CITY OF WILLIAMS LAKE
REGULAR COUNCIL AGENDA
COUNCIL CHAMBERS - CITY HALL - 450 MART STREET DECEMBER 18, 2012 6:00 PM
Page
A. ADOPTION OF MINUTES / AGENDA 7 - 21 1. Minutes of the Regular Meeting of Council held December 4, 2012
That the Minutes of the Regular Meeting of Council held December 4, 2012 be adopted as circulated.
2. Adoption of Agenda
That Council adopt the agenda as presented.
B. DELEGATIONS 1. Christmas Song Selection Performed by the Cariboo Men's Choir
2. 'Queen's Diamond Jubilee' Award Presentation by MLA Bob Simpson
C. REPORTS
1. FINANCE
Page 1 of 224 December 18, 2012 Regular Council
23 - 29 a) A/P Computer Cheque Listings
Recommendation: That the accounts payable computer cheque listings for the periods ending December 6 and 13, 2012 be received for information.
31 - 55 b) 2013 Provisional Budget
Recommendation: That the report of the Director of Financial Services dated December 12, 2012 be received and Council approve the 2013 Provisional Budget as presented.
2. GENERAL GOVERNANCE 57 - 60 a) Junior Council Terms of Reference - Amendment
Recommendation: That pursuant to the report of the Manager of Social Development dated December 3, 2012, Council approve the amendments to the Terms of Reference for Junior Council as follows: reduce the number of Councillors from two to one; remove the requirement for Junior Councillors to be high school students; allow for a one year re-appointment for current Junior Councillors.
3. PLANNING & OPERATIONS 61 - 73 a) Free Crown Grant - Airport Lands
Recommendation: That the report of the Planner dated December 10, 2012 together with the final review letter received from the Province on November 29, 2012 be received and Staff be directed to satisfy all the conditions outlined in the crown grant letter; and further, the $18,109 plus applicable taxes required to complete the crown grant be allocated from the 2013 Airport budget.
75 - 76 b) Unleaded & Diesel Fuel Tender
Recommendation: That pursuant to the report of the Purchasing Agent dated December 11, 2012, Council award the contract for the supply of unleaded gasoline and diesel fuels to Columbia Fuels for the tendered price of $1.1316 per litre and $1.2691 per litre,
Page 2 of 224 December 18, 2012 Regular Council
respectively, based on an annual consumption of 68,000 litres.
77 - 99 c) OCP 2012 Monitoring & Reporting
Recommendation: That the report of the Planner dated December 10, 2012 regarding the 2012 OCP monitoring and reporting be received and made available through the City's website.
101 - 113 d) Award of Engineering Contract for Water Model RFP
Recommendation: That pursuant to the report of the Manager of Water & Waste dated December 11, 2012, Council award the contract for a water model RFP to Geo Advise Engineering Inc. for the amount of $19,885, excluding HST.
4. COMMUNITY SERVICES 115 - 117 a) Poll of Council - Letter of Support for WLCBIA re Community Crime Prevention Grant
Recommendation: That pursuant to the report of the Corporate Services / Records Management Coordinator dated December 10, 2012, the poll of Council authorizing a letter of support for the Williams Lake Central Business Improvement Area Association's Community Crime Prevention grant application for their back alley and laneway lighting initiative be ratified.
D. BYLAWS 119 - 134 1. City of Williams Lake Regional Airport Fees Bylaw No. 2161, 2012
Clerk's Note: That the report of the Director of Municipal Services dated December 12, 2012 together with the Minutes of the Airport Fee Bylaw Stakeholder Meeting held December 10, 2012 be received and "City of Williams Lake Regional Airport Fees Bylaw No. 2161, 2012" be reconsidered and adopted.
E. COMMITTEE OF WHOLE COUNCIL REPORTS
Page 3 of 224 December 18, 2012 Regular Council
135 - 141 1. Williams Lake Celebrating Diversity Mural Project - Fraser Basin Council
Recommendation: That pursuant to Committee of Whole Council Report #55-2012, approval in principle for the proposed mural project from the Fraser Basin Council be given and a Staff member be authorized to participate with the working group, together with Councillor Walters.
F. CORRESPONDENCE 143 - 146 1. Stampede Association Request to Enlarge Fenced Area Behind Grandstands
Clerk's Note: That the letter from the Williams Lake Stampede Association dated October 15, 2012 together with the correspondence memo from the Director of Community Services regarding a request to enlarge the fenced area behind the grandstand be received and Council authorize an amendment to the lease agreement and they be permitted to proceed with the proposed changes.
147 - 148 2. Letter from Bill Davidson re Request for 4-Way Stop at Second & Cameron
Clerk's Note: That the letter from Bill Davidson dated December 11, 2012 requesting the installation of a 4-Way Stop at the intersection of Second Avenue North and Cameron Street be received and referred to Staff for a report back to Council.
149 - 151 3. 2013 Courage to Come Back Awards Nomination Information
Clerk's Note: That the letter from the Coast Mental Health Foundation dated December 6, 2012 and enclosed 2013 Courage to Come Back Awards nomination brochure be received and the community be encouraged to submit nominations.
153 - 179 4. Potato House - Request for Letter of Support
Clerk's Note: That the letter from the Potato House Sustainable Community Society dated November 16, 2012 be received and
Page 4 of 224 December 18, 2012 Regular Council
Council provide a letter of support for their application to the Cariboo Chilcotin Beetle Action Coalition (CCBAC) for funds to continue offering and promoting programs that inspire community and personal self-sufficiency.
*Request for in-kind support at discretion of Council.
G. PROCLAMATIONS
H. IN-CAMERA ITEMS FOR PUBLIC INFORMATION 181 1. In-Camera Rpt #15-2012 re Rural Fringe Fire Protection Agreement
Recommendation: That In-Camera Report #15-2012 regarding the rural fringe fire protection agreement with the Cariboo Regional District be received for public information.
I. NOTICE OF MOTION
J. LATE ITEMS / OTHER BUSINESS
K. INFORMATION / ANNOUNCEMENTS / ROUND TABLE 183 - 224 1. Council Information Package
Clerk's Note: That the Council Information Package for December 18, 2012 containing the following be received for information: December 2012 - NDIT December 2012 Report to Region; December 2012 - NCLGA Connection No. 112; December 3, 2012 - CCCTA E-News; December 3, 2012 - BC Communities in Bloom re 2013 Participant Options; December 3, 2012 - Senator Nancy Greene Raine re National Health & Fitness Day; December 3, 2012 - UBCM re Gas Tax Agreement Community Works Fund Payment;
Page 5 of 224 December 18, 2012 Regular Council
December 4, 2012 - Museum of Cariboo Chilcotin re Ranching & Rodeo Heritage in WL Place Branding; December 5, 2012 - Ministers' Regional Office Update; December 7, 2012 - New Prosperity Gold-Copper Project Update; December 14, 2012 - CRD Board Highlights; December 14, 2012 - CRD News Release re Chair Provides Year-End Report.
L. ADJOURNMENT 1. Adjournment
That this meeting be adjourned.
Page 6 of 224 MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS ON TUESDAY, DECEMBER 4, 2012 AT 6:15 PM
PRESENT: Mayor K.L. Cook Councillors I.N. Bonnell, G.W. Bourdon, D.M. Hughes, SPS Rathor, L.T. Walters and S.J. Zacharias
IN ATTENDANCE: G. Goodall, Acting Chief Administrative Officer C. Bouchard, Manager of Legislative Services T. Chung, Manager of Information Technology K. MacInnis, Communications Coordinator
DELEGATIONS: 1) Tsilhqot'in National Government re Prosperity Mine Project at Fish Lake • Drummers and Opening by Cecil Grinder • Welcome by Chief Anne Louie, T'exelc Government • Speaker Chief Marilyn Baptiste, Xeni Gwet'in First Nations Government • Speaker Grand Chief Stewart Phillip, President of the Union of BC Indian Chiefs • Speaker Chief Joe Alphonse, Tl'etinqox-t'in Government
2) School District No. 27 (Cariboo-Chilcotin) Board of Trustees re October 2012 'Initial Options Report' Overview • Mark Thiessen, Superintendent of Schools • Doug Neufeld, Zone 6 Trustee • Sheila Boehm, Zone 5 Trustee • Jackie Austin, Zone 4 Trustee
CALL TO ORDER
A1. Minutes of the Regular Meeting of Council held November 20, 2012
RES #539/12
Moved by Councillor Rathor Seconded by Councillor Zacharias
That the Minutes of the Regular Meeting of Council held November 20, 2012 be adopted as circulated.
CARRIED
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A2. Approval of Late Items and Adoption of Agenda
RES #540/12
Moved by Councillor Rathor Seconded by Councillor Zacharias
That Council approve the addition of late items to the agenda and the agenda be adopted as amended.
CARRIED
C1a. Annual Council Meeting Schedule for 2013
RES #541/12
Moved by Councillor Walters Seconded by Councillor Zacharias
That pursuant to the report of the Manager of Legislative Services dated November 29, 2012 and Section 5.2(a) of Council Procedure Bylaw No. 1940, Council establish the dates for the Regular Meetings of Council for the calendar year 2013 as follows:
January 8 & 22 July 2 & 16 February 5 & 19 August 13 & 27 March 5 & 19 September 10 & 24 April 9 & 23 October 8 & 22 May 7 & 21 November 5 & 19 June 4 & 18 December 3 & 17
CARRIED
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C1b. Council Appointments for 2012/2013
RES #542/12
Moved by Councillor Zacharias Seconded by Councillor Bonnell
That pursuant to the report of the Manager of Legislative Services dated November 27, 2012 the appointments of Mayor Kerry Cook for Council appointments to Committees, Standing Committees, Ad Hoc/Select Committees and Community Committees for the 2012/2013 term be received for information.
CARRIED
C1c. Cariboo Regional District Appointments for 2013 - Director and Alternate Director
RES #543/12
Moved by Councillor Walters Seconded by Councillor Hughes
That the report of the Manager of Legislative Services dated November 27, 2012 be received and pursuant to Section 784 of the Local Government Act, Mayor Kerry Cook be appointed to the Cariboo Regional District as the City's Director for 2012/2013 and pursuant to Section 786 of the Local Government Act, Councillor Sue Zacharias be appointed as the City's Alternate Director.
CARRIED
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C1d. Designation of Councillors as Acting Mayor - 2013
RES #544/12
Moved by Councillor Zacharias Seconded by Councillor Bourdon
That pursuant to the report of the Manager of Legislative Services dated November 27, 2012, Council designate Councillors as Acting Mayor for the calendar year 2013, pursuant to the following schedule:
January - Councillor Ivan Bonnell July - Councillor Ivan Bonnell February - Councillor Geoff Bourdon August - Councillor Geoff Bourdon March - Councillor Danica Hughes September - Councillor Danica Hughes April - Councillor Surinderpal Rathor October - Councillor Surinderpal Rathor May - Councillor Laurie Walters November - Councillor Laurie Walters June - Councillor Sue Zacharias December - Councillor Sue Zacharias
CARRIED
C1e. Wrestling Day Proclamation - January 2, 2013
RES #545/12
Moved by Councillor Walters Seconded by Councillor Bonnell
That pursuant to the report of the Manager of Legislative Services dated November 27, 2012, Council proclaim Wednesday, January 2, 2013 as "Wrestling Day" in the City of Williams Lake, pursuant to Policy No. 115.
CARRIED
• COUNCILLOR HUGHES REGISTERED A NEGATIVE VOTE.
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C1f. A/P Computer Cheque Listings
RES #546/12
Moved by Councillor Rathor Seconded by Councillor Bourdon
That the accounts payable computer cheque listings for the periods ending November 19, 22 and 29, 2012 be received for information.
CARRIED
C1g. Proposed 2013 Joint Committee Meeting Schedule
RES #547/12
Moved by Councillor Rathor Seconded by Councillor Bourdon
That pursuant to Joint Committee Report #30-2012, the agenda item summary of Bernice Crowe, Executive Assistant, Cariboo Regional District dated November 21, 2012 be received and the Central Cariboo / City of Williams Lake Joint Committee meeting schedule for 2013 be endorsed as follows:
• Wednesday, January 23, 2013 (CRD office); • Wednesday, February 27, 2013 (CRD office); • Wednesday, March 27, 2013 (CRD office); • Wednesday, April 24, 2013 (CRD office); • Wednesday, May 22, 2013 (City Hall); • Wednesday, June 19, 2013 (City Hall); • Wednesday, September 25, 2013 (City Hall); • Wednesday, October 23, 2013 (City Hall); • Wednesday, November 27, 2013 (City Hall).
CARRIED
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C1h(a). Grants in Aid 2013
RES #548/12
Moved by Councillor Walters Seconded by Councillor Bourdon
That pursuant to Joint Committee Report #31-2012 and the report of the Director of Financial Services dated November 13, 2012, Council receive the 2013 Grant-in-Aid applications; and further, the 2013 Grants-in-Aid be approved in the amount of $25,999, as amended, for the City of Williams Lake, apportioned equally between Electoral Areas D, E, and F in the amount of $7,799.70, to be combined with a contribution from the City of Williams Lake in the amount of $18,199.30 pursuant to Section 4(a) of Schedule A5 - Grant in Aid Agreement to the Memorandum of Understanding between the Cariboo Regional District and the City of Williams Lake; and further, that these funds be distributed as follows:
• Canadian Mental Health Association = $1,000 • Williams Lake Saturday Market Association = $333 • Cariboo Direct Farm Market Association = $367 • Williams Lake Central Business Improvement Area Association = $8,000 • Royal Canadian Legion = $16,299 • TOTAL = $25,999
CARRIED
C1h(b). Blue Fins Swim Club - Grant-in-Aid Application - Request for Joint Committee to Reconsider Application
RES #549/12
Moved by Councillor Bonnell Seconded by Councillor Rathor
That Council request the Central Cariboo / City of Williams Lake Joint Committee reconsider the request for a Grant-in-Aid from the Blue Fins Swim Club.
CARRIED
• COUNCILLOR BOURDON REGISTERED A NEGATIVE VOTE.
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C1h(c). Alternate Directors Attend Joint Committee in Absence of Directors
RES #550/12
Moved by Councillor Rathor Seconded by Councillor Bonnell
That Council request that if a Director is unable to attend a Central Cariboo / City of Williams Lake Joint Committee meeting and in order to maintain a quorum at the meeting, they request their Alternate Director attend in their absence.
CARRIED
• COUNCILLOR BOURDON REGISTERED A NEGATIVE VOTE.
C2a. HVAC Maintenance Contract - One Year Extension
RES #551/12
Moved by Councillor Rathor Seconded by Councillor Walters
That pursuant to the report of the Purchasing Agent dated November 27, 2012, Council authorize Staff ro proceed with renewal of the current HVAC Maintenance service contract with Horizon Climate Controls for an additional one (1) year at a cost of $14,330.75.
CARRIED
C2b(a). Presentation to Joint Committee re Central Cariboo Transfer Station Tipping Fees
RES #552/12
Moved by Councillor Bourdon Seconded by Councillor Bonnell
That pursuant to Joint Committee Report #32-2012, CRD Staff be requested to give a presentation at the January 23, 2013 Joint Committee Meeting on the changes in tipping fees that will occur over the next few years at the Central Cariboo Transfer Station and how increases to these fees will contribute to full cost recovery of solid waste handling.
CARRIED
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C2b(b). 2.5% Tipping Fee Increase for Central Cariboo Transfer Station
RES #553/12
Moved by Councillor Bonnell Seconded by Councillor Hughes
That the Cariboo Regional District Board be advised that Council supports a 2.5% increase in tipping fees at the Central Cariboo Transfer Station.
CARRIED
C3a. Pool Feasibility Study 'Summary of Recommendations' Item Status Update
RES #554/12
Moved by Councillor Walters Seconded by Councillor Bourdon
That pursuant to Joint Committee Report #33-2012, the report of the Director of Community Services dated November 8, 2012 regarding an update on the status of those items identified under the ‘Life and Safety’ and ‘Urgent’ columns of Figure Five: Summary of Recommended Upgrades to the Sam Ketcham Pool, found on page 15 of the October 2012 'Williams Lake & District Pool Feasibility Study' be received for information.
CARRIED
C3b. Pool Task Force Update
RES #555/12
Moved by Councillor Bourdon Seconded by Councillor Bonnell
That pursuant to Joint Committee Report #34-2012, the report of the Director of Community Services dated November 13, 2012 regarding an update on the Pool Task Force be received for information; and further, that a special meeting of the Joint Committee be scheduled for Wednesday, December 12, 2012 at 5:00 PM for receipt and review of the final 'Williams Lake & District Pool Feasibility Study' report.
CARRIED
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E1. Airport Fees Bylaw Amendment
RES #556/12
Moved by Councillor Zacharias Seconded by Councillor Rathor
That pursuant to Committee of Whole Council Report #51-2012 and the report of the Director of Municipal Services dated November 9, 2012, “City of Williams Lake Regional Airport Fees Bylaw No. 2161” be brought forward for the required readings and Staff be directed to create a reserve policy for the Williams Lake Regional Airport; and further, the respective community stakeholders be notified of the proposed changes and consulted with prior to adoption.
CARRIED
RES #557/12
Moved by Councillor Bourdon Seconded by Councillor Bonnell
That "City of Williams Lake Regional Airport Fees Bylaw No. 2161" be introduced and read three times.
CARRIED
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E2. Fee for Service Contracts - 2013
RES #558/12
Moved by Councillor Bourdon Seconded by Councillor Walters
That pursuant to Committee of Whole Council Report #52-2012 and the report of the Director of Financial Services dated November 7, 2012, Council approve the 2013 Fee for Service contracts and funding levels proposed for 2013 as follows:
• NOOPA (Boys & Girls Club) - $15,000 • Williams Lake Stampede Association (Queens) - 5,000 • Big Brothers Big Sisters of Williams Lake - 15,000 • Cariboo Chilcotin Hospice Palliative Care Society - 16,900 • Scout Island Nature Centre - 12,500 • Social Planning Council - 5,000 • Youth for Christ - 5,000 • Williams Lake Stampede Association - 25,000 • Cariboo Chilcotin Conservation Society (Water) - 38,600 • Cariboo Chilcotin Conservation Society (Solid Waster) - 24,500 • Tourism Discovery Centre - 155,000 • Community Policing Committee - 15,000 • TOTAL = $332,500
CARRIED
E3. Fee for Service Policy Review
RES #559/12
Moved by Councillor Rathor Seconded by Councillor Walters
That Committee of Whole Council Report #53-2012 be received and the Finance Committee review the Fee for Service Policy and contract template in January 2013 and bring any recommendations back to Committee of Whole Council.
CARRIED
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E4. Solid Waste Management Plan Review
RES #560/12
Moved by Councillor Rathor Seconded by Councillor Bourdon
That pursuant to Committee of Whole Council Report #54-2012 and the report of the Manager of Water and Waste dated October 16, 2012, Council support the Cariboo Regional District Solid Waste Management Plan in principle with the understanding that any financial implications contemplated from the implementation of any strategies within the plan that will affect the City will require approval from City Council; and further, that through the Central Cariboo / City of Williams Lake Joint Committee, a steering committee be formed consisting of two (2) elected representatives for the City of Williams Lake, two (2) elected representatives for the Cariboo Regional District and two (2) members of Staff for each local government body to assist in the implementation of the objectives of the Solid Waste Management Plan.
CARRIED
F1. Minutes of the Central Cariboo / City of Williams Lake Joint Committee Meeting held November 21, 2012
RES #561/12
Moved by Councillor Rathor Seconded by Councillor Bonnell
That the Minutes of the Central Cariboo / City of Williams Lake Joint Committee Meeting held November 21, 2012 be received for information.
CARRIED
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F2. Request for Waiving of Janitorial Fee for Use of Council Chambers - Williams Lake Community Band
RES #562/12
Moved by Councillor Walters Seconded by Councillor Rathor
That the request from the Williams Lake Community Band in their letter dated November 26, 2012 requesting the waiving of the janitorial service fee for their use of the Council Chambers on December 14, 2012 for their annual Christmas concert be approved.
CARRIED
F3. Follow-Up Letter from Kim Herdman re Speed Reader Board Placement on Third Avenue
RES #563/12
Moved by Councillor Bourdon Seconded by Councillor Bonnell
That the follow-up letter from Kim Herdman dated November 21, 2012 regarding the placement of a speed reader board on Third Avenue fronting Marie Sharpe be received and Ms. Herdman be advised that the intent of placing the speed reader board is to gather data which will be brought back to Council in the Spring for further consideration.
CARRIED
J1. LATE ITEM - In-Camera Rpt #10-2012 re Harm Reduction Strategy Working Group
RES #564/12
Moved by Councillor Rathor Seconded by Councillor Zacharias
That In-Camera Report #10-2012 regarding the introduction of a harm reduction strategy and working committee be received for public information.
CARRIED
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J2. LATE ITEM - In-Camera Rpt #11-2012 re Limiting Vehicle Access to Dairy Fields
RES #565/12
Moved by Councillor Rathor Seconded by Councillor Zacharias
That In-Camera Report #11-2012 regarding limiting vehicle access to the Dairy Fields be received for public information.
CARRIED
J3. LATE ITEM - In-Camera Rpt #12-2012 re Reinstatement of Court Watch Program
RES #566/12
Moved by Councillor Rathor Seconded by Councillor Zacharias
That In-Camera Report #12-2012 regarding reinstatement of the Court Watch Program be received for public information.
CARRIED
J4. LATE ITEM - In-Camera Rpt #13-2012 re Requests for Meetings with Crown Counsels on Prolific Offender Program
RES #567/12
Moved by Councillor Walters Seconded by Councillor Rathor
That In-Camera Report #14-2012 regarding requesting meetings with Provincial and Federal Crown Counsels to discuss their concerns with the prolific offender program be received for public information.
CARRIED
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J5. LATE ITEM - In-Camera Rpt #14-2012 re Requests for Meetings with Ministers of Justice
RES #568/12
Moved by Councillor Rathor Seconded by Councillor Zacharias
That In-Camera Report #14-2012 regarding requests for meetings with the Federal and Provincial Ministers of Justice to bring attention to the community’s concerns around crime and prolific offenders be received for public information.
CARRIED
K1. Council Information Package
RES #569/12
Moved by Councillor Rathor Seconded by Councillor Bourdon
That the Council Information Package for December 4, 2012 containing the following be received for information:
• November 12, 2012 - Ministry of Community, Sport & Cultural Development re Woodland Drive Infrastructure and Aging Recreation Facility Grant Opportunities Discussed at UBCM; • November 20, 2012 - Gold Fields Horsefly Exploration Fall 2012 Community Newsletter; • November 20, 2012 - Letter from Fort St. John re Canada Post's Proposed Community Mail Box Installation Fees; • November 21, 2012 - Pitch-In BC re Pitch-In BC Week 2012 & Municipal Patron Registration Information; • November 26, 2012 - CRD News Release re Williams Lake Fringe Fire Protection Referendum Results • November 26, 2012 - Ministry of Transportation & Infrastructure re South Lakeside Drive Widening Project.
CARRIED
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L1. Adjournment
RES #570/12
Moved by Councillor Rathor Seconded by Councillor Bonnell
That this meeting be adjourned.
CARRIED
Time: 8:39 PM
MAYOR CORPORATE OFFICER
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DATE OF REPORT: December 12, 2012 DATE & TYPE OF MEETING: December 18, 2012 Regular Council Meeting AUTHOR: Pat Higgins, Director of Financial Services SUBJECT: 2013 PROVISIONAL BUDGET FILE: 1700-01 (2013)
SECTION 1: EXECUTIVE SUMMARY The purpose of this report is for Council to approve the 2013 Provisional Budget as presented.
SECTION 2: BACKGROUND During the 2012 budget deliberations, Council made a recommendation to commence the budget process of the 2013 budget cycle earlier, in Fall 2012; and further, that a provisional capital and operating budget supported by business plans be completed by December 1.
The Community Charter no longer requires that Council adopt a provisional budget to provide spending authority for the period between the start of the new year and the adoption of the final budget in May. The theory behind the legislation is that the function of the provisional budget is now served by the “second year” portion of the five year financial plan.
In practice however, there are so many changes in the municipal budgeting environment from one year to the next that these “second year” figures in the financial plan give Council no real idea as to what it will face when it comes time to set the tax rates in the spring. Council’s preference therefore is to compile the various departmental preliminary budgets into what we still call a “provisional budget” for the municipality as a whole, and to adopt that document formally by way of an amendment to the five year financial plan bylaw. This exercise gives much more accurate information to Council with regard to the task that it will confront in the spring, and it is also an important planning tool at the staff level.
A completely new five year plan will be adopted prior to May 15 after the conclusion of the 2012 year end process and receipt of the 2013 completed assessment roll.
SECTION 3: DISCUSSION The provisional budget for 2013 represents the point of beginning for Council’s budget consideration process. Council will amend the provisional budget at its discretion during the budget meetings in early 2013.
General Fund:
Operating - In the General Fund, total operating expenditures in 2013 are budgeted to increase by $263,332, primarily due to the increases in landfill costs and recreation programs which are balanced by similar changes in the revenue from reserves and registration fees. Discretionary expenditures of the 2013 Staff Training and Development budget will be further reviewed and discussed during future budget meetings.
On the other side of the ledger, non-tax revenue is expected to decrease by a net of $62,437. This is made up of a number of items: decrease in services to other governments – fire protection service agreement, a reduction in unconditional grants from the Provincial Govt. and appropriate of surplus.
Page 31 of 224 b) 2013 Provisional Budget 2013 Provisional Budget Page 2
The net effect of a $263,332 expenditure increase combined with a $62,437 non-tax revenue decrease is a requirement for an additional $308,619 in property tax revenue to balance the budget or a percentage increase of 3% in the municipal property tax levy. It should be noted that the property tax levy is simply the number required to balance the total general municipal expenditure budget after all other sources of revenue have been taken into account.
Capital – Council amended the proposed capital budget from $6,328,700 to $5,017,700. This adjustment will reduce the requirement of property tax revenue from an initial $1,784,130 to $176,000 and borrowing of $419,940 to balance the budget. Until the review process has been completed the various municipal departments will not proceed with any new 2013 capital expenditures without express Council approval. Some early approvals will be sought in attempts to obtain a greater interest from contractors and possible cost savings.
Water and Sewer Utilities:
The water and sewer utilities continue to remain self funding. There are no proposed increases to user fees in 2013. These rates have been unchanged since 2010. Reserves will be maintained at a $400,000 minimum level.
Airport:
The City of Williams Lake Regional Airport Fees Bylaw received first three readings on December 4, 2012 and is to be reconsidered and adopted at the December 18 Council meeting. This additional revenue will ensure that ongoing operating costs and capital requirements will be adequate to avoid relying on taxation as a source to meet financial needs.
SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: See attached appendixes.
b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A
c. This project most closely supports the following ICSP Priority Areas: N/A
d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A
e. Environmental Considerations: N/A
f. Social Considerations: N/A
g. Economic Considerations: N/A
Page 32 of 224 b) 2013 Provisional Budget 2013 Provisional Budget Page 3
SECTION 5: RECOMMENDATION That Council approve the 2013 Provisional Budget as presented.
Respectfully submitted,
Geoff Goodall Acting Chief Administrative Officer
This report has been prepared in consultation with the following: Initials Manager of Legislative Services
ATTACHMENTS: Attachment A – 2012 General Fund Operating Budget Attachment B – 2013 General Fund Operating Provisional Budget Attachment C – 2012-2013 Summary of Variances – General Operating Fund Attachment D – 2013 General Fund Council Adjustments Attachment E – 2013 Supplemental Requests Attachment F – 2013 General Capital Provisional Budget Attachment G – 2013 Water Utility Provisional Budget Attachment H – 2013 Sewer Utility Provisional Budget Attachment I – 2013 Airport Provisional Budget Attachment J – 2013 Transit Provisional Budget Attachment K – November 28th Budget Meeting Minutes Attachment L – November 29th Budget Meeting Minutes Attachment M – 2013 Budget Decisions of Council
Page 33 of 224 b) 2013 Provisional Budget CITY OF WILLIAMS LAKE 2012 BUDGET
2012 Budget REVENUE Taxes-Property 10,774,590 Taxes-Other 398,880 Grants in lieu of Taxes 140,490 Services to other Govt 2,403,460 General Sale of Services 48,500 Recreation/Cultural Services 1,110,400 Other Revenue-Own Sources 1,424,400 Unconditional Transfers-Province 805,550 Victim Services/Hwys 53,500 Grants/CWF 30,000 Conditional Transfers-CRD 77,000 Transfer from own Reserves 1,300,140 Appropriation of Surplus 109,680 Total Municipal Revenue 18,676,590
EXPENDITURES General Government Services: Legislative Services 244,370 Corporate Administration 863,790 Grants to Community Organizations 103,350 Finance 1,142,900 Protective Services: Police 3,776,730 Fire 1,405,790 Economic Development 373,240 Development Services: Planning/Engineering 685,200 Bylaw & Building Inspection 346,280 Municipal Services: Common Services 343,200 Shared Services 116,330 Roads 1,775,980 Parks 677,910 Landfill 1,359,500 Cemetery 93,170 Community Services: Recreation: Leisure Services 577,480 Pool 1,885,020 Arena 382,130 Cultural Services 418,290
Total Municipal Expenditures 16,570,660
Fiscal 688,280 Debt Principal Payments 588,020 Transfer to own Reserves 829,630 2,105,930
Municipal Surplus(Deficit) 0
Required to Balance Taxation
Balance per Section 165(5),CC 0
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Page 34 of 224 b) 2013 Provisional Budget CITY OF WILLIAMS LAKE 2013 PROVISIONAL BUDGET GENERAL OPERATING FUND
2013 2013 Budget ADJUSTED REVENUE Taxes-Property 10,909,590 10,909,590 Taxes-Other 404,560 404,560 Grants in lieu of Taxes 140,490 140,490 Services to other Govt 2,237,840 2,237,840 General Sale of Services 48,500 48,500 Recreation/Cultural Services 1,122,060 1,122,060 Other Revenue-Own Sources 1,477,900 1,477,900 Unconditional Transfers-Province 382,623 382,623 Victim Services/Hwys 53,500 53,500 Grants/CWF 30,000 30,000 Conditional Transfers-CRD 77,000 77,000 Transfer from own Reserves 1,405,590 1,505,590 Appropriation of Surplus 0 224,500 Total Municipal Revenue 18,289,653 18,614,153
EXPENDITURES General Government Services: Legislative Services 246,110 250,110 Corporate Administration 877,250 877,250 Grants to Community Organizations 115,680 115,680 Finance 1,156,856 1,156,856 Protective Services: Police 3,800,570 3,800,570 Fire 1,403,990 1,403,990 Economic Development 334,200 334,200 Development Services: Planning/Engineering 673,280 683,280 Bylaw & Building Inspection 389,250 389,250 Municipal Services: Common Services 349,506 349,506 Shared Services 116,330 116,330 Roads 1,787,780 1,787,780 Parks 684,700 684,700 Landfill 1,457,500 1,457,500 Cemetery 94,100 94,100 Community Services: Recreation: Leisure Services 574,670 574,670 Pool 1,915,750 1,915,750 Arena 418,920 418,920 Cultural Services 423,550 423,550
Total Municipal Expenditures 16,819,992 16,833,992
Fiscal 682,880 682,880 Debt Principal Payments 583,400 583,400 Transfer to own Reserves 822,500 822,500 2,088,780 2,088,780
Municipal Surplus(Deficit) -619,119 -308,619
Required to Balance Taxation 619,119 308,619
Balance per Section 165(5),CC 0 0
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Page 35 of 224 b) 2013 Provisional Budget Page 36 of224
General Fund Operating Budget 2012‐2013 Variance Report
GENERAL FUND 2012 2013 Variance Comment
Revenue 18,676,590 18,614,153 ‐ 62,437 Unconditional Grants Services to Other Govt ‐ Decrease CRD Fire Protection Transfers from Surplus & Reserve New Taxation
Expenditures 16,570,660 16,833,992 263,332 Discretionary Costs: Staff Training & Development ‐ $42,410 Non Discretionary Costs: $218,592
Fiscal 2,105,930 2,088,780 ‐ 17,150 Transfer to Reserve
b) 2013 Provisional Budget Page 37 of224
2013 Provisional Budget General Fund Council Adjustments
Operating Initial Adjustment Final Comment Revenue 18,289,653 100,000 Transfer from Landfill Reserve 224,500 Transfer from Surplus 18,614,153 Expenditures 16,819,992 4,000 Supplemental ‐ Effective Decision Making Bodies Workshop 10,000 Supplemental ‐ Downtown Revitalization Initiatives Fiscal 2,088,780 ‐ 18,922,772 ‐ 308,619 Deficit b) 2013 Provisional Budget CITY OF WILLIAMS LAKE SUMMARY OF 2013 SUPPLEMENTAL REQUESTS
General Government Services: Legislative Services Building Effective Decision-Making Bodies Workshop 4,000 Approved Corporate Administration Increase Wellness Program 6,000 Deferred Temp HR Data Entry Position 20,000 Deferred Finance 0 30,000 Protective Services: Police Crime Target Team 500,000 Deferred RCMP Special Projects Equipment 50,000 Deferred Statement Transcription Position 66,000 Deferred Fire Fire Safety Inspector 90,000 Not approved Paid-Call Firefighters 9,000 Deferred 715,000
Economic Development 0
Development Services: Development Cost Charge Bylaw - Consulting 25,000 Deferred Downtown Revitalization Initiatives 10,000 Approved Hazard Acceptabiltiy Threshold Guidelines 40,000 Deferred Property File System 10,000 Deferred Development Services Web Site Content Review 10,000 Deferred Energy Planning Coordinator 75,180 Deferred 170,180 Municipal Services: Parks Seasonal Students 25,260 Deferred 0
Community Services 0
Total General Fund Supplemental Requests 940,440
Airport 0 Water Utility 0 Sewer Utility 0
18/12/2012 \\Foxtrot1\financial_services$\BUDGET\2013 Budget\Departmental Budgets\2013 BUDGET PRELIMINARY.xls.xlsx
Page 38 of 224 b) 2013 Provisional Budget CITY OF WILLIAMS LAKE 2013 GENERAL FUND - CAPITAL Nov-28 2013 2013 2013 Source of Funding Initial Amended Amended
General 1,784,130 479,200 176,200 Reserves Equipment 312,500 264,500 264,500 Reserves Downtown Parking 50,000 50,000 50,000 Reserves Capital 183,000 183,000 183,000 Reserves - New Capital 700,000 700,000 700,000 Reserves - Pavement Mgt 633,700 633,700 633,700 Reserve - DCC 226,370 226,360 226,360 Contributions 100,000 125,000 25,000 Community Works Funds 1,017,000 1,017,000 1,017,000 Grants 1,322,000 1,322,000 1,322,000 /Internal/Short Term Borrowing 0 419,940 419,940 6,328,700 5,420,700 5,017,700 Capital Projects Information Technology 60,000 60,000 13,000 GIS Editors Software 10,000 10,000 0 IT -City Wide 50,000 50,000 13,000 Parking Lot Development 6,000 6,000 0 Truck Replacement Engine 12 (5 Yr Lease) 117,500 117,500 117,500 Mask Fit Tester 13,200 13,200 13,200 Facilities 855,000 220,000 15,000 Parking Lot Purchase - 5 Yr total $70,000 15,000 15,000 15,000 Station House Gallery 635,000 0 0 City Ha ll Siding 30, 000 30, 000 0 Salt Shed 175,000 175,000 0 Equipment 195,000 147,000 147,000 Combination Box Sander 55,000 55,000 55,000 Skag Mower 20,000 20,000 20,000 Stump Grinder 25,000 0 0 Wood Chipper 23,000 0 0 3/4 Ton Pickup 60,000 60,000 60,000 Fleet GPS Software 12,000 12,000 12,000 Roads 2,968,000 2,718,000 2,673,000 Traffic Signal Upgrade - 7th & Oliver 250,000 0 0 Traffic Light Design - Mackenzie & Oliver 15,000 15,000 15,000 Duncan Rd Cul-De-Sac 13,000 13,000 13,000 Road Widening Design - South Lakeside 2,600,000 2,600,000 2,600,000 Decorative Stone on Lamp Bases 10,000 10,000 0 Parking Lot Improvements - City Wide 35,000 35,000 35,000 New Light Heads - Downtown Fixtures 15,000 15,000 0 Underground Wiring -Slater & Midnight 20,000 20,000 0 Intersection Safety Review 10,000 10,000 10,000 Storm Sewer 1,280,000 1,280,000 1,280,000 Storm Water Religning 80,000 80,000 80,000 River Valley Storm Upgrade - Phase 5 1,200,000 1,200,000 1,200,000
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Page 39 of 224 b) 2013 Provisional Budget CITY OF WILLIAMS LAKE 2013 GENERAL FUND - CAPITAL Nov-28 2013 2013 2013
Parks 834,000 859,000 759,000 Land Acquisition BCR Properties 30,000 30,000 30,000 Rivervalley Trail Improvements 15,000 15,000 15,000 Garbage Receptacles 15,000 15,000 0 Pedestrian Underpass/Bridge 689,000 689,000 689,000 Kiwanis Park Irrigation Upgrade 25,000 25,000 0 River Valley Park Planning - Oliver St 50,000 50,000 0 Botainio Park Picnic Shelter Electrical 0 5,000 5,000 Kiwanis Park Gazebo 0 15,000 15,000 Kiwanis Park Water Fountain 0 5,000 5,000 Wayfinding & Park Sign Standards 10,000 10,000 0 6,328,700 5,420,700 5,017,700
17/12/2012 G:\BUDGET\Financial Plan\2013\2013-2017 Capital Plan - General Fund (2).xls
Page 40 of 224 b) 2013 Provisional Budget CITY OF WILLIAMS LAKE 2013 PROVISIONAL BUDGET WATER UTILITY FUND
2013 Budget REVENUE TAXATION 181,000 USER FEES 2,446,000 CONNECTIONS 9,000 SUNDRY REVENUE 35,000 APPROPRIATION OF SURPLUS 348,190 TOTAL REVENUE 3,019,190
EXPENDITURES ADMINISTRATION 696,310 MAINTENANCE CHLORINATION/DISINFECTION 39,690 GENERAL SYSTEM MAINTENANCE 39,910 WATER MAIN REPAIRS 25,340 WATER SERVICE REPAIRS 296,390 VALVE MAINTENANCE 33,380 HYDRANT MAINTENANCE 77,750 SYSTEM FLUSHING 27,590 WATER METER READING 6,760 WATER METER REPAIRS 9,770 NEW WATER CONNECTIONS 10,040 SERVICE BOX LOCATION/REPAIR 48, 800 AIR RELEASE VALVE MAINTENANCE 5,000 BACKFLOW PREVENTION TESTING 6,790 PUMP HOUSE/RESERVOIR MTCE WELL PUMP STATIONS 383,120 RESERVOIRS 14,120 PRV VAULTS 3,940 DEBT SERVICING INTEREST 93,590 PRINCIPAL 80,400 M.F.A. SINKING FUND 3,000 INTEREST CHARGES 1,500 CAPITAL 1,116,000 TOTAL WATER FUND EXPENDITURE 3,019,190
Balance per Section 165(5),CC 0
Page 41 of 224 b) 2013 Provisional Budget CITY OF WILLIAMS LAKE 2013 PROVISIONAL BUDGET SEWER UTILITY FUND 2013 Budget REVENUE TAXATION 334,420 USER FEES 1,571,000 SEWER CONNECTIONS FEES 3,500 BANK INTEREST 3,500 RETURN ON INVESTMENT - M.F.A. 2,500 SEWER PENALTIES 20,000 APPROPRIATION OF SURPLUS 1,383,280 TOTAL REVENUE 3,318,200
EXPENDITURES ADMINISTRATION 646,970
OPERATIONS AND MAINTENANCE 72,870 SEWER MAIN REPAIRS 135,360 SEWER SERVICE REPAIRS 126,050 NEW SEWER CONNECTIONS 12,060 TOTAL SEWER MAINTENANCE 346,340
PUMP AND LAGOON MAINTENANCE 175,440 OUTFALL MAINTENANCE 14,970 LIFT STATION MAINTENANCE 19,150 TOTAL PUMP AND LAGOON MTCE 209,560 FISCAL SERVICES DEBENTURE DEBT INTEREST 80,270 DEBENTURE DEBT PRINCIPAL 73,260 M.F.A. SINKING FUND 2,000 INTEREST CHARGES 2,000 CAPITAL 1,957,800 TOTAL SEWER EXPENDITURES 3,318,200
Balance per Section 165(5),CC 0
Page 42 of 224 b) 2013 Provisional Budget CITY OF WILLIAMS LAKE 2013 PROVISIONAL BUDGET AIRPORT
2013 Budget REVENUE PER PASSENGER FEE 430,000 LANDING FEES 69,000 AIRCRAFT PARKING 5,500 LEASES 72,700 LAND LEASES 74,820 LICENCES 650 SIGNS 2,700 FUEL 500,000 RENTAL PARKING 5,500 CUSTOMER PARKING 22,500 UTILITIES 1,500 TERMINAL FEES 4,600 TELEPHONE COMMISSION 100 VENDING COMMISSION 600 JANITORIAL RECOVERY 10,150 INTEREST 1,500 ACAP FUNDING 7,200,000 MOF - FUEL RECOVERY 133,580 TOTAL REVENUES: 8,535,400
OPERATING EXPENDITURES ADMINISTRATION 316,720 COMMON SERVICES 27,180 SAFETY MANAGEMENT SYSTEM 7,500 EQUIPMENT FLEET MAINTENANCE 61,500 AIRPORT MAINTENANCE GARAGE 22,100 AIRPORT TERMINAL BUILDING 104,500 AIRPORT POWER/PUMP BUILDINGS 2,550 ELECTRICAL MAINTENANCE 15,000 AIRSIDE MAINTENANCE 136,900 GROUNDSIDE MAINTENANCE 66,100 FUEL CONCESSION 339,500 STORM SEWER MAINTENANCE 750 WATER SYSTEM MAINTENANCE 7,600 SEWER SYSTEM MAINTENANCE 1,500 TOTAL OPERATING EXPENDITURES: 1,109,400 CAPITAL BUDGET ITEMS: 7,426,000 AIRPORT TOTAL EXPENDITURES: 8,535,400
Balance per Section 165(5),CC 0
Page 43 of 224 b) 2013 Provisional Budget CITY OF WILLIAMS LAKE 2013 PROVISIONAL BUDGET TRANSIT
2013 Budget REVENUE: FARES 80,930 MSSH PASSES 21,400 ADVERTISING-LAMAR REVENUE 3,370 INTERIOR HEALTH REIMBURSEMENT 42,830 CRD REIMBURSEMENT 20,000 WLIB REIMBURSEMENT 25,790 MUNICIPAL ADMINISTRATION 13,400 GRANT IN LIEU OF TAXES-FED 700 REVENUE - TAXATION 303,810 512,230 EXPENDITURES: PAYMENT TO BC TRANSIT 502,230 TAXI SAVER PROGRAM 10,000 512,230
Balance per Section 165(5),CC 0
Page 44 of 224 b) 2013 Provisional Budget CITY OF WILLIAMS LAKE
MINUTES OF THE BUDGET MEETING OF COUNCIL HELD IN THE RICK HANSEN BOARDROOM ON WEDNESDAY, NOVEMBER 28, 2012 AT 6:00 PM
PRESENT: Mayor K.L. Cook Councillors I.N. Bonnell, G.W. Bourdon, D.M. Hughes, SPS Rathor, L.T. Walters and S.J. Zacharias
STAFF: G. Goodall, Acting Chief Administrative Officer R. Schill, Corporate Services/Records Management Coordinator P. Higgins, Director of Financial Services
CALL TO ORDER
A. Public Input into 2013 Budget Discussions
Presentations from the public:
1. Elke Reiner, 126-375 Mandarino Place – No tax rate increase for 2013 2. Monica Lamb-Yorski, Williams Lake Tribune – How will closure of Tolko Creekside affect tax rates/revenue for 2013?
• Councillor Walters left the meeting at 7:11 PM.
1. Council Indemnity Policy No. 183 – Waived for 2013
Moved by Councillor Rathor Seconded by Councillor Bonnell
That Council waive Policy No. 183, Council Indemnity, for the 2013 fiscal year.
DEFEATED
• MAYOR COOK, COUNCILLORS BONNELL, BOURDON AND ZACHARIAS VOTED IN THE NEGATIVE. • COUNCILLORS HUGHES AND RATHOR VOTED IN THE AFFIRMATIVE.
Page 45 of 224 b) 2013 Provisional Budget 2013 Budget Meeting – November 28, 2012 Page 2
2. Transfer of Funds from Surplus
Moved by Councillor Bonnell Seconded by Councillor Zacharias
That Council bring forward $224,500 from Surplus to the General Fund.
CARRIED
• Councillor Hughes left the meeting at 8:05 PM.
3. Transfer from Frizzi Road Landfill Reserve to General Fund
Moved by Councillor Bonnell Seconded by Councillor Zacharias
That Council bring forward $100,000 from the Frizzi Road Landfill Reserve Fund to the General Fund.
CARRIED
4. Commitment of Items from 2013 Capital Plan
Page 46 of 224 b) 2013 Provisional Budget 2013 Budget Meeting – November 28, 2012 Page 3
Moved by Mayor Cook Seconded by Councillor Zacharias
That all items committed to in the 2013 Capital Plan be included in the provisional budget as follows:
• IT server • Mask Fit Tester • Parking lot purchase • Traffic light design • South Lakeside widening project • Intersection safety review • Stormwater relining • Pedestrian underpass • Boitanio Park picnic shelter electrical • Kiwanis Park gazebo • Kiwanis Park water fountain • River Valley trail improvements • Land acquisition (BCR Properties) • Energy plant outfall • New hydro polls • Phase 1 sanitary trunk • Runway resurfacing • Sanitary sewer replacement • Resistive load bank tester • Pay parking controller upgrade
CARRIED
5. Rating of Capital & Supplemental Requests
Moved by Councillor Bourdon Seconded by Councillor Zacharias
That the capital lists and supplemental requests be rated so that they reflect either an increase in revenue or a decrease in expenses to show long-term gain and efficiencies and a return on investments.
CARRIED
6. Adjournment
Page 47 of 224 b) 2013 Provisional Budget 2013 Budget Meeting – November 28, 2012 Page 4
Moved by Councillor Bourdon Seconded by Councillor Bonnell
That this meeting be adjourned.
CARRIED
Time: 8:55 PM
______MAYOR
CERTIFIED CORRECT: ______CORPORATE OFFICER
Page 48 of 224 b) 2013 Provisional Budget CITY OF WILLIAMS LAKE
MINUTES OF THE BUDGET MEETING OF COUNCIL HELD IN THE RICK HANSEN BOARDROOM ON WEDNESDAY, NOVEMBER 29, 2012 AT 6:05 PM
PRESENT: Mayor K.L. Cook Councillors G.W. Bourdon, D.M. Hughes, SPS Rathor, L.T. Walters and S.J. Zacharias (6:18 pm via teleconference)
ABSENT: Councillor I.N. Bonnell
STAFF: G. Goodall, Acting Chief Administrative Officer C. Bouchard, Manager of Legislative Services P. Higgins, Director of Financial Services
CALL TO ORDER
A. Public Input into 2013 Budget Discussions
Presentation from the public:
1. Elke Reiner, 126-375 Mandarino Place – See attached
1. Airport - Operating & Capital
Moved by Councillor Walters Seconded by Councillor Bourdon
That the Airport Operational and Capital provisional budget be adopted as presented.
CARRIED
2. Airport - Reserve Fund
Moved by Mayor Cook Seconded by Councillor Rathor
That Council authorize establishing a $200,000 Airport Reserve Fund.
CARRIED
Page 49 of 224 b) 2013 Provisional Budget 2013 Budget Meeting – November 29, 2012 Page 2
3. Water Fund - Operating & Capital
Moved by Mayor Cook Seconded by Councillor Bourdon
That the Water Fund Operational and Capital provisional budget be adopted as presented.
CARRIED
4. Sewer Fund - Operating & Capital
Moved by Councillor Rathor Seconded by Councillor Walters
That the Sewer Fund Operational and Capital provisional budget be adopted as presented.
CARRIED
5. Transit Budget
Moved by Councillor Bourdon Seconded by Councillor Rathor
That the Transit provisional budget be adopted as presented.
CARRIED
Supplementals:
6. Effective Decision Making Bodies Workshop
Moved by Mayor Cook Seconded by Councillor Bourdon
That Council approve $4,000 for the Effective Decision Making Bodies workshop.
CARRIED
Councillors Rathor and Hughes opposed.
Page 50 of 224 b) 2013 Provisional Budget 2013 Budget Meeting – November 29, 2012 Page 3
7. Enhanced RCMP Services
Moved by Mayor Cook Seconded by Councillor Zacharias
That Staff bring forward a report on initiating a public awareness and consultation campaign to obtain the public’s opinion on enhanced RCMP services for 2013.
CARRIED
Councillors Hughes and Bourdon opposed.
8. Increase to Wellness Fund
Moved by Councillor Walters Seconded by Mayor Cook
That Staff bring back a report and provide a breakdown of how the additional $6,000 requested would be utilized.
DEFEATED
Mayor Cook, Councillors Bourdon, Hughes, Rathor and Zacharias opposed.
9. Downtown Revitalization Initiatives
Moved by Councillor Bourdon Seconded by Mayor Cook
That Council approve $10,000 for the Downtown Revitalization initiatives.
CARRIED
Councillors Rathor and Hughes opposed.
• Councillor Rathor moved that the supplemental request for an additional $6,000 to the wellness fund be removed from the budget. No seconder.
Page 51 of 224 b) 2013 Provisional Budget 2013 Budget Meeting – November 29, 2012 Page 4
10. Additional Fire Safety Inspector Position
Moved by Mayor Cook Seconded by Councillor Bourdon
That the additional Fire Safety Inspector position be removed from the budget.
CARRIED
Councillor Walters opposed.
11. Fire Department Bylaw Review
Moved by Mayor Cook Seconded by Councillor Rathor
That the Fire Department Bylaw be referred to the Planning & Operations Committee for review.
CARRIED
• DFS advised provisional operating budget being brought forward to the December 18th council meeting for approval. • Year end figures won’t be available till near the end of February, 2013. • Further budget meetings to be scheduled then and adjustments can be made.
12. Defer remainder of supplementals
Moved by Councillor Bourdon Seconded by Councillor Rathor
That the remainder of the supplemental requests be deferred until year end figures are available.
CARRIED
13. Traffic Light Design - Mackenzie & Oliver Street.
Moved by Mayor Cook Seconded by Councillor Walters
That the traffic light design for Mackenzie Avenue and Oliver Street be approved.
CARRIED
Page 52 of 224 b) 2013 Provisional Budget 2013 Budget Meeting – November 29, 2012 Page 5
14. IT Budget
Moved by Mayor Cook Seconded by Councillor Bourdon
That Council be provided with the detailed 5 year financial plan for the $50,000 IT budget. CARRIED
15. Adjournment
Moved by Councillor Bourdon Seconded by Councillor Rathor
That this meeting be adjourned.
CARRIED
Time: 8:24 PM
______MAYOR
CERTIFIED CORRECT:
______CORPORATE OFFICER
Page 53 of 224 b) 2013 Provisional Budget Page 54 of 224 b) 2013 Provisional Budget 2013 Budget Decisions of Council:
1. That Council bring forward $224,500 from Surplus to the General Fund (November 28/12). 2. That Council bring forward $100,000 from the Frizzi Road Landfill Reserve Fund to the General Fund (November 28/12). 3. That all items committed to in the 2013 Capital Plan be included in the provisional budget as follows: a. IT server b. Mask Fit Tester c. Parking lot purchase d. Traffic light design e. South Lakeside widening project f. Intersection safety review g. Stormwater relining h. Pedestrian underpass i. Boitanio Park picnic shelter electrical j. Kiwanis Park gazebo k. Kiwanis Park water fountain l. River Valley trail improvements m. Land acquisition (BCR Properties) n. Energy plant outfall o. New hydro polls p. Phase 1 sanitary trunk q. Runway resurfacing r. Sanitary sewer replacement s. Resistive load bank tester t. Pay parking controller upgrade (November 28/12). 4. That Council authorize establishing a $200,000 Airport Reserve Fund (November 29/12). 5. That the Water Fund Operational and Capital provisional budget be adopted as presented (November 29/12). 6. That the Sewer Fund Operational and Capital provisional budget be adopted as presented (November 29/12). 7. That the Transit provisional budget be adopted as presented (November 29/12). 8. That Council approve $4,000 for the Effective Decision Making Bodies workshop (November 29/12). 9. That Council approve $10,000 for the Downtown Revitalization initiatives (November 29/12). 10. That the additional Fire Safety Inspector position be removed from the budget (November 29/12). 11. That the remainder of the supplemental requests be deferred until year-end figures are available (November 29/12). 12. That the traffic light design for Mackenzie Avenue and Oliver Street be approved (November 29/12). 13. That Council be provided with the detailed 5-year financial plan for the $50,000 IT budget (November 29/12).
Updated: 18-Dec-12
Page 55 of 224 b) 2013 Provisional Budget Page 56 of 224 C2a CITY OF WILLIAMS LAKE COUNCIL REPORT
DATE OF REPORT: December 3, 2012 DATE & TYPE OF MEETING: December 18, 2012 Regular Council Meeting AUTHOR: Anne Burrill, Manager of Social Development SUBJECT: JUNIOR COUNCIL TERMS OF REFERENCE – AMENDMENT FILE: 0530-11
SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to request that Council approve changes to the Terms of Reference for Junior Council. The proposed changes are to reduce the number of Patron’s (Council members) from two to one, to remove the requirement for Junior Councillors to be high school students, and to allow for a one year re-appointment for current Junior Councillors.
SECTION 2: BACKGROUND Junior Council was established in 2010 to provide a forum for youth representation and voice in City decisions. The Terms of Reference guides the group in its activities. In 2012 Junior Council hosted a youth forum, and the results are being used to inform the development of plans for 2013 projects.
SECTION 3: DISCUSSION Over the past three years, staff have been working with Junior Council to develop the most effective format for this group. It is staff’s observation, supported by recognized youth engagement principles, that in order for youth to take ownership and leadership of the group there should be fewer adults participating in the process. As such, we recommend that there be a reduction from two Council representatives to one. The Manager of Social Development will continue to provide staff support.
Junior Councillors are appointed for a one year term, however in practice we have re-appointed members for a second year as they provide leadership and legacy to the group rather than having a completely new group each year. In addition, this year six out of seven Junior Councillors are grade 12 students. It would be beneficial to allow some or all of these members to continue on as members (if they remain in the community and wish to do so). We are therefore recommending that the Terms of Reference reflect the opportunity for re-appointment and to remove the requirement for members to be secondary school students.
SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A
b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A
c. This project most closely supports the following ICSP Priority Areas: Social Well-Being
d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A
Page 57 of 224 a) Junior Council Terms of Reference - Amendment Junior Council TOR Amendment Page 2
e. Environmental Considerations: N/A
f. Social Considerations: N/A
g. Economic Considerations: N/A
SECTION 5: RECOMMENDATION That Council approve changes the Junior Council Terms of Reference as attached.
Respectfully submitted,
Geoff Goodall Acting Chief Administrative Officer
This report has been prepared in consultation with the following: Initials Director of Financial Services General Manager of Planning & Operations GG Manager of Economic Development Manager of Legislative Services CB Manager of Social Development AB Planner
ATTACHMENTS: Attachment A – Junior Council Revised Terms of Reference
Page 58 of 224 a) Junior Council Terms of Reference - Amendment ATTACHMENT "A" (2 Pages)
TERMS OF REFERENCE Revised June 2011
City of Williams Lake Junior Council
COMMITTEE PURPOSE:
To provide an opportunity for the Youth of Williams Lake to acquire a greater knowledge of and an appreciation of the local government system through active participation in decision-making and to assist Council of the City of Williams Lake to obtain input from youth in decisions before Council.
To serve the youth of Williams Lake by: • Communicating to the municipality the issues, needs and recommendations of youth; • Helping the municipality to communicate Council decisions and actions that affect youth; • Working with the Mayor, the Council Standing Committees, and community to provide service and leadership opportunities; • To instil a feeling of positive self worth in the youth; • To teach respect for the rights and property of others; and • To promote community pride.
The Junior Council Shall Consist of: • Seven youths aged 18 or under – with balanced representation from schools (ideally 3 from WLSS, 3 from Columneetza and 1 from Skyline) • A Patron (one member of Council and an alternate) • A City staff advisor (the CAO or staff member assigned by the CAO)
Duties and Responsibilities of the Junior Council for Williams Lake: • To attend all Junior Council meetings (2-4 per month). • To develop a schedule so that at least one of Junior Council member attends the Committee of the Whole of Council and regular Williams Lake Council meetings. • To elect a President/Chair of the Junior Council. • To pass Motions and Resolutions as necessary by majority present. • To carry out the purpose of Junior Council as outlined in the Terms of Reference. • To prepare an agenda for each Junior Council meeting and ensure it is posted to all Junior Council members at least two (2) days in advance of each meeting and at the three high schools. • To plan activities to engage youth in civic affairs coordinating all such activities with the City.
…/2
Page 59 of 224 a) Junior Council Terms of Reference - Amendment City of Williams Lake Junior Council – Terms of Reference Page 2
Responsibility and Authority of the Junior Council President/Chair: • To preside over all Junior Council meetings. • To carry out the decision of the Junior Council. • To provide liaison and co-ordination between the City Council and the Junior Council. • To assign each Junior Council member areas of responsibility. • To represent the Junior Council within and outside of the City of Williams Lake.
Responsibility of the Junior Councillors: • Prepare presentations once a month to Council • To assist in coordinating and implementation of all Junior Council activities. • To provide leadership and direction at the school and community. • To carry out assignments as directed by the local Junior Council.
Requirements to Serve on the Junior Council: • Must be a student at one of the three high schools in Williams Lake (Skyline, Columneetza, and Williams Lake). • Must be 18 years of age or younger. • Must be able to attend at least 75% of all Junior Council Meetings. • A member of the Junior Council cannot be suspended by their school and/or charged with contravening provincial or federal laws by the RCMP. A member of the Junior Council can be removed from office by a majority vote of the Junior Council and the City Council • Tenure of office is one (1) year with opportunity for a one year re-appointment
Vacancies: Any vacancy on the Junior Council, either by removal or by resignation, shall be filled by nomination of the Junior Council with final approval by the Mayor and Council for the City of Williams Lake.
Appointments: Applications for new Junior Council members will be reviewed by the Junior Council, who will make a recommendation to Mayor and Council for appointment.
The Junior Councilors shall be required to take the same “Oath of Office” that is administered for the City of Williams Lake Councilors.
Page 60 of 224 a) Junior Council Terms of Reference - Amendment C3a CITY OF WILLIAMS LAKE COUNCIL REPORT
DATE OF REPORT: December 10, 2012 DATE & TYPE OF MEETING: December 18, 2012 Regular Council Meeting AUTHOR: Liliana Dragowska, Planner SUBJECT: FREE CROWN GRANT – AIRPORT LANDS FILE: 1-15-25
SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with an update of the Community/Institutional Free Crown Grant for land adjacent to the Williams Lake Regional Airport originally applied for in December of 2009.
SECTION 2: BACKGROUND In December of 2009 City staff received endorsement from Council under resolution # 430/09 to make application for a Community/Institutional Free Crown Grant for land adjacent to the Williams Lake Regional Airport with sponsorship from the Ministry of Transportation and Infrastructure. Under the application the City requested two portions of land which included Area 1 – 9.7 ha of land adjacent to the Cariboo Fire Centre, and Area 2 – 15.2 ha portion of land to the South of the Private Airport Hangers.
The Crown has been deliberating on this application for over two years, periodically requesting action from the City including advertising for the free crown grant, First Nation’s consultation and the completion of an archeological assessment of the lands in January of 2012. The offer has now been proceed by the crown with a letter of conditions and request from the Crown for the City to indicate whether the City is still interested in proceeding with the application.
The offer letter is attached to this report, as Attachment A, and the following conditions and assumptions are indicated for the City’s further action:
1. Complete the response page of the offer letter and submit to the Ministry; 2. Obtain written confirmation from the Provisional Agricultural Land Commission that it has approved the intended use of the and (area 1 is in the ALR); 3. Survey the two areas of land prior to June 30, 2013; 4. Complete a Real Property Appraisal on Crown Land once the survey has been completed; 5. Reserve all timber to the Province or retain a qualified professional forester to conduct a timber cruise and market valuation; and 6. If the land is granted enter into an agreement with Transport Canada to ensure maintained access for transport Canada to sample and eventually decommission some environmental monitoring wells located in area 1 of the free crown grant.
The crown has advised that if the requirements are completed within the required time the crown will advise the City of a decision within 30 days. Council should note that the offer does not constitute an official offer over the lands, the application must still proceed through the provincial legislature for an Order in Council.
SECTION 3: DISCUSSION The conditions listed in the Free Crown grant offer are attainable, however the condition to obtain written confirmation from the Provisional Agricultural Land Commission (ALC) that it has approved the
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intended use of the land (area 1 is in the ALR) is still in the grey. Currently, Area 1 is entirely within the Agricultural Land Reserve (ALR). In order for any development to occur on this land and the lands currently owned by the City adjacent to the Ministry of Forests Cariboo Fire Base, the City would have to apply to the ALC for an exclusion or non-farm use status. Staff have been in discussion with the Provincial ALC to discuss the opportunity to defer an application for a non-farm use or exclusion of the Area 1 and City’s owned lands until such time as the potential for development is further refined with a plan of actual use of the lands. At this time, the use of area 1 is unknown, and given the fact that the granting process has already taken three years, staff recommend that the City move forward without permission for a non farm use from the ALC. Council should note that an application for a non-farm use could take from two to four months at a later date.
SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: Council will note that there are a number of cost implications associated with this crown grant application, thus far the City has incurred cost of the initial application at $260, advertising costs in the local papers, $2800 for an archeological study and staff time working on the application. Future costs will include, and may not be limited to:
• Staff time to complete the application process; • Potential of $600 for an ALR application now or in the future; • Legal surveys of the lands at approximately the following costs (based on a professional quote): 1) AREA 1, 9.7ha+/-; Total cost including all government fees is $4,325 plus HST. 2) AREA 2, 15.5ha+/-; Total cost including all government fees is $5,449 plus HST . • A Real Value Appraisal of the crown lands at approximately $4,000 plus HST (based on a professional quote); • Potential cost for drafting an agreement with Transport Canada; and • The costs of a timber cruise if the areas are to be developed is approximately $3, 735 (based on a $150 professional fee per Hectare).
The approximate cost would be $18,109 plus HST for the survey, appraisal, timber cruise and ALR application, will be the costs associated with the free crown grant. This cost has not been incorporated in any 2013 budget, and staff is recommending that this cost be allocated from the Airport Budget in 2013.
b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A
c. This project most closely supports the following ICSP Priority Areas: Resilient Economy Active and Convenient Transportation
d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A
e. Environmental Considerations: N/A
f. Social Considerations: N/A
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g. Economic Considerations: N/A
SECTION 5: RECOMMENDATION That Council accept the final review letter received from the Province on November 29th, 2012 and direct Staff to satisfy all the conditions outlined in the crown grant letter; and further, the $18,109 plus HST required to complete the crown grant be allocated from the Airport 2013 budget.
Respectfully submitted,
Geoff Goodall Acting Chief Administrative Officer
This report has been prepared in consultation with the following: Initials Director of Financial Services Manager of Transportation and Buildings RR Manager of Economic Development Manager of Legislative Services Manager of Social Development Director of Municipal Services KG
ATTACHMENTS: Attachment A – Notice of Final Review - Ministry of Forests, Lands and Natural Resource Operations
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Page 73 of 224 a) Free Crown Grant - Airport Lands Page 74 of 224 C3b CITY OF WILLIAMS LAKE COUNCIL REPORT
DATE OF REPORT: December 11, 2012 DATE & TYPE OF MEETING: December 18, 2012 Regular Council Meeting AUTHOR: Judy Felker, Purchasing Agent SUBJECT: UNLEADED AND DIESEL FUEL TENDER FILE: 1-49-168
SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with the information necessary to award the contract for the supply of unleaded and diesel fuel for the 2013 season.
SECTION 2: BACKGROUND Last year Petro Canada was the supplier of unleaded gasoline and diesel fuel. Their quoted price to the City was $1.1268 per litre for unleaded gasoline and $1.3545 per litre for diesel.
Fuel prices can and will fluctuate on a daily basis. Because of this situation, the City’s cost for fuel is evaluated daily. The prices provided to Council were the market price for unleaded gasoline and diesel for December 7, 2012. All bidders were required to provide their pricing for that date. Also, built into the cost of the fuel are any discounts to the market price and a delivery charge, which are both static, plus applicable taxes.
SECTION 3: DISCUSSION All prices are based on a yearly consumption of 68,000 litres of unleaded gasoline and 97,000 litres of diesel.
SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: Cost Analysis:
Petro Canada Columbia Fuels (formerly United Petrolium) Unleaded $ 77,554.00 $ 76,947.78
Diesel $124,237.60 $123,106.10
Total $201,791.16 $200,053.88
b. Legislative Considerations (Applicable Policies and/or Bylaws): The City of Williams Lake Purchasing Policy was followed throughout this process.
c. This project most closely supports the following ICSP Priority Areas: N/A
d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A
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e. Environmental Considerations: N/A
f. Social Considerations: N/A
g. Economic Considerations: N/A
SECTION 5: RECOMMENDATION That Council award the contract for the supply of unleaded gasoline and diesel to Columbia Fuels for the tendered price of $1.1316 per litre and $1.2691 per litre, respectively.
Respectfully submitted,
Geoff Goodall Acting Chief Administrative Officer
This report has been prepared in consultation with the following: Initials Director of Financial Services General Manager of Planning & Operations GG Director of Municipal Services Manager of Transportation & Buildings Manager of Legislative Services CB
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DATE OF REPORT: December 10, 2012 DATE & TYPE OF MEETING: December 18, 2012 Regular Council Meeting AUTHOR: Liliana Dragowska, Planner SUBJECT: OCP 2012 MONITORING AND REPORTING FILE: BL2140
SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to update Council and the Community on the Implementation Plan of the Official Community Plan Bylaw No. 2140, 2011. This report will go through the following 20 Identified Implementation Actions, as listed in Chapter 9 of the Bylaw:
• Bylaw and Policy Review • Implement the Parks, Trail and Outdoor Recreation Master Plan 2011 • Coordinated Funding Approaches • Community Energy and Emissions Plan • Developing First Nations Protocols • Sustainable Development Checklist • Storm Water Management Plan • Continued Water Conservation • Urban Design Guidelines for the Downtown • Hazard Acceptability Threshold Guidelines • Airport Lands Development Strategy • City Branding Process • Industrial Land Development Strategy • Junior Council • Affordable Housing • Multi-Cultural and Diversity Policies • Airshed Management • Economic Development Initiatives • Boundary Expansion • Transportation Planning
Each identified Implementation action will be reviewed for actions taken in 2012 and outline a potential direction for 2013 actions based on the recently drafted 2013 Business Plan. This report will be presented to Council Annually as a part of the implementation and monitoring of the Official Community Plan Bylaw No. 2140, 2011.
SECTION 2: BACKGROUND In the Summer of 2010 Council approved the Imagine Our Future –Integrated Community Sustainability Plan (ICSP) as the overarching document for the City that will guide the development of other policies, plans, projects, practices and procedures. As a part of the implementation of the ICSP staff and the consulting team worked to translate the Imagine Our Future transition strategies into the policies in the Official Community Plan (OCP) to ensure land use planning is aligned with the long term vision of the community.
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The OCP adopted in the Summer of 2011 is, in its essence, a policy and future land use-planning document containing statements of plans and policies. As such, it generally does not provide for all the tools to see it implemented. On the other hand, the OCP does give direction to Council in making future land use decisions and responding to development proposals in a way that is consistent with the community’s vision and objectives. The Zoning Bylaw, for example, is one document which will need to be revisited in order to ensure it is consistent with the OCP. But there are also a number of other recommended steps that Council can take toward seeing the vision realized. The Implementation section of the OCP was included as a general guide for Council to direct the implementation of the OCP. As these steps and steps in the implementation of the Integrated Community Sustainability Plan are achieved, the City will be well on its way to reaching the vision that the community has articulated.
It is anticipated that in addition to the identified Implementation actions below, the OCP will be implemented on an ongoing basis through: a. Updating the Capital Expenditure Program to identify funding priorities for infrastructure upgrades consistent with the OCP; b. Allocating funding in the annual budget for projects and implementation actions consistent with the policies in the OCP wherever possible; c. Working with the CRD to ensure regional planning policies such as the Climate Change adaptation strategy and Regional Growth Strategy are consistent with the OCP; and d. Working on the implementation actions of the City’s Integrated Community Sustainability Plan.
SECTION 3: DISCUSSION 9.2.1 Bylaw and Policy Review 2012 Update: In 2012 the City of Williams Lake reviewed and adopted amendments to the following bylaws: - The Water Bylaw for the Sales of Bulk Water - The review of the Industrial Tax Exemption Bylaw and application; - Repealed the Advisory Planning Commission; - Completed a full revision and review of the Sign Bylaw; and - Adopted the 2013 permissive tax exemption Bylaw. In addition, council responded to a number of requests to launch a Pilot Mobile Vendors policy for the summer of 2012. 2013 Plans: Within the Draft 2013 Business Plan a number of departments have identified a number of priority bylaws and policies for review. This list includes, but is not limited by what is found in the business plan as follows: - Review of the Development Procedures Manual and Bylaws - Review the Mobile Vendors Pilot Project - Review of the DCC Bylaw (supplemental in the 2013-2014); - Review Building Permit Process and Bylaw (resource dependant) - Review the MTI Bylaw - Develop an adjudication process and associated bylaw; - Review of the City’s Strata Title Conversion Policy; - Implementation of the Secondary Suites Policy and procedures; - Review of the Fire Protection Control Bylaw; and - Review of the Airport Fees Bylaw. The review of these bylaws will ensure that the bylaws are up to date and conform to the revised 2011 OCP and that they are in line with the City’s Imagine Our Future: Integrated Community Sustainability Plan 2010.
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Implementation Actions Refer to:Chapter 4 AHLN -Affordable Housing and Livable Neighbourhoods and CLE – Cherished Local Ecosystems and RE – Resilient Economy.
9.2.2 Implement the Parks, Trails and Outdoor Recreation Master Plan 2011 2012 Update: The Parks, Trails and Outdoor Recreation Master Plan (PTORMP) was adopted in September 2011, and the implementation plan included in the 2011-2016 five year capital plan. The PTORMP is an excellent vehicle to implement a strategic, rational series of improvements that are consistent with community needs and will completed in a strategic manner over the coming years.
In 2012 staff worked on a number of initiatives under the PRTORMP and policies found within Chapter 4 Section WC - World Class Recreation of the 2011 OCP as follows: - continued negations with CN rail authority; - Received funding under the Community Recreation Program Grant application for the CN rail underpass off MacKenzie Ave and begun property acquisition and engineering for the project; - Installed irrigation on the Hwy 97 boulevard; - Completed the pilot project for cabinet wrap initiative on 10 City owned utility cabinets at key intersections; and - Completed the development of the Boitanio Park Dog Park. 2013 Plans: As identified in the five year Capital Plan and the Draft 2013 Business Plan the City may engage, depending on the 2013 budget approval, in the following initiatives: - Confirmation of new gateway to River Valley - continued negations with CN rail authority over Lands Acquisition; - Develop and implement process for potential disposal of parks identified in the PTORMP; - Construct the CN Rail Underpass; - Begin planning the Oliver Street Trail Head Planning dependant on Land acquisition; - Create standard of Trail signage; - Support priority trail system connections; - Support Mountain Bike Trail Enhancements in the Williams Lake Area; - River valley Trail Improvements, Cat Tail Loop Trail.
Implementation Actions Refer to: Chapter 4 WCR- World Class Recreation
9.2.3 Coordinated Funding Approaches 2012 Update: The City of Williams Lake (CWL) and Electoral Areas E, D and F of the Cariboo Regional District (CRD) currently provide funding to community organizations through Central Cariboo Joint Committee in the form of Grants in Aid and Fees for Service. This Funding stream was reviewed in 2011 and new criteria were developed for Grants in Aid eligibility. 2013 Plans: The City is in the initial discussions with the Cariboo Regional District to facilitate the establishment of a community foundation to maximize the benefits of charitable giving in the community. This work will be driven by the CAO’s office. Staff will be reviewing the Fee for Service eligibility and application process for Council’s consideration in early 2013.
Implementation Actions Refer to: Chapter 4 SWB- Social Well Being
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9.2.4 Community Energy and Emissions Plan 2012 Update: In 2012 staff completed the 2011 GHG inventory, and transitioned the GHG inventories to the Finance Department using the provincial software SMARTtool. This transition will ensure that the City’s GHG portfolio and GHG monitoring is incorporated into the City’s business in a sustainable manner and allow access to the City’s GHG tracking and reporting for staff members. 2013 Plans: As identified in the 2013 Business Plan, depending on resources, the city may develop a Corporate Energy and Emissions Plan that will include a set of detailed actions in support of energy and emissions policies to support the Community GHG reduction targets and general policies found within the 2011 OCP. In addition, the City’s Municipal Services Business Plan for 2013 identified potential actions to reduce carbon footprint/GHG emissions through alternative fuels monitoring programs and exploring alternative fleet units and fuels to gain fuel efficiencies and reduce Greenhouse Gas emissions.
Implementation Actions Refer to: Chapter 5 GHG Reductions.
9.2.5 Developing First Nations Protocols 2012 Update: In 2011 the City Council Agenda’s were edited to include recognition of the local first nation’s traditional territory. Although not a formal amendment to the bylaw that governs City Council meeting procedures, the Chairs Agenda has been amended to include this introduction to every meeting. As a part of the implementation of the 2011 OCP the City and specifically the planning department is working with all new developments to assess against the Provincial Archaeological Sites database to determine the assumed impacts and required mitigation responsibilities as per provincial regulations. 2013 Plans: In the coming years the City may work to develop a policy regarding archaeological sites and proper identification and mitigation, including limiting the intrusion of development into identified sites and adequate buffering and landscaping in site design. Further, it should be noted that the 2013 business plan identifies ongoing action on seeking partnering opportunities with local First Nations Communities in the operation of their water distribution systems and sanitary sewer collection and treatment systems. Implementation Actions Refer to: Chapter 4 Section PFN - Partnering with First Nation, DACH – Distinctive Arts, Culture and Heritage and Chapter 6 Land Use.
9.2.6 Sustainable Development Checklist 2012 Update: No actions have been taken to develop a sustainability checklist. A draft sustainability checklist was developed by the former Central Cariboo Sustainability Committee in 2010 and could be used as a base for the development of a checklist. 2013 Plans: No goals or objectives within the City’s 2013 Business Plan indicate a sustainability checklist will be drafted in 2013. This type of project may be implemented after a new development procedures bylaw is complete or as a part of the development procedures bylaw. This project has been identified as a 3-5 year project within the 2011 OCP.
Implementation Actions Refer to: Chapter 4 CLE - Cherished Local Ecosystems and Chapter 5 GHG Reduction.
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9.2.7 Stormwater Management Planning 2012 Update: No action have been taken to develop a Stormwater Management Plan. 2013 Plans: Stormwater management planning has been identified as a 3-5 year project within the 2011 OCP. It has further been identified in the City’s 2013 Business Plan as a resource dependant project with a supplemental as being a part of the review of the Subdivision and Development Servicing Bylaw. This bylaw was identified for review starting in 2014. This Bylaw review process would be lead by engineering, and include external consultants.
Implementation Actions Refer to: Chapter 4 CLE- Cherished Local Ecosystems and Chapter 8 Municipal Infrastructure and Services.
9.2.8 Continued Water Conservation 2012 Update: As a Part of continued support for Water Conservation the City partnered with the Cariboo Conservation Society on the water Wise program. In addition, City staffs meet with the Conservation Society monthly and discussed services being provided. In 2012 the City of Williams Lake ran a successful expanded high efficiency toilet/appliance rebate program, with a full uptake. In addition, the Water Bylaw was amended to include the sale of bulk water and in March 2012 the City began charging for the Bulk Water Station at the Stampede Grounds.. 2013 Plans: 2013 staff will Investigate the incorporation of water meters into the Water appliance incentive program. In addition, as per the City’s 2013 Business Plan, resource dependant, there will be continued support to the Water Wise programs and further investigate the development and implementation of hard water conservation programs which include such initiatives as universal water metering, principled rate structures, incentives for water conservation in existing buildings, and bylaws for water conservation in new construction.
Implementation Actions Refer to: Chapter 4 - Cherished Local Ecosystems and Chapter 8 Municipal Infrastructure and Services.
9.2.9 Urban Design Guidelines for the Downtown 2012 Update: No actions have been taken to develop Urban Design Guidelines for the Downtown. 2013 Plans: Urban Design Guidelines for the Downtown have been identified as a 3-5 year project within the 2011 OCP. Implementation Actions Refer to: Chapter 4 LD Lively Downtown.
9.2.10 Hazard Acceptability Threshold Guidelines 2012 Update: No action has been taken to develop this technical process of Hazard Acceptability Threshold Guidelines for the City of Williams Lake. 2013 Plans: Hazard Acceptability Threshold Guidelines for the City of Williams Lake has been identified as a 3-5 year project within the 2011 OCP. This project has been identified as a supplemental request for $40,000 in the City’s 2013 Business Plan. “Hazard Acceptability Threshold Guidelines” will determine levels of landslide safety that could be adopted by the City. These “Hazard Acceptability Threshold Guidelines” can
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then be applied by Professional Geotechnical engineers when assessing land for development and associated risk. This project will involve the professional services of a qualified Geotechnical Engineer who will study historic Aerial photography to develop preliminary guidelines for safety within Williams Lake.
Implementation Actions Refer to: Chapter 4 CLE - Cherished Local Ecosystems and Chapter 6 Land Use.
9.2.11 Airport Lands Development Strategy 2012 Update: Discussions with regional development agencies and a review of other similar sized communities indicate airport related land development is typically market driven. Determining some market demand assessment in comparison with allowable use of the City airport lands will be key to this initiative. A complete Airport Lands Development Strategy process has yet to be completed. 2013 Plans: Airport Lands Development Strategy has been identified as a 0-2 year project within the 2011 OCP and would be lead by the Economic Development Department. At this time this strategy is not in the Economic Development Departments business plan although it is a priority for the City.
Implementation Actions Refer to: Chapter 4 ACT - Transportation and Chapter 6 Land Use.
9.2.12 City Branding Process 2012 Update: As part of the BEAS the City of Williams Lake identified the need to complete a place brand for our community. A professional brand and associated sub-brands will be used to reinforce the City’s commitment to the retention and attraction of business and skilled workers, and being a healthy, sustainable community where people want to live, work and visit. The Taiji Brand Group (TBG) was selected under an RFP to work with the community to develop a brand. This work is in its final steps with no decision made as of yet. 2013 Plans: The next steps for the process is to implement use of placebranding program (2012 project) including securing community partners to communicate the new brand, website amendments, distribution of brochures, and sector specific advertising. Further invest in web marketing initiatives to highlight the City of Williams Lake websites has been recommended and identified in the 2013 Business Plan. This action has been identified as a 0-2 year project within the 2011 OCP and would be lead by the Economic Development Department.
Implementation Actions Refer to: Chapter 4 LD - Lively Downtown and RE - Resilient Economy.
9.2.13 Industrial Land Development Strategy 2012 Update: No action has been taken to develop an Industrial Land Development Strategy. 2013 Plans: An Industrial Land Development Strategy has been identified as a 3-5 year project within the 2011 OCP and would be lead by the Economic Development Department. At this time this strategy is not in the Economic Development Departments Business Plan for 2013. However, there have been some identified goals for 2013 including the surveying of owners and business located on industrial lands to determine if their needs are being met for rail services from CN Rail, while at the discretion of Council, lobbying CN Rail to address any identified rail service deficiencies. In addition, the business plan for 2013 identifies the establishment of Memorandums of Understanding with companies in the mining and forestry sectors to facilitate mutual benefits and increase our understanding of the needs and opportunities associated the sectors.
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Implementation Actions Refer to: Chapter 4 RE- Resilient Economy and Chapter 6 Land Use.
9.2.14 Junior Council 2012 Update: In 2012 Junior Council consisted of 7 high school students with representative from all the high schools in Williams Lake. The Junior Council was created with the support of Council and the Manager of Social Development. In 2012, the Manager of Social Development applied through the provincial LIRN initiative to host a workshop on leadership and youth engagement that was successfully implemented by the Junior Council in May of 2012. The result of the youth forum were present back to Council in June of 2012 and are currently being used by the 2012/2013 Junior Council members in their action planning to determine a legacy project for 2013. 2013 Plans: The Junior Council will continue to provide an opportunity for the Youth of Williams Lake to acquire a greater knowledge of and an appreciation of the local government system through active participation in decision-making and to assist Council of the City of Williams Lake to obtain input from youth in decisions before Council. The junior Council will also work to develop a legacy project for 2013 and recruit members for the 2013/2014 Junior Council Year.
Implementation Actions Refer to: Chapter 4 SWB Social Well Being.
9.2.15 Affordable Housing 2012 Update: In the summer of 2012 City Spaces Consulting Ltd. completed a Housing Need and Demand Study for Williams Lake and the surrounding area. 2013 Plans: The Need and Demand Assessment that will be used to develop a framework for an Affordable Housing Strategy that could be used by the City of Williams Lake as well as community non-profit housing societies. In addition the Manager of Social Development is working to develop the Social Development Strategy that will outline a number of affordable housing issues.
Implementation Actions Refer to: Chapter 4 SWB - Social Well Being and AHLN - Affordable Housing and Liveable Neighbourhoods.
9.2.16 Multicultural and Diversity Policies 2012 Update: In 2011 the Manager of Social Development along with the manager of Human Resources drafted a Cultural Opportunities Plan. 2013 Plans: Multicultural and Diversity Policies have been identified as a 3-5 year priority within the 2011 OCP.
Implementation Actions Refer to: Chapter 4 SWB Social Well Being and 4.8 Partnering with First Nations.
9.2.17 Airshed Management 2012 and 2013 Update: The City of Williams Lake continues to participate in the Air Quality Round table, attending regular meetings and acting on the implementation of the plan from a service perspective and planning. The Williams Lake and Area Airshed Management Plan 2005 is currently under review and will be ongoing unti the middle of 2013. City staff will be involved in the review of the Air Shed management plan through the Airshed round table, and may be responsible for a component implementation of the plan as it relates to City Bylaws and services.
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Implementation Actions Refer to: Chapter 4 CLE – Cherished Local Ecosystems and Chapter 6 Land Use Plan.
9.2.18 Economic Development Initiatives 2012 Update: The Economic Development Department began the implementation of the Williams Lake Assessment and Business Expansion, and Attraction Strategy. This strategy was incorporated into the Council 2011- 2014 term priorities and a number of actions were taken including: - The review and implementation of the Northend Industrial Revitalization Tax Exemption; - Researched opportunities to enhance economic benefits from the mining sector. - Promoted the city as a good location for investment and relocation in provincial magazines and newspaper media. - Prepared local data for circulation on regional and provincial investment websites. - Worked with the Cariboo Mountain Biking Consortium to enhance marketing initiatives which promote the city as a destination for mountain bike tourists. - Researched successful downtown revitalization initiatives for implementation in Williams Lake. 2013 Plans: The Business Retention and Attraction Strategy will continue to guide the work plan for the economic development department and has been incorporated in to the City’s 2013 Business Plan. The following actions have been highlighted for 2013, dependant on the budget porcess: - Williams Lake Business Friendly Program by consulting with existing business and industry associations to identify business friendly services that could be established by the City and report those to Council for consideration. Communicating the City’s existing business friendly initiatives through various mediums – websites, social media, advertising, and application to the Province’s municipal awards program for Small Business Friendly Cities. - New Business Opportunities and Profiling will build from target sectors identified by the BEAS, complete detailed market assessment of business opportunities that can be marketed to secure local investments in new and existing enterprises. - TRU MOU Implementation will include the undertaking of information sharing, and other initiatives established in a City/TRU MOU to enhance resource sector training. - Focus on downtown and Retail Business Development by establishing a retail service development task force to identify specific retail business opportunities that can be marketed. Utilizing best practices (including BEAS initiatives) in downtown and retail redevelopment to establish new businesses and reduce the high vacancy of the downtown and other retail properties in the city. Conducting consumer survey and market demand analysis, property assessments, and angel investment programs would be action to be considered. - Continue marketing initiatives in partnership with the Cariboo Mountain Biking Consortium to enhance destination tourism sector growth.
Implementation Actions Refer to: Chapter 4 RE – Resilient Economy, SWB – Social Well-being and Chapter 6 Land Use Plan.
9.2.19 Boundary Expansion 2012 Update: The City of Williams Lake conducted an internal review in 2011 of Boundary expansion options. This review brought forward a number of issues associated with Boundary expansion and no further actions have been taken. 2013 Plans: No further Action will be taken by the City at this time.
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Implementation Actions Refer to: Chapter 4 RE – Resilient Economy, SWB – Social Well-being and Chapter 6 Land Use Plan and Chapter 8 Municipal Services and Infrastructure.
9.2.20 Transportation Planning 2012 Update: No action has been taken to develop a Transportation Plan for the City of Williams Lake. 2013 Plans: A Transportation Plan has been identified as a 3-5 year project within the 2011 OCP. Throughout the Imagine Our Future, Creating our Future, and Imagine Our Parks processes the City of Williams Lake Residents have continued to voice integrated and alternative transportation as a major concern. The City of Williams Lake has never had a comprehensive City-wide Transportation Network Plan to address road expansions, bicycle lanes and infrastructure, pedestrian flow, and public transit in one planning document. This has been identified as a need to address numerous transportation related issues within the community.
Implementation Actions Refer to: Chapter 4 ACT – Active and Convenient Transportation.
SECTION 4: RECOMMENDATION That Council receive this report for information and the report be made available through the City’s Web Site, linked to the OCP as a progress tab for 2012.
Respectfully submitted,
Geoff Goodall Acting Chief Administrative Officer
This report has been prepared in consultation with the following: Initials Director of Financial Services Manager of Economic Development AM Manager of Legislative Services Manager of Social Development AB Director of Community Services GP Director of Municipal Services KG
ATTACHMENTS: Attachment A – Implementation Chapter 9 from the Official Community Plan Bylaw No. 2140 Attachment B – What is an OCP? How was Williams Lake’s OCP created? Information Piece
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9.1 OVERVIEW
The Official Community Plan is, in its essence, a policy and future land use-planning document containing statements of plans and policies. As such, it generally does not provide for all the tools to see it implemented. On the other hand, the Official Community Plan does give direction to Council in making future land use decisions and responding to development proposals in a way that is consistent with the community’s vision and objectives. The Zoning Bylaw, for example, is one document which will need to be revisited in order to ensure it is consistent with the Official Community Plan. But there are also a number of other recommended steps that Council can take toward seeing the vision realized. The purpose of this section, thus, is to articulate steps that Council can take toward implementing the Official Community Plan. As these steps are completed, the City will be well on its way to reaching the vision that the community has articulated.
It is anticipated that in addition to the identified Implementation actions below, the OCP will be implemented through:
a. Updating the Capital Expenditure Program to identify funding priorities for infrastructure upgrades consistent with the OCP; b. Allocating funding in the annual budget for projects and implementation actions consistent with the policies in the OCP wherever possible; and c. Working with the CRD to ensure regional planning policies such as the Climate Change adaptation strategy and Regional Growth Strategy are consistent with the OCP.
While plans and policies are necessary for a successful OCP, a comprehensive implementation strategy with monitoring and reporting is the key to ensuring that these plans and policies become reality. To accomplish this result, this chapter will answer the following questions:
1. What are the priority actions and estimated timelines? 2. How will we measure, monitor, and report back on progress towards meeting OCP policies and plans? 3. When and how will we update the OCP?
Creating Our Future – Implementation 9 - 1
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The following table summarizes the implementation steps that are recommended as part of the Official Community Plan. Priority Level 1 Actions are actions that are expected to begin within 0 to 2 years of the adoption of this Plan. Priority Level 2 Actions are actions that are expected to begin within 2 to 5 years of the adoption of this Plan.
Each priority implementation action is then described in no particular order of priority other than the timeline indicated above. Table 9-1 Implementation Matrix
Implementation Action Priority 1 Priority 2 (0-2 yrs) (2-5 yrs) Bylaw and Policy Review
Coordinated Funding Approaches
Implement the Parks, Trails and Outdoor Recreation Master Plan 2011 Community Energy and Emissions Plan
Developing First Nations Protocols
Sustainable Development Checklist
Storm Water Management Plan
Continued Water Conservation
Urban Design Guidelines for the Downtown
Hazard Acceptability Threshold Guidelines
Airport Lands Development Strategy
City Branding Process
Industrial Land Development Strategy
Junior Council
Creating Our Future – Implementation 9 - 2
Page 87 of 224 c) OCP 2012 Monitoring & Reporting Affordable Housing
Multi-Cultural and Diversity Policies
Airshed Management
Economic Development Initiatives
Boundary Expansion
Transportation Planning
9.2.1 Bylaw and Policy Review
As a part of the OCP implementation, the City will need to conduct a comprehensive review of the Zoning Bylaw, Building Bylaw, Subdivision and Development Servicing Bylaw, and Development Cost Charge Bylaw to ensure all land use regulations conform to the revised OCP and in line with the City’s Imagine Our Future: Integrated Community Sustainability Plan 2010. The review of these bylaws will be funding dependent.
In addition to the review of the land use related bylaws above this OCP has identified a number of policies for review and implementation, which include the review the City’s existing Strata Conversion Policy, procurement policy and implementation of the Secondary Suite Bylaw and monitoring its effectiveness.
Refers to Chapter 3 – Imagine our Future and Chapter 4 AHLN -Affordable Housing and Livable Neighbourhoods and CLE – Cherished Local Ecosystems and RE – Resilient Economy.
9.2.2 Implement the Parks, Trails and Outdoor Recreation Master Plan 2011
Imagine Our Parks 2020 is the Parks, Trails and Outdoor Recreation Master Plan. The purpose of this Plan is to provide overall direction and guidance for managing parks, public use of facilities and infrastructure (parks, trails, outdoor recreation) and investment in the community. Imagine Our Parks 2020 is intended to have a 10-year horizon. Its direction has been gained through public consultation and the input of many stakeholders. The Plan is also influenced by other key City planning documents such as the concurrent Integrated Community Sustainability Planning framework and the Official Community Plan. The Plan also offers a financial strategy that reflects long term capital expenditure considerations, the acquisition and disposal of lands, a phased operational strategy and the financial impacts of all Master Plan recommendations.
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Page 88 of 224 c) OCP 2012 Monitoring & Reporting The Parks, Trails and Outdoor Recreation Master Plan is an excellent vehicle to implement a strategic, rational series of improvements that is consistent with community needs and will need to be done in a strategic manner over the coming years.
Refers to Chapter 4 Section WC - World Class Recreation.
9.2.3 Coordinated Funding Approaches
The City of Williams Lake (CWL) and Electoral Areas E, D and F of the Cariboo Regional District (CRD) currently provide funding to community organizations through Central Cariboo Joint Committee in the form of Grants in Aid and Fees for Service. Funding is provided through a number of functions including joint Grants in Aid, and Central Cariboo Recreation and Arts and Culture. CWL also provides Fee for Service funding outside of the Joint Committee.
In order to streamline the funding application and approval process and to ensure appropriate sharing of costs given the sub-regional nature of most receiving organizations, policy work must be done to develop a joint Fee for Service function. This arrangement is currently being explored by the Central Cariboo Joint Committee and will be developed in 2011. In addition to the development of a Joint fee for Service function, the City will consider facilitating the establishment of a community foundation to maximize the benefits of charitable giving in the community.
Refers to Chapter 4 Section SWB - Social Well Being.
9.2.4 Community Energy and Emissions Plan
A community energy and emissions plan (CEEP) evaluates a community’s existing energy use and greenhouse gas (GHG) emissions in order to reduce energy consumption and emissions, improve efficiency, and increase the local renewable energy supply. A CEEP encompasses land use and transportation planning, building and site planning, infrastructure (including solid and liquid waste management), and renewable energy supply. It provides guidance to a local government in planning future developments and in long-term decision making processes. Most GHG emissions within a local government’s jurisdiction result from energy consumption and the burning of fossil fuels. With this relationship it makes sense to combine greenhouse gas emissions and energy planning into one integrated plan. While some communities have completed stand-alone energy or GHG action plans, the close linkages between energy and GHG emissions suggest that a combined plan is preferable.
It will be key to create, maintain, and implement a Community Energy and Emissions Plan within the next five years that will include a set of detailed actions in support of energy and emissions policies to support the Community GHG reduction targets and general policies.
It has been identified through the OCP process that the Williams Lake and Area Airshed Management Plan 2005 will undergo a review in 2012 through the Air Quality Roundtable.
Creating Our Future – Implementation 9 - 4
Page 89 of 224 c) OCP 2012 Monitoring & Reporting This is an opportunity for the City to partner with the Ministry of Environment in the modelling work that is done on the Williams Lake Airshed. This modelling work could help the City understand accurate emission sources in the Community and begin to target them through the Community Energy and Emissions planning process.
Refers to Chapter 5 GHG Reductions.
9.2.5 Developing First Nations Protocols
As a part of the implementation of this OCP the City will work with all new developments in order to ensure compliance with the Heritage Conservation Act. The City will work to develop a policy to require developers to demonstrate that any archaeological site has been properly identified and negative impacts mitigated, including limiting the intrusion of development into identified sites and adequate buffering and landscaping in site design. Until a policy is developed and implemented, new developments will be assessed against the Provincial Archaeological Sites database to determine the assumed impacts and required mitigation responsibilities.
In addition to heritage conservation, the City will work towards recognizing and integrate local First Nations heritage and culture into City activities and the community. This work will begin through the development of a policy recognizing the traditional territory of the Secwepemc in community events and official functions and over time work to incorporate local First Nations language into appropriate City signs, public buildings and informational materials. In addition, through the development of this OCP an arbour in the Stampede Grounds has been proposed.
Refers to Chapter 4 Section PFN - Partnering with First Nation, DACH – Distinctive Arts, Culture and Heritage and Chapter 6 Land Use.
9.2.6 Sustainable Development Checklist
The purpose of a Sustainable Development Checklist is to encourage new development and buildings that support and advance community sustainability objectives. A Sustainable Development Checklist is a measuring stick for staff, Council, and CRD Board to ensure development proceeds in accordance with the community’s sustainability values. A draft sustainability checklist was developed by the former Central Cariboo Sustainability Committee in 2010 and could be used as a base for the development of a checklist.
A Sustainability Checklist is a non-regulatory tool. It can provide the City with the ability to influence private development in order to meet their sustainability and climate change objectives. Buildings are responsible for around 40% of all energy used in developed countries (more than half of all man-made carbon emissions), 12% of water use, 32% of natural resources consumption and 40% of the waste going to landfill. The environmental benefits of creating sustainable buildings, developments and communities include less waste, reduced energy consumption, reduced water consumption, improved water quality and drainage, better air quality and enhanced biodiversity. Social benefits include healthier living and working environments, better quality design, improved thermal comfort and improved indoor air quality. Economic
Creating Our Future – Implementation 9 - 5
Page 90 of 224 c) OCP 2012 Monitoring & Reporting benefits include reduced energy and water bills, longer building life, marketing opportunities and enhanced corporate image.
A sustainability checklist incorporating Site Development guidelines that addresses the Imagine Our Future Integrated Community Sustainability Plan (ICSP) community Strategic Priority areas and may include: Minimal site disturbance and tree removal; Management and control of stormwater runoff to reduce pollution; water efficiency; Encourage and promote pedestrian and bicycle friendly transportation in terms of sidewalks and trails; Promote energy efficient design; Encourage the use of sustainable material selection in construction; Provide sufficient green space; and Encourage higher densities to minimize urban sprawl. Refers to Chapter 4 Section CLE - Cherished Local Ecosystems and Chapter 5 GHG Reduction.
9.2.7 Stormwater Management Planning
A stormwater management plan will chart out projects, costs and priorities for improvements over several years. The plan will also include innovative ways to mitigate the impact of stormwater on the natural environment and aquatic habitat while providing development guidelines for Storm Water Management practices for all new development. One objective will be to maintain, as closely as possible, the natural predevelopment flow pattern and water quality in the receiving watercourse.
In addition to developing a City Wide Stormwater Management Plan, the City is working to implement the River Valley Storm Water Outfall project. Phases One and Two have been completed and the City is projecting to complete phase three in the coming 5 years, dependent on funding availability. The projected timeline for full project completion is up to 20 years.
Refers to Chapter 4 Section 4.6 Cherished Local Ecosystems and Chapter 8 Municipal Infrastructure and Services.
9.2.8 Continued Water Conservation
Water Wise, a project of the Cariboo Chilcotin Conservation Society, aims to educate and empower Williams Lake and area residents to conserve water and become conscious of wastewater issues. The project was initiated in 2006 with support provided by Eco Action Canada, and contributions from local groups and individuals, Community Futures Development Corporation of the Cariboo Chilcotin, Endswell Fund, the Vancouver Foundation, Fisheries and Oceans Canada, the Pacific Salmon Foundation, Gavin Lake Forest Education Society and the
Creating Our Future – Implementation 9 - 6
Page 91 of 224 c) OCP 2012 Monitoring & Reporting City of Williams Lake. In 2007 The City of Williams Lake formed a partnership with the CCCS and provided funding to keep the local Water Wise project active within the City.
It is the City’s intention to continue support of the Water Wise programs and further develop and implement hard water conservation program which include such initiatives as universal water metering, principled rate structures, incentives for water conservation in existing buildings, and bylaws for water conservation in new construction. In addition to water conservation initiatives, in the next five years the City is committed to exploring opportunities for an alternative industrial water supply system to service the industrial users with untreated water. This will require a feasibility study to be done for a non-potable water system development.
Refers to Chapter 4 Section CLE - Cherished Local Ecosystems and Chapter 8 Municipal Infrastructure and Services.
9.2.9 Urban Design Guidelines for the Downtown
The Community has expressed interest in a unified design or façade program for all new developments and retrofits in the Downtown. By defining the “Cariboo Theme” and providing some examples within the Development Permit Chapter 7 of this OCP, it is the hope that this Cariboo Character will continue to be developed through renovations, upgrades and new construction. This theme could help to promote and attract high quality development, while demonstrating leadership for the City and the entire Cariboo region. However, this theme leaves a lot of room for interpretation and there has been little input from the community to define what design elements make up this theme. It is the intention of the City to work collaboratively with the community to develop detailed plans and urban design guidelines for the Downtown, including applying innovative techniques to develop the plans, such as design charrettes. Refers to Chapter 4 Section LD Lively Downtown.
9.2.10 Hazard Acceptability Threshold Guidelines
The Cariboo Regional District, in partnership with the City of Williams Lake, contracted Golder Associates Ltd. to complete the “Geotechnical Hazard Mapping for the Williams Lake Fringe Area Official Community Plan, 2006.”This report and associated maps identified geotechnical hazard areas which, in order to accommodate new development, require special treatment and investigation. These maps and conditions have been identified in Section 4.6 Cherished Local Ecosystems and Map 4: Consolidated Geotechnical Hazard Map of this OCP.
In addition to the work that has been completed, it is recommended that municipalities consider the development of “Hazard Acceptability Threshold Guidelines” to determine levels of landslide safety that could be adopted by the City. These “Hazard Acceptability Threshold Guidelines” can then be applied by Professional Geotechnical engineers when assessing land for development and associated risk.
Creating Our Future – Implementation 9 - 7
Page 92 of 224 c) OCP 2012 Monitoring & Reporting Refers to Chapter 4 Section CLE - Cherished Local Ecosystems and Chapter 6 Land Use.
9.2.11 Airport Lands Development Strategy
Acquired from Transport Canada in 1997, the Airport Lands represent a significant development opportunity for the City. Because there is limited development near the airport, a rare opportunity exists to create an industrial park or other uses that can take advantage of the prime location of these lands. However, there is much investigation work to be completed before marketing can be successfully implemented. This includes:
Land inventory and assessment - to define areas available for development and the characteristics thereof (e.g. Transport Canada Airshed, environmentally sensitive areas, Agricultural Land Reserve) Market assessment - highest and best use analysis Suitability analysis - to determine the direction of new development Internal road network Options and costs for providing water and sanitary services Options and costs for providing stormwater management Implementation plan - including subdivision planning and zoning, marketing and disposition, and capital cost recovery (including the possibility of entering into a public-private partnership)
The best way to address these issues is by completing a comprehensive Airport Lands Development Strategy.
Refers to Chapter 4 Section ACT - Transportation and Chapter 6 Land Use.
9.2.12 City Branding Process
The attraction of business, investment, workers and new residents is at a global level of competition. These types of inputs are required to increase the city tax base and enhance community sustainability. Marketing and effective messaging is a key component to realizing these economic inputs. Currently, the City does not have a formal brand on which to base our external communications and marketing activity. Brand development can have a long-term impact for the city and if followed through with can result in a positive return on investment.
Refers to Chapter 4 Section LD - Lively Downtown and Section RE - Resilient Economy.
Creating Our Future – Implementation 9 - 8
Page 93 of 224 c) OCP 2012 Monitoring & Reporting 9.2.13 Industrial Land Development Strategy
As early as 1992, the City recognized that there was a pending shortage of industrial land. The 1992 Official Community Plan suggested a study be completed to identify new areas for industrial area expansion. Despite this recommendation, a study has not been undertaken. Since then, as the City enters the new century, the supply of industrial land has shrunk. If an industrial land development study was needed in 1992, it is certainly needed now. Designating land for future industrial development will provide for new employment and increased tax assessment revenue.
An industrial land development strategy will be a process by which the City will work with private landowners to detail what land is available for development now and what land needs to be developed in the future. Where are appropriate locations? Do appropriate locations involve the disposition of Crown land? What additional servicing will be required (i.e. roads, rail, water, sewer, drainage, hydro)? Will boundary expansion be necessary and what is the best approach to proceed? What are the costs and benefits to the City? How can environmental impacts be mitigated? These questions should help form the terms of reference for the strategy.
Refers to Chapter 4 Section RE- Resilient Economy and Chapter 6 Land Use.
9.2.14 Junior Council
Implement a Junior Council for Williams Lake high school students. The purpose of the Junior Council is to provide an opportunity for the youth of Williams Lake to acquire a greater knowledge of and an appreciation of the local government system through active participation in decision making. Seven youth from the three Williams Lake High Schools will be elected to a Junior Council. They will work with a liaison Councillor and a City staff person to provide input on Council decisions and also provide Council with the ideas and concerns of youth in the community.
Refers to Chapter 4 Section SWB Social Well Being.
9.2.15 Affordable Housing
Facilitate the development of a strategic framework for affordable housing in Williams Lake that incorporates the Community Action Plan on Homelessness and ensure it is successfully implemented. The City has been active in supporting the development of affordable housing in Williams Lake. The City and community groups will identify a number of priority needs in the community in terms of affordable housing. A strategic framework for affordable housing in Williams Lake will provide the City and community groups with an action plan to initiate new housing developments, develop appropriate policies and support funding applications for the development of new non market housing. This framework will incorporate ICSP strategies and build a timeline and action plan based on identified current and future needs.
Creating Our Future – Implementation 9 - 9
Page 94 of 224 c) OCP 2012 Monitoring & Reporting In addition to developing a strategic framework for affordable housing the City of Williams Lake will establish of a Standard of Maintenance Bylaw to enforce basic levels of maintenance for rental accommodation and ensure that apartment buildings, secondary suites, houses, condominiums, and any other types of rental housing that are rented meet minimum standards of comfort and safety.
Refers to Chapter 4 Section SWB - Social Well Being and AHLN - Affordable Housing and Liveable Neighbourhoods.
9.2.16 Multicultural and Diversity Policies
The city is becoming increasingly diverse and benefits from the cultural, economic and social richness that this brings to Williams Lake and community activities. It is important for the City to develop integrated corporate strategies to create a welcoming environment for all cultures and to ensure that its workforce reflects the diversity in the community. The development of multicultural and diversity policies for the City will provide policies to create that welcoming environment and respect for the First Nations lands on which the City is built.
Refers to Chapter 4 Section SWB Social Well Being and 4.8 Partnering with First Nations.
9.2.17 Airshed Management
In Williams Lake an airshed management planning process was initiated to address community air pollution concerns related to the health of local residents, and to facilitate future economic development in the region. The planning process identified PM 10 and PM 2.5 as major air quality problems within the Williams Lake and Area Airshed and explored the sources and solutions to this issue. The state of the airshed plays a large role in community image and quality of life, and needs to be addressed in all planning and development processes.
In order to address this large community issue, the City will work in partnership with the Air Quality Roundtable to develop a bylaw that requires already paved local businesses, whether industrial or commercial, to clean and maintain through regular sweeping their parking lots and roadways. In addition, the City will continue to work with the Air Quality Roundtable to ensure the implementation of the Williams Lake Airshed Management Plan 2005, including the upcoming review in 2012. And finally, the City will work towards developing a policy whereby no person shall use a wood burning appliance at any time within the airshed when an air quality advisory has been issued by the Ministry of Environment and remains in effect, unless that wood burning appliance is their sole source of heat.
Refers to Chapter 4 Section CLE – Cherished Local Ecosystems and Chapter 6 Land Use Plan.
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Page 95 of 224 c) OCP 2012 Monitoring & Reporting 9.2.18 Economic Development Initiatives
Economic development is central to Williams Lake being able to thrive and grow into a self- sustaining community that attracts innovation and entrepreneurial activity. Policies throughout this OCP seek to retain and improve upon Williams Lake’s economic advantages, such as the desirable natural environment and the significant inventory of rich agricultural lands. The City will continue to support economic development and is committed to pursuing the establishment an Industrial Tax Exemption Bylaw for the North End Industrial Lands to attract new business and upgrades to existing industrial developments within the next two years. In addition, the City will support the retention, enhancement and expansion of existing businesses and the attraction of new businesses and investment identified as bringing sustainable economic benefit to Williams Lake.
The City is committed to monitor municipal charges affecting business (e.g. property taxes, DCC’s application costs, off-site servicing costs, property/commercial taxes, user fees, utility charges, development fees, etc.) to identify whether costs are deterring economic activity.
Refers to Chapter 4 Sections RE – Resilient Economy, SWB – Social Well-being and Chapter 6 Land Use Plan.
9.2.19 Boundary Expansion
Boundary expansion has been in consideration for a number of years, with Dog Creek Road, North Lakeside, and Pine Valley on the radar. The City is committed to continued review and investigation around the issue of boundary expansion. However, it should be recognized that there are a number of complex issues that need to be considered. The City of Williams Lake will proceed with this issue cautiously ensuring that there is ample consultation with the public, the Cariboo Regional District, and local First Nations.
Refers to Chapter 4 Sections RE – Resilient Economy, SWB – Social Well-being and Chapter 6 Land Use Plan and Chapter 8 Municipal Services and Infrastructure.
9.2.20 Transportation Planning
Throughout the Imagine Our Future, Creating our Future, and Imagine Our Parks processes the City of Williams Lake Residents have continued to voice integrated and alternative transportation as a major concern. The City of Williams Lake has never had a comprehensive City-wide Transportation Network Plan to address road expansions, bicycle lanes and infrastructure, pedestrian flow, and public transit in one planning document. This has been identified as a need to address numerous transportation related issues within the community.
Refers to Chapter 4 Section ACT – Active and Convenient Transportation.
Creating Our Future – Implementation 9 - 11
Page 96 of 224 c) OCP 2012 Monitoring & Reporting 9.3 MONITORING AND REPORTING
Once adopted, the Official Community Plan will be the main land use planning document that Council has at its disposal. For this plan to be successful, the City needs to be diligent in monitoring. This means making sure that the policies contained within the Plan are implemented and guide Council’s decision-making. The implementation schedule outlined above is a good starting point. Has the City come closer to reaching the vision of Williams Lake that is the foundation of this plan? A positive answer to this last question would perhaps be the best indicator of the Official Community Plan’s success.
The following policies are intended to support an effective monitoring and reporting system.
9.3.1 Review and update, at the end of each year, the status of the implementation actions and GHG monitoring indicators in this Official Community Plan for review by Council and the community.
9.3.2 Identify and periodically measure, using the ICSP’s monitoring system, indicators measuring progress towards meeting the OCP’s policy and land use planning directions.
9.3.3 Conduct, at least every three years, a comprehensive review of all OCP policies, with the lead department identifying the status of the policy, including whether or not the policy has been initiated, the percentage completion of the policy direction, barriers impeding the implementation of the policy, and recommendations for overcoming these barriers.
Table 9.1 is a summary of all OCP policies, along with the lead and supporting departments for the implementation of these policies.
9.4 UPDATING THE OCP
The OCP will need to be updated from time to time for minor changes required to ensure consistency with zoning and development proposals that are considered to be consistent with policy and provide a net benefit to the City. In addition, there are several conditions that indicate the need for a more comprehensive OCP review.
9.4.1 Ensure consistency with the OCP whenever a secondary plan review is underway for the Downtown, Neighbourhood Centres, major transportation corridors, Special Study Areas, or major development projects.
9.4.2 Review the OCP approximately every five years to ensure consistency with community values and sustainability objectives.
9.4.3 Conduct a major review of the OCP approximately every 10 years.
Creating Our Future – Implementation 9 - 12
Page 97 of 224 c) OCP 2012 Monitoring & Reporting Attachment B (2pgs) Page | 1
What is an Official Community Plan? An Official Community Plan is a general statement of the broad objectives and policies of the local government respecting the character of existing and proposed land use and servicing requirements in the area covered by the Plan, in this case the entire City. The Plan also addresses housing policies respecting affordable housing, rental housing and special needs housing and targets for the reduction of greenhouse gas emissions and policies and actions proposed to achieving those targets.
What is the Purpose of the OCP? The OCP serves as a foundation for all policies, regulations, and decisions pertaining to land use and development in a municipality. The Plan provides guidance for economic, environmental, physical design and development, and social considerations. It promotes quality of life, future growth, community development, economic, environmental and social well- being, provision of amenities and services, and transportation systems envisioned by the community.
The OCP is intended to provide a degree of certainty for the future of our community. As a result, it is expected that revisions will not be made on a frequent basis but the Plan must be flexible in responding to changing conditions and values. This version of the OCP is expected to guide the City up to 2016. At that time, the Plan may be reviewed and updated as necessary.
How was the OCP Bylaw no. 2140 Created? The Creating Our Future – Official Community Plan 2011 has been a long process which started in the spring of 2009 and consisted of 5 stages:
Stage One (Spring 2009 – Fall 2009) Engaging the Public in Drafting the Imagine Our Future – Integrated Community Sustainability Plan (ICSP) This stage involved background research and project initiation activities. A variety of community engagement techniques/formats were used to raise the profile of the project and involve a diversity of residents, community organizations and business owners. Activities included performance in the park, attending community events, community partner cafes, kitchen table meetings, hot spots, video projects, Youth Digital Story Telling workshop, introducing the project to organizations, community groups and advisory groups using the City staff team a facilitators.. During this stage City Council adopted a Sustainability Declaration to act as the basis for the ICSP. City Staff attended over 50 meetings with community members, engaging approximately 1000 residents.
Stage Two (Fall 2009 – Spring 2010) Engaging the Community in Land Use Planning and Drafting the Imagine Our Future – Integrated Community Sustainability Plan. This phase involved further examination and analysis of background research, policy studies and engagement feedback in the development of a second draft of the ICSP. In order to
Page 98 of 224 c) OCP 2012 Monitoring & Reporting Attachment B (2 pgs) What is an Official Community Plan? How was Williams Lake’s Created? Page | 2 properly direct housing and land use policy, it was critical to understand the city’s current situation. A Housing needs assessment was done to provide a snapshot of the community at present, examines current trends and looks at potential future scenarios for population and demographic shifts, housing needs and possible new directions for land use and housing design, layout, supply and location. Engagement activities in this phase included the Innovators Summit, bringing together the development and business community to introduce them to the City’s Sustainability Declaration and brainstorm ideas on innovative business and land use options. In addition the City began the Suitability Mapping Process which was the first phase in developing a new Land Use Plan for the new OCP. The Suitability Mapping process focused only on future Residential Development in the City over the next 10 years.
Stage Three (Summer 2010- Winter 2011) Launch of the Final Imagine Our Future – Integrated Community Sustainability Plan 2010 and Drafting of the New Official Community Plan This stage saw the review of the Final Imagine Our Future – ICSP document during the last of three Community Partner Cafes called “Creating Our Future”. This event engaged community leaders and organizations in deeper conversations about implementing our transition strategies to create a sustainable Williams Lake.
The Final Imagine Our future – ICSP was approved by Council in the Summer of 2010 as the overarching document for the City that will guide the development of other policies, plans, projects, practices and procedures. As one of the first implementation actions of the ICSP Staff and the consultant team translated the Imagine Our Future transition strategies into policies in the Official Community Plan to ensure land use planning aligned with the long term vision of the community. The preliminary draft of the OCP was then reviewed by all senior managers through a series of 25 workshops in the months of November and December.
Stage Four (Winter 2011 – Spring 2011) Public Engagement and Consultation on the Draft of the City of Williams Lake Official Community Plan 2011 Input on the final draft of the OCP included consulting with official City advisory bodies, scheduled and organized community group meeting reviews, general public through hotspot locations around the community, open houses and questioners before referral to the required Public Hearing process as part of the adoption.
Stage Five (Spring 2011 – Summer 2011) Adoption of the OCP and Ongoing Community Awareness / Engagement; OCP Implementation through Policy Alignment. The final stage involved the adoption of the Creating Our Future OCP by Council and community awareness efforts on the OCP through ongoing dialogue on policy implementation and community awareness. The Public Hearing and adoption of the OCP bylaw was completed June 7th 2011 at 7pm in Council Chambers.
Page 99 of 224 c) OCP 2012 Monitoring & Reporting Page 100 of 224 C3d CITY OF WILLIAMS LAKE COUNCIL REPORT
DATE OF REPORT: December 11, 2012 DATE & TYPE OF MEETING: December 18, 2012 Regular Council Meeting AUTHOR: Joe Engelberts, Manager of Water & Sewer Division SUBJECT: AWARD OF ENGINEERING CONTRACT – RFP FOR WATER MODELLING THE CITY’S WATER DISTRIBUTION SYSTEM FILE: 1-49-232
SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with the necessary information to award Geo Advice Engineering Inc. the contract to provide engineering services for a water model Request for proposal (RFP).
SECTION 2: BACKGROUND In 2012 Council approved $150,000 in the water budget to develop a water model of the City’s water distribution system.
SECTION 3: DISCUSSION Currently the City does not have a method to determine the effects development may have on the water system. A comprehensive water model of a water distribution system provides data to calculate and forecast the effects of development, system improvements, performance such as water quality etc.
Geo Advise Engineering Inc. specializes in water modeling and will put together a comprehensive RFP for engineering firms to bid on. As part of their contract Geo Advise Engineering Inc. will assist City staff in the evaluation process of all RFP’s that are received and will provide recommendations on what type of water model the City should purchase.
* Geo Advise Engineering Inc. as part of their contract to develop a RFP for water modeling will not be permitted to bid on the RFP.
SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: The cost associated with Geo Advise Engineering Inc, to develop a water model RFP will be $19,885, excluding HST. This will be expensed to the 2012 water model budget.
b. Legislative Considerations (Applicable Policies and/or Bylaws): The purchasing policy was followed for this project.
c. This project most closely supports the following ICSP Priority Areas: Cherished Local Ecosystems
d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A
Page 101 of 224 d) Award of Engineering Contract for Water Model RFP Award of Engineering Contract for Water Model RFP Page 2
e. Environmental Considerations: N/A
f. Social Considerations: N/A
g. Economic Considerations: N/A
SECTION 5: RECOMMENDATION That Council award the contract for a water model RFP to Geo Advise Engineering Inc. for the amount of $19,885, excluding HST.
Respectfully submitted,
Geoff Goodall Acting Chief Administrative Officer
This report has been prepared in consultation with the following: Initials Director of Financial Services General Manager of Planning & Operations Manager of Economic Development Manager of Legislative Services Manager of Social Development Planner
ATTACHMENTS: Attachment A – Geo Advise Engineering Inc. proposal for developing a water model RFP terms of reference
Page 102 of 224 d) Award of Engineering Contract for Water Model RFP GeoAdvice Engineering Inc. Unit 204, 2502 St. Johns Street Port Moody, BC V3H 2B4 Canada
December 4th, 2012
City of Williams Lake 450 Mart Street Williams Lake, BC V2G 1N3 Canada
Attention: Mr. Joe Engelberts – Manager of Water & Waste
Re: Proposal for Developing a Water System Modeling Request For Proposal Terms of Reference
Dear Joe:
Further to our discussions, GeoAdvice Engineering (GeoAdvice) is pleased to submit to the City of Williams Lake our proposal to develop a water system modeling request for proposal terms of reference. Please see below for a list of tasks, deliverables, references, and fees.
Background The City of Williams Lake, BC, located in the Cariboo Region is the largest urban center between Kamloops, BC and Prince George, BC with a total population of approximately 11,000 people. The City’s water system comprises of approximately 117 km of watermains, 525 hydrants, and 4,100 connections. The water system is fed by five (5) deep wells and is divided into four (4) major pressure zones that are separated by PRV and booster stations. The City of Williams Lake currently does not have a model of their water system, and is interested in seeking competitive proposals from consultants to develop a comprehensive model and system analysis of the City’s water system. The scope of project is yet to be defined but may include model development, field testing/monitoring, model calibration, system analysis, capacity capital planning, and review of water quality issues (e.g. low chlorine residuals). Page | 1
Page 103 of 224 d) Award of Engineering Contract for Water Model RFP GeoAdvice Engineering Inc. Unit 204, 2502 St. Johns Street Port Moody, BC V3H 2B4 Canada
The City is seeking support from GeoAdvice a proposal to develop the Terms of Reference (ToR) for the water system modeling request for proposal (RFP). The scope of the services includes: Meet with City staff to determine the City’s needs and objectives; Review the City’s available water system information to determine if additional data collection is required; Draft the RFP Terms of Reference; Provide support during the RFP submission process; Evaluate the proposals generated from the RFP; and Complete a software evaluation and selection of water models – Optional.
It is our understanding that GeoAdvice will be responsible for drafting the proposal Terms of Reference and that the City will be responsible for drafting the remaining standard proposal sections. GeoAdvice acknowledges that we will be excluded from submitting a proposal on the said RFP.
The proposed work plan includes four (4) tasks as follows (to review with the City):
Page | 2
Page 104 of 224 d) Award of Engineering Contract for Water Model RFP GeoAdvice Engineering Inc. Unit 204, 2502 St. Johns Street Port Moody, BC V3H 2B4 Canada TASK 1 - DEFINE PROPOSAL SCOPE OF WORK Before starting the system modeling and analysis project, the City must determine who are the key “stakeholders”, what are the key “questions” that need to be answered, and what are the key “problems” that require a solution. GeoAdvice will work with the City to help identify and prioritize these items in order to define the required RFP scope of work. Through this task, GeoAdvice will define the project and model objectives (including project schedule, scope and deliverables) required to answer the key “questions”.
ACTIVITIES
1.1 PROJECT MANAGEMENT . Overall project management by Julien Bell, P.Eng. involves the review of all deliverables, invoices, project tracking, cost control, and time tracking.
1.2 PROJECT INITIATION MEETING . Teleconference with the City to finalize work program, schedule and scope of services.
1.3 OBTAIN AND REVIEW BACKGROUND DATA . Procure and review: o Existing water data in GIS, topographic data, and ortho-photos o Existing facilities information (record drawings, O&M manuals) o SCADA and recent field data o Design standards and criteria
1.4 DEFINE PROJECT OBJECTIVES - WORKSHOP . Hold a 1-day workshop with City Staff, including members of the Engineering, Operations, and GIS, to identify the City’s project objectives including: o Project drivers o Key stakeholders o Short term objectives Page | 3
Page 105 of 224 d) Award of Engineering Contract for Water Model RFP GeoAdvice Engineering Inc. Unit 204, 2502 St. Johns Street Port Moody, BC V3H 2B4 Canada o Long term objectives o Project deliverables o Steady state modeling vs. extended period modeling o Modeling software o Model calibration o Analysis scenarios o Project timelines o Evaluation criteria
1.5 DEFINE PROPOSAL SCOPE OF WORK . Based on the findings of the data review and workshop, define the scope of the proposal: o Major Tasks o Added Value Tasks o Project Deliverables o Project Schedule and Estimated Budget
DELIVERABLES . Letter Report Summary of Workshop Findings (Electronic format).
Page | 4
Page 106 of 224 d) Award of Engineering Contract for Water Model RFP GeoAdvice Engineering Inc. Unit 204, 2502 St. Johns Street Port Moody, BC V3H 2B4 Canada TASK 2 - SOFTWARE EVALUATION AND SELECTION - OPTIONAL This task consists of a stepwise approach to selecting the preferred hydraulic water modeling software for the City based on the modeling needs and objectives of the City. The RFP ToR will require proponents to use the selected software.
ACTIVITIES
2.1 SOFTWARE REVIEW . Using the evaluation criteria and weighting system developed at the project objectives workshop (Task 1), we will evaluate the following major hydraulic modeling packages: o EPANET o KYPipe
o H2OMAP Water o MikeNet
o H2ONET o WaterCAD o Info Works WS o WaterGEMS o InfoWater
2.2 ECONOMIC REVIEW OF PREFERRED SOFTWARE PACKAGES . Conduct an five (5) year economic review of the software packages for the City
2.3 SELECTION OF PREFERED MODELING SOFTWARE . Provide recommendation on the prefered modeling software.
DELIVERABLES . Hydraulic Modeling Software Evaluation Technical Memorandum. (Electronic format).
Page | 5
Page 107 of 224 d) Award of Engineering Contract for Water Model RFP GeoAdvice Engineering Inc. Unit 204, 2502 St. Johns Street Port Moody, BC V3H 2B4 Canada TASK 3 - DRAFT TERMS OF REFERENCE This task consists of drafting the City’s water system modeling RFP ToR.
ACTIVITIES
3.1 DRAFT REQUEST FOR PROPOSAL TERMS OF REFERENCE . In colaboration with the City, draft the RFP ToR. ToR to include the major sections: . Project Objectives . Scope of Work . Detailed Project Task List . Project Requirements . Project Reporting and Deliverables . Proposal Evaluation Criteria
DELIVERABLES . Request for Proposal Terms of Reference Document (Electronic format)
Page | 6
Page 108 of 224 d) Award of Engineering Contract for Water Model RFP GeoAdvice Engineering Inc. Unit 204, 2502 St. Johns Street Port Moody, BC V3H 2B4 Canada TASK 4 - REQUEST FOR PROPOSAL SUBMISSION This task consists of supporting the City during the RFP process including assisting the City in responding to proponent questions and drafting of addenda. Further, this task consists of evaluating the proposals generated from the RFP (technical sections only). It is our understanding that the City will review all proposals for any compliance issues such as insurance and other non-technical items.
ACTIVITIES
4.1 REQUEST FOR PROPOSAL SUBMISSION SUPPORT . Assist the City in responding to proponent questions regarding the RFP scope of work. . Drafting of RFP addenda.
4.2 EVALUATE PROPOSALS (UP TO FIVE (5) PROPOSALS) . Review all compliant proposals generated from the RFP. . Rank all proposals based on technical merit, as per the evaluation criteria developed in Tasks 1 and 3. . Provide recommendations on the preferred technical proposal submission.
DELIVERABLES . Proposal Evaluation Letter Report (Electronic format)
Page | 7
Page 109 of 224 d) Award of Engineering Contract for Water Model RFP GeoAdvice Engineering Inc. Unit 204, 2502 St. Johns Street Port Moody, BC V3H 2B4 Canada
References In support of this proposal, the City has requested we provide reference names and contact information of other municipalities highlighting our experience completing similar work. Below are three (3) municipal references highlighting GeoAdvice’s extensive knowledge and experience completing hydraulic water system modeling, analysis, and capital planning.
Client City of Abbotsford, BC City of Coquitlam, BC CRD, BC Contact Jeff Cowburn Dana Soong Craig Gottfred Phone (604) 864-5514 (604) 933-6207 (250) 474-9620 Email [email protected] [email protected] [email protected] Water and Sewer System Water, Sewer and Drainage Water System Services Modeling, Standards System Modeling, Modeling and Provided Development and Standards Development Infrastructure Infrastructure Planning and Infrastructure Planning Planning
Further GeoAdvice has completed projects with scope of work similar to that presented in the scope of work above with the following three (3) municipalities.
Anchorage Water & Client City of Surrey, BC City of Burnaby, BC Wastewater Contact Tina Miller Jeff Arason Simpson Hong Phone (907) 564-2725 (604) 591-4367 (604) 294-7464 Email [email protected] [email protected] [email protected] Water and Sewer Modeling Services Developing Hydraulic Developing Terms of Software Selection, Data Provided Network Modeling RFP Reference Review, and Standards Development.
Page | 8
Page 110 of 224 d) Award of Engineering Contract for Water Model RFP GeoAdvice Engineering Inc. Unit 204, 2502 St. Johns Street Port Moody, BC V3H 2B4 Canada Project Fee and Schedule
A breakdown of the rates for each staff member is provided in Table 1.
Table 1: Proposed Rate Schedule (Valid until Dec 31, 2013) GeoAdvice Staff Role Preferred Rate Werner de Schaetzen Ph.D., P. Eng. Modeling Expert $175/hour Julien Bell, P.Eng. Project Manager $135/hour Deng-Ke Fan, E.I.T. Hydraulic Modeler $100/hour Ryan Cimoszko GIS Specialist $95/hour
The cost to complete the scope of work listed in this proposal is presented Table 2. Table 2 also lists total disbursement cost (8% of fees plus additional travel costs) but does not include HST.
GeoAdvice will submit invoices to the City on a monthly basis. The City may, during the course of the project, without invalidating this agreement, make changes in the scope of services to be provided by GeoAdvice. Additional services as requested will be provided using the rates shown in Table 1.
Page | 9
Page 111 of 224 d) Award of Engineering Contract for Water Model RFP Williams of Lake, BC Proposal For Engineering Services December 2012
Table 2: Estimated Engineering Fees
GIS Specialist Ryan Cimoszko
Modeling Expert Project ManagerJulien Bell, P.Eng. Hydraulic ModelerDeng Ke Fan, E.I.T.
TOTAL TASK HOURS
SUB-TOTAL TASK COST
Werner de Schaetzen, Ph.D., P.Eng. $175 $135 $100 $95
TASK DESCRIPTION
1 Define Proposal Scope of Work
1.1 Project Management 0 4 0 0 4 $ 540
1.2 Project Initiation Meeting 1 2 0 0 3 $ 445
1.3 Obtain and Review Background Data 0 2 8 0 10 $ 1,070
1.4 Define Project Objective - Workshop 1 8 4 0 13 $ 1,655
1.5 Define Proposal Scope of Work 1 4 0 0 5 $ 715 SUB TOTAL 3 20 12 0 35 $ 4,425
2 Software Evaluation and Selection - Optional
2.1 Software Review 1 4 8 8 21 $ 2,275
2.2 Economic Review of Preferred Software Packages 0.5 2 4 0 6.5 $ 758
2.3 Selection of Preferred Modeling Software 1 2 4 0 7 $ 845 SUB TOTAL 2.5 8 16 8 34.5 $ 3,878
3 Draft Terms of Reference
3.1 Draft Request for Proposal Terms of Reference 2 32 8 0 42 $ 5,470 SUB TOTAL 2 32 8 0 42 $ 5,470
4 Request for Proposal Submission
4.1 Request for Proposal Submission Support 0 8 0 0 8 $ 1,080
4.2 Evaluate Proposal (Up to Five (5) Proposals) 2 20 0 0 22 $ 3,050 SUB TOTAL 2 28 0 0 30 $ 4,130 TOTAL HOURS - Excluding Optional Items 7 80 20 0 107 TOTAL DISBURSEMENT ALLOWANCE (8%) - Excluding Optional Task 2 $ 1,122 ADDITIONAL TRAVEL DISBURSEMENT $ 550 TOTAL COST - Excluding Optional Items $1,225 $10,800 $2,000 $0 $ 15,697 TOTAL HOURS - Including Optional Items 10 88 36 8 142 TOTAL DISBURSEMENT ALLOWANCE (8%) - Including Optional Task 2 $ 1,432 TOTAL COST - Including Optional Items $1,663 $11,880 $3,600 $760 $ 19,885
Page 112 of 224 d) Award of Engineering Contract for Water Model RFP GeoAdvice Engineering Inc. Unit 204, 2502 St. Johns Street Port Moody, BC V3H 2B4 Canada
Table 3 presents the anticipated project schedule based on the project award date of December 14th, 2012.
Table 3: Proposed Schedule
Task Task Duration Estimated Completion Date
Holiday Season
1 2-3 weeks January 18th, 2012
2 1-2 weeks February 1st, 2013
3 2-3 weeks February 15th, 2013
4 4 weeks TBD
We trust that this proposal meets your current needs. Should you have any questions or wish to discuss further please do not hesitate in contacting us. Thank you again for your interest in our services.
Regards,
Julien Bell, P.Eng. Water Resource Engineer
Page | 11
Page 113 of 224 d) Award of Engineering Contract for Water Model RFP Page 114 of 224 C4a CITY OF WILLIAMS LAKE COUNCIL REPORT
DATE OF REPORT: December 10, 2012 DATE & TYPE OF MEETING: December 18, 2012 Regular Council Meeting AUTHOR: Rena Schill, Corporate Services/Records Management Coordinator SUBJECT: POLL OF COUNCIL – LETTER OF SUPPORT FOR WILLIAMS LAKE CENTRAL BUSINESS IMPROVEMENT AREA FILE: 0530-08
SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to ratify the poll of Council taken to authorize a letter of support for the Williams Lake Central Business Improvement Area Association’s Community Crime Prevention grant application for funding to install lighting in the back alleys and laneways in the downtown area.
SECTION 2: BACKGROUND On December 5, 2012, a request was received from the Williams Lake Central Business Improvement Area Association (WLCBIA) for a letter of support for their application for a Community Crime Prevention Grant. The funding is for the purchase and installation of motion sensor security lights with built in cameras to light up the back alleys and laneways in the downtown core and improve safety and security in those areas. Their letter of request is attached hereto.
As the letter of support was required by December 7, 2012, a poll of Council was conducted on December 6, 2012 and the results are as follows:
Mayor Cook Yes Councillor Bonnell Yes Councillor Bourdon Yes Councillor Hughes Yes Councillor Rathor Yes Councillor Walters Yes Councillor Zacharias Yes
SECTION 3: DISCUSSION N/A
SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A
b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A
c. This project most closely supports the following ICSP Priority Areas: Social Well-Being Lively Downtown
Page 115 of 224 a) Poll of Council - Letter of Support for WLCBIA re Commun... Letter of Support – WLCBIA ‘Community Crime Prevention’ Grant Application Page 2
d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A
e. Environmental Considerations: N/A
f. Social Considerations: N/A
g. Economic Considerations: N/A
SECTION 5: RECOMMENDATION That the poll of Council authorizing a letter of support for the Williams Lake Central Business Improvement Area Association’s Community Crime Prevention grant application for their back alley and laneway lighting initiative be ratified.
Respectfully submitted,
Geoff Goodall Acting Chief Administrative Officer
This report has been prepared in consultation with the following: Initials Manager of Legislative Services CB
ATTACHMENTS: Attachment A – Letter from the WLCBIA dated December 5, 2012
Page 116 of 224 a) Poll of Council - Letter of Support for WLCBIA re Commun... From: "Judy O'Neil"
Date: Wed, 5 Dec 2012 15:03:59 -0800 ATTACHMENT "A" (1 Page) To:
Good Morning Mayor Cook!!
The Downtown Williams Lake BIA (WLCBIA)is working on a Community Crime Prevention Grant and I was hoping I would be able to get a letter of support from you regarding the project.
The intention of this project is to provide the means to light up the back alleys and laneways in order to improve the safety and security in the those areas. The Downtown Williams Lake BIA has made it a long standing priority to work with the RCMP, Community Policing, and the City in supporting crime prevention and safety in the Downtown for the betterment of the whole community.
As part of this support we are applying for a grant that would help purchase motion sensor security lights with built in camera’s. We have heard concerns from people, both customers and employees, as well as residents who have to walk these unlit areas to gain access to their vehicles at night. So far the initial feedback to our potential solution to add motion sensor lighting has been well received.
As you may recall the Downtown Williams Lake BIA put forward the Alley Art Project with the intent of building on the Cities Official Community Plan. The Lively downtown portion of the document envisions a pedestrian friendly Downtown with safe, walk able streets. The Alley Art Project was created to support that goal and to encourage more frequent use of the back alleys and lesser used parts of our downtown. As we add more and more of these murals in the coming years it would be an asset to have these motion sensor lights in the alleys to give people an added sense of security.
I hope I can on you for a letter of support in this cause. As the application is due early next week I would really appreciate your letter (an email would be fine) by this Friday. If you want to deliver your letter, of course, the coffee is always on.
Sincerely,
Judy O'Neill Executive Director WLCBIA Association 327 Oliver Street, Williams Lake, BC V2G 1M4 250.398.5717 email: [email protected]
file:///F|/...20Ltr%20of%20Support%20Request/Attach%20A%20-%20Poll%20of%20Council%20re%20WLCBIA%20Support%20Ltr.htm[12/11/2012 1:24:30 PM]
Page 117 of 224 a) Poll of Council - Letter of Support for WLCBIA re Commun... Page 118 of 224 D1
CITY OF WILLIAMS LAKE
BYLAW NO. 2161
BEING A BYLAW OF THE CITY OF WILLIAMS LAKE TO SET FEES AT THE WILLIAMS LAKE REGIONAL AIRPORT.
WHEREAS the City of Williams Lake, has by Bylaw No. 1564, being the Williams Lake Airport Acquisition Bylaw, entered into an agreement with Her Majesty the Queen in Right of Canada for the transfer of the Williams Lake Airport,
AND WHEREAS the City of Williams Lake may set fees for certain services pursuant to Section 194 of the Community Charter.
AND WHEREAS Council has passed Bylaw No. 1700 cited as the "Williams Lake Airport Fees Bylaw No. 1700, 1998";
AND WHEREAS Council now deems it expedient to repeal Bylaw No. 1700, 1998 and any amendments thereto and replace them with a new and more comprehensive Bylaw;
NOW THEREFORE the Council of the City of Williams Lake, in open meeting assembled, hereby enacts as follows:
1) That this Bylaw may be sited for all purposes as "City of Williams Lake Regional Airport Fees Bylaw No. 2161, 2012”.
2) That Williams Lake Airport Fees Bylaw No. 1700, 1998 and amending Bylaw No. 1880, 2002 are hereby repealed.
Page 119 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... BYLAW NO. 2161 PAGE 2
3) For the purpose of this Bylaw the “General Manager of Planning & Operations” shall mean the person appointed as such by the Council of the City and any person delegated to assist him/her in carrying out his/her duties under this Bylaw.
4) The fees for use of the Williams Lake Regional Airport terminal building or
Williams Lake Regional Airport property shall be shown on Schedule AA@ which is attached hereto and forms part of this Bylaw.
5) That this Bylaw shall come into force and take effect upon the date of final adoption by the Council of the City of Williams Lake.
READ A FIRST TIME THIS 4TH DAY OF DECEMBER , 2012 READ A SECOND TIME THIS 4TH DAY OF DECEMBER , 2012 READ A THIRD TIME THIS 4TH DAY OF DECEMBER , 2012 RECONSIDERED AND ADOPTED THIS DAY OF , 2012
______MAYOR
______CORPORATE OFFICER
Page 120 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... CITY OF WILLIAMS LAKE REGIONAL AIRPORT FEES BYLAW NO. 2161 SCHEDULE “A”
NOTE: Fees do not include applicable taxes unless otherwise noted.
1. AIRCRAFT LANDING FEES
The charge for aircraft landing fees based on per 1,000 kg., or fraction thereof, of maximum take-off weights are as follows:
1.1 Domestic Flights
Weight $/1,000 KG
0 to 2500 kg 0.00
2501 to 3500 kg Min charge 16.41
3501 to 21000 kg 4.68
21000 to 45000 kg 5.91
>45000 kg 7.02
1.2 International Flights
Weight $/1,000 KG
0 to 2500 kg 0.00
2501 to 4650 kg Min charge 16.90
4651 to 30000 kg 6.07
30001 to 70000 kg 7.46
>70000 kg 10.35
1.3 Piston Engine Aircraft, Excluding Helicopters
Piston engine aircraft in excess of 2500 KG pay per above schedules.
Page 121 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... Bylaw No. 2161 - Schedule “A” PAGE 2
1.4 Helicopters
Helicopters weighing up to 3500 KG pay minimum charge of $ 16.41. Weights in excess of 3500 KG will be charged pursuant to the above schedules.
NOTE: WEIGHTS BILLED ARE PER AIR TRAFFIC DESIGNATORS PUBLISHED BY TRANSPORT CANADA AND ARE ROUNDED UP TO THE NEXT THOUSAND KG.
1.5 Per Passenger Fee
Regularly scheduled commercial air service that use the Williams Lake Regional Airport more than one time per week are exempt from the rates in section 1.1 and 1.2. The following rate schedule shall apply on the basis of enplaning and deplaning:
Passenger Fee - $15.00
2. GENERAL TERMINAL FEES
A general Terminal Fee will be charged on all scheduled Charter Air Flights for the use of the Air Terminal Building, as follows:
2.1 Domestic Flights
Seating Capacity (Passenger Seats)
Number of Seats $ Number of Seats $
0-6 0.00 7-9 15.16
10-15 30.30 16-25 46.68
26-45 81.83 46-60 116.85
61-89 187.00 90-125 257.33
126-150 304.09 151-200 421.05
201-250 549.81 251-300 678.50
Page 122 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... Bylaw No. 2161 - Schedule “A” PAGE 3
2.2 International Flights
Seating Capacity (Passenger Seats)
Number of Seats $ Number of Seats $
0-6 0.00 7-9 35.15
10-15 70.28 16-25 108.15
26-45 189.45 46-60 270.66
61-89 433.17 90-125 595.66
126-150 703.91 151-200 974.69
201-250 1272.62 251-300 1570.33
3. AIRCRAFT PARKING FEE
The charges for aircraft parking are as follows:
3.1 Aircraft Parking
Aircraft Weight Daily Fee $ Monthly Fee $ Annual Fee $
<2000 kg 7.19 57.74 294.25
2001 to 5000 kg 7.19 57.74 294.25
5001 to 10000 kg 12.74 258.16 412.50
10001 to 30000 kg 23.67 480.29 605.00
30001 to 60000 kg 36.49 739.08
60001 to 100000 kg 55.08 1109.00
100001 to 200000 kg 92.08 1848.42
200001 to 300000 kg 128.63 2587.54
>300000 kg 166.01 3327.28
3.2 Long Term Parking
Long term parking must be arranged through the Airport Coordinators Office.
Page 123 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... Bylaw No. 2161 - Schedule “A” PAGE 4
4. AFTER HOUR SERVICES
4.1 Security Services The charges for security services provided outside the airport=s normal published operating hours are as follows:
First two hours: $100.00 Each hour thereafter: $ 50.00
5. PAY TELEPHONE CONCESSION FEES
5.1 Cash Public Pay Phones $12.00 per month plus 11% of cash in box plus 1.6% of total charge call revenue
5.2 Cashless Public Pay Phones $22.00 per month plus 1.6% of charge call revenue
6. AUTOMATIC PARKING FEES
6.1 Metered Parking $1.00 per hour (includes applicable taxes) $8.00 per 24 hours (includes applicable taxes) $55.00 per week $75.00 per month $86.00 per month for stalls complete with plug-in
6.2 Parking Fines Amount A. Over parked $25.00 B. Loading zone over 10 minutes $25.00 C. No parking Zone $25.00 D. Late penalty (5 business days) $75.00
7. TENANTS FEES
The following items may be included in lease or license agreements negotiated between airport tenants and the General Manager of Planning & Operations or his designate. The charges for these services will be specified in the lease/license.
Air Terminal Building Rental Fees Land Rental Fees Airport Common Area Maintenance Fees Ground Transportation Fees - Taxis Ground Transportation Fees - Coaches and Limousines Ground Transportation Fees - Courier Services
Page 124 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... Bylaw No. 2161 - Schedule “A” PAGE 5
Mobile Fuel Equipment Registration Fees Advertising Fees Automobile Parking Fees for Car Rental Parking Automobile Parking Fees for Employee Parking Car Rental Concession Fees Amusement Game Concession Fees Vending Machine Concession Fees Ramp Handling Fees Ground Power Service Fees Documentation Fees Fuel Fees
8. WATER AND SEWER FEES
Tenants hooked up to the Airport Water System shall pay $249.24 per year. Tenants hooked up to the Airport Sewer System shall pay $249.24 per year.
9. FEE FOR SERVICE
The City will provide snow clearing to tenants of the Airport on a AFee for Service@ basis.
Page 125 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... Page 126 of 224 D1 CITY OF WILLIAMS LAKE COUNCIL REPORT
DATE OF REPORT: December 12, 2012 DATE & TYPE OF MEETING: December 18, 2012 Regular Council Meeting AUTHOR: Kevin Goldfuss, Director of Municipal Services SUBJECT: STAKEHOLDER MEETING RE WILLIAMS LAKE REGIONAL AIRPORT FEE AMENDMENT BYLAW FILE: BL2161
SECTION 1: EXECUTIVE SUMMARY The purpose of this report is to provide Council with information regarding the December 10th stakeholder meeting for the Williams Lake Regional Airport Fee Bylaw Amendment.
SECTION 2: BACKGROUND As part of the Williams Lake Regional Airport fee bylaw amendment, City Council requested that Staff invite stakeholders to an information meeting regarding Council’s proposed fee bylaw changes.
SECTION 3: DISCUSSION On December 10th 2012 at 1:00 PM, a meeting was held at the Williams Lake Regional Airport (WLRA) regarding City Council’s proposed amendment to the Williams Lake Regional Airport Fee Bylaw. In attendance were:
Director of Municipal Services Manager of Transportation and Buildings Airport Coordinator Owner ,IM Aircraft Maintenance Ticket Agent, Pacific Coastal Airlines Ticket Agent, Central Mountain Air Employee, National Car Rental
City Staff gave a brief history of the transfer agreement between the City and Transport Canada that occurred in 1997. There was further discussion regarding the fee bylaw amendment as Staff went through each item line.
Both ticket agents voiced their concerns, which have been noted as part of the meeting minutes. These concerns were general and varied from where and how the City spends their budget at the airport to whether the City has considered other services that other airports offer. City Staff went through the airport 10 year capital plan and explained that budgets are continually reviewed and adjusted to ensure that the WLRA remains operationally viable and remains as a user pay system.
Both ticket agents were concerned about any advanced tickets that may have been sold and were concerned that the airlines may have to absorb those additional fees. Staff asked for the airlines to provide information regarding advanced ticket sales, but neither ticket agent was able to provide this information. Staff suggested that if the airlines had this concern regarding advanced ticket sales that they may want to provide this information to the City as it was the intent of the City to have these new fees in affect beginning January 1st, 2013.
Page 127 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... Stakeholder Meeting re Airport Fee Bylaw Amendment Page 2
On November 30th 2012 Vice President of Operations, Pacific Coastal Airlines sent an email to the Airport Coordinator regarding his concern around the Passenger fee increase and the time line. The Airport Coordinator attempted to contact the Vice President of Operation on Monday December the 3rd by placing a telephone call and leaving a message. On Friday December 7th the Airport Coordinator made another attempt to contact the Vice President of Operations by placing a telephone call and leaving a second message, on Tuesday December 11th a third attempt was made and finally the Director of Municipal Services made an attempt to contact the Vice president of Operations on December the 13th leaving a message with no reply as of Friday December 14th.
*Note, the Vice President of Operations voice mail indicated that he is in the office and to leave a detailed message.
SECTION 4: DETAILED ANALYSIS a. Financial Considerations – Cost and Resource Allocations: N/A
b. Legislative Considerations (Applicable Policies and/or Bylaws): N/A
c. This project most closely supports the following ICSP Priority Areas: N/A
d. This project potentially conflicts with the following ICSP Priority Areas (also list mitigation measures) N/A
e. Environmental Considerations: N/A
f. Social Considerations: N/A
g. Economic Considerations: N/A
SECTION 5: RECOMMENDATION To provide Council with information regarding stakeholder meetings for Williams Lake Regional Airport Fee Bylaw Amendment and recommend Bylaw No. 2161 be reconsidered and adopted.
Respectfully submitted,
Geoff Goodall Acting Chief Administrative Officer
This report has been prepared in consultation with the following: Initials Manager of Transportation & Buildings RR Manager of Legislative Services CB
Page 128 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... Stakeholder Meeting re Airport Fee Bylaw Amendment Page 3
ATTACHMENTS: Attachment A – Minutes of December 10th, 2012 stakeholder meeting Attachment B – E-mail from Vice President Operations, Pacific Coastal Airlines
Page 129 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... ATTACHMENT "A" (3 Pages)
Williams Lake Regional Airport Minutes of Fee Bylaw Stakeholder Meeting December 10th, 2012 Airport Boardroom
In Attendance Kevin Goldfuss, Director of Municipal Services Reg Ryan, Manager of Transportation and Buildings Shea De La Mare, Airport Coordinator Ian MacDougall, IM Aircraft Maintenance Shirley Drisdelle, Pacific Coastal Airlines Sharon Neufeld, Central Mountain Air Denise Chestnut, National Car Rental
Meeting called to order by Kevin Goldfuss at 1303 hrs
Introduction
Kevin Goldfuss introduced himself and Reg Ryan to all in attendance
Agenda
Kevin Goldfuss reviewed the history of the Williams Lake Regional Airport and the ownership transfer of the Airport to the City of Williams Lake from Transport Canada in 1997 and the funds that were transferred to the City at that time. At that time City Council enacted a fee bylaw to support the operation of the Airport. City Council chose this funding method as they did not want to use Municipal Taxation as a revenue source for the Airport. The bylaw was then amended in 2002, and has remained in place to present. Kevin indicated that since 2002, there have been significant increases in costs associated with the operation and improvements to the Airport. City Staff completed a comprehensive fee review comparing similar airports throughout British Columbia, and during this review noticed that the Williams Lake Regional Airport fee structure was noticeably lower than other comparable airports.
Kevin explained the various fee structures that are available to airports such as the Bylaw method, AIF (Airport Improvement Fee), and Passenger Fees. Kevin explained that the AIF is generally seen at larger airports, and that the implementation of an AIF can have negative effects on ACAP (Airport Capital Assistance Program) funding. Kevin introduced the Airport Ten Year Capital Plan, and indicated that ACAP funding is crucially important to many short and long term projects of the Airport.
A report was given to current City Council outlining staff findings and recommendations, as well as the various funding methods available. Kevin indicated that City Council is strongly in favor of retaining the Airport Bylaw structure, and is in support of the Proposed Bylaw Increases as presented. City Council is not entertaining Municipal Taxation as a revenue source at this time. Kevin read through and clarified the proposed Bylaw increases.
Page 130 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... ~ Page 2 of 3 ~
Shirley Drisdelle asked Kevin if we compared services offered at other airport such as Kelowna during our fee review. Kevin answered that movements, air carriers, operational requirements, fee structures and taxation were all compared during our review. Kevin indicated that although Kelowna was included in the comparison, the City focused more on similar sized airports to Williams Lake.
Sharon Neufeld asked if she could expect similar facilities to other regional airports. Kevin responded that yes, Williams Lake as a community is growing and the Ten Year Capital Plan reflects this expected growth and that the increased funding will facilitate the growth of the Airport.
Sharon Neufeld expressed concern that Airport funds are being spent on mobile refuelers that are not available to all airport stakeholders. Kevin explained that 80 percent of the cost of the fuel trucks was funded by the Ministry of Forests. Kevin explained the agreements in place between the City of Williams Lake and the Ministry of Forests. Sharon expressed that she was under the understanding that the fuel trucks were solely for the use of Ministry of Forests aircraft. Kevin explained that this is not the case, and that although Ministry of Forests has first priority the fuel trucks are available to fuel other aircraft when operationally feasible.
Shirley Drisdelle asked about the increase in summer staff and their respective wages. Kevin explained that additional wages are covered under the aforementioned agreement with Ministry of Forests.
Sharon Neufeld asked about wage allocation between various staff such as Shea De la Mare and Reg Ryan. Sharon asked if a portion of Reg Ryan wages are derived from Airport funds. Kevin confirmed that a portion of Reg’s wages are sourced from the Airport, and that the City of Williams Lake solely determines what these percentages are.
Sharon Neufeld asked if the City reviews Airport expenditures. Kevin reaffirmed that City Staff regularly review operational budgets and also the review of the Ten Year Capital plan. Kevin informed that the Capital plan is fluid in nature and can be modified or adjusted in the event of unseen or emergency expenditures. Kevin indicated that City is always acceptable to receiving feedback and suggestions for improvements from stakeholders.
Ian MacDougall asked about the possibility of supplying ground side/roadside access to his hangar. Ian also asked for clarification on the storage/dispensing of fuels at his hangar. Kevin indicated that may be a discussion best deferred to another time. Reg Ryan and Shea De La Mare indicated they would discuss this issue.
Shirley Drisdelle asked if the City was aware of her concern about the timeline of implementation of the bylaw amendment. Shirley shared that for a certain number of tickets already sold, the proposed increase would not be able to be recouped from those tickets already sold. Shirley felt that there is insufficient lead time to accurately absorb those costs. Sharon Neufeld also felt this was the case.
Page 131 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... ~ Page 3 of 3 ~
Kevin asked if Sharon or Shirley knew how many passengers/tickets this would be applicable to. Sharon and Shirley did not have this information. Kevin asked that if they could provide this number, it would better assist the City in understanding these concerns. Sharon and Shirley both indicated that only their respective managers could provide this information. Kevin welcomed them have their managers contact Shea De La Mare to provide this information.
Kevin asked if there were any other comments or questions. There was no further discussion.
Meeting adjourned by Kevin Goldfuss at 1353 hrs
Page 132 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... From: Shea De La Mare [mailto:[email protected]] ATTACHMENT "B" (1 Page) Sent: Friday, December 14, 2012 9:33 AM To: Kevin Goldfuss Subject: Pasco Contacts
Kevin,
I made three attempts to contact Rob Kidner of Pacific Coastal.
The first was Monday Dec 3rd in the morning… left a brief message
Second attempt on Friday Dec 7th around 11am… left message
Third attempt as per your request on Tuesday Dec 11th around 10am. Left message.
No response to date.
Regards,
Shea De La Mare Airport Coordinator Williams Lake Regional Airport 450 Mart Street, Williams Lake, BC V2G 1N3 Tel: (250)989-4713 Fax: (250)989-5553 Website: www.williamslake.ca
The information contained in this email message, including any attached documents, is confidential and may be privileged. It is intended for the sole use of the recipient(s) to whom it is addressed. If you are not the intended recipient(s), any review, use, copying, distribution or disclosure is strictly prohibited. If you have received this message in error, please immediately notify the sender, and delete and destroy all copies of this email message.
From: Rob Kidner [mailto:[email protected]] Sent: November 30, 2012 5:13 PM To: Shea De La Mare Subject: Re: CYWL Fee Increase Notification
Hi Shea As VP, Operations, I'm the guy. Just out of curiosity - these appear to be pretty steep and with only one month's notice, makes it difficult for us to make the necessary adjustments to encompass the new rates. Have rate increases been handled this way in the past? Seems to have been little consultation in a meaningful way, especially in light of most company's budgeting time lines. I'd like you to contact me please and run me through these proposed rates fully. Please contact me early next week - my coordinates are noted below. Many thanks Rob
Rob Kidner Vice President, Operations Pacific Coastal Airlines Tel: (604 247-3843 Cell: (778) 875-1496 [email protected]
>>> Shea De La Mare
file:///F|/...ber%2018)/BL2161%20-%20R&A/E-Mail%20Pacific%20Coastal%20re%20CYWL%20Fee%20Increase%20Notification.htm[12/14/2012 11:38:43 AM]
Page 133 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21...
How are things down your way? Hopefully this mild weather we are experiencing will continue!
We currently have a proposal in front of City Council to amend our fee bylaw and initiate some fee increases. I have attached a letter and a copy of the proposed changes that will be sent to all stakeholders of the Williams Lake Regional Airport. If you could forward this to the correct department I would appreciate it. (I have also mailed a hard copy via snail mail.)
Thanks so much indeed.have a great weekend!
Shea De La Mare Airport Coordinator Williams Lake Regional Airport 450 Mart Street, Williams Lake, BC V2G 1N3 Tel: (250)989-4713 Fax: (250)989-5553 Website: www.williamslake.ca
The information contained in this email message, including any attached documents, is confidential and may be privileged. It is intended for the sole use of the recipient(s) to whom it is addressed. If you are not the intended recipient(s), any review, use, copying, distribution or disclosure is strictly prohibited. If you have received this message in error, please immediately notify the sender, and delete and destroy all copies of this email message.
file:///F|/...ber%2018)/BL2161%20-%20R&A/E-Mail%20Pacific%20Coastal%20re%20CYWL%20Fee%20Increase%20Notification.htm[12/14/2012 11:38:43 AM]
Page 134 of 224 1. City of Williams Lake Regional Airport Fees Bylaw No. 21... E1
CITY OF WILLIAMS LAKE COMMITTEE OF WHOLE COUNCIL REPORT #55-2012
PRESENTED: Regular Meeting of Council – December 18, 2012 DATE: December 12, 2012 FROM: Committee of Whole Council FILE: 1-23-2 SUBJECT: WILLIAMS LAKE CELEBRATING DIVERSITY MURAL PROJECT – FRASER BASIN COUNCIL
The Committee of Whole Council met on December 11, 2012 to consider the above matter and makes the following recommendation to Council:
RECOMMENDATION:
That the Committee of Whole Council recommends the presentation by Maureen LeBourdais, Fraser Basin Council re Williams Lake Celebrating Diversity Mural Project be received, approval for the proposed mural project be given in principle, and a Staff member be authorized to participate with the working group, together with Councillor Walters.
Respectfully submitted,
Cindy Bouchard Manager of Legislative Services
Page 135 of 224 1. Williams Lake Celebrating Diversity Mural Project - Fras... Page 136 of 224 1. Williams Lake Celebrating Diversity Mural Project - Fras... Page 137 of 224 1. Williams Lake Celebrating Diversity Mural Project - Fras... Page 138 of 224 1. Williams Lake Celebrating Diversity Mural Project - Fras... Page 139 of 224 1. Williams Lake Celebrating Diversity Mural Project - Fras... Page 140 of 224 1. Williams Lake Celebrating Diversity Mural Project - Fras... Page 141 of 224 1. Williams Lake Celebrating Diversity Mural Project - Fras... Page 142 of 224 F1
CORRESPONDENCE MEMO
COUNCIL MEETING DATE: December 18, 2012
SUBJECT &/OR ITEM #: Stampede Association request to enlarge fenced area behind grandstands
STAFF COMMENTS: Joe Engleberts, Manager of Water and Waste , Randy Isfeld, Director of Protective Services and Kevin Goldfuss, Director of Municipal Services met with Geoff Paynton, Director Stampede Association Chairperson Fred Thomas to of Community Services discuss the proposed changes to the fence line behind the grand stand. The Stampede Association would like to extend the current fence line out approximately 25‘ and the full length approximately 400’.
Operationally the Municipal Services Department does not have any concerns, and the WL Fire Dept is fine with it as well.
The Stampede Association will be required to ensure they have all appropriate permits for this work and staff will continue to work with Mr. Thomas to ensure that all utilities are identified, and that they place a BC ONE CALL prior to starting any works.
The request was also sent to all other occupants of Stampede Park and further discussed at the Dec. 11th Stampede Park Advisory Committee meeting. No objections were noted at this meeting, nor were any received by any other correspondence,
Staff recommend that Council authorize an amendment to the Lease with the Stampede Association and they be permitted to proceed with the proposed changes.
ATTACHMENTS: Letter from Stampede Association. (IF APPLICABLE)
Page 143 of 224 1. Stampede Association Request to Enlarge Fenced Area Behi... Page 144 of 224 1. Stampede Association Request to Enlarge Fenced Area Behi... Page 145 of 224 1. Stampede Association Request to Enlarge Fenced Area Behi... Page 146 of 224 1. Stampede Association Request to Enlarge Fenced Area Behi... Page 147 of 224 2. Letter from Bill Davidson re Request for 4-Way Stop at S... Page 148 of 224 2. Letter from Bill Davidson re Request for 4-Way Stop at S... Page 149 of 224 3. 2013 Courage to Come Back Awards Nomination Information Page 150 of 224 3. 2013 Courage to Come Back Awards Nomination Information Page 151 of 224 3. 2013 Courage to Come Back Awards Nomination Information Page 152 of 224 F4
CORRESPONDENCE MEMO
COUNCIL MEETING DATE: December 18,2012
SUBJECT &/OR ITEM #: Request for letter of support for Potato House from Mary Forbes regarding in kind City labour and supplies, bob cat rental. STAFF COMMENTS: The City Parks budget is limited and does not provide additional capacity for unbudgeted items. Council has Kevin Goldfuss Director of received a request from Mary Forbes regarding in kind Municipal Services labour, supplies and the rental of a bob cat that would have a impact to the City Parks Budget. In addition Ms. Forbes has requested that the water be turned off and on seasonally. Council’s water bylaw provides for this, however for Council to wave any charges they would need to consider making an amendment to their water bylaw. The associated request and costs are as follows: • City turn off and on water seasonally each way $ 38.46 + HST • As needed City staff provide a bob cat or small front end loader and City staff operate loader to move compost material, estimated every three months $ 2,000 • City staff gardener support and consultation estimated 10 hours $ 500 • City staff summer support for weed eating general cleanup 1 hour per day for 8 weeks estimated costs $ 1000 • Xeriscape plants co-ordered with City, estimate $ 700 Estimated costs for this in kind request are approximately $ 4,300. Please note that if Council does approve this request, staff will require direction on what level of service should be removed from the current Parks budget. As the Parks budget does not have the capacity for this request. Email from Mary Forbes, re: Letter of Support for Potato ATTACHMENTS: House. (IF APPLICABLE)
Page 153 of 224 4. Potato House - Request for Letter of Support Potato House Sustainable Community Society
49 Borland Street Williams Lake, BC [email protected]
Community Composting, Soil Building, Food Growing & Education Project
Request for Letter of Support
Dear Kerry Cook, Mayor of Williams Lake
I am submitting to you a request to provide the Potato House Sustainable Community Society a letter of support from The City of Williams Lake for our application to the Cariboo Chilcotin Beetle Action Coalition (CCBAC) for funds to continue offering and promoting programs that inspire community and personal self-sufficiency. We could be presenting to the Committee as soon as November 22nd and would ask for a letter prior to that date.
The Potato House is proposing a 2-5 year plan to provide demonstration and educational development to the Cariboo Chilcotin Region on household based waste management, water conservation, subsistence & xeriscape gardening. Specifically we will offer community composting on site for Williams Lake and Cariboo Regional District residents for their green waste (kitchen scraps, not dairy or meat) which generally comprises 40-60% of our household garbage and produces the greenhouse gas Methane once deposited in our landfills. Once at the Potato House we will use the finished compost to improve the condition of our demonstration gardens’ soil and provide any excess first to the Memorial Garden and second for sale. We currently provide eight 4 X 12 foot raised and drip irrigated community gardening beds on site and would like to further develop this resource to include demonstration Xeriscape decorative gardens and drought hardy vegetable gardens in 2013. Included in our application is the creation of youth summer employment where young people will work and be mentored to personally connect with these concepts and share them with our community and become leaders in green living. In our application we are requesting funds for materials, staff time and marketing of these projects. Essential to the success of this holistic soil building, food growing and waste reduction project is educational opportunities, in the form of self-guided signage on site, workshops, presentations and mentorship from local farmers & knowledgeable members of our community.
The Potato House already benefits from municipal tax exemption and has applied for a Grant for Assistance this past September. We are requesting leverage from the City of Williams Lake for this application; promoting the Potato House composting program as a part of the City waste management strategy, municipal service support including main water turn on and off seasonally and exemption from City utility charges for Water and Sewer. The Potato House is a part of the success of the Official Community Plan specifically Local Food and Agriculture; LFA.13, 19 & 26 and very specifically LFA 31; “Promote the use of residential composting within the city and explore the creation of a municipal composting program” and in association Affordable Housing and Livable Neighbourhoods; AHLN20 & 23, Cherished Local Ecosystems CLE.2 & 38 and also Distinctive Arts Culture and Heritage. The Potato House can provide you a dedicated high profile downtown location to promote the key themes of the OCP; “Economic Sustainability (jobs & attractive downtown), Social Sustainability (food & livability) and Environmental Sustainability (reduction of greenhouse gases, protection of ground water & biodiversity).” We would also like to provide links to your goals on our website and social media pages and will recognize your organization verbally and with logos in the production, print and signage we develop.
Copies of our full application are available upon request, please do not hesitate to call us with any questions you might have regarding this project or our organization.
Sincerely, Mary Forbes,
Potato House President [email protected] 250.855.8443
Page 154 of 224 4. Potato House - Request for Letter of Support
Potato House Sustainable Community Society Community Composting, Soil Building, Food Growing & Education Project The Potato Houses’ Mandate is to promote and carry out programs that inspire personal and community self-sufficiency.
Abstract The Potato House is proposing a 2 year plan to provide continued demonstration and educational development to the Cariboo Chilcotin Region on household based waste management, water conservation, subsistence, traditional use & xeriscape gardening. This project embodies the CCBAC Conservation Strategy of Zero Waste; a whole system approach to moving waste through society that is scalable, regional in scope, sustainable for the future and diverse. Specifically we will offer community composting on site for Williams Lake and Cariboo Regional District residents & businesses for their green waste (kitchen scraps, not dairy or meat) which generally comprises 40-60% of our household garbage and produces the greenhouse gas Methane when deposited in our landfills. At the Potato House we will use the finished compost to improve the condition of our demonstration gardens’ soil and provide any excess first to the Memorial Garden and second for sale. We currently provide eight 4 X 12 foot raised and drip irrigated community gardening beds on site and would like to further develop this resource to include demonstration sites of traditional plant use and drought hardy (xeriscape) vegetable gardens in 2013. Included in our application are 2 part time jobs and the creation of two aboriginal youth jobs in summer 2012 & 2013. Young people will work and be mentored to personally connect with these concepts and share them with our community and become leaders in green living. Six short contract positions (160hrs) in 2013 are proposed for demonstration garden development and in 2014 a contract maintenance position with 280hrs for an underemployed person, a total of 2960 new employable job hours created . Our application requests funds for materials, staff time and marketing of these projects. Essential to the success of this holistic soil building, food growing and waste reduction project is educational opportunities, in the form of self-guided signage on site, workshops, presentations and mentorship from local farmers & knowledgeable members of our communities.
Description of the project CCBAC CONSERVATION STRATEGY The CCBAC conservation strategy identifies “by weight, organic materials originating from kitchens and yards make up the largest component of household waste”5.5 followed by the statement there are currently no central composting programs in the Cariboo Chilcotin at the same time identifying a policy to move towards Zero Waste 5.5.1 and recommends funding a campaign to raise awareness 5.7.7. Today we need to move the conversation to action with projects that
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Page 155 of 224 4. Potato House - Request for Letter of Support demonstrate the educational groundwork set down by CCBAC has taken root in our communities . The Potato House Project seed was inspired by the educational film series organized and funded by the Sustainability Co-ordinator in 2009 and now is prepared to be the high profile outreach centre and demonstration project that embodies the “move towards harmony with planetary and local ecosystems”(ccbac CS 5.5.3) and enhance our quality of life while collaterally preserving the history of the Cariboo Chilcotin Region for residents and visitors.
THE POTATO HOUSE PROJECT EMBODIES CCBAC RECOMMENDATIONS The Potato House is a historic 1930s residential building centrally located downtown Williams Lake, with a traditional subsistence urban garden that is in the process of being blended with modern sustainability objectives of waste reduction through composting, water conservation through xeriscape, naturescaping in partnership with local First Nations, drip irrigation with local businesses and the Cariboo Chilcotin Conservation Society, prevention of point and non-point source water (pesticide and other lawn chemicals) and air pollution (Methane from landfills), food security (in our community gardens) and the added benefit of green tourism and aesthetic based recreation (The great North American pastime-gardening).
ZERO WASTE “Zero Waste is a goal that is ethical, economical, efficient and visionary, to guide people in changing their lifestyles and practices to emulate sustainable natural cycles, where all discarded materials are designed to become resources for others to use. Zero Waste means designing and managing products and processes to systematically avoid and eliminate the volume and toxicity of waste and materials, conserve and recover all resources, and not burn or bury them. Implementing Zero Waste will eliminate all discharges to land, water or air that are a threat to planetary, human, animal or plant health .” Zero Waste International Alliance, 2004
PARTNERSHIP The Potato House Society and its budding Williams Lake Transition Town Initiative are working together (see appendix 1 History of Organization) with The City of Williams Lake, The Cariboo Regional District and Cariboo Chilcotin Conservation Society, Central Cariboo Disposal Services, The Food Policy Council and First Nations representatives from Sugar Cane, Xeni Gwet’in and local businesses RONA & Halls Organics to divert green waste (veggie and kitchen waste-not meat or dairy products) from landfills. There is a strong push from our communities, large and small, urban to remotely rural to provide composting service solutions. The City of Williams Lake has identified this very desire in their official community plan; “Support community initiatives that are designed to promote and encourage the reduction, reuse and recycling of solid wastes .”(Williams Lake Official Community Plan, Cherished Local Ecosystems, Section 38)
COMMUNITY COMPOSTERS Using over twenty wooden pallets that would otherwise be discarded (collected and donated by RONA), the Potato House proposes to build six in series compost bins with locking hinged lids so that only one will be in use at a time and control can be maintained of an effective composting process. The six pallet composters with adjoining side walls would be lined up along the alley side of the Potato Houses’ fence where people could easily drive up and deposit their green waste in the current open bin. To bring the compost from home to the Potato House our partners Halls Organics, Cariboo Regional District and RONA will provide subsidized home composters in various styles with locking lids and carbon filters to
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Page 156 of 224 4. Potato House - Request for Letter of Support prevent smells or compost spilling in cars reroute to the Potato House. Positive, clear and supportive educational signage will be in use at the site to provide clear direction on composting etiquette. To prevent odors the bins will be checked often and turned adding leaves or water as needed, checking the temperature and ensuring a fast, healthy and effective change to nutrient rich soil. The potential attraction of a site of this type to local pets and wildlife will be deterred with a solar charged low amperage timer based electric fence. This same style of fence will be used with the urban bees also proposed in this application. YouTube videos of example pallet composter designs we will consider for this project; • http://www.youtube.com/watch?v=HXkcndjMtTQ • http://www.youtube.com/watch?v=JYUAXfVQFfM • http://www.youtube.com/watch?v=OkLaytBsE3s
PILOT PROJECT COMPOSTING 2011-2012 One ton of mixed As of 2010 the Potato House has been piloting a pallet composter solid waste produces project with two bins that have successfully collected green waste anywhere from 91 to from the Gecko Tree Restaurant and local apartments for a year and 123 pounds of have successfully diverted approximately a ton a year (or 2 thousand methane when pounds of veggie waste at approximately 80 pounds every two landfilled if compost weeks. Occasionally the compost bins have been mildly fragrant is not diverted. while rodent and other pest activity has not been observed although (carbonrally.com) the urban deer do visit frequently.
COMPOST SAVINGS • 4.49kg of compost produced/week/household http://www.restigoucherecycle.ca/Composting%20-%20Final.pdf • 52 weeks/year = 233 kg/year (514pounds) • Landfilling costs $50-$100/tonne (we estimate $75 as an average for here) • 7630 Residences in Williams Lake 2011 http://www12.statcan.gc.ca/census-recensement/2011 Produce 1,781,452 kgs (1781.45 Metric Tonnes) of compost. • 1 tonne of mixed solid waste (not just compost) = 100 pounds of methane =More than 178,145 pounds Methane produced by City of Williams Lake Residents in one year • 4445 are houses we assume ½ have backyard composters at home; that leaves 2222 houses that do not compost, apartments and trailers a total city population of 5408 households that may consider composting. If just 2% of that population participate that would be 108 houses reducing (108 X 514pounds) 25 tonnes of compost and a guestimate of 2500 pounds of methane gas a year and a cost savings of $1,875. If 10% participates (our goal for year 2) we would have 541 households at a total of 1260 tonnes (277,971pounds) and a cost saving of $94,500. If 25% participate (1352 households) 315 tonnes (694,928 pounds) are diverted and $23,625 in municipal savings . • In the 2011 CRD Solid Waste Survey 435 people participated in this survey and 78% responded positively to subsidized back yard and worm composters showing a definite interest in this service and a willingness to contribute their own time to this process. Potato House can offer something CRD could not, free compost drop off in town with a subsidized pail for collection, a service comparably calculated at $15 household/year by CRD. If these rates were based on WL residents alone operating costs would be $114,450 (this fee was proposed to include CRD tax base as well). 91.2% of survey respondents wanted increased access to information on waste reduction including composting.
People in the Cariboo Chilcotin are willing to put in the effort and want to improve their systems!
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Page 157 of 224 4. Potato House - Request for Letter of Support WHO WILL COMPOST? People who do not have access to personal green space, specifically Multi Unit Residential Dwellings ( MURDs) 1310 MURD households were identified in the 2011 Stats Canada Survey who currently have no access to composting services. If MURDS complied we would divert 673,340 pounds 305 tonnes and $22,875 a year. We expect that half of all houses in Williams Lake already compost in their back yard. Some of the other half may wish to avail themselves to this service. People who live in the Cariboo Regional District if employed in town or with other motivations may participate but we predict the greatest interest from outlying areas to be in applying improved composting skills learned at the Potato House to their rural home and yard systems.
USING THE COMPOST As the compost is built up it will be incorporated into the soil with appropriate amounts of sand at the Potato House using a rototiller and mulching mower and will be used by the community garden plots. A recent soil study at the Potato House has identified a need for more organic content (compost) and sand (See appendix 2). Excess compost will be made available for community use. The facing alley side of the bins will be cosmetically appealing with less than ¼ inch aeration gaps between the slats. On the house side each bin will be have an access gate to remove, mix, add or record the contents and temperatures of each bin. Compost tea (the nutrient rich liquid collected from composting) is a beneficial fertilizer that can be used immediately will be collected where possible.
EVALUATION Many forms of evaluation will be used including motion activated camera, daily visual inspection, participant surveys, and measurements of weight, space, moisture content, diversion, temperature and composition. Weight will be evaluated by seasonal weighing of representative participants kitchen compost pails before the contents are added to the bin, averaged and multiplied to represent the number of use events in a day. Records will be available on line and summarized monthly and submitted to interested parties.
COMMUNITY GARDENS Potato House in partnership with the Food Policy Council provides community garden space for those who don’t have land and demonstration projects to a household level for people who have land but don’t use it to produce food. Williams Lake’s OCP states “Identify potential sites for the development and operation of community gardens on public land or on private property’(LFA.19). With the increasing oil prices and much of our food being trucked to our inland location and local grocers which contain only a 3 days store of food, people need to know how to grow food and care for their own needs in a positive and supportive environment. The Williams Lake OCP states a desire “to work with community groups to make local expertise available to those who wish to learn food production and processing” (LFA.13). “Satisfaction, safety, and savings top the list of gardening motivations: 58% said that they garden to get better tasting food, 54% to save money on food, 51% to grow better quality food and 48% to be sure about the safety of their food. The Great Recession is pushing more people into the garden, with 34% responding that the economic troubles are motivating their gardening practices either "very much" or a "fair amount."” www.ethicurean.com
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Page 158 of 224 4. Potato House - Request for Letter of Support
GROW FOOD NOT LAWNS In North American the largest irrigated crop is the cosmetic Of 30 commonly used lawn pesticides, 19 are front lawn which consumes linked with cancer thousands of gallons of precious or carcinogencity, 13 are linked with birth water (approximately a 76% defects, 21 with increase during summer over reproductive effects, 26 with liver or kidney winter water use for Williams damage, 15 with Lake based on City Pump neurotoxicity, and 11 with disruption of the information and corrected for endocrine (hormonal) system. Energy Plant water use). ■ Furthermore the nitrogen based Of those same 30 lawn pesticides, 17 are fertilizers strip the soil of detected in groundwater, beneficial insects, annelids and 23 have the ability to leach into drinking biota while imparting toxins to water sources, our water. Participation in this 24 are toxic to fish and other aquatic concept of more gardens and organisms vital to our less lawn can start as simply as ecosystem, 11 are toxic to bees, and 16 are “grow an extra row for the toxic to birds (gimmegreen.com) community ” which can be donated. (LFA.24)
BEES The Last Beekeeper states that lawns are simply desert environments for bee, not to mention the toxins and pesticides. Bee numbers are dropping as hives disappear and scientists don't yet understand the exact cause--they just know that the bees are in danger and along with them, our food supply as well. "Honey bees pollinate approximately $10 billion worth of crops in the United States annually," says the National Wildlife Federation's Why Care? Report. Colony Collapse Disorder is a phenomenon that is mysteriously wiping them out, devastating their own survival as well as the beekeepers who raise them. Potato House historically had urban bees and would like to bring them back in partnership with the Williams Lake Bee Keepers Association. Potato House plans to purchase 2 supers (one super = three hive boxes containing the frames where bees live, lay eggs and store honey). It is recommended in the Williams Lake area to surround beehives with solar powered electric fence to keep wildlife and other pests away which will be included in this project. The bees would be located at the back of the house where they would warm up to the morning sun and find forage on the property and 5km radius that bees typically range. Educational signage and programs for the understanding of the importance of urban bees for Williams Lake will positively benefit bees and people who depend on their pollinated product. Potato House will promote the concept of “planting for pollinators” by choosing native and diverse plants, plants that provide a lot of pollen and nectar, and leaving a mess where you garden. (Don't clean up your mulch, for example, so bees and birds have stuff to work with when they need to build their nests.) Potato House will provide bee forage in our pesticide and herbicide free gardens but also a home and education to people to love the honey but fear the sting.
DIVERSIFICATION The Potato House has the ability to be an educational centre for the Cariboo Chilcotin as a region for a life cycle approach to zero waste, but also for food security, livable neighborhoods, tourism, heritage, sustainability, and resilience to rising oil prices. Potato House can provide an organizational umbrella for other smaller groups and partner groups needing high profile demonstration space. Many of the
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Page 159 of 224 4. Potato House - Request for Letter of Support products of the Potato House are directly marketable; soil nutrients, produce, honey, seeds, plants but also added value products and knowledge gained from experience.
SCALEABILTY Size doesn’t matter with this project initially. Six bins will be built at Potato House to contain the expected 10% participation expected in first few months but more can be easily added if needed. Small communities can replicate this design at their community gardens or transfer site in pallet pair multiples of 2, 3, 6, 8 or 9. Big or small, backyard or community garden this solution to waste works wonders.
EMPLOYMENT & MENTORING YOUTH In Partnership with Horton Ventures, Williams Lake Employment Services Potato House proposed a summer employment program not only for summer students but also job creation in non-traditional settings. The Potato House & Horton Ventures successfully partnered on just this type of project in the summer 2010 with the Job Options Program where we hosted seven staff at the Potato House for eight weeks of employment experience. Horton Ventures will be partnering with the Potato House to help find the people best suited to the jobs in this proposal as well as identifying funding opportunities for training, summer students and small contact Job Creation with Work BC and Employment Services.
REGIONAL SCOPE These projects have regional implications for other not for profit agencies, communities or land owners who can also supply this need for the CRD and Municipalities in the next 5 years until the large scale composters come on line and perhaps continue forward in remote locations. Quesnel Climate Action Alliance and the South Cariboo Sustainability Society in 100Mile House have both expressed interest in incorporating this project into their communities.
REPLICATION & EDUCATION This system will also work in remote First Nations Communities and on a household level. This project proposed to partner with the Xeni Gwet’in in remote Nemiah to pilot once such site. The entire proposed project with all of its parts could be replicated in municipal, urban or rural settings throughout the Cariboo creating jobs, reducing waste, impacting climate change and creating resilience for the future. Furthermore, some projects created by the CCBAC require legs to educate and promote regionally. This project creates 2960 employable hours, some of those hours can be sued to share existing CCBAC initiatives as a part of the regional marketing of this project. Continuing Studies at TRU is partnering with the Potato House to offer three workshops this spring 2013 on designing, growing and composting your garden using the Potato House as a testing gound.
MARKETING To ensure the resources provided through these projects are received by our communities Marketing is a large part of the plan. A user friendly website with resource material links to our partners and community opportunities combined with all forms of Social Media will be developed and kept up to date. Local media will be used to share the goings on at the House. The Green Gazette has been an active partner of the Potato House, providing adverting and opportunities for stories to reach our communities regionally in print. Brochures and take home and share information on all aspects from building your own free composter to plant an extra row for your community or planting for pollinators and many more will be developed in conjunction with existing educational products developed by the Cariboo Chilcotin Conservation Society Xeriscape Gardening & Plants for our Region and Rain Barrels to name a few. Interpretive Signage will be developed that will inform about composting processes and etiquette at the Potato House, provide self-guided background on the gardens, plants and partners found in the community garden and safety messages about the electric fences, urban bees and other dangers that may be found on site. Essential to the marketing’s success is a dedicated position to
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Page 160 of 224 4. Potato House - Request for Letter of Support the development and maintenance of these outreach programs with accessible and friendly staff available to coach and inspire those whose awareness has been raised.
LINK TO CRD SWMP The CRD 2012 Solid Waste Management Plan includes windrow composting of kitchen waste planned to take effect in 2017, providing a window for the Potato House to provide the CRD five years of operational cost savings, methane reduction and public exposure prior to the larger scale process to come on line and providing the Potato House with soil nutrients and the community with a composting site for the mean time. The Potato House can provide the CRD a dedicated high profile downtown location to promote the key guiding principles of the SWMP; “ Protect the Cariboo’s natural environment including surface and groundwater and air quality, minimize GHG emissions, promote local jobs and be five years closer to the long term goal of Zero Waste.”
LINK TO WL OCP The Official Community Plan for Williams Lake states under Local Food and Agriculture section 31 “Promote the use of residential composting within the city and explore the creation of a municipal composting program ” and under Affordable Housing and Livable Neighbourhoods “ Consider incorporating community amenities and facilities such as community gardens and gathering spaces into neighbourhoods ”. There are references to the OCP throughout this application but a section that supports the Food and Neighbourhoods is the Ecosystem component; “ Establish a bylaw to require, where deemed appropriate, non-irrigated landscaping practices such as Xeriscaping by planting native species that require minimal irrigation and reduce the needs for herbicides, pesticides and chemical fertilizers ”( CLE.2).
LINAGE TO CCBAC MITIGATION PLAN Section 2.2 - Social Stabilization - With economic upheaval comes social dysfunction. Typically and unfortunately, the social sector has a history of being reactive and not proactive. Best practices indicate that early responses, rather than reaction, not only maximize the success of social mitigating strategies, but it helps build community capacity and resilience. A community awareness campaign (social, economic, and environmental) is strongly recommended in the CCBAC Mitigation Plan. Section 2.4 Environmental Stabilization - CCBAC recognizes the direct connects between green house gas emissions, climate change, and the MPB epidemic and therefore sees the need to participate in activities to lower greenhouse gas emissions in the region. Key Activities recommended in the Mitigation Plan reiterate much of what is contained in the Conservation Strategy.
SUSTAINABLE While this proposal is obviously sustainable environmentally, as a project its public appeal, holistic approach and measurable cost savings will endear the Potato House to local municipal bodies who we hope will consider this service essential and fund it as such. Potato House will be requesting gaming funds and potentially a fee for service through the City of Williams Lake and Cariboo Regional District Waste Management Plan for our future.
FUTURE PLANS Composting green waste locally improves soil conditions to grow local food with added benefit of saving tax dollars in landfilling costs and reducing the release of greenhouse gases. Building on these successes in the future the Potato House could provide an indoor meeting and teaching space, reference library, cooperative office space for local organizations and even a commercial kitchen. We dream big at the Potato House and we are in good company with Williams Lake’s OCP which states in section AHLN.20 “ Seek opportunities for maintaining and enhancing building, landmarks, public art, and 7
Page 161 of 224 4. Potato House - Request for Letter of Support landscapes that contribute to the cultural and heritage character of the neighbourhood (community) .” At the end of this application plans for years 5-10 are attached.
“Because it’s more fun to do something than not” www.transitionnetwork.org It is undeniable that change is coming to our communities, the Potato House and its partners provide the support to help get through upcoming transition. We have seen the future as the MPB epidemic has created an artificial transition on what would be considered a small scale compared to what is predicted to be on the horizon; the exponential growth of greenhouse gases, population, loss of diversity species, food & energy shortages and water contamination. Exponential growth can sometimes be hard to grasp but a simple way to understand our current situation is “The 29 th Day” as coined by Lester Brown in his book of the same title.
What we at the Potato House is get people acting to help themselves as gardeners, volunteers, staff, lifelong learners and children playing with the Earth, who will then lead by example now and be a resource when the 30 th day arrives. We encourage working less and living more, creating a garden with family, learning with friends and strengthening our community to be resilient to stresses that we know are coming. We talk of saving the planet, but really the planet will survive, it is ourselves we need to care for. Saving humanity is not a spectator sport in the words of Lester Brown.
Conclusion By providing an affordable public composting we will reduce the addition of the greenhouse gas methane to the atmosphere, and reuse local waste materials to build the composters with the addition benefit of building the soil of the community garden (both Potato House and Carson Drive’s Memory Garden). Not only will Potato House build a surplus of compost and provide urban farming educational opportunities, workshops and demonstration projects, it will occur at a centrally located, historically significant and iconic venue creating 2.5 jobs, community demonstration sites for xeriscape and traditional plant use gardens, provide summer employment to youth, a home to urban bees and most importantly community supported, experience based hope for our future.
Collect Compost at Potato House Less methane, less transport cost, longer lasting landfill, feel good, true impact on climate change Make into Soil Current nitrogen fertilizing systems destroy natural biota and
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Page 162 of 224 4. Potato House - Request for Letter of Support insects that are vital to healthy food production. Use Soil in Community Gardens At Potato House, Memory Garden & sell surplus
Community Gardens Grow Good Food & build community resilience
Make Food not Lawns Prevent pesticides from entering water systems, use increased summer water use for food production, reduce stress on current oil dependant food system. Urban Bees Pollinate community gardens & support bee community
Youth Employment Hire a younger generation to teach alternative adaptive strategies & skills needed for transition. Marketing Let people know what we are doing (and other CCBAC projects) and get them involved; locally, regionally and invite travelers to the Cariboo to be inspired.
In an age of apathy and a sense that change is all talk and no action the Potato House Project is a friendly bastion of doing, sharing, learning & playing. -the potato house project
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Page 163 of 224 4. Potato House - Request for Letter of Support
Budget
Funding from Partners
Horton Ventures/Williams Lake Employment Centre . Contact: Nancy Thompson $2,000
Cariboo Chilco tin Aboriginal Training Employment Centre * Contact: Rhonda LaBelle $7,760
Community Futures * Traditional Plant Garden. Contact: Larry Stranberg $4,500
Credit Union Demonstration Xeriscape Garden. Contact: Arla Driver $2,700
Northern Development Initiative Trust * Marketing of projects $11,900
Work BC Job Creation Program * $10,600
TOTAL PARTNER FUNDING $39,460
Note: * indicated proposed partnerships, costs and values are estimates
In Kind
Cariboo Chilcotin Conserv ation Society education products. Contact: Marg Evans $1,250
Cariboo Regional District composter subsidies & development. Contact: Al Richmond $7,230
Community Corrections community hours workers. Contact: Riley Hazelton $1,000
Community Gardens Replication of existing signage, brochures and marketing $1,000
Central Cariboo Disposal Bins, promotion and support. Contact: Lance Marshall $2,375
City of Williams Lake Staff & Services support. Contact: Mayor Kerry Cook $3,935
Food Policy Council Staff sharing, support & marketing. Contact: Cody Slinn $6,100
Green Gazette Advertising & Promotional articles. Contact: Lisa Bland $1,000
Halls Organics Counter Top Composters at Cost + Shipping. Contact: Roy Hall $1,200
Horton Ventures/Willia ms Lake Employment Centre Employment Support Services. $1,200 Contact: Nancy Thompson
Invasive Plant Council * Signage, education & Staff sharing . http://www.cccipc.ca/contact -us $3,605 10
Page 164 of 224 4. Potato House - Request for Letter of Support
Potato House in Ki nd 2013 Gardens, Events, Composting. Contact: Mary Forbes $45,414
RCMP * Confiscated Grow -op Gardening Supplies $1,000
Quesnel Climate Action Network Promote in Quesnel. Contact: Maureen Trotter $1,000
RONA Building materials at cost for various pro jects. Contact: Gord Flatt $4,300
South Cariboo Sustainability Society Promote in 100 Mile House. $1,000 Contact: Patricia Spencer
Speedpro Signs Williams Lake * Not for profit rates for sign rates Contact: Tom Foley $500
Thompson Rivers University , Continuing Studies, Williams Lake Campus Composting & $3000 Gardening Workshops. Contact: Lisa Bremner
Transition Town Williams Lake -Creating a stress resilient economy and society that protects the $9,700 land, water and air. Contact: Richard Case
Williams Lake Beekeepers Association -Knowledge & support. Contact Dr, Ann Carter $1,000
Xeni Gwet’in First Nation rural composting pilot project, staff & infrastructure in Nemiah. $1,000 Contact: Nancy Oppermann
TOTAL IN KIND $94,809
Budget
Composters $4,500
Demonstration Gardens & 3 contract jobs $7,200
Materials and Supplies $5,480
Part Time Position Mentor $26,385 Part Time Position Mentee $13,492
Youth &Aboriginal Summer Work Experience $9,760 Job Options Contract Maintena nce Position $10,600
Overhead $27,700
Education & Marketing Products $16,900
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Page 165 of 224 4. Potato House - Request for Letter of Support
TOTAL BUDGET $111,417
FUNDING YEAR ONE YEAR TWO In Kind $9 8,3 09 $94,500 Partner $39, 460 $10,600 Budget $111,417 $75,685 Request from CCBAC $71,957 $65,085
*A detailed breakdown of each section available*
Visit Appendix 3 for future project ideas not listed in this budget.
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Page 166 of 224 4. Potato House - Request for Letter of Support Resources Large scale aerobic composting of source separated Organic wastes: A comparative study of environmental impacts, costs, and contextual effects. http://www.seas.columbia.edu/earth/wtert/sofos/haaren_thesis.pdf
Carbon Rally.com http://www.carbonrally.com/challenges/19-compost
Film Gimme Green the American obsession with lawns http://www.gimmegreen.com/screenings.htm
The 29 th Day Lester Brown http://www.youtube.com/watch?v=DMvaZ7PZL8M
2010 Gardening Survey The Ethicurean http://www.ethicurean.com/2010/06/23/garden-survey/
http://pennandcordsgarden.weebly.com/index.html
http://groundswellnetwork.ca/index.php?page=Home
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Page 167 of 224 4. Potato House - Request for Letter of Support Appendix 1 The Potato House concept was inspired and arose from the “Sustainability Film Series” which also seeded Transition Town Williams Lake, a series organized by Cariboo Chilcotin Conservation Society’s Sustainability Coordinator in the winter of 2009. The House was bought with support of an independent mortgage holder at a repayment rate of $10,000 a year starting in 2012. Potato House’s Success has included officially adopting the Transition Town Williams Lake group into the Potato House Society for amplification of effort. In 2011 The Sustainability Committee for the City of Williams Lake created through the OCP dissolved just at the Potato House was getting going and members of both groups were informed at that time that the Sustainability Committee was encouraged to join the Potato House Sustainable Community Society to continue their work. The Potato House is and bolstered through the research behind the City of Williams Lake Official Community Plan and Cariboo Regional Districts new Waste Management Plan; it contains the ability to teach, inspire and demonstrate the principles outlined in CCBAC Strategies and the OCP as well as support CRD Solid Waste Management Plan waste reduction targets 5 years ahead of schedule. In the Sumer of 2011 Potato House hosted 7 Job Options staff at the house through a partnership with Horton Ventures/Williams Lake Employment. In the summer of 2012 Potato House sponsored the community play Potato Dreams at the same time created Community Roots, art inspired by the Potato House a show at the Station House Gallery for July and August 2012. Volunteers have planted and watered the gardens, sold gently used books at the Saturday Farmers Market and Memberships are not enough to keep a dream as big as the Potato House going, an infusion of funds, regional scope projects and dedicated staff time are essential to keep the Potato House Project proceeding.
Potato House Accomplishments
HRDC Job Options Employment 12 week program at the Potato House summer 2011; 672 hours Oliver Street Farmers Market Books Sale and Info Booth 17 Saturdays and counting Potato Dreams Community Play summer 2012 Funded by CCACS CRD grant: 1200 hours Community Roots: Art inspired by the Potato House at Station House Gallery: 500 hours 2012 Potato House Gardens with 8 active gardeners ranging in use from grandmothers to single moms including members from local First Nations 1200hours In Kind Donation of Board Members and community Events: 150 hours Market: 300 hours Funding Applications: 500 hours Credit Union Community Grant for drip Line irrigation and fence repair with Halls Organics Wedding, Engagement and Boudoir Photo-shoots with local photographers and couples: 80 hours Media: Sage Birchwaters articles and ongoing reports to Tribune, Advisor, Welcome to Williams Lake, The Stew and Green Gazette Advertising: Green Gazette ¼ page ad summer 2012 & Potato House Brochure 30 hours 20 Summer Play shops at Potato House: 350 hours Community Corrections: 2013 partnership for community work hours at Potato House
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Page 168 of 224 4. Potato House - Request for Letter of Support Appendix 2
Potato House Soil Sample Using Hand Texturing Field Guide FS 238 By: David Majcher On: 6-Sept-12 Sample taken from open area yet to be developed. Soil was dry and easily dug with a fork. Total Sample Weight: 131 g Sample Coarse Fragment Content (gravel 2-75mm): 16 g 12% (mostly in the 5mm dia. class) Sample Soil: 115 g 88% Texture Estimated: Sand: 12% Silt: 47% Clay: 35% Resultant Texture Class: SiCL Silty Clay Loam Explanation: In the above Soil Texture Triangle the optimal Soil Textural Class for agricultural operations is the L or Loam class, with equal parts of sand, silt and clay. As you move away from this class agricultural operations are more difficult. Soils with heavy clay and silt percentages are poorly drained (lack of Oxygen for root growth (yes roots need oxygen) and difficult for root growth / penetration particularly deep rooting). They are also easily compacted when they are worked (dug / ploughed) when wet.
The good news is that this soil can be easily improved especially when used in box gardens where the soil volumes are low.
Remember the Sand is 12% of our garden soil and we want to try to bring this up to 33%, so we simply add sand and mix it into our soil specifically in our beds. Look for a nice coarse sand to add. The 12% coarse fragment content is a benefit as it is helpful in drainage, and will somewhat offset the low sand content.
The Silt level in the soil is at 47%, not much we can do to reduce this value, but as we add sand the % of Silt will go down.
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Page 169 of 224 4. Potato House - Request for Letter of Support The Clay is about 35% and is really good, as we add sand this percentage will also drop but will still be at a good level. The addition of organic matter will provide nutrient and water holding capacity similar to clay.
The next ingredient is organic material, compost, well-rotted manure, or if you have access to very old (40-50 yrs) Douglas-fir saw dust (from old saw mill sites) or better still birch sawdust. The saw dust can be an excellent mulch which will be eventually dug in. But you have to be careful not put too much woody debris in at once or the microbes who are busily consuming it will use up all your available Nitrogen making it unavailable to the plants until the microbes dye and re-release the Nitrogen. The reason why Birch sawdust is very good is that Birch is one of the fastest rotting woods.
The soil is currently low in organic material so big additions will be helpful. Organic material is the magic soil additive as it holds moisture and releases considerable nutrients. Remember that organic material slowly rots away and ends up back in the atmosphere as CO2 so it needs to be constantly added a little ever year.
So for each bed box fill it 50% with native soil, mix into this 25% organic material and 25% coarse sand and you should be able to grow an amazing garden.
Make sure that you have at least 18” of good soil mix in your beds, 24” would be better, gives more moisture reserves. You want to have your bed soil somewhat mixed but it is best still to have the bottom layers of the bed with a little higher sand and organic matter. Over time the silt and clay will work themselves down into the soil profile, but by having good aeration and soil moisture holding capabilities at depth can be beneficial to the plant using the soil profile to best advantage.
This is my suggested soil building starting recipe. Over time you may want to increase the organic % in each bed hard to overdo the organic content of any garden soil, but the addition of the sand at the beginning of garden development is not to be ignored.
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Page 170 of 224 4. Potato House - Request for Letter of Support Appendix 3 What the Potato House Plans for the Future?
YEAR 3 Alternate Power Option, Solar pays into Electrical Grid.
Potential partners City, Sunflower Solar, Solar Eagle, CRD, TRU Budget Solar 24 volt Electrical that pays back into BC Hydro Grid @ 10cents a kilowatt 6 panels 200watt panels $650each $4000 Inverter $2000 Installation $3000 Labour $10,000 Total budget $20,000
YEARS 4-7 Open doors to Potato House The Potato House building utilized to the benefit of the community as a drop-in information center and demonstration site that houses lending library, bookstore, and reading room to sustainability, and ways to foster community resilience. Informative display and friendly staff share stories linked to the City OCP, zero waste management schemes, conservation of resources, and the Provincial Climate Change initiatives, as well as an outlet for the information gathered during projects. To open the doors Potato House needs time and skills, none of this has to be top of the line – second hand & recycled is would be a cost savings and green initiative.
Potential partners City, CRD, Provincial Government, TRU construction trades Building, Rona… Budget Paint interior and exterior* $5,000 Roofing (next 8 years) $8,000 Plumbing $2,000 Floor Refinishing $1,000 Electrical Upgrades $5,000 Materials and supplies $1,000 Advertising $2,000 Utilities $2,000 Furnace $6,000 Part time staff (8 months) $10,000 Total budget $42,000
YEARS 5-10 Basement Remediation Potato House generates its self-supporting income with co-operative office space in the basement.
Potential partners City, TRU, CRD, Community Futures Budget Basement Remediation to office space • Design $5000 • Lift house & remove existing foundation $8000 • Pour new foundation $22,000 • Finishing $8000 • Solar Hot Water Heater $3000
Total budget $46,000
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Page 171 of 224 4. Potato House - Request for Letter of Support
Notes for creating Letter of Support: *Underlined text is to be replaced with your organizations’ name or content. letterhead or official logo of your organization *Your request letter is tailored to your organization; please feel free to take text Please include your name, title and contact information where you can be for your Letter of Support. reached. *Please inform us if we may use your Letter of Support for other funding source applications for the same projects. *Feel free to add or subtract content to this Dear Cariboo Chilcotin Beetle Action Coalition Board, letter, it is only a suggested form. * Send your letter by email to Organization Name supports the Potato House Sustainable Community Society [email protected] in word format in its application towards Community Composting, Soil Building, Food Growing *If you have any questions call Mary & Education Project. 250.855.8443
Organization Name’s mandate states;______and our ongoing efforts to support the Cariboo Chilcotin as a Region will be improved by working with the Potato House Demonstration Projects. An example of how our philosophies align include;______.
We look forward to working with you and would like to participate in this application by providing the following______. These contributions will be at the discretion of our organization and can be limited by time, funds, quality or quantity of availability.
The Potato House is the kind of community run initiative that Organization Name supports. We have already partnered with them in the past on a variety of projects (include examples) and will continue to do so in the future. Organization Name is especially looking forward to using the Potato House site as a demonstration site for ______.
If you have any questions please feel free to contact me.
Sincerely,
Your Name, Contact Information, Address & email
Page 172 of 224 4. Potato House - Request for Letter of Support Funding from Partners Note: * indicated proposed partnerships, costs and values are estimates Horton Ventures/Williams Lake Employment Centre Contact: Nancy Thompson Creation of employment skills building position at Potato House (non-wage) $2000 • WCB, Childcare, travel, clothing and safety equipment funded
Total $2000
Community Futures Demonstration Traditional Plant Garden Contact: Larry Stranberg Garden Design, plant selecting & gathering $2,700 • 60 hrs 3 positions @ $15/hr Soil Building, landscaping location, irrigation & planting $900 • 20 hrs 3 positions @ $15/hr Signage, marketing, website content & education $900 • 20 hrs 3 positions @ $15/hr 100hrs Total $4,500
Northern Development Initiative Trust Marketing of projects Radio $2,000 Website development & Content $5000 Social Media $900 Brochures and educational print production $4000
Total $11,900
Credit Union Demonstration Xeriscape Garden Contact: Arla Driver Garden Design, plant selecting & gathering $900 • 20 hrs 3 positions @ $15/hr Soil Building, landscaping location, irrigation & planting $900 • 20 hrs 3 positions @ $15/hr Signage, marketing, website content & education $900 • 20 hrs 3 positions @ $15/hr 180 hrs Total $2,700
Work BC Job Creation Program * proposed year two Composter Building 40hrs@ $20/hr $800 Fencing 40hrs @ $20/hr $800 House Painting inside & out 100 hrs @ $20/hr $2000 Roofing 100 hrs @ $20/hr $2000 Materials & Supplies $5000 280 hrs Total $10,600
Cariboo Chilcoin Aboriginal Training Employment Centre *proposed Contact: Rhonda LaBelle Horticultural & Composting training to 15 local bands $2000 Aboriginal Summer Student positions $5,760
Page 173 of 224 4. Potato House - Request for Letter of Support 2 positions 30 hours/wk 2 months= 480 hrs @ $12/hr
Total $7,760
In Kind
Cariboo Chilcotin Conservation Society Contact: Marg Evans Demonstration Xeriscape Garden Design input $250 • 10 hours @ $25/hr Sign Development for Xeriscape, Traditional and Drip Line $500 • 20 hours @ $25/hr Educational Materials Development (brochures & signs) $500 • 20 hours @ $25/hr
Total 1,250
Cariboo Regional District Contact: Al Richmond Subsidized counter top composters for kitchen collection $500 As needed Ian Hicks provide a bobcat (small front loader) or other services to move compost $2000 around site (est. every 3 months based on avg. $300 rental cost, fuel and staff time) City of Williams Lake Gardener Consultation and support $250 • 10 hours @ $25/hr = $250) Provide Summer Weed Warriors for one day on site $480 • 3 people X $20 X 8 hours =$480 Develop composting options educational materials & signage for Potato House and co- $4000 operatively for Eco Depots in Cariboo Regional District, manufacture and install
Total $7,230
Community Corrections Contact: Riley Hazelton Restorative Justice community hours placement $1000 • 100 hours @ $10/hr
Total $1000
Community Gardens province wide resource Contact: 100 Mile Community Garden, Tera Nova Urban Farm Richmond, Xerindipity Vernon etc. Replication of existing signage, brochures and marketing $1000
Total $1000
Central Cariboo Disposal Contact: Lance Marshall & Vince Benner Consultation and in composting construction $250 • 10 hours @$25/hr
Page 174 of 224 4. Potato House - Request for Letter of Support 4 Yard Bin for non-beneficial yard waste $300 • $20/month rental + collecting & staff time Advertising of Composting at Potato House in promotional products $1000 Providing Office Manager Mickey Voth and phone line for composting questions $825 • Est. One 15 minute call a day for first 60 buisness days (15 hours) then two calls a week for remainder of the year (9 months @ 8 calls @ 0.25 of an hour = 18 hours) • 18 + 15 = 33hours @ $25/hr = $825in wages a year
Total $2,375
City of Williams Lake Contact: Mayor Kerry Cook Tax Exemption for 2013 $825 City staff turn water on and off seasonally & during plumbing repairs $40/event $160 As needed City staff provide a bobcat (small front loader) and staff to move compost around site $2000 (est. every 3 months based on avg. $300 rental cost, fuel and staff time) City of Williams Lake Gardener Consultation and support $250 • 10 hours @ $25/hr = $250) City of Williams Lake Gardening Summer Staff 1 hour a day at Potato House Community Gardens once a week weeding (8 weeks X $15 wage = $120) Xeriscape Plants co-ordered with City (savings in bulk purchase) $700
Total $3,935
Food Policy Council Contact: Cody Slinn Support from Food Action Coordinator for development $1000 • $25 X 40 hours Cross promoting of Memorial & Potato House Community Gardens (brochures, events, $600 recruiting gardeners) Expand policy for municipal support of community gardens $2000 Leverage staff time and resources to share workloads at events and sites $2500 • $25 X 100 hours
Total $6,100
Green Gazette Contact: Lisa Bland Subsidised ¼ page colour ad monthly and green listing $700 Articles and Content related to Potato House Events $300
Total $1,000
Halls Organics Contact: Roy Hall Provide 100 subsidized Counter Top Composters $1000 $10 each. Shipping & Staff Time 20% $200
Total $1,200
Page 175 of 224 4. Potato House - Request for Letter of Support
Horton Ventures/Williams Lake Employment Centre Contact: Nancy Thom Job Description and Skills evaluation for hiring process $500 Posting of jobs on their employment website $200 Assisting in identifying government funding options $500 • Staff time 10 hours @ $50/hr
Total $1,200
Invasive Plant Council * Invasive Plant Identification & Safe Disposal sign $3000 • Designed, manufactured & installed Provide Invasive Plant Presentation $125 Provide Summer Weed Warriors for one day on site $480 • 3 people X $20 X 8 hours =$480
Total $3,605
Potato House in Kind 2012 Contact: Mary Forbes Community Garden; 8 gardeners @ 4hrs/week for 5 months= 160 hrs @ $10/hr $1600
Board Meetings 6@ 3hrs X 12 months = 216hrs @ $20/hr $4320
Educational Playshops 2012 = 18 events 3 hours X avg. 5 participants = 270 hrs @ $10/hr for $2700 participants Educatonal Playshop 18 X 3 hrs mentor host at event @ $20/hr $1080 Community Roots Art Show at Station House Gallery July & August 2012 (Organize, facilitate, $4000 creation of art, promote) 8 artists @ 20 hours each=160, & 2 staff @ 40 hrs =200 hrs @ $20/hr Potato Dreams original Play 11 actors + director Debra McNie, marketing, set building, $12,000 production, performance and travel=600hours @ $20/hr
Total $25,700
Potato House in Kind 2013 Contact: Mary Forbes Community Garden 16 gardeners @ 4hrs/week for 5 months= 320 hrs @ $10/hr $3,200
Board Meetings 6@ 3hrs X 12 months = 216hrs @ $20/hr $4,320
Educational Playshops 2013 = 18 events 3 hours X avg. 10 participants = 270 hrs @ $10/hr for $5,400 participants Educatonal Playshop 18 X 3 hrs mentor host at event @ $20/hr $1,080 Spring Fling Historic Dance Review * 8 dance groups from CRD + with avg. 10 members @ $3,000 $20 each & organizing Composting at Potato House $23,625 • 4.49kg of compost generated/week/household • 233 kg of compost/year /household(514pounds) • Landfilling costs average of $75/tonne • 7630 Residences in Williams Lake 2011 produce 1781.45 Metric Tonnes of compost.=178,145 pounds of methane
Page 176 of 224 4. Potato House - Request for Letter of Support • City population of 5408 households that may consider composting. • If just 2% of that population participate that would be 108 houses reducing (108 X 514pounds) 25 tonnes of compost and a guestimate of 2500 pounds of methane gas a year and a cost savings of $1,875. • If 25% participate (1352 households) 315 tonnes (694,928 pounds) are diverted and $23,625 in municipal savings. • Tax increase for veggie bin at main transfer stations estimated $15household/year if based on WL residents would be $114,450. Soil Donated to Memory Garden & put up for sale $6,949 • $1/pound at ( eg. Receive 694,928 pounds /1/100th imput volume as finished compost = $6,949) Total $45,414
RCMP * Confiscated Grow-op Gardening Supplies $1,000 • timers, hoses, drip line
Total $1,000
Quesnel Climate Action Network Contact: Maureen Trotter Promote the actions and results of the Composting project and support local organization to $800 replicate it in Quesnel Local media methods of marketing regionally $100 Identification of regional network opportunities $100
Total $1000
RONA (amount indicated is savings on regular price) Contact: Gord Flatt Building Materials for sign frames at cost $400 Pallet Collection and repair for composters $100 Exterior & Interior paint at cost $300 Fencing Materials and Supplies at cost $500 Roofing Materials and Supplies at cost $3000
Total $4,300
South Cariboo Sustainability Society (100 Mile House) Contact: Patricia Spencer Promote the actions and results of the Composting project and support local organization to $800 replicate it in Quesnel Local media methods of marketing regionally $100 Identification of regional network opportunities $100
Total $1000
Speedpro Signs Williams Lake * (indicates savings over regular price) Contact: Tom Foley Not for profit rates for sign design, printing & installation $500
Page 177 of 224 4. Potato House - Request for Letter of Support Total $500
Thompson Rivers University, Continuing Studies, Williams Lake Campus Contact: Lisa Bremner Composting Workshops $1000 • Instructor $300, 5 students @$125tuition etc Growing your Garden Workshop $1000 Planning your Garden Workshop $1000 Total $3000
Transition Town Williams Lake Contact: Richard Case Provide training, videos and lending library to new staff & commuinity $3000 Continue to provide co-operative marketing with Potato House at events $700 Register Potato House as an official “Transition Town” Project and home of Transisiton Town $6000 Williams Lake www.transitionnetwork.org
Total $9,700
Williams Lake Beekeepers Association Contact: Dr. Ann Carter Bulk ordering of bee stock & Equipment $300 Use and availability of used product when available $200 Access to communal honey extractor $200 Support from other members of community $300
Total $1000
Xeni Gwet’in First Nation Contact: Nancy Oppermann Location and existing community garden for rural composting pilot project, staff & $1000 infrastructure for promotion in Nemiah
Total $1000
Budget
Composters & Community Garden Wooden Pallets free Hardware (locks, hinges etc) $200 Sand to improve soil matrix $200 Chain Driven Industrial Rototiller to create green manure and incorporate compost into soil $2000 Fuel and Maintenance $300 Counter top kitchen composters $1000 Timberframe composting sign mount $800
Total 4,500
Materials and Supplies
Page 178 of 224 4. Potato House - Request for Letter of Support Bee Keeping materials and supplies to get started (one time cost year one) $900 More bee stock to be purchased in year two $200 Plants (Xeriscape & Traditional) $1700 Drip Line Irrigation Supplies $880 Landscaping Materials & Transportation to Site $2000
Total $5,480
Part Time Position Mentor 20 hours/week, 4 weeks/month, 12 months=960 hrs @ $22/hr = $21,120 $21,120 HST $2,534.40 WCB ($2.49 for every $100 payroll) $525.89 $21, 120/100 = 211.20 X $2.49 =$525.88/year www.worksafebc.com CPP & Deduction ($398.19 monthly) X 12 months www.paycheckcity.com $4778.28
Total $26,385.41
Part Time Position Mentee 20 hours/week, 4 weeks/month, 12 months=960 hrs @ $10.25/hr = $9,840 $9,840 HST $1180.80 WCB ($2.49 for every $100 payroll) $245 $9,840/100 = 98.40 X $2.49 =$245/year www.worksafebc.com CPP & Deduction ($185.52 monthly) X 12 months www.paycheckcity.com $2226.24
Total $13,492.04
Overhead on a yearly basis Insurance $3,300 • Board $900 • House & Garden $1400 • Special Events $1000 Utilities $2,400 Bookkeeping $5,000 Site $13,000 Taxes (remaining portion after exemption 1842.69) $1000 Office Supplies & sundries $3000
Total $27,700
Education & Marketing Products Brochures, Website Hosting, Social Media $2000 Travel $3000
Total $5,000
Education & Marketing Products (one time) Website $2,000 Signs (Composting, demonstration & community gardens, invasive plants, partner $8,000 organizations)
Total $10,000
Page 179 of 224 4. Potato House - Request for Letter of Support Page 180 of 224
H1
December 13, 2012
IN-CAMERA REPORT #15-2012
At the Special In-Camera Meeting of Council held December 11, 2012, the following Resolution was passed:
Moved and Seconded
“That Council enter into a 1 year agreement with the Cariboo Regional District (CRD) to provide fire protection to those areas of D, E, and F based on the maximum requisition indicated in the Regional District’s Bylaw and further, prior to the expiration of this agreement, the City and CRD enter into discussions for renewal of fire protection services.”
This item is being brought forward to a Regular Meeting of Council to become a matter of public record.
Respectfully submitted,
Cindy Bouchard Manager of Legislative Services
Page 181 of 224 1. In-Camera Rpt #15-2012 re Rural Fringe Fire Protection A... Page 182 of 224 Food producers December 2012 could see increased access We want to hear from you! Send us your email address at: to Asian markets [email protected] to receive our digital newsletter and join the discussion via social media
The Prince George Airport Authority, Northern Join Us On Facebook Development, the City of Prince George and facebook.com/northerndevelopment other public and private community partners have facilitated substantial infrastructure improvements to build the business case for Prince George Follow Us On Twitter Airport to be selected as a preferred stopping twitter.com/northerndevelop point for Asian cargo carriers
Northern Development at a glance Initiatives Prince George is pursuing a study to find out what Power play: transmission line The millions of dollars $111 in funding the Trust local industries can benefit from boosts northwest job creation committed to 1,051 increased supply of perishable The first power line towers for the Northwest projects since its inception goods to Asia Transmission Line megaproject are up The number of jobs that 5,154 have been created nitiatives Prince George is spearheading he first tower is up, and already investment in communities such a campaign to find local industry that BC Hydro’s $561 million as Stewart, Terrace and Smithers, The number of funding Ican benefit from the opportunity to TNorthwest Transmission Line among others. 1,853 partners the Trust has supply perishable goods to Asia. project is having major economic “Things are definitely changing for teamed up with to attract The Centre for Regional Perishables impacts in northwest B.C. the better,” said Pernarowski, “and more than $1 billion in Exports Feasibility Analysis, with funding “This one has been a beauty,” said then from that, we’re looking at all new funding to the region from Northern Development’s Feasibility Terrace Mayor Dave Pernarowski. of the industry that will attach to Studies program, will try to find ways “It’s created first and foremost a the power line, the green energy The percentage of local businesses can work with Asian level of optimism in the community projects.” 73% investments in carriers to fill cargo planes with perishable that things are happening … but Although the power line won’t be communities with less goods such as produce, fish, and other then it’s the jobs.” in service until the spring of 2014, than 5,000 people specialty goods on their way back to Asian The city of slightly more than 11,000 industry has wasted no time getting The millions invested in countries. fell on hard times a few years their major projects underway. $200 new capital and training The business case to attract Asian carriers ago when its traditional industry, “Things are definitely changing by supported companies to the Prince George International Airport forestry, took a major hit amid the for the better” (YXS) would be greatly enhanced by the collapse of the U.S. housing market. The number of grant Dave Pernarowski, addition of a backhaul that provides But Pernarowski said new life has writers trained to date, Mayor, 3,000 added value for carriers when they been breathed into the community, including 124 First Nations City of Terrace consider stopping in Prince George versus in part thanks to the transmission competing alternatives such as Anchorage, line, which has resulted in new AltaGas, a Calgary-based diversified Alaska. The attraction of Asian carriers contractors and suppliers buzzing energy business, has kicked in $180 would also have many spin-off benefits around the downtown area. million to help pay for the project, for businesses in Prince George. The project, which will see a and is already well into construction Northern Development is contributing 287-kilovolt transmission line of its $725 million Forrest Kerr run- $15,985 to the $55,956 project in suspended from Skeena substation of-river hydroelectric project along partnership with the Prince George near Terrace to Bob Quinn Lake 344 the Iskut River. IN THIS ISSUE Airport Authority, Western Economic kilometres north along Highway 37, The project is expected to be in The Fort St. James Community Foundation Diversification and the City of Prince will also open up the northwest to service in mid-2014, and will have a is gaining momentum with a grant from George. Initiatives Prince George is also major new clean energy and mining capacity of 195 megawatts of clean Northern Development that will help it contributing $7,558 to the study. projects. energy that can be fed directly reach its goal to support local projects in Those major projects could result into the grid via the Northwest perpetuity in millions of dollars of new Transmission Line. Food producers could see increased access to Asian markets - continued on page 3 Power play: transmission line boosts northwest job creation - continued on page 2 It’s ski season again, and the Cariboo Nordic Ski Touring Club near Quesnel is getting its trails in top-notch shape with a new groomer Do you have a photo that showcases Enter To Win An community members enjoying an event or The forest sector near Terrace is seeing the facility that’s been supported by Northern first activity in close to six years thanks to Development, people working who are Chinese lumber demand Apple iPad! employed as a result of a project, or the construction phase of a project? Mackenzie is back in action with revived sawmills, a pulp mill and a $1.4 billion mining project Enter our photo contest and you could win a new Apple iPad! www.northerndevelopment.bc.ca/photo-contest/
Page 183 of 224 1. Council Information Package Showcasing a world of Fort St. James Community Foundation opportunity 2 gaining momentum isplaying the range of major resource projects The foundation endowment to support Dthat are generating jobs and opportunities for suppliers in community projects will exist in central and northern B.C. is key to perpetuity Northern Development’s mission to build a stronger north. I congratulate industry, their home communities and regions he Fort St. James Community Foundation on working with us to build four Society has raised $25,000 to meet the first fantastic investment portals, three Tmilestone on its journey to improve the quality The Fort St. James Community Foundation of which are available on the web of life for the 1,700 people that call the historic community home. Society hopes to raise $1 million within 10 years now. The fourth, Invest In Cariboo Janine North These funds were used to access the first half for community projects Chilcotin BC, will be launched in Chief Executive Officer of their $50,000 matching grant from Northern the coming days. Check out the Northern Development Northern Development’s Community Foundation Development’s Community Foundations Matching action feeding our economy at: Initiative Trust Matching Grants program assists northern Grants program, which was made on October 10th. Invest in Northwest BC (www.investnorthwestbc.ca) communities in establishing and growing a The Society will have more than $100,000 invested Invest in Northeast BC (www.investnortheastbc.ca) community foundation endowment to support by early 2013. Invest in North Central BC (www.investnorthcentralbc.ca) community projects and will exist in perpetuity, Once the next $25,000 has been raised, Northern If you own a manufacturing or supplier company in central or while enabling local decision making to meet local Development will match it with the remaining needs. northern B.C., connect with industry contacts on the website $25,000 grant. and find out how you can increase your revenues and be a The first $25,000 was raised through a substantial Fort St. James Community Foundation gaining part of the supply chain. donation from the District of Fort St. James, a deposit momentum - continued on page 4 If you are looking for a new career opportunity – check from Thompson Creek Metals and through garage out the job postings on each company’s website available sales and craft fairs hosted by the society’s members. through the investment portals. The rest of the society’s funds will also be raised I believe that communities, skilled people and industries will through private donations and further community continue to work well together in this region to develop events organized by its members. world-class industries and resource development projects The society is also hoping there will be uptake in with a strong sense of corporate and environmental the community from citizens and businesses for responsibility. “deductions at source” payroll contributions to the foundation. “Take a moment to be proud of the vibrant Northern Development’s funding is allocated out opportunities and future that we all share” of the Village of Fort St. James’ nominal allocation Janine North, within the Prince George Regional Development CEO, Account. Northern Development Initiative Trust Power play: transmission To top it off, these projects are pursued in some of the world’s most spectacular and diverse scenery and wildlife habitat. line boosts northwest We all feel lucky to live and work in an area abundant with job creation opportunity. The new regional investment websites are about writing our …continued from front page 3 own story about economic opportunities rather than letting others portray us unfairly. AltaGas also has plans for another two projects in the area, McLymont Creek and Volcano Creek, which Although we who call central and northern B.C. home are will add another 82 megawatts of energy capacity fewer in number compared to the rest of the province, we in one of the province’s most remote regions. have the lion’s share of opportunities in this province. One of the major wins for the region, as far as Only 8% of B.C. calls this region home, or some 375,000 industry is concerned, is that the transmission line people in the funnel shaped geography that starts at Cache will open up an entire region of the province to Creek. mine development thanks to the availability of Discover Projects Yet rural communities have been responsible for 70% of the cheap hydroelectric power. province’s export wealth for the last decade – and the future In the past, mining projects in the far northwest In Your Community looks even brighter. have had to rely on costly diesel that’s been trucked Visit us online to explore Almost $29 billion in resource exports are produced in rural in from afar. hundreds of project success B.C., and a further $4 billion in manufactured exports come Vancouver-based Imperial Metals, which already stories and to connect with the from rural and metropolitan B.C. operates two mines in northern B.C., is nearly people who are building their communities and a stronger Central and northeast B.C., meantime, are the powerhouse halfway into the construction schedule of its Red economy throughout the regional players with the northwest and Cariboo coming Chris copper-gold project near Dease Lake. region. along strongly. Byng Giraud, Imperial’s vice-president of corporate Get the free mobile app at Our investment climate is diversified, ranging from natural affairs, said the project has already created 120 www.northerndevelopment.bc.cahttp://gettag.mobi gas, mining, forestry, health care and sustainable energy construction jobs, a figure that will increase to infrastructure, shipping and advanced education. B.C. is significantly in the spring. more than holding its own amid turbulence in international “Come spring we’ll be going hot and heavy and Hydro regarding the development of a separate power line that would stretch from Bob Quinn markets. there’ll be 400-plus guys up there,” said Giraud. Lake to the mine site. There is solid job growth in Canada’s western-most province. Imperial plans to be the first major mine to tie into The transmission line has also been a major boon Our provincial net debt as a percentage of GDP is the third the Northwest Transmission Line once the project is for some First Nations in the area. lowest of the provinces at 17%, with only Saskatchewan and complete, though it remains in negotiations with BC Members of the Nisga’a First Nation have found Alberta being lower. employment with subcontractors helping to build While B.C. lagged Canada in the 1990’s in terms of average the line. real GDP growth, per capita GDP growth and business BC Hydro’s “By the employment creation, it improves the investment growth, we have beat the Canadian average on Northwest quality of life for our Nisga’a people,” said Bert all three fronts during much of the last decade. Transmission Line Mercer, economic development manager with the $70 billion in capital investment is proposed in northern B.C. project is estimated Nisga’a Lisims Government. in the coming years, roughly equivalent to the real estate to create up to BC Hydro has also signed impact benefit agreements investment planned for Metro Vancouver. 840 jobs during that provide training, jobs and other economic The lion’s share of major capital investments is happening construction opportunities with the Kitsumkalum First Nation, in northern B.C. That’s why the B.C. Real Estate Association the Lax Kw’alaams Indian Band, Gitxsan Houses, forecasts a 15% increase in home sales this year in the north, the Gitanyow First Nation, the Tahltan Nation, Skii while the rest of the province is expected to absorb a 4.4% km Lax Ha First Nation and the Metlakatla and decrease. Kitselas First Nations. You can be the proud owner of an average house in northern BC Hydro said the project would create up to 840 B.C. for $213,000 while the provincial average is $517,000 – jobs during construction, and enable between and pricing in Metro Vancouver remains off the charts. $8 billion and $25 billion in new industrial I invite you to visit the new regional investment websites development in northwest B.C. that communities from across the region have partnered to create. To learn more about this story Oh, and take a moment to be proud of the vibrant search this keyword on our website. opportunities and future that we all share. Northwest Transmission Line
www.northerndevelopment.bc.ca
Page 184 of 224 1. Council Information Package Food producers could see increased New groomer boosts 1 Cariboo ski slopes 5 access to Asian markets …continued from front page Northern Development has loaned the Cariboo Ski Touring Club $70,000 to buy Transportation network development and a new snow groomer infrastructure improvements completed to date create the potential to fill this backhaul demand with the export of perishable goods from northern B.C., the Okanagan and northern Alberta to Asian markets. “The Centre for Regional Perishables Exports Feasibility Analysis is intended to further the growth and diversification of the agricultural sector in Prince George and the surrounding region,” said Initiatives Prince George CEO Heather Oland. “The export of perishable goods through the Prince George Airport strengthens the business case to attract Asian A consulting group has been hired to source carriers to utilize YXS as a preferred technical stop.” locally produced perishable goods that might The analysis will be carried out by Intervistas benefit from increased air traffic to Asia through Consulting Group, a leading consulting group with Prince George Airport extensive experience in the aviation industry. The group will identify target markets and market demand for locally sourced perishable goods, “The export of perishable goods through challenges to market entry and strategies to the Prince George Airport strengthens the business case to attract Asian carriers to utilize YXS” Heather Oland, CEO, Initiatives Prince George
attract freight forwarders. It will also formulate an Skiers will enjoy fine- approach to develop export market opportunities. tuned trails at the Nordic Prince George is striving to be the transpacific Ski Touring Club near logistics alternative in North America linking Asia- Quesnel this winter Pacific and U.S. heartland markets. thanks to a new snow The Prince George Airport Authority, Northern groomer Development, the City of Prince George and other public and private community partners have he Cariboo Nordic Ski Touring Club will be able to facilitated substantial infrastructure improvements maintain its world-class Nordic ski trails at its Hallis to build the business case for Prince George Airport Lake ski facility southeast of Quesnel a little longer to be selected as a preferred stopping point for T thanks to the help of a new trail groomer. Asian cargo carriers. The club has been operating for almost 40 years, and Based on the findings of the study, there is significant ensures that quality skiing opportunities exist for residents potential for growth and diversification of B.C. of Quesnel and surrounding areas. and Alberta agriculture suppliers, development Northern Development has loaned $70,000 to the Cariboo of new agriculture markets, full utilization of Ski Touring Club for the purchase of a new snow groomer. existing transportation infrastructure and capacity, The new groomer will allow the club to more efficiently increased private and public infrastructure and and cost-effectively groom its expanding network of trails. investments in agriculture and transportation. The loan is repayable over five years. Growth in these areas will significantly enhance revenue potential and employment opportunities in both the agriculture and transportation sectors.
To learn more about this story search this keyword on our website. Airport
www.northerndevelopment.bc.ca
Asian demand breathes new life 4 into Terrace sawmill The club supports and actively engages children and youth through its programs, as well as offering backcountry, Last month, the mill began operations with a single The dormant Skeena sawmill is back up competitive racing and biathlon events for all ages. All shift, employing some 54 people in the mill and amenities for cross country skiing are available at the Hallis and running, creating close to 90 forestry another few dozen in the bush where Roc also has Lake facility, including a day lodge with indoor plumbing, jobs in the northwest timber licenses to harvest logs. 33 kilometres of ski trails for all skill levels, nine kilometres “We’re trying to cater to exactly what they of snowshoe trails, 3.5 kilometres of lighted trails for night hinese demand for B.C. products has helped need so that way there’s less waste for them skiing and a biathlon range. When there is no snow, the revive a Terrace sawmill that’s sat idle for the and a better return for us” facility is used for many other non-motorized activities Cbetter part of six years. Gian Sandhu, including hiking, running, archery, horse back riding and Skeena Sawmills, which West Fraser Timber shuttered mountain biking. management consultant, in 2007 and sold to Roc Holdings in 2011, is back up The purchase of a new snow groomer follows on the heels Roc Holdings and running and churning out metric-sized lumber of previous Northern Development investment in upgrades for the Asian building market. to the club’s Hallis Lake facility in 2009. That $37,000 grant Sandhu said approximately 60% of the lumber Gian Sandhu, a management consultant for Roc contributed to the expansion of the operation including generated at the mill will be shipped to Asia. The Holdings, said the new owner has invested close trail lighting, indoor plumbing and washroom facilities, company is also exporting a small amount of raw to $7 million in the once-dormant mill to upgrade improvements to the biathlon course, staging area for logs. equipment and software to make it competitive in a spectators, timing hut, waxing area, sprint loop and The mill’s proximity to the Port of Prince Rupert gives timber market focused more on Chinese customers concrete floor for the equipment storage building. the company a competitive advantage in accessing these days than those in the U.S., B.C.’s traditional Together, these investments ensure that Quesnel and the the Asian market, said Sandhu. lumber market. surrounding area has a first class recreation facility that The mill’s new owner, Teddy Cui, is also the son Sandhu explained the company has tuned its will attract out of town visitors, encourage new residents of a Chinese real estate magnate who owns the equipment to cut lumber to metric sizes, which are to settle in the community and help retain retirees in the Shandong Riguang Group, a major real estate and favoured in Asia compared with the imperial sizing region. The project has increased tourism year-round due construction conglomerate in China. that’s used in the U.S. to out of town participation in the many uses of the venue “We’re trying to cater to exactly what they need so besides cross-country skiing. The Hallis Lake facility hosts that way there’s less waste for them and a better To learn more about this story some 16,000 visitors every year. return for us,” said Sandhu. search this keyword on our website. To learn more about this story Sawmill search this keyword on our website. www.northerndevelopment.bc.ca Hallis
www.northerndevelopment.bc.ca
Page 185 of 224 1. Council Information Package Fort St. James Community Foundation gaining momentum Mackenzie rejuvenated: Watch this major projects help video story …continued from page 2 online now “The board of directors for the Fort St. James forestry town bloom 6 Get the free mobile app at Community Foundation are ecstatic at the community’s http://gettag.mobi response,” said Society Chairwoman Joyce Helweg. ackenzie is back. “Fort St. James has always been a giving, caring Only a few years ago, the forestry- community. The people are always ready to open their Mdependent town was down on its luck hearts to special projects and people in need. with mill shutdowns and an exodus of residents “Our initial goal was to have raised $1 million in 10 to greener pastures. But thanks to partnerships, strong leadership “Fort St. James has always been a giving, caring in the community and new markets in Asia community” the northern B.C. town, which is home to the Joyce Helweg, world’s largest tree crusher, is alive with new chairwoman, activity. Fort St. James Community Foundation Society Not only are the sawmills and a pulp mill back up and running, but also Mackenzie is enjoying years. With our present balance sitting at slightly over the spinoffs of a major new copper-gold mine $73,000.00, this 10-year goal is very realistic.” nearby – Thompson Creek’s $1.4 billion Mt. The Fort St. James Community Foundation Society Milligan project. has said it will use the income earned from their This new economic activity is driving job endowment to fund community initiatives such as creation, local business growth, housing education, amateur sport and recreation, arts and development and renewed pride. cultural activities, preservation of lands or buildings To learn more about this hidden B.C. gem, of historical or environmental value and projects of a check out Northern Development’s website. charitable nature, which generally contribute to the well-being of the residents of the area. To learn more about this story search this keyword on our website. Mackenzie is home to more than forestry and mining To learn more about this story companies, it also has world-class fishing, skiing, and search this keyword on our website. Mackenzie snowmobiling attractions www.northerndevelopment.bc.ca Society www.northerndevelopment.bc.ca
Apply For Funding If you are interested in learning more about any of Northern Development’s funding programs, please don’t hesitate to call the office at 250-561-2525 to speak to a member of our team.
Business Development Northern Industry Expansion Competitiveness Consulting Rebate
Community Infrastructure Community Revitalization Economic Diversification Infrastructure Community Halls and Recreation Facilities Feasibility Studies
Capacity Building your Economic Development Capacity Building Grant Writing Support Explore hundreds Marketing Initiatives Industry Attraction of projects… Community Foundation Matching Grants and connect with the people who Governance Essentials Scholarship are building their communities and a stronger regional economy Do you have an update or in central and northern BC. Visit our website to learn more about the many projects each of these funding personal story about a project www.northerndevelopment. programs have supported since 2005. undertaken in central and bc.ca/explore-our-region/ www.northerndevelopment.bc.ca northern BC that has made a positive difference for you, your family, or organization?
Join the discussion via social media and stay Northern Development Initiative Trust connected within the region! 301 – 1268 Fifth Avenue, Prince George, BC V2L 3L2 facebook.com/northerndevelopment Tel: 250-561-2525 twitter.com/northerndevelop Email: [email protected]
Page 186 of 224 1. Council Information Package CONNECTOR PRESIDENT’S CORNER No. 112 December 2012 NCLGA OFFICE HOLIDAY HOURS The NCLGA office will close on Let me begin this December column December 20th for the holidays, by wishing each and every one of you a Merry & Joyful Christmas. we will reopen on January 7th, 2013. I would like to congratulate the newly elected Local Government folks in our region who were successful in recent by-elections. Councillors Scott Hopkins and Maria Ryder from the BY-ELECTION RESULTS FOR THE District of Stewart., and Mayor Gwen Johansson, DISTRICTS OF HUDSON’S HOPE & STEWART along with Councillors Dan Bouillon and Richard
Our congratulations go out to: Brown from the District of Hudson’s Hope.
Mayor Gwen Johansson It is very heartening to see that the message of Councillor Dan Bouillon accessibility and universal design is continuing on Councillor Richard Brown within our region. Several accessible children’s playgrounds and fitness parks for seniors have been Councillor Scott Hopkins built in recent years with more in the planning Councillor Maria Ryder stages. The hope of our Measuring Up The North program was to bring this awareness to a higher They were all the successful candidates in recent by- level within our region.
elections in their communities. Several members of the NCLGA Executive, including
We look forward to meeting you at the NCLGA myself and local community leaders met with Alberta Convention in Quesnel in May! Mayors Stuart Houston and Greg Krischke of the Capital Region Board and Pipeline Linkages Strategy Committee in late November. It was an MAYOR ANDERSON RETIRES interesting discussion from various points of view on We would like to wish Karen Anderson, several pipeline projects. Mayor of the District of Hudson’s Hope all the best on her upcoming retirement! At this year’s UBCM, there was one recipient of the Long Time Service Award from the NCLGA Region. Congratulations to Director Ralph Roy, Bulkley Nechako Regional District, Area D who was
recognized for 25 years in Local Government. BC ABORIGINAL BUSINESS AWARDS Congratulations to the winners of Congrats also go out to Director Ted Armstrong who the 2012 BC Aboriginal Business was recognized by the Cariboo Regional District for Awards from the NCLGA Region. 35 years of Local Government Service: Ted is a Past
President of our Association. Taba Enterprises Ltd. I am very grateful that the 7.7 earthquake off Haida Fort St. James Gwaii in late October did minimal damage and that Business of the Year no one was injured. It does appear that we have 10 or More Persons dodged a bullet, but I think we should all take this
Duz Cho Logging Ltd. event as a reminder to look at our emergency Mackenzie preparedness plans, both personally and as local Community Owned governments. Sorry to hear that the earthquake shut Business of the Year off the water at the hot springs in the National Park, and very much hoping the hot springs will reappear, as the locals tell us has happened in the past. Chief Councillor Garry Reece Lax Kw’alaams Merry Christmas & All The Best for 2013! Individual Achievement
Mitch Campsall NCLGA President North Central Local Government Association 206—155 George St., Prince George, BC V2L 1P8 Tel: (250) 564-6585 Fax: (250) 564-6514 Email: [email protected] Web: www.nclga.ca
Page 187 of 224 1. Council Information Package
DIRECTOR RALPH ROY RECEIVES LONG TERM SERVICE AWARD AT UBCM Ralph Roy, Director for Area “D” of the Regional District of Bulkley Nechako was honoured at the 2012 UBCM Convention held in Victoria when he was presented with a 25 Year Local Government Service Award. Earlier in the year he was recognized by the Bulkley Nechako Regional District for his years of service. Ralph also served on the NCLGA Board of Directors for a number of years. UBCM outgoing President Heath Slee, and incoming President Mary Sjostrom present the Long Term Service Award to Director Roy.
BC WATER AND WASTE ASSOCIATION INVASIVE SPECIES COUNCIL OF BC FORUM CALL FOR NOMINATIONS FOR AWARDS 2013 JANUARY 22 & 23, 2013 - RICHMOND, BC BC Water & Waste Association’s Awards Committee This public forum is open to anyone is soliciting nominations for individuals and groups interested in invasive species. Included that have played a role in advancing excellence in the will be a two-part panel on industry and water and waste community, or have contributed invasive species, case studies of 2012 outstanding service to BCWWA. The Nominations response initiatives and more. To
Deadline is: December 21st, 2012 register or for information visit: Awards will be presented at BC Water & Waste http://www.bcinvasives.ca/special-events/save-
Association’s AGM April 20 - 24 in Kelowna the-date-the-2013-invasive-species-forum-is- Contact Lisa Clark [email protected] or coming Penny Noble [email protected]
VANDERHOOF’S DR. SEAN EBERT NAMED RURAL PHYSICIAN OF THE YEAR HEALTHY FORESTS - HEALTHY COMMUNITIES Congratulations to Dr. Ebert of Vanderhoof, who DRAFT STRATEGIC ACTION PLAN received the Rural Family Physician of the A draft of the Strategic Action Year Award of Excellence from the BC College Plan developed by the Healthy of Family Physicians of Canada. This award Forests - Healthy Communities Initiative is available online: recognizes a focus on traditional, longitudinal and innovative health care practices, while still http://bcforestconversation.com/ being an integral member of the community and Comments on this draft are welcome at: region. A very well deserved honour! [email protected]
Northern Health Staff showed their support for the Prince George Fire Department’s “Pink Shirt Fundraiser”. Funds raised from sale of the tee-shirts will be going to the Canadian Breast Cancer Foundation. The goal was to sell 500 shirts, it was well surpassed with 960 sold! Congratulations!
NCLGA CONNECTOR # 112 December 2012 - Page 2
Page 188 of 224 1. Council Information Package
KERMODE SPIRIT BEAR MOVED TO KAMLOOPS WILDLIFE PARK “Clover”, an orphan white bear known as a Kermode or “Spirit Bear” has been moved to the Kamloops Wildlife Park. The male yearling cub had been at the Northern Lights Wildlife Shelter in Smithers, where two
attempts were made to rehabilitate him into the wild.
After the second release attempt Clover was found at an archaeological dig on October 21st, without his radio collar and showing no fear of
people.
Glenn Grant, BC Wildlife Park’s General Manager noted that “In normal circumstances such a bear would be killed as a nuisance bear, but given his status as a Kermode or Spirit Bear, Clover was instead moved to the
BC Wildlife Park in Kamloops.”
It is believed that Clover is the only Kermode bear in captivity. There are
only a few hundred Kermode bears in the world.
Kermode have been designated the official animal of British Columbia.
You may recall mention of the Northern Lights Wildlife Shelter in January of this year, when they received $140,000 through the Aviva Fund. The shelter had been operating for 21 years without power or water on site, but thanks to Aviva and the thousands of supporters who voted for them, these much needed improvements have been accomplished. To read more about the Northern Lights Wildlife Shelter and their Aviva win visit: http://www.wildlifeshelter.com/Aviva.html
WHEELCHAIR ACCESSIBLE PLAYGROUND VOYAGEUR GUITAR VISITS NORTHERN BC OPENS AT BALDONNEL ELEMENTARY SCHOOL The Voyageur guitar aka the Six String Nation guitar began its journey on July 1st, 2006. Since then it has travelled thousands of kilometers across Canada, and has been played
by hundreds of Canadians.
Voyageur is made from 63 pieces of Canadian history and heritage representing many cultures, communities and characters from across the country. Luthier George Rizsanyi created the guitar in
Nova Scotia.
After almost three years of fundraising and planning, Materials in the guitar from BC the In Memory of Curtis Hadland Wheelchair include Nephrite Jade from a mine near Dease Accessible Playground has officially opened at the Lake, and wood from the revered Golden Spruce on Haida Gwaii. Baldonnel Elementary School. This is only the second accessible playground This link shows each piece of the guitar and where in the Peace region. It was made the materials originated from for that piece - it’s
possible by the fundraising efforts of quite fascinating reading: the Baldonnel PAC who raised www.sixstringnation.com/en/guitar_explorer/ $170,000 to help build the structure. sixstring.html Curtis was a student at the In late October, Voyageur spent some time in our Baldonnel school during his region when it came to the Northern BC Tourism elementary years of kindergarten Association Conference. Kevin Derksen who heads to grade seven. up the “Big Pig Mountain Bike Fest” in Burns Lake
Curtis Hadland played Voyageur at the Tourism conference to rave May 23, 1995 — May 26, 2011 reviews.
NCLGA CONNECTOR # 112 December 2012 - Page 3
Page 189 of 224 1. Council Information Package Page 190 of 224
From: "Amy Thacker" Date: Mon, 03 Dec 2012 19:12:17 -0500 To:
AT A GLANCE
Destination BC NEW Marketing Xatsull Award Free Webinar Survey Open
Follow Us On These Social Networks:
FEATURED
Destination BC Announcement!
If you have not already heard the news it was a very busy week at the industry Host conference this year, with Premier Christy Clark and Minister Pat Bell announcing the creation of Destination BC, our new provincial destination marketing organization. This link to the Premier’s news site provides a copy of the press release, background document and video clip of the announcement - Destination BC Announcement.
Subsequent to the announcement Minister Bell and Dave Butler of the TIABC PDMO Task Force provided a more detailed session on the new entity – this link will take you to the slides of their presentation - Slide Presentation.
· The new organization will be provided its mandate and strategic direction through a government letter of expectations from Minister Bell.
· One of the first steps in the creation of Destination BC will be the identification of the founding 9-person Board of Directors. There will be at least five opportunities on this Board for non-tourism business leaders, and up to four for tourism business leaders. The PDMO Task Force (along with the Ministers Council on Tourism
Page 191 of 224 1. Council Information Package (MCOT)), are working with the province's Board Resourcing Development Office to do this using a skills matrix. The posting for this Board is now up on their web-site: www.gov.bc.ca/brdo select "Advertised Vacancies" on the menus located on the right side of the page.
If you, or someone you know, is a strong candidate for this new Board, please ask them to review the posting and then provide detailed contact and CV information to the BRDO on-line as directed. The Task Force and MCOT will recommend to the Minister the nine names for this founding Board, and will identify which of those nine individuals should be the Chair of the founding Board. This is the process only for the founding Board; subsequent Board appointments will occur by the Board submitting names for any vacancies to the Minister Responsible. Deadline for applications is November 27, 2012.
WHAT'S NEW
Xatsull Heritage Award
Congratulations to Xatsull Heritage Village presented with the Aboriginal Tourism BC Cultural Authenticity Award at this year's Host 2012 banquet!
Owned and operated by Soda Creek Band, Xatsull Heritage Village expanded their programming to include monthly cultural events open to all. These events highlight the sharing of stories & culture - look for the 2013 season event dates coming soon!
NEW Marketing Committee!
Destination BC announced that marketing decisions and key performance indicators will be determined by the new CEO and board with input from a new Marketing Committee. This committee will consist of three people from each of the six tourism regions.
Please put your mind to who you may want to see representing the Cariboo Chilcotin Coast at this table! If you would like to volunteer
Page 192 of 224 1. Council Information Package or nominate someone email [email protected].
Free Webinar! (From hireimmigrants.ca November 15, 2012)
On Wednesday, December 5th at 12:00 PM EST,
join us for a free webinar to learn more about the changes to Canada's immigration system and how they may affect your company's human resources 2012 Tourism Compensation strategy. The webinar will feature Naomi Alboim, Survey Open Now! Senior Fellow and Adjunct Professor, School of (From Canadian Tourism Human Resource Council Policy Studies, Queen's University and Kirk November 14, 2012) Dudtschak, Senior Vice President, Strategy and Human Resources, RBC Royal Bank. To attract, recruit and retain skilled workers for peak performance in the workplace, employers need Webinar Link to know that their compensation package is
competitive. The Canadian Tourism Human Resource Council (CTHRC) and our provincial
partners are pleased to invite tourism businesses from across Canada to participate in the 2012 Canadian Tourism Sector Compensation Study.
"Some drink deeply from the river of knowledge. Others only gargle." Woody Allen
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Page 193 of 224 1. Council Information Package Page 194 of 224 Page 195 of 224 1. Council Information Package Page 196 of 224 1. Council Information Package Page 197 of 224 1. Council Information Package Page 198 of 224 Page 199 of 224 1. Council Information Package Page 200 of 224 1. Council Information Package Page 201 of 224 1. Council Information Package Page 202 of 224 1. Council Information Package Page 203 of 224 1. Council Information Package Page 204 of 224 1. Council Information Package Page 205 of 224 1. Council Information Package Page 206 of 224 Page 207 of 224 1. Council Information Package Page 208 of 224 Subject: Ministers' Regional Office Update - November
From: [email protected] Date: Wed, 5 Dec 2012 15:27:18 -0800 Subject: Ministers' Regional Office Update - November
The Ministers' Regional Office Update
This report is produced by the Ministers' Regional Office and is intended to provide you with information on recent Government of Canada activities and initiatives in your region. This list is not exhaustive. For more detailed information please follow the links provided.
To find out what is happening in the House of Commons, please click here.
IN THE NEWS Harper Government Invests in Improvements to Revelstoke’s Community Infrastructure, November 02, 2012, Revelstoke, BC David Wilks, Member of Parliament for Kootenay – Columbia, announced $95,149 in federal funding for the Revelstoke Forum, Aquatic Centre and tennis courts under the Harper Government’s Community Infrastructure Improvement Fund. For more information, please click here.
Two more NEXUS lanes for B.C. border crossings, Surrey, BC, November 8, 2012 The Canada Border Services Agency announced that NEXUS members can now enjoy crossing simply and smoothly into Canada at an additional NEXUS lane at the Douglas border crossing located at Surrey, British Columbia and Blaine, Washington. In addition, a new NEXUS crossing at the Abbotsford-Huntingdon, British Columbia and Sumas, Washington port of entry is fully operational with NEXUS technology. For more information, please click here.
Canada's Labour Minister discusses workplace issues with members of the Vancouver Board of Trade, Vancouver, British Colombia, November 13, 2012 The Honourable Lisa Raitt, Canada’s Labour Minister, spoke with members of the Vancouver Board of Trade regarding a number of workplace issues, including mental health, work-life balance and gender equality. For more information, please click here.
Government of Canada invests to help youth in the Abbotsford area get jobs, November 13, 2012, Abbotsford, BC The Government of Canada is providing support for youth in the Abbotsford area to help them gain the skills, knowledge and experience they need to enter and succeed in the job market. The announcement was made by the Honourable Ed Fast, Minister of International Trade and Member of Parliament for Abbotsford. Agora Employment Essentials Inc. is receiving over $190,000 from the Skills Link program to help youth overcome barriers to employment. For more information, please click here.
Minister Clement Promotes the Government's Ambitious Plan to Cut Red Tape to
Page 209 of 224 1. Council Information Package Vancouver Island's Business Community, November 13, 2012, Campbell River, BC The Honourable Tony Clement, President of the Treasury Board, highlighted the Government of Canada’s plan to keep taxes low, rein in spending, and cut costly red tape during a meeting with members of the Comox Valley and Campbell River business community. For more information, please click here.
Minister Moore Presents Diamond Jubilee Medals to Distinguished British Columbians, Coquitlam, BC, November 13, 2012 The Honourable James Moore, Minister of Canadian Heritage and Official Languages, bestowed Diamond Jubilee Medals on 20 distinguished British Columbians who are making a difference in their communities. For more information, please click here.
Harper Government Helps to Strengthen the Economy of B.C.’s Coastal Communities, November 13, 2012, Port Alberni, BC Dr. James Lunney, Member of Parliament for Nanaimo – Alberni, announced federal funding that that will help to create jobs, growth, and long-term prosperity in B.C.’s coastal communities. The projects announced today range in scope, from the construction of a new marina in Port Alice to the completion of tourism infrastructure on Keith Island. The combined investment is more than $483,000 in West Coast Community Adjustment Program. For more information, please click here.
Government of Canada Takes Action to End Violence against Women and Girls on University and College Campuses, November 14, 2012, BC The Honourable Rona Ambrose, Minister of Public Works and Government Services and Minister for Status of Women, announced funding to British Columbia organizations to engage young people in addressing violence against women on university and college campuses. The Royal Roads University Student Association is receiving $172,700 in funding for a project targeting students at Royal Roads University, with the goal of preventing violence on campus. The Alberni Community and Women's Services Society is receiving $181,536 in funding to partner with the White Ribbon Campaign and North Island College on a student-led "Safer Campus" initiative. For more information, please click here.
Canada Condemns Hamas and Stands with Israel, November 14, 2012 Foreign Affairs Minister John Baird issued the following statement: “We fundamentally believe that Israel has the right to defend itself and its citizens from terrorist threats. Far too often, the Jewish people find themselves on the front lines in the struggle against terrorism, the great struggle of our generation. Just last weekend, more than 100 rockets rained down on civilians in southern Israel from positions in the Gaza Strip. Canada condemns the terrorist group Hamas and stands with Israel as it deals with regional threats to peace and security.” For more information, please click here.
Harper Government Invests in Improvements to Duncan’s Community Infrastructure, November 14, 2012, Duncan, BC The Honourable Lynne Yelich, Minister of State for Western Economic Diversification, announced $89,850 in federal funding for improvements to the Cowichan Sportsplex’s fitness circuit, under the Harper Government’s Community Infrastructure Improvement Fund. With the funding being
Page 210 of 224 1. Council Information Package provided today, the Chesterfield Sports Society will be able to make improvements to the Sportsplex’s fitness circuit. For more information, please click here.
Harper Government Highlights British Columbia’s Iconic Wood and Wood Products Industry as Beneficiary of Canada-EU Trade Agreement, November 15, 2012 The Honourable Ed Fast, Minister of International Trade and Minister for the Asia-Pacific Gateway, participated in an event in Delta, British Columbia, highlighting British Columbia’s renowned wood and wood products as among many provincial exports that will benefit from a Canada-EU trade agreement. For more information, please click here.
Harper Government Invests in Improvements to Lumby’s Community Infrastructure, November 14, 2012, Lumby, BC Colin Mayes, Member of Parliament for Okanagan-Shuwap, announced federal funding for upgrades to the White Valley Community Centre under the Harper Government’s Community Infrastructure Improvement Fund. With the $69,915 in federal funding announced, the Corporation of the Village of Lumby will be able to upgrade the White Valley Community Centre’s lighting and repair its roof. For more information, please click here.
Harper Government Invests in Improvements to Saanich’s Community Infrastructure, November 14, 2012, Saanich, BC The Honourable Lynne Yelich, Minister of State for Western Economic Diversification, announced $56,000 in federal funding for Saanich’s G.R. Pearkes Recreation Centre under the Harper Government’s Community Infrastructure Improvement Fund. Funding for the centre will help install a new energy-efficient lighting system and motion sensors in the Gold Rink, Green Rink and arena lobby areas. For more information, please click here.
Harper Government Creating New Opportunities for Canadian Vintners, Richmond, BC, November 15, 2012 Canadian vintners will uncork new international market opportunities with the support of the Harper Government. Kerry-Lynne Findlay, Parliamentary Secretary to the Minister of Justice and Member of Parliament (Delta East—Richmond), announced an investment to help Canada's wine producers increase exports in key markets. This investment of up to $160,000 will support the Canadian Vintners Association's ongoing international market development and trade efforts to increase the awareness of the value, quality, and diversity of Canadian wines. For more information, please click here.
Harper Government Invests in Improvements to Infrastructure in the Skeena-Bulkley Valley Region, November 15, 2012, Smithers, BC The Honourable Lynne Yelich, Minister of State for Western Economic Diversification, announced federal funding for five projects in the Skeena-Bulkley Valley Region under the Harper Government’s Community Infrastructure Improvement Fund. Federal funding of more than $242,000 is being provided for projects including upgrades to the Hankin-Evelyn backcountry ski society, renovations to the Kermode Friendship Centre in Terrace, expansion of the community trail
Page 211 of 224 1. Council Information Package in the Village of Granisle, upgrades to the Moricetown Sports Fields, and conversion of the Burns Lake Band high school into a multi-purpose facility. For more information, please click here.
Harper Government Invests in Surrey’s Community Infrastructure to Create Jobs and Economic Growth, November 15, 2012, Surrey, BC Nina Grewal, Member of Parliament for Fleetwood-Port Kells, announced federal funding that has been provided for upgrades to the Fleetwood Community Centre and Library’s boilers and cooling tower under the Harper Government’s Community Infrastructure Improvement Fund. With the $150,000 in federal funding, the City of Surrey has replaced the current boilers with high-efficiency condensing boilers, as well as replaced the hot-water tank and the cooling tower. For more information, please click here.
Harper Government Invests in Improvements to Merritt’s Community Infrastructure, November 15, 2012, Merritt, BC Dan Albas, Member of Parliament for Okanagan-Coquihalla, announced $128,000 in federal support for upgrades to the Merritt Civic Centre under the Harper Government’s Community Infrastructure Improvement Fund. For more information, please click here.
Langley transit improvements ready for Port Mann opening, Langley, BC, November 16, 2012 Langley Member of Parliament Mark Warawa, and Transportation and Infrastructure Minister Mary Polak celebrated the completion of the Carvolth Transit Exchange and Park and Ride, and the first reliable transit over the Port Mann Bridge in over 25 years. Through the Infrastructure Stimulus Fund, the Government of Canada contributed over $15.1 million toward the Carvolth Transit Exchange and Park and Ride. The Government of British Columbia contributed $49.7 million and TransLink contributed $2.75 million. As well, fees for new developments in the area will provide $2.9 million towards this $70.5-million project. For more information, please click here.
Harper Government Invests in Improvements to Community Infrastructure in Radium Hot Springs, November 16, 2012, Radium Hot Springs, BC David Wilks, Member of Parliament for Kootenay – Columbia, announced funding for local playground improvements under the Harper Government’s Community Infrastructure Improvement Fund. Federal funding of nearly $78,000 for the Village of Radium Hot Springs will help install new playgrounds and complete landscaping at two popular community parks – Central Radium Park and Kirk Street Park. For more information, please click here.
Harper Government Invests in Improvements to the City of Pitt Meadow’s Community Infrastructure, November 16, 2012, Pitt Meadows, BC Randy Kamp, Member of Parliament for Pitt Meadows-Maple Ridge-Mission, announced federal funding for the City of Pitt Meadows under the Harper Government’s Community Infrastructure Improvement Fund. Funding of $242,750 in will help the City of Pitt Meadows renovate the Pitt Meadows Family Recreation Centre and grow the local economy. For more information, please click here.
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Harper Government kick-starts entrepreneurial business in White Rock, BC, November 17, 2012 MP Russ Hiebert (South Surrey–White Rock–Cloverdale), announced that the Government of Canada has awarded a $238,417 contract to FSR Fluvial Systems Research Inc. for their pre-qualified innovation through the Canadian Innovation Commercialization Program. For more information, please click here.
Harper Government Invests in Improvements to Community Infrastructure in Sun Peaks, November 17, 2012, Sun Peaks Mountain Resort, BC Cathy McLeod, Member of Parliament for Kamloops-Thompson-Cariboo, announced $100,000 in federal funding for improvements to sports facilities and trail systems in Sun Peaks, under the Harper Government’s Community Infrastructure Improvement Fund. For more information, please click here.
Harper Government Invests in Improvements to Langley’s Community Infrastructure, November 17, 2012, Langley, BC Mark Warawa, Member of Parliament for Langley, announced federal funding for McLeod Athletic Park under the Harper Government’s Community Infrastructure Improvement Fund. Funding of $250,000 will help the Township of Langley upgrade McLeod Athletic Park, creating jobs and economic growth in the community. For more information, please click here.
Government of Canada to Address High-Risk Accused Persons Found Not Criminally Responsible, Port Coquitlam, November 22, 2012 The Honourable James Moore, P.C., M.P. for Port Moody–Westwood–Port Coquitlam, Minister of Canadian Heritage and Official Languages and Minister Responsible for British Columbia, announced the Government’s intention to introduce legislation to address concerns about high-risk accused persons found Not Criminally Responsible, and victims’ requests for greater involvement in this area of the justice system. For more information, please click here.
Minister Fantino announces UBC–SFU to partner with Government on new extractive institute, November 23, 2012, Toronto The Honourable Julian Fantino, Minister of International Cooperation, as part of a keynote address to the Economic Club of Canada, announced that the University of British Columbia, working in a coalition with Simon Fraser University, has been selected to operate the new Canadian International Institute for Extractive Industries and Development. For more information, please click here.
Harper Government Invests in Improvements to St. Mary’s Community Infrastructure, November 23, 2012, Cranbrook, BC David Wilks, Member of Parliament for Kootenay – Columbia, announced federal funding for St. Mary’s Indian Band (Aq'am) under the Harper Government’s Community Infrastructure Improvement Fund. Federal funding of more than $59,000 will help the St.Mary’s Indian Band upgrade the septic and wastewater system at their village site near Cranbrook. For more information, please click here.
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Harper Government Creates Jobs and Growth with Improvements to Port Alice’s Community Infrastructure, November 27, 2012, Port Alice, BC The Honourable John Duncan, Minister of Aboriginal Affairs and Northern Development, announced federal funding for the Port Alice Arena under the Harper Government’s Community Infrastructure Improvement Fund. Funding of $50,000 will restore the exterior siding, paint all surfaces, replace emergency exit doors, repair the gutters and drains, and upgrade equipment sheds and the entrance canopy. For more information, please click here.
Minister Oliver Discussed How Government of Canada is Supporting Jobs and Protecting the Environment in BC, November 28, 2012, Vancouver The Honourable Joe Oliver, Minister of Natural Resources, made an important speech at the Business Council of British Columbia regarding the Government of Canada’s approach to shared prosperity through Responsible Resource Development. For more information, please click here.
Harper Government Invests in Cache Creek’s Community Infrastructure to Create Jobs and Economic Growth, November 30, 2012, Cache Creek, BC Mark Strahl, Member of Parliament for Chilliwack-Fraser Canyon, announced $128,300 in federal funding for improvements to Cache Creek Recreational Park’s playground equipment and site under the Harper Government’s Community Infrastructure Improvement Fund. For more information, please click here.
Minister Flaherty Launches Pre-Budget Consultations in Victoria, Victoria, November 30, 2012 The Honourable Jim Flaherty, Minister of Finance, initiated this year’s pre-budget consultations in Victoria with a roundtable discussion with community and business leaders. This roundtable marks the launch of a series of events in communities across the country aimed at engaging Canadians in discussions about their priorities and ideas for achieving the best use of taxpayers’ dollars in the lead-up to the 2013 budget. In addition to the roundtables, Canadians are also invited to submit their views online beginning today. Those interested in participating in the online consultations may do so by clicking here. For more information, please click here.
Harper Government Creates Jobs and Growth with Improvements to North Vancouver’s Community Infrastructure, November 30, 2012, North Vancouver, BC Andrew Saxton, Parliamentary Secretary to the President of the Treasury Board and for Western Economic Diversification, announced federal funding to rehabilitate Maplewood Farm under the Harper Government’s Community Infrastructure Improvement Fund. Federal funding of $249,920 will help the District of North Vancouver to rehabilitate Maplewood Farm’s infrastructure which will increase visitor use and improve accessibility. For more information, please click here.
Harper Government Creates Jobs and Growth with Improvements to Lillooet’s Community Infrastructure, November 30, 2012, Lillooet, BC Mark Strahl, Member of Parliament for Chilliwack-Fraser Canyon, announced $52,000 in federal
Page 214 of 224 1. Council Information Package funding for the Lillooet and District REC Centre under the Harper Government’s Community Infrastructure Improvement Fund. For more information, please click here.
South Fraser Perimeter Road opens Dec. 1, November 30, 2012, Surrey, BC The eastern section of the new South Fraser Perimeter Road, B.C.'s newest highway, opens to traffic December 1, announced the Honourable Ed Fast, Canada's Minister of International Trade and Minister for the Asia-Pacific Gateway and B.C.'s Transportation and Infrastructure Minister Mary Polak. The new route will be numbered Highway 17 and will help to strengthen the economy by moving goods and people more safely and efficiently on the south side of the Fraser River. The Government of Canada, through the Asia-Pacific Gateway and Corridor Initiative, provided $365 million towards the $1.26 billion project. The Government of B.C. contributed the remaining $899 million. For more information, please click here.
OF INTEREST Historic MP Pension Reform Bill Receives Royal Assent, November 1, 2012, Ottawa A historic bill to reform the MP pension plan received Royal Assent today, underscoring the Government of Canada's commitment to respecting taxpayers' dollars and increased accountability. The Pension Reform Act amends the Members of Parliament Retiring Allowances Act so that MPs will pay 50 per cent of the pension plan's cost, up from the current 14 per cent. The age at which MPs can retire with an unreduced pension will also rise from 55 to 65, as of January 1, 2016. The reforms are expected to save taxpayers approximately $29 million by 2017. For more information, please click here.
PM visits India, November 3-9, 2012, Ottawa, Ontario Prime Minister Stephen Harper traveled to India from November 3-9, 2012. He was accompanied by Ed Fast, Minister of International Trade and Minister for the Asia-Pacific Gateway, Joe Oliver, Minister of Natural Resources, Gerry Ritz, Minister of Agriculture and Agri-Food, Bal Gosal, Minister of State (Sport), and Tim Uppal, Minister of State (Democratic Reform), along with representatives of the business and cultural sectors. During his visit the Prime Minister met with Manmohan Singh, Prime Minister of India, and other ministers and officials from the Indian government. He also addressed the World Economic Forum on India. For more information, please click here.
PM to visit the Philippines and Hong Kong, November 10-11, 2012, Ottawa, Ontario Prime Minister Stephen Harper traveled to the Philippines and Hong Kong from November 10-11, 2012. He was accompanied by Ed Fast, Minister of International Trade and Minister for the Asia- Pacific Gateway, Joe Oliver, Minister of Natural Resources, and Senator Tobias Enverga. While in Manila on November 10, the Prime Minister met with Benigno Simeon Aquino III, President of the Philippines, to discuss bilateral trade and investment, security cooperation and regional issues. He also partook in local cultural and community events. On November 11, the Prime Minister traveled to Hong Kong where he met with Chun-ying Leung, Chief Executive of the Special Administrative Region, with a view to further strengthening an already deep and historical relationship. For more information, please click here.
PM to welcome Mexican President-elect Enrique Peña Nieto, November 15, 2012, Ottawa,
Page 215 of 224 1. Council Information Package Ontario Prime Minister Stephen Harper met with Enrique Peña Nieto, President-elect of Mexico, on November 28, 2012, during his visit to Canada. In Ottawa, Prime Minister Harper and the President-elect discussed ways in which the two countries can further strengthen trade and investment, security, people-to-people ties and North American competitiveness, as well as cooperate in the hemisphere and internationally. For more information, please click here.
Minister Fast Celebrates Growing Canada-India Trade and Investment Relationship, India CEO Forum, November 16, 2012 Following his recent participation in Prime Minister Stephen Harper’s trade mission to India, the Honourable Ed Fast, Minister of International Trade and Minister for the Asia-Pacific Gateway, highlighted the growing Canada-India trade and investment relationship by marking the sixth round of negotiations toward a Canada-India comprehensive economic partnership agreement. For more information, please click here.
Government of Canada Launches International Travel Website, November 23, 2012 The Honourable Diane Ablonczy, Minister of State of Foreign Affairs (Americas and Consular Affairs), announced the launch of the newly revamped Travel.gc.ca, Canada’s official “one-stop shop” for international travel information. Travel.gc.ca is a single website where Canadians will find the information they need to travel or live abroad safely and to make informed decisions. For more information, please click here.
Harper Government Announces Increase to Annual Contribution Limit for Tax-Free Savings Accounts Ottawa, November 26, 2012 The Honourable Ted Menzies, Minister of State (Finance), and the Honourable Gail Shea, Minister of National Revenue, announced that Canadians will be able to save an additional $500 in their Tax- Free Savings Account (TFSA) starting in 2013, raising the annual contribution limit to $5,500. For more information, please click here.
Harper Government to Introduce Legislation to Create the Canadian Museum of History, Ottawa, November 27, 2012 The Honourable James Moore, Minister of Canadian Heritage and Official Languages, announced the intent to introduce the Canadian Museum of History Act in the House of Commons. The Harper Government is proposing amendments to the Museums Act to create the Canadian Museum of History. The Canadian Museum of History will provide today’s citizens and future generations with an opportunity to appreciate how Canada’s identity has been shaped over the course of our history. For more information, please click here.
Making Canada’s Asylum System Faster and Fairer, New Asylum System Comes into Force December 15, 2012, Ottawa, November 30, 2012 Canada’s new asylum system, which was included in the Protecting Canada’s Immigration System Act, will come into force on December 15, 2012, Citizenship, Immigration and Multiculturalism Minister Jason Kenney announced. Under the new system, asylum claimants will receive a hearing within 60 days after their claim is referred to the IRB. The Protecting Canada’s Immigration System Act is expected to save provinces and territories $1.6 billion over five years in social assistance and
Page 216 of 224 1. Council Information Package education costs. Under the new system, failed asylum claimants will be removed from Canada within a year of their final IRB decision. Faster removal of failed claimants will help discourage individuals from using the asylum system to try to jump the immigration queue to enter Canada. For more information, please click here.
Elyse Newbert Senior Special Assistant (Regional Affairs) Ministers' Regional Office, Vancouver | Office of the Honourable James Moore tel:604-666-4500 [email protected]
Page 217 of 224 1. Council Information Package Page 218 of 224 Subject: New Prosperity Gold-Copper Project Update
From: New Prosperity Team
Taseko Mines Limited encourages you to review the Is this email not displaying correctly? Executive Summary of the Environmental Impact Statement View it in your browser. as well as the Water Management Video for the New Prosperity Gold-Copper Project in British Columbia's Cariboo-Chilcotin region. Visit: www.newprosperityproject.ca
Last week the federal review panel conducting the environmental assessment of New Prosperity issued an Information Request (IR) to Taseko and advised that further IR’s will be forthcoming.
Regrettably, project opponents were quick to misrepresent the Panel’s request for information suggesting the project was unsound and/or that the project itself had been halted.
When “news” of the first IR was reported, many people were deeply concerned that this was somehow the end of the project. We want to assure you this is not the case.
Information Requests are an expected and routine part of any panel process. Often panels seek many IRs from project proponents on an array of matters.
It is important to remember the Panel is reviewing almost 20,000 pages of scientific
Page 219 of 224 1. Council Information Package evidence, prepared by both Taseko and independent analysts over many years. With such large volumes of material to consider and digest, it is reasonable to anticipate the Panel will have questions or points of clarification they wish to raise with Taseko. It will be our responsibility to respond to any IR’s issued by the Panel and we will do so.
While we are preparing our response(s) the “clock” which tracks the government time remaining in the 12 month review period is stopped. However, work on the review continues and the clock will be restarted once the panel is satisfied Taseko has provided an adequate response to the IR(s) issued. Again, this is a routine feature of any review panel.
Our company is encouraged by the very strong community support that exists for this project in the Cariboo and we will continue to keep everyone informed as the process moves forward.
Sincerely, The New Prosperity Team
Copyright © 2012 Taseko Mines Limited, All rights reserved.
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Williams Lake, Bc V2G 1Z6
Page 220 of 224 1. Council Information Package
December 14, 2012
CCRHD Recruitment and Retention Policy Community Works Approved The Cariboo Chilcotin Regional Hospital District Up to $10,000 of Community Works Funds were endorsed a resolution to maintain the funding for its approved for energy efficiency upgrades to the Lone Butte Recruitment and Retention program at $120,000 for fiscal Community Hall. Work will include replacement the 2013 through 2015 to allow contributions of $30,000 current heating system, which is electric infrared heat annually towards recruitment contracts in the north, with gas infrared heaters. The gas infrared heaters will south and central Cariboo. An annual contribution of operate at approximately 95 percent efficiency. During $30,000 to the Northern Medical Programs Trust is also the meeting, the CRD Board of Directors also authorized included within this envelope. Both programs will be up to $50,000 to perform energy efficiency upgrades to reviewed in 2015 to consider whether or not to continue the Central Cariboo Search and Rescue facility in Williams these contributions beyond 2015. Lake. Projects scheduled for this building include a heating In 2009, the Cariboo Chilcotin Regional Hospital system retrofit, door replacements and ancillary heating District Board adopted a Recruitment and Retention upgrades. policy with the proviso that it be reviewed in three years to determine its effectiveness and appropriateness. CRDL hosts Amnesty for Literacy Several months later, the Board approved an annual The CRD Library will be hosting its annual fines contribution to the Northern Medical Programs Trust, amnesty during "Family Literacy Week", at all branches again with the stipulation that the contribution be from January 22 - 26, 2013. Family Literacy Week is a reviewed in three years. national initiative intended to raise awareness of the
importance of reading and engaging in other literacy- Provisional Budgets Headed to Consultation Meetings related activities as a family. The Library's fines amnesty The Cariboo Regional Hospital District (CRHD), the will apply to participating members returning overdue Cariboo Chilcotin Regional Hospital District (CCRHD) and materials, along with donations of recommended non- the Cariboo Regional District’s (CRD) 2013 provisional perishable foods, to be provided by our library branches Budgets and Business Plans were endorsed by the Board. to local area food banks. Further information is available The provisional budget will then be presented to CRD online at crdl.bc.ca. residents in 2013 through three sub-regional consultation meetings taking place in the south Cariboo (100 Mile CRD Chair and Vice-Chair Elected House at Creekside Seniors’ Centre) on January 30; north The CRD’s Area G Director Al Richmond, and Area A Cariboo (Quesnel at Quesnel Legion Hall) on January 31; Director Ted Armstrong were re-elected during today’s and the central Cariboo (Williams Lake at the Pioneer meeting as Chair and Vice-Chair respectively. This marks Complex) on February 2. the fifth consecutive terms as Chair and Vice-Chair for The CRD’s traditional Town Hall Meetings for 2013 will Richmond and Armstrong. A full list of the 2011-2014 CRD be held at the beginning of the budgeting process in Board of Directors is available online at cariboord.bc.ca September and October in each of the electoral areas and municipalities. The budgets are currently listed on the Happy Holidays CRD website on the December 14 agendas at The Board of Directors and staff of the Cariboo cariboored.bc.ca. Regional District wish residents of the Cariboo Chilcotin a very Merry Christmas and a Happy New Year! Wood Stove Exchange Program The CRD offices will be closed from December 24 The Cariboo Regional District Board will be supporting through to January 1, 2013. CRD offices will re-open on the 2013 Wood Stove Exchange program. The program January 2, 2013. encourages residents to replace their old inefficient wood stoves with cleaner burning models that improve personal Declarations health and air quality by providing funding incentives. The Pitch-In Canada Week – April 21-27, 2013 Cariboo Regional District will refund wood stove Drinking Water Week – May 20-26, 2013 inspection fees to participants of the program after installations are approved by CRD staff. The program is a Next CRD Board Meeting partnership of the Ministry of Environment and the BC Friday, January 18, 2013 Lung Association, and will be administered in 2013 by the Williams Lake Air Quality Roundtable.
For additional information, contact Shelly Burich, Manager of Communications at 250-392-3351 or toll free at 1-800-665-1636 www.cariboord.bc.ca www.facebook.com/caribooregion
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Friday, December 14, 2012 12-42 CRD Chair provides year-end report Cariboo Regional District – During the Cariboo Regional District (CRD) Board of Directors meeting on Friday, Dec. 14, Cariboo Regional District Chair Al Richmond provided his annual year-end address. The transcript of this speech is captured below.
“Members of the Board, members of the media, ladies and gentlemen…today, I have the distinct pleasure of reviewing the Cariboo Regional District’s key accomplishments and successes for 2012. Looking back over the past year, our region can be proud of its achievements. The CRD experienced many successes in 2012.
The year started with our annual Town Hall meetings in January and February throughout the 12 electoral areas and the four member municipalities. During these meetings we presented the proposed 2012 budget to our residents to seek feedback from them, before the budget was adopted at the end of March.
In May of 2012, the CRD and the District of 100 Mile House hosted representatives of the North Central Local Government Association who congregated in 100 Mile House for the association’s annual AGM and Convention. Under the theme of the “Log Home Capital”, delegates and their partners were hosted to some great workshops, business sessions and of course some spectacular entertainment and social events. I would also like to take this opportunity to again thank the many volunteers from South Cariboo who dedicated their time and efforts to make this event successful.
One of the highlights of the NCLGA Convention for our region was when CRD Director and 100 Mile House Mayor, Mitch Campsall was elected as the new NCLGA President. Overall, the NCLGA was an extremely successful event for the CRD and the District of 100 Mile House, and most importantly the region.
In June, the CRD Board of Directors and staff travelled to Barkerville. During the two-days of meetings, the CRD held the first joint meeting with the Regional District of Fraser Fort George and signed the Barkerville Accord – a document which commits both local governments to work in collaboration to address issues of mutual concern, and to promote the sustainability and economic vibrancy of the north central interior of BC. The traditional Board on the Road BBQ was put on in support of the Barkerville’s 2012, 150th Anniversary celebration.
Over the summer months the Cariboo Regional District lobbied for our region on two critical issues including a presentation in Prince George to the provincial committee regarding the Timber Supply on July 5. Many of the recommendations coming out of the final report published by the commission included CRD recommendations such as using a science based approach, promoting utilization of marginally economic forest lands, better fibre utilization and more. The second issue was focused on the proposed federal electoral boundaries redistribution. Again, the CRD lobbied with a strong voice at the public consultation meeting held in Prince George on September 17.
On September 13 and 14, we were on the road again with our second of two Board on the Road meetings for 2012 – this time Kersley was our destination. On Thursday, during the community BBQ, we also took the opportunity to celebrate Director Ted Armstrong’s 35th anniversary as the CRD representative for Electoral Area A and Kersley. -more-
For further Information; Shelly Burich Manager of Communications Cariboo Regional District 250-392-3351 or 1-800-665-1636 [email protected]
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In September 2012, the CRD attended the Union of British Columbia Municipalities Conference in Vancouver. During the convention, nine of 10 CRD resolutions saw success on the resolution floor. The CRD, along with the District of 100 Mile House, the City of Quesnel, the District of Wells and the City of Williams Lake and our neighbours from the Regional District of Fraser Fort George and the City of Prince George, lobbied provincial ministries. One such meeting was with Premier Christy Clark and the Minister of Jobs, Tourism and Skills Training and the Minister Responsible for Labour, the Honourable Pat Bell. During this session, the CRD discussed its Strong Regions report and the need for increased alternative revenue streams for local governments. The province has committed to working with the CRD to potentially act upon some of the recommendations laid out in the report.
The CRD also met with the Minister of Forests, Lands and Natural Resource Operations, the Honourable Steve Thomson to discuss the Cedar Dam on Nina Lake. Cariboo Chilcotin Regional Hospital District (CCRHD) Chair, John Massier and staff also had the opportunity to meet with the Minister of Health, the Honourable Dr. Margaret MacDiarmid to ensure the Cariboo Memorial Hospital Master Plan be given priority.
Our success was not limited to the resolutions or minister meetings either, as three members of the CRD Board of Directors were elected to the UBCM Executive Board including Quesnel Director, Mayor Mary Sjostrom as President; myself, Chair Al Richmond as Third Vice-President. 100 Mile House Director, Mayor Mitch Campsall was also appointed to the UBCM Executive as the NCLGA representative. We will continue to follow up with the issues discussed at UBCM, and will collaborate with our regions’ provincial MLAs and federal MPs to ensure the people of the CRD have a voice in Victoria and Ottawa.
In 2012, the CRD successfully applied to a number of different provincial and federal funding programs such as the Building Canada Fund, the Towns for Tomorrow program, Northern Development Initiative Trust, the Community Tourism Opportunities program and UBCM’s Fuel mitigation fund. For example, our fuel management projects and water and sewer systems received approximately $1.3 million through these programs which went back into our communities throughout the region. In addition to this amount, another $1.7 million was allocated to the CRD under the Community Works Fund which focuses on green initiatives and energy efficiency projects.
So often we forget how far we have come, and the challenges and issues we have overcome, or resolved along the way. Part of the reason for this report is to remind you of our accomplishments, and to compliment you on your successes.
Creating new partnerships, enhancing services, undertaking capital projects, informing the public and responding to residents’ needs is what building this region is all about. Our organization will continue to respond to community and residents’ needs thereby achieving our goal of Building Communities Together.
I would like to thank all the Board members and staff for your dedication and perseverance throughout 2012. Thank you.”
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For further Information; Shelly Burich Manager of Communications Cariboo Regional District 250-392-3351 or 1-800-665-1636 [email protected]
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