Antelope Valley College...Imagine the Possibilities
Strategic Planning and Budget Council Annual Review 2005-2006
Antelope Valley College • 3041 West Avenue K • Lancaster, California 93536-5426 • www.avc.edu Co-Chairs Patricia Sandoval and Tom Brundage
Message from the SPBC Co-Chairs
This academic year, the Strategic Planning and Budget Council (SPBC) undertook a major task—a complete revision of the budgeting process. The new process considers the mission, vision and values of the college and specifically identifies six Institutional Learning Outcomes (ILOs) that will help keep us focused as we support our students in achieving their educational goals. This year’s report offers a summary of the 2004-05 achievements, as well as a description of our new budgeting process and upcoming goals.
The next step will be to update the district’s Educational Master Plan to determine future program and operational needs. The Facilities Master Plan will then be revised to address the long- range infrastructure and building needs of the campus. The Human Resources Subgroup is already laying the groundwork for developing a long-range Staffing Plan to support the needs defined in the master plans. Once these three documents are in place, the Financial Subgroup will begin the process of creating a Finance Plan to determine the funding necessary to implement the plans and promote efficient management ofV A C’s resources. We have included a budgeting process diagram in our report to help illustrate the importance of these planning documents. They are an integral part of the process and directly influence the choices we make to ensure that student learning outcomes are achieved.
We recognize that the new process will take time for us to put into practice, and that much work remains to be done before our vision will be fully realized. As we implement the new process, we will watch closely as the pieces come together. We have been diligent in our efforts to define a process that will address the needs of our students and our employees. As we strive to perfect the institution’s strategic planning and budget process, we hope that you will keep us informed on how it’s working for you.
We look forward to our new direction and hope to accomplish great things this year. Table of Contents
Strategic Planning and Budgeting Process 1-2
Institutional Learning Outcomes 3 Achievement Reports 2004-05 4-11 Communications 6-7 Programs 8-9 infrastructure 10 Resources 11 Institutional Goals 2005-2006 12-17 Communication 14 Programs 15 infrastructure 16 Resources 17 Resource Allocation Process 18
Budget Requests Fiscal Year 2005-2006 19-20
Glossary of Terms 21
Membership 22
Subgroups 23
ANTELOPE VALLEY COLLEGE BOARD OF TRUSTEES Antelope Valley College prohibits discrimination and harassment based on race, religious creed, color, national origin, ancestry, physical Steve Buffalo disability, mental disability, medical condition, marital status, sex, Steve Fox age, or sexual orientation. Upon request, we will consider reasonable Jack Seefus accommodations to permit individuals with protected disabilities to (a) Betty J. Wienke complete the employment or admission process, (b) perform essential job functions, (c) enjoy benefits and privileges of similarly-situated Earl J. Wilson individuals without disabilities, and (d) participate in instruction, Harmony Perkins, Student Trustee programs, services, activities, or events. Strategic Plannning and Budgeting Process
The Strategic Planning & Budget Council (SPBC) is defined to measure the effectiveness of these outcomes. a shared goverance committee that manages changes Resource Allocation within the institution in order to accomplish the college The next step in the process is resource allocation. mission. As reflected in the diagram (opposite), the This year, the SPBC andI LO Planning Task force jointly process begins with input from the community and reviewed the budget development process. Modifications the campus. The council will use this input to assist in were made to streamline the process as well as allow identifying educational program needs, ensuring that for better planning and communication. Divisions/ what is considered aligns with the mission, vision and departments have been asked to identify their 2006-07 values of the college. goals and objectives and submit budget requests that will Institutional Learning Outcomes (ILOs) support the Institutional Learning Outcomes. This year, the committee recognized the importance of The SPBC Budget Subcommittee will evaluate and establishing Institutional Learning Outcomes (ILOs) prioritize the annual budget requests to most efficiently [see page 3]. Supporting the college’s mission, the utilize institutional resources. The council will work ILOs encompass diverse perspectives, lifelong learning collegially with the president until consensus is reached skills, breadth of knowledge, good citizenship and on budget priorities. The president will then submit career opportunities. In 2006-07, the council will rely recommended budget expenditures to the Board of on the college mission and vision, as well as the newly Trustees for implementation. In instances of legal and established ILOs, to direct the development of the fiscal responsibility (cited in Ed. Code and Title 5), Educational Master Plan. It is the Educational Master the president may revise the recommendation without Plan that will drive the instructional programs, services consensus of the council. to students and college operations. Outcomes Assessment Institutional Plans Evaluation of the Student Learning and Operational To support and execute the Educational Master Plan, Outcomes will then be used to determine the most the SPBC has redefined their subgroups as follows: appropriate corrective action plan to improve student Educational Master Plan, Finance, Facilities, Human learning. Based on the Outcomes Assessment, the Resources and Communications. The subgroups will process begins again with an annual review of the be responsible for coordinating the development of Educational Master Plan and the college’s mission. the Educational Master Plan and creating a Finance Plan, Facilities Plan and Human Resources Plan. The Communications Subgroup will be responsible for disseminating this information to the campus and general community, through the SPBC Annual Review, as wel as providing the outcome of budget decisions. Outside the purview of the SPBC but integral to the process, the IT Committee and Enrollment Management Committee will be establishing a Technology Plan and Enrollment Plan respectively. Also important to the process is input from the Student Equity Plan, Accreditation Self-Study, Matriculation Plan, and Program Review. Vocational program advisory groups also provide data, both qualitative and quantitative, for the assessment and development of each plan. Input from these groups will be provided on a continuing basis to support the overall planning, assessment, and evaluation of the Educational Master Plan. Student Learning/Operational Outcomes All institutional plans will support the college’s Student Learning Outcomes (SLOs) and Operational Outcomes. To this end, an SLO Task force has been established to review and update student learning outcomes for each division. Supporting students indirectly, the Business Office and Maintenance and Operations Department will be defining Operational Outcomes. Criteria will be
Antelope Valley College/2006 Annual Review Strategic Plannning and Budgeting Process
COMMUNITY
CAMPUS
SPBC
MISSION
VISION VALUES
ILOs OUTCOMES ASSESSMENT EDUCATIONAL MASTER PLAN INSTRUCTION, STUDENT SERVICES OPERATIONS
RESOURCE ALLOCATION HUMAN FINANCE FACILITIES TECHNOLOGY ENROLLMENT RESOURCES PLAN PLAN PLAN PLAN PLAN
EFFECTIVENESS STUDENT LEARNING OUTCOMES CRITERIA OPERATIONAL OUTCOMES COMMUNICATION
Antelope Valley College/2006 Annual Review Institutional Learning Outcomes (ILOs)
At its September 14, 2005 meeting, the Strategic Planning and Budget Council recognized the significance and value of developing Institutional Learning Outcomes (ILOs). The accreditation standards speak directly to the importance of knowing what knowledge and abilities students must possess upon their departure from community college. SPBC was presented with ILO samples from several community colleges and established a small task force to draft recommended ILOs. Once complete, they were brought back to the council for review and critique. The committee solicited the assistance of a consultant to assist in moving the campus toward a culture change in thinking and behavior. Campus-wide dialogue was encouraged in the decision-making process. A workshop was presented for SPBC, Academic Senate and interested campus community to discuss the ILO draft. On October 19, 2005, the task force presented a draft of the Institutional Learning Outcomes to SPBC for review. After much discussion and editing, six ILOs were approved. The Academic Senate president presented the ILOs at the November 3, 2005 senate meeting, receiving overall consensus of support. The Academic Senate then moved forward on the development of program level Student Learning Outcomes and at a meeting with the Policies and Procedures Committee and interested campus community, an SLO Advisory Task Force was established with a Senate chair appointment. (The task force will become a permanent standing committee of the Academic Senate in fall 2006). In the next several years, it is anticipated that this committee will help guide the college in the development of further course and program level SLOs, being sure to align them with the following Institution Learning Outcomes:
• Analyze diverse perspectives from a variety of disciplines and experiences that contribute to the development of self-awareness. • Value and apply lifelong learning skills required for employment, basic skills, transfer education, and personal development. • Demonstrate a breadth of knowledge and experiences from the humanities, social and behavioral sciences, arts, natural sciences, and mathematics. • Solve problems using oral and written communication, critical thinking and listening skills, planning and decision-making skills, information literacy, and a variety of technologies. • Demonstrate good citizenship and teamwork through respect, tolerance, cultural awareness, and the role of diversity in modern society. • Identify career opportunities that contribute to the economic well being of the community.
Antelope Valley College/2006 Annual Review 2004 - 2005 Achievement Reports
Antelope Valley College/2006 Annual Review Antelope Valley College/2006 Annual Review Communications
Goal: Goal: A. Promote a culture of inclusiveness, B. Create and implement strategies for participation and collaboration that building relationships between the college recognizes and celebrates individual and and community.
corporate contributions. Sub-goals: | 2004-2005 • A 75th Anniversary Gala for the college was held 1. Garner community support for college growth plans, in September 2004, attracting 600 people from including the need for a bond to fund construction. the community. It included recognition of 19 prominent individuals with achievement awards. • Celebration of the college’s 75th anniversary The event resulted in 192 column inches of provided additional community awareness and coverage in the area’s two highest circulation support through a 75th anniversary gala and daily newspapers, plus a 20-page 75th anniversary numerous spin-offs, including a newsletter to tabloid with a paid circulation of approximately 5,000 key community members and influencers 27,143 and an estimated readership of 85,500. of opinion. This event leveraged additional support for the passage of AVC’s bond. • The achievement awards have been institutionalized through the AVC Foundation with five people to be • extensive outreach efforts to the community selected annually for recognition by the college. resulted in voters on Nov. 2, 2004 providing overwhelming support to a $139 million college • Community members have been involved in the bond measure, with more than 69 percent voter Reports Achievement college through AVC Foundation events, including approval – the largest margin of victory for any bench dedications, President’s Circle Luncheons recent local bond measure and one of the highest and holiday receptions for donors. voter approval rates for a bond in the state. Sub-goals: • events, including a speech by Community 1. Review existing employee and student College Chancellor Mark Drummond at the recognition programs and create additional Gala, that brought extensive favorable support of opportunities. the college. • The president has established at Board of 2. Develop and implement activities to create legislative Trustee meetings a monthly recognition of support for AVC. outstanding effort by employees, recognizing • The bond campaign involved extensive outreach 28 employees during 2004-05. to elected leaders ranging from Congress to local • Separate annual recognition programs of town councils resulting in overwhelming and faculty and classified employees were held, widespread support for the bond specifically and resulting in 57 column inches of front-page AVC in general. news stories and color photos in the area’s • The Legislative Committee continued to two highest circulation daily newspapers advocate AVC and community college positions (reaching close to 50,000 customers). at the state and federal levels, including support 2. Improve access to information from shared for equalization funding. governance groups by creating and implementing • College trustees joined with other colleges an information dispersal protocol. statewide in opposing recommendations in • A plan to improve campus information the California Performance Review that could dispersal with input from representatives of potentially weaken the voice of community all campus constituent groups was submitted colleges at the state level. to SPBC, but has not been implemented due • Several elected officials were honored with to a lack of resources. achievement awards at the college’s 75th • Three Web sites containing information anniversary gala. for SPBC, matriculation and student • State Chancellor Dr. Mark Drummond delivered success have been created to improve the keynote address at the gala, which provided communication. AVC a great opportunity to showcase the college to the leader of the community colleges, resulting in statewide coverage.
Antelope Valley College/2006 Annual Review Communications
3. Promote efforts by campus entities to work • Successful community outreach and cooperatively with businesses and organizations. fundraising by the AVC Foundation has • Local hospitals are funding another AVC increased Foundation assets to nearly $1 nursing position (short-term) to increase million. the number of Associate Degree Nursing Goal: | 2004-2005 Program graduates. C. Develop and implement a consistent • AVC helped secure a grant from the and positive college identity to increase National Science Foundation for Pathways, pride and awareness of AVC both a program to improve the teaching of internally and externally. mathematics and science in local grade schools. Approximately 57 students • The college continues to make efforts with interested in becoming math and science limited resources to project a positive and teachers attended orientation programs, cohesive image including development of 20 with 30 registering to take part in the new career and technical brochures for AVC program. In addition, all 40 slots for programs. middle school teacher training were filled • Positive media relationships have generated tens in summer 2004. of thousands of dollars worth of free coverage. • The college is creating, in conjunction with For example, the college received through the the AV Fair, California State Prison North two leading daily newspapers 544.5 column Achievement Reports Achievement Los Angeles County, and Assemblywoman inches of coverage of its programs and people in Sharon Runner’s office, a landscaping May 2005. TheV alley Press carried 419 column program to provide job skills to prison inches of photos and stories of the college. If inmates, with an estimated 15 inmates AVC were to purchase that same amount of space taking part. it would cost $11,354.90 (daily contract rate of $27.10 a column inch – higher for Sundays). • The college hosts community job fairs in October and April, drawing more than 40 employers to each event and attracting a total of 4,000 job seekers. • The college continues to work with several firms (Lowe’s, Countrywide, Starwood) in the recruiting employees. • The college is working with the VA Athletic Club to engage at-risk youths in sports activities. • Representatives of the Fire Technology Program continue to work closely with the U.S. Forest Service and other agencies in training AVC students, with more than 100 serving on wildland firefighting crews. • The college Foundation secured a $40,000 grant from Verizon to provide equipment for serving English as a Second Language (ESL) students. • The VA C Foundation achieved a fundraising goal of $300,000 matched by an additional $300,000 in federal funds under Title V.
Antelope Valley College/2006 Annual Review Programs
Goal: • Some math and science faculty, as part of an ongoing process, had their office computers A. Provide programs and services that meet the upgraded and a wireless computer network was set needs of the community. up in the physics/physical science lab. Sub-goals: 2. Develop curricula to meet standards of transfer
1. Maintain and upgrade safe, modern instructional equipment. institutions and industry. | 2004-2005 • Completely modernized all work stations in the • Revised the certificate requirements for drafting, welding laboratory. This included completely interior design, air conditioning and refrigeration, and rebuilding the oxygen/acetylene working bench and clothing and textiles to reflect the current needs of replacing all arc welding stations with modern stations industry. comparable to those used in industry. • Completely restructured the courses in air conditioning • upgraded both computer aided design (CAD) and refrigeration to streamline the course topics and computer laboratories to AutoCAD 2004. reduce duplication of material in multiple courses. • Purchased firefighting tools and equipment and • Developed new student learning outcomes for personal protective gear for the wildland firefighting the registered nursing program, clinical medical program. assisting, nurse aide and home health aide courses to reflect developments in the fields. • upgraded the automotive electronic diagnostic systems to the latest versions. • Collaborated with the Los Angeles County Sheriff’s
Department to offer reserve sheriff training on the Reports Achievement • Replaced the drafting tables in the interior design AVC campus. laboratory with more flexible, easy-to-maintain portable drafting tables. • Received state Chancellor’s Office approval for the new Professional Bookkeeping Certificate /Degree • Purchased instructor stands, computers, video Program equipment for five classrooms. 3. Provide adequate instructional supplies to increase student • Remodeled classrooms in the Child Development Center. skill levels. • installed new maps for history classes. • Judicious use of Proposition 20 funds and regular • upgraded white boards in five classrooms. instructional supplies funds allowed for adequate • Purchased new computers for social science instructors. supplies resources for all programs. • Replaced outdated computers in computer graphics and multimedia labs and in the PC lab. Goal: • Purchased professional-grade cameras and lighting B. Establish student learning outcomes to equipment for multimedia program. increase student success. • upgraded operating system for all computers in the Sub-goals: computer graphics/multimedia labs. 1. Encourage participation in faculty and administrative • Purchased new server software for the computer professional development activities. graphics/multimedia labs. • Major regional and national conferences and college • upgraded accounting software in the PC labs. courses were attended by 122 faculty, staff and administrators. Funding for these activities were • Opened the new AVC-Palmdale campus with six provided by staff development funds. general-use lecture classrooms and an office. • The welding instructional assistant attended the • Teacher lecterns, computers, LED projectors, student American Welding Society Inspection seminar and desks, tables and chairs were obtained as part of the is now qualified to administer welding certification MSEIP Grant with Clark Atlanta University, Atlanta, examinations. Georgia and situated in SSV 236, ME 108 and ME 110. 2. Revised course outlines of record to reflect accreditation • upgraded computers and software in the Geographic standards. Information Systems classroom/lab. • Thirty percent of the course outlines of record are • new student chairs were purchased for the anatomy/ now revised to meet the new standards. physiology lab, SC2 140 and chemistry lab, SC3 160.
Antelope Valley College/2006 Annual Review Programs
Goal: 2. Participate in community organizations as guest C. Develop and implement a plan to speakers, members of advisory boards and community establish enrollment goals that maximize service groups. student access. • Administrators participated in 93 community organizations, advisory boards, and community Sub-goals: | 2004-2005 service groups. Recruit students from groups of historically low 1. • Presentations were given at 25 community college-attending populations. events by AVC employees. • Ten recruiting events were held to attract • Dean Fred Thompson was appointed to the students from low college-attending City of Palmdale Planning Commission. populations. Minority enrollment increased from 50 percent (2003-04) to 52.6 percent • Dean Dr. Les Uhazy was appointed to the (2004-05). Community Leadership Program, Air Force Materiel Command, Wright Patterson AFB, 2. Augment financial aid for economically Dayton, Ohio representing Edwards AFB. disadvantaged students through community contacts and the foundation. 3. Cultivate external partnerships with business and industry to provide support and expertise to college • nineteen additional donors gave scholarships programs. that provided an increase of almost $12,000 in • Conducted a needs assessment to determine
Achievement Reports Achievement new scholarship opportunities for students. the local need for an electronics technology • Total scholarship aid to students increased by program. This needs assessment concluded almost $133,000. that there was a vital need for an electronics 3. Increase honors offerings to attract and retain high technology program to prepare students for ability students. employment with defense related agencies and • Twelve honors courses were offered in contractors. 2004-05; 133 students completed honors • Conducted needs assessments for paramedic courses (duplicated headcount). and respiratory therapy programs, both of Goal: which were initiated by industry partners and both of which indicated moderate needs in the D. Develop and promote partnerships Antelope Valley for additional employees in within the community. these careers. Sub-goals: • Gained input into new registered nursing 1. Offer corporate and community education curricular content from over 20 members of the programs in conjunction with industry leaders. Nursing Advisory Committee. • Manitowoc Ice Machine service technicians • Two hundred students participated in work received update training in the AVC experience in community businesses and refrigeration laboratory during intersession. industries. • California Institute of Technology taught a • Signed memoranda of understanding with day systems engineering certificate course for the care agencies, Lancaster elementary schools, Northrop Grumman Corporation on the AVC Palmdale elementary schools, and Head Start campus. to provide continuing education and training upgrades for childcare workers and teachers. • Hosted two composite workshops provided by Space Tec in conjunction with the National Science Foundation for Lockheed and NASA engineers and educators across the nation.
Antelope Valley College/2006 Annual Review Infrastructure
Goal: Goal: A. Improve Campus Environment D. Scheduled Maintenance of Facilities
Sub-goals: Sub-goal: 1. Implement annual plan that provides and integrates signage, 1. Complete campus-wide scheduled maintenance
information kiosks, seating/gathering areas and landscaping. projects including: | 2004-2005 a. Exterior lighting • Budget was requested and received for campus banners (com- plete), information kiosk (complete), monument sign at 30th • Phase II (north side of campus) of the campus exterior and J-8 (complete) and campus directional signage (complete). lighting project was completed during the ’04-’05 year. b. Electronic locks and door replacement • Landscaping improvements were completed throughout • Design requirements have been completed. Bid/award the campus. and project completion is scheduled for 2006-2007. 2. Provide a comprehensive plan to integrate and expand c. Roadway improvements telecommunications and technology infrastructure. • Roadway improvements to improve pedestrian and traffic safety were completed for the following areas: • Plans to integrate and expand the telecommunications 1. Perimeter road and sidewalks around the north infrastructure to extend capacity, as well as offer expansion and west sides of the gymnasium. capability, were developed and formulated as competitive 2. north access road connecting Avenue J-8 to the bid specifications in 2005. Plans to expand the information campus service road. technology (network) infrastructure were also developed 3. Street widening and sidewalks for Avenue J-8. and formulated as competitive bid specifications. Both Reports Achievement 4. Straightening of campus perimeter road in Lot #10. competitive bids were awarded in December 2005 and An additional 45 parking spaces also added. implementation is in progress. Telecommunications infrastructure plans include migrating to voice over IP Goal: technology over the next three to five years. E. Construction Goal: Sub-goals: B. Address Campus Parking Issues 1. Pursue approval and monitor progress of projects as identified in the Facilities Master Plan through the Chancellor’s Office Sub-goal: capital outlay approval process. 1. Develop and implement recommendations for addressing campus-parking issues. • Five–Year Construction Plan was completed, approved • The temporary parking area south of Fine Arts was and submitted to Chancellor’s Office. Theatre Arts improved to allow for additional parking. A new project was approved for construction pending state temporary parking area was installed west of the funding availability. The Health/Science Building FPP Technology Building. was submitted with a strong chance for being approved • All parking lots were resurfaced in August 2005 and for construction. Strong forecasted growth rates were improvements were made. approved by the state after several years of discussions • Additional parking provided in Lot #11. justifying higher growth rates. • Additional staff parking provided in Lots #9, 10 & 11. 2. Pursue approval and monitor progress of the South Valley campus through the Chancellor’s Office capital outlay Goal: approval process. C. Health & Safety Program • Public Private Ventures and A. C. Martin Partners Sub-goal: were contracted to obtain and design a new campus site. A donation agreement was approved in October 1. Implement district health and safety programs for all staff. 2005 for 69 acres at Avenue V and 37th Street East. • Facilities Planning and Campus Development and Representatives from the Chancellor’s Office visited the Human Resources coordinated the implementation of a site and assurances from the Chancellor’s Office were comprehensive campus wide health and safety program. received to proceed with the donated site. The program provided health and safety training 3. Explore feasibility of future satellite campuses. sessions twice a month as well as individual health and safety assessments as requested through Human • Preliminary discussions have taken place regarding Resources. The health and safety program services were satellite campus sites north and west of Lancaster. provided by Loss Control Solutions. With the hiring of Planning progress for the planned community of a district risk manager the health and safety program is Centennial is being monitored to determine the now under the direction of Human Resources. appropriate timing for establishing a site in the area. Antelope Valley College/2006 Annual Review 10 Resources
Goal: departments on campus totaling $5,000. The A. Growth: Proactively pursue enrollment grants were used to support faculty and purchase growth in keeping with state projections additional computer equipment. to maximize funded percentages of state Goal: allocations without exceeding state
| 2004-2005 D. Maximize efficiency of existing funded levels by more than 10 percent. resources: • 2004-2005 FTES 9,940.51 versus 2003-2004 • The Computer and Information Technology FTES totaling 9,756. Growth = 184.51 FTES plan was approved and submitted to the state • Overcap Growth = 1.76 percent, Chancellor’s Office. The plan provides for Funded = $561,247 centralized technology and inventories. Goal: • Due to a collaboration with the Information B. Staffing: Provide adequate staffing Technology Services Department and the and create a staffing master plan that warehouse, data on the technology assets has accounts for growth in enrollment and been input into a database, which allows for more supports facilities. efficient and effective tracking and deployment of assets. • Twenty-nine new full-time hires for fiscal year
Achievement Reports Achievement 2004-2005. • Ongoing meetings with facilities director and vice rresident of human resources to create a staffing master plan. • The percentage of FTES attributable to full–time faculty has increased from 49.6 percent in fall 2004 to 55.3 percent in fall 2005. Goal: C. External Funding: Increase external funding to support the college’s mission through partnerships, grants, bond, Foundation support and other methods. • Passage of a $139 million college bond in November 2004. • Foundation support for fiscal year 2004-2005 totaled over $475,000. There was an increase in the number of donors to 70 from fiscal year 2003- 2004. The number of scholarships increased by seven donors, totaling an additional $23,220. • new grants: Developing a Partnership - $15,000, national Science Foundation Grant -$57,542, California State University, Fresno Grant - $14,479. • STAR/TRIO Grant additional funding $30,747. • The foundation gave “mini” grants to several
11 Antelope Valley College/2006 Annual Review 2005 - 2006 Institutional Goals
Antelope Valley College/2006 Annual Review 12 13 Antelope Valley College/2006 Annual Review Communication
Goal: A. Provide broad access to information for students, employees and the community. 1. Provide data for planning and informed decision | 2005-2006 making. 2. Create a strategic communications plan for AVC that would include Web, print, media, activities and other collateral materials. Goal: B. Create formal pathways for effective distribution of information to internal and external audiences. 1. Engage faculty, staff, students and community in appropriate dialogue related to research,
planning, decision making and evaluation. Goals Institutional 2. Communicate outcomes of discussions and decisions to appropriate stakeholders. 3. Promote efforts by campus entities to work cooperatively with businesses and organizations. Goal: C. Establish and enhance personnel, staff development and diversity programs. 1. Identify and implement processes that actively promote diversity in the college community. 2. Review existing employee and student recognition programs and create additional recognition opportunities. 3. Review and/or create employee orientation programs. Goal: D. Develop and implement a consistent and positive college identity to increase pride and awareness of AVC in the community. 1. Develop communication guidelines to ensure a consistent and positive identity.
Antelope Valley College/2006 Annual Review 14 Programs
Goal: 2. Commit to increase enrollment in honors courses A. Provide programs and services that meet by 10 percent. the needs of the community: 3. Implement automated room utilization program by June 2006. 1. Convert 25 percent of non-smart classrooms to smart. 4. Increase student scholarship awards by 10 percent. | 2005-2006 5. Develop flexible scheduling options that 2. Approve 100 percent repair of critical maximize room utilization. instructional equipment. 6. Increase enrollment on Friday and Saturday 3. Implement IMPAC (Intersegmental Major by 25 percent. Preparation Articulated Curriculum) recommendations for sciences, business, and Goal: social sciences. D. Develop and promote partnerships in 4. Fund training for faculty and administrators in the community: implementing dual admission agreements with 1. Implement speakers bureau. UC and CSU. 2. Increase awareness of employee participation in 5. Implement recommendations of advisory community service groups with press releases, feature stories, etc.
Institutional Goals Institutional committees for programs with advisory committees. 3. Publicize and invite students and community to flex events. 6. Increase supply budgets for instructional and student services areas by 25 percent overall. 4. Encourage employees to participate in community service groups. 7. Determine baseline costs of program and division budgets. Goal: B. Establish student learning outcomes to increase student success: 1. Provide training for all faculty on course outlines of record (COR), syllabus construction, and student learning outcomes. 2. Put all COR in electronic format. 3. Complete revision of all COR’s to reflect accreditation standards including student learning outcomes by June 2006. 4. Develop program-level Student Learning Outcomes in 50 percent of all programs by June 2006. Goal: C. Develop and implement a plan to establish enrollment goals that maximize student access: 1. Increase enrollment from feeder high schools by 10 percent for 2005-06.
15 Antelope Valley College/2006 Annual Review Infrastructure
Goal: Goal: A. Improve Campus Environment E. Facilities Planning & Utilization 1. Implement plan to provide and integrate 1. Employ space management tools and/or processes signage, information kiosks, seating/gathering to maximize the efficiency of campus space areas and landscaping. utilization in coordination with academic affairs. | 2005-2006 2. Complete district facilities and technology 2. Complete a needs analysis for facilities staffing design standard by December 2005. and equipment requirements to more effectively 3. Complete campus facilities and technology meet campus user needs. infrastructure project scope of work by August 3. Develop campus wide staff development sessions 2006. for facilities/health and safety processes and Goal: issues. 4. Explore and develop potential partnerships with B. Address Campus Parking & Access Issues cities and local agencies to better utilize district 1. Implement 04-05 recommendations for facilities. addressing campus parking and access issues. Goal:
Goal: F. Construction Goals Institutional 1. Begin design/bid/construction activities on the C. Health & Safety Program approved first phase of locally funded bond 1. Continue annual health and safety training projects. programs for all staff. Coordinate transition of 2. Pursue state approval and monitor progress health and safety programs to risk manager. of state supported projects as identified in the 2. Develop processes with risk manager for Facilities Master Plan through the Chancellor’s identifying, collaborating on, and addressing Office capital outlay approval process. health and safety issues. 3. Expand and improve the existing South Valley Goal: facility on Palmdale Boulevard to encourage enrollment growth during the 05-06 year. D. Scheduled Maintenance of Facilities 4. Pursue state and local approval and monitor 1. Complete or make significant progress on the progress of locating a South Valley site by June following scheduled maintenance projects: 2006. a. electronic locks and exterior door replacement. 5. Explore feasibility of future satellite campuses. b. Roadway improvements. 6. Provide quarterly communications to campus community regarding construction progress and c. Parking lot repairs and resurfacing. planning. d. exterior lighting – south campus (pending state funding). e. Repair and replace gas cocks and regulators campus wide (pending state funding). f. HVAC replacement campus wide (pending state funding).
Antelope Valley College/2006 Annual Review 16 Resources
Goal: Goal: A. Proactively pursue enrollment growth D. Maximize efficiency of existing resources: in keeping with state projections to maximize funded percentages of state 1. Develop a standardized process for budget allocations without exceeding state allocation, management, review and funded levels by more than accountability. | 2005-2006 10 percent. 2. Support data-driven decision making through 1. Continuously monitor situation and make research, in order to improve student learning creative and strategic adjustments through outcomes and success. enrollment management. 3. Centralize technology budget for technology 2. Maximize enrollment growth opportunities at standardization, procurement, maintenance and the South Valley site. repairs. Goal: 4. Centralize technology inventory assessment and management. B. Provide adequate staffing and create a staffing master plan that accounts for 5. Develop and implement a long-range budget plan growth in enrollment and supports for computer hardware and software upgrades and/or replacement. Institutional Goals Institutional new and existing facilities. 1. Give consideration to the 75/25 ratios of full- 6. Develop protocols to maximize efficiency of time to adjunct faculty and the 50 percent law, classroom utilization. maintaining the full-time faculty obligation. 2. Review existing comparable industry standards for appropriate staff to facility ratios and adopt a standard for Antelope Valley College positions. 3. Continue to diversify the workforce by actively recruiting and creating diverse applicant pools. 4. Increase staff development opportunities that will improve performance of all employees. Goal: C. Increase external funding to support the college’s mission through partnerships, grants, bonds, foundation support and other methods. 1. Ensure adequate support of resources to effectively monitor and use increased external funding. 2. Ensure that additional external funding enhances and maximizes the institutional effectiveness.
17 Antelope Valley College/2006 Annual Review Resource Allocation Process
In order to allow for better planning and communication, the budget development process has been modified to incorporate the newly defined institutional learning outcomes. Budget augmentation requests will now include narrative that aligns with student learning and operational outcomes.
• Divisions/departments submit budget augmentation requests, along with their annual goals and objectives to the appropriate vice president or to the president. The narrative is to include a description of how the division/department budget requests align with the student learning/operational outcomes and support the college mission.
• The vice presidents and the president, working with the deans and department managers, compile prioritized lists for their respective areas. The lists are then submitted to the Strategic Planning and Budget Council’s Budget Subcommittee.
• The Budget Subcommittee then reviews these lists and prepares budget augmentation recommendations to be submitted for review and approval by the full SPBC.
• After review by the SPBC, the budget recommendations are forwarded to the president.
• if the recommendations include additional faculty positions to be hired, the president, the vice president of academic affairs, and the president of the Academic Senate meet to determine the specific positions to be filled.
• if the recommendations include additional classified positions to be hired, the president, the vice president of business services, and the president of the classified union meet to determine the specific positions to be filled.
• The Budget Subcommittee reviews any requests for administrative or confidential, management, supervisory positions.
• The president presents final budget augmentation recommendations to the Board of Trustees for approval and implementation.
Antelope Valley College/2006 Annual Review 18 Budget Requests Fiscal Year 2005-2006 Non−personnel items
FUNDED ESTIMATED COST Electric Work Carts (7) $63,345 Server Upgrades/Replacements $35,000 Upgrade Open Computer Lab (SSV 202/204) $27,500 Furniture for Research & EEO Offices $8,905 Increase Division Warehouse Supply Budget $15,000 Distance Education Software $188,144 Welcome Center Supplies $23,000 Oracle License $100,000 User Reporting Tool $35,000 Required Prof. Dev./Special Skills Training $25,000 TOTAL $520,894
OTHER RECOMMENDATIONS Job Placement Work Station Reconfiguration $3,000 Transfer Center Reconfiguration $25,000 Student Services Computers/Monitors/Printers* $62,250 Accounting Dept. Reconfiguration $15,000 PC Computer Lab $30,000 VP OfficesU pgrade Furniture $15,000 Campus Wide Computer Upgrades* $137,750 Bandit Barrier (Cashier’s Office) $15,000
TOTAL $303,000
19 Antelope Valley College/2006 Annual Review Budget Requests Fiscal Year 2005-2006 Positions
FACULTY FUNDED FOR 2006-07 SALARY & BENEFITS
Six Full-Time Positions $450,000
CLASSIFIED POSITIONS FUNDED FOR 2006-07
Programmer Analyst $75,000 Technical Trainer $56,000 Clerical Assistant II (2) $90,000 Accountant $63,000 Student Development Technician - Outreach $52,000 Police Officer (1) $66,000
TOTAL $402,000
ADDITIONAL POSITIONS RECOMMENDED
System Security Administrator $78,000 Network Technician/Evening Tech Support $56,000 Police Officer (1) $66,000 Mathematics Instructional Lab Technician $55,000 Mathematics and Science Computer Technician $58,000 Assistant Buyer $48,500 Clerical Assistant III (Counseling) $48,500 Clerical Assistant III (JPC) $48,500 IMC Technician $57,000 Library Assistant II $50,000 Clerical Assistant II (Student Services) $45,000 Clerical Assistant III (Front Desk) $45,000 TOTAL $455,500
Antelope Valley College/2006 Annual Review 20 Glossary of Terms
Assessment—the evaluation of effectiveness criteria
College Operations—indirect support services to the campus such as maintenance and operations, auxiliary services, budget and accounting, information technology services, research and planning, police and safety, and marketing
Communication—oral and written forms of logical thought, clear and precise expression, and critical evaluation of language
Critical Thinking—critical thinking in which certain values (e.g. fair-mindedness, empathy, curiosity, patience, perseverance, confidence, humility) guide the use of our imagination, knowledge, and standards of reasoning (e.g. clarity, precision, accuracy, relevance, logic, impartiality, depth, breadth) to interpret, construct, and evaluate concepts, claims, arguments, and explanations
Educational Master Plan—the strategic plan that guides the decision-making for instruction, student services, and college operations. The plan also includes decision making for facilities, personnel, and technology
Effectiveness Criteria—a standard of judgement that assesses the `added value´ based on evidence
Institutional Learning Outcomes—ensure that students will succeed through the assessment of the goals as outlined in the college mission statement
Instructional Programs—a program is a sequence of courses leading to a specified goal and approved by the System’s (Chancellor’s) Office
Services to Students— a comprehensive system of programs and opportunities that enhance student success and facilitate achievement of education, career, and life goals
Strategic Planning & Budget Council—shared governance council that manages changes within the institution in accomplishing the college mission, vision, and values
Student Learning/Operational Outcomes—overarching specific observable characteristics developed by faculty/staff that allow them to determine or demonstrate evidence that learning has occurred as a result of a specific course, program, activity, or support
Technology—refers to vocational programs, as well as the ability to demonstrate computer competency. It also is reflected in the use of applied application of knowledge for practical use
Values—ten areas to which the college is committed: education, community, innovation, excellence, customer service, collaboration, diversity, integrity, productivity, and resource management (see college catalog page 7)
Vision— a statement that indicates the college will provide quality education that enriches lives and builds futures (see college catalog page 7)
21 Antelope Valley College/2006 Annual Review Membership
SPBC Co-Chair/Designated VP Ralph Brax, Professor-At-Large 6484 Tom Brundage 6302 Adjunct Faculty (1) SPBC Co-Chair/Senate President Dr. Harry Taylor 2215 Patricia Sandoval 6614 Classified Representatives (5) College President (Ex-Officio) Pamela Ford 6266 Dr. Jackie L. Fisher Sr. 6301 Kether Foisel 6229 Chris Garcia 6112 Academic Senate President Margie Chavez 6170 Patricia Sandoval 6614 Scott Tuss 6690
Vice President Academic Affairs Confidential/Mgmt/Supervisory (1) Sharon Lowry 6304 Woody Burns 6628
Vice President Business Services Deans/Directors (3) Tom Brundage 6302 Dr. Les Uhazy 6417 Vice President Student Services Michelle St. John 6619 Dr. Rosa Hall 6303 Dr. Karen Cowell 6404
Vice President Human Resources Student Representatives (2) William Benjamin 6588 ASO President 6160 ASO Representative Executive Director, Institutional Advancement and Foundation Representative for Deans/Directors (1 Elected) Bridget Razo 6313 Wanda Gallerson 6538
Director, Business Services At Large Deborah Wallace 6319 Pete Soos 6523 Stephen Burns 6233 Director, Facilities & Campus Development Doug Jensen 6470
Director, ITS Connie Moise 6541
Director, Public and Governmental Relations Steve Standerfer 6312
Faculty Union President Glenn Williams 2643
Classified Union President Kelley Hare 6166
Faculty Representatives (6) Dr. Lee Grishman-At-Large 6352 Sandra Sampson- Instructor, Support Services 6350 Maria Clinton-Vocational 6577 Richard Manley 6348 Barry Green 6305
Antelope Valley College/2006 Annual Review 22 Subgroups
EDUCATIONAL This group will be responsible for Chair—Karen Cowell, Kether Foisel, MASTER PLAN coordinating the update of the district’s Sharon Lowry, Maria Clinton, Educational Master Plan. Stephen Burns, Lee Grishman, This plan will reflect the district’s Sandra Sampson, Rosa Hall, Michelle long-term goals for instruction, St. John, Ralph Brax, Deb Wallace student services and operations. Meets as needed.
COMMUNICATIONS This group will be responsible for Chair—Steve Standerfer, Bridget Razo, disseminating information to the Rosa Hall, Tom Brundage, Barry Green, campus and general community on Pam Ford, Margie Chavez the process and outcomes of budget decisions. They will also monitor the various internal and external communications functions including, but not limited to, institutional climate and interactions with various individuals and groups. Meets as needed.
FACILITIES Based on the findings of the Chair—Doug Jensen, Connie Moise, Educational Master Plan, the Facilities Scott Tuss, Pete Soos, Raymond Miller Subgroup will be responsible for coordinating the district’s Facilities Plan to address the long-range infrastructure, building and parking needs of the campus. Meets as needed.
FINANCE This group will be responsible for Chair—Deb Wallace, Glenn Williams, developing a Finance Plan to analyze Richard Manley, Bridget Razo, Kelley and determine the financial impact Hare, Chris Garcia, Michelle St. John, and necessary resources to implement Tom Brundage, Patricia Sandoval the Facilities Plan, Human Resources Plan, Technology Plan and Enrollment Management Plan, supporting and promoting the efficient management and preservation of AVC’s resources. Meets as needed.
HUMAN RESOURCES Responsible for creating a long-range Chair—Bill Benjamin, Les Uhazy, Staffing Plan to support the program Pam Ford, Kelley Hare, Lee Grishman, needs identified in the Educational Wanda Gallerson, Glenn Williams and Facilities master plans. Meets bi-weekly.
23 Antelope Valley College/2006 Annual Review Antelope Valley College/2006 Annual Review 24 Antelope Valley College • 3041 West Avenue K • Lancaster, California 93536-5426 • www.avc.edu