2 Request for Proposal “SUPPLY, INSTALLATION AND COMMISSIONING OF (I) DT METERS & MODEMS ON DISTRIBUTION TRANSFORMER & (II) MODEMS ON CONSUMER’S METER, MONTHLY METER READING THROUGH AMR, REPORT GENERATION & DATA ANALYSIS FOR PERIOD OF 5 YEAR & (III) AMC OF THE SYSTEM FOR 5 YEARS on SaaS (System As a Service basis).” Tender No.: TN-IT-21 Volume-I (Technical Specification) Purchaser: Ajmer Vidyut Vitran Nigam Ltd Superintending Engineer (IT), Ajmer Discom, Ajmer Page i of ix Disclaimer The information contained in this Request for Proposal (“RFP”) document or information provided subsequently to bidders or applicants whether verbally or in documentary form by or on behalf of AJMER DISCOM, is provided to the bidder(s) on the terms and conditions set out in this RFP document and all other terms and conditions subject to which such information is provided. This RFP document is not an agreement and is not an offer or invitation by AJMER DISCOM to any parties other than the applicants who are qualified to submit the bids (hereinafter individually and collectively referred to as “Bidder” or “Bidders” respectively). The purpose of this RFP is to provide the Bidders with information to assist the formulation of their proposals. This RFP does not claim to contain all the information each Bidder requires. Each Bidder may conduct its own independent investigations and analysis and is free to check the accuracy, reliability and completeness of the information in this RFP. AJMER DISCOM makes no representation or warranty and shall incur no liability under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this RFP. The information contained in the RFP document is selective and is subject to updating, expansion, revision and amendment. It does not purport to contain all the information that a Bidder requires. AJMER DISCOM does not undertake to provide any Bidder with access to any additional information or to update the information in the RFP document or to correct any inaccuracies therein, which may become apparent. AJMER DISCOM reserves the right of discretion to change, modify, add to or alter any or all of the provisions of this RFP and/or the bidding process, without assigning any reasons whatsoever. Such change will be published on the AJMER DISCOM's Website http://energy.rajasthan.gov.in/avvnl and Government procurement Portal http://eproc.rajasthan.gov.in and it will become part and parcel of RFP. AJMER DISCOM in its absolute discretion, but without being under any obligation to do so, update, amend or supplement the information in this RFP. AJMER DISCOM reserves the right to reject any or all the request for proposals received in response to this RFP document at any stage without assigning any reason whatsoever. The decision of AJMER DISCOM shall be final, conclusive and binding on all the parties. Page ii of ix Table of Contents Particulars Page No. Abbreviations IV NOTICE INVITING TENDER V SECTION –I Introduction 11 SECTION –II Detailed Scope of Work 14 SECTION –III Qualification requirements (QR) 39 SECTION –IV INSTRUCTION TO BIDDER 41 SECTION –V Terms and Conditions 54 Section- VI Installations Terms & Conditions 74 Section- VII Technical Specification 79 Section VIII Annexure covering formats of submission of bids 80 Page iii of ix Abbreviations Abbreviatio S/N Full Form n 1 AMR Automatic Meter Reading 2 CE Chief Engineer 3 CVC Central Vigilance Commission 4 DISCOM Distribution Company (AJMER DISCOM) 5 DT Distribution Transformer 6 EVO Estimated value of orders 7 FY Financial Year 8 IEC International Electronical Commission 9 ISO International Organization for Standardization 10 IT Information Technology 11 JEN Junior Engineer AJMER 12 Ajmer Vidyut Vitran Nigam Limited DISCOM 13 KPI Key Performance Indicators 14 L1 Lowest one 15 LOI Letter of Interest 16 LT Low Tension 17 MIS Management Information System 18 NC No Current 19 RFP Request for proposal 20 SAIDI System Average Interruption Duration Index 21 SAIFI System Average Interruption Frequency Index 22 SCADA Supervisory Control and Data Acquisition 23 SE Superintending Engineer 24 SLA Service Level Agreement 25 AMC Annual Maintenance Contract 26 POC Proof of concept Page iv of ix NOTICE INVITING TENDER NIT TN-IT-21 Reference No: TN-IT-21 Ajmer Vidyut Vitran Nigam Ltd. [“AJMER DISCOM”] invites bids from competent Agency for work “SUPPLY, INSTALLATION AND COMMISSIONING OF (I) DT METERS & MODEMS ON DISTRIBUTIONS TRANSFORMER & (II) MODEMS ON CONSUMER’S METER, MONTHLY METER READING THROUGH AMR, REPORT GENERATION & DATA ANALYSIS FOR PERIOD OF 5 YEAR & (III) AMC OF THE SYSTEM FOR 5 YEARS”. The contract period shall be initially for Five years. The contract period may further be extended up to 2 years as per mutual agreement. Online through e-Procurement/e-Tendering Mode of Bid Submission system at http://eproc.rajasthan.gov.in Superintending Engineer (IT) Tendering Authority Ajmer Vidyut Vitran Nigam Ltd. IT Cell, Opp. 220kV GSS, Naka Madar, Ajmer-305007 Estimated cost of Project per annum Rs. 85 Crs for 5 years (Approx.) 1) C.P.Gandhi, SE (IT) Contact Persons Office: 0145-2671860 2) B.S.Soni, XEN (IT). Submission of Tender Document Fee (including GST @ 18%) in form of Banker’s Cheque/ Demand Draft or Online, with Sr.AO(EA & Cash) in Rs: 5,900/-. before 19 th December, 2017 upto 3 favour of Sr.AO(EA & Cash), Ajmer PM Vidyut Vitran Nigam Limited, Ajmer, Ajmer (non-refundable), payable at Ajmer, Rajasthan Account details for Online Tender Fee Page v of ix Submission A/c No.- 00000061186312571 Indian Financial System Code (IFSC) – SBIN0031026 Bank- State Bank of India Branch- Jaipur Collectorate (31026) Account Owner- Ajmer Vidyut Vitran Nigam Lid Ajmer Submission Demand Draft for e- Tender Processing Fee (including Rs: 1180/- before 19 th December, 2017 upto 3 GST @ 18%) with Sr.AO(EA & Cash) PM in favour of M.D, RISL payable at Jaipur(non-refundable) Submission of Earnest Money through DD in favour of Sr.AO(EA & Cash), Ajmer Vidyut Vitran Nigam Rs. 1.70 Cr before 19 th December, 2017 upto 3 Limited, Ajmer or Bank Guarantee PM from schedule bank in the name of SE(IT), Ajmer Vidyut Vitran Nigam Limited, Ajmer, AJMER. Publishing Date/Time 13th November, 2017 at 5.00 pm Last date of receipt of -Within 10 days from date of uploading of clarification/queries** tender document Up to 5.00 pm Date of Pre-bid conference to be held at O/o the SE(IT), IT Cell, Opp.220kV 24 th November, 2017 from 2PM to 5PM GSS, Naka Madar, Ajmer-305007 Submission Date for Banker’s Cheque/ The deadline for submission of these instruments Demand Draft / BG for Tender Fee, is Bid Submission Deadline. The Bidder can EMD, and Processing Fee. submit these instruments before the deadline. The Bidder has to submit the same in hard copy and attach the scan of receipts with online bids. Bid submission Last Date/ Time 19 th December, 2017 upto 2.00 PM Date & Time of Opening of Technical 20 th December, 2017 at 3.00 PM Bids Date & Time of Opening of Financial To be intimated later Page vi of ix Bids Websites for downloading Tender http://eproc.rajasthan.gov.in . Document, Corrigendum’s, Addendums etc. http://energy.rajasthan.gov.in/avvnl Bid Validity: 90 Days from the date of Financial Bid Opening Bid Validity& EMD Validity EMD Validity: 180 days from date of Technical Bid opening. If required, the same shall be requested to be extended. ** The bidders are requested to furnish their comments in the following format: Name of person with e-mail ID and contact number: Name of Prospective bidder: Experience Details: Comments/Suggestions in RFP: Clause Number Suggestions/Comments The prospective bidder should have the necessary competence, adequate financial standing, sufficient experience, expertise as per Qualification Requirement detailed in this document. Before bidding under this bid, in order to avoid non-responsiveness of bid, bidder should ensure that: 1. They are qualified as per QR mentioned in this document 2. The offered solution meets the scope and functional requirement laid down in this document. Scope of Work is detailed out in the subsequent sections of the RFP NOTE: 1. The bid shall only be submitted through online tendering system of www.eproc.rajasthan.gov.in. 2. Bidders who wish to participate in this tender will have to register on https://www.eproc.rajasthan.gov.in . To participate in online tenders, Bidders will have to procure Digital Signature Certificate (Type – II or Type – III) as per Information Technology Act-2000 using which they can sign their electronic bids. Bidders can procure the same from any CCA approved certifying agency i.e TCS, Safecrypt, Ncode etc. or they may contact e-Procurement Cell, Department of IT & C, Government of Rajasthan for future assistance. Bidders who already have a valid Digital Certificate need not to procure a new Digital Certificate . Page vii of ix Contact No. 0141 – 4022688 (Help desk of RISL - 10.00 AM to 6.00 PM on all working days) E-mail: [email protected] Address: e-Procurement Cell, RISL, Yojana Bhawan, Tilak Marg, C-Scheme, Jaipur. 3. Bidders should go through the website https://www.eproc.rajasthan.gov.in should refer to the website and go through the link “Help For Contractors”, “Information About DSC”, “FAQ” and “Bidders Manual Kit” and Section-I to know the process for submitting the electronic bids at the website. 4. The ‘Instructions to bidders’ and other terms and conditions of this tender pertaining to the bidding process generally follow the guidelines of e-tendering system of the government of Rajasthan, available at URL https://www.eproc.rajasthan.gov.in. However, wherever there is any anomaly between the conditions referred to in this tender document and the GoR e-tendering system, the latter shall be final.