ATTACHMENTS to COUNCIL ITEMS Part 3 – COMMITTEES of COUNCIL MINUTES

Shire of Irwin ATTACHMENTS – ORDINARY COUNCIL MEETING 24 MAY 2016

ATTACHMENTS TO COUNCIL ITEMS Part 3 – COMMITTEES OF COUNCIL MINUTES

ORDINARY COUNCIL MEETING 24 May 2016

Shire of Irwin ATTACHMENTS – ORDINARY COUNCIL MEETING 24 MAY 2016

ATTACHMENT 9.2.1 Shire of Irwin Events Committee Minutes – 27 April 2016

Shire of Irwin MINUTES – EVENTS COMMITTEE 27 APRIL 2016

Shire of Irwin EVENTS COMMITTEE

MINUTES OF MEETING HELD TUESDAY, 27 APRIL, 2016 AT THE COUNCIL CHAMBERS, COMMENCING AT 2:02PM

1. ATTENDANCE Cr BC Scott Shire of Irwin Mrs Coralie Palmer Manager Community Services (Minute Taker) Mr Geoff Peddie Director Corporate and Community Mr Felix Neuweiler Manager Community Safety Ms NM Nelson Manager Tourism and Library Services

2. APOLOGIES Cr DR Kennedy Shire of Irwin Cr IF West Shire of Irwin Cr SF Gumley Shire of Irwin

GUESTS Grant Woodhams – Denison Foreshore Sprint Peter Ellis – Show and Shine

3. CONFIRMATION OF PREVIOUS MINUTES – 23 FEBRUARY 2016 The minutes of the Events Committee meeting held on Tuesday 23 February 2016 were accepted as being correct.

Moved by: Coralie Palmer Seconded by: Geoff Peddie

4. BUSINESS ARISING FROM PREVIOUS MINUTES 4.1. Denison Foreshore Sprint – an Agenda Report was taken to Council seeking support for the closure of the Recreational Boat Ramp for the duration of the Denison Foreshore Sprint being held on Sunday 25 September 2016. The Officer’s Recommendation was supported with the following Council Decision.

OFFICER’S RECOMMENDATION AND COUNCIL DECISION 050416:

MOVED: Cr Scott SECONDED: Cr Leonard

That Council: a) supports the closure of the Recreational Boat Ramp for the duration of the Denison Foreshore Sprint being held on Sunday 25 September 2016; and b) Supports the propose course layout, as presented within the Attachment Booklet – April 2016 under separate cover. VOTING DETAILS: CARRIED 5/0

Shire of Irwin MINUTES – EVENTS COMMITTEE 27 APRIL 2016

Cr Scott welcomed Mr Grant Woodhams (Denison Foreshore Sprint) and Peter Ellis (Show and Shine) to the meeting and advised that the closure of the Recreational Boat Ramp and proposed course had been endorsed at the Ordinary Council Meeting held on Tuesday 26 April 2016.

Mr Woodhams provided an update regarding the current planning for the Denison Foreshore Sprint (DFS) and a breakdown of the roles and responsibilities for allocated tasks.

DFS • Create flyer and commence advertising event, liaise with Shire of Irwin for communications and publicity; • Prepare event documentation, such as Events Operations Manual, event permits, safety plan for competitors, and training package for officials and event staff; • Liaise with local businesses to source rescue vehicle/tow truck for stranded competitors; • Work with Shire to do a preliminary conceptual design for barriers and traffic management for the proposed course; • To provide public address system; • Set up Admin site and location of pits, parking and staging procedures for all competitors and crew; • Apply for Community Assistance Scheme funding before funding round closes 16 May 2016; • Complete Events Application form; • West Coast Dance is keen to do a performance on the day and approached the organizers of Show and Shine. This performance will occur during the sprint intervals and near the Show and Shine Exhibition; • Work with Shire of Irwin for setting/packing up.

Shire of Irwin • Apply for Application for Road Closure and work with DFS for conceptual design for barriers, road closure and traffic management; • Manager Community Services to book Fisherman’s Hall; • Liaise with St John Ambulance to organize their attendance on the day of the event; • Work with DFS for setting/packing up; • Manager Community Services to liaise with local businesses and organizations to sell food and drink during the event. Breakfast (bacon and eggs and coffee) would be a requirement on the morning of the event. Advertise in the Local Rag for expressions of interest; • Manager Community Services to liaise with market stall holders to seek attendance on the day; • Ensure signage is in place for road closures; • Manager Community Services to follow up other entertainment options for the day of the event.

Consultation will need to occur regularly between all parties to ensure that everyone has a clear understanding of their roles and responsibilities.

Midwest Show and Shine are setting up on the same day as the Denison Foreshore Sprint and are working together as some participants of the Show and Shine are participating in the Trials.

Shire of Irwin MINUTES – EVENTS COMMITTEE 27 APRIL 2016

Action: Manager Community Services to organize meeting on site early June with Aaron, Cr Scott and Mr Grant Woodhams to discuss the proposed road closures and traffic management.

5. CORRESPONDENCE IN/OUT 5.1. Nil

6. GENERAL BUSINESS 6.1 Dongara Retro Festival – The event is now titled ‘Dongara Retro Festival’ and is to be held from Friday 7 April through to Sunday 9 April 2017 in conjunction with the Drive-Ins 50 year since opening. It is hoped this event could turn into an annual or biennial event.

A funding application was submitted to the Regional Events Scheme on 31 January 2016 but the outcome of this application will not be known until early June 2016.

The Events Committee are being asked to support the attached report for consideration in the Ordinary Council Meeting being held Tuesday 24 May 2016 requesting a budget allocation of $10,500 in 2016/2017 financial year.

EVENTS COMMITTEE DECISION Moved by: Cr Scott Seconded by: Felix Neuweiler

That Council:

Support the concept of the Dongara Retro Festival being held 7 – 9 April 2017, and a budget allocation of $10,500 in 2016/2017 financial year.

VOTING DETAILS: CARRIED 5/0

6.2. Dirk Hartog 400th Anniversary Voyage Program – Mr Peter Bowman CEO Duyfken 1606 Replica Foundation met with the CEO and Manager Community Services to discuss the proposed visit of the Duyfken to Dongara in October 2016, as part of the Dirk Hartog 400th Anniversary Commemorations. The Duyfken Hartog Voyage Program will see Duyfken arriving at Port Denison Boat Harbour on Tuesday October 4 with a departure on Friday October 7.

The State Government has proivded funding of $820,000 from the Royalties for Regions Regional Community Services Fund to deliver a broad list of initiatives. What it doesn’t cover is the Community Engagement Program that the Duyfken Foundation delivers at each of the ports of call. A request for sponsorship support of $5,000 has been received. The Current Community Assistance Scheme Application has been emailed to Mr Bowman.

Shire of Irwin MINUTES – EVENTS COMMITTEE 27 APRIL 2016

7. NEXT MEETING: 7.2. Date to be set for early June 2016.

8. CLOSURE 8.1. Meeting closed at 3:10pm

CORPORATE AND COMMUNITY CC01 – 02/16 Subject: Reporting Officer: Manager Library and Tourism Services Responsible Executive: Director Corporate and Community File Reference: RC.EV.3 Voting Requirements: Simple Majority

Council Role:

Advocacy When Council advocates on its own behalf or on behalf of its community to another level of government/body/agency.

Executive The substantial direction setting and oversight role of the Council e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets.

Legislative Includes adopting local laws, local planning schemes and policies.

Review When Council reviews decisions made by Officers.

Quasi-judicial When Council determines an application/matter that directly affects a person’s rights and interests. The judicial character arises from the obligation to abide by the principles of natural justice e.g. local planning applications, building permits, other permits/licences (e.g. under Health Act, Dog Act or local laws) and other decisions that may be appealable to the State Administrative Tribunal (SAT).

Report Purpose:

Officer’s Recommendation:

That Council: Supports the concept of the Dongara Retro Festival being held 7 – 9 April 2017 and approves a budget allocation of $10,500 in 2016/2017 financial year.

Attachment: Project Initiation form Retro Festival

Background: Strategy three of the Tourism Development Plan 2013-2018 is to “Attract and develop appropriate events” actions; 3.3 Investigate liaison with Eventscorp and Mid West Development Commission to identify event and funding opportunities; 3.5 Investigate work on Drive In Film Festival or agreed priority events.

The Drive In opened in 1967 and can celebrate operating for 50 years in 2017.

The idea of this event was discussed at the Events Committee meeting then SMT in December 2015. An advert went out to the public to join a subcommittee to assist in the development of the event, in December 2015. The subcommittee formed and a Terms of Reference was accepted by the Events Committee. The Events Committee request that Council support the continued planning for the event. Council were first made aware of this event and funding application from a special December Information Bulletin.

A funding application was submitted on the 31st January 2016 to the Regional Events Scheme to assist with costs. The Shire will be notified of its success early June 2016.

Officer’s Comment: The project objectives are to; • Attract visitors to Dongara Port Denison who bring additional income to the community; • Attract media coverage that will help to raise the profile of our town and the Drive In and Irwin Rec Centre facilities; • Improve social benefits of the community, have them be part of the management and own the event, increase activities for all age groups; • Extend the length of stay of the traditional tourist season; • Better utilise our tourism facilities being the Drive In Theatre and Irwin Recreation Centre; • Retain the benefits of the events in our community; • Have the event sustainable and be able run biennially; and • Have attendees coming back the following year and telling their friends and family to also.

The subcommittee consists of community representatives, local business owners, staff at the Recreation Centre and is chaired by the Manager Tourism and Library Services for the Shire. The event wishes to actively involve the community and local business operators and have received 11 letters of support from local businesses, the Regional Tourism Organisation, the Development Commission, Community Resource Centre and the Tourism Council of Western Australia.

Stakeholder Engagement: An advert in the local Rag and Facebook in December 2015 called for the subcommittee members. Requests for letters of support were requested in January 2016 and 11 were received back from local businesses, Australia’s Coral Coast, the Mid West Development Commission and the Tourism Council WA. The project initiation form was submitted to the SMT in December 2015. Minutes of the subcommittee meeting are sent to the Events Committee.

Financial/Resource Implications: A funding request from the Regional Events Scheme is pending, sponsorship from local businesses will be requested, a budget request in the 2016/17 year will be requested for $10,500 which will be used towards the hire of the entire Rec Centre, it’s facilities, staff, depot crew assistance in setting up and cleaning, the Community bus use on the Sunday tour, driver, float, insurance, auditing, postage, stationery and advertising.

Statutory Environment: Local Government Act 1995, Local Government (Administration) Regulations 1996 and the Shire of Irwin Standing Orders Local Law 2000.

Policy Implications: NIL

Risk Implications: The likelihood of risk arising from Council approving the planning and funding request for the Retro Festival is rare and the reputational and financial risk of the whole event is moderate therefore the overall risk is low.

Strategic Implications: Strategic Community Plan 2012 - 2022 Strategy 3.6 Arts, culture and recreation are recognised and supported; Strategy 3.7 Community groups and volunteers are acknowledged and supported; Strategy 1.2 Irwin Shire, Dongara and Port Denison are recognised as a lifestyle community; Strategy 1.3 Increased and diverse tourism opportunities.

Project Initiation Form

Tourism and Library Services Business Unit: RC.EV.3 Synergy Ref No: 15.11.2015 Date: Dongara Retro Festival Project Name: 16.5.2016 Updated

Project Purpose To successfully host a new event which utilises the Drive In Theatre and Irwin Recreation Centre which will bring visitors to town who bring tourist income to Dongara and Port Denison. The festival aims to attract media coverage with such a unique facility and help raise the profile of the town as a holiday and event destination. The event wishes to actively involve the community and local business operators to assist with the design and management process through a local working group. It is hoped these members will inspire the entire community to get involved. The event titled “Dongara Retro Festival” is set to be held from pm Friday 7th April through to Sunday 12pm 9th April 2017 in conjunction with the Drive In’s 50th year since opening. It is hoped this event will turn into a biennial event for the towns.

Project Objectives  Attract visitors to Dongara Port Denison who bring additional income to the community;  Attract media coverage that will help to raise the profile of our town and the Drive In and Irwin Rec Centre facilities;  Improve social benefits of the community, have them be part of the management and own the event, increase activities for all age groups;  Extend the length of stay of the traditional tourist season;  Better utilise our tourism facilities being the Drive In Theatre and Irwin Recreation Centre;  Retain the benefits of the events in our community;  Have the event sustainable and be able run biennially; and  Have attendees coming back the following year and telling their friends and family to also.

Project Background As recommended in the Tourism Development Plan 2013-2018 strategy three “Attract and develop appropriate events” actions 3.3 Initiate liaison with Eventscorp and MWDC to identify event and funding opportunities. 3.5 Investigate work on Drive In Film Festival or agreed priority events.

Alignment to Strategic Community Plan Outcome 3.6 Arts, culture and recreation are recognised and supported; Outcome 3.7 Community groups and volunteers are acknowledged and supported; Outcome 1.2 Irwin Shire, Dongara and Port Denison are recognised as a lifestyle community; Outcome 1.3 Increased and diverse tourism opportunities.

Interdependencies and Links The Mid West Tourism Development Strategy 3.4 recommends Mid West events and promotes the excellent recreation facilities on offer in Dongara.

An objective within the Shire’s Community Development Plan is “A vibrant community events calendar which celebrates the Shire of Irwin lifestyle”. Mid West Regional Blueprint economic development pillar has a tourism element whose goal is “The Mid West attracts one million visitors each year that stay in and enjoy the region for longer.” A strategy to assist make that achievable is to “Develop accessible tourism and events destinations with unique and quality experiences.” The State Government’s Tourism in Western Australia 2020 strategy’s goal is to “increase the value of tourism in WA to $12 billion by 2020.” Events are an outcome suggested within to increase visitors to regional WA.

Project Schedule

Anticipated Project Timeframe: Start Date 26/11/2015 End Date 15/05/2017

Project Milestones: Milestone Date/Timeframe Approval from Events Committee 24/11/2015 Approval from SMT 02/12/2015 Set up committee to include cross range from within the community 14/12/2015 Event details, purpose, target audience and partners to involve 30/12/2015 Program of events 15/01/2016 Budget 20/01/2016 Send off for Events Corp funding 01/02/2016 Entertainment & Performers 25/02/2016 Catering & Beverage 25/03/2016 Awards & prizes 25/04/2016 Events committee recommendation to take to Council 27/04/2016 Council approval 24/05/2016 Notified if successful for Events Corp Funding 30/05/2016 Seek further funding/sponsors 15/07/2016 Decorations/What equipment is required/Disability access 25/08/2016 Toilet/Traffic management & Accommodation requirements 20/09/2016 Marketing & Media details Oct 16 – Apr 17 Logistics Floor Plan Emergency Plan 30/11/2016 Liquor license & Security 10/12/2016 Send out invites, save the dates to VIPs 10/01/2017 Signage 10/01/2017 Staff/Volunteers/Contractors roles 20/01/2017 Approvals and documentation 10/02/2017 Insurance 20/02/2017 Tickets go on sale Jan -April 2017 Media interviews Mar – April 2017 Set up & Event 1 – 9 April 2017 Clean up 7 – 10 April 2017 Acknowledgements 12 – 17 April 2017 Review & reassess 30/04/2017 Final budget & report 15/05/2017

Resourcing Role Name Business Unit/Agency Project Leader Nicole Nelson Tourism & Library Services Project Assistance Events Subcommittee Includes officer from Rec Centre and community representation

Internal Resourcing/Cross Functional Team: Business Unit Name Level of engagement Timing of engagement (information, consultation, partner) Corporate & Geoff Peddie Consultation Throughout Community Community Coralie Palmer Consultation Throughout Services Executive Erin Greaves Consultation for communication When public advertisement is required Building & Health Doug & team Information approvals waste & Throughout health Depot Mark & Stacey Information logistics, traffic Oct 2016 through to the management event day Parks & Gardens Mark Jones Signage, set up, clean up Just prior, during and after the event. Visitor Centre Carolyn Koot & Tara Advertising & promotion Throughout Raymond Events committee Committee members Consultation Throughout Recreation Centre Laurie & Kylie Information/consultation Throughout

Deliverables

This project will produce the following deliverables. Provide a brief description in the table below:

Deliverable Brief Description Event committee Consisting of Shire, local business & community members Funding support Regional Events Scheme Dongara Retro Festival Event Held from the 7th – 9th April 2017 Sustainable Event Held biennially

Research and Consultation  Has any research and/or consultation been undertaken to date? Yes No

Brief Description No competing events held in the Mid West at that time that could be seen. Similar festivals are held to this overseas and over east. Have spoken to Events Corp (Tourism WA) and Screen West and the MWDC for ideas. Have a working sub committee consisting of local residents and business owners Have temporarily reserved the Recreation Centre and obtained necessary quotes

Communication Plan/Strategy  Has a detailed communications plan/strategy been prepared? Yes No  Who needs to be consulted with?

Internal Stakeholders: Agency Name Contact Email No. Events Committee All committee members 9927 0000 [email protected] Planning & Doug & team 9927 0020 [email protected] Infrastructure Depot Mark Jones & Stacey 9927 2268 [email protected] Rec Centre Laurie & Kylie 9955 9200 [email protected] Executive Erin Greaves 9927 0002 [email protected] Visitor Centre Tara Raymond 9927 1404 [email protected] 3

External Stakeholders: Agency/Community Name Contact Email No. Events Corp Emma & Georgia 9262 1922 & [email protected] 9927 1763 Mid West Development Fiona Shallcross 9921 0708 [email protected] Commission Event Committee Committee members 9927 0000 [email protected] Film Distributor Various Various various Stall holders Various Various various Performers/Entertainers Various Various various Vintage vehicle clubs Various Various various Sponsors Various Various various Community Various Various various groups/clubs Accommodation Various Various various suppliers Local businesses Various Various various Media Various Various various Emergency Services St Johns TBA TBA Electrician TBA

Success Criteria  Ticket sales, takings, number of people attending  Media coverage

Review and Continuous Improvement  Regular minutes of meetings will be distributed amongst the committee;  Regular progress updates to the Events Committee;  Regular monitoring of event budget;  Ticket sale survey of whether they are local or visitors and if visitors intrastate/international/interstate;  Survey to event participants/performers/stall holders;  A final meeting will be held after the event to evaluate and make notes for future events lessons learnt;  Occupancy levels at local accommodation providers;  Survey at accommodation suppliers for the event; and  Final reports for funding (acquittals).

Project Issues and Risks  What are the anticipated risks to the project?  How will the risks be managed?

Anticipated risks How will risk be managed? Overall rating RES funding A list of potential corporate sponsors and other The consequence is unsuccessful funding opportunities including Lottery West and moderate and the the Community Chest Fund are on hand ready to likelihood is possible ask. therefore the overall risk is moderate. Drug affected persons Ensure all volunteers and security is briefed not to The consequence is tolerate the use of illegal drugs. Security to request moderate and person remove themselves from the festival likelihood is possible precinct, use support from police if required. Record therefore the overall in security log. First aid to be contacted if required. risk is moderate. 4

Alcohol affected persons Ensure event volunteers and/or security complies The consequence is with licensing conditions and does not serve moderate and intoxicated individuals. Ensure BYO alcohol is not likelihood is possible consumed in the festival precinct. Ensure signage therefore the overall erected stating intoxicated individuals will not be risk is moderate. served. Security to request person removes themselves, enlist the support of police if required. Record in security log. Medical incidents Ensure First Aid qualified personnel are employed The consequence is at the event. minor and likelihood is possible therefore the overall risk is moderate. Food poisoning Food stalls are well briefed on requirements prior to The consequence is event. Festival organizers to work with Health moderate and officers to try rectify the situation. likelihood is rare therefore the overall risk is low. Power failure Have electrician check prior, then have details of The consequence is backup generator on short notice if required major and likelihood is unlikely therefore the overall risk is moderate. Theft/criminal activity Is security required? Advice The consequence is performers/contactors/stall holders that they need insignificant and to have their own insurance. Inform police. Ensure likelihood is unlikely damage waiver is taken out on hired equipment. therefore the overall risk is low. Excessive litter left Ensure there are adequate rubbish bins & cleaners The consequence is around in place. Bins are monitored during event. insignificant and likelihood is almost certain therefore the overall risk is moderate. Unclean toilets Ensure adequate amount of cleaners are available The consequence is during and after the event. insignificant and likelihood is unlikely therefore the overall risk is low. Extreme weather Develop inclement weather plan and inform all The consequence is suppliers and performers of arrangements. major and likelihood Commence checking weather forecast four days is unlikely therefore out from the event. the overall risk is moderate. Loss of key personnel Have a 2IC or similar, contact details for help The consequence is major and likelihood is rare therefore the overall risk is low. Cancellation of Ensure performers contracts contain event The consequence is performer/stall holder proceedings and performers sign and return moderate and contracts prior to commencement of event. Confirm likelihood is unlikely mobile emergency numbers for performers. therefore the overall risk is moderate.

Handover Plan / Project Close-Out  The Regional Retro Festival committee is up and running;  Funding application has been sent;  Approved in Council budget for 2016/17 shown as supporting funds with the grant; 5

 The event is planned for the 7th/8th/9th April 2017; and  Final review and reports/budget is expected by the 15th June 2017. udget Information Cost Schedule Funding Source Total 2017/2018 Future 2016/2017 Events Corp $50,000 Shire of Irwin $10,500 Sponsorship $16,600 Ticket sales and stall holder fees $30,000 Total Funding $107,100

Town Planning – Proposed Development or Use of Land  Has a Site Plan and Proposal Description Statement been prepared? Yes No

If the proponent is the Shire there may be no requirement for planning approval as any development may be classed as public works. A site plan and brief statement to describe the development must be submitted to Manager Planning Services who will then confirm that it is public works and record the proposal.

If the proposed development is not Shire works, planning approval will likely be required unless it is temporary. Any proposals to temporarily use land (e.g. for an event) planning approval may not be required. In any instance the proposals should be referred to the Manager Planning Services (MPS).

Has a Site Plan and Proposal Description Statement been prepared and submitted to MPS? Expected December 2017. dget Information Project Administration Checklist (Project leader to complete)

STAGE 1: PRE-APPROVAL  Has a draft project initiation form been discussed at SMT team meeting? Yes No  Is further stakeholder consultation/MoUs/agreements required prior to finalisation of this project initiation form? Yes No

STAGE 2: APPROVAL  SMT Approval Yes No Not required. Date 2/12/15  Planning Approval Yes No Not required. Date not till 2017  Council Approval (Info Bulletin Dec) Yes No Not required. Date………

Director’s Name: Geoff Peddie...... Signature: ......

STAGE 3: POST-APPROVAL  Has approved project initiation form been circulated to stakeholders? Yes No  Has project initiation form been tabled at a project inception meeting? Yes No

 Does the consultant have their own public liability, professional indemnity insurance and workers compensation Yes No Note: When hiring contract consultants, you need to ensure in the negotiation process that you state in their appointment details that they are required to have their own public liability, professional indemnity insurance and workers compensation. If they are not able to provide us with a workers’ compensation certificate of currency which is separate to public liability and professional indemnity insurance, you will need to consider their pay rates as part of their employment as the Shire has to pay 2.2% on top of their contract value. It may be a good idea to consider to reduce their pay rate by 2.2% due to the additional cost to the Shire of 2.2% on top of their hourly rate.  Project inception meeting? Yes No Date ………......

STAGE 5: EXTERNAL FUNDING:  Have all agreements been signed? Yes No Date ………......  Has external funding been received? Yes No Not required. Date ………......

Shire of Irwin ATTACHMENTS – ORDINARY COUNCIL MEETING 24 MAY 2016

ATTACHMENT:9.2.2 Shire of Irwin Economic Development Advisory Committee Minutes – 18 May 2016

Shire of Irwin MINUTES – ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MEETING 18 MAY 2016

MINUTES FOR THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS ON TUESDAY, 18 MAY 2016 COMMENCING AT 4.30PM

PRESENT: Members Representative Group Cr B R Thompson Council (Acting Presiding Member) Cr M G Meares Council Mr D J Simmons, CEO Shire of Irwin Mr Ron Saulsman MWCCI Dongara Sub-Committee Mr Wayne Wickham MWCCI Dongara Sub-Committee

Ms E Greaves – Coordinator Executive Services (Minute Taker)

LEAVE OF ABSENCE: Cr I F West Council

APOLOGIES: Cr M T Smith Council

1. DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS/ELECTION OF PRESIDING MEMBER

The Chief Executive Officer declared the meeting open at 4:30pm.

The Committee was called upon to appoint an Acting Chairperson in the absence of both the Shire President and Deputy President. Cr Meares nominated Cr Thompson. Cr Thompson was elected unopposed.

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

As recorded above.

3. MINUTES OF PREVIOUS MEETING HELD 22 MARCH 2016

A copy of the previous meeting minutes were provided separately to each member.

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE DECISION

Moved: Cr Mal Meares Seconded: Mr Wayne Wickham CARRIED

That the Minutes of the previous meeting held on Tuesday, 22 March 2016 be received.

4. REPORTS

4.1 EXPRESSIONS OF INTEREST – INDEPENDENT COMMUNITY MEMBERSHIP

Kevin Beermier and Roy Smith (Applications attached)

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE DECISION

Moved: Mr Wayne Wickham Seconded: Cr Mal Meares CARRIED

That Council appoints Kevin Beermier and Roy Smith as independent community members to the Economic Development Advisory Committee.

The Committee were satisfied, based on the expressions of interest received, that both applicants were suitably qualified and experienced to undertake the role as advertised. Subject to Council approval, Mr Beermier and Mr Smith are to be invited to the next meeting.

ACTION: Coordinator Executive Services to notify both applicants of the Council decision relating to the community membership for EDAC and invite them to attend the next meeting.

Mr Ron Saulsman joined the meeting at 4:35pm.

4.2 ECONOMIC DATA AND STATISTICS

Economic Statistics Report – April 2016

The information provided within this report is raw data that has not yet been analysed. It has been made available for the Committee member’s interest as a snapshot of the local economy.

5. OTHER BUSINESS

5.1. INITIATING THE ECONOMIC DEVELOPMENT PLAN (EDP)

5.1.1 Defining Economic Development (email from Ron Saulsman)

The Committee agreed that a definition would assist to provide better focus and scope for developing the plan and future activities undertaken or supported by the Committee and Council.

Mr Saulsman outlined his proposed definition, as per the attached. The CEO agreed with Ron’s concept and provided additional information for consideration (Porter’s Five Forces of Competitive position).

The Committee agreed that it was important to be aware of Council’s role and responsibility in relation to economic development. Whilst Council cannot directly create wealth and jobs, it can assist to attract investment and maintain a liveable community.

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE DECISION

Moved: Cr Mal Meares Seconded: Mr Wayne Wickham CARRIED

That Council adopts the definition of Economic Development for the purposes of the Economic Development Advisory Committee, as follows:

“the concerted actions of a community and local government working together to stimulate business activity in harmony with the natural resources and cultural heritage of the region leading to more employment opportunities resulting in the creation of wealth characterised by improved opportunities in education, health, housing, literacy, life expectancy and income per capita.”

5.1.2 Strategies

A general discussion was held, sharing ideas that may assist with supporting economic growth for the Shire, including:

 ‘Think Tank’ – a brainstorming session with relevant stakeholders

 Beautification / Visual Appeal – improving the visual appeal to attract visitors, residents and employment to the community

 Local Planning Strategy – planning decisions to support economic growth and development is essential

 Investment Opportunities / Attracting businesses (i.e. business scholarships)

5.1.3 Current Resources

The Committee briefly discussed a number of key developments that are occurring or are future concepts to be considerate of, including the proposed new IGA, new Medical Centre at Lot 13 Point Leander Drive and the Foreshore Redevelopment linking Town Centre project (early planning/concept stage).

5.1.4 Economic Development Australia – Training Program

The Coordinator Executive Services advised that Economic Development Australia offers a training program on their website that may be worth pursuing to facilitate a workshop to assist with the development of the Economic Development Plan and determining the key areas of focus for this Committee. This may tie in with Mr Saulsman’s ‘Think Tank’ concept.

A link to the website was shown and an example of the Shire of Moora’s workshop notes were shown to provide an insight into the workshop outcomes.

The Coordinator Executive Services was seeking an indication from the Committee to further investigate this program to determine if such a workshop would be beneficial to the community to assist with the Plan development.

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE DECISION

Motion: Cr Mal Meares Seconded: Mr Ron Saulsman CARRIED

That Council endorses the actions of the CEO in further researching the EDA Training Program in concert with the MWCCI Dongara Sub-Committee, and what it can offer the local community.

5.2. SHIRE PROJECTS

5.2.1 Directional Signage Project (PIF)

It was noted that the project is relevant to business and tourism directional signage.

Mr Saulsman sought clarification on responsibility for repair and maintenance, replacement etc. of business directional signage. The CEO indicated that the signs would be paid for by the relevant business as would replacement costs (for a change or to renew). The Shire would be responsible for erecting and maintaining.

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE DECISION

Motion: Mr Darren Simmons Seconded: Mr Wayne Wickham CARRIED

That Council endorses the Directional Signage Project concept to promote local businesses and attract visitors to Dongara and Port Denison with clear and consistent directional signs.

5.2.2 Business Ethics Statement (for external contractors)

The CEO advised that there is a requirement for the Shire to prepare a business ethics statement (for external contractors) which was identified in feedback from the Better Practice Review program. Committee members were invited to provide comment or feedback and encouraged the Dongara Sub-Committee members (as business stakeholders) to take back to their group.

5.3. PROPOSED PROJECTS

5.3.1 Kailis Drive Entry Statement

The Committee indicated a desire to see an entry statement at the corner of Kailis Drive and Brand Hwy to help travellers in:

a) Identifying the entrance to Port Denison

b) Creating a desire to want to turn off

The Committee agreed that lighting would be a key message to travellers that there is something to turn off to (although this presents challenges with cost and support through Main Roads).

In developing the EDP, it is important to note that the entry should be about giving travellers a reason to enter.

A small scale project could be to develop a simple limestone entry statement, including the Shire logo that signifies the entrance to Port Denison.

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE DECISION

Moved: Mr Wayne Wickham Seconded: Mr Ron Saulsman CARRIED

That Economic Development Advisory Committee (EDAC) supports the development of entry statement and associated lighting at the intersection of Kailis Drive and Brand Hwy.

5.3.2 Christmas Initiatives

Mr Wickham provided some background to the Christmas decoration project that has been proposed in recent history. The initial thought was that lighting could be erected along Moreton Tce to promote and beautify during the festive season. The major challenges have been accessing power and gaining permission for the lights to be hung (through Western Power).

Mr Wickham went on to outline that the MWCCI has applied for funding through the Mid West Development Commission (MWDC) for the Buy Local Campaign. The CEO indicated that the Shire has submitted a letter of support for this project. This funding would assist with Christmas decorations for local businesses in the town centre.

The CEO suggested that the Shire could, subject to Council approval, provide initial support by pledging bunting, banners, labour and other such assistance.

ECONOMIC DEVELOPMENT ADVISORY COMMITTEE DECISION

Moved: Mr Wayne Wickham Second: Mr Ron Saulsman CARRIED

That Council supports the MWCCI Buy Local Campaign including the provision of non- electrical bunting and Christmas decoration over the festive period.

5.3.3 Business Prospectus

Council have resolved, through its Strategic Community Plan and Corporate Business Plan to develop a Business Prospectus aimed at attracting investment and business to the community.

As the Committee is a stakeholder, the CEO is bringing this project to the attention of members, at this stage for noting. Further contribution may be required at a later stage.

5.4. MWCCI SUBMISSION ON SHIRE OF IRWIN PLANNING STRATEGY

MWCCI Submission to Shire of Irwin Planning Strategy March 2016.pdf

The submission provided by the MWCCI was presented to the Committee for noting and further comment as Council are currently reviewing the Local Planning Strategy. Mr Saulsman indicated that the submission was made on behalf of the MWCCI members and is therefore supported.

The next meeting is to be held on Wednesday, 20 July at 4:30pm. Any items for inclusion in the Agenda are to be provided to the Coordinator Executive Services by 4pm, Tuesday 12 July 2016.

6. CLOSURE

There being no further business, the Chairperson declared the meeting closed at 6:40pm.

Shire of Irwin ATTACHMENTS – EDAC MEETING 18 MAY 2016

ATTACHMENTS 4.1 and 5.4 The following attachments have been provided to Councillors under separate, confidential cover:

4.1 Expressions of Interest – Independent Community Membership (copies of applications from Mr Kevin Beermier and Mr Roy Smith)

5.4 MWCCI Submission on the Shire of Irwin Planning Strategy (submission by Mid West Chamber of Commerce and Industry)

Economic Statistics Report

Shire of Irwin – April 2016

Table of Contents

Shire of Irwin – Economic Overview 1 Midwest – Economic Overview 4 Local Sales 7 Expenditure Breakdown 9 Employment 11 Wages and Salaries 12 Domestic Imports – Demand 13 Domestic Imports – External Jobs 16

These reports have been developed through the REMPLAN Economy – Economic Modelling and Planning System the Shire has purchased using the latest available resources obtained from a range of sources.

Economic Overview

Defined Area: Irwin (S)

ABS 2015 Estimated Residential Population: 3,753

ABS 2011 Census Place of Usual Residence Population: 3,568

Land Area (ha): 237,196.178

Census Population Density (persons / ha): 0.015

Gross Regional Product ($M): $244.582

Per Hectare Gross Regional Product ($M): $0.001

Per Capita Gross Regional Product ($'000): $68.549

Per Worker Gross Regional Product ($'000): $236.539

Output

Total Output in the area is estimated at $479.193 million.

The major contributors to output are:

Industry Sector $M % Mining $122.782 25.6 % Construction $61.811 12.9 % Manufacturing $59.423 12.4 % Other $235.178 49.1 %

Employment

Total Employment in the area is estimated at 1,034 jobs.

The major contributors to employment are

Industry Sector Jobs % Agriculture, Forestry & Fishing 161 15.6 % Industry Sector Jobs % Retail Trade 131 12.7 % Accommodation & Food Services 121 11.7 % Other 621 60.1 % ValueAdded

Total Valueadded in the area is estimated at $224.844 million.

The major contributors to valueadded are

Industry Sector $M % Mining $58.858 26.2 % Rental, Hiring & Real Estate Services $33.763 15.0 % Agriculture, Forestry & Fishing $26.546 11.8 % Other $105.676 47.0 %

REMFile

Irwin (S) (Apr 2016)

Data sourced from:

ABS 2011 Census JTW Employment ABS 2012 / 2013 National Input Output Tables ABS June 2015 Gross State Product Economic Overview

Defined Area: Mid West Region

ABS 2015 Estimated Residential Population: 57,974

ABS 2011 Census Place of Usual Residence Population: 53,669

Land Area (ha): 46,682,982.161

Census Population Density (persons / ha): 0.001

Gross Regional Product ($M): $5,094.142

Per Hectare Gross Regional Product ($M): $0.000

Per Capita Gross Regional Product ($'000): $94.918

Per Worker Gross Regional Product ($'000): $226.145

Output

Total Output in the area is estimated at $10,829.058 million.

The major contributors to output are:

Industry Sector $M % Mining $3,380.430 31.2 % Manufacturing $1,330.368 12.3 % Construction $1,244.190 11.5 % Other $4,874.070 45.0 %

Employment

Total Employment in the area is estimated at 22,526 jobs.

The major contributors to employment are

Industry Sector Jobs % Mining 2,769 12.3 % Industry Sector Jobs % Retail Trade 2,229 9.9 % Health Care & Social Assistance 2,149 9.5 % Other 15,379 68.3 % ValueAdded

Total Valueadded in the area is estimated at $4,781.709 million.

The major contributors to valueadded are

Industry Sector $M % Mining $1,409.833 29.5 % Rental, Hiring & Real Estate Services $559.733 11.7 % Construction $388.410 8.1 % Other $2,423.733 50.7 %

REMFile

Mid West Region (Apr 2016)

Data sourced from:

ABS 2011 Census JTW Employment ABS 2012 / 2013 National Input Output Tables ABS June 2015 Gross State Product Local Sales Report

This report shows the goods and services produced in Irwin (S) which are sold to local industry sectors as input into production and for value adding.

The total local sales estimate for Irwin (S) is $90.065 million.

All industry sectors in Irwin (S) ranked by Local Sales

Irwin (S) (Apr 2016) Industry Sector $M % Construction $20.744 23.0 % Manufacturing $12.522 13.9 % Professional, Scientific & Technical Services $9.286 10.3 % Rental, Hiring & Real Estate Services $9.152 10.2 % Agriculture, Forestry & Fishing $7.149 7.9 % Financial & Insurance Services $6.429 7.1 %

Transport, Postal & Warehousing $6.090 6.8 % Administrative & Support Services $3.922 4.4 %

Retail Trade $3.099 3.4 % Other Services $2.910 3.2 % Mining $2.731 3.0 %

Accommodation & Food Services $2.130 2.4 % Public Administration & Safety $1.399 1.6 %

Wholesale Trade $1.056 1.2 % Electricity, Gas, Water & Waste Services $1.020 1.1 %

Arts & Recreation Services $0.317 0.4 % Health Care & Social Assistance $0.108 0.1 % Education & Training $0.001 0.0 % Information Media & Telecommunications $0.000 0.0 % Irwin (S) (Apr 2016) Industry Sector $M %

Total $90.065 Expenditure Breakdown Report

This report shows the value ($M) of expenditure by each industry sector within Irwin (S) on goods and services which are purchased from within the region, imported from the rest of Australia and imported from overseas, respectively.

The total expenditure by industry sectors in Irwin (S) on goods and services as inputs into production is estimated at $254.349 million. This includes $90.065 million of regional (local) expenditure, $107.389 million of expenditure on goods and services from the rest of Australia, and $56.895 million from overseas.

All industry sectors in Irwin (S) ranked by Expenditure

Irwin (S) (Apr 2016) Regional Irwin (S) (Apr 2016) Irwin (S) (Apr 2016) Expenditure Domestic Imports Overseas Imports Industry Sector $M % $M % $M % Mining $14.799 16.4 % $15.217 14.2 % $33.908 59.6 % Manufacturing $12.141 13.5 % $19.679 18.3 % $13.778 24.2 % Construction $23.310 25.9 % $19.149 17.8 % $0.825 1.5 %

Agriculture, Forestry & Fishing $11.288 12.5 % $15.296 14.2 % $1.126 2.0 % Rental, Hiring & Real Estate Services $7.501 8.3 % $7.265 6.8 % $0.650 1.1 % Irwin (S) (Apr 2016) Regional Irwin (S) (Apr 2016) Irwin (S) (Apr 2016) Expenditure Domestic Imports Overseas Imports Industry Sector $M % $M % $M % Accommodation & Food Services $3.135 3.5 % $6.615 6.2 % $5.493 9.7 % Transport, Postal & Warehousing $3.925 4.4 % $4.858 4.5 % $0.219 0.4 % Retail Trade $3.195 3.5 % $4.482 4.2 % $0.000 0.0 % Professional, Scientific & Technical Services $2.432 2.7 % $2.706 2.5 % $0.510 0.9 % Public Administration & Safety $2.414 2.7 % $3.232 3.0 % $0.001 0.0 % Other Services $0.874 1.0 % $2.022 1.9 % $0.028 0.0 % Education & Training $0.922 1.0 % $1.721 1.6 % $0.005 0.0 % Administrative & Support Services $0.926 1.0 % $1.044 1.0 % $0.187 0.3 % Financial & Insurance Services $0.900 1.0 % $1.165 1.1 % $0.061 0.1 % Health Care & Social Assistance $0.660 0.7 % $1.175 1.1 % $0.046 0.1 % Electricity, Gas, Water & Waste Services $0.791 0.9 % $0.662 0.6 % $0.000 0.0 % Wholesale Trade $0.533 0.6 % $0.616 0.6 % $0.005 0.0 % Arts & Recreation Services $0.318 0.4 % $0.486 0.5 % $0.053 0.1 % Information Media & Telecommunications $0.000 0.0 % $0.000 0.0 % $0.000 0.0 % Total $90.065 $107.389 $56.895 Employment Report

This report shows the number of employees whose place of work is located within Irwin (S).

The total employment estimate for Irwin (S) is 1,034 jobs.

All industry sectors in Irwin (S) ranked by Employment

Irwin (S) (Apr 2016) Industry Sector Jobs % Agriculture, Forestry & Fishing 161 15.6 % Retail Trade 131 12.7 % Accommodation & Food Services 121 11.7 % Construction 120 11.6 % Education & Training 82 7.9 % Manufacturing 78 7.5 %

Health Care & Social Assistance 59 5.7 % Mining 57 5.5 %

Public Administration & Safety 47 4.5 % Transport, Postal & Warehousing 45 4.4 % Other Services 35 3.4 %

Professional, Scientific & Technical Services 34 3.3 % Rental, Hiring & Real Estate Services 21 2.0 %

Administrative & Support Services 12 1.2 % Financial & Insurance Services 11 1.1 % Arts & Recreation Services 8 0.8 %

Electricity, Gas, Water & Waste Services 7 0.7 % Wholesale Trade 5 0.5 % Information Media & Telecommunications 0 0.0 % Total 1,034 Wages and Salaries Report

This report shows the wages and salaries paid to employees who work in Irwin (S).

The total wages and salaries estimate for Irwin (S) is $84.233 million.

All industry sectors in Irwin (S) ranked by Wages and Salaries

Irwin (S) (Apr 2016) Industry Sector $M % Mining $11.229 13.3 % Construction $9.714 11.5 % Manufacturing $7.835 9.3 % Education & Training $7.833 9.3 % Retail Trade $7.212 8.6 % Public Administration & Safety $6.037 7.2 %

Accommodation & Food Services $6.020 7.1 % Agriculture, Forestry & Fishing $5.834 6.9 %

Health Care & Social Assistance $5.162 6.1 % Transport, Postal & Warehousing $3.748 4.4 % Professional, Scientific & Technical Services $3.672 4.4 %

Rental, Hiring & Real Estate Services $2.308 2.7 % Other Services $2.290 2.7 %

Administrative & Support Services $2.055 2.4 % Financial & Insurance Services $1.710 2.0 % Wholesale Trade $0.693 0.8 %

Electricity, Gas, Water & Waste Services $0.564 0.7 % Arts & Recreation Services $0.317 0.4 % Information Media & Telecommunications $0.000 0.0 % Total $84.233 Domestic Imports Demand Report

This report shows the value of goods and services which are imported from the rest of Australia into Irwin (S).

Local Demand

Total domestic imports for Irwin (S) from the rest of Australia are estimated at $107.389 million.

All local industry sectors importing from the rest of Australia

Irwin (S) (Apr 2016) Local Demand Sectors $M % Manufacturing $19.679 18.3 % Construction $19.149 17.8 % Agriculture, Forestry & Fishing $15.296 14.2 %

Mining $15.217 14.2 %

Rental, Hiring & Real Estate Services $7.265 6.8 % Accommodation & Food Services $6.615 6.2 %

Transport, Postal & Warehousing $4.858 4.5 %

Retail Trade $4.482 4.2 % Public Administration & Safety $3.232 3.0 %

Professional, Scientific & Technical Services $2.706 2.5 %

Other Services $2.022 1.9 % Education & Training $1.721 1.6 %

Health Care & Social Assistance $1.175 1.1 % Financial & Insurance Services $1.165 1.1 %

Administrative & Support Services $1.044 1.0 %

Electricity, Gas, Water & Waste Services $0.662 0.6 % Wholesale Trade $0.616 0.6 % Irwin (S) (Apr 2016) Local Demand Sectors $M %

Arts & Recreation Services $0.486 0.5 % Information Media & Telecommunications $0.000 0.0 % Total $107.389

What are these local sectors importing?

Domestic imports by the local sectors above total $107.389 million.

All external supply sectors in the rest of Australia supplying goods and services to the local sectors above

Irwin (S) (Apr 2016) External Supply Sectors $M %

Manufacturing $33.099 30.8 % Financial & Insurance Services $14.409 13.4 % Mining $9.801 9.1 %

Wholesale Trade $7.862 7.3 % Transport, Postal & Warehousing $7.526 7.0 % Professional, Scientific & Technical Services $6.726 6.3 %

Construction $5.568 5.2 % Electricity, Gas, Water & Waste Services $4.993 4.6 % Information Media & Telecommunications $4.482 4.2 % Administrative & Support Services $4.344 4.0 % Agriculture, Forestry & Fishing $2.942 2.7 % Rental, Hiring & Real Estate Services $2.710 2.5 % Other Services $0.840 0.8 %

Public Administration & Safety $0.640 0.6 % Irwin (S) (Apr 2016) External Supply Sectors $M % Education & Training $0.431 0.4 % Retail Trade $0.400 0.4 % Accommodation & Food Services $0.336 0.3 % Arts & Recreation Services $0.278 0.3 % Health Care & Social Assistance $0.001 0.0 % Total $107.389 Domestic Imports External Jobs from Demand Report

This report shows the jobs in the rest of Australia supporting the supply of goods and services into Irwin (S).

Local Demand

Irwin (S) imports $107.389 million of goods and services from the rest of Australia, supporting 226 jobs in the rest of Australia.

All local sectors importing from, and supporting jobs in, the rest of Australia

Irwin (S) (Apr 2016) Local Demand Sectors Value of Imports $M External Jobs % Construction $19.149 41 18.1 % Manufacturing $19.679 39 17.1 % Mining $15.217 30 13.3 % Agriculture, Forestry & Fishing $15.296 26 11.3 %

Accommodation & Food Services $6.615 18 7.8 %

Rental, Hiring & Real Estate Services $7.265 16 7.1 %

Retail Trade $4.482 11 4.8 %

Transport, Postal & Warehousing $4.858 10 4.5 %

Public Administration & Safety $3.232 8 3.6 % Professional, Scientific & Technical Services $2.706 7 3.2 % Education & Training $1.721 5 2.1 %

Other Services $2.022 4 1.8 % Health Care & Social Assistance $1.175 3 1.2 %

Administrative & Support Services $1.044 3 1.2 %

Financial & Insurance Services $1.165 2 1.0 % Wholesale Trade $0.616 2 0.7 %

Arts & Recreation Services $0.486 1 0.6 % Irwin (S) (Apr 2016) Local Demand Sectors Value of Imports $M External Jobs %

Electricity, Gas, Water & Waste Services $0.662 1 0.6 % Information Media & Telecommunications $0.000 0 0.0 % Total $107.389 226

What external jobs are these imports supporting?

The local sectors above import $107.389 million from the rest of Australia, supporting 226 jobs in the rest of Australia.

All external supply sectors in the rest of Australia supplying goods and services to the local demand sectors above, and supporting jobs.

Irwin (S) (Apr 2016) External Supply Sectors Value of Supply $M External Jobs %

Manufacturing $33.099 48 21.1 % Financial & Insurance Services $14.409 28 12.3 % Administrative & Support Services $4.344 21 9.2 % Professional, Scientific & Technical Services $6.726 20 9.0 % Transport, Postal & Warehousing $7.526 19 8.4 %

Wholesale Trade $7.862 17 7.7 % Mining $9.801 17 7.6 % Construction $5.568 11 5.0 % Information Media & Telecommunications $4.482 9 4.1 % Agriculture, Forestry & Fishing $2.942 7 3.0 % Electricity, Gas, Water & Waste Services $4.993 6 2.7 % Other Services $0.840 5 2.1 % Rental, Hiring & Real Estate Services $2.710 4 1.7 %

Education & Training $0.431 4 1.6 % Irwin (S) (Apr 2016) External Supply Sectors Value of Supply $M External Jobs %

Public Administration & Safety $0.640 3 1.4 % Retail Trade $0.400 3 1.2 % Accommodation & Food Services $0.336 2 1.1 % Arts & Recreation Services $0.278 1 0.6 % Health Care & Social Assistance $0.001 0 0.0 % Total $107.389 226 MOTION – ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MEETING

FOR INCLUSION AS AN AGENDA ITEM FOR MEETING 18 MAY 2016

That the committee agree on a definition of Economic Development as soon as possible and that that definition is given to council for their approval and endorsement.

Reason for the motion

With an agreed and accepted definition of Economic Development and one approved by council the members of EDAC have clarity and certainty as to what can be considered by this committee.

A clear definition gives guidance to the scope of our discussions. Reduces ambiguity and goes some way to focusing our discussions.

A clear definition allows each member to consider the appropriateness of their ideas. Does the idea fits the commonly accepted meaning of Economic Development ?

Suggested definition

There are many definitions of economic development. Edward Blakely gives a definition in his book Local Economic development - Theory and Practice in which he states

"Local economic development refers to the process in which Local Government or community - based organisations engage to stimulate or maintain business activity and / or employment. "

Blakely's definition focuses mainly on the notion that economic development is bottom up process driven by collaboration between local authority and the community. The community looks to itself seeking solutions and possibilities to the economic problem. The resources within the community both human and natural are harnessed to create more opportunities and employment possibilities.

His notion of economic development is centred on increasing employment opportunities which would lead to a more vibrant economy and better standard of living.

Brian Ohm echoes this belief of a bottom up process in his book Guide To Community Planning in Wisconsin, he states

"The future of communities depends on the existing resources, political structures in which decisions are made and the innovativeness of local residence."

Ohm goes further than Blakely in his definition of economic development referring to not only employment but also to wealth creation. "Wealth generation provides a characteristic of community economic development. Wealth encompasses all things that individuals and communities value. This often includes jobs and income creation, conservation of natural resources and maintenance of community's cultural heritage"

So from this one could say that economic development is the concerted actions of community and local government working in harmony to stimulate business activity that ultimately leads to more employment opportunities resulting in the creation of wealth for the community.

Many communities have business activity that creates wealth but this does not always result in a more vibrant community when the wealth remains in the hands of a relative few when compared to the size of the population.

So does wealth creation through business activity resulting in more job opportunities become an end in itself ?

Professor Michael Todaro from New York university and co-author the widely used text Economic Development 12 edition 2014 defines economic growth as the improvement of the standard of living and economic health of a specific locality. He defines economic growth as indicators of good economic development identified by more opportunities in education, health, housing, declining poverty, increase in literacy rates, increase in life expectancy and an increase in per capita income of every citizen. Todaro adds observable outcome to economic development giving structure to the definition and in turn providing communities and local authorities some guidance.

If we were to adopt the views of Professor Todaro our definition would need to include an improved standard of living defined by improved opportunities in education, health, housing, literacy, life expectancy and income per capita in real terms.

As such a possible definition of economic development could be the concerted actions of a community and local government working together to stimulate business activity in harmony with the natural resources and cultural heritage of the region leading to more employment opportunities resulting in the creation of wealth characterised by improved opportunities in education, health, housing, literacy, life expectancy and income per capita.

Project Initiation Form

Planning Services Business Unit: CR.SI Synergy Ref No: 7 December 2015 Date: Directional Signage Strategy Project Name:

Project Purpose The purpose of the Directional Signage Strategy is to promote local businesses and attract visitors to Dongara and Port Denison with clear and consistent directional signs, and provide additional opportunities for local businesses to advertise.

Project Objectives The objectives for the Directional Signage Strategy are as follows: 1. To maintain the pull-in bay and business directory adjacent the BP service station; 2. To provide attractive billboards (promotional signs) along Brand Highway; 3. To provide an entry statement at Kailis Drive with a pull-in bay and business directory; 4. To provide a pull-in bay and directory at Cliff Head; 5. To provide a pull-in bay north of Dongara near Matsen Road; 6. To provide for coordinated and accurate directional signage (Blue and Brown roadside signs) throughout Dongara and Port Denison.

Project Background This project is largely a planning project, with the strategy being produced in-house by Planning Services on behalf of Works Services and Tourism Services. Funding allocations already exist for the billboards and for Town Signs Maintenance. No additional funding is being sought. With regard to the proposed new pull-in bays, it is expected that external funding sources will be sought as and when funding opportunities arise.

The Shire’s Tourism Development Plan 2013-2018 identified that a signage audit and strategy should be undertaken. It was identified that the quality of directional signage along Brand Highway was poor, and that upgraded directional signage could potentially lead to an increase in visitors and easier access to Dongara and Port Denison. Directional signage has also been identified as an area of improvement in the Dongara Town Centre Revitalisation Plan (a result of the Tourism Development Plan 2013-2018). The Revitalisation Plan identified the need to improve directional signage quality, clarity and consistency within the Town Centre, but also in Port Denison.

The signage strategy is provided for within the Shire’s Corporate Business Plan (strategy references 1.2.2 - develop and implement a signage and information strategy within the Town Centres). Planning Services, Tourism Services and Works Services agreed to expand the strategy to incorporate planning along the highway to provide a more coordinated approach for drawing in more visitors.

This project has the support of SMT. The strategy will support maintaining the existing pull-in bay at the BP service station. The proposed billboards have received funding from Council, and are going through the detailed planning phase. The proposed entry statement at Kailis Drive and the other pull-in bays at Cliff Head and Matsen Road have support in principle from Main Roads WA.

In 2015, a signage audit of all Blue (local businesses) and Brown (tourism) signs was undertaken. This audit has identified the following areas of improvement in regards to the directional signage within Dongara and Port Denison: - Some directional signs are inappropriately ordered; - Some directional signs should have more local businesses displayed; - Some directional signs are in need of upgrading; and - Some directional signs are in need of relocating or replacing.

The Directional Signage Strategy will ensure all directional signage within Dongara and Port Denison is readable, in appropriate locations and provides opportunities for local businesses to advertise within Dongara and Port Denison. The strategy will support local business and tourism growth.

Currently, local businesses pay Works Services for new Blue directional signs, which have been erected in an ad-hoc manner. The need to locate/relocate Blue/Brown directional signs within the townsites can be managed within Works Services current and ongoing budget allocation of $10,000 for Town Signs Maintenance. If a local business needs a new Blue sign, they will pay for it.

Alignment to Strategic Community Plan The project is aligned with the objectives of the Shire of Irwin Strategic Community Plan, as shown in the table below:

SCP Objective Alignment with Strategic Outcomes Objective 1: A prosperous, diverse and 1.1.2: Partner and negotiate with industry and commerce to thriving economy improve local infrastructure 1.2.2: Development and implement a signage and information strategy within the Town Centres Objective 2: To respect and understand 2.5.4: Continue to provide a high standard of maintenance and our natural and built environment and presentation in the Town Centres conserve our heritage 2.6.1: Maintain road assets and ancillary infrastructure

Interdependencies and Links The Directional Signage Strategy will align with the: - Shire of Irwin Corporate Business Plan; - Shire of Irwin Tourism Development Plan 2013-2018; and - Dongara Town Centre Revitalisation Plan

Project Schedule Anticipated Project Timeframe: Start Date September 2015 End Date June 2016

Project Milestones: Milestone Date/Timeframe Directional Signage audit Sep 2015 SMT Feb 2016 Seek necessary Main Road approvals for Billboards April 2016 Seek EMT Approval April 2016 Inform Councillors of Project April 2016 Carry out a Workshop(s) for Blue directional signs with local businesses May 2016 Complete the Draft Directional Signage Strategy: May/June 2016 - purpose; - locations of signs; - approval processes; - construction, maintenance and removal responsibilities. Advertise Directional Signage workshop and refer to Main Roads WA June 2016 Begin construction of billboards August / Dec 2016 Modify and Adopt Directional Signage Strategy July 2016 Seek necessary Main Road approvals for the new pull-in bays July / August 2016 Begin implementing changes to Blue / Brown directional signs June 2016 Seek funding for construction and signage directories 2016 - 2017 2

Resourcing Role Name Business Unit/Agency Project Leader Clair Morrison Shire of Irwin – Planning Officer Project Assistance Aaron Wootton Shire of Irwin – Manager Works Services Nicole Nelson Shire of Irwin – Manager Tourism Services

Internal Resourcing/Cross Functional Team: Business Unit Name Level of engagement Timing of engagement (information, consultation, partner) Manager Felix Neuweiler Consultation Throughout project duration Community Safety Leading Hand – Mark Jones Consultation Throughout project duration Parks and Gardens Manager Coralie Palmer Information Initially, to identify important Community locations Services

External Stakeholders: (the Shire has not yet discussed this project with stakeholders) Agency Name Contact No. Email Postal Address Local businesses and other relevant stakeholders yet to be identified.

Deliverables This project will produce the following deliverables

Deliverable Brief Description Billboards along Brand Highway The provision of billboards along Brand Highway will be located in safe and effective locations, as approved by Main Roads WA. These billboards will provide consistent, attractive directional signage into Dongara and Port Denison Town Centre for visitors. Entry Statement and Business Directory This will involve redesigning the highway entry to Port Denison, in at Kailis Drive order to attract more visitors. Once the strategy has been adopted by Council, this element will likely become a separate project in itself. Pull-in Bays and Local Business These directories will potentially attract more visitors to Dongara Directories and Port Denison. The Cliff Head pull-inbay is higher priority than the Matsen Road directory. Both will rely on cooperation with Main Roads WA Workshop collaboration with local Working with local businesses will ensure their support for businesses directional signage design, and will assist when identifying important locations to be promoted through directional signage. Collaboration will be in the form of a workshop, where local business owners will have the opportunity to allocate where they want their business signage to be located. Upgrade directional signage within Upgrading the current directional signage within Dongara and Port Dongara and Port Denison Denison will provide consistent and effective directional signage of local businesses. Adoption of a Directional Signage The Directional Signage Strategy will outline: Strategy - purpose; - locations of signs; - approval processes; - construction, maintenance and removal responsibilities. This will be endorsed by council, prior to infrastructure works.

Research and Consultation  Has any research and/or consultation been undertaken to date? Yes No

A Directional Signage Audit has been undertaken in Dongara and Port Denison. This audit has identified all directional signage (business and tourist destinations) within the localities of Dongara

and Port Denison. This audit identified the important locations and directional signs that are in need of upgrade.

Main Roads WA has been contacted in regards to suitable locations for billboards and have agreed in principle to forming additional pull-in bays – 1 north of Dongara and 1 at Cliff Head, this will allow for additional business directories.

Communication Plan/Strategy  Is a detailed communications plan/strategy required? Yes No

This project has the support of the Shire’s SMT.

Success Criteria The success of the project will be measured by assessing the outcomes against the project deliverables. The success criteria will address the following: - the success of collaboration with local businesses – identifying adequate locations and layout of directional signage; - the provision of billboards along Brand Highway; - the provision of a local business directory north of Dongara along Brand Highway; - the successful upgrade of directional signage throughout Dongara and Port Denison; and - a Directional Signage Strategy for future signage within Dongara and Port Denison.

Review and Continuous Improvement The Planning Officer will review the project monthly and measure its performance against the baseline schedule and success criteria until such time as the project is complete.

The Directional Signage Strategy will be reviewed annually by the Shire’s Development Control Unit to ensure the ongoing locations, maintenance and design of directional signage is continuously effective and up to date.

Project Issues and Risks Anticipated risks How will risk be managed? Is risk acceptable? (Y/N) Lack of local business This risk will be managed by advertising the positive Y involvement impacts a directional signage upgrade will have on local business and tourism within the Shire, and inviting all local businesses to contribute to the placement and design of signage in Dongara and Port Denison. Shire perceived to be The risk will be managed by undertaking a workshop Y ‘taking sides’ with location consultation will be undertaken to ensure that local of signs businesses are advised on the decisions are made and how to advertise businesses on local business directories and billboards. Issues with funding or This risk will be managed by ensuring that the Y approval of signage Directional Signage Strategy is completed and endorsed for such time as the approval and finance of the signage construction is obtained. Injury during construction This risk will be managed by all Shire of Irwin Y process employees adhering to strict Occupation Safety and Health Policy, as outlined in the Shire of Irwin HR Policies and Procedures.

Handover Plan / Project Close-Out The project will be closed when the Shire has adopted a Directional Signage Strategy as a Council Policy, and the Shire has constructed/upgraded directional signage infrastructure within Dongara and Port Denison, provided billboards and the local business directories have been constructed in the new pull-in bays.

Cost Schedule The below costs have been allocated for project elements within the 2015/16 budget. However, once Main Roads approve the pull-in bays at Matsen Road and Cliff Head, funds be sought for new signage directories (the new signage directory at the BP Service Station cost around $20,000).

Project Element Funding Source Total 2015/16 Billboards Visitor Centre Funding $17,500 Billboards Shire Budget: Billboards $17,500 Blue & Brown signs (work services allocate Shire Budget: Maintenance – Town Street $10,000 $10,000 annually) Signs Total Funding $48,000

Project Administration Checklist (Project leader to complete)

STAGE 2: APPROVAL  SMT Approval Yes No Not required. Date Feb 2016…

 Council approval Yes No Not required. Date………

Director’s Name: .Suzette van Aswen...... Signature: ......

STAGE 3: POST-APPROVAL  Has approved project initiation form been circulated to stakeholders? Yes No  Has project initiation form been tabled at a project inception meeting? Yes No

STAGE 4: ENGAGEMENT OF CONSULTANTS (IF REQUIRED)  Project brief finalised? Yes No Date ………......  Project brief advertised? Yes No Date ………......  Consultants engaged? Yes No Date ………......  Does the consultant have their own public liability, professional indemnity insurance and workers compensation Yes No Note: When hiring contract consultants, you need to ensure in the negotiation process that you state in their appointment details that they are required to have their own public liability, professional indemnity insurance and workers compensation. If they are not able to provide us with a workers’ compensation certificate of currency which is separate to public liability and professional indemnity insurance, you will need to consider their pay rates as part of their employment as the Shire has to pay 2.2% on top of their contract value. It may be a good idea to consider to reduce their pay rate by 2.2% due to the additional cost to the Shire of 2.2% on top of their hourly rate.  Project inception meeting? Yes No Date ………......

STAGE 5: EXTERNAL FUNDING:  Have all agreements been signed? Yes No Date ………......  Has external funding been received? Yes No Not required. Date ………......