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November Minutes 2018

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November Minutes 2018 CORFE CASTLE PARISH COUNCIL MINUTES OF CORFE CASTLE PARISH COUNCIL HELD AT THE TOWN HALL, CORFE CASTLE ON MONDAY 12th November 2018 - The meeting commenced at 7.00pm PRESENT: Cllr Dru Drury (chairman), Cllr Clarke, Cllr Spicer-Short, Cllr Dragon, Cllr Marshallsay, Cllr Haywood, Cllr Parish, Cllr Dando, Cllr Morrison-Wells. There were four members of the public present. PUBLIC HALF HOUR. A member of the public spoke to express their concerns about an application to stop up the highway at number 4 Jubilee Gardens. Whilst the parishioner did not have concerns about the specific request she wanted to stress at this time that access must remain in the future. The householder at 4 Jubilee Gardens has asked to ‘stop up’ a highway included in the ‘List of Streets’ kept in accordance with Section 36 of the said Act on the grounds that the highway land is unnecessary. The parishioner asserted that the access to Jubilee Gardens was a very long standing right of way, she considers exiting the road from the remaining access at the top end of the road extremely difficult and she uses the road every day. She also stated that the right of way is stated in the deeds in the land register. A second resident of Jubilee Gardens also attended. He asked the Council, is the application merely to take over the grass verge or is there anything further to indicate there may be fencing or gating in the future? He did not want number four to be permitted to prevent public and private access to Jubilee Gardens but had no issues with the detail in the application. The Council advised the matter was on the agenda and would be covered later in the meeting. Bridget Downton attended the meeting to answer questions presented to her by the Council, the questions mainly focused on the shape of planning after April 2019. The answers were as follows. 1. After April, who will be the PRACTICAL planning authority? ‘Dorset Council’ will be the planning authority. 2. What officers will it have? The CEO of the Council will be Matt Prosser and the elected members are currently in the process of recruiting a ‘Director of Place’ who will manage planning for the Dorset Council. In the short term we are unlikely to see much difference in the planning process. It is anticipated the officers we engage with on a daily basis will be largely the same as at present as the fundamental changes will be within management. The precise structure of the new Council will become apparent in due course. The geographical area of the Dorset Council is a big one and there will still be a need for officers to visit application sites. There is work underway to see how the democratic process of planning is organised and it has been speculated that there MAY be three planning committees to consider larger applications and referred applications. These may be remote, we are not sure. Day to day it is likely the officers we deal with will remain in Westport House until (and if) the new Council’s estate is restructured. 3. What will be the role/scope of a Parish Council such as ours? The role of the Parish Council will remain exactly as it is now; they are statutory consultees as set out in the Town and Planning Act and the restructuring of local government does not impact on the national legislative framework. 4. Where will planning meetings be held? We don’t know. Until we know the areas covered by the committees we cannot be sure. It will be interesting to see how the Council will be engaging with local communities after the reorganisation. Both within planning and outside of planning. Wiltshire did this really efficiently through a system of boards. Dorset has no such mechanisms. She reassured the council that the CEO is very clear he wants a new culture within this organisation which is fit for the new authority. Elected members will want to engage significantly with T&P Councils. Until the new Council comes into being we will not know how this will be realised. 56/18 It was asked what about in the interim? How will applications referred to committees to be dealt with? Potentially in April and May there will be no Planning Committee. Relevant applications will have extensions agreed. Average householder applications which are delegated to officers will continue as at present. 5. What legal authority supports the statement "that parish and town council representations carry no more weight than individual representations" in respect of responding on matters of planning? What matters is not who objects to a planning application but what is said in the objection. Only material considerations can be taken into account, anyone can raise any other issues they may have but the planning department can only take note of material considerations. It is not about who says it but what they say. 6. Please can we request that clear instructions are sent to all parish councils by email about how to respond to the Local Plan in terms of finding the form to respond to the pre-submission of the local plan. Bridget brought to the meeting a detail document showing how to comment. This has been circulated to all Councils. She requested we share this information with our parishioners if they wish to comment on matters of soundness, legal compliance or the duty to cooperate. 7. In preparation for encouraging engagement in local democracy, is Bridget able to suggest positive ways of encouraging new people to stand for Parish Councils. What confidence can Bridget give that supports Purbeck being represented at the new authority, and will local knowledge be taken into account? Bridget would advise research how diverse Councils got their Councillors involved. She has read up on case studies illustrating diverse Councils but they did not detail how and why individuals got on board. Decide who you want on your Council and target those groups. She asked do DAPTC target schools, colleges, businesses. Could we liaise with them. In terms of reassurance about the representing Purbeck in the new authority, Bridget said yes, local knowledge is imperative and PC’s will remain as statutory consultees to exercise their knowledge. Officers are likely to have the local knowledge and will know their patch well. The new Council will need to find a way to capture the local knowledge and ensure it does not lose sight of it. Speaking for the Purbeck Councillors; they are very committed to engagement with T&P Councils and see the value and merit in engagement. A Councillor raised concerns that the new Council would become socially engineered. The number of Councillors has been reduced to 82 from 200 and the work load will be increased yet the allowance is low. This could result that only those financially able with ample time can contribute. A Councillor noted how about referring applications of concern to Committee, how will this be dealt with? At present Purbeck has a mechanism where a ward member needs to seek the support of two further members. This is not the same in other districts so this may be different under the new Council. Bridget would say if what is in place on day one does not work, bear with the Council, moving forward everything will be under review to find what works best. Cllr Dragon praised the success in upholding objections at PDC having recently seen the publication of a 90% success rate. Bridget advised that whilst planning’s decisions are not always popular they are based on the NPPF and PDC take the responsibility of applying this very seriously. She advised she is always happy to discuss objections in detail to enable Councillors to feedback to parishioners and householders. 6. What arrangements are being made to ensure that Buildings Conservation Officers continue to exist in any new planning arrangements for the new Dorset County? There will always be a need for conservation officers. PDC currently have a contractor called Stefan Ganther who is acting conservation officer. With 1400 listed buildings in Purbeck alone it is a key part of planning function and will remain so. It was asked why Conservation officers have a reluctance to see any other way. There may be three appropriate ways of approaching an alternation yet an officer often will decide on one and not be open to other adequate suggestions? Bridget is keen to retain strong links between building control and the conservation officer, at present Purbeck do this really well. Bridget stressed that officer’s work within specific frameworks. APOLOGIES FOR ABSENCE: Cllr Grinsted, Cllr Spinney, Trevor Parsons (Swanage Railway) 1. DECLARATIONS OF INTEREST AND DISPENSATIONS: The Council adopted the Code of Conduct set out on the Communities and Local Government website at the 10th September 2012 Meeting (Page 155, para 3.7). Declarations of Interests received for all Councillors. All Councillors are granted a dispensation to set the Precept. 57/18 2. TO CONFIRM THE MINUTES OF THE LAST MEETING: The draft minutes of the meeting held on the 8th of October 2018 were confirmed as a true record of proceedings and were signed. 3. COUNTY COUNCILLORS REPORT: It was anticipated the County Council would finish the year over budget, the anticipated overspend has been reduced to £2.7 million and may balance by the end of the year. There had been some negative responses to the boundary review. Some multi member wards are not happy. Purbeck West had had Bere-Regis and Afpuddle added within their boundary making it a two member ward.
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