SCHOOL BOARD OF BREVARD COUNTY, FLORIDA BOARD AGENDA ITEM – May 14, 2019 PURCHASING SOLICITATION #19‐765‐PB‐DR Athletic Surfacing with Related Materials, Supplies, Installation, and Services

☐ (ITB) Invitation To Bid ☐ (ITN) Invitation To Negotiate ☒ (PB) Piggyback ☐ (RFP) Request For Proposal ☐ (RFQ) Request For Qualifications ☐ (SC) State Contract ☐ (SS) Sole Source

REQUESTOR: Secondary Leading & Learning/ High School Legal Review: ☐ Yes ☒ No

VENDOR NAME AMOUNT AWARDED REQUIRED PRODUCTS/SERVICES

Astro Turf Corporation $450,117.00 Melbourne High School Turf Replacement w/Maintenance Total $450,117.00

☐ Contract Renewal New Contract Amount $450,117.00 ☐ Recurring Contract Previous Contract Amount N/A ☒ New Contract Variance N/A

PRICE INCREASE / DECREASE EXPLANATION: N/A

DISCUSSION: State Board of Rule 6A-1.012(6) allows school districts to make purchases at or below the specified prices from contracts awarded by other city or county governmental agencies, other district school boards, community , federal agencies, the public or governmental agencies of any state, or from state university system cooperative bid agreements, when the proposer awarded a contract by another entity will permit purchases by a district school board at the same terms, conditions, and prices (or below such prices) awarded in such contract, and such purchases are to the economic advantage of the district school board. Astro Turf Corporation was awarded a contract by The National Joint Power Alliance (Sourcewell) Contract 060518-AST, “Athletic Surfacing with Related Materials, Supplies, Installation, and Services.” The following is a proposed breakdown of how the new field will be paid for:

Initial Cost: $450,117.00 12 years Amortization $33,759.75 Down Payment $45,000.00 BPS annual Credit $10,288.00 Loan Amount $405,117.00 MHS annual Pmt. $23,471.75

CONTRACT TERM: The initial contract term shall commence May 15, 2019 and continue until final completion and acceptance by the School Board.

OFFICE OF PURCHASING SERVICES 2700 JUDGE FRAN JAMIESON WAY VIERA, FL 32940‐6601 RECOMMENDATION: It is the recommendation of Susan Hann, Assistant Superintendent of Facilities Services, James C. Kirk, Principal, Melbourne High School, and James Meegan, Assistant Principal, Melbourne High School to utilize the NJPA (Sourcewell) Contract 060518-AST, Athletic Surfacing with Related Materials, Supplies, Installation, and Services in the estimated amount of $450,117.00.

AUTHORITY FOR ACTION: Florida Administrative Code 6A-1.012

[DOCUMENT TITLE] | [Document subtitle] School Board of Brevard County Office of Purchasing & Warehouse Services Brevard 270A Judge Fran Jamieson Way Pubi ic Vrera, FL 32940-6601 Schools Mark W. Mullins, Ed.D., Superintendent

r-) r :; r.t , ,,. Aoril 24. 2019

Victoria Slringham, Director ot Cooperative Purchasing Aslrolurf Corporalion 2680 Abutmenl Road Dallon. GA 30721

Subiect: Requesl to Utilize Solicilslion RFP #060518-AST - Athletic Sutfacing with Related Materials Supplies. Inslallation. and Services

Dear Ms. Stringham:

State Board of Education Rule 6A-1.012(6) altows school districts to make putchases at or below the specified prices from contracis awarded by other city or couoty governmental agencies. other district school boards, colnmunity colleges, federal agencies. the publ€ or governmental agencies of iny state. or trom slate university syslem cooperative bid agreements, when the proposer avJarded a prices con'tract by anothei entity will permit purchases by a districl school board at the same lerms. conditions. and awarded in such contract, ;nd such purchases are to the economic advantage of the districl school board

With your permission. !./e would like to utilize above-menlioned solicitation lhat was awarded to your firm by NJPA (Sourcev"ell). The termi condilions. and prices awarded in such coniract shall remain the same except as adjusled in Attachment "4"- The term of inis agreement shall be from the date of Board approval through the linal completion and acceptance of services tor Melbourne High School Footbatl Field by The School Board of Brevard County please lf you agree to the School Board's request to ulilize the solicitation thal was awarded to your company. sign below and mail listed You will be notilied ailer lhe tn6 e!G11!& to tne Otfice of Purchasing Services or send a high-quality scan lo lhe email belolv. School Board s approval. please contact Oawn D. Richer. Purchasing Manager at 321-633-1000. ext. 637 or by email at fucr-I:i Dillilll9f€ve.dschools.oic if yor?oula tt"u" questions. Thank you-for youi attention lo this matter, and we look forward to vrorking v,/ith you in the future "ny Sincerelv, &rrr*PPrc'httJ Dawn D. Richer, CPPB, FCPA Manager of Purchasing Services Districtoterevarocounty,Floridatoutilizethesolicitationthatlnrasartarded witlr Related Materials, Supplies. lnstallation' and l;;;;fi/; Uv ruJpn {S"ourceuvel). The soticitation tiue is Athtetic Surfacing Service/ and'!fie solicitation number is RFP#060518-AST' /t: / .- /y" Jq{,@ , /_ V'v,' .f.tc o, ,.. . o,. !li-;^.,hoJ t-.lt *^ D .. n.t'r,r, 4 , , tz Date w 1r<-rt ,l)^ - r'l_zl ;. j,. < Accepted: ) ,A r- Fr--.:J- A*l^**arrrrrr. -J The dchool Board of Brevard County, Florida Attested by:

D-. Superintendent Dale Tina Descovich, Bcard Chairrnan Date frilark W. Mullins. Ed cc. Solicitation File (19-765-PB-DR)

Office of Purchasrng & lVarehottse Servjces Phone: (321) 633-1 000 Ext' 645 FAX' {321) 633-3618 warehause: ft21i 633-3680 Fxf. 141AA. FAX: {321) 633-3696

April 29, 2019 Project: Melbourne High School Location: Melbourne, Florida Scope of Work: Synthetic Turf Field Replacement Field Area: Football Field – Approximately 78,740 Square Feet

AstroTurf Corporation appreciates the opportunity to provide you with a proposal for AstroTurf Synthetic Turf to be installed at Melbourne High School in Melbourne, Florida. Our quote includes all labor, materials, tools and equipment necessary to install in‐place the synthetic turf applications (in accordance with our published product specifications) and described as follows:

AstroTurf RootZone 3D3 Blend 52 Trionic HD – 1.5” Cost: $450,117.00 **Sales Tax ADD: $18,391.00

Synthetic Turf Inclusions  Provide and install track protection into field area  Demo and dispose of existing synthetic turf  Provide minor remediation of the existing stone using up to 40 tons of stone (does not include laser grading)  Samples, submittal information, and shop drawings as required  Provide and install Brock ASP17 shock pad  Installation of selected AstroTurf Synthetic Turf System by AstroTurf‐certified crews  Inlaid markings for the of football & soccer  Inlaid tick markings for the of unified LAX  (1) inlaid mid‐field logo (DawgHead with green collar)  Provide 1’ field border with coaches boxes  All seams and inlays to be installed using AstroFusion Pro cold glue  An infill of BrockFILL and silica sand at the manufacturer‐approved weights and ratios for the selected AstroTurf Synthetic Turf System  Provide 200 square feet of attic stock turf  Provide (2) super sacks of BrockFILL  (1) G‐Max test upon completion  (8)‐Year 3rd Party Warranty  Private/Non‐Prevailing wages  Cleanup and disposal of our debris into dumpsters provided by AstroTurf  Pricing is based on standard color palette with alternating panels in the playing field area  AstroTurf employs an ASBA Certified Field Builder – Synthetic Fields on staff

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Additional Pricing

Additional Scope Per Plans & Specifications ADD: $23,503.00  Provide (1) infiltration test  Provide inlet protect for (5) inlets  Provide temporary in laydown area  Provide (8) additional G‐max tests on years 1‐8  Provide HIC testing  Provide (1) drainage base test (percolation test)  Provide infill testing

Laser Grading ADD: $17,008.00  Provide laser grading of the existing stone using up to 40 tons of stone

Field Groomer & Magnet ADD: $11,146.00  Provide (1) Greensgroom 720E  Provide (1) Littercat with Magnet

**Payment & Performance Bonds Included

**Cooperative pricing included – Sourcewell Contract #0518‐AST

**Owner Direct Purchasing  Based on owner’s ability to provide a valid tax exemption certificate  Owner must take charge of setting up accounts with AstroTurf selected vendors for the following materials: Brock SP17 shock pad & BrockFILL  Direct purchasing must be provided by owner, otherwise sales tax may apply

Thank you for the opportunity to provide this proposal, which is good for a period of up to 45 days from the date shown above. We look forward to working with you!

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Estimated By: Submitted By: Justin Lefler Steve Coleman [email protected] [email protected] (336) 238‐9060 (813) 777‐7677

Exclusions

 Any site work applications including drainage systems, sub‐base construction, laser grading, concrete apron curb or attachment board applications other than what is specifically stated in scope of work. (Laser grading included in additional pricing)  Any survey, layout, certification, testing, or inspection costs, other than those associated with visual base inspection. (testing included in additional pricing)  End zone letters/ graphics other than what is specifically stated in scope of work  Any sports equipment/maintenance equipment (included in additional pricing)  Design/ construction drawings and/ or permitting for SWPPP  Silt Fence/Inlet protection (inlet protection included in additional pricing)  Chain – link fence work of any kind (temporary fencing included in additional pricing)  Any flooding of the field  Infiltration testing  Prevailing/ Union Wages  Asphalt work of any kind  Any and/or all synthetic track surfacing  All brick and/or masonry work  Exclude excavation, disposal or replacement of any unstable/unsuitable soils  Repair or patching of any existing concrete or asphalt paving  Locating, relocation, removal, and/or repair of any existing utilities  Supply and/or installation of electrical lines  Liquidated damages surcharges  Rock/difficult excavation or trenching unable to be performed utilizing a 12,000 lb excavator  Anything not specifically included in stated scope of work

Our proposal is submitted based on our assumption that all owner‐approved net payments will be received within (30) days of the approval date, and that final payment will be released to us within thirty (30) days of the completion of all final punch list items as certified by owner