grouped Dwellings – Lot 1214 Whitlock Street, Carnarvon ...................................... 73 8.3.5 Oversized Building – Lot 28 Mahony Avenue, Carnarvon ......................................... 78 8.4 INFRASTRUCTURE SERVICES No Report 9.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ................................................ 91 3 10.0 URGENT BUSINESS APPROVED BY THE PRESIDING MEMBER OR BY A DECISION OF THE COUNCIL ......................................................................................................................... 91 11.0 DATE OF NEXT MEETING: The next meeting of Council will be held on Tuesday 16 December 2014 12.0 MATTERS FOR WHICH MEETING TO BE CLOSED TO MEMBERS OF THE PUBLIC ................... 91 Nil 13.0 CLOSURE 4 MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS, FRANCIS STREET, CARNARVON ON TUESDAY 25 NOVEMBER 2014 The meeting was declared open at 8:32am 1.0 ATTENDANCES, APOLOGIES AND APPROVED LEAVE OF ABSENCE: Mr K Brandenburg ............................................................................................................................... President Mr N Ganzer ........................................................... Councillor Town Ward (by instantaneous communication) Ms J Nelson ...................................................................................................................... Councillor Town Ward Ms N McMahon ................................................................................................................ Councillor Town Ward Mr M March...................................................................................................................... Councillor Town Ward Mr K Simpson .................................................... Councillor, Coral Bay Ward(by instantaneous communication) Dr A Fullarton ............................................................................................. Councillor, Gascoyne/Minilya Ward Mr I D’Arcy ...................................................................................................................... Chief Executive Officer Mr C Brown ............................................................................................................ Director, Corporate Services Mr R Paull ................................................................................................................................ Director, Develop Mr Marius Shepherd ............................................................................................................... Manager Planning Miss T Heitman-Taylor ........................................................................................................... Compliance Officer Miss Melissa Perry ................................................................................. Support Officer, Development Services Press ................................................................................................................................................................... 1 Observers ........................................................................................................................................................... 8 Leave of Absence .......................................................................................................................... Cr Durmanich Apologies ........................................................................................................................................................ Nil 2.0 PUBLIC QUESTION TIME: Mr Robert Ashcroft submitted the following questions to the presiding member - Question - Can the Council advise when and who valued lot 1004 advertised for sale in the Northern Guardian on the 12th November 2014? Answer - Shire President - Your questions will be taken on notice. Below is the response prepared following the Council meeting - Response - Lot 1004 was valued by Mark Bombara - Licensed Valuer #679 and the valuation report is dated 29 April 2014. The Shire received this report in early May 2014. Question - Given that lot 1004 was rezoned from “Car park” to “Commercial” as part of the town planning scheme No. 10 at the 28th October 2014 meeting, has the Council sought a revaluation of lot 1004 given that this block is now zoned as commercial? Answer - Shire President - Your questions will be taken on notice. Below is the response prepared following the Council meeting: Response - At the time of Council entertaining an approach from the prospective purchaser to acquire the subject land, Lot 1004 was (and still is presently) zoned ‘Public Purpose’ and designated as ‘Car Park’ under the Shire Town Planning Scheme (TPS) No.10, although it is acknowledged the Council had initiated a Scheme Amendment at its March 2014 meeting to change the zoning from a car park lot to 5 ‘Commercial’ zone. In this regard the proposed change in zoning is acknowledged in the valuation report prepared by Mark Bombara - Licensed Valuer #679. The decision of Council at its meeting on 28th October 2014 to formally adopt the Scheme (Omnibus) Amendment, was rescinded and again adopt at a Special Meeting of Council on 6th November 2014 to accommodate an additional change to TPS No.10. Notwithstanding, the change in zoning is still pending approval from the Minister for Planning, and if granted, will need to be published in the Government Gazette in order for the ‘Commercial’ zoning to take effect over Lot 1004 . Question - Why did the Council delegate full responsibility of the disposal of lot 1004 in contravention of sections 5.43 (d), 3.58 (4) (c) (i) of the Local Government Act 1995 and
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