Minutes of Parish Council Meeting

Held on Tuesday 25th September 2018

Chairman: Councillor Mrs V Lynch Councillors: Councillor Mr M Bird, Councillor Dr L Kennedy, Councillor Mrs M Lawrence and Dr H Price Apologies: Councillor Mr D Clements, Councillor Mr A Coulson and Councillor Mr N Rickard Clerk Mrs R Biley Attendance: District Councillor Mr P Cooper and County Councillor Mrs N Glover Parishioners 4

1. Apologies for absences

Apologies were received and accepted from Councillor Coulson, Councillor Clements and Councillor Rickard.

2. Disclosure of interest on items in agenda

There were no items for Councillors to disclose.

3. Comments from District Councillor, County Councillor and Police

Councillor Glover delivered her County Council report, which included the importance of being vaccinated against the flu due to the increasing severity of cases. The Children’s Centres consultation begins on 4th October 2018. Children’s services are under huge amounts of financial pressure, the number of children being supported has increased to over 500 in Buckinghamshire and BCC are pushing central government to provide additional support in this area. The Household recycling consultation is under way, it is hoped that both Rabans Lane and Aston Clinton should not be severely affected. The full report is available as an appendix.

Councillor Cooper attended later in the meeting and delivered his District report which included the advisement of the route option for the Oxford - Cambridge expressway has been approved as route B; this will form a corridor between Buckingham and Winslow, roughly parallel with the A421. The estimated time for completion is 2030 to 2033. Councillor Cooper recommended that the update for the Neighbourhood Plan goes ahead, this will allow making the best use of AVDC’s officers expertise and allow a better development for the south side of Leighton Road. Rowsham has been given the go ahead for superfast broadband by Connected communities.

4. Sign off of minutes • Parish Council Meeting 24th July 2018

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The minutes were approved as an accurate account of the meeting on 24th July 2018 and signed by the chairman.

5. Planning 5.1. 18/02595/ALB - Maltbys Farm 40 Mill Lane Wingrave Buckinghamshire HP22 4PA Re-roofing, urgent repairs to north elevation timber frame, replacement of north elevation attic window, removal of cement mortar to brickwork to south elevation gable wall, with re-pointing in lime, structural brickwork repairs to south elevation gable wall above double doors, re-configuration of first floor bathroom, replacement of fibreboard to first floor 'pink bedroom' with lime plaster, replacement of gypsum plaster to attic room with lime plaster, removal of modern paint to inglenook and provision of lime plaster over modern brickwork

The application was discussed by the council, Councillor Lynch recommended a vote of no objection to the proposed works. This was approved by unanimous councillor vote.

6. Traffic Group Update

Councillor Price delivered the Traffic calming update, the report is available as a separate appendix due to its format.

It was concluded that the group had two separate branches of interest when it came to the Parish. The first being the more traditional methods of traffic calming and then improving the aesthetics or the Parish and how that impacts the speed of road users. It was suggested that the group be separated under these umbrellas and Councillor Price would the head traditional methods and Councillor Lawrence would head the aesthetics side. This was approved by unanimous vote. The Clerk agreed to contact existing volunteers to establish which area they would be interested in working in and will report back to the two chairs accordingly.

7. Play around the Parish 2019

The Clerk advised that this year’s PATP had been another success and that AVDC had offered the event at 2018’s prices if booked early. This would be a cost of£380 for the same session (3 hours) as this year. This was approved by unanimous vote. The Clerk agreed to organise the event again.

8. WWRSAL update

An update on the Netball Court project was delivered by Mr G Chater on behalf of WWRSAL. The Council was asked whether it approved the inclusion of a fixed basketball net, which was met by approval by all members. Financial update was given in full, this report will be included as an appendix. It was confirmed that the full Kirby award would likely not be used thanks to successful applications to both Sport England and the AVDC New Homes Bonus Scheme. It was concluded that Councillor Lynch and Councillor Kennedy would be available to discuss any options going forward and that where possible changes should come before the Council as best practice.

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9. Playground update the Clerk delivered an update from Councillor Clements which advised that they had a good response from the recent consultation. The conclusions of what users would like to see in the space are as follows: • Larger space with defined areas for age groups. • Should contain traditional equipment such as swings, slide, roundabout plus multi-use towers, a nest swing and climbing apparatus. • Constructed from wood and with a ground base of a suitable rubberised material. • Variety of seating, including picnic table(s) • Two entrances, including one from the WCA side of the Rec. • Possibly out door gym equipment, but this would not form part of the playground and would need to be treated as a separate project. • Three companies have been approached for consultation.

10. Safeguarding for Children- Document approval

A safeguarding document has been created for the Councils facilities, this document was presented to the Council and approved by unanimous vote.

11. Drop Kerb approval- Wingrave Park

The Council was approached by a resident about the possibility of getting a dropped kerb added to allow easier access to the Park from the footway on Winslow Road. Councillor Lynch met with WWRSSC Chairman Terry Bracey-Wright and have identified a location. The Clerk has confirmed that the Council can give itself permission for such works to be carried out. The council approved the creation of a drop kerb in this area by unanimous vote.

12. Silent Soldier location

A silent soldier by the Royal British legion has been purchased by the Council and residents for the community and the Clerk asked the council to decide where it should be located. The Council voted to site the silhouette on the Green by unanimous vote.

13. Christmas Tree- the Green consideration

A resident approached the Clerk about the possibility of siting a Christmas Tree at the Green this year. The Council agreed to investigate the possibility with the contractor who delivers our street lighting services. The Clerk agreed to report back.

14. Approval for licence for future owners of Rose & Crown

The Clerk advised that the Rose and Crown will shortly be changing hands. As the licence is non- transferable, a new licence will need to be established. The Clerk asked councillors to approve the licence in its current format for the new owners of the public house, Mr P Weston and Mrs K Targell. The Council approved this by unanimous decision. The Clerk agreed to put this in place once the date for handover is known.

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15. Finance 15.1. Payments since last meeting

The payments since the last meeting were approved by unanimous vote.

01/04/2018 Office Innovation Web Hosting Costs £390.00 01/04/2018 RBS Finance / Inspections of fire alarm and emergency lights £157.68 Combat Fire 02/04/2018 Bunce Plumbing Emergency callout for Pavilion Water pipes £204.00 02/04/2018 Eon April statement £96.43 10/04/2018 Office Innovation Domain Name £9.59 10/04/2018 SLCC Membership Fees £128.00 16/04/2018 GazeboShop Kirby memorial grant fee £507.11 16/04/2018 BALC Subscription fees £246.89 30/04/2018 Andy Muskett Upgrade and repair- Wingrave Crossroads £357.60 30/04/2018 AVDC Play around the Parish £370.00 30/04/2018 Andy Muskett Upgrade streetlight- Wingrave Crossroad 2 £357.60 30/04/2018 Rebecca Biley Clerks Pay and expenses £733.02 30/04/2018 HMRC Tax and NI £6.97 01/05/2018 MW Agri April Devolved £508.80 01/05/2018 WCA 1/2- Annual Grant payment £2,500.00 01/05/2018 Wingrave Heritage 1/2 annual grant payment £306.00 Society 01/05/2018 URC Annual Grant £350.00 02/05/2018 Eon May Statement £102.67 15/05/2018 Wingrave Heritage Kirby memorial grant fee £750.00 Society 29/05/2018 Office Innovation Cartridges £31.20 29/05/2018 ROSPA Play Safety inspections- Rec & Park £163.80 Safety 29/05/2018 Rebecca Biley Clerks Pay and expenses £749.12 29/05/2018 HMRC Tax and NI £6.97 31/05/2018 MW Agri May Devolved £508.80 02/06/2018 Eon June statement £109.60 19/06/2018 WWRSAL Management Fee £2,500.00 28/06/2018 Rebecca Biley Clerks Pay and expenses £735.27 28/06/2018 HMRC Tax and NI £6.97 28/06/2018 Deborah Martin Internal Audit Fees £85.00 28/06/2018 BALC Induction Training- H Price £38.32 28/06/2018 Sandy Roost Accounting statement preperations £136.00 30/06/2018 MW Agri June Devolved £508.80 02/07/2018 Eon July Statement £106.06 12/07/2018 Chiltern Lift Lift service £164.59 Company 12/07/2018 Wingrave Bowls Kirby memorial grant fee £14,000.00 Club 12/07/2018 Office Innovation Office costs 365 £124.68 19/07/2018 Bunce Plumbing Reinstatement of water @ Pavilion £420.00 19/07/2018 Russell Bignell Village Handyman duties £60.50 31/07/2018 Rebecca Biley Clerks Pay and expenses £735.27 31/07/2018 HMRC Tax and NI £6.97 31/07/2018 Littlethorps Bin- Part Kirby and part BCC grant £360.00 31/07/2018 Women in Waders 50% payment for pond clearance £2,096.40 31/07/2018 Littlethorps Bus shelter £10,236.00

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31/07/2018 UKPN Emergency Call out for street light- Twelve Leys £1,201.20 31/07/2018 Royal British Silent Soldier£20 contribution from PC £150.00 Legion 31/07/2018 MW Agri July Devolved £508.80 02/08/2018 Eon August statement £109.60 31/08/2018 AAA Security 12-month maintenance- Intruder Alarm £103.02 31/08/2018 Rebecca Biley Clerks Pay and expenses £740.40 31/08/2018 HMRC Tax and NI £6.97 31/08/2018 MW Agri August statement £508.80 01/09/2018 Eon September £112.68 06/09/2018 PKF Littlejohn Audit fees £360.00 03/04/2018 Pratts charity park rent £236.06 03/05/2018 AVDC Church Bin Empty £129.60 02/07/2018 Pratts charity park rent £236.06 03/08/2018 AVDC Church Bin Empty £146.25

15.2. Accounts reconciliation

The accounts reconciliation submitted by the Clerk for all council accounts was approved by all councillors.

15.3. Quotes for approval- from devolved contractor

Quotes were submitted by the Clerk for the grinding of stumps, clearance and grass seeding of the area behind the Green car park and adjacent to the electrical cage at a cost of£590 +VAT. The removal and chipping of a large fallen branch at the sharp end of Dark Lane and the removal of low hanging branches on the Dark Lane footpath at a cost of£165 +VAT. The clearance of the stump ground areas and seeding / turfing in readiness for Remembrance Sunday at a cost of £280+ VAT. These were approved by unanimous vote.

15.4. Audit update

The Clerk advised that the audit has been returned and all is satisfactory. The relevant documents have been published on the website and on the Parish notice boards.

16. Clerks Report

The Clerk delivered her report which included the following; • The post-box on Church has now been moved to its original location. • There is a section of overgrowth on the footpath between bonfire field and Castle Street - a resident has offered to advise the landowner of this. • There is a section of overgrowth at the Tattlers Hill- the Dean footpath. The Clerk has written to the landowner to get this cleared. • The finance team will need to be established, recommended Councillor Clements, Councillor Lynch and Clerk.

Meeting ended 21.20

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Appendix 1 Item 3- County Councillor Glover report Chidren's Services Financial pressures in Children's Services continue. One of the main causes is the increase in 'Looked after Children' (LAC). A few years ago, there were about 350 children who needed looking after. This number has risen almost 500.The very significant average cost of each individual child has brought about a significant unplanned expenditure. There are weekly reviews to see where additional savings can be made. Clearly, we must ensure that vulnerable children remain safe.

Buckinghamshire is not alone in experiencing these pressures and you may have seen the considerable press coverage of the large overspend by many county councils on Children's Services.

Importantly, we are about to commence the new round of consultation on 'Early help'. It is important that this system is reformed to help the vulnerable communities and achieve the targeted savings.

Adult Social Care 'Green Papers' Another major area of financial pressure this year remains Adult Social Care. Again, this is a national problem. The Government had committed to a Green Paper on Social Care reform. This was originally due in 2017. It was then delayed into early 2018. More recently it has been further delayed. The reason for the delay is unclear but it probably reflects the complexity of the issue and the difficulty of finding easy solutions

HWRCs The County Council has now started the consultation on reductions to opening hours and sites for HWRCs. This will not be an easy to resolve but seriously we need to save something like£1 million on the sites.

The new National Planning Policy Framework (NPPF) Just before the summer recess the Government issued the long awaited revised NPPF. Whilst our District colleagues are of course the local planning authorities, the implications of this revised policy will have major implications for BCC. The main immediate consequence will be that there will be a much higher 'de facto' housing target across Buckinghamshire. Each District will be effectively required to use a common methodology for assessing new 'housing need' that will give, in most cases, a much higher number. Whilst existing proposed Local Plans may go through with current numbers, any new Plans will have to use the new methodology. Officers are currently calculating what these new numbers may be for the whole of Bucks but they are likely to be near 100,000 for the period until 2050. There is nevertheless Government pressure for Bucks to deliver many more! From a county council point of view this will place major new demands on key infrastructure and services such as roads, schools, social services and green spaces.

The Growth Agenda Whilst the new NPPF will be a common methodology across the country, it is weighted to require more housing in areas of 'high demand' such as Bucks. In addition, we are now under major pressure from Civil Servants to commit to an uplift in the numbers still further, with proposals of 120% or 130% of the new housing numbers being proposed. The Chief

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Executive and Leader of BCC will be meeting with key District colleagues to see if we can agree a common position on Government demands.

Fracking/Shale gas Many of you will have received copies of the national 'write in' campaign on Shale gas/ Fracking over the past six weeks. As previously advised I am not aware of any viable Shale gas in Bucks and we have no Group policy on fracking.

AVDC I am pleased to report that relations with AVDC have improved very significantly over the summer and both organisations are committed to working together on Town Centre regeneration and the Garden Town initiative

Universal Credit

We want to ensure that our residents who claim benefits are fully prepared if they are required to claim Universal Credit, so we have created a number of leaflets to help further inform them of this change and how they need to manage it, with one specifically designed for Landlords to help inform them how UC will affect them and the support available to them. These leaflets will be distributed throughout the Vale and are also available on our dedicated UC webpage www.aylesburyvaledc.gov.uk/universal-credit

You will notice that we will also be spreading this message via our social media channels and we kindly ask you to please share this content amongst your followers to help us further spread this message.

For further information on UC we suggest visiting www.gov.uk/universal-credit

WWW1 Veterans’ Descendants

A former High Sheriff would like to invite World War One veterans to join her at a special Afternoon Tea Party to mark the 100th anniversary of the end of the Great War and to celebrate the men and women who fought so bravely.

Amanda Nicholson is holding the event at Halton House on Monday 8th October from 4.30pm to WW1 Veterans: Aformer Buckinghamshire High Sheriff is calling all first generation descendants of 7pm and would like to hear from anyone living in Buckinghamshire or the surrounding area with a parent who served and survived WWI.

Let me know if anyone would like to attend and I will send full [email protected]

Please be wary of all unsolicited emails. Millions of scam messages are sent out every day, in the hope that someone somewhere will be fooled!

There are various ways to protect yourself from such unwanted messages and specific advice is available on http://www.getsafeonline.org

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To give you an idea of the nationwide problem- this is a broader picture of the situation local authorities face:

Overspending on children's social care services soars by 10%

Councils say the overspends in children’s social care are due to escalating demand for services. When you have time click on the link to the LCG analysis – the bit in purple

Figures from the County Councils Network show the extent to which demand has risen within its members’ children’s services over the past few years, driving overspends. The number of vulnerable children in county areas (including the nine unitary members of CCN) placed under a child protection plan – which means they are at significant risk of harm – was 25,259 in 2017. This compares with 18,702 in 2011 – a 35% rise.

The number of children taken into care in England’s counties stood at 26,000 in 2017 (over half of the country’s entire total), compared to 22,600 in 2011 – a 15% increase.

CCN said the total overspend on children’s services for its members was£264m. CCN chair Paul Carter (Con), who is also Kent CC leader, said: “Today’s figures show the stark reality facing counties, who have had little choice but to overspend millions on vital care services to protect the vulnerable and elderly.

“In a climate of rising demand, inflation and substantial funding reductions imposed by central government, counties have delivered extraordinary efficiencies, but without extra resource the worst is yet to come in service cutbacks to prevent such huge margins of overspend in statutory services.

“Demand-led costs largely beyond our control mean that county authorities face funding pressures of£3.2bn over the next two years. This is compounded by the fact our councils receive 62% less funding per head compared to London. Overspending on certain services means that cuts will need to be made to other vital services or taken from reserves. These two approaches are unsustainable.”

LGC analysis last October revealed how demand on children’s social care services was proportionally putting greater pressure on councils’ spending plans than adult services.

North West councils turn to reserves to support children’s services A BBC investigation has found that 20 of the 23 councils in the North West of England had to draw on reserves in 2017/18 to meet increasing demands for children’s services. The investigation found that Manchester City Council overspent by£10m,

Cumbria and Tameside both overspent by£9m, and Liverpool City Council had an overspend of£7m. The councils were also dealing with more than 13,000 looked after children, 12% up from 2013, and more than any other region outside London. Some councils have seen much larger increases in the number of children in care –

Halton and Blackpool saw 77% and 62% increases respectively, although Manchester saw a decrease of 19%. Of all the region’s councils, only Trafford, Rochdale and Wigan kept within budget last year, while only Cheshire West, Knowsley and Blackburn had an overspend lower than£1m. A DfE spokesman said the government wanted “every child to

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have the best start to life,” and was providing£270m for councils to improve services “and create innovative programmes to improve the lives of these vulnerable children.” BBC News Yorkshire Post, Page: 14

Appendix 2- District Councillor Cooper The Oxford Cambridge arc route option has been announced. The decision is to use option B which puts the road in a corridor between Buckingham and Winslow roughly parallel with the East West Rail line and the A421. That means the route will not pass close to us but will take away most of the through traffic, so I feel secure in saying this is very good news for this area. The new road in due to open in about 12/15 years.

Having considered the update for the Wingrave Neighbourhood Plan and the communication from Neil Homer, my recommendation is that you press ahead with the proposed update and make as much use of AVDC officer expertise as possible to save on consultancy fees. Keeping Rectory on side and getting a quality development is in the best long-term interests of the village.

I have been told by Connected Counties that the Rowsham, Aston Abbotts broadband project now has the go-ahead and that we can expect a live service no later than September 2019. The project will provide up to 350meg via FTTP. This raises the question of whether or not to promote the Village Networks proposal which is destined to use Wingrave church tower as a base station. It is my opinion that Rowsham residents would now be happy to wait for the Connected Counties solution, rather than take up a short-term Village Networks contract. Village Networks might still provide benefits to Wingrave particularly to the School and the Church.

With the government still in turmoil over Brexit, the decision on a Bucks unitary remains outstanding. This means there is still uncertainty about the May 2019 election. If a unitary IS announced the election for District & Parishes will be delayed by two years.

Appendix 3- WWRSAL Tennis Court Report- Mr G Chater

WWRSAL New Courts - Netball & Tennis Progress Report No. 08 Date of Report: 24th September 2018 Report Author(s): Gavin Chater Activities Completed to date: 1. Kick-off Meeting STATUS: Completed 2. Preparing a Business Plan for maintenance of WWSAL facilities Collating previous years’ maintenance costs across all facilities and clubs. Factoring in: a) Capital Costs for courts STATUS: Completed i) Quote received from 2 contractors, with 1 contractor not returning a quote Note 3 quotes requested but only 2 responses received. ii) Formal Quotes for lighting received in November. Note 1 quote received a price only without detailed breakdown. b) Annual Maintenance plan for all clubs

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STATUS: Completed i) The evidence provided from both major stakeholders in the courts (Tennis and Netball) show that the maintenance activities appear to be adequately covered by the income generated from the use of these facilities. c) Long term plan for the sports club facility: canvass all clubs for vision and needs to 2033 and beyond. Possibly include for fitness training gym, relocated skate park for more parking; five a side football court on the MUGAs (goal recesses, some additional markings and possibly some reinforcement of fencing) etc. STATUS: Completed i) Pratt’s Charity contacted for their approval of plans for the new courts and facilities. Verbal support obtained to date, and Liz Morgan has circulated the plans with the trustees for their feedback. Letter of Support received 12 October 2017 ii) All clubs requested to consider future requirements and report back via WWSAL. (due back in October) Initial feedback received from all clubs, but final ratification to be undertaken at forthcoming WWRSAL AGM. iii) Contact made with Danny Thomlinson to also include future consideration for Gymnasium facility. iv) Considerations should include power / lighting / potable water and drainage plus other special requirements for anticipated future expansions. NOTE ii) and iii): Spatial provisions for a potential 50ft by 40ft gym facility are included for and will be superimposed on a potential ‘expansion’ plan, but this project is to be run independently of the new courts project. 3. Fund raising Planned fundraising activities. a) Planning local fundraising activities should involve all sports clubs STATUS: Wingrave Netball Club and Wingrave Tennis clubs both aiming to raise£7,500 each for the project through local and WWRSAL fundraising. Completed. b) Tennis club to contact LTA for possible grants STATUS: Completed i) Contact made with LTA via Janice Roach (LTA employee and Wingrave resident.) ii) Consideration of which grants / schemes may be applicable to be reviewed. NOTE Grant / Loan information has been provided but includes ties and restrictions by the LTA so this avenue is on hold unless required at a later stage. c) Netball club to contact North Bucks Netball for possible contribution to the project STATUS: Completed i) Contact made with NBN by Georgie Camfield in September d) Other grants to be investigated (Lottery, Sports England, etc.) STATUS: Completed i) Top three grants selected (AVDC New Homes Bonus Scheme, WREN and Sport England Community Asset Fund) and initial submission preparations underway. To be coordinated at next Parish Council update and requires Parish Council sanction. Note Meeting was set up with Parish Council on 6th November (evening) to run through submissions and Parish Council Support, as the 1st submissions deadlines as follows: • Kirby submission – Submitted 23 November 2017 – and Successful (£60,000 granted).

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• WREN - 22nd Nov submission, submission deadline 14 March 2018 – missed as WREN submissions require prior planning permission approval. Not required as sufficient funding is now secured. • AVDC New Homes Grant – Submitted 15th December, Successful (£45,718 granted). • Sports England - rolling grant submission – submitted a request for£48,359, on 28-Feb 2018. We will be advised of our success or otherwise 8 to 10 weeks after submission. Submitted Feb 2018, Successful (£48,359 granted, pending close out of actions). The key remaining action is for the Parish Council to adopt the 'Elswick Parish Council Safeguarding Children, Young People and Vulnerable Adults Policy' template tailored to Wingrave in the Facilities & Contacts sections e) Parish Council Funding clarification – Meeting to be held on 6th November (evening) to review prices received / project funding required and WWRSAL / Parish Council contributions. Completed 4. Courts Construction a) Planning for and managing the construction of the new courts: STATUS: Completed, Granted i) Planning Permission Planning permission requirements are being reviewed by Toby Phipps (planner by profession and committee member of the Tennis Club) once information (drawings / layouts etc.) from tenderers is returned. Completed. Note – Preferred contractor has confirmed they will be able to assist by providing drawings for planning submission, with an outline of requirements below: 1. Certificate of Site Ownership – Parish Council 2. Overhead Location Plan 1:1250 or 1:2500 scale – Sub-consultant to be selected (Contractor will provide drawings on plan, but not at the scale and imposed on OS) 3. Overhead Site Plan 1:200 or 1:500 scale – per item 2 – specialist planning subconsultant. 4. Elevation Drawings at minimum 1:100 scale – showing ground levels and cross-sections of development (including flood lights) – Contractor will provide elevations but not imposed on local topography (not sure how essential this is) 5. Landscaping statement – short piece saying, for example, that the current laurel hedge will be replicated outside the new perimeter and that otherwise no impact – statement by club/council 6. Parking and access arrangements – statement by club/council 7. Surface water disposal – statement by club/council confirming how the additional hard surfacing will drain? (Through the surface itself into the underlying base material – this can form part of the club/council’s statement, and the contractor will help prepare this statement.) 8. Lighting Assessment – requires a plan showing extent of lighting ‘arcs’, details of equipment and proposed hours of operation – lighting contractor 9. A statement emphasising the community nature of the project – important it’s not seen as commandeering open space – statement by club/council ii) Interim arrangements for affected clubs. Completed Netball have made temporary alternative arrangements to continue their growth of their Saturday netball programme and plan to return netball to Wingrave on Saturday’s once the new facilities are completed. Tennis have had a working arrangement recently with Cublington Tennis Club previously when they resurfaced their courts, and this is expected to be reciprocated during the courts construction. iii) Selection of Main Contractors Completed It is proposed we select the following contractors, as ratified at the recent WWRSAL Meeting,

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12-Feb-2018: Courts Construction: Chiltern Group Contractors Ltd -£66,000 Plus VAT Allowance for selected extras (Colour spray netball courts -£1,985; additional Netball Posts; and provision of disabled access – Provisional Allowance£2,000). Total contract commitment: Circa£70,480 plus VAT Justification: High civil spec than Sports Courts UK Limited (albeit 10% more expensive), and local contractor with strong links to the clubs. Also Sports Courts UK Limited sub base allowance of 200mm is too shallow according to independent LTA advice, who recommended we go with 300mm specified by Chiltern Group Contractors Ltd specifications. NOTE – Additional requirements final pricing received: Additional Netball posts (2)£495.00 Disabled Access - ramp and gates£7,306.00 Netball Court Painting option not selected. Revised Chiltern Group Contractors Contract value:£75,791.00 + VAT Lighting Contractor: Highlights Floodlighting Limited -£23,485 plus VAT Allowance for selected extras (token box -£385) Total contract commitment:£23,870 plus VAT Justification: Cheapest and most recommended lighting provider. Local maintenance contractor, Floodlighting Limited, no longer carry out new installs but did offer a comparison price circa 40% more expensive. It is proposed the clubs select an appropriate planning permission sub-consultant for up to £1,000, however this was not required as the planning application was managed by a local tennis club member, Toby Phipps. b) Construction Project Management: October – December 2018, with permanent painting of courts in Summer 2019. • A kick-off meeting was held on 31st August 2018, with Chiltern Sports and Highlights Lighting. The indication is that the main works would be undertaken from 15th October and November taking between 6 to 10 weeks to complete (depending on weather conditions). A Programme is attached. Final court painting will be scheduled in 2019, after the morning frosts are cleared. • The hedges around the courts were removed on 1st September 2018, by MV Agri Ltd. The price for this work was£755.00 plus VAT. • A list of selected options to be provided to finalise the completed scope, including incorporating disabled (and maintenance) access; netball posts and Fast5 line marking; possible basketball post and line marking; and repairs to the MUGA, etc. See table above, 4 a) iii) NOTE – Approval sought by Parish Council to manage Contingency funds (if required) of 10% Contract Value through Project Lead, WWRSAL Chair and nominated Parish Council Representative, to cover matters / issues arising during construction such as (but not limited to): • Existing Courtside Drainage relocation; Field Drainage rectification; Existing Court Sub-base repairs; and Other sundry construction items arising

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Appendix 4- Traffic Report- Councillor Dr H Price (2nd report available as a separate appendix) • Leighton Road, white gate travelling to Winslow Road white gate is equal to 1 mile. By travelling slower, motorists would travel the distance:

o 30mph = 1 mile in 2 mins o 20mph= 1 mile in 3 mins . By dropping to 20mph motorists would lose only 1 minute in travelling time.

• MWAS has been in use at the Village shop site, looking at both the volume and speed in both directions. We hope the date will help make the case for a 20mph speed limit change on this stretch, if this is still something the village wishes to pursue.

• MVAS is now on Tring Road site covering both directions. This placement is to monitor increased traffic of low previously recorded. This data should help build a case for restricting speed and flow, particularly of HGV’s, on Tring Hill.

• Shop site data:

o Typically, 85% of movements were at 27mph or lower- School to Shop o Typically, 85% of movements were at 24.8mph or lower- Shop to school

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