2015 Budget PEORIA PARK DISTRICT Table of Contents
BUDGET MESSAGE FROM THE EXECUTIVE DIRECTOR AND SUPERINTENDENT OF FINANCE AND ADMINISTRATIVE SERVICES ...... 1-‐9
RECREATION FUND Fund Overview ...... 10 Recreation Fund Summary ...... 11
RECREATION ADMINISTRATION OVERVIEW ...... 12
ARTS AND LEISURE SERVICES Department Overview ...... 13-‐19 Amphitheatre ...... 20 CampZone ...... 21 Community Recreation ...... 22 Dance ...... 23 Drama ...... 24 John H. Gwynn, Jr. Programs ...... 25 Leisure Services ...... 26 Logan Recreation Center ...... 27 Music ...... 28 Noble Center ...... 29 Proctor Recreation Center ...... 30 Senior Olympics ...... 31 Senior Programs ...... 32 Special Events ...... 33 Teen Programs ...... 34 Vagabond Tours ...... 35
ATHLETICS AND RECREATION SERVICES Department Overview ...... 36-‐43 Adult Sports ...... 44 Athletic Administration ...... 45 Franciscan Recreation Complex ...... 46 Lakeview Recreation Center ...... 47 Morton Square Soccer ...... 48 Soccer ...... 49 Softball ...... 50
i Tennis ...... 51 Youth Baseball ...... 52 Youth Basketball ...... 53 Youth Sports ...... 54
ENVIRONMENTAL AND INTERPRETIVE SERVICES Department Overview ...... 55-‐60 Camp Wokanda ...... 61 Sommer Park ...... 62
OWENS RECREATION CENTER Department Overview ...... 63-‐64 Owens Recreation Center ...... 65
MOONLIGHT COALITION Department Overview ...... 66 Moonlight Coalition ...... 67
AQUATIC SERVICES Department Overview ...... 68-‐72 Aquatics Special ...... 73 Central Park Pool ...... 74 Gwynn Family Aquatics Center ...... 75 Lakeview Family Aquatics Center ...... 76 Peoria Area Water Wizards ...... 77
PEORIA PLAYHOUSE Department Overview ...... 78 Peoria PlayHouse ...... 79
PEORIA ZOO Department Overview ...... 80-‐87 Peoria Zoo ...... 88 PZS Contract ...... 89
YOUTH OUTREACH Department Overview ...... 90-‐91 Youth Outreach ...... 92
MUSEUM FUND Fund Overview ...... 93-‐97 Museum Fund Summary ...... 98 Museum Administration ...... 99 Forest Park Nature Center ...... 100
ii Tawny Oaks ...... 101 Luthy Botanical Garden ...... 102 Peoria Zoo ...... 103
RIVERPLEX RECREATION & WELLNESS CENTER Division Overview ...... 104-‐105 RiverPlex Fund Summary ...... 106 Fitness Operations ...... 107 Park District Recreation Operations ...... 108
RIVERFRONT Division Overview ...... 109-‐110 RiverFront Fund Summary ...... 111 Erin Feis ...... 112 Fireworks ...... 113 Gateway Building ...... 114 Oktoberfest ...... 115 RiverFront Administration ...... 116 Soul Fest ...... 117 The Landing ...... 118
GOLF Division Overview ...... 119-‐120 Golf Fund Summary ...... 121 Detweiller Golf Course ...... 122 Donovan Golf Course ...... 123 Equipment Maintenance ...... 124 Golf Administration ...... 125 Golf Learning Center ...... 126 Kellogg Golf Course ...... 127 Madison Golf Course ...... 128 Newman Golf Course ...... 129
DETWEILLER MARINA Fund Overview ...... 130 Detweiller Marina Fund Summary ...... 131
GENERAL FUND Fund Overview ...... 132 General Fund Summary ...... 133
ADMINISTRATION AND BUSINESS Division Overview ...... 134-‐140 Debt Certificates ...... 141
iii General Administration ...... 142 Purchasing ...... 143 Unallocated Costs ...... 144
HUMAN RESOURCES ...... 145-‐147
MARKETING/PUBLIC RELATIONS ...... 148-‐151
PLANNING, DESIGN AND CONSTRUCTION ...... 152-‐154
CONTRACT SERVICES Department Overview ...... 155-‐159 Arborist ...... 160 County Complex ...... 161 Courthouse ...... 162 Gateway Building ...... 163 Hanna City ...... 164 Horticulture Services ...... 165 Park Forestry ...... 166 Peoria Heights ...... 167 RiverFront Park ...... 168
MAINTENANCE AND REPAIR Department Overview ...... 169-‐172 Carpenters ...... 173 Equipment Service ...... 174 Landscape Construction ...... 175 Maintenance & Repair ...... 176 Painters ...... 177 Peoria Players ...... 178
PARKS AND LANDSCAPE MAINTENANCE Department Overview ...... 179-‐185 Administrative Maintenance ...... 186 Bradley Park ...... 187 Detweiller Park ...... 188 Donovan Park ...... 189 Glen Oak Park ...... 190 Grand View Drive Park ...... 191 Heavy Equipment ...... 192 John H. Gwynn Jr. Park ...... 193 Lakeview Park ...... 194 Parks Administration ...... 195
iv Recreation Maintenance ...... 196 Robinson Park ...... 197 Small Parks ...... 198 Trewyn Park ...... 199
POLICE FUND Division Overview ...... 200 Police Fund Summary ...... 201 Administration ...... 202 Explorer ...... 203 Safety Town ...... 204
NON-‐OPERATING FUNDS Audit Fund Summary ...... 205 Bond & Interest Fund Summary ...... 206 FICA Fund Summary ...... 207 IMRF Fund Summary ...... 208 Liability Fund Summary ...... 209 Paving & Lighting Fund Summary ...... 210 Workers’ Compensation Fund Summary ...... 211
HEART OF ILLINOIS SPECIAL RECREATION ASSOCIATION Overview ...... 212-‐215 Fund Summary...... 216 Administration ...... 217 Camp Free To Be ...... 218
Appendix A ...... 219-‐222 Appendix B ...... 223-‐225
v Pleasure Driveway & Park District of Peoria Peoria Park District 1125 W. Lake Avenue • Peoria, IL 61614 / PH: 309/682-1200 • FAX: 309/686-3352 • WEB: peoriaparks.org
October 30, 2014
PARK BOARD To: Board of Trustees and Citizens of the Pleasure Driveway and President Park District of Peoria, Illinois Timothy J. Cassidy
Trustees The mission of the Pleasure Driveway and Park District of Peoria, Illinois is “ To Kelly A. Cummings James T. Hancock enrich life in our community through stewardship of the environment and the Robert L. Johnson, Sr. provision of quality recreational and leisure opportunities”. The 2015 proposed Jacqueline J. Petty budget as submitted continues the legacy of providing a well maintained Matthew P. Ryan park and recreation system that fulfills the mission of the Park District in our Nancy L. Snowden community. EXECUTIVE DIRECTOR Bonnie W. Noble Profile of the District The Pleasure Driveway and Park District of Peoria is the oldest park district in the State of Illinois and was created in the winter of 1894 through legislation passed by the Illinois General Assembly effective July 1, 1893. It is located in Peoria County situated along the Illinois River’s western shores with its beautiful forested bluffs, river valley, and mile-wide upper and lower Pimiteoui Lakes. The District, that contains approximately 60 square miles, encompasses all of the City of Peoria, the Village of West Peoria, the Village of Peoria Heights, as well as other unincorporated areas outside city boundaries. The District has a population of 130,000. However many of our patrons come from throughout the Peoria Metropolitan Statistical Area which has a population of 379,000.
The District provides public stewardship of more than 9,000 acres of open space and conservation areas including nine major and numerous smaller neighborhood parks. The District’s environmental facilities include two nature centers, zoo, botanical garden, living history site and two large wooded facilities used for special events and camping. The RiverPlex Recreation and Wellness Center contains an indoor running track, a fitness center, arena, exergame fitness studio, and indoor family aquatics center. The District provides additional swimming opportunities and lessons via two outdoor family aquatic centers, an indoor pool, and an outdoor pool. Facilities and programs are offered for a variety of athletic interests including softball, baseball, soccer, tennis, basketball, track, and volleyball. The District also programs and maintains a linear park/event and concert center along Peoria’s riverfront. Two marinas, four recreation centers and an indoor regional ice skating facility
1 are operated by the District. The District plays an integral role in the cultural enrichment and personal development of area residents by offering dance, music, concerts, theatre and community recreation programming. Additionally, the District owns and operates five golf courses and a golf learning center complete with a driving range and nine hole pitch and putt course.
The Pleasure Driveway and Park District of Peoria and the Morton Park District organized the Heart of Illinois Special Recreation Association in 1988. The Chillicothe Park District joined the Special Recreation Association in 2005, and the Washington Park District joined in 2008. This association provides a broad range of recreation programs and services for individuals with disabilities and special needs as well as inclusion services for its member districts.
Budget Process The 2015 budget process began in April of 2014 when the District received notice of a decrease in the equalized assessed valuation (EAV) for the third consecutive year. Having a declining EAV and being at maximum tax rates for all of the District’s operational funds make it difficult to attain the goal of securing the long term financial security of the Peoria Park District. Anticipating that the impact of the recession would accumulate over time, the District began implementing a strategy in 2009 to limit the impact of the recession on District services in hopes that the economy would recover over the next 4 to 5 years to the point where a significant reduction in any service levels would not be required.
The first objective was to reduce expenses. Since our highest single expense is labor, a wage freeze was implemented for all full-time staff in 2010. The one year wage freeze generated savings not just in 2010, but in all future years which maximizes the financial impact of the strategy. This savings would not have been possible without the cooperation of our full-time employees. For 2010, the District had a signed union contract for a 3.5% wage increase. Union employees voted to accept a wage freeze in order to avoid layoffs.
This action allowed the District to make several full-time staff reductions mainly through attrition. Since 2009, the full-time workforce has been reduced by over 10%. These staff reductions have necessitated some changes in service levels in order to ensure that the quality of our service offerings is maintained. For the 2015 budget, the savings from full-time staff reductions and the wage freeze exceeds $1.3 million.
The second objective was to look hard at fees and charges to determine where fee increases would be appropriate. For some programs, fees have been able to be increased to cover more of the program costs. However fee increases alone have not been sufficient for services where participation levels have declined. New services have been recommended only if they were projected to be primarily self-sustaining for daily operations.
2 Unfortunately the economic recovery has been very slow, and the District does not have the option of raising taxes in the operational funds to pay for increasing costs. The District has also utilized its undesignated reserves during this period to cover deficits when fee income did not meet projections. Since reserve balances have been significantly reduced, utilizing reserves to pay current operating expenses is not an option moving forward.
Financial projections for the District’s operational funds demonstrated that if there were no changes to District operations for 2015, a deficit of $1.36 million should be expected. The District’s operational funds, excluding capital projects, had already incurred deficits of $1 million to $1.3 million each year beginning in 2012. Expenses are outpacing revenues and with no taxing authority remaining for the operational funds, the District would have to make service changes in order to approve a breakeven budget.
Beginning in May of 2014, the District affirmed its commitment to the Peoria Park District’s mission and vision statements and updated its strategic goals. The District’s financial policies were also reviewed as they support the strategic plan and provide the basic principles for the sound financial management of the District. The District’s financial policies are provided in Appendix A. At this point staff began the process of assessing service levels district-wide and evaluating the impact of changes to service levels to the community.
Given the reduction in rounds of golf played by 50% since 2000 and the fact that the District is operating six golf facilities with an annual operating deficit of $1 million per year, staff recommended Park Board consideration of closing Newman Golf Course. Since School District 150 no longer uses Central Park Pool, the deficit for this facility has increased to $250,000 annually. The primary user of this facility is the Peoria Area Water Wizards (PAWW) swim team. This program serves a limited number of participants, and many of these participants live outside the District’s boundaries. Staff recommended closing or leasing Central Park Pool and privatizing PAWW or renting water elsewhere for PAWW.
Thus beginning in August 2014, the District began a series of public meetings specifically to receive input from the public on the possibility of closing Newman Golf Course and closing or leasing Central Park Pool. After taking into consideration the public comments, the Park Board took action to permanently close Donovan Golf Course (instead of Newman Golf Course) and to operate Central Park Pool through March of 2015 while working with the Peoria Area Water Wizards Parents Board to lease Central Park Pool and privatize PAWW.
Revenues The District’s taxable assessed valuation (EAV) declined one percent for 2012 tax collections and declined almost one and a half percent each year for 2013 and 2014 tax collections. As the EAV
3 declines, the tax rate increases even when there is no increase in the property tax levy.
Beginning with 2014 tax collections, the District is taxing at maximum tax rates for all operational funds. For 2015 tax collections, the EAV is expected to increase one percent. Although this is encouraging after three years of a declining EAV, expense increases continue to outpace revenues. The tax levy proposed for the 2015 budget is $16,854,200. The tax rate is projected to be .8152.
Tax Levy Comparison
2013 TAX 2014 PROPOSED LEVY EXTENSION TAX LEVY Audit $48,139 $42,200 General -‐ Corporate 2,039,787 2,075,000 General -‐ Operations/Building 1,274,867 1,295,000 IMRF 1,060,077 1,040,000 Liability 500,156 500,000 Museum 1,427,851 1,450,000 Paving & Lighting 50,179 103,000 Police 509,947 520,000 Recreation 1,835,808 1,865,000 Recreation Centers & Prog. 1,529,840 1,555,000 Social Security 850,183 800,000 Special Recreation Assoc. 412,037 414,000 Workers' Compensation 435,086 465,000 AGGREGATE LEVY TOTAL $11,973,957 $12,124,200
Bond & Interest 4,169,120 4,730,000 TOTAL LEVY $16,143,077 $16,854,200
TAX RATE .7914 .8152*
*Estimated tax rate for 2015 tax collections assumes a 1.0% increase in the taxable EAV. The 2015 proposed budget assumes a 99% property tax collection rate.
The proposed 2014 tax levy amounts are allocated to a number of different funds in the proposed 2015 budget. There is a description of each of the District’s funds in Appendix B. As a unit of local government, the District budgets by fund as opposed to a single entity. These funds are required in order to ensure that the taxes levied for specific purposes are only used for those purposes. Following are the revenues on a fund basis as well as the property tax support allocated to each fund.
4 Total Revenues by Fund
2013 2014 2014 2015 Actual Budget Revised Proposed Audit $47,302 $47,400 $47,395 $42,100 Bond & Interest $4,040,785 $4,248,915 $4,199,420 $4,761,520 Detweiller Marina $251,150 $260,267 $243,475 $226,109 FICA $1,013,451 $1,045,000 $1,047,280 $1,002,150 General $17,135,173 $21,724,924 $20,585,901 $18,320,872 Golf $3,026,692 $3,916,521 $3,211,788 $3,180,267 Heart of Illinois SRA $882,031 $883,824 $854,973 $856,688 IMRF $1,189,738 $1,175,640 $1,180,194 $1,161,500 Liability $570,543 $542,606 $542,531 $542,531 Museum $1,683,390 $1,764,424 $1,723,320 $1,755,025 Paving and Lighting $44,149 $49,850 $49,805 $99,005 Police $698,868 $682,205 $680,986 $703,986 Recreation $7,810,103 $8,932,750 $8,316,008 $8,982,284 RiverFront $1,213,744 $1,161,337 $1,081,779 $1,122,500 RiverPlex $5,272,130 $5,357,133 $5,193,067 $5,230,264 Workers' Compensation $517,421 $489,687 $488,382 $517,855 Total Revenues $45,396,670 $52,282,483 $49,446,304 $48,504,656
2015 Property Tax Alloca3on by Fund
Federal Insurance Contribu0on Heart of IL SRA, $400,000 Act (FICA), $798,290 Golf, $601,275 RiverFront Events, $115,000
Paving & Ligh0ng, $99,000
General, $3,334,505
Bond & Interest, $4,731,220 Recrea0on, $2,671,359
Audit, $42,095 Museum, $1,437,225 Liability, $498,971 Workers' Compensa0on & Unemployment, $462,820 Police, $504,907 Illinois Municipal Re0rement Fund, $1,037,025
5 It can also be helpful to look at revenues from a district-wide perspective. This demonstrates the extent to which fees, charges and other income are collected to pay for District expenses. Total Revenues
Variance -‐ 2015 Budget 2013 Actual 2014 Budget 2014 Revised 2015 Budgetto 2014 Revised Fees, Charges & Other $15,022,235 $16,748,645 $15,210,479 $15,910,239 $699,760 Property Taxes $15,766,318 $16,173,292 $16,098,218 $16,733,692 $635,474 Replacement Taxes $2,020,992 $1,900,000 $1,900,000 $1,900,000 -‐ Revenue Subtotal $32,809,545 $34,821,937 $33,208,697 $34,543,931 $1,335,234
Donations, Grants & Debt Certificates $3,641,931 $8,206,430 $6,806,089 $4,579,449 ($2,226,640) Internal Reimbursements $8,945,194 $9,254,116 $9,431,518 $9,381,276 ($50,242) Total Revenues $45,396,670 $52,282,483 $49,446,304 $48,504,656 ($941,648)
With many activities now requiring specialized facilities or maintenance, the District has increased the fees and charges for these activities to cover most of the District’s direct annual operating costs for these specialized facilities. The goal is for the individual who benefits directly from these specialized services to pay most, if not all, of the direct annual operating costs for these services. Since the District’s services are not necessary, but rather optional, the quality of our programs must be deserving of the fee charged. This requires the District staff to constantly be looking for ways to improve our programs and increase the value of the service provided. For 2015, fee income is projected to increase 4.6%, up $700,000 from 2014 revised revenues.
The District maintains a cost recovery system to identify the costs for each facility or program. This allows the District to match the fees paid for a service to the cost of delivering that service. The General Administration budget includes the internal service revenues and expenses needed to support the cost recovery system. Since this function operates similarly to an internal service fund, the revenues (internal reimbursements) and expenses (internal services) are equal.
Grant and donation revenues can vary significantly from year to year. Some of the District’s grants and donations support on-going programs such as Youth Outreach, but most grants and donations are received for the construction of specific capital projects. An Illinois Department of Natural Resources grant has been received for the development of a welcome center at Tawny Oaks. A Illinois Public Museum Grant was received to rebuild the exhibits at the Forest Park Nature Center. The new Peoria PlayHouse is a children’s museum being constructed in Glen Oak Park. The Peoria PlayHouse project is being funded by donations raised by the Junior League of Peoria and the Peoria Zoological Society. In October 2014, the District received a $2.5 million Park and Recreational Construction Grant (PARC) to replace the oldest portion of the Lakeview Recreation Center with a new multi-purpose gymnasium.
6 In addition the District is issuing $800,000 in debt certificates on December 1,2014 for erosion projects at Grandview Drive and in Detweiller Park. With this type of project, the debt certificate proceeds are often received in one year and the project is completed in the following year. This gives the appearance of deficit spending in 2015 while in reality the funds were received in a prior year.
Expenses Just as with revenues, the District must budget expenses on a fund basis to ensure that the expenses are matched to the appropriate funding sources. Following are the District’s expenses on a fund basis.
Total Expenses by Fund
2013 2014 2014 2015 Actual Budget Revised Proposed Audit $43,750 $47,400 $44,400 $42,100 Bond & Interest $3,991,066 $4,210,918 $4,174,403 $4,744,899 Detweiller Marina $251,150 $260,267 $243,475 $226,109 FICA $972,861 $1,045,000 $1,005,000 $1,002,150 General $17,037,420 $21,934,924 $20,042,446 $19,154,976 Golf $3,743,952 $3,916,521 $3,812,228 $3,180,267 Heart of Illinois SRA $873,959 $878,824 $816,670 $856,688 IMRF $1,127,914 $1,175,640 $1,150,000 $1,161,500 Liability $488,588 $542,606 $514,325 $550,045 Museum $1,713,766 $1,764,424 $1,724,828 $1,755,025 Paving and Lighting $39,190 $90,000 $50,000 $130,000 Police $687,327 $682,205 $666,762 $703,986 Recreation $8,191,632 $8,932,750 $8,754,611 $8,982,284 RiverFront $1,192,974 $1,155,758 $1,042,543 $1,101,334 RiverPlex $5,272,130 $5,357,133 $5,193,067 $5,230,264 Workers' Compensation $484,382 $489,687 $503,888 $517,855 Total Expenses $46,112,060 $52,484,057 $49,738,646 $49,339,482
7 Since capital projects funded through grants and donations are included in the annual expense budget, there can be significant increases or decreases from year to year depending upon the projects that have received funding. In order to provide a more true comparison of expenses from year to year the chart for total expenses provides a subtotal of all expenses excluding capital projects and internal services as well as the District’s total expenses.
Total Expenses
Variance -‐ 2015 Budget 2013 Actual 2014 Budget 2014 Revised 2015 Budget to 2014 Revised Wages $13,254,036 $13,973,752 $13,441,553 $13,352,556 ($88,997) Employee Benefits $6,459,041 $7,167,344 $7,005,068 $7,093,191 $88,123 Utilities $1,728,003 $1,728,728 $1,831,244 $1,693,317 ($137,927) Debt Service $4,255,466 $4,450,140 $4,182,672 $4,803,290 $620,618 Contractual Services $1,711,754 $1,805,326 $1,789,888 $1,932,046 $142,158 Supplies & Equipment $5,006,410 $5,428,124 $5,261,831 $5,303,869 $42,038 Other $807,934 $834,327 $768,223 $765,228 ($2,995) Expense Subtotal $33,222,644 $35,387,741 $34,280,479 $34,943,497 $663,018
Capital Projects $3,944,222 $7,842,200 $6,026,649 $5,014,709 ($1,011,940) Internal Services $8,945,194 $9,254,116 $9,431,518 $9,381,276 ($50,242) Total Expenses $46,112,060 $52,484,057 $49,738,646 $49,339,482 ($399,164)
The 2015 proposed expense budget excluding capital projects and internal services has an increase of only 1.9% over the 2014 revised budget. As an entity that provides direct service delivery to its customers, the single largest expense is wages and employee benefits. Since 2010 the District has reduced its full-time payroll by more than 10%. For the 2015 budget, when combined into a single total, wages and benefits will not increase.
Through the completion of projects designed to reduce energy consumption as well as utilizing buying strategies to lower per unit costs, the District has seen a reduction in its utility costs. Contractual services includes items such as IT services and support agreements, advertising, cleaning services, pest control, alarm services, security services, program instructors, and attorneys’ fees.
The District’s limit for outstanding general obligation park bonds is .575 percent ofthe District’s EAV. Thus in order to preserve the District’s bonding authority during a period of declining EAV, the District has increased its general obligation park bond principal payments for 2015 by $550,000 and has been issuing debt certificates for major capital projects. The District is still utilizing less than 20% of its overall debt limit.
8 Long Range Planning In addition to the District’s strategic plan that includes a mission statement, vision statement, and six strategic goals, the District has adopted financial policies that are reviewed and updated annually. The financial policies support the strategic plan and provide for the sound financial management of the District.
Facility renovation and improvements as well as equipment replacements and purchases are scheduled for completion within the District’s five-year capital improvement plan. This plan is updated annually to ensure sufficient resources to maintain the District’s current facilities and to determine what resources are available for new projects. As part of the District’s capital improvement plan, the District has focused significant efforts toward developing partnerships with other public and private organizations or businesses in order to expand services. This has allowed the District to multiply its capital improvement dollars.
Acknowledgement The District is fortunate to have a dedicated publicly elected Board of Trustees and staff who are committed to serving the residents in our District and surrounding areas. The leadership provided by the Board of Trustees and the full time staff is essential to conducting the financial operations of the District in a responsible and prudent manner while continuing to serve the changing needs of our citizens.
The proposed balanced budget provides the opportunity to invest in us today … and in trust for tomorrow … and is recommended for your consideration.
Respectfully submitted,
Bonnie W. Noble Jan Budzynski Executive Director Superintendent of Finance and Administrative Services
9
Recreation Fund 2015 Budget Overview
The recreation fund is the Peoria Park District’s second largest fund and includes a diverse range of programming and facility offerings. Due to the size and scope of this fund the departments in the Recreation Fund are overseen by multiple people. The Recreation Fund Departments and their corresponding supervisor are listed below.
• Recreation Division Superintendent oversees: o Recreation Administration o Arts and Leisure Services o Athletics and Recreation Services o Environmental and Interpretive Services o Owens Recreation Center
• Superintendent of Human Resources oversees: o Moonlight Coalition
• Deputy Director oversees: o Aquatic Services o Peoria PlayHouse o Peoria Zoo o Youth Outreach
Each department following this Fund Summary will provide information detailing their specific highlights and challenges, but some of the major items include: the opening of the Bonnie W. Noble Center for Park District Administration, soccer’s first season at the Mossville Soccer Complex, and the start of the Glen Oak Pavilion remodel/transition to the Peoria PlayHouse.
In February of 2014 the District officially opened the Bonnie W. Noble Center for Park District Administration. This facility not only houses the Park District’s administrative staff and recreation registration, but also provides classrooms and an auditorium for recreation programming.
In the spring of 2014 the Athletics Department was able to expand their soccer programming to the Mossville Soccer Complex, due to a grant funded land acquisition in late 2013. Additionally over the summer, the Power of Play Campaign reached its funding goal for the Peoria PlayHouse Children’s’ Museum, and in mid-2015 the Zoo and Luthy Botanical Garden will have a new neighbor in the remodeled Glen Oak Park Pavilion when the PlayHouse opens.
While in many ways this year has proven challenging, staff has risen to the challenge and brought forth creative programming and management practices.
10 Recreation Fund Summary 2015 Budget
Revenues 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Aquatics Services $443,997.57 $450,324 $361,410 $409,195 13% Arts & Leisure $1,211,206.46 $1,329,409 $1,296,623 $1,304,048 1% Services Athletics and $395,328.93 $728,257 $503,896 $610,522 21% Recreation Services Environmental and $177,729.66 $183,575 $169,395 $188,585 11% Interpretive Moonlight Coalition $30,974.00 $68,646 $63,180 $55,357 -12% Owens Recreation $774,665.21 $912,000 $879,900 $894,500 2% Center Peoria PlayHouse $0.00 $0 $0 $443,338 100% Peoria Zoo $1,597,277.49 $1,787,519 $1,605,131 $1,786,850 11% Recreation $2,996,744.58 $3,135,036 $3,098,311 $3,103,889 0% Administration Youth Outreach $182,179.00 $337,984 $338,162 $186,000 -45% Total Revenues $7,810,102.90 $8,932,750 $8,316,008 $8,982,284
Expenditures 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Aquatics Services $861,932.94 $888,034 $834,271 $778,879 -7% Arts & Leisure $2,082,679.01 $2,172,239 $2,188,090 $2,104,321 -4% Services Athletics and $732,227.11 $1,083,096 $962,402 $1,039,082 8% Recreation Services Environmental and $353,780.10 $368,360 $364,400 $386,983 6% Interpretive Moonlight Coalition $26,611.67 $68,646 $63,180 $55,357 -12% Owens Recreation $924,416.20 $931,780 $964,030 $964,719 0% Center Peoria PlayHouse $0.00 $0 $0 $461,917 100% Peoria Zoo $1,835,595.18 $2,007,236 $1,912,209 $2,011,953 5% Recreation $973,541.45 $1,046,401 $1,036,445 $898,427 -13% Administration Youth Outreach $400,848.41 $366,958 $429,584 $280,646 -35% Total Expenditures $8,191,632.07 $8,932,750 $8,754,611 $8,982,284
Revenues ($381,529.17) $0 ($438,603) $0 Exceeding
Expenditures 11
Recreation Administration Department Overview 2015 Budget Department Description As the "umbrella" for the Recreation Division, this budget includes all Recreation Fund taxes and expenses for the Recreation Division Superintendent, Supervisors and support staff. Department Changes In late summer 2014 the Recreation Administration Department reorganized its management structure, which created a layoff of two supervisors.
Personnel Requirements:
2013 2014 2015 Full Time 8 8 6 Part Time 3 3 3 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $2,996,744.58 $3,135,036 $3,098,311 $3,103,889 0%
Expenditures $973,541.45 $1,046,401 $1,036,445 $898,427 -13%
Revenues $2,023,203.13 $2,088,635 $2,061,866 $2,205,462 Exceeding Expenditures
12
Arts and Leisure Services 2015 Budget Overview
Introduction Budget departments under Arts and Leisure Services include the Glen Oak Amphitheatre, CampZone, Community Recreation, Dance, Drama, John H. Gwynn, Jr. Programs, Leisure Services, Logan Recreation Center, Music, Noble Center for Park District Administration, Proctor Recreation Center, Senior Olympics, Senior Programs, Special Events, Teen Programs, and Vagabond Tours.
Glen Oak Amphitheatre Thirty-three scheduled events were held at the Amphitheatre in June, July and August, including Peoria Municipal Band Concerts. Due to the cost of movie licensing, which is not offset by admission and sponsorship revenues, staff is recommending to discontinue the Family Flicks movie series in 2015. However, the Amphitheatre will continue to act as the host for several Park District events, such as the Glen Oak Third of July Fireworks and the Clyde West Fishing Derby. Additionally, the Amphitheatre is available for private rental.
CampZone In 2014, CampZone Day Camp, a non-specialty camp, was held at Franciscan Recreation Center. This is a camp for ages 6 - 12 year olds, and includes games, sports, field trips, arts and crafts, weekly swimming and special visitors. CampZone for Early Learners, held at Glen Oak Park in 2014, is a half-day, ten week camp for 3-5 year olds. It concentrates on games, crafts and playtime.
Community Recreation Community Recreation offers programs such as computer, crafts, fencing, sailing, scuba diving, exercise, music and many others to the Peoria community. We work with local business, organizations, area school districts, as well as Park District facilities to conduct these classes. In 2014 Community Recreation offered over 150 classes to the community.
Dance Dance programs are held for children and adults in ballet, tap, jazz, hip-hop, modern and lyrical dance, yoga, Pilates, and various styles of ballroom dance. These programs take place at Owens Center, the Noble Center, and the Franciscan Recreation Complex. An annual recital is held for children in the spring. The Dance program also offers a competitive cheer and dance team called Explosion, which practices at Franciscan Recreation Complex. Explosion participates in three major competitions and exhibitions during the season. The Dance Program offers adults ages 18 and up the opportunity to audition for Park Troupe Mirage, a dance troupe that
13 performs around the Peoria area and the Illinois State Fair.
Drama The Drama program offerings range from theatre education and community theater programs to visual art based programs and summer camp. Our Theatre Education for Children (TEC) is a 10-week program held in the fall and spring semesters in area schools. The spring TEC session ends in the Annual Drama festival held at Corn Stock Theater in Bradley Park. The Park District Drama Program also supports Community Children’s Theatre (CCT) which co-sponsors the annual Drama Festival, and produces two theater productions for school age participants in the summer and winter at Peoria Players Theater. Park Players is a drama troupe for 14-18 year olds that performs at area summer programs, community agencies, fairs, festivals, retirement homes, and preschools. Our visual arts programs offer classes in painting, drawing, sculpting, ceramics, glass and metal works for kids and adults at multiple Park District locations throughout the Park District. In the summer we offer camp for art inspired youth. Camp OnStage is a performing arts camp featuring music, dance, and drama. This camp is provided in three two-week sessions at the Noble Center in Lakeview Park with performances at the Amphitheatre. Fine Arts Camp is a ten week season of one-week session art specialty camps offered at the Noble Center.
John H. Gwynn, Jr. Programs The John H. Gwynn Jr. Program consists of an annual celebration event held at Proctor Recreation Center during Black History Month. The theme of the 2014 event was “Fashion through the Ages.” With the collaboration of the runway models from Janet’s Just for You and talented students from Proctor Center, the program showcased years of fashion from the 1950’s through today. After the celebration, the community enjoyed a free dinner catered by PCCEO.
Leisure Services The Leisure Services budget covers the expenses associated with the three annual publications of the Park District Playbook and the registration services for all of the Park District’s recreation programming. The Park District Playbook provides detail information on all the Park District’s programs and is distributed to more than 40,000 homes.
Logan Recreation Center Logan Center continues to provide after school programs that include homework help, weekly scheduled recreation time, Cub Scouts, Girl Scouts, 4-H and nutrition. We also offer art classes and an array of field trips to Logan Center program participants. Logan also hosts Moonlight Coalition GED classes for people in the surrounding community, and in the summer our famous water playground is always in great demand.
Music Music programs for youth are offered at four levels of band and four levels of orchestra and are held at Concordia Lutheran School. Participants perform at various venues around Peoria, and
14 with the Peoria Municipal Band and the Youth Music Festival in Glen Oak Park. Classes in Vocal Music and Guitar for youth and adults are offered year-round.
Noble Center In 2014 the Park District moved its administrative offices to the newly named Bonnie W. Noble Center for Park District Administration in Lakeview Park. This location not only provided additional space for the Park District’s administration offices, but also offers extra area for programming and community rentals. The building has an auditorium and three class rooms, including an art studio. With the opening of the Noble Center the Park District also revived the Used Book Store and Annual Book Sale, which had previously operated in the former Lakeview Museum.
Proctor Recreation Center As a constant staple in the community, Proctor Center continues to provide programs and events for everyone. We started off the year with an old time roller skating party and will end with a Youth Holiday Party. In addition to these events, we still offer a wide array of opportunities for the public, including after school programs, basketball leagues, billiards, and chess tournaments. Proctor Recreation Center also provides a computer room, GED classes, late night open basketball and a community exercise room equipped with treadmills, free weights and a universal fitness machine. Fitness classes like Zumba, Summer Aqua Zumba, kick boxing, yoga, and step classes have been well attended this year. Our community efforts also include our annual blood drive, which in 2014 boasted more than 25 first time donors, participation in the National Clean-up day in April and a health fair in October. During the summer months we offer our unique “Summer Fun Academy” day camp for ages 6-15. It incorporates academic classes such as math, science and geography in the morning and recreation classes in the afternoon consisting of swimming, tennis, golf, and soccer. Every Friday the camp takes a field trip and our end of the year trip this year was a visit to Six Flags in St. Louis. We also finished a successful second season of “Under the 1/6” camp for kids who were getting too old for the regular day camp programs. This program is geared towards kids ages 13- 15 and offered the opportunity to volunteer at the camp and visit businesses, organizations, and local agencies. Proctor has something for everyone to enjoy and we service the entire Peoria community.
Senior Programs Senior programs are designed to draw adults ages 50+ into social and active programs. These programs include arts, crafts, sports such as pickleball, badminton and table tennis, and dance classes such as tap, ballet, and jazz. Senior Programs also offers computer classes, mah jong, and book club. These programs are located at Park District facilities throughout the community. In early summer Senior Programs also assists with the Heart of Illinois Senior Olympic Games, which offers seniors the ability to participate in recreational competitions like pickleball,
15 swimming, basketball, football throw and even yard games.
Special Events Our largest special event of the year is the Third of July Fireworks Spectacular featuring performances by popular area bands, the Peoria Municipal Band, and the Community Children’s Theater, topped off by a fireworks show.
The Clyde West Fishing Derby is held annually in May, and the Glen Oak Lagoon is stocked with 1,450 pounds of channel catfish. The fishing derby allows kids, special needs participants and seniors to enjoy the sport of fishing together. Our generous Fishing Derby Sponsors include Presley’s Outdoors, the Izaak Walton League and Firefighter’s Local #50.
The second annual PNC World Wide Day of Play took place in Glen Oak Park in October. This event is a four hour Saturday event designed to bring children and their parents outdoors to play together. PNC World Wide Day of Play has been generously sponsored by PNC Bank for the last two years.
The Park District enters a float in the annual Santa Claus Parade. The float is designed by the Recreation Division staff, and created by the Recreation Maintenance Manager. Other holiday events in this department include Calls from Santa, Letters from Santa and a Candy Cane Hunt. In the spring, we also hold an Easter Egg Hunt at Northtrail Park.
Teen Programs “The Streets Belong to Me” youth rally is in its fifth year. This is an annual program to help promote positive activities in the summer and each teen must pledge that they will not participate in violent activities or illegal activities and have fun all summer long.
Vagabond Tours In 2014, Vagabond Tours utilized 28 volunteers to offer, coordinate, and escort 143 day-trips and 55 multiple day excursions and sporting events. Volunteers also helped with Vagabond Tours mailings. Popular trips include shopping, sports, theatre, sightseeing, gaming, concerts, entertainment, and week-long value trips.
16 Arts & Leisure Services Department Overview 2015 Budget Department Description The Arts & Leisure Services Department provides a variety of classes, programs, camps, and special events offered in area schools, parks, and Park District facilities. Program areas include the arts, community classes, senior citizens, day camps, Senior Olympics, special events, Proctor Recreation Center, Logan Community Center, Noble Administration Center, and the Glen Oak Amphitheatre. Arts and Leisure Services also includes registration services. Department Changes In 2015 the Leisure Services Department will include Inner City Programs, including Proctor Recreation Center and Logan Community Center. The Senior Program Coordinator position will go to part-time in 2015.
Personnel Requirements: 2013 2014 2015 Full Time 6 6 7 Part Time 158 160 165 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $1,211,206.46 $1,329,409 $1,296,623 $1,304,048 1%
Expenditures $2,082,679.01 $2,172,239 $2,188,090 $2,104,321 -4%
Revenues ($871,472.55) ($842,830) ($891,467) ($800,273) Exceeding Expenditures
17 Arts & Leisure Services Department Summary 2015 Budget - Revenues
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Amphitheatre $12,484.93 $15,100 $12,360 $5,425 -56% Camp Zone $38,526.00 $34,740 $31,500 $33,735 7% Community $25,367.53 $35,000 $26,849 $29,000 8% Recreation Dance $81,038.86 $96,050 $81,167 $83,019 2% Drama $78,171.01 $79,825 $86,409 $83,850 -3% John H. Gwynn, Jr. $0.00 $0 $0 $0 0% Program Leisure Services $3,817.81 $14,400 $7,208 $11,400 58% Logan Recreation $1,865.92 $1,750 $960 $1,800 88% Center Music $15,696.55 $22,542 $17,173 $17,560 2% Noble Center $115.75 $58,500 $32,000 $62,000 94% Proctor Recreation $94,968.65 $94,100 $91,330 $92,790 2% Center Senior Olympics $36,180.00 $43,500 $26,577 $28,625 8% Senior Programs $54,765.16 $60,500 $47,000 $53,000 13% Special Events $24,038.67 $27,902 $24,274 $29,344 21% Teen Programs $161.00 $0 $25 $0 -100% Vagabond Tours $744,008.62 $745,500 $811,791 $772,500 -5%
Total $1,211,206.46 $1,329,409 $1,296,623 $1,304,048 1% Department Revenues
18 Arts & Leisure Services Department Summary 2015 Budget - Expenditures
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Amphitheatre $26,301.63 $30,589 $27,143 $14,578 -46% Camp Zone $28,537.20 $28,026 $28,926 $28,704 -1% Community $24,805.38 $27,990 $22,862 $25,811 13% Recreation Dance $81,862.81 $86,997 $81,253 $82,269 1% Drama $79,596.55 $76,057 $81,438 $80,661 -1% John H. Gwynn, $34,692.88 $38,164 $32,106 $2,164 -93% Jr. Program Leisure Services $150,786.19 $158,599 $145,072 $156,031 8% Logan Recreation $108,993.10 $112,826 $106,505 $109,452 3% Center Music $13,743.25 $16,860 $14,603 $14,566 0% Noble Center $59,620.18 $155,119 $193,041 $171,789 -11% Proctor Recreation $541,059.72 $526,542 $514,127 $517,335 1% Center Senior Olympics $42,898.51 $43,500 $28,586 $28,625 0% Senior Programs $117,833.51 $106,900 $86,851 $79,112 -9% Special Events $37,656.53 $45,672 $42,783 $48,249 13% Teen Programs $1,378.73 $3,457 $557 $3,424 515% Vagabond Tours $732,912.84 $714,941 $782,237 $741,551 -5%
Total $2,082,679.01 $2,172,239 $2,188,090 $2,104,321 -4% Department Expenditures
19 Amphitheatre Summary 2015 Budget
Program Department Fund Amphitheatre Arts & Leisure Services Recreation Program Description The Glen Oak Amphitheatre provides a varied program of performing arts, entertainment, and special events from May to October. The Peoria Municipal Band Concerts are popular Amphitheatre events. The Amphitheatre also hosts the Park District’s annual Third of July Fireworks.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $12,484.93 $15,100 $12,360 $5,425 -56%
Expenditures $26,301.63 $30,589 $27,143 $14,578 -46%
Subsidy (-) ($13,816.70) ($15,489) ($14,783) ($9,153) Excess (+)
People served 55,000 55,000 55,000 40,000 Per capita Subsidy (-) ($0.25) ($0.28) ($0.27) ($0.23) Excess(+)
Activity Fee Contract rentals are available for $150/hour. A sound technician may be added for $25.00/hour.
Proposed Activity Fee In 2015 we are proposing to discontinue the Family Flicks movie series at the Amphitheatre.
Rationale for proposed fee increase / decrease Unfortunately Family Flicks creates a high level of expenses, primarily due to the cost of movie licensing, which is not recuperated through admission revenue at current attendance levels.
Prepared By Reviewed By Samantha Conrad Dennis Mantick/Steve Montez
20 Camp Zone Summary 2015 Budget
Program Department Fund Camp Zone Arts & Leisure Services Recreation Program Description CampZone (ages 6-12) & CampZone for Early Learners (ages 4-5) is a 10 week program. Camp is held at Glen Oak Park & Franciscan Recreation Complex. Campers enjoy crafts, games & sports. Each CampZone week has a theme that coincides with a special trip.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $38,526.00 $34,740 $31,500 $33,735 7%
Expenditures $28,537.20 $28,026 $28,926 $28,704 -1%
Subsidy (-) $9,988.80 $6,714 $2,574 $5,031 Excess (+)
People served 355 360 400 380 Per capita Subsidy (-) $28.14 $18.65 $6.44 $13.24 Excess(+)
Activity Fee CampZone: $108/wk Resident / $117/wk Non Resident CampZone for Early Learners: $58/wk Resident / $67/wk Non-Resident Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Steve Montez Dennis Mantick
21 Community Recreation Summary 2015 Budget
Program Department Fund Community Recreation Arts & Leisure Services Recreation Program Description Community Rec. includes classes & workshops offered to provide a variety of learning opportunities for children and adults. Programs are held at parks, Park District facilities, as well as off-site locations, such as Don's Music Land, Hult Health Center, Jeffrey Allens and Free to Bead.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $25,367.53 $35,000 $26,849 $29,000 8%
Expenditures $24,805.38 $27,990 $22,862 $25,811 13%
Subsidy (-) $562.15 $7,010 $3,987 $3,189 Excess (+)
People served 730 700 510 625 Per capita Subsidy (-) $0.77 $10.01 $7.82 $5.10 Excess(+)
Activity Fee Fees vary with activity to cover costs.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Samantha Conrad Dennis Mantick/Steve Montez
22 Dance Summary 2015 Budget
Program Department Fund Dance Arts & Leisure Services Recreation Program Description Dance Program provides a dance studio with progressive dance & fitness classes for kids & adults. Dance styles include: ballet, tap, hip-hop, ballroom, & much more. Kids’s dance programs include an annual dance recital with costumes. Dance also offers Explosion Cheer; competitive and noncompetitive teams & Troupe Mirage.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $81,038.86 $96,050 $81,167 $83,019 2%
Expenditures $81,862.81 $86,997 $81,253 $82,269 1%
Subsidy (-) ($823.95) $9,053 ($86) $750 Excess (+)
People served 2,000 2,000 2,000 2,000 Per capita Subsidy (-) ($0.41) $4.53 ($0.04) $0.38 Excess(+)
Activity Fee Adult: $7.80/class Resident / $9.10/class Non- Resident Children: $7.30/class Resident / $8.55/class Non-resident Costume Fee: $53 Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Linda Elegant Huff Dennis Mantick/Steve Montez
23 Drama Summary 2015 Budget
Program Department Fund Drama Arts & Leisure Services Recreation Program Description Drama offers classes & performance opportunities in the fine arts for youth through after-school classes, art studio classes, camps & stage productions. The Drama Programs bring live theatre to family audiences through Park Players traveling troupe, two Community Children’s Theatre productions, and an annual Drama Festival.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $78,171.01 $79,825 $86,409 $83,850 -3%
Expenditures $79,596.55 $76,057 $81,438 $80,661 -1%
Subsidy (-) ($1,425.54) $3,768 $4,971 $3,189 Excess (+)
People served 8,200 8,400 8,600 8,500 Per capita Subsidy (-) ($0.17) $0.45 $0.58 $0.38 Excess(+)
Activity Fee Camp On Stage: $204/$238; Fine Arts Camp: $108/$127; Drama Classes: varies by class; Theater Education For Kids: $35; Visual Art: varies by class
* First fee listed is Resident/Non-resident Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Linda Elegant Huff/ Steve Montez Dennis Mantick
24 John H. Gwynn, Jr. Program Summary 2015 Budget
Program Department Fund John H. Gwynn, Jr. Program Arts & Leisure Services Recreation Program Description The John Gwynn Jr. Program celebrates the life of John H. Gwynn, pioneer in Illinois Civil Rights movement. It is held at Proctor Center during Black History Month.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $0 $0 $0 0%
Expenditures $34,692.88 $38,164 $32,106 $2,164 -93%
Subsidy (-) ($34,692.88) ($38,164) ($32,106) ($2,164) Excess (+)
People served 120 100 100 100 Per capita Subsidy (-) ($289.11) ($381.64) ($321.06) ($21.64) Excess(+)
Activity Fee There is no fee charged for the John Gwynn Jr. Program. The decrease in expenses reflected in the 2015 budget is due to the Gwynn Park annual maintenance costs moving out of this budget and into the John H. Gwynn Jr. Park budget. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Steve M. Dennis Mantick
25 Leisure Services Summary 2015 Budget
Program Department Fund Leisure Services Arts & Leisure Services Recreation Program Description The Leisure Services budget provides for brochure printing, newspaper inserts, and registration services.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $3,817.81 $14,400 $7,208 $11,400 58%
Expenditures $150,786.19 $158,599 $145,072 $156,031 8%
Subsidy (-) ($146,968.38) ($144,199) ($137,864) ($144,631) Excess (+)
People served 215,000 225,000 225,000 225,000 Per capita Subsidy (-) ($0.68) ($0.64) ($0.61) ($0.64) Excess(+)
Activity Fee The Leisure Services budget includes revenue generated by advertising sales.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Steve Montez Dennis Mantick
26 Logan Recreation Center Summary 2015 Budget
Program Department Fund Logan Recreation Center Arts & Leisure Services Recreation Program Description Logan Recreation Center and the surrounding park offer a variety of amenities and programs, such as an afterschool program that includes homework help and field trips, lighted basketball courts, a water playground, rentals and community gardening.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $1,865.92 $1,750 $960 $1,800 88%
Expenditures $108,993.10 $112,826 $106,505 $109,452 3%
Subsidy (-) ($107,127.18) ($111,076) ($105,545) ($107,652) Excess (+)
People served 29,000 30,000 22,000 25,000 Per capita Subsidy (-) ($3.69) ($3.70) ($4.80) ($4.31) Excess(+)
Activity Fee After School Program Annual Memberships: $25 for ages 6-12 $30 for ages 13 and up $50 for families Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Steve Montez Dennis Mantick
27 Music Summary 2015 Budget
Program Department Fund Music Arts & Leisure Services Recreation Program Description The Music budget provides classes in guitar and vocal technique for kids & adults. The Music Program also offers youth classes & performing opportunities through Summer Band & Orchestra performing at the Youth Music Festival & with the Peoria Municipal Band. Pops Orchestra is also offered as an affiliated club.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $15,696.55 $22,542 $17,173 $17,560 2%
Expenditures $13,743.25 $16,860 $14,603 $14,566 0%
Subsidy (-) $1,953.30 $5,682 $2,570 $2,994 Excess (+)
People served 5,350 5,500 5,300 5,400 Per capita Subsidy (-) $0.37 $1.03 $0.48 $0.55 Excess(+)
Activity Fee Band and Orchestra: $78 Resident / $94 Non-Resident Guitar: $70 Resident / $80 Non-Resident Vocal: $87 Resident / $100 Non-Resident Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Linda Elegant Huff/ Steve Montez Dennis Mantick
28 Noble Center Summary 2015 Budget
Program Department Fund Noble Center Arts & Leisure Services Recreation Program Description The Noble Center houses the Park District administration offices, provides an auditorium and three class rooms areas that are available for programming or private rental, and a used book store.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $115.75 $58,500 $32,000 $62,000 94%
Expenditures $59,620.18 $155,119 $193,041 $171,789 -11%
Subsidy (-) ($59,504.43) ($96,619) ($161,041) ($109,789) Excess (+)
People served 0 0 36,000 40,000 Per capita Subsidy (-) n/a n/a ($4.47) ($2.74) Excess(+)
Activity Fee Fees vary based on services provided.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Steve Montez Dennis Mantick
29 Proctor Recreation Center Summary 2015 Budget
Program Department Fund Proctor Recreation Center Arts & Leisure Services Recreation Program Description Proctor Center offers an auditorium with a stage, two gyms, a lounge area, weight room, a crafts and game room, outdoor basketball courts, playground, swimming pool, and splash pad. Programs include after school programs, Summer Fun Day Camp Academy, volleyball, girls and boys basketball, GED classes and special events.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $94,968.65 $94,100 $91,330 $92,790 2%
Expenditures $541,059.72 $526,542 $514,127 $517,335 1%
Subsidy (-) ($446,091.07) ($432,442) ($422,797) ($424,545) Excess (+)
People served 75,000 76,000 76,000 77,000 Per capita Subsidy (-) ($5.95) ($5.69) ($5.56) ($5.51) Excess(+)
Activity Fee Summer Fun Academy $200/4 week session Swim admissions $1.00 Rentals $20-50/hour Membership $30/child, $50/adult, $60/family Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/a
Prepared By Reviewed By Jonelle McCloud Steve Montez/Dennis Mantick
30 Senior Olympics Summary 2015 Budget
Program Department Fund Senior Olympics Arts & Leisure Services Recreation Program Description The Heart of Illinois Senior Olympics Athletic and Fine Art competition for adults 50 years and older is offered in cooperation with Pekin, Fondulac, and Morton Park Districts.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $36,180.00 $43,500 $26,577 $28,625 8%
Expenditures $42,898.51 $43,500 $28,586 $28,625 0%
Subsidy (-) ($6,718.51) $0 ($2,009) $0 Excess (+)
People served 550 500 325 450 Per capita Subsidy (-) ($12.22) $0.00 ($6.18) $0.00 Excess(+)
Activity Fee Flat rate for all category types: $30/category
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Steve Montez/Janelle Clark Steve Montez/Dennis Mantick
31 Senior Programs Summary 2015 Budget
Program Department Fund Senior Programs Arts & Leisure Services Recreation Program Description Senior Programs provides classes, programs, and special events for adults age 50+. Popular programs/events include: 50 Rock, pickleball, badminton, dance classes, computer classes, and Mahjon.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $54,765.16 $60,500 $47,000 $53,000 13%
Expenditures $117,833.51 $106,900 $86,851 $79,112 -9%
Subsidy (-) ($63,068.35) ($46,400) ($39,851) ($26,112) Excess (+)
People served 14,500 14,500 12,500 12,500 Per capita Subsidy (-) ($4.35) ($3.20) ($3.19) ($2.09) Excess(+)
Activity Fee Program fees vary according to program.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Steve Montez Dennis Mantick
32 Special Events Summary 2015 Budget
Program Department Fund Special Events Arts & Leisure Services Recreation Program Description The Special Events budget includes: Northtrail Park Easter Egg Hunt, the Clyde West Fisting Derby at Glen Oak Park, 3rd of July Fireworks Spectacular, Calls & Letters from Santa, Santa Claus Parade float and the Candy Cane Hunt at Glen Oak Park.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $24,038.67 $27,902 $24,274 $29,344 21%
Expenditures $37,656.53 $45,672 $42,783 $48,249 13%
Subsidy (-) ($13,617.86) ($17,770) ($18,509) ($18,905) Excess (+)
People served 35,000 33,300 35,000 33,500 Per capita Subsidy (-) ($0.39) ($0.53) ($0.53) ($0.56) Excess(+)
Activity Fee Events are free or minimal cost. Revenue is generated by concession sales, merchandise sales, vendor fees, donations and sponsorships. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Samantha Conrad Dennis Mantick/Steve Montez
33 Teen Programs Summary 2015 Budget
Program Department Fund Teen Programs Arts & Leisure Services Recreation Program Description Teen Programs gets teens involved in positive activities and promotes a message of staying safe and having fun. This program budget funds the annual Streets Belong to Me Youth Rally, and other special events.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $161.00 $0 $25 $0 -100%
Expenditures $1,378.73 $3,457 $557 $3,424 515%
Subsidy (-) ($1,217.73) ($3,457) ($532) ($3,424) Excess (+)
People served 350 400 120 300 Per capita Subsidy (-) ($3.48) ($8.64) ($4.43) ($11.41) Excess(+)
Activity Fee There is no fee charged for these programs.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Steve Montez Dennis Mantick
34 Vagabond Tours Summary 2015 Budget
Program Department Fund Vagabond Tours Arts & Leisure Services Recreation Program Description Vagabond Tours is a travel program that offers regional, national, and international excursions to people of all ages.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $744,008.62 $745,500 $811,791 $772,500 -5%
Expenditures $732,912.84 $714,941 $782,237 $741,551 -5%
Subsidy (-) $11,095.78 $30,559 $29,554 $30,949 Excess (+)
People served 3,110 3,000 3,300 3,200 Per capita Subsidy (-) $3.57 $10.19 $8.96 $9.67 Excess(+)
Activity Fee Fees vary according to program.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Donna Day/ Steve Montez Dennis Mantick
35
Athletics and Recreation Services 2015 Budget Overview
The Athletics Department, composed of 5 full-time and well over 100 part-time staff, operates within 11 program budgets to provide creative sports and recreational programming for a diverse range of participants throughout our community. The department is responsible for the scheduling of over 20 ball fields, four sand volleyball courts, 27 tennis courts, two community centers and up to 35 soccer fields daily.
Staff continues to search for ways to increase programming levels and extend its reach to new participants and user groups. With the fall 2013 acquisition of Mossville Soccer Complex we were able to expand soccer programs in 2014. With the addition of Mossville we increased soccer programs and leagues to new groups, including travel teams, a new men’s league and three new soccer tournaments. Additionally, we expanded the Park District’s youth fall league to include ages 4 through second grade.
Lakeview Recreation Center is another newly acquired facility that has allowed us the opportunity to increase our programming levels. This was the first year that the Athletics Department was able to offer a summer day camp, which enrolled over 200 kids. The camp took advantage of all of the recreational opportunities in Lakeview Park, which included swimming at Lakeview Family Aquatic Center, skating at Owens Center and participated in the reading program at Lakeview Public Library.
We have proposed several fee increases for 2015 in the programs listed below to help offset increasing costs in staffing, equipment, and maintenance. We will continue to look for new revenue streams by coordinating programs with outside agencies as well as maximizing our programs within the space that is available to us.
Basketball Our Youth Basketball Skills camp for 5 year olds through fourth graders teaches dribbling, passing, and shooting in a fun environment at Lakeview Recreation Center. At the end of this four-week program, participants receive a skill evaluation sheet and a certificate. Additionally, we offer a Youth Basketball League for the same age group, which runs from early November through the end of December at the RiverPlex. In 2015 we are proposing a one dollar per participant increase in these programs to assist in covering equipment and staffing costs.
36 Franciscan Recreation Complex Located in West Peoria, Franciscan Recreation Complex (FRC) hosts special events, as well as regular events like Motor Mites, a pre-school open gym. Special events include Easter Egg Hunts, Community Garage Sale, Craft and Vendor Sale, and Concert in the Park. Park District classes and programs are also scheduled all year round, including youth indoor sports, girls softball, art classes, ceramics, music, cheer, dance classes, seasonal crafts, yoga, Pilates, pickleball and mahjong.
Rentals are a large part of the building’s usage, and include birthday parties, gym rentals, dance party packages, bridal and baby showers, business and charity functions, receptions, weddings, and anniversaries. The facility provides rental space for many schools and local organizations.
Lakeview Recreation Center Lakeview Recreation Center serves a wide variety of constituents aided by its location in central Peoria. It hosts events for all ages including summer camp, community recreation, and sports programs. On any given day at Lakeview you might see pickleball for 50+, Happy Feet soccer for pre-school children, basketball leagues for elementary school kids, or Zumba for adults.
Lakeview has a wood floor gymnasium setup with two basketball courts, which is ideal for sports programs. This is a key reason why many athletic based renters have been attracted to the facility including youth basketball, soccer, and high school teams. However, Lakeview does more than just sports rentals. Lakeview Recreation Center is also a great location to host birthday parties, baby and bridal showers, family reunions, and educational conferences.
We are proposing two fee adjustments in Lakeview’s 2015 budget. First, we propose to raise the birthday party rates in order to bring them in line with similar birthday party packages within the District. Secondly, we propose to reduce the summer camp registration fee to make it more competitive with comparable camps in the Peoria area. Staff believes this lower price point will attract more Lakeview camp registrants in 2015.
Morton Square Soccer In collaboration with First United Methodist Church, the Morton Square Soccer Program gives over 300 kids the opportunity to play soccer in a location close to home. The Peoria Park District provides the equipment, officials, and maintenance of the soccer fields and the church provides shoes for the children.
37 Running Each June, the Hershey Track and Field event takes place at Peoria Stadium. This event is free to participants between the ages of 9 and 14 and offers the opportunity to qualify for the state competition in Chicago. The Park District is pleased to have the continued support of Hershey Corporation and Illinois Parks and Recreation Association for this event in 2015.
The Peoria Turkey Trot, held at Detweiller Park the Sunday before Thanksgiving, is the oldest race in the Peoria area. The race features a four-mile course for adults and a half-mile “Tot Trot” for kids. Winners receive a gift certificate for a free turkey from our turkey sponsor, Kroger. Running Central and Illinois Valley Striders also assist by handling race registration and the finish line logistics.
Soccer The Peoria Park District’s Youth Soccer runs from March through May and August through September. We offer divisions broken down by age from four years old through eighth grade. All participants receive a jersey and participation award. The Athletics Department prepares the fields and provides equipment, officials, schedules, rosters and volunteer coaches. In 2014 we collaborated with FC Peoria for both of our leagues in order to provide more training for coaches and additional instruction for our players.
Our Co-Rec Adult Soccer League is held in the spring and fall at either Mossville Soccer Complex or Franciscan Recreation Complex. Teams compete in a recreational level atmosphere to ensure an enjoyable experience for all skill levels.
In 2015 The Park District will continue to partner with Happy Feet of Peoria to offer instructional soccer opportunities for ages two to three years old. By offering soccer to this age group, we expose them to the game at an early age and bring them into our program format for years to come.
An estimated 11,500-12,500 people utilize Park District soccer fields for programs each year, and we maintain soccer fields for many other area soccer programs, such as Peoria Parochial Soccer League and Bradley Intramural & Club Soccer.
Softball The adult softball program offers men’s and co-rec leagues Sunday through Friday nights during
38 the summer and fall. The Athletics Department prepares the fields and provides softballs, umpires, schedules, as well as trophies and t-shirts to league and tournament champions. In 2015 we propose to eliminate the team forfeit fees, but slightly increase the summer and fall team fees.
Tennis The Peoria Park District’s tennis programming budget inclusdes our summer tennis programs, the Jack Sweney Youth Tennis Program, the maintenance and scheduling of the district’s courts and the outdoor pickleball operations at Glen Oak and Charter Oak Park.
The Jack Sweney Youth Tennis Program is a joint effort between the Peoria Park District and the Jack Sweney family. Hosted at the Bradley Park tennis courts, this program gives kids the chance to take tennis lessons completely free of charge. Participants range between the ages of seven and 14. In addition to the lessons, all kids receive a t-shirt, tennis racquet, sleeve of tennis balls and the opportunity to compete in the end-of-the year tournament. The Park District partners with the Sweney family and the Clubs at River City to provide tennis lessons for a few accelerated participants in the fall and winter months.
The Glen Oak Park Tennis Courts play host to several tennis tournaments for the Peoria Tennis Association. The rubico and hard courts are the home to the Tri-County Tournament and several other smaller tournaments. The Peoria Park District’s tennis courts continue to be the home sites of several high school tennis teams including, Notre Dame High School and Peoria High School.
In 2015 we are proposing to decrease the youth intermediate and advanced lessons from an hour and a half format to an hour format, which is more consistent with other youth lessons. Given this decrease in lesson time, we are also proposing to reduce the lesson fee by $10 in 2015.
Youth Baseball The baseball budget includes field preparation, equipment, umpires, uniforms, awards, coach training, and program scheduling. Our Youth Baseball programs include Tee Ball (ages 4 to 5), Coach Pitch (ages 6 to 8), Minors (ages 9 to 10), Majors (ages 11 to 12), and Pony Baseball (ages 13 to 15).
The Pony League is for youth in seventh and eighth grade or 15 year olds that have not played high school baseball. Our pony house teams compete in an inter-regional league consisting of East Peoria, Limestone, Mossville, and Peoria.
39 Majors and pony select leagues are offered for travel teams. These leagues target teams that are looking for games during the week that are in Peoria in addition to their weekend travel tournaments.
In 2015 we propose to increase Tee Ball player fees by $2 per player to help offset some of the increase cost in supplies and maintenance costs. This increase also brings the registration fee in line with the costs for the other three age groups. Private field rentals will also be raised from $50 to $55 for any user group who wants to rent a field. This helps cover the increasing cost of staff and supplies in order to prepare a field.
Youth Sports Classes Youth Sports Classes will be held indoors at Franciscan Recreation Complex and Lakeview Recreation Center. A variety of classes for kids ages 3 to 6 are offered including soccer, tennis, baseball, basketball, football and All Star Sports. Instructors help the kids learn the basic rules and fundamentals of each sport in a non-competitive atmosphere. Participants receive a certificate at the end of each session.
The athletics and recreation services department is looking forward to another successful year of exposing youth to exciting athletic programs and providing our community with opportunities to be active.
40 Athletics and Recreation Services Department Overview 2015 Budget Department Description The Athletics Department provides a variety of classes, programs, camps, and leagues offered throughout the Peoria area. Department Changes Refer to Athletics and Recreation Services overview and program summaries for proposed activity fee changes. Note that the 2015 personnel requirements increase is due to a reorganization, which transitioned the Franciscan Recreation Complex into Athletics and Recreation Services.
Personnel Requirements:
2013 2014 2015 Full Time 2 2 4 Part Time 141 109 117 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $395,328.93 $728,257 $503,896 $610,522 21%
Expenditures $732,227.11 $1,083,096 $962,402 $1,039,082 8%
Revenues ($336,898.18) ($354,839) ($458,506) ($428,560) Exceeding Expenditures
41 Athletics and Recreation Services Department Summary 2015 Budget - Revenues
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Adult Sports $22,608.75 $24,131 $23,475 $22,725 -3% Athletic $9,986.00 $9,000 $10,020 $9,000 -10% Administration Franciscan $71,616.60 $81,500 $75,050 $80,400 7% Recreation Complex Lakeview Rec Ctr $2,150.00 $209,938 $86,865 $152,259 75% Morton Sq. Soccer $0.00 $0 $45 $0 -100% Soccer $87,811.28 $180,880 $125,234 $145,975 17% Softball $108,154.17 $116,575 $111,256 $103,278 -7% Tennis $19,466.29 $26,388 $21,398 $25,243 18% Youth Baseball $41,335.50 $52,834 $37,649 $46,926 25% Youth Basketball $10,606.24 $8,175 $8,043 $9,408 17% Youth Sports $21,594.10 $18,836 $4,861 $15,308 215%
Total $395,328.93 $728,257 $503,896 $610,522 21% Department Revenues
42 Athletics and Recreation Services Department Summary 2015 Budget - Expenditures
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Adult Sports $14,508.25 $16,531 $14,656 $15,464 6% Athletic $136,485.27 $151,014 $150,233 $154,920 3% Administration Franciscan $213,490.57 $219,802 $220,089 $232,280 6% Recreation Complex Lakeview Rec Ctr $43,190.47 $209,884 $154,481 $200,899 30% Morton Sq. Soccer $13,269.08 $10,233 $12,536 $13,146 5% Soccer $73,564.50 $188,770 $159,980 $157,158 -2% Softball $105,508.68 $132,204 $127,220 $120,279 -5% Tennis $26,601.78 $35,661 $30,286 $34,464 14% Youth Baseball $83,991.14 $94,787 $81,845 $88,393 8% Youth Basketball $6,500.54 $6,601 $6,601 $6,851 4% Youth Sports $15,116.83 $17,609 $4,475 $15,228 240%
Total $732,227.11 $1,083,096 $962,402 $1,039,082 8% Department Expenditures
43 Adult Sports Summary 2015 Budget
Program Department Fund Adult Sports Athletics and Recreation Services Recreation Program Description Includes budgets for Flag Football, Turkey Trot, Wiffle Ball, Sand Volleyball, Dodgeball, Kickball, and Bags League.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $22,608.75 $24,131 $23,475 $22,725 -3%
Expenditures $14,508.25 $16,531 $14,656 $15,464 6%
Subsidy (-) $8,100.50 $7,600 $8,819 $7,261 Excess (+)
People served 837 960 825 960 Per capita Subsidy (-) $9.68 $7.92 $10.69 $7.56 Excess(+)
Activity Fee Turkey Trot $14-$18 & Kids $2; Dodgeball $75/$80 team & $10/$15/player; Volleyball $170/$185/team & $10/$15/player; Wiffle Ball $75 indoor, $60 outdoor; Flag Football $100/team; Bags $45/$50/team; Kickball $75/$80/team Fall, $105/$110/team Spring Proposed Activity Fee Spring Kickball team fee: $260/$280 Fall Kickball team fee: $190/$210
(First fee listed is for residents and the second is for non-residents) Rationale for proposed fee increase / decrease In 2015 we are proposing to eliminate a per player fee that was charged in addition to the per team fee, and increase the per team fee.
Prepared By Reviewed By Matt Suellentrop Dennis Mantick
44 Athletic Administration Summary 2015 Budget
Program Department Fund Athletic Administration Athletics and Recreation Services Recreation Program Description This budget covers the salaries and benefits for two full-time Athletic Managers and part-time support. Also includes the budget for the annual sports auction, sports education, and Steamboat Classic.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $9,986.00 $9,000 $10,020 $9,000 -10%
Expenditures $136,485.27 $151,014 $150,233 $154,920 3%
Subsidy (-) ($126,499.27) ($142,014) ($140,213) ($145,920) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Scott Loftus Dennis Mantick
45 Franciscan Recreation Complex Summary 2015 Budget
Program Department Fund Franciscan Recreation Complex Athletics and Recreation Services Recreation Program Description Franciscan Recreation Complex (FRC) features a gymnasium, multi-purpose room with kitchenette, community room, dance studio, soccer field, two baseball fields, and a playground. FRC is available for private rentals. Programs/events include Easter Egg Hunts, Halloween Party, Garage Sale, Motor Mites, Volleyball & Pickleball.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $71,616.60 $81,500 $75,050 $80,400 7%
Expenditures $213,490.57 $219,802 $220,089 $232,280 6%
Subsidy (-) ($141,873.97) ($138,302) ($145,039) ($151,880) Excess (+)
People served 13,000 17,000 17,000 18,000 Per capita Subsidy (-) ($10.91) ($8.14) ($8.53) ($8.44) Excess(+)
Activity Fee Fees vary by program and services provided. Birthday packages start at $90. Rental rates start at $50/hour. Open gyms are $3/visit or $25 for a 10 visit punch card. This is an abbreviated fee schedule. Contact FRC for full details. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Valerie Marek Dannis Mantick
46 Lakeview Rec Ctr Summary 2015 Budget
Program Department Fund Lakeview Rec Ctr Athletics and Recreation Services Recreation Program Description Lakeview Recreation Center is a multipurpose facility located in Lakeview Park. It features a gymnasium with two basketball courts, a multi-purpose room and two community rooms. This facility operates summer day camps, community classes, basketball leagues, pickleball, birthday parties, and is available for private rentals.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $2,150.00 $209,938 $86,865 $152,259 75%
Expenditures $43,190.47 $209,884 $154,481 $200,899 30%
Subsidy (-) ($41,040.47) $54 ($67,616) ($48,640) Excess (+)
People served 7,000 5,500 7,400 Per capita Subsidy (-) n/a $0.01 ($12.29) ($6.57) Excess(+)
Activity Fee Summer Day Camp: $150 per child per week Birthday parties: $110 per party Gym rentals: $45-$60/hr Day Camp: $150 per week Proposed Activity Fee Birthday parties: $115 per party Day Camp: $125 per week Rationale for proposed fee increase / decrease These changes create greater consistency for similar birthday party packages and summer camps across the District.
Prepared By Reviewed By Scott Loftus Dennis Mantick
47 Morton Sq. Soccer Summary 2015 Budget
Program Department Fund Morton Sq. Soccer Athletics and Recreation Services Recreation Program Description Morton Square Soccer is a 6 week soccer program provided in collaboration with First United Methodist Church at Morton Square Park. This budget maintains the park and fields, buys supplies, and pays officials.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $0 $45 $0 -100%
Expenditures $13,269.08 $10,233 $12,536 $13,146 5%
Subsidy (-) ($13,269.08) ($10,233) ($12,491) ($13,146) Excess (+)
People served 400 500 500 500 Per capita Subsidy (-) ($33.17) ($20.47) ($24.98) ($26.29) Excess(+)
Activity Fee No charge to participate in program.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Scott Loftus Dennis Mantick
48 Soccer Summary 2015 Budget
Program Department Fund Soccer Athletics and Recreation Services Recreation Program Description This budget includes youth & adult soccer programs at Mossville, Detweiller, Franciscan Complex, and Bielfeldt Park, as well as programs offered by outside organizations: Parochial League, Peoria Soccer Club, Bradley Soccer Camps, Bradley IM Club, Happy Feet, & FC Peoria.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $87,811.28 $180,880 $125,234 $145,975 17%
Expenditures $73,564.50 $188,770 $159,980 $157,158 -2%
Subsidy (-) $14,246.78 ($7,890) ($34,746) ($11,183) Excess (+)
People served 1,300 1,265 1,760 2,050 Per capita Subsidy (-) $10.96 ($6.24) ($19.74) ($5.46) Excess(+)
Activity Fee Happy Feet $36/$41; Mighty Mites & Pee Wee $43/$48; Grades 1-5 $48/$53; Grades 6-8 $53/$58; Adults $35/$40
First fee listed is residents/second is non-residents.
This is an abbreviated fee schedule; contact us for a full schedule. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Matt Suellentrop Dennis Mantick
49 Softball Summary 2015 Budget
Program Department Fund Softball Athletics and Recreation Services Recreation Program Description This budget provides field maintenance, umpires, and softballs for the adult softball program at the Peoria Stadium. Also provides fields for District #150's sports program and various rentals.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $108,154.17 $116,575 $111,256 $103,278 -7%
Expenditures $105,508.68 $132,204 $127,220 $120,279 -5%
Subsidy (-) $2,645.49 ($15,629) ($15,964) ($17,001) Excess (+)
People served 2,663 2,701 2,510 2,823 Per capita Subsidy (-) $0.99 ($5.79) ($6.36) ($6.02) Excess(+)
Activity Fee Summer Men's Team $350; Summer Co-Rec Team $275; Summer Player $18/$26; Fall Team $190; Fall Player $11/$17; Senior Morning League $15/Player; Forfeit-Summer $60; Fall $40
(First fee listed is for residents and the second is for non-residents) Proposed Activity Fee Summer Men's Team $355; Summer Co-Rec Team $280; Fall Team fee - $195; Eliminate Forfeit Fee
Rationale for proposed fee increase / decrease Streamline program administration and create a more succinct fee schedule.
Prepared By Reviewed By Nick McDuffee Dennis Mantick
50 Tennis Summary 2015 Budget
Program Department Fund Tennis Athletics and Recreation Services Recreation Program Description Tennis instruction for ages 4 and up at Bradley, Glen Oak, Northtrail, Sommer, & Richwoods. This budget includes tournaments, Sweney Program, Pickleball (outdoors), rentals, and maintenance of rubico courts at Glen Oak Park.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $19,466.29 $26,388 $21,398 $25,243 18%
Expenditures $26,601.78 $35,661 $30,286 $34,464 14%
Subsidy (-) ($7,135.49) ($9,273) ($8,888) ($9,221) Excess (+)
People served 11,420 11,445 11,380 11,425 Per capita Subsidy (-) ($0.62) ($0.81) ($0.78) ($0.81) Excess(+)
Activity Fee Beginner $30/$35; Youth (Int. & Adv.) $40/$45, Adult $25/$30; Pee Wee $27/$32; Sat & Evenings $35/$40
(First fee listed is for residents and the second is for non-residents) Proposed Activity Fee Youth (Int. & Adv.) $30/$35
Rationale for proposed fee increase / decrease In 2015 the youth instruction format will be shortened to a 1 hour session, instead of a 1.5 hour session. We believe this is a more appropriate session length for participants in this age group.
Prepared By Reviewed By Scott Loftus Dennis Mantick
51 Youth Baseball Summary 2015 Budget
Program Department Fund Youth Baseball Athletics and Recreation Services Recreation Program Description This budget provides area coordinators, instructors, umpires, and field maintenance for Youth Baseball Programs. The program provides uniforms, equipment, and other supplies essential for all youth baseball leagues; administers the District's Tee Ball and Coach Pitch Leagues; and provides Pony "house" and "select" leagues.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $41,335.50 $52,834 $37,649 $46,926 25%
Expenditures $83,991.14 $94,787 $81,845 $88,393 8%
Subsidy (-) ($42,655.64) ($41,953) ($44,196) ($41,467) Excess (+)
People served 888 1,120 714 1,027 Per capita Subsidy (-) ($48.04) ($37.46) ($61.90) ($40.38) Excess(+)
Activity Fee Tee Ball $41/$46; Coach Pitch $48/$53; Minors $53/$58; Majors $58/$63; AM Clinics $25/$40; Pony & Major Select Teams $575; Pony House Player $63/$68; Rentals $15(p)/$50(g)
(First fee listed is for residents and the second is for non-residents) Proposed Activity Fee Tee Ball: $43/$48; AM Clinics $30/$45; Rentals $55/game
Rationale for proposed fee increase / decrease Price increases are designed to cover the rising cost of field maintenance.
Prepared By Reviewed By Nick McDuffee Dennis Mantick
52 Youth Basketball Summary 2015 Budget
Program Department Fund Youth Basketball Athletics and Recreation Services Recreation Program Description This budget includes Youth Basketball Skills Camp for kids age 5 through 4th grade at Lakeview Recreation Center and basketball league for kids age 5 through 4th grade at the RiverPlex.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $10,606.24 $8,175 $8,043 $9,408 17%
Expenditures $6,500.54 $6,601 $6,601 $6,851 4%
Subsidy (-) $4,105.70 $1,574 $1,442 $2,557 Excess (+)
People served 98 120 139 142 Per capita Subsidy (-) $41.89 $13.12 $10.37 $18.01 Excess(+)
Activity Fee Youth Basketball Skills Camp: $29/$34 Youth Basketball League (Age 5 - K): $49/$54 Youth Basketball League (1st - 4th grade): $59/$64
(First fee listed is for residents and the second is for non-residents) Proposed Activity Fee Youth Basketball Skills Camp: $30/$35 Youth Basketball League (Age 5 - K): $50/$55 Youth Basketball League (1st - 4th grade): $60/$65 Rationale for proposed fee increase / decrease Fee increases are designed to cover the rising cost of indoor gym rentals.
Prepared By Reviewed By Nick McDuffee Dennis Mantick
53 Youth Sports Summary 2015 Budget
Program Department Fund Youth Sports Athletics and Recreation Services Recreation Program Description This budget includes maintenance for Notre Dame JFL and programs like: Hershey Track and Field, Lacrosse, High School Sand Volleyball, and youth classes at Franciscan Recreation Complex.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $21,594.10 $18,836 $4,861 $15,308 215%
Expenditures $15,116.83 $17,609 $4,475 $15,228 240%
Subsidy (-) $6,477.27 $1,227 $386 $80 Excess (+)
People served 445 557 427 500 Per capita Subsidy (-) $14.56 $2.20 $0.90 $0.16 Excess(+)
Activity Fee Hershey Track & Field $0; High School Sand Volleyball $100/team; Youth Classes at FRC $27/$45; Youth Lacrosse $120/player; Lacrosse equipment rental $60/set; Notre Dame JFL $350 Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Matt Suellentrop Dennis Mantick
54
Environmental and Interpretive Services 2015 Budget Overview
The staff in the Environmental and Interpretive Services Department pride themselves in successfully fulfilling the conservation goals of the Peoria Park District. Over 150,000 people directly benefit from our facilities and programs. We also serve as the conservation professionals who oversee the care and stewardship of over 5,000 acres of Peoria Park District natural areas. We serve as the front-line for people exploring the diverse habitats and history of central Illinois.
Each of our facilities has a unique focus that works towards a well-rounded approach of meeting the needs of the community. Our facilities include W.H. Sommer Park and Camp Wokanda, which are funded in the recreation fund, and Forest Park Nature Center and Tawny Oaks, which are funded in the museum fund.
Forest Park Nature Center (full overview found on page 96) serves as the public’s entry into the Peoria Park District’s conservation mission. School programs, naturalist guided tours, special events, and exhibits all lead to the visitor’s understanding of the long history of conservation in the Peoria Park District. The new development at our Tawny Oaks facility at Singing Woods Nature Preserve (full overview found on page 97) will enhance our ability to interpret this conservation message. Camp Wokanda is a place where visitors and rentals can become immersed in our high quality habitats through camping and other outdoor recreational activities. Sommer Park also provides a unique venue for outdoor recreation, teams course activities and summer day camps. Sommer Park additionally offers program participants with a unique opportunity to explore living history of our region. The 1850’s homestead offers a glimpse back into the early settlement of our region while interpreting the daily lives of those generations that have lived before us. This deep history is important in understanding the present day ecology of central Illinois.
Camp Wokanda Camp Wokanda has continued to see increased demands for facility rentals and programs. This 275 acre park is adjacent to over 600 acres of other Park property, Robinson Park. It serves as the northern trailhead for the Illinois River Bluff Trail that now connects all the way to Detweiller Park. The largest rental growth has been in weddings at the Dining Hall, with bookings well over a year in advance being the norm. Our 2015 budget includes increases in rental fees for
55 weddings and “whole camp” rentals.
Wokanda is also a great event destination. Our Chinquapin Folk Music and Storytelling Festival marked its 20th year in 2014. It has provided daylong activities for schools and the public for over a generation. We now see teachers bringing their classes to Chinquapin who were first exposed to the program as a student in school. Since it’s inception, the Chinquapin Festival has provided songs and stories to 25,000 individuals. We are looking to build on that success by introducing the public to other music with new programs such as our Bluegrass in the Valley festival.
We also see demand for Wokanda’s facilities by outside groups. We held our first Zombie Run, a 5K obstacle course complete with zombies, which drew over 400 runners its first year. We were the venue for the Art Fair Music Festival, a local cooperative of musicians who used our facility for the first time in 2014. We hosted the Great Works Begins Theater Troupe that provided two weekends of outdoor Shakespeare performances with Hamlet in the spring and Robin Hood this fall. Wokanda is developing into a great destination for regional events and programs.
Wm. H. Sommer Park Sommer Park celebrated its 50th anniversary as a PPD facility in 2014. It serves as a rental facility and program location while also serving a public park role. The north end of the park, accessible through Sommer Place subdivision, offers paved walking trails, drop in shelter and playground, skate park elements, tennis courts, baseball and soccer fields. This open space has high use and this demand will grow as new houses are being built in adjacent subdivisions. The south part of Sommer Park, accessible from the Koerner Road entrance, offers a location for living history programs, Ancient Oaks Day Camp, numerous school programs, private rentals and special events. The operational costs of both areas of the park are included in the Sommer Park budget.
In 2014, Sommer Park experienced increases in Teams Course, Adventure Outdoors and Outdoor School programming. Over 1,000 students per year take advantage of our school programming. Our Ancient Oaks Daycamp had over 2,300 camper days, and we continued to experience a high demand for wedding rentals. We anticipate these numbers to increase as new housing developments continue to grow adjacent to the park. Given this growth we are planning slight increases in 2015 for wedding rental fees, and day camp fees.
Living history is an integral part of our programming for both schools and the public. The Koerner family settled Sommer Park in 1848, and we have recreated the family homestead as a stage for programming. Our living history site contains the family cabin and barn along with a one-room schoolhouse and working blacksmith shop. Programming takes place year- round for schools as part of our “Pioneer Homestead” program. We also hold “Pioneer Days”
56 for the public on a monthly basis from May through October to focus on the daily lives of 1850’s settlers of Peoria County. Living History special events include a Civil War Spring Drill and Winter Quarters. Twice a year, the homestead is transformed to a European farmstead as we explore another avenue of living history. 2014 marked the 70th anniversary of the D-Day landings in Normandy and the Battle of the Bulge. We hold two WWII reenactments that bring participants from a 5 state region together to honor the sacrifices made by that generation. We have the privilege of interpreting this period of history and have WWII veterans take part as guests of honor at these events.
As we look towards the next 50 years of Sommer Park’s future, we will need to plan for the park becoming a more regional public facility. When Sommer Park first opened, it was situated in a rural environment, well away from urban development. Today it is a 320 acre park surrounded by residential development. Its programming and services are poised to take advantage of this new population. The next 50 years will be a fascinating time of growth and opportunity.
Summary The long winter transitioned into a late spring in 2014, but the mild summer made up for the slow start. The facilities of the Environmental and Interpretive Services Unit strive to offer a wide variety of quality programs to the public at a value. Our efforts in maintaining the ecological health of our parks ensure that future generations will have aesthetic and diverse habitats that will enhance their quality of life, making Central Illinois not only a wonderful destination, but also a great place to live.
57 Environmental and Interpretive Department Overview 2015 Budget Department Description This department includes Camp Wokanda & Sommer Park. Camp Wokanda is a 275-acre camp that includes a lake, a dining hall, sleeping cabins, & program buildings. Wokanda offers naturalist tours and a variety of environmental education and outdoor recreation programming. Sommer Park encompasses 320 acres of meadows, prairies, & woodlands. The Park offers historical interpretation & outdoor education, the Teams Course, & the Ancient Oaks day camp. Sommer Park & Camp Wokanda both offer private rentals for groups interested in a secluded close-to-nature gathering. Department Changes For 2015, Environmental & Interpretive Services is proposing a slight increase in rental fees associated with wedding and block rentals at Sommer Park and Camp Wokanda.
Personnel Requirements:
2013 2014 2015 Full Time 2 2 2 Part Time 26 26 26 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $177,729.66 $183,575 $169,395 $188,585 11%
Expenditures $353,780.10 $368,360 $364,400 $386,983 6%
Revenues ($176,050.44) ($184,785) ($195,005) ($198,398) Exceeding Expenditures
58 Environmental and Interpretive Department Summary 2015 Budget - Revenues
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Camp Wokanda $69,195.87 $74,400 $73,300 $79,200 8% Sommer Park $108,533.79 $109,175 $96,095 $109,385 14%
Total $177,729.66 $183,575 $169,395 $188,585 11% Department Revenues
59 Environmental and Interpretive Department Summary 2015 Budget - Expenditures
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Camp Wokanda $129,400.21 $142,245 $145,788 $155,875 7% Sommer Park $224,379.89 $226,115 $218,612 $231,108 6%
Total $353,780.10 $368,360 $364,400 $386,983 6% Department Expenditures
60 Camp Wokanda Summary 2015 Budget
Program Department Fund Camp Wokanda Environmental and Interpretive Recreation Program Description Camp Wokanda is a 275-acre camp with 11 rental facilities and 7 group campsites. The camp has a 2 acre lake, about 5 miles of hiking trails, and is the northern trailhead for the IL River Bluff Hiking Trail.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $69,195.87 $74,400 $73,300 $79,200 8%
Expenditures $129,400.21 $142,245 $145,788 $155,875 7%
Subsidy (-) ($60,204.34) ($67,845) ($72,488) ($76,675) Excess (+)
People served 15,100 16,000 16,000 17,000 Per capita Subsidy (-) ($3.99) ($4.24) ($4.53) ($4.51) Excess(+)
Activity Fee Fees vary by facility and length of stay.
Proposed Activity Fee 2015 Changes: Dining hall from $450 to $550/day and from $800 to $1,000/weekend, Entire Valley from $1,000 to $1,200/weekend, OA Lodge from $180 to $220/day. Tent sites from $15/night to $20/night. Rationale for proposed fee increase / decrease These fee increases are to boost revenue in rentals for the 2015 budget year. The Dining hall and OA Lodge continues to receive high demand with no signs of slowing down.
Prepared By Reviewed By Jacob Mol Mike Miller
61 Sommer Park Summary 2015 Budget
Program Department Fund Sommer Park Environmental and Interpretive Recreation Program Description Sommer Park's 320 acres provides a rural atmosphere for weddings, shelter rentals, the Ancient Oaks Summer Camp, and living history/environmental education programs.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $108,533.79 $109,175 $96,095 $109,385 14%
Expenditures $224,379.89 $226,115 $218,612 $231,108 6%
Subsidy (-) ($115,846.10) ($116,940) ($122,517) ($121,723) Excess (+)
People served 25,000 26,000 26,000 26,500 Per capita Subsidy (-) ($4.63) ($4.50) ($4.71) ($4.59) Excess(+)
Activity Fee Ancient Oaks Camp: Resident $116/week, Non-Resident $136/week; Chapel rentals $300; Wedding Reception venue $500/day; fees for other rentals vary with facility and length of time of the rental. Proposed Activity Fee Ancient Oaks Camp fees will increase $2.00 per week to $118 for residents and $138 for non-resident. Chapel rental fees will increase $375. Wedding venue will increase to $600 per day. Rationale for proposed fee increase / decrease These fee increases are designed to cover rising program and facility costs, without compromising service levels.
Prepared By Reviewed By Tom Miller Mike Miller
62
Owens Recreation Center 2015 Budget Overview
Owens Recreation Center operates 2 indoor ice rinks and a multi-purpose room that is utilized by other park district programs, private rentals and birthday parties.
Although Owens Center experienced a lower than anticipated boost in attendance from the 2014 Winter Olympics, our learn to skate program is only down 60 participants from our record high of 1,500 skaters. Although participation numbers remain relatively steady, groups are now purchasing less ice or sharing ice to save their members money.
After a 2 year hiatus, Western Illinois University hockey is now back at Owens Center. We will once again host the D3 college club hockey championships in February 2015 and join forces with the Heart of Illinois Figure Skating Club to host a Spring Ice Show in April 2015.
Owens Center operates with 6 full-time employees and over 50 part-time staff. Owens Center’s main focus is not only scheduling our in-house programs, but also scheduling ice time for all of our private user groups.
Learn to Skate Owens Center operates a Learn to Skate Program year-round for ages 3 and up. Through Ice Skating Institute (ISI) standards, Owens Center classes are structured for the true beginner to the highest competitive skater. Our skating school is made up of 1 full-time and 1 part-time skating coordinator and 14 part- time instructors. Private lessons are available from our 2 skating coordinators and our professional staff members.To date Owens Centers learn to skate program has over 1,400 participants.
Public Skate Owens Center offers public skating times 7 days a week from September through May for a total of over 18 hours per week. June through August public skate is offered 6 days a week for a total of 11 hours per week. Over 14,000 skaters took part in public skate last year.
Owens Center utilizes events, such as Skate with Santa, and birthday parties to help boost public skate attendance. Special discounts for Learn to Skate participants, high school and college
63 students, Mustang fans, youth hockey members, and large groups also encourages more people to participate in public skate.
Adult Hockey League Owens Center offers a winter and summer recreational hockey league for ages 16 and above. This past year Owens Center’s winter adult hockey league had a record number of players (324) and teams (23).
Camps/Clinics/Competitions/Youth Leagues Owens Center offers a variety of camps, clinics and competitions for the skater looking to improve their skills, compete on a competitive level or just to have fun. For the hockey skater Owens Center offers power skating clinics, 3 on 3 tournaments, recreational spring leagues and a week long conditioning camp before the start of hockey season. For figure skaters we offer power skating clinics, field move clinics, ISI spring competition and the Fall Spectacular competition which spotlights Learn to Skate participants.
Patch Rental/Developmental Hockey Ice Time This program is structure for the individual skater, whether it’s a hockey or figure skater, looking to practice their skills on their own or with private instruction. A variety of times are offered daily with an average of 60 hours per week.
Merchandise Sales Owens Center’s pro shop offers a full line of figure and hockey related merchandise to meet the needs of our participants while still providing custom orders, beginner skating packages and team orders. To save money, the pro shop operation carries all hockey and figure skating bare essentials such as laces, mouth guards and figure skater tights from a self service machine. Owens Center also provides skate sharpening, repairs and skate baking.
Owens Center User Groups Owens Center’s focus is not only scheduling our in-house programs, but also scheduling ice time for all our private user groups. These groups uses Owens Center for practice space, as well as for games and competitions, which draw crowds of people from Peoria and surrounding areas. The Peoria Mustangs is one of the larger groups we host, as well as college-level teams including Bradley University, Western Illinois University, and Robert Morris University. The exposure provided by these user groups has established Owens Center as one of the most prominent downstate Illinois ice facilities.
64 Owens Recreation Center Department Overview 2015 Budget Department Description Owens Recreation Center is an indoor arena boasting two full-size rinks and a double multi-purpose room. The facility provides year round skating lessons, hosts recreational and competitive hockey, figure skating, public skating, birthday parties, competitions and ice shows. Department Changes There are no proposed department changes for 2015.
Personnel Requirements:
2013 2014 2015 Full Time 5.67 5.67 5.67 Part Time 60 55 55 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $774,665.21 $912,000 $879,900 $894,500 2%
Expenditures $924,416.20 $931,780 $964,030 $964,719 0%
Revenues ($149,750.99) ($19,780) ($84,130) ($70,219) Exceeding Expenditures
65
Moonlight Coalition 2015 Budget Overview
More than ever, education is the key to succeed in our ever-increasingly complex world. Yet there are so many young people who find themselves reaching adulthood without a high school diploma as well as not being able to read well enough to achieve success. In Peoria, 24% of adults age 25 or older do not have a high school diploma. Even more staggering, 40% of residents in the 61605 zip code do not hold a high school diploma.
The Moonlight Coalition was established to create local, coordinated programs to provide solutions to these troubling problems and to develop new approaches to General Educational Development (GED) programs. We have continued to provide flexible, coordinated GED courses that focus on and serve low income, inner-city adults who want to step up and improve themselves, their families and their neighborhoods.
Our goal for 2014 was to offer at least 20 hours per week in GED instruction between Proctor and Logan Recreation Centers, and since January, 244 students have been served.
We work to remove barriers for participants to take the exam. We have been able to help 44 students cover the cost of taking the GED exam. Also, we hosted two graduations this year, with 36 graduates.
We continue to form partnerships for future programing. We are currently working with East Bluff Community Center to provide 20 hours of instruction each week and we are planning future partnerships with Peoria Citizens Committee for Economic Opportunity.
Charitable donations and grants fund Moonlight Coalition. This year we were awarded the LISC Grant for $25,000, a state grant valued at $17,000 and a $9,000 grant from Regional Office of Education. The generosity of private donations from individuals and corporations has been a great resource for this program. It is our goal to continue these efforts to cover expenses in 2015.
66 Moonlight Coalition Department Overview 2015 Budget Department Description Moonlight Coalition has been established to create local, coordinated programs to provide solutions to develop new approaches to General Educational Development (GED) programs. This program operated in the Peoria Park District Foundation and is fully funded through private donations and grants. Department Changes There are no scheduled department changes.
Personnel Requirements:
2013 2014 2015 Full Time 0 0 0 Part Time 1 1 2 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $30,974.00 $68,646 $63,180 $55,357 -12%
Expenditures $26,611.67 $68,646 $63,180 $55,357 -12%
Revenues $4,362.33 $0 $0 $0 Exceeding Expenditures
67
Aquatic Services 2015 Budget Overview
Aquatic Services includes the programming and facility operations of Central Park Pool, Gwynn Family Aquatic Center, Lakeview Family Aquatics Center, and Peoria Area Water Wizards. Due to the mild winter, aquatics saw lower than average admissions. However, Lakeview Family Aquatic Center did debut a new rock climbing wall and we saw an increase in private swim lessons.
Swim Lessons The swim lesson program offers over 20 swim sessions throughout the year. Over 540 children and adults take advantage of our swim lesson program annually as they strive to become safer individuals in and around the water. In 2014, several additional people opted to participate in private swim lessons, which offer individual attention. At the conclusion of each swim lesson session, participants receive a Gus & Goldie report card. It gives parents information on the progress of their child and the level of swim lesson that they should sign up for next. Swim Lessons for 2015 will again be $35 for residents and $43 for non-residents.
Lifeguard Training All our lifeguards are trained through the Ellis International Waterpark and Lifeguard Training Program. Approximately 104 individuals were trained, either for the initial training or renewal training, during the 2014 season. 2014 was a very successful season for recruiting lifeguards; each facility operated with a full staff. Each lifeguard on staff is required to attend 1 hour of in-service training on a weekly basis, and all lifeguards participate in CPR skills every day before taking their shift in the lifeguard chair. This year our lifeguards made 98 assists of individuals who needed help while in the water.
Birthday Parties and Private Rentals Many groups took advantage of booking birthday parties and private rentals at Gwynn and Lakeview Family Aquatics Centers in 2014. Staff worked with several area agencies to provide personalized rentals. One organization even included swimming lessons for their children, which were held at Gwynn Family Aquatic Center. Private Rental rates range from $175-$275 per hour at the outdoor facilities.
Special Events There were several special events held this year at the outdoor facilities. These events included Mother’s and Father’s Day specials, Family Swim Nights, Special Saturday Night swims, and
68 Toddler Time Swims. Admission fees for 2015 will range from $2-$5 for individuals and $9 for families. Discount Booklets and season passes, ranging from $75-$90, will also be available.
Peoria Area Water Wizzards (PAWW) Swim Team 2014 has been a good year for PAWW. Just under 250 swimmers participated during the year, ranging from beginners to national qualifiers. PAWW finished the winter season in March 2014 as the 10th best team in Illinois and the top team in downstate Illinois. During the summer season, PAWW finished 2nd in the Senior State Meet, 5th in the Age Group State Meet and had our first athlete participate in a national level meet since 2011.
With that said, 2015 will bring a number of changes to the PAWW swim team and its home, Central Park Pool. With District 150 leaving the facility before the 2013/2014 school year and Peoria Notre Dame relocating their swimmers to Bradley University, Central Park Pool has seen a significant reduction in revenue. As part of the Park District’s plan to eliminate a projected $1.36 million dollar operating deficit in 2015, the Peoria Park District Board of Trustees voted to close Central Park Pool at the end of March, 2015 and to allow the PAWW swim team to privatize. Between now and the date of closure, Peoria Park District staff and representatives of the PAWW Parent’s Board will work on the creation of a lease arrangement for Central Park Pool, with a privatized PAWW organization as the leaseholder.
69 Aquatics Services Department Overview 2015 Budget Department Description The Aquatic Services Department covers the aquatic operations and programs offered by the Park District at Gwynn Family Aquatic Center, Lakeview Family Aquatics Center, and Central Park Pool; Aquatic Services also oversees the Peoria Area Water Wizards Program. Department Changes Due to the loss of two large facility users at Central Park Pool, which created a substantial drop in revenues at this facility, the Park District will close Central Park Pool at the end of March 2015 and allow PAWW to privatize. The Park District and the PAWW Parent’s Board will work on the creation of a lease arrangement for Central Park Pool with a privatized PAWW organization.
Personnel Requirements:
2013 2014 2015 Full Time 3.33 3.33 3.33 Part Time 103 103 103 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $443,997.57 $450,324 $361,410 $409,195 13%
Expenditures $861,932.94 $888,034 $834,271 $778,879 -7%
Revenues ($417,935.37) ($437,710) ($472,861) ($369,684) Exceeding Expenditures
70 Aquatics Services Department Summary 2015 Budget - Revenues
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Aquatics Special $64,260.00 $75,638 $45,044 $70,880 57% Central Park Pool $95,573.10 $40,840 $47,294 $27,100 -43% Gwynn Family $10,928.85 $14,625 $7,713 $13,925 81% Aquatics Center Lakeview Family $84,999.92 $127,221 $66,359 $90,040 36% Aquatics Center Peoria Area Water $188,235.70 $192,000 $195,000 $207,250 6% Wizards
Total $443,997.57 $450,324 $361,410 $409,195 13% Department Revenues
71 Aquatics Services Department Summary 2015 Budget - Expenditures
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Aquatics Special $81,066.89 $89,896 $69,019 $141,886 106% Central Park Pool $277,894.83 $286,770 $292,423 $112,419 -62% Gwynn Family $101,946.02 $109,958 $80,688 $105,664 31% Aquatics Center Lakeview Family $196,444.36 $208,154 $195,968 $214,982 10% Aquatics Center Peoria Area Water $204,580.84 $193,256 $196,173 $203,928 4% Wizards
Total $861,932.94 $888,034 $834,271 $778,879 -7% Department Expenditures
72 Aquatics Special Summary 2015 Budget
Program Department Fund Aquatics Special Aquatics Services Recreation Program Description This budget provides for purchases which are used at all aquatic facilities.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $64,260.00 $75,638 $45,044 $70,880 57%
Expenditures $81,066.89 $89,896 $69,019 $141,886 106%
Subsidy (-) ($16,806.89) ($14,258) ($23,975) ($71,006) Excess (+)
People served 0 0 0 0 Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Sue Wheeler Brent Wheeler
73 Central Park Pool Summary 2015 Budget
Program Department Fund Central Park Pool Aquatics Services Recreation Program Description The Central Park Pool is an indoor aquatic facility that includes an eight lane pool with separate diving well, a large open observatory balcony, and a small fitness center. Activities include lap swimming, open swim, competitive swimming, birthday parties, private rentals, and limited fitness center hours.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $95,573.10 $40,840 $47,294 $27,100 -43%
Expenditures $277,894.83 $286,770 $292,423 $112,419 -62%
Subsidy (-) ($182,321.73) ($245,930) ($245,129) ($85,319) Excess (+)
People served 57,707 58,000 53,653 13,413 Per capita Subsidy (-) ($3.16) ($4.24) ($4.57) ($6.36) Excess(+)
Activity Fee Children: $2.25; Adult: $2.75; Senior: $2.25; Family: $5.25; Lap Swim $2.25; Birthday parties: $90; Private Rentals: $105 Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Sue Wheeler Brent Wheeler
74 Gwynn Family Aquatics Center Summary 2015 Budget
Program Department Fund Gwynn Family Aquatics Center Aquatics Services Recreation Program Description Gwynn Family Aquatics is an outdoor facility that provides a zero-depth entry, water slide, interactive spray equipment, wet sand play area, snack/beverage service, sand volleyball, grassy sun area, and family changing area.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $10,928.85 $14,625 $7,713 $13,925 81%
Expenditures $101,946.02 $109,958 $80,688 $105,664 31%
Subsidy (-) ($91,017.17) ($95,333) ($72,975) ($91,739) Excess (+)
People served 2,926 4,500 2,584 3,300 Per capita Subsidy (-) ($31.11) ($21.19) ($28.24) ($27.80) Excess(+)
Activity Fee Children: $3.00; Adult: $3.50; Spectator: $1.50; Family: $9.00; Season Passes: Child: $65; Adult $80; Birthday Parties: $115; Private Rental $175; Swim Lessons: Resident $35/Non-Resident $43 Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Sue Wheeler Brent Wheeler
75 Lakeview Family Aquatics Center Summary 2015 Budget
Program Department Fund Lakeview Family Aquatics Center Aquatics Services Recreation Program Description Lakeview Family Aquatic Center is an outdoor facility that features a zero-depth entry pool, a water slide, a water rock climbing wall, interactive spray equipment, snack/beverage service, wet sand play area, sand volleyball. Activities include public swim, swim lessons, birthday parties, and private rentals.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $84,999.92 $127,221 $66,359 $90,040 36%
Expenditures $196,444.36 $208,154 $195,968 $214,982 10%
Subsidy (-) ($111,444.44) ($80,933) ($129,609) ($124,942) Excess (+)
People served 18,653 26,186 14,398 25,000 Per capita Subsidy (-) ($5.97) ($3.09) ($9.00) ($5.00) Excess(+)
Activity Fee Children: $4.00; Adult: $5.00; Season Passes Children: $65; Adult: $80; Family $245; Swim Lessons: Resident $35/Non-Resident $43; Private Rentals $275; Birthday Parties: Residents $125/Non-Residents $145 Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Sue Wheeler Brent Wheeler
76 Peoria Area Water Wizards Summary 2015 Budget
Program Department Fund Peoria Area Water Wizards Aquatics Services Recreation Program Description PAWW is a regional youth competitive swim program that serves all ages and abilities. The program is registered with IL Swimming Inc. and US Swimming, and focuses on participants’ physical development, the importance of team interaction, self-confidence, and self-actualization through goal planning and responsibility.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $188,235.70 $192,000 $195,000 $207,250 6%
Expenditures $204,580.84 $193,256 $196,173 $203,928 4%
Subsidy (-) ($16,345.14) ($1,256) ($1,173) $3,322 Excess (+)
People served 200 250 250 250 Per capita Subsidy (-) ($81.73) ($5.02) ($4.69) $13.29 Excess(+)
Activity Fee Minnows $32 Res./$37 Non-Res. Bronze $50 Res./$56 Non-Res. Silver $75 Res./$82 Non-Res. Gold $95 Res./$103 Non-Res. Senior $100 Res./$108 Non-Res. High School $240 Res./$265 Non-Res. Equipment Fee: $20 all groups Proposed Activity Fee 15% fee increase for all groups in 2015.
Rationale for proposed fee increase / decrease The fee increase is designed to help cover the cost of the pool operations, while still maintaining a competitive price point for participants.
Prepared By Reviewed By RJ Greseth Brent Wheeler
77
Peoria PlayHouse Children’s Museum 2015 Budget Overview
Funds to build the Peoria PlayHouse Children’s Museum were raised as part of the Power of Play campaign, a collaboration between the Peoria Park District, Peoria Zoological Society and Junior League of Peoria.
To be housed in the historic Glen Oak Park Pavilion, the Peoria PlayHouse will prepare every young child to learn by offering the hands-on experiences essential for healthy brain development. It will feature interactive exhibits and programs that strengthen families and complement formal education. These positive experiences will instill in our children a lifelong love of learning, and encourage an appreciation of museums as they mature.
The children’s museum will target children ages 0-8 and will host six permanent exhibits, all of which focus on the past, present and future of Peoria. The facility will also feature two program rooms and a gift shop.
The Peoria PlayHouse will be an educational resource for teachers and parents. All of the exhibits in the Peoria PlayHouse are accessible to children with special needs and every component included therein is tied to an Illinois Early Learning Standard. The Junior League of Peoria is working with internationally-recognized education consultant Mary Sinker and exhibit designers Jack Rouse Associates to make sure that the way children play in this house will help them as they go to school to learn and that their play here will enhance their capacity to learn.
It will also benefit local economic development efforts by helping to attract and retain young professionals. Children’s museums are responsible businesses and consumers, employing people of all ages, backgrounds and abilities. Around the world, more than 30 million people annually visit children’s museums.
The museum will be sustained primarily through fees, grants, traveling exhibitions, special events, and rental and retail opportunities. Its ongoing effectiveness will be evaluated through cooperative efforts with area universities and educators from local school districts.
The opening of the facility is slated for mid-2015.
78 Peoria PlayHouse Department Overview 2015 Budget Department Description The Peoria PlayHouse will be located in the historic Glen Oak Park Pavilion. The PlayHouse will prepare young children to learn by offering the hands-on experiences essential for healthy brain development. It will feature interactive exhibits and programs that strengthen families and complement formal education. The PlayHouse grand opening is targeted for mid-2015. Department Changes There are no department changes, as 2015 will be the first operating year for the Peoria PlayHouse.
Personnel Requirements:
2013 2014 2015 Full Time 0 0 3 Part Time 0 0 12 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $0 $0 $443,338 100%
Expenditures $0.00 $0 $0 $461,917 100%
Revenues $0.00 $0 $0 ($18,579) Exceeding Expenditures
79
Peoria Zoo 2015 Budget Overview
The Peoria Zoo’s mission is to create connections that inspire an appreciation for the natural world. Our vision is to be recognized as a leader in raising public awareness and commitment to conservation.
Our 2014 attendance started slow with the frigid winter temperatures and abundant snow. However, July had the highest monthly attendance in the last 5 years with nearly 30,000 visitors. New and enhanced special events helped keep attendance strong even when the rain worked against us. Princesses and pirates invaded the Zoo for the second annual event and the first annual Super Hero Day brought out several Batmans and friends.
Our on-sight guest book had 516 entries: 14% were from out of state and 4 were from international visitors (2 Canada, 1 France, 1 Switzerland). The number 1 way people heard about the Peoria Zoo was word of mouth. Comments received include: • “Love the giraffes, great friendly and good looking staff.” Peoria, IL • “Everytime we come back there are new and improved exhibits!!! Very clean!!! We Love It Here. Keep up the good work.” Canton, IL • “Great visit – I’m 5 ½.” Pittsburgh, PA
The Peoria Zoo has been participating in an alligator snapping turtle release program in conjuction with the Illinois Department of Nature Resources. In 2014, a major milestone was reached as 22 of the turtles housed at the Zoo were released into the wild in southern Illinois. Four staff members were able to assist in this momentous event that will lead to the reintroduction of a species that had become extinct in the state of Illinois.
Major Programs/ Services Offered In 2014, the cotton-topped tamarins were moved to a new exhibit that allowed the public to hear more of their vocalizations and better appreciate their adaptations to living in the treetops. The budgie feeding continued to be popular with over 10,000 seed sticks sold. To reach even more people, the time available in 2015 will be extended. It will start mid-May instead of Memorial Day and extend through September and weekends in April and October. Due to the success of giraffe
80 feeding, the time will also be extended to two hour-long sessions each day from Memorial Day through September and weekends in October.
With no major additions/renovations anticipated for 2015, the staff feels the current adult admission price of $9.00 is consistent with attracting visitors. However after researching other area attractions, an adjustment to child prices, $5.25 to $6.00, is recommended. In addition, the child price would apply to children 2-12 instead of the current 3-12. The chaperone fee, primarily used by school groups, will be increased from $4 to $5. In response to increased inquires, a special admission fee of $8.00 will be instituted for active miltary members. Staff is confident that this discount will have no adverse effect on revenue. Donation Days will still be available so individuals and groups that are unable to afford the admission price can enjoy the Zoo.
Social Media The Peoria Zoo’s social media presence continues to increase rapidly and a new part-time position is planned for 2015 to continue to expand our reach through technology. • The Zoo’s website was redesigned in 2014 to make it more user-friendly. • The Zoo has 9,514 Facebook “Likes,” a 17% increase in the past year. • YouTube views are 32,158, a 35% increase in the past year. • For the first time, videos for special events were produced and posted prior to the events in 2014. Video for Winter in Summer has 376 views to date and Superhero video has 289 views. • The Zoo has 825 Twitter followers, a 67% increase in the past year.
Summer Programs From Memorial Day until Labor Day, the keepers interacted with guests at 7 different chat stations. Nearly 10,000 visitors learned about the animals from the experts. Even though the male and female juveniles tigers could not be on exhibit at the same time, the tiger chat was still the most popular. Visitors at the rhino chat got to see these 6000+ pound animals go through the training routine the keepers use to keep them healthy.
Mator the Gator was the most popular animal ambassador at the stage program that connected nearly 2,000 guests with up close encounters. The less structured Critter Chats and Interpretation Stations are mostly conducted by volunteers and they reached an incredible 29,109 people, representing about 1 in every 3 visitors!
81 The Zoo continues to support college students through our internship program. This year we had 11 animal keeping interns and 2 interns splitting their time between record keeping and animal keeping.
Education Programs & Classes With several cancellations due to weather, school group attendance was down 27%. The cost associated with transportation may also have contributed to this sharp decline. However, almost half of the students and teachers who came took advantage of our EdZooCational Adventure guided tours. This allowed them to take full advantage of what the Zoo has to offer. The price of this program has been an affordable $2/participant for many years. The staff feels that an increase to $3/participant is warranted and will not result in a decrease in participation.
This year, the Zoo teamed up with the Riverfront to bring the Zoomobile to applicable events, and we plan to expand the partnership in coming years. The Zoomobile has travelled to 64 locations so far in 2014 reaching well over 4,000 people in Central Illinois. While most were in or near Peoria, we have travelled twice to Kewanee and once to Ottawa. The annual teacher’s poster that is produced and distributed has helped increase the demand for this program.
The Tropics Classroom allowed us to book more birthday parties and over 1,600 people have attended. With the shorter walking distance, staff feels this classroom will be better suited for winter parties so efforts will be made in 2015 to enhance the experience. Also, the addition of a dedicated birthday party coordinator in the fall of 2014 allowed us to book more parties.
Special Events Three new special events were added in 2014: Super Hero Day, Bird Day and Grandparents Day. Designed for fun and making connections, these events also serve to increase attendance. Four additional special events will be added in 2015: Primate Day (June 6), Star Wars Day (June 21), Lego Day (June 27) and Back to School Day (August 9). Events that prove to be popular will be continued and enhanced in subsequent years.
Our Princess and Pirate Day attracted about the same number of people as 2013 while our Winter in Summer event had a 42% increase in attendance and Remarkable Reptiles has a 741% increase (since this event is in March, weather is a large determining factor on attendance).
The most popular, and profitable, special event is Howl-Zoo-Ween. The sharp decline in attendance in 2012 was partially due to the congestion of having close to 7,000 visitors the previous year. The Barton Pavilion provided a larger area for enhanced crowd control in 2013,
82 and people responded positively with a more than 30% increase in attendance. We also added the member’s night to help with congestion. However, the staff feels we need to eliminate the member ticket discount to help off-set the expense of this third night.
A collaboration with WWCT radio brought a rock concert to the Zoo in March. “Boy and Bear” performed to an appreciative crowd of several hundred. Due to its success, staff will be working with the station to bring additional music events to the Zoo in 2015 and beyond.
Camps ZooCamp started in 2008 with 82 participants, and this year 235 children participated. Nine weekly camps ran age-specific activities. This year a mini-camp near the 4th of July was added and 19 children participated. Campers ‘got back to their roots’ while making pet rocks and totem poles and personalizing their own name tags and t-shirts.
Retail The climate controlled sales floor in the Barton Pavilion has allowed us to maintain our strong retail sales in the gift shop. The projected per cap sales figure is $1.98 (up from the impressive $1.85 last year). Sales from the satellite gift stands, The Cove near the Tropics Building and the Giraffe Overlook, continue to be strong. New apparel items such as sweatpants and “I Fed the Giraffes at Peoria Zoo” were instant successes and staff continued to have a hard time keeping stuffed animals on the shelves.
Rentals The Zambezi River Lodge will be the venue for 44 events this year, the most since its opening in 2009. With targeted marketing, staff plans on holding at least 50 events in the coming year. Staff also aims to increase the number of day-to- evening events. Two such events were held this year and resulted in revenue from both admission and rental.
With more couples requesting pictures on the giraffe deck, all clients will be offered this amenity for a $50 charge.
Facility Upgrades The cotton topped tamarins were moved within the Tropics Building to an exhibit that allows the public to better appreciate their adaptations to living in the tree tops and hear their complex vocalizations. The tamarins former exhibit will be renovated for our geriatic pair of meerkats and a new trio of young animals will be acquired for the larger meerkat exhibit.
83 A grant awarded by the Association of Zoos and Aquariums this year will allow us to build a Nature Play Area. It will consist of several components including jumping stumps, branch balance beams, climbing logs, a sand dig, a resting shelter and an exploration table. In this area, children will be able to use their sense of touch, sight, smell, and hearing in new ways.
Rotary Adventure Grove was officially opened on October 3. This unique playground allows Zoo visitors a chance to extend their visit and also learn more about nature by climbing with alligator snapping turtles and sitting in a bald eagle nest. In 2015, it will serve as the perfect connection between the Zoo and Peoria PlayHouse Children’s Musuem.
Summary Using the slower winter months to strategize and develop targeted messages, staff believes we will connect even more people with nature in 2015. We are confident that the budget presented will allow us to continue to maintain the Zoo to the high standards set, achieve our mission, and meet and exceed our visitors’ expectations.
84 Peoria Zoo Department Overview 2015 Budget Department Description The Peoria Zoo Department consists of the Peoria Zoo and the Peoria Zoological Society Contract. The Zoo's mission is to create connections that inspire an appreciation for the natural world.
In 2014, giraffe feeding was heavily advertised and saw a doubling in the number of participants. Three new special events were added including SuperHero Day and Bird Day. In addition, the Zoo was the host for several corporate picnics that included daytime admission and evening rental. Department Changes There are no anticipated changes in full-time staffing levels. In 2015, $803,321 of full-time expenses are located in the Museum Fund, see page 103. Staff does anticipate a need for additional part-time hours in 2015 due to an increase in social media usage.
Personnel Requirements:
2013 2014 2015 Full Time 18.75 18.75 18.75 Part Time 34 33 35 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $1,597,277.49 $1,787,519 $1,605,131 $1,786,850 11%
Expenditures $1,835,595.18 $2,007,236 $1,912,209 $2,011,953 5%
Revenues ($238,317.69) ($219,717) ($307,078) ($225,103) Exceeding Expenditures
85 Peoria Zoo Department Summary 2015 Budget - Revenues
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Peoria Zoo $1,398,590.89 $1,578,150 $1,393,670 $1,573,978 13% PZS Contract $198,686.60 $209,369 $211,461 $212,872 1%
Total $1,597,277.49 $1,787,519 $1,605,131 $1,786,850 11% Department Revenues
86 Peoria Zoo Department Summary 2015 Budget - Expenditures
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Peoria Zoo $1,636,908.58 $1,797,867 $1,700,748 $1,799,081 6% PZS Contract $198,686.60 $209,369 $211,461 $212,872 1%
Total $1,835,595.18 $2,007,236 $1,912,209 $2,011,953 5% Department Expenditures
87 Peoria Zoo Summary 2015 Budget
Program Department Fund Peoria Zoo Peoria Zoo Recreation Program Description The Peoria Zoo’s mission is to create connections that inspire an appreciation for the natural world. Our vision is to be recognized as a leader in raising public awareness and commitment to conservation.
Note: A portion of the Peoria Zoo's budget is also expensed in the Museum Fund.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $1,398,590.89 $1,578,150 $1,393,670 $1,573,978 13%
Expenditures $1,636,908.58 $1,797,867 $1,700,748 $1,799,081 6%
Subsidy (-) ($238,317.69) ($219,717) ($307,078) ($225,103) Excess (+)
People served 169,379 202,197 161,197 188,500 Per capita Subsidy (-) ($1.41) ($1.09) ($1.90) ($1.19) Excess(+)
Activity Fee Admission: $9/Adult; $5.25/Child age 3-12; $8/Sr.; Children under 3 yrs. Free EdZooCational $2 Howl-Zoo-Ween: $5/member & $6/non-member This is an abbreviated fee schedule. Contact the Zoo for full details. Proposed Activity Fee Admission: $9/Adult; $6/Child age 2-12; $8/Sr. or Military; Children under 2 yrs. free EdZooCational $3 Howl-Zoo-Ween: $6/participant This is an abbreviated fee schedule. Contact the Zoo for full details. Rationale for proposed fee increase / decrease Admission price increase is comparable to similar local attractions. EdZooCational fee increase helps keep up with rising costs.
Prepared By Reviewed By Yvonne Strode Brent Wheeler
88 PZS Contract Summary 2015 Budget
Program Department Fund PZS Contract Peoria Zoo Recreation Program Description This budget records expenses for services provided to the Peoria Zoological Society (PZS) by the Park District and the reimbursement received from PZS for those services.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $198,686.60 $209,369 $211,461 $212,872 1%
Expenditures $198,686.60 $209,369 $211,461 $212,872 1%
Subsidy (-) $0.00 $0 $0 $0 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Jan Budzynski Jan Budzynski
89
Youth Outreach 2015 Budget Overview
ELITE High School Program The Peoria Park District’s ELITE program was born in 2006 as an 11-week business boot camp for high school sophomores and juniors in the Peoria area. This weekly one-hour in-school class is taught by teams of trained community leaders and business professionals. They teach teens what does and does not work when they’re looking for jobs. Once students finish the course and become “ELITE Certified,” they get the chance to apply for a part-time job during a special ELITE Job Fair. The ELITE Youth Program has provided 970 area youth with jobs that give them spending money, keep them occupied and off the street, help them build a resume and give them self-confidence for future jobs.
ELITE “Don’t Start!” In 2014 the Youth Outreach Department was awarded a grant from the Department of Justice to implement a new “Don’t Start!” initiative. “Don’t Start!” focused on youth at Peoria School District 150’s Harrison K-8 and Trewyn K-8 schools that were at the greatest risk of becoming gang members. This program gave the kids a greater understanding of success, along with the skills and mindset needed to achieve their goals. Participants explored and experienced the roles they play in developing a safer, more stable community.
“Don’t Start!” was based on the ELITE principles of respect, tolerance, patience, forgiveness, courage, resourcefulness, initiative, integrity and tact. ELITE worked with area leaders to give students who were facing disciplinary action meaningful community service requirements, rather than imposing traditional punishments such as suspension. However, “Don’t Start!” did not only target students who were headed toward gang involvement. This program also served youth that are on the right road and are hungry for the validation and the courage it takes to resist the peer pressure of going along with the crowd. Students in good standing were offered creative and engaging after-school and weekend programming to help them exercise their bodies, expand their mind and explore the world of opportunities that lie beyond their own neighborhood boundaries.
In the initial phase, “Don’t Start!” compliance officers worked with school personnel to review
90 school records in order to identify students who were in need of intervention. ELITE “Don’t Start!” candidates were also referred to the program from educators, local juvenile justice officials, parents, counseling services and the “Don’t Shoot” Peoria Governance Board. Both individual and aggregate data was compiled and shared with community partners. Data from “Don’t Start!” was included on the agenda for review during regularly held “Don’t Shoot” Governance Board meetings.
ELITE Re-Entry Like many good ideas, ELITE Re-Entry was born out of necessity. When mobs of unruly youth threatened the safety of many Peoria outdoor festivals in the summer of 2008, law enforcement and community leaders came to ELITE to see if the principles that worked with the youth in high schools might also work with the youth at these events.
One big hurdle was finding a volunteer base big enough to work at these large, outdoor venues. Previously, we received event set-up and tear-down assistance from individuals selected from the Department of Correction’s Work Release Program. We decided to expand the opportunity for these men and women by teaching them our ELITE concepts of mutual respect and enlisting their help at the Peoria area outdoor festivals.
The ELITE organization has developed this even further by working with the United States District Court, Central District of Illinois and its U.S. Probation Officers to develop a program for male and female ex-offenders who are willing to participate on a voluntary basis. The high school job training program has been adapted for the DOJ population and offered to those men and women who were both interested and eligible. After the completion of spring and summer 2014 Re-Entry classes, a total of 89 people graduated and were offered the opportunity to apply for meaningful jobs at ELITE “Employer of Choice” companies. In addition, participants contributed more than 2,000 hours of volunteer service at more than ten different community events, including IHSA March Madness and the Heart of Illinois Fair. Based on feedback forms submitted by the participants, they found this community service was one of the greatest motivations for them to truly begin turning their lives around. This program has been a win-win situation for both the community and the men and women who are ready to make a new start in life.
Coming Full Circle ELITE began with telling teens that “respect is a two-way street” and helping those teens get a part-time job. The men and women of our Re-Entry program are willing participants in assemblies as they share their stories with area students. As we move forward, we are ever cognizant of the fact that we are using “recreation” to achieve “re- creation” in the lives of high school teens, grade school students and men and women looking to make a new start in life.
91 Youth Outreach Department Overview 2015 Budget Department Description The Youth Outreach Department operates out of the RiverPlex Recreation and Wellness Center. Youth Outreach develops, evaluates and disseminates programs and information that foster students' ethical, social, and intellectual development. We also strive to deepen students' capacity to think skillfully and critically. Department Changes In 2014 through a grant from the IL Department of Justice ELITE rolled out "Don’t Start!", a program that focused on after school programming and intervention for youth at Harrison K-8 and Trewyn K-8. ELITE High School also had a successful 2014. To date the ELITE HS program has transitioned more than 850 area graduates into paying part-time jobs, which helps them learn responsibility and work ethic. In 2015 Youth Outreach is planning to make further improvements to the ELITE HS program to help increase the employment placement of its graduates.
Personnel Requirements:
2013 2014 2015 Full Time 3 2 2 Part Time 2 5 5 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $182,179.00 $337,984 $338,162 $186,000 -45%
Expenditures $400,848.41 $366,958 $429,584 $280,646 -35%
Revenues ($218,669.41) ($28,974) ($91,422) ($94,646) Exceeding Expenditures
92
Museum Fund 2015 Budget Overview
The Museum Fund includes the revenues and expenses for Luthy Botanical Garden, Forest Park Nature Center and Tawny Oaks, as well as a portion of the expenses for the Peoria Zoo. The operations of Forest Park Nature Center and Tawny Oaks are supervised by the Environmental and Interpretive Services Supervisor. Additionally, the operations of the Luthy Botanical Garden and Peoria Zoo (full Zoo overview found on page 80) are overseen by the Deputy Director. Yet, together in cooperation the Environmental and Interpretive Services facilities, the Luthy Botanical Garden and Peoria Zoo offer a broadly appealing environmental focus that few park districts can accomplish.
Luthy Botanical Garden With continued garden improvements, the development of new programming and wonderful special events, the garden minimized the impact of a challenging economy. To better serve the community with renewed focus, Master Plan October 2013
Developed by: Luthy Botanical Garden began implementation of the new Master Plan. The Erik Kepler Robert Streitmatter, RLA Master Plan encompasses future development, facility changes, classes,
0 programming, collections and marketing. Luthy Botanical Garden continues to grow and build upon its past achievements and successes.
The Gardens and Collections Based upon the Master Plan, numerous design changes were made throughout the garden to improve its aesthetic and interpretive value. Some highlights include work in the Flowering Shrub Border, Crabapple Cove, the Children’s Garden, the Conservatory and the Wildlife Garden.
Building upon last year’s planting, the Flowering Shrub Border was expanded to encompass the border, south of the fountain. Now, this extensive border of flowering shrubs and ornamental trees flanks the fountain area and serves as a backdrop for the fountain, a central focal point. The three-year effort to refurbish Crabapple Cove was concluded with a planting of trees, shrubs and perennials. Improved visitor/staff access was provided with the redesign of circulation and the expansion of existing paths near the Children’ Garden and Herb Garden. The Conservatory and its associated collections were further enhanced with numerous new plant acquisitions. Lastly, in the Wildlife Garden, this fall we hope to lay the fountain wall that will act as the striking new focal point for the refurbished water feature.
Environmental Education To promote a better understanding and appreciation of the plant world, the Garden brings to
93 the public a great array of classes and school programs. In addition, we provide a diversity of presentations and tours to schools, institutions, clubs and organizations. This year new and innovative programming has further enhanced the garden’s presence within the community.
As with many botanical gardens around the country, culinary and food-related classes are still very popular. To meet this demand, we offered classes ranging from Botanical Cravings… Chocolate & Coffee to Presto…You have Pesto! and from The Botany of a Cocktail to Celebrating the Fall Harvest. Also, we further explored garden design and sustainability topics with new classes that included Embrace Spring, Organic Lawn Care, Vegetable Gardening 101, Working with Nature, and Designing with Bulbs. In addition, students from Illinois Central College, Limestone High School and Illinois State University were given tours, reviewing the numerous sustainability practices implemented at the Garden.
Children’s Vegetable Gardening classes were continued at Christ Lutheran School (near Logan Recreation Center) and Proctor Community Center. This past year at Proctor, we incorporated a new curriculum to enhance the impact of these classes. The kids made Dirt Pudding, with gummy worms, and Salad on a Stick, using collards, kale & mustard greens. With the Good Bugs class, most of the kids, even the counselors, treated their taste buds to some edible insects. Lastly, the completed expansion of the garden at Crittenton Center enabled us to supply more fresh vegetables to a neighborhood church that provides meals for those in need. These meals are especially important for the community in the summer months, when children are on summer break and not eating in the school cafeteria.
Floral Shows & Special Events Reaching out to the community with floral shows & special events, we offer something for everybody. Somewhat traditional for Botanical Gardens, Luthy held two plant sales and numerous floral shows featuring lilies, orchids, chrysanthemum and poinsettia. To successfully increase family attendance, we continue to incorporate child-friendly themes into the floral shows (i.e. Lilies and the Lorax and The Nightmare before Christmas). In addition, the Garish, but Green (and Pink) Garden Show featured a lighter, humorous side of gardening. Garden Gnomes were focused on sustainability topics, while a Pink French Fry Garden, highlighted the connections of food and the environment.
Lastly, we hosted numerous art & music events like the Rhapsody in Bloom Art Festival, Wine & Roses, Rhythm in the Rainforest, Jinglin’ Jazz and our Candlelight Walks. Melding beautifully with the garden, these art and music events introduce a wider demographic to the botanical world.
94 Rentals From a candle-lit Conservatory to a beautiful Rose Garden, Luthy offers the perfect setting for weddings, parties, anniversaries and even work retreats. With over 70 weddings held at the garden in 2014, we continue to work cooperatively with the Zoo’s Zambezi Lodge, renting the garden for weddings and the lodge for receptions. Together we provide a very unique and special experience for wedding and group rentals.
Volunteer Program Working with the help of volunteers, staff has been able to make great strides in improving the Garden. Exceeding our expectations, we had over 250 volunteers working at the garden this year. Over twenty of these dedicated men and women, consistently contributed their service multiple times each week. Doing tasks that include planting, teaching, propagation, cleaning, weeding, these men and women contributed over 3,000 hours to the Garden.
Community Involvement & Presence Luthy Botanical Garden actively works with many groups to bring programming and education to the public, throughout the region. Many of the relationships are working partnerships forged to improve the garden & community through service projects. Center for Prevention of Abuse, IL Green Industry Association, Gifts of the Moment and U of I Extension Master Gardeners are just a few of the organizations that worked with us in 2014. Central Illinois is very fortunate to have so many active education & service organizations.
Over the past year we have enhanced our web-presence with an upgraded website and Facebook page. On our Resources for Gardeners page we have categorized resource links to better integrate with other botanical gardens. In addition, we have incorporated a garden calendar and printable information sheets that explore garden topics, varying from Deer Problems to Planting & Designing with Bulbs. In 2014, we also finalized the change of our Facebook group to a business page and enhanced it with more photos, information and links. Currently, we have over 2,400 likes and are well on our way to a goal of 5,000.
Luthy Botanical Garden, with botanical gardens throughout the country, plays an important role in teaching the public about plants, ecology and sustainability. With that in mind, Luthy Botanical Garden continues to strengthen the connections between the public and the botanical world.
95 Forest Park Nature Center Forest Park Nature Center celebrated its 50th anniversary in 2014. For half a century, it has been the first nature destination of many a Central Illinois residents. Environmental Education is still a core service provided by our staff and facility. Naturalist Guided School Tours for both District 150 and other area schools have been a part of our program offerings since the first day we opened. Close to 20,000 people attend naturalist lead programs each year at Forest Park, while an additional 96,000 individuals drop in for hikes and museum visits.
In 2015 we will mark a milestone in the museum at Forest Park Nature Center. The Peoria Park District received a $250,000 IL Department of Natural Resources (IDNR) Museum Grant, which will allow us to entirely rebuild our exhibits for the first time since we opened our doors 50 years ago. This work will be completed in late 2015 and we anticipate it will increase our visitation substantially in the 2016 fiscal year.
The staff and volunteers at Forest Park Nature Center also serve as the ecological restoration crew in the Peoria Park District. Prescribed burns, ecological restoration and invasive species control take place in over 5,000 acres of Park District conservation lands and nature preserves. The importance of maintaining the ecological health of our natural areas is crucial for maintaining the biodiversity and aesthetics of our parks. High quality habitat directly translates into higher quality of life for the residents of Central Illinois. Recently, Rocky Glen became the newest addition to the Peoria Park District family. Its unique habitat of sandstone canyons and wooded slopes offer a completely new type of habitat to explore and interpret with the public. It offers us an excellent opportunity to provide programs on geology as well as natural history.
The Nature Center also offers unique special events throughout the year for the public. Our Earth Day celebration continues to be a premier spring event and brings environmental organizations from all over the region together to promote sustainable living. Our Hummingbird Festival celebrates the connection our parks have with the tropical rain forests by banding migrating hummingbirds. Our Nature Art Show and Shop-n-Stroll events provide a venue for local artists and fair-trade merchandise to be highlighted during the holiday season. These are
96 just a few of the events that round out our mission of “Promoting an enhanced awareness, appreciation and enjoyment of the natural world.” Forest Park Nature Center is a facility that truly provides exceptional customer service every day of the year.
Tawny Oaks The Tawny Oaks property adjacent to Singing Woods Nature Preserve opens a new door into one of the largest dedicated Illinois State Nature Preserves in our region. This is the second full growing season for the 11-acre native prairie planting that was funded through a United States Forest Service grant administered by Tri County Regional Planning Commission. It will provide a great destination for visitors and has already proved invaluable to several species of nesting birds, butterflies and native pollinators. We expect the development of an interpretive center to be complete in late 2015. This was funded through an IDNR Open Space Lands Acquisition and Development (OSLAD) Grant. We initially see this facility serving as a field station for Forest Park Nature Center and a new home for the interpretation of all of our ecological restoration efforts. By repurposing a barn as the visitor center, we were able to save an existing structure. We also incorporated several conservation design ideas into the project including recycling of materials, high efficiency insulation, a hydroponic heating system, permeable concrete, and high efficiency lighting to reduce long-term operational costs. This process in itself is an interpretive story of sustainability that will reflect our mission at Tawny Oaks.
97 Museum Fund Summary 2015 Budget Fund Description The Museum Fund is a special revenue fund used to account for the operations of the District’s museums, which are: Forest Park Nature Center, Tawny Oaks, Luthy Botanical Garden, and a portion of Peoria Zoo.
Fund Changes There are no major operational changes proposed for 2015. Personnel Requirements: 2013 2014 2015 Full Time 9.75 7.25 7.25 Part Time 25 25 22 Revenues 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration $1,406,456.96 $1,433,274 $1,427,925 $1,437,300 1% Forest Park Nature $148,221.88 $178,750 $161,375 $175,775 9% Center Luthy Botanical $128,711.34 $148,900 $127,020 $135,950 7% Garden Peoria Zoo $0.00 $0 $0 $0 0% Tawny $0.00 $3,500 $7,000 $6,000 -14% Oaks/Stewardship Total Revenues $1,683,390.18 $1,764,424 $1,723,320 $1,755,025 2% Expenditures 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration $0.00 $0 $0 $0 0% Forest Park Nature $397,004.56 $414,140 $389,338 $398,933 2% Center Luthy Botanical $540,715.41 $557,314 $557,685 $540,994 -3% Garden Peoria Zoo $766,605.82 $787,530 $768,605 $803,321 5% Tawny $9,440.57 $5,440 $9,200 $11,777 28% Oaks/Stewardship Total Expenditures $1,713,766.36 $1,764,424 $1,724,828 $1,755,025 2%
Revenues ($30,376.18) $0 ($1,508) $0 Exceeding Expenditures
98 Administration Summary 2015 Budget
Program Department Fund Administration Administration Museum Program Description Responsible for revenues and expenses not allocated to each facility including taxes and interest income.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $1,406,456.96 $1,433,274 $1,427,925 $1,437,300 1%
Expenditures $0.00 $0 $0 $0 0%
Subsidy (-) $1,406,456.96 $1,433,274 $1,427,925 $1,437,300 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Jan Budzynski Bonnie W. Noble
99 Forest Park Nature Center Summary 2015 Budget
Program Department Fund Forest Park Nature Center Recreation Museum Museum Program Description Forest Park Nature Center is a dedicated 540 acre Illinois State Nature Preserve with over 7 miles of hiking trails, an interpretive center, and a nature store. Forest Park also serves as the focus of forest preserve activities for the Park District.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $148,221.88 $178,750 $161,375 $175,775 9%
Expenditures $397,004.56 $414,140 $389,338 $398,933 2%
Subsidy (-) ($248,782.68) ($235,390) ($227,963) ($223,158) Excess (+)
People served 112,000 115,000 115,000 116,000 Per capita Subsidy (-) ($2.22) ($2.05) ($1.98) ($1.92) Excess(+)
Activity Fee While access to the preserve and the Nature Center is free, there are program and membership fees. These vary with level of membership and program. Proposed Activity Fee We are proposing a $10 increase to birthday parties. This would increase the cost from $50 to $60.
Rationale for proposed fee increase / decrease The proposed increase is a market adjustment, as an increase has not been applied to birthday parties for the past five years.
Prepared By Reviewed By JD Russell Mike Miller
100 Tawny Oaks/Stewardship Summary 2015 Budget
Program Department Fund Tawny Oaks/Stewardship Recreation Museum Museum Program Description The Tawny Oaks budget reflects the operations and maintenance of the facility which is presently undergoing renovations to develop a public interpretive center through IDNR OSLAD grant funding. We currently run some minimal programming using space in the lower level of the residence.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $3,500 $7,000 $6,000 -14%
Expenditures $9,440.57 $5,440 $9,200 $11,777 28%
Subsidy (-) ($9,440.57) ($1,940) ($2,200) ($5,777) Excess (+)
People served 100 100 100 100 Per capita Subsidy (-) ($94.41) ($19.40) ($22.00) ($57.77) Excess(+)
Activity Fee Program fees will vary with type of program.
Proposed Activity Fee Workshop fees average between $5 and $25 per person depending on topic.
Rationale for proposed fee increase / decrease Program fees are set to cover direct costs of materials, staff time and instructor expenses.
Prepared By Reviewed By Mike Miller Dennis Mantick
101 Luthy Botanical Garden Summary 2015 Budget
Program Department Fund Luthy Botanical Garden Recreation Museum Museum Program Description Luthy Botanical Garden strives to promote the understanding & appreciation of botany & horticulture. Luthy Garden also works to provide interactive recreational & education opportunities for all ages. Furthermore, the Garden provides plant materials and horticultural services for the Park District’s parks and facilities.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $128,711.34 $148,900 $127,020 $135,950 7%
Expenditures $540,715.41 $557,314 $557,685 $540,994 -3%
Subsidy (-) ($412,004.07) ($408,414) ($430,665) ($405,044) Excess (+)
People served 134,000 135,000 128,000 135,000 Per capita Subsidy (-) ($3.07) ($3.03) ($3.36) ($3.00) Excess(+)
Activity Fee Garden Admission: Adult $2.50; Children 12 years & under are free. Fees for classes, events, services and rentals vary. Proposed Activity Fee Luthy is not proposing a fee change for admissions. However, class and program fees may change, depending on the cost of materials. Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Bob Streitmatter & Dave Schmidt Dennis Mantick
102 Peoria Zoo Summary 2015 Budget
Program Department Fund Peoria Zoo Recreation Museum Museum Program Description A portion of the Peoria Zoo's budget is expensed in the Museum Fund. The main section of the Peoria Zoo budget is provided in the Peoria Zoo Department in the Recreation Fund.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $0 $0 $0 0%
Expenditures $766,605.82 $787,530 $768,605 $803,321 5%
Subsidy (-) ($766,605.82) ($787,530) ($768,605) ($803,321) Excess (+)
People served 169,379 202,197 161,197 188,500 Per capita Subsidy (-) ($4.53) ($3.89) ($4.77) ($4.26) Excess(+)
Activity Fee Please refer to the Peoria Zoo summary in the Recreation Fund.
Proposed Activity Fee Please refer to the Peoria Zoo summary in the Recreaton Fund.
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Yvonne Strode Dennis Mantick
103
RiverPlex Recreation and Wellness 2015 Budget Overview
2014 began as a difficult year due to a record- breaking winter that hit during our prime new- member season. In 2015 the RiverPlex will work to rebound from this challenge. Staff remains focused on our core values and continues to deliver innovative programs, provide excellent customer service and challenge their creativity to help members and guests reach their health and wellness goals.
Fitness Operation The fitness operation is a cooperative effort between the Peoria Park District and OSF Saint Francis Medical Center. OSF offers an assortment of programs to both individuals with chronic illnesses as well as those who want to exercise safely and effectively. OSF programs held at the RiverPlex which members benefit from include a medical exercise program, monthly wellness education, blood pressure checks, arthritis services and weight loss programs. The primary areas of the fitness operation include membership sales, business services, the fitness center, exercise programs, supervised play area, aquatics center and membership services. Each week we have over 130 group exercise classes that include both land and water at no additional charge to members. Members also pay no additional fees for the use of the Exergaming Zone and 30 foot rock climbing wall.
In 2015 fitness staff will continue to diversify fee-based program offerings with group personal training programs, including HIIT (High Intensity Interval Training) and RiverPlex Reset. To help diversify the group exercise schedule, programs such as WERQ (“fiercely fun dance fitness class”), and more 30 minute class options will be added for RiverPlex members and guests. The fitness operation will begin 2015 by offering an expanded Biggest Loser at the RiverPlex program for another year. Also, the fitness center will get a facelift with the addition of new strength training equipment in the free weight area.
104 Recreation Operation The recreation operation is responsible for Peoria Park District programming, day camp, a 30 foot rock climbing wall, Exergaming Studio, special events, private rentals, building maintenance, building repair and custodial operations. The recreation department does a remarkable job of coordinating programming efforts in order to offer unique fitness and community events to the Peoria area. The arena is booked nearly every evening and weekend with volleyball leagues, basketball leagues, flag football leagues, birthday parties and community events that attract a large number of patrons.
In March of 2014, the recreation department began operating a 30 foot x 16 foot rock climbing wall. The wall is located in the personal training studio on the first floor of the RiverPlex. The climbing wall is equipped with 2 top rope systems and 1 auto belay system to provide 3 climbing options. Since opening, over 1,000 people have taken on the challenge of climbing the wall. Groups utilizing the wall such as day camps, field trips, lock-ins and special event rentals were not included in the user totals listed above. The climbing wall is open Monday and Thursday from 4-8 p.m. and Saturday from 11 a.m. until 3 p.m. Overall, the climbing wall has been a great addition to the RiverPlex. It enhanced the programming and rentals in the recreation department and added a non-traditional training option for members.
Currently the RiverPlex has over 6,500 full members and another 371 short term, aquatic or phase III medical members. The 2014 summer day camp averaged 65 children each week for 12 weeks. The RiverPlex is anticipating over 40,000 non-member visits, 2,069 swim lesson registrations and 350 birthday parties by the end of the year.
Staff at the RiverPlex is excited for 2015 and the opportunity to evolve and grow the recreation and fitness opportunities for members and guests. Staff is not proposing any fee increases in 2015. We are committed to remaining the best in health and wellness in our community. Staff is working together to stay true to our core values and mission to give members and guests a consistent and positive experience at the RiverPlex.
105 RiverPlex Fund Overview 2015 Budget Division RiverPlex
Fund Description The RiverPlex Recreation and Wellness Center is a joint effort between OSF Saint Francis Medical Center and the Peoria Park District. The facility is made up of three separate operations; fitness, recreation, and OSF phase II and III cardiac rehabilitation. Descriptions of both the fitness and recreation operations are included in the department overviews. The third component, OSF Saint Francis, provides a myriad of health and wellness options along with their cardiac rehabilitation function.
Fund Changes
Please see department overviews.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change
Revenues $5,272,130.22 $5,357,133 $5,193,067 $5,230,264 1%
Expenditures $5,272,130.22 $5,357,133 $5,193,067 $5,230,264 1%
Revenues $0.00 $0 $0 $0 Exceeding Expenditures
106 Fitness Operation Department Overview 2015 Budget Department Description The Fitness Operation has a fully equipped fitness center with cardiovascular and strength-training equipment, an elevated 1/8 mile walking/jogging track, a members-only gymnasium, two group exercise studios, sauna, steamroom, Kidz Korner supervised playroom, Exergame studio, on-site cardiopulmonary rehabilitation and physical therapy, personal training, and massage therapy. The indoor AquaPlex features a zero-depth splash pool, lazy river, therapy-pool, lap-pool, and whirlpool. Department Changes In 2014 the RiverPlex added a rock climbing wall to the training studio area and began rolling out new fee based fitness programs that provide a small group exercise feel with a personal trainer experience. These programs include TRX Suspension, High Intensity Interval Training (HIIT), and WERQ ("fiercely fun dance fitness").
Personnel Requirements:
2013 2014 2015 Full Time 9.5 9.5 8.85 Part Time 75 75 75 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $3,834,022.70 $3,930,987 $3,816,270 $3,839,996 1%
Expenditures $3,834,022.70 $3,930,987 $3,816,270 $3,839,996 1%
Revenues $0.00 $0 $0 $0 Exceeding Expenditures
107 PPD Recreation Department Overview 2015 Budget Department Description Arena activities include open basketball, open volleyball, basketball leagues, volleyball leagues, flag football leagues, special events, birthday parties, Totally Tots, day camps, clinics, and much more. The purchase of a RiverPlex membership is not needed in order to participate in any of the aforementioned arena activities. Department Changes The recreation operations at the RiverPlex incorporated the new rock climbing wall into their 2014 recreation rentals and programming. The rock wall has proven to be an amenity that differentiates the RiverPlex from other similar camp and rental facilities.
Personnel Requirements: 2013 2014 2015 Full Time 3.5 3.5 3.35 Part Time 25 25 25 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $1,438,107.52 $1,426,146 $1,376,797 $1,390,268 1%
Expenditures $1,438,107.52 $1,426,146 $1,376,797 $1,390,268 1%
Revenues $0.00 $0 $0 $0 Exceeding Expenditures
108
RiverFront Division 2015 Budget Overview
The Peoria Park District’s RiverFront Division had another busy year featuring our cultural festivals, Landing concerts, community jazz nights, Gateway Building events, and much more! We feel that we offer a varied mix of activities on the RiverFront reaching multiple segments of the community. Support from the City of Peoria and Peoria Park District allowed us to program effectively.
However, 2014 was not without challenges. There has been an influx of competition in the event marketplace as more groups are competing for patrons’ disposable income. Many festivals in surrounding communities compete with our events on a weekly basis. We have seen the addition of new entertainment venues in Peoria and large weekend concerts moving to the area. The rising competition affects our ability to attract patrons to our events. We believe our format for providing quality entertainment at affordable pricing can withstand this competition. Our mix of cultural festivals is the backbone to successful programming.
New Events Staff worked cooperatively with the City of Peoria to help bring several new events to the RiverFront. A few of the new events that took place in 2014 included Symphony Sunday in RiverFront Park (a free concert with the Peoria Symphony Orchestra), the return of a Jazz Festival after a 10 year absence, and Sail Boat races on the Illinois River in conjunction with the Illinois Valley Yacht & Canoe Club. It is our intention to continue working with key leaders in the community to offer more “off-season” programs, hopefully making the RiverFront a more dynamic winter destination.
Cultural Festivals The focus of our programming was centered around our five cultural festivals: Fiesta en el Rio, Soul Fest, India Fest, Erin Feis, and Oktoberfest. These festivals attracted people of all ages and from all over the region to observe the rich culture embedded within the food, music, dance,
109 exhibits, and shopping uniquely presented on the Peoria RiverFront. Festival highlights included R&B band Ginuwine performing at Soul Fest and Schwarzwald Vagabunden traveling from Germany to headline this year’s Oktoberfest. We added elements to each festival including a new Children’s Area at India Fest, additional vendors at Erin Feis, and an expanded carnival at Oktoberfest.
Summer Concerts and Jazz Series Summer programming at the CEFCU Center Stage was once again highlighted by the CEFCU Jazz and Weekend Concert Series. The community jazz series is a venture between the Central Illinois Jazz Society, CEFCU, and the Peoria Park District. These weekly concerts attracted hundreds to the RiverFront on Thursday evenings throughout the summer to listen and dance to the music of our talented local musicians. Our CEFCU Jazz Series gave way to weekend concerts with an additional 20 performances making up our summer concert series at the Landing. The concert season had a strong lineup, led by classic rock band Eddie Money & The Georgia Satellites’ performance as part of the Red, White, and Boom celebration on July 5.
Working with Jay Goldberg Events & Entertainment, acts such as Gov’t Mule, The Kopecky Family Band, Turnpike Troubadours, and Moe all performed at the CEFCU Center Stage at the Landing in 2014. We will continue to work with Jay Goldberg and other outside promoters to bring additional national acts to the RiverFront. We believe this adds to the diversity of our event offerings.
Outlook Overall, staff was able to produce a varied and full program of events by working with community partners, outside agencies, Peoria Park District, and City of Peoria personnel, among others. We feel that multiple user groups were able to enjoy the inclusive programming that was offered on the RiverFront in 2014. Some 400,000 people from near and far made their way to the RiverFront to take part in music, dance, food, and community celebration. Staff looks forward to the challenges of assembling another excellent lineup of events in 2015.
110 RiverFront Events Fund Summary 2015 Budget Fund Description The RiverFront Events Fund is a special revenue fund used to account for the programs provided on Peoria’s riverfront. This fund includes the management of the Gateway Building for the City of Peoria. Revenues are primarily generated through event admission fees, food and beverage sales, event sponsorships, and facility rentals. Some property taxes levied for municipal recreation purposes are included as revenues for this fund.
Fund Changes Please refer to the program summaries. Personnel Requirements: 2013 2014 2015 Full Time 5 4 4 Part Time 145 145 145 Revenues 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Erin Feis $192,118.32 $155,500 $135,946 $155,500 14% Fireworks $7,649.68 $6,000 $8,005 $8,000 0% Gateway Building $104,582.98 $110,000 $95,000 $100,000 5% Oktoberfest $178,777.64 $137,500 $140,166 $137,500 -2% Riverfront $302,330.62 $353,837 $289,711 $316,000 9% Administration Soul Fest $59,223.59 $48,500 $56,254 $48,500 -14% The Landing $369,061.22 $350,000 $356,697 $357,000 0% Total Revenues $1,213,744.05 $1,161,337 $1,081,779 $1,122,500 4% Expenditures 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Erin Feis $180,682.28 $150,131 $141,166 $150,318 6% Fireworks $10,897.09 $8,303 $7,795 $8,038 3% Gateway Building $104,582.98 $110,000 $95,000 $100,000 5% Oktoberfest $147,803.08 $126,147 $128,631 $128,487 0% Riverfront $344,820.05 $391,142 $324,729 $354,470 9% Administration Soul Fest $52,924.98 $48,500 $58,166 $46,030 -21% The Landing $351,263.21 $321,534 $287,056 $313,991 9% Total Expenditures $1,192,973.67 $1,155,757 $1,042,543 $1,101,334 6%
Revenues $20,770.38 $5,580 $39,236 $21,166 Exceeding Expenditures
111 Erin Feis Summary 2015 Budget
Program Department Fund Erin Feis Riverfront RiverFront Events Program Description Erin Feis is an annual three day Irish festival on the RiverFront. The festival is a collaboration between the Peoria Park District and the St. Patrick Society of Peoria, and showcases Irish heritage through song, dance, food, drink, and cultural exhibits.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $192,118.32 $155,500 $135,946 $155,500 14%
Expenditures $180,682.28 $150,131 $141,166 $150,318 6%
Subsidy (-) $11,436.04 $5,369 ($5,220) $5,182 Excess (+)
People served 20,000 20,000 13,000 18,000 Per capita Subsidy (-) $0.57 $0.27 ($0.40) $0.29 Excess(+)
Activity Fee Adults: $7.00 before 5 pm / $10.00 after 5 pm Children: 12 years old and under free. Weekend Pass: $15.00/person Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Bill Roeder Bonnie Noble
112 Fireworks Summary 2015 Budget
Program Department Fund Fireworks Riverfront RiverFront Events Program Description The annual Red, White, and Boom! Fourth of July fireworks show is a joint effort between the Peoria Park District, the City of Peoria, JMP Radio Group and Unity Point Health - Methodist.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $7,649.68 $6,000 $8,005 $8,000 0%
Expenditures $10,897.09 $8,303 $7,795 $8,038 3%
Subsidy (-) ($3,247.41) ($2,303) $210 ($38) Excess (+)
People served 120,000 120,000 120,000 120,000 Per capita Subsidy (-) ($0.03) ($0.02) $0.00 $0.00 Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Bill Roeder Bonnie Noble
113 Gateway Building Summary 2015 Budget
Program Department Fund Gateway Building Riverfront RiverFront Events Program Description The City of Peoria owns the Gateway Building, and it is through a partnership with the City that the Park District provides programming and management of the Gateway Building. The Gateway Building is a focal point of Peoria’s RiverFront, and is available for private rental.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $104,582.98 $110,000 $95,000 $100,000 5%
Expenditures $104,582.98 $110,000 $95,000 $100,000 5%
Subsidy (-) $0.00 $0 $0 $0 Excess (+)
People served 50,000 45,800 41,900 45,000 Per capita Subsidy (-) $0.00 $0.00 $0.00 $0.00 Excess(+)
Activity Fee As adopted by the Park Board and the City of Peoria.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Bill Roeder Bonnie Noble
114 Oktoberfest Summary 2015 Budget
Program Department Fund Oktoberfest Riverfront RiverFront Events Program Description The Park District & the German American Society work in partnership to organize Oktoberfest. The 3-day event showcases German heritage through song, dance, food, drink, and cultural exhibits. The District and German American Society also continue to partner with Peoria Jaycees to host the Das Bier Run 5K at Oktoberfest.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $178,777.64 $137,500 $140,166 $137,500 -2%
Expenditures $147,803.08 $126,147 $128,631 $128,487 0%
Subsidy (-) $30,974.56 $11,353 $11,535 $9,013 Excess (+)
People served 20,000 20,000 18,000 18,000 Per capita Subsidy (-) $1.55 $0.57 $0.64 $0.50 Excess(+)
Activity Fee Adults: $7.00 before 5 pm / $10.00 after 5 pm Children: 12 years old and under free. Weekend Pass: $15.00/person Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Bill Roeder Bonnie Noble
115 Riverfront Administration Summary 2015 Budget
Program Department Fund Riverfront Administration Riverfront RiverFront Events Program Description The RiverFront Administration budget includes property tax revenue, miscellaneous event proceeds, and support. In addition, this budget covers wages and benefits, division-wide supplies, equipment, services and event expenses for RiverFront staff and functions.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $302,330.62 $353,837 $289,711 $316,000 9%
Expenditures $344,820.05 $391,142 $324,729 $354,470 9%
Subsidy (-) ($42,489.43) ($37,305) ($35,018) ($38,470) Excess (+)
People served 337,000 400,000 400,000 400,000 Per capita Subsidy (-) ($0.13) ($0.09) ($0.09) ($0.10) Excess(+)
Activity Fee Varies by event.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Bill Roeder Bonnie Noble
116 Soul Fest Summary 2015 Budget
Program Department Fund Soul Fest Riverfront RiverFront Events Program Description River City Soul Fest is a 2-day music festival that features live Gospel and R&B music, as well as merchants, and food.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $59,223.59 $48,500 $56,254 $48,500 -14%
Expenditures $52,924.98 $48,500 $58,166 $46,030 -21%
Subsidy (-) $6,298.61 $0 ($1,912) $2,470 Excess (+)
People served 5,000 10,000 8,000 10,000 Per capita Subsidy (-) $1.26 $0.00 ($0.24) $0.25 Excess(+)
Activity Fee Friday Admission - Adults: $10 Saturday Admission - Adults: $15.00 in advance / $20.00 at the door Children: 6 years old and under are free. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Bill Roeder Bonnie Noble
117 The Landing Summary 2015 Budget
Program Department Fund The Landing Riverfront RiverFront Events Program Description The Landing budget consists of the management and programing of the CEFCU Center Stage at The Landing. The events offered at the Landing include The CEFCU Jazz Series, Live @ The Landing, and much more.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $369,061.22 $350,000 $356,697 $357,000 0%
Expenditures $351,263.21 $321,534 $287,056 $313,991 9%
Subsidy (-) $17,798.01 $28,466 $69,641 $43,009 Excess (+)
People served 29,807 30,000 30,000 35,000 Per capita Subsidy (-) $0.60 $0.95 $2.32 $1.23 Excess(+)
Activity Fee Varies by event.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Bill Roeder Bonnie Noble
118
Golf Division 2015 Budget Overview
International golf industry watchdog Pellucid reports the golf industry is in a steady decline, with no increases in play foreseen for the immediate future. The Peoria area has proven to be no exception. Despite favorable weather conditions this season, the District has not experienced any increase in rounds played. Declining participation rates and budget shortfalls have necessitated critical thinking and action to ensure a positive future for the Peoria Park District’s golf program.
Use of new products and maintenance practices, coupled with the favorable weather conditions, resulted in some of the best playing conditions in many years. Kellogg is maturing into one of the finest player-friendly courses in the area. Continued attention to the water quality at Newman resulted in improvements throughout the stressful mid- season. Detweiller offered a quality experience to our golfers this season while incorporating a minimal maintenance budget.
Tournaments, outings and golf lessons remain positives for participation. The District’s tournament schedule offers varied types of events all season long for competitors of all ages. Our PGA and LPGA professionals offer group and private lessons to beginners and seasoned players alike. The District offers the strongest instructional program in Central Illinois, building the game and encouraging players to stay with and return to our courses.
Marketing efforts this year featured traditional methods as well as an increasing focus on the use of electronic media. The Peoria Park District’s mobile app is now being utilized by more than 2,300 area golfers. Many players are finding our online systems a convenient way to make tee times, check tournament results and get important updates and information about our golf courses. Weekly targeted e-mails allowed our customers to stay up-to-date with activities and events that fit their interests.
FootGolf, introduced at Detweiller this spring, proved to be very well-liked by players of all ages. Growing international attention gave a positive boost to its popularity in our area. With the addition of this new sport and personnel changes at Detweiller, the course will show a break even budget for the 2015 season.
119 In 2015, annual revenues are again projected to fall short of meeting expected course expenditures. To help counter this shortfall, the Board of Trustees recently approved the closing of Donovan Golf Course. Staff is reviewing all pricing options, payment options and marketing plans for the 2015 season and plans to present their proposals during the budget review process.
Difficult decisions are being made to best position the Peoria Park District’s golf system in the current market. Despite the decline currently being seen in the industry, golf remains a sport for all ages.
120 Golf Fund Summary 2015 Budget
Revenues 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Detweiller Golf $99,453.75 $136,639 $107,761 $129,921 21% Course Donovan Golf $548,476.34 $704,663 $528,713 $0 100% Course Equipment $820.72 $0 $500 $0 100% Maintenance Golf Administration $382,658.12 $517,124 $536,424 $676,499 26% Golf Learning $294,685.46 $305,850 $275,571 $276,600 0% Center Kellogg Golf Course $796,168.09 $1,111,168 $902,140 $1,069,083 19% Madison Golf $389,562.45 $504,686 $381,596 $454,000 19% Course Newman Golf $514,867.33 $636,391 $479,083 $574,164 20% Course Total Revenues $3,026,692.26 $3,916,521 $3,211,788 $3,180,267
Expenditures 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Detweiller Golf $166,141.24 $186,096 $172,919 $110,236 -36% Course Donovan Golf $599,821.71 $678,606 $599,239 $0 100% Course Equipment $275,912.44 $268,759 $263,628 $264,377 0% Maintenance Golf Administration $478,064.50 $475,254 $457,694 $458,858 0% Golf Learning Center $304,135.86 $325,634 $310,134 $315,276 2% Kellogg Golf Course $833,444.70 $865,939 $873,785 $900,422 3% Madison Golf Course $502,269.22 $508,378 $511,248 $489,150 -4% Newman Golf $584,162.59 $607,855 $623,581 $641,948 3% Course Total Expenditures $3,743,952.26 $3,916,521 $3,812,228 $3,180,267
Revenues ($717,260.00) $0 ($600,440) $0 Exceeding Expenditures
121 Detweiller Golf Course Department Overview 2015 Budget Department Description Detweiller Golf and FootGolf Course is a 1,758 yard, 9 hole scenic river course, and is a favorite of junior golfers and novice players. The Detweiller Golf Course budget is responsible for Detweiller Golf Course grounds, equipment, pro shop operation, and snack shop operation. Department Changes Detweiller Golf introduced FootGolf in the spring of 2014, which has been well received by players of all ages. In addition, due to a vacancy in the Detweiller Golf Course Manager position in 2014, the Golf Division restructured the course management at Detweiller by adding it into another Course Manager’s position. Detweiller Golf Course’s 2015 proposed budget is breakeven, due to the noted personnel change and the added FootGolf revenue.
Personnel Requirements:
2013 2014 2015 Full Time 1 1 0 Part Time 8 8 8 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $99,453.75 $136,639 $107,761 $129,921 21%
Expenditures $166,141.24 $186,096 $172,919 $110,236 -36%
Revenues ($66,687.49) ($49,457) ($65,158) $19,685 Exceeding Expenditures
122 Donovan Golf Course Department Overview 2015 Budget Department Description Donovan Golf Course is a 6,308 yard, 18 hole course. The Donovan Golf Course budget is responsible for Donovan Golf Course grounds, equipment, pro shop operation, and snack shop operation. Department Changes Recently in an effort to help counter budget shortfalls in the Golf Division, the Board of Trustees recently approved closing Donovan Golf Course in 2015, and converting the property into a public park.
Personnel Requirements:
2013 2014 2015 Full Time 3 3 0 Part Time 24 24 0 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $548,476.34 $704,663 $528,713 $0 -100%
Expenditures $599,821.71 $678,606 $599,239 $0 -100%
Revenues ($51,345.37) $26,057 ($70,526) $0 Exceeding Expenditures
123 Equipment Maintenance Department Overview 2015 Budget Department Description The Golf Equipment Maintenance budget is responsible for administrative expenses, purchasing, maintaining, repairing and replacing golf course equipment and golf cars. Preventative maintenance schedules have been developed to ensure maximum usable life. Department Changes There are no proposed service level changes for the 2015 Equipment Maintenance budget.
Personnel Requirements:
2013 2014 2015 Full Time 2 2 2 Part Time 3 3 3 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $820.72 $0 $500 $0 -100%
Expenditures $275,912.44 $268,759 $263,628 $264,377 0%
Revenues ($275,091.72) ($268,759) ($263,128) ($264,377) Exceeding Expenditures
124 Golf Administration Department Overview 2015 Budget Department Description Golf Administration is responsible for the management of the entire Golf Division including special projects, capital improvements, tournaments, outings, marketing, and other administrative expenses. Property tax support of $601,275 is also included in the Golf Administration Department. Department Changes There are no proposed service level changes for the 2015 Golf Administration budget.
Personnel Requirements:
2013 2014 2015 Full Time 2 2 2 Part Time 2 2 2 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $382,658.12 $517,124 $536,424 $676,499 26%
Expenditures $478,064.50 $475,254 $457,694 $458,858 0%
Revenues ($95,406.38) $41,870 $78,730 $217,641 Exceeding Expenditures
125 Golf Learning Center Department Overview 2015 Budget Department Description The Golf Learning Center includes indoor and outdoor practice facilities, allowing golfers to practice the game year-round. The outdoor area offers a 9-hole Pitch & Putt Course, practice putting greens and sand bunker, and a driving range consisting of re- created hole layouts and all-weather tees. The indoor Center provides an indoor putting green, a practice area with nets, a full- service pro shop, and food service. The Golf Learning Center budget is responsible for Golf Learning Center grounds, equipment, pro shop operation, snack shop operation, driving range, and Pitch and Putt Course. Department Changes There are no proposed service level changes for the 2015 Golf Learning Center budget.
Personnel Requirements: 2013 2014 2015 Full Time 0 0 0 Part Time 25 25 25 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $294,685.46 $305,850 $275,571 $276,600 0%
Expenditures $304,135.86 $325,634 $310,134 $315,276 2%
Revenues ($9,450.40) ($19,784) ($34,563) ($38,676) Exceeding Expenditures
126 Kellogg Golf Course Department Overview 2015 Budget Department Description Kellogg Golf Course features bent grass fairways, resurfaced greens, renovated bunkers, a patio, and updated restrooms and snack shop. Kellogg also offers an Executive 9 Hole Course option. Kellogg’s budget is responsible for Kellogg Golf Course grounds, equipment, pro shop operation, and snack shop operation. Department Changes There are no proposed service level changes for the 2015 Kellogg Golf Course budget.
Personnel Requirements:
2013 2014 2015 Full Time 2 2 2 Part Time 26 26 26 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $796,168.09 $1,111,168 $902,140 $1,069,083 19%
Expenditures $833,444.70 $865,939 $873,785 $900,422 3%
Revenues ($37,276.61) $245,229 $28,355 $168,661 Exceeding Expenditures
127 Madison Golf Course Department Overview 2015 Budget Department Description Madison Golf Course is a 5,332 yard, 18 hole course and is conveniently located near West Peoria. It offers level terrain and very few hazards, making it a favorite of senior golfers and those looking for a care-free and relaxing round. The Madison budget is responsible for Madison Golf Course grounds, equipment, pro shop operation, and snack shop operation. Department Changes There are no proposed service level changes for the 2015 Madison Golf Course budget.
Personnel Requirements:
2013 2014 2015 Full Time 3 2 2 Part Time 26 26 26 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $389,562.45 $504,686 $381,596 $454,000 19%
Expenditures $502,269.22 $508,378 $511,248 $489,150 -4%
Revenues ($112,706.77) ($3,692) ($129,652) ($35,150) Exceeding Expenditures
128 Newman Golf Course Department Overview 2015 Budget Department Description Newman Golf Course is a scenic, irrigated, 6,467 yard, 18 hole course that provides challenging steep terrain, moderate ravines, deep bunkers and numerous mature trees, and is popular with low to medium handicap golfers. Newman Golf Course budget is responsible for Newman Golf Course grounds, equipment, pro shop operation, and snack shop operation. Department Changes There are no proposed service level changes for the 2015 Newman Golf Course budget.
Personnel Requirements:
2013 2014 2015 Full Time 2 2 2 Part Time 22 22 22 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $514,867.33 $636,391 $479,083 $574,164 20%
Expenditures $584,162.59 $607,855 $623,581 $641,948 3%
Revenues ($69,295.26) $28,536 ($144,498) ($67,784) Exceeding Expenditures
129
Detweiller Marina 2015 Budget Overview
Detweiller Marina is a 20-acre public marina and park managed and maintained by the Peoria Park District through a long standing operational agreement with Detweiller Playground, Inc. Fees and charges paid by users of Detweiller Marina provide the revenue stream for the annual operating expenses.
Detweiller Marina offers boaters on the Illinois a full range of common marine services including slip rentals, overnight slips, dry- docking, daily boat launching ramps, winter storage facilities, a gas dock, boat pressure washing, boat jockeying, restrooms, showers, public parking and trailer storage. There are no fee increases proposed for 2015.
The operational agreement with Detweiller Playground, Inc. also includes North Park, an open green space for public use. Amenities at North Park include a picnic shelter, grills, parking, playground equipment, walking trails and fishing access to the Illinois River. The internal walking trail loop also provides public access to the larger Peoria Park District Rock Island Greenway system.
This coming year will be Detweiller Marina’s 57th year of operation as a public facility on the Illinois River. To the public boater, Detweiller Marina remains an attractive, affordable, well-maintained harbor and park facility offering easy access to the Illinois River channel.
130 Detweiller Marina Fund Summary 2015 Budget Fund Description For over 50 years, the Peoria Park District has had a contract with the Detweiller Playground Inc. to operate Detweiller Marina and North Playground. The Detweiller Marina Fund accounts for all of the revenues generated and expenses associated with operating the Marina and Playground. No property tax dollars are included in this fund.
Fund Changes The Detweiller Marina budget does not include any service level changes in 2015. Personnel Requirements: 2013 2014 2015 Full Time 1 1 1 Part Time 7 6 6 Revenues 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Detweiller Marina $251,149.54 $260,267 $243,475 $226,109 -7% Total Revenues $251,149.54 $260,267 $243,475 $226,109 -7% Expenditures 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Detweiller Marina $251,149.54 $260,267 $243,475 $226,109 -7% Total Expenditures $251,149.54 $260,267 $243,475 $226,109 -7%
Revenues $0.00 $0 $0 $0 Exceeding Expenditures
131
General Fund 2015 Budget Overview
The General Fund includes the maintenance of the District’s parks including miles of trails, numerous picnic areas, scenic views, and many playgrounds. All of these services are provided at no charge to the user and provide many hours of enjoyment to residents of all ages.
Some divisions funded within the General Fund primarily provide services to other divisions or facilities within the District to assist with the maintenance and development of facilities as well as providing marketing and print shop services for all District facilities and programs, human resources services, and other administrative services on a District-wide basis.
The divisions included in the General Fund are: • Administration and Business • Human Resources • Marketing and Public Relations • Planning, Design and Construction • Parks o Contract Services o Maintenance and Repair o Parks and Landscape Maintenance
Capital projects that are donation and grant funded are also included in the Administration and Business Department in the General Fund. Since grant and donation revenues can vary from year to year, the General Fund can experience notable increases or decreases in fund totals. This is true for the 2015 budget. In December 2014, the District sold debt certificates for erosion control work on Grandview Drive and in Detweiller Park to be completed in 2015. Thus the debt sale proceeds were received in 2014 for capital projects that are scheduled for construction in 2015.
In 2014 the District completed the bridge over Knoxville at Junction City for the Peoria Park District Rock Island Greenway bike trail. This project was funded entirely by a state grant. Adventure Grove, funded by Rotary Club of Peoria and an Illinois Department of Natural Resources grant, was completed in 2014 and provides a walking path connecting Peoria Zoo and the Peoria Playhouse with fun nature related activities to be enjoyed along the way. The Peoria Playhouse, a new children’s museum being funded through donations raised by the Junior League of Peoria and the Peoria Zoological Society, is under construction and is scheduled for completion in June 2015. The District also has been awarded an Illinois Department of Natural Resources grant to construct a welcome center at Tawny Oaks. This facility is scheduled to be completed in 2015.
The 2015 proposed General Fund revenues and expenses, excluding capital projects, as presented is a breakeven budget for daily operations.
132 General Fund Summary 2015 Budget
Revenues 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration and $16,127,925.06 $20,562,615 $19,465,699 $17,218,371 -12% Business Contract Services $408,584.37 $443,875 $443,467 $455,452 3% Human Resources $52,939.50 $40,245 $99,791 $37,380 -63% Maintenance and $49,457.24 $49,841 $50,785 $51,329 1% Repair Marketing and $198,380.37 $218,948 $206,284 $206,965 0% Public Relations Parks, Landscape $115,071.57 $99,400 $98,575 $98,575 0% Maintenance Planning, Design, $182,815.20 $310,000 $221,300 $252,800 14% and Construction Total Revenues $17,135,173.31 $21,724,924 $20,585,901 $18,320,872
Expenditures 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration and $10,094,175.57 $14,737,441 $12,787,512 $11,821,368 -8% Business Contract Services $973,095.25 $983,131 $971,531 $977,127 1% Human Resources $240,076.54 $241,630 $295,714 $243,772 -18% Maintenance and $1,713,506.86 $1,702,736 $1,746,846 $1,761,614 1% Repair Marketing and $551,318.16 $597,194 $576,150 $618,091 7% Public Relations Parks, Landscape $3,076,498.20 $3,219,539 $3,236,268 $3,273,310 1% Maintenance Planning, Design, $388,749.16 $453,253 $428,425 $459,694 7% and Construction Total Expenditures $17,037,419.74 $21,934,924 $20,042,446 $19,154,976
Revenues $97,753.57 ($210,000) $543,455 ($834,104) Exceeding Expenditures
133
Administration and Business Division 2015 Budget Overview
The primary role of the Administration and Business Division is to provide support and efficient internal operations to the District’s facility/program staff and Board of Trustees. The Administration and Business Division’s support includes the work of the Executive Director’s Office, the Secretary to the Board of Trustees, and the Superintendent of Finance and Administrative Services, whose staff and functions include accounting, accounts payable, accounts receivable, audit, payroll, finance, risk management, purchasing, and information technology.
Executive Director’s Office and Secretary to the Board of Trustees The Executive Director’s Office serves as a liaison between the Park Board Trustees and the District’s Staff, and plays an integral role in maintaining current and forging new community partnerships. The Park District has made concerted efforts to find community partners as we grow into the future; this has allowed the District to multiply its capital improvement dollars. An example of these partnerships is the partnership between the District, the Peoria Zoological Society, and the Junior League for the expansion of the Peoria Zoo and addition of Peoria PlayHouse in Glen Oak Park. In addition to supporting the District’s partnerships, the Director’s Executive Assistant also worked with the District’s staff to draft and submit grant requests for the support of many park programs.
The Secretary to the Board of Trustees manages the Park Board agreements, meeting minutes, responses to Freedom of Information requests, and works cooperatively with the Trustees to answer questions from members of the public. As the caretaker of the Park District’s documents, the Secretary must maintain the documents in accordance with the Illinois Local Records Act and the Illinois Open Meetings Act. These Acts require specific measures be taken in keeping records, which the public may request for review.
Accounting/Audit/Finance The Business Division’s accounting, audit, and finance staff work closely with District staff, external auditors, financial partners, and legal counsel in order to compile financial statements, audit reports, and budgets documents; and to maintain regulatory compliance and proper contract review. The information and documents produced by the accounting, audit, and finance staff
Pleasure Driveway & Park District Comprehensive Annual Financialof Peoria, ReportIllinois are essential for the Executive Director and the Park Board to
Year ended December 31, 2013 and 2012
134 assess the financial stability of the District and to strategically plan for the District’s future. The Park District was again awarded a Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association of the United States and Canada (GFOA) for the 2012 audit report. In order to be awarded a Certificate of Achievement, a governmental entity must publish an easily readable and efficiently organized comprehensive annual financial report. The report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. Staff believes that our 2013 comprehensive annual report continues to meet the Certificate of Achievement Program’s requirements, and it has been submitted to GFOA to determine its eligibility for another certificate.
The finance staff also manages the District’s health benefits plan along with our health benefits partner, Park District Risk Management Agency (PDRMA). The PDRMA Health’s program offers both a PPO and an HMO option. As health benefit regulations change and the health insurance industry is evolving, due to the enactment of the Affordable Care Act (ACA), PDRMA Health is proving to be a valuable partner in ensuring that the Park District is compliant with health regulations. The accounting, audit, and finance staff implemented new procedures to comply with ACA in 2013. This regulation will impact how the District manages our employee health benefits, how we handle W2 reporting, and how we monitor hourly employees’ time worked. Also, the accounting, and finance staff oversees the District’s sale of General Obligation Bonds and Debt Certificates, which will be used to finance capital improvements throughout the District.
Accounts Payable (AP) and Accounts Receivable (AR) The AP staff works with District staff to provide timely processing of vendor payments. The AP staff works closely with the Purchasing staff to ensure that vendors have been properly qualified, and that their work is complete prior to payment. The AR staff is responsible for depositing receipts and recording District-wide revenues as well as invoicing contractual services provided through intergovernmental agreements and other service contracts. Monthly reports are prepared and used by Park District staff to monitor their revenues and expenditures.
Administration Reception Whereas, many members of the Business Division staff do not generally interact directly with patrons, the Administration Receptionist is the epitome of customer service. The Administrative Receptionist greets all Administration Office visitors, answers in-bound phone calls, fields questions from the public, and performs other ancillary receptionist duties. Additionally, the Administration Receptionist organizes and processes park shelter rentals. The Business Division employs one full-time Administration Receptionist, but many Business Division staff are cross-
135 trained on these duties. This cross-training allows the Business Division to be more nimble when handling staff scheduling and still maintain a high level of customer service.
Information Technology The IT department provides internal desktop support, maintains the District’s compliance with PCI Security and other regulatory standards, and ensures that the District’s wide area network is equipped to meet the District’s needs now and in the future. The IT department maintains an IT disaster recovery plan that will allow the District to continue vital Administration and Business Division functions should a disaster strike the Administration Building.
Payroll The services provided by payroll staff hinge on accuracy and timeliness. The District is fortunate to have experienced payroll staff that is able to process over 20,000 payroll checks and direct deposits per year. Payroll staff is responsible for providing basic orientation to new and seasonal part-time staff, and obtaining their required withholding and I-9 forms. The payroll staff also assists employees with IMRF enrollment, and manages the District’s IMRF required reporting. The payroll department is responsible for maintaining the District’s maintenance allocation database, which apportions labor costs to pertinent operational and project budgets.
Purchasing Department The Purchasing Department administers the bid and quote process for the procurement of goods and services, they maintain the qualified vendor list, issue purchase orders, place vendor orders, maintain a warehouse of supplies for the District, and run the District’s inter-office mail and delivery service. The Purchasing Department worked with our accounting software provider to allow for greater import capabilities in 2014. This efficiency has allowed the division to reduce labor costs while providing the same level of service. The Purchasing Department issues a warehouse supply catalog and has made the warehouse requisition process more user friendly in order to increase the number of requisitions placed through the warehouse, which decreases the number of supplies that department’s purchase at full retail cost; thus, creating a more cost effective and efficient process for the entire District.
Risk Management The Risk Management staff is charged with assuring the safety of the Park District’s patrons and employees. This includes working with administration and staff to inspect and assess the safety of the Park District’s facilities, playgrounds, vehicles, and equipment. Due to the diversity of the Park District’s infrastructure, the scope of inspecting and ensuring this safety is incredibly broad. Thus, the Risk Management staff must understand and be proficient in the application of state and federal regulations including National Fire Protection Association (NFPA) Life Safety Codes, ASTM Playground Safety, and Consumer Product Safety
136 Commission regulations. Additionally, the Risk Management staff is responsible for annually training the Park District’s employees on safety topics ranging from first aid and CPR to proper lockout tag out procedures. Many of the safety training topics are required under state and federal law. However, because the District’s employee base includes full- time, year round part-time, and seasonal part-time employees, and ranges in type from professional staff to recreation staff to maintenance and laborer staff, applying a one-size fits all training program is not optimal. The Risk Management staff believes the customized trainings better equip staff with knowledge pertinent to their job tasks in order to keep them and the District’s patrons safe. Additionally, offering tailored trainings is more efficient for the District as a whole.
Risk management staff also manages the District’s property, liability, and workers’ compensation claims process. Managing claims requires that Risk Management staff train employees on how to properly handle and report situations that have the potential to create a claim, and should a claim arise the Risk Management staff must be diligent in reporting the claim to our risk pool insurer, Park District Risk Management Agency (PDRMA). Risk Management staff then works cooperatively with PDRMA to investigate the claim and assess for possible loss control solutions. Working with PDRMA for claims management is a crucial part of controlling the District’s claims loss. As a member of the PDRMA risk pool the District must undergo a thorough accreditation process every three years. This year is a PDRMA accreditation review year. Although not yet complete, the comments to date have been quite positive and staff anticipates be re-accredited.
137 Administration and Business Department Overview 2015 Budget Department Description The Administration and Business Department includes the operating expenses for the Park Board, Executive Director's office, and the business division staff located in the Noble Center. This department reports grant revenues and expenses, reimbursements from other departments for maintenance services, administrative expenses, district wide health plan expenses, and provides centralized purchasing activities. Department Changes There are no major operational changes planned for 2015.
Personnel Requirements:
2013 2014 2015 Full Time 20 19 18.8 Part Time 2 3 3 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $16,127,925.06 $20,562,615 $19,465,699 $17,218,371 -12%
Expenditures $10,094,175.57 $14,737,441 $12,787,512 $11,821,368 -8%
Revenues $6,033,749.49 $5,825,174 $6,678,187 $5,397,003 Exceeding Expenditures
138 Administration and Business Department Summary 2015 Budget - Revenues
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Debt Certificates $1,300,000.00 $0 $800,000 $800,000 0% General $14,145,117.86 $19,814,955 $17,922,449 $15,675,991 -13% Administration Purchasing $446,591.32 $427,660 $427,600 $427,600 0% Unallocated Costs $236,215.88 $320,000 $315,650 $314,780 0%
Total $16,127,925.06 $20,562,615 $19,465,699 $17,218,371 -12% Department Revenues
139 Administration and Business Department Summary 2015 Budget - Expenditures
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Debt Certificates $1,961,082.19 $210,000 $308,659 $1,616,325 424% General $6,996,629.15 $13,308,970 $11,262,261 $8,982,977 -20% Administration Purchasing $818,365.58 $840,676 $843,147 $847,196 0% Unallocated Costs $318,098.65 $377,795 $373,445 $374,870 0%
Total $10,094,175.57 $14,737,441 $12,787,512 $11,821,368 -8% Department Expenditures
140 Debt Certificates Summary 2015 Budget
Program Department Fund Debt Certificates Administration and Business General Program Description This department records the debt certificate proceeds and project costs for the debt certificates sold in 2012, 2013, and December 2014. These projects include the Noble Center, the cannon wall in Glen Oak Park, Mossville Soccer Complex, Lakeveiw Recreation Center, and erosion control on Grandview Drive.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $1,300,000.00 $0 $800,000 $800,000 0%
Expenditures $1,961,082.19 $210,000 $308,659 $1,616,325 424%
Subsidy (-) ($661,082.19) ($210,000) $491,341 ($816,325) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Jan Budzynski Bonnie W. Noble
141 General Administration Summary 2015 Budget
Program Department Fund General Administration Administration and Business General Program Description This budget is responsible for Trustee, Director, Board Secretary, Deputy Director, Assistant Director, and Noble Center business staff expenses, and projects funded through grants and donations. It also includes general fund taxes and various inter-fund reimbursements.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $14,145,117.86 $19,814,955 $17,922,449 $15,675,991 -13%
Expenditures $6,996,629.15 $13,308,970 $11,262,261 $8,982,977 -20%
Subsidy (-) $7,148,488.71 $6,505,985 $6,660,188 $6,693,014 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Jan Budzynski Bonnie Noble
142 Purchasing Summary 2015 Budget
Program Department Fund Purchasing Administration and Business General Program Description This budget is responsible for the costs associated with the Purchasing Department including the purchase and reimbursement of warehouse stock.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $446,591.32 $427,660 $427,600 $427,600 0%
Expenditures $818,365.58 $840,676 $843,147 $847,196 0%
Subsidy (-) ($371,774.26) ($413,016) ($415,547) ($419,596) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Nicole Staley Jan Budzynski
143 Unallocated Costs Summary 2015 Budget
Program Department Fund Unallocated Costs Administration and Business General Program Description The unallocated costs budget is responsible for gasoline and diesel fuel costs that are allocated to specific budgets when dispensed. This budget also includes the fees paid by the District for the landfill and park housing rent and expenses.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $236,215.88 $320,000 $315,650 $314,780 0%
Expenditures $318,098.65 $377,795 $373,445 $374,870 0%
Subsidy (-) ($81,882.77) ($57,795) ($57,795) ($60,090) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Jan Budzynski Bonnie W. Noble
144
Human Resources Division 2015 Budget Overview
Our goal in the Human Resources Division is to support the overall mission of the Peoria Park District. This is accomplished in partnerships with managers and their teams, with individual employees, and with other groups to provide services that create a work environment where employees feel empowered and are involved in furthering the District’s goals.
Our division manages both the District’s HR and the District’s volunteer needs. HR provides support in the following areas: recruiting, employing, on boarding, retaining, and developing management and staff.
During the summer season we participated in employment programs, including the ELITE Youth Outreach Program and The Tri-County Urban League Summer Youth Program. We were very fortunate to receive the 2014 Illinois Youth Recreation Corps Grant through which 43 youth were employed.
Customer Service Training was our focus this past spring. We completed a refresher course for all staff. Other annual trainings for staff centered on new hires, employment law, and policies and procedures, as well as the roll out of our new performance appraisal tool.
In coordination with the employee contributions committee, our division worked to host special events for our staff and retirees. The annual employee banquet was hosted last May at the Peoria Zoo. During this event, The Rodell Owens Distinguished Group Service Award was presented to The P-Town Pristine Pack Motorcycle Club of Peoria IL, and The Landon Memorial Volunteer Service Award was presented to Drew Cassidy.
Our volunteers are much more than an auxiliary workforce. They’re the front lines of our organization in the community. They represent us in their social circles and carry our message farther than any newsletter, paper, or television ad ever could.
The Volunteer Department has continued to work with Park District staff to provide the volunteers needed for special events as well as daily and weekly needs. At the end of 2013, we had over 29,915 hours logged by 28,375 volunteers.
145 This year we will complete three mailings of our volunteer newsletter The Vine. We continue to strive to make our publication a convenient and easily accessible tool for the community to obtain information about the array of exciting opportunities the Park District offers.
We have continued to provide different ways for people to learn about volunteer opportunities, such as posting on the Peoria Park District website, ensuring volunteer office contact information is readily available, networking on Bradley University’s campus and using social media. Our Facebook page is Peoria Park District Volunteer, and you can follow us on Twitter @PPDVolunteers.
The Park District was pleased to announce 60 recipients of the President’s Volunteer Service Award. Created by the President’s Council on Service and Civic Participation, this award seeks to thank and honor Americans who, by their demonstrated commitment and example, inspire others to engage in volunteer service. The award was given in conjunction with National Volunteer Week at a special reception in April.
The HR Division is excited for new opportunities next year. Coming in 2015 is a new initiative through PDRMA. This new program is called PATH (Positive Activities Toward Health). This will run for an entire calendar year and will provide staff with their own path into wellness.
146 Human Resources Department Overview 2015 Budget Department Description The Human Resources Department provides the full scope of human resource services for all departments within the Park District including the coordination of all aspects of the volunteer program. The Human Resources Division serves full-time employees and over 1,000 part-time employees and manages a volunteer data base of more than 5,000 volunteers. Department Changes There are no anticipated changes within the Human Resources Division.
Personnel Requirements:
2013 2014 2015 Full Time 3 3 3 Part Time 2 2 2 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $52,939.50 $40,245 $99,791 $37,380 -63%
Expenditures $240,076.54 $241,630 $295,714 $243,772 -18%
Revenues ($187,137.04) ($201,385) ($195,923) ($206,392) Exceeding Expenditures
147
Marketing and Public Relations Division 2015 Budget Overview
The Marketing/Public Relations Division was created to centralize and coordinate all marketing, promotional and public relations efforts of the District. We develop and implement marketing plans and strategies on both district-wide and individually targeted levels to create awareness of, and increase participation in, programs and events at our facilities. Late in 2013 the Marketing Division negotiated with local media to be recognized as PPD Advertising Agency, an official media buying entity; we now handle media buying and media production in-house. Although this has dramatically increased our workload, it affords the District substantial savings. The standard agency commission allows us to stretch our advertising budgets.
We negotiate with the media for radio, television and other buys not only to get the best rates, but also to obtain value-added schedules and other considerations when possible. Using strategies such as cross promotion, combined advertising, and distribution of collateral materials allows us to maximize advertising Take a Hike! budgets, while increasing the reach of our ...then shop at our Trailhead Nature Store messages. In a cross promotion initiated in 2014, the RiverPlex “traded” promotional space Forest Park Nature Center with several other facilities, such as Peoria Zoo. A large sign (approximately six by two feet) is displayed at the RiverPlex and RiverPlex signage at the partnering facility.
We continue to reach growing market segments through distribution of press releases, public service announcements, and event calendars. We set up and coordinate weekly, monthly and event-driven media interviews/appearances, facilitate media requests, and post directly to community websites. Newcomers and tourists are targeted through distribution of brochures to realtors and relocation agents, area hotels, Convention and Visitors Bureau and attractions. We were able to get some of our brochures in three Illinois Tourism Visitor Centers for the first time this year.
The Marketing/Public Relations Division has contracted for ongoing ad space in a variety of publications for discount prices, which we divide up each month among facilities. Online settings include CINewsNow.com, Peoria Macaroni Kid, and OnTarget ads, which give us a presence on national
148 websites such as Google, MLB.com, HGTV.com, and Amazon. We have recently acquired a monthly ad in the Uplander neighborhood newsletter.
Email blasts targeted to specific audiences are used to promote events and classes for many divisions. In 2015 we look to improve our email capability through purchasing web-based email software. Also, we continue to use both Facebook and Twitter to interact with our constituents, and some divisions have branched out to Instagram, Google+ and Pinterest.
The redesigned Peoria Park District website was launched in late 2013. The WordPress platform it is built on has made it easier for staff to make changes and increase functionality. Features such as photo slideshows, forms, and more user-friendly calendars continued to be added throughout 2014. Our website sees an average of 39,000 visits each month. In 2015, we plan to work with the Human Resources Division to add employment applications that can be signed and submitted online.
The Pleasure Driveway and Park District of Peoria, Illinois The Pleasure Driveway and Park District of Peoria, Illinois Marketing publicized and helped coordinateTimothy J.several Cassidy ...... press President Kelly A. Cummings ...... Vice President James T. Hancock ...... Trustee conferences and ribbon cuttings this pastRobert year L. Johnson, including Sr...... rededication Trustee Jacqueline J. Petty ...... Trustee Matthew P. Ryan ...... Trustee Grand Opening of the of the Cannon Wall in Glen Oak Park, DemolitionNancy L. Snowden ...... TrusteeCelebration at Glen Oak Pavilion, Rock Island Greenway KnoxvilleBonnie W.Bridge Noble ...... Executive dedication, Director of Peoria Park District Parks and Recreation Rock Island Greenway Rebecca Frederickson ...... Superintendent, General Shalikashvili Park, Adventure Grove, and GovernorPlanning/Design/Construction Quinn’s Michael Friberg ...... Senior Planner Knoxville Bridge press conference announcing the grant for Lakeview Recreation
The Pleasure Driveway and Park District also wishes Center. to acknowledge: Thursday, July 24, 2014 Ray LaHood ...... U.S. Secretary of Transportation, 2009-2013 10:30 a.m. Pat Quinn ...... Governor of Illinois Omer Osman, Director of Highways The move to the Noble Center kept staff busyKensil Garnett, redesigning Acting Deputy Director of Highways stationary, ...... Illinois Department of Transportation Marc Miller ...... Director, envelopes and a myriad of forms with the new address,Illinois Department creating of Natural Resources labels, postcards for approximately 1,600 vendorsHein Construction Company that ...... General Purchasing Contractor Maurer-Stutz ...... Engineering and Design uses, as well as publicizing the move. Another...and to allresponsibility Bike Trail Enthusiasts, a grateful Peoria added Park District thanks you for your steadfast support! with the move was the announcement and subsequent promotion of the Book Court at the Noble Center. We created signage for the court’s display area as well as outdoor signage, designed flyers promoting the court, produced bookmarks and ads for the semi-annual sale and scheduled radio and television interviews.
Marketing worked with Recreation staff, sponsors and community partners on the second annual PNC Worldwide Day of Play, designing a host of materials such as posters, buckslips for PNC distribution, and a program for the event; we also heavily promoted the day. Due to an extremely limited budget, we again relied heavily on social media and the generosity of our media sponsors.
Our sponsorship program, coordinated by the Marketing Division generates approximately $350,000 annually in cash, merchandise, media sponsorships and appearances, and in-kind services. For example, marketing administered our soft drink contract, securing free product
149 for several events throughout the District, obtaining promotional banners, and scheduling and writing radio commercial tags.
Our in-house Print Shop continues to provide full service, M M quality printing at a significant cost savings to the District. GENERAL MANAGER In addition to full service printing capabilities, the Print Shop offers a variety of options such as cutting, folding, stapling, binding, padding, collating and booklet making. [email protected] N. Prospect Rd., Peoria, We’re planning to market our print services to other . . office . . fax agencies and companies during “down times” a little more actively in 2015 to increase this revenue source. We are designing a brochure promoting our services that we’ll distribute later this year. Examples of new outside print jobs in 2014 included Springdale Cemetery letterhead, envelopes and business cards, and forms, business cards, and promotional pieces for a local dental group.
Print on Cougar Natural 100 lb cover PMS 378 PMS 1225
150 Marketing and Public Relations Department Overview 2015 Budget Department Description The Marketing/Public Relations Division provides other divisions with comprehensive marketing services including: development and implementation of marketing plans and strategies, media strategy and placement, and complete in-house design and production of marketing materials. We continually explore and develop innovative marketing opportunities as well as potential sponsorships. Our in-house Print Shop provides full service printing capabilities at substantial savings. Department Changes We foresee no major changes in 2015 and will continue to work as a team to expand the volume, scope and diversity of services we provide. We anticipate increases of approximately 4% in media costs, 5-7% in printing, and 7-10% in paper costs. Our Print Shop production of outside print jobs has increased; we plan to actively market our services to continue to build our business.
Personnel Requirements:
2013 2014 2015 Full Time 7 6 6 Part Time 2 2 2 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $198,380.37 $218,948 $206,284 $206,965 0%
Expenditures $551,318.16 $597,194 $576,150 $618,091 7%
Revenues ($352,937.79) ($378,246) ($369,866) ($411,126) Exceeding Expenditures
151
Planning, Design and Construction Division 2015 Budget Overview
The Planning, Design and Construction Division consists of in-house professionals that plan, design, bid, and manage construction projects throughout the Peoria Park District. The department also coordinates planning efforts with other units of local government, provides support service to facilities and departments within the Park District, writes and manages capital grants for the District, is responsible for code compliance, performs cost estimates, handles property issues (easements, encroachments, annexations, etc.), and provides maps of facilities.
Several significant projects were completed in 2014. The new administration building in Lakeview Park (the Bonnie W. Noble Center for Park District Administration) was substantially complete in February, allowing administrative and recreation staff to move into their new home. Finishing touches will continue including replacement of the sidewalk out front.
Two important links in the Peoria Park District Rock Island Greenway were completed for users in the summer of 2014. The bike trail bridge over Knoxville Avenue had a grand opening ceremony in July, and the paved section from Glen Avenue to Springdale Cemetery had a final punchlist walk thru in September. With the main backbone in place, over one hundred signs were installed and maps were updated to help guide users down this terrific 13 mile Park District owned section of trail.
Renovations of two items on the Peoria Park District’s historic preservation list were completed. The cannon display at the lagoon in Glen Oak Park was finally opened back up to the public after ten years of debate on the scope of repairs and limited funding for the improvements. This renovation not only allowed for a new display for the Spanish cannon, but it also created a continuous walkway around the lagoon. The WWI Monument located in lower Grand View Drive was also completely taken down and re-built. This monument to veterans of WWI was originally built in 1919 and had been severely damaged by Mother Nature and time.
The Peoria Park District was fortunate to partner with Rotary Club of Peoria and the Illinois Department of Natural Resources to construct the Peoria Rotary Adventure Grove exhibit in Glen Oak Park. This new exhibit provides children with a wandering path through the old oak trees with fun nature related nodes to be discovered along the way.
Another project made possible with the help of the Illinois Department of Natural Resources is
152 the construction of the Tawny Oaks Welcome Center and outside improvements. This project will provide a public gateway to the Peoria Park District’s Singing Woods Nature Preserve. It is anticipated to open in late 2015.
Through the use of TIF funds, the Park District was able to add a new and exciting fire house themed playground with rubber safety surfacing in Rev. Martin Luther King, Jr. Park with a value of over $235,000.
Other projects worked on during 2014 include: the replacement of the dasher boards and light fixtures in rink #2 at Owens Recreation Center, the addition of air conditioning for the auditorium at Proctor Recreation Center, the replacement of the vents on Luthy Botanical Garden’s south greenhouse, the installation of a new aquatic climbing wall at Lakeview Family Aquatic Center, the painting and/ or replacement of numerous above ground fuel storage tanks, the purchase and construction of the Mossville Soccer maintenance building, the installation of the western section of the bike trail on Wilhelm Road, and the purchase of a new truss system for the CEFCU Landings.
Several grant applications were prepared and submitted during 2014 including one for the Park and Recreational Facility Construction Grant Program (PARC) for the renovation of the Lakeview Recreation Center to replace a portion of the existing building with a new multi- purpose gymnasium. Other grant applications included Exhibit Upgrades at Forest Park Nature Center through the Illinois Public Museum Grant Program, construction of a skate park adjacent to Lakeview Family Aquatics Center through the Open Space Land Acquisition and Development Program, and energy grant reimbursements for light fixture replacements through the Department of Commerce and Economic Opportunity (DCEO).
The focus in 2015 will be on construction of the Children’s Museum, erosion repairs on Grand View Drive and Detweiller Park, the design and renovation of the Lakeview Recreation Center, the design and fabrication of new exhibits for Forest Park Nature Center, completion of the Tawny Oaks Welcome Center, and numerous other capital projects.
153 Planning, Design, and Construction Department Overview 2015 Budget Department Description The Planning Design & Construction Department is involved in the planning and design of new District facilities, renovation of existing parks and facilities, and long range capital planning for the District. Department Changes There are no anticipated changes in 2015.
Personnel Requirements: 2013 2014 2015 Full Time 5 5 5 Part Time 1 1 1 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $182,815.20 $310,000 $221,300 $252,800 14%
Expenditures $388,749.16 $453,253 $428,425 $459,694 7%
Revenues ($205,933.96) ($143,253) ($207,125) ($206,894) Exceeding Expenditures
154
Contract Services 2015 Budget Overview
The Contract Services Department is responsible for horticultural, custodial, and landscape maintenance services performed under intergovernmental agreements on behalf of the City of Peoria, Peoria County and Village of Peoria Heights. Additionally, the Park District’s forestry and arborist crews are part of the department. Contract service work for the City of Peoria is limited to the Gateway Building and RiverFront Festival Park/Downtown Area services.
More than eighteen years ago the Park District was chosen to take a leadership role in developing RiverFront Park into a first-class regional family entertainment and recreation destination. A second component of the project was the construction of the Gateway Building. This building was constructed as a true multi-functional community building offering not only a modern meeting place, but also a facility for a wide variety of community events and private rentals.
RiverFront Festival Park employees provide support services needed for the successful implementation of programming by RiverFront division staff. These services include litter removal, restroom sanitation, set up and tear down for events, walkway cleaning and generally restoring the park for subsequent events.
Gateway Building staff also works closely with the Riverfront staff to provide a positive customer service experience. Gateway staff sets up for meetings, banquets, weddings and other rentals. Staff also performs custodial services in the Gateway Building.
The City of Peoria and the Village of Peoria Heights have chosen to continue using Park District services and have fully funded the operational budgets for 2015.
Other facets of the Contract Services Department are Park District arborist and forestry crews, which provide internal service to the District’s park, golf and recreation facility managers. Park
155 arborists offer District-wide tree care including growing, planting, fertilizing, mulching, watering, insect control and disease control.
Located at Sommer Park, the Elroy Limmer Tree Nursery serves as the Peoria Park District’s major nursery operation. At this site, tree seedlings are started and placed into growing bags. Once seedlings are large enough, they are moved to one of three tree nurseries at Madison, Kellogg and Newman Golf Courses. When trees are approximately two inches in diameter, they are moved by tree spade and planted throughout the District. The arborist crew also provides landscaping renovations and installations at Park District facilities.
The Park District forestry crew’s primary function is to preserve and protect the health of the District’s forest using the latest arboricultural practices and to promote safe parks and golf courses for the public to enjoy. Each year, forestry personnel prune, uplift and remove multiple hundreds of trees that are dead, diseased or dangerous. With public safety our primary concern, we evaluate and remediate issues with trees along roadways, near parking lots, adjacent to shelters and playgrounds or located in other high traffic areas throughout the district.
The 2015 proposed Contract Services Department budget reflects a similar level of service to those provided in 2014.
156 Contract Services Department Overview 2015 Budget Department Description Contract Services is responsible for horticultural, custodial, and landscape maintenance services performed under intergovernmental agreements. The Contract Services budget also includes the Park District’s forestry and arborist crews. Department Changes The Contract Services budget, as proposed, does not include any service level changes.
Personnel Requirements: 2013 2014 2015 Full Time 8 7 7 Part Time 21 15 15 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $408,584.37 $443,875 $443,467 $455,452 3%
Expenditures $973,095.25 $983,131 $971,531 $977,127 1%
Revenues ($564,510.88) ($539,256) ($528,064) ($521,675) Exceeding Expenditures
157 Contract Services Department Summary 2015 Budget - Revenues
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Arborist $0.00 $0 $0 $0 0% County Complex $22,134.33 $29,286 $29,286 $29,980 2% Courthouse $14,373.47 $16,792 $16,292 $16,296 0% Gateway Building $71,900.62 $73,809 $77,710 $80,446 4% Hanna City $5,478.47 $12,250 $12,250 $12,275 0% Horticulture Services $6,755.49 $0 $0 $0 0% Park Forestry $140.99 $0 $0 $0 0% Peoria Heights $13,886.72 $15,915 $15,500 $15,785 2% RiverFront Park $273,914.28 $295,823 $292,429 $300,670 3%
Total $408,584.37 $443,875 $443,467 $455,452 3% Department Revenues
158 Contract Services Department Summary 2015 Budget - Expenditures
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Arborist $206,207.79 $165,506 $147,849 $138,248 -6% County Complex $22,131.22 $29,286 $29,286 $29,980 2% Courthouse $14,398.89 $16,792 $16,292 $16,296 0% Gateway Building $71,900.82 $73,809 $77,710 $80,446 4% Hanna City $5,478.47 $12,250 $12,250 $12,275 0% Horticulture $6,754.99 $0 $0 $0 0% Services Park Forestry $358,422.07 $373,750 $380,215 $383,427 1% Peoria Heights $13,886.72 $15,915 $15,500 $15,785 2% RiverFront Park $273,914.28 $295,823 $292,429 $300,670 3%
Total $973,095.25 $983,131 $971,531 $977,127 1% Department Expenditures
159 Arborist Summary 2015 Budget
Program Department Fund Arborist Contract Services General Program Description Park arborists provide District-wide tree care, which includes growing, planting, fertilizing, mulching, watering, and insect and disease control.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $0 $0 $0 0%
Expenditures $206,207.79 $165,506 $147,849 $138,248 -6%
Subsidy (-) ($206,207.79) ($165,506) ($147,849) ($138,248) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Ray Boyer Mike Baietto
160 County Complex Summary 2015 Budget
Program Department Fund County Complex Contract Services General Program Description The County Complex budget provides landscape maintenance for the County Jail, the former Bel-Wood Nursing Home, and the Juvenile Detention Center grounds. These services are performed under an intergovernmental agreement with the County of Peoria.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $22,134.33 $29,286 $29,286 $29,980 2%
Expenditures $22,131.22 $29,286 $29,286 $29,980 2%
Subsidy (-) $3.11 $0 $0 $0 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee The County of Peoria reimburses the Park District for all County Complex expenditures, per the Intergovernmental Agreement between the Park District and Peoria County. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Ray Boyer Mike Mike Baietto
161 Courthouse Summary 2015 Budget
Program Department Fund Courthouse Contract Services General Program Description The Courthouse budget provides landscape maintenance work at the Courthouse Plaza and Grounds. These services are performed under an intergovernmental agreement with the County of Peoria.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $14,373.47 $16,792 $16,292 $16,296 0%
Expenditures $14,398.89 $16,792 $16,292 $16,296 0%
Subsidy (-) ($25.42) $0 $0 $0 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee The County of Peoria reimburses the Park District for all Courthouse expenditures, per the Intergovernmental Agreement between the Park District and Peoria County. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Ray Boyer Mike Baietto
162 Gateway Building Summary 2015 Budget
Program Department Fund Gateway Building Contract Services General Program Description The Gateway Building budget provides custodial maintenance for the Gateway Building. These services are performed under an intergovernmental agreement with the City of Peoria.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $71,900.62 $73,809 $77,710 $80,446 4%
Expenditures $71,900.82 $73,809 $77,710 $80,446 4%
Subsidy (-) ($0.20) $0 $0 $0 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee The City of Peoria reimburses the Park District for Gateway Building expenditures, per the Intergovernmental Agreement between the Park District and the City of Peoria. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Mike Baietto Bonnie Noble
163 Hanna City Summary 2015 Budget
Program Department Fund Hanna City Contract Services General Program Description The Hanna City budget provides landscape maintenance work at the Hanna City site, which is owned by Peoria County. These services are performed under an intergovernmental agreement with the County of Peoria.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $5,478.47 $12,250 $12,250 $12,275 0%
Expenditures $5,478.47 $12,250 $12,250 $12,275 0%
Subsidy (-) $0.00 $0 $0 $0 Excess (+)
People served 0 0 0 0 Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee The County of Peoria reimburses the Park District for all Hanna City expenditures, per the Intergovernmental Agreement between the Park District and Peoria County. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Ray Boyer Mike Baietto
164 Horticulture Services Summary 2015 Budget
Program Department Fund Horticulture Services Contract Services General Program Description The Horticulture Services budget provides planting and maintenance services associated with the City of Peoria’s downtown summer flower baskets. The number and type of baskets planted and serviced is determined by the City in the spring.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $6,755.49 $0 $0 $0 0%
Expenditures $6,754.99 $0 $0 $0 0%
Subsidy (-) $0.50 $0 $0 $0 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee The City of Peoria reimburses the Park District for all horticulture service expenditures, per the Intergovernmental Agreement between the Park District and the City of Peoria. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Mike Baietto Bonnie Noble
165 Park Forestry Summary 2015 Budget
Program Department Fund Park Forestry Contract Services General Program Description Park Forestry’s primary function is to preserve and protect the health of the Park District’s forests. The park forestry crew prunes, uplifts, and removes dead, diseased, or dangerous trees.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $140.99 $0 $0 $0 0%
Expenditures $358,422.07 $373,750 $380,215 $383,427 1%
Subsidy (-) ($358,281.08) ($373,750) ($380,215) ($383,427) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Mike Baietto Bonnie Noble
166 Peoria Heights Summary 2015 Budget
Program Department Fund Peoria Heights Contract Services General Program Description The Peoria Heights budget provides landscape maintenance work at the Village of Peoria Heights’s municipal building, police station, water facility, Tower Park, and the downtown flower planters. These services are performed under an intergovernmental agreement with the Village of Peoria Heights.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $13,886.72 $15,915 $15,500 $15,785 2%
Expenditures $13,886.72 $15,915 $15,500 $15,785 2%
Subsidy (-) $0.00 $0 $0 $0 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee The Village of Peoria Heights reimburses the Park District for all departmental expenditures, per the Intergovernmental Agreement between the Park District and the Village of Peoria Heights. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Ray Boyer Mike Baietto
167 RiverFront Park Summary 2015 Budget
Program Department Fund RiverFront Park Contract Services General Program Description The RiverFront Park budget provides general park landscape maintenance for the Peoria RiverFront Park area. These services are performed under an intergovernmental agreement with the City of Peoria.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $273,914.28 $295,823 $292,429 $300,670 3%
Expenditures $273,914.28 $295,823 $292,429 $300,670 3%
Subsidy (-) $0.00 $0 $0 $0 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee The City of Peoria reimburses the Park District for RiverFront Park expenditures, per the Intergovernmental Agreement between the Park District and the City of Peoria. Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Mike Baietto Bonnie Noble
168
Maintenance and Repair 2015 Budget Overview
The Maintenance and Repair Department provides core maintenance services to the other departments of the Peoria Park District. These supportive services are most generally associated with the traditional building crafts and trades and include plumbing, carpentry, HVAC, general construction, electrical work and concrete construction. Department employees are routinely called upon and expected to construct, modify, refurbish or alter existing facilities. Many buildings, play structures, walkways and other public amenities have been constructed through the combined efforts of the Maintenance and Repair employees.
A key function of the Maintenance and Repair Department includes the care of the Park District’s eight million dollar plus fleet of vehicles and equipment. Park District mechanics maintain a fleet of 26 cars, 78 trucks, 89 tractors and utility vehicles, 87 riding mowers, dozens of chainsaws, string trimmers, blowers and other equipment.
Although the vast majority of service requests come from individual facility, park and golf course managers, the Maintenance and Repair Department plays a major role in meeting the needs of the general public, our external customers. Each year the Maintenance and Repair Department dedicates hundreds of hours to the start-up tasks associated with the District’s aquatic centers and spray parks. Whether it is assembling pumps or plumbing systems or removing and replacing concrete to repair a return line, aquatic center start-up is a major undertaking.
General maintenance and repair also includes routine work associated with keeping the District’s assets in safe, usable condition for the general public. During an average calendar year, Maintenance and Repair employees will complete approximately 3,200 work orders for internal service. From repairs to special event set-up to major construction projects, the Maintenance and Repair Department possesses the skills and institutional knowledge to preserve the District’s many resources and contributes to providing the core services to the public users.
The proposed 2015 Maintenance and Repair Department budget reflects service levels similar to those provided in 2014.
169 Maintenance and Repair Department Overview 2015 Budget Department Description The Maintenance and Repair department provides the District with services associated with traditional building crafts & trades, including plumbing, carpentry, painting, HVAC, electrical work and concrete construction. Department Changes The Maintenance & Repair budget, as proposed, does not include any service level changes.
Personnel Requirements: 2013 2014 2015 Full Time 19 17 17 Part Time 1 1 1 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $49,457.24 $49,841 $50,785 $51,329 1%
Expenditures $1,713,506.86 $1,702,736 $1,746,846 $1,761,614 1%
Revenues ($1,664,049.62) ($1,652,895) ($1,696,061) ($1,710,285) Exceeding Expenditures
170 Maintenance and Repair Department Summary 2015 Budget - Revenues
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Carpenters $0.00 $0 $0 $0 0% Equipment Service $36,261.13 $36,500 $37,300 $37,700 1% Landscape $47.65 $0 $0 $0 0% Construction Maintenance and $29.64 $0 $0 $0 0% Repair Painters $0.00 $0 $0 $0 0% Peoria Players $13,118.82 $13,341 $13,485 $13,629 1%
Total $49,457.24 $49,841 $50,785 $51,329 1% Department Revenues
171 Maintenance and Repair Department Summary 2015 Budget - Expenditures
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Carpenters $174,705.04 $187,908 $191,402 $192,362 1% Equipment Service $621,960.39 $641,966 $664,034 $676,377 2% Landscape $388,567.61 $403,749 $414,058 $411,656 -1% Construction Maintenance and $437,305.04 $455,772 $463,867 $467,590 1% Repair Painters $77,744.80 $0 $0 $0 0% Peoria Players $13,223.98 $13,341 $13,485 $13,629 1%
Total $1,713,506.86 $1,702,736 $1,746,846 $1,761,614 1% Department Expenditures
172 Carpenters Summary 2015 Budget
Program Department Fund Carpenters Maintenance and Repair General Program Description The Carpenters are responsible for general building construction, roof maintenance, glazing, hardware installation, cabinet making, and construction of some park signs. The carpenters are also involved in remodeling projects at many Park District facilities.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $0 $0 $0 0%
Expenditures $174,705.04 $187,908 $191,402 $192,362 1%
Subsidy (-) ($174,705.04) ($187,908) ($191,402) ($192,362) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Joe Atkinson Mike Baietto
173 Equipment Service Summary 2015 Budget
Program Department Fund Equipment Service Maintenance and Repair General Program Description Equipment Service is responsible for maintenance and repair of the District’s 26 cars, 78 trucks, 89 tractors/utility vehicles, 87 riding mowers, and hundreds of miscellaneous equipment and small power tools, as well as heating, air conditioning, and ventilating systems.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $36,261.13 $36,500 $37,300 $37,700 1%
Expenditures $621,960.39 $641,966 $664,034 $676,377 2%
Subsidy (-) ($585,699.26) ($605,466) ($626,734) ($638,677) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Joe Atkinson Mike Baietto
174 Landscape Construction Summary 2015 Budget
Program Department Fund Landscape Construction Maintenance and Repair General Program Description Landscape Construction is responsible for the District’s landscape work, concrete work, playground maintenance work, and other projects as assigned.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $47.65 $0 $0 $0 0%
Expenditures $388,567.61 $403,749 $414,058 $411,656 -1%
Subsidy (-) ($388,519.96) ($403,749) ($414,058) ($411,656) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Joe Atkinson Mike Baietto
175 Maintenance and Repair Summary 2015 Budget
Program Department Fund Maintenance and Repair Maintenance and Repair General Program Description The Maintenance & Repair crew is responsible for the maintenance and repair of the District’s plumbing fixtures and systems, irrigation equipment, and the pool filtration systems. Crew members also maintain electrical and lighting systems for the Park District.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $29.64 $0 $0 $0 0%
Expenditures $437,305.04 $455,772 $463,867 $467,590 1%
Subsidy (-) ($437,275.40) ($455,772) ($463,867) ($467,590) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Joe Atkinson Mike Baietto
176 Painters Summary 2015 Budget
Program Department Fund Painters Maintenance and Repair General Program Description In 2014 the District transitioned to contracting out the District’s painting work.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $0 $0 $0 0%
Expenditures $77,744.80 $0 $0 $0 0%
Subsidy (-) ($77,744.80) $0 $0 $0 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Joe Atkinson Mike Baietto
177 Peoria Players Summary 2015 Budget
Program Department Fund Peoria Players Maintenance and Repair General Program Description The Peoria Players budget provides for building and mechanical system repairs at the Peoria Players Theatre.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $13,118.82 $13,341 $13,485 $13,629 1%
Expenditures $13,223.98 $13,341 $13,485 $13,629 1%
Subsidy (-) ($105.16) $0 $0 $0 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee The Peoria Players pay a rental fee to the Park District for use of theater.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Joe Atkinson Mike Baietto
178
Parks and Landscape Maintenance 2015 Budget Overview
The Parks Landscape Maintenance Department’s fundamental charge is to maintain parks that are clean, healthy and safe for the benefit and enjoyment of the general public. The general scope of maintenance operations include, but are not limited to: seven major parks, 29 small parks, 23 linear miles of roadways, dozens of parking lots, 22 contract maintenance sites, multiple school district-owned sites and miles of hiking/biking trails.
Donovan Park is a 143 acre former golf course to be offered as an open green space for general public use in 2015. During its first year the park will receive a moderately low level of maintenance and see no formal development. Public amenities will include restrooms and a picnic area within the proximity of the former clubhouse building.
Bradley Park is a 130 acre recreational park offering the public a number of diverse activities. Public amenities include three playground areas, one picnic shelter, two sand volleyball courts, a tennis center, lighted horseshoe courts, an 18-hole disc golf course, two restroom buildings, flower displays located throughout the park, the Japanese Garden Area which is a popular wedding site, Corn Stock Theater, two dog parks, two baseball fields and a sledding site. One of the baseball fields is used by the Bradley University Women’s Softball program. Bradley Park is also home to Peoria High School cross country and tennis programs, and it hosts a number of fundraising events.
Detweiller Park is a 785-acre recreational park that includes a 276-acre dedicated nature preserve. Public offerings include a radio control car track, a bicycle BMX course, twelve soccer fields, a mini bike area, a marina, a rugby field, a football field, one sand volleyball court, two playground areas, three picnic shelters, a sled hill, three restroom buildings, and five miles of hiking trails through the Detweiller Woods Preserve. Detweiller Park serves as one of the District’s major athletic centers and the home of the Peoria High Invitational Cross Country Meet, the Notre Dame Invitational, the IHSA State Cross Country meet and other running events.
Robinson Park is a 630-acre conservation/recreational park site. Public amenities include the six mile Illinois River Bluffs Trail, a dedicated nature preserve, a parking lot/trailhead feature, a picnic area, shelter, restrooms, and a swing set.
Glen Oak Park is a 117-acre recreational park site that includes Peoria Zoo, Luthy Botanical
179 Garden and soon to be the home of the Peoria PlayHouse. Public offerings in the park include a picnic shelter, covered porch rental, one baseball diamond, Kinsey picnic shelter, access to the District’s tennis center, fishing in the lagoon, three restrooms, three playgrounds including the Robert Leathers Tricentennial structure, and the pergola. Glen Oak Park is also home to some of the District’s special events including the 3rd of July fireworks, Clyde West Fishing Derby, Worldwide Day of Play, and multiple amphitheater offerings.
Grand View Drive Park is a historic 185-acre, two and a half mile pleasure driveway. General public amenities include three flower displays, a historic picnic shelter, two restroom buildings, a baseball field, slightly less than two miles of sidewalk, sixteen panoramic views of the Illinois River Valley, a sand volleyball court, and two playground areas. Additionally, Grand View Drive Park staff maintains the Rock Island Greenway from Glen Avenue to Pioneer Parkway.
Lakeview Park is a 43-acre special use park that includes the Noble Center, Peoria Players, Girl Scouts of Central Illinois, Owens Center, Lakeview Recreation Center, Lakeview Family Aquatics Center, and the Lakeview Branch Library.
Small Parks is the largest operation in the Parks Landscape Maintenance Department offering the public more than 29 park sites across the District.
Becker Park is a 21-acre neighborhood park site. Public amenities include a restroom building, a picnic shelter, a gazebo, a playground, a soccer field, a skate park, a natural interpretive area, and a quarter mile of asphalt walking paths.
Charter Oak Park has two lakes and encompasses 121 acres of land. Activities such as a half-court basketball court, a multi-purpose athletic field, a tennis court, a playground, a swing set, a picnic shelter, two fishing platforms, and one mile of asphalt walking paths are open to the public. A majority of the park has been planted with native prairie grasses.
Chartwell Park is a 25-acre neighborhood park that offers a playground, .6 miles of asphalt walking paths, picnic shelters, and open space for recreational activities.
Endres Park is a 10-acre neighborhood park located in Central Peoria. The park features a picnic shelter, a playground, a soccer field, a T-ball diamond, a sledding hill, and a multipurpose athletic field.
180 Franciscan Park is a 12-acre neighborhood park located in West Peoria, offering the public a variety of athletic facilities. Park features include two baseball fields, two soccer fields, a playground, a picnic shelter, and a walking path around the perimeter of the park.
Giant Oak Park is a special use park which encompasses one acre. The Giant Bur Oak Tree took root in 1499 so it is now estimated to be 513 years old. The Easton Fountain and planting bed is also located in the park.
John Gwynn Jr. Park is a 17-acre urban park. Gwynn Park offers the public a baseball field, one soccer field, four lighted basketball courts, a picnic shelter, a restroom building, two playgrounds, a community garden, and walking trails.
Markwoodlands Park is an 18-acre neighborhood park school site located adjacent to Mark Bills School. This area has one playground, a picnic shelter, a JFL Football field, and three baseball diamonds.
Martin Luther King, Jr. Parkis a 7-acre urban park. Public offerings at this site include two basketball courts, a picnic shelter, one restroom building, and a playground. This park is a popular site for special events such as church revivals, community health fairs, and large picnics. In the fall of 2014 the Peoria Park District completed construction on a new fire station themed playground funded through City of Peoria TIF funds.
Morton Square Park is a 3-acre urban park which features a restroom building, a playground, two half-court basketball courts, three soccer fields, and a multi-purpose athletic field. Morton Square has become a popular neighborhood site for soccer, neighborhood events, and day camps.
Northtrail Park encompasses 26 acres and offers a small pond with fishing pier, a picnic shelter, a basketball court, two tennis courts, a baseball field, a soccer field, one playground, swing set and more than one mile of asphalt walking paths.
Schmoeger Park is a 23-acre park school site adjacent to Woodrow Wilson School. Amenities include a playground, a soccer field, a picnic shelter and a playground.
Sommer Park is a 30-acre neighborhood park offering the public a soccer field, baseball field, two half-court basketball courts, two tennis courts, a picnic shelter, a skateboarding feature, a playground, a small pond with fishing pier, and 1.25 miles of asphalt walking paths.
Trewyn Park is one of the four original parks of the Peoria Park District. This 15-acre urban
181 park contains Trewyn Pavilion, picnic areas, a spray fountain, two playgrounds, basketball courts, garden site, and a Head Start site.
General Shalikashvili Park (formerly Veterans Memorial Park) is located in downtown Peoria at the corner of Hamilton and Madison Avenue. The park is a quiet quarter acre oasis in the city containing benches and a small public plaza. It was re-dedicated in 2014.
The Recreation Maintenance department provides maintenance support services to various recreation programs and special events, including 3rd of July and Clyde West Fishing Derby. Additionally, this crew oversees the maintenance of Stadium Park, which encompasses four lighted softball fields, a soccer field, a lacrosse field, a picnic shelter, a playground, two half-court basketball courts, and .6 miles of asphalt walking paths. The Recreation Maintenance department is also responsible for maintenance of other sports fields, including soccer and baseball fields throughout the district.
The 2015 proposed budget includes for the first time the maintenance of Donovan Park. All other budget levels reflect a service level similar to 2014.
182 Parks, Landscape Maintenance Department Overview 2015 Budget Department Description The Parks & Landscape Maintenance Department is responsible for maintaining parks that are clean, healthy and safe for the benefit and enjoyment of the general public. The general scope of Parks & Landscape Maintenance includes the care of 6 major parks, 29 small parks, park roadway upkeep, and garbage removal. Department Changes The Parks and Landscape Maintenance budget includes the maintenance of Donovan Park.
Personnel Requirements:
2013 2014 2015 Full Time 21.5 21.5 21.5 Part Time 33 35 37 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $115,071.57 $99,400 $98,575 $98,575 0%
Expenditures $3,076,498.20 $3,219,539 $3,236,268 $3,273,310 1%
Revenues ($2,961,426.63) ($3,120,139) ($3,137,693) ($3,174,735) Exceeding Expenditures
183 Parks, Landscape Maintenance Department Summary 2015 Budget - Revenues
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration $4,315.56 $0 $0 $0 0% Maintenance Bradley Park $26,668.93 $23,350 $23,350 $23,350 0% Detweiller Park $16,592.93 $17,800 $17,800 $17,800 0% Donovan Park $0.00 $0 $0 $0 0% Glen Oak Park $6,296.00 $6,625 $5,800 $5,800 0% Grand View Drive $4,645.00 $4,450 $4,450 $4,450 0% Park Heavy Equipment $8,675.23 $0 $0 $0 0% John H. Gwynn, Jr. $0.00 $0 $0 $0 0% Park Lakeview Park $150.00 $75 $75 $75 0% Parks $179.20 $0 $0 $0 0% Administration Recreation $0.00 $0 $0 $0 0% Maintenance Robinson Park $2,075.00 $1,600 $1,600 $1,600 0% Small Parks $20,393.47 $19,000 $19,000 $19,000 0% Trewyn Park $25,080.25 $26,500 $26,500 $26,500 0%
Total $115,071.57 $99,400 $98,575 $98,575 0% Department Revenues
184 Parks, Landscape Maintenance Department Summary 2015 Budget - Expenditures
Program 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration $101,714.67 $42,547 $64,147 $9,290 -86% Maintenance Bradley Park $369,519.28 $350,622 $336,394 $347,627 3% Detweiller Park $305,995.82 $316,943 $318,678 $324,861 2% Donovan Park $0.00 $0 $0 $57,241 100% Glen Oak Park $316,927.06 $329,450 $333,455 $335,500 1% Grand View Drive $205,323.33 $231,892 $237,083 $241,233 2% Park Heavy Equipment $376,063.07 $380,651 $402,710 $414,384 3% John H. Gwynn, $25,012.07 $32,775 $29,535 $32,146 9% Jr. Park Lakeview Park $196,796.58 $251,047 $256,068 $245,091 -4% Parks $383,030.03 $405,116 $390,991 $393,124 1% Administration Recreation $125,658.76 $139,678 $133,073 $133,512 0% Maintenance Robinson Park $24,578.97 $29,966 $29,966 $29,999 0% Small Parks $547,047.04 $611,382 $593,473 $598,344 1% Trewyn Park $98,831.52 $97,470 $110,695 $110,958 0%
Total $3,076,498.20 $3,219,539 $3,236,268 $3,273,310 1% Department Expenditures
185 Administration Maintenance Summary 2015 Budget
Program Department Fund Administration Maintenance Parks, Landscape Maintenance General Program Description The Administration Maintenance budget was responsible for the maintenance of the Administration & Recreation Offices at the Glen Oak Park Pavilion. The administration and recreation offices moved to the Noble Center for Park District Administration in February 2014.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $4,315.56 $0 $0 $0 0%
Expenditures $101,714.67 $42,547 $64,147 $9,290 -86%
Subsidy (-) ($97,399.11) ($42,547) ($64,147) ($9,290) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee Due to the vacancy of the Glen Oak Pavilion, the Administration Maintenance budget is limited to basic utility expenses, until the renovations are complete and the building reopens as the Peoria PlayHouse. Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Ray Boyer Mike Baietto
186 Bradley Park Summary 2015 Budget
Program Department Fund Bradley Park Parks, Landscape Maintenance General Program Description Bradley Park is a 130-acre park that includes three playground areas, a picnic shelter, two sand volleyball courts, a tennis center, an 18-hole disc golf course, the Japanese Garden Area, Corn Stock Theatre, two dog parks, two baseball fields, and a sledding site.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $26,668.93 $23,350 $23,350 $23,350 0%
Expenditures $369,519.28 $350,622 $336,394 $347,627 3%
Subsidy (-) ($342,850.35) ($327,272) ($313,044) ($324,277) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee Shelter Rentals: Monday - Friday $50/day Weekends & Holidays $75/day Special Event Fee: $75/event Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Stuart Whitaker Ray Boyer / Mike Baietto
187 Detweiller Park Summary 2015 Budget
Program Department Fund Detweiller Park Parks, Landscape Maintenance General Program Description Detweiller Park is a 785-acre park that includes the 276-acre Detweiller Woods Nature Preserve, a radio control car track, a BMX track, 12 soccer fields, a rugby field, a football field, a sand volleyball court, a marina, 2 playground areas, picnic shelters, and a sledding hill.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $16,592.93 $17,800 $17,800 $17,800 0%
Expenditures $305,995.82 $316,943 $318,678 $324,861 2%
Subsidy (-) ($289,402.89) ($299,143) ($300,878) ($307,061) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee Shelter Rentals: Monday - Friday $50/day Weekends & Holidays $75/day Special Event Fee: $75/event Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Tom Higdon Ray Boyer / Mike Baietto
188 Donovan Park Summary 2015 Budget
Program Department Fund Donovan Park Parks, Landscape Maintenance General Program Description Donovan Park, formerly Donovan Golf Course, will be open to the public as a general use park facility in 2015. In 2015 the District will create a development plan for long-term improvements and uses at this new park space.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $0 $0 $0 0%
Expenditures $0.00 $0 $0 $57,241 100%
Subsidy (-) $0.00 $0 $0 ($57,241) Excess (+)
People served 0 0 0 0 Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By
189 Glen Oak Park Summary 2015 Budget
Program Department Fund Glen Oak Park Parks, Landscape Maintenance General Program Description Glen Oak Park is the home of the Glen Oak Amphitheatre, Peoria Zoo, Luthy Botanical Gardens, and the soon to open Peoria PlayHouse. The Park also offers a rentable picnic shelter, a baseball diamond, the Kinsey Picnic shelter, fishing in the lagoon, and three playgrounds.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $6,296.00 $6,625 $5,800 $5,800 0%
Expenditures $316,927.06 $329,450 $333,455 $335,500 1%
Subsidy (-) ($310,631.06) ($322,825) ($327,655) ($329,700) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee Shelter Rentals: Monday - Friday $50/day Weekends & Holidays $75/day Special Event Fee: $75/event Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Laurie Haas Ray Boyer / Mike Baietto
190 Grand View Drive Park Summary 2015 Budget
Program Department Fund Grand View Drive Park Parks, Landscape Maintenance General Program Description Grand View Drive Park includes flower displays, a picnic shelter, a baseball field, panoramic views of the IL River Valley, a sand volleyball court, and two playgrounds. Grand View Drive staff also provides maintenance for the Central Section of the Rock Island Greenway.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $4,645.00 $4,450 $4,450 $4,450 0%
Expenditures $205,323.33 $231,892 $237,083 $241,233 2%
Subsidy (-) ($200,678.33) ($227,442) ($232,633) ($236,783) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee Shelter Rentals: Monday - Friday $50/day Weekends & Holidays $75/day Special Event Fee: $75/event Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Mark Murphy Ray Boyer / Mike Baietto
191 Heavy Equipment Summary 2015 Budget
Program Department Fund Heavy Equipment Parks, Landscape Maintenance General Program Description The Heavy Equipment Crew is responsible for the Park District’s garbage removal, snow removal, roadway maintenance, welding, hauling, erosion control work, grading, and construction.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $8,675.23 $0 $0 $0 0%
Expenditures $376,063.07 $380,651 $402,710 $414,384 3%
Subsidy (-) ($367,387.84) ($380,651) ($402,710) ($414,384) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Ray Boyer Mike Baietto
192 John H. Gwynn, Jr. Park Summary 2015 Budget
Program Department Fund John H. Gwynn, Jr. Park Parks, Landscape Maintenance General Program Description John H. Gwynn Jr. Park is a 17-acre urban park. The Park offers a baseball field, a soccer field, four lighted basketball courts, a picnic shelter, two playgrounds, a community garden and walking trails.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $0 $0 $0 0%
Expenditures $25,012.07 $32,775 $29,535 $32,146 9%
Subsidy (-) ($25,012.07) ($32,775) ($29,535) ($32,146) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee Special Event Fee: $75/event
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Roger Slama Ray Boyer / Mike Baietto
193 Lakeview Park Summary 2015 Budget
Program Department Fund Lakeview Park Parks, Landscape Maintenance General Program Description Lakeview Park is a special use park that is home to the Noble Center for Park District Administration, Peoria Players Theatre, Girl Scouts, Owens Center, Lakeview Family Aquatics Center, Lakeview Rec Center and the Lakeview Branch Library.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $150.00 $75 $75 $75 0%
Expenditures $196,796.58 $251,047 $256,068 $245,091 -4%
Subsidy (-) ($196,646.58) ($250,972) ($255,993) ($245,016) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee Special Event Fee: $75/event
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Steve Dunham Ray Boyer/Mike Baietto
194 Parks Administration Summary 2015 Budget
Program Department Fund Parks Administration Parks, Landscape Maintenance General Program Description The Parks Administration budget is responsible for the administration and supervision of the Parks Division.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $179.20 $0 $0 $0 0%
Expenditures $383,030.03 $405,116 $390,991 $393,124 1%
Subsidy (-) ($382,850.83) ($405,116) ($390,991) ($393,124) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Ray Boyer Mike Baietto
195 Recreation Maintenance Summary 2015 Budget
Program Department Fund Recreation Maintenance Parks, Landscape Maintenance General Program Description The Recreation Maintenance staff provides athletic field maintenance for Recreation Division programs, and support services for other programs.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $0.00 $0 $0 $0 0%
Expenditures $125,658.76 $139,678 $133,073 $133,512 0%
Subsidy (-) ($125,658.76) ($139,678) ($133,073) ($133,512) Excess (+)
People served 0 0 0 0 Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Ryne Schafer Ray Boyer / Mike Baietto
196 Robinson Park Summary 2015 Budget
Program Department Fund Robinson Park Parks, Landscape Maintenance General Program Description Robinson Park is a 630-acre conservation/recreational park site. The Park includes 6 miles of IL River Bluffs Trail, a dedicated nature preserve, a trailhead area, a picnic area and shelter, and a swing set.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $2,075.00 $1,600 $1,600 $1,600 0%
Expenditures $24,578.97 $29,966 $29,966 $29,999 0%
Subsidy (-) ($22,503.97) ($28,366) ($28,366) ($28,399) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee Shelter Rentals: Monday - Friday $50/day Weekends & Holidays $75/day Special Event Fee: $75/event Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Tom Higdon Ray Boyer/Mike Baietto
197 Small Parks Summary 2015 Budget
Program Department Fund Small Parks Parks, Landscape Maintenance General Program Description Small Parks Crew is responsible for the operation and landscape maintenance of 29 small/neighborhood parks and the mowing of 22 ball diamonds on school district sites.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $20,393.47 $19,000 $19,000 $19,000 0%
Expenditures $547,047.04 $611,382 $593,473 $598,344 1%
Subsidy (-) ($526,653.57) ($592,382) ($574,473) ($579,344) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee Special Event Fee: $75/event
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Roger Slama Ray Boyer/Mike Baietto
198 Trewyn Park Summary 2015 Budget
Program Department Fund Trewyn Park Parks, Landscape Maintenance General Program Description Trewyn Park is one of the four original Peoria Park District park locations. The park contains the Trewyn Pavilion, picnic areas, a spray fountain, 2 playgrounds, a garden site and a Head Start Program site.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $25,080.25 $26,500 $26,500 $26,500 0%
Expenditures $98,831.52 $97,470 $110,695 $110,958 0%
Subsidy (-) ($73,751.27) ($70,970) ($84,195) ($84,458) Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee $150 refundable deposit, $40/hour (2 hr. Minimum), additional $35/hour for groups of 50 or more.
Community Action Agency's Head Start Program Rental: $1,650/month Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Roger Slama Ray Boyer/Mike Baietto
199
Park Police 2015 Budget Overview
Peoria Park District Police Officers are responsible for the protection of the general public, prevention of crime and the protection of the natural resources and facilities of the Park District. Park Police Officers provide district-wide daily patrols, saturation patrols, money courier services, crowd control, special details, traffic control and general security assistance at many special events.
Peoria Park District Police Explorer Post #900 is a career education program offering young adults hands-on activities to increase their knowledge of the law enforcement field while improving leadership skills, promoting teamwork and encouraging responsibility. Explorer Post #900 consists of twelve youth ranging from fifteen to twenty years of age, who volunteer hundreds of hours annually. Explorer activities include: practicing patrol techniques, firearm safety/marksmanship, investigation techniques, CPR/First Aid, report writing, traffic enforcement, building searches and more. Park District Explorers assist with parking/crowd control at all regional cross country meets, the Bicycle Safety Town bicycle rodeo, IHSA State Cross Country meet and other special events.
An educational service administered and funded by the Park Police Department is the bicycle safety program. Each year, children from the greater Peoria area receive the comprehensive bicycle safety training program at our unique, three-quarters of a mile facility at Bicycle Safety Town. Safety Town also offers a picnic shelter, family restroom, a playground for young children and access to the Peoria Park District Rock Island Greenway.
The Park District Police Department is responsible for recruiting, hiring, and training a pool of up to twelve P.T.I. (Police Training Institute) certified part-time officers to serve the special security needs throughout the District. Routinely, part-time officers are needed at Logan Center, Proctor Center, Madison Golf Course, Newman Golf Course, Peoria Zoo, Gwynn Family Aquatic Center, Owens Center, Lakeview Family Aquatic Center, the RiverPlex and all of our major parks. The adaptability and flexibility to provide cost-effective security service is a key component of Park District policing. During the spring and summer seasons, the Park District, as a whole, relies heavily upon part-time officers to augment the six full-time officers.
The 2015 proposed Police Administration budget funds the same level of security services as provided in 2014.
200 Police Fund Summary 2015 Budget Fund Description The Police Fund is a special revenue fund that accounts for the operation of the Peoria Park District Park Police. The Park Police force is responsible for the protection of the public, prevention of crime and the protection of our natural resources and facilities. The Park Police fund also operates the Explorer Program and Bicycle Safety Town.
Fund Changes The Park Police Administration and Explorer budgets, as proposed, do not include any service level changes. Personnel Requirements: 2013 2014 2015 Full Time 6.5 6.5 6.5 Part Time 16 16 16 Revenues 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration $692,942.96 $673,205 $676,986 $699,236 3% Explorer $2,829.41 $5,500 $600 $750 25% Safety Town $3,096.05 $3,500 $3,400 $4,000 18% Total Revenues $698,868.42 $682,205 $680,986 $703,986 3% Expenditures 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration $679,536.40 $664,625 $653,407 $695,136 6% Explorer $897.63 $6,500 $5,755 $750 -87% Safety Town $6,892.81 $11,080 $7,600 $8,100 7% Total Expenditures $687,326.84 $682,205 $666,762 $703,986 6%
Revenues $11,541.58 $0 $14,224 $0 Exceeding Expenditures
201 Administration Summary 2015 Budget
Program Department Fund Administration Police Police Program Description The Park Police Officers provide district-wide routine daily patrols, saturation patrols, money courier services, crowd control, special details, traffic control, and general security assistance for Park District special events.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $692,942.96 $673,205 $676,986 $699,236 3%
Expenditures $679,536.40 $664,625 $653,407 $695,136 6%
Subsidy (-) $13,406.56 $8,580 $23,579 $4,100 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Chief Sylvester Bush Bonnie Noble
202 Explorer Summary 2015 Budget
Program Department Fund Explorer Police Police Program Description The Park District Explorer Post 900 is a career education program that provides young adults between the ages of 15 and 20 years old, the opportunity to increase their knowledge of the law enforcement field while improving leadership skills and promoting teamwork and responsibility.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $2,829.41 $5,500 $600 $750 25%
Expenditures $897.63 $6,500 $5,755 $750 -87%
Subsidy (-) $1,931.78 ($1,000) ($5,155) $0 Excess (+) People served Per capita Subsidy (-) n/a n/a n/a n/a Excess(+)
Activity Fee N/A
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Chief Sylvester Bush/Mike Baietto Bonnie Noble
203 Safety Town Summary 2015 Budget
Program Department Fund Safety Town Police Police Program Description The Bicycle Safety Town program is a unique, three-quarter mile training facility with new facility upgrades including a family restroom, picnic shelter, bicycle fleet upgrade and playground. Bicycle Safety Town is available for birthday party rentals and private rentals by organizations/clubs.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $3,096.05 $3,500 $3,400 $4,000 18%
Expenditures $6,892.81 $11,080 $7,600 $8,100 7%
Subsidy (-) ($3,796.76) ($7,580) ($4,200) ($4,100) Excess (+)
People served 4,000 4,000 4,000 4,000 Per capita Subsidy (-) ($0.95) ($1.90) ($1.05) ($1.03) Excess(+)
Activity Fee Rental fees vary depending on time and services provided.
Proposed Activity Fee N/A
Rationale for proposed fee increase / decrease N/A
Prepared By Reviewed By Mike Baietto Bonnie Noble
204
Audit Fund Overview 2015 Budget Division Business
Fund Description The Audit Fund provides the funding for the annual audit of the District's financial statements and reimburses General Administration for internal audit responsibilities.
Fund Changes
Annual audit fee for 2015 is increasing to $30,100 ($700 or 2.4% increase from 2014).
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change
Revenues $47,302.35 $47,400 $47,395 $42,100 -11%
Expenditures $43,750.00 $47,400 $44,400 $42,100 -5%
Revenues $3,552.35 $0 $2,995 $0 Exceeding Expenditures
205 Bond & Interest Fund Overview 2015 Budget Division Business
Fund Description The Bond and Interest Fund pays the principal and interest payments for outstanding general obligation park bonds.
Fund Changes
The 2015 budget assumes a $4.2 million bond issue will be sold in January 2015 with a maturity schedule of $1,800,000 on December 1, 2015, $1,400,000 on December 1, 2016, and $1,000,000 December 1, 2017.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change
Revenues $4,040,784.63 $4,248,915 $4,199,420 $4,761,520 13%
Expenditures $3,991,066.01 $4,210,918 $4,174,403 $4,744,899 14%
Revenues $49,718.62 $37,998 $25,017 $16,621 Exceeding Expenditures
206 FICA Fund Overview 2015 Budget Division Business
Fund Description This fund pays for the District's (employer's) portion of Social Security and Medicare for all employees.
Fund Changes The employer's rate will remain 7.65% for Social Security and Medicare.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change
Revenues $1,013,450.75 $1,045,000 $1,047,280 $1,002,150 -4%
Expenditures $972,861.01 $1,045,000 $1,005,000 $1,002,150 0%
Revenues $40,589.74 $0 $42,280 $0 Exceeding Expenditures
207 IMRF Fund Overview 2015 Budget Division Business
Fund Description This fund pays the Park District's contribution to the Illinois Municipal Retirement Fund (IMRF) for the provision of pension and disability benefits for qualifying employees.
Fund Changes
The Park District's contribution rate for 2015 will be decreasing to 10.45% from 11.40%.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change
Revenues $1,189,738.23 $1,175,640 $1,180,194 $1,161,500 -2%
Expenditures $1,127,913.84 $1,175,640 $1,150,000 $1,161,500 1%
Revenues $61,824.39 $0 $30,194 $0 Exceeding Expenditures
208 Liability Fund Overview 2015 Budget Division Business
Fund Description The Liability Fund provides funding for the District's risk management program and the quarterly contributions to the Park District Risk Management Agency (PDRMA) for general liability, auto liability, public officials liability, employment practices liability, law enforcement liability, pollution liability, and property coverages.
Fund Changes
Liability coverages are expected to increase by 5% and property coverage by 6%.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change
Revenues $570,542.99 $542,606 $542,531 $542,531 0%
Expenditures $488,587.90 $542,606 $514,325 $550,045 7%
Revenues $81,955.09 $0 $28,206 ($7,514) Exceeding Expenditures
209 Paving & Lighting Fund Overview 2015 Budget Division Business
Fund Description The Paving and Lighting Fund pays for street and parking lot lighting within the parks and some roadway and/or parking improvements.
Fund Changes
The 2015 proposed budget includes $40,000 for a curb and gutter project in Glen Oak Park and $50,000 for parking and entrance improvements at Mossville Soccer.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change
Revenues $44,148.89 $49,850 $49,805 $99,005 99%
Expenditures $39,189.55 $90,000 $50,000 $130,000 160%
Revenues $4,959.34 ($40,150) ($195) ($30,995) Exceeding Expenditures
210 Workers' Comp. & Unemployment Fund Overview 2015 Budget Division Business
Fund Description This fund pays for the Park District's workers' compensation coverage and unemployment compensation costs. The Park District Risk Management Agency (PDRMA) provides the District's workers' compensation coverage.
Fund Changes
For 2015, a 3% increase is projected for workers' compensation coverage. The District's unemployment costs are expected to be similar to 2014.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change
Revenues $517,420.52 $489,687 $488,382 $517,855 6%
Expenditures $484,381.76 $489,687 $503,888 $517,855 3%
Revenues $33,038.76 $0 ($15,506) $0 Exceeding Expenditures
211
Heart of Illinois Special Recreation Association 2015 Budget Overview
The HISRA fund encompasses two budgets: Administration and Camps. The Administration budget includes all full time staff costs as well as all costs associated with HISRA’s general recreation programming, Special Olympics, Adapted Sports, member district general recreation inclusion costs, the operation of the HISRA facility, vehicles and offices. The Camps budget includes all staff, supply and other costs associated with operating HISRA’s camp programs as well as all member district inclusion costs associated with participation in day camps.
Youth Programs HISRA offers year round youth programming that is developmentally appropriate and geared toward individuals with disabilities. • Parent’s Night Out - HISRA’s Parents Night Out program provides an important source of weekend night respite to families of individuals with special needs and their siblings. This program provides structured activities for individuals and their siblings to enjoy.
• Kids Korner - HISRA offers structured activities for youth on days off school and/or other special events. This group will participate in arts and craft, sensory and motor development activities as well as trips to community venues.
Camps HISRA offers summer and holiday camps to meet the varying needs of school-aged individuals aged 4-21. • Camp Free To Be - This camp is held in Peoria and is designed to meet the needs of individuals who have needs that require closer staff to participant support to experience traditional day camp activities. Children are grouped by both age and ability and developmentally appropriate activities are planned to meet the needs of each individual. Camp Free to Be strives to provide participants with a safe and nurturing environment, to introduce youth to a variety of recreation activities and to provide participants opportunities to increase socialization, self-discovery, and build skills through positive interactions.
• Summer Daze - Summer Daze is designed to meet the needs of individuals aged 13-21 who can participate in community-based activities with a staff to camper ratio of 1:4. Summer Daze is a primarily community-based camp in which participants explore the Peoria area in search of fun and friendship.
212 • Camp Connections - Camp Connections is a partial-day camp program whose primary goal is to increase social skills. The program is targeted at individuals with social skill deficits such as those on the Autism spectrum. The program utilizes evidenced-based curriculum to increase social skills and self confidence through structured activities as well as typically developing peer interaction.
• School Breaks - These days are designed to meet all the varying needs of individuals and families in need of structured activities over the school breaks.
Wheelchair Basketball HISRA’s wheelchair basketball program is an Adapted Sports program designed to serve individuals with physical disabilities. The HISRA Adapted Sports program is designed to give the recreational or competitive athlete the ability to participate to his/her fullest extent possible.
Adult Social Programs HISRA’s social programs are designed for fun and friendship. They encourage social interaction and skill development. HISRA adult participants have fun while making friends and building skills toward independence in the following programs: • FOCUS - this program includes an active group of adults who spend four days a week, cooking, exploring the community, volunteering and spending time with friends.
• Center-Based Activities - Groups of friends gather at HISRA to play bingo, sing karaoke, cook out, play games, bake holiday treats and much, much more!
• Community-Based Activities - Some favorites of these activities include dinner, bowling and seasonal attractions in the community
Special Olympics HISRA proudly competes in the Heartland/Area 6 in Special Olympics Illinois which serves the Peoria and Bloomington areas. HISRA athletes participate in 6 Special Olympic programs: Basketball (including individual skills), Track & Field, Aquatics, Softball (team and individual skills), Bowling (single and team competition), and Golf (individual, unified and skills).
To participate in Special Olympics an individual must be at least 8 years old and identified by an agency or professional as having one an intellectual disability or cognitive delay as measured by a formal assessment. Special Olympics programs are competitive sports that allow participants to reach their fullest athletic potential. HISRA conducts athlete evaluations and divides teams or determines individual skill competition based upon skill level. This process allows teams to compete fairly against similar level teams from other schools or agencies. Individual athletes and teams then have the opportunity to compete against other agency teams and at district, regional and state levels based upon advancement. HISRA’s Special Olympics program promotes
213 fun, friendship, physical fitness, skill development and healthy competition.
Special Events and Trips These are one time events focused on socializing and experiencing new opportunities. HISRA participants enjoy participating in the following (but not limited to) opportunities: Erin Feis, Festival of Lights, Peoria Players and Cornstock productions, Peoria Chiefs games, Peoria Rivermen games, Bradley Basketball games, and holiday dances/parties.
Inclusion Services Individuals with special needs are welcome to participate alongside their peers in any programs offered by our member districts. HISRA is committed to providing a variety of recreation choices for individuals who have special needs. We believe that all individuals should be provided with leisure opportunities to allow for enjoyment at their highest level of ability. Member district programs may be the best choice for some. Reasonable accommodations are provided at no cost to residents of HISRA’s member districts. Residents pay the regular registration fees through the member district in which they are participating. HISRA staff support inclusion in member district event as requested.
Available accommodations: Assessment, observation, evaluation Activity modification Disability awareness training Behavior management support Adaptive equipment Visual supports Varying levels of staff support Staff training
Inclusion assures that all residents of HISRA’s member districts have the freedom of choice to participate along side their peers. Inclusion fosters an increased sense of independence in leisure activities. It provides an opportunity for all residents of a community to learn, grow, appreciate individual differences and celebrate diversity.
Major Special Events and Partnerships • ACCESS March Madness Experience - During the March Madness Experience, HISRA along with other major sponsors open up the games of the March Madness Experience to individuals with disabilities for a daytime field trip for classrooms and an evening event for families and groups. During the family fun night, the area’s largest disability resource fair is held.
• ACCESS Steam - Access Steam is an all-inclusive exercise and fitness program that is designed to meet the needs of individuals of all ages who have been diagnosed with a disability. The
214 additional beauty of the program is that it is designed for not only the individual but the families and loved ones of the participants. The program culminates in Peoria’s Steamboat Classic 4K or 4 mile race.
2015 Budget Highlights The 2015 budget reflects the same level of programming as the past year. In our proposed 2015 budget HISRA has integrated the Camp Connections curriculum and program into our Camp Free to be program.
Budgeted full-time and permanent part time positions are as follows: Executive Director Program Manager Program Coordinator Program Coordinator Receptionist (permanent part-time) Focus Program Specialist (permanent part-time) Project Manager (permanent part-time)
HISRA staff works to provide quality programming at a reasonable price to our participants and families. A minimal program and camp fee increase is included to offset the rising cost of doing business. Camp fees are budgeted to increase 1-2% depending upon the camp program. Program fees are budgeted to increase 2-5%. We will maintain the type and variety of programming offered in 2014 while being mindful of the desires of our participants. Non- resident fees reflect approximately a 25% increase over resident fees.
215 Heart of Illinois SRA Fund Summary 2015 Budget Fund Description The Heart of Illinois SRA is a cooperative extension of the Chillicothe, Morton, Peoria, and Washington Park Districts. A broad range of programs and services provide appropriate, adapted and accessible recreation opportunities for individuals with disabilities and special needs. The Heart of Illinois SRA also provides inclusion services for it member districts.
Fund Changes None Personnel Requirements: 2013 2014 2015 Full Time 4 4 4 Part Time 80 80 80 Revenues 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration $762,282.31 $750,324 $723,986 $723,188 0% Camp Free To Be $119,748.92 $133,500 $130,987 $133,500 2% Total Revenues $882,031.23 $883,824 $854,973 $856,688 0% Expenditures 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration $640,211.32 $636,318 $624,872 $663,156 6% Camp Free To Be $233,747.89 $242,506 $191,798 $193,532 1% Total Expenditures $873,959.21 $878,824 $816,670 $856,688 5%
Revenues $8,072.02 $5,000 $38,303 $0 Exceeding Expenditures
216 Administration Summary 2015 Budget
Program Department Fund Administration Heart of Illinois SRA Heart of Illinois SRA Program Description This budget includes all youth, teen and adult social programs, Special Olympics, wheelchair basketball, leisure education, skill building programs, and special events.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $762,282.31 $750,324 $723,986 $723,188 0%
Expenditures $640,211.32 $636,318 $624,872 $663,156 6%
Subsidy (-) $122,070.99 $114,006 $99,114 $60,032 Excess (+)
People served 2,056 2,100 2,100 2,125 Per capita Subsidy (-) $59.37 $54.29 $47.20 $28.25 Excess(+)
Activity Fee Varies per program
Proposed Activity Fee 2% - 5% increase per program
Rationale for proposed fee increase / decrease Increasing cost of building maintenance and supplies.
Prepared By Reviewed By Katie Van Cleve HISRA Board
217 Camp Free To Be Summary 2015 Budget
Program Department Fund Camp Free To Be Heart of Illinois SRA Heart of Illinois SRA Program Description This budget includes all HISRA day camps and member district inclusion services associated with day camps.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $119,748.92 $133,500 $130,987 $133,500 2%
Expenditures $233,747.89 $242,506 $191,798 $193,532 1%
Subsidy (-) ($113,998.97) ($109,006) ($60,811) ($60,032) Excess (+)
People served 98 100 135 140 Per capita Subsidy (-) ($1,163.25) ($1,090.06) ($450.45) ($428.80) Excess(+)
Activity Fee Varies per program
Proposed Activity Fee 2% increase for Camp Free to Be
Rationale for proposed fee increase / decrease Increasing cost of building maintenance and supplies.
Prepared By Reviewed By Katie Van Cleve HISRA Board
218 Appendix A Financial Policies
Peoria Park District’s financial policies support the District’s strategic goals and provide a framework for the budget process and day to day operations.
The Peoria Park District has established the following strategic goals: Ensure the long term financial security of the Peoria Park District. Implement and maintain an on-going strategic planning process. Enhance recreation, education, and leisure opportunities for all members of the community. Address infrastructure, safety and operational needs. Encourage and support staff creativity, innovation, and commitment. Remain a leading force in the preservation of the historical, cultural, and natural environments of the community.
These strategic goals support the Peoria Park District’s mission and vision. The mission of the Peoria Park District is: To enrich life in our community through stewardship of the environment and the provision of quality recreational and leisure opportunities.
The District’s vision is: The Peoria Park District is a financially sound organization providing quality parks, facilities, and innovative and responsive recreation programs. The Peoria Park District has insured its financial security and ability to provide quality recreational opportunities to all members of its community through a mix of public funding, fees and charges, and partnerships in the private sector. The Peoria Park District is an active force in the preservation of the historical, cultural, and natural environment of the community. Continually aware of the changing needs and economic resources of the community, the Peoria Park District works independently and in cooperation with other organizations to provide recreational opportunities for all members of the community.
In order to ensure the sound financial management of the District, the following financial policies have been adopted by the Peoria Park District.
Sources of Revenue- 1. Property Taxes – Illinois Statutes limit the amount of total property tax that can be levied by the District. In complying with these requirements, the levy for each fund shall be based upon an evaluation of its fiscal health, non-property tax revenues and the opportunities for non-levy revenue growth, the level of planned expenditures, and cash flow requirements. Property tax revenues shall be projected using conservative estimates based on historical information, current levels of collection, and equalized assessed valuation estimates.
219 2. User Fees - The District establishes fees and charges for services which benefit specific users more than the general public. To the maximum extent feasible and appropriate, fees and charges shall be established to recover the total cost of delivering the service. 3. Alternative Funding Sources – For both the operating budget and the capital budget, the District shall work to establish partnerships with other public and private entities and to secure grants to recover some of our annual operating expenses and capital expenses for facility acquisition and improvement projects. When evaluating prospective partnerships or grant applications, the amount of matching funds required, the in-kind services to be provided, and the on-going operating and capital costs shall be considered. 4. Revenue Diversification and Stabilization - The District will work to develop additional revenue sources to limit the impact of lower revenues from any single revenue source.
Operating Budget – 1. The District shall adopt a balanced budget with annual revenues sufficient to pay all expected annual expenditures. 2. One time revenues shall not be used to pay annual operating expenses. The District shall differentiate between on-going or annual operating revenues and one-time revenues in order to provide the assurance that one-time revenues are not budgeted to pay annual operating expenses. 3. The District shall maintain a cost recovery system to ensure that to the maximum extent feasible, the costs of a service are matched to the fees received for this service. Matching the fees paid for a service to the cost to deliver that service assists the District in identifying areas where increased operational efficiencies would be most beneficial, enhanced revenues may be possible, or a change in the allocation of District resources should be considered. 4. The annual operating budget shall provide for compliance with all applicable local, state, and federal statutory requirements. Examples include Illinois Park District Code, minimum wage increases, Patient Protection and Affordable Care Act (Health Care Reform), United States Department of Agriculture, Illinois Department of Public Health, Illinois Accessibility Code, and Clean Water Act. 5. The annual operating budget shall comply with all Park District policies. Examples include the District’s policies for historical preservation, scholarships, and purchasing. 6. The annual operating budget shall provide for meeting the requirements of certifying or sanctioning agencies. Examples include Association of Zoos and Aquariums, Payment Card Industry Data Security Standards, Government Accounting Standards Board, Consumer Product Safety Commission, National Fire Protection Association, Ellis and Associates, Government Finance Officers Association, and Park District Risk Management Agency. 7. District staff shall continually monitor economic conditions, revenue sources, and expenses in order to make adjustments as necessary to end the year as close to breakeven as possible. If District staff anticipates a significant variation from budget, the Park Board will be advised of the cause and possible adjustments that could be made to limit any negative financial impact on the District.
220 8. District staff is responsible for maintaining a budgetary control system to monitor adherence to the approved budget. This system shall include monthly reports comparing actual revenues and expenditures to the approved budget.
Capital Budget – 1. Capital projects are prioritized for funding on the following basis: a. Capital improvements or equipment needed for the safety of the District’s employees and users. b. Contractual commitments such as alternate revenue source bond payments. c. Capital projects necessary to comply with statutory or regulatory requirements. d. Capital projects that ensure proper maintenance of District facilities. e. Capital projects that reduce or help to control annual operating costs. f. Capital projects that improve service delivery or enhance service levels. 2. A five year capital improvement plan shall be maintained and submitted to the Park Board annually as part of the budget process. The capital improvement plan should provide sufficient funds for the regular repair and maintenance of District capital assets and endeavor to schedule projects so that total capital expenditures do not fluctuate significantly from one year to the next. 3. Capital projects are primarily funded through the sale of general obligation park bonds. Capital projects may also be funded through grants, donations, annual or one-time revenues, and the sale of alternative revenue source bonds or debt certificates.
Debt Financing – 1. Debt financing shall generally be utilized only for capital projects that have a useful life that will exceed the term of the financing. 2. The District annually issues general obligation park bonds for capital projects. The projects to be funded by the annual bond issue shall be submitted to the Park Board for approval during the budget process along with the five year capital improvement plan. 3. Illinois Statutes limit the amount of outstanding general obligation park bonds to .575 percent of the District’s equalized assessed valuation. 4. Illinois statutes limit the District’s total debt outstanding to 2.875 percent of the District’s equalized assessed valuation. Alternate Revenue Source bonds do not count towards the District’s total debt limitation. 5. Prior to the sale of debt, a funding or revenue source(s) must be designated to make the principal and interest payments throughout the term of the financing.
Fund Balances – 1. At least annually the District will review the fund balances including restricted, committed, assigned and unassigned balances to determine if any changes should be considered. 2. For fund balances that are committed, Park Board action is required to establish, modify or rescind the specific purpose for which funds have been committed. Example of a committed fund balance account is the Senior Olympics reserve account.
221 3. For fund balances that are assigned, District staff may establish or make changes to these accounts with the concurrence of the Finance Committee. Examples of assigned fund balance accounts are land acquisition reserve, roadway improvements reserve, Bielfeldt Park reserve, and OPEB (Other Post Employment Benefit) reserve. 4. Funds where property taxes have been levied for a restricted purpose have restricted fund balance accounts. The amounts shall be maintained separately to ensure compliance with the specific purpose for which property taxes were levied. 5. The total of restricted fund balance accounts, unassigned fund balance accounts, and the assigned account in the general fund for building repairs and improvements shall be sufficient to meet the District’s cash flow requirements. This includes sufficient funding to pay expenses prior to the collection of property taxes without short term borrowing.
Financial Management and Reporting – 1. District staff shall maintain a comprehensive system of internal controls designed to protect the District’s assets from loss, theft, or misuse and to compile reliable information for the preparation of the District’s financial statements in conformity with Generally Accepted Accounting Principles. 2. The District shall prepare its comprehensive annual financial report in compliance with the standards established by the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Award program.
222 Appendix B Fund Descriptions
In governmental accounting, all financial transactions are organized within funds. A fund contains a group of accounts segregated for specific purposes. All financial transactions related to these purposes are recorded in the accounts of the fund. Each fund is self-balancing and are often established for a specific purpose that is required by state statute and cannot be used for any other purpose.
The Peoria Park District maintains the following funds: General Fund – The General Fund is a major fund and is the general operating fund of the District. This fund accounts for administration, maintenance of parks, internal service charges, and capital projects funded through grants and donations. The property taxes received for corporate purposes as well as the operation and maintenance of park buildings and roadways are included in the General Fund.
Recreation Fund – The Recreation Fund is a major special revenue fund used to account for the operations of most of the District’s recreation programs and facilities. Revenues are generated primarily from fees and charges for specific activities. Municipal recreation and recreation centers property taxes also provide a major source of revenue for this fund. As part of the District’s cost recovery system, the fund is organized into various departments and program or facility budgets in order to match the revenues received for participation in specific activities to the expenses or cost to provide those specific activities.
Golf Fund – The Golf Fund is a special revenue fund used to account for the operations and maintenance of the District’s five golf courses and the golf learning center. Revenues are generated primarily through fees received for services provided. This includes season ticket sales, green fees, golf car fees, food and beverage sales, merchandise sales and various golf outings and tournaments. Some property taxes levied for municipal recreation purposes are included as revenues for this fund.
RiverFront Events Fund – The RiverFront Events Fund is a special revenue fund used to account for the programs provided on Peoria’s riverfront. This fund includes the management of the Gateway Building for the City of Peoria. Revenues are primarily generated through the admission fees to attend the events, food and beverage sales, event sponsorships, and facility rentals. Some property taxes levied for municipal recreation purposes are included as revenues for this fund.
RiverPlex Recreation and Wellness Center – The RiverPlex Fund is used to account for the operation of the RiverPlex Recreation and Wellness Center. The only source of operating revenues for this facility is fees and charges. No property tax dollars are included in this fund.
223 Detweiller Marina Fund – For over 50 years, the Peoria Park District has had a contract with the Detweiller Playground Inc. to operate Detweiller Marina. The Detweiller Marina Fund accounts for all of the revenues generated and expenses associated with operating the marina. No property tax dollars are included in this fund.
Museum Fund – The Museum Fund is a special revenue fund used to account for the operations of the District’s museums. These include Forest Park Nature Center, Tawny Oaks, Luthy Botanical Garden, and Peoria Zoo. Revenues are generated through grants, admission fees, class fees, membership fees, special event fees, rentals, and merchandise sales. Property taxes levied for museum purposes are a primary source of revenue for these facilities.
Heart of Illinois SRA – The Heart of Illinois Special Recreation Association is a special revenue fund and is a cooperative programming effort provided by the Peoria Park District, Morton Park District, Chillicothe Park District, and Washington Park District. Each District provides property tax support at a tax rate of 2 cents annually. The SRA provides a broad range of recreation programs and services for individuals with disabilities and special needs as well as inclusion services for its member Park Districts.
Audit Fund – The Audit Fund is a special revenue fund that accounts for the expenses related to the audit of the District’s Comprehensive Annual Financial Report. This is a requirement under Illinois State Statutes. The funding source for this requirement is property taxes.
Liability Fund – The Liability Fund is a special revenue fund that accounts for the District’s liability and property insurance expenses as well as the District’s risk management activities. Property taxes levied for liability purposes are the primary source of revenue for these expenses.
Police Fund – The Police Fund is a special revenue fund that accounts for the operation of the Peoria Park District Park Police. Property taxes levied for police purposes are the primary source of revenue for this fund.
Illinois Municipal Retirement Fund (IMRF) – IMRF is a special Revenue fund that accounts for the District’s contributions to IMRF as required by Illinois State Statutes for the provision of employee pension and disability benefits. Property taxes levied for IMRF purposes are the primary source of revenue for this fund.
Workers’ Compensation and Unemployment Fund – The Workers’ Compensation and Unemployment Fund is a special revenue fund that accounts for District’s workers’ compensation coverage expense and unemployment costs. Property taxes levied for paying workers’ compensation and unemployment expenses are the primary source of revenue for this fund.
224 Federal Insurance Contribution Act (FICA) Fund – This fund is a special revenue fund that accounts for the employer’s contribution to social security. Property taxes levied for paying social security expenses are the primary source of revenue for this fund.
Paving and Lighting Fund – The Paving and Lighting Fund is a special revenue fund that accounts for the District’s expenses for street lighting and some roadway projects. Property taxes levied for paving and lighting purposes are the primary source of revenue for this fund.
Bond and Interest Fund – The Bond and Interest Fund accounts for the payment of principal and interest payments due on general obligation park bonds that were issued to finance capital improvements. Property taxes levied at the time of the issuance of general obligation park bonds are the primary source of revenue for this fund.
225
Heart of Illinois Special Recreation Association 2015 Budget Overview
The HISRA fund encompasses two budgets: Administration and Camps. The Administration budget includes all full time staff costs as well as all costs associated with HISRA’s general recreation programming, Special Olympics, Adapted Sports, member district general recreation inclusion costs, the operation of the HISRA facility, vehicles and offices. The Camps budget includes all staff, supply and other costs associated with operating HISRA’s camp programs as well as all member district inclusion costs associated with participation in day camps.
Youth Programs HISRA offers year round youth programming that is developmentally appropriate and geared toward individuals with disabilities. • Parent’s Night Out - HISRA’s Parents Night Out program provides an important source of weekend night respite to families of individuals with special needs and their siblings. This program provides structured activities for individuals and their siblings to enjoy.
• Kids Korner - HISRA offers structured activities for youth on days off school and/or other special events. This group will participate in arts and craft, sensory and motor development activities as well as trips to community venues.
Camps HISRA offers summer and holiday camps to meet the varying needs of school-aged individuals aged 4-21. • Camp Free To Be - This camp is held in Peoria and is designed to meet the needs of individuals who have needs that require closer staff to participant support to experience traditional day camp activities. Children are grouped by both age and ability and developmentally appropriate activities are planned to meet the needs of each individual. Camp Free to Be strives to provide participants with a safe and nurturing environment, to introduce youth to a variety of recreation activities and to provide participants opportunities to increase socialization, self-discovery, and build skills through positive interactions.
• Summer Daze - Summer Daze is designed to meet the needs of individuals aged 13-21 who can participate in community-based activities with a staff to camper ratio of 1:4. Summer Daze is a primarily community-based camp in which participants explore the Peoria area in search of fun and friendship.
212 • Camp Connections - Camp Connections is a partial-day camp program whose primary goal is to increase social skills. The program is targeted at individuals with social skill deficits such as those on the Autism spectrum. The program utilizes evidenced-based curriculum to increase social skills and self confidence through structured activities as well as typically developing peer interaction.
• School Breaks - These days are designed to meet all the varying needs of individuals and families in need of structured activities over the school breaks.
Wheelchair Basketball HISRA’s wheelchair basketball program is an Adapted Sports program designed to serve individuals with physical disabilities. The HISRA Adapted Sports program is designed to give the recreational or competitive athlete the ability to participate to his/her fullest extent possible.
Adult Social Programs HISRA’s social programs are designed for fun and friendship. They encourage social interaction and skill development. HISRA adult participants have fun while making friends and building skills toward independence in the following programs: • FOCUS - this program includes an active group of adults who spend four days a week, cooking, exploring the community, volunteering and spending time with friends.
• Center-Based Activities - Groups of friends gather at HISRA to play bingo, sing karaoke, cook out, play games, bake holiday treats and much, much more!
• Community-Based Activities - Some favorites of these activities include dinner, bowling and seasonal attractions in the community
Special Olympics HISRA proudly competes in the Heartland/Area 6 in Special Olympics Illinois which serves the Peoria and Bloomington areas. HISRA athletes participate in 6 Special Olympic programs: Basketball (including individual skills), Track & Field, Aquatics, Softball (team and individual skills), Bowling (single and team competition), and Golf (individual, unified and skills).
To participate in Special Olympics an individual must be at least 8 years old and identified by an agency or professional as having one an intellectual disability or cognitive delay as measured by a formal assessment. Special Olympics programs are competitive sports that allow participants to reach their fullest athletic potential. HISRA conducts athlete evaluations and divides teams or determines individual skill competition based upon skill level. This process allows teams to compete fairly against similar level teams from other schools or agencies. Individual athletes and teams then have the opportunity to compete against other agency teams and at district, regional and state levels based upon advancement. HISRA’s Special Olympics program promotes
213 fun, friendship, physical fitness, skill development and healthy competition.
Special Events and Trips These are one time events focused on socializing and experiencing new opportunities. HISRA participants enjoy participating in the following (but not limited to) opportunities: Erin Feis, Festival of Lights, Peoria Players and Cornstock productions, Peoria Chiefs games, Peoria Rivermen games, Bradley Basketball games, and holiday dances/parties.
Inclusion Services Individuals with special needs are welcome to participate alongside their peers in any programs offered by our member districts. HISRA is committed to providing a variety of recreation choices for individuals who have special needs. We believe that all individuals should be provided with leisure opportunities to allow for enjoyment at their highest level of ability. Member district programs may be the best choice for some. Reasonable accommodations are provided at no cost to residents of HISRA’s member districts. Residents pay the regular registration fees through the member district in which they are participating. HISRA staff support inclusion in member district event as requested.
Available accommodations: Assessment, observation, evaluation Activity modification Disability awareness training Behavior management support Adaptive equipment Visual supports Varying levels of staff support Staff training
Inclusion assures that all residents of HISRA’s member districts have the freedom of choice to participate along side their peers. Inclusion fosters an increased sense of independence in leisure activities. It provides an opportunity for all residents of a community to learn, grow, appreciate individual differences and celebrate diversity.
Major Special Events and Partnerships • ACCESS March Madness Experience - During the March Madness Experience, HISRA along with other major sponsors open up the games of the March Madness Experience to individuals with disabilities for a daytime field trip for classrooms and an evening event for families and groups. During the family fun night, the area’s largest disability resource fair is held.
• ACCESS Steam - Access Steam is an all-inclusive exercise and fitness program that is designed to meet the needs of individuals of all ages who have been diagnosed with a disability. The
214 additional beauty of the program is that it is designed for not only the individual but the families and loved ones of the participants. The program culminates in Peoria’s Steamboat Classic 4K or 4 mile race.
2015 Budget Highlights The 2015 budget reflects the same level of programming as the past year. In our proposed 2015 budget HISRA has integrated the Camp Connections curriculum and program into our Camp Free to be program.
Budgeted full-time and permanent part time positions are as follows: Executive Director Program Manager Program Coordinator Program Coordinator Receptionist (permanent part-time) Focus Program Specialist (permanent part-time) Project Manager (permanent part-time)
HISRA staff works to provide quality programming at a reasonable price to our participants and families. A minimal program and camp fee increase is included to offset the rising cost of doing business. Camp fees are budgeted to increase 1-2% depending upon the camp program. Program fees are budgeted to increase 2-5%. We will maintain the type and variety of programming offered in 2014 while being mindful of the desires of our participants. Non- resident fees reflect approximately a 25% increase over resident fees.
215 Heart of Illinois SRA Fund Summary 2015 Budget Fund Description The Heart of Illinois SRA is a cooperative extension of the Chillicothe, Morton, Peoria, and Washington Park Districts. A broad range of programs and services provide appropriate, adapted and accessible recreation opportunities for individuals with disabilities and special needs. The Heart of Illinois SRA also provides inclusion services for it member districts.
Fund Changes None Personnel Requirements: 2013 2014 2015 Full Time 4 4 4 Part Time 80 80 80 Revenues 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration $762,282.31 $750,324 $723,986 $723,188 0% Camp Free To Be $119,748.92 $133,500 $130,987 $133,500 2% Total Revenues $882,031.23 $883,824 $854,973 $856,688 0% Expenditures 2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Administration $640,211.32 $636,318 $624,872 $663,156 6% Camp Free To Be $233,747.89 $242,506 $191,798 $193,532 1% Total Expenditures $873,959.21 $878,824 $816,670 $856,688 5%
Revenues $8,072.02 $5,000 $38,303 $0 Exceeding Expenditures
216 Administration Summary 2015 Budget
Program Department Fund Administration Heart of Illinois SRA Heart of Illinois SRA Program Description This budget includes all youth, teen and adult social programs, Special Olympics, wheelchair basketball, leisure education, skill building programs, and special events.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $762,282.31 $750,324 $723,986 $723,188 0%
Expenditures $640,211.32 $636,318 $624,872 $663,156 6%
Subsidy (-) $122,070.99 $114,006 $99,114 $60,032 Excess (+)
People served 2,056 2,100 2,100 2,125 Per capita Subsidy (-) $59.37 $54.29 $47.20 $28.25 Excess(+)
Activity Fee Varies per program
Proposed Activity Fee 2% - 5% increase per program
Rationale for proposed fee increase / decrease Increasing cost of building maintenance and supplies.
Prepared By Reviewed By Katie Van Cleve HISRA Board
217 Camp Free To Be Summary 2015 Budget
Program Department Fund Camp Free To Be Heart of Illinois SRA Heart of Illinois SRA Program Description This budget includes all HISRA day camps and member district inclusion services associated with day camps.
2013 Actual 2014 Budget 2014 Revised 2015 Proposed % Change Revenues $119,748.92 $133,500 $130,987 $133,500 2%
Expenditures $233,747.89 $242,506 $191,798 $193,532 1%
Subsidy (-) ($113,998.97) ($109,006) ($60,811) ($60,032) Excess (+)
People served 98 100 135 140 Per capita Subsidy (-) ($1,163.25) ($1,090.06) ($450.45) ($428.80) Excess(+)
Activity Fee Varies per program
Proposed Activity Fee 2% increase for Camp Free to Be
Rationale for proposed fee increase / decrease Increasing cost of building maintenance and supplies.
Prepared By Reviewed By Katie Van Cleve HISRA Board
218 Appendix A Financial Policies
Peoria Park District’s financial policies support the District’s strategic goals and provide a framework for the budget process and day to day operations.
The Peoria Park District has established the following strategic goals: Ensure the long term financial security of the Peoria Park District. Implement and maintain an on-going strategic planning process. Enhance recreation, education, and leisure opportunities for all members of the community. Address infrastructure, safety and operational needs. Encourage and support staff creativity, innovation, and commitment. Remain a leading force in the preservation of the historical, cultural, and natural environments of the community.
These strategic goals support the Peoria Park District’s mission and vision. The mission of the Peoria Park District is: To enrich life in our community through stewardship of the environment and the provision of quality recreational and leisure opportunities.
The District’s vision is: The Peoria Park District is a financially sound organization providing quality parks, facilities, and innovative and responsive recreation programs. The Peoria Park District has insured its financial security and ability to provide quality recreational opportunities to all members of its community through a mix of public funding, fees and charges, and partnerships in the private sector. The Peoria Park District is an active force in the preservation of the historical, cultural, and natural environment of the community. Continually aware of the changing needs and economic resources of the community, the Peoria Park District works independently and in cooperation with other organizations to provide recreational opportunities for all members of the community.
In order to ensure the sound financial management of the District, the following financial policies have been adopted by the Peoria Park District.
Sources of Revenue- 1. Property Taxes – Illinois Statutes limit the amount of total property tax that can be levied by the District. In complying with these requirements, the levy for each fund shall be based upon an evaluation of its fiscal health, non-property tax revenues and the opportunities for non-levy revenue growth, the level of planned expenditures, and cash flow requirements. Property tax revenues shall be projected using conservative estimates based on historical information, current levels of collection, and equalized assessed valuation estimates.
219 2. User Fees - The District establishes fees and charges for services which benefit specific users more than the general public. To the maximum extent feasible and appropriate, fees and charges shall be established to recover the total cost of delivering the service. 3. Alternative Funding Sources – For both the operating budget and the capital budget, the District shall work to establish partnerships with other public and private entities and to secure grants to recover some of our annual operating expenses and capital expenses for facility acquisition and improvement projects. When evaluating prospective partnerships or grant applications, the amount of matching funds required, the in-kind services to be provided, and the on-going operating and capital costs shall be considered. 4. Revenue Diversification and Stabilization - The District will work to develop additional revenue sources to limit the impact of lower revenues from any single revenue source.
Operating Budget – 1. The District shall adopt a balanced budget with annual revenues sufficient to pay all expected annual expenditures. 2. One time revenues shall not be used to pay annual operating expenses. The District shall differentiate between on-going or annual operating revenues and one-time revenues in order to provide the assurance that one-time revenues are not budgeted to pay annual operating expenses. 3. The District shall maintain a cost recovery system to ensure that to the maximum extent feasible, the costs of a service are matched to the fees received for this service. Matching the fees paid for a service to the cost to deliver that service assists the District in identifying areas where increased operational efficiencies would be most beneficial, enhanced revenues may be possible, or a change in the allocation of District resources should be considered. 4. The annual operating budget shall provide for compliance with all applicable local, state, and federal statutory requirements. Examples include Illinois Park District Code, minimum wage increases, Patient Protection and Affordable Care Act (Health Care Reform), United States Department of Agriculture, Illinois Department of Public Health, Illinois Accessibility Code, and Clean Water Act. 5. The annual operating budget shall comply with all Park District policies. Examples include the District’s policies for historical preservation, scholarships, and purchasing. 6. The annual operating budget shall provide for meeting the requirements of certifying or sanctioning agencies. Examples include Association of Zoos and Aquariums, Payment Card Industry Data Security Standards, Government Accounting Standards Board, Consumer Product Safety Commission, National Fire Protection Association, Ellis and Associates, Government Finance Officers Association, and Park District Risk Management Agency. 7. District staff shall continually monitor economic conditions, revenue sources, and expenses in order to make adjustments as necessary to end the year as close to breakeven as possible. If District staff anticipates a significant variation from budget, the Park Board will be advised of the cause and possible adjustments that could be made to limit any negative financial impact on the District.
220 8. District staff is responsible for maintaining a budgetary control system to monitor adherence to the approved budget. This system shall include monthly reports comparing actual revenues and expenditures to the approved budget.
Capital Budget – 1. Capital projects are prioritized for funding on the following basis: a. Capital improvements or equipment needed for the safety of the District’s employees and users. b. Contractual commitments such as alternate revenue source bond payments. c. Capital projects necessary to comply with statutory or regulatory requirements. d. Capital projects that ensure proper maintenance of District facilities. e. Capital projects that reduce or help to control annual operating costs. f. Capital projects that improve service delivery or enhance service levels. 2. A five year capital improvement plan shall be maintained and submitted to the Park Board annually as part of the budget process. The capital improvement plan should provide sufficient funds for the regular repair and maintenance of District capital assets and endeavor to schedule projects so that total capital expenditures do not fluctuate significantly from one year to the next. 3. Capital projects are primarily funded through the sale of general obligation park bonds. Capital projects may also be funded through grants, donations, annual or one-time revenues, and the sale of alternative revenue source bonds or debt certificates.
Debt Financing – 1. Debt financing shall generally be utilized only for capital projects that have a useful life that will exceed the term of the financing. 2. The District annually issues general obligation park bonds for capital projects. The projects to be funded by the annual bond issue shall be submitted to the Park Board for approval during the budget process along with the five year capital improvement plan. 3. Illinois Statutes limit the amount of outstanding general obligation park bonds to .575 percent of the District’s equalized assessed valuation. 4. Illinois statutes limit the District’s total debt outstanding to 2.875 percent of the District’s equalized assessed valuation. Alternate Revenue Source bonds do not count towards the District’s total debt limitation. 5. Prior to the sale of debt, a funding or revenue source(s) must be designated to make the principal and interest payments throughout the term of the financing.
Fund Balances – 1. At least annually the District will review the fund balances including restricted, committed, assigned and unassigned balances to determine if any changes should be considered. 2. For fund balances that are committed, Park Board action is required to establish, modify or rescind the specific purpose for which funds have been committed. Example of a committed fund balance account is the Senior Olympics reserve account.
221 3. For fund balances that are assigned, District staff may establish or make changes to these accounts with the concurrence of the Finance Committee. Examples of assigned fund balance accounts are land acquisition reserve, roadway improvements reserve, Bielfeldt Park reserve, and OPEB (Other Post Employment Benefit) reserve. 4. Funds where property taxes have been levied for a restricted purpose have restricted fund balance accounts. The amounts shall be maintained separately to ensure compliance with the specific purpose for which property taxes were levied. 5. The total of restricted fund balance accounts, unassigned fund balance accounts, and the assigned account in the general fund for building repairs and improvements shall be sufficient to meet the District’s cash flow requirements. This includes sufficient funding to pay expenses prior to the collection of property taxes without short term borrowing.
Financial Management and Reporting – 1. District staff shall maintain a comprehensive system of internal controls designed to protect the District’s assets from loss, theft, or misuse and to compile reliable information for the preparation of the District’s financial statements in conformity with Generally Accepted Accounting Principles. 2. The District shall prepare its comprehensive annual financial report in compliance with the standards established by the Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Award program.
222 Appendix B Fund Descriptions
In governmental accounting, all financial transactions are organized within funds. A fund contains a group of accounts segregated for specific purposes. All financial transactions related to these purposes are recorded in the accounts of the fund. Each fund is self-balancing and are often established for a specific purpose that is required by state statute and cannot be used for any other purpose.
The Peoria Park District maintains the following funds: General Fund – The General Fund is a major fund and is the general operating fund of the District. This fund accounts for administration, maintenance of parks, internal service charges, and capital projects funded through grants and donations. The property taxes received for corporate purposes as well as the operation and maintenance of park buildings and roadways are included in the General Fund.
Recreation Fund – The Recreation Fund is a major special revenue fund used to account for the operations of most of the District’s recreation programs and facilities. Revenues are generated primarily from fees and charges for specific activities. Municipal recreation and recreation centers property taxes also provide a major source of revenue for this fund. As part of the District’s cost recovery system, the fund is organized into various departments and program or facility budgets in order to match the revenues received for participation in specific activities to the expenses or cost to provide those specific activities.
Golf Fund – The Golf Fund is a special revenue fund used to account for the operations and maintenance of the District’s five golf courses and the golf learning center. Revenues are generated primarily through fees received for services provided. This includes season ticket sales, green fees, golf car fees, food and beverage sales, merchandise sales and various golf outings and tournaments. Some property taxes levied for municipal recreation purposes are included as revenues for this fund.
RiverFront Events Fund – The RiverFront Events Fund is a special revenue fund used to account for the programs provided on Peoria’s riverfront. This fund includes the management of the Gateway Building for the City of Peoria. Revenues are primarily generated through the admission fees to attend the events, food and beverage sales, event sponsorships, and facility rentals. Some property taxes levied for municipal recreation purposes are included as revenues for this fund.
RiverPlex Recreation and Wellness Center – The RiverPlex Fund is used to account for the operation of the RiverPlex Recreation and Wellness Center. The only source of operating revenues for this facility is fees and charges. No property tax dollars are included in this fund.
223 Detweiller Marina Fund – For over 50 years, the Peoria Park District has had a contract with the Detweiller Playground Inc. to operate Detweiller Marina. The Detweiller Marina Fund accounts for all of the revenues generated and expenses associated with operating the marina. No property tax dollars are included in this fund.
Museum Fund – The Museum Fund is a special revenue fund used to account for the operations of the District’s museums. These include Forest Park Nature Center, Tawny Oaks, Luthy Botanical Garden, and Peoria Zoo. Revenues are generated through grants, admission fees, class fees, membership fees, special event fees, rentals, and merchandise sales. Property taxes levied for museum purposes are a primary source of revenue for these facilities.
Heart of Illinois SRA – The Heart of Illinois Special Recreation Association is a special revenue fund and is a cooperative programming effort provided by the Peoria Park District, Morton Park District, Chillicothe Park District, and Washington Park District. Each District provides property tax support at a tax rate of 2 cents annually. The SRA provides a broad range of recreation programs and services for individuals with disabilities and special needs as well as inclusion services for its member Park Districts.
Audit Fund – The Audit Fund is a special revenue fund that accounts for the expenses related to the audit of the District’s Comprehensive Annual Financial Report. This is a requirement under Illinois State Statutes. The funding source for this requirement is property taxes.
Liability Fund – The Liability Fund is a special revenue fund that accounts for the District’s liability and property insurance expenses as well as the District’s risk management activities. Property taxes levied for liability purposes are the primary source of revenue for these expenses.
Police Fund – The Police Fund is a special revenue fund that accounts for the operation of the Peoria Park District Park Police. Property taxes levied for police purposes are the primary source of revenue for this fund.
Illinois Municipal Retirement Fund (IMRF) – IMRF is a special Revenue fund that accounts for the District’s contributions to IMRF as required by Illinois State Statutes for the provision of employee pension and disability benefits. Property taxes levied for IMRF purposes are the primary source of revenue for this fund.
Workers’ Compensation and Unemployment Fund – The Workers’ Compensation and Unemployment Fund is a special revenue fund that accounts for District’s workers’ compensation coverage expense and unemployment costs. Property taxes levied for paying workers’ compensation and unemployment expenses are the primary source of revenue for this fund.
224 Federal Insurance Contribution Act (FICA) Fund – This fund is a special revenue fund that accounts for the employer’s contribution to social security. Property taxes levied for paying social security expenses are the primary source of revenue for this fund.
Paving and Lighting Fund – The Paving and Lighting Fund is a special revenue fund that accounts for the District’s expenses for street lighting and some roadway projects. Property taxes levied for paving and lighting purposes are the primary source of revenue for this fund.
Bond and Interest Fund – The Bond and Interest Fund accounts for the payment of principal and interest payments due on general obligation park bonds that were issued to finance capital improvements. Property taxes levied at the time of the issuance of general obligation park bonds are the primary source of revenue for this fund.
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