MINUTES FORT BEND GRAND PARK\rAY TOLL ROAD AUTHORITY fuptil,79,2077 The Board of Directors (the "Board") of the Fort Bend Gtand Patkway Toll Road Authority (the "Authority") met in regular session, open to the public, on April 79,2077, at the offices of the Greater Fort Bend Economic Development Council, One Fluor Daniel Drive, Sugar Land, Texas, and the toll was called of the membets of the Board: James D. Condrey, DDS Chairman Bobbie A. Tallas Vice Chairman Chades Rencher Secretary Dean Hrbacek Assistant Sectetary !7illiam D. I(ee, III T rcasuret /As sistant Vice Chairman and all of the above were preseflt except Director Rencher, thus constitoting a quofum. Also ptesent for all or patt of the meeting wete: Cassie Stinson of Boyar Miller; Colin Parrish of Statehouse Consultants LLC; Pamela Logsdon of AVANTA Services; Cliff I(avanaugh of FirstSouthwest, a Division of Hilltop Secudties, Inc.; fuchard Stolleis of Fort Bend County (th. "County"); Gary Gehbauer of Brown & Gay Engineers, Inc.; Michael Stone, Phil Martin, and Megan Browne of Mike Stone Associates, Inc. ("MSA'); Richard L. Muller, Jt. and Amy N. Love of The Mullet Law Gtoup ("MLG'). A list of others in attendance is attached. Director Condrey called the meeting to order RECE,IVE PUBLIC COMME,NTS Directot Condtey opened the meeting to receive public commeflts. There being no further public comments, Director Condrey closed the meeting to public colnments. CONSENT AGENDA Director I(ee moved to approve all items on the consent agenda, which includes: (1) the meeting minutes from March 15,2077; (2) the bookkeeper's report, including payment of bills; and (3) the opetating report. Director Tallas seconded the motion, which was approved by unanimous vote. Copies of documents related to consent agenda items are included in the attached Board Book. DRAINAGE CHANNEL TO SANSBURY BOULEVARD Mr. Muller repoted on a meeting held with Texas Department of Transportation ('TxDOT") on April 1.0,2077 , to discuss a sound wall. He stated that he is waiting on additional information ftom TxDOT regarding legal matters. Mr. Muller added that the design engineers has been asked to provide the Authority with a letter confirming that the road meets all safety requirements and guidelines. The Board requested the lettet from the design engineet be forwarded to all Board members and the Canyon Gate Homeowners Association once received. AMEND TOLL RATE SCHEDULE Mr. Stone and Mr. Muller reviewed and discussed changes that were made to the Amended and Restated Order Establishing a Toll Rate Schedule for the Fott Bend Gtand Parkway Toll Road ("Order") and Business Requirements. Following review and discussion, Director Kee moved to: (1) adopt the Order, subject to approval by Commissioners Court; ar;'d Q) approve the tevised Business Requirements, subject to approval by Commissioners Court. Directot Tallas seconded the motion. Director Condrey called the question, and Directots Tallas, Condrey, and I{ee voted aye. Director Htbacek voted no. The motion thus passed. ADDITIONAI OPERATING MATTERS Mr. Stone discussed additional operating matters with the Board and reported on permits applications and construction along the Gtand Patkway. Mr. Stone reported on the transition of violation processing services from Conduent (formedy Xerox) to SWC Group, LLC ('SWC"). He noted that the first phase of the transition occured and SWC's call center is open and processing violations. Mr. Stone added that the second phase, mailing of toll violation notices, is scheduled to start nMry 2077 . Ms. Browne teviewed a chaft detailing the number of calls received and customer hold times with SWC. She noted that customer service has improved significantly. Mr. Stone teported that MSA is wotking on tevising the Authority's website. He stated that that a draft of the revised website is scheduled to be avaiTable for review by the Board at the next regular Board meeting. Mr. Stone then recommended the Board consider adopting a new logo fot the Authority that is more visible at night. No Boatd action was taken. Mr. Stone reported on the flood monitoring system and gave an update on the services that will be provided by Remote Monitoring Systems and services that will be provided by the Authority. No Board action was taken. CAPITAL IMPROVEMENTS Mr. Stone reported on the status of the ptoject and recommended approval of Change Order Nos. 11, 1.2,73,and74 in the amounts of $3,008.75, $16,000, $3,765.04,and$2,469.45, tespectively, toJames Construction Group fot the construction of SegmetLt"C," Phase 1. He added that final acceptance of this project is scheduled to be presented at the next regular Board meeting. Following review and discussion, Dfuector Tallas moved to apptove the Change Orders. Director Kee seconded the motion, which was approved by unanimous vote. DESIGN OF DIRECT CONNECTORS AT FM 1O93/WE,STPARK Mr. Gehbauer repolted on the progress of design of the direct connectors at FM 1093. TURNS AT HARLEM ROAD Mt. Stolleis teviewed a Joint Project Agteement Regatding Hatlem Road Intetsection Improvements and Related Construction (the "Agreement') between the Authority and the County. Following review and discussion, Director Hrbacek moved to approve the Agreement, subject to approval by Commissioners Court. Director I(ee seconded the motion, which was approved by unanimous vote. SPECIAL PROIECTS Mr. Stone reviewed the Authority's special projects list. Mr. Muller distributed and reviewed an IntedocalAgreement for the Design and Construction of Erosion Contol Facilities between the Authority and Fort Bend County Levee Improvement District No. 7 ("LID No. 7") ("Intedocal Agreement') for tepait work related to the Btazos River Erosion. Discussion ensued regarding revisions to the Interlocal Agreement and the Board requested a portion of Section 3.3 be revised to require LID No. 7 to rcpay the Authoriry th. funding balance one year ftom the effective date and for intetest to accrue on any funding balance that remains unpaid after the deadline established in Section 3.3 at a rate equal to the interest rate ori 2-year U.S. treasury on the day the fund balance is due. Following review and further discussion, Director Hrbacek moved to approve and atthoize execution of the Intetlocal Agteement subject to (1) final approval by Directot Condrey and Tallas and Q) apptoval by Commissioners Court. Directot Kee seconded the motion, which was approved by unanimous vote. Mr. Stone tecommended the Board approve Supplemental Agreement No. 2 in the amount of $398,066.46 to the contract with Freese and Nichols, Inc. ("F&N") to provide fot geotechnical services, design and construction documents for the protection of the north bridge abutment. Following review and discussion, Director Tallas moved to approve Supplemental Agteement No. 2 with F&N, subject to apptoval by Commissionets Court. Directot Kee seconded the motion, which was appioved by unanimous vote. Mr. Stone repotted on the status of the tum lane and signal modification at FM 1093/5H99. He stated that a notice to ptoceed will be issued on April 24,2077. No Board action was needed. There being no further business to come befote the Board, the meeting was adjourned. Secretary, Board of Directors (sEAL) LIST OF ATTACHMENTS Minutes Page Attendance Sheet. 7 Boatd Book 7 ATTENDANCE & PUBLIC COMMENTS SIGN-UP SHEET FORT BEND COUNTY TOLT ROAD A,UTHORITY AND FORT BEND GRAND PARKWAY TOLI ROAD AUTHORITY . The public comment period is for speakers to address the Board concerning items not on the agenda. o The Board can not engage in discussion on topics not on the agenda, except as otherwise provided by law. No action is required by the Board in response to a speaker. Speakers wishing to address the Board on particular agenda items should indicate which agenda item and will be allowed to address the Board at the beginning of that agenda item. r Allspeakers will be allowed three (3) minutes to address the Board (the Chairman may extend the allotted time at his or her discretion). r NomorethanthreespeakerswillbereceivedbytheBoardonanyonetopic. Thetotalnumberofspeakers received by the Board will not exceed ten (10) (the Chairman may extend the number of speakers at his or her discretion). NAME COMPANY/ORGANIZATION EMAIL ADDRESS AGENDA ITEM oYES (nuerce indicate which no.-) R,t 4^,tpo Pzer€-t> C4*rza* G/+ rz- {?o q,t .<o ct- frz/? e >24ffr n-.* f oll0 i'l"o.* s lW^rl,az C^r,ou Crrtm tlon (o)o> €a-tsf Crt^rlt ,>l:'/b\ rr/o J 2 3 4. 5 6. 7 8. 9. 10 11. 12 13 74 15 4830-2616-4762, V. 1 PAPX *AY FORT BEND GRAND PARKWAY TOLL ROAD AUTHORIry SUMMARY OF INVOICES FOR BOARD APPROVAL April 19,2017 - SUPPLEMENTAL Pavee/Description Invoice # Amount PRELIMINARY PHASE NONE DESIGN PHASE NONE CONSTRUCTION PHASE # 805 NONE OPERATIONS & MAINTENANCE # 815 CAPITAL OUTLAY NONE MANAGEMENT & ADMINISTRATION PHASE # 815 NONE FINANCING # 815 NONE SECTION C-1 LOAN from FBCTRA FORT BEND MUD#116 SEGMENT C-1 1 06901 -201 6 94.24 71901-2016 27.99 78901-2016 43.99 JAMES CONSTRUCTION GROUP, LLC SEGMENT C-1 313112017 EST # 12 1,265.72 Cumulative Retainage to date $21u2537 TOTAL 1,431.94 CUMULATIVE RETAINAGE TO DATE $278,725,81 SERIES 201 2-CONSTRUCTION OPERATIONS SECTION C-1 (Loan from FBCTRA) 1,431.94 Pamela M. Logsdon, Certified Public Accountant 5635 Northwest Central Drive, Suite 104E, Houston, Texas 77092 713.934.9'107 713.934.9110 Fax713.934.9443 [email protected] FORT BEND GRAI\D PARKIT/AYTOLL ROAD AUTHORITY The Boatd of Ditectots of Fott Bend Gtand Pa&way Toll Road Authodty will hold a tegulat mee''ng on l7ednes&n Apdl19r20L7, at 5:30 p.m., at the Greater Fott Bend Economic Development Cound One Fluot Daniel Ddve, Lahepoint Plaza, Building D, Conference Room, Sugar Land, Texas, to discuss and, i-f appropriate) act upon the folloudng items: 7.