Minutes of Tilston Parish Council Meeting held at Tilston War Memorial Hall, 4th September 2015 PRESENT Councillors Chairman – Sue Willett Mike Hearn Ron Hints Penny Honeyborne Ian Munro Nicola Prince Neil Ritchie John Thompson Clerk – Mrs. Ann Wright Non Parish Councillors Public – 5 APOLOGIES None. DECLARATION OF INTERESTS None declared. PUBLIC PARTICIPATION Councillors Honeyborne and Munro declared outside body interests in Item 14 as members of the Tilston Playing Field Association as the council would be considering the continuation of a joint insurance policy, the interest declared allowed the Councillors to take part in the agenda item but not vote. Cllr. Hints declared an outside body interest in Item 14 as members of the Tilston Wakes Committee which contributes to the insurance policy for the playing field, the interest declared allowed Cllr Hints to take part in the agenda item but not vote. MINUTES RESOLVED 15/326 - that the Chairman signs, as a correct record the circulated minutes of the Parish Council meeting on the 2nd July 2015. PUBLIC PARTICIPATION A resident of Malpas Road raised concerns that the transfer of the field behind the Hall had been dragging on and suggested that the Council should meet with the owners and resolve this matter sooner rather than later. It was noted that there is a great need for parking in Tilston particularly for events at the Hall. It was also noted the trees that have been planted are becoming overgrown and choked by other plants and the area is becoming a wilderness and the ponds are a danger due to their depth and steep sides. A resident of Inveresk Road noted that Inveresk Road becomes crowded with parked cars when there is an event on at the hall with vehicles often blocking driveways. The resident of Inveresk Road reported that although the mobile library had come to Tilston in August it had not come for the previous three months, resulting in fines for late books. He questioned whether the service would cease altogether and noted that Inveresk Road was one of the services busiest roads. He also reported that it had taken 5 weeks for new LED street lights to be installed in Inveresk Road and that since they were switched on they have been on during the day. The clerk agreed to report this. A query was raised whether the street lights needed to be on all night, and that this has an impact on nesting birds. It was agreed the clerk would raise the question with CW&C. A resident of Church Road suggested that CW&C Councillor Greenwood should be asked to attend the Information Hub to allow residents to speak to him. Mr Andrew Donaldson introduced himself as having purchased 2 Rock Cottages he advised that he will be submitting a planning application shortly to create a double drive with number 3 Rock Cottages, the drive will allow vehicle access to number 2 and improve the visibility for number 3. The drive is intended to be grassed with granite sett wheelers with a vehicle turning 322 circle at the top, the sandstone wall will be retained at the front maintaining the character of the street environment. It was noted that the necessary visibility would need to be achieved. A resident of Church Road asked if Jones Homes had paid all the required S106 money to CW&C, it was agreed the Clerk would seek an update on what payments had been requested and when payment is due. The new owner of the Carden Arms explained she was attending to hear the discussions relating to improvements to The Green. She explained she will be submitting a planning application for the Carden Arms making minor changes to the building which is a listed building. She hoped beer delivery wagons would park at the back of the pub in the future to prevent the road being blocked during deliveries. MOBILE LIBRARY SERVICE It was noted the clerk had raised a compliant with CW&C following reports the mobile library had not visited Tilston in June or July and users had not been informed. CW&C response had stated this had been due to staff illness and that 'robust procedure' was now in place so customers will be notified if it happens again. It was agreed the clerk should write to the library service and ask what procedures are now in place and what the plans are for the service in the future. FIELD BEHIND WAR MEMORIAL HALL No further update had been received regarding the transfer, it was understood that the issue is now the environmental license. It was confirmed the land is not common land as had been suggested. The clerk will continue to pursue this matter. INVERESK/CHURCH ROAD FOOTPATH It was noted that discussions had taken place as to whether an alternative route could be found between Inveresk Road and Church Road but that these were at a very early stage, it was hoped more information might be available at the next meeting. COMMUNITY RIGHT TO BID It was confirmed that the bid had now been submitted to CW&C for consideration, it was understood a decision would be made by mid-October. PUBLIC PHONE BOX, MALPAS ROAD It was noted that the phone box has now been adopted by the Community Heartbeat Trust and will be transferred to the Council's ownership in the future. The defibrillator cabinet to be fitted into the kiosk has been delivered and will be installed by Barlows as soon as possible. The paint has also been provided so the kiosk will need painting and new signage installing. The Heartbeat trust is still waiting for confirmation from BT about the installation of the emergency phone and the associated cost. RESOLVED 15/327 – that the Council pay The Community Heart Beat Trust £756.00 for the defibrillator cabinet and signage and that the funding be taken from the new homes bonus funding. RESOLVED 15/328 – that the Chairman sign the Defibrillator Responder Site Memorandum of Understanding. It was agreed that an event should be held to mark the moving of the defibrillator and the opening of the phone box, it was suggested the Lord Mayor of Tilston could do the officially opening, Nick Blair from the North West Ambulance service had also said he would like to attend. ANNUAL WARD WALK Councillors noted the notes from the Walk, pages 326 and 327 of the minutes book. It was noted since the walk the Rookery Road sign had been broken and the Malpas Road pavements had still not been swept. The mattress had also not been removed from the Rookery Road garage site the Clerk will pursue these matters. 323 THE GREEN The Council noted the results of the survey from the Annual report and the combined results from the survey taken earlier in the year, minutes book pages 328 to 330. It was noted a large number of residents raised concerns about the speed of traffic travelling through the village and also the need to maintain the tree. It was suggested that an informal meeting be held with Mr Tweed to find away to progress the project possibly developing some alternative plans and that a date be set to have a public consultation event. It was agreed the public consultation would be combined with the phone box opening during the day on a weekend and would include cheese and wine. It was noted that consultation would be also be used to support grant applications. BROXTON & DISTRICT NEIGHBIURHOOD PLAN RESOLVED 15/329 - That the Council write in support of the Broxton Neighbourhood Plan highlighting the need to preserve the rural nature of that area which is one of the most beautiful parts of Cheshire West and Chester which also benefits and is enjoyed by those who live outside the plan area. PLANNING It was noted an application of solar panels has been submitted in Duckington neighbouring the Council area, it was agreed the Clerk would circulate the details and that Councillors would send comments to the clerk for submission. The Council noted the planning register, page 116. RESOLVED 15/330 – that the Council submit a comment of 'no objection ' for application 15/03591/FUL, Demolition of existing conservatory and erection of two storey rear and single storey side extension, Lowercross Mill House, Wet Lane, Tilston, SY14 7DW. ACCOUNTS & PAYMENTS The Clerk reported the Council was now covered by the new transparency code and that this would be discussed at the Council's next meeting and would only require minor changes to the Council's accounting procedure. The Clerk reported the Council had received a clean audit for 2014-2015 and this had been published on the Council's website and highlighted on FACEBOOK. RESOLVED 15/331 – that the Council accept the accounts and payments as circulated on page 93 of the Cash Book. RESOLVED 15/332 – that the Council agree the following payments:- BDO LLP external audit £120 (inc vat) A Wright reimbursements £12.33 (inc vat) INFORMATION HUB It was agreed that the Information should be open fortnightly 9.30 until 11.30 from Wednesday 16th September and that a flyer be produced and circulated listing dates it will be open until the end January 2016 so that its usage can be reviewed at the January meeting. The flyer will also include details of how the council can be contacted at other times. It was agreed the Council would purchase a letter box for comments which might be positioned under the notice board if agreed by Hall Committee. PARISH MEETING It was agreed the phone box and consultation event would be held as a parish meeting.