AGENDA ITEM NO 5

REPORT NO 656/12

ANGUS COUNCIL

INFRASTRUCTURE SERVICES COMMITTEE – 20 NOVEMBER 2012

CONTRACTS AWARDED AND FINANCIAL REGULATION EXEMPTIONS APPROVED UNDER DELEGATED POWERS

1 APRIL 2012 TO 30 SEPTEMBER 2012

REPORT BY THE DIRECTOR OF INFRASTRUCTURE SERVICES

Abstract: This report advises members on the contracts awarded and the Financial Regulations exemptions granted by the Heads of Service under delegated powers for the period from 1 April 2012 to 30 September 2012.

1 RECOMMENDATION

The Committee is recommended to note the contents of this Report.

2 BACKGROUND

2.1 Financial Regulation 16.8.2 provides that “It is the responsibility of all Chief Officers to ensure that all delegated contract award decisions so made are subsequently reported to the appropriate Committee at least every six months.”

2.2 Financial Regulation 16.24.13 provides that “All Chief Officers … will maintain a register of all exemptions granted by them under their respective delegated powers. Chief Officers are responsible for ensuring that exemptions actioned by them under delegated powers are reported to the appropriate committee at least every six months.”

2.3 This report sets out the contracts granted and exemptions approved by the Heads of Service under delegated powers for the period from 1 April 2012 until 30 September 2012.

2.4 It should be noted that all school transport contracts, whilst procured by Planning and Transport, are reported separately to the Education Committee.

3 DETAILS OF CONTRACTS AWARDED AND EXEMPTIONS APPROVED

3.1 Appendix 1 to this report sets out in tabulated form the tenders awarded within the relevant period.

3.2 Appendix 2 to this report sets out in tabulated form works awarded over the de minimus by the Heads of Service under delegated powers within the relevant period. It should be noted that no orders are raised in respect of grant, SLA or utility payments.

3.3 Appendix 3 to this report sets out in tabulated form the exemption requests approved by the Heads of Service under delegated powers within the relevant period and the reasons for them.

3.4 The purpose of this report is to allow elected members to scrutinise the contracts awarded under powers delegated by them along with the extent to which exemptions from the council’s usual tendering etc. rules (which should be exceptional) are applied. 2

4 RISKS

4.1 This report does not require any specific risk issues to be addressed.

5 FINANCIAL IMPLICATIONS

5.1 There are no financial implications arising as a consequence of this report. Exemptions granted have been met within budget by the relevant chief officers at the time of application.

6 HUMAN RIGHTS IMPLICATIONS

6.1 There are no Human Rights implications arising from this report.

7 EQUALITIES IMPLICATIONS

7.1 The issues contained in the report fall within an approved category that has been confirmed as exempt from an equalities perspective.

8 ANGUS COMMUNITY PLAN AND SINGLE OUTCOME AGREEMENT

8.1 This report contributes to the following local outcomes contained within the Angus Community Plan and Single Outcome Agreement 2011-14:

 Angus is a good place to live in, work in and visit  Our communities are safe, secure and vibrant  Our communities are developed in a sustainable manner  Our natural and built environment is protected and enjoyed  Our carbon footprint is reduced

9 CONSULTATION

9.1 The Chief Executive, the Head of Finance and the Head of Law & Administration have been consulted on the terms of this report.

10 CONCLUSION

10.1 This report supports the controls in place to ensure that (a) the award of contracts under delegated powers is supervised by the Committee and (b) exemptions from the council’s normal tendering procedures are only granted where necessary and justified.

ERIC S LOWSON DIRECTOR OF INFRASTRUCTURE SERVICES

NOTE: The background papers, as defined by Section 50D of the Local Government (Scotland) Act 1973 (other than any containing confidential or exempt information) which were relied on to any material extent in preparing the above report are:

 The Financial Regulations Delegated Exemptions register maintained by the Head of Finance; and  The Corporate Contracts Register

ESL/LJ/IAL 22 October 2012 3 APPENDIX 1 to Report No 656/12 CONTRACTS AWARDED UNDER DELEGATED POWERS 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ROADS

Number of Number of Successful Tender Contract Date Procurement Ref No Contract Description Tenders Tenders Contract Value (£) Received From Award Authority Invited Received

Carriageway and Footway Resurfacing at 1/0079 6 5 Breedon Aggregates 154,185.65 20/04/12 From established Hillpark Drive Birkhill approved list

Main works at West Links Play Area, 2/0080 7 6 Covanburn Contracts 490,148.58 03/04/12 NSC Report Arbroath 515/11 Under authority 3/0081 Angus Area 2012 Surface Dressing 3 3 Tayside Contracts 238,985.95 30/04/12 delegated to Head of Roads Street Lighting Improvements at Postbox From established 4/0082 6 6 McGivneys 48,996.70 10/05/12 Road & Sidlaw Gardens, Birkhill. approved list Completion of Private Roadworks at Under authority Railway Field, Inverkeillor - under Dundee Plant 5/0083 6 6 27,287.93 21/05/12 delegated to development bond guarantee to complete Company Limited Head of Roads roadworks Forfar, Kirriemuir and Sidlaw Area – W Brown Roadworks From established 7/0085 6 6 300,461.37 30/05/12 Patching 12/13 Limited approved list Brechin and Montrose Areas – Patching D Geddes From established 8/0086 6 5 219,950.00 30/05/12 12/13 (Contractors) Limited approved list Arbroath and Carnoustie Areas – Patching W Brown Roadworks From established 9/0087 6 5 182,103.69 30/05/12 12/13 Limited approved list Carriageway & Footway Reconstruction at D Geddes From established 10/0088 6 6 164,184.05 11/06/12 Seaton Road, Arbroath (Contractors) Limited approved list 4 APPENDIX 1 CONTRACTS AWARDED UNDER DELEGATED POWERS 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ROADS

Ref No Contract Description Number of Number of Successful Tender Contract Value (£) Contract Date Procurement Tenders Tenders Received From Award Authority Invited Received Street Light Improvements at Ardownie From established 11/0089 6 3 Tayside Contracts 59,302.51 25/06/12 Street & Grange Road, Monifieth. approved list Through National Weed Control Programme for 2012/13 R&D Spray Services 12/0090 5 1 20,064.20 10/07/12 Procurement throughout Angus Ltd Portal Bridge Contract 30 – Various works From established 13/0091 including masonry repairs and re-pointing 6 6 CHAP 80,086.70 05/07/12 approved list at 5 bridge sites. Replacement of existing sea wall barriers with a new recurve wall and resurfacing of Kilmac Construction ISC Report 14/0092 7 6 249,557.50 19/07/12 footpath adjacent to West Links Playpark, Limited 396/12 Arbroath Tayside Barry Burn Carnoustie – Rural Grass Procurement 15/0093 Cutting along Burn Flood Prevention 4 1 Duncan & Cameron 13,165.00 17/07/12 Grass Cutting Scheme List Bridge Contract 31 – Various works From established 16/0094 including scour protection, re-pointing and 6 4 Tayside Contracts 42,432.05 20/07/12 approved list verge surfacing at 5 bridge sites Southesk St. Brechin – Carriageway From established 17/0095 6 6 Leiths (Scotland) Ltd 166,000.00 20/07/12 Reconstruction Works approved list Bridge Contract 32 – Various works including painting steelwork, masonry From established 18/0096 6 4 MAM Construction Ltd 58,021.52 03/08/12 repairs and verge surfacing at 2 bridge approved list sites Carriageway and Footway Resurfacing From established 19/0097 6 4 Renovo Contracts Ltd 312,582.82 20/08/12 Works at Cupar Angus Road, Birkhill approved list Stracathro Manse Wall and Bridge Repairs - Rebuilding a retaining wall, masonry From established 20/0098 repairs and repainting to the adjacent 6 6 JLC (Scotland) Ltd 32,530.75 27/08/12 approved list bridge and resurfacing the road over the bridge 5 APPENDIX 1 CONTRACTS AWARDED UNDER DELEGATED POWERS 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ROADS

Ref No Contract Description Number of Number of Successful Tender Contract Value (£) Contract Date Procurement Tenders Tenders Received From Award Authority Invited Received 21/0099 Construction of additional car park 6 6 Delson Contracts 78,419.65 27/08/12 ISC Report Rosemount Road adjacent to Arbroath 836/11 Infirmary 22/0100 Kinloch Street, Carnoustie – Carriageway 6 5 W Brown Roadworks 177,946.20 03/09/12 From established and Footway Resurfacing Works Ltd approved list 23/0101 Little Fithie Retaining Wall Replacement – 6 6 Delson Contracts 209,947.07 02/08/12 From established Removal of existing stone retaining wall, approved list construction of a new reinforced concrete retaining wall, installation of a vehicle barrier system, resurfacing of one lane of the existing road with associated drainage works. 24/0102 Street Lighting improvements Victoria St, 6 6 McGivney 65,867.35 21/09/12 From established Monifieth Construction Ltd approved list 25/0103 Carriageway Resurfacing Works at U388 6 6 W Brown Roadworks 144,077.86 28/09/12 From established Kilry Hill Limited approved list 6 APPENDIX 1 CONTRACTS AWARDED UNDER DELEGATED POWERS 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF PLANNING & TRANSPORT

Ref No Contract Description Number of Number of Successful Tender Contract Value Contract Procurement Tenders Tenders Received From Date Authority Invited Received Award Montrose High Street – Under authority Ferryden / Montrose – M W Nicoll Hirers delegated to Head of A220 3 1 £3,600.00 25.06.12 Grampian View (Laurencekirk) Ltd P&T Bus Service 1 Under authority Hillside – Montrose (Mon – (Best Value M W Nicoll Hirers delegated to Head of EMY 373 Fri) 1 £5,790.00 15.08.12 16.18 Fin (Laurencekirk) Ltd P&T Bus Service Regs) AC/12/07 Custom Size Laminating CLC Presentations Via Quick Quote – 5 1 £1,950.00 14.09.12 9/IPT Pouches Systems Ltd 3 quotes sought 1 Under authority Emergency Replacement (Best Value Stagecoach delegated to Head of 44616 Bus Service – Lorne Street 1 £2100 10.08.12 16.18 Fin Strathtay Ltd P&T Monifieth (5 days) Regs)

7 APPENDIX 1 CONTRACTS AWARDED UNDER DELEGATED POWERS 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ECONOMIC DEVELOPMENT AND ENVIRONMENTAL & CONSUMER PROTECTION

Number of Number of Procurement Successful Tender Contract Date Ref No Contract Description Tenders Tenders Contract Value Authority Received From Award Invited Received Under authority Provision of noise Campbell Associates delegated to 12/13/1 monitoring equipment 3 2 £8,111.00 04/06/12 Ltd Head of ECD & and associated software ECP Under authority ERDF – Public delegated to AC/12/053 3 2 Wendy Glass £2,834.00 30/07/12 Relations Services Head of ECD & ECP Under authority Transport Services for National Express delegated to AC/12//062 Montrose Junior Close 7 2 £540.00 13/07/12 Dundee Head of ECD & Open ECP Under authority Photography Services Andy Thompson delegated to AC/012/069 3 3 £1,535.00 03/08/12 for Events Photography Head of ECD & ECP 8 APPENDIX 2 to Report No 656/12 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ROADS

Order Contract No Date Description Contractor Value Undertake SCRIM Survey in Angus 2012 – skid resistance survey of Angus 12895 28/3/2012 Council’s A class road network. (Included in this report as the work pertains to WDM Ltd £5,514.60 12/13 and was not previously reported) Clerk of Works – A92 contract at Hawkhill/Courthill bends. (Included in this 12896 30/1/2012 Waterman Aspen Ltd £43,840.00 report as the work pertains to 12/13 and was not previously reported) Supply and Erect Monifieth Historic Signs. (Included in this report as the work 12898 30/3/2012 Land & Building Services Ltd £1,680.47 pertains to 12/13 and was not previously reported) Supply of a quantity of stone from the local quarry to allow A92 Lower 12900 18/5/2012 K Thomson, Quarryfield Farm £1,600.00 Northwater Bridge accident damaged Parapet Repair 1yr SmartNew NET 12/13 - Licence for a web service that gives corrections 12951 1/4/2012 Leica Geosystems Ltd £2,000.00 for the GPS used by the Roads division

12952 12/4/2012 Re-build rear garage wall at Grampian Park Forfar Liddle & Calder £6,262.00

12953 12/4/2012 Re-build Stone Retaining Wall at Langlands Rd Forfar Liddle & Calder £4,195.00

Diesel + Card Membership - Initial Contract was started back in early 2000 to 12955 12/4/2012 Shell UK Ltd £1,800.00 allow the Lighting service night scout access to fuel outside working hours.

12958 12/4/2012 Signal Tower Barrier Replacement, Arbroath Dundee Plant Company Ltd £4,500.00

12961 16/4/2012 C.A.R. Licence to allow in river works at Easter Ogil Retaining Wall SEPA £2,334.17

12962 20/4/2012 Engineer – Engineering and Design Services Contract Scotland Ltd £53,070.00

12963 20/4/2012 Temporary) - Technician – Traffic Hays Construction & Property £46,214.40

9 APPENDIX 2 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ROADS

Order Contract No Date Description Contractor Value 12964 20/4/2012 Engineer - Engineering and Design Services Hays Construction & Property £49,843.44

12965 20/4/2012 CAD Technician - Engineering and Design Services Waterman Aspen Ltd £60,900.00

12966 2/7/2012 Consultancy Service for Drainage works at Dungman's Tack, Montrose RWO Associates £1,270.00

12969 23/4/2012 Secondment of Roads Maintenance Staff Fairhurst £50,000.00

Foundation Underpinning and reinforced wall repair at 65 Glenclova Terrace, 12970 24/4/2012 Milnbank Ltd £19,984.13 Forfar 12984 24/5/2012 Ecological Survey at B966/4 & C35/1 Bridge sites Time Caselton £1,000.00

12986 24/5/2012 Ecological Survey at C34/2 & C34/3 Bridge sites Carol Littlewood £1,100.00

12988 28/5/2012 Supply & erect wire fence/rabbit netting John Webster £2,325.00

12993 7/6/2012 Post-Excavation analysis of material at A92 Hawkhill/Courthill Bends AOC Archaeology Group £3,354.00

12995 8/6/2012 Hire of 100T Crane for Arbroath Harbour – Dredging Works James Jack £2,000.00

12996 13/6/2012 Montrose Boardwalk Repairs Delson Contracts Ltd £2,195.00

10 APPENDIX 2 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ROADS

Order Contract No Date Description Contractor Value 12999 19/6/2012 Technician Secondment for Roads Maintenance Fairhurst £35,000.00 To develop the Flood Risk Assessment relating to Strategic Properties within 13006 4/7/2012 Mouchel Ltd £5,619.91 Angus Annual Rental for IHS System, an internet based technical library used by 13007 27/6/2012 IHS Global Ltd £20,820.00 Roads, Planning and Property Divisions 13010 4/7/2012 AC Civil & Structural Sub-Consultancy Grontmij £19,234.80 Provision of design/specification for new BT box to allow construction of Little 13019 12/7/2012 BT £1,360.40 Fithie Retaining Wall Application for Licence to allow Slipway Construction at Inchcape Park 13021 24/7/2012 Marine Scotland £2,000.00 Arbroath 13030 9/8/2012 Robbie Black (Agency – Temporary) - Technician - Traffic Hays Construction & Property £8,319.38

13031 9/8/2012 Winter Maintenance - Salt Purchases 2012/13 Tayside Contracts £682,000.00

13033 13/8/2012 Rottal Bridge Accident Damaged Parapet Repairs JLC (Scotland) Ltd £2,320.00

13036 14/8/2012 Montrose Bay - Phase 3 - Continuation of Coastal Erosion Study University of Dundee £50,000.00 Demolish BT box and rebuild to allow construction of Little Fithie Retaining 13037 16/8/2012 BT £14,912.94 Wall 13040 28/8/2012 Design Work for A933 Woodville Junction Improvement BT £1,866.00

13041 23/8/2012 Chestnut Pale Fencing - Montrose Beach Allison Enterprises £6,240.00

13042 28/8/2012 Bathymetric Survey of Arbroath Harbour SOI Ltd £2,000.00

13044 24/5/2012 St Vigeans Nature Trail Bridge Repair Contract Land & Building Services Ltd £12,639.50

11 APPENDIX 2 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ROADS

Order Contract No Date Description Contractor Value 13048 5/4/2012 Reconstruct stone wall at Wellbraehead, Forfar JLC (Scotland) Ltd £10,368.28

13051 20/9/2012 Consultancy Investigation of Flooding at Muirdrum Mouchel Ltd £13,518.02

13054 24/9/2012 Installation of New Access to Orange mast at A92 Hawkhill/Courthill bends. Principal Contract Services £3,831.25

13056 2/7/2012 Carriageway Testing 2012/13 Programme Carriageway Materials Testing Ltd £6,100.00

12 APPENDIX 2 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ECONOMIC DEVELOPMENT AND ENVIRONMENTAL & CONSUMER PROTECTION

O/N DATE DESCRIPTION SUPPLIER VALUE GRANT 08/06/12 Adopt an Apprentice The Motor Store £2,000.00

450152 26/07/12 Destitute death Alexander Bain £2,913.20

GRANT 02/05/12 Grant payment Alyth Golf Club £1,200.00

GRANT 08/06/12 Angus Employability Academy and Overheads Angus College £4,874.62

442150 11/06/12 2nd year support for enterprise Angus College £5,000.00 Supply Raptor service and associated services for control of urban 434563 26/05/12 Angus Falconry Services £1,920.00 seagulls Gull scaring service in and around Montrose & Arbroath 01/04/12 - 434563 26/04/12 Angus Falconry Services £4,800.00 30/04/12 446649 20/09/12 Medical Theory Tests Angus HGV Training £1,052.00

N/A 17/05/12 Grant payment Arbroath Golf Club £1,200.00

450112 30/07/12 Carnoustie Golf Towels Astute £2,566.00

450269 31/08/12 Total Tay Bauer £1,320.36

13 APPENDIX 2 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ECONOMIC DEVELOPMENT AND ENVIRONMENTAL & CONSUMER PROTECTION

O/N DATE DESCRIPTION SUPPLIER VALUE Angus Heritage Website, Creative Updates, Content Re- 450025 16/07/12 Boom £1,500.00 structure and Content Population GRANT 02/05/12 Grant payment Brechin Golf & Squash £1,200.00

GRANT 01/08/12 Water Charges Business Stream £1,294.55

434589 26/06/12 Sound Level Meter, Accessories and software as per quotation Campbell Associates £8,146.00 Council contribution towards 2012 Carnoustie Classic 446580 03/05/12 Carnoustie Country Classic £1,000.00 Competition 450114 28/08/12 Contractual Agreement with Catriona Matthew Catriona Matthew £12,500.00

434560 01/04/12 Licence/support & maintenance for period 01/04/12 to 31/03/12 Civica UK Limited £32,628.15 Support for Illicit Tobacco Campaign Pilot in the Angus Area County Durham and Darlington 434558 21/06/12 £2,000.00 posters & leaflets NHS Foundation Trust 450031 08/09/12 Publications D C Thomson £1,158.00

31/08/12 Consultancy Service - Proposed Turbines at Glaxo Smith Kline Dick Bowdler £1,100.00

434576 31/05/12 Consultancy Service - Proposed Turbines at Glaxo Smith Kline Dick Bowdler £1,350.00 Consultancy Service - Proposed Turbines at Glaxo Smith Kline 434553 31/05/12 Dick Bowdler £1,725.00

14 APPENDIX 2 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ECONOMIC DEVELOPMENT AND ENVIRONMENTAL & CONSUMER PROTECTION

O/N DATE DESCRIPTION SUPPLIER VALUE Annual Fee for 2012/13 Public Analyst & Analytical Professional SLA 19/09/12 Dundee City Council £48,650.00 Services (inc. Annual Loan) Annual Fee for 2012/13 Public Analyst & Analytical Professional SLA 19/09/12 Dundee City Council £167,011.00 Services (inc. Annual Loan) 446507 16/06/12 Electrical Safety Seminar, 15 delegates Dunmore Consultants £1,999.00

434523 28/03/12 Roadside enclosure to house partisol 2025 Enviro Technology £6,897.00

434587 18/06/12 Data Logger Fluke £1,620.00

GRANT 02/05/12 Grant payment Forbes of Kingennie £1,200.00

450121 31/08/12 The Prom at Glamis 11.08.12 - Sponsorship Package Glamis Castle £3,000.00

450037 06/07/12 Contribution to the Go Rural Launch at Glamis Castle Go Rural Ltd £2,500.00 PCV Driver Training and Test, Module 4 Test Fee and 446429 02/05/12 GoAhead Training £1,208.00 Accommodation for 4 nights for J. Rennie 450177 12/09/12 Seagull jobs in Angus Graham Pest Control £5,400.00

15 APPENDIX 2 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ECONOMIC DEVELOPMENT AND ENVIRONMENTAL & CONSUMER PROTECTION

O/N DATE DESCRIPTION SUPPLIER VALUE 450277 31/07/12 Annual Membership IAGTO £3,000.00

442143 01/04/12 Angus Council China Trade Mission 4-13 March 2012 Ian Dickson Travel Service £1,453.00

434561 01/04/12 Annual subscription 2012/2013 IHS Global Ltd £4,480.00

450114 09/07/12 Contractual Agreement with Catriona Matthew IMG UK Ltd £25,000.00

GRANT 04/06/12 Angus Vocational Training Fund James Stephen Architect £1,485.00

434567 26/04/12 EMeTAS online subscription renewal 2012/2013 ITSA Ltd £1,230.00

434568 23/05/12 Interlink ITSA Ltd £48,576.00

446561 30/04/12 Advertisement in Welcome to Dundee, Angus and Perthshire Kingfishermedia £1,140.00

GRANT 02/05/12 Grant payment Kirriemuir Golf Club £1,200.00

GRANT 27/09/12 Private Water Supply Mr & Mrs P Channon £1,600.00

GRANT 20/09/12 Private Water Supply Mr C McLean £5,600.00

GRANT 02/05/12 Private Water Supply Mr Hugh Niven £2,781.72

450061 24/09/12 Contribution to renewable rural supply chain project Perth & Kinross Council £13,710.00

16 APPENDIX 2 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ECONOMIC DEVELOPMENT AND ENVIRONMENTAL & CONSUMER PROTECTION

O/N DATE DESCRIPTION SUPPLIER VALUE 450110 04/09/12 Carnoustie Country Promotional Material Promotion Matters £2,400.00 QLM Quality Leisure 434548 30/04/12 Accident investigation & production of report £1,800.00 Management 400342 24/07/12 ARTS member listings Referenceline £7,225.00

434590 28/06/12 Banding strip and dog signs RT Metal Services Limited £1,246.60

12/06/12 Lab analysis Scottish Water £1,458.87

450173 24/09/12 Destitute death Selwood Funeral Directors £1,495.36

450168 10/09/12 Fee for Parkgrove Crematorium Selwood Funeral Directors £1,712.56 Share of running costs at Skills Development Scotland 01/04/12 SLA 22/06/12 Skills Development Scotland £3,750.00 - 30/09/12 Provide electricity connections at air monitor at Brothock Bridge, 434577 30/05/12 SSE Power Distribution £1,034.52 Arbroath 450034 21/06/12 Angus Glens Walking Festival Stagecoach UK Bus £6,400.00

446634 18/07/12 College Fee for Ewan Stewart, D Ferguson and J Roy Stevenson College Edinburgh £2,280.60

434594 10/07/12 Basic funeral Strathmore Funeral Directors £1,823.20

17 APPENDIX 2 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ECONOMIC DEVELOPMENT AND ENVIRONMENTAL & CONSUMER PROTECTION

O/N DATE DESCRIPTION SUPPLIER VALUE Supplier Development GRANT 08/05/12 Supplier Development Programme 2012/13 £3,000.00 Programme 31721 04/05/12 Gift cards Tesco Stores Ltd £1,000.00 Carnoustie Country sponsorship agreement for Golden Golf 450009 30/05/12 The Golden Golf Tour £1,000.00 Celebrity/AM charity tour event 446388 28/06/12 Angus Larder Publication The List £6,117.50

434581 02/06/12 Scam Mail is Blackmail 8 page Booklets Think Jessica £1,030.00

450016 12/06/12 Payment for Walk Leaders - AGWF 2012 Various £3,950.00

452509 10/09/12 2012/2013 marketing activity Visit Scotland £7,500.00

452508 10/09/12 2012/2013 Visitor Information Centre Visit Scotland £19,500.00

450141 02/08/12 Sponsorship of World Hickory Open 2012 World Hickory £1,000.00

33475 14/06/12 Pallflex filters Air Monitors Ltd £1,020.00

18 APPENDIX 2 SUPPLIES/WORKS ORDERS OVER £1000 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF PLANNING AND TRANSPORT

O/N DATE DESCRIPTION SUPPLIER VALUE Easthaven Cycle Path - Cut down all weed growth by hand and strimmers, Environmental Management, 444583 05.09.12 saving any hedge growth possible and spray both side of path with herbicide £3,499.00 Neighbourhood Services hand strim vegetation/weed growth IM strip both sides of path 434766 17.04.12 Sapphire Penetration Testing Services for Web Applications (PA & OLDP) Angus Council IT Dept £2,175.00 Penetration Testing Services 12-14 Sept Provided by Sapphire as per schedule 434770 10.09.12 Angus Council IT Dept £2,175.00 of pricing provided by IT (For Public Access Software Upgrade) Install new electrics in Room 47 (2 new circuits) and Fit MDF Backboards to 434815 25.05.12 Clerk of Works £1,840.29 Desks 444490 3/8/12 Dundee Courier Havas People Ltd £1,022.31

434763 29.05.12 IDOX Implementation Consultation IDOX Software Ltd £2,500.00

29.06.12 IDOX OLDP Maintenance IDOX Software Ltd £4,574.00

395843 31.07.12 IDOX Backscanning IDOX Software Ltd £7,650.00

Three of the above have no purchase orders; processes have been reviewed which should prevent this re-occurring

19 APPENDIX 3 to Report No 656/12 EXEMPTIONS APPROVED UNDER DELEGATED POWERS 1 APRIL 2012 – 30 SEPTEMBER 2012 HEAD OF ROADS

Fin Regs Date of Exemptio Comments Fin Regs Requirements from which Project Name Request Procurement Description n Clause Value Exemption Sought (FR Amount 16.24.10) Pothole 17 April 2012 The proposal is to include Nuphalt, FR Authority is sought to negotiate a £18,000 This is a specialist proprietary process Repairs - as a specialised pothole/joint repair 16.24.10( contract with the identified supplier and for the repair of road carriageways. Nuphalt operation using proprietary a) – sole to exempt this procurement from equipment to produce jointless road trader openly advertised, competitive surfacing repair, in the strategy for tendering otherwise required by the Programme Of Prevention And Financial Regulations Section 16 Acceleration Of Permanent Treatment of Potholes which is funded from R+R for 2012/13

Repairs to the 9 May 2012 The Marquis of Montrose Statue, in FR Authority is sought to negotiate a £1,500 Marquis of Montrose High Street, has been 16.24.10( contract with the identified supplier and Montrose vandalised and the sword broken a) -sole to exempt this procurement from Statue off. The proposals are to replace trader openly advertised, competitive and repair the sword. It is proposed tendering otherwise required by to engage the original manufacturer Financial Regulations Section 16 (Powderhall Bronze) who has contracts with the original artist, to repair the statue. Cost estimates are not yet available but based on previous repairs are estimated as being in the order of £1-2k

20 APPENDIX 3 EXEMPTIONS APPROVED UNDER DELEGATED POWERS HEAD OF ROADS 1 APRIL 2012 – 30 SEPTEMBER 2012

Fin Regs

Date of Exemption Fin Regs Requirements from Comments Project Name Procurement Description Value Request Clause (FR which Exemption Sought Amount 16.24.10) Pre-Winter 21 May 2012 Pre-Winter Period Inspection, FR 16.24.10 (a) Authority is sought to negotiate £3,750 Period Maintenance and Calibration of – sole trader & a contract with the identified Inspection, Outstations (6 No stations) (d) – supplier and to exempt this Maintenance providing weather data for winter temporary procurement from openly and Calibration maintenance resource deployment period of not advertised, competitive of Weather and forecast purposes. more than 1 tendering otherwise required by Outstations year Financial Regulations Section 16

Re-Cutting of 23 May 2012 Re-Cutting of existing damaged FR 16.24.10 (a) Authority is sought to place an £795 During patching works, the loops at traffic existing traffic counter site loops to repair – sole supplier order for these works directly counter site B961-01 near Kingennie damaged damaged items & (b) – with CA Traffic and to exempt were damaged and the site no longer traffic counter urgency would this procurement from the useable. A quotation was received to site loops apply quotation/tendering procedures reinstate the loops from CA Traffic who repaired by Financial have supplied all the Council’s data Regulations Section 16 collection equipment, software and accessories in the recent past.

21 APPENDIX 3 EXEMPTIONS APPROVED UNDER DELEGATED POWERS HEAD OF ROADS 1 APRIL 2012 – 30 SEPTEMBER 2012

Fin Regs

Date of Exemption Fin Regs Requirements from Comments Project Name Procurement Description Value Request Clause (FR which Exemption Sought Amount 16.24.10) Technical 11 June “Info4healthestates” is a reference FR 16.24.10 (a) Authority is sought to £20,820 The supplier is an established web Standards On- 2012 source of Standards and – sole supplier negotiate a contract with the enabled service provision currently Line product/supplier information identified established available to Roads Division, Property including for, architects, consulting supplier and to exempt this Division and Housing Division and engineers, contactors and other procurement from openly provides access to an electronic library of professionals working on civil advertised, competitive technical documents. engineering and building projects. tendering otherwise required Renewal prices for subscription for by Financial Regulations a one year deal are; Section 16 Customer Support Package – Premier (1 site, 5 users) - £510 Info4healthstates–Option2- £20,820 Total Renewal Price - £20,820

Arbroath 30 May 2012 To dredge & remove 3,000m3 of silt FR 16.24.10 (b) Authority is sought to enter £10,540 ISC Report No 395/12 refers. Harbour – which has accumulated at the – urgency into a contract with the Maintenance entrance of the outer harbour & would apply identified supplied and to Dredging RNLI slipway which is causing exempt this procurement difficulties for the navigation of from openly advertised harbour users & the launching of competitive tendering the lifeboat. otherwise required by Financial Regulations Section 16. This method of procurement has already been tried & has proved to be financially unaffordable. Submitted bids were in the region of four times the available budget. With the levels of silt now building up, the dredging of critical areas within the harbour is required as a matter of urgency. 22 APPENDIX 3 EXEMPTIONS APPROVED UNDER DELEGATED POWERS HEAD OF ROADS 1 APRIL 2012 – 30 SEPTEMBER 2012

Fin Regs

Date of Exemption Fin Regs Requirements from Comments Project Name Procurement Description Value Request Clause (FR which Exemption Sought Amount 16.24.10) U474 30 May 2012 7 Strand Stock Fence and Rabbit FR 16.24.10 (c) Authority is sought to place £2,503 A length of boundary fencing required to Retaining Wall Netting 300m. 2 Galvanised double – market an order with the specific be renewed and realigned following our gates testing in last 3 fencing contractor. works on the adjacent retaining wall. The months landowner who ultimately has responsibility for the fence insisted on using a specific fencing contractor which was accepted on the basis that the rates were competitive compared to other contractors.

Repairs to 13 June Relocation of 2No. Traffic Counter FR 16.24.10 (a) Authority is sought to place £3,592.50 From time to time some of the permanent Traffic Counter 2012 Sites due to poor road surface/poor – sole supplier an order for these works traffic counter sites require maintenance Sites overall location plus Repairs to 1No. directly with CA Traffic and or relocation for a variety of reasons. In Traffic Counter Site due to rotting to exempt this procurement this particular case, two sites required support post. from the quotation/tendering relocating to maintain their operation procedures required by however the opportunity was taken to Financial Regulations install new loops in such a way as to so Section 16. as to give more meaningful traffic data, rather just a simple vehicle count. The third site simply required minor repairs.

A quotation has been received for this item from CA Traffic who have supplied all the Council’s data collection equipment, software and accessories in the recent past. Additional batteries and a counter are also to be supplied for permanent installation into one of the sites.

23 APPENDIX 3 EXEMPTIONS APPROVED UNDER DELEGATED POWERS HEAD OF ROADS 1 APRIL 2012 – 30 SEPTEMBER 2012

Fin Regs Fin Regs Requirements Project Name Date of Procurement Description Exemption Clause from which Exemption Value Comments Request (FR 16.24.10) Sought Amount Weed Control 1 July 2012 The control of weeds in road FR 16.24.10 (b) – Authority is sought to £25,000 Programme channels, footways and areas of urgency would award this contract by 2012/13 hardstanding on the adopted public apply quotations rather than road network. openly advertised, competitive tendering otherwise required by Financial Regulations Section 16.

MX (MOSS) 12 July 2012 Renewal of 3 x subscription FR 16.24.10 (d) – Authority is sought to enter £3,870 This is for the renewal of computer Software licences for road design software. temporary into a contract with Bentley software licences for applications period of not Systems International Ltd established within the Roads Division. more than 1 and to exempt this year procurement from openly advertised, competitive tendering otherwise required by Financial Regulations Section 16. 24 APPENDIX 3 EXEMPTIONS APPROVED UNDER DELEGATED POWERS HEAD OF ROADS 1 APRIL 2012 – 30 SEPTEMBER 2012

Fin Regs

Date of Exemption Fin Regs Requirements from Comments Project Name Procurement Description Value Request Clause (FR which Exemption Sought Amount 16.24.10) A92 Lower 26 July 2012 The Lower North Water Bridge on FR 16.24.10 (b) Authority is sought to £38,000 This work has been undertaken by North Water the A92 was subject to accidental – urgency negotiate a contract with the Aberdeenshire Council staff. Bridge – damage on 20 December 2011. A would apply identified supplier and to Accident heavy goods vehicle overturned and exempt this procurement Repairs to struck the bridge parapets, which from openly advertised, Listed were significantly damaged. competitive tendering Structure Temporary concrete barriers have otherwise required by been erected on the bridge by Financial Regulations Aberdeenshire Council to allow the Section 16. bridge to re-open. Some of the damaged stone will need to be replaced with stone from another source, and the historic nature of the bridge will mean that this stone will need to be a match for the current structure. The bridge is a listed structure and the replacement stone required needed to be approved by Historic Scotland. The cost of the permanent repairs to the bridge, which are the works proposed to be procured under this exemption, will be reclaimed through the insurers of the HGV. Whilst negotiations with and agreement from Historic Scotland have taken some time and have now been completed, the repair works are considered to be required as a matter of urgency to reinstate the integrity and safety of the bridge. 25 APPENDIX 3 EXEMPTIONS APPROVED UNDER DELEGATED POWERS HEAD OF ROADS 1 APRIL 2012 – 30 SEPTEMBER 2012

Fin Regs

Date of Exemption Fin Regs Requirements from Comments Project Name Procurement Description Value Request Clause (FR which Exemption Sought Amount 16.24.10) SCAMPS 15 August Renewal of maintenance and FR 16.24.10 (d) Authority is sought to enter £2,073.75 This is for the renewal of computer Annual 2012 license for the Roads time recording – temporary into a renewal contract with software licences for applications Maintenance system. period of not Brockwood Systems Limited established within the Roads Division and License more than 1 and to exempt this year procurement from openly advertised, competitive tendering otherwise required by Financial Regulations Section 16.

Brechin Flood 14 Professional Services for Public FR 16.24.10 (a) JBA Consulting Ltd have £10,000 ISC report No 331/12 refers. Prevention September Local Inquiry - sole supplier carried out a number of The PLI for the scheme has been Scheme 2012 reports on behalf of Roads cancelled following the withdrawal of the for the BFPS and as such outstanding objection. Accordingly not all carry specialist technical of this work has been required and the knowledge of the project. associated fee is likely to be significantly Due to the proposed scheme less than the amount stated. The exact being referred to a Public sum is not currently available. Local Inquiry the Roads Division require this expert knowledge to be available as a witness should they be required, authority is sought to maintain the existing supplier for this purpose and to exempt this procurement from openly advertised, competitive tendering otherwise required by Financial Regulations Section 16. 26 APPENDIX 3 EXEMPTIONS APPROVED UNDER DELEGATED POWERS HEAD OF ROADS 1 APRIL 2012 – 30 SEPTEMBER 2012

Fin Regs

Date of Exemption Fin Regs Requirements from Comments Project Name Procurement Description Value Request Clause (FR which Exemption Sought Amount 16.24.10) Brechin Flood 14 Professional Services for Public FR 16.24.10 (a) Aecom have carried out a £2,000 ISC report No 331/12 refers. Prevention September Local Inquiry - sole supplier number of reports on behalf The PLI for the scheme has been Scheme 2012 of Roads for the BFPS and cancelled following the withdrawal of the as such carry specialist outstanding objection. Accordingly not all technical knowledge of the of this work has been required and the project. Due to the proposed associated fee is likely to be significantly scheme being referred to a less than the amount stated. The exact Public Local Inquiry the sum is not currently available. Roads Division require this expert knowledge to be available as a witness should they be required, authority is sought to maintain the existing supplier for this purpose and to exempt this procurement from openly advertised, competitive tendering otherwise required by Financial Regulations Section 16.

27 APPENDIX 3 EXEMPTIONS APPROVED UNDER DELEGATED POWERS HEAD OF ECONOMIC DEVELOPMENT AND ENVIRONMENTAL & CONSUMER PROTECTION 1 APRIL 2012 TO 30 SEPTEMBER 2012

Fin Regs

Procurement Exemption Fin Regs Requirements from Comments Project Name Value Description Clause (FR which Exemption Sought Amount 16.24.10) Angus Rebrand, FR16.24.10(a) Authority is sought to negotiate £1,500 It is beneficial to the Council that this contract should Heritage restructure and Sole Supplier a contract with the identified be negotiated specifically with Boom Digital. Boom Website content load on new supplier and to exempt this Digital designed and built the new tayroots.com Rebranding Angus Heritage procurement from openly website in March 2012. Due to the change in Website advertised, competitive direction of the project from a genealogy to broader tendering otherwise required by heritage focus, the website did not go live and as Financial Regulations Section such, this is effectively an extension to the existing 16.24.10(a) contract. As the website as a whole was developed by Boom and the templates which require re- branded were designed and created by this company, it is economically advantageous for Boom to amend the existing templates rather than request another company to create the templates and amend the structure. The new project website will start to be promoted from July 2012 so there is a time constraint attached to this also.

Angus Autumn Radio campaign on FR 16.24.10 (a) Authority is sought to negotiate £666.29 There are no cost comparisons as Radio Tay is the Adventures Radio Tay FM/AM Sole Supplier a contract with the identified only commercial radio station which is widely Radio for promotion of supplier and to exempt this available across the whole of Angus, and can cover Promotion Angus Autumn procurement from openly out entire target audience. Radio Tay offered us a Adventures event/ advertised, competitive very favourable package for the budget available. tendering otherwise required by We needed to quickly contact a whole of Angus Financial Regulations Section target audience, and Tay FM/AM was the only 16.24.10(a) means of doing this by radio. Radio was the favoured means of doing this after other advertising mediums had shown poor results.

28 APPENDIX 3 EXEMPTIONS APPROVED UNDER DELEGATED POWERS HEAD OF ECONOMIC DEVELOPMENT AND ENVIRONMENTAL & CONSUMER PROTECTION 1 APRIL 2012 TO 30 SEPTEMBER 2012

Fin Regs

Procurement Exemption Fin Regs Requirements from Comments Project Name Value Description Clause (FR which Exemption Sought Amount 16.24.10) Carnoustie Development and FR 16.24.10 (a) Authority is sought to negotiate £5,300 A number of standards have been implemented by Country implementation of Sole Supplier a contract with the identified this provider through Fife to improve the quality of Standard two pilot regional supplier and to exempt this the customer experience for visitors across a specific customer procurement from openly number of tourism businesses and service training advertised, competitive providers. A key element of the ERDF LUPS Rural programmes for tendering otherwise required by Tourism Business project is collaboration with Carnoustie Country Financial Regulation Section project partners to ensure robust outcomes and golf clubs and 16.24.10(a). evaluation across the east of Scotland. It therefore Angus offers best value for the project to deliver the same accommodation customer service programmes across Angus and providers, Carnoustie Country on a pilot basis to allow effective hospitality providers benchmarking with existing results gained through and tourism the Fife projects. businesses, aimed at improving the This type of programme has been identified as a customer need specifically by the Carnoustie Country golf experience and clubs through a benchmarking survey carried out increasing front line through 2011. staff knowledge of their own region. It The pilot will be evaluated against the results from is a three part St Andrews and Dunfermline Standards. It will also programme: a day be used as an opportunity for further staff long customer development of participating businesses onto SVQ service workshop, a Level 2 Customer Service provided by Angus workplace Council. assessment to demonstrate use of new skills and a region specific quiz aimed at preparing candidates to answer visitor. This programme is endorsed by SVQ and successful participants will be 29 awarded a Carnoustie Country or Angus Standard pin and certificate. This is an element of the ERDF LUPS Tourism project. The programme was developed initially for St Andrews and has been rolled out in other areas of Fife. This is a collaborative project with the aim of piloting a similar programme in Angus.

30 APPENDIX 3 EXEMPTIONS APPROVED UNDER DELEGATED POWERS HEAD OF PLANNING & TRANSPORT 1 APRIL 2012 – 30 SEPTEMBER 2012

Fin Regs

Procurement Exemption Fin Regs Requirements from which Comments Project Name Value Description Clause (FR Exemption Sought Amount 16.24.10) DCP Online Development (d) – Exemption was granted from openly £1,050.00 Business continuity as the cost of the service Standards online temporary advertising and competitive supplied was previously an annual very low value subscription to period of tendering otherwise required by purchase and market testing could not be completed development not more Financial Regulations Section 16 in time. control practice than 1 year and to negotiate a contract with the information identified supplier for a temporary resources (including period. legislation, policy statements, best practice and appeal decisions) Countryside Management (d) – Exemption was granted from openly £3,219.00 Invoice received 01/03/2012 for financial year Access system used to temporary advertising and competitive 2012/2013. Due to business continuity the cost of Management mange the Councils period of tendering otherwise required by the service supplied was previously an annual low System public rights of way not more Financial Regulations Section 16 value purchase and market testing could not be Software (the system than 1 year and to negotiate a contract with the completed in time. Review of the services supplied (CAMS) integrates text and identified supplier for a temporary will be undertaken early 2013 as it is likely to exceed GIS data) period. £10,000 over a 4 year period.