IttfñEsoFr GITY GOUNGIL AGENDA (available also at www.c¡tvw¡ndsor.ca) Monday, September 19, 2016 6:00 o'clock p.m. Council Chambers, 3rd Floor, Windsor Gity Hall

Members:

Mayor Drew Dilkens

Ward 1 - Councillor Fred Francis

\Nard 2 - Councillor John Elliott

Ward 3 - Councillor Rino Bortolin

Ward 4 - Councillor Chris Holt

Ward 5 - Councillor Ed Sleiman

Ward 6 - Councillor Jo-Anne Gignac

Ward 7 - Councillor lrek Kusmierczyk

Ward I - Councillor Bill Marra

Ward 9 - Councillor Hilary Payne

Ward 10 - Councillor Paul Borrelli

ORDER OF BUSINESS ln the event of the absence of the Mayor, Councillor Sleiman has been Appointed Acting Mayor for the month of September, 2016 in accordance with By-law 1 89- 2014

P1 City Councíl Page l2 Monday, September 19, 2016

2. CALL TO ORDER - Playing of the National Anthem & Moment of Silent Reflection

3. DISCLOSURE OF PECUNIARY INTERESTAND THE GENERAL NATURE THEREOF

4. ADOPTION OF THE MINUTES

5. NOTICE OF PROCLAMATIONS

City of Windsor Employee Learn @ Work Week - September 19-23,2016 Culture Days - September 30, October 1 and October 2,2016 lnternational Day of Older Persons - October 1,2016 Taoist Tai Chi Week - October 3-7 ,2016

Flag Raisings:

Francophone Flag Day- September 22,2016 United Nations lnternational Day of Older Persons - October 1,2016

6, COMMITTEE OF THE WHOLE

7. COMMUNICATIONSINFORMATIONPACKAGE

7.1. CORRESPONDENCE

COMMUNICATION REPORTS

7 .2. Engineering Consultants Engaged via Roster - January 1 2016 fo June 30 20'16 (cM 47t20',16)

7.3. Response to CR3/2016 - increasing fines for repeat by-law offenders (cM 48/2016)

7.4. CQ38-2016 Response to the Request to Close Kathleen, Karen and Harcoud Three Streets (CM 2412016)

P2 Ciiy touncil Page l3 Monday, September 19, 2016

8, CONSENT AGENDA REPORTS

8.1. RFP No. 135-16 Tree Trimming (C 17012016l.

8.2 R.F .P. #127-16 Purchase of One (1) Front End Loader Garbage Truck (c 161/2016)

8.3 Relief from Property Taxation 2015 - Extreme lllness and/or Poverty (C 15112016)

8.4 Acquisition and Demolition of 1886 University (C 157120161

8.5 Applications for Tax Reductions under Sections 3571358 of the Ontario Municipal Act,200l (C 160/2016)

8.6 Connecting Link Program - 2016 (C 162120161 8.7 Flu Vaccination Clinics 2016 Council Report (C 163120161

Consent Committee Reports

B.B Minutes of the Essex County Solid Waste Authority - May 3,2016 (scM 11212016)

8.9 Minutes of the Windsor Licensing Commission of its meeting held July 27,2016 (scM 12212016)

8.1 0 Alternate Payment Options for Parking (S 7112016)

8.11 Banwell Road Corridor lmprovements Class Environmental Assessment (EA) - Filing the Notice of Study Completion (S 151/2016)

8.12 Follow-up to Environment, Transportation and Public Safety Report No. 382 - Traffic Around Northwood Public School - Ward l0 (S 106/2016)

8.13 TransitWindsor Farebox Upgrade Project (S 146120'16)

9. REQUEST FOR DEFERRALS, REFERRALS ORWITHDRAWALS

9.1. Proposed expropriation of lands for the Riverside Drive Vista Project from William Vander Linden Legal File EXP 8597 (C 14212016)

9.2. St. George's Church & Hall, 1949 Devonshire Court - Demolition of Property on

P3 Ciiy Gouncil Pagel$ Monday, September 19, 2016

Windsor Municipal Heritage Register (S 19/2015)

9.3. International Playing Card Co.,1123 Mercer Street - Request for Demolition of Heritage Register-Listed Property (S 107/2016)

10. PRESENTATIONS AND DELEGATIONS (5 Minute maximum per delegate)

10.1 . WSO Orchestra presentation by: Maestro Robert Franz, WSO Music Director accompanied by Stephen H. Savage, Chair of the Board of Directors and Sheila Wisdom, Executive Director

11. REGULAR BUSINESS ITEMS (Non-Consent ltems)

11.1 . Clothing Donation Bin By-law (CM 2612016)

11.2. CQ45I2O15- Feasibility of a Big Bin Project (S 27t20161

12. CONSIDERATION OF COMMITEE REPORTS

13. BY-LAWS (First and Second Reading)

14. MOVE BACK INTO FORMAL SESSION

15. NOTTCES OF MOTTON

16. THIRD AND FINAL READING OF THE BY-LAWS

17. PETITIONS

18. QUESTION PERIOD

P4 Ciiy Council Page l5 Monday, September 19, 2016

19. STATEMENTS BY MEMBERS

20. UPCOMING MEETINGS

Essex Region Conservation Authority (ERCA) Thursday, September 15, 2016 7:00 p.m. Council Chambers, Essex Civic Centre, 360 Fairview Avenue West, Essex

Windsor Accessibility Advisory Committee Tuesday, September 20, 2016 2:00 p.m. Boardroom - 1266 McDougall Avenue

Environment, Transportation & Public Safety Standing Committee Wednesday, September 21, 2016 4:30 p.m. Council Chambers, 3rd Floor, Windsor City Hall

Executive Committee of Council Monday, September 26, 2016 6:00 p.m. Council Chambers, 3rd Floor, Windsor City Hall

Housing Advisory Committee Tuesday, September 27, 2016 9:00 a.m. Room 406-400 City Hall Square East

Windsor Licensing Commission Wednesday, September 28, 2016 9:30 a.m. Council Chambers, 3rd Floor, Windsor City Hall

Windsor Essex County Environment Committee Thursday, September 29, 2016 5:30 p.m. Ojibway Nature Centre, 5200 Matchette Road

21 , ADJOURNMENT

P5 Item No.7.2 I eurchasing

MISSION STATEMENT "Our City ¡s bu¡lt on relat¡onsh¡ps - between citizens and the¡r government, bus¡nesses ãnd publ¡c institut¡ons, c¡ty and region - all ¡nterconnected, mutuolly supportive, ond focused on the b ghtest Íuture we con credte togethel'

REPORT #: CM 4712016 Report Dater 813012016 Author's Contact: Date to Gouncil: 911912016 Jennifer Musson Glerk's File #: AL20l6 Senior Buyer 519-255-6100 ext.6146 im usson @c itvw in dso r. ca

To: Mayor and Members of City Gouncil

Subject: Engineeríng Consultants Engaged via Roster - January 1 2016 to June 30 2016 City Wide

RECOMMENDATION:

THAT this report BE RECEIVED by Council for information in compliance with section 163 of Bylaw 93-2012 (the "Purchasing Bylaw").

EXEGUTIVE SUMMARY:

N/A BACKGROUND:

Section 1 63 of the Purchasing Bylaw provides: 163 ... "The responsible CLT Member and Manager of Purchasing and Risk Management (now Purchasing Manager) shall provide a semi-annual report to Council disclosing all consultants engaged through any rostering process in Part lX of this Bylaw."

This report is provided in satisfaction of these requirements.

DISGUSSION:

Section 163 of the Purchasing Bylaw permits direct contract awards to firms listed on the engineering roster for professional services valued under $ 1 00,000-

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P6 This method recognizes the fact that professional services for public works services are frequently utilized and are often of a repetitive or similar nature. Accordingly, proceeding with a request for proposals for each such project would be unnecessarily time- and resource- intensive. lnstead, qualified professionals competed for inclusion on a roster and were categorized based on area of expertise, and contracts are awarded having regard to compátibility of work to be performed and consultant skill and expertise, with an intention to distribute work equitably.

Projects exceeding the established threshold must be addressed in accordance with the Purchasing Bylaw, either by issuing a Request for Proposals or, if applicable, proceeding with a sole source.

Section 163 the Bylaw requires the Manager of Purchasing and Risk Management (now Purchasing Manager) and the responsible CLI member to provide a semi-annual report outlining the nature of the awards made under this section.

All contracts awarded by roster as described above are shown at Appendix'A."

RISK ANALYSIS:

There is no risk associated with receipt of this report.

FINANCIAL MATTERS:

Thirty Eight consultant coniracts were awarded under section 163 of the Purchasing Bylaw during the first half of 2016 totalling $800,717.44 (excluding HST).

GONSULTATIONS:

Rob Slater, Executive lnitiatives Coordinator, Public Works

Jennifer Musson, Senior Buyer CONCLUSION:

Thirty Eight consultant contracts were awarded under section 163 of the Purchasing Bylaw during the first half of 2016 totalling $800,717 .44 (excluding HST). PLANNING ACT MATTERS:

N/A

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P7 APPROVALS:

Name Title

Jennifer Musson Senior Buyer

Alex Vucinic Purchasing Manager

Shelby Askin Hager City Soliciior

Mark Winterton City Engineer, Corporate Leader, Environmental Protection and Transportation

Onorio Colucci Chief Admin istrative Off icer

NOTIFICATIONS:

Name Address Email

APPENDICES:

'1 APPENDIX A Rostered Consultants Used by Public Works, Parks and Facilities - January 12016to June 30 2016

3of4

P8 APPENDIX "4" Rostered Consultants Used by Public Works, Parks and Facil¡t¡es - January 1 2016 to June 30 2016 Page 1 ol 2

(;onsültãnl $ Value

4 E--7 1 Dillon Consuìtiño Malclen I en.lfill Mnnthh¡ Tcstinn s56 158 00 4572 fìl-l lì I imito¡l ESA for Windsor Arena. 673 Caron. 1491 lVlatthew Bradv sÊ 700 ô0 aE7^ Golder Associates Pral¡mìñân/ trctìmâ+ê f^r nôm^li1ì^n ñf ?Ãn lìifv Llall a¡, ¡ara $6.000.00 4579 CrozierBaird Eno Strabane Sanitarv Sewer Reolacement s¿¿ ?lô nn 4580 DC Mccloskev East Marsh Pumo Slation Reoairs qà ¿ôn nn 4581 Stantec Consultìno Hetts Avenr¡ê Strêêt I inhtinñ flêcrõn (q Rôn nn 4591 Littìe River Landfiìl lvlonitorino and Reoort¡no fÂfl tìoo oo ¿ÃoR 2016 Garaoe Restoration Goveau & Pelìssier $36.150.00 4ÃOO Verhaeqen SHB Tonooreôhic Survev for New Sândwich I ¡hrârv 363 Mill q, q6ô ôn 4600 Jasel Mechanical & Electrical Commìssìonino New Sandwich Llbrarv 363 Mìll qtR oAà nn 4604 Exo Serv¡ces Desiqnated Substances and Radon Testino 363 Milì 4605 Delineation Activities 363 M¡ll $10.200.00 4606 FYo Sen/¡cêq Delineat¡on Activìtìes Fìre Halls 12296 Richmôn.l & 5650 Têc msêhl $24.000.00 4608 FYn Sêrvìôês Geotechnical lnvestioatìon 363 Mill q? ,nn nô -E (o 4Ê,13 I)rllôn lìôñsllltinñ Wvandôtte Street West Bri.loe .rver cPR Rêhâh $72 700 00 4^tA Verhaesen SHB SlâkÌno of Prooerfv I ine âl Fire Hâll Nô 5 q7Ão nn ¿F'29 \/êrhâa.rêñ SHR Reference Plãn ll1 trirè H^ll #, s1 375 00 4630 Verhaeoen SHB Reference Plan #1 Fire Haìl #ô s1 200 00 1ê'1,2 Glos Associates Fairview Boulevard Rehabiìitatìon $58,400.00 4^?R Sotl & Mâtertâls Fn.I¡nêêr¡n.r Geotechnìcal I nvestioat¡on Strabane $5.200.00 lt^/ I WSP Cana¡la ECA Amendment Applicatìons Southwood LakeslWFCU s10 000 00

Soiì & Materials Enoineerino Geotechnical ì nvestiqation Meldrum Street s3 400 0o 4660 Rood Enûineerino Dra¡naoe Reoort Lennon Drain s39 100 00 4661 Amec Foster Wheeler lvlovement alono Fence L¡ne at Windsor Yacht Club $1.725.00 ¿A^Ã Golder Associâtes Rivers¡de Drìve Lioht Pôle Foundat¡ons s6.000.00 ¿^^o Stantec Consultinq Turner Rctâd Brìdoe RFT 5-'16 C.rnstnrctiôn Admìn q7q ôô 4671 q? ^áR Gôl.lêr Aceôôiâiêc Geotechnical I nsoections Asphalt Pavinq MRO ?¿n nô APPENDIX "A" Rostered Consultants Used by Public Works, Parks and Facilities - January 1 2016 to June 30 2016 Page 2 of 2

Reference Consultant DêscÌ¡ntiôn S Value

4672 Fxn Servicês Electrical Enoineerino Consultino Services New Citv Hall $24,840.00 4680 Soìl & l\4aterials Enoineerìno Geotechn¡cal lnveslioation Counlv Rd 42 af I itfle Rivcr s5.800.00 4682 Haddad Moroen Norman Road Sewer Rehab qqn nôn na) 4683 I âhdñârl¿ trn¡inaarc Grand Marais Drain Channel lmDrovements 46t44 Rooai l-norneer¡nar Lennon Drain Survev & Plans s8 750 nO Amêc F.rslêr \ Jhêêlêr Vibration l\4onitorino New Citv Hâll s't ¡ì 650 00 4?ìÍ11 Amec Foster Wheeler Staoe 2 Archeolooical/Environmental Monitorino New Cifv Hall $4,988.00 ¿6R6 Amec Foster Wheeler Mâterials Teslìno encl lnsnectiôn New citv Hâll $49.755.00 4699 Golder Associales Geotechnical Insnêct¡ôns trirê Hâll Nô  & trOC $11 600 00 13651 Aleo Associâtes Jackson Park re-use of shelter q? nnn nß 17^^ Chall eno Fn.rinêêrìnô Demolìt¡on of Windsor Airoort Heetino Plent Buildino s14 250 00 18144 Rood Enqineerìnq Russette Drain Fxaminat¡on and Aônôintmenf .rf Drâinâ.tê Fn.tinêêr $40.093.44 IOTAI 8800,717.44 -E Õ Item No. 7.3 wluup'qo^"" resarååilf;åi;ã:il"=#"" * I

MISSION STATEMENT "Our C¡ty ¡s bu¡lt on relotionships - between citizens and the¡r government, businesses and publ¡c institut¡ons, city dnd reg¡on - all ¡nterconnected, mutually supportive, and focused on the br¡ghtest Íuture we can creqte togethe/'

REPORT #: CM 4812016 Report Date: 9/1/2016 Author's Contact: Date to Council: 911912016 Susan Hirota Clerk's File #: 4E}2016 Legal Counsel 519-255-6100 ext 6493 shirotat@citvwi ndsor.ca

To: Mayor and Members of City Council

Subject: Response to CR3/2016 - increasing fines for repeat byJaw offenders Gity Wide

RECOMMENDATION:

THAT the report of Legal Counsel dated September 1,2016 responding to CR3/2016 BE RECEIVED for information.

EXECUTIVE SUMMARY:

N/A

BACKGROUND:

City Council adopted the following resolution at its meeting held January 4,2016:

cR3/2016

That the correspondence by Joyce and Mariano Klimowicz dated December 9, 2015 regarding increasing fines for repeat By-law offences BE REFERRED to administration and that a report BE PREPARED for Council's consideration.

DISGUSSION:

The correspondence from Joyce and Mariano Klimowicz is attached as Appendix A.

Page I of 3

P11 The Klimowicz's have expressed concern that current byJaws regarding property and building standards do not allow for increased fines and penalties in the case of repeat offenders.

That is not the case.

The Provincial Offences Acf, R.S.O. 1990, c. P. 33 allows for a maximum fine of not more than five thousand dollars except where othenaise expressly provided by law.

Therefore, the maximum fine allowed under By-law 3-2006 (Yard Maintenance and Anti- Littering) is five thousand dollars pursuanl fo the Provincial Offences Act.

The maximum fines allowed under By-law 147-2011 (Property Standards), however, are greater than five thousand dollars due to the applicabiliiy of the Building Code Act, 1992, S.O. 1992, c.23. Under the Building Code Act, the maximum fine for an individual is fifty thousand dollars on a first offence and one hundred thousand dollars on a subsequent offence. The maximum fine for a corporat¡on is one hundred thousand dollars on a first offence and two hundred thousand dollars on a subsequent offence.

When a person is convicted of an offence in Provincial Offences Court, the presiding Justice of the Peace determines the amount of the fine. When setting the amount of the fine, the Justice of the Peace considers a number of factors including: the prosecutor's recommendation, submissions made on behalf of the charged party, the seriousness of the offence, whether compliance has been achieved, the charged party's ability to pay, the need to deter the charged party and others from committing a similar offence in the future, and the existence of previous convictions.

The maximum fines are reserved for the worst offenders in the worst circumstances. Typically, first time offenders are dealt with leniently particularly if compliance has been achieved. The court generally increases the amount of the fine on each subsequent conviction, unless special circumstances exist.

Additionally, if a property standards issue under ByJaw 147-201 t has not been corrected at the time of conviction, the prosecutor can request a prohibition order under the authority of fhe Building Code Act that prohibits the person or corporation from continuing or repeating the offence. Additional proceedings can be commenced if the convicted party remains in breach of the prohibition order. Under By-law 3-2006 (Yard Maintenance and Anti-Littering), if the violation is not corrected after notice has been provided to the property owner, the By-law Enforcement Officer arranges for the cleanup of the properly by a third pafty contractor and the cost is added to the property taxes as well as administrative fees.

Page 2 of 3

P12 RISK ANALYSIS:

No amendments are necessary to the Yard Maintenance and Anti-Littering By-law or the Property Standards By-law in order for increased fines to be imposed on repea{ offenders.

FINANCIAL MATTERS:

N/A CONSULTATIONS:

John Revell, Chief Building Official Ann Kalinowski, Manager of By-law Enforcement

CONGLUSION:

The Provincial Offences Act, the Municipal Acú and the Building Code Act already provide mechanisms to obtain increasing fines and penalties for repeat offenders.

PLANNING ACT MATTERS:

N/A

APPROVALS:

Name Title

Susan Hirota Legal Counsel

Shelby Askin Hager City Solicitor

Onorio Colucci C hief Administrative Off icer

NOTIFICATIONS:

Name Add ress Email

APPENDICES:

'1 Appendix A - Correspondence from Joyce and Mariano Klimowicz dated December 9, 2015

Page 3 of 3

P13 gtiìart, kelly

FW: Attention Windsor City Councit, lmprovemenI âÔIL OOUNCIL AGENDA

Frcm: mariano klim [mê¡lto:t_ Sèntr Wednesday, December 09, 2015 9i41 AM Tor clerks; Elliott, John Subjectr Attent¡on Wtndsor City Counc¡|. bylaw improvement

Windsor City Councilots and Mayor RECEryED Regarding: íncreasing fines for repoat bylaw offences.

We have resided in Wa¡d 2 for nearly twenty years near the University of Windsor. At times fherc is a continuous problem with residence keeping their yards clean. Most of the time, a friendly neighbourly reminder is all that is needed.

However on occasion either the cur¡ent residont or the tandtord or both do not comply wilh respecting city property byla\ry standards - keeping their yard clean of rubbish that is unsightly and attracts rafs aÌld critters, or parking on thei¡ lawns that also causes blight by creating ruts in the lau,n and safety conoems with mud dragged onto public sidewalks.

å-lS well as other homeowne¡s in ou¡ a¡ea have uscd the 3 t I service as @flst resort many times and have experienced compliance with our bylaws.

In yet another recent case, a repeat non-compliance, has spurred my attentio¡ to act and ask our city councilors and mayor to act and improve our bylaws.

In cases where a resident does not comply with an order to adhere to ciiy property bylaws, usually the first offence ís a deterrent with a monetary penalty on lhe tax bill, However, when there is a habitua.l repeated nature ofnoncomplìance ofcity bylaws and building standards violations at identified property(s), I believe in speaking with city hall individuals, they suggest, that they have identified the lack of enforcement options wìthin the existing bylaws to escalate penalties fot repeat offenders was both ân area of consern and olte for possible improvement,

We propose to Windsor City Councilors, Mayor and city administraÏors to consideÌ improving the current bylaws for property & building siandards for repeat offences f¡om the same property occupants - for an íncrease in fines/penalties for second, third or more. Usually the first non complialce with a monetary penalty sends a message to the occupant ofthe identified property, In oases ofrepeat non-compliance, ljke other societal laws for repeat offences a¡ increased monetary penalty would hopefirlly be a dolenent to fi¡¡the¡ non-compliance.

Thank you

re & Mariano Klimowicz Randolph Ave. Windsor

1 1b

P14 Item No. 7.4

I MfrKiiS'son ' lnfrastructure & Geomatics I

MISsION STATEMENT "Our C¡ty is built on reløt¡onsh¡ps - between c¡t¡zens ond their government, bus¡nesses and publ¡c institutions, c¡ty ond region - oll interconnected, mutuolly support¡ve, ond focused on the brightest future we can creote togethe/'

REPORT #: CM 2412016 Reoort Date: 812912016 Author's Contact: Date to Council: 911912016 Jane Z He P.Eng Clerk's File #: ST2016 519-255-6257 ext 6358 [email protected] (pw#7041) Ward 9

To: Mayor and Members of Gity Counc¡l

Subject: CQ38-2016 Response to the Requestto Close Kathleen, Karen and Harcourt Three Streets

RECOMMENDATION:

ïhat report number CM 2412016, CQ3B-2016 Response to the Reque.sf fo C/ose Kathleen, Karen and Harcoutf Three Sfreefs BE RECEIVED for information.

EXECUTIVE SUMMARY: N/A

BACKGROUND:

At the August 22, 2016 meeting of Council, the following Council Question was put forward by Councillor Hilary Payne: cQ 38-2016

Given that the Cabana/Division Corridor Environmental Study Repori recommends to close one or two streets between Kathleen and Harcou¡f, I ask for Administration's response to the properfy owners request for closure of all three of Kathleen, Karen and Harcourt Streets that connect directly to Cabana Road East in phase 1 of the Cabana Road Conidor Improvements Project. What would be the potential impacts of the area and local traffic patterns and emergency servlces if all three streets were closed instead of two and what would be the rationale for selecting one parlicular street to be left open? Page I of I

P15 This reporl addresses this Council Question and presents the findings of the investigation and consultation that have been conducted for the street closure at Cabana Road East between Kathleen Street and Harcourt Street.

Council Resolution CR118/2016 approved the retaining of RC Spencer Associates as the City's consultant to do the design, tendering and contract administration for the Cabana/Division Corridor improvements phase 1 - Cabana Road East between west of Provincial Road and east of Howard Avenue. Based on the approved Cabana Corridor Environmental Assessment Study Report preferred design, a public information meeting held on May 3, 201 6 and the City's Consultant's recommendation (attached as Appendix "A" Public lnformation Center Summary and Conclusions - Cabana/Division Corridor lmprovements Phase 1), City Administraiion filed an application to close a one- foot wide portion of the Harcourt Street and Kathleen Street rights-of-way located on the south limit of Cabana Road East right-of-way, as shown on Drawing No. CC-1696, attached hereto as Appendix "8". A public notice, dated June 6, 2016, was distributed to adjacent areas ihat potentially would be affected by the applied road closures. A local resident campaign request of reconsidering the road closure application "KeepKarenSafe - Close all 3" was received by the Administration on June 27,2016. A few calls from the local residents that echo the campaign request were received since then.

DISCUSSION:

City Administration undertook another round of review of the options of road closures ai Cabana between Kathleen Street and Harcourt Street after receiving the local resident campaign request. The following internal departments and external agents were consulted with respect to the Close All 3 option:

- Windsor Police;

- Windsor Fire Department;

- Essex-Windsor EMS;

- Public School Board for Roseland School;

- Transportation Planning and

- Planning

- RC Spencer Associates as City's Consultant in this project.

Based on all the feedback, there are four key factors that may weigh more in the road closure decision.

Page 2 of I

P16 The Preferred Plan from the EA

The current proposed closure at Kathleen and Harcourt is the recommended possible solution subject to public consultation in the approved Cabana/Division Corridor EA and the approved EA included intensive public consultation and engineering review. The preferred design emerged from technical analysis of the road network in the immediate area and public preferences gathered from Public Information Centres during the Environmental Assessment study process.

The following comments from Mr. John Tofflemire, P. Eng. (R.C. Spencer Associates lnc.) in an email response to the City's inquiry, dated July 14,2016 on the closure of the three streets:

"...... The fact that the preferred plan from fhrs process recommended leaving one street open cannot be overlooked, and if it is to be changed, such a recommendation would require a sign¡f¡cant and compelling change from the conditions that existed when the report was approved. It is my opinion that there has not been any significant or competting change and therefore the conclusion from the EA repot't to leave one street open and not to close all three is still valid and should be the basis of the final design work going fonuard." lssues related to 'Accessibilitv'

Mr. John Tofflemire further noted in the email dated July 14'2016:

"When any residential street is closed the route taken by residents to get to and from their homes must change. ln the situation of this neighbourhood, the three candidate streets are all less than 100m from each other along Cabana Rd, such that closing two of them witl not change the distances that residents need to travel by a significant amount. However, if all three streets are closed, vehicular access for the residents will in most instances be from either Cabana at Holburn, or from Howard at Morand (Local map attached as Appendix 'C'). The distance from the intersection of Howard and Cabana, to the intersection of Karen and Lynn St. would increase from approximately 550m at present, to approximately 1400m via Holburn, and 900m via Morand. These changes represent nearly doubling or tripling the dístances from the status quo, and are significant changes to Iocal access¡b¡lity."

Howard and Morand intersection

By eliminating the three connections of Kathleen, Karen, and Harcourt, traffic would shift to use Holburn and Morand via Howard. Due to the volumes of traffic and the existing conditions along Howard this would require additional traffic analysis in this area specifically at the intersection. lt might mean implementing a temporary left turning lane

Page 3 of I

P17 at Morand or adjustment to the traffic signal lights at Howard - Cabana. Additional resources (time & budget) would be required to carry out the investigation.

Emergency Services

All Emergency Services agree that leaving one street open for emergency vehicle response is necessary in order to maintain service levels. Mr. John Lee from Fire Department commented that "WRFS requires that one street remain open to ensure a safe and effective response into the Roseland subdivision in the event of an emergency." Mr. Barry Horrobin frÖm Windsor Police commented that "The Windsor Police Service does IVOI sup pott the idea to close all three of these sfreefs assoc¡afed with the Cabana Road EA as this represents too great a change to the physical environment ¡n terms of maintaÌning an appropriate level of emergency incident response. Considerable dialogue has occurred with this project and in discussing all the possible road closure opt¡ons. A special such meeting between emergency responders and the project consultant resulted in a consensus position that closing huo of the roads was acceptable. / see no practical rationale to wanant a deviation from this. Closing two of the roads certainly improves safety by eliminating Ieft hand turning movements, etc. but the closure of the third road will compromise emergency vehicle response capability. "

However, it's hard to quantify the delay of the emergency response time for the "close all 3 roads" option at this time, a couple of occasional scenarios to consider as examples:

- lf there was ever a potential railroad issue east on Cabana or any accident east of Holburn occurred, the only access to the area would be via Howard to Morand Street, and if a multi emergency response occurred as well, plus local residential traffic, the emergency response time has the poteniial to be higher. - Street Parking in the questioned areas would be another factor for the delay if emergency services travelling through more local streets. ln addition to the emergency services, routine patrolling and pedestrian safety should also be taken into consideration as per Mr. Barry Horrobin from Windsor Police:

- "An additional, but also very imporfant drawback of the closure of Karen Street, is that it makes regular neighborhood patrolling activity in this area much less practical. As soon as you close off roads that connect to other roads in a given neighborhood, the ability to smoothly and completely patrol all areas on an ongoing basrs ls hampered substantially. This again does not represent a sound manner in which to deliver police servlces to the public."

Page 4 of 8

P18 - "One point I would like to add is that strong consideration should be given to outfitting the Karen/Cabana ¡ntersection with physical design features that enhance pedestrian safety when crossrngs of Cabana occur, in order to calm traffic speeds."

ln summary, City Administration still considers that the application of closing two streets instead of three would be beneficial to the adjacent communities and this would be a reasonable change level for the traffic pattern and emergency services. For ihe pedestrian use, Cathy Lynd from the Great Essex County District School Board commented thal "The GECDSB agrees with and supporfs the Wìndsor Police recommendation of enhancing the pedestian crossing at Karen and Cabana and Administration's recommendation of adding a sidewalk on the open sfreef " We will consider the linkage by adding sidewalks on the street that remains open to improve the level of safety for the residents and the students walking to/from the Roseland School, e.9., to install sidewalks at west side of Karen Street in line with the existing school crossing guard on Cabana Road East.

The Rationale for Selectinq One Particular Street to Be Left Open

This is a difficult question to answer. According to the City's existing traffic counts, the City Consultant commented fhat "the total combined vehicular volumes from the three streets are so low that they fall well within traffic volumes expected on local residential streets and as such leaving any street open creates no significant traffic operational problem. Furthermore, the volumes are too low to suggest that shorfcutting traffic penetrating the area to and from Cabana is a significant systemic problem. Accordingly it may be concluded that leaving one street open will create no problems related to traffic operations."

This suggests that ANY one of the three streets can be left open without creating traffic operation problems. ln our May 3, 2016 Public lnformation Center (PlC) public consuliation meeting, the presented alternative was to keep Kathleen open and close Karen and Harcourt. This was based on the consultation with the emergency services. Kathleen is the only street that is all the way through to Morand and then to Howard. ln the public meeting, the comments we received had mixed opinions and could go with the closure of either one of the three streets. Based on feedback from the public consultation, an additional signal was reviewed for which ever street was left open. An additional signal is not technically warranted. Currently Karen-Cabana is the school crossing guard intersection, and it would remain the status quo after the construction. lt is also aligned with Clara Street on the north side of Cabana Road which maintains a single intersection along Cabana Road as opposed to two (2) T-intersection locations if one of the alternate streets is left open. Comments to add sidewalks on Karen and Kathleen were received in the PIC summary. The sidewalk installation at this location is

Page 5 of I

P19 included in the design consideration to create a linkage between the neighborhoods to the Roseland School site.

Currently, there are no bike lanes or signed cycling routes on Cabana and Local roads in question. To keep one street open would be an asset to the bicyclist compared to closing all 3 streets after the bike lane installation on Cabana Road.

RISK ANALYSIS:

Traffic Operations

Closing all three streets may cause traffic flow to shift from Cabana Corridor to Howard Avenue, Holburn Street and Morand Street. It would require additional analysis for the intersection at Cabana-Howard, and Cabana-Holburn. Signal timings may need to be adjusted; additional queuing lengths could be required. These would all require additional resources (time and money) to complete.

Administration has received recent resident concerns about speeds and volumes on Holburn Street (as a service requesi for traffic calming) and on Morand Street (as comments received during the Sixth Concession/North Talbot Environmental Assessment)- The diversion of traffic as a result of closing all three streets may increase the demand for traffic calming on Holburn Street and Morand Street.

Gabana Corridor lf the 2 or 3 streets were closed, cul-de-sacs would be installed and traffic turning along Cabana would decrease, thus the potential collisions and congestion along Cabana at these locations would decrease. The difference in terms of road safety improvements or risks between closing 2 streets and 3 streets would be minor or insignificant in this scenario.

Pedestrian Safetv

Closing either 2 or 3 streets would have insignificant risk to the pedestrian walking. Minimum one pedestrian linkage, preferably at Karen, will be added since currently there is no sidewalk at either street in question. The installation of the sidewalk can minimize the potential injury caused by traffic related accidents and can be considered as the improvement to the level of the pedestrian safety. Although the risk of injury is possible on a City walkway, this is no different than any other trail or sidewalk within the City. This would cause a minor risk to the City.

Emerqencv: Page 6 of I

P20 Closing all three streets, as outlined by emergency services, will decrease the existing level of service the community receives, due to increased response times. By using the City of Windsor's risk assessment tool the risk to the City could be between Low to Significant, which may require mitigating strategy.

FINANCIAL MATTERS:

The road closure including the cul-de-sac construction and sidewalks has been budgeted into the Cabana/Corridor lmprovements phase 1 work. The construction related cost difference between the closure ol 2 or 3 streets are minor compared to the scope of the project. li will not affect the overall project budget at this stage. However, if Closure All 3 option were approved, additional resources would be required to carry out the necessary investigations and analysis including emergency risk mitigation strategy and plan. This would beyond the financial content of the Cabana/Division Corridor lmprovements Phase 1.

CONSULTATIONS:

Josette Eugene & Jeff Hagan, Transportation Planning Michael Cappucci, lnfrastructure & Geomatics John Tofflemire, RC Spencer Associates Barry Horrobin, Windsor Police John Lee, Windsor Fire & Rescue Servicqs Chris Grant, Essex-Windsor EMS Greater Essex County Distriet School Board

CONGLUSION:

The Administration recommends keeping EA recommended street closure plan. A sidewalk should be added for the street that remains open to provide a safe pedestr¡an linkage to the Roseland School. PLANNING ACT MATTERS: N/A APPROVALS:

Name Title Jane Z He Enqineer lll Mike Dennis Financial Planninq Administrator Victor Ferranti Manaoer. Caoítal Budoet & Reserves Alex Vucinic Purchasino Manaoer Wes Hicks Senior Manager of lnfrastructure & Geomatics/Deputv City Engineer Mark Winterton Citv Enqineer Page 7 of I

P21 Name Title Wira Vendrasco Deoutv Citv Solicitor Shelbv Askin Haqer Citv Solicitor Joe Mancina Cifu Treasurer Onorio Colucci Chief Administrative Officer

NOTIFIGATIONS:

Name Address Email

Hilarv Pavne hþavnelAcifuwindsor. ca John ïofflemire jtofflemire@ rcspencer.ca RC Spencer Associates Chris Grant [email protected]. ca Essex Windsor EMS Barry Horrobin [email protected]

Windsor Police Cathy Lynd [email protected]

Greater Essex County District School Board Area Residents List provided to Council Services

APPENDIGES:

1 Appendix A - Public lnformation Center Summary and Conclusions - Cabana/Division Corridor lmprovements Phase 1 2AppendixB-CC-1696 3 Appendix C - Local map Cabana & Howard

Page I of I

P22 t I I I

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The City of V/indsor is moving forward with the final design and reconstruction of Cabana Road I East between the railway grade crossing near Provincial Road, aad just east of the intersection of Cabana and. Hoivard. The frnal design is based on the functional design in the approved I Environmental Assessment (EA) report, which is a fou¡ Lane undivided cross section with bike lanes on both sides, including a signalized inlersection including left tuming la¡es on Cabana af I Holburn. In principle il is desirable io enhance traffic. pedestrian and bicycle operational safety on Cabana by closing ünnecessary local sfreet intersections. Two of the three streets now intersecting in the I study are4 i.e. Kathleeg I(a¡en and Harcourt, could be candidates for closing. The 'Preferred Design' in the final reporl as shown in Figure 1, specifically illustrates closures at Kathleen and Harcourt, leaving Karen open at Cabana fo create a standmd fou¡ legged ìntersection with CIa¡a- t For completeness, the City dilected that the possibiìity of closing any of the intersections of I Cabana wifh Kath-leen, Karen, and Harcourt be considered during the fina1 design process. I TIL¡\Ftrl{r ûFER,tT}CINS A¡{Ð ACCITSS CûNSIÐÐRATI|ONS In preparation for the public consultation, a review oi traflic counrs a¡¿ t.afñc "*irting I operations was undertaken. Recenf trâffic counts from the Ciiy fo¡ fhe three intersectio¡s are illustrated on Figure 2. It may be notôd that the volumes are extremely low, such that regardless of which streets ale closed, any stÍeet closwe would not have a detrimental traffrc operational I impact one way or the other.

The other conclusion that may be reached fiom these existing counts is that the volumes are too I low to suggest that shortcutting 1raffic peneftating the area to âîd Íìom cabana is a significant systernic problem. There may be individual inst¿nces of speeding or shortcutting, however such I occurrences are minimal in number according to the traffic volumes. I I

I P24 PUBLIC INFORM,ATION CENTRE I SUMMARY AND CONCLU SIONS Caban¿lDivision Corridol Improvements Phase 1, Page 2 T Publjc access futo the a¡ea for personal and service vehicles, bicycles, pedesfians, and emergency services must be considered, ln this regard, the following may be noted: T @ Any steet closed to vehicular trafñe at Cabana will be closed by means of a cul-de-sac and may remain open for pedestrian and bicycle access; thelefore pedestrian and tricycle T movements are not affected or restricted iil any closute scenarìo.

* Distances between the tlree intersections along Cabana a¡e less tha¡ l00rn; cìrcuitous t movements io gain access to any pafiicûlar address or propefty, for eithel personal, service, or emergency vehicles are minimal regardless of which intersection remains T open. * Regardless of which street remaì¡s open to handle neighbourhood traffic to and ûom Caba¡a, the total combined vehicular volumes are so low that they fall welì within traffic I volumes expeeted on local residential sTreets aid do not pose a traffic operational problem. ¡ o Access to and from Cabana Rd will be easier because the widening ftom two ianes to four lanes allorvs for more gaps in the Cabana Rd traffic and reducqs u'ait times on the I side sheets. The technical capacify analysis concludes that the Intersection Capacity Utilization is reduced frotn 47.7o/o fo 33.3%" (for existing traffic volumes combined at a single furterseetion aI ClaralKarcn) if Cabana is widened to two lanes in each direction. In T other words, intersection capacity is improved by about 15% because of the widening'

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A Public Information. Cenfre was held on 3 May 2016 at Roseland Fublìc School; residents on all t affected local streets in the neighbourhood were invited, I At this PIC, a plan was presented showing closures of l(aren and Harcourt, wifJr I(athleen being left open, as illustrated in Figure 3. Notably, the plan presented for feed-back a1 the PIC cliffered from tho EA preferred plan shown in Figure I which left l(aren open a¡rd closed Katlleen and t Harcourt. .Attendees il/ere invited fo review and discuss the proposal, and to provide vvritten comments for consideration.

¡ A total of 22 members of the public attended, representing 17 addresses in the area. A bullet point summaty of comme¡ts is presented in Appendix A. T I

I l, ac 5PENLÊlì Ass!lcrAlÉs rN,: -gi:]'1"-.+¿l I í"âþ" ..r..t,r,? F,:.n,.. P25 PUBLIC INTORMATÍ ON CÐNTRE t SUMM-A.F.Y AND CONCLUSIONS Cabana,Division Conidor Inprovements Phase 1, Page 3 ¡ A rerriew of the comments leads to two impofiant observatio s:

I o Ffust, there is generai support for the reconstruction and widening of Cabana Road and the signalized intersection of Holbwn;

¡ e Second, there is not a general consensus as to whioh specific street (Ka-rJrleen, I(aren or Harcourt) should be left open.

T The most common criticisms raised at the FIC had to do r¡r'ith concerns about leaving Kathleen open. Some residents felt that this plan wouid lead io more cut-through trafFrc in the T neighbourhood in lhe flrture, and more congestion in the vicinity of Roselar-rd Public School because Kathleen is physically situated between the easterly and westerly driveway entrances. Pedestrian safety was also noted as a concerì. T Leaving Karen open at Caba:ra provides for a fow way intersectíon with Clara and eljminates vehicula¡ turning movements to or from Cabana in front of Roselald Public School, Provision I for a flrture pedestuian tTaffic signal can also be accommodafed at this location.

Emergency services support ieaving Karen open and closing Kathieen a¡d Ha¡court as i1 will not I negafively impact public safety, paniç-utarly as it reìates to emergency ircidenl response for the im¡rediate neighbourhood... they state that fhe plan enhances overall public safety by reducing t the number of oudets onto Cabana Road, and encourages physical design feafures to enhance pedestriarr safety a7 the KarerlCalsana ìntersection. I

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I The final design and reconstruction ofthis section ofCabana Road requires ùat a final decision t be made on which streets 1o close or remain open. In coming lo a conclusion on which plan to recommend, there are three considerations thal t become paramormt; 1. The 'Prefen'ed Design' in the approved EA showing the closures of I(atlleen a¡d Harcourt and leaving Karen open (Figure 1) has status arcl requires compelling tecbnical I justification to be replaced by an altemative plan. 2. There is no significært traffic operational or access related difference or impact between I altema-rives . 3. Feedback from the PIC makes it cìear that fheæ is no general oÕnsersus in the affeeted I neighbourhood as to rffhich streets to close or leave open. I ¿, *:-{:l \. nc seE¡\cL¡r lss(rcrA i!5 ìñ. --í, ti.ã- i.,.r,ì,,,r r,.¡,,.,'. I \,¡, P26 PUBLIC INFORMATìON CENTRE SUMMARY AND CONCLUSIONS Cabana,/Dìvision Coridor Improvements Phase 1, Page 4

Accordingly, it ìs recommended that the fina.l design of Cabana Road between Howard ald Provincíal be based on street closures as presented in the Prefered Design of the approved Env jronmental Assessmefi, nameiy closures at Kathleen and af Harcourt.

Respeetfully submifúed' tr{.C Spencer ,Assûcia6es lnc.

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Wl¡a.t ¿k¡ ¡ike ¿i¡u¡¡û zire ¡;roposed changes? ¡ l'ü,u - Fouplanecross-section t - Signal at Flolbum Street (3x) - Proposed st¡eet closu¡es are well receìved (4x) I - School kids shortcuttiag at l(aren will be minimized - I-imited access to and from Cabana Road East t - Flow of traffic on Cabana Road East will be greatly improved - Implementation of tuming la:res at Cabana4{olbum intersection t]rus mafting the street I - Road closure aT Harcourt Street will recluce and slow down tr"affic, saler

T W-Ì¡at rlo you dislì!"-e åboüt th{: proposed ehangesl

- Leaving Kathleen street open will çreate congestiot problems at the intersection, I paficuiarly as a resúlt of the school related tralfic (cars ald busos) - Kathleen Street and Harcourt Street should be closed fot safely reasons, to Ieave t Katrirleen slreet opeD, sidewalks and stop signs should be iinplemented, as there as currentlY none on Harcoufi Street t - Traff,rc increase on Bedford Street - Potential safety concems over bi-he traffìc obeying the rules ofthe road - Potential shodcutting of cabana,/Floward intersection by means of Mora¡d stleet and I Kathleen Street - Flarcourt Sfi.eet closing ma-kes aceÊss inconvenient for some on Lounsborough Street t - Nothing (2x) t - I(aren should remain open as the only access point inlo the arca Lo facilitate traftc flow I I ,¡ü l,t¡_ RC sre \Ltlr Ásso( lÁ lr's r{' *;;,.;È{ citr5ut"¡! r ,'Lrerr \t{ I P29 T PUBLIC COMMENTS ANÐ FEEDB,{CK Cabana,/Division Con'idor [mprovements Phase I t lf iJ r rrlu hrlc (rrhri con¡Ìanil [ - ,oo, sîreet iighting on Halcourl Streel and Karen Street - School kids waJlcing home in ftont ofthe school may be a safety problem I - tr(iss & Ride school lane síts on paved shoulder in front ofRoseland Public School; may s requi¡e an official IGss & Ride bay in ftont of the school t - obr.-.d n".d for pedestrian crossing at T(aren Street x - Ifuthleen Street will become a safety concern with school kids crossing and no sidewalks I Emergency access should be though Halcourt or Hoibum to minímìze impact at the Kathleen Sû'eet intersection t - Speeding at Bedf:ord/HarcoLìrt intersection; implement stap signs for trafüe calming - Pronertv o\,,!ners on Cabana Rcad East would benefit from being offered a uriform I PrinacY'fenc' - Kathleen Street is too narrow for access into and out ofthe residential areas south of this I süefch of Cabara Road East I - Concemed about a¡ increase in traffic and the consequent impact on school kids - StaÍ date and completion date a¡e ofconcem t - Concem over pedestrian access to streets that are closed I

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-:2 L-.¿: :-'/ \_ ,, -- \!Æ- <). .- ^- - --\a I- fúi (.{ I C}BANA RD" ËI kr 20.90m r N @ -ì' /"' ' ';'l 'l''' =J--rcï'-7")') 0,3m WIDTH -l / / r-s;J"* ,60'_Ð /\* r 3810 Ø REQUESTED RIGHT OF WAY èt CLOSURES AREA = 12.5 sq.m. (135 sq.ft.)

APPLICANT: CITY OF WINDSOR f.-t N q"" ¡J C.J s l3Bza þ-ì-ì; __L__/ J-l zezs/ e L 1"

THE CORPORATION OF THE CITY OF WINDSOR - ENGINEERING DEPARTMENT REQUESTED RIGHT OF WAY CLOSURE OF KATHLEEN STREET AND HARCOURÏ STREET AT CABANA ROAD EAST FROM CABANA ROAD'S SOUTH PROPERTY LINE TO O.3M SOUTH

KEY PLAN ¡r¡.1s. CHKD BY: PJU / AP Item No. 8.1 Vtflrüi#-ç-s"^"n I Parks

MISSION STATEM ENT "Our City ¡s bu¡lt on relationsh¡ps - between c¡t¡zens ond their government, bus¡nesses ond public institutions, c¡ty ond reg¡on - oll interconnected, mutually support¡ve, ønd Íocused on the br¡ghtest future we cøn creote togethe/'

REPORT #: C 17O12O16 Report Date:91712016 Author's Contact: Date to Council: September 19, 2016 Paul Giroux, City Forester Clerk's File #: SRT2016 Parks Department 519-253-2300 Ext.2760 pqi [email protected]

To: Mayor and Members of City Council

Subject: RFP No. 135-16 Tree Trimming Gity Wide

RECOMMENDATION: THAT Council APPROVE the procurement of tree trimming services for City owned trees and further;

THAT the Purchasing Manager BE AUTHORIZED to issue three (3) Contract Purchase Orders to the following three (3) companies:

1. Ontario Line Clearing 2. Forest Glade Tree Expert 3. Neuheimer ïree Care for the provision of each company to trim 500 City owned trees, 1,500 in total along the right of way throughout the City of Windsor to a total cumulative upset limit of $263,300 (excluding HST), satisfactory in financial content to City Treasurer, and in technical content to the Executive Director of Parks.

TOTAL CUMULATTVE PRICE $263,300

TOTAL CUMULATIVE PRICE INCLUDING NON-RECOVERABLE HST: $267,934.08

EXECUTIVE SUMMARY:

N/A

Page 1 of 5

P35 BACKGROUND:

The City of Windsor Parks Department is responsible for the maintenance and care of approximately 70,000 street trees along the Right of Way and 30,000 trees within our Parks.

ln 2015, the Forestry Division received over 4,200 calls for service through Windsor's 31 1 Customer Service Department. These calls resulted in 1,936 inspections for the two supervísors collectively.

Requests for tree trimming service are investigated in a timely fashion. Based on the inspection of the problem, the request is given a priority ranking from 1 (highest risk) to 4 (lowest risk, largely a cosmetic issue). Currently, there is a tree trimming backlog of more than 2,200 trimming work orders. There are no Priority 1 requests in ihe backlog as these are acted on within days of the inspection. The vast majority of the requests that comprise the backlog are issues that fall in priority 3 and priority 4.

The majority of these work orders were produced from the thousands of requests the Supervisors have received over the last two years as well as the poor contractor performance that occurred in 201412015. As a result, many of these work orders are now between lB months to 2 years old and Forestry routinely fields complaints from the public along with questions from the Councillors on the length of the waiting times involved with tree trimming.

ln an effort to reduce the back log as quickly as possible, RFP 135-16 was issued on July 22nd, 2016 for the trimming of 1,500 trees. The Proposal indicates that three (3) contracts for 500 tree trims each will be awarded to the top three proponents, Three were selected in order to ensure the most effective and timely trimming of the required number of trees.

Ontario Line Clearing, Forest Glade Tree Experts and Neuheimer Tree Care demonstrated superior qualifications, experience, availability and cost. Ïhese elements were particularly important given the poor quality of the work performed last year, which created much of the backlog necessary to be addressed now. Each company will receive 500 work orders for tree trimming, Iocated in the City's East, West and South Areas. This number was determined to be the optimum assignment for the most effective completion of the work.

The highest scores were awarded to Ontario Line Clearing, Forest Glade Tree Expeds and Neuheimer Tree Care by demonstrating in their proposal that their qualifications,

Page 2 of 5

P36 experience, availability and cost were superior to the rest. Each company will receive 500 work orders for tree trimming, Iocated in the City's East, West and South Areas.

DISCUSSION:

The Forestry Department's plan, as presented to Council on December 21"Ï,2015 (P & R #1 5-167), is to return to a preventative maintenance program for City owned trees along the Right of Way. This plan aligns with industry standards for the care of trees and will help reduce risk, claims and complaints from the public while improving the health and condition of City owned trees and the Urban Forest.

The current back log in tree trimming is delaying the Department from beginning our focused, Preventative Maintenance Program.

Area Trims or Cyclical Tree Maintenance

The industry standard for the care of municipal owned Righi of Way trees is to conduct area trims or practice cycle pruning. This refers to the trimming of city owned trees on a routine and rotational schedule. The industry standard is to trim city owned Right of Way trees every 5 to B years, depending on the condition, diversity and age of the Urban Forest. For Windsor's Urban Forest, we are targeting a trim cycle of 7 years. To accomplish this, the City will be divided into 7 'Areas' and every year, 1l7th of the City owned trees will be trimmed for health, safety and to promote sound structure. By the 8th year, the cycle will have repeated itself and trees will be set on a trajectory for optimal health and structure while mitigaiing risk at the same time.

Regularly maintained trees lead to optimal health and longevity and reduce the amount of damage claims to private property. This preventative maintenance will also result in a significant reduction of service requests, allowing for our resources to be directed to other pressing concerns. Cyclical Tree Maintenance is also the framework for'Routine lnspections' which is critical for health and safety concerns and reducing liability risks.

Due to the unforeseen 'natural disaster' of the Emerald Ash Borer and the financial toll that this invasive pest put on the city, Windsor has not awarded an "Area or Cycle Trim Contract" in almost 10 years. This lack of preventative ma¡ntenance has had a negative impact on our city owned trees, has increased the number of tree related damage claims and has had a major impact on our current back log of tree work. Returning to area trims over time will reduce the number of requests for general forestry services.

RISK ANALYSIS:

Until the current back log in tree trimming is reduced, the Forestry Division is unable to carry out a Preventative Maintenance Program through Area Trimming. This RFP will help reduce the back log significantly by clearing the books of 1,500 or 2i3rds of the open work orders for tree trimming. However, delaying our preventative maintenance Page 3 of 5

P37 program by spending resources on the back log is problematic and will have to be addressed in the near future.

There is a significant risk in not conducting preventative maintenance of city owned trees. Preventative maintenance in Arboriculture is best accomplished through the practice of Area Trims and routine tree inspections. Preventative tree maintenance is critical in maintaining the health and longevity of city owned trees, while reducing the risk of property damage, health and safety concerns and the risk of liability.

The mitigating strategy is to 'treat' by reducing the back log of forestry work as quickly as possible through this RFP and be in a position to return to a preventative maintenance schedule (ie. area trims) by the year 2018.

The Executive Director of Parks will be responsible for ensuring the delivery of this preventative maintenance plan.

FINANCIAL MATTERS:

ln order to fund this 1,500 tree trims and to reduce the back log by roughly 2i3rds by the end of the year, funds that had been previously earmarked in the Forestry Plan for the 2018 Area Trim will be used for this project and for additional tree trimming in 2017, resulting in a significantly lower amount of dollars available to be allocated to other tree programs for all of 2018.

As a result, the planned Preventative Maintenance program will be delayed by one year (2019) unless additional funds are allocated in the near future to stay on target with the plan (2018). This change in plan impacts how previously identified funds through Council Report #18079 will be spent, but does not impact the overall budgeted request for either operating or capital expenditures. Appendix A outlines the changes to the original financial plan that was presented to Council on December 21 , 2015.

It should be noted that as at August 31"t, 2016, the current available balance within the Forestry capital project for the Tree Maintenance backlog is $1,169,043. This fund is used for tree trimming, tree removal, stump grinding, as well as tree planting and watering.

CONSULTATIONS:

Consultations were undertaken with Administration staff of Parks, Purchasing, lnfrastructure and Geomatics along with the Urban Forestry Sub Committee of the Regional Public Works Commissioners of Ontario.

Page 4 of 5

P38 CONCLUSION:

ln an effort to reduce the backlog in tree trimming services, RFP 135-16, in accordance with the City of Windsor's Purchasing By Law; Parks Administration recommends that Ontario Line Clearing, Forest Glade Tree Experts and Neuheimer Tree Care to supply all labour and equipment to trim 500 city owned trees each. This project wilf reduce the back log significantly.

APPROVALS:

Name Title

PAUL GIROUX City Forester/Manager of Forestry & Natural Areas

MARK SPIZZIRRI Manager, Performance Measurement & Financial Admin

NATASHA COUVILLON Chief Financial Officer/City Treasurer and Corporate (ACTTNG) Leader Finance and Technology

MARK WINTERTON City Engineer and Corporate Leader Environmental Protection and Transoortation SHELBYASKIN HAGAR City Solicitor

ALEX VUCINIC Purchasing Manager

oNoRro coLUcct Chief Administrative Officer

NOTIFIGATIONS:

Name Address Email

APPENDICES:

1 Work/Funding Plan

Page 5 of 5

P39 2016 2017 201A 2019 2020 s210,000 $250,000 $710,000 s500,000 $500,000 $2,170,001 r o¡Ye¿ß Capilal CarryJotuård s¿59,043 $ - $ - S - $ $4s9,04 Yeâß Capil¿l CaÍrloñad $459,043 $ Cap¡lat :nhanæd Fùnd n9 ss00.000 $ - 5 - $ @ $ - ]LANNED CAPIIAL EXPENDìTIJRES T¡eo lnventory consulùProgÞm $200,000 $150,000 U¡b¿n Forêsl ¡rân¿seheni Plan $150,000 $275,000 927s,000 $275,000 $27s,000 $500,000 $500,000 $500,000 $350,000 $425,000 $775,000 $775,000 $775,000

s372,837 $372337 $372 337 $372,337 $372,037 s372,A31 t372,A37 5372,637 5372,A37 Sa72ß37 T' Þ Trê€ Tr mming Coôtåcl SIOO,OOO o lre€ &stlmp Remo!¿ls $2oo,ooo s2oo,ooo s2oo,ooo 92oo,ooo s2oo,ooo rree e s&mp Removals Siuñp ng foroiiy Crew Renoval $45,ooo ${s,ooo $45,ooo $.ás,ooo $45,ooo Stuñp¡ng for Cìly Crew Romov¡l 'lde¡lilied Removâls SlOO,Ooo Slo0,ooo $roo,ooo S10o,oOO cttre

2016 TÊè lnventory Consultant pùshèd out to 2017 due to f¡ñiñg 2017 Uhañ ForesI túahagement pushed out lo 2a18 duê to lnveñtory fìning 2017 ldenfiíed Remavals pushed out to 201 I due lo inventory tin¡ng. 2017 Opeñt¡ng lunds fot ldentil¡ed Ren,ovals noved to Îrce Tdnning Contrcct due to funding prcssures ând inventory tinjng. 2A18 $500kC¡ty Arca Triñ $150k lo 2016 Tree Tñnning Conlnct, gzook to 2olT free Tñnm¡ng Contßct, $l sok to 2018 Trce Tinñ¡nE ConttacL This Þushes oul Cily Area Tin statf lo 2019. Item No. 8.2

I IJU¡¡ñ'tr'son I Public Works - Operations

MISSION STATEMENT "Our C¡ty is bu¡lt on relot¡onsh¡ps - between c¡tÌzens dnd the¡r government, businesses ond public inst¡tut¡ons, c¡ty ond reg¡on - all interconnected, mutuolly support¡ve, dnd Íocused on the br¡ghtest future we cdn create together"

REPORT #: C 16112016 Report Date:812912016 Author's Contact: Date to Council: 911912016 Tim Stevenson Clerk's File #: SW12646 Fleet Coordinator (519) 255-6560x4235 tstevensontôcitvwi ndsor.ca

To: Mayor and Members of City Council

Subject: Purchase of One (1) Front End Loader Garbage Truck -City Wide

RECOMMENDATION:

THAT City Council APPROVE the purchase of one (1) front end loader garbage truck and that the Purchasing Manager BE AUTHORIZED to issue a purchase order to Joe Johnson Equipment in the amount of $287,675.52 (excluding HST), satisfactory in financial content to the City Treasurer, and in technical content to the Executive Director of Operations.

EXECUTIVE SUMMARY:

N/A

BACKGROUND:

The purchase is to replace one (1) front end loader garbage truck Mack chassis with a 40 Cu. yd. WÍttke body in the Environmental Services Division. The industry life cycle for this type of equipment.is I years. This unit has been approved by the Fìeet Review Committee in consideration of forecasted fleet replacements and by City Council during the 2016 capital budget process. The purchase price plus additional warranty costs for this unit is within the approved 2016 capital budget.

Page 1 of 4

P41 The total cost of this unit is $287,675.52 excluding non-refundable HST. The total funding required for the purchase of the unit plus the purchase of extended transmission and HVAC warranty at a cost of $1,930.00, including non-recoverable HST of $5, 097.06, is $294,7 02.58.

There are sufficient funds in the Fleet Equipment capital project 7161033 for the purchase.

DISCUSSION:

The unit being replaced is 9 years old and at the end of its useful life.

The RFP closed on July 28, 2016 with three (3) proposals being received. Joe Johnson Equipment was the only proponent to pass the technical component, therefore, was the successful bidder.

RISK ANALYSIS:

The unit is beyond its useful life. Any further delay will result in costly repairs to the unit.

FINANCIAL MATTERS:

All forecasted fleet replacements were approved by City Council during the 20'16 budget p rocess.

There are sufficient funds in the 2016 Fleet Replacement capital project for the purchase. The annual depreciation cost associated wíth the unit is included in the operating department's budget.

Based on the results of the RFP, the total funding required for the purchase of the unit plus the purchase of extended transmission and HVAC warranty at a cost of $1,930.00, including non-recoverable HST of $5,097.06, is $294,702.58. CONSULTATIONS:

Fleei Review Committee

Purchasing

Cindy Etmanski, Financial Planning Administrator

CONCLUSION:

All forecasted fleet replacements were approved by the Fleet Review Committee and City Council during the 2015 capital budget process. Administration recommends purchasing the front end loader garbage truck from Joe Johnson Equipment who was the successful proponent.

Page 2 of 4

P42 PLANNING ACT MATTERS:

N/A

APPROVALS:

Name Title

Angela Marazita Fleet Manager

Dwayne Dawson Executive Director of Operations

Cindy Becker Financial Planning Administrator

Alex Vucinic Purchasing Manager

Dan Seguin for Joe Mancina (A) City Treasurer

Wira Vendrasco for Shelby Askin Hager (A) City Solicitor

Mark Winterton City Engineer

Onorio Colucci Ch ief Administrative Officer

NOTIFICATIONS:

Name Address Email

APPENDIGES:

Page 3 of 4

P43 Page 4 of 4

P44 Item No.8.3

I Taxation Financial Projects \dVrïüi5bon I &

MISSION STATEMENT "Our City ¡s bu¡lt on relot¡onsh¡ps - between c¡tizens ond the¡r government, businesses ond public ¡nstitut¡ons, city qnd reg¡on - oll ¡nterconnected, mutuslly supportive, ond locused on the br¡ghtest Íuture we can create togethe/'

REPORT #: C 15112016 Reoort Date: 8117120'16 Author's Gontact: Date to Council: 911912016 Jamíe Paproski Clerk's File #: AF20l6 Financial Analyst Taxation & Financial Proiects

To: Mayor and Members of City Council

Subject: Relief from Property Taxation 2015 - Extreme lllness and/or Poverty

RECOMMENDATION:

THAT City Council ACCEPT Administration's recommendation with regards to approval of 13 applications for total tax relief of $'19,885.62 (inclusive of education portion); and

THAT City Council SUPPORT Administration's recommendation with regards to the denial of 23 applications for tax relief.

EXEGUTIVE SUMMARY:

N/A

BACKGROUND:

Propedy taxation provides municipalities with the necessary revenue required to fund annual operating and capital expenditures. The administration of property taxes is governed through Parts Vlll (municipal taxation) through to Part Xl (sale of land for tax arrears) under the Ontario Municipal Act, 2001. Once property taxes are levied, there is the expectation that property owners will remit payments when due. There is limited availability for municipalities to provide tax relief to property owners namely:

Page 1 of I

P45 Section 319: Tax deferrals, Relief of Financial Hardship which provides for a full or partial tax deferral on increases in properiy taxes as a result of increases in property assessment valuation for 1998 and subsequent years. To qualify, an eligible property must be included in the residential property class and the assessed owner (or spouse) must be a low income senior or low income person with disabilities

Section 357: Cancellation, reduction or refund of property taxes in the year following the year in respect of which the application is made to the City Treasurer. This section requires Council's approval on an annual basis for tax relief to property owners as a result of occurrences such as building demolitions, destruction of property caused by fire, changes to property tax class and/or the inability to pay taxes because of sickness or extreme poverty.

Section 365: Cancellation, Reduction or Refund of property taxes which provides for tax relief on eligible properties where the taxes are considered to be unduly burdensome. Eligible properties are those that are within the residential, farm or managed forest classificatÌons as determined by MPAC.

After a thorough review and public consultation process in 2010 Council approved the guidelines for the tax relief program under Section 357 (1) (d.1) of the Municipal Act to provide assistance to residential property owners who are unable to pay taxes because of sickness or extreme poverty (CR 356/2010 Appendix A). The guidelines were further refined in 2011 after the results of the first pilot year was reported on (EC 31/201 1). Ïax relief under section 357(1) (d.1) provides assistance to those identified as most in need based upon best practices and community consultation.

DISCUSSION:

This is the sixth year for which this program was offered to residents. As stated above, a reduction or refund of property taxes can be provided for in the year following the year in respect of which the application is made to the City Treasurer. ln oiher words, the applications being brought fon¡¡ard to council are in regards to requests for relief from 20'15 property taxes. A total of 36 applications were received. Applications and supporting documentation are first thoroughly reviewed by Finance Administration in accordance with established criteria. lnitial recommendations for 13 approvals and 23 denials are made based on results of the review and information submitted. Applicants were notified of Finance Administration's recommendation.

Those applications recommended for denial are then afforded the oppofunity to submit a request to the Property Tax Relief lnternal Review Panel (PTRIRP), an internal review panel comprised of staff from the Social and Health Services Department, for a second

Page 2 of I

P46 review and independent recommendation. One appeal was fon¡¡arded to the PTRIRP, and the decision is pending at this time.

RISK ANALYSIS:

Applications for tax relief due to sickness and/or extreme poverty are allowed under Section 357 of the Ontario Municipal Act and therefore municipalities must have a mechanism in place to address these types of requests. ïhe program currently offered by the City is specifically designed to provide temporary relief (maximum two years) to those property owners who qualify based upon the approved criteria. The program is voluntary however once application has been made, the required documents to support the application must be submitted for review or the application will be noted as incomplete.

It should be noted that Council must make that final decision in regards to these applications. Should applicants not be satisfied by recommendations of Administration or the PTRIRP they have a right to appeal to City Council for further consideration in conjunction with this repod. Should City Council uphold the denial an appeal to the Assessment Review Board (ARB) can be made by the property owner.

Aside from the financial impact there is very little risk associated with this program as applications are screened by Administration and supporting documentation is required prior to receiving approval. Applicants who are denied tax relief are allowed to make an appeal to the ARB.

Page 3 of 8

P41 FINANCIAL MATTERS:

The results of the 2016 program have been summarized in the chart below. Thirteen ('13) applicants are being recommended for approval. Of those 13, 5 (five) had been approved for tax relief in a prior year, making this their second and final year of tax relief under this program. Due to privacy concerns only general reasons for denial have been stated. Additional information has been provided by way of confidential memo.

Results of the 2016 Tax Relief Program (for 2015 Taxation Year):

Total Recommended for Approval 13

Total Recommended for Den ial

lncome over Threshold

CVA over $150,000

tax relief. 1 granted (two years)

Based upon Administration's recommendation, total tax relief of $19,885.62 will be granted. The municipal portion is $17,766.38. The education portion of $2,119.24 will be recorded as a charge back to the Province. As the tax relief relates to taxes levied in 2015, $50,000 was accrued as part of the 2015 year-end allowance for doubtful accounts as a direct charge to the property tax write-off provision so there will be no impact on the current year operating budget. The difference between the allowance and the actual charge of $30,114.38 will be used to offset other tax related property tax

Page 4 of I

P48 adjustments which are approved during the year as the write-off provision is not specifically allocated by type of adjustment.

CONSULTATIONS: Propedy Tax Relief lnternal Review Panel (PTRIRP) - Employment and Social Services

CONCLUSION:

The property tax relief program's main objective continues to be a means of giving taxpayers temporary financial assistance for the established maximum period of two years, (consecutive or otherwise) during which they can consider their situation and make changes accordingly-

Application is voluntary and approval is subject to meeting the conditions of the program eligibility. Based upon the number of applications received and recommended for approval, this program, while resource intensive, reaches a small segment of ratepayers most in need, and is therefore a much needed program within our community. Over the course of the six years in which the program has been available, approximately 149 residents have received either full or partialtax relief.

APPROVALS:

Name Title Janice Guthrie Deputy Treasurer - Taxation and Financial Projects

Joe Mancina Chief Financial Officer and City Treasurer

Onorio Colucci Chief Administrative Officer

NOTIFICATIONS:

Page 5 of 8

P49 Name Address Email

APPENDICES: Appendix A - CR 35612010 as amended by EC 311201'l Guidelines for the provision of Property Tax Relief under Section 357 (f ) (d.1)

P&C Memo attached for Mayor and Members of Council onfy.

Page 6 of I

P50 Appendix A

Guidelines forthe Provision ofTax Relief under Section 357 (f)(d.1)

Per CR 356/2010 as Amended by EC 3112011

THAT City Council ADOPT the following guidelìnes for the provis¡on of tax relief for residential property owners on a pilot basis of one (1) year under Section 357(1)(d.l) of the Ontarìo

Municipal Act, 2001 :

Extreme Sickness

. Completion of a physicians statement (at the applicant's cost) to verify illness and impact on quality of life . Completion of a f¡nancial disclosure statement which includes family income, savings and assets . Tax relief would be approved if o The illness has resulted in the primary income earner of the family being confined to a hosp¡tal, bed or house for a period of time which exceeds 90 consecut¡ve days or the illness has resulted in the primary income earner being required to leave their primary place of employment as a result of a spouse or child being confined to a hospital, bed or house for a period of time which exceeds 90 consecutive days and o The applicant fell within the criteria established for extreme poverty . Tax relief would be pro-rated based upon the number of months certified by the physician. . Applìcations would be accepted for a period not to exceed two consecutive years

Extreme Povertv

. Completion of a financial disclosure statement which incìudes family income, savings and assets . Full tax relief would be approved if o Income levels for the family unit are at or below that which has been determ¡ned as low-income cut offs for purposes of social assistance o Liquid and non-registered financial savings/assets of the fam¡ly un¡t at December 31"t of the tax year are equal to or below the amount of the property taxes o Property assessment value ¡s equal to or less than $'1 50,000 . Partial tax relief would be approved if o lncome levels for the family unit exceed that which has been determined as low- income cut offs for purposes of social assistance. That is, income above the threshold would be deducted first from the property taxes payable. The balance of taxes, if any, would be considered for tax relief purposes. o Liquìd and non-registered financial savings/assets of the family unit at December 31sr of the tax year are above the amount of the property taxes. That is, savings/assets above the threshold would be deducted first from the property taxes payable. The balance of taxes, if any, would be considered for tax rel¡ef purposes.

Page 7 of 8

P51 o Property assessment value is greater than $150,000. That is, the assessed value above the threshold would be deducted first from the property taxes payabìe. The baìance of taxes, if any, would be considered for tax relief purposes. . Family unit for purposes of determining family income is defined as all registered owners, spouses and any occupants 18 years of age or older. Children below the age of '18 in full time attendance at a qualifying educational institution are excluded. . Ontarìo Property Tax grants are incìuded 'in determining tax relief. That ìs, grants received as a result of claiming the property taxes as a personal tax deduction is deducted from tax relief provided under the program . Applications would be accepted for a period not to exceed two years (consecutive or otherwise)

Page I of I

P52 Item No.8.4

ì lfrliñöbon j Taxation & Financial Projects

MISSION STATEMENT "Our City ¡s built on relot¡onsh¡ps - between citizens qnd the¡r government, businesses ond publ¡c ¡nstitutions, city and reg¡on - oll ¡nterconnected, mutuolly supportive, and focused on the br¡ghtest Íuture we con creote togethe/'

REPORT #: C 15712O16 Report Date: 812212016 Author's Contacti Date to Councíl: 911912016 Janice Guthrie Clerk's File #: 4F2016 Deputy Treasurer Taxation and Financial Projects 519-255-6100 exl6271 io uth rie(Ocitvwi ndsor.ca

To: Mayor and Members of City Gouncil

Subject: Acquisition and Demolition of 1886 University

REGOMMENDATION:

As relates to the property located at 1886 University Ave. West, Roll Number 37 39 050 060 04200 0000:

THAT City Council AUTHORIZE the properly be vested in the name of the Municipality; and

THAT City Council AUTHORIZE the City Treasurer/designate to remove from the tax roll property taxes ¡n the amount of $37 2,840 (inclusive of education tax) plus any additional levies or penalties that may be added from the date of this report until the date of actual write-off; and

THAT City Council DIRECT the Senior Manager, Development Projects and Right of Way to undertake a Phase I & Phase Il ESA with the costs charged to the Site Environmental AssessmenlCorporate Demolition project (708'1019) followed by a full demolition of the building and that the cost of the demolition estimated in the amount of $60,000 be charged to the Capital Expenditure Reserve (160-5410-5010-02942- 0131680).

Page I of 8

P53 That the following land BE DECLARED surplus:

. Municipal address: 1886 University Avenue West situated on the north side of University Avenue West . Legal Description: Part Lots 27 and 28, Registered Plan 370 o Lot size: approximate 58'X 76' . lmprovements: 2 storey commercial building

THAT the Manager of Real Estate Services BE AUTHORIZED to list the vacant parcel of land municipally known as 1886 University Avenue West for sale on MLS at a price commensurate with an independent appraisal upon completion of the demolition

THAT the proceeds from the sale of the land be deposited to the Capital Expenditure Reserve (160-6940-501 0-02942-022961 I ) to offset the cost of demolition.

EXECUTIVE SUMMARY:

N/A

BACKGROUND:

The property located at 1886 University Ave. W., more commonly known as the Whales Bridge House or Bridge Tavern was a well known west side local bar and restaurant. The property taxes on the property have been in arrears and the property itself has fallen into a state of disrepair.

The Building Department has arranged to secure the building on 4 occasions; once in 2009, once in2014, once in 2015 and once in 2016. On January 30, 2015 the Building Dèpartment issued an Order to Repair (2015 1 53575 W) which remains unresolved with no efforts to comply with any of the listed defects.

On May 4th, 2016, the Tax Division proceeded with the sale of the property for tax arrears. Due io the amount of taxes outstanding, there were no bids. Under the rules for tax sales, title to the property remains with the registered owner until such time as a decision with regards to the disposition of the tax arrears lien is made by the m un icipality.

This report serves to advise Council of Administration's recommendations with regards . to both the property standard issues as well as the property tax arrears lien.

Page 2 of I

P54 DISCUSSION:

Propertv Tax Arrears

Following an unsuccessful tax sale, the City has the following choices which must be made within two (2) years following the date of first tax sale: i Option 1 - Re-advertise the property for sale a second time. i Prior to a tax sale, the list of eligible properties are advertised once in the Ontario Gazette and four times in the Windsor Star. ln addition, current information is maintained and updated on the City web-site and posted within the Finance Department. After a failed tax sale, a property may be re-advedised one additional time. Re-advertisement would allow a prospective purchaser who perhaps did not see the first advertisement an opportunity to review and place a bid on the property. Given that the amount of tax arrears currently exceeds the assessment value, the condition of l the building and the existence of other encumbrances against the property it is unlikely l that there will be a successful bid. Option 2 - Write-off the property taxes outstanding as uncollectible and cancel the tax arrears registration f i This course of action would return the property back to the registered owner wiihout the i burden of the significant tax arrears. lt is likely that property iaxes would once again ì start to accumulate. Should this happen a new lien could be registered and the process repeated however a new lien cannot be registered until the property is in its fourth year of arrears.

Option #3 - Cancel the current tax registration lien and begin the process over

Similar to the first option, given that the amount of tax arrears currently exceeds the assessment value, the condition of the building and the existence of encumbrances it is unlikely that there will be a different outcome.

Option #4 - Vest the property in the name of the City - Recommended

To bring fínality to this longstanding tax arrears issue, it is being recommended that the City vest ownership of the property. ln doing so however the City would become responsible for the building standard issues and maintenance thereof. lt is being ì recommended that the property be declared surplus land and at the appropriate time made available for sale through the Real Estate Service Division.

Page 3 of I

P55 Buildinq Standard Compliance

A preliminary building condition assessment conducted by the Building Department on June B, 20'16 indicates an overall very poor condition (Poor condition is defined as building not able to perform its basic intent. Many visible defects and visible blemishes were noted. Significant investment is required to repaii the component(s).) The building exterior shows clear signs of neglect missing pieces of brick veneer, damaged and missing windows. There are missing bricks, mortar and supports throughout the exterior walls and significant water damage along the top 1/3 of the building. While not physically inspected, the flat roof shows signs of water damage which would suggest that the roof is beyond its useful life expectancy. Both levels of the interior have been vacated. There are clear signs of water infiltration on the second level. Neither the forced-air gas furnace nor the hot water boiler for the radiator system is in working condition. The plumbing is a mix of modern and old with numerous visible signs of defect and/or leaks. Ihe electrical panel appears to have numerous defects with evidence of original knob and tube wiring still being used to provide power to electrical circuits and equipmeni possibly the fire alarm and emergency lighting. However, the building could be salvaged with extensive financial resources.

To address the building standard issues, the following options exist: Option A - minimal intervention $2,500 As indicated above, there is an order to repair on the building which would be transferred to the City upon vesting. Minimal securing of the building openings and removal of exterior deck.

Option B - undertake short-term precautionary measures - $85,000 ThÍs would entail at a minimum a securing of the building from further deterioration or pest infiltration and could include, if so directed by Cíty Council, a new roof and drainage system to prevent further interior damage, closure of all openings at grade and above grade to prevent rodents and weather from entering building, rate baiting program, removal of exterior wood deck, secure exterior stairs to upper level.

Option C - full restoration - $278,000 This would entail a new roof and drainage system, DSS report for entire building, mould and asbestos abaiement, removal of wood frame addition and rebuild, foundation repairs, brick veneer repair, removal of all interior finishes on all floor levels back to rood stud framing, removal and replacement of all electrical wiring, new fire alarm system, new exterior and doors, new HVAC and plumbing, new interior fit-up

Page 4 of I

P56 Option D - demolition -$70,000 (including ESA) - Recommended A preliminary internal assessment of the property value would confirm that there is little to no value to the building as is. While shorl-term precautionary measures could be put into place, there would be no additional value added to the overall site and a risk that potentially the site would be worth less. There would be the additional risk of site liability and additional costs associated with security and maintenance for the property to date of actual sale. On this basis, Administration is recommending that the property be demolished. Prior to demolition, a Phase l& Phase ll environmental site assessment would be complefed to determine if there are contamination issues to be dealt With.

A preliminary estimate of the land value (as vacant) is between $45,000 to $50,000 which, at a minimum, would likely cover a portion of the cost associated with the demolition. An independent market value appraisal to determine a more accurate vacant land value will be ordered upon approval of the recommendations above.

RISK ANALYSIS:

The decisions with regards to final disposition of a property tax arrears matter after a failed tax sale carries certain risks with regards to the process having to be repeated as discussed above. Given the longstanding arrears and other encumbrances against the property, a decision other than to vest will likely result in this matter being revisited in future years resulting in even more lost taxation revenue and staff resource time. ïhe decision to vest after a failed tax sale always carries a certain level of risk since the City steps in as the registered owner and becomes liable for the ongoing maintenance and security for the property.

The options available to address the propeñy standard matters also carry a variety of risks and will require the use of staff resources to monitor and manage depending upon the level to which restoration is warranted. At time of vesting, the order to repair will transfer to the City which will require at a minimum of $2,500. lt is unlikely that the City will be able to recover costs incurred for short-term preventat¡ve maintenance or full restoration. By demolishing the building, the order or repair will be cancelled and it is more likely that the sale of the vacant land will assist in recovering the cost of demolition.

Upon vesting, a request will be made to MPAC to have the property classification changed to exempt status. This will limit exposure with regards to the accumulation of any further taxes until such time ás the property is sold.

Page 5 of 8

P57 FINANCIAL MATTERS:

The property is currently assessed at $183,000 ($f75,500 commercial, $7,500 residential). A preliminary internal assessment of the property value would confirm that there is little to no value to the building as is in its current condition. The land, if vacant could be worth between $45,000 to $50,000, subject to confirmation by way of an independent appraisal.

The following table provides cost estimates based upon various options for building repair:

Level of Restoration Cost Estimate " Full Restoration - fit for occupancy $278,500 Shortterm action to secure building from further deterioration and pest infestation $85,000

Demolition (including ESA) $70,000

Minimum Security $2,500

"cost estimates are preliminary and subject to confirmation and significant fluctuations

The estimated costs associated with a Phase land Phase ll ESA (-$10,000) can be charged to the Site Environmental Assessmènt/Corporate Demolition project (7081 019). There is currently $1 million available in this capital project account (including commitments). There is no capital or reserve funding specifically available to cover the estimated costs associated with building renovation or demolition. lt is being recommended that the cost of demolition be charged to the Capital Expenditure Reserve (160-5410-5010-02942-0131680). Proceeds from the eventual sale ofthe land will also be deposited to the Capital Expenditure Reserve (160-6940-5010-02942- 0229611) offsetting the cost of demolition.

Outstanding property taxes at time of writing are $376,574.99 of which $200,074.97 is penalty, interest and additional charges which have been added to the account over time. A provision in the amount of $170,653 has been included in the annual allowance for doubtful accounts. The education share of taxes estimated in the amount of $56,970 will be charged back as a recovery from the Province. The balance remaining of approx. $148,951.99 plus any additional penalties or charges to time of write-off will be Page 6 of I

P58 charged to the annual provision for tax write-offs. This provision of $1.9 million is set annually. Failing sufficient funds in the provision at the end of the year, any additional funding would be funded from the Property Tax Reserve.

CONSULTATIONS:

Rob Vani, Dan Lunardi, Building Department

Frank Scarfone, Legal Department

Neil Robertson, Planning Department

France lsabelle-Tunks, Development Projects and Right of Way

GONCLUSION:

The property located at 1886 University Ave. W .is in significant disrepair as well as having significant tax arrears. To rectify the situatÍon Administration is recommending that the property be vested, that the building be demolished, and the remaining vacant parcel of land be sold.

PLANNING ACT MATTERS:

N/A APPROVALS:

Name Title

Janice Guthrie Deputy ïreasurer, Taxation and Financial Projects

Joe Mancina CFO & City Treasurer, Corporate Leader Finance & Technology

Shelby-Askin Hager City Solicitor, Corporate Leader Public

Page 7 of I

P59 Name Title

Safety & Economic Development

Onorio Colucci cAo

NOTIFICATIONS:

Name Address Emaíl

Mr. Joe Papic 12820 Riverside Dr. L, josephpapic@yahoo. com Tecumseh Ontario, NBP 1A8

APPENDICES:

P&C memo enclosed for Mayor and members of Council only.

Page I of I

P60 Item No. 8.5

I Taxation & Financial Projects Vtfñi5'ssn I

MISSION STATEMENT "Our C¡ty is bu¡lt on relotionships - between cit¡zens ond their government, businesses ønd public ¡nst¡tutions, c¡ty and reg¡on - oll interconnected, mutuolly support¡ve, ond focused on the br¡ghtest future we con creote together"

REPORT #: C 16012016 Reoort Date: 8125120'16 Author's Contact: Date to Council: 911912016 Roger E. Lauziere Glerk's File #: 4F2016 Manager of property Assessment 5l-255-6100 ext 6170 rlauzierelOcihrwindsor.ca

To: Mayor and Members of City Council

Subject: Applications for Tax Reductions under Sections 357/358 of the Ontario Municipal Act, 2001 - City Wide

RECOMMENDATION:

ïHAT City Council ACCEPT Administration's recommendations with regards to Applications for Tax Reduction, Cancellation and Refunds as noted in Appendices A through D and;

THAT City Council SUPPORT Administration's recommendation for the denial of applications received in regards to 3374 Gundy Park Crescent, Roll Number 37 39 080 032 09900, for taxation years 2012, 2013 & 2014 and;

THAT the CFO/City Treasurer (or designate) BE AUïHORIZED to amend the City's Tax Master Collector's Roll forthe years2014 through 2016in the amount of $58,196.67 (including the education portion).

EXECUTIVE SUMMARY:

N/A

BACKGROUND:

An application under Section 357(1) of the Ontario Municipal Act, 2001 (the Act) to City Council may be made by any person and may be made at any time during the year in

Page I of 6

P61 respect of which the application is made and until the last day of February in the following year for the cancellation, reduction or refund of taxes. Reasons for making applicaiion include but are not limited to:

. a chânge event wherein the propedy is eligible to be reclassified in a different class which has a lower tax ratio and no supplementary assessment is made in respect to the changed event

. property thai has become exempt from taxation during the year or during the preceding year after the return of the assessment roll;

. building(s) that during the year or during the preceding year after the return of the assessment roll,

1. was razed by fire, demolition or otherwise, or

2. was damaged by fire, demolition or othèrwise so as to render it substantially unusable for the purposes for which it was used immediately prior to the damage;

. an overcharge by reason of any gross or MPAC error that is a clerical error, the transposition of figures, a typographical error or similar type of error, but not an error in making the assessment upon which the taxes have been levied; or

. for reason of repairs or renovations the property could not be used for its normal use for a period of at least three months during the year.

An application may also be made to the City Treasurer under Section 358('1) of the Act for the cancellation, reduction or refund of taxès levied ín each or either of the two years preceding the year in which the application is made by any person who was overcharged by reason of any gross or MPAC error in the preparation of the assessment roll that is clerical or factual in nature but not an error in judgment in assessing the property-

The Act indicates that City Council is required to render a decision in respect of all applications by September 30 of the year following the year in respect of which the application is made. However, upon receipt of an application, Administration undertakes Page 2 of 6

P62 a review to determine the validity of the reasons for the application and verification of effective dates. This process may preclude Adminishation from being able to present all applications within the prescribed deadline. lf no decision is made or the applicant disagrees with the decision rendered, the applicant has the right to appeal to the Assessment Review Board.

DISGUSSION:

The request presented in this report represents the final report to Council for 2016, consistent with Administration's approach to ensuring timely reporting of these types of applications, which include largely all applications received and now processed up to and including August 31st, 2016. All applications received subsequent to those included in this report will be presented to City Council in our first repoft. for 2017.

Recommendations of Approval

The applications which have been finalized and included for approval are presented in the attached Appendices A through D for cancellation, reduction or refund of property taxes for the years 2014fo2016.

General details are outlined in the attached Appendices. Various applications presented within this report relate to properties affected by fire damage, demolition of structures as well as tax class changes from taxable to exempt. They represent properties within various autonomous neighbourhoods throughout the City, which have subsequently been, are in the midst of being or are about to be redeveloped. As the redevelopment is completed, Administration will ensure that the Municipal property Assessment Corporation (MPAC) is made aware of same in order that the timely return of new assessment values are provided for purposes of additional tax billing. Further detailed information as to reasons for approval of the more significant application is described below.

Demolitions

The 3,000 sq. ft. commercial building located at the southwest corner of Tecumseh Rd. W. and Ouellette Avenue and known municipally as 55 Tecumseh Rd. W. was demolished at the end of May 2016. This particular property was home to many commercial endeavours over the past several years.

Page 3 of 6

P63 Recommendations of Denial

Administration has received three (3) separate applications for consideration relat¡ve to taxation years 2012,2013 & 2014 respectively for the same residential property noted below and which, upon further consideration, are each being recommended for denial.

Roll Nqmber: 080 032 09900 - known municipallv as 3374 Gundv park crescent

on December 24th, 2014 the ratepayer through their tax agent filed rax Adjustment Applications for taxation years 2012 and 2013 claiming that there has been an ,,over charge or manifest error". The reason ouflined on the application was that of "... incorrect structure area and elements for buitding".

on February 3'd, 2o1s the ratepayer through their agent fired a Tax Adjustment Application ,,over for taxation year 2014 claiming that there has been an charge or manifest error" as well as "repairs and renovations preventing normal use,,. The reason outlined on the applicátion was that of ".. . incorrect structure area and elements for building".

ln order to assess the merits of the claims within the applications, Administration fonvarded the submissions to the Municipal property Assessment corporation (MpAC) for comment.

MPAG provided Administration with the following: ""According fo fhe assess ment potícy, where a residentiat structure ¡s under construction over a number of years and has not been occupied may be assessed wifh unfinished allowances, given that the fottowing conditions have been met: 1) the structure is enclosed; and 2) the structure has been enclosed for 1 full tax year. Based upon the information on the afficlavit and MpAC's inspection, no adiustments would be made at this time. The structure was enclosed in 2009. M1AC put a vatue on with the maximum amount of unfinished allowance allowed for september 1, 2012." accordance In with MpAC's rationale no error in assessment has been made and therefore Administration does not recommend approval of ihe above noted applications.

Page 4 of 6

P64 RISK ANALYSIS:

As indicated above, applications for the cancellation, reduction or refund of taxes is legislated under ihe Municipal Act and City Council is required to render a decision by September 30 of the year following the year in respect of which the application is made.

However upon receipt of the said applications, Administration undertakes the due diligence necessary to confirm the information contained in the application is accurate. ln certain cases the presentation of certain applications may be required to wait to be dealt with within the prescribed deadline.

There is no inherent risk other than an applicant may appeal the decision of City Council to the Assessment Review Board (ARB) by filing a notice of appeal with the registrar of the Board within 35 days after Council makes its decision. Any decision rendered by the ARB is binding on all parties.

FINANCIAL MATTERS: As outlined in Appendix E - Summary Distribution of Tax, the total amount of taxes to be cancelled herein is $58,196.67 with the municipal share being $43,846.41 and the education share being $14,350.26. Although the tax refunds relate to previous years, this amount will be charged to the current year's provision for tax write-offs. There are sufficient funds available for this purpose. The education share will be recovered by way of a charge back to the Province.

CONSULTATIONS:

The Municipal Property Assessment Corporation (MPAC) provides the City with the assessed values relating to the applications for tax adjustments and confirms that tax class change requests are indeed appropriate and warranted. MPAC also provide comments with regards to applications which may not be considered appropriate and therefore are denied.

CONCLUSION:

With the exception of the one noted applicant, Administration is generally in support of the applications brought forward by ratepayers for the requested tax relief.

Page 5 of 6

P65 APPROVALS:

Name Title

Roger E. Lauziere Manager of Property Assessment Janice Guthrie Deputy Treasurer - Taxation & Financial Projects

Joseph Mancina Chief Financial Officer / City ïreasurer & Corporate Leader Finance & Technology

Onorio Colucci Ch ief Administrative Officer

NOTIFIGATIONS:

Name Address Email

N/A N/A N/A

APPENDICES:

1. Appendix "4" - Residential Property Class 2. Appendix "8" - Business Classes 3. Appendix "C" - City of Windsor - Residential Property Class 4. Appendix "D" - City of Windsor - Business Classes 5. Appendix "E" - Summary ïax Distribution

Page 6 of 6

P66 APPENDIX "4" Residentìal Property Class

2014 Amount Number of days ¡n Rêason Roll Property of Tax 2014 Affected by Tax for Number Addrêss Assessmênt Cless Reduction 010 070 00100 3387 Riversidê Dr- E $ 986.595 RT r60 $ 7,985.33 080 630 15800 0 Betts Ave $ 41,400 RT s 764.41 MPAC Error TOTAL a_749-74

2015 Amount Number of days ¡n Reason Roll Property of Tâx 2015 Affected by Tax for Address Assessment Class Reduction Aoþlicâtion 020 190 02900 1647 Ontario Si $ 20,704 RT 365 $ 378.90 Reoairs 030 140 03900 574 Elliott St. E $ 31.000 RT 317 $ 492.63 Demol¡tion 030 490 02200 1587 Windsor Ave. $ 26,500 RT 153 s 203.49 Demolition 050 460 09600 3830 Rosemount Ave $ 13,795 RT-E $ 252.41 Êxempt 060 030 09200 1145 Ford Blvd. $ 10,000 RT 139 s 69 68 Demol¡tion 060 170 01600 7010 R¡verside Dr. E $ 137,000 RT $ 288.45 Demolition 060 300 20215 '1 148 St. PaulAve $ 49,500 RT-E 246 s 6f0 44 ExêmÞt 060 300 20216 '1152 St Paul Ave $ 49,500 RT-E 246 $ 610.44 Exempt o80 080 12300 4272 Roselañd Dr. W $ 67.062 RT s '1 079 15 Demôlition 080 630 15800 0 Betts Ave $ 44,100 RT 365 s 806.92 MPAC Error TOTAL s 4.792.51

2016 Amount Number of days in Reason Roll Property of Tax 2016 Affected by Tax for Address Assessment Class AÞÞlication Reduction 080 080 12200 4256 Roseland Dr. W $ 70,000 RT 24'l $ 848.79 Demolit¡on TOTAL $ 848.79

P67 APPENDIX "B'' Commerc¡al / lndustrial / MultÈRes¡dent¡al Property Classes

2015 Amount Number of days ¡n Reason Roll Property of Tax 2015 Affecled by Tax for Number Address Assessment Class Reduction 030 210 02600 1 129 Wvendotte Sf- E s 64 000 81 $ 668.25 F¡re Damaqe 030 280 r600 781 Er¡e St. E $ 42,380 CT 222 s 1207 02 Demolition 030 280 1600 781 Erie Sf E $ 120,620 MT 222 $ 3.175.33 Demolition 030 280 11600 781 Erie St. E $ 38.220 CT.CX 222 s 469 '11 Cless Chende '1600 030 28f) 781 E¡ie St. E $ 108,780 t\¡T-cx 222 $ 1, r 00.64 Class Chanqe 070 650 01300 0 Anchor Dr. s 182.000 CT-CU 365 $ 2,568.32 Class Chanqe 080 020 12600 2490 McDouqallAve $ 14.000 CT 365 $ 658.54 Demolit¡on 080 660 02900 40'1 1 Melden Rd $ 411 000 IT 37 $ 2,230.10 Demolition 080 660 02900 4011 fiIalden Rd. $ 126.000 IT-IX 37 $ 239.29 Clâss Chanoê TOTAL s 12-316.60

20'16 Amounl Number of days ¡n Reason Roll Property of Tax 20'16 Affected by Tax for Number Address Class Reduction 040 600 12400 55 Têcumseh Rd. W $ 520.000 285 s 19.084.36 Demolit¡on 040 600 12400 55 Tecurnseh Rd W $ 307,000 cT-cx 285 $ 4,8'16.42 Class Chanqe 060 380 00900 9150 Riverside Dr. E $ 208.700 CT 97 s 2.606.90 TOTAL s 26.s07.68

P68 APPENDIX "C" City of Windsor owned - Residential Class Applicat¡ons

2015 Amount Number of days in Reason Roll Property of Tax 2015 Affected by Tax for Number Address Class Reduction 030 390 03700 1153 Ottawa St. $ 100,000 RT-E 365 $ 1,829.76 Vêstêd-ExemDt TOTAL $ 1,829.76

P69 APPENDIX "D'I C¡ty of Windsor owned - Residential Class Applicat¡ons

2015 Amount Number of days ir Reason Roll Properly of Tax 2015 Affected by Tax for Number Address Assessment Clâss Reduction 030 390 03700 1153 Ottawa St. $ 67.000 365 $ 3.151.59 Vested-Exempt TOTAL s 3,151.59

P70 APPENDIX "E' Summary Tax Distr¡bution

SUMMARY - DISTRIBUTION OF TAX CANCELLATION, REDUCTION OR REFUND Tax Class Cancellation MuniciÞal Educat¡on Amount Share Share 1014 Res¡dentiâl- Aooendix "4" s 4.749.74 s 7 747.27 $ 962¿7 1015 Residenliâl- Aôoendix "A" s 4 792 5l $ 4,265.33 s 527.18 1016 Residential - Appendix'A" $ 848.79 $ 763.91 $ 84.88 2015 Resident¡al- Appendix "C" $ 1.829.76 s 1.646.78 s 182.98

Resideñt¡al Tax Canóellation $ 16,220.80 $ 14,463.30 $ 1,757.50

¿015 Commerciaì. lndustrial & Ivlulti-Res - Aôoendix "8" s 12 316 60 s 8621 62 s 369498 ¿016 Comme.cial, Industrial & Multì-Res. - Appendix "B' $ 26,507.68 $ 18,555.38 $ 7,952.30 2015 Commercial, lndustrial & Multi-Res. - Appendix "D" $ 3.15r.59 s 2.206.11 $ 945.48

rl Industr¡al & Multi-Res Tax Cancellalion $ 41,975.87 $ 29,383.11 $ 12,552.76 fotal Cancejiat¡on $ 58.196.67 s 43.446.41 s 14.350.26

P11 Item No. 8.6

lnsset Planning

MISSION STATEMENT "Our C¡ty ¡s bu¡lt on relot¡onships - between c¡t¡zens ond the¡r qovernment, bus¡nesses ond publ¡c ¡nst¡tut¡ons, c¡ty and req¡on - all ¡nterconnected, mutuolly supportive, ond focused on the br¡ghtest Íuture we cqn creote together"

REPORT #: C 16212016 Report Date: 812912016 Author's Contact: Date to Council: 9!1912016 Melissa Osborne Clerk's File#: 5W112414 Senior Manager Asset Planning [email protected] 519-255-6100 x6111

To: Mayor and Members of City Council

Subject: Connecting Link Program - 2016

RECOMMENDATION:

ïHAT Council APPROVE the grant application submission to the Connecting Link program for Huron Church road as identified in Appendix A;

AND

THAT the Chief Administrative Officer and City Clerk BE AUTHORIZED take any such action required to bring effect to the resolutions as noted above and sign any required documentation for the Connecting Links program, as it relates to this project, satisfactory in legal form to the City Solicitor, in technical content to the City Engineer and in financial content to City Treasurer

EXECUTIVE SUMMARY:

N/A BACKGROUND:

Page 1 of5

P12 As part of the Ontario government's efforts to address infrastructure challenges they reintroduced funding to the Connecting Links program in 2015. "The Connecting Links Program will provide $20 million in2016-17, $25 million in2017-18 and $30 million in 2018-19 and the following years for the construction and repair of roads and bridges on connecting links." Source: Ontario Ministry of TranspoÍation

The City of Windsor has one road, Huron Church, which is formally designated as a connecting link under section 21 of the Public Transportation and Highway lmprovement Act, R.S.O. 1900, c. P.50 as amended. "Connecting links are municipal roads that connect two ends of a provincial highway through a community or to an international or interprovincial border crossing." Source: MTO Connecting Links Program Guide.

A report was brought to Council and approved on January 18,2016, CR '18094, to submit an application to the Connecting Links program for rehabilitation of a specific section of Huron Church. The application was not selected for funding that year and as such we are reapplying to this year's Connecting Links program.

DISCUSSION:

The Ministry of Transportation released their new Connecting Links Program on June 23,2016, which will allocate $20M annually for Connecting Link projects. lt is a project based application rather than long term sustainable funding. Applications are required to be submitted by October 21, 2016 with funding for selected projects expected to be available spring 20'17. Municipalities with one connecting link road, such as Windsor, are allowed to submit one project per year. The program wlll fund up to 90% of total eligible project costs, to a maximum of $3M.

The City of Windsor has $3,417,000 in capital funding identified to address the Dorchester to Malden section of Huron Church. This section of road is constantly impacted by the volume of heavy commercial truck traffic with frequent stops and staÉs along this stretch which has adversely impacted the road and expedited the deterioration. Windsor Utilities Commission (l/r/UC) has been made aware of this project submission plan to align their water main work with this project should we receive funding which will allow the project to commence. The total cost for the project is expected to be $4,859,000 (including HST) which represents $4,294,000 for road reconstruction and $565,000 for water main. The $565,000 for water main work will be paid for by WUC.

Should the City be successful in obtaining Connecting Link funding of $3M for the Dorchester to Malden section the City would need approximately $1,294,000 of the $3,417,000 funding currently identified in the capital budget for the City's portion to complete the work. This would result in $2,123,000 in road rehabilitation funding being freed up to address other sections of Huron Church which also require attention.

Page 2 of 5

P73 As with other recent senior levels of government funding, this application also requires confirmation of various asset management practices and information. The City of Windsor continues to be in a strong position to provide this required information. The program also encourages projects to consider sustainability construction practices. The submission is for a concreie overlay in place of full reconstruction. A concrete overlay would extend the life of this section of the road without the need to demolish and dispose what is already there. ïhis should reduce the time and cost for the project, as well as reduce material wasie and related costs providing for a more sustainable type of construction.

RISK ANALYSIS:

There are no risks associated with submitting for this funding. All City required funds are currently in the 5 year capital budget. While there is a risk that other projects may be identified to use this funding that is a very low risk. ln addition, there is the potential risk that the application is not selected for funding. lf so, this would further delay the necessary work being done, resulting in the road deteriorating further. A decision would have to be made on whether to wait to apply for Connecting Link funding yet again in 2017-18 or to rehabilitate the section of road in question, despite the current shortfall in funding that Council would have to address in order to fully fund this project.

FINANCIAL MATTERS:

ïhe funding to address the Dorchester to Malden section of Huron Church is already identified and approved ¡n our capital budget. The funds identified for this project are from the 2014 enhanced capital budget which allocated $5,489,000 of 2018 PAYG funding as a placeholder for road rehabilitation. A subsequent report was broughi to Council April 7, 2014, CR17088 approving the use of this placeholder funding. Of the $5,489,000 allocated for road rehabilitation $3,417,000 is identified specifically for the Dorchester to Malden section of Huron Church project. Summary of Costs if Connectinq Link Funding Approved:

Total Estimated Cost of Project 4,859,000

Less.' WUC watermain cost component, fully recoverable $ 565,000 - Road reconstruction cost component, city cost $ 4294.000 Less.' Maximum Connecting Link Funding Available $ 3,000,000

Balance of costs to be funded by City of Windsor $ 1294poo

Page 3 of 5

P74 Current approved funding for project in 2014 Enhanced Capital Program $ 3,417,000

Less.'Balance of costs to be funded by City of Windsor $ 1.294.000

Balance of approved funds to be redirected to other roads $ 2, 123,000

CONSULTATIONS:

Phong Nguy - Manager, Contracts, Field Services, and Maintenance Wade Bondy - Contracts Coordinator CONCLUSION:

That Council APPROVE the submission of the Dorchester to Malden section of Huron Church project for the current Connecting Links Program.

PLANNING ACT MATTERS:

N/A APPROVALS:

Name T¡tle

Melissa Osborne Senior Manager Asset Planning

Mark Spizzirri Manager Performance Management & Financial Administration

Phong Nguy Manager, Contracts, Field Services, and Maintenance

Mark Winterton City Engineer and Corporate Leader Environmental Protection and ïranspodation

Joe Mancina Chief Financial Officer/City Treasurer and Corporate Leader Finance and Technology

Page 4 of 5

P75 Name Title

Onorio Colucci Ch ief Adm in istrative Officer

APPENDICES:

1 Appendix A - 2016 Connecting Links Application

Page 5 of 5

P76 .fr-- [f OnlafiO l,]iì'0""ij,,"" Gonnecting Links Program2017'18 Project Application

lntroduct¡on

Through the Connecting Links Program, the Provìnce of Ontario is investing $25 million Ìn 2017- 18 for the construction and repair of roads and bridges on connecting links. Connect¡ng links are municipal roads designated under the Pablrc Transpo¡fat¡on and Highway lmprovement Act. There are 77 mun¡cipalities with designated connecting links el¡gible to apply to the Ministry of Transportation's Connecting Links Program. These munic¡pal¡ties are listed in the Program Guìde. The objectives of the program are to make investments that: . Address cr¡tical connecting link ¡mprovement needs; . Extend the l¡fe ofthe asset; . Are cost effective and appropriate to address connecting link needs; and . Ensure the safe and efficient movement of provinc¡al trafflc. The m¡nistry wìll prov¡de funding up to 90 percent to a maximum of 93 mill¡on of elig¡ble capital costs for approved projects. Applicat¡on Process

The program has a one-stage application process. Municipalities w¡th one designated connecting I¡nk may submit one application. A mun¡c¡pality with more than one designated connecting link may submit a maximum of two applications. Each project requires a separate completed applicat¡on form. Applicants should review the Program Guide to ensure all application requirements are met, The deadline for the application subm¡ss¡on is Friday, October 21, 2016 at 5 p.m. EST. Submitting the Application

The application submission must include: . Project Application form, completed in full; . Asset Management PIan ¡nformation (Sect¡on 13 of Application)l . Declaration by municipal official certifyìng all submission requirements have been met (Section l6 ofApplication); and . Council resolut¡on/bylaw supporting the application. The complete application package may be submitted either by email to [email protected] or regular mail, or personal de¡¡very (¡ncluding prepa¡d couriers) to: Connecting Links Program Operations Office Ministry of Transportation 301 St. Paul St, 2nd Floor South St. Catharines ON L2R 7R4 Cluestions?

lf you have any questions regarding the application, please contact MTO by email at ClProgram@oniarìo.ca or by phone al 905-7 04-2189.

508 3E (20 1 6/06) O Oueen s P, i¡ler fo¡ Ontâ¡io. 20'l 6 Disponible en lrançais Pãgê 1 of8 P77 Section I - Applicant Contact lnformat¡on Name of Municipality The Corpolation of the City of Windsor Mailing Address Unit/Suite Number Street Number Street Name 1266 McDougall Rural Route

City/Town Windsor N8X 3M7 Authorized Contact (must be from municipality) Last Name First Name Middle lnitial Wìnterton Mark

City Engineer 519 2s5-6247 mwintedon@citywindsor. ca Section 2 - Project lnformation Project Title (lnclude municipal road name and type of work e.9., resurfacing, rehabilitat¡on, etc.) Huron Church Road Rehabilitation Project Type (Please check all that appìy) n Detail Design only E Road Resurfacing I Road Reconstruct¡on f] Road Drainage / stormwater Drain E lntersection n Traffìc Control Signal L_-.1 Pedestían urossrng uevrce n Bridgeiculvert ! Bridge over or Under Railway tr Other (Describe Below) v

lndicate the Fiscal Year the project will be completed. Øzov-rc Zzota-te n zors-zo DÌd you previously apply under lntake 1 ofthe Connect¡ng Links Program? [ ves f] ttto lf Yes, ¡sth¡sthesame proiect as submitted underlntake 1? Zlves I t'to Section 3- Project Location Highway Huron Church Road Windsor, ON Latitude 1 Longitude 1 42"16'57.5"N 83.3'18.5"W

I Latitude and Iongitude coord¡nates can be obtained using Google maps by right-clicking and selecting "What's here.' Use centre-point of structure or road project ior coordinates.

Describe the location of the project below inc¡uding the length and the start¡ng and end points on the conneci¡ng link. Provide a map to scale with a Nofth arrow including project start and end points, Iength and relevant landmarks (e.9. intersect¡ng streets, br¡dges, riveß). The project is located on Huron Church Road from Dorchester Road to Malden Road and is approximately 670 metres long, as shown on the attached drawing.

Sect¡on 4 - Project Descr¡ption Describe the project and outline the scope ofwork. Descr¡be the project, outline the scope ofwork and provide a schedule. lf available, provide a detailed proposal and costs as supporting information. lf a bridge project over or under a railway, include specifìcs such as a ra¡lway access plan or any d¡scussions with the railway to facilítate the project. The project ìnvolves the rehabilitation ofthe pavement on Huron Church Road from Dorchester Road to Mâlden Road, including all sidewalks, median isla:rds, driveway approaches, \¡r'ater main and traffic infrastructure. Testing

5083E (2016/06) Page 2 of I P78 has confirmed the foundation proves to be sufficient to address the road deficiencies through the use of a concrete overÌay on the existing asphalt r athsr than full reconstruction. This method is ideal for several reasons including reduced impact to traffic to complete the work as well as being more environmentally fliendly by not having as much material to be disposed of. Supporting funding from MTO's Connecting Links Program will greatly assist in ensuring the project can be completed.

Section 5 - Project Rationale Provide a rationale for the project in terms of how ¡t addresses critical connecting l¡nk needs or extends the l¡fe of the asset and the alternative options cons¡dered for this project. Reference shou¡d be made to the road or structure defciencies identifìed in Section 13. The connecting link site in Windsor is Huron Church Road. It is subjected to traffic volume of approximately 46,100 vehicles per day (2012 count), of whìch approximafely 20o/o are heavy commercial trucks. The truck traffic is extremely denanding on the roads as they are transporting heavy loads and there are frequent traffic stops along Huron Church. This puts additional stress on these ¡oads to absorb the demands of stopping the significant volume of fhese heavy trucks. The road is also the link to the intemational border which generates approximately $500M in daily trade (CBC Dec 7, 201 I report). 27Yo of al ll^ade between Canada and the United States crosses at the Ambassador Bridge (Living in Windsor-University of Windsor).

There are several sections ofthe road cuuently in need ofrepair. Given the volurne and type oftlaffic, small repairs, such as panel replacements, come ata significantly higher cost than regular arÍerial roads. To ensure minimal disruption to traffic and trade, work is usually scheduled for weekends, alternate materíals are used so concrete cures faster and traffic detours impact loads not designed for such activity, all of which results in hìgher costs fol repair.

A concrete overlay is being recommended for the specific section highlìghted in this application rather than complete reconstruction for areas with asphalt / concrete. Section 6 - PÌoject lnnovat¡on / Sustainable Construction Practices Where appl¡cable - ldentiry any innovative or susiainable design and construction practices that w¡ll be applied to maximize the l¡fe of the asset, demonstrate good environmental stewardship, mitigate future climate change impacts, or reduce environmental or traff¡c ¡mpacts during construction. Examples ¡nclude; culvert re-lin¡ng instead offull culvert replacement, innovative structure design and construction materials, reduction in the use of new aggregates in asphalt, or use of higher quality asphalt materials.

Tlis project is being recommended as a concrete overlay on asphalt. The process while new to Windsor has been used on occasion in other locations in Ontario. The base ofthe road has been confirmed as being in good condition so that the applicatìon has a high degree of success for a longer period of time. Given the volume and type oftraffic (trucks) which impact this pafticular stretch ofroad the concrete overlay is expected to require less time to complete. This will reduce the amount of time tlaffic will need to be impacted causing delays and idling vehicles causing increased air pollution. In addition the ability to overlay the concrete to the existing asphalt will reduce the amount of material required to be disposed of. The concrete is also expected to have a significantly longer life than a mill and pave of asphalt which maximizes the life of the asset. Sect¡on 7 - Project Read¡ness / Approvals ¡ndicate any regulatory decisions, approvals, licences, author¡zations or agreements already completed or required by the provincial or federal governments or third-part¡es such as railways. Provide any addit¡onal details on work conducted or consultations undertaken to obtain approvals, agreements etc. that would expedite your project. lf the project includes a traffic control signal, municipalities are required to seek IVTO approval ofthe technical warrants for traffic slgnals and/or pedestrian crossings before submitting the project. No external approvals are required for this work.

Sect¡on I - M¡lestones/Timelines

5083E (2016/06) P79 Milestone

App¡ication Submission Deadline October21,2016

Funding Rec¡pient Not¡fìcat¡on January 2017 (Estimated)

Execution of Agreements March 2017 (Estimated) Milesione 1: Award of First Contracl Mav 2017 (Estimated) lnd¡cate Type of Contract: Unit Price Côntract (N4ust be by June 30, 2017)

Completion of Engineer¡ng Des¡gn April20l'7 (Est¡mated) Milestone 2: Subsiantial Complet¡on November 2017 (Estimated)

(l\4ust be by December 31 of Fiscal Year of Completion)

Milestone 3; Final Reporl February 2018 (Estimated)

(Must be by ftilarch I of F¡scal Year of Completion) Section 9 - Timeline Risks and Mitigation Strategiês Outline any risk that might delay the achievement of the three l\¡ìlestones above, how long the delêy could be and provide mitigation strategies. Schedule risks include the time required for tendering, delays due to regulatory approvals or third party agreements (e.9., w¡th railways), utility relocates, inclement weather, consultâtions, etc. lf the schedule r¡sks are sign¡ficant, consideration should be given to extending the project completion over two or three years. As with any consû'uction project, one source ofrisk is inclement \¡/eather however given the extent of work to be completed, the risk of not completing the work within the time fi'ame noted is relatively low.

Section 10 - Project Financial lnformation

Refer to Program Guide for information about project eligible project costs

Total Project Costs (lnclude any water, wastewater, utility work and $4.859.000 HSr) Total Project Costs (Exclude any ihird party contr¡butions. Include s4.294.0A0 HST) Elig¡ble Connecting Link Project Costs (lnclude HST) $4.294,000 Eligible Connect¡ng L¡nk Project Net Costs (Exclude HST Rebate) $3.866.880 Amount of Provincial Fund¡ng Requested (No greater than 90% of $3,000,000 eligible project costs to max¡mum of $3 million) Prov¡nc¡al Funding as % of Elig¡ble Project Net costs (l\4aximum 78 of 90%)

5083E (2016/06) P80 Section 11 - Project Cost Details Refer to Program Guide for information about eligible project costs. FiscalYear

q.ctiv¡ties \pril 1,2017-Marcl \pril 2018 AprÍl l,2019 l, -Marcl - lotal Costs lnclude HST) 31,2018 31, 2019 March 31, 2020

Environmenial AssessmenlPermits (ìf any)

Engineering/Des¡gn 125,000 0 0 r25,00(

Project lvlanagemenV Contract AdminÌstration 150,000 0 0 150,00c Consiruction 4,019,000 0 4,019,000 Miscellaneous 0 0 0 Total Elig¡ble costs - 4.294.000 (lnclude HST)

Esi¡maied HST Rebate 421.120 total Net Elig¡þle Çosts (Exclude HST Rebate 3,866,880 * Costs must be same as ind¡cated in Section 10

Section 12 - Construction Cost-Shared ltems

lndicate any project costs to be shared wiih others, e.g. utilities or railways, and provide an explanation.

Chargeable to Chargeâble to Item Total Costs Eligible Cosfs Explanat¡on Municipality Othe¡s

Water main reconstruction 500.000 'ehabilitation with road work $565,000 includins HST)

Section 13 - Asset Management Planning Asset Management Plan

l\4un¡cipalities are required to have a conprehensive asset management plan including roads and structures on all designated connecting links in order to receive prov¡ncial funding.

Zl Check if municipality has no connecting link structures (three metres or greater in length in the d¡rection of traffìc). Have you made any updates? ! Yes I No lf no updates, you are not required to resubmit. I lf this is your first time applying, or have made updates, please check ¡f your asset management plan is available onl¡ne and provide webs¡te address below, or attach to your submission. Y

Connect¡ng Link Structure lnspect¡on Regulation 104197 ol the Publ¡c Transportatíon and H¡ghway lmprovement Acf requires all jurisdici¡ons to ¡nspect their br¡dges and culverts (three metres or greater in overall length in the direction of traffìc) at least once every second calendar year under the direction of a professional eng¡neer. Municipal Structure lnspection Form(s) must be submitted for a!! connecting link structures jn your mun¡cipality for ministry records. A PDF copy of ex¡sting report is acceptab¡e.

5083E (2016/06) Page 5 ot 8 P8i ø Check if your municipality has no connect¡ng link structures. n Check if you have submitted all current Mun¡cipal Structure lnspection Forms in the previous submission. n Check if you are submitting updated ¡nformatìon since previous subm¡ssion. n lf this is your fìrst time apply¡ng, check if lvlunic¡pal Structure Inspect¡on Forms for all connecting l¡nk structures are attached to submiss¡on. lf not al¡ atiached, explain below. V

Connecting Link Asset lnventory, Condition and Needs

Detailed ¡nformation on connecting link roads and structures is critical to assist both munic¡pâlit¡es ând MTO in maklng invesimeni dec¡s¡ons Applicants are required to submii connect¡ng link inventory, condition ênd needs data for all connect¡ng road sect¡ons and structures (three metres or greater in overall length in direction of tratfic) as described in Append¡x 6 ofthe Program Guide, Provide a map showing a¡l connecting link sections and structures in the municipality listed in the ¡nventory. ø Check if you have submitted all current information ¡n the previous submission. f] Check if you are submitting updaied information since prcvious submission. lfthis is your fìrst iime applying: n Check to confirm that an Excel iable or other daia file including required data for all connecting link road sections and slructures (three metres or greater in the direction of trafflc) has been attached to the submission.

E Check to confìrm that a map to scale of all connecting link sections and structures ¡n the municipaliiy listed ¡n the inventory has been submitted. ¡nclude North arrow and relevant landmarks, e.g. intersecting streets, bridges and rlvers.

Connecting Link Maintenance Plan or Strategy l\¡unicipalities should have an ongoing ma¡nte¡ance plan/strategy and an ongoing inspection program for connecting link roads and structures. Describe below or attâch to your submission a description ofyour maintenance plan/strategy and inspection program. A regular inspection program is undertaken by the Public Works Department of the City of Windsor. Under tliis program, the pavement on Huron Church Road is inspected approxirnately evely t'Jr'o years, most recently in 2015, and the sidewalks are inspected annually on the sectíon from Dorchester Road to Totten Street and biannuaJly from Totten Street to Malden Road.

Section 14 - Project Proposal and Supporting lnformation Please check if any of the fo¡lowing have been completed that support your project.

! Oetailed Project Proposal and Costs. lf ava¡lable, please submit with your application. I Environmental Assessment n Preliminary Design Report n oetailed oesign ! Traffic l\rìanagemenUcontrol Plan ! Railway Agreement E oetaileO lnvest¡gational Reports (e.g. Detailed Bridge Condition Survey) n pi'otos Z Other Applicable Eng¡neerÌng Reports (Describe below) V Roads need study

Section 15 - Duty to Consult w¡th Aboriginal Commun¡ties The Governments of Canada and Ontario, along with municipalities have a duty to consult with Aborig¡nal commun¡t¡es where a decis¡on or action may adversely impact asserted or established Abor¡gina¡ or treaty r¡ghts. Abor¡ginal communities include lndian, lnu¡t and N4ét¡s people of Canada and any other group having Aborig¡nal or treaty rights under section 35 of the Const¡tut¡on AcL 1982- To ass¡st the min¡stry in determining the Crown's duty to consult obligations, please respond to the following questions:

5083E (2016/06) Page 6 of ð P82 MunicipalÌiies should inform and consult as necessary with stakeholders including Aboriginâl Commun¡ties as part of the environmental assessment process.

To assìst the ministry in determining the Crown's duty to consult oblìgations, please respond to the fo¡lowÌng quesi¡ons- [ilTO will advise funded mun¡c¡palities ¡f there are prov¡ncial duty to consult obligations that need to be considered.

Have any Aborig¡nal Communitìes been consulied in the environmental assessment process or other approval process to date? n Ves E ¡lo lt yes, list the Aboriginal communities below and indicate the nature of ihe consultation. V

ls the munic¡pality aware of any historical or archaeological finds, etc. in ihe vicinity of the proposed project? nyes Eto ¡s the municipaliiy awâre of any recent c¡aims or assertions by Abor¡ginal communities in connection with ihe proposed project site? n ves E ruo Has ihe municipal¡ty consulted with Aboriginal communit¡es in the past about this project or any other infrastructure project? n yes p tto ltyes, speciry detai¡s below V

Has an Aborigìnal community previously expressed a concern regarding an ìnfrastructure project undertaken by the munic¡pality? n ves E t'¡o Section l6 - Declaration I certify that:

. the submitted application meets the requirements of the lvlinistry of Transporiation's Connecting Links Program as described ¡n the Program Guide, . a comprehensive asset management plan including connecting l¡nks has been completed and publically posted; . the m unic¡pality w¡ll comply with the conditions that appìy to designated connecting links under the H/gh way TÍaffìc Act lo ensurc fhe safe and efflcient movement of provincial traffic; ' the project put foMard ¡n the application will be completed and the mi¡estones met âs stated in the Application; . the information in the Appl¡cation is factually accurate. I have the author¡ty to bind the municipality. Last Name Colucci ¡tle Date (yyyy/mm/dd) Chief Adrninistrative Off,icer Section 17 - Documents Submitted with this Expression of Interest Please list all fìles or documents submitted along wiih this Application.

lfyou are submitt¡ng this form by email, write a short description of the contents to the Ieft in the table below and indicate the f¡le name to the right. Attach all documents to the same ema¡l as this form.

lf subm¡tting this form by mail, simply wr¡te a description of each document, including titles, that are submÌtted along with this Application, in the left-hand column. Description of File or Document

Submission

Appl¡cations for pro¡ect funding must be rece¡ved by 5:00pm EST by October 21, 2016.

Quesiions? Call 905-704-2189 or send an email to CLProgramloontafio.ca.

5083E (2016/06) P83 lf your submission package is greater than 10M 8, please d¡vide files and submit separate emaìls with less than l0M B content. MTO will reply by email to confìrm receipt of your submission. lf submitt¡ng a hardcopy ofthe completed form and supporting documentation, please send to: Connecting L¡nks Program c/o Ministry of Transportation Operations Ofllce 301 St. Paul, 2nd Floor South St. Catharines, ON L2R 7R4

5083E (2016/06) Pase I of8 P84 Item No.8.7

I \lViñöbon r Human Resources I

MISSION STATEMENT "Our C¡ty ¡s built on relat¡onships - between c¡t¡zens ond their government, businesses ønd publ¡c ¡nst¡tut¡ons, c¡ty qnd reg¡on - dll ¡nterconnected, mutually supportive, and focused on the brightest future we con creote toqethe/'

REPORT #: C 16312016 Report Date: 8/30/2016 Author's Contact: Date to Gouncil: 911912016 Sarah Fox Clerk's File #: AS/12657 519-255-6515 ext. 6539 [email protected]

To: Mayor and Members of CÍty Council

Subject: Flu Vaccination Clinics 2016 Gouncil Report

RECOMMENDATION:

IHAT City Council RECEIVE FOR INFORMATION the report from the Executive Director of Human Resources on Flu Vaccination Clinics to be made available for City Employees and

THAT the Chief Administrative Officer and City Clerk BE AUTHORIZED to execute contracts for the provision of Flu Vaccination Clinics, satisfactory in legal form to the City Solicitor, in technical content to the Executive Director of Human Resources, and in financial content to the Chief Financial Officer & City Treasurer, if applicable.

EXECUTIVE SUMMARY:

nla

BACKGROUND:

lnfluenza is a contagious respiratory disease that spreads easily in workplaces. The best protection against this disease is immunization, otherwise known as the flu shot. Workplaces can assist their employees in protecting themselves against this infectious condition through offering workplace influenza immunization clinics each fall in the months leading up to fhe flu season. The flu season in Ontario is generally identified as the time period from November through April. ln order to provide proiection from an

Page 1 of 6

P85 infected individual, a two-week time frame must elapse from the time when we receive our flu shots through to exposure.

lnfluenza, or the flu, is a common and highly contagious infectious respiratory disease that affects the nose, throat and lungs. On average, the flu affects 5 to 15o/o of Canadians annually. While the majority of those who become ill recover, an average of 20,000 Canadians are hospitalized each year as a result of the flu and 2,000 to 8,000 die from this disease annually.

The flu may be passed from one person to another through the coughing or sneezing of an infected person. Additional means of transferring this disease are touching the hands of someone who is infected, or surfaces or objects they have touched, then touching one's eyes, nose or mouth, the latter known as routes of entry for exposure to disease.

The most effective ways of protecting oneself against the flu are to get the flu shot early in the season, depending upon its availability, and establish and maintain effective hand washing practices.

Since approximately 2005 the City of Windsor has organized annual flu vaccination clinics for our employees conveniently located at various City facilities. Depending on the location of these clinics there may be opportunities to have these clinics opened to members of the surrounding community as well. Again in 2016 the Corporate Wellness Committee is recommending participation in offering flu vaccination clinics.

This year the TMC-Windsor Medical Centre has agreed to provide five flu clinics at different corporate worksites. One of the five sessions, scheduled to be held at WFRS, Fire Prevention & Training Annex on Elliott street, will also make the clinic services available to members of the public, as has occurred in prior years. The other four locations are still to be determined. DISCUSSION:

A Request for Proposal (RFP) or Request for Quote (RFa) is not required as medical services are exempt from the Purchasing Bylaw g3-2012 Schedule '4" Section g. Historically the financial costs incurred by the Corporation to offer these clinics have been minimal in contemplation of potential cost of unimmunized, absent employees during the months of flu season. As previously noted, this year the flu vaccination clinics will be held in the fall, depending upon the availability of the flu shot from the government.

During the clinics, Registered Nurses, employed by the contracted organization, administer the flu vaccines. ln order to be eligible to receive a flu vaccination, employees or members of the public attending a clinic must have a valid Ontario health card, and under these conditions there is no cost io a recipient to receive a flu shot. The Page 2 of 6

P86 add¡tional costs of providing this service, such as medical supplies and selup and removal of medical equipment associated with this service are born by the contracted organization. The corporation is responsible for providing a suitable room at a site where each clinic is being held as well as the cost of the chairs and tables used during the clinics as well as their set up and take down at the time of each clinic.

A contract is required between TMC-windsor Medical clinic and the corporation. The contract with rMC-windsor Medical clinic must be satisfactory in form to the city solicitor and in technical content to the Executive Director of Human Resources. The contract will be signed by the City Clerk and the Chief Administrative Officer. With the signing of this contract, a licence is granted to operate a flu vaccination clinic on city property.

ln previous years, the approval to proceed with the execution of a contract for the administration of flu vaccinations was given through a Delegation of Authority reports to the chief Administrative officer. For the years of 2012 through 201s, requests direcfly to city council have been made in order to provide greater transparency and in an efforl to raise awareness of this significant program. Traditionally this program has enjoyed high participation rates by city employees as well as aged members of the public. Approval of this report will enable to the Chief Administrative Officer to execute contract(s) with the selected service provider, expediting the overall process. RISK ANALYSIS:

Resource Risks; The cost of potential employee absenteeism resulting from higher rates of illness related to the flu will tax our depañments staffing levels, potentially requiring more replacement staff or the need for overtime, to cover for absent regular employees. Bringing in replacement staff that are less familiar with the day to day operations in our departments will affect our ability to continue to deliver the high level of service to our residents in an efficient and effective manner. while overtime has financial benefits for those employees who accept it, the fatigue resulting from the additional hours worked may impact their efficiency and health.

Alternatively increasing the workload for employees who may be asked to cover the workload of employees absent due to the flu, may result in increased stress levels for those staff who are able to maintain their health and attend work regularly during the flu season. The effects of increased stress on workers may be less obvious and immediate than the flu, but no less detrimental to the morale and quality of life of the affected employees.

Offering on-site flu clinics to our employees, and to a limited extent, members of the public, allows us to mitigate this risk. Given the Corporation's 10-year history of

Page 3 of 6

P87 providing on-site flu cl¡nics th¡s rlsk is considered POSSIBLE resulting in a MODERATE risk.

Timing Risks: lt is understood that the best way to prevent the flu is to get a flu shot early in the flu season. Choosing not to offer employer sponsored flu clinics in ihe fall at the outset of the flu season at convenient locations at the corporate worksites listed in this report may reduce the likelihood that staff will get a flu shot. lf our employees choose not to get a flu shot or wait until later in flu season, because their personal schedules make it more challenging to get to their own physician or a local flu clinic may result in higher absenteeism due to employee illness related to the flu.

Offering on-site flu clinics to our employees at the outset of the flu season allows us to mitigate this risk. Not offering flu clinics at the beginning of the flu season is POSSIBLE, and considered a MODERATE risk.

Cross-Corporation Risks: No risks assessed in relation to Cross-Corporation.

Community lmpact Risks: Having a high vaccination rate in our community is beneficial to all of us. With 3500 employees, the vaccination rate of our workforce can have a positive effect on the larger community. Making the flu shot readily available to our employees in our worksites will foster the importance of getting the shot and increase the likelihood they will choose to get one.

ïhrough our promotion efforls of the flu clinics visible in our workplaces, we have an opportunity to enhance the work of the Windsor Essex County Health Unit, local physicians and pharmacists in providing timely and accurate information to the public as well as our employees, to support the importance of proactive, preventative health practices such as the flu shot.

Promoting the value and importance of getting a flu shot as well as offering on-site flu clinics to our employees, allows us to mitigate this risk. Failing to promote and offer on- site flu clinics during the flu season is POSSIBLE, and considered a MODERATE risk.

Other Risks: No other risks are assessed.

FINANCIAL MATTERS:

The exact cost of providing flu vaccination clinics for 2016 is currently unknown. As previously stated the cost to the corporation results from staff time to set up and take down each of the clinics. Flu vaccinations and the time to administer them by Registered Nurses of a contracted organization are covered through the Ontario Health lnsurance Plan (OHIP). Any costs resulting from this year's clinics will be covered through the corporate Wellness budget in Human Resources.

Page 4 of 6

P88 CONSULTATIONS:

Julie Ryckman, Manager of Organizational Development & Occupational Health & Safety (A)

Sarah Fox, Ergonomics & Wellness Specialist

Domenic Marsella, Disability Management Specialist

Sonia Bajaj, Financial Planning Administrator

Jill Kanwischer, Windsor Fire and Rescue Service

CONCLUSION:

Providing flu vaccination clinics in corporate workplaces during our employees' hours of work is one tool in our toolbox to promote healthy workplaces, potentially reduce employee absenteeism due to illness.

PLANNING ACT MATTERS: nla APPROVALS:

Name Title

Julie Ryckman Manager, Organization Development & Occupational Health & Safety (A)

Vincenza Mihalo Executive Director of Human Resources

Shelby Askin Høger City Solicitor and Corporate Leader for Economic Development and Public Safety

Valerie Critchley City Glerk/Licence Commissioner and Gorporate Leader Public Engagement and Human Services

Onorio Colacci Chief Administrative Officer

NOTIFICATIONS:

Page 5 of 6

P89 Name Address Email

APPENDICES: nla

Page 6 of 6

PS0 Item No.8.8

Environment, Transpoñation & Public Safety Standing Committee Meeting Held Wednesday, August 24,2016

Minútes of the Essex County Solid Waste Authority meeting held May 3,2016

Moved by: Councillor Francis Seconded by: Councillor Holt

Decision Number: ETPS 413 That the Minutes of the Essex County Solid Waste Authority meeting held May 3,2016 BE RECEIVED for information. Carried.

Report Number: SCM 112i2016 Clerk's File: M82016 (Administrative Report Attached which was previously distributed as part of the Standing Committee Agenda)

Page I of 2

P91 COMMITTEE MATTERS ETPS Standing Committee August 24,2016

Subject: M¡nutes of the Essex Gounty Solid Waste Authority meeting held May 3, 2016

Page 2 of 2

P92 Essex-Windsor Solid Waste Authority Regular Board Meeting Minutes

Meeting Date: Tuesday, May 03, 2016 Time: Regular Session 4:30PM Location: Essex County Civic and Education Centre - Meeting Room C 360 Fairview Avenue West, Essex Ontario

Attendance:

Board Members: Ken Antaya County of Essex Ron McDermott County of Essex Tom Bain (Ex-Officio) County of Essex Rino Bortolin City of Windsor Fred Francis City of Windsor Ed Sleiman City of Windsor Jo-Anne Gignac City of Windsor Chair Hilary Payne City of Windsor Absent: Hilda MacDonald County of Essex Drew Dilkens (Ex-Officio) City of Windsor EWSWA Staff: Eli Maodus General Manager Michelle Bishop Manager of Finance and Administration Cameron Wright Manager of Waste Diversion Katherine Hebert Executive Secretary Ralph Reiser Manager of Waste Disposal County of Essex Staff: Mary Brennan Director of Council Services / Clerk City of Windsor Staff: Dwayne Dawson Executive Director of Operations, Engineering Natasha Couvillon Manager of Performance Measurement & Financial Administration Anne Marie Albidone Manager of Environmental Services

1. Call to Order

The Chaìr called the meeting to order at 4:30 PM.

P93 N¡ay 3, 2016 EWSWA Regular Board Meet¡ng l\4inutes

2. Declaration of Pecuniary lnterest

The Chair called for any declarations of pecuniary interest. The Chair expressed that should a conflict of a pecuniary nature or other arise at any time during the course of the meeting that it would be noted at that time.

3. Approval of the Minutes

A) February 2, 2016 Regular Meeting Minutes

Moved By Ken Antaya Seconded By Fred Francis THAT the Minutes from the Essex-Windsor Solid Waste Authority regular meeting, dated February 2,2016 be approved and adopted.

-Carried Unanimously 17-2016

4, Delegation

There were no delegations present.

5. Correspondence

There were no items for distribution.

6. Finance and Adm inistration

A) Status o1 2016 EWSWA Budget Approval

The General Manager summarized the report regarding the 2016 Budget approval status. He noted the dispute resolution procedure was followed and the Chief Administrative Officers from Windsor and the County resolved together, on how to proceed with the anticipation that Windsor Council would approve the budget with further justification from them. Windsor Council approved the budget without further discussion on April 18, 2016.

The joint report from the two GAO's states as follows: "...Authority operating costs are assessed to be reasonable and in order. Under current operating conditions, balanced budgets will only be attained through increased assessments to municipalities."

Page 2 of 12

P94 lvlay 3, 2016 EWSWA Regular Board Meeting N4inutes

Ms. Gignac questioned whether in light of the report from the CAO's is there anything that can be done operationally to mitigate the rising costs of the Authority?

The General Manager drew attention to page 15 ofthe agenda package where there are outlined reasons for the required annual increases. These increases relate to cost increases in general, inflation, negotiated increases to salaries/wages, tenders at higher than previous prices, increased energy prices and the debenture payments on a planned incremental increase schedule.

Ms. Gignac reiterated that even if waste levels decrease, tipping fees will continue to rise?

The General Manager reaffirmed.

The General Manager discussed the unknown factors of the future relaied to funding and considerations that are pending regarding new waste diversion legislation and funding for the Blue Box Program. Depending on the roll-out regarding Bill 151, implementation may take at least 3 maybe up to 5 or more years. The method of managing the waste diversion programs and their funding under Bill 151 has yet to be determined.

Ms. Gignac questioned when the last strategic session was held?

The General Manager indicated that the last Master Plan Review was undertaken in 201112012 and the next one is scheduledfor 2017. There was also a Business Review in 2011/2O12.

Moved By Fred Francis Seconded By Ed Sleiman That the Board receive the repoñ as information.

-Carried Unanimously 18-2016

B) 2015 EWSWA Financial Statements and Auditor's Report

The Manager of Finance and Administration discussed the report and highlighted some areas that may be of interest to the Board. KPMG issued the financial statements an 'unmodified' opinion meaning that the statements 'present fairly, in all material respects, the financial position of the Authority as December 31 , 2015 and the results of its operations and changes in net debt and cash flows for the year then ended."

The Manager of Finance and Administration noted that on page 30 of the agenda package the table illustrates the reserve position as of December 31 ,2015. She further noted that the Rate Stabilization Reserve has a balance of just over $ 12 million, and that reserve is used to reduce the amount to be recovered from the municipalities over

Page 3 of 12

P95 MaV 3, 2016 EWSWA Reqular Board Meeting M¡nutes

the next 10 years or until it reaches a level of $4 million, as recommended by the 'Business Review'ihat was approved by the Board.

The 2015 Authority operations resulted in a surplus of $527K. This surplus was significantly higher than projected due to higher than anticipated quantities of greenhouse waste and contaminated soil delivered to the Regional Landfill for disposal.

The 2015 surplus of $526,800 has been transferred to the Rate Stabilization Reserve.

Moved By Tom Bain Seconded By Ron McDermott THAT the Board approve the report from administration, the 2015 Financial Statements and the associated KPMG Auditor's report.

-Carried Unanimously 19-2016

G) January to March 2016 Financial Report

The Manager of Finance and Administration discussed the first quarter 2016 financial i report and noted that it is being presented as a result of a recommendation by Price i Waterhouse Coopers during their audit of certain Authority procedures and controls on i behalf of the City of Windsor in 2015. The Authority hadn't been preseniing the repori in j previous years, as most of the signif¡cant operations for waste diversion begin only in the spring and the figures presented in the first quarter are not a good reflection of the status of the programs throughout times when they are in full swing. Moving forward this report will be presented to the Board as recommended.

l Mr. Sleiman asked at what frequency the bales of recyclable materials are marketed ) and shipped? Can we retain the material until the prices are better?

The Manager of Waste Diversion indicated that storage space for long term marketing is not available at the site. The Authority also has an agreement for the sale of certain quantities of newspaper at regular frequencies. The paper mills are guaranteed a certain quantity of loads each week. Cardboard or boxboard is a 'spotmarket' meaning when the load is ready, then we move it. He noted that the Authority facility can only store approximately 1.5 days' worth of material.

Mr. Bain questioned why comply with a recommendation that produces a repoft that has misrepresentative information? Since Administration produces many other thorough reports isn't that sufficient?

Page 4 of '12

P96 May 3, 2016 EWSWA Reqular Board Meetinq Mìnutes

The Manager of Finance and Administration indÌcated that since it is not a problem for Administration io produce the report, it is their intention to comply with the Price Waterhouse Coopers recommendation.

Moved By Ed Sleíman Seconded By Ken Antaya THAT the Board receive the January to March Financial Report as information.

-Carried Unanimously 20-2016

7. Waste Ðisposal

A) Rental and Use of Vacant Land RFP Results

The General Manager presented the reporl which outlined the Request For Proposals for the Rental and Use of Vacanf Land and the resulting recommendation to award the contracf to Christopher Malott Farming Enterprises Inc.. Mr. Malott submitted a proposal for the rental of all the ouilined properties for $276 per acrelyear over a 5 year term. Administration is seeking approval of the Board to enter into an agreement with Christopher Malott Farming Enterprises lnc. and the County of Essex for this term. The General Manager noted that the price received was higher than anticipated.

Moved By Tom Bain Seconded By Fred Francis That the Board accept admin istratio n's recommendation to enter ¡nto an agreement with Christopher Malott Farming Enterprises Inc. for a five year term commending on November I , 2016 and ending on October 31 , 2021 at a rate of $276 per acre with ihe option for three separate one-year extensions upon mutual agreement of the parties; and, That s¡nce the County of Essex is the owner of the subject lands that a report be brought before CounÇ Council recommending that the County of Essex be a party to the lease between the Auihority and Christopher Malott Farming Enterprises lnc..

-Garried Unanimously 21-2016

B) Closed Landfill #3 Clay Capping Project and Benefits

The General Manager outlined the report and discussed the clay capping project generally. He specificafly spoke about cost savings for the Authority relating to leachate. Almost immediately when the clay cap was added the quantity of leachate decreased. Over the course of the project as more clay was added and as the site was graded the amount of leachate produced decreased even more. The decreases actually occurred

Page 5 of 12

P97 [,4ay 3, 20'16 EWSWA Regular Board Meeting Minuies

fasier than anticipated. Page 55 ofthe agenda package outlines the quantities of leachate over the last 1'1+ years. The clay capping project has been declared substaniially complete at this time.

The General Manager acknowledged the Manager of Waste Disposal, Ralph Reiser as well as the Authority's consultant WSP Canada Inc. and the Contractor Amico lnfrastructures lnc. for working so well to achieve this successful end to this project. The solutiontoplacetheclayaiLandfill#3alleviatedagreatamountofpressureonlocal municipalities by having surplus clay from the Parkway project directed to one location asopposedtopotentiallymanydifferentsitesthroughoutEssex-Windsor.TheBoardof the Ëssex-Windsor Solid Waste Authority did the entire community a favour in accepting the proposal to place the clay at Closed Landfill #3, it was a win for the whole Windsor- Essex County area on top of the benefit of the added capping at the Landfill #3 site.

Mr. Payne questioned whether an even thicker cap would reduce the leachate product¡on even more?

The Manager of Waste Disposal indicated that the cap is complete to the specifications ì of the Environmental Compliance Approval and Closure plan of the Landfill #3 site. The site is 350 acres and before the capping project, the cap was 1.5 metres thick. The project added 1.5 million cubic metres of clay over ihe surface to bring the cap to a total of approximately 2.5 metres th¡ckness all over.

Mr. Payne questioned who paid for what portions of the work?

The General Manager indicated that the Authority did not incur a cost for the clay hauling, clay placing or grading of the site. The Authority did incur costs associated with maintenance of the site, extending manholes and other incidentals associated with the maintenance postclay.

Mr. Payne expressed that accepting clay from the Herb Gray Parkway was collectively beneficial for all parties.

Ms. Gignac questioned now that the site is capped more thoroughly, will the site produce more methane?

Page 6 of 12

P98 N4ay 3,2016 EWSWA Regular Board Meet¡ng Minuies

The Manager of Waste Disposal indicated that Landfill #3 was created before the regulations of methane capture systems. The site is also older, and the optimal gas production years are largely passed.

Moved By Rino Bortolin Seconded By Ed Sleiman THAT the Board receive the report pertaining to Landfill #3 Clay Capping Project as information.

-Carried Unanimously 22-2016

C) Closed Landfill #3 Technical Review Committee and Compensation Fund

The General Manager discussed the Closed Landfill #3 Technical Review Committee (TRC) which was re-established as part of the clay capping project. The Board deemed it the responsibility of the TRC to administer any claims for compensation made to the Authority as a result of an adverse effect brought on by the clay capping project. Since the clay capping project is substantially complete and no further clay hauling will be taking place there is no further business for the TRC to look after at this time. The first order of business of the TRC was to establish a terms of reference, and at the time, it was resolved that the TRC would deal only with matters related to the clay capping project, and thus their mandate is now complete. The Committee administered the $25,000 fund for each year of the project from 2012-2015. The TRC will remain inactive until such a time that it is necessary that ¡t reconvene. The Authority is in compliance with all of the conditions of the ECA for Closed Landfill #3.

Mr. McDermott questioned the amounts of the payments related to the amounts of the claims. He wondered whether there was some consistency with claimed amounts per year?

The General Manager indicated that the TRC established the criteria used to pay out dollar amounts to claims and whether or not claims qualified. Claims were reviewed and payments were allotted based on geographic location, and per property not necessarily per claim. For example claims from properties in closest proximity to the landfill and haul route received more compensation than properties that were of greater distance from ihe hauling activity.

Page 7 of 12

P99 May 3, 2016 EWSWA Regular Board Meeting Minutes

Moved By Joanne Gignac Seconded By Rino Bortolin THAT the Board receive the report pertaining to the Landfill #3 Technical Review Committee and Compensation Fund as information.

-Carried Unanimously 23-2016

8. Waste Þiversion lssues A) Bill 151 - Waste Free Ontario Act, 2015

The General Manager provided an update on Bill '151 status ¡n the Provincial legislature. The Bill is now in Committee. The Committee stage is an opportunity to call witnesses, examine the bill in detail and make amendments. After the witnesses have been heard, the bill is examined clause-by-clause, during which time any amendments are voted on. Once the parts of the bill have been considered, the Committee votes on the bill as a whole, and whether to report it to the House. This step may result in recommendations to change the funding model, which currently pays only 50% of the net cost of the Blue Box program. lt îs not known what the outcome might be at this time.

The General Manager noted that attached to the report are the comments sent to the Ministry of the Environment and Climate Change from the Authority. These comments were a collaborative submission worked on by City, County and Authority Administrations. The waste diversion programs as they exist and are delivered by the Authority will be status quo until a new model is adopted if that should happen.

Moved By Ron McDermott Seconded By Rino Borlolin THAT the Board receive the report pertaining to Bill 151 - Waste Free Ontario Act 2015 as information.

-Carried Unanimously 24-2016

Page I of 12

P100 May 3, 2016 EWSWA Regular Board Meeting Minutes

B) Windsor Blue Box Collection Tender Results Effective 2017

The General Manager brought forward a report which outlines the cost increase and other associaled changes for the next Windsor Blue Box Collection contract. This contract is slated to start February 27 , 2017 . The County collection contract doesn't expire until November 30,2017 .

Moved By Joanne Gignac Seconded By Tom Bain THAT the Board receive the report pertaining to the Windsor Recycling collection tender as information.

-Carried Unanimously 25-2016

Cl 2015 Residential Waste Diversion Cover Report

The Manager of Waste Diversion discussed the 2015 Residential Waste Diversion Report and provided a summary of the siand-out items. He noied that the cover report on page 68 and 69 of the agenda package outlines the more comprehensive report which is attached in its entirety. There have been decreases across the province with regard to tonnes and Essex-Windsor is no different. The Authority is receiving less tonnes which is attributed mostly to light-weighting of products and not necessarily to reduced participation. Unfortunately the diversion rates are calculated based on tonnes and not on piece counts or volume.

Mr. Payne questioned whether there is any chance of increasing the diversion rate as it stands with programs remaining status quo. Is Essex-Windsor comparab¡e to other areas in the province?

The Manager of Waste Diversion indicated that the Authority has encompassed most of the recommended diversion strategies spawned from the Master Plan Review in 201112012. At this time, any significant increase to the diversion rate would come from programs such as curbside organics collection including yard and kitchen waste, bag limits for garbage and increased frequency of recycling collection. Comparing Essex- Windsor with other municipalities that don't have organics programs, the rates are demonstrating similar trends. ln fact, Essex-Windsor has a better rate than some other "non-organics" programs.

Mr. Antaya questioned whether there was anything regarding incentives that Essex- Windsor could do to increase the diversion rate and perhaps participation.

The Manager of Waste Diversion indicated that although public education and tweaking of the program can have some minor impacts, there aren't any further incentives for funding at this time, which can provide for increases to the rates. The next move would require significant financial investment on the part of the Authority. The unknown factor

Page 9 of 12

P101 May 3,2016 EWSWA Regular Board Meetinq Minutes

at this point in time is the Bill 151 outcome. This could have an impact depending on how things change.

Mr. Antaya questioned if internally it is thought that the participation is increasing or decreasing?

The Manager of Waste Diversion indicated that since light-weighting is such an issue, weight can be deceiving. Households are setting out more and more boxes, containing more pieces and greater volume of items. Participation seems to be gaining even when considering the weights are decreasing.

Mr. Bain raised the issue of plastic bags and the Envirotips newsletter that outlined the position of the Authority as not accepting bags of any type in the recycling program. He noted that some residents are threatening to cease recycling if they have to purchase boxes and can't use the plastic bags. What are we telling people?

The Manager of Waste Diversion indicated that plastic bags have never been 'allowed' in the recycling program, and for several years now the newsletter has indicated this in print. This particular Envirotips put the plastic bag issue on the front page, as it is a real problem for the recycling centre. Plastic bags, either the grocery bags or large bags, contaminate the loads of recyclables and they require manual handling by staff to physically cut open the bags. lt's not an issue of a few hundred bags, its thousands of bags every day, which travel through the soding equipment and get entangled onto the conveyers, caus¡ng breakdowns and malfunctions which lead to lost time and less efficiency. Materials in bags can more often make it to the residual bin destined for the landfill than not. The Authority has expressed that recyclables are to be set out in red and blue boxes, recycling carts or even cardboard boxes. Shredded paper can be placed into paper yard waste bags marked as shredded paper or in cardboard boxes. People are now recognizing that bags are a problem and most people want to do the right thing, they will find a way to recycle.

Mr. Payne indicated that there is some confusion with regard to the plastic bag issue. Why is the Authority collecting the bags if they cause such an issue?

The Manager of Waste Diversion indicated that it is the hope of administration that the 'No Plastic Bags' message is received by those using the bags and that their use comes to an end.

Ms. Gignac expressed that it is apparent that without adding more programs to the existing Authority arsenal, then the diversion rate will not significantly change. What is the cost analysis for establishing an organics program?

The General Manager agreed with Ms. Gignac in that the diversion rate has not changed significantly in the past several years and that any change would require an organics program. He further noted that a basic cost analysis was performed and that any new programs would significantly raise the cost to municipalities. There is also the issue of infrastructure and the issues surrounding that technology. There are plants that

Page 1O of 12

P102 May 3, 2016 EWSWA Regular Board Meeting Minutes

exist, but there are odour issues and other irritants aside from financial costs associated with those programs. Some municipalitíes have accepted those issues and the costs and now have organics programs. Essex-Windsor has not been prepared to do the same so far.

Ms. Gignac expressed that weekly collection of recycling would be one way to mitigate some of the collection issues. Perhaps less need for containers and plastic bags if the truck came by weekly instead of bi-weekly.

Moving recycling collection to weekly in exchange for bi-weekly garbage would keep the costs mostly the same, but then there would be the unpalatable 2 week old garbage to contend with. Programs are intertwined and investment in organics programs would be one way to mitigate the garbage bi-weekly stink.

Moved By Joanne Gignac Seconded By Fred Francis THAT the Board receive the 2015 Waste Diversion Report as information. -Carried Unanimously 26-2016

9. Any Other Business

There was no other business raised.

10. By-Laws

A) 02-2016 Being a By-Law to Authorize the General Manager to Enter Into an Agreement with the Corporation of the County of Essex and Christopher Malott Farming Enterprises lnc. for the Rental and Use of Vacant Land

Moved By Ken Antaya Seconded By Ron McDermott THAT By-Law 02-2016, Being a By-Law to Authorize the General lVlanager to Enter lnto an Agreement with the Corporation of the County of Essex and Chrisiopher Malott Farming Enterprises Inc. for the Rental and Use of Vacant Land be given three readings and be adopted this 3'd day of May 2016. -Garried Unanimously 27-2016

Page 11 of 12

Pi 03 MaV 3, 2016 EWSWA Reqular Board Meet¡nq lvl¡nutes

B) 03-2016 - Being a By-Law to Confirm the Proceedings ofthe Meeting ofthe Board of the Essex-Windsor Solid Waste Authority

Moved By Rino Bortolin Seconded By Fred Francis THAï By-Law 02-2016, Being a By-Law to confirm the proceedings of the Board of the Essex-Windsor Solid Waste Authority be adopted.

-Carried Unanimously 28-2016

11. Next Meeting

The next meeting of the Board is scheduled for June 7,2016.

12. Adjournmenf

Moved By Tom Bain Seconded By.Ron McDermott THAï the Board stand adjourned at 6:05 PM.

-Carried Unanimously 29-2016

All of which is respectfully submitted.

Hilary Payne Chair

llija Maodus General Manager

Page 12 of 12

P104 Mðv S, zütB EWgl¡fì4 R€õulår Büård M€etinq fiii¡tutÉs

BI ü5-ãt1t - Eefng a By-Län' tü çonfinfl Íhe Froceedlngs ÈFthÊ MeetÍng of the Bsard nf ' tftÈ EË$Ðr.l¡Iírrdsor Soliil Wäsfe Áuthority

Moved By Rino Bûrtolln Secqndsd By Fred Franels THAT By-Law 02-2ù16, Bslng ê By-Levr to Ðonlirm the proceedings Dfthe BbÊrd 0f the Essex-Windssr Solid Wêste Authtrity be adopted,

"Carúied Unãn¡ntqusly 3E-2016

,!{. HexÉ it4eeÉing

The nexl meeting ol the Board is sçheduled fur June f, ?Ð16,

1â. AdJolrrnment

Moved By Tom Bain Second+d By Ron McDermott TFiAT the Boa¡cÍ stand adiourned åt Ë:05 PM.

.tarried UnanímouslY 2S-nH6

Âll of whlch ls respecÈfully sub¡nittçd-

} -'j-ta, ffilorønw--- I n-rJiii#"""0nïi

PåúÉ l? õf {2 P105 Item No.8.9

Environment, Transportation & Public Safety Standing Committee Meeting Held Wednesday, August 24,2016

Minutes of the Windsor Licensing Commission of its meeting held July 27,2016

Moved by: Councillor Francis Seconded by: Councillor Holt

Decision Number: ETPS 414 That the Minutes of the Windsor Licensing Commission of its meeting held July 27, 20'16 BE RECEIVED for Ìnformation. Carried.

Report Number: SCM 12212016 Clerk's File: M82016 (Administrative Report Attached which was previously distributed as part of the Standing Committee Agenda)

Page 1 of 2

P106 Ml¡'ñï5'son COMMITTEE MATTERS ETPS Standing Committee August 24,2016

Subject: Minutes of the Windsor Licensing Commission of its meeting held July 27,2016

Page 2 oI 2

Pi 07 RKI Windsor, Ontario July 27,2016

A meeting of the Windsor Licensing Commission is held this day commencing at 9:30 o'clock a,m, in the Councii Chambers, 3'o floor, City Hall, there being present the following members:

Councillor Ed Sleima¡, Chair Councíllor Paul Borrelli Councillor John Elliott Gino Conte Jack Fathers

AIso present are the followinq resource personnel:

Gary Cian, Deputy Licence Commissioner and Senior Manager of Policy' Gaming, Licensing & By-law Enforcement Ann Kalinowski, fManager of ByJaw Enforcement Craig Rober-tson, Supervisor of Licensing & Deputy Licence Commissioner Janna Tetler, Senior Licensìng lssuer Karen Kadour, Committee Coordinalor

1. CALL TO ORDER

The Chair calls the meeting to order at 9:32 o'clock a.m. and ihe Commission consiilers ihe Agenda being Schedule "A" attached hereto, matters which are dealt wiih as follows:

2, MINUTES

Moved by J. Fathers, seconded by Councillor Bonelli, That the minutes of the Windsor Licensi¡g Commission of its meeting held June 22,2016 BE ADOPTED as Presented. Carried.

3. DISCLOSURE OF INTEREST

None discìosed

P108 Windsor Licensing Commission July 27 ,2016 Meet¡rìq Minutes

4, REQUESTS FOR DEFERRALS, REFERRALS ORWITHDRAWALS

None.

5, COMMUNICATIONS

None.

6. LICENCETRANSFERS

(a) Transfer of Plate #97

Mr, Balwinder Singh, Transferor and Mr. Khalid Ahmed Majumder, Transferee are present and available to answer questions. They acknowledge they agree with the recommendation in the report.

Moved by Councillor Elliott, seconded by G. Conte, WLC13/20l6That the transfer of Taxicab Plate #97 from Mr, Balwinder Singh to Mr. Khalid Ahmed lVajumder BE APPROVED with the following cond jtionsr " Mr. Majumder be given thirty (30) days from the date of this decision to submit a vehicle for inspection that complies with Schedule 5 to By'law 137-2007. . Mr, Majumder must submit a Plate Holder applÍcation and pay the applicable fee. " M¡, Majumder shatl provide verification that full compensation has been made to Mr. Singh in consideration of the transfer of taxicab plate #97. . Mr. Majumder shall not lease the plate for a one year period as stated in Schedule 5, Section 21.3 of Licensing By-law 137-2007.

Carried.

7. APPLICATIONS/HEARINGS

None.

8. REPORTS AND ADMINISTRATIVE MATTERS

(a) Expired Applicatíon(s) for Business Licence

Moved by J. Fathers, seconded by Councillor Elliott,

Page 2 of 3

P109 Windsor Licensing Commission July 27 ,2Ð16 Meeting Minutes

That the report of the Supervisor of L¡censing dated July 8, 2016 entitled "Expired Application(s) for Business Licence" BE RECEIVED. Carried.

9, IN CAMER,A AGENDA

No ln Camera session is held.

10, DATE OF NEXT MEETING

The next meeting will be held on September 28, 2016 at 9:30 o'cìock a.m. in the Council Chambers, 3'o floor, City Hall.

11, ADJOÚRNMENT

There being no further business, the meeting is adjourned at 9:38 o'clock a.m.

CHAIR

SECRETARY

Page 3 of 3

Pl l0 AGENMA Wrrumsom Lren¡ws¡ruc Goru¡MrssroN

For a meeting on Wednesday, July 27 , 2016 åt 9:30 o'clock a.m. Windsor City Hall, 350 City Hall Square West 3'd floor - Council Chambers

1, CALL TO ORDER

2. MINUTES

Adoption of the minutes of the meetìng of the WÌndsor Licensing Commission held June 22,2016 (copv attachedì.

3. DISCLOSURE OF INTEREST

4. REQUESTS FOR DEFERRALS, REFERRALS OR WITHDRAWALS

5, COMMUNIGATIONS

6. LICENCË TRANSFERS

(a) lVlr. Balwinder Singh Transfer of Plate #97 Transferor

Mr. Khalid Ahmed Majumder TTansferee

7. APPLICATIONSlHEARINGS

None.

8. REPORTS AND ADMINISTRATIVE MATTERS

(a) Expjred AppiicatÍon(s) for Business Licence

P111 27,2016

9. IN-CAII/1ÊRA AGENDA

No ìn Camera session,

10, DAIE IT-NEXT N¡]EE.T]NG

The following 20-16 meetings are scheduled for the Licensing CommÍssion. The meetìngs will be held at 9;30 a.m, in the Council Chambers, You will be notified if there is a change ìn the venue,

August 24, 2016 September 28, 2016 October 26, 2016 November 23, 2016 December 28, 2016

1 1. ADJOURNIIf ENT

P112 Item No. 8.10

Environment, Transportation & Public Safety Standing Committee Meeting Held Wednesday, August 24,2016

Alternate Payment Options for Parking

Moved by: Councillor Francis Seconded by: Councillor Holt

Decision Number: ETPS 416 THAT Administration BE AUTHORIZED to issue an RFP for pay-by-phone mobile payment system for parking at meters and lots; and

THAT Administration BE DIRECTED to prepare a report for Council containing the results of the RFP for pay-by-phone mobile system for parking at meters and in lots. Carried. Report No. 57112016 Clerk's File: 482016 (Administrative Report Attached which was previously distributed as part of the Standing Committee Agenda)

Page 1 of 5

P1 13 j eroli" Works - operations

MISSION STATEMENT "Our City is built on relot¡onsh¡ps - between c¡tizens qnd the¡r government, businesses and publ¡c ¡nst¡tut¡ons, c¡ty ønd reg¡on - oll ¡nterconnected, mutuolly support¡ve, ond focused on the br¡ghtest future we cdn creote togethe/'

REPORT #: S 7112016 Report Date: 313012016 Author's Contact: Date to Council: Auqust 24,201,6 John Wolf Clerk's File #: 482016 Senior Manager, Traffic Operations, Transportation Planning & Parking (519) 255-6791 [email protected]

To: Mayor and Members of City Council

Subject: Alternate Payment Options for Parking - Gity Wide

RECOMMENDATION:

THAT Administration BE AUTHORIZED to issue an RFP for pay-by-phone mobile payment system for parking at meters and lots; and

THAI Administration BE DIRECTED to prepare a report for Council containing the results of the RFP for pay-by-phone mobile system for parking at meters and in lots.

EXECUTIVE SUMMARY:

NiA BACKGROUND:

At the May 27, 2013 Council Meeting, the Walkerville BIA requested that Council reconsider the decision of the Environment, Transporlation & Public Safety Standing Committee (Ml89-2013) on March 20,2013, not to remove the parking meters along a three bfock stretch of Wyandotte Street between Gladstone and Chilver. There was little appetite to discuss removal of the existing meters; however, in lieu of removing the existing meters, the Walkerville BIA requested that Council consider a pilot project involving the installation of smart meters that would accept both coinage and credit cards as a form of payment.

This second request made by the Walkerville BIA eventually led to the issuance of a Purchase Order by the City of Windsor in July 2013 for 50 smart meters from J.J. MacKay Canada Ltd ("MacKay) and the approval for the one year pilot project (201 41201 5) via CAO2517 .

Page 2 of 5

P't 14 The smart meters were installed in November of 2014.

The J.J. MacKay smart meters allow for the processing and administering of credit card transactions associated with the meters by securely forwarding the users credit card information to a host merchant who in turn provided the City with the parking revenue.

As the one year pilot project came to an end, the Chief Administrative Officer and City Clerk signed a Gateway / Hosting / Notification Service Agreement between The Corporation of the City of Windsor and J.J. MacKay Canada Ltd for the period ending December 31 , 2016 as a continuation of the pilot project of having 50 smart parking meters along Wyandotte St. E. between Gladstone and Chilver, on the premise that Administration report to council by August 31, 2016 describing our intent to issue a . Request for Proposals (RFP) for alternate City Wide payment options.

The intent of the RFP for alternate City Wide payment options is to implement a system ' to supplement the standard payment method of coin currency at meters and in parking ; lots with mobile payment technologies. Advances have been made in technology and l. phone apps in the last decade which to allow for various mobile payment methods. .: DISCUSSION:

Parking meters were originally installed at on-street parking spaces and in parking lots to control parking and create turnover. This also generated revenues which were then used to maintain and expand the municipal parking program. Over time, changes have occurred in the industry to include the use of pay and display machines and multi-space meters. These accept payment by coin and credit card.

More recently, advances were made in parking meters also as they accepted payment by coin, and credit cards. A trial credit card system was implemented at 50 parking meters in the Walkerville BIA to determine demand and public acceptance, as well as operating impact and viability. During the trial period, the public has made use of the credit card payment option however the révenues from credit card payments do not cover the costs of operating these due to the rental and transactional fees which are incurred. From November 1, 2014 to March 1,2016 there were approximaiely 3,200 credit card transactions made. The total revenues collected from credit card payments were $6,1 70.65 while expenses for licensing and processing fees totalled $7 ,269.95 resulting in a deficit of $1,099.30. Given the cost of processing credit card payments, accepting payments in the present format is not viable economically.

ln recent years, the move to mobile payments in parking has been occurring in many major urban cities such as Boston, Miami, Detroit, Toronto, Vancouver, etc. This payment form involves partnering with a third party who is responsible for installation of proper signage, accepting credit card payments and transferring revenues to the City etc. They also are responsible for ensuring parking enforcement staff knows which vehicles have made mobile payment for parking. Revenue tracking and audit trails are available as part of the system. ln the ideal system, all parking revenues at approved rates are transferred to the City. The vendor profits by collecting a service fee from the user for processing the credit card payment.

Page 3 of 5

P't 15 The public benefits from the mobile payment system as it offers a convenient alternative method of paying for parking. Moreover, the City benefits as unlike ihe arrangement for the smart meters in the current pilot project, it will likely not bear any transaction and/or service fees.

There are many attractive functionalities available associated with mobÌle payment systems (which may or may not come at an additional cost) including: the ability to send a reminder text message to notify parkers that their time will expire, the ability to setup user walleis/accounts so that businesses can pay for a customer's parking and providing a parking website which shows parking locations, can be established. lt is important to note that coin payment would still continue for those who may not wish to pay for parking by credit card.

Administration recommends exploring mobile pay by phone options for parking through the issuance of a Request for Proposal (RFP). The results of the RFP would be communicated back to Council.

RISK ANALYSIS:

Based on current fees and use, there is a high probability that continuing with the present credit card payment system will not cover the costs of providing the functionality. This risk is mitigated by exploring other aiternatives.

It is likely that increased services can be provided to the public through a mobile payment system for parking by offering an alternate payment option with additional operational fu nctionalities, such as expiration time notification, wallets/accounts at little or no cost.

It is likely that mobile payment systems will cover processing fees at no cost to the City.

FINANCIAL MATTERS:

The current credit card payment system is not a viable option for parking due to the high cost of fees associated with providing the service. The revenues collected to date through credit card payments at the 50 smart meters have not covered the costs associated with the rental and processing of payments.

The mobile payment system places the onus of the "processing fees" to the third party administrator of the mobile payment system therefore covering such fees at no cost to the City. For this reason, the system is much more feasible than the current arrangement with the smart meter provider. The mobile payment system will likely allow the City to offer increased parking services/functionality to the public (such as expiration time notification) at minimal cost.

Until an RFP is issued, the actual cost for providing this service cannot be determined.

Page 4 of 5

P116 CONSULTATIONS:

Vince Grillo - Manager of Treasury & Cash Management Michael Dennis, Financial Planning Administrator - Engineering

CONCLUSION:

Alternate payment options for parking are coming into higher demand. Mobile payment options have been implemented in many major cities. lt is recommended that administration prepare a Request for Proposal (RFP) for implementation of a mobile payment system for parking with the results of the RFP reported back to Council for further direction.

PLANNING ACT MATTERS:

N/A

APPROVALS:

Name Title J. Wolf Executive Director of Operations (Actinq) V. Grillo Manager, Treasury & Cash Management Taxation & Financial Proiects J. Guthrie Deputy Treasurer Taxation & Revenue, Taxation & Financial Proiects T. Ardovini Deputv Treasurer Financial Plannino J. Mancina Chief Financial Officer/Citv Treasurer F. lsabelle-Tunks City Engineer and Corporate Leader Environmental Protection and Transoortation lActino) S. Askin Haqer Chief Administrative Officer (Actinq)

NOTIFICATIONS:

Name Address Email

APPENDICES:

Page 5 of 5

P117 Item No. 8.11

Environment, Transportation & Public safety Standing committee Meeting Held Wednesday, August 24,2016

Banwell Road corridor lmprovements class Environmental Assessment (EA) - Fíling the Notice of Study Completion

Moved by: Councillor Francis Seconded by: Councillor Marra

Decision Numbe¡: ETPS 417 THAT the Report "Banwell Road corridor lmprovements Environmental Assessment (EA) - Filing the Notice of Study Completion" BE RECEIVED for information; and,

THAT Administration BE DIREGTED to issue the Notice of study completion for the lgnwe]l Road corridor lmprovements Environmental Assessment as per the Municipal Class Environmental Assessment Planning process. Carried. Councillor Holt voting nay. clerk's Note: Also attached ís a letter dated August 18, 2016 from Essex Region Conservation Authority (ERCA) as additional information.

Report No. S 15112016 Clerk's File: SW95B1 (Administrative Report Attached which was previously distributed as part of the Standing Committee Agenda)

Page 1 of 6

P1 18 I euui" works - operations

MISSION STATEMÊNT "Our C¡ty ¡s bu¡lt on relot¡onships - between c¡tizens ond the¡r government, bus¡nesses qnd public ¡nst¡tut¡ons, c¡ty ond req¡on - qll ¡nterconnected, mutuolly support¡ve, snd focused on the br¡qhtest future we con creote together"

REPORT #: S 15112016 Report Date: 81312016 Author's Contact: Date to Council: Auqust 24,2016 Fahd Mikhael Clerk's File #: SW9581 Manager, Traffic Operations fm [email protected] (519) 255-6247 ext. 6106 Wards 7 PW#7022

To: Mayor and Members of Gity Gouncil

Subject: Banwell Road Corridor lmprovements Class Environmental Assessment (EA) - Filing the Notice of Study Completion

RECOMMENDATION:

THAT the Report "Banwell Road Corridor lmprovements Environmental Assessment (EA) - Filing the Notice of Study Completion" BE RECEIVED for ìnformation; and THAT Administration BE DIRECTED to issue the Notice of Study Completion for the Banwell Road Corridor lmprovements Environmental Assessment as per the Municipal Class Environmental Assessment Planning Process.

EXECUTIVE SUMMARY:

N/A BACKGROUND:

On December 28,2006, through Report CAO-465, the CAO approved that the services of Giffels Associates Ltd. (now lBl Group) be retained to undertake the Banwell Road Corridor lmprovements Class Environmental Assessment (EA) Study. The need for corridor improvements was identified in both the Windsor Area Long Range Transportation Study (WALTS) and the Essex Windsor Regional Transportation Master Plan. The Banwell Road corridor was also identified as the location of a Multi-Use Trail in the Bicycle Use Master Plan (BUMP).

Page 2 of 6

P't II The limits of the Study corridor are Banwell Road from the south City Limits at the CPR tracks nodherly approximately 2.7km fo the north limits of the right-of-way for Tecumseh Road East.

The Banwell Road EA project was started in year 2006 by Giffels Associates Limited (Now lBl Group). Following a draft Environmental Study Report (ESR) in October 2007, a number of road network and land use changes where identified (i.e. revised land use plan within the Town of Tecumseh, Royal Timbers lnc. development, a flyover proposed for Lesperance Road at CR#22, etc) which placed in question the validity of the draft ESR recommendations. The increased intensity of development in the area reflected a significant increase in the demands, which supported the need to widen Banwell Road to 6 lanes from Tecumseh Road to lntersection Road. However, in recognition of existing right-of-way constraints north of EC Row, the draft ESR was prepared recommending widening Banwell Road to a four-lane cross-section from Tecumseh Road to EC Row, while protecting for six-lanes from the EC Row Expressway to the south City limits (south of the CP Rail crossing) including protecting the future Banwell / E.C. Row Expressway grade separation.

The EA was on hold from November 2011 until May 2014 to allow progress on the Tecumseh Hamlet Secondary Plan to facilitate Level of Service (LOS) review for proposed and existing accesses south of EC Row Expressway, in addition to heavy workload and staff change-over issues. Concurrently, the Windsor Utilities Commission was planning to locate a reservoir in the area but it was determined that a reservoir is not necessary at this location. Furthermore, the Twin Oaks EA and new CS Wind development was in the works at the time.

As outlined in Report 17306, in order to revisit the traffic analysis and update the recommendations of the Banwell Road EA Study based on the most recent development plans, CR213/2014 approved the expenditure of additional funds in the amount of $79,146 (+ HST) for lBl Group (formerly Giffels Associates Ltd.) to complete the Banwell Road Corridor lmprovements Class Environmental Assessment (EA) Study.

DISCUSSION:

Environmental Assessments are dynamic processes that do not occur in isolation. The Banwell Road Corridor lmprovements Class EA resumed in 2014, incorporating the most current information.

During the intervening time since 2011, relevant studies have occurred in the vicinity of the Banwell Corridor EA study area including progress on the Tecumseh Hamlet Secondary PIan, finalization of the Lauzon Parkway Environmental Assessment and the Twin Oaks Environmental Assessment. These were utilized to update some of the assumptions, input data, and recommendations. lBl Group have reviewed all pertinent data and information, updated the traffic assessment and reviewed and updated the road design.

Page 3 of 6

P120 Public consultation is an important part of the EA process. Project related information and updates have been maintained on the Project Website (www.WindsorEAs.ca) throughout the study. ln addition to three Public lnformation centre (plc #1, plc #2 and Plc #3) that took place prior to 2o11, a fourth Public lnformation centre (plc fÉ4) took place on June 25, 2015, between 3:00pm and B:00pm at the Banwell Community church, 2400 Banwell Road. This Plc #4 provided information about the EA process and the project, including alternative design opportunities and solutions, interim option and preferred design. lnterested parties were invited to attend the open house forum to:

. Meet the project team . Become informed about the projectand the EA process . Discuss issues related to the alternative solutions, design opportunities and options, environmental consíderations and evaluation criteria . Provide written and/or verbal comments and input . Register to be added to the project mailing list and kept informed of the project progress

Below are some of the feedback:

. Concerns with bike lane on east side of Banwell Road, south of E.C. Row Expressway . Roundabout is a good idea . Satisfaction with the details presented in the PIC . Request to install Off Ramps as interim solution . Concern with noise, pollution and traffic when six lanes are constructed

AII feedback was reviewed and some of the changes are reflected in the Draft Environmental Study Report. lBl Group has provided the Final Draft Report of the Banwell Road Environmental Study identifying a preferred alternative. A brief summary of the preferred design is as follows:

¡ Widen Banwell Road to a four through lane cross section from the City Boundary at CPR tracks to Tecumseh Road East ¡ Protect for required utility infrastructure and an ultimate six lane widening of Banwell Road from north of CPR tracks to the south leg of a new E.C. Row Expressway interchange, with the additional two lanes having the potential to operate as rapid transit or High Occupancy Vehicles lanes o Construct a Parclo A4 interchange at E.C. Row Expressway and Banwell Road intersection, with W-N/S/E Off Ramp providing access to new development (Future Gouin Street) ¡ lnclude civic gateway urban design treatment at the Banwell Road / E.C. Row interchange o Restrict direci access to Banwell Road as a controlled access highway by using a 0.3 m restricted access reserve strip along the road . Reserve property for a future grade separation at the CpR crossing at the southern study limit . Construct a multi-use trail along the full project corridor

Page 4 of 6

P121 . Construct a sidewalk along the project corridor excluding E.C. Row interchange . Signalize the intersections of Palmetto Streei and lntersection Road . Construct a roundabout at Mulberry Drive / Wildwood Drive intersection

: lmmediately following City Council authorization to proceed, the Notice of Study Completion (Draft attached) will be published in the Windsor Star, on the Project Website and will be provided to the directly affected property owners and those whom have requested to be included on the project contact list for the EA. A copy of the Notice of Filing of the EA will be provided to the Mayor and Members of Council and included as a Communication ltem at the next regularly scheduled meeting of Council following publication. The EA will be made available at City Hall in the Clerk's office, the Public Works office, and Windsor Public Library (3211 Forest Glade Drive, Windsor, ON N8R 1W7) during the 3O-calendar day review period.

RISK ANALYSIS:

. No significant or critical risks were identified.

. The recommendation will require, pursuant to the Environmental Assessment Act, a mandatory 30-day review period. This provides an opportunity for the public to request a Part ll Order regarding the proposed undertakíngs in the EA. Upon filing such an objection, the Minister of the Environment and Climate Change undertakes a review and renders a decision, which may approve, deny, or approve with conditions.

This is a low to moderate risk that may require additional work to be done by the consultant in the event that a Part Il Order is successful or requires further detailed information. The consultant will have to be paid extra for this additional work. Since this process is mandated by legislation, it is recommended that this risk be tolerated.

FINANCIAL MATTERS:

CR21312014 approved the expenditure of additional funds in the amount of $79,146 (+ HST) for IBI Group (formerly Giffels Associates Ltd.) to complete the Banwell Road Corridor Improvements Class Environmental Assessment (EA) Study. The approved Consultant fee is being funded through the Environmental Assessment Studies Capital Budget Account No. 007-291 5-9998-1 BANW-708601 0.

Construction related to this EA will be contingent on future capital budgets.

GONSULTATIONS:

Various City Departments were involved in the overall process including Engineering, ïransportation PIanning, Planning, Operations, Parks and Legal. Michael Dennis, Financial Planning Adminiskator - Engineering

Page 5 of 6

P122 CONCLUSION:

Upon receiving authorization from Council, the Notice of Study Completion will be published in the Windsor Star, on the Project Website and will be provided to the directly affected property owners and those whom have requested to be included on the project contact list for the EA. The EA will be made available at City Hall in the Clerk's office, the Public Works office, and Windsor Public Library (3211 Forest Glade Drive, Windsor, ON NBR 1W7) during the 3O-calendar day review period.

PLANNING ACT MATTERS: N/A

APPROVALS:

Name Title Fahd Mikhael Manaoer. Traffic Operations .lnsetfe Fuoeni Manaoer of Transooñation Plannino John Wolf Execut¡ve Director of Oþerat¡ons (Actinq) Joe Mancina Chief Financial Officer/C itv Treasurer City Engineer and Corporate Leader Environmental France lsabelle-Tunks Protection and Transoortation lActino) Shelbv Askin Haoer Chief Administrative Officer lActino)

NOTIFICATIONS:

Name Add ress Email Those whom have requested to be included on the project contact list for the EA Aoencies and Stakeholders Mavor & Members of Council

APPENDICES:

1 Notice of Study Completion - Banwell Road - from Tecumseh Road East to the CP Railway Tracks

Page 6 of 6

Pi 23 NOTICE OF STUDY COMPLETION Class Environmental Assessment Study

BANWELL ROAD From Tecumseh Road East to the CP Railway Tracks

THE STUDY The City of W¡ndsor has completed a Class Environmenlal Assessment (Class EA) Sludy 'Schedule C' for the Banwel¡ Road (from Tecumseh Road East to the CP Railway Tracks). The study area ¡s shown in the attached map.

The PURPOSE The purpose of the siudy was to address the transportation demands of the C¡ly of Windsor over the next twenty years, to address the short and long term traffc impacts along Banwell Road and adjacent road network, and to ¡nvestigate the feasibility of accommodating sidewalks and a multi-use tra¡f for cyclists and pedestrians. Combined, these transportation improvements will enhance public safety in accordance with the W¡ndsor Area Long Range Transportation Study (WALTS),

THE PROCESS The study is completed in accordance with the planning and design process for 'Schedule C' projects of the lvlun¡cipal Class Env¡ronmental Assessment (June 2000, as amended ¡n 2007 ,2011 and 2015) under the Ontârio Environmental Assessment Act.

PUBLIC INPUT As part of the EA Study, four Publ¡c lnformation Centres (PlCs) were held on: . N/ay 16, 2007 . September 18,2007 . June 2, 2009 . June 25,2015 Based on input received at these PlCs, the Project Team has prepared the Environmental Study RepoÍ (ESR) for this study.

ENVIRONMENTAL STUDY REPORT By this Not¡ce, the ESR has been placed on the public record for review ¡n accordance to the l\ilunicipal Class Environment process. Subject to comments rece¡ved as a result of th¡s Notice, the City may proceed with planning and ¡mplementation of the recommended ¡mprovements in the study area.

DOCUMENT REVIEW A printed copy of the ESR w¡ll be ava¡lable for a 3o-days public and agency from MMMM DD, 2016 to MMMM DD, 2016 at:

C¡ty Hall - Council Serv¡ces :y of W¡ndsor Library Works - C¡ty Hall Square W., 2nd Floor '11 Forest Glade Dr¡ve, 266 McDougall Street , ON NgA 651 , ON N8R 1W7 oN N8X 3t\it7 1 7 255-6248

A d¡gital version of ESR will also be ava¡lable on the City of Windsor web site at http;//ww\4,.WindsorEAs.ca from MMMM DD, 2016. lf concerns regarding this project cannot be resolved ¡n discussions with the City of Windsor, a person or party may request the lvlinister of ihe Env¡ronment and Climate Change to make an order for the project to comply with Part ll of the Environmental Assessment Act wh¡ch addresses indiv¡dual environmental assessments. Requests for a Part ll Order must be rece¡ved by the lMinistry at the addresses below, no later than l\4Ml\.41\il DD, 2016. The request to the Min¡stry must also be copied to the City's Project Manager ¡dentified below. lf no request is received, the C¡ty of Windsor ¡ntends to proceed with des¡gning the planned ¡mprovements.

the and Climate Change Branch Project lvlanager Ministry of the Environment and The City of Windsor 77 Wellesley Street Wesf 11th C¡imate Change 1269 Mercer Street Floor, Ferguson Block 135 St. Clair AveWest, 1st Floor Windsor, ON, N8X 3P4 Toronto, ON M7A 2T5 Toronto ON iVl4V 1P5 [email protected] [email protected]

This Notice F¡rst Posted: MMMM DD, 2016

P124 Item 8.12 Environment, Transportation & Public Safety Standing Committee Meeting Held Wednesday, August 24, 2016

Follow-up to Environment, Transportation and Public Safety Report No' 382 Traffic Around Northwood Public School

Moved by: Councillor Francis Seconded by: Councillor Holt

Decision Number: ETPS 418 That the report Follow-up to Environment, Transportation and Public Safety Reporl No. 382 -Traffic Around Northwood Public School - Ward 10 BE RECEIVED for information Carried.

Report No. S 106/2016 sT2016 (Adminiskative Report Attached which was previously distributed as part of the Standing Committee Agenda)

Page 1 of 9

P125 I \rLffÑËi^kg"H I Public works - operations

MISSION STATEMENT "Our City ís built on relot¡onsh¡ps - between citìzens ond the¡r government, bus¡nesses ond publ¡c ¡nstítut¡ons, c¡ty ond region - øll interconnected, mutually support¡ve, ãnd focused on the brightest future we can creote togethe/'

REPORT #: S 106/2016 Report Date: 71612016 Author's Contact: Date to Council: 712012016 Jeff Hagan Clerk's File #: ST2016 Policy Analyst 519-255-6247 ext 6003 ih a oa nôcitvwin dso r.ca

To: Mayor and Members of City Gouncil

Subject: Follow-up to Environment, Transportation and Public Safety Report No. 382 - Traffic Around Northwood Public School - Ward 10

RECOMMENDATION:

That the reporl Follow-up to Environment, Transpoftation and Public Safety Report No. 382 - Traffic Around No¡thwood Public School - Ward 10 BE RECEIVED for information.

EXECUTIVE SUMMARY:

N/A BACKGROUND:

At the March 7, 2016 meeting of Council, the following resolution was passed in response to a letter received from the Northwood Public School Parent lnvolvement Committee (CR1 05/201 6): cRl05/2016

"That the request from the Parent Involvement Committee, Norfhwood Public School dated March 7, 2016 regarding traffic around Notfhwood Public School BE REFERRED to administration and that a report BE PREPARED for the Environment, Transporiation and Public Safety Standing Committee and ultimately for Council's consideration."

Page 2 of 9

P126 ln response, Administration presented a report (S 7512016 - Traffic Around Notfhwood Public School¡ to the Environment, Transportation and Public Safety Standing Committee at its April 20, 2016 meeting. At this meeting, the following was recommended with regard to the Administration report (ETPS Report No. 382): "That Administration UNDERTAKE a warrant study to determine the feasibility of adding a crossing guard, or alternatively moving one of the existing crossing guards in the area of Notfhwood Street and Longfellow Avenue; and further,

"That the results BE REPORTED back to the standing committee for direction; and further,

"That Administration BE REQUESTED to meet with the Health lJnit to determine the possibility of reinstating the active safe routes to school program; and

"That the repoft of the City Engineer entitled Traffic Around Notfhwood Public School dated April 4, 2016 BE RECEIVED for information."

This recommendation was adopted by council at its May 16,2016 meeting (council Resolution cR32212016). This report provides the requested response to standing Committee.

A map showing Northwood Public school and the surrounding area is provided as '1 Figure .

Page 3 of 9

P121 Fig ure 1: Area Map

DISCUSSION:

As per Council Direction, the following activities were carried out: . A crossing guard warrant study was conducted for Northwood Street at Longfellow Avenue,

. A review was undedaken of the feasibility of relocating an existing crossing guard from the Dominion Boulevard and Northwood Street intersection to Northwood Street at Longfellow Avenue, and

. The Windsor Essex County Health Unit was contacted regarding the Active and Safe Routes to School program.

Each of these activities is described below.

Page 4 of 9

P128 Crossing Guard Warrant Study

The City of Windsor Crossing Guard Procedure identifies warrant criteria for a location to qualify for a crossing guard service:

. Suitable location: o Speed limit: 60 km/h or lower o Distance to other traffic controls (stop control, signal, or other crossing guard): 250 m or greater . Minimum crossing volume: 7 students per survey period . lnsufficient number of suitable gaps in traffic OR a high degree of observed conflicts between vehicles and crossing students

A crossing guard warrant study was carried out in accordance with the Crossing Guard Procedure for arrival and dismissal times on Thursday, May 5 and Friday, May 6,2016. A summary of the study findings is provided in Table 1 and Table 2.

Table l: Crossing Location Requirements - Northwood and Longfellow

Requirement Required Actual Value Meets Value Reouirement? Speed Limit 60 km/h or 50 km/h Yes Iower (Northwood St.) Distance to other 250 m or 87m No traffic controls more (to siqnals at Dominion Blvd.) 204 m (fo all-way stop at No Academv Dr.) Overall result Location is unsuitable for a crossing ouard

Table 2: Gap and Crossing Volume Results - Notthwood and Longfellow

Item Morning Arrival Afternoon Dismissal (8:25 - 8155 a.m.) (3:25 - 3:55 p.m.) Bell time: 8:55 a.m. Bell time: 3:25 p.m. Survev Date Mav 5, 2016 Mav 6, 2016 Mav 5. 2016 Mav 6.2016 Students 45 45 155 179 nroqqinn Suitable oaos Sufficient Sufficient Sufficient lnsufficient Overall Result Gap and Gap and Gap and Gap and Volume Volume Volume Volume Griteria Not Criteria Not Criteria Not Criteria Met Met Mef Met

Page 5 of 9

P129 Additionally, the following observations were made during the surveys:

. AII or nearly all of the students crossing Northwood Street at Longfellow Avenue were due to parents picking up and dropping off students originating on Longfellow Avenue south of Northwood Street.

. All or nearly all of the students crossing Norlhwood at Longfellow Avenue were either accompanied by parents or appeared to be of sufficient age not to require street crossing assistance as per the Ontario Traffic Conference Schoo/ Cross,ng Guard Guide (grade 7/8). These students were included in the student vofumes being repoded.

. Traffic volumes on Northwood Street were heavy at pick-up and drop-off times. Westbound queues on Northwood Street for the signals at Dominion Boulevard frequently spilled back beyond the Longfellow Avenue intersection.

. Despite the heavy traffic volumes, drivers on Northwood Street were generally aware of students crossing and behaved conscientiously. No conflicts were observed between students and vehicles.

. Vehicle speeds on Northwood Street were low due to congestion.

Overall, there were insufficient suitable gaps in 1 out of 4 survey periods, but the distance from the Longfellow Avenue/Northwood Street intersection to the signalized Dominion Boulevard/Northwood Street intersection is significantly shorter than the minimum required spacing from a school crossing to another traffic control device. This concern about the short spacing to the existing signal is reinforced by the observations of long westbound queues on Norlhwood Street stretching past Longfellow Avenue. The presence of these long queues would make it difficult for a crossing guard on Northwood Street at Longfellow Avenue to effectively clear the school crossing of vehicles to allow students to safely cross.

The short spacing from Longfellow Avenue to Dominion Boulevard would also create the potential for a crossing guard at Longfellow Avenue to cause eastbound queues on Northwood Street that could potentially spill back into the Dominion Boulevard/Northwood Street signalized intersection. lf this were to occur, the intersection could become blocked by stopped vehicles, and collision risk could increase due to vehicles stoppíng unexpectedly.

Any queue spillback into the Dominion Boulevard/Northwood Street intersection would also reduce the capacity of the intersection. This intersection currently experiences a poor level of service during the weekday AM and PM peak hours. Any additional operational issues at the intersection would have the potential to exacerbate existing concerns regarding intersection delays, queues, and level of service.

Page 6 of 9

P130 Administration recommends that a crossing guard not be provided at the intersection of Northwood Street and Longfellow Avenue as supported by the following:

. providing a crossing guard on Northwood Street at Longfellow Avenue could create significant operational issues,

. a crossing guard at this location would not meet the minimum spacing requirements in the Crossrn g Guard Procedure and therefore would not meet warrant,

. Protected crossings on Northwood Street currently exist at both Dominion Street (2 Crossing Guards at the signalized intersection) and at Academy Drive (all-way stop), and,

. Sidewalks are provided on both sides of Northwood Street in the vicinity of Northwood Public School

To address the high number of students (and parents) crossing Northwood Street at Longfellow Avenue, Administration recommends encouraging Northwood Public School to direct parents and students to use the school's on-site kiss & ride (accessible from Longfellow Avenue) or to cross Northwood Street at the existing controlled crossings at Dominion Boulevard or Academy Drive. lmproved education and awareness outreach regarding desired behaviour and the available services and infrastructure currently provided are recommended. Administration will offer to provide mapping to assist with this recommendation.

Relocating Existing Grossing Guard

Two crossing guards are currently provided at the Norihwood Street and Dominion Boulevard intersection. The most recent surveys for this crossing were performed in April 2015 (morning anival) and June 2015 (afternoon dismissal). These surveys found a significant volume of students crossing at this location (morning: 26 students; afternoon: 128 students). The surveys also noted very heavy traffic at the intersection, some yellow- and red-lighf running, and potential conflicts between students cross¡ng and vehicles. Since this crossing is well-used, and since observations indicate the potential for a significant number of pedestr¡an-vehicle conflicts if the crossing guard was not present, Administration recommends that the crossing guards not be removed frôm Northwood Street at Dominion Boulevard.

As noted previously, The Crosslng Guard Procedure recommends that school crossings not be provided within 25O m of another traffic control device. Since the Northwood Street and Dominion Boulevard intersection is signalized, the spacing between Dominion Boulevard and Longfellow Avenue (87 m) would still be too short to provide an additional school crossing on Northwood Street at Longfellow Avenue, even with the existing crossing guard service at Dominion Boulevard removed. Page 7 of 9

P l31 Active and Safe Routes to School

Administration contacted Windsor Essex Community Health Unit staff as directed in Council Resolution CR32212016. The Active and Safe Routes to School program remains active and is available to all schools that choose to participate.

Administration remains committed to supporting the ASRTS program as it has in the past, including the following measures:

. Participating in walkability assessments,

. Bringing forward requests for sidewalk connections or extensions through the Pedestrian Sidewalk Generator Program, and

. Preparing ASRTS mapping.

Administration recommends that Northwood Public School contact the Windsor Essex Community Health Unit directly to pursue ASRTS at this location should they so choose. As is the current standard practice, Administration will be notified by the Windsor Essex Community Health Unit at the appropriate time.

RISK ANALYSIS:

A risk chart is provided as Appendix 1 .

FINANCIAL MATTERS:

No financial expenditures are associated with the report recommendations.

CONSULTATIONS:

Stacy Manzerolle, Windsor Essex Community Health Unit CONCLUSION:

Northwood Street at Longfellow Avenue is unsuitable for a school crossing due to short spacing to the signalized intersection at Dominion Boulevard.

Students crossing at this location are all or nearly all due to pick-ups and drop-offs on Longfellow Avenue south of Northwood Street; to address the high crossing volumes, Administration recommends that Northwood Public School be encouraged to direct parents to pick up and drop off students at a more suitable location through an education and awareness outreach program.

Administration recommends that Northwood Public School contact the Health Unit directly to pursue ASRTS at this location should they so choose.

Page 8 of 9

P132 PLANNING ACT MATTERS:

N/A APPROVALS:

Name Title

Josette Eugeni Manager of Transpodation Planning

Dwayne Dawson Executive Director of Operations

Mark Winterlon City Engineer

Onorio Colucci Chief Administrative Off icer

NOTIFICATIONS:

Name Address Email

Sami Mazloum, Chair Parent lnvolvement Committee c/o Northwood Public School 1100 Northwood Street Windsor ON NgE 143 Chris Pillon, Principal Northwood Public School 1100 Norihwood Street Windsor ON NgE 143 Stacy Manzerolle, Windsor Essex County Health Unit [email protected] Manager - Healthy 1005 Ouellette Avenue Schools Windsor ON NgA 4JB

APPENDICES:

1 Risk Chart

Clerk's Note: Administration submitting the attached memo dated August 8,2016 as additional information.

Page 9 of 9

P133 Risk Description Impacted Risk Mitigating Strategy / Objective(s) Level Status Responsibility R¡sks assoc¡ated with acceptinq Administration's recommendation (i.e. maintain status ouo) A requested service will not . Make services Low . Follow established City Engineer be provided. responsive wa rra nt proced u res. . Clearly communicate reasons why service is not orovided. Risks associated with not accepting Administration's recommendat¡on (i.e. provide a school cross¡ng guard on Northwood Street at Lonsfellow Avenue): Westbound queues from . Stay safe Moderate No mitigating strategy N/A Dominion may create . Make identified - option not T' issues in clea ring school tra nsportation recommended (Þ crossing to a llow students efficient and À to cross safelv. convenient Eastbound queues from . Stay safe Significant No mitigating strategy N/A school crossing may spill . Make identified - option not back into transportation recom m en ded Dominion/Northwood efficient and intersection convenient I ,i'\m#iroi[#Hmm I Offiee st the Gity Engineen I

Date: August 8, 2016

To: Environment, Transportation & Public Safety Standing Commìtlee

From: Jeff Hagan, Policy Analyst

RE: ADDITIONIAL IhIFORMATION - S 106/2016 - Foflow-up to Environrnent, Transportation and Public Safety Report No. 382 - Traffic Around l{orthwood Public School - Ward 10

RECOMMENDATION THAT the Additional lnformation Memo perta¡ning to report number 5106/2016 BE RECEIVED for information.

INTRODUCTION

The Environment, Transportation and Public Safety Standing Committee directed Administration to review additional information received with respect to the material presented in report S 106/2016, This memorandum provides a summary of the rev¡ew of this additional information.

BACKGROUND Administration presented a report (S 106/201 6 - Follow-up to Environment, Transportation and Public Safety Report No. 382 - Traffic Around Northwood Puþlic School - Ward 10) to the Environment, Transportat¡on and Public Safety Standing Committee at ¡ts April 2Q,2016 meeting. At this meeting, Councillor Borrelli noted that he had recently received a letier from the Windsor lslamic Association (located near Northwoocl Public School) and fonn¡arded ¡t to Administration for response. Following discussion, the Comm¡ttee adopted the following motion:

"THAT the reporf of the CiÍy Engineer dated July 6, 2016 entitíed "Follow-up to Environment, Transpo¡fation and Public Safety Repoft No. 382 - Traffic Around Notfhwood Public School - Ward 10' BE DEFERRED to a future meeting of fhe Environment, Transporlatîon & Public Safety Standing Committee to allow for additional information to be received by the traffic operations department."

Administration has received the letter from the Windsor lslamic Associafion (aitached as Appendix A) and has provided a response to the Windsor lslamlc Association and Councillor Borrelli (attached as Appendix B). continued....,.

P]35 ADDIIIONAL fNFORMATION - S 106/2016 - Follow-up to Envifonmênt, Transportalion ãhd Public Safety Reporl No. 382-Traffic Around Northwood Public School Page 2

This memorandum: " summarizes the concerns nofed by ihe Windsor Islamic Association; o summarizes Administration's response; and o considers the potent¡âl for these concerns to affeci Administration's recommendations on the matter originally refened to Administration by Council, i.e. the request for a school cross¡ng guârd on Northwood Street at Longfellow Avenue.

D¡SCUSSION

The letter from the Windsor Islamic Association identified a number of concerns, summarized in Table 1.

Some of the issues identified are addressed ìn the technically preferred design from ihe Centrai Box Environmental Assessment (EA). The status of this project is as follows: ' ïhe Cenlral Box Environmental Study Reporf (ESR) was endorsed by Council at its meeting on July 1 8, 2016. o The 30-day review period (required by Municipal Class EA document) is currently underway. The review period end date is August 25,2016. " Once Ministry of the Environment and Climate Change (MOECC) approval is received, capital budget submissions can be made to undertake works that are part of the approved plan.

Table 1: Summa ofC Goncern Adm¡nistration ResPonse (from Windsor lslamic Associafion June 21, 2016 letter) Lack of left turn lane on Dominion Left turn lanes are proposed as part of the Boulevard northbound and southbound at Central Box EA preferred design. Northwood Street Lack of left turn signal for Dominion Detailed response provided in Appendix B Boulevard southbound at Notlhwood ThÍs intersection does not currently meet Sireet the warrant for an advanced green lefi turn arrow.

Lack of feft turn lane on Dominion A two-way left turn lane on Dominion Boulevard northbound at the enirance to Boulevard is recommended as part of the ihe Mosque parking lot Central Box EA preferred design.

P136 ADDITIONAL INFORMATION - S 106/2016 - Follow-up to Eovironment, Tr¿nsportation and Public safety Report No. 382 - Traffic Around Nodhwoqd Public School Page 3

Concern Adminisfration Response (from Windsor lslamic Association June 21,20{6 letter) Lack of a median on Dominion Boulevard Medians are not necessarily required ai southbound prior to Northwood Street signalized intersections. The proiect team for the Central Box EA reviewed design alternatives for the Dominion Boulevard/Northwood Street intersection and did not find that a median is necessary,

Narrow driveway within the Mosque The area referred to as a "narrow parking lot ihat is currently used by the driveway" in the Windsor lslamic city's buses to seIve the students at Holy Association's letter is Ciiy property that Names High School was retained iri oriJer to maintain access to Holy Names High School. As such, Transit Windsor buses are permitted to use it. The Mosque parking area is made uP of separate parcels north and south of the Cìty parcel,

Lack of available and accessible street Detailed response provided in Appendix B. parking within the demand periods A representative of the Wndsor lslamic Association can requesf a change to on- street parking regulations, As per the Parking Control Changes Policy, a petíiion (prepared by Administration and circulaied by the requestor) with signatures from 60% of affected properlies is requìred to demonstrate neighbourhood support for Council consideration.

None of the concerns raised in the windsor lslamic Association's letter affect Administration's recommendations with regard to the oÍiginal issue referred to Administration, i.e. the Northwood Public School Parent lnvolvement Committee's request for a school crossing guard on Northwood Street at Longfellow Avenue'

RISK ANALYSIS

No further risl

P137 ADDITIONAL ìNFORMATÍON - S 106/2016 - Follo!/-up to Env¡.onmehf, Trânsportation and Public Safêty Report No. 382 -Traffic Around Northwood Public School Page 4

FINAI{CIAI. MATTERS

No additional finance matters have been identified in this Additional lnformation Memo.

CONSULTATIO${S

AdminÌstration has responded to the Windsor Islamic Association's letter. The letter is provided as Appendix A and the response is provided as Appendix B.

Stacy Manzerolle, Windsor Essex Community Health Unit, was consulted for the basis report.

CONCLUSION

Administration has responded to the Windsor Islamic Association's letter regarding traffic and parking concerns in the vicinity of the mosque. The concerns identified do not affect Administration's conclusions and recommendations from the basis report,

Eugeni

City Engineer

P138 ADDITiONAL INFOR|MATION - S J06/2016 - Fo ow-up to Environme¡i, Tran$portat¡on and pub¡ic Safety Reporl No. 382 - TraflÌc Around Norttìwood pubtic Sch;ôt

NOTIFICATIONST

Name Address Email Sami Mazloum, Chair Parcnt lnvolvement Committee c/o Northwood Publ¡c School 1100 Northwood Streei Windsor alN NgF 14jì Chris Pillon, Principal Northwood Public Schoot 1100 Norlhwood Street Windsor ON Ngtr la? Stacy Manzerolle, Manager - Healthy Windso¡ Essex Counly Health Unit [email protected] Schools 1005 Ouellette Avenue Wìnds.Jr ON NgA 4.lR Dr. Abdalla Shamisa, Presidenl Windsor tslamic AssocÌal¡on [email protected] 1320 Norlhwood Street Windsor ON NcF I Aa

Appendicesi

A: Letter ftom W¡ndsor ¡slamic Associalion, June 21, 2016 B: Response to Windsor lslamic Assoc¡ation, July 22,2O16

P139 APPENDIXA

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P141 APPENDIX B

Wolf. ..f ohn

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Thete are l\./o 5hort tE¡¡t rEqotÌißìefld¡tl'ln: i'Je¡rtified in thû lÈlÈ(,r, [ìoÌh ol wf"ii;h ll¿'¡r'i:een revierved,

tll lJsll-lr-rurl(l llr)rl¡¡\,/tQrl,

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Ret inicriL,*1 pfoÞG!eli s{bmit'trrd To tl'tp tìrß M¿i,i {r'¿nd [ìys€lf teg¡]nling ¡.lr']r1i]v,/oÐrJ ìnd Dollìillirrì sitüagiúlì

:r¡[rìill.irr¡ tû vóú rr'(r"it¡y.

P!e¡:e ¡dvlse.

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Þ¡ul Bc,rrclli, \ry¡rd 10 Councillor

!1,lll f¡¿r¡r llrV Ill.){ l:lt, r iy lt) sft,lr{fllone on llìr' ll.lUS r]eh','ollt,

P143 Item 8.13 Environment, Transportation & Public Safety Standing Committee Meeting Held Wednesday, August 24,2016

Transit Windsor Farebox Upgrade Project

Moved by: Councillor Holt Seconded by: Councillor Francis

Decision Number: ETPS 419 THAT the Environment, Transportation and Public Safety Standing Committee and the Transit Windsor Board of Directors AUTHORIZE the remaining funds in Capital Project 7045080 - TW Farebox Project in the amount of $721,345 to fund the V36Farebox upgrade; a nd,

THAT the Environment, Transportation and Public Safety Standing Committee and the Transit Windsor Board of Directors APPROVE the use of $100,000 from the Capital Projecl 7161042 - ÎW Fleet Structural Repairs to fund the remaining shortfall of the V36Farebox upgrade. Carried.

Report No. S 14612016 Clerk's File: MT2016 (Administrative Report Attached which was previously distributed as part of the Standing Committee Agenda)

Page I of I

P144 \t1fúrÍËibon Transit Windsor

MISSION STATEMENT "Our C¡ty ¡s bu¡lt on relotionships - between cit¡zens ond their government, bus¡nesses ond publ¡c ¡nst¡tutions, c¡ty ønd reg¡on - oll interconnected, mutuolly support¡ve, ond Íocused on the br¡ghtest Íuture we can create togethel'

REPORT #: S 14612016 Reoort Date: 712612016 Author's Contact: Date to Council: 812412016 Patrick Delmore Clerk's File #: MT2016 Executive Director 519-944-4141 ext2232 odelmoretôcitvwindsor.ca

To: Mayor and Members of Gity Council

Subject: Transit Windsor Farebox Upgrade Project

RECOMMENDATION:

That the Environment, Transportation and Public Safety Standing Committee and the Transit Windsor Board of Directors AUTHORIZE the remaining funds in Capital Project 7045080 - TW Farebox Project in the amount of $ 721 ,345 to fund the V36Farebox upgrade;

AND

That the Environment, Transportation and Public Safety Standing Committee and the Transit Windsor Board of Directors APPROVE the use of $100,000 from the Capital Project 7161042 - TW Fleet Structural Repairs to fund the remaining shortfall of the V36Farebox upgrade.

EXECUTIVE SUMMARY:

N/A BACKGROUND:

By 2008 Transit Windsor fare boxes had exceeded their expected life and were failing. This failure caused the generation of incorrect ridership reports resulting in potential lost gas tax revenue. In 2009 an RFP was developed and subsequently issued to Fare Logistics to supply and install a new Farebox system on Transit Windsor's buses. Page 2 of I

P145 During vendor presentations, contract negotiations and execution, and subsequent discussions, it became evident that greater functionality was available in the marketplace than the original project scope envisioned. Consequently, the scope of the farebox project was enhanced by a "want list" that included the ability to accept various methods of fare payment (the sale and use of magnetic media, tickets, etc) as well as expanded reporting requirements on ridership, financials, dispatch, media etc.

At that time, Fare Logistics was a venture capital company, located in Victoria, B.C. that had successfully brought their farebox hardware to the marketplace. Fare Logistics was interested in expandÌng iis company's software development division to support the "want list" articuìated by Transit Windsor. This new direction was mutually advantageous for both Fare Logistics and Transit Windsor since the software programs would be developed according to Transit Windsor's requirements and once developed, the farebox software would increase Fare Logistics' market share. The farebox hardware and initial software purchased from Fare Logistics were originally installed in September 2010 with a life expectancy of 10 years.

The post installation phase of the project focused on the software development outlined in the original contract. However, ihe path of that software development was fraught with unforeseen obstacles including staff turnover ai Fare Logistics, the need for Ïransit Windsor and City of Windsor lT staff to conduct alpha/beta testing of the software, a number of software programming 'bugs' and the time required to resolve them. ln addition to the foregoing, on April z9rh 2014, Fare Logistics Corporation was acquired by Trapeze Group of Mississauga, Ontario. Transit Windsor's existing contract with Fare Logistics was ultimately assumed by the Trapeze Group, and the original project milestones and payment totals remained intact, but not before several months had elapsed. However, over these months, the Victoria based software development initiatives were redirected. The software currently in operation in Transit Windsor's buses is the enhanced version of the original Fare Logistics software. Since 2014, the Trapeze Group has been developihg a new suite of farebox software based on ihe suite of products they acquired from Fare Logistics.

DISCUSSION:

Over the past few months it has become increasingly apparent that the Trapeze Group has shifted its software development focus to a new suite of products and away from the suite of products currently used by Transit Windsor. Although the existing suite of products is still being supported by Trapeze Group in terms of issue resolution, it is evident that the new Trapeze software suite is the roadmap for the future with enhancements and sustainability beÍng directed to these new products. The transition to the new farebox software suite of products is covered under the existing annual software licence agreement.

Page 3 of I

P146 ln addition to the change in focus for the farebox software products, the Trapeze Group has also been redesigning the farebox hardware configuration to reflect newer technology and the ability to supporl the software products which were already being marketed by them. Transit Windsor's existing farebox hardware has been in fleet operations for approximately 6 years and is beginning to show wear and obsolescence. This deterioration is evidenced as follows:

. Approximately 113 of all farebox breakdowns are related to the electrical instability of the design. . The electrical wiring will not support the addition of any further hardware such as newer payment methods namely, mobile ticketing through the use of smart phones and QR /barcode readers. . The Drivers Display Unit / Touch screen show signs of wear that limit the drivers' ability to enter information, which in turn affects reporting of farebox data / rÌdership. ¡ The Printer Hardware is obsolete and unable to support software enhancements l that are designed to make printing of transfers faster and more efficient. l . The Smarl Media Reader is obsolete in that it is currently able to read only 1 type of card, thereby limiting future integration

Mid Life Rebuild

i The remaining life of the existing fareboxes is approximately 4 years. A midlife rebuild f would prolong the longevity of these v36Fareboxes by approximately 12 years. This i rebuild would entail an incremental upgrade which involves replacing some of the failing and obsolete components, thereby extending the overall life of the farebox. The failing and obsolete components would include the following: I

. A smaller, new printer . New passenger display unit . New driver display unit . New QR/ BarCode reader . New wiring, new power supply, new Gateway board . New cable harness ln addition to extending the life of the hardware/farebox, this midlife rebuild also opens options for additional customer conveniences including the following:

. E-Tickets (using QR or BarCode Reader) . Smart Media enhancements ( Ability to use 3 types of smart cards) o MIFARE Ultralight media - which is less expensive to purchase and has the potential to replace tickets replacement or special events media. Page 4 of I

P147 MIFARE DESfire - which has the ability to carry more than I product on a card. For example both the Tunnel Bus service and the city service on the same card. MIFARE Classic - currently in use.

Current State of the Farebox Proiect

At the inception of the project, in the contract with Fare Logistics, some of the deliverables were separated from the project milestones and were documented as separate change orders. Of these change orders, 2 remain namely an lnventory module and an APP (Affordable Pass Program) module. Due largely in part to the acquisition of Fare Logistics by the Trapeze Group, these 2 change orders have been dropped and are no longer required. Of the original milestones in the project, there are 2 remaining which are due for completion by the end of August 2016. An additional project deliverable, separate from Fare Logistics but hinging on the software development, was the full implementation of smart media. Although smaft media is currently used by Transit Windsor in specific group sett¡ngs such as Student Transportation, Club Riverside, Sutherland Global employees and the UPass, it is not yet fully implemented.

Given the length of time this project has been in progress, and the current state of the fareboxes, the lifecycle costing and the change in direction involving Trapeze Group, it is the recommendation from the Farebox Steering Committee that the funds currently earmarked for the Farebox Project be utilized to fund the upgrade of the current fareboxes.

Page 5 of I

P148 The farebox upgrade costs and funding sources to be utilized are identified below.

Description Cost Potential Funding Notes (ìnêludes net HST)

Cost of Farebox U pgrade $ 803,438

7045080 Farebox $ 310,000 These savings were rea¡¡zed from opting out of the hardware warranty

7045080 Farebox $ 206,345 These funds were earmarked to cover the change orders for an inventory program ($107,242.83) and for the Affordable Pass Program ($99, 102.03).These change orders are no longer required

Originally funded from $ 80,000. These funds were earmarked for 7071 189 TW Customer lssue Resolution which is no longer Service required since issue resolution is now covered under the annual licensing agreement.

Orig¡nally funded from $ 125,000. $125,000 was earmarked for 7075189 (TW lvlaster Plan) Marketing related to introduct¡on of Smart Media. Since Smart Media is already in use by Student Transportation, Club Riverside, Southerland Global and UPASS, the marketing expense related to further rollout of Smart Media is expected to be much lower; and is estimated at $50,000 whìch will be taken from the TW Customer Service project 7075189 - 2017 budget allocation.

TW Project 7'161042 (Fleel $ r 00,000 Reallocation of funds required for Structural Repairs) the farebox upgrade.

Contingency $ 17.907

Farebox Upgrade Cost $ 821,345 $ 821,345

Page 6 of I

P149 RISK ANALYSIS:

Although not stated specifically by Trapeze Group, it is very apparent that a sunset for the old Fare Logistics products, both hardware and software, is on the horizon. The Fare Logistics legacy products are no longer being offered for sale by Trapeze Group. The ability to upgrade now wiil extend the useful life of the fareboxes at a reduced cost. lf this incremental upgrade is not done and the decision is to wait until the fareboxes completely exhaust their llfe expectancy, the cost of new fareboxes will be significantly higher reaching upwards of triple the current cost to upgrade.

Delaying this upgrade also results in potential further costs. The Smart Colour Ïouch (Driver Display) unit alone is a cost of $1 800 each and with the need for '1 18 units including spares, this amounts to $212,400 including net HST. Currently Irapeze Group has an inventory of 1 10 slightly used Smart Colour Touch units available to Transit Windsor at a 50% reduction in cost, amounting to a savings of $ 99,000 including net HST. These used Smart Colour Touch units have little or no wear and were used for a pilot project at another Trapeze Group property. These units are being offered to Transit Windsor with a 2 year warranty included compared to new equipment that typically includes a 1 year warranty. There is a risk in reassigning capital dollars from account 7161042 - TW Fleet Structural Repairs in that these dollars were provÍded as one time funding for the refurbishment of the aging transit fleet. There is recent Council support in principle for an improved 12 year life cycfe for transit vehicles and a plan in place for replacement vehicles; however the funding for a 12 year life cycle has noi yet been approved in the capital budget. Using these dollars presents a moderate risk that funding may not be made available and the fleet repairs will not be made. By utilizing the funding listed, there would be $200,000 still available in this account for fleet structural repairs that need to be done. FINANCIAL MATTERS:

As noted in the chart above, utilizing the funding available in the current farebox project will leave the upgrade approximately $100,000 short of the upgrade cost. Funds are available in the Fleet Structural Repairs account to cover this shortfall allowing for the entire cost of the upgrade to be funded with existing capital budget dollars, and with minimal risk to other programs/projects.

The need to fund future, on-going replacements and repairs of fareboxes is an issue that will be addressed through the 2017 Operating and Capital Budget development.

Page 7 of I

Pi 50 CONSULTATIONS:

Matt Caplin, Deputy Chief Information Officer, lnformation Technology, City of Windsor

Tony Houad, Senior Manager Fleet and Support Services, Transit Windsor

Elizabeth Dutka, Business Analyst, lnformation Technology, City of Windsor

Sue Grimmett, Financial Planning Administrator, City of Windsor

Tim O'Neill, Facilities Manager, Transit Windsor

Melissa Osborne, Senior Manager of Asset PIanning, City of Windsor

Victor Ferranti, Manager, Capital Budgets and Reserves, City of Windsor

Harry Turnbull, Chief lnformation Officer, Executive Director of lnformation Technology, City of Windsor

CONCLUSION:

Using existing funding sources to complete a mid life upgrade to the farebox system wilì extend the life of the system, provide Transit Windsor with access to the latest farebox technology being developed by the Trapeze Group, and will allow Transit windsor to expand its ability to offer more fare options and convenience to ¡ts ridership base. APPROVALS:

Name Title

Patrick Deimore Executive Director, Transit Windsor

Carolyn Brown Corporate Leader - Transportation Services - City of Windsor, CEO Windsor Detroit Tunnel Corporation and CEO, YQG (Windsor Airport)

Shelby Askin Haget City Solicitor & Corporate Leader - Economic Development & Public Safety

Joe Mancina Chief Financial Officer, City Treasurer

Onorio Colucci Chief Adminisirative Officer

Page 8 of I

P]51 Item 9.1

lÄfri'ffä5bon Legal Services, Real Estate & Risk Management

MISSION STATEMENT "Our C¡ty is built on relationshíps - between c¡tizens and the¡r government, businesses and public inst¡tut¡ons, c¡ty and region - all ¡nterconnected, mutually suppoñ¡ve, and focused on the brightest future we can create togethef'

REPORT #: C 14212O16 Report Date: 712612016 Author's Contact: Date to Council: Auqust 22.2016 Patrick T. Brode Clerk's File #: SW8513 Senior Legal Council 519 255-6100 ext.6377 p brode(@c itvwi ndsor.ca

To: Mayor and Members of City Council

Subject: Proposed expropriation of lands for the Riverside Drive Vista Project from William Vander Linden Legal File EXP 8597

RECOMMENDATION:

Usually, the administration makes a recommendation on the issue before Council. But in the case of an expropriation, the soìe decision to be made is by City Council on whether or not to proceed. Should Council wish to proceed, ihe following wording could be used:

''That the City Council of the City of Windsor acting as an approving authority pursuant to the Expropriations Act hereby resolves to expropriate the lands described in Schedule "A" hereto and authorizes the CAO and the City Clerk to execute the necessary Expropriation Plan and register the same on title, as well as the Certificate of Approval and all other necessary documents to put the expropriation and offer of compensation into effect."

EXECUTIVE SUMMARY:

N/A BACKGROUND:

City Council has previously authorized the City Solicitor to commence the process for the expropriation of lands for the Riverside Drive Vista Project. On April 18, 2016, City Council authorized the expropriation of several road widenings and the acquisition of utilities easements for this project. The Plans of Expropriation putting these takings Ínto Page 1 of 3

P152 effect were registered on June 22nd. An additional plan must be registered to address the easements fronting on the Vander Linden site.

The purpose of this project is, as indicated on the Notice of Application for Approval to Expropriate Lands (which was served on the owner Mr. Vander Linden) to reduce curves and improve traffic safety on Riverside Drive East, and to relocate public utilities as required. (Schedule "4")

No land is being expropriated from Mr. Vander Linden, this is purely to allow overhead and underground services to cross his property. This process is not creating any additional delays in the Vista project.

The purpose of the acquisition is to enable utilities to be relocated outside the paved area and for above ground hydro wires in the areas as shown on Schedule "B". Since the Notice was served on Mr. Vander Linden he has not requesied a Hearing of Necessity. The Notice.was also published three consecutive times in the Windsor Star.

DISCUSSION:

ln expropriation cases, City Council sits as an "approving authority" to determine under section B(1) of the Act whether to approve the taking, approve it with modifications, or not to take the land at all.

RISK ANALYSIS:

This land will be required to proceed with the project to improve this part of Riverside Drive East as per The Environmental Study Report.

FINANCIAL MATTERS:

Council approved funding in the amount of $5.3 million as parl of the 2013 Enhanced capital Budget (cRB9/2014) for the engineering, design, and construction of Riverside Drive Vista lmprovement Project (Project l.D. # 7086001). As at July 21 , the project has a balance of approximately $5.0 million, which is sufficieni to complete these transactions.

A total of the costs associated with the expropriations, inclusive of legal fees, disbursements, restoration costs and other miscellaneous costs, will be communicated to Council at a future date.

GONSULTATIONS:

Anna Godo, Engineer lll, Mark DiPasquale, Financial Planning Administrator

Page 2 of 3

P153 CONCLUSION:

Acting as the approving authority, City Counciì may make whatever decision it feels appropriate. lf it desires to proceed with the taking wording has been provided in the Recommendation.

PLANNING ACT MATTERS:

N/A

APPROVALS:

Name Title

Patrick T. Brode Senior Legal Counsel

Mark DiPasquale Financial Planning Administrator

Joe Mancina City Treasurer

Mark WinteÉon City Engineer

Shelby Askin Hager City Solicitor

Onorio Colucci Chief Administrative Officer

NOTIFICATIONS:

Name Address Email

Mr. William Vander Linden 9171 Doyle Line, [email protected] Chatham, ON N7M 5J3 Mr. Jerry Goldberg Shibley, Righton 2510 Ouellette Suite 301 Windsor, ON N8X 1L4

APPENDICES:

1 Schedule "4" Notice of ApplicatÍon for Approval to Expropriate Land 2 Schedule "8" Map

Page 3 of 3

P154 IìoÊü 2 LE rrArt

Exprop'iatio ns Âct

NOTICE OIT APPLTC,ATION ÏOR.A]'I'ROVAL TO EXPROTRIATE LAND

IN THE r\4ATTER OF an applícnriort lry Thc CorporÈlior ofrhÈ City o.fWirrdsor for

ÂÈiroval to 6xpfi)Þr'ir{tÈ leül bsing sho\ïn belo\v, ell in dle City of\\/indsot srxl Couuty ofBssox' for thc pùrposcs ol'lho Rívcrsidc Сir,¿ \¡ist¡ Projcol, lo reducT) eurvcs rìld imljrovo 1tíÌlûc aífçty olì

Rìverside Dlivc Basl, ahd to reloc¡te lrrt lic utilitics as lequircd.

ñ()1 ICú lS ttEllEtsY GI\Ì.EN ûût aFPlicêüon hlt bÞen nrdc l-ol opproval l0 ex?Ürllri¡ 4

(hc ìand de-scribcd !s lhl)o\Às:

I . Pr¡rl of Lol 4, R¿¿istered Plan 981, dssigo¡rtcd rìs Pan 7 on Plsn l2R-26278

Petnírüenl Utllít! EøtetrÊ,1Í Jor overl&qd hJtdto wi4s tkÌetgtn¡ i gat vorßs' cnì lëIe&ta u ìcølîovt4çi[il¡e'|

2, Paì3 of Lot 4, Registered Plar 9$ I, dcsignated as Ìart tl oa Plon 12Iì-262?3

I¿fltftnd. l thlli$ E(t.^èrttstlt lot ú\!e rcrd ltyd¡o,t'lr.s

All ìn the CitJ, of Wirnlso(, Co\rúu- of Pssex

intö whetlic¡ lho Ân1' o*n". of l3nds in rèsÞccl ol \\'hicll ûoticc is givèn \'vhù dÈsilts Âtr inqui4' of laking ot such l¿nd is fai¡, sau¡d ¡¡d reåso¡sbly nùssàry in the ¿rchlavç¡Ðçot oflle objectìrcs the oxproprialing orrlhodty shÊll so nolìry $e rF¡û\'iìrg ¿ut¡(ìril)' in '¿¡riliÂC,

j! persondlJ or b] tqg¡slÙred rnflil (a)" c{lse of rì legislc.t\d o\\Ìler, sel}ed \vitlÌi¡ thifly dåys aRcr thè rÈgis¡è¡ed L)wnel is seÛiocd Ìvitli fhc uoliçû, ùr, 1;honìhc rcgistcrÈd oiYllÈr' is stned by Þullicålion' \rithír liriÍJ dâ]'s afler Ìhe li¡st publì(alion oflhc !'Ìolice;

(b) irì lbe çrL\ç ó¡:ü1 ov,'llçr ivho is nol â ri:BisLclÙd o\$)er' \rjlbir thif)' days ûñcr tltç.firsl pnblicntiou oftlæ notice,

The âÞpro1.:ng asthoriu* is:

The city Couucil o.tdìe cir] 0f \Yindlol cirl llûll¡ P. 0.Iìox 1607 350 CltY !IÂ11 SqrmrÈ \\¿cst \lrindsor, Onlario N9¡r dSl

Nùnd of exproprinling ûothoTilY;

Îrc Corllorùtioû ofllc City ùf Windsor

P¿rì Sìrelby Askir Hagc¡' clttr Soliciror

4of5

P155 rÌ/ \\ '^\ .$,4',/í\cì \\\-\\ .U 1\'\;ê V \¿. "+ ' : ço'" '

\.r¡o \øo,- \o- \ -ai \ ..*u'- ù.','Þ\ \\ /

rÞ\- u/t' ",. -...!{g -u' \)4 ré:;"r,o ,/ ,/ ,/ loYY .,1 lqj \.,/ ./ '\='" i.v/oL 'k, .rr' ,t

í4sd Item 9.2

i M/ilñ'Ë".:^b*-o^"H j Planning & Building Services

MISSION STATEMENT "Our City ¡s bu¡lt on relot¡onsh¡ps - between c¡tizens and their government, bus¡nesses ond public institut¡ons, c¡ty ond regÌon - oll interconnected, mutually supportive, ønd focused on the br¡ghtest future we con creote together"

REPORT #: S 19/2015 Report Date: 1 0 123 1201 5 Author's Contact: Date to PHEDSG: November 9, 2015 John Calhoun Clerk's File #: MBA2015 519-255-6543, ext. 6179 ical houn(@citvwindsor.ca

To: Mayor and Members of City Council Subject: St. George's Church & Hall, 1949 Devonshire Courf - Demolition of Property on Windsor Municipal Heritage Register WARD 4

REGOMMENDATION: L That the request to demolish St. George's Church and Hall, at 1949 Devonshire Court, BE GRANTED, according to provisions in the Ontario Heritage Acf for properties listed on the municipal heritage register. ll. That the context of the Walkerville neighbourhood BE RECOGNIZED in the provisions of zoning regulations for redevel- opment of the property into individual residential building lots.

(photo Google)

EXEGUTIVE SUMMARY:

N/A

Page 1 of I

P157 BAGKGROUND:

On September 11, 2015, an agent for the (Anglican) Diocese of Huron submitted a Heritage Alteration Permit requesting demolition of St. George's Church (1955) and Church Hall (1 92'1), which are connected buildings aI 1949 Devonshire Court.

Both buildings on ihis property had been on the former heritage inventory for several years when it was included in Windsor's initial municipal heritage register in August 2007. This list was prepared after amendments to the Ontario Heitage Acf in 2005 that provided for register listings that were not designated. On May 4,2015, City Council passed (M163-2105) new provisions for filing for demolition of properties on the Windsor Municipal Heritage Register. This is the first such request to be processed under the new provisions.

DISGUSSION:

Property Description:

This church complex is located at the southeast corner of Kildare Road and Devonshire Court, one block north of Ottawa Street. The older building was originally was constructed in 1921 on a large vacant parcel in the Town of Walkerville between a municipal park and Kildare Road. ln 1955 a larger church was constructed on the remainder of the property.

Proposal:

The request is to demolish both buildings and clear the property for future development. A proposal to create three residential lots, similar to the houses across the street to the north, is under consideration. The current zoning is ID1.1 (institutional) with many special sections.

Legal provisions:

Demolition of a properly that is listed on the Windsor Municipal Heritage Register, but not designated, requires the owner to file a notice of intent at least 60 days prior to the work, under provisions of Íhe Ontario Heritage Acf. During that time, City Council, after consulting with the Heritage Committee, may initiate designation of the property, which stops demolition through the process and/or through appeals including the Ontario Conservation Review Board. Council could decide that there is no objection to demolitÌon, or take no action (which would allow demolition 60 days after application).

Page 2 of I

P158 A notice of intent to designate must include a statement explaining the cultural heritage value or interest of the property and a description of the heritage attributes of the property. "Cultural heritage value or interest" is to be considered according to Ontario Regulation 9/06, prescribed for the purposes of clause 2S (1) (a) of fhe Ontario Heritage Act, Part lV [underlines for emphasis]:

"A property may be designaied under section 29 of the Act if it meets one or more of the following criteria for determining whether it is of cultural heritage value or interest:

1. The property has design value or phvsical value because it, i. is a rare, unique, representative or early example of a style, type, expression, material or construction method,

ii. displays a high degree of craftsmanship or artistic merit, or

iii. demonstrates a high degree of technical or scientific achievement.

2. The property has historical value or associative value because it, i. has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a commun¡ty, ii. yields, or has the potential io yield, information that contributes to an understanding of a community or culture, or

iii. demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist who is significant to a community.

3. The property has contextual value because it, i. is important in defining, maintaining or supporting the character of an area, ii. is physically, functionally, visually or historically linked to its surroundings, or

iii. is a landmark." The "heritage attributes of the property" are those features that are considered important to retain if any alterations to the property are proposed after designation. This property has sufficient heritage attr¡butes that make it eligible for designation, although that action is not recommended. Using the Brampton, Ontario priority scoring referenced by the city council on February 2,2015 (M34-2015), the earlier building scores a low B and the newer building a high B. A statement of significance is included as Appendix'C'.

Page 3 of I

P159 from church website

Architectural Gonsiderations:

The older building of this church complex was originally the Memorial Hall of St. Mary's (Anglican) Church; it was constructed in 1921 with a design by Donald Smith. St. George's parish moved there in 1925 from a smaller building that remains at 909 Moy Avenue. This building is of red brick, with a fronlgabled roof, one tall storey and raised basement. The symmetrical nofth façade has a set of steps leading to a pair of doors with transom above. A square cupola near the front of the roof contains a bell and is topped with a simple cross. A wide concrete band is between the basement and first floor. The south side, facing the alley, includes a gothic-arch window, which is behind the original altar on the interior. (photo Google)

ln 1955 a larger church was constructed on the remainder of the property; the original church became the church hall. A 1958 church brochure said that Sheppard & Masson were the architects and Ronald Brand the designer. The original Sheppard & Masson drawings are available.

The 1955 building is one tall storey, with walls dominated by floor-to-ceiling windows with colour sections, separated by slender concrete columns. The walls are mostly of red brick, with coursed rubble covering the two short wings to the north. A bell tower on the west end consists of three concrete piers tied together at the top. The roof has an east-west ridge with a gentle slope. The interior features an altar on the east end, backed with concrete block, and on the west end a mezzanine containing the organ and choir seating.

The architectural firm of Sheppard & Masson, earlier Nichols, Sheppard & Masson, designed some of Windsor's important civic buildings and fine homes. The princípals were Hugh P. Sheppard (1890-1984) and George Y. Masson (1895-1982). These buildings were designed by one or both of these architects (individually designated heritage properties are in bold):

W.A. Watts-Emery House, 1 185-93 Victoria Ave (1922) Masson-Deck House, 3069 Alexander Ave (1924) (Masson's personal home) Gordon McGregor School, 1646 Alexis Rd (1924) Essex County Gaol, 378 Brock St (1924) Cenotaph, 350 City Hall Sq W (1924, moved from Giles Blvd 1965) Charles S. King House, 982 Devonshire Rd (c1924) Y.M.C.A., 511 Pelissier St (1925) Mayor R.L. Daniels House, 2020 Willistead Cres (c1925) Ernest Zeron House, 1223 Devonshire Rd (1926) Harold Wurster House, 1218 Devonshire Rd (c1927) Frank H. Joyce House, 3975 Riverside Dr E (1927) Jasperson-Appel House, 224 Sunset Ave (1927) John Campbell School, 1255 Tecumseh Rd E (1927) Church of the Ascension, 1385 University Ave W (1927 reconstruction) C.A. Lanspeary House, 2019 Willistead Cres (c1927) All Saints' Church, 330 City Hall Sq E (1928 addition) St. Paul's United Church, 973 Pillette Rd (c1928) Dr. Charles W. Hoare Residence,2088 Willistead Cres (1928) Page 5 of I

P16l Hugh Beaton School, 2229 Chilver Rd (1929) Purity Dairy, 150'1 Howard Ave (1929) Marlborough School, 3557 Melbourne Rd (1929) Westminster United Church, 1680 Dougall Ave ('1930) Federal Building (Paul Martin), 185 Ouellette Ave (1934) (with Trace & Colthurst) Windsor Armouries, 353 Freedom Way (1935 addition being mostly demolished) Greyhound Bus Station, 44 University Ave E ( 1940 original design) Colonial Tool, 1691 Walker Rd (1942) Norman McCormick House, 6630 Riverside Dr E (1947) St. Mary's Church Parish Hall, 1983 St. Mary's Gate (1950) St. Aidan's Anglican Church, 5145 Wyandotte St E (1952) Equity Chambers, 52 Chatham St W (renovations 1955) St. George's Church, 1949 Devonshire Crt (1955 new sanctuary) Windsor City Hall, 350 City Hall Sq W (1957) Essex County Court House, 245 WindsorAve ('1963, altered)

The church congregation vacated the property in late June 2015, following a letter from the Rector that included: "The report of the structural engineer was far more dire than anyone had expected. To quote two paragraphs from the conclusions of his report:

Both the original circa 1925 St. George's Church House and the 1955 Church Addition exhibit evidence of serious structural deterioration and defects which pose foreseeable health and safety risks to both the building occupants and the public.

For the reasons set out in this report, I recommend that these buildings be vacated and demolished, as soon as possible, for the safety of the public. I furthermore recommend that temporary fencing and signing be installed around the buildings to restrict public access to within 30 ft. of the buildings, until the demolition work is completed."

The report by Dr. N.K. Becker, P.Eng. (Appendix 'B') details existing severe structural issues with the older building. It identifies potential failures and hazards in the newer building, including Plexiglas windows (fire hazard), laminated ceiling-roof beams (risk of structural failure), wood slats on mezzanine (fire hazard), and notes many defióiencies where water easily enters through window edges and structure. lt also notes that the utility systems for the newer building are housed in the older building.

P162 The engineeis report does not explicitly state which repairs that would be needed to preserve the buildings for long-term use, but they would likely include major reconstruction of the load-bearing brick walls for the older building, as well as a new roof, heating plant and front steps. lf the older building were demolished, all the utility services for the newer building would need to move into the building or a new annex. The newer building needs replacement of the ceiling-roof beams with a proven structural element, replacement of all windows (currently plastic, not glass), better thermal insulation and a cooling system.

Official Plan:

The Official Plan states that "Council will protect heritage resources by: Requiring that, prior to approval of any alteration, partial demolition, removal or change in use of a designated heritage property, the applicant demonstraie that the proposal will not adversely impactthe heritage significance of the property..." (9.3.a.1.(c)) "Encouraging the adaptive reuse of architectural and/or historically significant buildings and structures" (9.3.4. 1.(g))

'9.3.6.1 Council will manage heritage resources by: ... (e) providing suppod and encouragement to organizations and individuals who undeñake the conservation of heritage resources by private means"

Redevelopment:

The property would have to be rezoned from the current lDl .l (institutional) io allow construction of three houses. The location is in the Walkerville Heritage Area, which is shown in Schedule G of the Official Plan, but is not a heritage conservation district under the Ontario Heritage Acf. Most residential garages in the Walkerville Heritage Area are accessed from alleys, and new front driveways and curb cuts are very restricted. This property has a well used paved alley that should be the only drive access points for the three new houses. The designs of the houses need to respect the siting, massing and materials of the residential properties in the Walkerville Heritage Area, and particularly those to the immediate north and west. Regulatory language may be included in provisions for the rezoning.

RISK ANALYSIS:

The owner's engineer has identified the risk to the public of serious structural deterioration of the older building, and potential defects in the newer building. ln a separate action, the owner is requesting the City's approval for a temporary fence within the adjacent park land to keep the public away from the older building.

As with any demolition of a heritage resource, there is the permanent loss of a valuable piece of the history of Windsor.

Page 7 of I

Pi 63 lnappropriate infill buildìngs could diminish the walkerville neighbourhood,s visual character.

FINANCIAL MATTERS:

AII costs of the work are borne by the owner. CONSULTATIONS:

The Heritage Planner consulted with the owner's representative regarding the requirements for application for demolition of a property listed (not designated) on the windsor Municipal Heritage Register. Planning staff and three committee members met on-site to observe details of the buildings. CONCLUSION:

The requested demolition should be approved. Although there is identifiable heritage significance to the property, both buildings would need major work for their longterm future; and such work could reduce their heritage characteristics. Redevelopment of houses on the property should respect the character of the surrounding neighbourhood.

APPENDICES:

'A': Heritage Alteration Permit Application (part, with attachment) 'B': Engineering Report 'C': Heritage Statement of Significance for Heritage Designation (not recommended) 'D': Requirements and Procedures, Application for Demolition of Heritage-Listed Properties 'E': History of Property

Clerk's Note: Memo dated September 7,2016 attached as additional information.

Page I of I

Pt64 Appendix 'A' - Herifage Alteration Permif Application (part, with attachment)

HERITAGE ALTERATITN PERt\4tT AppLtCATION - pãge A of 4 Address oÌWork 1949 Devoqsirire CqUrt, Windsor

Designatlon By-Law No, or Ðishict 86t0

2. lyPÉ. OF AFPLICÅTION theck alt rhat âpply: i-: AlterÊtìon .- Addit¡on ,, Desolition t,ConsFuÐlion lr Erectìôn Il Maintenancê ,iRemoval l, Repair

3. HERITAGE DESCRTPTION OF BU|LD|NG (i I âttådtments, if necessary) Deecribe the ëunent design or ãppearance af lacatíons an the building where work is req¿resfed. lnclude site plan, phoÍographs, hisfory, architecturat dêsenp¡/ór, nuffiber ol sÍoreys, style, feaÍures, elÌo. ïh€ structure hãs ¡/vo componqnls - alb¡/Õ:glorev iraised basement Êlus mairl lfloor) br-ick¿laçLpêIgh hall built circa f g?fuìnd a one-stor€V masonry Lbrick & concrete block) church wrth Wood-frãmed. aiched roof slructure. Both areÐs hãve siqnificañt struattrËl problems - see reoort bv hl,K. Becker lncoroorateùengjrleel¡g ¡Cpalt Atached,

4. DESCRIPTION OF WORK (i r attachments. if neæssary) The desaription shautd he more deÍaiÌed and extÊnsive depending on the pmjeel. lnclude a wtittên sumfiãty of work to be dorte along with any eleyaf¡ofis. dtawings, rneâsflrernenfs, párnt st,"nples, informatlan on buîlding mater¡âlg, windÕw s¡zÐs and tûnfigurat¡ans, decorative details proposed. ïhe,intenttiq to dernÕlish bo,llr slruûtlrres in fheir qntiretv årld fill thê basement and foundalien vqE!ê ret-th rompãcled f,i]l- Further, an aþÞl¡c?tjon fotlczonino 1o sinqle fämilv resídent¡ãl RÞ'1.1 frÐm the curlent IDl nt is to pIq!'ide thfee resident¡al bujldÍnq lots fo¡çale to tlìe puþlic.

5" NtlfES FûR DÊCLARATTON Ífie applicant agrees that fhe proposed work shat! be done in accordÊnce wilh this applicalion, irlclucl¡ng ãltaçhments, ar¡d understands thal lfie r'ssuance of the lleritage Alteralion PermÌt under the OnÍaris lier¡lâge Act ahall nsf be a waiver af any of the provisiotls of any By-Law af the Corpoøtian of the Çìty af Windso4 or lha requirements af the Building Çode Act, RSO 1980, r5l. The applicanl acknawledges that in the event a #êrmít rs rssued, any depañurc from the c¿ndrTions imposed by the Councif û{ the Çorporalion of lhe City of Wndsor, or plans and speoltca¡rbns approved is proirôlfed and could resuft in lhe pennit being revøked. The applicant fufther agrees lhaÍ if the HeiÍage Atteral¡oñ peøniÍ is revoked for any cause of irregularity, in the relation ta non-conformance with Éåe sard agreemënts, By-Laws, acts Ðr rggulatiÕns lhat, i¡t cansidere!íon of lhe issuance Of the permit, all claims âgansf th6 Cily for any resø/fanf ioss or damage are herøby expressly waived. APPLICAI{T

Signature(s) Dåts-SÊsllllL5-__ Oave Woodall Dãte

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29 April 2015 #P8201õ

'lhe Diocese of llulon Huron Church House 190 Qteen Avenue London, Ontario N6A 6H? Attention: Canon Paul Rathbone, O.M.A- Dilectt¡r cf Administrative Serwices

Building Condition .Àsse ssment St. George's Anglican Church "1fl ,låi:,ïå'i;i,ti¿*' Dear Canon Rathbone:

Furthe¡ to :/oul request of 27 February 2015, I have completed a building condìiÍon assessment of the deteriorating circa 792õ St. George's Church I-{ouse and bhe adjoining i955 St. George's Anglican Chulch addition at 1949 Devonshire Court in lTrndsor, Ontario. The results of my engineering âssêssment ale presented herein-

1.. EACKGH,TT-INÐ TNFAftMATION:

The historical overvierç provided on the website of St. George's Anglican Church indicates that the parish moved into St. Mar'y's Memotiaì hall (subsequently renamed St. George's Church House) in 1925. In 1955. the parish relocaíed its worship setvices to a new church that was built on the west side of the original building, which was repurposed for use as a parish hall.

l-'rR. r^J. K. B]ìcKF-Ê. P.[],{lc. D (Lc'i (:19) l-i¡.r-9-ì89 CFrtrj[ (5¡9) 711-j234 Jl?-f \¡rc'rirr{rÀ Ár;E. \vìi!DsrtR, (P{.69àNArr.\ i.¡',¡,{.lNli ir,1\ lii9i256-.1116 2

N.K. Becker Incorporated was retainerl by the Diocese of Huron on 2? February 2015 to complete a building condition assessmenú ofthe existing St. George's Church and Hall.

2. PIIßPOSËANDSCTPE;

The purpose of my building condition assessment was to inspect the visible parts ofthe foundation, superstructure and building envelope for evidence of damage, dete¡ioration and other defects and to assess their foreseeable effects on fhe structural sufficíeney, general performance and futur.e operating and maintenance costs of these two buililings. The scope of my en gine e rin g investi gation inclu ded the fol.lowing:

]. A telephone discussion rvith Canon Rathbone, C.fuLA. ou 2? February 20Lã to obtain background information and tahe instructions with regards to the required scope of nry engineering investigation.

An attendance at St. George's Anglican Church on 4 Mar.ch 2015 to inspect the intelior of the Church and Hall buildings with the recl;or, The Rev. Gordon R. Maitland and Alchdeacon Jane Humphriesi folLowed by my engineering inspection of the exteriot of these builcì.ings.

3. Documenting my inspection results with photog:aphs taken r¿'ith a digital caurera equipped with a õûX telephoto lens, a complete set of which ís enclosed on the enclosed CD.

A search of the St. George's ,A,nglican Church website for relevant historical information regalding the conslruction. use and occupancy of these buildings.

Reprinting a Google aer:ial photograph of the site showing the layout of the buildings, as well as the neighbouling properties. t). An engilee-.-ing ana-lysis of my inspeetion results to assess the damages. deterioration and other building defects I observed on the structural suffrciency, general petformance âûd futule operafing and maintenance costs of these buildings.

BECKER.

P168 3

A follow-up ínspeci;ion of the buildings on 16 April 2OL5 6fLer the snow around the buildine had melted) to take measurements, as required for my analysis.

8. Telephone discussions with Ca¡on Rathbone and Rev. Maitland to ptovide them with the results of m1' ¿ss*..^"nt and advise them of my concèrns regarding the risks posed by these buildings to the health and safetlr ofthe occupants and the public.

The preparation of thrs engineering report documenting m5' frndings, conclusions and recommendations.

3. Q{IAï_.IFICATITNS:

A copy of my Professional Biography and prior experience Ìn the design, construction, investigation and remediation of building stluÉtnÌes is appended to this report. Additional information regarding my professional qualifications and experience related to ml' spetiâlty areas of practice are available upon reques¿.

4. SITE COI{D{TTÛNS:

As shown in the enclosed aerial photo sour'ced from the Google Maps website, St. George's Anglican Church and HaIl at 1949 Devonshire Court in Windsor, Ontario, are located at the southwest corner of Kildare Road and Devonshire just north of O¿tâwa Street, in the lValkerville Heritage District of the City of Windsor. The north and west sides of the chulch property adjoin a neighbourhood of well-maintained, large sÍngle-family homes, built betrveen the First arrd Second Wblld Wars. The east side adjoins â small municipal par.k and the south a paved alley which pl'ovides vehicular atcess to a small parkìng lot at the lear of the Cl¡urch as well as to a Tim Horton's Restaurant and otheÌ small businesses along the Ottawa Street Business District.

This area of the City of Windsor is fully developed, servlced and. rqell landscaped with private gardens. municipal sídewalks and maùure trees. Both Ottawa Street and Klldare Road are connected to other palts of the Cíty by Transit Windsol bus service.

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P169 4

The topographi'of the alea is essentially flat with a gradual slope towards the Detroit River shorelÍne which is located approximately 1.8 km narth of the Church site.

5. GEOTE CT{}JICÁ.Í, CÛNEITNTNS:

The subsurface soil conditions in this area of the Cit5' ãre known to consist of f¡r'm to stiff, gtacial silty clay to a depth of approxirrrately 100 ft. (30 m) underlain by limestone bedrock. Experience has shown that, the upper desiccated 1a5'p¡ o¡ this silty clay below û'osi depth is relatively stable and capable of supporting shallolv footings with an ailowable bearing capacity of approximately 3,000 PSF (r+S Itpa).

Silty clay is susceptible to moderate frost heave and dlains poorly. The ground water table is relatively stable and genelally within 5 flr. (1.5 m) of the gound surface.

6. BUILÐÍNG CÛNDITION INSPECTIÛN ÏLESI.ILTS:

6,1 Overøiew:

Priov to the pa,ssage of the Ontario Building 0ode Act in 19?4 municipalities in Ontario were not required to impose or enforce minimum design standards on ner¡/ buiì.dings constructed in their jurisdiction. While many larger municipalities in Ontario passed iadividuai Building By'Laws based ín whole or in part on the National Building Õode (rvhich was first published by the National Research Council of Canada in 1941) they relied for the most part on the experience and competence of the desigaer and/or builder to ensure that new buildings were eonstructed fo reasonable standards of structul'al sufåciency and fire safety for the protection of the occupants and the public.

The fact that relatively few older buildings in Ontario have experienced a structul'al failure except when subjected to extreme weather events, misuse, accidental damage and/or severe deterioration attests to the competence, experience and teamwork of the designers, brrilders, matelial suppliers and skilled trades who participated in their original construction and theil subsequeoi maÍntenance and repairs. It is also attributable to the fact that

EECKER.

P17 0 5 the d.esigners and builders had learned from centuries of experience, how struetuÌes buiLt of stone, brick, lime mortar, timber and wr:ought iron can be expected to pelform under various ioading and weather condítions,

CcntrarS' to common beliet modern buililing coeles anrl standards lmFosed on the desìgn and construction of new buildings in North America are not intended to safeguald the public from all health and safet¡' risks. Rather', they prescrÍbe a minimum standard tot " structurâj sufficieaej' and ".ú¡:e protectiod' which reduces these risks to a level that is deemed acceptable by the government agencies which are responsible for their enforcement. These mininum standards are subject to revisions based on regular consultations with meteorologists, engineers, architects, builders and other experts.

The oligínal 19?5 edition of the Ontario Building Code (OBC) has undergone nrrmerous reviews, revisions and upgrades. Its focus has also been expanded beyond that required for structulal sufûciency, fire safety, fall protection and minimum standards of comfort and convenience. It now includes mandated reguirements for insularion, air and vapour barriels and other measures to reduce the energy consumption ofnew buildings, as \ éIl as for the renovated parts of existing buildings. Consequently, virtually no brdldi¡rg deeigned to an earlier edihion of the OtsC can be expecfed ta conrply firlly with the rsrìnimum requiremoate imposed on new braildings by later editione of the 0Et.

6.2 St. George'e Ohuîch House (ttaÐ,

¡\s showt in my enclosed inspection photographs, this circa 1925 single" storey Church HaÌl was built over a full basement with a small apaltment on a mezzanine above the entrance foyer. The main floor Ievel is elevated approximately 5 ft. above gr.ound levei and delineated by a horizontal band of synthetic stone (i.e. precast concrete) set in the exteriol brick fi'ont and side walls.

This building is approximately 45 ft. wide and 90 fl;. Iong with a floor plan a:'ea of4,000 SF. If has a gahleri roof with woodeû roof trusses supported on load'bearing, brick masonrv sidewalls and wooden floor joists and beâms supported on br'íck masoûY foundation s'alls and intelior columns in the basement,

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P171 6

The basement is accessible by front and rear sùailways. Men's and Women's r,ç'ashrooms are located at the fi'ont of the basement and a fully"equipped kitchen arld mechanical room are located at the ¡:ear. Except for the mechanical (furnace) room, the entire basement is finished. Afire door at the rear stairway separates the basement from the connecting passagewa-'u to the 1É55 CÌ¡urch addition.

The original coal'fired boìler in fhe basement mechanical room has been replaced w-ith a natural-ga-s fired boíler. The original electrical system has been perioòically modified and partiall5' upgraded- Both the hydronic heating system and electrical system for the 1955 Church addition is supplied from the boiler and electrical service in the basement of the originaì circa 1925 buildìng.

The results of rry structural condìtíon inspection for the original St. George's Church House (Ha11) are documented in my inspection photos and summar-ized be1ow.

1. This building w-as designed and built of conventional stlucfural matelials and systems which were locally sourced and commonly used for the construetion of many t¡pes of buildings during the first half of the 20¿h Centur5', prior to the introduction of mandatory building codes and sta¡dalds in Onta¡io. It was built for econom¡r, nof for durability and exhibits no noteworthy design features typical of church bnildings (e.g. stained glass, wood carvings, an organ loft, Altar adornments, etc.).

2. The load-bearing brick masonry sidewalls are buttressed by brick pilasters spaced 16 ft. on centres which extend from the foundation walls upwards to within 4 ft. of the top of these walls. Large windows are framed into the sidewaLis betrveen ihese pilasters, both on the main floo¡ and basement floor levels. The brick masonry above the heads of the upper wi¡rdows and the horizontal stone band. above the heads of the lower windorqs are supported b)' steel 1intels. The front (gableÐ s¡ali of the buildings was originally eguipped with basement windows on either side of the main entrance stailway to the marn

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P17 2 7

lloor. However, these have been infiIled r¡"'ith brick, as have several of the basement windows in the sidewalls.

?he brick masonry fi'ont and rear end walìs of the burlding extend to a height of approximately 40 ft,. at the peak of the gable. A snall (approximately 6 ft- square and 6 ft. higÐ brick rnasolu')¡ bell toweï with a wooden cross is posifioned just irrboard of the fi.ont wall.

The inteliol of the builcling exhibits the following evldence of cb¡oaic lvâter infiltration through the roof, the b¡ick foundation walls and the exterior brick walls.

a) The enti¡e roof of the building has been covered rvith talpaulins held in place by rvooden nailer stríps (which I u¡derstand were jnstalled several 5's¿1s ¿96)- b) The interior ceiling, wali and floor finishes in the stairwa¡rs, the entrances, the stage area, the main hall, the apartment on the mezzaníne above the fi'ont eatrance and the basement washrooms ali exhibit evidence of serious water and mold damage, c) The exposed brick masonry foundation wålls in the basement mechanical room exhibit seve¡.'e efflorescence (i.e. soluble salts rvhich have been leached out of the lime mor'tar and deposited on the ìnter"ior surfaces of the brick) which has weakened the st¡uctural strength of the foundations. d) The vìnyl tiles and hardrvood lloors on the stage, in the hall and il virtually all of the stairwaS's and other rooms on the main floor and mezzanine of the building exhibit evidence of chronic water damage. e) The furniture and miscellaneous contents irr the mezzamne apartment atrd those stored elseq,-here on the main Iloor exhibit widespread ancl serious w¿ter and mold damage.

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5. As shown in my photog::aphs, the load bearing, bt'ick masonry sídewalls which support the roof trusses exhibit the following evidenr:e of serious structural damage and distress:

a) These exterior walls are cracked and bowed outwards ãt the ñrst floor' level, along the bottom of ihe holizontal stone band, just above the basement '.vinclows. This clacking was initiated by the oxide jacking of the severely colroded. steel window lintels, which have s¡velled to as much as 4 times their original thickness.

b) The oliginal lime mortar joints have been damaged by prolongetl exposure to water and freeze-thav/ cj¡cles. While some of these failing joints have been ropointed periodically, the ongoing deterioration has graduall¡' weakened the structural strength of these load'bearing brick walls.

c) The supporting brick masonry sidewalls of the concrete entrance stairway to the hall are disintegrating. The upper brick courses are missing. The uatr¡ral gae rogulatot aüd meter which are positioned. alonguide the weeterly ateir wall are at riek of being da-maeed by falling bricks a-nd./or by a collapae of this sall,

d) The brick üâsonry parapet walls that project above the gabied roof structure on the f¡ont and rear end walls of this building are in a deteriorated condition and potentially unstable.

The upper landing of the entrance stairway is less tha¡ 2 ft. widei insufficient to accomoodate the sweep of the 3 Íï. wide double door"s into the building, Consequently, â person walking up the stairs is at risk of being swept off the landing by someone exiting the builcling through these doors.

The electrical systenr in this building has been modified, as and when required, to accommodate changes to the kitchen equrpment, heating and ventilating system and the 195õ Church addition. It is not compliant *'ith the requirements of the Electrical Safety Code and poses foreseeable fire and electlocution risks to the building occupânts.

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Pl7 4 s

(The electrical s)'stem in the mezzanine apä.rtment and the basement washrooms exhibits evidence of ¡vater damage, open junction boxes and other serious defects.)

8. This circa 1925 building was built without the insulation, vapoul barriers, aiy barriers, ventilation and other design features üandated by current building codes, regulations and standards to reduce the energy consuìnption, enhance the dulability of the buílding mâtetialÊ and regulate the temperature in this builùing.

(ì The building is nor coupliant with the minimum code requirements imposed on new constrLlction for the safety of the occupants (e.g- those imposed on stairways, fire exits, structural sufficiency and fire p::otection systens).

10 ll4ost of the building finishes, fixti¡'es and fittings are generally ofpoor quality and exhibit widespread deter.ioration.

6.3 1S55 thurch Addition:

The 1955 Chulch a¿ldition is almost identical in size to the original circa 1925 building. It rvas built perpendicular to the original stnìcture with its easter'þ (Altar) end wall l0 ft. from the westerly sidewall of the origiaal building- The fwo main buildings ale connected by an enclosed cor¡idor with a shed loof that is located on the south side ofthe Church addition.

Although the Church addition Ís sepalaïed fi:om the circa 192õ building by a sliding steel fire door equipped with a fuseable link at the rear stairs into the basement of the older building, it is supplied with electrical power and hot water for its h;'dr"omc heating system fl'om the electrical distribution s5'stem and boiler in the basement of the original buììding.

The Church addítion was built over a concrete slab on grade rrithout a basement, or crarvl space. lt has a low-slope, uninsulated gabled roof const¡ucted of ç'ooden plalks supported by curved laminated wooden roof beams that are framed into reinforced concrete coìum¡s by bolted steel connections spaced 17'- 6" on centre. The easterly Altar end wall was constructed of r¡rinsulated, exposed concreie bloclcs buttressed by block

BECKÐR.

P175 10 masomy pílasters. ?he central part of the westorly end wall at the Choir loft ¡vas likewise constructed of uninsulated concrete blocks, flanked by windows. The sidewalls of the building between the concrete columns are non'load bearhg and were constructed of uninsulated, double-w¡'the brick to a height of approximately 2 ft. topped by steel'framed windor¡¡ wa1ls glazed with translucenl rectangulal plastie panes that mimic stained glass. The sidewalls ale approximately 4û ft- high.

The enLra¡rce foyer and the Lady Chapel on the north side of the nave ä.re located within small additions to the Church nave with low-slope shed roofs. The masonry walls of these additions aLe accented wiih stone veneer.

This building combines traditional chulch desigrr with the use of modern materiâls, in a style that rvas favoured b]' architects in the lg50s. The information provided on the St. George's Anglican Church'vebsite indicates that the sanctualy of their new Chulch rryas furnished with the seats for the clergy atd other furnishrngs removed from the oríginal circa 1925 Church which was repurposed for the St. George's Chuvch Hall when their new Church ¡¡'as consecrâted on 10 Oclober t9õ5. Other special ful'nishings and decorations th.at rvere commissioned fcrr the 19õ5 Church, hut not actually incorporated into the construction of the buìlcling. aÌe described on their website (e.g. the cruciflx on the altar wall with the cast aluminum corlrus and teak cross, the baptistery front basin, the icons in the Lady Chapel, etc.).

The results of my building condition asgessment of the 1955 Church buiJdíng ale documented Ín my ìnspection photos and itemized below.

The designer and buildel of this 60 year old Chulch are not identified via a plaque on the building or on the website of St. George's Anglícan Church.

The building was designed for economy of construction and not for durability. It is uninsulated and heated by ladiators supplied with hot water through long pipe runs fi'om the boiler in the basement of the original circa 1925 building, suppìementerÌ hy electrical resistanee heaters. The oliginal steel framed windows with their plexiglass glazing are riddled with air gaps which have allowed wiad, rain and snow to infiltrate the building intelior and damage the finishes.

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P176 1L

Consequently, the building has become increasingly costly to heat and malntain-

The westerly end wall of the Church, above and below the mezzaiìirie level of the orgarlchoír loft was finished on the inËerior with open wooden slats. These combustible slats and the open wooden treads of fhe stairway to the mezzanine constitute an obvious frre risk, as do the nahogany wall panels in the Lady Chapei and the plastíc window pane.s used to glaze the large lviÈdows, both in the Chapel and the nave of the Church. The use of sucb combuetible ffniehee with their high flane rpreå.d is trot perøitted by rnodern codes, regr:Iatiorls Ð1d sta-nda¡de.

The cracks I observed in the laminated roof beams are of concern, The stu¡ctur'al adhesives used to malufacture laminated be^tt't s in the 1950's were rot âdequately tested for durability and some have failed i¡r service, suddenly and catastrophically. Their residual strength is vìrtually impossible to determine accurately.

Ð. The 45 ft. high exposed concrete block masonry wall on the east (A-ltar') end of the building is also of concern. This wal-l is locat€d â rnere l-t {t. from the wert€rly sidewall of the origi:ral ci¡ca 1925 building. The efflorescence visil:le on the exterior of the upper J:Iock courses indicates that the rnortar used io bind the blocks into a structural matrix has deteriorated and weakened ove¡ time because the exposed concrete blocks have been subjected to repeated cycles of wetting and dryÍng. .A seve¡e wiÉd and/or the collepee ofthe ailjaeent building could trigger a collapse of the A-lts-r wãll of the 1955 Chu¡ch å.8 well.

6. The reinforced block masonr¡' pilasters on the exterior of the Altar rvall were eonstructed to buttress the slender block masonry from wind loads- These piLasters can only achieve their structural purpose as vertical beams ifthey are restrained at theil ends by their foundations and by the roof deck. The efflo¡escence at the top of these block walls suggests that the structural conneehioûs of the pilasters to the rvooden roof deck have deteriorated and rvea.kened these connections

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P177 L2

?,0 CONCLUSIONS:

Based on the resuits of my building condition assessm€nt, the followíng conclusions would appear to be warranted.

BoÈh the originat ci¡aa 192å St. George'e Chu¡ch House and the 1955 Church .ådilition exhibit e¡¡idence of serioua structural deterioration a-Êd defec¿a which poae foreseeable lealth antl aafety riska to both the builåing occupants and the public.

t Both buildings pÌedâte the original (191õ) Ontarìo Building Code and consequently were not designed and built in compliance rvith the minimum requirements innposed on new buildings respecting the safety of buildings with reference to public health, fu'e protection, structural sufñcieney and sustainability.

lrJeither buildiug appears to meet the critelia established for Heritage Froperties under the Planning é.ct and therefore to merit heritage protection eìther municipally or provinciall¡'.

4. In my professional opinion, the probable costs to remediate these buildings to safeguard the occupants and the public from the health and safety risks I observed and documented during my inspection of these buìlúings wou-ld likely exceed both their ma¡ket value and tl:eir replacement costs.

õ. For the reasons set out in this rep ort, I tecommentl Èhat Èheee buildinga be vacated and demolieheil, aa eoon ae poeâible, for the eafety of the public, I fulthermore recommend that tempotary fencing and signing be instaìled around the buildings to resfirict public access to within 30 f!. of the buildings, until the demolition work is completed.

From my discussions with you and Rev. Maiiland, I understand that 5'ou will be submitting a copy of this report to the City of Windsor Building Department, so they are awar€ of the safet5'concerns and can advise you of the Permitting requirements and the app¡ovals you will require for the erection of security fencing on City propett.v.

BECKER

P t78 13

I trust that tlús is the information you requ .e at this time. Flease ca]l me if I can be of any further assistance to you in this matter.

Youls truly,

_è N.K. BECKER INCORPORATED w. * oeeNrn $ffi F fK{re Dr. N.K. Becker', P.Eng., F.E.C. NIiB/pep Encl. c.c- R€v. Gordon þIaitland

ßECKER

Pi 79 Appendix 'C' - Statement of Significance for Heritage Designation (not recommended)

St. George's Church 1949 Devonshire Court at Kildare Road @lan 684, Lots 84 to 87)

Description of Historic Place

St. George's Church is located on Devonshire Court, a two-block long street in the former Town of Walkerville, at its west end at Kildare Road. There are two buildings: The older building was constructed 1n I92l at the east end of the property, and designed by architect Donald Smith. It has a large rectangul fom with structural red brick and a fronlgabled roof and cupola. The second buildìng was constructed in 1955 on the property extending to Kildare Road, by architects Sheppard & Masson. It has a rectangular ha1l, with concrete pillars supporting a low slope roof, separated by large coloured windows; fil/o front wings are covered in rubble stone; there is a separate bell tower on the west end.

Cultural Heritage Value or Interest

Design or Physical Value:

St. George's Church has two buildings: The older building was constructed in 1921 at the east end of the propeÍy as the St. Mary's Memorial Hall, associated with St. Mary's Church located four long blocks nor1h. It was designed by architect Donald Smith. This building has a large rectanguld form with structural red brick, with a front-gabled roof one tail storey and raised basement. The s)'rnmetrical nofh façade has a set of steps leading to a pair of doors wìth transom above. A square cupola near the front of the roof contains a bell and is topped with a simple cross. A wide concrete band is between the basement and first floor. The south side, facing the alley, includes a gothic-arch window, which is behínd the original altar on the interìor. This building became the church hall when the newer building was connected to it by an enclosed corridor.

The second building was constructed in 1955 west of the older building. It was designed by the architectural firm of Sheppard & Masson (principals Hugh P. Sheppard (1890-1984) and George Y. Masson (1895-1982), which was active from the 1920s to the 1960s with over 30 buildings in Windsor including the heritage-designated Federal Building (Paul Mar1in), Y.M.C.A., Dr. Charles W. Hoare Residence and John Campbell School, as well as Windsor's City Ha1i. The 1955 building is one tall storey, with walls dominated by floor-to-ceiling windows with colour sections, separated by slender concrete colum¡s. The walls aie mostly of red brick, with coursed rubble covering the two short wings to the north. A bell tower on the west end consists of three concrete piers tied together at the top. The roof has an east-west ridge with a gentle slope. The interior features a¡ altar on the east end, backed with concrete block, and on the west end a mezzanlne containing the organ and choir seating.

Historical or Associative Value:

This Anglican Church parish dates to 1917 as a mission of Al1 Saints' downtown; it was located on Wyandotte Street East. It moved to Moy Avenue in 1919 (building remaining at 909, south of Niagara Street), then to the Devonshìre Courl site in the Town of Walkerville tn 7925. Walkerville merged with Windsor and Sandwich in 1935. In June 2015 the congregation

Pl80 relocated to 8700 Jerome Street. They have been distinctive with the identity "Anglo-Catholic", now only one of two in the Diocese of Huron, based in London, Ontario. St. George's Church was the first church in the Diocese to use altar lights and vestments, to establish a Server's guild, to celebrate a weekly Sunday Eucharist, and to have a midnight Cbristmas Mass.

Under the leadership of the late Rev. Dr. W. Kenneth Jaggs, the church developed community suppof for helping organizations such as the Teen Health Centre. At the time the parish relocated, over a dozen self-help recovery groups were meeting at the church.

Contextual Value:

St. George's Church is located on Devonshire Court, a two-block iong street in the former Town of Walkerville, between a small municipal park and the vr'est end of the sfeet at Kildare Road, a through-street. It is one block north of Ottawa Street, a neighbourhood shopping district.

Character Defining Elements

Exterior features that contribute to the design or physical value of the 1921 building of St. George's Church:

o English Revival style o Load-bearing red brick walls o Small bell tower centred on front ofroof o Gothic window on south side facing alley

Exterior features that contribute to the design or physical value of the 1955 building of St. George's Church:

o Contemporary Style o Red brick walls with slender concrete piers o Large windows, each with a single colour o Two wings with rubble stone walls o Detached bell tower on the west, with three concrete piers o Designed by Sheppard & Masson, archifects of over 30 noted buildings in Windsor

Features that contribute to the historical value of St. George's Church:

o Began in 1917 as a mission from All Saints' Church downtown o Moved to location in 1925 o Congregation relocated to another church in 2015 o Long-time home of many recovery groups

X'eature that contributes to the contextual value of St. George's Church:

o Location at the comer of Kildare Road one block norlh of neighbourhood shopping on Ottawa Street.

P18l Appendix'D': Requirements and Procedures, Application for Demolition of Heritage-Listed Properties As approved by City Council May 4,2015 (M163-2015)

General: - These provisions apply to properties listed on the Windsor Municipal Heritage Register, not including individually designated properties or those within a heritage conservation dist¡ict. - The applicant is to demonstrate that the property proposed for demolition should be removed. - Ifa RegisterJisted property is also in a demolition conÍrol area, these provisions apply in addition to the information and procedrual requirements of demolition controi.

Procedures: - The applicant requesting demolition shall submit the notice of intention to the City Planner, This notice shall include the property location, owner(s) and agent(s). - The notice shall be accompanied by all the Information Requirements listed below, except that the City Pianner may waive certain requirements (in writing) if it is determined that the information would not contribute to the information needed for a decision. - The City Plan¡er shall make heritage property files available for viewing, plus copies available at the established cost. - The City Planner shall determine if the i¡formation is sufficient withìn 30 days of receipt, otherwise the application is determined to be sufficient by default. - If the information is determined to be sufhcient, the statutory sixty-day deadline for a decision begins on the day the application is determined to be complete. - If the information is dete¡mìned not to be sufficient, the application will not be processed and the sixty-day deadline does not begin.

Information Requirements : - Heritage Alteration Permit, with current owner information and signatures - Ownership since the later date of (a) 1900 or (b) five years before the construction date on the Register - Residents or commercial occupanfs since the later date of (a) 1900 or (b) five years before the construction date on the Register, in five-year increments (preferably including the year when address numbers changed - 7937 for most of Windsor, 1965 for Riverside); the list including occupations of the residents or business owners of commercial properties - Fire Insurance Map images of the property - Major news events occurring at the property - For partial demolitions, the final appearance of the property where the remaining buildings and structures attached to demolished parts - If some ofthese items cannot be found, tlte other items will be sufñcient for the application

In addition to byJaw provisions, these Optional Infotmation items are suggested but not required: - Rationale for demolition - Why remove this heritage resource? Is there little cultural heritage interest or value? - Estimated cost ofrepair for heritage building - Future development on the property

I of 1 P182 Appendix 'E' - History of Property - 1949 Devonshire Court þrepared by Heritage Planner)

The parcel was vacant prior to 1927, when St. Mary's Memorial Hall (Anglican) was built there; it was related to St. Mary's Church a few blocks away on Devonshire Road at St. Mary's Gate. On November 1, 1925, St. George's Parish moved to this location from 909 Moy Avenue. A new church was built on the remainder of the property in i955. From the time of developmenl the only owner has been the Anglican Church. There have been no other occupants. The parish moved in June 2015 to the former St. Michael & All Angels Church at 8700 Jerome Street.

Registered Plan# 684 1913 (church is to the east): Þ P t3ø Ç t57 r5B

t4r l4¿ È.DrvoN sH t@_'i. Cou LÎd. !45 144 lL5 lLlt 14

Fire lnsurance,Map, Walkerville, t 924 (address was 41): l,- ti fl_i I rß?-4; ) [.- ____/ 8"' .... þ ---o"n Ë1124 Ã / cu lt ^.',/L>È _Ç.)-'io, .c,.r¿¿ tt v) t 'Jt t ) -'' + \./ I¡.

1of 3 P183 q{ t *--/

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P184 Aerial State University website), 1956: tuffih

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ffi$ttr'4i ll-qå. ,': ',J :,ii àt

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3 of3 P185 APPtr}{DIX 1

Google Aerial Photo of Building Site

St. George's Anglican Church and- Hali

1949 Devonshire Court, Windsor, Ontario

P186 *å \; :1 APPENDIX 2

Historical Building Information

St. George's Anglican Church Website

Pi 88 iMã'ch 4, L9l7 - Mission Al¡ Ssints. 1207 Wvâ3doûe Sueet Ëåst | ' I Io¡ 1Ìè . iMsrch, 1919 - sr. George s Meû,orisl Chåpel ar the comer ofMoy j j*rd Niesera

I : lSep¡cmbe¡ 1922 - Sr. Geor¡e's Ch¡.uch bec€¡ne o sepsrale Parirh i iÐith Revemrd M.C, Dauies appointed hcumbant il iNoveûber 1, l92j - Moved ¡o Sl. Måry'E Memorisl Èâll. 1949

April 2i. 1954 - Tuming ofthe First Sod for the Ne$.SL Ceorge'5, Devùrishitc CouÍ

:FÈ b¡ua1-'r 7, I 9i5 - L 0) ilr8 of rhe Fourdât ior SIoLre

iri:.',!i A

seDreûlær ¡?. !9i5 - DedÍca(oÍ SÊNice oflheNe\r ChBnh

',*',]..,]

P189 October 10, l9ó5Con3ecrÁtioóoISL Ceo¡ge s Chì¡rch, Wrlkt,ville

P190 APPEb{DIX 3

Building Condition Assessment Photos

4 March 2015

P191 APPEI.üDIX 4

Dr. Norbert Karl Becker, P.Eng., F.E.C.

Professional Qualific ations

P192 PROFESSIONAL EIOGRAPÍTY

NÁME Dr. Norbert Karl Becker, P.Eng., F.E.C. EDIICA.TION

B-A,Sc. (Civil Eng:neering) University of lffindsor 1967 Ph.D. (Civrl Engineei-ing) University of Windsor' 19?0 PROFESSTONA], DESIGNATTONS AND MEMBERSHIPS Designated Consulting Engineer in Ontario Designated Fellow of Engineers Canada Association of Professional Engineers of Ontario Association of Professional Engineers of Manitoba Association of Professional Engtneers, Geologists and Geoph., A-lberta Canadian Society for Civil Engineers Amerìcan Society of Civil Engineers PR,ÜFESSIÛNAT WÛRK T{ISTORY The Eecke¡ Engheeri:rg Group (197? ø present) President of The Becker Engineering Group of companies that carry on a professional practice of Consulting Engineering, InvesLigative Engineei'ing ànd Applied Research in Canada and the United States.

Dr. Becker has been involved in the engineering of major projects in Canada, ihe United States, the Middle East, Aå'ica, South America and China. .As an Adjunct Professor of Civil and Envitonmental Engineering at the University of lVindsor, he is also actively involved in applied research related to his professionaÌ p ractice.

Because of his combination of academic and practical experience, Dr. Becker is frequently retained as â forensic engineer to investigâte construetìon problems, fäilures and accidents that result in major buìlding ot equipment losses. He has personally compÌeted mote than 1000 such investigations and has given expert engineering evidence at more than 50 frials and hearings. FIe ii also fr'equently retained to prepâre drawings, specifications, cost estimates and schedu.les for the repair, restorafion or recon$truction of damaged buildings, infi'astrucJure works and industrial facilities. Dr. Becke¡ is aiso responsible for the Design'Build construction activities of The Becker Engineering Group Inc. which has successfully imple''lented over g5 Million of complex remediation and construction work. The Beclcer Engìneer'Íng Group Inc. also designed and built the first geothermally'heated highvray bridge ín Õntario in 2û07.

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Collar¡ino Incorporated (19?õ ' 19?T) Vice'President Operations, ¡esponsible for the engueering, construction, prestressed coÐcrete and property development activities of Collavino Incorporated and its subsidiaries in Canada, the United States and the A¡'ab Eepubiic of Eg¡.pt. During this period, Collavino Incorporated was listed amongst the largest 200 Contractors in North America by Engineering News Record.

M.M. Ðíllon Ltd., Consulting Eugideërs (196?'68 a¡d 1970-?õ) Dr. Becker held various positíons with this national engineering firm includíng Resident Engineer, Design Engineer, Project Manager'. Associate and Deputy Manager of thei.r'branch offrce in lVindsor, Ontario, Canada. Duríng this period, he was involved in the design and project management of many structural engineering, municipal engineering and ìndustlial projects. UNTI.ENSÍ TY ÂFFILIATIO NS

While a Ph.D- candidate (1968'70), Dr. Bec"ker was a teaching assistant in Engineeríng Mechanics and Concrete Technolog;'. As a Sessional LecLurer following his graduation (1970-?1 and 1978-79) he lectured in Applied Soil Mechanics and Transportation Engineering. As an Adjunct Professor of Civil and Environmental Engineering, he has given lectures to the graduating class of engirLeering students at the University of Windsor on the subject of engineerj.ng failutes since 1985. He has also conducted research, supervised the work of graduate studeûts and collaborated with other faculty on various research projects. HON0IIRS ÁÌÐ .41tr{3DS 1. Recipient of the Leonard G. Wason Award for Materials Research by the American Concrete Institute in 1975. 2. Recipient of an award for Outstanding and Commendatory Service Award from the University of lVindsor, Summer Convocation June 1990. 3. ,4rìmitted to the "Order of Flonour" for outstanåing contributions to the engineering professìon by the Council of Professìonal Engineers Ontarío in 1996. 4- Selected "The Essex County Engineer of the Year" by the Essex Chapter of the Association of Professioûal Enghrêers of Ontario, the University of Windsor Facuþ of Engineering and The Engineering Institute of Canada in 1999. Invested with the "Ontario Medal for Good Cítiaenshrp" by the Lieutenant Governor of Ontario and the Premier of Ontario for long- term. exceptional vclunteer services to Ontario communities in June 28t0.

6. Recþient of the "MEDA Charitable Trust Exemplary Citizen Arvard' in the category of Education, October 2000.

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L Recipient of the "PEO Citizenship Award' at the Arìûuâl Confelence of Professional Engrneers Ontario in April 2001. 8. Named "Paul Harris Fe1low" b5. the Rotary Foundation of Rotary Intei'national in appreciation of tângible aûd sigrriflcânt âssistance given for furtherance of bette:: understâüdìûg and fliendly relations among people of the wor-ld in 2003. L lnvested with Íhe "ûolden Jutrilee Medal" on the occasion ofthe 50th anniversaly ofthe ascension to the tblone of Her Majesty the Queen in 2004. 10. Recipient of the Ontario Heritage Foundation's "Heritage Community Recognition Award" for lasting contributions to heritage consetvation and historic building restoratiou projects in 200õ. 11- Desígnated a Felloq'of Ðngineers Canada for exceptional contributions to the engineering profession in Canada, December 20û9. 12. Recipienb of the 2010 Outsfanding Philanihropist Award by the tanada South Chapter ofthe Association of Fund¡aising Professiorrals, November 2010. 13. Recþient of the University of Windsor's highest honor, the Õlark Awa-r'd, for his extensive international and volunteer activities which have increased the profile and reputation of the University, May 2011. PR,OFESSXON.{I ACTIVITIES ÁND ÄPPPOINÏMENTS 1. Chaìrman of the Border Cities Branch of the Etrgineeríng Institute of Canada in 1976. 2. Appointed Adjunct Professor of Civil and Environmentâl EngineeTing at the Uûivelsìty.of Wìldsor by the Boald of Governors in 1980. (Re' appointed in 1998). 3. Appointed to the Discipline Committee of the Association of Plofessional Engineers of Ontario by irs President, from 19Bb Lo 199õ (An¡ual Appointment). 4. Conttibuting Editor of Engineering Dimensions, the Official Joulnal of the Association of Prc¡fessional Engineers of Ontario, å'om 1988 to 1990. 5. Appointed to the Editorial Board of Engineering Dimensions in 1989 and 1990. 6. Appointed to the Research Bóard of the University of Windsor by the Board of Gove¡nors in 1991.

7 . Appointed Chairman of the EditoriaÌ Board of Engineeling Dimensions by the President ofthe APEO in 1991.

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8. Appointed to the Research Comrnittee of the Technical Council on Foiensic Engineering by the å.merican Society of Civil Englneers in 100a 9. Appointed to the Complaints Committee of the Association of Piófessional Eugineering of Ontario by its President ârinuâlly frot:r 1995 to 1999.

10. Elected "Councilorat'Large" of Professional Engineers Ontario by its 62,000 registered members in February 1997 (two'year term). 71- Appointed to the Professional Practice Committee of Professional Engineers Ontarìo i-n 1997 and 1998.

72. Appornted to the Joint lvlanagement-Association Board of Profession4 Engineers Ohiario and The Onta.rio of Certified Engineering Techmcians and Technologists annually from 1997 to present. 13. Appointed to the Architectural/CiviVConstruction Engíneering Technology Advisory Committee of St- Clair College of Applied A¡'ts and Technology fol' a two')'ear telm in 2û00. L4. Appohted Chafu of the PEO Strategic Planning Task Group on Giobalization by Professional Engineers Ûntatio in 199? and Co'Chair of the International Mobility Task Fotce in 2001. !l:. Appoìnted to the Enforcement CommiTtee and to the Arlmission Requi'ements Committee of Professional Engineers Ontario in 1999. 16. Appointed Chai¡ of the Enforcement Committee by PEO CounciL in 2002. li . rlppointed to the PEO Structural Engineeting Assessments of Existing Buildings and Other Structures Guideline Subcommittee of the Professiona.l Standards Committee in 2û13. REFERENCES Dr. Becker has hatl the privilege of working with and for many govet'nment, instìtutional and corporate dients. Academic, professional and clìent refelences attesting to h.is qualiâcations, experience and work histoly âte available upon request. The Becker Engineering Group respects the confidentiality of its clients' work a¡d therefore cannol disclose the nature ûr scope of the investigative or forensic work, without [he prior consent of its clients. SçHOLAELY WORKË, TSÇHNITÂ], ABTICLES AND INVITED LEOTUÊES Dr. Becker has auùhored and co'authored a nuuber of technícal papers and presented invited lec¿ures to various technical and professional associations, inciudíng the foilon'in g:

BECKER P196 -5 n) EuildÍne Strusturee t. "section 9.23 (Structural Framing) of the Ontanc Building Code," Becker, N.K-, Presented to the Essex County Chapter of the Ontario Building Offrcials Association, Februaly 1981, llindsor, Ontârio.

"Investigative Engineering Case Histories," Becker, N.I{., Prese-n-ted to the Edmonton ehapter of the Canadian Specification Writers Association, May 1983, Edmonton, Alberta.

3. "Investigations into the Performance of Building Stluctul'es in Tolnado-es, Fires and Other Disasters," Becker, N.K., SuIIo, E P', and Patterson, H-R., Proceedings of the 1985 Annual CSCE Conference in Saskatoon, l\{ay 1985. "Common. Defects in New House Construction," Becker, N.K., Presentetl to the lVletropolitan Windsot Home Builders -{ssociation, Windsor, Ontalio, May lg86. "Concrete Construction Problem-q and Failures," Beckel, N.K., Presented tc the 30th Annual Conference of the Ontario Building Officials Association, W'indsor, Octobe r' 1986. "Advances in Basement Technolog¡'," Becker, N'K., Presented to the 46th National Conference of the Cànadian Home Builders Association, Hamilton, February 1986. "Evolutions in Base¡nent Desien and Use in Canada," Becker', NK., Platts, R., and Russel, P..A'., Pi'esented to the Canada/Japan Housing Committee, Tok¡ro, J¿p"o, June 1989.

8. "Building Damage Investigations," Becker, N.K., Presented to the DubuquäArea Cläimsmen Àssociation, Dubuque, Iowa, January 1991. o "Building Loss Investigations and Reconstructions," Becker, NK., Presenteã to the Houstãn Claims Associafion, Houston, Texas, Jul5' 1991.

10. "structulal Engineeling Failule Investigatioo," Becker', , N.K., Pr.esented to thã Toroutã Section of the Canadian Society of Civíl Engineers, Toronto, Ontario, l!{arch 1992- 1t "Risk'Management lúitiatives for Building Oftcials," Becket, N.K., Presented tã the Large Municipalities' Clhief Euilding Offrcials of Ontario Worhshop, Windsor, Ontario, May 1993' t2" "Post-Disaster Buitc{ing Investigaticns," Becker, N.K , Presented to the Annual Con-ference oithe Onãario Buildine Officials Association ín Windsor, Ontario, Ociober 2002. 1Q "The Restoration of the Nazrey AM.E. Church National Historic Site," Becker, N.K., Presented to ihe National Historic Sites Allianee for Ontanó ât their' 2006 Annual Conference, Amherstburg, Ontarío, November 2006.

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b) Bridge Strucüuree

1. "Use of Traveling Forms During-N.K., Construction of the Shubenacadie Bridge io Nova Scotia," Becke¡, Plesented at the- Qu4ity. and Pe¡folrmance in Conctete Bridge Ðesie-n and Construction Seminar, Sponsored by the American Õoncrete Institute, September 19?78, Piftsburgh, PA. "Slip Form Bridge Construction," Becker, N.K., Presented to the Essex County Chapter APEO - Border Cities Branch EIC in September 1977, \{indsor, Ontalio- "Geothermal Fleated Bridge Deck," Bateman, T., Hrycay, J.R. and Beeker, N.Il, Presented to ihe Ontario Roads Association at its 2007 Snow and ice Colloquium, ()ctober 2007, Mississauga, Ûntario. "Heated Bridge - A Case Study Update," Bateman, T., Hrycay', J.R. and Becker, N.Il, Presented to the Ontario Good Roads Associalion at its 2008 Snow and Ice Colloquium, October 2008, Mississauga, Ontario. c) Ma¡ine Structures

1. "Development of a Precast Cellular Sholewall," Becker, N.K., and McCorolodale. J.4.. Ploceedinss of the Annual Conference of the Canadiàn Society for Civil Engin=eers, May 1980, Winnipeg, Manitoba. "Design and Construction of a Two Mile Permanent Shoreline Proteõtion System for Luna Píer." Becker, |tr.IL, Patterson, H.8.,- and fofcCorquodale, J.4., Proceedings of the A¡nual Conference of the Canadiãn Society of CivÍl Eng¡neers, May 1984, Halifax, Nova Scotia. "Lakefront Renaissance Project, City of Luna Pier, Michigan," Becker, N.K., and Modrack, I!f.R., Published in the 1984 Call for Technical Papers sponsored jointly by the tonstructíon Associaf¡on of Michigan at il the Ínstitute ior Const'ruction Management, March 1984, Ðetroit, Nlich igan. "Becker Engineered fuIarine Structures," Becker, N.K., PresenTed to the Detroit District Post of the Society of American l\{ilitary EngÍneers' June 1984, Detroit, Michigan. "Thin'walled, Earth'ftlled, Precast Concrete Marine Sttuctures," Becker. N-K.. Plesented to the 1984 FalI Convention of the American Concreie Insiitute, November 1984, New York City, New Yolk. "ln¡rovative Protection System Restores Lake Er.ie Shoreline," Becker, N.K., Civic Public Works Magazine, December 1984. "Concrete Pipe Protects Shore," Becker, N K', Concrete Products Magazine, Septembet' I 985.

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8. "Functional Design of a Filtering Breakwater for an Enclosed Swim Basin," Pattelsol, H.R., Becker, N.I{., and ir{cCorquodale, J..4., Proceedings of the 1986 Annual CSCE Conference in Torontc, May 1986.

9. "Design and Construction of a Tlvo Mile Long Shoreline Frotection System for the City of Lrma Pier," Becker, N.K, Patterson, H.R., and McCorquodale, J.4., Canadian Journal of Civil Engìneering, June 1986.

10 "The Design and Construction of Effective Lakeshore Flood Protective_ Works," Bècker, N.K., Presented to the 2ûth Biennial Conference of Ontarío Conservation Authorities, Sarnia, Sepùember 1986.

11. "Functional Design of â SwiÉ Basin in the Detr"oit R.iver." Patterson, H.R., Becker, N.K., and McCorquodale, J.4., Canadian Joulnal of Civi1 Engirreenng, December 1988.

12. "Brea&water Fil.tration Sj'stem Design for Swim Basin," Graham, S., Patterson. H.R., and Becker, N-K., Presented to Coastal Zone 89, July 1989, Charleston, Souih Catolina. d) Engircering Propertiea of Materiala

1. "The Prediction of Concrete Drying Shrinkage by Mathemat.ical Diffusion Analogies," Becker, N.K., Ph.D. Thesis, University of Windsor, April 1970.

2. "A Theoretical Method of Predictrng the Shdnkage of Çoncrete," Becker, N.K- and Maclnnis, C., Journal of the Ametican Concrete Institute, September 19?3, No. 9 Proceedings V.70.

3. "Development of an Accurate Low Cost Strain Gage for Long Term Concretè Studies," Maclnnis, C. and Becker, N.K., Presented to the American Concrete Institute Annual Meeting, November 1975, Vancouver, B.C. "Vy'ater Jetting of Native Trench BackåI1," Becker, N.K., A Research Report Prepalèd for the Corporation of the City of l,Vindsor, February 1976, Windsor, Oncario. e) Const¡uction Failure a¡d.Accident Inveatigation

1- "Concrete Construction Practices and Problems in the Middle East," Becker, N.K., Presented to the Michigan Chaptet of the A-merican Concrete Institute, 1979, Windsor, Ontario.

"State of the -Alt Aecident and Failure Reconstructions," Becker, N.K., Presented to fhe Edmonton Chapter of the A-lberta Professionai Insurance Adjusters Association, l4arch 1984, Edmonton, Alberta. o. "The Role of Investìgative Engineers in Municìpa1 Rrsk Malagemeat," Becker, N.K. and Sullo, 8.P., Civil Public Works Magazíne, July 1987.

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4. "Professional Liability Case Histories," Becker, N.K., A Serìes of I0 A¡ticles, Engìnee rinþ Dimensions, The Official Journal of the Association of Professional Engrneers of Ontario, 1988-1989. "Investigative Engineering: Pteventìng Future Di-sa,sters," Beckcr, N-K., Lukawski, P.M., Engineeling Dimensions, The Officiai Journal of the Associatj.on of Profeésional Engineers of Ontalio, July'August 1991. "Public Works - Public Liabilities," Becker', N.K., Presented to the Ðetroit Metropolitan Branch and Windsor Õhapter of the American Public Works Associat.ion. November 1992. "Municinal- Liabilitv in Road and Sewer lVork," Hrycay, J'R' and Becker', N.I(., Prèsented to the Ontario Municipal Engrneels Association Annual Workshop, Windsor, November 1992' "Risk-Management Initiatives for Buildìng Officials," Beckgt,_N.K., Presented to the Large Municipalities' thief Building Ofücials Gloup, Windsor, May 19Ð3.

9. "Computel Animated Reconstructions," Becker, N'K Presented tc¡ the Maniioba Ciaims Adjusters Association, Winnipeg, November 1994.

1t) "Computer Animated Accident Reconstructione," Eryou, D.W. and Becke-r, N.I{., Presented at the Centre for Society, Technology and Values, University of lVaterloo, Waterloo, Janrialy J,995.

11. "scientifrc Conputer Animations," Becker, N.Il, -Presented to the Alberta Insurarice Adjusters Association Annual Meeting, Red Deer, Alberta, Ápril 1995.

12, 'Munícipat Risk Management Initiatives," Becker, N.K., P- lese -¡ted to the Zorre 9, Annual l\{eeting of the Association of Municipal Clerks and Treasurers, Thunder Bay, Ontatio, October 1996.

13. "Investigative Engineering and Risk Management," Becker, N K. -qn{ En'ou, "D.W., Prãsented'to the 199? Lãkehead University Civil Engineeling Conference, Thunder Ba5', Ontario, February 1997.

T4 ''scientifrc Expert Evidence - Perspectives of Counsel, Experts- and Judges." Kozdk. Justice Lawr.ence D., pai'ks, L.K., and Becker, N-K., PreJenied as a Panel Discussion at the Advocates Socíety Court House Series, Thunder Bay, Ontario, Februaly 199?.

15 "International Construction Management," Becker, N.K., Presented to the Annual Conference, Great Lakes Regional Chapter of the Associated Schools of Construction, Michigan State University, Lansing, Michigan, November 199?.

16 "International Õonstruction Management ' Managing Chaos," Becker, N.K., Presented to the Annual Conference oll Consttuction Managemeff, Bowling Green lJniversit¡', Bowling Green, Ohio, February 1999.

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17. "Expert Evidence," Becker, N.I(., Presented to the Advocates Society tourt House Series at a seminar in Toronto, Ontario, April 20t1.

18. "The ÐIliot Lake Mall Roof Collapse,"-Essex Becker, N.K., Presented to the Annual General Meeting of the Kent Chapter of PEO (Feb' 2014).

November 2014

BECKER P201 Dr. Ncrbert Karl Becker, P.Eng., F.E.C.

PROFESSIONAL EXPERIENÇE - BU]LDINGS ÁND STRUCTURES As evidenced by his Professional Biography,'manq8emenl,, Dr. Becker has extensive eiperie.tce'in tLq resealch, desigJ', p-r'ojèci construction management and investrgatlon oÏ manv types o[ bu drngs anû o[Ber stmciures. He is aiso fañiliar with how suõh buildings and structures oãrform over time as â cûnsequence of both normal ileterioration and ivlien Jubjecød to extraordinarl' environmental or loading conditions' He is thorouehlc famiTar wiih how the Codes, Regulations and standalds i¡ Õntärio have evolved over Lhe past 40 years to-safeguard the health and safety of occupants ân¿I to protecl the bu dmgs ftoú premâtule and-ior serious damages. À comorehensive list of the manv tvpes of buildine and structqral ploiectè on which Dr. Becker has bõen-t-he principal investigalor anÜct è neìneer-of-record and for uhich he assumed prof'essional I'esponslb lty ovõr the last 15 years, is provided herein.

A. BTIILDiNG RECONSTRUCTION/REPA]R PROJECTS : The Scope of the Professional Engineering- .services renclered includgd ¿"-ue"' assesJments, surveys ãnd appììcable. Code revìews; lhe of drawiries, speciñcations, õost estimates and Contract "ieìáÍationboc'..r-éttts; teview of, îerider:s;'aid plojeòt manageJnent and cont¡act ã,im*iãiéü,äiio',,.- È.n"rãI .eview inspectior.'õ ín compliance with OBC and PEO require"tents; payment ånd Uode certüicatrons; revlew of Shop Drawings; and the preparatron o-I 4s:$-t1út^ -ctrawlngs anÉl constru-ction recor:ds. These projects have included the lbllowmg: " Sears Store Devonshire MalI - Windsor, Ontario Belwood Poultry - Amherstburg, Ontgrio - ." Riverside Grain Products - Thuider Bay, Ontario r Casi-lco Harbolrr Towers - Windsor', Ontario ' Hã;É;; Resídence Found.ations - Âmherstburg, Ontario s Herbert Besidence Foundations - LaSalle, Ontario " Lawn Resid.ence - Tecumseh, Ontario o Essextlissex Toolóú uroÞCron - Essex.Þssex. OntaríoLrnLarlo o Essex Cohdo Corp 49 - St. Clair Beach, Ontario a Essex CondoConrlo Cor-pCoriCor-o 5? - St. Clair Beach, Onlario a BME Church Reciorv - Windsor, Ontario e Si. Mark'*r's Bv The Läke RectorvRectory - St. Clairt Beach, Ontario BanÈ of MontrealMonireal - Ohatham,Chatham. OníarioUnLano a Lev Resiilence Foundations - Windsor, Ontario Õ M;;itäöMeyer"idge F;ài,Farms :sr'îi'o-, St. Thoqqq, *"ä.-öîtãiid Ontario Ð Hotel Dieu Crace Hospital - Windsor,dsor, OntarioO. o RivardRivqrrì ResidenceResirìence - Winnipeg,Wìnnines- ManitoManitoba t, Thomas Residence - LaSalle, Ontario o AtilokanAti-kokan SewaseSewage Treatment'I'reatment flaÐtPlanú - Atikokan,Ahkokân,r OntarioU (t Tennerman's Fùrnitu¡e Store - Windsor, Ontario It.trH.tf. ÞaynàPavne DuplexDuolex DwellingDwellins - Windsor.Windsor, Ontario BECKER

P202 ) o St. Mark's Bv-The-Lake Balconv - St. Clair Beach, Ontario e MR. BAY Pai'kine Garage Col-lapse - Windsor, Ontaúo " Cònfederation Plãce Hoiel Parkine Garage - Kingston, Ontalio . Dr. Vail Residence Upcoding - Amherstburg, Ontario In addition to the above engineeríng projec-{,s,. the fgllowing-BuiJding Reconstructíon/Repai¡ p rojects wete s uccçssf'u-lly implemell-ed u! del a fixed Lump Suñ pfice, Desígn-Build Contract by The tsecker Engineering Group Inc. c Sl-6 Million reconstruction/renair of the Sagamok Millenium Centre Complex for the Sagañok Anishnawbelk F.N. - Massey, ûntario. " $0.5 Million reconstructionlrepair of the X4ississauga Recreation Comnlex for the Mississausa F.N. - BLind River, Ontario. $1.2' Million tenovationÁ and upeqding Sf thg . Sqgamok " Community Centre for the Sagamok .dnishnawbek F.N. - Massey, Ontario. " S250-0b0 reconstÍuction of the Sasamok Fire HaIl for the Sasamok Anishnawbek F.N. - M¿ ssevl Ontario. . sris.ooo uocodins of the basement oÏ ihe Oneida Administration Bui-idins fôr the"Oneida of the Thames F.N' - St. Thomas, Ontari.o, B. NEW BUTLDINGS AND BIILDING ADDITIONS: The scope of the Professional Engineering services rendered included c-omoieiä desisn, proiect managõmeni, inspections, gqngral review, oavfuent and -Code i:erti-ficatioñs, etc., to culrent {-}tsC and other ãñi,f"ã¡t" codes, regulations anci standards. These projects have includerl: o Knishts of Columbus Pavilion - Maidstone, Ontario e Laflertv Residence - Essex, Ontario I Lansoeärv Park Lions Rinh - Windsor, Onbario a RockT,esidence Addition - Woodslee, Ontario ù Teooerman Residence Foundations - Wi¡dsor, Ontario o Tråeaskis Residence Foundations - Windsor, Ontario a Levi Residence Foundations - Windsor, Ontalio a Hn'cav ßesidence - Amherstbure, Ontar.io e St fuark's Bv-The-Lake Additioris - Tecumseh, Ontario C, SîRUCTUR4I FAILIIRE INIGSIIGATIQNS: The scope of the Professíonal Engineering ser'rrices rendered included do..,meåtins the evidence at the scenef review of witness Ìe;lorts, nroduction documents and otber evjd.ence; structural analysrs; code ând 'ÁLandards compliance reviews; reconstruétion of the failqre mech4n!c-s; Áá.ãi"ãé"i of'all possible causes and determination of tbe probabie cause: and the nredaration- of exÊert reports for claims adjusting and/ol forenéic purposès. Examples ofihe prõjects completed over the last I 5 years are prowided belov¿. ¡ Etarco,schabel Rail Transporter - Lima, Ohio BECKER

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Mississausi River Bridse Collanse - Thessalon. Ontario Defasco OIe Bridee Col]apse - Hamilton, Ontario rt Hallamore Corp. Ileavy fransporter Coliapse - Memphis, TN e PCL Tower Cräne Failïre - Càlearv. Albeita a Grand Ranids Generatine Statioî j Grand Ranids. Manitoba ll CN/GTIV tunnel Borine lfllachine Failure - Sarnid, Ontario Ft. Frances Int. Falls Bi'idse - Fí. Flances, Ontalio Second Bluewarer Bridee Ëearines - Sarnia. Ontario Ambassador Bridee Suõpended Säaffolding - Wi¡dsor, Ontario t Alstom Turbine Cãsine Failure - Richmond, Virginia c Sterline Clane Accideñt - Sarnia, Ontario ¡ Alstom3chnabel Raìlcar Failure - St. Louis, Missouri o Mammoet Heaw Equipment Hauler Accident - Sarnia, Ontario t CSI 200 Ton Doðk Craie - Port Weller, Ontario t Dean Construction Spud Barqe Fajlure - LaSalle, Ontario o Canmote Crane Tipoîer Aeciilent - Canmore, Alberta a St. PauI Cathedraf trVall Õollapse - London, Onmrio o OTSG Jackins Tower Collaosé - Kapuskasins. Ontario Dearborn CSÕ Caisson Bloiv-out - Dearborn,-Michigan o Meridian Co-Gen Plant Damaees - Llovdminister, Alberta c SABL Bauxite Shiploader - Discovery Bay, .lamaica o Port Cartier Ore R'eclaime¡ Collapse 1 Poiú Cartier, Quebec Enersor IL02 Power Plant Earthquake Damages - llo, Peru {t St. Oatherines Gantrv Boom Collapse - St. Calherines, Ontario a Honda Plant Buildine Fou¡dationTailure - T.incoln, Alabama Pontiac Sil.verdome Slase Collapse - Pontiac, Michigan ¡ Wacli Siham Dam Defec-ts - Al Ëlodeida, Yemen e Metron Swing Stage Üollapse - Toronto, Ontario D. BTIILDING LOSS INVESTIGATIÛNS: The scone of the Pr.ofessional Ensineering services rendered íncluded rlel,ailed insnectíons and damase aésessmeñtsl code compliance levíews; analvses to'determine the pròbable cause and contriburing factors of the loss: the orenaral.ion ofllilçe-kind repair, betterment anrl upcoding cost estímateÀ: ánd. the nrenalalion of èncineerine Ìeports for claims adjuscing, forensic and,/oi' súbrogation purþoses, both for insurers and inËuredsl' Over the past 15 veais, morè tlia¡ 200 such building losses involvine mo¡e thari $150 lilliÜon in properly damage and personal injury clãims have been investigated, including: a) More than 100 losses to single-family residential dwelli¡gs !' Ontar-io, ' (not inclurlìng the more than 300 which were the subjegl of-a leng:thy iarv suit or subsequent Class Action i.nvolving defictive -flyasÞ concrete foundations in the Ottarva area). Examples of such recent investigations are provideil below: ' Van Wezel Residence - Woodslee, Ontalio . 27 Floodine Damases Houses - Atikokan" Ontario ' 12 Sinste-f,amilv dúellines - Sioux Lookoirt, Ontario " Boscarìol Residênce - Wíndsor, Onlario ¡ Walls Residence - Lakeshore, Ontario c Tourisnv Residence Balconv - Cornwal-]. Ontario . Kniesi Éesidence - Lale Oíion, Michigán BECKER

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o Genovesi Resirlence - LaSalle, Ontatio Dinsmore Residence - lVindsor, Ontalio o Frohling Residence - Bloomfield Hills, Michigan e Kuruskv Residence - lYindsor. Ontario t¡ Islev Rdsidence - Le"minston. Ontario e ?0 Seasonal Dwellines - Chipóewas of Nawash F.N. b) Multiole-familv residential apartment and condominium buildiies i¡clirdine hieh-rise builúines in Windsor, LaSaIle, A-mhers"tbure. Leañrineion. Toronto anã Thundel Bav, Ontario and Winnipe-f, Manito6a, tyaical examples of which ar'ê provided below: . Casilco Ouellette Anartments - W'indsor, Ontario " Casilco Marina Apartments - Leamington, Ontario n Peachtree Villaee Apartments - Windsor, Ontalìo o Vil-laee Grove Cãndós - St. CIaû' Beach, Ontario . Westõhester Apartments - Windsor, Ontario c Canterberrv Còlleee Apartments - ÌVindsor, Ontario o Pioneer Ridee Retíremèní Home - Thunder Bay, Ontario o Pinacle Towér Condos - IVindsor, Ontario . Greenvìlle Apartmeuts - Farmington Hills, Michigan c LaSalle Condo Coro. #43 - LaSalle. Onrario o Boblo Jsland Towei - Amherstburg, Ontario n Glengarda Çondos - Windsor, Ontario c) More tha;r 40 maior commercial and industrial f¿ciliieg in Ontario. Manitoba.' Saskatchewan, Mjchigan, New York City, Peru and Yemen i¡icluding por¡¿er xiLants, fõod proeessing plants, automotive nlani.s. sewage plants. oil refineries, warehouses, retail buildirigs anâ higþ-!-se offrce buildíngs. Examples of such investigationJ are provided below. Specialtv Brake and clutch - Windsor, Ontario o Ccrolab f nstruments - Windsor, Onta tio a UBE Castine Plant - Sarnia, Ontario Meridian CoÉen Plant - Meriùian, Saskatchewan Imax Theatrõ - Dearborn, X4[rchigàn Belwood Barn Collapse - Amherõtburs,- Ontario a Enersur IL02 Power Plant - Ilo, Peru o Hope Township lVorks Garage - Hope Township, Ontario t Hoi'tíPåk Plasiics - Kinesville. Ûntalio o One New York Plaza tliller Plant - New York New York I Berlie Sludge Pelletizer Piant - Windsor, Ontario t Classic BinÃo - Windsor, Ontario o Fr:anco's Re-staura¡t - Windsor. Ontario t Ashbridses Bav Sludee Pe etizer Plant - loronto, Ontario a Wel-ts Fäieo Biiil i[ine-- Mississausa, On tatio t Revnolds Lem*e"" Plant - Collinswood, Ontario t Mdtro Losistics Warehouse - Brampton, Ontario t Torstar Bîildi¡rg - Markham, Ontaiio t Canlan Tce Spoits -Vaugban, Ontario Leons Furnitire Store - Tlamiltor¡ Ontario a QM Plastics - Lakeshore, Ontario BECKER

P205 ç Air Canada Centre - Toronto, Ontario . Roval Camin Warehouse - Brampton, Ontario o Exhibition Place - Toronto, Ontario inclucling hogpitals, d) Various types of institutional buildings -c-hurches, ' communiiv centLes and recreational õomp.lexes iã Onlario, Manitoba, Michigan änd Minnesota, examples of whiìh are provided below: The Roval Victoria Hoslrital - Barrie.r1e. OntariouruarIo e NorviewNorvieú¡ LodseLndse RetirementReti¡endent Home - Ñorwich.Norwich. Ontario a St. Anne's HõspitalHospital - Bran,Brandon, Manitoba q General Brock3chool - lVindsôr, Ontario e St. Mary's Hospital - Duluth, Minnesota o CAS BuildingBuildine -I Thunder Bay,Bav. Ontario c St. Paul's An?lican Cathedrál - London, Ontario o BMERME Church-Rectorv - lVi¡rdsor.lVindsor, Ontario ð Exeter United Churðh - Exete¡, Ontario 0 River RougeRouee HiehHigh School - River Rouse.Hou Michisan- o PioneerPinnoer. RetirementRãtiro.ñonf Home - Sudburr',Sr¡dbun'--Ontario ? Oneida 64 BedReri Care FacilityFaciliv - OneidtÛneiäa F.N,, Ontarro E, HEFITÄGE FRESERVATTON PROJECTS: The scope of the Profeesional Engineering serwices rendered includetl conditiod suïveys, damage and defect assessmen-ls, structural and other ensineerins anälyses, tipcoding reviews, detarled design services for peimitting- and cônetructiort preparation of cos! estìmates and contract documentË. proiect managemènt, general review during the cou¡se of construction as per OBC- and PEO requirements' payment and Code cer-tifications and lhe preparation of Heritage Record reports' a All Saints' À¡rgJican Chulch - trVindsor, OnÍario * Nazrey AME Church - Amherstbrirg, Ontario o Gordon House - Amherstburg, Ontario " Taylor Log Cabin - Amherstburg, Ontario . St. John's Cemetery - Windsor, Ontario o Sandwich First Baptist Church - Windsor, Ontario n Mt. Zion Full Gospel Church - Wìndsor, Ontario o Hârlow Cemetery - Essex, Ontario . Carnegie Libraiy - Amherstburg, Ontario o Bois Blanc South Blockhouse - Amherstburg, Ontario F, BRIDGE STRUCTURES lRemediation and New): The scope of the professional engileering services ¡enrÌered included Class Environ-mental Asìessments as rãquired pursuant to Ontario and Canatlian Statutes ancl Regulations, conceptual, functional and Ênal desigo drawings and speciñcationl, cost estimates, the prepalation of contract docuoents, p¡oieci management a¡dUo¡ constr uction ma,nagement serwices, construction insåections, sËop drawings, reviewe, payment and performance certifications, and the preparation of as-built drawings and constructioû ¡eports.

Tu¡key Creek Pedestri^an Bridge, LaSalle, Ontario ." Essex-County Road Bridge No- I over Melrick Creeh - Ontario

BECKER

P206 6

. Const. John .á,tkinson Memorial Bridge - lVìndsor, Ûntario o Essex County Road No, I Over Merriek Crdek - Onta¡io o Prototype Géothermal Snow"Melt Bridge - Essex, Ontario

March 2011 i

BECKER.

P207 j,-. ). -.,, . .. _- Flanning & Building Senviees ' rWl/¡ÑË5mP^.m

TO: Mayol and City Council FROVi: Jolu R, Calhoun, I{ei-itage Planner DATE: September 7,2016 SUBJECT: St. George 's Church and Hall, 1949 Devonshire Court - Denolition of Properfy on Municipal Heritage Register - Additional Information about Planning, Heritage & Economic Development Standing Committee Report No. 335

This memo is intended to provide Counci] with an update as to Lhe status ofthe application for demolition for St, Geolge's Church and I{a11, and to fonnally grant ar extension to the application,

Recommendation: THAT i¡lher to Cowrcil rnotion CI.123/2016 on March 7,2076, Ihe request by the applicant to further DEFER to a legulal Council Meeting il December 2016, RepoÌt No. 335 of the Planning, Heritage & Economic Development Standing Committee regardìng St. George's Church & Hall, 1949 Devonshire Court - Demolition of Propelty on Murúcipal l{edtage Registel BE GRANTED, a¡d that the 60 day statutory period lequiled to issue a demolition permit BE SUSPENDED duling the peliod of time that rezonìng is under consideration, and the city is advised ìn witing by the Diocese, and has acknowledged such ¡otice, as to ensure that a demolition permit is not eligible to be granted during the time the property ís undel consideration fol lezoning; and that the Clerk and the owner- may by mutual consent determine an eat'liel' date fol the Cor:ncil consíderation.

TIre Ontario Heritage Act ptovides that Council has 60 days aftet a corrplete appücation for demolition of a Register-listed property either to initiate designatior or to allow dernolition. The above motion pt'ovides for Cormcil to flftiler postpone the deadline in orcler to consider a proposed rezoning, which is expected to be r:eviewed by the ?IIEDSC in October 2016, Administration would like to presenl to Council both the heritage r-equest and 1-he rezoning proposal at the same time.

Ii/ 7\ // ,--, //t

,-t L ¿. o. K, Ac/.'/,'*="-,...- r 4''< .Tohn R. Calhoun Heritage Planner

Shelby Ch ief Àdministrative 0fficer Eco¡romic Developmeni

Ciiy of Windsor I 350 C¡ty Hall Square West I Windsor, ON I NgA 651 www.citywindsÕr.ca P208 Item 9.3

Planning, Heritage & Economic Development Standing Commiffee Meeting Held Monday, June 13,2016

International Playing Card Co., 1123 Mercer Street - Request for Demolition of Heritage Register-Listed Property

Moved by: Member Foot Seconded by: Councillor Holt

Decision Number: PHED 387 THAT the Clerk BE AUTHORIZED to issue a Notice of lntention to Designate the lnternational Playing Card Co., 1123 Mercer Street; and

THAT Administration BE REQUESTED to enter into a working committee with the concerned parties to determine whether there is an opportunity for redevelopment of the existing building. Carried. Councillors Marra, Kusmierczyk, Sleiman and member DiMaio voting nay. Councillor Payne was absent when the vote was taken on this matter.

Report No. S 10712016 (Administrative Report Attached which was previously distributed as part of the Standing Committee Agenda Memo dated September 7,2016 attached as additional information)

ì

Page 1 of 10

P209 MfilrtiiS'son I Rlanning & Building Services I

MISSION STATEMENT "Our C¡ty ¡s bu¡lt on relot¡onships - between c¡tizens ond their government, bus¡nesses ond publÌc ¡nst¡tut¡ons, c¡ty and reqion - qll ¡nterconnected, mutuolly support¡ve, ond focused on the br¡qhtest future we cøn create togethe/'

REPORT #: S 10712016 Report Date:511812016 Author's Contact: Date to Council: 611312016 John R. Calhoun, AIGP Clerk's File #: MBA2016 Heritage Planner [email protected] 519-255-6543x6179 Kristina Tang Planner ll-Revitalization & Policy lnitiatives [email protected] 519-255-6543x6435

To: Mayor and Members of City Council

Subject: International Playing Card Co., I 123 Mercer Street - Request for Demolition of Heritage Register-Listed Property

RECOMMENDATION:

l. THAT the Clerk BE AUTHORIZED to issue a Notice of lntention to Designate the lnternational Playing Card Co., 1123 Mercer Street; OR ll. THAT if a request is made by the current owner to defer decision of the application then that the matter BE DEFERED to a future meeting; OR lll. THAT City Council RECEIVE this report for information, thus allowing demolition of the International Playing Card Co., I 123 Mercer Street, a property listed on the Windsor Municipal Heritage Register.

BACKGROUND:

The lnternational Playing Card Co. was listed on the Windsor Municipal Heritage Register by City Council in 2008. Prior to that, the property had been included on what was then referenced as the City's Heritage lnventory.

On April 1, 2016, the Planning Department received an application for a Heritage Alteration Permit to demolish the building from the owner, Nick Vitale & Sons. The required submission for demolition of a proper-ty listed on the Register was determined to need additional information. Based on the direction provided by the City's Heritage

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P210 Planner, a revised application (Appendix'A') was received on May 3,2016 and was determined to be sufficient on May 18,2016.

DISCUSSION i

Property Description The subject propedy faces Mercer Street between Erie Street East and Giles Boulevard East; the rear of the property is on McDougall Street. The 1928 building is generally long and rectangular, with a small 1994 addition on the northwest corner. Dríveways access the northeast corner, the southeast corner (with a parking lot) and on the west side from McDougall Street. The property is zoned Manufaciuring District MD1.4.

Proposal Demolition of the entire building is requested as the owners submit that the subject property is under consideration as a potential site relocation for the interested party. While the subject land is less than 4 acres in size, the interesied party would "ideally prefer approximately 7 acres of property therefore this property is being considered along with adjacent lands. The proximately to Wigle Park is considered an asset." While the existing gross floor area of the building is 35,000 square feet, the "future development of the property would require the construction of a 65,000 square foot structure along with additional paved areas for parking and other uses. Green space is also an essential requirement for the interested party. With site size constraints, the interested party will require the building construction to be two storeys in order to accommodate all the required facilities."

The owners submit that "Should the interested pafty be successful in acquiring adjacent properties, the interested party intends to construct facing Giles Boulevard". The owners have also expressed that "it would be cost prohibitive to work with the existing structure to add an additional floor on the existing building", and that "the applicant has not determined the cost of renovation as this is not desirable for the interested pady".

Legal Provisions Demolition of a property that is listed on the Windsor Municipal Heritage Register, but not designated, requires the owner to file a notice of intent at least 60 days prior to the work, under provisions o'f lhe Ontario Heritage,Acf. lnformation about the history of the property must be submitted with the filing, and the 60 days stads when Administration determines that the submission is complete. During this 60-day period the City Council, after consulting with the heritage committee, may initiate designation of the property. Once a property has a notice of intention to designate, demolition is halted through the process and/or through appeals including the Ontario Conservation Review Board. As an alternative, City Council could decide to take no action, which would have the effect of allowing demolition to occur.

A notice of intention to desijnate must include a statement explaining the cultural heritage value or interest of the property and a description of the heritage attr¡butes of the property. "Cultural heritage value or interest" is to be considered according to Ontario Regulation 9/06, prescribed for the purposes of clause 29 (1) (a) of lhe Ontario Heritage Act, Parl.lV [underlines for emphasis]: Page 3 of 10

P?'t1 "A property may be designated under section 29 of the lOntario Heritagel Act if it meets one or more of the following criteria for determining whether it is of cultural heritage value or interest:

1. The property has desiqn value or phvsical value because it, i. is a rare, unique, representative or early example of a style, type, expression, material or construction method, ii. displays a high degree of craftsmanship or artistic merit, or iii. demonstrates a high degree of technical or scientific achievement.

2. The property has historical value or associative value because it, i. has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a community, ii. yields, or has the potential to yield, information that contributes to an understanding of a community or culture, or iii. demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist who is significant to a community.

3. The property has contextual value because it, i. is important in defining, maintaining or supporting the character of an area, ii. is physically, functionally, visually or historically linked to its surroundings, or iii. is a landmark."

The "heritage attr¡butes of the property" are those features that are considered important to retain if any alterations to the property are proposed after designation. A draft statement of significance is included as Appendix'B'.

This property has sufficient heritage attributes that make it eligible for designation. Using the Brampton, Ontario prioriiy scoring referenced by the City Council on February 2,2015 (V134-2015), the lnternational Playing Card Co. building scores a 'B'.

City Council, after review by the heritage part of the Planning, Heritage & Economic Development Standing Committee, has the option either to initiate a heritage designation or to allow the demolition to proceed. An owner may appeal a proposed designation to the Conservation Review Board, which after a hearing makes a recommendation to the City Council for a final decision.

Design or Physical Considerations

The one storey.building is designed in a simplified Art Deco architectural style. The front facade of the building reflects designs more commonly used for commercial properties and the common element of pilasters, setbacks, and geometric motifs used in Art Deco styles. The front face of the brick building is symmetrical, ariiculated with a pediment at the northeast and south east entrances, a variety of brickwork and stone detail, shaped stone parapet and multi-faced pilasters.

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P212 The decorative northeast and southeast entrances of the building feature an oval- shaped engraved stone emblem that has faded, and a stone band beneath it surrounded by header, sailor and stretcher brick patterns. At the same height on other faces of the wall, instead of a stone band there is a square stoned tilted to be a diamond and herringbone bond, header, sailor, stretcher brick patterns surrounding it. The stone band is engraved with the words "lnternational" on it but it has faded with time and is barely visible today. A variety of brickwork is used throughout other parts of the building, including American bond brick on the main face of the wall, soldier course on the top of the previous window positions and pilaster, and at the bottom of the building, rowlock brick ai the bottom of windows. Square stone blocks articulate the corners of the pilasters and the corners of bands above the entrances and windows. Beneaih the brick at the bottom of the building is a stone foundation. The north and south face of the property is similar but simpler design as the front east elevation with multiple pilasters. The roof of the building features six large clerestory skylights which bring in natural light to the building.

The west side of the property is set back far from McDougall Street and is simpler in design. The majority of the original west wall is constructed in American bond brick pattern and stone foundation, with smaller windows and rowlock brick sills on the wall. A taller portion of the building is set back, with stone topped pilasters and tall multi-sash clerestory wall windows. Around the center of the west face of the building is the auto drive shed made of wood siding that is partially enclosed. South to the wood shed, some of the multi-pane sash window can still be seen. The coal shed and brick coal stack in the southwest corner of the building still remains.

The interior of the property has been changed since the property was sold by the lnternational Playing Cards Company. However, the original office space, with wood panelling and glass partitioned offices has been retained on the northeast portion of the building. The ceiling is constructed of wood ceiling and beams. Some of the partition brick walls of the building have remained. The basement of the building is about a quarter of the building and was used as a storage space. lt has retained the boiler room with three non-functional large steam boilers reflecting the past when heat was provided by steam.

The long rectangular layout of the building with approximately 35,000 square feet was designed to accommodate an assembly line of production. Cardstock was delivered from Cincinnati and unloaded from the train spur on the south porlion of the property. From the southern portion of the building to the north, there was the stock room, the press room, plating, print department, sorting room, and finished stock room to the nodh of the building. The Auto Drive shed component on the northwest portion of the building was made of wood. The building had power and light supplied by electricíty, heat supplied by steam, fuel supplied by coal, as well the building was installed with automatic sprinklers throughout the building.

Since the lnternational Playing Cards Company sold the property, the building has been converted into rental units. The large multi-sash exterior windows of the building used in the playing card factory have been bricked in and replaced by small windows. Some of the pilasters on the front east side have been removed along with the stone detailing.

Page 5 of l0

P213 Building permits indicate that there was also a gable roof warehouse addition to the northwest corner of the property in I 994.

Historical or Associative Value The subject property, municipally addressed as 1123-1167 Mercer Street, consists of Part Park Lots 4 and 6 RP 125, Part Park Lot 5 RP 106 designated Parf of ParI 22 12R7169. Specific oWnerships of the property throughout the years are described in the table below:

PIan 125 Park Lot 4:

I]AIF OWNFR Mav 23- 1916 EdoarNBartlei&W June 10. 1917 Citv of Windsor l,Iarch 27 . 1e21 Neal Bakino Co Lfd Novemþer 3U, 192tj Mary E Oxeuham November 30. 1926 Neal Land Cov Ltd June 15,1527 U.S. Plavinq Card Comoanv Februaru 22. 1933 lnternational Plavino Ca:d Co February 28, 1594 Nick Vitale & Sons Lid

Plan 1 25 Park Lot 6i

DATE OWNËR Pre-1933 I I S Plavino Card CÕmÕãnv Jânuãrv 3. 1933 lnternaiional Plavino Card Co Ltd Februarv 28. 1S94 Nick Vifale & Sons I td

Plân 106 Park Lot 5

DATE OWNER April 20, 1852 The G.W.R.R. Co /Canadian Nalìonal Raílwav Coi March 3 1994 Silv ôl Windsor

The property has long been known to be the facility of the lnternational Playing Card Company. The history of the company began when a printing company named Russell, Morgan & Co was founded in 1867. The company first began printing brands of cards in 1881 , including the Bicycle playing cards which became the most popular of the company brand in 1885. By 1894, the playing card business grew so successful that it was separated into its own company - The United States Playing Card Company - in Cincinnati, Ohio.

The United States Playing Cards products were sold in the Canadian markets. Based on memorandums wriiten by Wiley W. Moxley (who was the first president and general manager of the lnternational Playing Cards Company), by 1914, a Toronto branch was establ¡shed to prepare the cutting and finishing of playing card products until expansion of the manufacturing facility was needed. Custom regulations changes in Canada meant that operations had to expand to include the entire manufacturing process for playing cards. By late 1917, the company had outgrown its Toronto facility. Windsor was

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P214 chosen as the location for expansion because of the availability of manpower and the shorter distance for delivery of raw materials from Cincinnati. Thereafter, the Ferry Building at Riverside Drive was leased from April 1918. The business again outgrew its facility and resulted in the company decision to build its own factory.

The United States Playing Card Company bought the vacant subject lands in June 1927. The company commissioned the construction of the curreni subject property and business became operational at the Mercer facility by April 1928.

ln January 1933, the company became a fully Canadian operation and its name was changed to the lnternational Playing Card Company, which addressed some of consumers concerns with marketing Canadian-made product as otherwise. The new name also permitted the company larger opportunities to trade with countries in Europe whose markets gave preference to Canadian merchandise.

ln 1935, the City of Windsor amalgamation took place, resulting in a citywide street address renumbering in 1937. The subject property, which was municipally addressed as 1071 and 1 081 Mercer Street, became 1 '123 A and B Mercer Street.

By 1939, the lnternational Playing Card Company absorbed its Montreal competitors, the Canadian Playing Card Company and its subsidiary the Dominion Playing Card Company. By 1961, technological advances meant there were new printing machines available on the market. However, the company did not purchase the new machinery at this facility hence the pressroom was discontinued and production was reduced to the cutting, waxing and packaging of cards that had already been printed. The plant continued to generate around 5 million decks of Bee and Bicycle cards, and other popular brands such as the Texan and Congress. Based on a 1983 business memorandum from then company president Duncan F. Brookbanks, the company had developed into an export business mostly to Caribbean area and also to lreland, New Zealand and the Middle East. The company accounted for at feast 50% and more of Canadian sales. However, the Mercer Street facility shut down in 19BO and production was moved to the United States. The property was then sold to Nick Vitale & Sons Company in 1989, which renovated the building for their produce company and leased parts of it to a variety of office and warehouse uses and small businesses.

Page 7 of 10

P215 The property holds heritage value as a physical remnant of the company which produced playing cards that are internationally recognizable. lt contr¡butes to the understanding of Windsor's industrial past.

According to the Biographical Dictionary of Architects in Canada, the subject property was designed by locally significant architects John RobeÉ Boyde and James Carlisle Pennington. The Pennington and Boyde partnershíp began from 1920 to 1935, and together, were responsible for many works that are listed and or designated on the Windsor Municipal Heritage Register. Some of their collaborated designated works include the Sacred Heart Church and Rectory, Knights of Columbus/Auditorium Building, and listed works including Pascoe Building, Jackson Park Gateway, David Maxwell School, St Jules School, Hôtel-Dieu five-storey hospital wing, and several residential properties. The majority of Pennington & Boyde's commissions were for public institutions or residential properties. The lnternational Playing Cards Company is the only industrial building from the Pennington & Boyde partnership that is on the Windsor Municipal Heritage Register.

Contextual Considerations Before the subject building was constructed, a mixture of uses had already existed on the block. There was the City owned Wigle Park to the north of the subject lands, which had opened in 191'1 . To its south were several residential detached dwellings, which was separated by a rail spur line to storage facilities on the southwest corner of the block. However, that line is no longer in use. The industrial lnternational Playing Card building gives testament to past city practices which did not strictly control the positioning of what might be considered incompatible uses adjacent to each other. The character of the area remains as a variety of mixed uses to date. The subject property is also one of the few remaining industrial heritage properties and is the only industrial heritage property located Ìn the core area of Windsor on the Windsor Municipal Heritage Register.

For industrial property standards, the property has a beautiful facade fronting on to Mercer Street, which makes it visually compatible with the residential uses to its east and city park use to its north. The property does not have much of a major street presence to its west as it is too far setback from the well-travelled McDougall Street. Although the subject building has been longstanding and is a landmark to the immediate neighbourhood, it is not widely recognizable to the larger community.

Official PIan: The Windsor Official Plan includes (9.0) "A community's identity and civic pride is rooted in physical and cultural links to its past. ln order to celebrate Windsor's rich history, Council is committed to recognizing, conserving and enhancing heritage resources."

Objectives include (9.2.4) "To increase awareness and appreciation of Windsor's heritage resources and encourage pañicipation by individuals, organizations and other levels of government in heritage conservation."

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P216 Also, (9.3.2.1) "Council will identify Windsor's heritage resources by: ... (c) Researching and documenting the history and architectural and contextual merit of potential heritage resources on an individual property basis".

The Official Plan also states that "Council will protect heritage resources by: Requiring that, prior to approval of any alteration, partial demolition, removal or change in use of a designated heritage property, the applicant demonstrate that the proposal will not adversely impactthe heritage significance of the property..." (9.3.a.1.(c)) "Encouraging the adaptive reuse of architectural and/or historically significant buildings and structures" (9.3.4. 1. (g))

(9.3.6.1) "Council will manage heritage resources by: ... (e) providing supporl and encouragement to organizations and individuals who undertake the conservation of heritage resources by private means"

(9.3.7.1) "Council will integrate heritage conservation into the development and infrastructure approval process by: . (Ð utilizing the demolition control provisions of the Planning Act and the Heritage Act to assist in the protection of heritage buildings and structures"

RISK ANALYSIS:

The applicant has submitted that the parapet at the front elevation is in poor condition. There have not been any structural defects reported. Thè Property Standards By-Law has minimum standards City-wide. A risk is thai if not permitted to be demolished, this building may be minimally maintained by an owner that wants it demolished. For heritage designated (not just listed) buildings, ii has a higher standard that requires maintenance of identified heritage features.

FINANCIAL MATTERS:

Annual municipal taxes for this property are approxim ately $22,772. lf the building were demolished, taxes would be reduced by approximately $14,719. lf the property received heritage designation, the owner could apply for rebates of up to 30% of the tax bill for repairs to heritage features.

CONSULTATIONS:

Roger Lauziere, Manager of Property Assessment

CONCLUSION:

The proposed use for the property has not been publicly ievealed. lt is the understanding of City Administration that it is not yet known if redevelopment is going to proceed. Therefore the request is to keep this building in place rather than grant the unknown possibility of new construction - or a vacant lot where a sound heritage building once stood. lf the new consiruction does move closer to reality the designation

Page 9 of 10

P217 process may be stopped or reversed. If the owner requests deferral the 60-day requirement for decision under the Ontaio Heritage ,Acf will no long apply. Thís will prov¡de an opportunity to evaluate a range of options including how the existing building might be incorporated into a future redevelopment proposal.

PLANNING AGT MATTERS: N/A

Name Title Michael Cooke Manaoer of Plannino Policv ïhom Hunt Citv Planner Wira Vendrasco Deoutv Ciiv Solicitor Shelbv Askin Haqer Citv Solicitor Onorio Colucci Chief Administrative Officer

TIONS: Name Address Email Nick Vitale & Sons Limited 1 125 Mercer St Bill Vitale Windsor ON NgA 1NB Jerry Vitale Frank Fazio 333 Wyandotte St E tf azi o @'Í azi o gi org i. co m Windsor ON NgH 3H7

APPENDICES:

1. Appendix'A'1: lnternational Playing Card Co. - Heritage Alteration Permit part I 2. Appendix'A'2: lnternational Playing Card Co. - Heritage Alteration Permit part 2 3. Appendix'B': Proposed Heritage Designation By-law

Page 10 of 10

P218 CORPORAT¡ON OF THE CITY OF WINDSOR HERITAGE ALTERATION PERMIT APPLICATION ,OO,'.

Planning Dept., Suite 404-400 City Hall p9 E, Windsor ON NgA 7K6 519-255-6543 I 519-255-6544 fax / planhingdept @ city.w¡ndsor.on.ca

Address of Work 1 123-1 1 67 Mercer Street

1. Applicant, Agent and Registered Owner lnformation

Provide in full ihe name of the applicant, registered owner and agent, the name of the contact person, and address, postal code, phone number, fax number and email address. lf the applicant or registered owner is a numbered company¡ provide the name of the principals of the company. lf there is more than one applìcant or registered owner, copy this page, complete in full and submit with this application.

APPLIGANT Contact Name(s) Bill VÍfale /.Jerrv Vitale Company or Organization hlì¡k \/ilale & Snnc Mailing Address ¿:/n FazinlGinrni I ar¡¿ trirm - lt/lr Frank Fezin 333 \A/vandnffe Sf rÊêf Fâ,ql Postal Code NgH 3H7 Phone(s) (5'19)258-5030

REGISTERED OWNER IF NOT APPLICANT Contact Name(s) Company or Organization Mailing Address

Poslal Code Email Phone(s)

AGENT AUTHORIZED BY REGISTERED OWNER TO FILE THE APPLICATION Contact Name(s) Company or Organ¡zaiion Mailing Address

Postal Code Phone(s)

Who is the primary contact?

I Applicant D Registered Owner tr Agenf

P219 HERITAGE ALTERATION PERMITAPPLICATION - page 2 of 4 Address of Work 1123 -1167 Mercer St

I Designation By-Law No. or District t

2. TYPE OF,APPLICÁ,T:ON Check all that apply: D Afteration ! Addition tr Demolifion ! Construct¡on ! Erection ! Mainfenance D Removal ! Repair ] i 3, HERITAGE DESCRIPTION OF BUILDÍNG (tr atiachments, if necessary) Describe i

the current des¡gn or appearance of locations on the bu¡lding where work is requested. i

lnclude site plan, photographs, history, architecfural description, number of storeys, , style, fealures, etc. Please see âttâched

4. DESCRIPTION OF WORK (8 attachments, if necessary) The description should be more detailed and extens¡ve depending on the project. lnclude a wr¡tten summary of work to be done along with any elevations, drawings, measurements, paÌnt samples, information on building materials, window sizes and conf¡gurations, decorat¡ve deta¡ls proposed. Please see attached

5. NOTES FOR DECLARATION Ihe appl¡cant agrees that the proposed work shall be done ín accordance with this application, including attachments, and understands that I theissuanceoftheHeritageAlterationPermitundertheontarioHeritageActshaIlnot

be a waiver of any of the provÌsions of any By-Law of the Corporation of the City of , Windsor, or the requirements of the Building Code Act, R9O 1980, c51 , TheapplicantacknowledgesthatintheeVentapermitis/.ssUe4anydeparture from the condit¡ons imposed by the Counci! of the Corporat¡on of the City of Windsot, or plans and specifications approved is prohibited and coutd result ¡n the permìt being revoked. The applicant further agrees that if the Heritage Alteration Permit is revoked l for any cause of irregularity, in the relation to non-conformance vvith the said i agreements, By-Laws, acts or regulations that, in consideration of the issuance of the permit,allclaimsagainsttheCityforanyresU/fânf/ossordamageareherebyexpressly wa¡ved. ¡h APPLlCANTSiqnature(s) ./ l#- o^tu44zc4s,,/

P220 HERITAGE ALTERATION PERMIT APPLICATION - page 3 of 4 SCHEDULË A

A. Authorization of Reg¡stered Owner for Agent to Make the Applicatíon lf the applicant is not the reglsterediowner oT ihe land that is the subject of th is application, the written authorization of lhe registered owner that the applicant is authorized to make the application must be included with this application form or the authorization below must be compleled.

am the registered owner of the land thai ¡s nane oÍ reglslercd owner subject of this application for a Heritage Alteration Permit and I authorize

to make this application on my behalf.

Signature of Registered Owner Date lf Corporation - I have authority to bind the corporation.

B. Consent to Enter Upon the Subject Lands and Premises l, Bill Vítale/Jerrv Vitale , hereby authorize the members of the Windsor Heritage Comm¡ttee, Plann¡ng Standing Commìttee and City Council and staff of ihe Corporation of the City of Windsor to enter upon the subjeci lands and premises described in Section 3 of the application form for the purpose of evaluating the merits of this application and subsequently to conduct any inspections on the subject lands that approval. This is their authority for doing so, 4t4-"//lZþ,/ Signature of Regisiered Owner Date lf Corporation - I have authority to bind the corporation,

C. Acknowledgement of Applicant I understand that receipt of this application by the City of Windsor Planning Department does not guarantee it to be a complete application. Further review of the applicatíon will occur and I may be contacted to provide additional information and/or resolve any discrepancies or issues with the application as submitted. I further understand that pursuani to the provisions of the Onta.lo Heritage Act and the Municipal Freedom of lnformation and Protection of Privacy Act, this aÞplication and all 4l4e,t J¡/zer7/ of Applicant D"t.

P221 HERITAGE ALTERATION PERMIT APPLICATION - page 4 of 4

DO NOT COMPLETE BELOW _ STAFF USE ONLY

å:trR:?"i'"iïin",¡tls*r,,nn,Mk';,r"*WPEüVffi lU) Buildlng PermitApplicafiõn Date, if nffi ZOlg ! Approval requiring City Council: Windsor Heriiage Committee: PLANNING Planning & Eco-nomic D"u"lopm"nt Stãndiñg corn6ffiuOflry|NllOB City Council: ! Approval requiring Ciiy Planner: Heritage Planner: Staff Decision Appealed io City Council: lf so, Date to City Counc¡l: Council Decision Appealed Additional Notes:

DECtStON Heritage Permit No.; Council Motion or City Planner's Signature:

CONTACT INFORMATION

John R. Calhoun, AICP, Heritage Planner Planning Department - Planning Policy Corporation of the City of Windsor Suite 404 - 400 C¡ty Hall Square East Windsor ON NgA 7K6 jcalhoun @ city.windsor.on.ca 519-255-6543 x 6179 519-255-6544 (fax) h ttp//:wrr,rw. ciiywind s o r.ca

P222 Land Ownership (Appendix A):

Legal Description: PL 125 PARK LOTS 4 AND 6, PL 106 PART PARK LOT 5, WINDSOR AS IN R1264685 |

Plan 125 Park Lot 4:

DATE OWNER Mav 23. I 916 EdoarNBarttet&W June 10. 1917 Ciiy of Windsot March 27 , 1921 Neal Bakinr Co Ltd November 30, 1926 Mary E Oxeuham November 30. 1 926 Neal Land Cov Ltd June 15, 1927 U.S. Plavino Card Comnanv Februarv 22. 1933 lnternational Plavinc Card Co Februarv 28. 1994 Nick Vitale & Sons Ltd

Plan 125 Park Lot 6:

DATE OWNER Pre-1 933 U.S. Plavino Card Comoanv Januarv 3. 1933 lnternational Plavino Card Co Ltd Februarv 28. 1994 Nick Vifale & Sons Ltd

Plan 106 Park Lot 5:

DATE OWNER April 20, 1852 The G.W.R.R. Co lCanadian National Railwav Co) March 3. 1 994 Citv of Windsor

Fi¡e insurance plans and Aerial views depict ihe train spur which dead-ended on the south end of the property which was used for delivery of card stock from Cincinnati and l shipping of completed producf. (Appendix B)

P223 F.lick Vltale & Sons t-td. 1123-1X62 M€rcer Street

Square Feet Address Tênant Start Date End Date ¡.640 lt23 lu€¡cer tdcoin lJu Iti ¡dÈdi€ Conlpârl,/ AuÊust-01-9S Itnua n¡-31-11 lì EJ ch lor the 1-tr6 17.C00 1125 Mercer YItálÈ Prod uc€ Ltd, January-O1-95 Reduced spnce JunE-3t).03 J u!¡-S1-03 tc I,000 J u ne-3t)-L3

r¿.900 VÀCAN-I-ARE,A ?,8f¡û Febru¡ry_oL.95 \1ûy.3t-i6 B€ãn Càfe sf lu¡y-Orio ---- ¡enrua r"r.¿SAz (\¡ 5uede P rcd u(liÖfl t c! JunÊ_01-O{ SeptÊ rn b€ r-30-l¡ Êoi¿l prcclûus ¡,,1¿ia ls CL

l1tA i+ m; Mlndbox 5Êptûrnber_oI_t- ^. -: to 7,000 "^-.^^'. Z Âusust_j1_14 t, ¡l Þt 1163 M€rcer Ëastern Electric Februar¡-01-95 --ürtL3ûrs ¿+lla ioods Juh¡ 01,20014 Febrrrary_Z8,ûS Nsuô CafieÈ Rûastr/r ,-.. 3,?00 " ""1_û5 ^. Hóy_¡ t-16 116? Merçer creat€.rt Drüpe

r 5unðnt ¡ GlosJ\\,,J ti"s I nc ¡50 rrzo prcooueilt.n-ilIiãi-iñäiJÃ Fe3ru¿ r?.q 1Ð5 5e DteÒrbÈr.trl-]4 /uu¡00 Òl-Aug-gS-- 3t4rtár-16r¡"rvrèr-.ro __ 1120 McDougall L.roiìsrÉh-_ cÐns:rucriôn__.._-._-.,:,, ;: :- __._ ùr-oc:_96 3cr.¡1Er-,r7 Histol of Buildinq (Appendix C): l

. '1894 - United States Playing Card Company was founded in Cincinnati, Ohio for the manufacture of playing cards wifh the first deck of playing cards produced on June28, 1881. At that time, 20 employees produced 1ô00 packperday. " 1915 - Canadian branch of the United States Playíng Card Company was established in Toronto to handle cutting and finishing operations only in the production of playing cards. ' By late '1917, an expansion and increased manufactur¡ng facilities became necessary and the Ferry Building in Windsor was leased in April of 1918. Advantages of Windsor included quicker movement of raw materials from their source in Cincinnali and the avaílability of desírable help. ' 19'18 - Due to a reversal of certain Canadian custom rulings, it became necessary to install machinery for the complete manufacturing of bicycle playing cards in Ganada. Business increased to the point where the leased space was inadequaie and the decision was made to building ifs own plani. . 1928 - By April, the plant at 1123-1167 Mercer was operational. Cards were printed, processed, cut and waxed. . ln January '1933 the Company name was changed to lnternational Playing Card Company to remove the "U.S.". Consumers questioned for years the pers¡stence of marketing a Canadìan made product under a name that seemed to imply a lack of confidence ¡n things Canadian. Also, created ability io trade with more consistency in "Empire" markets where preferential duty is allowed on Oanadían merchandise. In 1939, lnternational Playing Card Company purchased the stock and assets of the Canadian Playing Card Company and their subsidiary the Dominion Playing Card Gompany both of Montreal. Printing was performed in Canada from 1915 to 1961 , at which time, equ¡pment obsolescence coupfed with favourable dut¡es on printed playing card sheets dictated discontinuance of the pressroom. By 1961 , newer printing machines were on the market but they were not installed in the Mercer Street operation. The plant was then reduced to cuttíng, wax¡ng and packaging pre-prínted cards. The company processed about five million decks of Bee and Bicycle cards annually. ln 1989, the plant was closed and production moved to the United States The building was purchased in 1989 by Nick Vitale & Sons and has been renovated to accommodate as warehouse, office space and several small businesses. News Artìcle dated Tuesday April 1, 2014.

P225 I

Heritaqe Descríption of Buildins:

Describe the current design or appearance of locations on the building where work is requested. lnclude site plan, photographs, history, archìtectural description, number of storeys, style, features, etc.

" The long, one sforey brick factory was designed to accommodate an assembly I¡ne type of production and is approximately 35,000 square feet. (Appendix D) o The large windows set in regular ínlervals along the length of the building have been closed with brickwork. o The building has decorative entrances at the north east and south east corners of the building. The engraved sionework has worn and is almost Íllegible " Although the lower brickwo¡-k at the front of the building is in fair condition, the parapet along the front of the building is in poor condition (Appendix E) o Wooden roof construction with fíve large clerestory skylights for natural lighting. Large open plan which has been sub-divided into rental properties. Some original office space in the north east corner of the building. (Appendix F) . Basement for storage under approximately 25% of the building (south end) which also includes boiler room w¡th 3 large steam boiJers (not functional) " The norihern portion of the building maintains some of the 1930's style woodwork and glass partitioned offices. (Appendix G)

P226 Rationale for Demolition:

The description should be more detailed and extensive depending on the project. lnclude a written summary of work to be done along with any elevations, drawings, measurements, paint samples, information on building materials, window sizes andl configurations, decorative details proposed.

1123-1167 Mercer Street is being considered by an interested party as a potentialsite for ihe relocation of their operations. The Mercer Street site is less than 4 acres. ïhe interested party would ideally prefer approximately 7 acres of property therefore this property is being considered along wi{h adjacent lands. The proximify to Wigle Park is considered an asset.

The fuiure development of fhe property would requife the construction of a 65,000 square foot structure along with addiiional paved areas for parking and other uses. Green space is also an essential requìrement for the interested party. With site size constraints, the interested party will require the buildíng conskuction to be two storeys in order to accommodate all the required facilities. Unfortunately, the existing building on the site is approximately 35,000 square feet. lt would be cost proh¡bitive to work with the existing structure to add an additional floor on the existing building.

Should the interested party be successful in acquiring adjacent properties, the 'inieresled pady ¡ntends to consiruct facing Giles Boulevard. This would enhance the entlty's presence in the area and would be an asset to Giles Boulevard and the surrounding neighbourhood.

The interested party requires access from McDougall, Giles and Mercer Streets for ease of traffic however, consíders access from Mercer Streel not ideal due to adjacent residential homes and lack of haffíc signals on the corners.

There are no firm plans regarding construction therefore there are no elevations, drawings, measurements, paint samples, jnformation on building materials, window sìzes and configurations or decorative details proposed.

The applicant has not determined the cost of renovation as this is not desirable for the interested party.

P227 AppendEÁ

Lårnd Reqistrv Docriments I

P228 P229 P 230 J.:':

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P231 Ap.pendix B

Flre lnsurance Plans / AerialViews

Vacant Lands 1924

13

P232 ABBendix B_

Fine lnsurance Plans / Aerial Views

x937

14

P233 APPedE Ë

Fi¡'e lnsurance Plans / AerialViews l

1952

l: ti . i\ f" E E ]\ Jj,' ù.ì. (\ .r' L:.

.!rù1\ E j I j' Ò lt

î\ IT \sñ IJ \\ Qt \- (ìi

'¡ I h;\ì¡

Iì S ul :1tåì

stren lolr

P234 APPendix B

Fire lns¡.¡rance Plans / Aerial Views

19¿[9

P235 Appendix E Eire-lnsqrance@

P23 6 APPendlx B

Fire lnsuranee Plans / Aerial Views

1956

P237 AppendiX_B

Fire lnp ufa nce Plans_¡!\ejþl Vlewg

1962

P 238 ABpendix B

Fire lnsurance Flans / Aerial Views

1967

P23 S Appendix B

Fine lnsurance Plans / Aerial Views

P240 APPendix C Documents related orlLof Buildinq

1. Heritage Property Evaluation System 2. March 22, 1983 memorandum to Mr. R.M. Raco from W.W. Moxley which includes: a. July 14, 1954 memorandum to Mr. Allison F. Stanley from W.W. Moxley b. Biography of Wiley W. Moxley May, 1956 c. Photos of Riverside Drive Building and 1 123 ltlercer site factory 3. 2004 Transcript (People.R.Raeburn) 4. 2005 excerpt from nomination 5. 2014 News Article

P241 SDRIIÄGE PROPERTY EVÁLUAITON SVSTEM

llAs r'\q'È(c t't:. rÃv(Dñr ¡ ¡rÄflur i (r¡ sppuc¡D¡t, \.:1:t ,, .l í/ da-.t â--t d , -"t"F' i .t

S.od S.rrr Ðru¡(¡L/tl, vtll¡u¿ N¡t¡oI.l û¡ P¡oti¡rl¡l ¡srÐcl¡lìo¡ 254t tr Rn¡q or\Bin¡l, urEu! buìldirg srsocls¡.d witù E¡ cveor o,

t5.30 g Loc¡t celctdv ff Pù¡,slcal nmuürt ofr¡r¿'6 ùiito¡y iÒ

nClgßnìur¡00{ aß4t¡rfÐD 0 .20 E NslBt¡Þffifmd ù¡dE¡út B Ot?¡ed by origi!¡lôEily o¡ d€s.¿ùd¡rts /L)

Sublotal {¡t (l ' ,.tt

Arr¡i&.f or Buiüû (pÈ¡oð or fùE) o- l0 B hlem¡lìoû4 o¡liùD¡l prov¡Ãeiåt Dort () E Cov.rD.E.Ðt t8rúcy (i,a. Pt¡blic Wo*5) f,acûI, rËtio!¡l El Àol! ,/ . lt.r,..',t!..i.t¿ \ ;ç

tr Rëogd?¿d Erhircá¡rd fyb o¡ t)¡lc tr Cì¡Iüìlslly êqitsivè ÊylÞ Rart suNivor of B fvlc a ty|Lu. t t¿rt t, t ¿,c t-..'. - .Q J¿n'I¿ Uotuiruaûoú M.t¡od or Mrted¡l or Tcaås¡qlc fl Ex¡mplc ofE€rtod (¡.c., Iog, cùråìE wåll) D Ei,r$pieotE¡¡qisl.(1.è,c¡bblcso¡r,'øjiiro!) , h.¿^'.,1, 0-8 ø. Netghbouùôod¡¿Àdù¡¡k ú Evoc.*ivê of.¡¡¡J StrEèfrc¡p. iii E ¡solsr€d ¡eio¡Et ofeaiy ncighbouùood

LO¡OÙ¡0¡ G8 t orisi¡if øfìll.i.l(rn ø coEp€tiblc âddidrÐs /-,¿lw* D Msjor br¡¡ rwrfs¡th E¡tlt¡rio!¡ (o tf D¡.E¡gitrS.Ìr€ùFsiblc¡Iler¡fo¡¡

^gE tr Vcry cår¡y I B Old ì! co¡¡¿xr of ro$ûúÍ, ..i0 C I | U$ E ûrigin¡.| EI C{mpniblê

S¡bl!l¡l 50 (lö10 ¡rrr¡i unrr.Ir ¡-a IIUN 0- r0 fJ Esdy p¡¡¡J, phoh{, er, ,) g Pl¡¡i fo¡ siEitrt bi¡ildiogi

TOTÁT SCORE 100 4g 2*l A-r @ @

fur IwTr,:irtvxrror L PLÀyrlTG Ç¡tÐ Coprr,,r¡uy L I h4 t r E D F=:--:---'- _ -- ,I , EON ¡OO V{INDSoIt, ON'f ., CÀt{¡\DÀ

D¡rLcl: lf¿rrch 22. f.983

'l\ì: ¡1r:. ¡1,¡1. llu co

lÙr r Il frrlory o f Mdo4 I nLórDn tl o¡llrl Ploylng CÂr¿l çomp0rìy I;LnlÈcd lllrìdsor, 0l1Lüïfo, túnðila -¡

Yorr ltad 'tnqufre.l ¿bouE the orlglne of Èhls Cornpany an¿l thcse conmence w:[Ëh thc tlctlv1Ller¡ oli ¡lr. I'¡i lcy I,.I. Moxley, our founder anil fl¡sl lreBldont.

âre three doeunents, åated February itg, !g45, JuJ-y 14, L954 and ìlay I 1956, portloDs^.ttûclred of whlch nây ovêrlap or dùpLlcate 1n parts,

0n Novanbar 20r L939, the Conpûny acqufred t'he Canadlau Ìlayfng Card Corûpany l,lnllud rlrd ltsr .i¡riìct1ve wholly owned subsldldry Lhe pontnfon Playing Card Company l,lnltcil In MorÌtTeill frorn ConsoLldated t{thograph Mfg. Co. lÈd. BoEh h¡d becn chartercd tn ,1923 arr.d hud ¡tov.ldcd Lhè nÀlor co¡opetttlon to IPc for sales ln Canado. CFC hgd loer uronoy rirrrl taùlì .rrlvort¡Hed as bel-ng for eale {n d }fontrcll ncwapopsr, Domttrlou Plrlylug Cúr(l (iornp¡lrty reùs ncvcr ¡rsLlv¡ltod oud lral churtor Uûa surlc4riàrctl fi¡ 1971 ¿re tlru lrr.l¡nu hrrd l(ì l lf.ul $lÈrìlflc¿urcc rujth the passagc of Ëlme.

(:rul{ì(llrn lìlnytrr¡¡ (nrrl l¡r¡urda vetc ï¡Brrùor¡ecrl ond Ãh{plod from Vr)ntrrlnl tiom ll'19 Lo 195ú- Il,ltr¡1 ¡rrrtrltrcrxl Ii thu lPt pt¿rnÈ llr Hì-ntluór, vhutr i:l¡o wsrchuuga wtu c]oi¡cd ¿r¡rrl thc lrrandl¡ lìrrorÙctl by tPO. ïhu ouly uxlutcni: Clt0 br{ìuds {Ìro ulo colour lrrt(lgo ut¿a /ivlirLur corlvorìt,[oD lÊ, TurgeÈ mìd Stt8, BÈfll ln dcnrnnd ln tho Qlrcbcc ¡iìürkou,

Ill 1982 tlts cllurtors oË IPC ¡ntl CPC wcrc drnrrged fron ltcrlor¡r1. ((ltrn¡lrl¿r) !r) lìrov.lriclir I (t)ut¡rlrr) Jurlsdlctton ott Ulù udvfcu oI counçoI tb olJt¿l¡ì Lcut o¡rr.'rnl-ll¡r ¡:orrrllrl¡rrrr, l,lr. l{. lÌ.rrolrl l4.lcXåy succecded Mr. Mo:tlcy ¿ts Pres[dor1t oF Il,C lr l''cbrlirry, .Lf]i(r r',lr l¡:lr prltlÍ lrtrt llL: hclrl untll rc!trsnlclL aL ngc 65 ou ll¡rch 31 , 1974, llr' t,l¡rs ¡t chiìrttrùd accounlalìt antl ,totned IPC ì)ccornljcr 4, 1943, ul¡ ¡rfflr,c lliltrrlllr ilrrrl ch tof l'lnancfal offlcer.

Ðuncan F, Drookbánks succeeded lfr. !'facKay as Preslclent of lFC ou ÄprJl I, It)74. IIu loined the óornpany as a pïassloôm helper on January 20, 1941, leavtng ore ycílr 1iì[or tr)r rvarÈlme serylce and re-Jolning the Conpany 1n March, 19/16 as a salcsm¡¡u. lllrou¡iltouÈ thc ycåre thc ComÈafly has dr:velopucl export bustnuss, ¡r'lulr.ily irr thl ti.rr ll,l,, rr tlt:t'it, bttt also scllfng lo Trclanrl" Ncw Zcill nucl nnd sltfp¡rlrrg to thr, Ml¡hllr, ['l;ril ,,rr lrr.lr ¡ll {tl' Illc llS l)irTcIt, orJllltlittl|lg u,lElt l]rll t$lt l,it¡l|l¡r{, rotìIr'r,l lorì9r ll'tl fr! tlr| rr,,rl,,r :.rr¡,¡rllr , to '¡'rllrldiÌd, tlrd Lr¡ Jrn¡rrlc¡r Lu u jlu*js(!t (l('út,cù, r.ot¡l l¡rrrt,¡f ,, , â"2-Z P243 @

?age 2. , .l ' l; i' The Company hae alvaye accounted for 50É or hoïe of toÈa'l Cafladfan seles by reaaon of tì¡e 8trength oJ Bee, Bfcycle, Texan, Congreas anil othel brands coupleil wltl the be8t customc¡: eervtce gnd aElen¡{on 1n the lndrJetry, vd¡Icl¡ 1s ttus toda'y.

Prlnllng !¡rr8 Pèrfoïtned ln Catarla fron 1915 to 1961, aÈ whlqh tlnìe equ{pmcn! obtsoledcetÌcs çüttl)lod uJtlt fuvoutubls dulfee orr prfiiLcd pluytng cnrd Hlccts dlcrLtLed dlgconL11¡¿¡nce of rc pro8sroom. nra prfnted Ehoots prov,ldod Lo rpc aro o[ ths o¿nrc hrgh (ludL.lty uú lhoue produced for U,S, coneuupt{on.

l,lllll.o lirrrnd6 Bold fti csnsilû þenorally Þorû1lsl- Ëlìoso Eol.{l Lrì Tllc l,nLted stflrcs, 6omo ndcr dlEfcrclrt D&rrege.one brúrd ðtlrnds 6}ort, xlrls .tB No, r45 Tcxan nhlch is n Btcyclc quallty poker eLze grade wfÈh PalnetÈo back {esiþn - 4n al1-ouer deefgn of pa1-m leavôs, It fe populai alnost excluriveLi ln thc Province of flucbêc wheie ic 1ãrgoly rltsplacce B{cycJ.e, The Texên nåBe waa adopÈed fn mle ltnlted SÈatcs ln }Íoy, 1888, w{th flrst ssLo i ln Fcbruery, 1889, and trade matk reglstered Novernbe¡ 5, 1889. ItBt sale ,.n Ïhe Unfted Stntes r,Jas dlscóut1nueil mâny yeara ago, pèrhaps fr: trurl a very 6horL lffe there, IÈ hos been used lfl cånãda sÍr¡q€ the Eranch ¡lag estsbrlèhed tn 1914 and ?resently enJoyø good voluxúe and popularLly tn Quebec ProvL¡ce, IIów or'why thls preference cane abouE l-s lost lu the pa8Èi ft ls possible th¿it l-ndtvlduâllsll,e Irench-Ca¡radl-ane rvanted Slcycle qualIÈy buÈ w1Èh a naûe and rleslgn noË genera!.],y ¡o1d elsewhere fn Canada.

Enclosed are two lost carde showJ.ng ihe U.5. Ptaylng, Card ComÞany orlglnsl lùindsor plànE orì the banks of the Defroft llver clrca L9LA-1927.

D,!'. IjröohL¡snks I lrs

Urrcl ogurcs

2Z^Z P244 @ @ Hlndoor,Ontorlo February 19, 7945

the follo\r-lng ls a geueral outllne of Ey actlvlÈ1eB In Èhe otganlz4Èfon slnce atartlng tu 1906:

!fay:, 1906 - March, 1907 St. l.oufsr offfce under ¡'l,li,B. Fer¡ls, Durtes condi8ted of eEenogrophlc hn

¡1ug¡reÈ, 1.909 - Âuqust, 1915 Tl¡è Sc, Louls oEf:Lce vds vscs.ted In l\uBuBE, t.909 (Mr. Furrls movud to Â. Douglìcrty, New Yo¡t) Bnd I wsg plsced In tlrat poolÈion whcre I rcmnlnerl ul¡E[1. . 1915, ArHm J"L 12.1.s".---4r¡31,-Iå19. l.tc Cunud.lun plant had been eetabllsfied tn Toronto ln 1914 to hotì¿lle cLrtÈIn.g and ffn{el{ng oper&t{ona on1y, but dua Eo rr reverual oÊ curg¿in Conüdlûtì CuÉLolr¡ rullrrgu 1l bec re nocoEgoty LiJ il.nst¡].I nùclrlDèry for tho compl-ctu l¡olrLrfncLritu of our 1{u¿ ff we were to renaj.n ln G¡nada. th l-a lnsfa:ltfltlon hod JrreL bccrr rnad¡r qu_a;qqrg.p!gn fn newly +gg"ll"tl 1¡r.. t2L1. I. .rr-ss r¡pp9!¡.{9!¡. }.{.,.ì¡.q Be { l.q. t!!l r:hp vacuncy crcateil by the reElgnstlon of Mr. W.Â, Ícrry. My duttcd conc.IHled of genefol EllperyiÊlon af rìsnufacÈur{ng, ûn cnÈlre1y nct' duD¡trLurc for mc, us vu.l.l ae being personally reEponElble for all eales except ln û few dtst¡¡n[ poJnls Itì the tyo8L thaÈ eeÍe vie{fed by rcplassÙtuÈfvus of tho U,S, r:onpufly whosc terrlÈorles bordered on Canada,

Thfs arrÂÍgernen!, whlclt cal-1eil for a great anount of trnvcll lug, r:orrllllr¡c¡l [r:¡ more thãn e{ght yearE before I had åny a6slsEance 1n covcrlng tlt¡r t{lrrlLory,

conËlnued, , .

22*,+ P245 Page.2 @ @ .{ugu.s È, 1915 - Àprfl" 1918 (ConEihued) lhe darLy years hete were extteneLy dffffcr¡l,È, By J-915 the flrst Worlil Har had become a very jrfu affalr for Caoádiansr':rnd in those days nost of lhe p-ropaganda lseulng fron Êhe Itnfteil Staeea was unsympaÈhetlc Èo the Canådian c¿use. IL Ls underetaddable, therefore, thÉt prejudlce ãnd a Btrong feelfng of df8trusÈ bhould begln to eaaert. ltsel-f anong rnany under LheBB ci;cunscünccs. operstlng asl r,re dere under Èhe naner,'Tlie U,S. ilayfng card ionpaÅy, we naturalJ.y mct strongr' anal frl sÕÍ¡é EaBea very l¡1ÈEe¡ salea'realstancc and. clthough Ehc tr.'nd o.f affatrg LÂter dLsêlpated thc wotst o-[ tl¡le Lherc regrntperl tnñu¡¡cra¡lg ' obsracleB In ad¿llt1on Èo the èormoil proËleme of rcar tlme productlon ond Èhrui¡ÈÊ of dosuttlon by hey onployeee wl¡o h¿id ìj èètr s¿nt fro¡n Èha 0tnÈ{nnû!I pl_unt, (il'(!{l [t muot bc g{vcrì È1ìoBß employccB who for tlta nn)fiÈ prr.rp dl.rl Dot curry ou!. tllc!ï [hrcôc6. [ven sE thl8 1ûte dÃÈe rt appeura nn rrndcrFLalancnl to say Lh0! 1t wûs É tfme ôf uttoÊt trial and a aevere' tëat o-t peraevelance.

llvldcnco thÂt our pot"ouuron"o waa noÈ r,¡Ithou¡ rcwurd .f.H llrc fijct thûL by ltlta J9.17 cxpuuuton and lnereaeed nolufrrcturlng fnclllctes bccumc ncceeslt nnll ufl-er eo¡ie efudy dnd conBlderat{on of sËveraL locaElona bo¡h fn and out of 'IoronÈo the flnal chofce wao lllndeor3 ¡chere an cntlre bulklin! nas leaee¿t nnd occup:led fn Aprfl, 1918. tþo dccided advânEogee ln Ehc Wlndeor ].oc¡rt lon ar{¡ thc qulcker noveuênt of raw ¡r¿td¡la1s fron tl¡à1r eource tn Cins:l.nnaEl ¡¡;d ttrc avallablltiy of desirable help.

Àprfl, 1918 - Julv, 1928 Durlng thLs per!.od of operation 1n liln¿leor we EaH the firsb dftect taI{aÈfon applled to playlng carde (Uay 1, 1918) anil uany subsequent changee in these taxee whfch were very troúbleEone. Ilowever, buslness inc¡eased to a point- lrhele Èhe lease¿ quã:itàr6 we occupled were luadequaÈe ar¿l it vaB declded that we shouLd have sul onrn, plant, Our pre8ent buj.ldt¡g was atatted 1n laCe 1927 snd ú¡as oceupfeil by us lhe followfng April,

July' 1928 - ÁÞrfl, l-929 . ,\rr{rûg(rn(:nc8 lrnd been nnde foÌ my rcmovnl to g.Ìftllnnrt;l l¡nd dur.in& Lhu (lrtücfl Ilclliru.lvr.l I Nas tochn{call,y åttÀchcd to thnt off,tc.!, olthouglr mo¡rnwhtlo nulrìtnlrtlirB tho üu¡ruallün Branch supcrvlalo¡r, Tllo plunu dtd not dove.l_op ftlIy, holcvur, nrrd fn tho oarly pùrt of 1929 I roturuu¿l horú to glvu full t.trÌlll tr.) thu Cuno

Januarv 1, 1933 On this dête, afte! more than 18 years of operatfon under thè name of Ttle U.S. Playing Card Coupany, we were successful ld clearlng asay all obstaclês, such å.s trade nark problens, etc, and began under the nãrnè TntcrnátLon¿ìl ÌI.ãyjn'g Ci:td Conpany, llmfted, thts robb{n¡¡ our 1ocal cornPllilrors rrf t.hutr l;rvoirrii.r ¿vuDuc of rteûck. thts chalge for wJl.:[ch r¿c hcrc had cunpalgr:crJ lor y.,,.lt.H lrirrl rlU.S.lr pfòvèn fts wdth :Lil many ways. Tlie nnflt: It¡rd br,,cn sur¡rctr ¡lrr:r:lr rflrrctrurrlott, nost'lv un[avournblc. Wt, wr.ro U)c otlly Ârrrrrrl¡.;lll rrrrrr¡r;rr:y'i. lr;rvlrr¡¡ .l¡rt-o tlì t t)tuflK EIt¡t rlarcú br't$g JL c¡rnurkr, 'lt. l$ rtlll ttl;tt tlr, tì.,x1,,, ,ll .,,, liìtgc rìutìllu' ef thè colrHInoÏc,Ob,ioclcd !o lttr orl¡ilrr or. tf¡;tt tlr.y l¡.ìvl,

. , t¡lìylllltllt l)ttt th(, ll{lllt(!rtl: t'{!ltlt('cl fill. i,l¡o Ânrrl¡.fr'¡ t I I I I i I I | | ì | | r ¡ llr¡rl ¡r[r.r;l I r. r¡ll,1, r c{)¡lffnÍr'd, ,. 7 2 rá,, P246 e4€ (J Fagc 3 @ @ Janua¡y 1; 1933 (Çont{¡upil) the U.S. nase, but they di{ for years que'tl.on our JudBeuent anil appreciaEfon of flnesse because of .our perelstence 1. o'arketrng óu¡ Ganadlan rnaàà p:oducr unde¡ a nane that Eeeñed to fuply tack of conf{dence j.n things Ca¡acllå¡. /urother ailvantage tn the ehangä is rhe abilrty to !ï¿de wfÈh nrore conslstcnßy ünpiTe -ln nåTketg where a préferenÈlal duty ls alloved on Canail{an ne:rchundfåe. l'la ¡verc char.lenged on Írore Ëhan one oecoÊron a€ to oflr ctegiutltuy whlle uulng thß U.S. tìnnc.

ll¡ru-qntþ-At'19ë. i\t thlÉ wc p(rtchnBcd thc stock ¿rn¡l r¡e¡rcts of Èhs conr¡rllnn ployl¡ll -L:lrno c¡rrd {bm¡ruriy L1filteq dnd thoir eubefdiaty tiru Ðorntnlon PtayLng crrrtl Cornpony I,trrrlr:Lrrl, bu[h of Mo*traui-. rn_ucqurrfng thl¡ bu'tÌratss, whlch úue-uow poru ]t ' ue eecured enough add{tfona! vólune to k.ep o,r.r phnr busy rtr.iuÀy"-rtruit, iãJu"u ovcrhead and lncreaae profits to s. very E[rlo-Êacrory dcgrãe."n.r hae (ìlì[traly It Éeen arr ettcccssful" Lrutìoåctl.on, and Lhc nrcrchquilts; for Ll¡c conb:lnctl co¡npûn:l{.:g trì ¿ll a¡rnufactured {n the t,Ifndsor pl¡¡nt. Tr¡o Domrnràn rriryrng carrJ Llcrnf'ny Ltnl{ted, although dormant,.ie belng kept alfve agatnsÈ Èhè pouãftftfcy oi rruudllt ' a.other conÞåny elfher for démàstfe or oxport brnirrng rh¿¡ë cuir ba prrt lnld opÈrêt{on flfbhout dêlay. . rn s'nünûtlon of our'progrese fn canada. ir lB inter€stlng Lhat our do¡neeclc sales havc grown fron 5'00Q gross per year Êo 12,000 gross, ro wh{ch 1944 ,l{hÍ1e{n we adcr r.3,000 gross sh{pped abroad, or I toÈÊl output of 351000 gross, lE is eru., that thê gìronEh lndicated fs to a consfderable extent due to the acqûisltfon of anothe' eompany and to abnorñEL wart{nè ioîdfËlons, r would øay 1n conremplatlon of thê future ths.t out good l.¡{11 has gïowà proportfonately 1¡ scope ancl in sttength. fn concl-usion of ÈhL8 report r should like Ëo say thaÈ notwithstandÍng an effort to be brf{¿f r could noÈ onft [entLon of the fact that v{Êhout the co-opeiorron oE my he¡d offlce Lssocf'tee and the kno\rredge of the Eupporr rhcy nru p"àpn""à io !rul, ,,r all clncs there would be lrttle f,or ne to report in the way of n"conil.rbrrmunt I Ifctìtrl r,tr ¡i¿rIIry olr gcpatots po&o,

Iù,lü. lfoxley

P241 LZ*tÐ @ @ July 1(, 1954

I'IR. ÀII.ISON F. STANLEY

Dcar All-leon: I I

rfl rusrr'{:r to your requeËt for :lnformntlon regard [Ùg ny acr{vtLlqc w:tHl thr: cornpf}ny, T glvc you lrr r:hronologfcol, otr-lcr [hc ¡ilucuo autl ¡roultlono. occuplor.l.

lirupl oyt,rl ùfay 1, 1-906, S!, Loulu ¡¡fflco - S t.orrogrrr ¡rfrrr r, rvorkln¡¡ f,,ri Mr,.l.lì, lf(!rrt¡, Dul. l(ìg trlûo Lnclrrdcd ùono cnll.s û¡t tlro trdrl(,

Mnrqlr 1.907 ÈémpoïÂrfly subEtltuÈad for I'fr. IrarutB, vtsfc.[ig I)t!ùroIt, Cïnnú ]ì¡pl.lB flrrtl [nr!lnrtapol.l$, fn ftdd1t{ûn Lo St. l,or¡.ls. futtur th¡¡r ycur $rn!¡ noolgncrl rr lltt¡:mulìt¡lI t€ÈlLoty consisttrìg of th(: gre¿foÏ p rt of lillchlgiìrì, Norllì-tlcsrorn oh.lo, Norihr.rrll Indlona, Souther¡r IIllnols and porLlona ût ìtl.ssourt und Ârkans¿rs, wt[lr llr'¡trlqrrot'L:e¡s' {ìr Detrolt. ;

Tr thc JaEEer.part oE 1909 changes were made and I r!'tts glvcn t-he optortuul Ly of fllllnÈ tho vúcuncy Iu St. Lou.f.s offlce. I Íonrûlncd ln thut postclnn ft,r s-Ix y.uru, unt{I aPpointed llansger of che Canadlan Ilranch of Èhc Company, c.hen locåted 1n 'IoronÈo, rvhlch posltfor I êsÊumê¿l fn Âugust 1915, I ftnd lt dlfficulÈ to pa€s over thls peEfod rùlÈhout üentlon of the fact that Èhe several years followlng, durfng lltorld l,¡ar I, were Ehe most difficult and tryfng 1n ny cafeer, llowever, tho probleme t"ere grailually'meË ãIì'd oûr Ganailla¡ otganlzatlon began !o earn the reEpect and approvåI of the Erade.

In Àprl1 1918 the planÈ Has noveil fro¡r Toronto fo Iù1ndsor, OncÂrlor uhcrc leascrl pranrlses wele occupJ,e(l for ten yeÂrs.

otlf Þrcscnt preniÉes, wh.tch hod bcon ln conôtrlrcLlon fot sevsr¡¡L rr(r¡t thg, r,,¿crç rrccrr¡r I ctl Älìrll 1918.

.lrrl.Y l¡¡;lll hlttttgltL tntrrLltuI cltrtt¡¡t', lry b('lrrfi lrrrrrfcl¡'crl lo (ll¡rr.lnnlLl I'r,r l t¡ltr)rL tlru!!, l'c[uffl:Ing Eo llludËot ln tlro crrly prìrt of 1929,

'l'ltr' (i¡ru¡ttl l¡l¡ l)lflnÈ hlrd opor¿ll;u(l .fr¡)fr lt lncol)Ll¡,rr t l(lul: tltr! rÌt l(l ()f 'l'lru tl.$. 11] ylnfl {:¡rrJ t;unrDdlty, a Dt¡¡nct of the /l$url cr¡lt orgaùIzrrtto¡r, lL wrru dcclrlerl l.llnL fof ßctìur¿ll trüdI1ìg Purposest eepeclally In forelgn nùrlcers, cnothÈr truffi: r,,'ot¡Id bo nì{rrÉ! cu.ltûlrlc for CanadLan operatf¡nÈ, an¿l afÈCiá belng dúly lrrÈõi !ói? eeã iie liègaä öþeiã[fdÀð January 1, 1933, under the naltre of Internatlonal }laylng Card Conpany. Llml fcd, At thûÈ bl[e I wse honou¡ed by belng nade Preslilent ãtrd céneral Managcr of Ëhc ner,rly formod cornpany.

Ihe acquisition of CaÉad.iãn Playfng Card Conpany LiulËed and Donlnlon playlng Card Comporiy l,lnltes lras coEplete¿l ln Nover¡ber 1939. Thc forner has ren¿lned ÀêÈlvs ln a sales capacf.ty, but tha latter is fo¡ ant anil 1s úafnta{ned nerely to proÈect the nsne whlch could concelvably be uaefrl âE aome future date.

contlnuail , , ,

P248 LL*7 @ @ Ur, ALllson F. Stard.ey

Ilfthout elaboratfon I nlght say that the paaÈ 48 yearo have provided prat1cally everythfng to glve one full app:eciatloh of llfers problens aad rewards, and. I r,¡ould fln¡I 1t dlfficult to chpdse another Ðore intetestiri8 path to follór,¡,

t, S{nectely yours,

LI,[I. Moxluy

P249 LZ*Y @ t,lrLry r.¡, MoxLEy @ ¡tAY, 19s6

lgrn ln Hhfteside, .l'ts'ouri on r,rarch 26th, 1g'g, buÈ whir-e very young ùoved w{th hfg ¡arents Èo Bowifúg Green, ohio, where a fa¡i had beLu pur.úaÉed ãnã youthf,ul yeara ¡o¡ei-¡r" onere epenÈ- I{rley had no fn'erest rn ngrtculturat p"rroriË-"-rr"c-' thar hss renafned throughour Èhe yeare. Hte preparaÈ{õn foï enrry'i;;;-;;e- buslnesa world conslsted of a ferv ¡lontha st a buslnege eoLlege frou Hhich he I : eütered å néwepaper offf-ce and nrriiã riiri rãiãfì¿ rB wae enproyed by the St,. Louls offlce of the Unlted States playlng" Cûrd co'prny,"t f¡fe iieiorfc'¿oie r3cords.15 t{a..v 7rh,.1906. H{.e ãurias wcre of u'ercnoeraphtc cl.r'¡cûrl::l_!lt" end tãno.or [¡rturc rlthouBh rn the ¡bae¡ìce of tho rnanager J.û. I¡cr;,[s ha horl afao ¡o c{1I on tlte trüde.

¡'ronl ¡farcl¡ to october of 1907 Mr, I'crrùe wne ll1 und rlúrlng tltaÈ porlo(l ¡u covorc¿ .calle fn Derrofr¡ srãnd nã.pfdB, rnillaña¡olie an¿ sr. r.oui", È¡lc:l: Lattori:::1t":y.rakJng boj.ng h{B headquartera.

In OcÈóbcr of 1907 he uao aeetgned ¿ pcrmopent ferrl[ory of thc Sllttc of Mlchlgan, North l'¡es t ohlo, Nòrthorn rndrêns., southe¡n rulnors and parta of ules¡url and" X¡r¡ìBas. lléûdquErtero for thlE opEratlón iros Dcctolt ¿nd ilc conrlnueri thie rJporatlor c111 r\uguot 1909,

At thf€.tfne (Àuguar 1909) he was LppoiúterJ. Manager of the st..Loule offlce vhere he contlnued È111 ÁuBu8t 191.5. Products playtng of rhe unlÈed state' card company were Eord in canada but in 1914 :fl{.l*: of the Conpany decfd.e¿l to open a braneh'1n canada ae Toronro, on Àugusr 7th,-1915' Ill1ey Moxley arrfveal fn Toionto to assuúe rhe t""t oi n"ügi"g-lt ä-" CanadLan fuanch; Manufacturlng operatfons wele begun at 249 Col-l.ege S'trãu¡ ¡,r¡ noved lu L915 to 559.Co!.lege.

Hol¡evei_ Llke,¡na:ly,other flrue of Ámerlcan parentage a closer trordcr polnL Bccmed deeirsbrc and l,Ifndsor rù6s Eelectcd. tn caily rsrã ¡fr. Moxr-cy hrcr trll tuek of novl¡rg nanufqcturfng_ equfþneni:, ernployece onà therr botonirnge tó thc ncr¿ Joc¡ltlon {lld lu tha [aury ßufJ.dlrrg ou lltudsoits rlvur front thc ÌJruucli was ru-u¡t-r¡b.Llullod, In l'lðy l9l8 op(rrütlolìB aoru gn.fr¡ ul(lor tvny. Tt. r^,rd on Mly 1ut, fliO, iliui-ii*"ì,,r, 'lhx u¡, flrdr lcvlcd on Ptay{ng cqtds, u t¡x tho¡ l)qûôrr ¡rb gc rrntl now'ra 20ç pcr Puclt ' ¡Ie und nuro nore of, fhe mûnuEåcturlng procesa qrfla pcrformerl at !,¡fnd'or largcr nnrr n,'ro p(!rmûDcnt quûrtcr.E bccamo doulrublc" Propoity wuo purchusccl on M0r¡rci fiLrcur botwoon Glles und. Er:Le and fn earJ.y 1929 a long tow butl

In thc :¡eanllrne tanad{an laçs rvere changlng m l(Ing ff d,tf ¡tcUlt f¡r¡ bri¡nt:hcs Ân¡,,rlr., l 1n cüDíldû to functlou and {rrcoipoiutfun i*"un,,, rrc¡rr¡rhr+.' i,i ,,,,n,,,,rr lst'- 1933' thc corûpe¡ìy l¡ecane a Canadlan of,arûEfor urrlrcly wl¡lt.lr cvt'rlvr¡¡rr.,"i ¡lr¡ivg its,tlìc 1u berna ttonûl. Playlng Card Conpany iln-t fu,L l,lr. MoÌicy h,.,",rlr,., ltl I,rrrllrlr,rrt ¡ìrìrl fì('tt(,rn'l ]fortrr¡;ur ltr \,th,lcìt ¡m6jtIott ll(r ltI¡l cr)t¡t ltl¡ll,rl nl¡lcc.

t'ltllI lllll('tl .,. -1 P250 2z @ @

I{hfle he renaLns en.áuerLcan citlzen he hag becone 1n hearÈ anrl nental atEÍLu¿e .¡ stáuÙch canadlsn. He ls a.n aafute EtudenE of caEofll.oü hlsLory ¿nd coutempory I'rrf i:ers of Canadla¡ affal¡e provfale favourite readfng material, so enËhusf¿stlc 1s he of the workà of Bruce llutchfson that of,. hfs tr1he Unkno¡,¡n Countryr lie has purcltnscd and glven Èo fr{ends and acqualntances Eote thrn 100 copiee. }Ie is á cnpaìrlc defdnder of the nêËlonrs polittcal anil cconornlc conrlucr and r,¡lien crlticfsrn I ls lave1led by our r\nellcan frlenåa correcta wfÈh ad¡ofrne*; ;;";;Ë;u;---- concclttr¡. I{lÈlìou E doubÈ he ls one of Gannilars best goorlwl-ll ""yarnl¡aseaclore. t)n(! oF ¡l l[rge farnlLy ccononfc necesslty compellcrl hl¡n Eo l¡e sclf Áuppo?rlng at ¿l,ì oltrlv trBc tlnil hls -bits tlìcss c¿¡tcor'qccordlrig [o praùcnt rlny urrrrrdur{e wü8 Ðt;rtc(l wll¡ì tl n ¡rgro bnckg¡ol¡nd of oèodcn[(i tr.tlrLng. Ll.lco ¡¡¡¡¡y of ltllt.Lfllû Lhlr] hr¡r, provcrl rru dùÈcrrc¡r[ nnd autry tn hfs cureor sc[ ou! to lnrprovc h.tmaclf by -f.lltÈnutvu rcrtLl lttg' l[trùuùh thLu metl(urn hc ltus bucomo.-¿¡r cxcepLlolrnl.ly woll r¡rlucacðd nu¡ r¿Il:h n qommrtnrl of tho [ngllsh lûnguagq thr¡t feû exccl, rn hfs hornc la dn oxEcrìd [vc I lbr'rlrv conla;lnlng booke who8u üurlior€ llru of p¿lat ún(l proÉont cf.ulltz¿¡!ton. I.fe .f,r.l tr rollü.,tó¡: oll ra¡ô vul-umog ug wcll uu Itror ctl litorro.

l'lìc knor\rrcd8e galnerl through hls broad rearlrng lrabrto has pJ-uycrl au Ùnpoïr¡rnL ¡:Òlo ln rurhllg hftr one of tho8e unlque peoplc óf whon thL.re ûre so fèw--û bri.l.U.r¡nt corìvèrs¡r Èforlal lo t . Ä1ong w{th thle attribnte hc possesees a pcrsonol chann artl mngnetism tlìat few peopla can fall Èo re8lsg.

Äs lf such achlevenents r,rere noÈ sufflclent he hs.s never ceaeed. Èo LnEêresË hfnselE fn cfvlc s.cÈ1vitIeÊ. Outstanding Î{as hls partl.elpatfon 1n the organlzation and operation of the Wl¡dsor !'lyfng School durlng the years of Wo¡ld l{¿rr f,I. lor many yerrs too he was á dlrector on the Doard,of the EaeE Wlnd.sor Hospital, aftI 1ta eady rccords slll, show that he cootrLbuted üirch fn Èhe w¡.y of rlme ûûd buslness acu¡non ' Nof l€ the chaDber of comrerce w{rhout fqs dcbÈ to hln for he hûs sefvÊd successfuliy on les comittees, Always a petson lnterÊsted ln ¿he velfare of olllars llc ha6 Êefved on conu¿tteeE of the o¡rrorlo rnrlusLr{¿1 t ?rûvcùu.lon ¡lsu(lc.l ü Llorì. ^cclclé

It wou'ld eecm alnost fmposatble Ëhq! tlmo cot¡1d ba for¡rd fr¡r l¡o¡rc ¿u(l f¡tnltl.y bril r,¿lllr tlru syru)r¡thsttc uupport of Mrs. Moxlcy, tlrrco doughrarH, cr¡rlr¡rrlIo, Mriry nnrl Srlnrll f'cL! ¡ru ¡vlclc¡rcu tu thotr ÞùÈrlrlty of p¿lronIdI ddH()(:lflt.Ir]n ¿lltd gul.d¿Itcr! lovlrrgly hestoucd on thonr üs cliIldran.

¡1 closa ufgllfuÈfon \rlEh lhe church h¡s cxletcd ouua auo ycrra und tlrc Fr-rml.ty Lorr gror{n r.rp ln the Átnospherc of St. ,ftnrlrcvs lreebylarlun Chti¡dr.

Itc.ltxotlon f¡ou bugJ.rteos arrd pþ.,b--l¡q affal¡-s arldltlou goLf provltlerl :tnteïr,iÀru ln to hus bccn Ly suì:ir ai ptrôtóerophy an

Hls love of flshfng partlcularly ln search of ealnon oÞ the reãches of thc Rcr,tltl- ouche hae not been Èhe 1eåst of hls relsxlng pursu{trì tlror¡gh on(! for w¡l¡:ll I.llr¡r.g has been too 1lÈt1e tiTûe.

Ìlany of his friends being nerubers of servfce clubs h¡Lve íìtromptc(l Io lnt(.!r,¡'i¡f lr¡r¡r ln ltcnbetshlp of onc. or nore of theec otgatr{áaÈfons b L ror) lìtiltry lllfl(,r ltìtl,fi,rit:ì Itrlo pr:ovcnted thls as8oclât1on. Hc h{¡s nevor f¡ll.rl llow0vor to flIl,ln)r.l llr.,lì, wttrli tt¡ uc11 ag lhnf of Èhù Comtu¡l.l! Fulrtl onil r¡lht-r ch¡rlt illll t, o¡lìilììrl;tl lrur. 0rlIirrtl¡¡tt¡lì lv hu flnrls fl rû t(ì golhcr r,r{ lh lrts l'r,lt,¡rrlr¡ ¡rt t'll| l'¡¡,r;ir tll lr ¡rl. Ilrr. l,llr:rlsor'(llub wllore hc Ie n nrt,ltber. r.rr r l llrrr¡',1-, . LZ*LO P251 @ @ I.Ilth euch a range of achLevaenÞs r lEterests anal ca,på.bflltles lt fB noE ourprfslng thaE he 1s a very well kno¡¡n c{tlzeu of Wfntleor nor ¿s lt surprl€1ng that he has fr1ends 1n el1 parEs of Canadri and the Url.Èe¿l SÈeÈes, Uls nairy qual{ffcatLona. have nede hi$ a succeosful buslnees adnftilsËrÈtoÌ reflected fn- the euccesd of the Cån-adtan enterprLBe,

Whlle Mx. 4ox]-ey ls now corpleÈfng fifry yeárs of service wldh tte lJÉlÈed States Playl¡g Card.Coupary ând fÈE Car¡ãdfan subeLillary he re$afns s youthfut pelson ln ûll re€pectE dnd will eonËLnue Èo dlrect the affrlr8 of the Canadfan comPúny. llf8 ¡rbllltic6'have been further recognlzed tn be'firg elecEed a DlrBc¿or to ttlc llo¿rd of 1Ï (ì tlnl.tcd gtrteE P1ûylng Card Gompany ot the ,Ânnr¡al Uôeting recòntJ.y hekl on ÂprJ I 26 th.

Perlr¡¡pts ths stûture ôf a ¡urn cån b¿sL be mcasurcd by rho rculect ¿lud û-ffesLlor¡ o[ h{s cñployees anil ln n9'sna11 way Mr, Moxley ia the posseabor of these, Â al-ncele lnlcrou¡ ond u magnan!.nous tolerânce o{ shofccornlngs .ln cllose wlro t¡orlç For l¡lm arc thc r{)rLrlburÍng fsctoÏs Èo tl¡ls h¡rppy sfate oI uf.fA.trs,

Eslcrson wrote tNothlng great wae ever achl-eved wltl¡out enthuolaarotr. IJ.l chrough ttc ycars ¡Ir - ÌIoxley h€s csÉrle¿t fnio hiei maúy and ria¡ierl t¡uks lhe BplrlÈ of cnlhqs:lüsm wlilcl¡ hue noanE rìol only hle success buu Ëho É(rccutsB of o11 thhrgg undcr t¿ken.

LZ^L\ P252 @

I,JBIDSoR, ONÛÄ¡.1o, CATTAÐA À3RIL, L918 TO -APRII, 1928

A?¡IL, 1928, T0 ?¡¡SENT

,ìridl¡rRY. rtrs+r):s(rR. ovir.BrÔ.

LZ*LL P253 @ @ -- ._Lynn Rael m_ .-., , s!E--. -. ---.---.- lnkm¡üon.l-C,¡!d!-... -l 16 35 à2;lo A unique part of Windsor's inftrserial- hi6Ëory began here in 19L8'

I scanned by mike ( two shots) That 'Ê r,vhen the ltni Ee.d sÈates Þl,aying Card Company began manufaeeurir¡.g Íts' famous bicycle playíng cards in a red brick factory on the north side of Riverside Drive., near Ehe Àrt giallery of wind8oï,

The compâny briefly moved producEion to . a p1an9 in Toronto. '\ rapË-ijss i¿'Ë6 [ viläè Bub returned Eo Windsor in.1930,ând buílt a new planb on Merce¡ SÈÍeet - -- ''" $er:!-b-€+-€jt+€€--' - --'- The company name was changed eo International Playing card comPany.

E.ape 986 20 :56 This long, one story brick factory was desJ-gned to accomodate al:l assernbly line type of production, tape 986 )-8t24 Trains would pull up .Èo one end of che buildlng and u¡Load the card stock.

eng lib 35 23 t23 cards wÞre Èherr prÍfited, processed, cut and waxed. (öIiÞ .wï€h Ies' diêkirgörl) "each individual sheet wen! Ehrough a dip of,varnish and Ehe varnish was maade of carnauba \.rax and lt was supposed to be a secret formula you know. '.ha lia and they mixed it in a bíg Itash tub and then those sheets went thTough a lollg ]ong room chat had canvag belbs on roller6 going round and round and roiund l-ike ' EhaE 'l

Lib 3s 26 :22 The finished product . . includir.tg many special oider designs were lhen shipped around Lhe worÌd.

rI-¡ ss z2:as'Tz+,t-o By 1961¿ newer printing machines were on the maxkee, But they werenrL installed in Èhe Mercer street operation. The planÈ uas ¡educed Eo

Lz*)3 P254 @ @ b

Lvnn RA€bum ... t

-25;i4 pre-prínÈed cards . erlg-l{ ---( tap;-280 oveï e}¡e nexE thirÈy eight year€. .the 3e:44) ;:H:îr"i3!'liåuoiïäi"':ï"i'liåii',"

tape 280 34:36 Tn 1989 the plant was closed. PrÖducÈion waE moved to Ehe uniÈed States. Eap-e ögi; 1,à;úI t%2 The buildiug ËtilL Êtands on Mercer street. J¿'s béen reúovated to accomodate severaL busíneeses ' tape 986 21¡ 06 2L:55 one company has maintained the 30's Etyle oEfíces. . ' with Èhe :;icÌ¡ v¡oodì^tork Þert

tapè 986 22t35 23 tOA îhere's everr a small ÈribuÈe Ëo Èhe company ttraÈ made one of worlds most recogrrizabÌe products for more than 70 years . riu-ss zaìr'r - Internatíonal" Playing cards. ' a great paTt of windsor's industrial heríÈage.

22-14

P 255 Inte¡national Playi¡rg Cards bujlding - 1125 Mercer - built 1930 (nominated by Lynn Baker)

Thìs long one-stotÊy bdck factory was used by the' 't- Intemational Playing Card Company ftom 1930 r¡¡rtil 1989- Itwas then adapted for office ald .,. ! I warehouse use- It was ü1e subject of a heútage ,-f highlight in 2004. 5 'Þi :L ù') '¡: "

-o ('rN) ct)

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N) Þ-.! I ch Ite Vfo d¡arist¡¡.laÌ/iEdsù!tÃrt(@ WINÐSOR E REGION thFdry4¡d4.2g14. .45

dBsrtEgetd¡ihd¡ndsorstår.con \s Nj t o- ABpendix P_

Front F

P 258 ABpendu P

P259 P260 P261 P262 APPendix E

External Photos lSouth East Corner) ,

P263 P264 P265 P266 P267 Appendix D

West Facade

I

P268 P269 P27 0 P271 ;i

ll

P27 2 Appendix E

Condition of Brickwork a

P273 P27 4 P275 P216 P27 7 P27 8 P27I P280 P281 P282 P 283 P284 P285 1

I

t.i rl

P286 ABpendix F lnterior Photos l

P287 P288 P289 P290 P29'l P292 P293 Appendix F lnterior Office Photos

i I

'

P294 P295 P296 I

P297 P2 98 :

P299 P300 P30 i Appendix'A': Proposed Heritage Designation By-Law

Statement of Significance International Playing Card Company ll23 -1167 Mercer Street

Description of Historic Place

The Intemational Playing Card Company facility located at 1723-1167 Mercer Street, was constnrcted in 1,928. The propefiy, consist of a one storey long brick buiiding, designed with simplified elements of the Art Deco style. The building is a work of locally sígnificant architects James Carlisle Pennington and Johr Robert Boyde. it is a landmark in its immediate neighbourhood.

Cultural Heritage Value or Interest

Design or Physical Value: The long one-stoÍey building ìs designed in a simplified Art Deco a¡chitectural style. The front facade of the building reflects designs typically used for commercial properties, and has the cornmon elements of pilasters, setbacks, and geometric motifs used in Art Deco styles. The front face of the brick buílding is s¡,rnmetrical, articulated with a pediment at the northeast and southeast entrances, a variety of brickwork and stone detail, shaped stone parapet and multi- faced pilasters. Stone emblems and engraved stone bands are positioned above the front enfuances.

Historical or Associative Value:

The Intemational Playing card company began as a carndian branch of the united states Playing Cards company which was first established in Toronlo 1n 1914. The expansion of business, desire for additional help, and proximity to the States, resulted i¡ its relocation to Windsor. The Ferry Building on Riverside Drive was leased from 1917 until busi¡ess outgrew the facility. The subject propeúy was commissioned to Pennington & Boyde and the subject building became the manufacturing facility of the company from 1928 to 1989. The company became an independent Canadian operation and renamed as the International Playing Card Company in 1933. The Intemational Playing Card accounted for half or more of Canadian playing card sales during the 20th century. It produced popular brands such as the Texan, Congress, and the Bee and Bicycle brands which \üere internationally recogntzable and in production to date. The property holds heritage value as a physical rernnant of the company which produced piaying cards that are intemationally rccognizable. It contributes to the understanding of Windsor's industrial past.

According to the Biographical Dictionary of Architects in Canada, the subject property was designed by locally significant architects John Robert Boyde and James Carlisle Pennington. The Perurington and Boyde partnership began from 1920 to 1935, and together they were responsible for many works that are listed and or designated on the Wìndsor Mrinicipai Heritage Register. Some of their collaborated designated works i¡clude the Sacred Hear1 Chwch and Rectory, Knights of Columbus/Auditorium Building, and listed works including Pascoe Building, Jackson Park Gateway, David Maxwell School, St. Jules School, Hôtel-Dieu five-storey hospital wìng, and other residential propefies. The majority of Pennington & Boyde's commissions were for public institutions or residential propetties. The Intemational Playing Card Company is the only 1 of 3 P302 industrial building from the Pennington & Boyde partirership that is on the Windsor Municipal Heritage Register.

Contextual Value:

The a¡ea ìs characterized by the mixture of uses on the b1ock. Before the construction of the subject building, the uses included the City owned Wigle Park to the north of the subject lands, residential detached dwellings to its south, which was separated by a rail spur line to storage facilities on the southwest corner of the block. The International Playing Card Company likely chose the subj ect site due to the past existence of the rail spur line which is no longer in use today. The industrial International Playing Card building gives testament to past development patterns where incompatible uses were permitted to be positioned adjacent to each other. The character of the area remains as a variety of mixed uses to date. The subject property is also unique in that it is the only industrial heritage property located in the core area ofthe City thât is on the Windsor Municipal Heritage Register.

The industrial property has a decorative facade fionting on Mercer Street, which makes it visually compatible with the residentíal uses to its east and city park use to its north. The property does not have much skeet ptesence to the area to its west as it is too fa¡ setback from the well-travelled McDougall Street. Although the subject building has been longstanding and is a landmark to the immediate neighbourhood, it is not widely recogrrizable to the larger community.

Char¿cter Defining Elements:

Exterior features that contribute to the design or physical value of the International Playing Card Company:

o Ruilt in 1928 o One storey building primarily constructed of brick in simple Art Deco architectwal style Northeast and Southeast Entrânces o Shaped stone parapet o Low peaked pediment at northeast and southeast entra¡ces o Stone emblem at pediment o Stone band below pediment, surrounded by header, sailor and stretcher brick patterns and square stone pattem at comer of brick pattems o Angled stone surrounded by heningbone bond, header, sailor and stretcher brick o Engraved stone band o Soldier course on the top of the previous window positions and pilaster, and at the bottom ofthe building o Square stone detailing on comers of entrance pilasters Front (East), North and South Sides o American bond brick work throughout o Multi-faced brick pilasters o Soldier course above and rowlock brick below original window positions o Stone foundation West Side o American bond brick work and stone foundation o Rowlock brick window si11s o Partially enclosed wood sided component around mid-length of the building

2 of3 P3 03 o Taller building wall setback with stone topped pilasters and multi-sash clerestory wall windows o Wooden coal shed a¡d coai stack on the south portion of the building

Features that contribute to the historical or associative value of the International Playing Card Company:

o Built as the ma¡ufacturing facility of the United States Playing Cards company which later became the International Playing Card Company o The International Playing Card Company produced popular brands of cards including the internationally recognizable brands of Bee and Bicycle cards o Building was the location of production for half or more of Canadian playing card sales during the 20th century r Part of Winsor's industrial heritage resulting from ideal location of proximity to the United States border o Designed by locally significant architects James Carlisle Pennington & John Robert Boyde tr'eatures that contribute to the contextual value of the International Playing Card Company:

o Located in an area that reflects past development pattems with a mix of uses . Only industrial heritage propefty located in the Core area of the City on the Windsor Municipal Heritage Re gister o Is a landmark to the immediate neighbourhood

3 of 3 P304 Flanning & Buildlng Serviees

TO: Mayor and City Council FROM: Jofn R. Calhoun, I{eritage Planner

DATE: Septembet 7 ,2016 suBJDCT: International Playing card co1 1123 Merccr Street - Demolition of Properfy on Municþal Heritage Register - Additionai Information about Planning, Fleritage & Economic Development Standing Commiútee RePort l\o. 387

demolition fbr 'Ihis meno is ìntenclecl to provicle Council with an update as to the status of the application for Intemational llaying Car.d Company, and to formally grant an extension to the applicalion. ofthe Recomnendation: TI-IAT further to Council ¡rofion CR43gl20I6 on July 4, 2016, that Report No 387 June 13,2016 Planning, Heritage and Economíc Development Standing committee of its meeting held ,,International of Heritage Register'- r.egæ.ding playing Cai.d Co., i 123 Mercer Sû'eet - Request for Demolition propelty owner, to Listed Property" BE DEFERRED further as requested by Joe Montaleone, representing the mutually agreed upon, and that the fir.st available meetìng of council in November 2016 or to an eælier date ìf within the fl1rent it BE NOTED that tlrey waive the r.equirement fol Council decision on heritage clemolition this further extension of time, they 60 day time period as pr.ovided by t}le ontario l]eritage Act| and that drrring options fol the will encleavolr to wolk with the prospective buyel to perfonn clue diligence and consider propeÌty.

demoìition of a 'ìhe ontario Heritage Áct provides that council has 60 clays aAeI a complete application for The above motion provides for' Registel.-listed properly either to initiate designation or to a]low demolition. to have additional time to Council to further postpone the cleacliine ìn order for the ownel and pt'ospective buyer considel optìons for the plopeúy A lettet â'om the ovr'ners' tative is attached

Heritage Planner Cify Planner

Chief Administrative Officer

ON NgA 651 City of Windsor | 350 City Hall Square West I Windsor, I wwwc¡tYWindsor.Ga P305 Item No. 11.1 Legal Services, Real Estate & Risk Management

MISSION STATEMENT "Our City ¡s bu¡lt on retat¡onsh¡ps - between c¡t¡zens ond the¡r government, bus¡nesses ond public ¡nst¡tut¡ons, c¡ty ond reg¡on - all ¡nterconnected, mutually support¡ve, ond Jocused on the br¡ghtest future we can create togethe/'

REPORT #: CM 2612016 Report Date: 611612016 Author's Contact: Date to Council: 911912016 Wira Vendrasco Clerk's File #: GM2016 Deputy City Solicitor 519-255-6100 ext 6375 wvendrascolOc itvwindsor.ca

To: Mayor and Members of City Council

Subject: Clothing Donation Bin By-law Gity Wide

RECOMMENDATION:

THAT the report of the Deputy city solicitor dated June 16,2016 regarding the clothing Donation Bin By-law BE RECEIVED by Council for information.

EXECUTIVE SUMMARY:

N/A BACKGROUND:

At the February 3, 2014 Council meeting, Council consídered Communication No. 7. This Communication consisted of a letter dated January 10,2014, which was sent to the Chief Administrative Officer by Kevin Smith, the Chief Executive Officer of Goodwill lndustries - Essex, Kent, and Lambton. ln this Communication, Mr. Smith stated that the City should pass a by-law to regulate clothing donation bins. This Communication indicated that there are several issues relating to the use of clothing donation bins in the city by for-profit businesses, including the following: that the use of misleading wording on clothing donation bins by these businesses is harming the credibility of the charítable sector, that the profits generated by these businesses from the sale of donated clothing rarely benefit local charities, and that these businesses are often placing their clothing donation bins on private property without obtaining permission from the property owners, which may create liability issues for the properly owners. After considering this Communication, Council passed the following Motion: l of 5

P30 6 "MB1-2014 That the correspondence from the CEO, Goodwill EKL dated January'10, 2014, regarding a proposed by-law to limit donation bin usage to help to keep donor dollars in the community, BE RECEIVED, and further, that this BE REFERRED to Administration for a Council Report on this matter."

ln addition, on March 21 ,2016, the City received a letter from lb Fynbo, President of the Society of Saint Vincent de Paul - Windsor Essex Central Council (WECC), regarding the issue of charities facing increasing costs associated with the removal of litter deposited at their locations in Windsor. The letter was marked by the City as Communication No. 10 on March 29,2016. ln the letter, Mr. Fynbo indicates that over the past three (3) years there has been a "steady increase" in the depositing of litter at the Society of Saint Vincent de Paul - WECC donation bins and locations. Mr. Fynbo also states that the Society of Saint Vincent de Paul - WECC incurs the high costs associated with removing the litter and, as a result, ii has fewer funds available to assist those in need.

This Report is in response to this Motion and Communication.

DISCUSSION:

The City does not currently have a by-law that specifically regulates clothing donation bins. A review was undertaken to determine if and how other municipalities in Ontario address clothing donation bins. lt should be noted that only some, and not all, municipalities in Ontario were examined in this Report. The following list summarizes this review: 1) Glothing donation bin by-law - a number of municipalities have created by- laws to regulate the location and use of clothing donation bins, including, Ottawa, Newmarket, Scugog, Waterloo, Markham, Brantford, Vaughan, Cobourg, New Tecumseth, Chatham-Kent, and Welland. The majority of these municipalities regulate clothing donation bins by way of a licensing by-law, which requires that a license be obtained in order to operate a clothing donation bin within a given municipality. These municipalities differ with respect to the types of entities that are permitted to obtain such licenses (e.9. only registered charities, both for-profit and not-for-profit organizations, etc.). 2) No clothing donation bin byJaw - many municipalities that are similar in size to the City do not have clothing donation bin by-laws. These municipalities include Mississauga, Brampton, Hamilton, London, Barrie, Oshawa, and Sudbury. ln addition, the following local municipalities do not have by-laws to regulate clothing donation bins: LaSalle, Leamington, and Tecumseh.

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P307 Alternatives to Clothing Donation Bin By-laws

A number of municipalities that do not have clothing donation bin bylaws provided responses on how they address issues relating to these donation bins. ln particular, Hamilton, London, and Barrie use yard maintenance bylaws to manage litter deposited around the donation bins. ln addition, Hamilton chose not to regulate the bins under a licensing by-law because it does not have sufficient resources to enforce such licensing requirements. Further, Barrie uses a zoning by-law to regulate the use and location of donation bins.

Rationale for Clothing Donation Bin By-laws

The clothing donation bin by-laws of many of the municipafities surveyed were passed for one or more of the following reasons: health and safety of the public (i.e. protecting aga¡nst an activity that may cause injury or loss io the public), consumer protection (i.e. preventing unfair business practices that could result in loss to consumers), and nuisance control (i.e. protecting against an activity that may adversely affect the quality of life of individuals, such as nuisance caused by the accumulation of litter around the bins).

The complaints received by the City regarding clothing donating bins mainly peñain to the issue of litter around the bins (i.e. nuisance control). An examination of complaints made to 31'1 indicates that for the years 2005 to 2015 there were five (5) complaints received by the City regarding the bins. Four of the five complaints made io 311 related to the depositing of litter or debris around the bins, including a complaint about the illegal depositing of litter around the St. Vincent de Paul donation bin at Our Lady of Mount Carmel Church in Windsor. ln these cases, ihe litter was either removed before by-law enforcement officers attended the site, or the litter was eventually removed by the complainant or the owner of the donation bin after being asked to do so. The other complaint made to 311 perlained to the placement of a donation bin on private property without the permission of the property owner. Under City By-law 3-2006, the City prohibits littering on public or pr¡vate property without the consent of the property owner. ln the event that litter is deposited on private property, the City's By-law Enforcement Officers may, however, issue an order to the property owner for the removal of the litter pursuant to By-law 3-2006. The property owner is ultimately responsible for ensuring compliance with By-law 3-2006; othen¡vise, he or she must pay the costs to have the violation corrected along with additional enforcement and tax department fees. The City also regulates the depositing of litter around clothing donation bins on public or private property under ihe authority of By-law 3-2006. Administration is not aware of any legislation that would authorize property owners to recoup their expenses for properly clean up from unknown third parties.

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P308 RISK ANALYSIS:

From 2005 to 2015, the City received five (5) complaints about clothing donation bins under 311: four complainis were made about litter being deposited around the bins, and one complaint was made about a bin being placed on private property without the property owner's permission. ln addition, aside from Communication No.7, the only other communication received by the City with respect to the issue of donation bins was ihe letter from Mr. Fynbo (Communication No. l0) which discusses the costs that the Society of Saint Vincent de Paul - WECC incurs in order to remove litter deposited around its bins. The City's Building Department, Licensing Department, and By-law Enforcement Department have not directly received any other complaints about donation bins located on public or private property.

Since the City has not been made aware of many issues regarding the bins, there is a low risk that choosing not to pass additional by-laws to regulate the bins and or litter around the bins will impact the City and its residents. lt is important, however, that the City continue to monitor issues relating to the bins as they arise in order to determine whether a by-law may be needed to regulate the bins in the future.

FINANCIAL MATTERS:

The City has received only a few complaints about the depositing of litter or debris in the vicinity of clothing donation bins. The City's By-law Enforcement Depariment responded to these complaints pursuant to By-law 3-2006. Since the By-law Enforcement Department already investigates complaints filed under By-law 3-2006 within its existing approved budget and very few complaints have been made about littering around the bins, the City will not be f¡nancially impacted by a decision not to pass any additional by- laws to regulate clothing donation bins. The By-law Enforcement Department will continue to respond to complaints of littering on an as needed basis under the authority of By-law 3-2006.

CONSULTATIONS:

Stefan Venier, Articling Student

Ann Kalinowski, Manager of By-law Enforcement

Gary Cian, Manager of Policy, Gaming, Licensing & Bylaw Enforcement

Cheryl Lucas, Building Depadment

Kerry Sobocan, 311 Call Centre

Adam Szymczak, Planner lll Zoning

4of5

P30I CONGLUSION:

Although the City has received a few complaints about littering taking place around clothing donation bins, such littering is managed under an existing by-law. There is a low risk that choosing not to pass a clothing donation bin by-law will have a negative impact on the City and its residents. Therefore, it is recommended that a by-law to regulate clothing donation bins not be passed at this time. PLANNING ACT MATTERS:

N/A

APPROVALS:

Name Title

Wira Vendrasco Deputy City Solicitor

Shelby Askin Hager City Solicitor

Onorio Colucci Chief Administrative Officer

NOTIFICATIONS:

Name Address Email

Kevin Smith 1 121 Wellington Street ksmith@qoodwillekl. com Goodwill EKL Corporate Sarnia, ON NgC 1P2 Office lb Fynbo 3707 Queen Street [email protected] Society of Saint Vincent Windsor. ON NgC 1P2 de Paul - Windsor Essex Central Council

APPENDICES:

1 Appendix A - Communication No. 7, Feb 3,2014 Council 2 Appendix B - Communication No. 10, Mar 29,2016 Council

5of5

P310 JAlt r6 ?0t{

ç¡ltÈF AÐilîr¡¡tstEÀttvE Jar¡uáry I0, 2014 O;FIDE lvfs. Hclg RÊid€l cbief Âdrairbtrðtivê OfficËr 350 C¡ty H¿I Squtre Wcat tíôTffiAæå Roon ?01 - CityHall ;tHJ't'.å'åffi P.O. Bor 160? Windsot, ON N9À 6Sl

Dea¡ Ms, Reidel

I'm iÀ'r¡tiFg to you today to intoduce a serious siûrÁtioû that has s$c€ted lhe säfÈty of indíviduâls ard busiDesse$ in our Eü.licÍpality.

Befo¡p I do sq I would likÊ to hiqhligH rhp positiye inpact ùat GoodwiI EKL Ealres in the comtu¡itics it s€fves. O.ll''chief ero¡omíc eagi¡e feliå on don¡úo¡¡ of gea¡tly ræed gpodt obtained via ancoded do¡atisû cËütræ'íD Bsex, Kë¡¡t ã¡ñ Iåúbton cormtíes, whicl¡ a¡s then sold Í¡ ou¡ GoodtYÍll retail solts. Thc rewoue geuerated tluou¿! retait sOres frlûds eDrptoymÊ prOgrams and æsortce.s - 'r.hen ¡ndiv¡itEb æcei1¡¿ the asiislaffe ihey ¡c-ed, job placÉEe,ìxt is soætf,íÉg more ac[ievable.

Thtu wst€m b¿s u¡cven so suc€e$gfrrl that Goodwilt EF. placed mcrc lh¡s 1,000 indivirluals ío!o' cmptoíucot last ycart This year alone we bavæ placed 940 iidividuals itrto job3 âDd u'e stìll båve foltr montlls rt$äining lntil qu¡ fisc¡l yÊåÎ erid. Si'e rá'út b cmtiDüe tbie ruomentur}.

Utrfüalflarelv, for-øofit b'r:sinesses arE hãr¡ûbg thi¡ rroccse for ou¡ orrganizatbn and many stb€rs' mey a¡c illeer¡ry Þlåcing donatioû bins on griì¡alê propcrty, and shþiûg goo& ovêirsËas,.Eegâdvely afftct¡nt rne ajiçi<ñi of SL Vißc€ût ds Pãu¡. Ttè Salvation :{nuy, BibJcs for Mssims a$d out o!{E

clTYOFWTNDSOR COUNCILSEFVICÊS

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P311 d- \.

Thesê donärion birs are eæy ro spor wiú rheir brightly coloured exte{or rhe -But-ap_pearanc"s.cad àén.with bi¿ botd so,rúe "USED CLÛTHRIG ¡oNÀlION' on every síde. U" ileoffin!. ftrey are-ou'nø uy private salvage- compffiies to d¿ceive residiint¡ i¡rro thtuiËing thåt rh¿ii gÊúôËii;d;'í¿äat¡o¡¡ wiíl sj'y.local or help local cha¡itjcs. I¡ fact,.all_clorhing fom rhÉe uoxes ¡ íeffiií6Utdnãr-rni*itilri, wiiil the br rsincssos that oPeraæ ttrem raking in hugc suiru of money. Acco¡d¡ûÉ'fËit€EC reool n zorz- '¡. rnån who owns one of the bin comFånies said in coun üat onè of his rou-te supewieors'made $12,000 a weck, while a driver can make g I 2,000 a month."

Of the millions of do ars ProfiEd blt these businÊss€s, on¡y a srnall percrntagÊ of rpyenue Êeneraled ftorr lhe sâle of.clothin-g ar:tually benefie a charity - anú reiy ialety b rni¡ cia¡¡ty i¡ ¡hc ðór,ür*iry rtrj pmdr¡cts originaæd.

Uüfô¡n¡nãiely, this isn't tl¡e biEgest prDblem with råese dóilatíon bi¡rs.

' Sincc they arc offan ¡ilaced withou pemlssio¡, ttær" ræ tery $erious liäbilitv issues that mosl o¡oærw owDeß dotr't even consider. Some of lhese -eonc¡ms imlú¡cte liabilíty for the coner¡r¡ of ù¡e'toÉ gofiPliance with own€r insuranc€ policies, complia¡cÐ with municipalit! zoning, and l¡âbility frr inj'ury lnyorvng persoDs, Ircüdlfrg ctuldfefl.

Ð. amâte do€sn't :t-op y¡th phygical damage. Jlrgry'r also harm to tbc cha¡itable $ectol".s credibitiry, âs thes€ birß bave mbleading wording and rarely help local groupc.

To coEbat.tf¡is sâfety a¡¡d econon¡ic haz¿r4 I'm reguesting úìar -havcyour mûticipality cre¿e â bylaw iirtrjtitrg .- donation bin usâge. Many cilies ând towß tlrouglSout oñtario creaæô suóh bylaws ó co¡nÞar ¡hË ( Ùde .of. for-Profit donation bin businesses, and i¡¡ct¡de wording símilar to thËse iimple yct efÈct¡ye \-, regulatioru;

. No sParator sbåll place a clothing donÂtion box on privete P1opËrty witllour lìe cîiüefl conscntof the ownef;

r place Op€ra¡ors must information on boÃes, itrcluding- namÊ/âddress of owuer, CR-å. nr¡¡Þer. conuct inforÍnation and scheduÞ of pick-up times;

r The olr.'n€r shåll er¡surÊ tbåbthe &aation bDx is maintå¡ned, in accordaæe with mirnicipal pro¡}cÍy slândards;

The povide r cl¡arily will proof of liabllity ins¡¡rÊ¡ce to tlie own€rof the F(Ûperty.

A bylalv, even one as simple as that öf Otta'À,a's, whhh I have qtrclçd to this þüc¡. rviu help ùo enfl¡¡Ë þ safgtf.of restCen¡sibt¡sfuËss owners, help to r¡Ép doûor dollars in your comrmmity; ard þ aiso €nd th¡s deceptive business practic.c" fi

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P312 (',

Pleäs¿-also elc9uâ8€ charitie¡ in your municipal¡ty to receive Better Er¡siness Bueåu acrredüÂtiôn ard uplrold Ihe BBB'S srand¡rds. In doing so, aorio¡s wi!! no looger bc misínfoßned a$d deæÍyó4 havhg higher confidence in your cornmuniry frorpE, which w¡ll ide¿nfbø ro trrtt ei support

Along with-key mu¡icipâIily måftrgers ùroughout southwesÞm onørio, I'm ako in co¡ltâct y,¡irh of comn¡erE€, encouraging lhem to help potect brairæsses addressing tbi6 rroubl€$oûE srtüation."l"l9ot þ

I hope you will parber w^i-th o¡r¡ lçal Châthaln-Kent Cbadrber of Corumerce to !"ork togÉttÊr lo cnsurc the safety of local businesses,

OFæer

}ft. ì4aË Marcha¡¡d, Presidert & CEO Chamber Fssex Regional

Citt of Ottâwa'$ ClothiDg Do¡ìarion box ByJaw (20t3-98) (., G¡aûritous Placener¡t of Donation Bins - List of liability co¡¡cërns from Sûnie-I.amblsû Chamber of Comøerce Appendix å, - List of rmmicipalities' línÌs ro rheir bylas,s

l1

C Mydocumenlr\donûttô1 biE\fl eglt¡' doncrtiofi bins l€tler Shiopdtire

P313 i) LI

Cbrhing Donaåon Box B¡hw BY-LAW NO, 20f3 - 98

A bylaw ol th6 Cily of Otta$,a to regûhto flre loca on end uso of clothlng donellÕn boxes on pfiv¿ie pfÕps¡ly,

WHEREAS seù{lon I ol thê Mut hìpal Acl, 2001, S.O. 200.1, c.25, as amendBd (lIB Munìcþâl Acn prov¡dg$ that lhe pov/Érs of a munlctpality shEll ba hterpreted bloadly so æ to confer broad âuhofity on th€ munlc¡pâlity to got€m ¡b affalrs ss It condãe¡s approplhlê ând to enhsncê [b abillty to rclporíd to-munldpol issuea;

AND W{ËREAS slrbsectirn l0{2) of th8 Munlcþt Acl pfoeides thât tñE mr¡r¡lcipal¡ty may ÞËss by.hwÊ regãntlrp the health, safag and lElt belng of péßrons;

AND WHEREAS sec-tlon 128 ôf the Mun¡cipal Aßl provHs$ lhat a muû¡dpall9 mây prohlb¡t and fegulate wlft reapecl b publtc nu¡sances lndudhg mattels that, h the oplnlon of Coußuil, arB or coüH becorna publb nulsances;

AND WHEREAS lhe Gldy of Ottarya daÈms necessary to regulato ( clothfng doraüon boxes to prevent puHb nubancÊs causd þy lhe acôumubfitn of \- - debr¡s In tho vfclnity of the clolhtng donallon blm;

THEREFORE the Counc¡l of fhe Cfty of Oüawa Enäcts ss folldß: DEFINMON8

1, lchedty meens â r"grh"d.h"tity Bs deft€d In subeec,l¡on 248(l) of Ere lncomê Tex Act, R.S.C. l98lt (Sn Supp) or succoesor teglsla$on thd haíâ ' rÉg¡slftlüon numbsr þsuÊd by $E canada Rorenue Agenry or succssçor åg€ßT.

-clolhfng donaüon b0 l msans any Iscepbd€ uged for tho purpo€e of colbcling cfofirhg donÉtloni frôm üî6 publ¡c;

'Chlef meam thB Chf4 BFavr and Reguleûöry Serulces dr a desgnate; 'Cllt' means lhà municlpal corporøtlon of ffie Cf$ of Oflarva; t5 "operatof ûEsns lhe operator of he chBthg donaton box;

"ownei r¡æans lhe ownËr or oocupÊnt of tlrr priìrstÊ property on whlch the olothlng donaüon þox is bcãte4

'priuata prcpertt' meanû arry propety not offisd by lhe munlcrþallt¡¡; lì

P3i 4 .i) )

RECUT.ATIONS

2, No opsfator shall place a clothing donal¡on bor on pdyato pmperty withoqt lho consent of the otvnâr,

3. No op€rator shall fail to plec€ lh€ lollowlng lnfornnllon in a conspicuous placo on tne cloûlno donallon box ln lettedns no sma[âr lfian Adä|. lso font ór oüer fonls of slmihr dimensiona and ln a conlrasllng colour:

(a) namû and eddr€ss ofthe owner; : {Þ) buslnese neme ol tfte owner and operabr,l appücåbtê: {cl type of organÞatìon ¡f the operator not a chadly; {d} lhe Ganada Rwenüo Agency reg¡süatbn number if lhê operåtor ¡E a Gharltyi {e} lhe name, addrsss and tebphone number of tho operâlor; 0 sdrEdule of llmas for plck up ofdonated clothing; ånd ß) locathn of any alÌomathæ clothlng donaüon bo)res of tÞo säme operator.

4. ' The operator shall ensure that tho info¡r¡stibn conhined in s€ct¡on A le mainhlned curent at all ümes.

L 5. No owner ehall tail lo ensure lhal {a} the ¡nfur¡täl¡on rsqulred pürsuant to Sedlon S b provided on lhe cloblnþ donatlon bor; and (b) thê lnlomaüon ¡equhed by Sst{on 3 þ kopt c|lffBnt

8. No operaìor shall pbce a dohlng donã$on box on property zoned f€Bldenflal,

7, No Glrner shatt permlt I cloütlng ddiathn bo( b be f#¿ on the pmperty ll the pruperty þ zrned rseHenüal

8. Na o¡yner shaü pd¡¡,llt a clobing doneüon box to bê placad on the plþpêrty ln a [ocatbn thet cmal€s a rrlsual obsbuctbn br vEhhuhr faffiê or pedesfi¡ns.

g, l'¡o p€Ítìil â clofilng donatior¡ phced owner shâll bor b be on ùe pioperty *l.T ln a locaüon üât b wihln lhres mÉùes of an âccess or êgress h any properly. t

10. The owfle¡ shatl ensurô that âl¡ arsas úilrnedbbry â@cer¡l lo thÊ doühg . (hnaüon box ÉrÊ maíntelned ln accordance Hih ûÐ Proþedy SÞndards By.laiv ard üre Pmperty Ma¡nt€nanrs qFlaìlr of fts Gily. NOftcE ('

P31 5 _) ,t ,{ \

11. l1'J When any clolhlng donatlon hox ãnrl ths arêE immedlãþly edJâcÊnt to tho dothlng donatlon box ârB fiot mâíntaln€rl purcuant lo ft6 r€quifementc of this by-laq thê Chhf shell sÉnd â Notlce, by r€glstered mail or dlr€cl deltvery of the Notlce by hafid to lhs or¡,nor or occupanfs Iåßt lmown address, ¡egu¡rlng ths ou¡nÉr or occüpÊnl as üre case may bé lo mâk6 thâ clolñlng donatlon box and lhr sunüu¡dlng land conform to lho reguirements of this b¡law and lhe Nollc€ shall speclfy thê tlms allowed for compllance.

12l Th6 Notlce aontalned ln suisect¡on (1) shaü Þ6 deemed to hâns be€n gñæn on tha flfrr day affer it ìi.as mal¡ed f il te ssnt by r€glslerÐd ÍËll.

(3) No persûn shsll hí tE compþ wilh a Nal¡cs sent püf3uant tû subsscllan (1).

DËFAULT

12, (l) Wherê a noticÉ has be€n sônt by tha Ghløf pursuanl lo Se{tíon 11, ând lhè rèqulroments of lhe nollce havB not been cornplled w¡lh, thø City rnay remore lhÊ cldhlng donalbn bol or undoftk€ Hork to brlng fte cloftlng domtbn box and thû furlourdhg areg lnlo oûrnpllanc€ tìri$r the b¡hw at qyner, ( the e)çansâ of the (2) fhs so€ls of the work ûr th€ rernoval pursuant to subseclbn (1) riry bê recolorêd frorn fte o!ì¡nêr by acüon or by eddlng tl¡e co€h b the tax roll and c:olÌðctln$ üëm ln hs sa¡¡e ûìâ¡1nêr as hxêr

13. Every person who contãusn€s any proubion of lhls byJaw b gulfiy of an o$enoo as pmvHed tur h subseo[on 42S{t) ot fiô },lunlSel Ac[ 20f]1,

14. A peæon who Io convr'qted of an off6n0Ð urdÈr Slecflon 13 ot $¡Èbf-h¡t le llable lo â mhtnüm llnê of $500.00 snd E rua¡tbnum fnÞ of 9100,000,00 as Provtred for ln eubsodion,{20{9)1. oJthe MunlclpalAd, 2001,

EËFECTÍVE DAÏE

15. Thle þlaw shall ü€ deenred b come ¡nto forcs and tal(e efieçJ on June 3, 2015. É EÌ,IACTED AND PÀssED hfs 10h day of Aprfl, 2013.

C CTTY CLERK fi4AYOR

P3i 6 f¡ (',

BY.rtw No.2013 - s8

A bplaw of the GIV of Otiawã to reguhte the location and use of cloürlng donatlon bo:æe on pdvËts pÞpsrty.

u") Fn{S Þy Clq¡ Council at lte maertng of April T0.2013.

T' LEGAL SERV¡CES (,,) AMP \J COUNCIL AUTHORÍrr: Çlty Councll ltarch 27,ZAß Bulk Cþnsönt Agsndä ¡tem B (CPSC RêÞort No. z1)

Ç,

s ,9

Placement Blns \l'- Gratuitous of Donation I undersland that busin€sses ln the communily are recefulng unsolldted plãcements of "Chãritabl€ Donallon Boxes" located grãtuitously and wilhout consul{atlofl or @ris€nt of the landlord or own€r of the propêrty.

This intrusion is a trespass pur€ and simple and should be lreated accordingúy,

The Owner or occupants conc€m wlth such a Donadon Box located In lhe parkhg lol or on tho preûiises includes;

1- l¡âbility ¡n the event of an acc¡dent ¡nvolv¡ng persons maklng deliveriæ and cusfomefË;

2- l¡abib'ty for the condition of the DonaÙon Box;

3- compliance wilh MunÌcipal zonÍng and regulalions;

4- coñpl¡anca wilh owner or Occupent lnsuranc€ policies;

5" attraction of unsollcÎted partles or undesirable persons;

È danger of poorly maintaìned Donation Box, or vandali.çm and fire;

( 7- liab¡lity for injury ¡nvolvlng perscns or children using Donatlon Box Propedy or - tmproperlf

8- supervrslon of thê ìngrê€s ând egrêss For deliveries and renoval of donated ltems by thlrd part¡es;

I - l¡abil¡ty for ltìe contenb sf the Donalion 8ox;

1 0 - ongoing maintenance and appesrãncê of th6 Donetion Box when nol mainþlned or "overlllled".

Recommended course of actlon if sucl¡ a Donalhn Box âppêars on ),Ður ownsd or leased premises wilhout consullalion ol ctns€nt:

1- notÍfy party verbally and in writing of fespass ãnd requíred rernoval;

2- retaln lawyer lo commun¡cate with parly and dâÍand remo\¡ãl ln timely fashbn; l7

3- take epprop¡iat€ actlon as dlreded by ]rour laì/uyer to arra¡ge for remorral al cost of tho perty lf they ia,l ùù remove in ümely fashlon,

I recommsnd that any bustness or¡vrìerlvño is the ot¿vner ot tqlant of pIêlfllses in these cirdjmstances se6k legal advfc€ before ta*ing any 'self held rerÍedles or ädlons.

P31 I iJ ,l

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Somo oftho firðny munlc¡pal¡tfes ln Ontar¡o whlcb hãvr bylalvs ümrung the placomont of donallion b¡nc¡

Otta'Â,å

Mârkham htlq:l/www?-r.nqfkham. cei m.ar&ha m.i ccbs/r¡dé xliley'Aoendas/20 1 ZGe r¡eral/aS1 2O523/Clolhino%2oÞonal¡o_ n7o20Bln%20Bv-law.pdf

Nۓrr Tecumsoh

To/rnshlp of Scugog

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Plcaac lce¡n mo¡c about th€ ¡do!¡at¡on bin' siruation in Oñt¿f¡o;

hrtp:/ /urv,rr,bont fotdcxpositor-ca,/2012/08/O I /ttre-busì¡c¡e-btbiur!-tlrosc-used-tlodring-do¡¡tiot¡-bi¡s

http;//b¡yob¡crvcr.c¡/rnaria-pcnnon dccl*rcs-unr-on-roguc-cherity-cl,orhing-boxcs/

h rpr,/,/rr,,r,u'.cbeca,/n ron /cøú¿ /winl¡ø Êto,ry/m12/01/2Ê/clbriry-clothingbiru-millioru.htrrl

http://wurv,canrda.com/¡¡'indgo¡sta¡,/ncws/sto¡y.httoÞirl=Oldb99f5-c56&48&acb9- 4a9d48494F8&k= 86577

Fot a GC invcrtigation, plcarc v'atcfr. http//wvw,youtubc.com/w'archls=Qw¡rP-9081¡LQ

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P3 20 Unwelcome bins raisc liabiiity concerns I Sarnia Observer Page2 of7

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NEWS LOCAL

CHARITY

Ssrñia Lâftbton Chamber of Commerce says unapproved bins ãre trÞspassiog By PaulMorden, Sarnia Observer

Fridây, November 29, 2013 4ì44:58 EST PM

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This donãt¡on bin, loc€led outside the Beanstock slore on London Rosd in Samfa, câused a heâdache for owner Movreen Coll¡ns when it was dropped of without permì3sion in September. T,qRA JEFFREY/ÍHE oBsËRVER/Q[,ll AGENCV

TIle Sarnia Lambton Chamber of öornmerce is urging businesses lo treat chêrirable clolhing donâtion boxes that show up on their property withoul consent as trespassers. lt

It becåme an issoejust th¡s year in Sêmia q,hen several bins begên showing gp on properlies around lhe city,Io the surprìse of several business owlers.

The conôem doesn't exlend to lhe donation Þoxes ofwell-knovrn locål ctr€rilies that do get pefmis-don from property owners, said Chamber CEO Rory Rìng.

'The uõsolicìted pjacemeflt of these donation bpxes, which arereâlly placed there gratuitously without any or cÐnsent ofthe läôdôwñer, really pôses a great deal of r¡sk to the property owner," he said. \ consulìation prÐpêrties,'' "These lh¡ngs âre ¡usl showing up in the middle ofthe niglf, and being Flaced oß petple's

http://www,theobserver.cal2013/l l/29lsamialambøn-chamber-of-commerce'says-unaPpr... 1129/2014

P3 21 pnwelcome bin$ raise liability concems I Samia Obsewer Page 3 o17

Ring sa¡d tbe Chamber sought a legal opinion on the lssue to fìnd out what dangefs ând risks are âssociated with bins being placed wilhout p€rrnission, but he edded busíness or property owners should seek out the¡r twn legal ì:i:::t: advice þefore acting, "There is s¡g nilicãnt risk. if these bo(es are plãced an the pfoperty wìthout written consultation, nor l.¡¡th proof of appropriale lBbl¡ty insurance," he sa¡d.

Concerns lnclude what could happen ¡flheæ was an accident while someone ¡s dropping Õfl donâtions, ¡f a ch¡ld or someone eìse is ¡nj¡-¡red while us¡ng the box improper¡y, orif a fire breaks out ¡n one ând spreads to neârby v€hicfes or buildings, he said.

Business and property or4,/ners could also fnd themselves bcrng ;ssues r.yith donãlign bÒxes lhêt aren't beìng mainla¡ned, äc¿ording to the Chamber.

Rìng saÍd busioess o$'ners could also dlscover that the¡t éxisting insurance doesft't coveran incìdent involving a donation box that sholvs up wilhoot Þemiss¡on, orìts own lÍabìlity coverage.

'We want to comrnunicate that there is a course of atl¡on lhâl properly owoers c¿n take," hê sa¡d.

That iocludes contactifig lhe organizaùon thst ovrns lhe donation box ând informing ¡t verba¡ly and in wril¡ng that il is tresÞassing and thal lhe Þox must be renolied, Ring sa¡d.

Property owners could also hire a lawyer lo cÐmmenicate wilh the donation bó)( organi¿ation, he sá¡d,

'Despite these lhings looking ljke ttley mighl have a very charìtable cause, they do pose a risk to the property own€r," Ring said.

8r-rt, he added. tha('s nol the cuse with chåít¡es thêt are well-known ln the cÐmmunity änd operate properly by seeking perm¡ssion, 6nd providing liabil¡ly ¡nsurancê coverage.

"We want to ma¡nla¡n that outlet of charity giv¡ng for them," he said, l \-. Last mooth, Sarn¡a city cÐunc¡l direcled its staff to prepare a report on lhe issue of donation bins beìflg loc¿ted ¡llegally on commercìäl ptoperties.

i.j i'''';r-]:':..''l'¡l;'l.:i r:1:9",]'*d,:P.,:,,.T. .-+,.¡:,.€--.,.,,,,,¡,",,,,,,, i..:i:!i,j,:ì:,',!i+?.rr :ï,!,n..,j.=:.i;.r'.:,-..!::if '-. ffiReader's comments "

By add¡ng a oomment oñ the site, you accept our terms and condilions and our netiquette rules,

Featured Businesses Confact us to Advertise ,r

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P3 23 lì

GOOOW¡I|' Eßr E Cotrti,t]ftED to FßovtDt¡¡g QUÀu SERvlcEs ÎHÂf HEI.Þ PËOPI.i ÍIND JOES - 8ËCAUsE WOnk CAN HEtp ¡O ùTÂKE CVEFYÍHINB El5E POSËIBI.Í. 'lhere ote norry rooronr lo supporl Goodw¡ll EKl" hú \¡rh'olho. yo! dõrÉtÊ. Doncte. shop or both pu ort moklng 6e nmor*oble Dônor¡on! h€lÞ p+oph - dnd rucçer¡ ttodgõ çl ùê peoplo *t rerw podble, l\s onri¡onm¡I. Good ouolik clolhins, fumilure ond íio'nr' ROIË I PLÄY lib bðok, loy! onJ dhhor. "THE cõy in-u¡â cn¿ ô'n d lo''¿Êh Ît MAY o) BÊ 3MAÍT, I\J mt BUTW{EN *.hP:n. è coMBlNEt wfflr ¿ortsd ord ¡¡6ËÄ!€d orHER DONORS. ls mølo ìn'GaoJwill ti .€ldil .lÞ(€3. Y¡hich wE cÂN iû^ÁKE povlde otu otle BIG DITFËN,ENCE^ ¡N Work. rhoppirç dtamoliver fo¡ tfto conmu¡ill¡¡ - OUR C€¡$MUNIIY" When ghlen the propor ãArNÊ¡ H¡rlt¡ nñôh1ng ond coù¡¡{nin0, obloinins ol¡d lÁep¡!'s ffi\ El¡lpbymBnl k mùch "t FtAvË THE ûorè ollolnobló. OPPORTIJN|TY ßr cHAt¡çE fHE OUTLOOKON UFE OF PEOPTË WHO HAVE CHAIIENGE5 TO E VIPLÖYI\¡IENT AND ÏO CIIANGE ïl{Ë waY orl{ERg LOOK AT PEOP¡¡ ,wlTH ÞISABIUTTES'' IüIJ¡Þ{E \}qrr at

YOU I@ONATE. soMEoN[ woRKs.

¡ltl59roN ,'Io chonge lives through the power of work. vt9roN To be the recognized leoder in hefping peoplc devclop work dnd lils sk¡lls to l¡nd Ernpioyment.

T' o) aoÉl¡¡ coo+_ N) ('t lÉttt{c[{E!

t woùld fíle lo doftülð the folJo,rìng: tr $25 ü 550 n $roo Bothoc._-

E I hovo ondored o cheqrro, horlu. t, a..twt! od1 Pfeore chorge ny oodlt tcrdr EV¡s ¡ @' ttt/t1l gnY rï;.ù';;=*ã"*@Goodwil¡Ð ,ê GÖOIrWlttEKL.Cotvt

1121 l^tll¡rgran sl'rrt Sdrn;è. CN N7S ótl fc¡¡ic Walocsbe¡s êhdhcm UÍñd.lor ''ffifi-ñì¡ãr-lEIGoodrlr¡llEI @.*"**_-Hffi S¡.T Søciety af SæíntTímeëw.t {.e Pøru{ W¡f1dsoF E$seR q€$é¡el €o¿¡meil 3707 queen St. Windsor, ON NgC 1P2 Tel: 519-253-7481 Fax: 519-253-1185 lÍMo¡to *"-*--:*'-t I CCUI.']C¡', AGENITÅ I .t""#ffi'áèlåmtB March 16, 2ûl-6 I ! I couNclLSERVlcES",*uo*^o.* Office ofthe City Clerk I tA 350 C¡ty HallSquare Room 203 mn 21 zuiI; tl*.,*-'-:*--- ¡rcl., ---i* i Windsor, 0n NgA 651 Attention Anna Ciacell¡ ffiffi#ffifiwffiffi Dear Mayor Dlìkens and cìtY cosncil Members' of society of sa¡nt vincent de Paul ¡s ô wotldwide organization that serves those in need regardless and crêed, ethnic or social bacþround, health, gender or polltical op¡nions. we strive to seek out find de Paul those in need, the forgotten and the v¡ctlms of excfusion or advers¡ty. society ofsalntvlncenl 120 years and no has personal contact with the poor, . The Soclety has been serving Windsor Ëssex for act of charity is foreign to the Soc¡ety. our mission statement is

justice and joy "To live the Gospel message by servlng christ in the poor with love, respect' "

agenda ¡n hopes that we we would like to make a written subm¡ssion to be put on lhe communication put an City Council can have a matter of great importance to us and the people we senr'e on upcoming agenda.

on the matter ofthe ever we would lÍke to be a reg¡stered delegat¡on that could address the city council have over the past 3 ¡ncreasing cost to charities d ue to amount of dumplng in the Windsor area' We large costto dispose of years seen a steady increase in dumping at our b¡ns and at our locatìons' The thisBarbagecompromisesourâbilitytoseryethepoorâsittakesfromthefundsweusetofeedpeople' and our delegat¡on would consist of representat¡ves from both 5oc¡ety of saÌnt Vincent de Paul Salvallon Army.

counc¡|. we look forward to hearing from you wilh the date that our delegatîon can address the

P30 P326 Item No. 11.2

I !|[¡[iñ'Ë.*hg^"H I Public Works - operations

MISSION STATEMENT ,.Our publ¡c ¡nst¡tut¡ons, c¡ty C¡ty ¡s bu¡lt on relot¡onships - between c¡t¡zens and the¡r governmen, businesses ond cøn togethef' dnd region - øll ínterconnected, mutudlly support¡ve, ond Íocused on the br¡ghtest future we creote

REPORT #" S 2712016 Report Ðatei 112512016 Author's Contact: Date to Council: 911912016 Anne-Marie Albidone Clerk's File #: SW2016 Manager, Environmental Services 519-974-2277 ext.3123 [email protected]

To: Mayor and Members of Gity Council

Subject: CQ45I2O15 - Feasibility of a Big Bin Project ' Gity Wide

RECOMMENDATION: @ngineerdatedJanuary25fh,2o16regardingthefeasibilityof a Big Bin Project BE RECEIVED for information.

EXECUTIVE SUMMARY:

N/A

BACKGROUND:

The following question was asked at the August 4, 2015 Council Meeting:

" Asks that administration confer with Habitat for Humanity and Goodwill on the cost and feasibility of a "Big Bin" pilot proiect modetted after the city of Edmonton ín ward 7."

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P327 The City of Edmonton's Big Bin events are days in which residents can bring unwanted bulk items to a designated location. ltems that can be reused are taken by Goodwill Industries of Alberta, while the non-reusable items are taken to landfill. The events occur twelve times a year at a variety of locations across the city. Each event occurs over a Saturday and Sunday and accepts bulk items such as furniture, Iarge household appliances, computers, televisions and other electronics. They do not accept commercial waste or household chemical wastes.

Both Habitat for Humanity and Goodwill lndustries in Windsor have indicated they would be interested in participating in a city of windsor Big Bin event, similar to the city of Edmonton's model.

DISCUSSION:

on average, each day of the Big Bin event in Edmonton saw 75 tonnes of waste (sent to landfill) and required the following equ¡pment: 6 large bins, a bobcat, a cube van, and corresponding staff. ln addition to this tonnage and equipment Habitat for Humanity process and/or Goodwill lndustries would provide the equipment and staff required io the items they chose to take. The Big Bin events in the city of Edmonton are very popular. ln2014, the 12 events saw 11,446 customers'

However, The Big Bin events do have some challenges: can (.1) Cost containment: tonnages are difficult to estimate and iherefore costing fluctuate. The estimated cost to implement this program in windsor is outlined in the financial section.

(2) Extensive line ups: each event has customers lined up before opening, and many are turned away at ihe end of the day. Traffic congestion can often be a secondary concern. (3)lllegaldumpingaftertheevent:despiteofferingthesebindaysandseveral depots across the City, illegally dumped material remains an issue'

lf council wished to pursue a pilot project in ward 7, a location with adequate space and security would need to be selected. Administration considered either the Forest Glade arena and recreation complex parking lot, or at the East End Park's yard. The Forest Glade Arena location is easily accessible and well known, serving the arena' community cenire, library, tennis courts, outdoor sports fields, and the park; however any post-event illegal dumping would be an eyesore even if only there briefly. Page 2 of 6

P328 Furthermore, this parking lot will be undergoing the second phase of reconstruction beginning this spring and will have a large portion fenced off, reducing the amount of space available during this time. Therefore this location is not recommended this year, but could be a consideration in future years. The East End Parks yard is a fenced-in -moderate secure location with parking, however it is less well known to the public and its remote location may be more conducive to after-hour illegal dumping. A more appropriate location might be the WFCU Center. Although not in Ward 7, it is in very close proximity, it is a well known location and has ample parking. If Council wished to consider additional locations throughout the city, consideration could be given to MicMac Park, Parking Lot 11 (near City Hall), and partnerships with commercial and/or educational institutions. Dates for Big Bin events would need to be coordinated with each venue and would need to be over the course of several months.

Council is advised that a similar bin project (without charitable partners) was conducted in the University area several years ago. Residents, and in particular students, in the area were advised of a one day event where a large bin would be placed at a designated location for bulk items. while the event was popular, dumping continued to occur for several days after the bin was removed. lt is suspected that many residents outside the target area brought items to the bin location so as to avoid tipping fees at the Public Drop Off.

RISK ANALYSIS:

There is a critical operational risk that a onètime only, one-ward only Big Bin event will be attended by many residents across all wards causing extensive line-ups. Many residents are likely to be turned away due to time constraints. Compounding this risk is a suitable location in Ward 7. Should the Forest Glade arena and recreation complex parking loi be the location selected, there could be insufficient parking spaces available to serve the residents and visitors using the parks and recreation facilities, depending on scheduled activities. The city of Edmonton has indicated line-ups and declined customers are a common occurrence in every event they have. A mitigating strategy would be to have several events that could be offered in areas central to multiple wards; however this would significantly increase the cost and would only marginally lower this risk.

There is also a significant budget breach risk as a resuli of illegal dumping after the event. The ongoing clean ups will add to the cost of the event and will impact public confidence. A mitigating strategy would be to monitor the area after hours via security

Page 3 of 6

P329 cameras/security guards. However, the location chosen may not be equipped to do this; therefore further funding could be required.

There is a moderate budget breach risk that the funding outlined in the financial section will be insufficient. The funding is based on the expected tonnages. While the tonnage used coincides with tonnage received in previous similar collections in the City of windsor, and with tonnage received by the city of Edmonton, there is no way to know with certainty if the same will materialize in a future event.

FINANCIAL MATTERS:

The following table outlines the resources and corresponding funding estimated to be required to implement a Big Bin event in Ward 7 only.

Resource Cost for a Sat Cost for a only event SaUSun event

Bin (rental and service) $6,750.00 $14,100

Tipping fees (oased on 75 tonnes @ $2,733.00 $5,466.00 $36.44ltonne, per day)

Bobcat rental $400.00 $608.00

City of Windsor Staff (6 Local 82, 1 $4,255.77 $9,361.14 supervisor)

Cube van (from EWSWA for electronics) $1,000.00 $2,000.00

Advertising/signage 500.00 500.00

TOTAL $15,638.77 $32,035.r4

The cost would be similar for each event Council elects to approve, however additional costs may be incurred if privately owned |ocations are selected. There are no operating funds to cover these costs. should council wish to approve this project as a high

Page 4 of 6

P330 priority prior to the next budget process, funding would need to come from the Budget Stabilization Reserve.

CONSULTATIONS:

Recreation - Jan Wilson Parks - Phil Roberts

GONCLUSION:

while it is possible to offer a Big Bin project for ward 7, having only one event in one Ward will be difficult to manage and will likely lead to several complaints regarding long waits and inability to dump. Having several events in various wards would certainly provide a better service, however the cosi to do so is significant.

APPROVALS:

Name Title

Dwayne Dawson Executive Director - OPerations

Mark Winterton City Engineer

Onorio Colucci Chief Financial Officer

Helga Reidel Ch ief Administrative Off icer

NOTIFICATIONS:

Page 5 of 6

P331 Name Address Email

Kevin Neil [email protected]

Rick Young ryounq@habitatwindsor. orq

APPENDICES:

Page 6 of 6

P33 2 ADDITIONAL INFORMATION MEMO

CouncilAqenda ltem 11 .2 To: l\4embers of Council Scptember_!9¡--2016 FRoM: Anne Marie Albidonc, [Manager oi Environmental serv¡ces

DAfE: June 20, 2016

SUBJEcT¡ RE: Report ff s 27/2016; cQ45/2015 - Feasibility of a B¡g Bin Proíect

BACKGROUND,

At ¡ts meeting on April 18, 2016, Councii resolved the following: cR2s7 /201-6

Thot Repott NO. 363 of the Environment, Tronspottotion & Public Safety Stand¡ng Comm¡ttee of íts meeting held mdrch 23, 2016 regording "CQ45/2075 - Feosibit¡ty of a B¡g B¡n Project" BE DEFERRED to d future meeting of Counc¡l to øllow be most Jor all members oJ Councìl to be in ottendonce ønd th at odm¡nistrotion REPORT BACK os ta wh¡ch Word would appropriøte to commence th¡s p¡lot proiect.

DISCUSSION

It is difficult to suggest one Ward to commence the pilot project as residents in all Wards would have the same need to dispose of bulk items. lt is assumed that CR257/2016 sugBests one event at one location. ßased on that assumption, Administration would recommend the most economical locatÌon, that of the Envilonmental Services Yard; more specif¡callythe public Drop Off Fac¡l¡ty. ThislocationcouldhoslaSundayonlyeventatanestimatedcostofS3,000to S1o,o0o. cost sav¡ngs a re achieved a t this locêtion since b¡n and haul¡ng fees would be e¡jm¡nated,

CONCLUSION

Admin¡stration continues to caution the same r¡sks that are ouflÍned ¡n the corresponding report. At the sugBesled the cost w¡ll be driven by the tonnage ot non-dlverted waste

chief Financ¡al officer

chief Adm¡n¡strative off icer

Environmental services Department | 3540 North service Rd. E. lWindsor, o¡l | rugiìiì..----..- www.citywindsor. ca COUNCIL AGENOAT Augusl 22, 2016 Page 566 o1595 P333