Fall 2012 - 5 Minute Madness

ASU – Alan Carbutt  Change from ASC to ASU official as of August 7th  Continued construction, remodeling of various residence halls, academic buildings and athletics facilities  Support Services o Recently hired Matt Chacon- IT Tech II o Expanding use of Extron classroom mgmt technology o Building additional TEC Classrooms in recently acquired East Campus bldg o Recently moved from Kaspersky AV to System Center Endpoint Protection (SCEP) o Early stages of implementing a campus-wide printer consolidation and refresh program o Moved to using System Center Configuration Manager (SCCM) exclusively for imaging and management of all employee, lab and TEC PCs  Networking/telecommunications o In hiring process for recently retired employee, primary responsibilities will be VOIP o Continued deployment of new AP/wireless gear to improve our student wifi areas o Working toward redundancy in our HP Core router o Still on analog CATV, investigating going to digital o One-Card trade study- investigating going away from Heartland  Sys Admin o Consolidation of physical servers to VM environments, making improvements to our o On Saturday, moving to 200 MBps Century Link MOE connection o Within month, adding additional link to Skywerx (155MBps) for additional bandwidth and true link redundancy o Upgrades to our KVM virtual environment, improvements to HA for our critical services o Furthering the co-admin approach to systems administration for our Banner Team  Banner/Applications Team o Fusion middleware upgrades o Ongoing SAP/Surds/other reporting o Student payroll to higherOne, near completion o Blackboard 9.1 implementation is ongoing o Upcoming upgrade to Banner Student 8.5.4/Banner General 8.5 . COF 8.5.4 testing . new SAP testing o Solid start to implementing Web for Employee, more to come o Interested in training/learning opportunities offered @ other institutions for OOP, Groovy/Grails  General updates and initiatives o Working to better understand changes to State Classified IT classification o Partnering with State of Colorado for hosting Supervisory Certificate courses in Alamosa for our Team Leads, first is the re-vamped “Nuts and Bolts of State Supervision” to be held at ASU October 2, 3, and 4 (if anyone is interested, give them Kevin’s contact info)

CCCS – Pay Fay & Keith Dahl  Course Signals  EDW / BRM / SRP  Degree Works Reporting  Project Management / Prioritization  FLAC – Faculty Load and Compensation  Fixed Assets  Student eBill  Flex Registration for Continuing Education  Banner 9 Readiness  Banner Upgrades: HR/Position Control/General  Oracle OAS – Application Server Upgrade  Portal Upgrade  Investigation / Analysis / Proof of Concept for FY13-14: o Sharepoint – Collaboration for Projects o Mobile Strategies o Identity Management  VOIP Consolidation o Consolidating all of the voice systems for 11 out of the 13 colleges into a single Cisco VOIP system. o Utilizing Cisco UCS  Exchange 2010 Upgrade o Upgrading the Exchange environment from 2007 to 2010. o Utilizing Cisco UCS  SAN Upgrade o Upgrading Storage o Utilizing EMC  Online collaboration o Utilizing Cisco WebEx  Banner Hardware Upgrade o Migrating and upgrading from Itanium to Blade technologies utilizing VMWare  FireEye Malware Appliance o Protecting CCCS from potential threats.  Windows 8 o Migrating all users to Windows 8 ;-)

CMC – Jim English  Relocation of CMC’s Central Services, which included building out a new server room, moving of our VMware server environment, EMC SAN, both production and res hall connectivity, Cisco video conferencing bridge, gateways, MCU controller, and content server. Everything has been relocated with the exception of our existing ATM circuits. Waiting on MOE circuit from Centurylink.  Working with Centurylink to deploy MOE circuits to our remote campuses. 4 of our 11 campuses have been migrated. Centurylink will deploy a Ciena wireless MOE solution for our Spring Valley Campus.  New academic building at our Steamboat Springs campus  Continuing to build out our DR site at our Rifle Campus, but need to get MOE deployment from Centurylink to campus before the project can be finalized.  Student Portal upgrade  Identity management project  LMS migration from Blackboard to Canvas  Migration of internal web pages to sharepoint.

CMU – Jeremy Brown  CMU is preparing for its HLC visit next year. Currently looking at Campus Labs Compliance Assist—Accreditation module to prepare our self-study report and manage our electronic resource room.  Integrated Clancy Systems parking management software with Banner to post parking permit fees and parking fines to student accounts  Upgraded MOE link to 400 Mb/s, of which 300 Mb/s for Internet access  Replaced Proofpoint Enterprise Protection for Email (SaaS) with Sophos Data Protection Suite, (Endpoint Security and Control plus Email Protection). CMU has been using Endpoint Protection and Security Control suite for three years. Transitioning to Sophos’ Email Protection provided significant savings. We are also trialing Sophos Mobile Control.  Position Searches: o Dir. of Computing and Networking, Banner Programmer, Systems Admin, and two technicians o Assistant Vice President of Academic Affairs/ Director of Distance Ed  Upgraded to ZCM (Zenworks Configuration Manager) 11 from Zenworks 7. CMU utilizes ZCM to deploy and update software application and security patches.  Installed three Daktronics large-scale LED displays including an indoor video display in Brownson Arena and two outdoor marquee message boards  Finishing an extensive IT infrastructure as-built documentation project  Campus Expansion: o Complete Montrose Campus renovation with new server room o Bishop Campus classroom remodels o Opened a new 209 bed residence hall for Fall, another hall planned for 2013 o Forensic Investigation Research Station (a.k.a. “body farm”)  The conventional servers on the Bishop and Montrose Campuses were migrated to VMware hosts  Media Services built a mobile “studio-in-a-” for live event production. This is a joint project with Mass Communications program to provide students live event experience  Maxient student conduct software is being evaluated by Residence Life and IT  Transitioning to CollegeNet R25 Live  CMU Foundation is purchasing new scholarship management software, Academic Works  Upgraded our Cisco Wireless Controller Software to NCS and upgraded 4404 controllers 5508s over the summer. We’re currently investigating Aruba Networks  We’ve imported computer and printer inventories in to our new help desk software, Web Help Desk, database to streamline asset management, and the computer registration process was integrated with Web Help Desk to provide automatic network registration and decommissioning of computer systems.  CMU is looking at implementing Banner’s Faculty Load and Compensation module  Upgraded Banner HR module for IPEDS reporting  Marketing and Admissions has rolled out a new future student microsite using Drupal  CMU licensed the NSI Autostore software to allow scanning into Xtender from the newly deployed Konica/Minolta networked multifunction copiers.

CSU – Scott Bailey  INTO CSU, a joint venture partnership, has successfully enrolled 350 International students for the Fall 2012 semester. A very significant effort that we hope will substantially increase our out- of-state enrollment over the next few years.  Survived migration to Blackboard 9, hosted by Blackboard o ~60% of sections using Bb at some level o Mining data for academic intelligence purposes (i.e. early grade feedback)  Echo360 lecture capture expansion continues (per Rusty’s talk)  Participating in an eText pilot sponsored by Internet2’s Net+ o Offers 80-90% discount (can download a print version for $28-34) o Trial allows up to 800 students or 30 sections, at a cost of $20K o Keeping CSU Bookstore in the loop o Courseload is the company the provides the front-end to McGraw-Hill content o National Federation for the Blind (NFB) has alleged non-compliance with ADA section 504. They are demanding “cease and desist”  Gig.U – activity to accelerate the deployment of world-leading, next generation networks in the United States. Partnering with City of Fort Collins and a local telecommunications provider in response to the Gigabit Squared RFP, hoping to receive a share of $200M of venture capital funding  Entered into a strategic business alliance with HP for desktop and laptop purchases – cash rebates, scholarships, internships, etc. valued at ~$800K annually  Still very active in the Kuali Foundation – primarily Financial and Research Systems; recent work on placing Kuali Rice portal in front of KFS and Coeus. Planning a KFS upgrade, watching Kuali Human Resources (KPME) and Finance projects, travel management, contracts and grants billing. Working with CSU-Pueblo on KFS implementation  Recently awarded a NSF Cyber Infrastructure grant - $486K to upgrade core data network (hopefully to 100 Gbps), wide area capacity, and to establish a research DMZ in support of big data and the research community. Also implementing Internet2’s DYNES  Implementing Levels of Assurance (Level 2 or “silver”) for Federated (via InCommon) access to FastLane, grants.gov, research.gov. Implications on our password policy – moving to longer passwords (15-character minimum, lockout after 14 consecutive failed attempts, etc.)  Anticipating a defunding of higher ed by the state by 2020. Planning for this now, for example increasing enrollment by up to 5K students while preserving quality of education.  Adding processors (768 cores, for a total of 1,248) and storage for the Cray system in a partnership with Woodward Governor  Up to about 1,200 active lines on our SIP-X VoIP implementation, includes building network upgrade at the same time  Mobile applications o Contracted with Boopsie to develop initial mobile apps o Also using Blackboard mobile learn o Looking into HTML5 as a more sustainable option  Rolling out a hosted, cost recovery VM service to the campus – available now, full production next month  Datacore challenges have been resolved, after significant effort and engineering time  Campus committee is investigating outsourcing of faculty-staff email ( and Office 365)  Working with CDOT/Eaglenet on North I-25 fiber build  DAS – looking at using the WiFi network  Cellular purchasing process underway, likely with a stipend option  Proceeding with shared digital repository services  Upgraded ODS to version 8.4  Road map to upgrade to Banner 9  Exploring with campus Deans and VPs their data needs; this discovery process will define next steps to enable data driven decision making  Papercut implementation in place in all colleges, CSU Libraries and several common areas  Activity underway to centralize redundant, departmentally developed applications  Developing an enhanced online catalog and curriculum management solution; likely to purchase a commercial solution down the road  Implementing Slate, a -based admissions support package  Investigating a replacement to current HR/Payroll system

CU – Joe Bajek  Implementation of new network architecture (10GB backbone, BGP routing)  Business continuity/Disaster recovery planning  Exchange 2010 upgrade  Log management and infrastructure/application monitoring

DU – Carl Gibbons  Settling into the leadership of new Vice Chancellor and CTO  UTS Reorganization (Service Assurance, Enterprise Services, Service Operations)  Unified IT Governance Structures  2012 Presidential Debate  Networking Update  Central Systems Update  New Buildings, Structures, Major Remodels

FLC – Matt McGlamery  BA initiatives o Payroll process improvement o RFP/Check rqst process improvement o Implementing HR open enrollment  Banner Self-Svc Cascade - production go-live Oct 1  Advising Approval Indicator functionality (Alt-PIN) - go-live early Oct  Employee acct creation management - June  BEIS SSO implementation (Banner CAS) - (as of next weekend)  P-card process overhaul completed in June - still refining  SSN Review initiatives  Online Common Matching implemented in July  System/Oracle infrastructure upgraded and now ready for Ban 9 (as of next weekend)  Virtualization 2 HP Blade servers  New look for web site built upon DotNetNuke  Upgrading Banner Self Service  Upgrading Uportal 4  Black Board Analytics – Student and Financial aid  Depts purchasing Saas sytems: Buy your own SAAS o Career Services o Outdoor Pursuits – server based o Student Services and Residence Life o Grants  Bradford transition to virtual servers in June - ongoing performance issues with 5.3 upgrade  Bradford Replacement with PacketFence o Engaged a consultant for initial install and implementation o Ideally live Spring Term  Continuing with Wireless upgrades to 802.11n o Additional 802.11n delployments during summer for outside areas in advance of USA Pro Bike Race  New Generator for 2nd datacenter, UPS and HVAC.  Fall moved our Resnet technicians out of dorms and into a central location. Encouraged walk ins and took appointments when necessary.  Ongoing Business Analysts project o Fully staffed with 4 Bas o Funded through 12/2014. o Seeing good results . Epafs . Check requests . Travel  Concerto Digital signage development continuing - Building Directories and room schedules  Continuing implementation of 802.1X on wireless network  Networked copy machines across campus - integration/scanning/authentication issues  Preparing for additional 802.11n deployment to replace remaining 802.11 a/b/g access points and migration from WCS to NCS and ACS upgrade  Anticipated transition from CISCO VOIP to sipXecs for 2013 fall term  Re-bid for CATV programming content in October  Support/installation for Metropolitan Opera feed in Student Union

Mines – David Lee  Banner o Implementing BDMS this Fall. o Implementing Workflow in Spring. o Will upgrade to ODS 8.4.1 when it comes out; need to upgrade Oracle on Banner and ODS first. o Have implemented StarRez, need to dummyproof and automate.  New initiatives o CourseLeaf o TrakDat o Symplicity for student advising and career center o Upgrade Nolij Transfer  HPC o Have funding and approval to replace our 17.5 TFlop HPC with a 154 TFlop HPC. o HPC can be delivered in 6-8 weeks, but it will take 9-12 months to modify the server room to house it.  Heavily into SIPXECS deployment for VOIP.  Upgraded to 10Gb Core switches and 1Gb at the edge.  Wireless network continues to be stressed no matter how much we upgrade it.  Position Exemptions: Completed 12, have about 20 more to do.  New Buildings o New academic building o New wellness center o 3 new buildings funded and started.  Possibility that the Colorado Geological Survey will move to campus.

MSU – James Lyall  IT Task Force being created now to look at: IT Strategic Planning, IT Governance, and IT Organizational Structure  Name Change was a significant project and created some issues, particularly with Luminis (thanks to Colorado Mesa for their help)  New Student Success Building opened in late spring with all of the administration, student services, and classrooms - first MSU Denver owned facility  New Hotel and Hospitality Learning Center - public/private partnership - opened this fall  New campus wireless network being implemented  Banner - BRM operational, RAP in progress (issues with ODS/EDW)  After recommendation from a faculty-led task force, initiating a project to migrate to Blackboard 9.1  Working with the Auraria Campus on a multi-year refresh and upgrade to classrooms (25 in 2012 and an additional 25 in 2013)  We have over 15 new and vacant positions across IT, including key technical leadership positions

UCAR – Jeff Custard  ongoing Cisco VoIP upgrades  Wireless WAN backup link - upgrades/moves  Cisco end of life upgrade/replacement cycle ongoing  cellular system installation work to improve inside building connectivity -- more amplifier installs short term (over coax infrastructure) -- longer term, looking at other, more scalable options (e.g., outsourced? IP based? Wireless LAN system integration options?)  telecom closet cooling; installing several new dedicated HVAC units -- more/bigger switches, bigger power supplies, bigger UPS etc leading to increased load  completed a Cisco High Performance Network Analysis (HPNA) -- assessment of the infrastructure as a health check of UCAR -- part of ongoing process to assure stability of the core routing and switching infrastructure (holistic network health check) -- emphasis placed on Availability and Resiliency with the Campus environments -- on-site interviews and data collection -- collected detailed network data in areas such as topology, resiliency, services hardware/software, network standards, protocols, etc.  Vidyo (www.vidyo.com) pilot rollout almost completed -- trying (and using) everything but one of the products they offer -- including VidyoRoom for small conference rooms -- VidyoPortal (will go to hot-standby model on v.2.2) -- VidyoGateways for connections outside -- investigating maintenance options and comparing costs of VidyoCampus for support model in future possibly  Business Continuity Planning / Disaster Recovery - ongoing work/updates -- fire post-mortem follow up items -- RFP underway for emergency response/notification system  Westnet meeting coordination ongoing -- open to suggestions for coordination in areas of overlap with CHECO if any  NWSC -- LAN, WAN, and related (changes/maintenance at this point mostly; change freeze during yellowstone acceptance testing) -- cellular install updates there as well; large facility, tough coverage  changes in our Centralized Nagios Monitoring system -- NWSC becomes primary  helping out with engineers and technicians for Supercomputing 2012 in Salt Lake City -- also involved in early discussions for SC13 in Denver  UCAR infrastructure projects, including -- AutoCAD and NETS CAD Standards Development -- Cabling Database -- Fiber Documentation -- Firestopping -- Grounding -- Locating Network Pathways -- Network Cabling Installation Specifications -- UPS Replacement Project  building re-wires as part of remodel - e.g., -- supporting staff moves as well as physical infrastructure work -- e.g., for FL4: 304 Telecommunication Outlets - each with 4-copper and 4-fiber connections were installed. -- 255,000 Feet of CAT6A copper cable were installed, over 48 miles. -- 60,000 Feet of Multi Mode OM4 fiber were installed, more than 11 miles -- 2432 station fiber terminations + 336 trunk fiber terminations were completed. -- and "FLA" Anthes building  completed 802.11n deployment UCAR wide -- new guest wireless auth system implemented as well  Cisco AnyConnect client VPN testing  working on remote worker policies for UCAR -- will be modeled on GSA.gov policies

UNC – Ryan Rose  Network Core and Data Center Upgrade  New campus project management process for IT projects  Timesheet analysis and portfolio management  Unified Computing System (UCS)  Campus Fiber Optic Project  Emergency Stanchion Replacement Project  Legacy Video Surveillance  ResHall Wireless Phase III of V  UNC Ticketing System (Replacement or Upgrade)  Event Planning Software Upgrade  Windows 2008 Server and 64-bit Hardware  Titanium Upgrade (Counseling Center Application)  Enterprise Sharepoint (Our BOT has gone paperless with the new sharepoint)  Streaming Media Server  Microsoft Office 365  Contract Management Database  Database Extension Utility and prep for Banner 9  Rap Installation  PSP – Prospect Student Portal  ODS/EDW upgrades / Reporting Improvements  ERP – DR App server replication  Sevis  Appworx UC4 user job submission  Data Purging

 Investigating o E-transcripts o Degree Works o Faculty Activity

WSCU – Chad Robinson  Replacing Juniper NAC with Impulse SafeConnect  Facing an increasing in wireless usage/byod, by about 40% over last year  Banner Security Audit (Masking, Examining Security Classes)  Implemented Degreeworks for academic advising  Undergoing name change including a likely email & AD domain name change  Hired a instructional technologist for online learning and now face Blackboard LMS performance issues  Brought new 200 bed residence hall online, first full n-wireless deployment  Building a $25 million field house  Redundant cooling unit failed resulting in data center overheating, ultimately hit EPO switch  Infrastructure upgrades upgrades in older residence halls to address wireless issues  New provost, new ideas, new challenges  Upgraded 20% of classrooms to new campus standard  Starting 5 year strategic planning process  Gettting down to details with bringing Eaglenet to the Gunnison Valley  Accreditation site visit