EventsVENUE HIRE at AND

The award winning Hamilton Gardens provides a unique venue for your next event. Our team will discuss your options with you and provide you with a tailored quote for your event. Or you can take the hassle out of organising your meeting with our full day delegate package. PAVILION VENUE

The Hamilton Gardens Pavilion is centrally located within the Gardens and has been designed for expansive dinners, conferences, exhibitions, meetings and wedding receptions. There are four rooms available for hire in the Hamilton Gardens Pavilion.

Central Court - A large multipurpose space suitable for large dinners, presentations, shows, expos, and conventions. It can be joined to the Exhibition Hall to create a larger hall.

Exhibition Hall- It can be used for almost anything, but it is most suited to smaller expos, trade shows and exhibitions. It can be joined to Central Court and Exhibition Hall the Central Court to create a larger hall. Chartwell Room - A popular venue for seminars, meetings, public lectures and workshops.

Rotary Lounge - It features large north-facing windows and a private patio and is ideal for smaller workshops and seminars, meetings, or casual get-togethers. This room is only available until July 2017.

CAPACITY & SIZE HIRE PRICES

Chartwell Room

Banquet Classroom Size (m2) Size Theatre Cocktail Cocktail

8am-Noon

Noon–5pm 5pm - Midnight - 5pm 8am - Midnight - 8am

These prices are our rack rates. Please Central Court 540 450 250 300 543m2 $330 $360 $405 $795 contact the bookings team for a personalised Exhibition Hall 280 250 150 200 266m2 $225 $250 $285 $555 quote based on your requirements. Both rooms above 800 650 350 500 809m2 $555 $610 $690 $1350

Chartwell Room 150 120 70 85 153m2 $204 $244 $269 $559

Rotary Lounge 90 50 25 65 122m2 $172 $187 $212 $437 (Vision restricted by pillars) Kitchen $98 $98 $98 $223

Include GST. Applicable 1 July 2016 - 30 June 2017. A bond may be required. PAVILION LAYOUT

Chartwell

Room Kitchen Central Court Exhibition Hall Toilets Rotary Lounge

Information Centre Main Entrance to all rooms GARDEN EVENT

The themed gardens are available to hold special events such as pre-dinner drinks, afternoon teas, lunches or dinners where your guests can be transported into different worlds; imagine outdoor opera in the English Flower Garden or cooking classes in the Kitchen Garden. Perhaps a themed dinner in the Italian Renaissance Garden or canapés in the Chinoiserie Garden. The choice is yours.

Talk to our team about exclusive use of a garden. We can close a garden off from the public to ensure privacy for your event.

$330 $360 $405 $795

$225 $250 $285 $555

$555 $610 $690 $1350

$204 $244 $269 $559

$172 $187 $212 $437

$98 $98 $98 $223

WEDDINGS

Packages are available for weddings. Please contact the bookings team for a brochure and information pack. DAY DELEGATE PACKAGES (minimum 20 people)

Take the hassle out of organising your next full day meeting with our Day GUIDED TOUR ADD-ON Delegate package. The team at Hamilton Gardens will provide the following: • Room hire Your guests will enjoy exploring the • Tea and coffee for delegates on arrival Gardens with our guides who will share • Generous morning and afternoon tea the ‘inside story’ of how the Gardens was • Lunch - served in room or choose the packed lunch option and transformed from a rubbish dump into an explore the gardens internationally significant garden. Around • Data projector and screen every corner there is something different. • PA system Talk to us about adding a guided tour to your event. • Whiteboard and flipchart • Room set up and pack down • Water station • Free car parking RIVER CRUISE ADD-ON $55 per person (includes GST)

Catering for the Day Delegate Package is provided by onsite caterers Hamilton Gardens Cafe to ensure your breaks run smoothly. Talk to us about customising a Day Delegate Package to suit your needs such Enjoy a relaxing scenic boat cruise and as a half day option. spectacular views of the river and Hamilton city with River Explorer. Talk to us about your options.

Central Court MENU FOR DAY DELEGATE PACKAGE

Tea/coffee on arrival

Morning/Afternoon tea PACKED LUNCH Select two items for each break from the following list: EXPLORE THE GARDENS • Fresh baked chef’s flavour mini muffin • Vegetarian savoury scroll • Home baked pork and relish sausage roll • Fresh fruit platter • Cheese selection and crackers • Warm bacon and egg savoury • Chef’s selection of home baked sweet slices A packed lunch option is available upon • House cookie selection request. This option allows attendees to • Small tub of Tip Top ice cream (afternoon tea) spend their lunch break exploring the gardens.

Tea and coffee

Lunch Select four items from the following list: • Corned beef and salad tortilla wrap • Selection of gourmet club sandwiches • Smoked salmon with cottage cheese and watercress roulade • Chicken and leek Yorkshire puddings • Warm mini bacon and egg pies • Mini house crafted sausage rolls • Fresh baked caramelised onion and potato tart • Quinoa raw energy salad of walnut and pickled beetroot • Mediterranean olive and sun dried tomato pearl barley • Potato and bacon curry mayo salad • Seasonal fresh fruit platter • Coffee and walnut cupcake with espresso icing • Macadamia and white chocolate cookie • Orange and almond cake with butter icing • Cheese selection with nuts and crackers • Selection of homemade slices...tasting platter

Tea, coffee and orange juice FREQUENTLY ASKED QUESTIONS

How far in advance do I need to book? The sooner the better to secure the date and venue you want. This also allows ample time to arrange catering and other requirements.

Can we set up for our event? Yes. Please ensure you allow time in your booking for packing in and breaking down. Hamilton Garden staff can set up for your event, the cost is $43 per hour.

How do we access the back of Hamilton Gardens to pack-in and out? Access to the back of the Pavilion is available via the service lane off Gate 2 car park.

Is parking available? Free parking is available through Gates 1 and 2 off Cobham Drive.

Is Wi-Fi available? Yes, free limited Wi-Fi is available at Hamilton Gardens.

What audio visual equipment is available? Room/s Corporate Portable Speakers and Wireless Mic 1 x Pair tripod speaker stands Central Court 1 x Wireless hand held microphone Full Day: $250 or Exhibition Half Day: $150 1 x Wireless microphone receiver Hall 1 x Over the Air Mic 1 x Microphone stand Portable Projector and Screen Central Court 1x HDMI projector Full Day: $250 or Exhibition 1x Portable pull up screen Half Day: $150 Hall Dimensions 2055(w) x1265mm

1 x Fixed screen 1 x Fixed projector Chartwell Full Day: $250 6 x Ceiling speakers Room Half Day: $150 1 x Wireless mic 1 x Mic stand

A generous discount is available to community groups/charitable organisations with proof of your charitable status. Is there equipment and furniture available? What are the options for catering? Chairs and tables are included in the venue hire. We have 24 1.5m round At Hamilton Gardens we offer a range of tables, 350 chairs and a large supply of trestle tables onsite. caterers who cover a wide range of tastes Equipment available: and budgets, and who are happy to personalise menus to suit. Please contact Trestle table cloths (black or white) $10 each the caterers’ directly for menus and quotes. Round table cloths (black or white) $20 each Hamilton Gardens Cafe Stage (4m x 2m x .3m) $88 [email protected] Lectern No charge 07 856 6581 White board No charge Maggy’s Catering Chair covers (black or white, not including putting on/off) $5 each [email protected] Directional signage No charge 07 846 6185 Security guard From $32 per hour www.maggyscatering.co.nz (Additional items available on request). Prices include GST Kate’s Cuisine [email protected] How does the payment work? 07 929 4769 Tentative bookings are held for one month and then automatically released. A www.katescuisine.co.nz booking is regarded as tentative until the confirmation letter has been signed Edible Solutions and returned. Full payment is required prior to your event. A refundable bond may also be required. [email protected] 07 847 8960 Booking conditions apply and our full terms and conditions are available on www.ediblesolutions.co.nz request. Montana Catering [email protected] Is cleaning included in the venue hire cost? 07 839 3459 Yes, a standard clean is included in the venue hire price. Please ensure the www.montanacatering.co.nz room is left in the same condition as when you arrived. We have a recycling station and rubbish disposal station available. Hazel Hayes [email protected] 07 839 1953 Are there additional costs for public holidays? www.hazelhayes.co.nz Yes. Hamilton Gardens venue hire prices remain the same however there may be additional costs for other services – catering surcharge, security guards Little India etc. Please contact the bookings team to discuss. [email protected] 07 838 1620 www.littleindia.co.nz

Can we bring our own beverages? BYO is available for private functions (with approval by management). W a 1hr 45mins / 125km ik a t o R iv e r

CDB HAMILTON CITY Grey St 26 A PERFECT DESTINATION D HOBBITON ham riv 40mins / 37km Cob e The Gardens is very accessible to out-of-town attendees and is 1 1 1hr 20mins / 107km located beside SH1 and close to Hamilton International Airport. ROTORUA The Gardens has free parking for your guests through Gates 1 and 2, and easy access for service vehicles through Gate 2. 3

WAITOMO 1hr / 74km

Galloway

Street

Nixon Street HAMILTON SH1 - Cobham Drive GARDENS GATE 1 Hungerford Cres SH 1 - Cobham Drive Grey St GATE 2

Victorian Flower Garden & Display Houses Municipal Nursery Valley Walk Governor’s Hammond Lawn Camellia Garden Hamilton East Hillside Park Cemetery Lawn

Rhododendron Echo Bank Lawn Bush Rogers Turtle River Walk to Off-lead Garden P Lake Dog exercise City Centre area HAMILTON GARDENS Bussaco Woodland PAVILION 12b P

Waikato River

ENCLOSED GARDEN VENUES River Jetty

N

TO MAKE A BOOKING

Ph. 07 838 6782 [email protected] Hungerford Cres, SH1 Cobham Drive www.hamiltongardens.co.nz

HAMILTON GARDENS NEW ZEALAND