GOVERNMENT OF INDIA MINISTRY OF HOME AFFAIRS DIRECTORATE GENERAL ASSAM RIFLES : SHILLONG REFLOTATION OF TENDER NOTICE No.I.11011/103/Hyg & Chem/2009-10/Q/006 Dated : 05 Oct 2009 1. Sealed tenders are hereby invited on behalf of the President of the Indian Union from manufacturers and authorised distributors/dealers who are authentically engaged in sale of Hygiene & Chemical items for supply of Hygiene & Chemical items to Assam Rifles for the year 2009-10 as per details given in attached delivery schedules. 2. The supply and quantity will have to be made at the places as mentioned below :- (a) No 1 Maintenance Group Assam Rifles, Dimapur (Nagaland) (b) Assam Rifles Delivery Point, Mantripukhri, Imphal, (Manipur) (c) No 2 Maintenance Group Assam Rifles, Silchar (Assam) (d) No 3 Maintenance Group Assam Rifles, Jorhat (Assam) 3. Rates quoted should be for No 1 Maintenance Group Assam Rifles, Dimapur (Nagaland), No 2 Maintenance Group Assam Rifles, Silchar (Assam), No 3 Maintenance Group Assam Rifles, Jorhat (Assam) and Assam Rifles Delivery Point Mantripukhri, Imphal (Manipur) inclusive of all taxes. 4. Purchaser : The President of India 5. Inspection Authority : 25 Sector/ARTC & S/ IGAR(S)/HQ DGAR/ 23 Sector 6. Inspecting Officer : The Board of Officers at respective Delivery Point. 7 . Stores required at : (a) No 1 Maintenance Group Assam Rifles, Dimapur (Nagaland) (b) No 2 Maintenance Group Assam Rifles, Silchar (Assam) (c) No 3 Maintenance Group Assam Rifles, Jorhat (Assam) (d) Assam Rifles Delivery Point Mantripukhri, Imphal (Manipur) 8. TYPE OF TENDER AND SUBMISSION OF TENDER : The tenders will be received upto 1400 hours on 05 Nov 2009 at Directorate General Assam Rifles, Laitkor, Shillong – 793010 in two bid system (Technical bid and Cost bid ) as furnished below. (a) FIRST COVER (to contain the following) :TECHNICAL BID : To be opened on 05 Nov 2009 at 1430 hours. (i) Tender documents duly completed and signed BUT WITHOUT INDICATING THE RATES QUOTED. (ii) Earnest money. (iii) The tender notice duly signed by the tenderer on all pages duly affixing the firm’s stamp and date. (iv) Tender form. (v) Photocopy of PAN card duly attested by a First Class Magistrate . Signature of the tenderer …2/- 2 (vi) SAMPLE :- For ascertaining the quality of the product the tender must be accompanied with two samples of each item. The name of product, net weight, date of manufacture, batch/lot No, estimated storage life/date of expiry, warranty period alongwith a certificate of analyst report that the samples are examined for chemical microbiological efficiency and conform to standard specifications. Samples once submitted alongwith the tender will not be returned. (vii) Financial stability certificate from scheduled/nationalised bank mentioning the approximate value up to which the tenderer is capable of undertaking contracts . (viii) A Power of attorney (if the tender is not signed by the actual tenderer or the tender is submitted on behalf of a firm) and signature(s) of the signatory(ies) in the tender duly attested by a First Class Magistrate . (ix) Tender fee as given in attached delivery schedules (x) Licence for sale of the product for which the tenderer has quoted his rate. (xi) Licence for manufacturing the item for which the tenderer has quoted his rate in case of manufacturer. (xii) Valid agreement/authorisation from manufacturer for distributor/dealers. (xiii) An attested copy of passport size photograph of the signatory of the tender shall have to be affixed on tender form. (b) If a tenderer fails to submit any of the above documents in manner as asked in the foregoing paragraphs or in succeeding paragraphs, tender may be termed invalid without any information of the tenderers. (c) SECOND COVER (To contain the following) :- (COST BID) to be opened on receipt and after evaluation of technical bid tenders. Date for opening of cost bid tenders will be intimated to the valid tenderers. (i) Detail of rates, taxes, duties, discounts, if any, quoted by the bidder. These details should be submitted on tender form. (ii) All cutting/amendments must be signed in full by the tenderer else the same may be termed invalid . (d) The above mentioned cover for technical bid documents and cost bid documents should be sealed separately and super scribed with the tender number, stores and date of tender opening. These covers should thereafter, be kept in a third cover and again sealed. The third cover should be super scribed with the stores and date of tender opening. (e) Rates will not be indicated in the Technical Bid and if indicated then the tender will be termed as invalid . (f) Tenderers should quote the rates both in words and in figures in the tender form, failing in any one of which may render the tender invalid. (g) Transparent cello tape should be affixed and tenderers must sign across the tape without masking the figures of the rates quoted by them. (h) Cost bid of only those firms will be considered for tender opening whose technical bids are found in order and also the samples submitted by the tenderers confirm to the required specifications by the Govt/public analyst report (j) Conditional rates will not be accepted. Signature of the tenderer …3/- 3 NOTE (a) Full name with address indicating fax/tele No. & e-mail address and status of the person signing the tender documents must be clearly mentioned in the tender. (b) In case of submission of photocopies of any document the same should be legible and attested by a First Class Magistrate. All attestations should be ink signed only and in original . Original of the documents as mentioned for submission at para 8 (a) sub para (i) to (xiii) may also be kept ready for verification, if required by the Director General Assam Rifles . (c) Tenders are to be submitted on printed/cyclostyled tender forms to be obtained only from DIRECTORATE GENERAL ASSAM RIFLES, SHILLONG (MEGHALAYA) or can be downloaded from our website at www.assamrifles.com and submitted alongwith challan. (d) Tender form obtained by a tenderer for quoting his/her rates for a particular tender notice/schedule, if not used for the same shall not be used for any other tender/schedule. (e) All documents that are required to be submitted alongwith the tender as mentioned at Para 8 above, must be submitted failing which the tender will be rejected. (f) Department will not be responsible in any way for non receipt of letter/letters due to incomplete address quoted by the tenderer in the tender form or due to any postal delays/strikes/bandhs/natural calamities. (g) Tenders received after the stipulated date and time shall not be considered for acceptance (h) Documents submitted alongwith the tender shall not be returned to the tenderer except the earnest money under any circumstances. (j) The cost bid may be returned to the tenderer on request if the same has not been opened and retender/additional tender ordered. (k) All tenderers must quote their rates for all the location, failing to do so will render the tender invalid. 9. EARNEST MONEY : All tenderers must submit Earnest Money as given in attached delivery schedule for each items separately which should be valid for a period of 180 days on the date of opening of technical bid tender. No firm irrespective of its being a public undertaking or a co- operative or DGS&D registered firm is exempted from submission of earnest money. The earnest money shall be furnished in any of the following forms :- (a) The Govt securities/Deposit at Call/Demand Draft/Fixed Deposit Receipt from any scheduled nationalised bank. (b) Bankers Cheque, Bank Guarantee from any of the scheduled commercial bank as per the format given in Annexure I. (c) If earnest money is furnished in the form of Bank Guarantee, it should be valid for 45 days beyond the validity period of the offer. 10. The earnest money of the successful tenderers will be refunded as soon as the security deposit has been furnished (unless it is used as part of security deposit). The earnest money in respect of unsuccessful tenderers will be refunded on finalisation of the contract or on expiry of validity of tender whichever is earlier. 11. SPECIFICATION :- The product must conform to the laid down BIS/IS specifications and also the specification given in attached delivery schedules. The tenderer must hold license to supply BIS/ISO specification mark product, wherever WHO certificate obtained should be enclosed. The product shall be packed as per specification given below:- (a) Net content of items as shown against each schedule separately. Signature of the tenderer …….4 4 (b) Marking (i) The packed product must be stenciled and printed on one side of each packet with the name of product. (ii) Date of manufacture. (iii) Date of expiry. (iv) Net weight/contents. (v) Specification/chemical composition. (vi) For ASSAM RIFLES ONLY . 12. WARRANTY PERIOD Warranty period of the items shall be in accordance with the standard warranty clause. The warranty period should not be less than 12 ( twelve) months at the time of delivery at Assam Rifles godowns 13. RIGHT TO REJECT/ACCEPT THE TENDER :- (a) The acceptance or rejection of the tender rates finally rests with the Director General Assam Rifles who reserves the right of rejecting any tender or accepting any tender without assigning any reasons thereof. 14. MODE OF PAYMENT OF SECURITY DEPOSIT/RELEASE OF SECURITY DEPOSIT . (a) Successful tenderer will have to furnish the security deposit @ 10 percent of the total tender value on receipt of intimation letter from the Directorate General Assam Rifles, Shillong in any one of the following form which will released on successful completion of the contract and account pertaining to contract is settled.