SHILLONG REFLOTATION of TENDER NOTICE No.I.11011

GOVERNMENT OF INDIA MINISTRY OF HOME AFFAIRS DIRECTORATE GENERAL ASSAM RIFLES : SHILLONG

REFLOTATION OF TENDER NOTICE

No.I.11011/103/Hyg & Chem/2009-10/Q/006 Dated : 05 Oct 2009

1. Sealed tenders are hereby invited on behalf of the President of the Indian Union from manufacturers and authorised distributors/dealers who are authentically engaged in sale of Hygiene & Chemical items for supply of Hygiene & Chemical items to Assam Rifles for the year 2009-10 as per details given in attached delivery schedules.

2. The supply and quantity will have to be made at the places as mentioned below :-

(a) No 1 Maintenance Group Assam Rifles, Dimapur (Nagaland)

(b) Assam Rifles Delivery Point, Mantripukhri, Imphal, (Manipur)

(d) No 3 Maintenance Group Assam Rifles, Jorhat (Assam)

3. Rates quoted should be for No 1 Maintenance Group Assam Rifles, Dimapur (Nagaland), No 2 Maintenance Group Assam Rifles, Silchar (Assam), No 3 Maintenance Group Assam Rifles, Jorhat (Assam) and Assam Rifles Delivery Point Mantripukhri, Imphal (Manipur) inclusive of all taxes.

4. Purchaser : The President of India

5. Inspection Authority : 25 Sector/ARTC & S/ IGAR(S)/HQ DGAR/ 23 Sector

6. Inspecting Officer : The Board of Officers at respective Delivery Point.

7 . Stores required at : (a) No 1 Maintenance Group Assam Rifles, Dimapur (Nagaland)

(b) No 2 Maintenance Group Assam Rifles, Silchar (Assam)

(d) Assam Rifles Delivery Point Mantripukhri, Imphal (Manipur)

8. TYPE OF TENDER AND SUBMISSION OF TENDER : The tenders will be received upto 1400 hours on 05 Nov 2009 at Directorate General Assam Rifles, Laitkor, Shillong – 793010 in two bid system (Technical bid and Cost bid ) as furnished below.

(a) FIRST COVER (to contain the following) :TECHNICAL BID : To be opened on 05 Nov 2009 at 1430 hours.

(i) Tender documents duly completed and signed BUT WITHOUT INDICATING THE RATES QUOTED.

(ii) Earnest money.

(iii) The tender notice duly signed by the tenderer on all pages duly affixing the firm’s stamp and date.

(iv) Tender form.

(v) Photocopy of PAN card duly attested by a First Class Magistrate .

Signature of the tenderer …2/-

(vi) SAMPLE :- For ascertaining the quality of the product the tender must be accompanied with two samples of each item. The name of product, net weight, date of manufacture, batch/lot No, estimated storage life/date of expiry, warranty period alongwith a certificate of analyst report that the samples are examined for chemical microbiological efficiency and conform to standard specifications. Samples once submitted alongwith the tender will not be returned.

(vii) Financial stability certificate from scheduled/nationalised bank mentioning the approximate value up to which the tenderer is capable of undertaking contracts .

(viii) A Power of attorney (if the tender is not signed by the actual tenderer or the tender is submitted on behalf of a firm) and signature(s) of the signatory(ies) in the tender duly attested by a First Class Magistrate .

(ix) Tender fee as given in attached delivery schedules (x) Licence for sale of the product for which the tenderer has quoted his rate.

(xi) Licence for manufacturing the item for which the tenderer has quoted his rate in case of manufacturer.

(xii) Valid agreement/authorisation from manufacturer for distributor/dealers.

(xiii) An attested copy of passport size photograph of the signatory of the tender shall have to be affixed on tender form.

(b) If a tenderer fails to submit any of the above documents in manner as asked in the foregoing paragraphs or in succeeding paragraphs, tender may be termed invalid without any information of the tenderers.

(c) SECOND COVER (To contain the following) :- (COST BID) to be opened on receipt and after evaluation of technical bid tenders. Date for opening of cost bid tenders will be intimated to the valid tenderers.

(i) Detail of rates, taxes, duties, discounts, if any, quoted by the bidder. These details should be submitted on tender form.

(ii) All cutting/amendments must be signed in full by the tenderer else the same may be termed invalid .

(d) The above mentioned cover for technical bid documents and cost bid documents should be sealed separately and super scribed with the tender number, stores and date of tender opening. These covers should thereafter, be kept in a third cover and again sealed. The third cover should be super scribed with the stores and date of tender opening.

(e) Rates will not be indicated in the Technical Bid and if indicated then the tender will be termed as invalid .

(f) Tenderers should quote the rates both in words and in figures in the tender form, failing in any one of which may render the tender invalid.

(g) Transparent cello tape should be affixed and tenderers must sign across the tape without masking the figures of the rates quoted by them.

(h) Cost bid of only those firms will be considered for tender opening whose technical bids are found in order and also the samples submitted by the tenderers confirm to the required specifications by the Govt/public analyst report

(j) Conditional rates will not be accepted.

Signature of the tenderer …3/-

NOTE (a) Full name with address indicating fax/tele No. & e-mail address and status of the person signing the tender documents must be clearly mentioned in the tender.

(b) In case of submission of photocopies of any document the same should be legible and attested by a First Class Magistrate. All attestations should be ink signed only and in original . Original of the documents as mentioned for submission at para 8 (a) sub para (i) to (xiii) may also be kept ready for verification, if required by the Director General Assam Rifles .

(c) Tenders are to be submitted on printed/cyclostyled tender forms to be obtained only from DIRECTORATE GENERAL ASSAM RIFLES, SHILLONG (MEGHALAYA) or can be downloaded from our website at www.assamrifles.com and submitted alongwith challan.

(d) Tender form obtained by a tenderer for quoting his/her rates for a particular tender notice/schedule, if not used for the same shall not be used for any other tender/schedule.

(e) All documents that are required to be submitted alongwith the tender as mentioned at Para 8 above, must be submitted failing which the tender will be rejected.

(f) Department will not be responsible in any way for non receipt of letter/letters due to incomplete address quoted by the tenderer in the tender form or due to any postal delays/strikes/bandhs/natural calamities.

(g) Tenders received after the stipulated date and time shall not be considered for acceptance

(h) Documents submitted alongwith the tender shall not be returned to the tenderer except the earnest money under any circumstances.

(j) The cost bid may be returned to the tenderer on request if the same has not been opened and retender/additional tender ordered.

(k) All tenderers must quote their rates for all the location, failing to do so will render the tender invalid.

9. EARNEST MONEY : All tenderers must submit Earnest Money as given in attached delivery schedule for each items separately which should be valid for a period of 180 days on the date of opening of technical bid tender. No firm irrespective of its being a public undertaking or a co- operative or DGS&D registered firm is exempted from submission of earnest money. The earnest money shall be furnished in any of the following forms :-

(a) The Govt securities/Deposit at Call/Demand Draft/Fixed Deposit Receipt from any scheduled nationalised bank.

(b) Bankers Cheque, Bank Guarantee from any of the scheduled commercial bank as per the format given in Annexure I.

(c) If earnest money is furnished in the form of Bank Guarantee, it should be valid for 45 days beyond the validity period of the offer.

10. The earnest money of the successful tenderers will be refunded as soon as the security deposit has been furnished (unless it is used as part of security deposit). The earnest money in respect of unsuccessful tenderers will be refunded on finalisation of the contract or on expiry of validity of tender whichever is earlier.

11. SPECIFICATION :- The product must conform to the laid down BIS/IS specifications and also the specification given in attached delivery schedules. The tenderer must hold license to supply BIS/ISO specification mark product, wherever WHO certificate obtained should be enclosed. The product shall be packed as per specification given below:-

(a) Net content of items as shown against each schedule separately.

Signature of the tenderer …….4

4 (b) Marking

(i) The packed product must be stenciled and printed on one side of each packet with the name of product. (ii) Date of manufacture. (iii) Date of expiry. (iv) Net weight/contents. (v) Specification/chemical composition. (vi) For ASSAM RIFLES ONLY .

12. WARRANTY PERIOD Warranty period of the items shall be in accordance with the standard warranty clause. The warranty period should not be less than 12 ( twelve) months at the time of delivery at Assam Rifles godowns

13. RIGHT TO REJECT/ACCEPT THE TENDER :-

(a) The acceptance or rejection of the tender rates finally rests with the Director General Assam Rifles who reserves the right of rejecting any tender or accepting any tender without assigning any reasons thereof.

14. MODE OF PAYMENT OF SECURITY DEPOSIT/RELEASE OF SECURITY DEPOSIT .

(a) Successful tenderer will have to furnish the security deposit @ 10 percent of the total tender value on receipt of intimation letter from the Directorate General Assam Rifles, Shillong in any one of the following form which will released on successful completion of the contract and account pertaining to contract is settled.

(i) The Government Securities.

(ii) Postal savings account pledged in favour of the Director General Assam Rifles.

(iii) Deposit at Call Receipt from a scheduled/nationalised bank pledged in favour of the Director General Assam Rifles.

(iv) Bank Guarantee from any scheduled/nationalized bank having validity upto 30 Dec 2010.

(b) If successful tenderer fails to furnish security deposit as per para (a) above within stipulated period, their earnest money deposited alongwith technical bid tender will be forfeited to the State.

(c) The security furnished in form mentioned above will be released after the expiry of the warranty period of the last consignment of the items supplied. No firm irrespective of being a public undertaking/semi Govt undertaking or registered under DGS&D or NSIC is exempted from furnishing security deposit.

15. ACCEPTANCE OF TENDER AND SIGNING OF CONTRACT DEED : Successful tenderer will be issued formal acceptance letter after depositing of security money and signing of the deed of agreement.

16. PENAL ACTION FOR NON COMPLIANCE OF TERMS AND CONDITIONS OF CONTRACT

(a) If the contractor willfully neglects or fails to perform or observe any condition of the contract or attempts to cheat or indulge in unfair practice with the motive of making undue gains, the Director General Assam Rifles may impose a ban on future contracts by the Assam Rifles with that contractor.

Signature of the tenderer …5/-

(b) In case a contractor fails to comply with any demand or indent placed by the Contract Operating Officer or to perform his part of the contract to the entire satisfaction of the department or to abide by any term of the contract he shall be liable to all or any of the following actions as may be decided by the Director General Assam Rifles :-

(i) Forfeiture of Security deposit in whole or in part.

(ii) To make good the loss caused to the government due to his inability, neglect or delay in compliance with any demand.

(iii) Cancellation of the contract without any prior notice to the contractor.

(iv) Debarment from entering into contract with Assam Rifles for a period of three years.

(c) In the event of contractor’s security deposit being reduced by means of forfeiture, the contractor within 15 days from the date of intimation of the reduction shall restore the security deposit to the original value failing which the Contract Operating Officer will recoup the amount involved from any sums due to him by the government or from any other assets of the contractor held with the Assam Rifles.

(d) All losses sustained by the government due to failure, omission or neglect of the contractor may be realised from his security deposit or any other sums which may be due to him from the Assam Rifles.

17. In case of rejection of the item by the Officer Commanding Delivery Point at No 1 Maintenance Group Assam Rifles (Dimapur), No 2 Maintenance Group Assam Rifles (Silchar), No 3 Maintenance Group Assam Rifles (Jorhat) and Assam Rifles Delivery Point (Manipur) or in case of neglect, failure or delay on the part of the contractor to comply with any demand or indent placed by the Contract Operating Officer, the Contract Operating Officer may without prejudice to any other action which the department may take under the terms of the contract will be at liberty to procure or purchase such items from any other source. Any amount (which may include transportation and other incidental charges) expended in excess of the contracted rate shall be borne by the contractor or recovered from his security deposit and/or from any amount which may be due to him by the Contract Operating Officer . The right of risk purchase under this clause will entitle right to purchase by Officer Commanding of respective Delivery Point who are supposed to receive the supply from the Contractor .

18. RESCISSION OF CONTRACT AND FORFEITURE OF SECURITY DEPOSIT

(a) Notwithstanding any other clause of this tender notice, the Director General Assam Rifles may rescind forthwith any contract for any of the following reasons :-

(i) The contractor assigns the contract to any other party

(ii) The contractor or his agents or servants are found to be guilty of fraud in respect of the contract or any other contract entered into with the government

(iii) The contractor declines, neglects or delays to comply with any demand or requisition made by the Contract Operating Officer or in any other way fails to perform or observe any condition of the contract.

(b) In case of such rescission the security deposit whether in part or in full, as may be decided by the Director General Assam Rifles shall stand forfeited to the government without prejudice to any other action that the government may take. Where the contract is for supply at more than one place as mentioned in the schedule, notwithstanding the rescission under this clause, the supplies made to other places upto fifteen days and already accepted from the date of rescission shall be treated as valid.

Signature of the tenderer ……6

19. The approved tenderer shall be liable to bear losses/short falls/damages during transit. The approved tenderer shall also position his representative/insurance surveyor at consignees premises failing which the decision of the Officers’ Commanding Maintenance Groups Assam Rifles and Assam Rifles Delivery Point Mantripukhri, Imphal, (Manipur) regarding the losses will be final and binding.

20. ADDITIONAL QUANTITY . The tenderer shall be bound to supply if required, additional quantity upto the extent of 50 (fifty) percent of the contracted quantity under the same terms and conditions and rate. In case the approved tenderer fails to supply the quantity contracted within the stipulated period, the contract operating officer will have the option to purchase the shortfall at the risk and expense of the contractor and expenditure incurred for such purchase will be recoverable from the contractor’s outstanding bills with the department/security deposit deposited by the contractor or from any other Indian/foreign assets of the contractor. In addition, he will be debarred from entering into contract with Assam Rifles for a period of three years.

21. DELIVERY SCHEDULE . Delivery schedule of the item will be drawn in consultation with the approved tenderer. The delivery schedule once finalised will be adhered to by the approved tenderer. However, Director General Assam Rifles reserves the right to modify the delivery schedule at any time during operation of the contract at his discretion.

22. CONFORMATION OF STANDARD SPECIFICATION OF THE PRODUCT . Each lot of stock will be sent for analysis to authorised valid laboratory and the verdict of the analyst shall be final and binding upon both the parties. Each lot must be supplied alongwith the analysis report by the supplier.

23. REPLACEMENT OF UNFIT STOCK. The appointed contractor shall be liable to replace any quantity of stock found unfit within the warranty period at Assam Rifles godown at his own risk and expense. In case the quality of unsuitable/unfit stock is found to the extent of 25 percent or more, the whole lot of such store will be treated as unfit stock and penal action will be initiated against the supplier and the manufacturer as deemed fit by the Director General Assam Rifles.

24. If the appointed contractor fails to remove the above mentioned unfit stock from Assam Rifles godown within the reasonable period, i.e 30 days from the date of issue of the letter to the contractor, the Director General Assam Rifles or his representative shall have the right to destroy the unfit stock without giving any further notice to the contractor.

25. PERIOD OF CONTRACT . The contract when awarded will remain operative for the period of one year. In the interest of the state economy or administrative necessity, the operation of the contract may be extended beyond the period as mentioned in the deed of agreement and in that case the contractor shall be bound to supply the contracted items at the same contracted rates and under the same terms and conditions.

26. TERMINATION OF CONTRACT . A Contract may be terminated by Director General Assam Rifles by giving 30 days notice in writing without assigning any reasons thereof. Contractors will have no right to terminate the contracts during currency.

27. SUBMISSION OF MORE THAN ONE TENDER . Submission of more than one tender in respect of supplies under the same schedule quoting different rates by one and the same tenderer or firm shall disqualify a tenderer for appointment as contractor and all tenders of such tenderer shall be deemed to be automatically rejected.

28 . The approved tenderer shall have no claim for compensation in case of hike of any nature during the currency of the contract in whatever circumstances.

29. If the tenderer is a registered firm or a company under Company Act, such tenderer must submit a certified true copy of the registration deed along with the tender.

30. The tender will be deemed to be finalised once financial approval from competent financial authority as applicable is obtained and on completion of all contractual formalities by the Director General Assam Rifles.

Signature of the tenderer ……7

31. The successful tenderer shall then be intimated by a letter of acceptance by the Director General Assam Rifles. Till then no tenderer shall have the cause to assume that his tender has been accepted. If any tenderer incurs any expenditure in anticipation of issue of letter of acceptance, he shall have no claim whatsoever for any compensation.

32. The approved tenderer shall have to abide by all the terms and conditions of this tender notice and contract deed and the same will remain in force during the currency of the contract including the extended period.

33. The appointed tenderer shall be required to supply the item within the stipulated period as mentioned in the supply order from the date of placing of demand by the Director General Assam Rifles.

34. Tender form pasted alongwith tender notice on the Assam Rifles Website (www.assamrifles.com ) accompanied by demand draft/ postal order payable at SBI, Shillong placed in favour of Establishment officer, HQ DGAR as given in attached delivery schedules separately can be used for tendering or the same may be obtained from the office of the undersigned on production of the State Bank of India Challan for Rupees shown against each scheduled separately to be deposited under Major head “0055” Police (Central) Assam Rifles Revenue Receipt tender fee.

35. The Director General Assam Rifles or any officer authorised on his behalf may take out samples of the item at any time during the operation of the contract for re-sampling. If the report does not pass the standard and specified tests, the contractor is bound to replace the affected quantity in full at his own expense.

36. VALIDITY OF THE TENDER : The tenders and the rates quoted will be valid till the finalisation of the contract from the date of opening of cost bid of tenders.

37. PAYMENT . The payment will be made within a period of 60 (sixth) days from date of receipt of the bills complete in all respect at the respective Maintenance Group Assam Rifles godown at Dimapur, Jorhat, Silchar and Assam Rifles Delivery Point Mantripukhri, Imphal (Manipur). The bills will be prepared by the contractor in triplicate in the name of Director General Assam Rifles, Shillong for the quantity accepted and will be submitted to the OC’s of the respective MGsAR and Assam Rifles Delivery Point, Mantripukhri, Imphal (Manipur) within seven days from the date of delivery of the items, delay in submission of bills may further result in delay in payment, responsibility for which will not be borne by the department/HQ DGAR. Submission of part bills of delivery of part items are also permissible. The payment will be made by an account payee draft in the name and address of the approved tenderer by registered AD post. All tenderers should preferably have an account with scheduled/nationalised bank having Electronic Clearance System (ECS) and are required to forward details of such account in the tender as well as in their bills.

38. Any dispute arising out of the contract at any time between the parties hereto touching or arising out of this agreement shall be referred to an arbitrator to be nominated by the Director General Assam Rifles and the decision and award of such arbitrator shall be final and binding upon both the parties hereto and the provision of the Indian Arbitration Act 1996 shall apply in the arbitration proceedings.

Signature of the tenderer ……8

39. If the supplier fails to complete the supply and make delivery of stores within the delivery schedule as mentioned in the supply order, then penalty @ 1 (one) percent of value of stores for first 30 days, 1.5 percent for next 30 days and 2 percent for next 30 days or any fraction thereof shall be deducted from the suppliers bills. In case of any extension of delivery period and the supplier supplying commodities beyond the extended delivery period, then deduction of penalty shall be @ 2.5 percent of value of stores per month and any fraction thereof.

40. Any other information required by the tenderers may be obtained from Directorate General Assam Rifles, Laitkor, Shillong-793010 on any working day. Information also available on Assam Rifles website www.assamrifles.com .

41. Director General Assam Rifles reserves the right to cancel/reject any tender without assigning any reasons thereof.

Sd/- X X X (R B Singh ) Commandant Commandant (Q) for and on behalf of the President of India. No.I.11011/103/Hyg & Chem/2009-10/Q/006 Dated : 05 Oct 2009

Schedule No 6

Tender for supply of Fenthion Granules 2% (Hygiene and chemical Items)

Tender fee : Rs 100/- (Rupees one hundred) only

Earnest money : Rs. 1,500/- (Rupees one thousand five hundred) only

Security money : Ten percent of the total value of the contract

Place of delivery : No 1 MGAR (Dimapur, Nagaland), No 2 MGAR (Silchar, Assam) No 3 MGAR (Jorhat, Assam) & Assam Rifles Delivery Point, Mantripukhri, Imphal (Manipur)

Date of opening : 05 Nov 2009 for technical bid tender

Name of Articles Approximate yearly requirement

Fenthion Granules 2% 113 Kgs (To be supplied in 1 Kg Pack)

No 1 MGAR (Dimapur) - 24 Kgs

No 2 MGAR (Silchar) - 20 Kgs

No 3 MGAR (Jorhat) - 25 Kgs

Assam Rifles Delivery Point, - 44 Kgs Mantripukhri, Imphal (Manipur) ______Total - 113 Kgs ______

Schedule No 7

Tender for supply of Bacillus Thuringiensis Var israelensis (Bti) 12 SA (Hygiene and chemical Items)

Tender fee : Rs 100/- (Rupees one hundred) only

Earnest money : Rs. 48,000/- (Rupees forty eight thousand) only

Security money : Ten percent of the total value of the contract

Place of delivery : No 1 MGAR (Dimapur, Nagaland) , No 2 MGAR (Silchar, Assam) No 3 MGAR (Jorhat, Assam) & Assam Rifles Delivery Point, Mantripukhri, Imphal (Manipur)

Date of opening : 05 Nov 2009 for technical bid tender

Name of Articles Approximate yearly requirement

Bacillus Thuringiensis Var israelensis 1412 Ltrs (To be supplied in 1 Ltr Pack) (Bti) 12 SA No 1 MGAR (Dimapur) - 303 Ltrs

No 2 MGAR (Silchar) - 248 Ltrs

No 3 MGAR (Jorhat) - 314 Ltrs

Assam Rifles Delivery Point, - 547 Ltrs Mantripukhri, Imphal (Manipur) ______Total - 1412 Ltrs ______

Schedule No 10

Tender for supply of Deltamethrin 1.25% ULV (Hygiene and chemical Items)

Tender fee : Rs 100/- (Rupees one hundred) only

Earnest money : Rs. 700/- (Rupees seven hundred) only

Security money : Ten percent of the total value of the contract

Place of delivery : No 1 MGAR (Dimapur, Nagaland) , No 2 MGAR (Silchar, Assam) No 3 MGAR (Jorhat, Assam) & Assam Rifles Delivery Point, Mantripukhri, Imphal (Manipur)

Date of opening : 05 Nov 2009 for technical bid tender

Name of Articles Approximate yearly requirement

Deltamethrin 1.25% ULV 16 Ltrs (To be supplied in 1 Ltr Pack)

No 1 MGAR (Dimapur) - 4 Ltrs

No 2 MGAR (Silchar) - 3 Ltrs

No 3 MGAR (Jorhat) - 3 Ltrs

Assam Rifles Delivery Point, - 6 Ltrs Mantripukhri, Imphal (Manipur) ______Total - 16 Ltrs ______

Schedule No 15

Tender for supply of Coumateralyal 0.0375 Bait (Hygiene and chemical Items)

Tender fee : Rs 100/- (Rupees one hundred) only

Earnest money : Rs. 3,500/- (Rupees three thousand five hundred) only

Security money : Ten percent of the total value of the contract

Place of delivery : No 1 MGAR (Dimapur, Nagaland) , No 2 MGAR (Silchar, Assam) No 3 MGAR (Jorhat, Assam) & Assam Rifles Delivery Point, Mantripukhri, Imphal (Manipur)

Date of opening : 05 Nov 2009 for technical bid tender

Name of Articles Approximate yearly requirement

Coumateralyal 0.0375 Bait 706 Kgs (To be supplied in 1 Kg Pack)

No 1 MGAR (Dimapur) - 151 Kgs

No 2 MGAR (Silchar) - 124 Kgs

No 3 MGAR (Jorhat) - 157 Kgs

Assam Rifles Delivery Point, - 274 Kgs Mantripukhri, Imphal (Manipur) ______Total - 706 Kgs ______

Schedule No 21

Tender for supply of Lime Slacked (Hygiene and chemical Items)

Tender fee : Rs 100/- (Rupees one hundred) only

Earnest money : Rs. 2,000/- (Rupees two thousand) only

Security money : Ten percent of the total value of the contract

Place of delivery : No 1 MGAR (Dimapur, Nagaland) , No 2 MGAR (Silchar, Assam) No 3 MGAR (Jorhat, Assam) & Assam Rifles Delivery Point, Mantripukhri, Imphal (Manipur)

Date of opening : 05 Nov 2009 for technical bid tender

Name of Articles Approximate yearly requirement

Lime Slacked 2824 Kgs (To be supplied in 1 Kg Pack)

No 1 MGAR (Dimapur) - 605 Kgs

No 2 MGAR (Silchar) - 495 Kgs

No 3 MGAR (Jorhat) - 628 Kgs

Assam Rifles Delivery Point, - 1096 Kgs Mantripukhri, Imphal (Manipur) ______Total - 2824 Kgs ______

Schedule No 23

Tender for supply of Foot Powder (Hygiene and chemical Items)

Tender fee : Rs 100/- (Rupees one hundred) only

Earnest money : Rs. 8,500/- (Rupees eight hundred five hundred) only

Security money : Ten percent of the total value of the contract

Place of delivery : No 1 MGAR (Dimapur, Nagaland), No 2 MGAR (Silchar, Assam) No 3 MGAR (Jorhat, Assam) & Assam Rifles Delivery Point, Mantripukhri, Imphal (Manipur)

Date of opening : 05 Nov 2009 for technical bid tender

Name of Articles Approximate yearly requirement

Foot Powder 2824 Kgs (To be supplied in 60 gm container)

No 1 MGAR (Dimapur) - 605 Kgs

No 2 MGAR (Silchar) - 495 Kgs

No 3 MGAR (Jorhat) - 628 Kgs

Assam Rifles Delivery Point, - 1096 Kgs Mantripukhri, Imphal (Manipur) ______Total - 2824 Kgs ______

Annexure I

BANK GUARANTEE FORMAT FOR FURNISHING EARNEST MONEY DEPOSIT

Whereas______(hereinafter called the “ tenderer”) has submitted their offer dated ______for the supply of ______. (hereinafter called the “tender”)

KNOW ALL MEN by these presents that WE ______of ______having our registered office at ______(hereinafter called the “Bank”) are bound unto ______in the sum of ______for (hereinafter called the “Purchaser”) which payment will and truly to be made to the said Purchaser, the Bank binds itself, its successors and assigns by these presents. Sealed with the common seal of the said Bank this ______day of ______2009.

THE CONDITIONS OF THIS OBLIGATION ARE :

(i) If the tenderer withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender.

(ii) If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity. a. If the tenderer fails to furnish the performance security for the due performance of the contract. b. Fails or refuses to execute the contract.

WE undertake to pay the Purchaser upto the above amount upon receipt of its first written demand, without the Purchaser having to substantiate its demand, provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions, specifying the occurred condition or conditions.

This guarantee will remain in force upto and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date.

______(Signature of the Bank)

TENDER FORM

Name of Firm ______

Tender for supply of Hygiene & Chemical items to No 1 Maintenance Group Assam Rifles (Dimapur), No 2 Maintenance Group Assam Rifles (Silchar), No 3 Maintenance Group Assam Rifles ( Jorhat) and Assam Rifles Delivery Point Mantripukhri, Imphal (Manipur) during the financial year 2009-2010.

Tender fees as shown against each schedule to be deposited by challan or postal order or demand draft.

Challan or Postal order No or demand draft______dt ______

Earnest money Rs. ______/- ( Rupees ______

( as fixed for the above schedule in the tender notice)

Delivery will be made in Assam Rifles godown at No 1 MGAR (Dimapur), No 2 MGAR (Silchar) , No 3 MGAR (Jorhat) and Assam Rifles Delivery Point Mantripukhri, Imphal (Manipur).

Name of Items Approximate Rate tendered for per Kg/Nos/Ltrs/Tube yearly requirement in Kgs/Nos/Ltrs/tube In figures In words

….2.

-2-

To,

The Director General Assam Rifles Laitkor, Shillong -793010

1. I/We hereby agree to abide by all the terms and conditions of the Assam Rifles Tender Notice published vide letter No.I.11011/103/Hyg&Chem/2009-10/Q/006 dt 05 Oct 2009 issued by the Director General Assam Rifles, Shillong for supply of Hygiene & Chemical items to Assam Rifles during the year 2009-2010 in response to which I/We have submitted this tender.

4. I/We the undersigned, do hereby also agree, in case of acceptance of this tender to supply contracted item accordance with terms of Tender Notice No. I.11011/103/Hyg&Chem/2009- 10/Q/006 dt 05 Oct 2009 issued by Director General Assam Rifles, Shillong in response to which I/We, have submitted this tender at the rates noted against each items during the full period of currency of the contract.

5. I/We attached herewith the following documents as asked in the tender notice :-

(i) Tender documents duly completed and signed BUT WITHOUT INDICATING THE RATES QUOTED.

(ii) Earnest money.

(iii) The tender notice duly signed by the tenderer on all pages duly affixing the firm’s stamp and date.

(iv) Tender form.

(v) Photocopy of PAN card duly attested by a First Class Magistrate .

(vii) Financial stability certificate from scheduled/nationalised bank mentioning the approximate value up to which the tenderer is capable of undertaking contracts.

(ix) Tender fee as given in attached delivery schedules (x) Licence for sale of the product for which the tenderer has quoted his rate.

(xi) Valid agreement/authorisation from manufacturer for distributor/dealers.

(xii) An attested copy of passport size photograph of the signatory of the tender shall have to be affixed on tender form.

(xii) The tender must hold licence to supply BIS/ISO specification mark product wherever WHO certificate obtained should be enclosed.

4. In the event of tender being accepted. I/we agree for the contract to be operative and binding upon me/us from the date of formal communication of acceptance by Director General Assam Rifles, Shillong without prejudice to the signing of formal contract deed within 15 days from the date of receipt of formal acceptance and furnishing the security deposit, failing which I/We further agree that the offer of contract shall be deemed to be revoked and earnest money forfeited.

Signature (s) of Tenderer (s) Witness :- Complete Postal Address in capital Name : ______letter Complete Postal Address Tele No & Fax No, if any

Date ______Date ______