AGENDA LAMBTON COUNTY COUNCIL
Wednesday, October 7, 2020 9:30 A.M. Electronic Meeting
COVID-19 Message: To accommodate recommendations of public health authorities and those in self-isolation, this meeting will be accessible online to members of the public by clicking the URL link on the main page of the County of Lambton website, www.lambtononline.ca. The link will be made available 15 minutes prior to the start of the meeting.
Page
1. Roll Call
2. Disclosures of Pecuniary of Interest
If any.
3. IN-CAMERA SESSION - 9:00 A.M.
Recommendation
That the Warden declare that County Council go in-camera to discuss the following: a) a report on labour negotiations between The Corporation of the County of Lambton and ONA Marshall Gowland Manor (MGM) and ONA Lambton Meadowview Villa (LMV) and North Lambton Lodge (NLL), and to provide and receive any communications relevant thereto, pursuant to s. 239(2)(d) of the Municipal Act, 2001.
b) a lease agreement at Bayside Centre, City of Sarnia, and to provide instructions in relation thereto, pursuant to ss. 239(2)(k) of the Municipal Act, 2001.
4. OPEN SESSION
Regular Meeting called to order at 9:30 a.m.
5. Silent Reflection.
6. Rise and Report Motions of the In-Camera Session
Page 1 of 93 Agenda: Lambton County Council (OPEN SESSION) - October 7, 2020
7. Medical Officer of Health Update on COVID-19
8. DELEGATIONS 4 - 14 a) Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada (BIC), will be providing County Council with an update on the activities of BIC.
9. Minutes of Council (Open Session) 15 - 22 a) Reading and adoption of the Lambton County Council (Open Session) minutes dated September 2, 2020.
23 - 25 b) Reading and adoption of the Special Meeting of Lambton County Council (Open Session) minutes dated September 16, 2020.
10. CORRESPONDENCE
A) Correspondence to Receive and File
Recommendation
That the following correspondence items be received and filed: 26 - 68 a) CC 10-06-20 An email from Graydon Smith, President, Association of Municipalities of Ontario (AMO), dated October 1, 2020 regarding the 2019 Annual Report on the federal Gas Tax Fund.
11. Information Reports
A) INFRASTRUCTURE & DEVELOPMENT SERVICES DIVISION 69 - 70 a) Information Report dated October 7, 2020 Regarding County Official Plan Update.
12. Items Not Requiring a Motion 71 - 73 a) Creative County Committee Minutes dated June 25, 2020.
13. Reports Requiring a Motion
A) FINANCE , FACILITIES AND COURT SERVICES DIVISION 74 - 75 a) Report dated October 7, 2020 Regarding 2021 New Capital Grant Requests.
76 - 77 b) Report dated October 7, 2020 Regarding Court Services Temporary Relocation.
78 - 79 c) Report dated October 7, 2020 Regarding the Municipal Capital Facility Agreement.
Page 2 of 93 Agenda: Lambton County Council (OPEN SESSION) - October 7, 2020
14. Committee Minutes 80 - 84 a) Committee A.M. Minutes dated September 16, 2020.
85 - 89 b) Committee P.M. Minutes dated September 16, 2020.
15. Items Tabled from Previous Meetings 90 - 93 a) Tabled Motion #8 of the Lambton County Council (Open Session) minutes dated September 2, 2020 regarding Resuming Committee (A.M./P.M.) Meetings in Person Report. The motion was tabled to the October 7, 2020 Lambton County Council (Open Session) meeting.
16. Notice of Motion
17. Other Business
18. Notice of By-Laws a) #29 of 2020 A By-Law To Authorize Tax Exemptions for Land Leased by the County of Lambton for the Purposes of the Provision of Municipal Capital Facilities as permitted pursuant to Subsection 110(6) of the Municipal Act, 2001 and Ontario Regulation 603/06.
b) #30 of 2020 A By-Law of The Corporation of the County of Lambton to confirm the resolutions and motions of Lambton County Council which were adopted up to and including October 7th, 2020.
19. First and Second Reading of By-Laws a) #29 and #30 of 2020.
20. Third and Final Reading of By-Laws a) #29 and #30 of 2020.
21. ADJOURNMENT
Recommendation
That the Warden declare the meeting adjourned and that the next regular meeting of County Council be held on Wednesday, November 4, 2020 with the In-Camera Session to commence at 9:00 a.m.
Page 3 of 93 AGENDA ITEM #a)
Legal Services / Clerk's Department Telephone: 519-845-0801 789 Broadway Street, Box 3000 Toll-free: 1-866-324-6912 Wyoming, ON N0N 1T0 Fax: 519-845-0818
September 24, 2020
Bioindustrial Innovation Canada 1086 Modeland Road Sarnia, ON N7S 6L2
Attention: Sandy Marshall, Executive Director, Bioindustrial Innovation Canada
Sandy Marshall:
Re: Delegation Confirmation - Wednesday, October 07, 2020
In response to your email (dated September 23, 2020) requesting to speak before County Council, this letter confirms that on behalf of Bioindustrial Innovation Canada (BIC), you will be added to Lambton County Council's agenda for Wednesday, October 07, 2020. The purpose of the presentation is to update County Council on the activities of BIC.
As a reminder, there is a 10-minute time limit for all delegations. If you have additional presentation/handout material, please send them to carley.wilkins@county- lambton.on.ca no later than 12:00 noon on Tuesday, September 29, 2020 in order to meet the package run deadline.
As you are aware, due to the COVID-19 situation and ensuring that social distancing is achieved, County Council meetings are held through video conferencing. You will receive the Zoom meeting link vie email on October 02, 2020 at 2:00 p.m.
If I can assist further, please call 519-845-0809 extension 5337.
Regards,
Leah Klompstra, Dipl.M.A., CMM II Records Management Coordinator/Executive Assistant Corporate Services Division
www.lambtononline.ca
Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ... Page 4 of 93 Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ...
Bioindustrial Innovation Canada Creating Jobs and Economic Value Sustainably
Update to Lambton County Council October 7, 2020
Page 5 of 93 A.J. (Sandy) Marshall AGENDA ITEM #a) Executive Director, Bioindustrial Innovation Canada
1 Lambton County Council October 7, 2020 Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ...
Bioindustrial Innovation Canada Accelerating commercialization of clean technologies
Vision:
Creating jobs and economical value sustainably for Canada
Mission: Bioindustrial Innovation Canada provides critical strategic investment, advice and services to business developers of Page 6 of 93 clean, green and sustainable technologies. Our expertise in AGENDA ITEM #a) commercialization builds a stronger Canada.
2 Lambton County Council October 7, 2020 Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ...
Bioindustrial Innovation Canada Strategic Pillars Cluster Builder: • Build a strong hybrid cluster in Sarnia-Lambton • Create strong partnerships with Colleges and Universities • Integrate cluster model into additional Canadian communities Critical Strategic Investment Fund: • Raise risk capital for clean, green and sustainable startups • Invest in start up companies with high potential for success • Use BIC talent and connectivity to accelerate success and profitability Page 7 of 93 AGENDA ITEM #a) Strong Leader for Commercialization: • Provide commercialization advise and services • Increase awareness and understanding of successes • Provide leadership for sustainability (LCA, GHG reduction, water reduction and quality) 3 Lambton County Council October 7, 2020
Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ...
Sarnia-Lambton Hybrid Chemistry Cluster Supported through a collaborative ecosystem
Sarnia-Lambton Economic Partnership: Community and municipality economic Sarnia Lambton Bio-industrial driver providing local contact Economic Innovation Partnership Canada Sarnia-Lambton Research Park: Providing assets (laboratory and pilot plant space) for business incubation Lambton College: Sarnia Providing access to applied research Lambton capability and highly qualified people Research Lambton Park College Bioindustrial Innovation Canada: Page 8 of 93 Business accelerator providing critical AGENDA ITEM #a) investment, advice and services Industrial Parks Industrial Parks: Access to cost effective infrastructure and services for commercialization
4 Lambton County Council October 7, 2020 Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ...
Bioindustrial Innovation Canada How we support commercialization
Bioproduct AgSci Cluster ($12 million, 2018 – 2023): • Funded through Agriculture and Agri-Food Canada (AAFC) • Support R&D of bioproducts with a benefit to agriculture • Strong focus on achieving milestones leading to commercialization
Ontario Bioindustrial Innovation Network (OBIN) ($52.4 million, 2019 – 2024): • Funded through FedDev Investing in Communities ($15 million) • BIC, partners and participants provide $37.4 million matching funds • $30 million investment fund for startup companies Page 9 of 93 • $22.4 million for commercialization support activities AGENDA ITEM #a) Continue to support cluster development in Sarnia-Lambton Expand cluster development to Leeds-Grenville (Maitland) Continue to conduct COMM SCI Investments and Projects Opportunity to continue our relationship with Lambton County
5 Lambton County Council October 7, 2020
Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ...
County Investments with BIC Lower probability based on financing challenges
Origin Materials produces intermediate chemicals for advanced materials production from biomass and renewable raw materials Origin’s pioneer plant is partially constructed at the Arlanxeo site, on-hold pending financing.
Benefuel has developed a novel, next-generation technology for manufacturing low carbon biodiesel and bio-lubricants from waste feedstock. Benefuel plans on-hold pending additional financing. Still have plans for the Arlanxeo Site
Comet Bio was partnering with the Cellulosic
Page 10 of 93 Sugar Producers Cooperative to develop an AGENDA ITEM #a) agricultural biomass supply chain to produce 30,000 tonnes/year of cellulosic glucose plus animal feed co-products Company now pivoting to low volume, high margin soluble fibre products for human consumption
6 Lambton County Council October 7, 2020 Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ...
Projects Removing Barriers to Commercialization Significant projects in Sarnia-Lambton
Woodland Biofuels continues to operate its pilot plant to finalize the optimal process conditions for producing cellulosic ethanol. Woodland is working to complete its early stage engineering for the construction of their first plant at the Arlanxeo Site LCY Biosciences operates the largest food grade fermentation plant for succinic acid. LCY plans to develop, engineer and construct a demonstration line for the fermentation of carotenoids Forward Water has relocated and is operating their demonstration pilot plant at the Western Sarnia- Lambton Research Park Page 11 of 93
Imtex Membranes is a leading innovator of AGENDA ITEM #a) advanced membrane separation technology focusing on olefin/paraffin separation for application in the petrochemical and refining industries. Imtex is in early stages of construction of their demonstration plant at the Arlanxeo Site
7 Lambton County Council October 7, 2020 Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ...
Sarnia-Lambton Hybrid Chemistry Cluster Assessing the opportunity for using anaerobic digestion
Sarnia Lambton Research OwnerPark / Operator Business Model Page 12 of 93
Processing Multiple Waste Streams Production of renewable natural gas / hydrogen AGENDA ITEM #a) – Industrial biotech rich wastewater stream (Union Gas, TransAlta) – Source separatedIndustrial organics (City of Sarnia, Anaerobic digestate – dewatered for land Parks County of Lambton, other sources) application or composting – Potential for use of agricultural residues AD wastewater – recycled or sent to Arlanxeo for and animal manure aerobic treatment before discharge
8 Lambton County Council October 7, 2020 Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ...
Bioindustrial Innovation Canada The Next Four Years Ontario Bioindustrial Innovation Network Funding under Investing in Regional Diversification (2019 – 2024) • $52 million budget (FedDev, BIC and community partners) • Continue to support cluster development in Sarnia-Lambton • Expand cluster development to Leeds-Grenville (Maitland) • Continue to conduct COMM SCI Investments and Projects • Opportunity to continue our relationship with Lambton County • Develop circular economy initiatives Mixed plastics to fuels/chemicals through thermal conversion Organics to RNG/Hydrogen through anaerobic digestion Page 13 of 93 Build Financial Sustainability: AGENDA ITEM #a) • Support investment company development and scaling • Exit investments when opportunities arise • Repay county loan upon maturity (March 2023)
9 Lambton County Council October 7, 2020
Mr. Sandy Marshall, Executive Director, Bioindustrial Innovation Canada ...
Thank you - Discussion Page 14 of 93 AGENDA ITEM #a)
10 Lambton County Council October 7, 2020 AGENDA ITEM #a)
MINUTES LAMBTON COUNTY COUNCIL September 2, 2020
Lambton County Council was in session via electronic meeting, at 9:15 a.m. on the above date. Warden in the Chair; Roll called; All members present.
Disclosures of Pecuniary Interest: None.
In-Camera
#1: Napper/Loosley: That the Warden declare that County Council go in-camera to discuss the following:
a) a new lease agreement at Bayside Centre, City of Sarnia, and to provide instructions in relation thereto, pursuant to ss. 239(2)(k) of the Municipal Act, 2001.
b) labour negotiations between The Corporation of the County of Lambton and ONA Marshall Gowland Manor (MGM) and ONA Lambton Meadowview Villa (LMV) and North Lambton Lodge (NLL), and provide and receive any communications relevant thereto, pursuant to s. 239(2)(d) of the Municipal Act, 2001. Carried.
Open Session
The Warden declared that County Council go back into Open Session. Council then reconvened at 9:30 a.m.
Silent Reflection
Rise and Report Motions of the In-Camera Session
The Clerk noted that County Council adopted the Lambton County Council (Closed Session) minutes dated July 8, 2020, as well as the Committee P.M. (Closed Session) minutes dated August 19, 2020.
Medical Officer of Health Update on COVID-19
Dr. Sudit Ranade, Medical Officer of Health, provided an update on the COVID-19 pandemic in Lambton County and responded to questions from County Councillors with respect to same. The video stream of the meeting can be watched at the following link: https://lambton.civicweb.net/document/92845?splitscreen=true&media=true
Reading and adoption of the Lambton County Council (Open Session) minute... Page 15 of 93 AGENDA ITEM #a)
Lambton County Council (Open Session) September 2, 2020 (page 2)
Delegations
#2: Miller/Veen: That we invite the delegations within the Bar to speak to County Council. Carried.
Sarnia-Lambton Ontario Health Team Application
Mike Lapaine, President and Chief Executive Officer, Bluewater Health, as well as Chair, Sarnia-Lambton Ontario Health Team Application Steering Committee, provided an update to Council on Sarnia-Lambton's Ontario Health Team (OHT) journey and next steps pertaining to satisfying the full application submission process.
#3: Napper/Hand: That the presentation provided by Mr. Mike Lapaine be received and filed. Carried.
Minutes
The Lambton County Council (Open Session) minutes dated July 8, 2020 were presented.
#4: White/Miller: That the Lambton County Council (Open Session) minutes dated July 8, 2020 be accepted as presented. Carried.
Correspondence to Receive and File
CC 09-11-20 A letter from Steven Jelich, Director, Southwest Region Operations, Enbridge Gas Inc., dated August 11, 2020 regarding the commencement of the Environmental Report for Enbridge Gas’ 2021-22 Storage Enhancement Project.
CC 09-12-20 A letter from the Honourable Steve Clark, Minister of Municipal Affairs and Housing, dated August 12, 2020 regarding the Social Services Relief Fund under the federal-provincial Safe Restart Agreement. Phase 1 of this funding will be allocated on a per household basis and the County of Lambton will receive a payment of $3,604,000 to support COVID-19 operating costs and pressures.
CC 09-13-20 A letter from the Honourable Steve Clark, Minister of Municipal Affairs and Housing, dated August 12, 2020 informing that Lambton County will be eligible to receive an initial planning allocation of $1,213,070 in 2020-21, with an approved business case, under Phase 2 of the Social Services Relief Fund (SSRF).
CC 09-14-20 A letter from Shannon Fuller, Assistant Deputy Minister, Early Years and Child Care Division, Ministry of Education, dated August 14, 2020 regarding details on
Reading and adoption of the Lambton County Council (Open Session) minute... Page 16 of 93 AGENDA ITEM #a)
Lambton County Council (Open Session) September 2, 2020 (page 3)
the federal Safe Restart Funding (SRF) that will be provided through Consolidated Municipal Service Managers (CMSMs) and District Social Services Administration Boards (DSSABs), which supports a shared commitment by the Ontario and Federal governments to ensure a safe, sufficient and adequate supply of child care is available to support the gradual return to work of parents as the economy reopens. The County of Lambton's allocation is $1,873,478.
#5: Marriott/Ferguson: That correspondence CC 09-11-20, CC 09-12-20, CC 09-13-20, and CC 09-14-20 be received and filed. Carried.
Correspondence from Member Municipalities
CC 09-02-20 A letter from Dianne Gould-Brown, City Clerk, The City of Sarnia, requesting that Lambton County Council consider the following resolution:
That Sarnia City Council endorse a request to the County of Lambton for the Warden and CAO to make an annual presentation to Sarnia City Council to provide a state of the County address and provide an opportunity for questions and dialogue.
#6: Bradley/Boushy: That the resolution be amended so that the Warden and CAO provide a state of the County address to Sarnia City Council and to all member municipalities upon request on an annual basis for a one-year trial period, so that the motion now reads:
That the Warden and CAO of Lambton County make an annual state of the County presentation to the City of Sarnia and to all other member municipalities upon request for a one-year trial period.
A recorded vote starting with Deputy Warden Marriott was requested by Councillor Bradley on motion #6 of this day's minutes.
S. Arnold No (3) M. Bird Yes (3) D. Boushy Yes (3) M. Bradley Yes (3) A. Broad No (1) D. Cook No (2) D. Ferguson No (1) B. Hand Yes (1) B. Loosley Yes (2) K. Marriott No (1) S. Miller No (2) L. Napper Yes (3)
Reading and adoption of the Lambton County Council (Open Session) minute... Page 17 of 93 AGENDA ITEM #a)
Lambton County Council (Open Session) September 2, 2020 (page 4)
J. Rombouts Yes (2) M. Stark Yes (3) I. Veen No (1) B. Weber Yes (3) B. White Yes (3)
Yeas - 26; Nays - 11. Carried.
Reports Requiring a Motion
LONG-TERM CARE DIVISION
Report dated September 2, 2020 Regarding Sarnia-Lambton Ontario Health Team - Full Application
#7: Bradley/Stark: That the recommendation for the report regarding Sarnian-Lambton Ontario Health Team - Full Application be amended to include that there be no cost to the County of Lambton so that the motion now reads:
a) That Lambton County Council endorse the Sarnia-Lambton Ontario Health Team full application and authorize the Warden to sign the full application for submission.
b) And that staff report back further to Council, regarding how the model will work in practice, including governance and the allocation and distribution of funds amongst its participating partners.
c) That there be no cost to the County of Lambton.
Carried.
CORPORATE SERVICES DIVISION
Report dated September 2, 2020 Regarding Resuming Committee (A.M./P.M.) Meetings in Person
#8: Bradley/Napper: That report dated September 2, 2020 regarding Resuming Committee (A.M./P.M.) Meetings in Person be tabled to the October 7, 2020 County Council meeting. Carried.
Reading and adoption of the Lambton County Council (Open Session) minute... Page 18 of 93 AGENDA ITEM #a)
Lambton County Council (Open Session) September 2, 2020 (page 5)
Committee Minutes
Mr. B. White presented the Committee A.M. minutes dated August 19, 2020.
#9: White/Miller: That the Committee A.M. minutes dated August 19, 2020 be accepted as presented. Carried.
Ms. J. Rombouts presented the Committee P.M. minutes dated August 19, 2020.
#10: Rombouts/Cook: That the Committee P.M. minutes dated August 19, 2020 be accepted as presented. Carried.
Items Deferred from Previous Meetings
INFRASTRUCTURE & DEVELOPMENT SERVICES DIVISION
Report dated September 2, 2020 Regarding Waste Management Master Plan Reserve
At the August 19, 2020 Committee A.M. meeting, Report dated August 19, 2020 regarding Waste Management Master Plan Reserve was deferred to the September 2, 2020 Lambton County Council (Open Session) meeting.
#11: Stark/Veen: That Public Works Budget include an annual allocation of $70,000 per year for the years 2021, 2022, and 2023, toward a Solid Waste Management Reserve dedicated to fund an update of the County of Lambton Waste Management Master Plan. Carried.
Notice of Motion
Councillor Mike Bradley provided a Notice of Motion on August 11, 2020 to ask that County Council reconsider motion #2 of the July 8, 2020 Lambton County Council (Open Session) minutes, as moved by Bradley and seconded by White, which reads:
That County Council develop a By-Law to mandate the wearing of non-medical masks when social distancing isn't an option in public spaces as the County moves into stage 3 of the Province re-opening plan.
#12: Bradley/Boushy: That County Council reconsider motion #2 of the July 8, 2020 Lambton County Council (Open Session) minutes.
Reading and adoption of the Lambton County Council (Open Session) minute... Page 19 of 93 AGENDA ITEM #a)
Lambton County Council (Open Session) September 2, 2020 (page 6)
A recorded vote starting with Councillor Bradley was requested by Councillor Bradley on motion #11 of this day's minutes.
S. Arnold No (3) M. Bird No (3) D. Boushy Yes (3) M. Bradley Yes (3) A. Broad No (1) D. Cook No (2) D. Ferguson No (1) B. Hand No (1) B. Loosley Yes (2) K. Marriott No (1) S. Miller No (2) L. Napper No (3) J. Rombouts No (2) M. Stark No (3) I. Veen No (1) B. Weber No (3) B. White No (3)
Yeas - 8; Nays - 29. Motion defeated.
Other Business
Lambton Public Health Statistics on COVID-19 Cases
#13: Bradley/White: That Lambton Public Health disclose the number of COVID-19 cases in each community to the public on a weekly basis. Tabled.
* #14: Arnold/Rombouts: That motion #13 of this day's minutes be tabled to the September 16, 2020 Committee A.M. and P.M. meetings to allow for Dr. Ranade to provide a report on the matter.
* Tabled Motion #13 of this day's minutes was brought forward at a Special Meeting of Lambton County Council, which was held on September 16, 2020 at 10:00 a.m. and was defeated by a recorded vote. See motion #2 of the Special Meeting of Lambton County Council minutes dated September 16, 2020.
Reading and adoption of the Lambton County Council (Open Session) minute... Page 20 of 93 AGENDA ITEM #a)
Lambton County Council (Open Session) September 2, 2020 (page 7)
A recorded vote starting with Councillor Bird was requested by Councillor Bradley on motion #14 of this day's minutes.
S. Arnold Yes (3) M. Bird Yes (3) D. Boushy Yes (3) M. Bradley No (3) A. Broad Yes (1) D. Cook Yes (2) D. Ferguson Yes (1) B. Hand Yes (1) B. Loosley No (2) K. Marriott Yes (1) S. Miller Yes (2) L. Napper Yes (3) J. Rombouts Yes (2) M. Stark No (3) I. Veen Yes (1) B. Weber Yes (3) B. White No (3)
Yeas - 26; Nays - 11. Carried.
Thanks to County IT Staff
Councillor Broad extended a thanks to the County of Lambton Information Technology (IT) department staff for their help in submitting a successful grant application for Fibre Internet in Florence.
Lakeshore Road Construction
Councillor Boushy asked Mr. Jason Cole, General Manager, Infrastructure & Development, to provide an update on the road construction on Lakeshore Road in Sarnia. Mr. Cole advised that the County is waiting for the water main to be installed before they can begin construction and the residents and the public have all been informed and updated on the minor delay of the project.
Warden Address to Staff and Community
Warden Weber commended staff and everyone in the community for their efforts during the COVID-19 pandemic.
Reading and adoption of the Lambton County Council (Open Session) minute... Page 21 of 93 AGENDA ITEM #a)
Lambton County Council (Open Session) September 2, 2020 (page 8)
Note: Annual Councillor Steak Fry is Cancelled
Warden Weber announced that the Annual Councillor Steak Fry has been cancelled due to COVID-19.
Aspiring Wardens
Warden Weber declared that he will be running in the 2021-2022 Warden's Election.
Deputy Warden Marriott also declared that he will be running in the 2021-2022 Warden's Election.
By-Laws
#15: Rombouts/White: That By-Laws #24, #25, #26, #27, and #28 of 2020, as circulated, be taken as read a first and second time. Carried.
#16: White/Rombouts: That By-Laws #24, #25, #26, #27, and #28 of 2020, as circulated, be taken as read a third time and finally passed. Carried.
Adjournment
#17: Napper/Rombouts: That the Warden declare the meeting adjourned with the next regular meeting of County Council to be held on Wednesday, October 7, 2020 at 9:00 a.m. Carried.
Time: 11:13 a.m.
Bill Weber Warden
Stéphane Thiffeault County Clerk
Reading and adoption of the Lambton County Council (Open Session) minute... Page 22 of 93 AGENDA ITEM #b)
MINUTES LAMBTON COUNTY COUNCIL September 16, 2020
Lambton County Council was in session via electronic meeting, at 10:00 a.m. on the above date. Warden in the Chair; Roll called; All members present except I. Veen.
Disclosures of Pecuniary Interest: None.
Medical Officer of Health Update on COVID-19
Dr. Sudit Ranade, Medical Officer of Health, provided an update on the COVID-19 pandemic in Lambton County and responded to questions from County Councillors with respect to same. The video stream of the meeting can be watched at the following link: https://lambton.civicweb.net/document/93105?splitscreen=true&media=true
Councillor Bradley requested that the following be re-circulated to the current members of County Council for information purposes:
a) Report dated October 18, 2017 regarding - Update on Report of the Minister's Expert Panel on Public Health;
b) Report dated August 17, 2017 regarding - Duties and Responsibilities for Board of Health Members; and
c) Report dated August 18, 2016 regarding - Review of Public Health Governance Models.
Items Tabled from Previous Meetings
Motion #13 of the Lambton County Council (Open Session) minutes dated September 2, 2020 regarding Lambton Public Health Statistics on COVID-19 Cases was tabled to the September 16, 2020 Committee A.M. and P.M. (Open Session) meetings to allow for Dr. Ranade, Medical Officer of Health, Lambton County, to report on the matter. The Warden called a Special Meeting of County Council to receive Dr. Ranade's report and to discuss the tabled motion.
#1: Bradley/Arnold: That tabled motion #13 from the September 2, 2020 Lambton County Council (Open Session) minutes be lifted from the table.
#2: Bradley/White: That Lambton Public Health disclose the number of COVID-19 cases in each community to the public on a weekly basis.
A recorded vote starting with Warden Weber was requested by Councillor Bradley on motion #2 of this day's minutes.
Reading and adoption of the Special Meeting of Lambton County Council (O... Page 23 of 93 AGENDA ITEM #b)
Special Meeting of Lambton County Council (Open Session) September 16, 2020 (page 2)
S. Arnold No (3) M. Bird Yes (3) D. Boushy Yes (3) M. Bradley Yes (3) A. Broad No (1) D. Cook No (2) D. Ferguson No (1) B. Hand No (1) B. Loosley Yes (2) K. Marriott No (1) S. Miller No (2) L. Napper No (3) J. Rombouts No (2) M. Stark Yes (3) I. Veen Absent (1) B. Weber No (3) B. White Yes (3)
Yeas - 17; Nays - 19. Defeated.
Report Requiring a Motion
PUBLIC HEALTH SERVICES DIVISION
Report dated September 16, 2020 Regarding Reporting of COVID-19 Cases in Lambton County
#3: White/Stark: That recommendation a) in Report dated September 16, 2020 regarding Reporting of COVID-19 Cases in Lambton County, be approved as amended, to sub-divide Group 1 (Sarnia and Point Edward) into smaller sub-regions of populations of approximately 20,000 people each, and that part b) in the recommendation stating "That County Council indicate acceptable geographical references to describe the three municipal groupings, so they can be appropriately referenced in Lambton Public Health's data reports", be deleted, so that the motion now reads as follows:
"That County Council adopt Option #3 as the preferred method for Lambton Public Health's reporting of COVD-19 cases throughout the County as follows:
Option #3
Report municipal numbers where, based on the judgment of the health information custodian, the population or geography is large enough to mitigate the risk of identifying individuals. Generally this would be limited to municipalities (or municipal groupings) with a population greater than 20,000. Based on the 2016 Census, three municipal groupings would satisfy this criterion: Group 1 (Sarnia and
Reading and adoption of the Special Meeting of Lambton County Council (O... Page 24 of 93 AGENDA ITEM #b)
Special Meeting of Lambton County Council (Open Session) September 16, 2020 (page 3)
Point Edward), with those municipalities sub-divided into sub-regions of a population of approximately 20,000 people each, Group 2 (Petrolia, Enniskillen, Brooke-Alvinston, Oil Springs, Dawn-Euphemia, and St. Clair Township), and Group 3 (Lambton Shores, Plympton-Wyoming, and Warwick)."
A recorded vote starting with Councillor Bird was requested by Councillor Stark on motion #3 of this day's minutes.
S. Arnold Yes (3) M. Bird Yes (3) D. Boushy Yes (3) M. Bradley Yes (3) A. Broad Yes (1) D. Cook No (2) D. Ferguson Yes (1) B. Hand Yes (1) B. Loosley No (2) K. Marriott Yes (1) S. Miller Yes (2) L. Napper Yes (3) J. Rombouts Yes (2) M. Stark Yes (3) I. Veen Yes (1) B. Weber No (3) B. White Yes (3)
Yeas - 29; Nays - 7. Carried.
Adjournment
#4: Rombouts/White: That the Warden declare the meeting adjourned. Carried.
Time: 11:05 a.m.
Bill Weber Warden
Stéphane Thiffeault County Clerk
Reading and adoption of the Special Meeting of Lambton County Council (O... Page 25 of 93 AGENDA ITEM #a)
Carley Wilkins
Subject: RE: AMO's annual report on the federal Gas Tax Fund is now available
From: Federal Gas Tax Program [mailto:[email protected]] Sent: Thursday, October 1, 2020 9:13 AM To: Bill Weber Cc: Ron Van Horne; Larry Palarchio Subject: AMO's annual report on the federal Gas Tax Fund is now available
Dear Warden Weber,
I'm pleased to announce the release of AMO's latest annual report on the federal Gas Tax Fund. The report describes how our sector is investing federal Gas Tax funds to better serve residents and local businesses. I encourage you to review the report and share it with your colleagues on Council.
Sincerely, Graydon Smith AMO President
cc: Ron Van Horne, Chief Administrative Officer cc: Larry Palarchio, General Manager, Finance, Facilities & Court Services/Treasurer
please don't print this e-mail unless you really need to.
DISCLAIMER: If you are not the intended recipient of this transmission, you are hereby notified that any disclosure or other action taken in reliance on its contents is strictly prohibited. Please delete the information from your system and notify the sender immediately. If you receive this email in error contact the County of Lambton at 519-845-0801 extension 5405 or email [email protected].
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The Federal Gas Tax Fund in 2019 Page 27 of 93
ANNUAL AGENDA ITEM #a) REPORT
PART 1
Association of Municipalities of Ontario | The Federal Gas Tax Fund in 2019 (Part I) 1 CC 10-06-20 An email from Graydon Smith, President, Association of Munic...
Letter from the AMO President
In 2019, the federal Gas Tax Fund was once again a significant source of infrastructure funding for communities all across Ontario – and in fact it was twice as impactful as it usually is. That’s because in March of 2019, the federal government announced a one-time doubling of the Fund. This “top-up” funding meant that Ontario’s municipalities received more than $1.6 billion in federal Gas Tax funding in 2019. This major commitment from the federal government allowed municipalities to move forward on hundreds of local infrastructure projects, many of which would have been delayed without the additional funding. This annual report showcases some of the projects that benefited from the top-up funding, and outlines how important investing in municipal infrastructure is to building better communities and improving quality of life across Canada. As the voice of Ontario’s municipalities, AMO represents almost one in three Canadians. We are proud of our work in administering the federal Gas Tax Fund. Local governments are responsible for so much of the infrastructure that people use every day. From clean drinking water and recreational facilities, to safe roads and bridges – municipalities are at the heart of delivering these services, along with many more. Clearly, funding provided by the federal Gas Tax Fund is absolutely essential for municipalities to be able to keep providing these vital services. And the knowledge that the Fund is a permanent and predictable source of income for local infrastructure means that municipalities can plan their work and uphold their commitments to residents. This annual report contains information on the benefits each project has brought to the community, showing how no matter where you live in Ontario, the federal Gas Tax Fund has had a positive impact. In 2020 the federal government expedited the release of federal Gas Tax funding, distributing the full amount in June rather than in two installments as in previous years. This ensured important projects could continue even as the world was in the grip of uncertainty brought on by the COVID-19 pandemic. This report makes it very clear how important the predictability of this funding is to the people of Ontario. Page 28 of 93 AGENDA ITEM #a)
Sincerely,
Graydon Smith - AMO President
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In 2019, municipalities invested federal Gas Tax funds in: Page 29 of 93 AGENDA ITEM #a)
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Table of Contents
Letter from the AMO President ...... 2 The Federal Gas Tax Fund ...... 5 Investments of the Federal Gas Tax Fund ...... 10 Benefits of the Federal Gas Tax Fund ...... 20 Progress in Asset Management ...... 21 Communications: Sharing the Benefits of the Federal Gas Tax Fund ...... 26 Risk Management and Compliance ...... 35 Appendix A: Project Results Reported in 2019 ...... 38 Appendix B: Financial Statements ...... 41 Page 30 of 93
This report describes how Ontario’s communities invested and benefited from the federal Gas Tax Fund in AGENDA ITEM #a) 2019. The report is split into two parts. Part I summarizes investments, benefits, and AMO’s approach to the administration of the Fund. Part II provides detailed financial information, compliance statements, and descriptions of projects supported by the Fund.
Both parts of this report are available at www.gastaxatwork.ca.
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The Federal Gas Tax Fund About the Fund The federal Gas Tax Fund provides permanent and stable federal funding for local infrastructure projects. Canadian municipalities receive over $2 billion from the Fund each year. Funds can be invested in the construction, enhancement or renewal of local infrastructure, used to improve long-term plans and asset management systems, shared with other communities to achieve common goals, or banked to support future projects. The Fund is flexible; local governments decide how funds can be best directed to address local priorities. Municipalities can spread investments of the Fund over several project categories to boost productivity and economic growth, create a cleaner environment, and build stronger cities and communities – key national objectives of the Fund. Eligible project categories are listed below.1
Productivity and Clean Strong Cities Economic Growth Environment and Communities
Broadband Connectivity Brownfield Redevelopment Capacity Building
Local and Regional Airports Community Energy Systems Culture
Local Roads and Bridges Drinking Water Disaster Mitigation
Public Transit Solid Waste Recreation Page 31 of 93 AGENDA ITEM #a) Short-Line Rail Wastewater Sport
Short-Sea Shipping Tourism
1 Highways are also eligible under the federal Gas Tax Fund – but are not listed in the table above because highways are provincially owned and maintained in Ontario.
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The Federal Gas Tax Fund
The Federal Gas Tax Fund in Ontario Each municipality’s use of federal Gas Tax funds is governed by a Municipal Funding Agreement for the Transfer of Federal Gas Tax Funds. Federal Gas Tax funds are distributed to provinces, territories and Under the Municipal Funding Agreement, municipalities can use funds to: First Nations on a per-capita basis.2 Ontario’s communities received $5.5 billion between 2014 and 2019.3 An additional $3.4 billion will be • Cover the full cost of an eligible project; transferred between 2020 and 2023.4 • Support an eligible project that benefits from other funding sources; • Save and/or invest for future eligible projects; Administration of the Fund in Ontario is governed by the • Finance long-term debt incurred for eligible projects; Administrative Agreement on the Federal Gas Tax Fund. Under the • Accrue interest for subsequent application toward eligible projects; Administrative Agreement, AMO distributes funds to all municipalities in • Develop and implement asset management plans; and Ontario except for the City of Toronto, which receives funding directly • Collaborate with other municipalities or non-municipal entities to from the Government of Canada. The Government of Ontario delivers fund an eligible project. funds to unincorporated areas of the province.5 AMO works with municipalities to ensure that they comply with the AMO flows funds directlyto municipalities upon receipt from the Municipal Funding Agreement. See the Risk Management and Compliance 6 Government of Canada. Funds are distributed on a per-capita basis, section of this report for more information. with funding split 50/50 between upper- and lower-tier municipalities in two-tier systems. Municipal allocations can be found at www.gastaxatwork.ca/about-the-fund/allocations. Municipal Top-Up Predictable, up-front funding from the federal Gas Tax Fund allows local The federal government transferred an additional $2.2 billion to communities governments to plan for the long term, target funding to local priorities, across Canada through the federal Gas Tax Fund in 2019 – doubling 2019’s and get projects moving quickly. The Ontario model recognizes that distribution and accelerating critical local infrastructure projects. See municipalities are a duly elected, accountable and transparent order narratives scattered throughout this report to learn more about how the top- of government. AMO’s success in administering the program results in up is helping municipalities in Ontario meet urgent needs. municipalities receiving funds in a timely fashion. Page 32 of 93 AGENDA ITEM #a)
2 The federal Gas Tax Fund is allocated to provinces, territories and First Nations on a per-capita basis, but provides a base funding amount – equal to 0.75% of total annual funding – to Prince Edward Island and each territory. 3 This amount includes the additional $819.4 million released through Budget 2019 – effectively doubling 2019’s distribution of the Fund. 4 The Administrative Agreement (see next paragraph) came into effect in 2014 and expires in 2023. 5 All subsequent references to communities, municipalities and local governments in this report are exclusive of the City of Toronto unless otherwise noted. 6 AMO distributed approximately $4.4 billion between 2014 and 2019 (including additional funding released through Budget 2019) and will distribute an additional $2.7 billion between 2020 and 2023.
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Investment in 2019 Local Roads and Bridges $445.9M
647,183,723 Public TransiLocalt Roads and Bridges $196.5M$445.9M
647,183,723 Public Transit $196.5M Solid Waste $31.9M Broadband Connectivity $2.4M Solid Waste $31.9M Local Roads and Bridges Broadband $445.9M Connectivity $2.4M Recreation $23.6M Broadband Connectivity $ 2,362,898) Regional and Local Airports Local $2.4M Roads and Bridges $445.9M Recreation $23.6M Local Roads and Bridges $(445,896,310)Broadband Connectivity $ 2,362,898) Regional and Local Airports $2.4M Regional and Local Airports $(2,442,311)Local Roads and Bridges Public $(445,896,310) Transit $196.5M Regional and Local Airports $(2,442,311) Public Transit $196.5M Wastewater $20.6M Public Transit $(196,482,204) Public Transit $(196,482,204) Wastewater $20.6M
Drinking WaDrinkingter Water $20.2M$20.2M Community Energy Systems $19.6M 784 Community Energy SystemsCommunity $(19,590,152) Energy Systems $19.6M MILLION784 INVESTED Community Energy Systems $(19,590,152)Drinking Water $(20,213,223) Drinking Water $20.2M Community Energy Systems $19.6M MILLION INVESTED Drinking Water $(20,213,223) Solid Waste $(31,945,099)Drinking Water Solid $20.2M Waste $31.9M Community Energy Systems $19.6M Wastewater $(20,616,907) Solid Waste $(31,945,099) Solid Waste Wa $31.9Mstewater $20.6M Wastewater $(20,616,907) Culture $9.3M Wastewater $20.6M Culture $9.3M 1,439 Capacity-Building $5.1M TOTAL PROJECTS Capacity-Building $(5,081,371) 1,439 Culture $(9,323,483) Capacity-Building $5.1M Capacity-Building $5.1M Disaster Mitigation $(4,797,575) Culture $9.3M Disaster Mitigation $4.8M TOTAL PROJECTS Capacity-Building $(5,081,371) Recreation $(23,585,450) Culture $(9,323,483) Sports $(709,073) Capacity-Building Disaster $5.1M Mitigation $4.8M Tourism $(834,682) Recreation $23.6M Disaster Mitigation $(4,797,575) Culture $9.3M Disaster MitigationBroadband Connectivity $4.8M$2.4M Recreation $(23,585,450) Sports $0.7M Sports $(709,073) Disaster Mitigation To $4.8Murism $0.8M
Tourism $(834,682) Recreation $23.6M Page 33 of 93 Regional and Local Airports $2.4M
Broadband Connectivity $2.4M AGENDA ITEM #a) Sports $0.7M Tourism $0.8M Tourism $0.8M Regional and Local Airports $2.4M Sports $0.7M Tourism $0.8M
Sports $0.7M Association of Municipalities of Ontario | The Federal Gas Tax Fund in 2019 (Part I) 7 CC 10-06-20 An email from Graydon Smith, President, Association of Munic...
Lakeshore Drive Improvements in Barrie
This project has improved the natural environment and enhanced a key community and economic area in the City of Barrie. Previously, culverts at Lakeshore Drive were unable to cope with even minor storms, resulting in frequent flooding. Federal Gas Tax funding was invested in the construction of much larger concrete box culverts to safely accommodate significant storms.
The new culverts were constructed as part of a larger project to restore Bunker’s Creek and Dyment’s Creek to a natural open channel, relocate Lakeshore Drive and create additional waterfront park space. Barrie’s waterfront is a community gathering place, home to charity fun runs, festivals, family picnics and more. Page 34 of 93
A thriving community hub is benefiting City of Barrie AGENDA ITEM #a) from improved flood protection and Population: 141,434 an enhanced natural environment. 2019 Federal Gas Tax Allocation: $17,410,050 Wastewater
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Small Water System Pump Replacement in Temagami
Top-up funding helped the Municipality of Temagami replace and upgrade pumps in the backwash system at a water treatment facility – accelerating the completion of an urgent investment required to continue the distribution of clean water.
The Ontario Clean Water Agency (OCWA) identified the need for this investment several years ago, and work was initially slated for 2017. But with a population of 802, the municipality hadn’t raised enough through water rates to finance the project. Temagami added a 15% capital levy to their rates in 2019 and was finally able to tackle the project in 2019 thanks to the levy and the top-up funds. Page 35 of 93
The continued supply of clean water Municipality of Temagami AGENDA ITEM #a) has been secured by upgraded Population: 802 pumps at a water treatment facility. 2019 Federal Gas Tax Allocation: $103,166 Drinking Water
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Investments of the Federal Gas Tax Fund
Safe and reliable infrastructure is critical to all Canadians
From the water we drink, to the internet we use, to the roads we travel – these assets impact many aspects of our lives. Keeping this infrastructure up to date is a significant undertaking, for which municipalities are largely responsible. Municipalities primarily use federal Gas Tax Funds to ensure their assets are in a state of good repair, which is no surprise given the overwhelming need in this area. In order to maintain and upgrade these infrastructure assets, The federal Gas Tax Fund is a direct, permanent source investments from all levels of government are required. of funding for municipal infrastructure that is designed Ontario has 444 municipal governments, each with its to meet the needs of communities of all types, locations
Page 36 of 93 own needs and circumstances. Some are expanding and sizes. In 2019, communities across the country
to meet the demands of a growing population, while received a one-time doubling of their annual allocation. AGENDA ITEM #a) others are managing existing assets on a shrinking tax The next few pages explain how municipalities used the base. All communities, however, are adapting to the Fund, and this additional funding, in 2019. The subsequent many changes that 2020 has brought, while continuing section, Benefits of the Federal Gas Tax Fund, describes to adapt to climate change and extreme weather. how this investment benefits our communities.
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Investments of the Federal Gas Tax Fund
Allocations in 2019 Investment in 2019 Communities across Canada received $4.4 billion from the federal Ontario’s municipalities invested nearly $784 million from the federal Gas Gas Tax Fund in 2019 – an increase of $2.2 billion over 2018’s Tax Fund in 2019.7 Investments supported 1,439 local infrastructure and distribution. The increase was due to the one-time doubling of the capacity-building projects worth a total of $8.5 billion. To put this in perspective, Fund announced in Budget 2019. municipal investment in infrastructure from all sources of funding totalled $7.8 billion in 2018 (the latest year for which data is available).8 Funds left unused Ontario’s share of the Fund came to $1.6 billion in 2019. AMO at the end of 2019 were held in municipal reserves to earn interest for future delivered nearly $1.3 billion to municipalities across the province. investments, and were largely allocated to ongoing or future projects. Municipal allocations in 2019 are listed in Part II of this report. Detailed project information is available in Part II of this Report. Benefits Due to operational efficiencies in administrating the Fund, AMO generated by these projects are summarized in Appendix A. distributed an additional $12 million to communities from its reserves in 2019. This distribution is included in the allocations Federal Gas Tax funds can be invested across 17 project categories, giving listed in Part II. Surplus administrative funds are generally municipal governments the flexibility that they need to meet unique local distributed every five years. needs. Investments made in 2019 spanned all but three of these categories – brownfield redevelopment, short-line rail, and short-sea shipping – indicating Communities carried an additional $832 million in funding the diversity of infrastructure needs in communities across Ontario. forward from 2018. Municipalities therefore had $2.1 billion in federal Gas Tax funding available for investment in 2019. Transportation infrastructure was the primary beneficiary of federal Gas Tax investment in 2019. Investments in roads, bridges, and public transit infrastructure collectively comprised 82% of 2019’s federal Gas Tax expenditures.9 This focus on transportation infrastructure was expected; Ontario’s municipalities own over 140,000 km of roads and 15,000 bridges and large culverts – most of which were built over 50 years ago. Page 37 of 93 AGENDA ITEM #a)
7 Financial information shown on this page was compiled from annual reports submitted to AMO by municipal staff. All but three communities had submitted an annual report to AMO by the time of compilation (August 21, 2020).
8 Municipalities (excluding Toronto) reported capital investment of $7.8 billion in their 2018 Financial Information Returns, 2018 being the most recent year for which nearly complete information is available (two municipalities had not submitted their Returns by the time of publication).
Municipal capital investment is calculated by summing additions and betterments to tangible capital assets (schedule 51A, line 9910, column 3), construction in progress (schedule 51C, line 9910, column 2), and contributed (less donated) capital assets (schedule 53, line 1031, column 1), then subtracting capitalized construction in progress (schedule 51C, line 9910, column 3). See https://efis.fma.csc.gov.on.ca/fir/Welcome.htm for more information.
9 This number notably does not include investments made by the City of Toronto – which has historically invested the entirety of its federal Gas Tax allocation in public transit through the Toronto Transit Commission – or Local Roads Boards receiving funds through the Government of Ontario. Taking these recipients into account would increase the share of Ontario’s federal Gas Tax funding dedicated to transportation infrastructure.
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Rehabilitation of John Street in Sundridge
The small, rural community of the Village of Sundridge is benefiting from the investment of federal Gas Tax funding in the rehabilitation of a busy main street.
The rehabilitation of John Street has had a substantial impact on the community – both in economic growth and the strength of the community. John Street is home to the only grocery store in the village, as well as the only bank and hardware store. These businesses are vital to the economy and the community. Part of the rehabilitation included widening the street to allow for a new sidewalk. Page 38 of 93
Rehabilitating a busy main street has Village of Sundridge AGENDA ITEM #a) improved access for the community and Population: 961
Local Roads boosted the local economy. 2019 Federal Gas Tax Allocation: $122,221 and Bridges
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Sidewalk and Trail Construction in Richmond Hill
The City of Richmond Hill has seen the number of cyclists more than double since construction of this new 2.25 km sidewalk and multi-use trail. Federal Gas Tax funds were invested in the creation of this route, which forms part of 18 km of recreational and commuter trails that also form part of the Lake to Lake Cycling Route and Walking Trail.
The multi-use path allows recreational users and commuters to share off-road space, and provides cyclists with physically separated bike lanes that allow for more direct trips. It provides commuters with an active transportation option directly linked to the City’s largest business park, promoting a cleaner environment and benefiting local businesses. Page 39 of 93
More people are enjoying an active, City of Richmond Hill AGENDA ITEM #a) healthy lifestyle thanks to a new Population: 195,022
Local Roads recreational trail and sidewalk. 2019 Federal Gas Tax Allocation: $11,935,955 and Bridges
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Investments of the Federal Gas Tax Fund
Investment of 2019’s Top-up Funding Leveraging Funds Top-up funding released in 2019 is expediting and kickstarting Federal Gas Tax funds are intended to complement – without replacing infrastructure projects across Ontario. The additional funding allows or displacing – other sources of funding for local infrastructure. Many municipalities to tackle projects that had been long delayed for lack of municipalities therefore leverage the Fund by combining federal Gas Tax funds funds, invest in innovative new assets, undertake larger-scale projects, with other sources of capital financing to stretch each federal Gas Tax dollar even accelerate timelines and complete additional projects. Examples of further. For every $100 of federal Gas Tax funds invested in projects completed some of the projects that municipalities have already completed using between January 1, 2019 and December 31, 2019, municipalities invested an top-up funds are scattered throughout this report. additional $91 from other funding sources.10
A significant amount of top-up funds were nevertheless held in Of course, municipalities also invested heavily in infrastructure projects municipal reserves and carried into 2020 at the end of 2019. The delay that were not supported by the Fund – and this investment has increased between the distribution of funds and their expenditure is partially a drastically since the Fund was established. Between 2000 and 2004, municipal matter of timing. Municipal councils typically approve capital budgets capital expenditures averaged $3.9 billion per year. But over the five-year in the winter preceding the construction season. Top-up funds were period preceding this report, municipalities invested $7.6 billion per year in distributed in the summer. Some communities will therefore take at infrastructure.11 least a year to plan for the investment of top-up funds. This increased investment is critical to seal the infrastructure investment gap. The delay is also, in part, a desirable consequence of effective asset The gap reflects the unfunded investment required to replace infrastructure that management. Municipal staff plan infrastructure investments years in has exceeded its intended life, meet annual lifecycle costs, and accommodate advance of construction, taking into account the condition of assets, growth. Some municipalities have implemented capital levies and turned to council’s priorities, community demands for service, and other factors. other revenue sources to ensure the continued and sustainable delivery of This planning process can be lengthy – and is critical to effectively local services. Federal Gas Tax funding complements these efforts and provides target limited resources to long-term needs. critical support for small communities with limited fiscal capacity. Page 40 of 93 AGENDA ITEM #a)
10 The City of Ottawa completed a $2.1 billion light rail project in 2019 with $74.5 million in federal Gas Tax funding. This long-running project began in 2011 and is unrepresentative of the typical project financed by the Fund in 2019. The project was therefore ignored when calculating leveraging above. Inclusion of the project would increase the leveraged amount to $279 from other funding sources per $100 from the federal Gas Tax Fund.
11 Under the terms and conditions of the Administrative Agreement, the municipal sector is required to invest federal Gas Tax funds incrementally (i.e., as a complement to – rather than as a replacement or displacement of – other sources of funding for local infrastructure). Average annual municipal infrastructure investment over the life of the Administrative Agreement (i.e., 2014-2023) is compared to average annual municipal infrastructure investment over the five-year period preceding the establishment of the Fund (i.e., 2000-2004) to confirm that the sector is meeting this requirement. The growth in average annual municipal infrastructure investment suggests that it is.
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Elevator Replacement in Wawa Community Centre
The elevator in the Municipality of Wawa’s Community Centre has required more frequent repairs in recent years, impacting the accessibility of areas of the important facility. By investing federal Gas Tax funding in the purchase and installation of a vertical platform lift suitable for wheelchairs, the Municipality has ensured Wawa Community Centre can be safely and comfortably used by all members of the community.
Wawa Community Centre is used for a wide range of activities including hockey, dance classes, fitness classes, curling, figure skating and summer youth programs. It is also home to events such as the Wawa Fish Derby and the Winter Carnival. Page 41 of 93
All visitors can safely and comfortably Municipality of Wawa AGENDA ITEM #a) access the popular community centre Population: 2,905 thanks to a new elevator. 2019 Federal Gas Tax Allocation: $369,296 Recreation
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Energy-Efficient Equipment Upgrades in Oshawa
Two key municipal recreational facilities in the City of Oshawa have been given energy-efficient upgrades thanks to the federal Gas Tax Fund. First, the Civic Recreation Complex benefited from the replacement and integration of boilers, dehumidification units, lighting control and connection to the building automation systems.
And at the Northview Community Centre _ a shared recreation facility with youth and seniors’ groups _ the lighting system was upgraded to reflect the latest environmental LED technology, and a high efficiency tankless hot water system was installed. Page 42 of 93
Recreational facilities have been City of Oshawa AGENDA ITEM #a) improved for users with a series of Population: 159,458
Community energy-efficient upgrades. 2019 Federal Gas Tax Allocation: $9,691,229 Energy Systems
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Investments of the Federal Gas Tax Fund Trends from 2014 to 2019 Municipalities have consistently targeted federal Gas Tax funds to Several communities have additionally invested funds in break walls and transportation infrastructure. Of the $3.8 billion that municipalities shoreline protection measures in recent years. These investments were invested over the 2014 to 2019 period, 80% was invested in roads, partially in response to disastrous levels of flooding experienced across bridges and public transit infrastructure.12 This share has been the province – 23 municipalities declared emergencies due to flooding in remarkably consistent from year to year, indicating the recurring 2019 alone – and partially in preparation for further flooding brought on demand for investment in these assets. by climate change.
Roads, bridges and public transit infrastructure have been eligible
for federal Gas Tax investment since the Fund was established in 50 2005. Investments in capacity-building programs, community energy 45 systems, drinking water systems, wastewater systems, and solid waste infrastructure have also been eligible since this time. Remaining project 40
categories were introduced with the renewal of the Fund under the 35 Administrative Agreement in 2014. 30
Investments in project categories introduced in 2014 have grown 25 more than tenfold over the 2014 to 2019 period – from $3 million to 20 $44 million. Growth was initially driven by investment in sports and
recreation infrastructure as communities seized the opportunity to (millions) 15
renovate arenas and expand recreation centres to deliver better services 10 to residents. Municipalities invested over $24 million in sports and 5 recreation infrastructure in 2019 – up from less than $2 million in 2014. vestment in New Categories
In 0 Investments in sports and recreation infrastructure stabilized around 2014 2015 2016 2017 2018 2019 2018, but a few large investments in cultural infrastructure (e.g., Page 43 of 93
community centres and theatres) continued to push investment in new Other Disaster Mitigation Culture Sports & Recreation AGENDA ITEM #a) categories higher. Municipalities invested over $9 million in cultural infrastructure in 2019.
12 The federal Gas Tax Fund was established in 2005, but the Administrative Agreement – which establishes the requirement to produce this report – governs the use of the Fund from 2014 through to 2023. Trends are therefore discussed only as far back as 2014. See AMO’s website on the federal Gas Tax Fund, www.gastaxatwork.ca, for information regarding the use of the Fund since 2005.
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Breakwall Reconstruction in Blind River
Matinenda Landing boat launch is the Town of Blind River’s only access point for people who have cottages on Lake Matinenda. A breakwall – critical to protect the boat launch’s structure – was in need of repair, but the work had been postponed for several years due to a lack of available funds. In 2019, the Town experienced unusually high water levels on Lake Matinenda, and the need for the breakwall to be reconstructed became urgent.
With the federal government providing a top-up to the federal Gas Tax Fund in 2019, municipalities in Ontario received over $800 million in additional funding. Blind River was one of many communities that used the funding to accelerate an urgent project using this one-time top-up, and the breakwall was reconstructed without the municipality having to delay other vital infrastructure projects. Page 44 of 93
Urgent work to protect an important Town of Blind River AGENDA ITEM #a) boat launch structure was completed Population: 3,472 following repeated delays. 2019 Federal Gas Tax Allocation: $440,943 Disaster Mitigation
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Breakwall Construction in James
A retaining wall on approximately 90 m of the Montreal River shoreline was failing and in need of urgent replacement. The retaining wall was built in the 1960s and had deteriorated so badly that it created a significant liability issue for the Township of James.
The 2019 federal Gas Tax Fund top-up allowed the failing wall to be replaced by a more modern, permanent solution. The work has reduced the risk of flooding and property damage. Residents and visitors can now walk along the breakwall safely and enjoy the beautiful scenery. Page 45 of 93
Properties are protected from Township of James AGENDA ITEM #a) flooding following the construction Population: 420 of a new riverside breakwall. 2019 Federal Gas Tax Allocation: $52,995 Disaster Mitigation
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Benefits of the Federal Gas Tax Fund Tangible Benefits Investing the federal Gas Tax Fund boosts productivity and economic growth, creates a cleaner environment, and helps build stronger cities and communities. Municipalities track and report the benefits generated by federal Gas Tax projects to demonstrate the value of these investments to the community. Measuring Benefits AMO, in consultation with municipalities and with the approval of the Fund’s Oversight Committee, developed a series of output and outcome indicators to measure the benefits of each infrastructure project. Municipalities began reporting benefits generated by federal Gas Tax investments under these new indicators in the 2016 reporting year. Municipalities now report benefits annually. Benefits are reported for each infrastructure project once construction is complete.13 Benefits Generated in 2019 Municipalities completed 847 infrastructure projects with help from the federal Gas Tax Fund in 2019. These projects involved the rehabilitation of roadways, installation of energy-saving retrofits, upgrade of
Page 46 of 93 recreation facilities, and more. Benefits generated by projects AGENDA ITEM #a) completed in 2019 are summarized in Appendix A.
13 Outputs can typically be reported accurately immediately after construction – but many outcomes generally cannot. When resurfacing a road, for example, a community can easily assess the length of road resurfaced (the output) – but perhaps not the impact on traffic flow or usage of the road (the outcomes).
AMO therefore uses a mixture of outcome indicators that speak to both service levels (e.g., the length of road in a good state of repair) and service impacts (e.g., the number of residents benefitting from the investment). The former can typically be measured shortly after construction; the latter cannot. This approach balances the need for timely reporting against the practical constraints imposed by the data available.
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Progress in Asset Management
Asset Management and the Fund Municipal Progress in Asset Management Municipalities own and manage local infrastructure to provide essential Asset management plans are collected and reviewed in order to assess and services that contribute to our quality of life. Asset management is the report on progress and inform current and future capacity-building initiatives. coordinated activity of municipal staff and elected officials to provide In 2019, an additional 53 municipalities improved their asset management sustainable levels of service to the community. plans.
Under the Administrative Agreement, municipalities are required to While municipalities continue to make progress in asset management, very few develop an asset management plan. Municipalities must also use the municipalities identify priority projects in their plans due plan to guide infrastructure planning and investment decisions and to to lack of: invest federal Gas Tax funds in priority projects. • Understanding of asset lifecycle costs, levels of service and The federal Gas Tax Fund provides critical support in helping risk assessment; municipalities make progress in the development and implementation • Financial resources to collect and maintain the required data; and of asset management plans. Municipalities have used $44 million from • Adequate staff resources and training. the Fund to support 237 capacity-building projects focusing on asset 257 municipalities completed an optional asset management questionnaire management and long-term planning since 2014; 75% of the projects in 2019 to report to AMO that they are improving their internal capacity by would help communities utilize asset management to identify local investing staff resources in training and educational programs, developing asset priorities for infrastructure investment. management governance structures, policies and strategies, improving quality Municipalities are expected to continuously improve and implement of asset condition data, utilizing technology through use of financial, analytical their asset management plans according to the requirements of the and GIS software to gather information for better Council decision-making. Asset Management Planning Regulation. Under the guidance of its asset management working group, AMO will
Page 47 of 93 continue to monitor the municipal sector’s progress in the development and implementation of asset management plans as required under the AGENDA ITEM #a) Administrative Agreement.
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Guelph’s Asset Management Decision Support System
By fostering an asset management culture which relies on accuracy and completeness of infrastructure data, the City of Guelph has been able to successfully address community needs in a timely and cost-effective way.
In 2019 the City used federal Gas Tax funds to implement a decision support system used to analyze the impact of funding and priority changes on condition and level of services in real time. The municipality uses the data it collects on costs, risks and service levels to support its budgetary and operational decision-making process.
Guelph describes this approach as a game-changer that has ensured the best outcomes regarding financial sustainability of assets. They are committed to using evidence-based business cases to set priorities for long-term financial planning. Page 48 of 93
Long-term financial planning is helping City of Guelph AGENDA ITEM #a) community needs be met in a timely Population: 131,794 and cost-effective way. 2019 Federal Gas Tax Allocation: $15,892,398 Capacity-building
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Progress in Asset Management
Technical Assistance for Small Online Training for Elected Officials Municipalities For a municipality to be successful in asset management, it is critical that both Council and staff are engaged and understand the benefits of asset In 2019, AMO collaborated with Asset Management Ontario to provide management. Elected officials are the stewards of public infrastructure and hands-on training and technical assistance to 17 municipalities across set strategic direction on the allocation of financial resources that affect the the province. Training and assistance involved educating multi- quality and delivery of services provided to their communities. disciplinary staff and elected officials on key concepts to help participating municipalities progress in the implementation of their asset management In 2019, AMO launched a new introductory online course on asset plans and establishment of a robust asset management system. The management for elected officials. The course provides fundamental program was delivered in partnership with the Federation of Canadian information on asset management, clarity on the role of Council, and Municipalities’ Municipal Asset Management Program (MAMP), which is guidance on the information that Council requires from municipal staff funded by the government of Canada. to adopt asset management as a decision-making tool for infrastructure investments. For more information, visit Building on the success of the pilot project, AMO will continue to www.gastaxatwork.ca/asset-management/asset-management-elected-officials. facilitate technical assistance activities in 2020-21 for an additional 33 municipalities with diverse challenges and training needs. AMO’s involvement in this initiative leveraged existing support directed at ensuring sector progress in asset management and helped AMO support other associations and organizations (like local communities of practices) more effectively. With MAMP support and successes, there is also stronger advocacy at the federal level.
Municipalities that participated in the technical assistance project were able to successfully demonstrate progress in various competencies like
Page 49 of 93 policy and governance and planning and decision-making. Some of the AGENDA ITEM #a) participants were profiled inAMO’s video series on asset management success stories featuring the role of elected officials in fostering a culture of collaboration and long-term thinking across their municipalities.
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Fulton Street Pump Station Modifications in Halton
The Region of Halton created a 600 m pipeline connecting the newly constructed Fulton Street Pumping Station to the existing regional wastewater collection. Connection of the pipeline allows wastewater from the Town of Milton to be diverted to the Mid-Halton Wastewater Treatment Plant. Diverting this wastewater to the Mid-Halton site meant that the Milton Wastewater Treatment Plant was no longer required. It has since been closed, eliminating the associated operating costs.
The closure of the Milton Wastewater Treatment Plant will positively contribute to reducing greenhouse gas emissions and hydro consumption in treating wastewater. Federal Gas Tax funds were invested in this important work. Page 50 of 93
A new wastewater pipeline has led to a Region of Halton AGENDA ITEM #a) reduction in greenhouse gas emissions Population: 548,435 and hydro consumption. 2019 Federal Gas Tax Allocation: $32,913,683 Wastewater
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Rehabilitation of Lakeshore Drive in Madawaska Valley
The Township of Madawaska Valley invested federal Gas Tax funds in improving access to its waterfront area. Lakeshore Drive’s road surface was replaced, and landscaping around the construction area has greatly improved access to much of the community’s recreational attractions.
Families are enjoying the new outlook on their way to walking paths, the public beach, play structures in the park, and the tennis club, and the new infrastructure is further encouraging healthy, active lifestyles. Page 51 of 93
Residents and visitors are enjoying Township of Madawaska Valley AGENDA ITEM #a) improved access to a number of Population: 4,123
Local Roads recreational waterfront attractions. 2019 Federal Gas Tax Allocation: $264,002 and Bridges
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Communications: Sharing the Benefits of the Federal Gas Tax Fund
Communications in 2019 Over a thousand local infrastructure projects across Ontario benefit from the support of the federal Gas Tax Fund every year. The Fund helps municipalities invest in the things that people rely on most and that improve the quality of life in communities – recreation centres, transit, roads and bridges, water systems and more.
Municipalities are expected to share news of the benefits of theirlocal federal Gas Tax projects with parliament, the media, and their residents. AMO works with local governments and with Infrastructure Canada to help municipalities tell their success stories. In 2019, municipalities directed the Fund to 1,439 projects in Ontario.
AMO increasingly uses digital platforms to spread the word about the federal Gas Tax Fund and its positive impact on communities across the province. Traditional news releases also play a part, and AMO also regularly produces video profiles of various projects. AMO maintains a dedicated federal Gas Tax Fund website, www.gastaxatwork.ca, that is home to an online database of federal Gas Tax project information. News Releases and Media Events Despite the move to online platforms, traditional news releases still have a role to play in spreading the word about the federal Gas Tax
Page 52 of 93 Fund. News releases can attract local media coverage, a useful way of AGENDA ITEM #a) communicating construction starts and completion and highlighting local project benefits. In 2019, AMO worked with Infrastructure Canada and local governments to issue news releases on project announcements and to promote the top-up of the Fund.
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Communications
Social Media With nearly all Canadians using the internet, it’s The @GasTaxInOntario Twitter clear that the internet and social media are very account was more active in 2019 effective ways to share news about the benefits than in 2018, with a 20% increase of the federal Gas Tax Fund. AMO posts regular in total posts, a 275% increase in Gas Tax updates on dedicated Twitter, Instagram video posts, and a 7% increase in and YouTube channels. published links. Analytics reveal that video posts are most popular. The account also saw a 2.6% increase in followers in 2019.
In 2019, AMO launched an Instagram account to showcase the federal Gas Tax in Ontario. While this is still a relatively new account, statistics show that videos shared on the
Page 53 of 93 @federalgastaxontario AGENDA ITEM #a) account are often more popular than photos.
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Communications
Videos Video is an extremely effective way to promote a message, with social media users often unwilling to dedicate time to reading reports or articles. AMO produces video profiles of projects funded by the federal Gas Tax Fund. These are hosted on YouTube, and can also be embedded directly on Twitter and Instagram, as well as shared with municipalities for use on their own online platforms. The videos are also included in project profile articles hosted on the www.gastaxatwork.ca website.
AMO produced five Gas Tax videos in 2019.
• Central Huron’s New Storm Drain • Vaughan’s Civic Centre Resource Library • Brampton’s Investment in Public Transit • North Perth’s Steve Kerr Memorial Complex • 2019 Gas Tax Awards
The videos were viewed 814 times directly on YouTube. On Twitter, the videos were viewed 4,081 times in total. Page 54 of 93 AGENDA ITEM #a)
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Communications
Gas Tax At Work AMO’s dedicated Gas Tax At Work website features a mapping tool with information about exactly where and how the Fund is invested in Ontario’s communities. In 2018, AMO began working on a complete website overhaul, including updating the mapping tool and giving the site an entirely new look and feel. The new site launched in spring 2019, and includes regular updates in the form of project profiles, a blog, and news releases.
The website also hosts Annual Reports and a large amount of useful information on the Fund. After launching in the spring, the website attracted 13,500 views up to the end of 2019. Education As an administrator of the Fund, AMO works directly with municipal governments to ensure that reporting and other requirements are met. AMO communicates program information through email, the WatchFile (AMO’s weekly e-newsletter), at municipal education forums, by producing informational videos and through social media. Program information is always available on AMO’s federal Gas Tax website, www.gastaxatwork.ca and our online reporting system includes detailed instructions.
AMO delivered a workshop on asset management and provided an update on the Fund at the 2019 AMO Conference in Ottawa, a gathering of roughly 2,400 Page 55 of 93 municipal elected officials and staff. The workshop focused on the role of asset AGENDA ITEM #a) management as a decision-making tool for councils to help with identifying infrastructure priorities. Information about the federal Gas Tax Fund was also presented at the Municipal Finance Officers’ Association (MFOA) and the Rural Ontario Municipal Administrators (ROMA) conferences in 2019.
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Broadband Infrastructure Installation in Pickering
The City of Pickering invested federal Gas Tax funds in providing broadband infrastructure for a new business and housing development, Seaton Lands. Conduit and fiber optic cable was laid along the road as part of the work.
More than 300 households in the new development benefited from the broadband investment, with almost 10,000 more homes due to be built on the site by 2023. These new homes will also benefit from this project, as will commercial and business properties included in the plans for part of Seaton Lands. Page 56 of 93
Businesses and thousands of homes City of Pickering AGENDA ITEM #a) will benefit from investment in Population: 91,771
Broadband broadband infrastructure. 2019 Federal Gas Tax Allocation: $5,662,465 Connectivity
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Installation of a Rink Cover in The North Shore
The Township of The North Shore’s outdoor ice rink was built in the early 1990s, but had become difficult to maintain in the changing seasons. As well as problems with the ice surface, the change room facilities were in need of upgrades.
The new ice rink cover has made the ice surface easier to manage, and has allowed the area to be used in the summer for a range of activities including roller skating, markets and fairs. The top-up fund allowed for new energy-efficient LED lighting to be installed, improving energy efficiency at the facility. And the change rooms also now benefit from better insulation, heating and lighting. Page 57 of 93
A new rink cover has improved a Township of The North Shore AGENDA ITEM #a) well-used facility and made it suitable Population: 497 for additional events. 2019 Federal Gas Tax Allocation: $63,182 Recreation
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Gas Tax Awards
The AMO Federal Gas Tax Awards celebrate projects that demonstrate excellence in the use of the federal Gas Tax Fund and honour the communities that administer them. Between 2008 – when the Awards were established – and 2019, 29 municipalities received an award or honourable mention, representing communities of all sizes across Ontario. Applicants are evaluated by AMO’s Awards Committee, which considers the extent to which projects:
Advance national objectives - by boosting productivity and economic growth, promoting a cleaner environment, or strengthening the community;
Support long-term planning – by building capacity for planning and asset management, addressing long-term needs, or generating long-lasting benefits;
Address local needs – by creating wide-ranging community benefits that meet the diverse needs of multiple residents and businesses; and
Demonstrate excellence – in design or execution, by adopting an innovating, efficient or effective approach to address local needs and achieve outcomes. Page 58 of 93 AGENDA ITEM #a)
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Gas Tax Awards
Region of Niagara’s Trunk Sewer Rehabilitation
At the AMO Conference in August 2020 – held online for the first time due to the COVID-19 pandemic – AMO Past President Jamie McGarvey announced Niagara Region as the Gas Tax Award winner. The Hon. Catherine McKenna, Canada’s Minister of Infrastructure and Communities, also recognized the project’s innovation in her address to the Conference.
Niagara Region used an innovative engineering approach when replacing 2,300 m of trunk sanitary sewer in the City of Niagara Falls. Faced with a report that recommended immediate rehabilitation of the sewer, the Region was determined to keep costs down while minimizing disruption and any risk to the environment. AMO’s annual Gas Tax Award is such a Since 2008 we have recognized It’s great to get recognition Federal Gas Tax funding was invested in the project, wonderful way to showcase the great work projects that demonstrate for the innovation that which utilized a trenchless method over the traditional being done across the province. It really excellence in the use of federal went into this project. open cut construction method, because of the highlights the value and the impact of the Gas Tax funds. This year, we had The federal Gas Tax Fund overwhelming social, economic, environmental, and cost- federal Gas Tax Fund. Congratulations to a dozen entries from all over the played a very big role in savings benefits of using this technology. Thanks to this this year’s winner, Niagara Region. You province, from municipalities making this happen. combined innovation and environmentally- both large and small. I know approach, the City’s tourism sector was largely unaffected Jim Bradley, Regional Chair
Page 59 of 93 friendly engineering and supported long- that the committee had a hard
Niagara Region AGENDA ITEM #a) and the risk of sewage spills and flooding was avoided. term planning with your sewer pipeline time choosing the winner. The project was featured in a video unveiled at the project. And you did a great job keeping the Congratulations to Niagara impact on the busy Niagara Falls tourism Region on their success. Gas Tax Awards ceremony, as part of the AMO Annual sector minimal. Very impressive work. Conference. Jamie McGarvey, AMO Past President The Hon. Catherine McKenna, Canada’s Minister of Infrastructure and Communities
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Energy-Saving Retrofits in Harris
The Township of Harris invested federal Gas Tax funds in a project that has increased energy efficiency in a key building in the community. The Township’s municipal hall is now fitted with a new, energy-efficient furnace.
Also, the energy-efficient upgrades extended to the municipal hall’s garage, where upgraded insulation was installed and old wooden doors were replaced with modern alternatives. These upgrades have resulted in a reduction of approximately 40% in annual energy used to heat the Hall, benefiting the environment and allowing the Township to reduce their operating costs. Page 60 of 93
Annual energy costs have been Township of Harris AGENDA ITEM #a) reduced by 40% at a key municipal Population: 545
Community building following upgrade work. 2019 Federal Gas Tax Allocation: $67,003 Energy Systems
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Risk Management and Compliance
AMO’s Risk Management Framework Monitoring Compliance The Administrative Agreement establishes terms and conditions on At least 10% of municipalities receiving federal Gas Tax funds the use of federal Gas Tax funds. AMO uses a risk-based approach that through AMO are selected each year for a compliance audit. minimizes municipal administrative costs and recognizes municipalities Municipalities are randomly selected by AMO’s auditor, BDO as a mature order of government to monitor compliance with these Canada LLP, in accordance with established selection criteria. requirements. The approach is defined by AMO’s risk management Audits are completed by BDO Canada LLP or Baker Tilly KDN LLP. framework. Compliance audits confirm that terms and conditions on The framework combines policies, plans, processes and education. municipalities’ use of federal Gas Tax funds, as set out in the These components collectively state AMO’s goals and objectives Municipal Funding Agreement, are met. Auditors additionally pertaining to risk management, describe responsibilities and procedures attest to the accuracy of responses to the questionnaire for managing risk, and guide the development of training materials described above. Summaries of the compliance audits for municipal staff managing federal Gas Tax funds. The framework is completed for the 44 municipalities selected in 2019 are reviewed annually. Components evolve as the framework matures. available in Part II of this report. Assessing Risk AMO’s Compliance Audit Municipalities complete a questionnaire when reporting their use of The Administrative Agreement also establishes terms and federal Gas Tax funds to AMO. The questionnaire asks if specific financial conditions for AMO’s administration of the Fund. A compliance policies and standard operating procedures relevant to administration audit is conducted each year to confirm that AMO has fulfilled of the Fund have been implemented. Sample policies and procedures these requirements.
Page 61 of 93 are available to municipalities through AMO’s online federal Gas Tax
The compliance audit for the year ending December 31, 2019 was AGENDA ITEM #a) reporting tool. Responses to the risk management questionnaire are completed by BDO Canada LLP. The audit confirms that AMO has used to assess compliance risks and target AMO’s efforts to manage complied with terms and conditions set out in the Administrative risks. See Part II of this report for a copy of the 2019 questionnaire. Agreement. A copy of the audit is included in Part II of this report.
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Runway Rehabilitation in North Bay
YYB North Bay Jack Garland Airport is an important regional economic development asset and important logistical and engineering support hub that requires reliable and consistent air service.
The City of North Bay invested federal Gas Tax funds in the rehabilitation of the 4,500 foot crosswind runway, which will help retain existing agreements with carriers while also allowing for future expansion. The airport attracts industrial and commercial investments to the region and also serves routes to winter vacation destinations. Page 62 of 93
Existing agreements with key airline City of North Bay AGENDA ITEM #a) carriers have been secured thanks to the Population: 51,553
Regional and rehabilitation of a runway. 2019 Federal Gas Tax Allocation: $6,609,171 Local Airports
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Arena Roof Surface Replacement in Wellesley
Wellesley Arena in the Township of Wellesley is a busy community facility, home to an ice rink, fitness centre, skate park, meeting rooms and more. The arena is more than 40 years old and has had ongoing problems with its roof. Federal Gas Tax funding was invested in replacing the roof, including coating and removal of interior low-e ceiling and insulation.
If this work was not done, Council would have had to close the facility due to structural concerns identified by two independent engineering firms. The roof was leaking and the weight of the insulation, which was by now absorbing large amounts of water, was deemed a hazard. Page 63 of 93
The life of a busy community asset Township of Wellesley AGENDA ITEM #a) has been extended thanks to vital Population: 11,260
Recreation improvements to its roof. 2019 Federal Gas Tax Allocation: $689,160
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Appendix A: Project Results Reported in 2019
Investment in Completed Projects Municipalities completed 847 infrastructure projects in 2019. The table below illustrates the distribution of these projects – and the funds that supported them – across project categories.14
Cumulative Federal Gas Cumulative Project Category Completed Projects Tax Investment Project Costs
Broadband Connectivity 3 $ 2,250,711 $ 2,880,437 Brownfield Redevelopment 1 541,290 5,000,000 Community Energy Systems 43 21,074,659 48,142,294 Culture 13 6,909,619 26,419,001 Disaster Mitigation 4 456,647 2,913,100 Local Roads and Bridges 620 476,075,542 949,759,128 Public Transit 24 492,408,375 2,771,758,205 Recreation 41 13,027,739 26,627,857 Regional and Local Airports 5 4,372,310 11,344,412 Solid Waste 7 19,457,286 25,650,803 Sports 4 898,035 1,580,834 Project Results Tourism 3 1,415,168 2,196,663 Municipalities report results achieved by infrastructure projects Wastewater 35 35,210,967 84,780,011 supported by the federal Gas Tax Fund when construction is Water 44 28,471,734 92,709,184 completed. Results achieved by the 847 infrastructure projects that 15 Page 64 of 93 Total 847 $ 1,102,570,081 $ 4,051,761,927 completed construction in 2019 are described in the tables below. AGENDA ITEM #a)
14 Cumulative federal Gas Tax investment is shown to the end of December 31, 2019 – but financing is ongoing for 54 of the 847 projects that completed construction in 2019.
15 Quantitative results were not available for 44 of the 847 infrastructure projects that completed construction in 2019.
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Broadband Connectivity Projects Total Disaster Mitigation Projects Total
Number of businesses positively affected 2 2,011 Reduction in area at risk of damage from natural catastrophes (ha) 4 2 Number of households with improved broadband access (≥10 Mbps) 2 7,590 Reduction in projected annual emergency response cost 2 $45,300
Brownfield Redevelopment Projects Total Drinking Water Projects Total
Area remediated, decontaminated or redeveloped (ha) 1 5,524 Length of new watermains (km) 5 2 Volume of contaminated soil removed (m3) 1 5,260 Length of rehabilitated or replaced watermains (km) 20 13 Increase in capacity of water storage tanks and reservoirs (ML) 2 33 Reduction in annual number of watermain breaks 16 125 Community Energy Systems Projects Total Increase in number of properties connected to fire hydrants and/or 5 288 Number of buildings retrofitted 25 83 with fire protection Number of buildings built with energy-efficient materials or systems 1 1 Number of residents with access to new, rehabilitated or replaced 22 15,290 water distribution pipes Number of LED street lights installed 4 16,126 Reduction in number of annual adverse water quality test results 3 8 Number of new or upgraded municipal electric vehicle charging stations 1 23 Volume of drinking water treated to a higher standard (ML) 4 5,314 Number of new or upgraded solar power systems in municipal buildings 2 5 Increase in annual energy generation (MWh) 2 493 Reduction in annual energy consumption (GWh) 29 21 Public Transit Projects Total Reduction in annual fossil fuel consumption (ML) 4 153 Number of new conventional buses 6 387
Reduction in annual greenhouse gas emissions (tonnes of CO2e) 3 356 Number of new para transit vehicles 3 22 Number of new street cars or rail cars 1 17 Culture Projects Total Number of rehabilitated, refurbished or replaced conventional buses 1 3.0 Number of rehabilitated, refurbished or replaced para transit vehicles 3 24.0 Number of new, renovated or upgraded arts facilities 1 1 Increase in number of accessible vehicles 7 316 Number of new, renovated or upgraded libraries 3 3 Increase in number of accessible transit facilities 2 145 Number of new, renovated or upgraded memorial buildings or structures 1 1 Average increase in annual number of regular service passenger trips on conventional 2 7 Number of renovated heritage sites or buildings 3 3 transit per capita Increase in number of cultural events held annually 3 118 Average increase in annual revenue vehicle kilometres per capita 2 1 Increase in annual number of residents participating in cultural activities 4 25,609 Decrease in average age of fleet (%) 5 9 Increase in annual number of visitors to the community 5 32,274 Number of residents with improved access to transit facilities 6 1,545,960 Number of businesses positively affected 7 539 Number of transit facilities with accessibility or service upgrades/enhancements 8 181.0 Number of transit vehicles with accessibility or service upgrades/enhancements 8 321.0
Solid Waste Projects Total
Page 65 of 93 Projects Total Number of new garbage or recycling trucks 1 1 Regional and Local Airports AGENDA ITEM #a) Number of new blue bins 1 417 Increase in number of annual aircraft take-offs or landings at the airport 1 300 Number of new landfill facilities 1 1 Increase in number of annual airline passengers 1 790 Number of rehabilitated or expanded landfill facilities 3 3 Number of businesses positively affected 3 36 Increase in number of households participating in recycling collection 1 61 Increase in total waste collected, disposed in landfills, incinerated and diverted from 1 3,531 landfills annually (tonnes)
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Local Roads and Bridges – Roads Projects Total Recreation Projects Total Number of new, renovated or rehabilitated comfort stations 3 13 Roads Number of new, renovated or rehabilitated picnic shelters 3 3 Length of new paved roads and gravel roads converted to paved roads (lane-km) 35 162 Number of new, renovated or rehabilitated playground structures 4 5 Length of new unpaved roads (lane-km) 2 3 Number of new, renovated, rehabilitated or upgraded arenas 10 10 Length of rehabilitated unpaved roads (lane-km) 45 392 Number of new, renovated, rehabilitated or upgraded community centres 8 9 Length of rehabilitated or replaced paved roads (lane-km) 382 2,844 Number of new, renovated, rehabilitated or upgraded fitness facilities 1 1 Length of roads with improved drainage (lane-km) 128 843 Number of new, renovated, rehabilitated or upgraded sport-specific courts 1 7 Increase in length of paved roads rated as good and above (lane-km) 357 2,532 Number of new, renovated or upgraded public swimming pools 4 5 Increase in length of unpaved roads rated as good and above (lane-km) 43 253 Length of recreational paths or trails constructed or improved 5 3,169 Increase in capacity of sand or salt storage sites (tonnes) 1 50 Increase in annual number of visitors to the community 5 45,018 Number of intersections with advanced traffic management systems 16 36 Increase in annual number of registered users 3 2,807 Number of residents with access to new, rehabilitated or replaced roads 172 1,733,893 Capacity of new, renovated, rehabilitated or upgraded arenas 2 1,350 Number of residents with improved access to highways or neighbouring municipalities 94 1,029,146 Capacity of new, renovated, rehabilitated or upgraded community centres 1 3,000 Bridges and Culverts Projects Total Number of businesses positively affected by the investment in recreational infrastructure 6 173 Number of new bridges 5 5 Number of residents who will benefit 33 2,204,848 Number of new culverts 2 2 Number of rehabilitated or replaced bridges 43 59 Sports Projects Total Number of rehabilitated or replaced culverts 25 50 Increase in annual available ice/field time (h) 1 1,600 Increase in surface area of bridges with condition of the primary component rated as 38 15,575 good and above (m2) Number of businesses positively affected 1 4 Increase in surface area of culverts with condition of the primary component rated as Increase in annual number of visitors to the community 3 24,518 2 19 2,512 good and above (m ) Increase in number of registered users in a year 1 150 Surface area of new bridges (m2) 6 2,842 Increase in sporting events held annually 1 10 Surface area of new culverts (m2) 2 30 Surface area of rehabilitated or replaced bridges (m2) 41 20,745 Tourism Projects Total Surface area of rehabilitated or replaced culverts (m2) 17 1,229 Number of businesses positively affected 3 45 Number of residents with access to new, rehabilitated or replaced bridges 32 749,239 Number of residents with access to new, rehabilitated or replaced culverts 24 765,699 Projects Total Active Transportation Projects Total Wastewater Length of new bike lanes (km) 6 9 Length of new sanitary sewers (km) 3 2 Length of new sidewalks (km) 24 15 Length of new stormwater sewers (km) 8 4 Length of new trails (km) 14 15 Length of rehabilitated or replaced sanitary sewers (km) 9 7 Number of new pedestrian bridges 2 4 Length of rehabilitated or replaced stormwater sewers (km) 16 15 Length of rehabilitated or replaced sidewalks (km) 23 33 Increase in reserve sewage treatment plant capacity 1 39 Page 66 of 93
Length of rehabilitated or replaced trails (km) 5 5 Change in number of residents serviced by stormwater/sanitary infrastructure 9 18,464 AGENDA ITEM #a) Number of rehabilitated or replaced pedestrian bridges 2 9 Reduction in energy used by treatment system per ML of wastewater 2 28 Surface area of new pedestrian bridges (m2) 2 588 treated (kWh) Surface area of rehabilitated or replaced pedestrian bridges (m2) 1 88 Reduction in annual number of sanitary sewer backups 6 25 Increase in surface area of pedestrian bridges with condition of the primary component 1 233 rated as good and above (m2) Number of residents with access to new, rehabilitated or replaced bike lanes, sidewalks, 45 2,596,705 hiking and walking trails, and/or pedestrian bridges
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Ultimate Recipients Appendix B: Financial Statements 2019 2014 – 2019 Opening Balance $831,512,032 Revenues Allocations Received from AMO $1,303,427,490 $4,387,133,498 Proceeds from the Disposal of Assets $65,000 $266,488 Interest Earned $24,894,759 $94,509,660 Net $1,328,387,249 $4,481,909,646
Transfers 2019 2014 – 2019 In $79,792,243 $271,840,393 Opening Balance $1,457,756 Out $(79,792,243) $(271,840,393) Revenues Net - - Received from Canada $1,297,872,568 $4,381,248,773 Expenditures 16 Interest Earned $867,425 $2,325,181 Broadband Connectivity $(2,362,898) $(2,388,762) Transferred from the original program $0 $16,190,205 Brownfield Redevelopment - $(5,697,411) Transfer from AMO’s reserves $8,794,577 $8,794,577 Capacity-Building $(5,081,371) $(43,726,929) Net $1,307,534,570 $ 4,392,368,531 Community Energy Systems $(19,590,152) $(112,055,281) Culture $(9,323,483) $(15,091,482) Expenditures Disaster Mitigation $(4,797,575) $(9,465,735) Transferred to Municipalities $(1,303,427,490) $(4,387,631,660) Drinking Water $(20,213,223) $(99,279,607) Administration Costs $(3,239,655) $(18,601,895) Local Roads and Bridges $(445,896,310) $(2,306,936,038) Net $(1,306,667,145) $(4,406,233,555) Public Transit $(196,482,204) $(770,153,820) Recreation $(23,585,450) $(82,916,208) Regional and Local Airports $(2,442,311) $(5,769,810) Closing Balance $2,325,181 Short-line Rail - $(215,000) Short-sea Shipping - - Solid Waste $(31,945,099) $(144,381,937) Sports $(709,073) $(3,002,893) Tourism $(834,682) $(2,225,263) Page 67 of 93
Wastewater $(20,616,907) $(193,665,845) AGENDA ITEM #a) Net $(783,880,738) $(3,796,972,022)
Closing Balance $1,376,018,543
16 Financial information shown in this table was compiled from annual reports submitted to AMO by municipal staff. All but three communities had submitted an annual report to AMO by the time of compilation (August 21, 2020).
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Association of Municipalities of Ontario (AMO) 200 University Ave., Suite 801, Toronto, ON M5H 3C6
Telephone direct: 416-971-9856 Voicemail: 416-971-8099 Fax: 416-971-6191 Toll-free in Ontario: 1-877-4-AMO-LAS (1-877-426-6527) E-mail: [email protected] Twitter: @GasTaxinOntario Instagram: @federalgastaxontario Linkedin: The Federal Gas Tax Fund in Ontario Websites: www.amo.on.ca www.GasTaxAtWork.ca www.infrastructure.gc.ca
Part I and II of this report can be downloaded at AMO’s website. Page 68 of 93 AGENDA ITEM #a) AGENDA ITEM #a)
INFRASTRUCTURE & DEVELOPMENT
SERVICES DIVISION
REPORT TO: WARDEN AND LAMBTON COUNTY COUNCIL DEPARTMENT: PLANNING AND DEVELOPMENT SERVICES PREPARED BY: Ken Melanson, Manager Jason Cole, P. Eng., General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: October 7, 2020 INFORMATION ITEM: County Official Plan Update
BACKGROUND
The County of Lambton adopted a new Official Plan (OP) in September 2017 to replace the previous OP adopted in 1997. The Ministry of Municipal Affairs and Housing, acting as approving authority, approved the new Official Plan with modifications in 2018. The County and JN Ventures/BPS Ventures Inc. (JN Ventures) appealed the Ministry's decision. This report provides County Council and update on this appeals and the status of the new Official Plan.
DISCUSSION
As noted above, the new Official Plan for the County was approved in 2017 by County Council and subsequently approved by the Ministry in 2018 with modifications. The County and JN Ventures appealed the Ministry approval to the Local Planning Authority Tribunal (LPAT). The County appeals focused on updates to wetland mapping and the introduction of a minimum farm lot size, while the JN Ventures appeal focused on the designations in the County Plan of specific sites.
Through the LPAT appeal process, the County appeal issues were either withdrawn or resolved through discussions with the Ministry. Those negotiated resolutions were brought into force through a settlement hearing that occurred on November 12, 2019. The remaining issues were also resolved through further discussions with JN Ventures which were officially brought into force with a settlement hearing that occurred on September 18, 2020.
County Planning Staff received the notice of decision from the September 18, 2020 settlement hearing on September 29, 2020. With all appeals now resolved, the new OP is now in full force and effect. County Planning Staff will be compiling the final document with the approved changes from LPAT for publishing on the County's website.
Information Report dated October 7, 2020 Regarding County Official Plan ... Page 69 of 93 AGENDA ITEM #a)
County Official Plan Update (page 2) October 7, 2020
FINANCIAL IMPLICATIONS
Not applicable.
CONSULTATIONS
Not applicable.
STRATEGIC PLAN
Application of Area of Effort #2 Communications: Providing progressive and effective communications that are relevant and clear, and that promote opportunities for dialogue in order to improve collaboration and build relationships by:
• Identifying, sharing with, and learning from individual stakeholders including: the public; municipal partners; County Councillors and staff; indigenous residents; First Nation Band Councils; senior levels of government; and the news media.
CONCLUSION
With all outstanding appeals now resolved, the County's new OP is now in full force and effect. County Planning Staff will compile the final document and mapping for upload to the County's website.
Information Report dated October 7, 2020 Regarding County Official Plan ... Page 70 of 93 AGENDA ITEM #a)
MINUTES LAMBTON CREATIVE COUNTY COMMITTEE
By Electronic Conferencing June 25, 2020
Present: Warden Bill Weber, Jackie Rombouts (Chair), Dave Ferguson, Kirsty Kilner-Holmes, Barbara Prescott, Paul Smith, Ian Veen, Brian White. Also, Ron Van Horne, Andrew Meyer, Tara Pounds, Bonnie Lavergne (Recording Secretary).
Regrets: Beverly Bressette
1. Welcome/Call to Order
Chair, Jackie Rombouts called the meeting to order at 1:00 p.m.
2. Approval of the Agenda
Motion #1: B. Prescott / D. Ferguson: That the agenda be approved as presented. Carried.
3. Declaration of Pecuniary Interest
There were no declarations of pecuniary interest.
4. Approval of Minutes - December 3, 2019
Motion #2: B. White / B. Weber: That the Minutes of December 3, 2019 be approved as presented. Carried.
5. Unfinished Business
a) 2020 CCGP Grant Recipients Status Update (Andrew Meyer/Tara Pounds)
Creative County Committee Minutes dated June 25, 2020. Page 71 of 93 AGENDA ITEM #a)
Lambton Creative County Committee, Page 2 June 25, 2020
A. Meyer informed the committee that several 2020 Creative County Grant Program (CCGP) recipients have expressed concern regarding their ability to move forward with their planned CCGP supported events and activities, and many have been postponed as a result of restrictions related to the COVID-19 pandemic. As part of the established CCGP grant criteria, all projects must be completed within 18 months after the initial receipt of funds. With many events and activities being postponed until late 2021, the committee was asked to consider an extension of this deadline for 2020 projects to be completed instead by December 31, 2021.
T. Pounds also noted that while most recipients have simply postponed their planned events or activities, any 2020 recipient organization that has indicated that they will not be proceeding with their project will be expected to return any initial funds received in 2020.
6. New Business
a) Request for Extension of Project Completion Deadline - CCGP Recipients
Based on the discussion under Unfinished Business, the following motion was put forward:
Motion #3: B. Weber / B. White: That the deadline for the completion of 2020 Creative County Grant Program supported projects be extended to December 31, 2021, to accommodate events and activities that were postponed as a result of the COVID-19 pandemic. Carried.
b) Status of 2021 CCGP application intake
With most cultural organizations intent on postponing their projects until 2021 when they can fulfill their obligations, it was noted that many will not be in a position to apply for funding for new projects with the 2021 CCGP intake. As such, it was noted that the committee may wish to cancel the 2021 applicant intake process as a cost-saving measure, or re-allocate the funding to reflect changes to the current economic landscape.
Members discussed the importance of continuing to provide funding support to the cultural community, particularly for those needing assistance in responding to COVID-19 pandemic restrictions in innovative ways. It was also
Creative County Committee Minutes dated June 25, 2020. Page 72 of 93 AGENDA ITEM #a)
Lambton Creative County Committee, Page 3 June 25, 2020
noted that it would be fiscally prudent to reduce the budget funds allocated to the CCGP for the 2021 intake (currently budgeted at $75,000) to make funds available to offset additional expenses incurred by the County in relation to the COVID-19 pandemic response. Staff committed to investigating options to reformat the 2021 grant application process based on this direction in anticipation of the September meeting.
Motion #4: B. Weber / P. Smith: That the funds available to support the 2021 Creative County Grant Program be reduced by 50% for the 2021 intake as a cost-reduction measure to mitigate increased costs related to COVID-19 pandemic response, and that the 2021 intake process prioritize applications that demonstrate creativity in adapting cultural events and activities to the restrictions related to the COVID-19 pandemic. Carried. 7. Schedule of Meetings
Thursday, September 24 1:00 p.m. Thursday, November 26 1:00 p.m. (annual grant review meeting)
8. Motion #28: B. Prescott /D. Ferguson: That this meeting be adjourned at 1:30 p.m. Carried.
Creative County Committee Minutes dated June 25, 2020. Page 73 of 93 AGENDA ITEM #a)
FINANCE, FACILITIES AND COURT SERVICES DIVISION
REPORT TO: WARDEN AND LAMBTON COUNTY COUNCIL DEPARTMENT: FINANCE, FACILITIES AND COURT SERVICES DIVISION PREPARED BY: Larry Palarchio, CPA, CMA, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: October 7, 2020 SUBJECT: 2021 New Capital Grant Requests
BACKGROUND
COVID-19 has pulled the global economy into unprecedented times, leaving the County of Lambton grappling with sudden, unexpected and unforeseeable financial consequences. Reducing expenses is more important than ever as the County manages the impacts of COVID-19 and looks for ways to adjust spending. Staff continues to monitor the budget and reduce expenses to ensure the County continues to operate its essential services while projecting a balanced year-end position for 2020. Looking forward to the 2021 Budget session, staff continues to look for ways to adjust spending and maintain our precious cash reserves and balances.
This report seeks Council's authority to suspend the County's capital grant program for 2021.
DISCUSSION
Under the Municipal Act, 2001, Council has the authority and ability to make grants to organizations. However, due to the COVID-19 pandemic, staff is looking at significant cost containment strategies for the 2021 Budget session and is suggesting placing a one (1) year moratorium on new capital grant requests.
If this request is approved, the County would continue to fulfill its prior capital grant commitments, which total approximately $3.5M for 2021.
CONSULTATIONS
General Managers and Divisional Support Services staff were consulted in the preparation of this report.
Report dated October 7, 2020 Regarding 2021 New Capital Grant Requests. Page 74 of 93 AGENDA ITEM #a)
2021 New Capital Grant Requests (page 2) October 7, 2020
STRATEGIC PLAN
Meets the objective of accountability to ratepayers for the appropriate stewardship of their tax dollars.
CONCLUSION
County Divisions will continue to monitor the financial impact of the COVID-19 pandemic and explore methods and opportunities to sustain operations and services. The nature of COVID-19 has forced change in industry norms and the County is not immune to this. Despite many internal budgetary adjustments and additional Ministry funding in 2020, the County has incurred significant expenses. With the COVID-19 pressures persisting, staff continues to implement and recommend strategies to mitigate financial pressures into 2021 and beyond.
RECOMMENDATION
That the County capital grant program be suspended in 2021 so that no new capital grant requests be entertained in the 2021 Budget.
Report dated October 7, 2020 Regarding 2021 New Capital Grant Requests. Page 75 of 93 AGENDA ITEM #b)
FINANCE, FACILITIES AND COURT SERVICES DIVISION
REPORT TO: WARDEN AND LAMBTON COUNTY COUNCIL DEPARTMENT: COURT SERVICES PREPARED BY: Cindy Vermeiren, Manager Larry Palarchio, CPA, CMA, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: October 7, 2020 SUBJECT: Court Services Temporary Relocation
BACKGROUND
The Court Services Department has been operating Provincial Offences Court out of Lambton Shared Services Centre since 2001. The Department is responsible for processing fine payments, enforcement of unpaid fines, setting trials, recording and commencement of court proceedings, and other administrative duties resulting from charges laid by various enforcement agencies within Lambton County.
In July 2020, the County of Lambton entered into a lease agreement with Seasons Retirement Communities (Sarnia) GP Inc. The new lease provides for refurbishment of the Bayside Centre. Those renovations will require the Court Services Department, including specifically the Provincial Offences Court, to relocate temporarily while renovations are ongoing.
DISCUSSION
Staff considered several sites for the temporary location for the Court Services Department while construction was taking place at the Bayside Centre.
A suitable space has been located at the Western Sarnia-Lambton Research Park. The space meets internal requirements as well as those of the Ministry of the Attorney General's Courthouse Architectural Standards. The space could accommodate a courthouse and court administration in one facility and provide segregated entrances for the judiciary, public and persons in custody. Parking, public transportation and accessibility considerations could also be met at the Research Park.
Report dated October 7, 2020 Regarding Court Services Temporary Relocati... Page 76 of 93 AGENDA ITEM #b)
Court Services Temporary Relocation October 7, 2020
FINANCIAL IMPLICATIONS
The Department plans to pay market value rent to the Western Sarnia-Lambton Research Park for a period of one year with the option to extend the lease for an additional year. Tenant improvements would also reflect positively for the County. Currently, relocation cost considerations are being prepared.
CONSULTATIONS
Consultations and discussions have been ongoing with stakeholders including Regional Senior Justice of the Peace Thomas Stinson and our Local Administrative Justice of the Peace Kelly Jackson, Deputy Sargent Lockhart and Sargent Pearce of the Sarnia Police along with senior County officials.
STRATEGIC PLAN
The temporary relocation of the Court Services Department to the Research Park for approximately one to two years commencing in January 2021, would allow for no interruption in administrative services or impact court schedules.
CONCLUSION
The temporary relocation of the Court Services Department to the Western Sarnia- Lambton Research Park will improve vacancy rates at the Research Park and provide seamless access to the public for Justice of Provincial Offence Act charges.
RECOMMENDATIONS
a) That the County begin negotiating a lease agreement with Western Sarnia- Lambton Research Park for its Court Services Department for a term of 12 months with the option to extend the lease for an additional year.
b) That staff report back to Council on the negotiated lease agreement for Council's final approval.
Report dated October 7, 2020 Regarding Court Services Temporary Relocati... Page 77 of 93 AGENDA ITEM #c)
FINANCE, FACILITIES AND COURT SERVICES DIVISION
REPORT TO: WARDEN AND LAMBTON COUNTY COUNCIL DEPARTMENT: DIVISIONAL SUPPORT SERVICES PREPARED BY: Stephanie Harper, CPA, CGA, Manager Larry Palarchio, CPA, CMA, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: October 7, 2020 SUBJECT: Municipal Capital Facility Agreement
BACKGROUND
On July 9, 2020, The Corporation of the County of Lambton entered into a long-term lease with Seasons Retirement Communities (Sarnia) GP Inc. The lease contemplates that the County's space in the building be designated a municipal capital facility given that that space is and will be used for municipal administration services.
This report requests that Council adopt the necessary By-Law to designate the County's leased space at the Bayside Centre as a municipal capital facility. The municipal capital facility designation allows for property tax exemption for municipal and education purposes.
DISCUSSION
Under the Municipal Act, 2001, section 110(6), Council has the authority to exempt from taxation for municipal and school purposes, land or a portion of it on which municipal capital facilities are or will be located.
The portion that the County of Lambton is leasing will continue to be occupied as a municipal administration centre (together with its ancillary parking), thus qualifying the designated portion of the premises as a class of municipal capital facility described in subsection 2.(1)(14) of Ontario Regulation 603/06.
CONSULTATIONS
The General Managers and John Innes, Municipal Tax Advisory Group Consultant, were consulted in the preparation of this report.
Report dated October 7, 2020 Regarding the Municipal Capital Facility Ag... Page 78 of 93 AGENDA ITEM #c)
Municipal Capital Facility Agreement (page 2) October 7, 2020
STRATEGIC PLAN
Meets the objective of accountability to ratepayers for the appropriate stewardship of their tax dollars.
CONCLUSION
The Council is deemed to have declared by resolution that the above mentioned space and its ancillary parking facilities are a municipal capital facility for the purpose of the County of Lambton and is for public use, therefore exempting it from property and education taxes.
RECOMMENDATIONS
a) That the County's leased space at the Bayside Centre located in Sarnia is hereby designated a municipal capital facility.
b) That staff prepare and present Council with a draft By-Law designating the County's leased space as a municipal capital facility.
Report dated October 7, 2020 Regarding the Municipal Capital Facility Ag... Page 79 of 93 AGENDA ITEM #a)
MINUTES COMMITTEE A.M. (Infrastructure & Development Services/Public Health Services/Cultural Services) September 16, 2020
A meeting was held via electronic meeting at 9:00 a.m. on the above date.
Present
Chair B. White, Warden Bill Weber. Members: M. Bird, M. Bradley, D. Ferguson, K. Marriott, S. Miller, and L. Napper. Various staff were present including the following General Managers: Mr. J. Cole, General Manager, Infrastructure and Development Services, Mr. A. Taylor, General Manager, Public Health Services, Mr. A. Meyer, General Manager, Cultural Services, Mr. S. Thiffeault, General Manager, Corporate Services and Mr. R. Van Horne, Chief Administrative Officer.
Absent
I. Veen.
Disclosures of Pecuniary Interest: None.
Medical Officer of Health Update on COVID-19
Dr. Sudit Ranade's update on the COVID-19 pandemic in Lambton County was moved to the Special Meeting of Lambton County Council at 10:00 a.m., September 16, 2020.
INFRASTRUCTURE & DEVELOPMENT SERVICES DIVISION
Information Report
Information Report dated September 16, 2020 Regarding County Emergency Declaration
#1: Weber/Ferguson: That Information Report dated September 16, 2020 regarding County Emergency Declaration be received and filed. Carried.
Report Requiring a Motion
Report dated September 16, 2020 Regarding Snow Equipment Purchasing Strategy
#2: Ferguson/Miller: That the County Public Works Department implement a specific purchasing strategy to release tenders for snow removal equipment in the previous Fiscal Year to facilitate supplier fabrication and delivery timelines. Carried.
Committee A.M. Minutes dated September 16, 2020. Page 80 of 93 AGENDA ITEM #a)
Committee A.M. – September 16, 2020 (page 2)
PUBLIC HEALTH SERVICES DIVISION
Correspondence to Receive and File
PH 10-05-20 A letter from Anita Dubeau, Simcoe Muskoka District Health Unit Chair, dated August 19, 2020 regarding the immediate provision of the funding allocations to local boards of health respecting the COVID-19 Extraordinary Expenses and for the School-Focused Nurses in order to enable a response by local public health units that is unobstructed by local financial shortfalls.
#3: Marriott/Ferguson: That correspondence PH 10-05-20 be received and filed. Carried.
Information Reports
#4: Miller/Napper: That the following Information Reports from the Public Health Services Division be received and filed:
a) Information Report dated September 16, 2020 regarding Cannabis Retail Outlet Considerations in Lambton County.
b) Information Report dated September 16, 2020 regarding Food Safety Program Update.
c) Information Report dated September 16, 2020 regarding Health and Well-Being Grant Project Summary.
d) Information Report dated September 16, 2020 regarding Harm Reduction Outreach to the Homeless. Carried.
Report Requiring a Motion
Report dated September 16, 2020 Regarding School-Focused Nurses in Public Health Units
#5: Weber/Ferguson:
a) That Lambton Public Health be authorized to immediately recruit up to 6.0 FTE of additional nurses as required, with the aim of having as many of these new nurses in place by the start of the school year as possible, to support Ontario's Plan for Safe Reopening of Schools.
Committee A.M. Minutes dated September 16, 2020. Page 81 of 93 AGENDA ITEM #a)
Committee A.M. – September 16, 2020 (page 3)
b) That County Council approve the hiring of the aforementioned staff in item a) above on the condition that the positions are 100% Ministry of Health funded, and should such funding commitment change that a further report will be brought back to Council for its consideration and action. Carried.
CULTURAL SERVICES DIVISION
Correspondence to Receive and File
CUL 10-01-20 A letter from Jillian Lum, Acting Regional Director General, Ontario Region, Canadian Heritage, dated August 5, 2020, announcing a grant in the amount of $100,000 that will be awarded to the Judith & Norman Alix Gallery under the Museums Assistance Program, COVID-19 Emergency Support Fund Component for the 2020- 2021 fiscal year.
CUL 10-02-20 A letter from Jillian Lum, Acting Regional Director General, Ontario Region, Canadian Heritage, dated August 5, 2020, announcing a grant in the amount of $28,426 that will be awarded to the Lambton County Archives under the Museums Assistance Program, COVID-19 Emergency Support Fund Component for the 2020- 2021 fiscal year.
CUL 10-03-20 A letter from Jillian Lum, Acting Regional Director General, Ontario Region, Canadian Heritage, dated August 5, 2020, announcing a grant in the amount of $58,251 that will be awarded to the Oil Museum of Canada under the Museums Assistance Program, COVID-19 Emergency Support Fund Component for the 2020- 2021 fiscal year.
CUL 10-04-20 A letter from Jillian Lum, Acting Regional Director General, Ontario Region, Canadian Heritage, dated August 5, 2020, announcing a grant in the amount of $92,887 that will be awarded to the Lambton Heritage Museum under the Museums Assistance Program, COVID-19 Emergency Support Fund Component for the 2020- 2021 fiscal year.
#6: Miller/Marriott: That correspondence CUL 10-01-20, CUL 10-02-20, CUL 10-03-20 and CUL 10-04-20 be received and filed. Carried.
CORPORATE SERVICES DIVISION
Information Report
Information Report dated September 16, 2020 Regarding Committee A.M. & Committee P.M. Rotations 2021
Committee A.M. Minutes dated September 16, 2020. Page 82 of 93 AGENDA ITEM #a)
Committee A.M. – September 16, 2020 (page 4)
#7: Ferguson/Napper: That Information Report dated September 16, 2020 regarding Committee A.M. & Committee P.M. Rotations 2021 be received and filed. Carried.
Report Requiring a Motion
Report dated September 16, 2020 Regarding Warden and Deputy Warden's Election: 2021-2022 Term
#8: Bradley/Weber: That the recommendation amended so that part b) h. of the recommendation include that the Deputy Warden candidates be provided up to 2 minutes for their speeches, if they wish to provide a speech, so that the motion now reads:
a) That the December 2, 2020, Warden and Deputy Warden's election and the Inaugural Session of Council be moved to the Wyoming Fair Grounds so that attendees may be accommodated with proper physical distancing.
b) That the traditional ceremony associated with the elections of the Warden and Deputy Warden be suspended for 2020 so that the elections of the Warden and Deputy Warden proceed summarily as follows:
a. The Clerk is to chair the meeting until the Warden is elected;
b. The Clerk will call on Councillors to announce their candidacy for the position of Warden;
c. Declared candidates will be provided up to 3 minutes for their speeches, if they wish to provide a speech;
d. Once speeches have concluded, Council will proceed with the election. Scrutineers will distribute and collect ballots;
e. Once the Warden is elected, Council will pass a resolution electing the Warden, for 2021-2022;
f. The Clerk will take the Warden's Oath of Office;
g. The elected Warden will take over and chair the rest of the meeting after being elected;
h. The Warden will call for nominations for the position of Deputy Warden. Interested candidates will be provided up to 2 minutes for their speeches, if they wish to provide a speech;
Committee A.M. Minutes dated September 16, 2020. Page 83 of 93 AGENDA ITEM #a)
Committee A.M. – September 16, 2020 (page 5)
i. If required, the Warden will proceed with the election of the Deputy Warden. Scrutineers will distribute and collect ballots;
j. Council will pass a resolution electing the Deputy Warden, for 2021-2022; and
k. Council will adopt a By-Law confirming the Warden and Deputy Warden's election. Carried.
#9: Bird/Ferguson: That the Report dated September 16, 2020 regarding Warden and Deputy Warden's Election: 2021-2022 Term be accepted as amended. Carried.
It was briefly discussed and agreed upon by the Committee members present that should the pandemic worsen and it not become possible or desirable to hold the election in person at the Wyoming Fair Grounds, that staff be permitted to organize a Zoom meeting with a confidential vote/election for the positions, and that the Clerk would provide advance notice to Council of any such changes.
IN-CAMERA
No reports were submitted.
Adjournment
#10: Bird/Bradley: That the Chair declare the meeting adjourned with the next meeting to be held on Wednesday, October 21, 2020 at 9:00 a.m. Carried.
Time: 9:30 a.m.
Brian White Chair
Stéphane Thiffeault Clerk
Committee A.M. Minutes dated September 16, 2020. Page 84 of 93 AGENDA ITEM #b)
MINUTES COMMITTEE P.M.
(Long-Term Care/Corporate Services/Finance, Facilities and Court Services/Social Services) September 16, 2020
A meeting was held via electronic meeting at 11:00 a.m. on the above date.
Present
Chair J. Rombouts, Warden Bill Weber. Members: S. Arnold, D. Boushy, A. Broad, D. Cook, B. Hand, B. Loosley, K. Marriott, and M. Stark. Various staff were also present including the following General Managers: Ms. J. Joris, General Manager, Long-Term Care, Mr. L. Palarchio, General Manager, Finance, Facilities and Court Services, Ms. V. Colasanti, General Manager, Social Services, and Mr. S. Thiffeault, General Manager, Corporate Services, and Mr. R. Van Horne, Chief Administrative Officer.
Absent
None.
Disclosures of Pecuniary Interest: None.
Medical Officer of Health Update on COVID-19
Dr. Sudit Ranade's update on the COVID-19 pandemic in Lambton County was moved to the Special Meeting of Lambton County Council at 10:00 a.m., September 16, 2020.
LONG-TERM CARE DIVISION
Information Reports
#1: Arnold/Hand: That the following Information Reports from the Long-Term Care Division be received and filed:
a) Information Report dated September 16, 2020 regarding COVID-19 Response Update.
b) Information Report dated September 16, 2020 regarding Dementia House.
c) Information Report dated September 16, 2020 regarding Occupancy 3rd Quarter 2020. Carried.
Committee P.M. Minutes dated September 16, 2020. Page 85 of 93 AGENDA ITEM #b)
Committee P.M. – September 16, 2020 (page 2)
CORPORATE SERVICES DIVISION
Information Report
Information Report dated September 16, 2020 Regarding Committee A.M. & Committee P.M. Rotations 2021
#2: Cook/Marriott: That Information Report dated September 16, 2020 regarding Committee A.M. & Committee P.M. Rotations 2021 be received and filed. Carried.
Report Requiring a Motion
Report dated September 16, 2020 Regarding Warden and Deputy Warden's Election: 2021-2022 Term
#3: Hand/Weber: That the recommendation be approved and that part b) h. of the recommendation be amended to include that the Deputy Warden candidates be provided up to 2 minutes for their speeches, if they wish to provide a speech, so that the motion now reads:
a) That the December 2, 2020, Warden and Deputy Warden's election and the Inaugural Session of Council be moved to the Wyoming Fair Grounds so that attendees may be accommodated with proper physical distancing.
b) That the traditional ceremony associated with the elections of the Warden and Deputy Warden be suspended for 2020 so that the elections of the Warden and Deputy Warden proceed summarily as follows:
a. The Clerk is to chair the meeting until the Warden is elected;
b. The Clerk will call on Councillors to announce their candidacy for the position of Warden;
c. Declared candidates will be provided up to 3 minutes for their speeches, if they wish to provide a speech;
d. Once speeches have concluded, Council will proceed with the election. Scrutineers will distribute and collect ballots;
e. Once the Warden is elected, Council will pass a resolution electing the Warden, for 2021-2022;
f. The Clerk will take the Warden's Oath of Office;
Committee P.M. Minutes dated September 16, 2020. Page 86 of 93 AGENDA ITEM #b)
Committee P.M. – September 16, 2020 (page 3)
g. The elected Warden will take over and chair the rest of the meeting after being elected;
h. The Warden will call for nominations for the position of Deputy Warden. Interested candidates will be provided up to 2 minutes for their speeches, if they wish to provide a speech;
i. If required, the Warden will proceed with the election of the Deputy Warden. Scrutineers will distribute and collect ballots;
j. Council will pass a resolution electing the Deputy Warden, for 2021- 2022; and
k. Council will adopt a By-Law confirming the Warden and Deputy Warden's election. Carried.
It was briefly discussed and agreed upon by the Committee members present that should the pandemic worsen and it not become possible or desirable to hold the election in person at the Wyoming Fair Grounds, that staff be permitted to organize a Zoom meeting with a confidential vote/election for the positions, and that the Clerk would inform Council regarding same.
FINANCE, FACILITIES AND COURT SERVICES DIVISION
Information Report
Information Report dated September 16, 2020 Regarding Court Services 2nd Quarter 2020 Statistics and Activity
#4: Broad/Boushy: That Information Report dated September 16, 2020 regarding Court Services 2nd Quarter 2020 Statistics and Activity be received and filed. Carried.
Report Requiring a Motion
Report dated September 16, 2020 Regarding 2020 Budget Impacts - COVID-19 Monthly Update
#5: Weber/Cook: That County Council authorize Staff to seek additional funding under Phase II of the Safe Restart Agreement to offset those additional costs and expenses incurred on account of the County's response to, and provision of services, programs and additional pandemic pay, in accordance with the Province of Ontario's guidelines, directives and orders. Carried.
Committee P.M. Minutes dated September 16, 2020. Page 87 of 93 AGENDA ITEM #b)
Committee P.M. – September 16, 2020 (page 4)
#6: Stark/Weber: That the contents on page 57, regarding COVID-19 key cost containment initiatives, and page 58, regarding the capital budget, of the report dated September 16, 2020 regarding 2020 Budget Impacts - COVID-19 Monthly Update be released to the public by way of a News Release from Warden Weber on behalf of County Council. Carried.
SOCIAL SERVICES DIVISION
Information Reports
#7: Stark/Cook: That the following Information Reports from the Social Services Division be received and filed:
a) Information Report dated September 16, 2020 regarding Canada-Ontario Housing Benefit Program Update.
b) Information Report dated September 16, 2020 regarding the Community Housing Renewal Strategy - Provincial Regulatory Amendments. Carried.
IN-CAMERA
No In-Camera reports were submitted.
Adjournment
#8: Hand/Broad: That the Chair declare the meeting adjourned with the next meeting to be held on Wednesday, October 21, 2020 at 11:00 a.m. Carried.
Time: 11:37 a.m.
Jackie Rombouts Chair
Stéphane Thiffeault
Committee P.M. Minutes dated September 16, 2020. Page 88 of 93 AGENDA ITEM #b)
Committee P.M. – September 16, 2020 (page 5)
Clerk
Committee P.M. Minutes dated September 16, 2020. Page 89 of 93 AGENDA ITEM #a)
Lambton County Council (Open Session) September 2, 2020 (page 4)
Reports Requiring a Motion
CORPORATE SERVICES DIVISION
Report dated September 2, 2020 Regarding Resuming Committee (A.M./P.M.) Meetings in Person
#8: Bradley/Napper: That report dated September 2, 2020 regarding Resuming Committee (A.M./P.M.) Meetings in Person be tabled to the October 7, 2020 County Council meeting. Carried.
Tabled Motion #8 of the Lambton County Council (Open Session) minutes da... Page 90 of 93 AGENDA ITEM #a)
CORPORATE SERVICES DIVISION
REPORT TO: WARDEN AND LAMBTON COUNTY COUNCIL DEPARTMENT: LEGAL SERVICES / CLERK'S PREPARED BY: Stéphane Thiffeault, General Manager REVIEWED BY: Ronald G. Van Horne, Chief Administrative Officer MEETING DATE: September 2, 2020 SUBJECT: Resuming Committee (A.M./P.M.) Meetings In Person
BACKGROUND
The Province of Ontario declared a provincial emergency due to the dangers associated with COVID-19 on March 17, 2020, which the County echoed with its own emergency declaration on March 18, 2020.
Due to initial Provincial gathering limits and public health physical distancing advice, County Council has since been meeting electronically, through Zoom, to comply with those orders and advice.
Lambton County has since entered Stage 3 of the Province of Ontario's re-opening strategy, which has resulted in a gradual re-opening of local services and goods providers and suppliers, and an increase in gathering limits.
In light of the Committee A.M. and P.M. membership size, which is 50% of Council's membership, Council could resume its Committee meetings in person, if Council wishes to do so.
DISCUSSION
As it currently stands, O. Reg. 364/20 (Rules for Areas in Stage 3) adopted under the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 allows for meetings/public events of up to 50 individuals, provided attendees are capable of maintaining two (2) metres apart in the meeting space.
There are eight (8) members on each of Committee A.M. and P.M., the Warden also sits on both Committees for a total of nine (9) members and therefore County Chambers could accommodate the resumption of Committee A.M. and P.M. in person, subject to the following:
Tabled Motion #8 of the Lambton County Council (Open Session) minutes da... Page 91 of 93 AGENDA ITEM #a)
Committee A.M./P.M. In Person Meetings (page 2) September 2, 2020
to ensure proper physical distancing, Committee members will be assigned seats within the bar located at least 2 metres from one another, which will not be their regularly assigned Council seats;
the Chair of the meeting will assume the seat regularly assigned to the Warden for Council meetings, as per past practice;
a limited number of staff will attend the meeting, and those attending will be seated in the room at least two (2) metres apart;
all will be required to self-monitor for symptoms of COVID-19. If ill, the recommendation is to stay home;
upon arrival, all will be asked to sanitize their hands. Sanitizer will be provided;
visitors will be asked to sign in. There will be limited seating capacity for the public, and therefore public attendance will be monitored. Though unlikely given past attendance trends, in the event the room reaches it capacity of 32 individuals (in total), members of the public could be turned away to ensure physical distancing. To the extent possible, depending on numbers, members of the public may be otherwise accommodated by, for instance, being permitted to observe the meeting from Committee Room #1, which has an additional seating capacity of five (5). Also, the meeting will be publically broadcast online, as per past practice; and
all will be asked to wear face coverings (i.e. masks, covering their nose, mouth and chin) whenever they are not in their seat, and thus while entering and exiting the meeting room.
At this time, Council Chambers is not large enough to accommodate in-person Council meetings while maintaining a physical distance of two (2) metres between all attendees, and therefore Council meetings will continue electronically for the foreseeable future.
In the meantime, if Council wishes to resume in person Committee meetings, Council will need to adopt the recommendation below. As it is difficult to ascertain what may come of COVID-19 in the future, the decision to meet or not to meet in person can be reversed later by the Warden and/or Council if health, safety and/or transparency concerns warrant it.
FINANCIAL IMPLICATIONS
None.
CONSULTATIONS
Tabled Motion #8 of the Lambton County Council (Open Session) minutes da... Page 92 of 93 AGENDA ITEM #a)
Committee A.M./P.M. In Person Meetings (page 3) September 2, 2020
The Warden, Chief Administrative Officer, General Managers and Occupational Health and Safety Coordinator were consulted on the subject matter of this report.
STRATEGIC PLAN
N/A.
CONCLUSION
With the gradual opening of the Province of Ontario, indoor meetings/public gatherings of up to 50 individuals are now permitted provided that all attendees can maintain a physical distance of 2 metres. This therefore affords Council the opportunity to resume in person meetings of its Committee A.M. and P.M. in Council Chambers, if Council wishes to do so.
RECOMMENDATIONS
That starting with the September 16, 2020 meeting, Committee A.M. and Committee P.M. resume meeting in person unless and/or until the Warden and/or Council directs that those meetings be held electronically due to health, safety and/or public transparency considerations.
Tabled Motion #8 of the Lambton County Council (Open Session) minutes da... Page 93 of 93