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Agenda Document for Dorset Council Public Document Pack Cabinet Date: Tuesday, 10 December 2019 Time: 10.00 am Venue: Committee Room 1, County Hall, Dorchester, DT1 1XJ Membership: (Quorum 3) Spencer Flower (Chairman), Peter Wharf (Vice-Chairman), Tony Alford, Ray Bryan, Graham Carr-Jones, Tony Ferrari, Laura Miller, Andrew Parry, Gary Suttle and David Walsh Chief Executive: Matt Prosser, South Walks House, South Walks Road, Dorchester, Dorset DT1 1UZ (Sat Nav DT1 1EE) For more information about this agenda please contact Kate Critchel 01305 252234 - [email protected] For easy access to the Council agendas and minutes download the free public app Mod.gov for use on your iPad, Android and Windows tablet. Once downloaded select Dorset Council. Members of the public are welcome to attend this meeting with the exception of any items listed in the exempt part of this agenda. Please note that if you attend a committee meeting and are invited to make oral representations your name, together with a summary of your comments will be recorded in the minutes of the meeting. Please refer to the guide to public participation at committee meetings for more information about speaking at meetings. There is a Hearing Loop Induction System available for public use on request. Please speak to a Democratic Services Officer for assistance in using this facility. Recording, photographing and using social media at meetings Dorset Council is committed to being open and transparent in the way it carries out its business whenever possible. Anyone can film, audio-record, take photographs, and use social media such as tweeting and blogging to report the meeting when it is open to the public, so long as they conform to the Protocol for filming and audio recording of public council meetings. A G E N D A Page No. 1 APOLOGIES To receive any apologies for absence. 2 MINUTES 5 - 18 To confirm the minutes of the meeting held on 5 November 2019. 3 DECLARATIONS OF INTEREST To receive any declarations of interest. 4 PUBLIC PARTICIPATION To receive questions or statements on the business of the committee from town and parish councils and members of the public. The full text of the question or statement must be received [email protected] by 8.30am on Thursday 5 December 2019. Details of the Council’s procedure rules can be found at: Public Participation at Committees 5 QUESTIONS FROM MEMBERS To receive any questions from members in accordance with procedure rule 13. 6 FORWARD PLAN 19 - 24 To consider and receive the Cabinet Forward Plan. 7 ANNUAL SAFEGUARDING REPORT - CHILDREN'S 2018-19 25 - 40 To consider a report of the Portfolio Holder for Children, Education and Early Help. 8 CHILDREN'S SERVICES - HIGH NEEDS BLOCK REDUCTION 41 - 70 STRATEGY To consider a report of the Portfolio Holder for Children, Education and Early Help 9 OFSTED FOCUSED VISIT - UPDATE AND FEEDBACK 71 - 80 To consider a report of the Portfolio Holder for Children, Education and Early Help 10 ADOPTION OF POOLE HARBOUR RECREATION 81 - 138 SUPPLEMENTARY PLANNING DOCUMENT (SPD) To consider a report of the Portfolio Holder for Planning. 11 MAKING OF THE MOTCOMBE NEIGHBOURHOOD PLAN 2017 - 139 - 190 2027 To consider a report of the Portfolio Holder for Planning. 12 BRIDPORT COHOUSING: COMMUNITY HOUSING 191 - 196 INFRASTRUCTURE FUNDING BID To consider a report of the Portfolio Holder for Housing and Community Safety. 13 LOCAL INDUSTRIAL STRATEGY FOR DORSET 197 - 206 To consider a report of the Portfolio Holder for Economic Growth and Skills. RECOMMENDATIONS FROM COMMITTEES 14 PROPOSED CONTENT OF PUBLIC CONSULTATION FOR A DOG- 207 - 248 RELATED PUBLIC SPACES PROTECTION ORDER To consider a recommendation from Place Scrutiny Committee of 24 October 2019. 15 EQUALITIES POLICY 249 - 288 To consider a recommendation of Resources Scrutiny Committee of 26 November 2019. PANELS AND GROUPS To receive any minutes, recommendations or verbal updates from panels, groups and boards: 16 CLIMATE CHANGE EXECUTIVE ADVISORY PANEL UPDATE To receive a verbal update from the Portfolio Holder for Highways, Travel and Environment. 17 URGENT ITEMS To consider any items of business which the Chairman has had prior notification and considers to be urgent pursuant to section 100B (4) b) of the Local Government Act 1972. The reason for the urgency shall be recorded in the minutes. 18 EXEMPT BUSINESS To move the exclusion of the press and the public for the following item in view of the likely disclosure of exempt information within the meaning of paragraph 3 of schedule 12 A to the Local Government Act 1972 (as amended). The public and the press will be asked to leave the meeting whilst the item of business is considered. 19 MAJOR WASTE DISPOSAL CONTRACTS FOLLOWING 289 - 294 COMPETITIVE TENDER PROCESS To consider a report of the Portfolio Holder for Customer, Community and Regulatory Services. 20 BID FOR GOVERNMENT CAPITAL GRANT FUNDING 295 - 300 To consider a report of the Portfolio Holder for Corporate Development and Change. Agenda Item 2 DORSET COUNCIL - CABINET MINUTES OF MEETING HELD ON TUESDAY 5 NOVEMBER 2019 Present: Cllrs Spencer Flower (Chairman), Peter Wharf (Vice-Chairman), Tony Alford, Ray Bryan, Graham Carr-Jones, Tony Ferrari, Andrew Parry, Gary Suttle and David Walsh Apologies: Cllrs Laura Miller Also present: Cllr Jon Andrews, Cllr Shane Bartlett, Cllr Pauline Batstone, Cllr Piers Brown, Cllr Simon Christopher, Cllr Beryl Ezzard, Cllr Les Fry, Cllr David Gray, Cllr Matthew Hall, Cllr Brian Heatley, Cllr Nick Ireland, Cllr Andrew Kerby, Cllr Val Pothecary, Cllr Molly Rennie, Cllr David Taylor, Cllr Daryl Turner and Cllr John Worth Officers present (for all or part of the meeting): Matt Prosser (Chief Executive), Aidan Dunn (Executive Director - Corporate Development S151), Jonathan Mair (Corporate Director - Legal & Democratic Service Monitoring Officer), Sarah Parker (Executive Director of People - Children), John Sellgren (Executive Director, Place), Kate Critchel (Senior Democratic Services Officer), Ann-Marie Barlow (Head of Organisational Development), Sarah Longdon (Head of Transformation Team) and David McIntosh (Corporate Director (HR & OD)) Cllr Les Ames The Leader of the Council invited all present to observe a minute’s silence in honour of former Councillor Les Ames who had died on 4 November 2019. 70. Minutes The minutes of the meeting held on 1 October 2019 were confirmed and signed by the Chairman. 71. Declarations of Interest There were no declarations of interest to report. Statement By The Chairman Prior to the item on public participation, the Chairman advised that there had been five questions/statements in relation to agenda item 16 “Grants to Voluntary and Community Sector”. Cabinet would listen to the various points raised, but were not in a position to answer the specific questions about how much money would be allocated to the sector at this stage. However, he advised that members welcomed all feedback through the consultation process. Page 5 Subject to Cabinet agreeing the recommendation before them, the Council would commence a period of consultation on the draft proposals. The Chairman assured all those present that all of the concerns, comments and questions would be addressed during and after the consultation and the outcome of the consultation would be brought back to the Cabinet at a future meeting. Given the interest expressed, item 16 on the agenda would be brought forward to after public and councillor questions. 72. Public Participation A question was received from Claire Hodgson in relation to the Item 16 on the agenda “Grants to the Voluntary and Community Sector” In the absence of the public speaker the question and response was read out by the Chairman. Public Statements were received from the following members of the public in relation to item 14 “Dorset Council's response to the Landscapes Review Final Report (Glover Review)” and item 16 “Grants to the Voluntary and Community Sector”:- Richard Brown, Yvonne Gallimore, Sarah James, Mark Tattersall, Dougie Scarfe and Michael Dower. A copy of the Questions, Statements and responses are attached to these minutes as appendix A. 73. Questions from Members Three questions were received from members. The questions and answers are attached to these minutes as an appendix B. 74. Forward Plan The Cabinet Forward Plan was received and noted. The following item was brought forward on the agenda given the public interest in the matter. 75. Grants to the Voluntary and Community Sector The Portfolio Holder for Customer, Community and Regulatory Services presented a report setting out proposed consultation on the amalgamation of a range of existing funds into three categories; Earmarked funds, Revenue Grant Scheme and Capital Grant Scheme. He confirmed that the comments made by representatives would form part of the consultation. The proposed approach for Dorset Council was to aim to deliver a fair apportionment of spend across the council area whilst recognising the valuable contributions made by the voluntary and community sector. The Portfolio Holder continued that it was essential to engage with the voluntary sector about the options in order to share to their views and experience. 2 Page 6 Cllrs Batstone and Ezzard addressed Cabinet expressing concerns for the future of voluntary organisations, stating that spending less could have a damaging impact on transformation projects and negatively hit the organisations that the Council relies on for support the most. There were also concerns expressed regarding the future of Arts and Culture. Cllr N Ireland suggested that the consultation period should be 12 weeks in line with the statutory guidelines from the Cabinet Office. In response, the Chief Executive confirmed that these guidelines related to Government consultation and the proposed 6 weeks was inline with LGA procedures. Cllr Rennie welcomed the consultation and suggested the council should consider the hidden social deprivation in rural areas. She also felt that the consultation report should be considered by Scrutiny prior to the final report being brought back to Cabinet.
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