2018 WFDF Congress Briefing Book

WFDF Congress Friday/Saturday, July 13/14 2018

Cincinnati, USA Briefing Book

Friday 13th July, 2018 16:00 - 20:00 (Part 1, Topics for vote and official business)

Saturday 14th July, 2018 08:00 - 12:00 (Part 2, Presentations, Discussions and Open Forum)

Cincinnati Marriott Northeast 9664 S Mason Montgomery Road Mason, Ohio 45040 USA Phone : +1 513-459-9800

WORLD FLYING DISC FEDERATION Administrative Office: Enggasse 2a, D - 55296 Harxheim / Germany Phone: +49 (0) 176/64197702 eMail: [email protected] www.wfdf.org

For more information please contact: Volker Bernardi, Executive Director World Flying Disc Federation (WFDF), Enggasse 2a, D - 55296 Harxheim, GERMANY Mobile: +49 176 64 19 77 02, eMail: [email protected] 1

May 13, 2013

Dear WFDF members:

We are providing this briefing book to give you information in advance of WFDF’s Annual Congress, which is scheduled for Friday evening and Saturday morning July 13-14, 2018 in Cincinnati in conjunction with the WFDF 2018 World Ultimate Club Championships.

Our Annual Congress is composed of several types of discussions. First, there are the business matters of the federation requiring voting approval of the members: approval of the proposed budget, acceptance of the financial statements, approval of the Auditor, the annual risk assessment, and approval of key play related matters. Second there are a variety of presentations made to apprise you of our activities: the Census, survey, various WFDF sanctioned events, the disc sport committees, the work of the Commissions, development work, and anti-doping issues. Finally, we like to encourage an open dialogue among the Members on various topics of interest. This year will feature two discussion topics: “Targeting the 2024 and 2028 Olympic Games” and “Development and Governance of a MNA – the case study of South Korea.” We will also be considering the adoption of a revised set of Bylaws, the first major revision since 2008, reflecting the work of the task force set up to review the issues over the last year, and we look forward to getting your input on this and all matters during our session.

Although we are sending this version of the briefing book out now to meet the minimum notice periods on issues requiring votes, we will be sending a revised version in mid-June to provide additional background materials relating to issues for review and discussion as opposed to voting. We are in the midst of completing our audit, which has been delayed as we have yet to get the final accounts from WBUC, and so we include the management accounting statement for 2017 for your review and expect to provide the full audited financial statements in the final briefing package.

As always, thanks for your support and I look forward to seeing many of you in Cincinnati in July.

Very truly yours,

Robert “Nob” Rauch President

2 WFDF 2018 Annual Congress Agenda CINCINNATI MARRIOTT NORTHEAST +1 513-459-9800 9664 S Mason Montgomery Road, Mason, Ohio 45040 USA Friday, July 13, 2018, 16:00 - 20:00 and Saturday, July 14, 2018, 08:00 - 12:00

Friday, July 13, 2018, 16:00 - 20:00

Agenda Item Presenter Time Vote Page

1 Call to order President 15 min.

2 Roll call of National Associations present & confirmation of votes allotted Executive Director / 15 min. Secretary

3 2017 Congress Minutes (already approved) Secretary 2 min. 4

4 Decisions taken by Congress between 2017 and 2018 Congresses Secretary 3 min. 11

5 Report by the President President 15 min.

6 Report by the Executive Director Executive Director 15 min.

7 Review of 2018 Member Census Secretary 10 min.

8 WFDF Anti-Doping Program & WADA Compliance Executive Director 45 min. 13

BREAK

9 Annual Risk Assessment President 10 min. X 15

10 IOC Recognition - Overview and Update - WFDF participation in Multi-Sport Games - President / Executive 30 min. international governance issues Director

11 WFDF Bylaws revision Task Force report and process - update President 30 min. X 17

12 Financial Report Treasurer 20 min. 47 a) 2018 Dues b) Vote: Approval of Change of Player Sanctioning Fees for WFDF events X 47 c) Vote: Approval of 2019 budget X 48 d) Presentation of year end 2017 and interim 2018 reports 54 e) Vote: Approval of 2018 Auditor X

Saturday, July 14, 2018, 08:00 - 12:00

Agenda Item Presenter Time Vote Page

13 Ultimate Committee Discussion Topics 60 min. 57 a) General Update Ultimate Chair b) Ultimate events 2018: WMUCC, WUCC, WU24 (2017) and WJUC Ultimate Chair c) Continental Championships 2019: Africa, Asia/Oceania, PanAmerica, Europe Ultimate Chair d) IWGA World Games Birmingham 2021 Ultimate Chair e) World University and International School Sport Championships Ultimate Chair f) Masters: World Masters Games Kansai 2021 Ultimate Chair g) Beach Ultimate - General Update and World Beach Games Beach Ultimate Chair h) Spirit of the Game - General Update SOTG Chair i) Other variations: Indoor, Wheelchair Executive Director j) Other Ultimate Chair

14 Disc Sports other than Ultimate 40 min. a) General Update President b) Disc Golf Disc Golf Chair or TBD 61 c) Freestyle Freestyle Chair or TBD 65 d) Overall/Field Events Overall Chair orTBD e) Guts Guts Chair or TBD f) WFDF governance issues relating to non-Ultimate Disc Sports President

BREAK

15 Discussion Topic: Targeting the 2024 and 2028 Olympic Games President 40 min.

16 Commission Reports 20 min. a) Athletes' Commission Commission Chair b) Women in Sport Commission Commission Chair 67 c) Youth Commission Commission Chair d) Sport for All/Development Commission Commission Chair

17 Discussion Topic: Development and Governance of a MNA - case study KOR KUPA 25 min. 76

18 Continental Association Reports 15 min. a) Africa - AAFDF AAFDF President-TBD b) Asia/Oceania - AFDF AFDF President c) Europe - EFDF EFDF President

19 Other Business & Special Reports President 33 min.

20 Adjournment President 2 min.

445 min.

3 WFDF 2017 Annual Congress Agenda Royan, France, June 24, 2017, 07:30 am - 12:00 noon Palais des Congrès

1 Call to order (time: 07:49)

Rauch welcomed the Congress participants and thanked the TOC for the organization of the WCBU and Congress venue.

2 Roll call of National Associations present & confirmation of votes allotted

The list of participants and voting rights is annexed to the minutes as Annex 1.

3 2016 Congress Minutes (already approved)

The 2016 Congress minutes were approved by Congress in an electronic vote and are included in the briefing book.

4 Decisions taken by Congress between 2016 and 2017 Congresses

The decisions taken in between the 2016 and 2017 Congresses were included in the briefing book.

5 Report by the President

Rauch referenced his written report and talked about the first official WFDF Test match which was played after WFDF had approved of the concept. He briefed the Congress on the development of the membership where WFDF is trying very much to institutionalize where playing activities are. Currently there are some 15 countries close to become institutionalized as a national member association, and WFDF may expect getting to 90 member associations by 2020. The principle being followed is to give each country where there is active disc sports activity the chance for membership, but to ensure that the applicant has established sufficient infrastructure to legitimately represent the interests of disc players with proper governance and a workable revenue model.

On the Olympic movement side, the ANOC 2019 World Beach Games are still planned to be held but there is no further information or update yet. WFDF was accepted by the International Masters Games Association (IMGA) as a member one year ago and has participated in the Americas Masters Games in Vancouver (CAN). Morooka added that in 2021 Kansai (JPN) would host the World Masters Games and the city of Kyoto would offer a venue for a Flying Disc demonstration to be held there. Rauch reported about the FISU recognition achieved by WFDF after a long period of work and efforts. He also informed the Congress that there was an opportunity to apply for Flying Disc be added to the Urban Lab at the 2018 Youth Olympic Games in Buenos Aires (ARG) but one must wait to hear further on a chance and interest by the organizers from BAYOGOC to get in.

Regarding Media, Rauch reported that WFDF has made considerable investments to have over 100 games live streamed in 2017 and had a CBS sport program in 2016, producing more clips and using more social media. WFDF has signed a Memorandum of Understanding with the Olympic channel.

4 WFDF has established an Advisory Council comprised of sports professions from outside of the federation. WFDF also has appointed the first ever Sustainability officer.

On the development grant side, the funds allocated by the IOC and ARISF are required to go solely to development projects and Anti-Doping.

6 Report by the Executive Director

Bernardi reported that WFDF is in the process of accepting its 75th member national association and reminded the participants that it is mandatory to have as many countries as possible attending Congress.

He reported on increasing difficulties on getting new members admitted and assured that there are no proposals for membership unless there is a full trust in their reliability.

WFDF is fully trying to apply the IOC Olympic Agenda 2020 criteria like sustainability, good governance, gender equity and youth. Addressing the latter, WFDF is entering into a co-operation with the International School Sport Federation (ISF) targeting to have the first Flying Disc School Sport World Championships 2019 in Le Mans (FRA). This also will help strengthening the ties in France, looking forward to a probable awarding of the 2024 Olympic Games to Paris.

Bernardi encouraged the member associations to seek national recognition by their National Olympic Committees. The participation of Flying Disc in Multisport Games hosted by NOC organizations like ANOC or EOC could open new doors for recognition. WFDF needs to be present on as many Multisport Games platforms as possible to demonstrate global appeal of the sport.

7 Review of 2017 Member Census and 2016 Disc Community Questionnaire

Rauch referenced the data published in the briefing book and explained demographic information asking members to submit feedback.

8 IOC Recognition - Overview and Update - WFDF participation in Multi-Sport Games - international governance issues - sustainability - integrity

Bernardi reported that the importance of the Olympics results from the fact for many sports that more than 80% of the sports in the Olympic program are not in the public focus normally except during the Olympic Games. WFDF must follow several criteria and follow Olympic Agenda 2020 principles like promoting gender equity where the IOC already put a high importance when approving of the 2020 Olympic Games events in Tokyo. Other criteria are the history of the sport and its youth appeal as well as media and commercial figures. WFDF must tick all the boxes to stand a chance to get in and also fulfill governance criteria and be fully WADA Code compliant.

The Congress then discussed further criteria which WFDF would have to respond to and how these can be met.

5 Discraft presentation:

The Congress heard a presentation by Pad Timmons from Discraft who was impressed that so many countries are attending the Congress. He has seen the sport grow tremendously since 1990. He underlined that Discraft is trying to help WFDF and will work together with WFDF to get more discs into more countries.

Sustainability report:

WFDF Sustainability officer Johanna von Toggenburg briefed the Congress on the sustainability activities since she was appointed earlier in the year. This is no new topic but now we can measure it and show it to the world. It is important to measure the impact the sport has on the environment. But Sustainability also includes next to environment the health and economics or gender equality. Sustainability helps save money and is good for the environment and for people. The IOC requires all IFs to step up regarding Sustainability. WFDF needs to have a strategy not only for events but also for the sport. Von Toggenburg will apply the SSET (Sport and Sustainability Event Toolkit) and have a self-evaluation showing WFDF where it stands and getting better gradually. She expected a fairly good sustainability rating for the event.

9 WFDF Bylaws Revision

Rauch referenced the briefing book and added that he understands that several members were surprised about these proposed changes although they were communicated during the last two Congresses. He proposed not to have a vote on the proposals during the present Congress but to use the opportunity to further discuss the matter. It turned out that the largest problem seems to be the “one member per country being responsible for all disc sports” clause, despite the fact that this was a unified approach and reflective of WFDF as governing body for all Flying Disc sports. There was a proposal for a transition period of five years.

Rauch commented that WFDF must face the fact that there is a higher standard for those newly applying for Olympic prospects than for incumbents. Not having all Flying Disc sports in one national association causes problems with national recognition, as recently seen in France when they applied for NOC recognition. Some WFDF member countries have an Ultimate association only. In the old days most NGBs were established as multi-disc sports associations and while WFDF is not requiring all Members to follow the same model, there needs to be coordination and representation for all disc sports in each country.

Other Bylaw changes presented include an expansion of the Board of Directors and a representation of Continental Association on the Board.

Rauch asked the members for input. Hill responded that UKU is not organized a multisport federation but that they knew that this would have to come. The important question would be what is expected from members moving forward regarding to sports which do not exist in the respective country. Great Britain has a Disc Golf association and he asked whether UKU would just be made into an umbrella organization. UKU just has received national recognition by UK Sports and needs time to get the matters planned and coordinated. He proposed that WFDF should form a group to find ways how to do it properly. Canada supported this point.

6 Rauch repeated that there is not just one single way to do it. There would be no need to implement the changes overnight. The problem is that in the last months there were member associations starting to go exactly in the opposite direction splitting the sports and therefore WFDF must get things going. Bernardi confirmed that the move done by Sweden and Australia now would be a step in the wrong direction. He commented that the aim of the Olympic Movement is having one member association representing that country within the IF.

Rauch insisted that WFDF would not start making NGBs do things which are not happening by themselves. He suggested that it would be helpful for member associations to be named “Flying Disc Federation/Association” but not required. Further, WFDF would never establish a requirement that members must spend on a budget for starting other disciplines in their country.

Sweden commented that WFDF must find a better way to work with the Disc Golf global community. Rauch commented that there is no rivalry as WFDF does not have individual members. WFDF has a framework for international competitions, i.e. the Disc Golf Team World Championships. As PDGA had had a change at the Executive level, we plan to re-establish a dialogue and work toward a way to cooperate with each other.

Moser commented that Switzerland was discussing about splitting up, currently having Swiss Disc Sport and the actual work is done in the member organizations Swiss Ultimate and Disc Gold Association. But Swiss Disc Sport is a member of the NOC. Rauch confirmed that this umbrella model perfectly works but it would not work if the two different groups would apply separately for NOC recognition. Such a confederation/umbrella organization model can effectively work.

It was agreed that discussions should be proceeded by a Bylaws revision Task Force and Rauch asked for nominations for such a Task Force be sent to WFDF.

School Sport event:

Cedric Hayere from the French National School Sport Federation (UNSS) presented the plan for a first ISF/WFDF World School Sports Championships in Le Mans in 2019. The event could have 16 countries and 16 teams of mixed school teams, not national teams and the proposed date is 25-30 June 2019 to be confirmed with WFDF. WFDF will follow up with ISF and UNSS as well as FFDF on the event.

10 Ultimate Committee Discussion Topics a) General Update

Gisel reported about the outcome of WUGC 2016 in London which was a great event with a size well over 100 teams, which was much bigger than the expected 80 teams.

As a result, WFDF sees more and more members playing at events with more teams. Additionally, new members have started to send teams and some long-standing members are asking to send more teams. This constitutes a challenge for the Ultimate Committee of how to deal with the increase.

The Appendix of the Ultimate rules has been updated. The major change was changing to a gender rule in the mixed division used at WCBU where the offense 7 chooses to end-zone chooses. The rule was filtered down to other events and might have an automatic gender switching coming up as will be used at TWG, perhaps also at WUGC in 2020. The UC has adjusted how national teams may be made up. There was also an update how the scheduling is done and how to handle cancelling games or rounds due to weather or other unforeseen circumstances.

Gisel added that WFDF has arranged for a separate Masters Ultimate Club World Championships in 2018 in Winnipeg and might well make the same decision for WUGC 2020, as more than 160 teams wanted to come and even after cutting squad sizes WFDF still could not accommodate all divisions.

On Game Advisors he reported that out of the Pilot Project in 2014 WFDF started a global spread and has had a training schedule and run Game Advisor clinics. There is a plan to have Game Advisors for WUCC and WU24 as AFDF has been using GAs. The goal would be to have 100 certified GAs by the end of 2018.

The UC is working on creating a standard rule set for USAU and WFDF and formalizing all Masters divisions on grass sand and in USAU. WFDF is having many events, looking at having also regional events. In the next 12 months four major events are coming up: WU24, WUCC, WUMCC and WJUC.

Gisel mentioned that WFDF gets many bids, thankfully, and the next call for bids is coming soon for 2019 and 2020.

Rockwood reported that there were great strides since London 2016. On marketing, Fanseat.com wanted to stream WCBU behind their paywall. WFDF proposed to stream fields 2 and 3. WFDF has received a rights fee. But the main games will remain free. Unilad as largest platform on Facebook with 1 Billion users/week might give WFDF a slot on their platform.

VC Ultimate presentation:

Adriana Whithers reported about the 3rd year of the WFDF-VC partnership where she has learned a lot about the different tournaments. As WFDF’s official partner VC want to try to get as much discs into the hands of developing countries as possible. Also VC wants to do more for women in sports and asked for feedback. b) Upcoming WFDF events: 2017 c) World Games 2017 - Presentation

Dul and Bernardi reported about the preparations for TWG 2017. Participating teams are Australia, USA, Poland, Colombia, Japan, Canada. Game Advisors would be used for the first time at TWG from 21-23 July 2017 in Wroclaw (POL). d) Continental Championships 2017: Africa, Asia/Oceania, PanAmerica, Europe e) Ultimate events 2018: WMUCC, WUCC, WU24 (2017) and WJUC f) Masters: American Masters Games Vancouver, World Masters Games Kansai g) Beach Ultimate - General Update and World Beach Games

8 h) Spirit of the Game - General Update i) Game Advisors j) Other variations: Indoor, Wheelchair k) Other

11 Disc Sports other than Ultimate - the reports are attached to the minutes

12 Annual Risk Assessment

Rauch introduced the Annual Risk Assessment which was initiated five years ago. WFDF must think through potential risks just to be prepared and meet challenges such as security concerns. This will stay with WFDF, as long as organizing sport is its business.

A motion was made to approve of the Annual Risk Assessment 2017 by Schöck, seconded by Hicks. The assessment was approved unanimously.

13 WFDF Anti-Doping Program & WADA Compliance

Jörn Verleger reported about requirements by WADA that the NGBs set up national Anti-Doping rules and start education on the topic. Rauch added that WFDF member associations should start developing a written code. WFDF had developed that in 2004 and did the first testing in 2011.

14 Financial Report a) Year to date financial report

Bergeron referenced the written financial report and gave explanations on income and expenses. She characterized WFDF’s budget approach as on the conservative side.

b) Vote: Approval of 2018 budget

Rauch asked the Congress to approve the 2018 budget.

A motion was made to approve of the 2018 budget by Hill, seconded by Hicks. The motion was approved unanimously. c) Presentation of year end 2016 and interim 2017 reports

Bergeron reported about the dues coming in as expected and added projections on the numbers of participants at events which resulted in some extra money in 2016.

The auditors have approved the 2016 financials and also confirmed what the old auditor did.

A motion was made to approve of the 2016 audited financials by Hill, seconded by Portwine. The motion was approved unanimously. 9 d) Vote: Approval of 2017 Auditor

The auditor was already approved by Congress by an electronic vote.

In the following the reports were tabled to be annexed to the minutes.

15 Commission Reports - the reports are enclosed to the minutes a) Athletes' Commission b) Women's commission c) Youth Commission d) Sport for All/Development Commission

16 Continental Association Reports - the reports are enclosed to the minutes a) Africa - AAFDF b) Asia/Oceania – AFDF d) PanAmerica - PAFDF

17 Other Business

Bernardi reported about the move to appoint new members of the Women in Sport Commission and he would talk to candidates at WCBU in Royan.

20 Adjournment (time: 11:57)

Rauch thanked everyone for attending Congress and encouraged active dialogue as always.

submitted by Thomas Griesbaum, WFDF Secretary

10 Online Votes taken by members between Congress Meeting 2017 (Royan, France) and Congress Meeting 2018 (Cincinnati, USA)

2017:

WFDF 2015 Election Results

DEC 17 - Vote:

WFDF Congress conducted the 2017 elections. The Election was conducted on‐line via a voting form using the Single Transferable Vote methodology. There were 56 regular members in good standing with a total of 133 votes.

To meet the requisite majorities, a total of 67 votes were required for election with no less than 29 member associations voting.

The QUORUM for votes outside of meeting has been achieved: "No fewer than 50% of Voting members". Over the course of the voting period which extended from November 15 to December 15, 2017, 36 members with a total of 99 votes cast their ballots.

All candidates have received the quorum needed for passage.

The following votes were tallied per each candidate:

WFDF Board of Directors Members:

Secretary: Thomas GRIESBAUM (92 yes, 7 abstentions)

Treasurer: Kate BERGERON (92 yes, 7 abstentions)

Ultimate chair: Brian GISEL (89 yes, 10 abstentions)

Freestyle Chair: Kevin GIVENS (77 yes, 22 abstentions)

Board at‐large member: Amandine CONSTANT (winner ‐ 42 STV Votes)

Board at‐large member: Caroline MALONE (winner ‐ 26 STV Votes)

Board at‐large member: Jamie NUWER (winner ‐ 25 STV votes)

Board at‐large member: Rena KAWABATA (18 STV votes)

Board at‐large member: Michael HU (10 STV Votes)

Ultimate Committee Members:

SOTG chair: Travis SMITH (winner ‐ 57 STV Votes)

SOTG chair: Wolfgang MAER (33 STV Votes)

Events Subcommittee chair: Shiellah QUINTOS (93 yes, 6 abstentions)

+++

11 2018:

Proposals to the Congress – 2018-1, 2 and 3: Approval of Bahrain, Brunei and Jordan memberships

APR 28 - Vote:

WFDF Congress voted on the approval of the provisional WFDF memberships of the Bahrain Flying Disc Association (BFDA), the Brunei Flying Disc Association (BFDA) and the Jordan Flying Disc Federation (JFDF).

A total number of 44 regular member participated in the ballot, totaling 114 out of 133 votes available.

The proposals needed 67 in favor votes and 29 members voting to pass. 56 members in good standing allowed to vote.

With one abstention totaling 3 votes, the provisional membership of BFDA (Bahrain) was approved unanimously by Congress with 111 yes votes, 0 no votes.

With 114 yes votes, 0 abstentions and 0 no votes the provisional membership of BFDA (Brunei) was approved unanimously by Congress.

With 114 yes votes, 0 abstentions and 0 no votes the provisional membership of JFDF (Jordan) was approved unanimously by Congress.

+++

Proposal to the Congress – 2017-9 and 10: Approval of Islamic Republic of Iran membership and of 2017 Congress Minutes

JAN 23 - Vote:

WFDF Congress voted on the approval of the provisional WFDF membership of the National Frisbee Sport Association of the Sport for All Federation of the Islamic Republic of Iran (FSAI) and to approve of the 2017 Congress minutes.

A total number of 37 regular member participated in the ballot, totaling 103 out of 133 votes available.

The proposals needed 67 in favor votes and 29 members voting to pass. 56 members in good standing allowed to vote.

Results:

With one abstention totaling 2 votes, the provisional membership of FSAI (Islamic Republic of Iran) was approved unanimously by Congress with 101 yes votes, 0 no votes.

With one abstention totaling 3 votes, the 2017 Congress Minutes were approved unanimously by Congress with 100 yes votes, 0 no votes.

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12 Medical and Anti-Doping Committee (MADC) and Therapeutic Use Exemption (TUE) Committee Report 2017-2018

Prepared for WFDF Congress 2018

Medical:

2018:

• Transgender policy and TUE processing guidelines for Transgender athletes updated for specific provisions for youth athletes

2018:

• Primary target: Reviewing event guidelines regarding medical and safety. Recommend appropriate updates. o We are currently discussing within our committee the possibility of a WFDF guideline or policy related to the management of athletes with concussions sustained at WFDF events.

Anti-Doping/TUE

2018:

• WADA 2017 Code Compliance Questionnaire including some 300 questions was filed prior to the deadline and a multi-months job of a larger group of people is successfully concluded • TUE program 2018 • Registered Testing Pool (RTP): athletes and experience • Anti-doping education via online tool yearly – information changes yearly • Collection of anti-doping forms at events • IOC funding used for these activities

2018:

• Primary target: maintain WADA code compliance under heavily increased requirements/pressure. It is essential that we remain WADA compliant to continue moving forward with the Olympic Movement. o Due to increased requirements from WADA issued in their Corrective Action Plan to WFDF, we will be required us to invest increased resources in anti- doping activities than we have in the past. • Preserve our reputation as a “non-problem sport” • Conferences relevant to Anti-Doping o WADA Symposium to discuss Therapeutic Use Exemptions. Occurs yearly in Lausanne, Switzerland. We have been sending Volker Bernardi on a yearly basis and Jamie Nuwer attended in 2017.

Submitted by Jamie Nuwer, MADC chair

13 Composition - Medical and Anti-Doping Committee (MADC):

Jamie Nuwer (chair), USA, Female, Primary Care Sports Medicine (Family Medicine) [email protected]

Florian Beiglböck, AUT, Male, Endocrinologist [email protected]

Dominique Fontenette, USA, Female, Emergency Medicine [email protected]

Usamah Jannoun, GBR, Male, Physical Medicine and Rehabilitation & Sports Medicine [email protected]

Composition - Therapeutic Use Exemption Committee (TUEC):

Jascha Wiechelt (chair), GER, Male, Internal Medicine & Geriatrics [email protected]

Leslie Yen, USA, Female, Primary Care Sports Medicine (Internal Medicine), MSK ultrasound [email protected]

Harris Masket, USA, Male, Internal Medicine, Urgent Care & Sports Medicine [email protected]

Matthias Zaccarin, DEN, Male, Internal Medicine & Infectious Disease [email protected]

Anti-Doping Officer:

Jörn-Torsten Verleger, GER, Legal and Anti-Doping Expert [email protected]

+++

WFDF Risk Management: 2018 Assessment

Risk area 1: Sustaining or improving the quality and consistency in the delivery of all our events Risk description: World Championship events sanctioned by WFDF are one of the keys to its success. However, WFDF relies on a local organizing committee to deliver a world class event. Controls: 1. Bid review process (which usually also outlines experience of the key organizers) 2. Affiliation of local organizing committee with a Member Association 3. Contract laying out expectations and terms 4. Oversight of the Disc Sport Committee and the WFDF Event Manager Consequences: Very serious Likelihood: Moderate risk Comments: Since inception in 1985, WFDF has been very successful in its delivery of events. With increasingly larger events, it may become more difficult to find appropriate venues or appropriately skilled organizers. We have had two situations, WUCC 2014 and WCBU 2017 where the TOC was unable to fulfill its obligations to WFDF in a timely fashion post-event.

Risk area 2: Ensuring safety and safety for participants, coaches, officials, spectators and volunteers Risk description: For WFDF, the primary aspect of safety that it can control relates to the quality of fields and their placement. Secondarily, it also involves security issues as terrorists target large sports events. Controls: 1. Contract laying our expectations and terms 2. Presence of onsite officials from WFDF such as the Event Manager or Technical Delegate 3. Ensuring that TOCs work with local law enforcement agencies well-in advance of an event to develop a security plan and then communicate that to all staff. Consequences: Very serious Likelihood: High risk Comments: One of the issues that has arisen at major events in 2008 and 2010 relates to field spacing and having sufficient room between fields and from field boundaries and obstacles (concrete walls at Prague, respect of the 3-meter rule at Vancouver). Separately, with increasing terror threats with large sporting events a target, the development of a security plan and coordination with local law enforcement authorities by TOCs well in advance of events is imperative.

Risk area 3: WFDF’s ability to recruit/attract sufficient volunteers Risk description: WFDF, like all sports organizations, is highly dependent on volunteers to administer and organize the sport, and expectations for performance are growing. At the WFDF level, there are no “natural” affiliations, so WFDF is dependent largely on administrators who also have responsibilities at the member association level. Turnover due to burnout is a constant threat, compounded by the difficulties of dealing with a heavy workout at key positions such as disc sport committee chairs and the ExComm level. Controls: This is a risk faced by all not-for-profit organizations and it requires active management and the development of a deep bench to ensure that the volunteer network remains enthusiastic. Consequences: Devastating Likelihood: Moderate Comments: This is an ongoing challenge particularly due to WFDF’s limited resources. While our full- time paid Executive Director and Event Manager have taken on increasing responsibilities in administration and event oversight to reduce the workload and provide sufficient support to ensure that our volunteers’ network can be effective and efficient, they are now overstretched and expectations continue to rise.

Risk area 4: Maintaining and increasing membership and participation Risk description: WFDF has a responsibility to assist current Member associations in maintaining and growing their constituent membership, as well as to assist in the development of potential new Members. Controls: 1. Requirements for institutionalization of a local governing body before granting Membership 2. Development efforts in areas where there is little flying disc penetration 3. Publicity and communication Consequences: Serious Likelihood: Moderate risk Comments: Interest in flying disc sports continues to grow and a desire to participate in World Championship events sanctioned by WFDF continues to be the main recruiting catalyst. WFDF can promote continuity in local organizations by requiring institutionalization of the Association in its membership application process. There are a few legacy issues where there have been challenges to legitimacy of existing disc organizations and our members need to understand the importance of a having a well-managed national association.

Risk area 5: Sustaining and improving financial viability Risk description: A. Within our quadrennial Ultimate event cycle, WFDF is highly dependent on participant fees from WUGC and WUCC, such that any disruption could impair WFDF’s financial viability. B. With most of the money from participation fees being collected by the local organizing committees, there is a risk that monies could be misappropriated. Controls: A1. Maintaining a large cash reserve A2. Requiring multi-year forecasts in addition to annual budgets in the financial plan A3. Finding ways to smooth out the event cycle A4. Developing other sources of revenues such as sponsorship B1. Bid review process (which usually also outlines experience of the key organizers) B2. Affiliation of local organizing committee with a Member Association B3. Contract laying out financial terms with periodic distributions C. Taking over certain money and registration functions going forward Consequences: A. Serious B. Devastating C. Devastating Likelihood: A. Actual situation B. Low probability C. Middle probability Comments: WFDF is a business and must be run professionally to remain viable.

Risk area 6: Protecting or improving public image and reputation with stakeholders, regulators, potential sponsors, and media Risk description: As a federation of Member Associations, WFDF must be perceived as adding value or it will lose the support of its members. With respect to external stakeholders and the public WFDF is the international governing body and must continually promote growth of flying disc sport. Controls: 1. Consistent governance and maintenance of high standards for events 2. Constant and appropriate communications Consequences: Serious Likelihood: Moderate Comments: This is an ongoing challenge due to WFDF’s limited resources. There has been limited success in the area of sponsors and media. IOC recognition may provide WFDF and its Members with some additional credibility in the sport world, but media and sponsorship is changing as well..

Risk area 7: Maintaining Spirit of the Game (SOTG) as an essential component of flying disc sports Risk description: We have a growing conflict within the sport of Ultimate in that semi-professional leagues have begun operations and have introduced a form of referees. Further, there are many aspects of SOTG with varied interpretations, within and across regional boundaries and competitive strata. Controls: 1. Maintaining the focus by acknowledging it in Spirit rankings and awards 2. Further incorporating messages in all marketing, education, and training material/programs. Consequences: Serious, it would change the essence of our sport Likelihood: Moderately high and increasing Comments: Spirit of the Game remains central to our primary disc discipline, Ultimate, and having no referees differentiates WFDF from most other IFs in a very positive way.

Risk area 8: Applying good corporate governance principles including compliance with regulatory requirements Risk description: As an IF recognized by the IOC and as a signatory to the World Anti-Doping Agency (WADA) code, WFDF needs to maintain compliance with the key elements required. We also need to ensure that we hold the federation to a high governance standard by complying with the Bylaws and respecting our Members. Controls: 1. Vigilant oversight of the anti-doping program and development of an educational program. 2. Knowledge of and adherence to the standards set out in the Bylaws and the Olympic Charter. Consequences: Serious Likelihood: Moderate Comments: Now that we are in compliance with the WADA anti-doping requirements, we must ensure that our athletes are provided with sufficient educational opportunities so that there are no infractions. We must also maintain transparent and professional governance procedures.

Submitted on May 13, 2018 by Robert “Nob” Rauch, President, and Volker Bernardi, Executive Director

May 13, 2013

Dear WFDF members:

As you know, we introduced the idea of a revamp of the Bylaws at last year’s Congress. There were a number of concerns about certain of the proposed changes, in particular regarding the change to one Member per country. We put together a representative task force last August to work through the issues and the attached is the outcome of those discussions.

The majority of the discussion focused around the reworking this definition of a national Member. We ended up with a decision to construct this such that other disciplines wishing representation in a single-discipline National Member have the responsibility to request representation, but to provide a clear path for representation as long as there is a critical mass of participation in a particular discipline.

We provide both a clean and marked-up version; this year’s changes are in blue, last year’s changes in red.

The main changes in this draft are:

1. Redefinition of Members to only have one Member per country and to introduce a mechanism for representation of participants in all disc disciplines while still allowing single discipline Members 2. Elimination of Organizational Members (after a transition period) 3. Establishment of a new class of Members, Associates (which could include current Organizational Members) 4. Revision and expansion of the Board, to include Continental representatives, Spirit of the Game Committee Chair, addition of the chair of the Medical Commissions, and reduction to two at-large members to be appointed by the board instead of elected 5. Formalizing the role of the Vice President 6. Formalization of Commissions and Continental Associations within the Bylaws 7. Addition of a Guiding Principles article to outline key principles, including principles of the Olympic Movement, non-discrimination, neutrality, gender equity/good governance/sports integrity, sustainability, and data protection

There were also a few small typos or technical changes.

Very truly yours,

Robert “Nob” Rauch President

BYLAWS OF THE WORLD FLYING DISC FEDERATION (a Colorado Nonprofit Corporation, approved by Congress on ____, 2018)

ARTICLE I - PURPOSES

The World Flying Disc Federation ("WFDF") is organized exclusively for educational purposes and to foster national and international amateur sports competition within the meaning of and pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (or under the corresponding provision of any future United States Internal Revenue law). The activities of WFDF include, but are not limited to, such purposes as:

1. To serve as the international governing body of all flying disc sports, with responsibility for sanctioning world championship and other international flying disc events, establishing uniform rules, and setting standards for and recording of world records;

2. To promote and protect the “spirit of the game” of flying disc sports play;

3. To promote flying disc sports play throughout the world and foster the establishment of new national flying disc sports associations, advising them on all flying disc sports activities and general management;

4. To promote and raise public awareness of and lobby for official recognition of flying disc play as sport;

5. To provide an international forum for discussion of all aspects of flying disc sports play; and

6. Consistent with above principles, to transact any and all other lawful business or businesses for which a corporation may be incorporated pursuant to the Colorado Revised Nonprofit Corporation Act, as it may be amended from time to time.

ARTICLE II – DEFINITIONS OF DISC SPORTS AND SANCTIONED EVENTS

1. A Disc Game is a game or event played with a flying disc that is recognized as a Disc Game by WFDF. The designation as a WFDF Disc Game is granted and revoked in an annual or special meeting or other vote of the voting members of WFDF (“Congress”). The list of Disc Games shall be maintained on the WFDF web site and updated as necessary.

2. A Disc Discipline is a Disc Game which is played according to a set of rules approved by WFDF but for which there is no WFDF World Championship event.

The designation as a WFDF Disc Discipline is granted and revoked by Congress. The list of Disc Disciplines shall be maintained on the WFDF web site and updated as necessary. Rules and regulations of each Disc Discipline or the standards for World Records are governed by their respective standing or ad hoc Committees, must be written in the English language, and must be approved by the Board of Directors.

3. A Disc Sport is a Disc Game which conforms to the following definition:

a. it is a Disc Game played according to a set of rules approved by WFDF;

b. it is a Disc Game for which a WFDF Disc Sport Committee has been established; and

18 1 c. it is a Disc Game for which a WFDF World Championship is played on a regular basis, meeting the standards for such tournaments as set forth in these Bylaws and as otherwise established by the Board of Directors.

The designation as a WFDF Disc Sport is granted and revoked by Congress. The list of Disc Sports shall be maintained on the WFDF web site and updated as necessary. Rules and regulations of each Disc Sport or the standards for World Records are governed by their respective standing Committees, must be written in the English language, and must be approved by the Board of Directors.

4. A WFDF World Championship is a Sanctioned Event that is a tournament or event designated by Congress as a “WFDF World Championship” for a particular Disc Sport. Such tournament or event may be held on a standalone basis or in conjunction with the WFDF World Championship for other Disc Sports. Such events must meet the minimum standards for determination of tournament formats, player and team selection processes, etc., as set by the policies established by the Board of Directors. Furthermore, for a tournament or event for a Disc Sport to be designated and maintained as a WFDF World Championship, it must be held on no less than a quadrennial basis and must regularly involve participants from at least eight different countries from three continents.

5. A Sanctioned Event is a tournament or event designated by Congress as a “Sanctioned Event” for a particular Disc Discipline or Disc Sport. Although it includes all WFDF World Championships, it may also include regional events or variations on the rules of play for a Disc Discipline or Disc Sport. A Sanctioned Event fee shall be paid to WFDF for each participating player in any WFDF Sanctioned Event, according to the schedule established by Congress.

ARTICLE III – MEMBERSHIPAND VOTING

1. Membership Classes. There shall exist the following classes of membership:

1.1 National Member: A National Member shall be a flying disc association which is the governing body for Disc Games solely within a single national boundary. There can be only one National member per country, with the definition of a country as per the terminology of the International Olympic Committee (IOC). To become a National Member and/or remain in good standing, a flying disc association must meet all of the following criteria, receive preliminary approval of WFDF’s Board of Directors, and be confirmed by Congress. If an incumbent National Member fails to continue to meet the membership criteria, their membership may be revoked by Congress.

(a) must be organized with bylaws acceptable to WFDF;

(b) must operate under the rules, policies, and programs which are in compliance with all agreements to which WFDF is a party;

(d) must represent a minimum of 50 individual disc players who are members of its organization (“Constituents”) in one or more Disc Sports;

(e) must hold an annual meeting and/or have another representative mechanism for its Constituents to elect a board of directors;

(f) must fairly represent the interests of Constituents for all Disc Games within the country; and

(g) must pay dues to WFDF as established by the Congress, and report annually regarding the number of its Constituents per the requirements as established by the Board of Directors (the “Census”).

19 2 approved plan on how they address other disc disciplines if representatives of those disc disciplines express an interest in writing in becoming formally represented and meet the minimum criteria for such representation.

An incumbent National Member can determine how best to accomplish such representation, whether through delegation to other disc discipline associations within their country or through formally defined committees within their own organization. A National Member is required to provide some form of representation of a disc discipline once there is a critical mass of participation of no less than 25 constituents whose primary participation is with Ultimate, Beach Ultimate, or Disc Golf, or 10 constituents whose primary participation is with other disc disciplines. If there is a second organization representing a disc discipline with at least 50 Constituents, then the organizations are expected to develop an umbrella organization or some other form of cooperation agreed by both which respects the incumbency of the original national Member within three years of an application being submitted to the National Member and to WFDF.

1.2 Provisional National Member: Provisional National Members are flying disc associations which are the governing body for all Disc Games solely within a single national boundary which have not met all of the qualifications of a national Member. To become a Provisional Member and/or remain in good standing, a flying disc association must meet all of the following criteria, receive preliminary approval of WFDF’s Board of Directors, and be confirmed by Congress. If an incumbent Provisional Member fails to continue to meet the membership criteria, their membership may be revoked by Congress.

(a) must be open to participation without regard to race, color, religion, national origin, sex or sexual orientation;

(b) must operate under the rules, policies and programs, which are in compliance with all agreements to which WFDF is a party;

(d) must report annually per the Census requirements as established by the Board.

1.3 Associate Member: An Associate Member is an association with ties to disc sports that is not a national governing body for flying disc sports within a country. These may include not-for-profit organizations that provide services to disc sports or which represent particular disc sports organizations. Associate Members do not have any voting rights but may attend Congress. They must meet the requirements for membership set out by the Board of Directors and receive approval by Congress.

1.4 Transition Phase: Up until mid-2018, WFDF permitted more than one Member per country as long as they represented different Disc Games in that country, or Members who only represented the interests of athletes of one Disc Game within the country and not the others. It also permitted Disc Game Organizational Members which were flying disc association which were the governing body for a single Disc Game across numerous national boundaries. From the date of the adoption of these Bylaws until December 2020, any current Members of WFDF shall be grandfathered in their membership, but should seek to conform to the new definition of membership outlined in this Article I of the Bylaws. Members not conforming to the updated definition of membership will be notified by WFDF of such non-conformance and will be required to provide an action plan of how they intend to conform by June 2021 and complete their transition by December 2021. Any Member in non- conformance by June 2022 may, per a vote of Congress upon the recommendation of the Board, have their membership terminated.

2. Reporting by Members. As a prerequisite of initial membership and as an ongoing requirement to

20 3 remain in good standing, each Member shall report the number of Constituents in its association and the basis for such calculation to WFDF. Such number shall typically be the greater of the (a) the number of dues paying members in the Member organization or (b) the number of different individuals participating in the national or organizational flying disc championships sanctioned by the Member organization. WFDF reserves the right to review the basis for the calculation of members for a Member association and to require revisions in order to establish consistency among Members in the basis for such calculations. Such ongoing reporting shall occur in the form of an annual Census, the requirements of which shall be established and amended from time to time by the Board.

3. Rights of Members: Voting and Play in Sanctioned Events.

3.1 Voting. All National and Disc Game Organizational Members in good standing (“Voting Members”) shall be entitled to vote on all matters coming before the Congress, including the selection of Board members and other officers, fiscal matters of the Corporation, and on play related matters. Provisional members are not entitled to any vote.

3.2. Play in Sanctioned Events. National Members in good standing may designate Constituent players or teams to participate in Sanctioned Events, per the allocation rules established by the Committee responsible for the respective Disc Sport event and confirmed by the Board. Except as otherwise provided in Section 3.4 of this Article III, players represented by Provisional Members are not eligible for participation in Sanctioned Events.

3.3. Good Standing. A National Member shall be considered in Good Standing for voting purposes or play in a Sanctioned Event if it has paid all of its membership fees prior to the Sanctioned Event or Congress, respectively, and has fulfilled all its other obligations to WFDF including submission of Census data.

3.4. Provisional Member Play Exemption. To encourage participation in Sanctioned Events by players from countries or a Disc Game not previously represented by a National but by a Provisional Membership only, there is a one-time exemption from the full membership requirement for the participation of a player or team in a Sanctioned Event. However, concurrent with such participation, representatives of that country or Disc Game will have the obligation to apply for National Membership (as applicable) as soon as practicable. Players from such countries will be precluded from participation in subsequent Sanctioned Events until such time as such membership application is made and approved by the Congress, up to a maximum of nine years from the initial exemption event.

4. Voting. In matters requiring a vote of Congress, each Voting Member in good standing shall have a number of votes reflective of the number of Constituents that organization represents, as reported in the Census for the respective year, according to the following table (the “Voting Schedule”):

Number of Constituents Number of Votes

From 0 to 200 1 From 201 to 400 2 From 401 to 800 3 From 801 to 1,600 4 From 1,601 to 3,200 5 From 3,201 to 6,400 6 From 6,401 to 12,800 7 From 12,801 to 25,600 8 From 25,601 to 51,200 9 51,201 and above 10

Votes of Members with more than one vote may be split in favor of alternative choices on a whole number basis per the Member’s discretion.

Notwithstanding the foregoing, the Congress may establish limits based on the number of Constituents for a maximum and minimum number of votes per Member, which must also be directly reflected in the dues required for such Member.

21 4 and approving the previous year’s financial statements and auditors’ reports; (c) approving WFDF’s annual budget and electing an Audit Committee; (d) setting membership dues and sanctioning fees for WFDF events; (e) approving the WFDF event calendar; (f) authorizing the basic strategic direction and policies of WFDF; (g) approving new members or terminating members; (h) making amendments to the WFDF Bylaws; (i) adding new disc sports to the WFDF program; and (j) other matters affecting WFDF generally. Each Voting member shall have the number of votes as per the Voting Schedule, adjusted by any such minimum or maximum caps as determined by Congress.

4.2. Voting by Representatives of Specific Disc Disciplines. For matters only involving a specific Disc Game, as determined by the Board of Directors, only Voting Members with responsibility for that Disc Game may vote. Each Voting Member with responsibility for a specific Disc Game shall have the number of votes as per the voting Schedule (adjusted by any such minimum or maximum caps as determined by Congress) without consideration of the share of its Constituents involved with such Disc Game.

4.3. Requisite Majorities. In most votes put forward before Congress, except as noted as follows, affirmative votes constituting a simple majority (50% plus 1) of the votes available to be cast are required to approve an action or motion. For (a) motions to revoke the membership of a current Member as provided for in Article III, (b) the removal of a Director as provided for in Article IV, Section 4, or (c) the amendment of the Bylaws as provided for in Article VIII, a two-thirds (2/3) majority of the votes available to be cast are required for approval. Approval of the dissolution of the corporation as provided for in Article VII requires the affirmative vote of a three- quarters (3/4) majority of the votes available to be cast. In all cases, notice must be duly given and the required quorum must be met for any such vote to be valid.

5. Meetings and Voting Outside of a Meeting. Annual or Special Meetings of the members of WFDF, or votes by Voting Members held outside of an in-person meeting, shall be known as a Congress.

5.1. Annual Meeting. The Annual Meeting of the Members shall be held each calendar year at a place and time to be fixed by the Board of Directors. The purposes of the annual meeting shall be to: (a) review and approve the previous year’s financial statements and auditors’ reports, (b) approve WFDF’s annual budget and elect an Audit Committee, (c) authorize the basic strategic direction and policies of WFDF, (d) serve as a forum for discussion of general disc sports issues, and (e) to take such other action as may properly come before the Congress. The Secretary shall cause to be given to each member notice of the time and place of the annual meeting not less than three (3) calendar months prior to the date of such scheduled meeting. Members must submit all motions for consideration at the annual meeting to the Board of Directors not less than 75 days prior to the date of such scheduled meeting, and the Board shall forward to all members a meeting agenda, along with copies of all motions, reports and other relevant material for consideration at the Congress, not less than two (2) calendar months prior to the date of such scheduled meeting.

5.2. Special Meetings. Special Meetings outside of the Annual Meeting may be called at any time by the Board of Directors. The Secretary shall cause to be given to each Voting Member notice of the time, place and purpose of such meeting, along with background materials requiring consideration, not less than two (2) calendar months prior thereto. The Board shall also be required to call a Special Meeting of the Congress upon the written demand of Voting Members in good standing representing twenty-five percent (25%) of the total Member votes.

5.3. Votes Outside of a Meeting. Votes outside of the Annual Meeting or a Special Meeting may be called at any time by the Board of Directors. The Secretary shall cause to be given to each Voting Member notice of the time, place and purpose of such meeting or required vote outside of a meeting, along with background materials requiring consideration, not less than one calendar month prior thereto. Whenever the Voting Members are required or permitted to take any action by vote outside of an Annual Meeting or Special Meeting, such vote shall take place through electronic or written voting mechanisms as established by the Board of Directors.

5.4. Quorum. So long as the Annual Meeting or a Special Meeting has been duly called as provided above, the presence, in person, by telephone or video conference, electronic correspondence, or by proxy, of any Voting Members shall constitute a quorum and shall be sufficient for the transaction of any business. For votes outside of an Annual or Special Meeting, the participation of no fewer than 50% of the Voting Members (before consideration of the actual votes per the Voting Schedule) shall constitute a quorum.

22 5 5.5. Proxies. Each Voting Member entitled to vote may authorize a person or persons to vote on behalf of such Voting Member by proxy. A proxy shall be in writing, signed by a duly authorized officer of a Voting Member, and revocable at the pleasure of the Voting Member executing it, and may be delivered electronically or in paper format. Such proxy must be delivered to the Secretary prior to the meeting or action and shall be valid only for the meeting or action named therein.

6. Membership Fees. The annual dues of Members shall be determined from time to time by the Congress, upon recommendation of the Board. Membership dues for each National and Disc Game Organizational Member are to be determined on the basis of the number of Constituents represented directly or indirectly by that organization, as reported in the Census for that year. Notwithstanding the foregoing, the Congress may establish limits for a maximum and minimum rate for dues per Member, which will be directly reflected in the Voting Schedule for such Member. In addition, the Congress, at the recommendation of the Board of Directors, may provide for a discounted rate for dues for Members in developing countries (the "Special Terms of Payment"), which shall not affect the Voting Schedule for any such Member.

If a member declines to report the number of players it represents in the Census, the Board is authorized to estimate the number for that member at its discretion and set dues accordingly.

7. Sanctioned Event Fees. The Sanctioned Event fee schedule shall be determined from time to time by Congress upon the recommendation of the Board. Such schedule of sanctioning fees shall be reflective of the type of event, expected number of participants, and length of event, and shall be stated as a per participant fee collected by the Sanctioned Event Organizer on behalf of WFDF.

In any case, the one time exemption for provisional Members from the Membership requirement provided for in Article III Section 3.4 does not excuse the participants from being required to pay the Sanctioned Event fee in order to participate in the Sanctioned Event.

8. Hold Harmless. Each Member, as a condition of its membership, agrees to hold WFDF and its directors, officers, coordinators, agents and consultants harmless from claims of any kind, nature or description arising out of the Member's participation in or observance of any game, tournament or event sponsored or sanctioned by WFDF.

9. Meetings By Telephone or Other Electronic Means. Members may hold or participate in a meeting of the Congress by means of conference telephone or other electronic means provided that all such persons so participating in such meeting can hear each other at the same time.

ARTICLE IV - DIRECTORS

1. Management of the Corporation. WFDF shall be managed by the Board of Directors. Directors shall be selected without regard to race, color, religion, national origin, sex or sexual orientation. The Board shall consist of the President, Secretary, Treasurer, the current chairs of each Disc Sport Committee, the chair of the Spirit of the Game Commission, the Presidents of each of the Continental Associations, the chair of the Athletes Commission, the Medical Commission Chair, and two at-large directors. The President, Secretary, Treasurer, and the chairs of each Disc Sport Committee and the Spirit of the Game Committee shall be elected by the Congress, the chair of the Athletes Commission shall be chosen by the members of the Athletes Commission, and the Chair of the Medical Commission and the two at-large directors shall be appointed by the board.

The Board may engage outside consultants to assist on a day to day basis with the management of the corporation, within the constraints of the budget approved by the Congress.

2. Election and Term of Directors. An annual election by Congress will be held during the final two months of each calendar year to elect directors to hold office for the designated term of office. Each director shall hold office until the expiration of the term for which he or she was elected and until his or her successor has been elected and shall have qualified, or until his or her resignation or removal. Directors shall serve for two year terms, to be staggered as determined by the Congress. Elections are held electronically to accommodate all Members, and shall be open for no less than thirty (30) calendar days. Votes by Congress for Directors shall be via a commonly accepted voting mechanism as determined by the Board.

23 6

3. Increase or Decrease in Number of Directors. The number of directors may only be changed by Congress through an amendment to the Bylaws. No decrease in number of directors shall shorten the term of any incumbent director.

4. Removal, Resignation, Replacement. Any director or directors may be removed by Congress. A director may resign at any time by giving written notice to the Board. Unless otherwise specified in the notice, the resignation shall take effect upon receipt thereof by the Board. In the case of the resignation, death, or removal of a Board member, the deputy director (if any) shall replace such Board member. In the absence of a deputy director to replace a vacancy, the Board in its discretion may appoint a successor to serve in the position through the end of the scheduled term.

5. Meetings. There shall be no less than four (4) meetings of the Board annually, at such places and times to be fixed by the President. The Secretary shall cause to be given to each member of the Board notice of the time and place of the annual meeting not less than thirty (30) days prior to the date of such meeting. Such Board meetings may take place in person or by means of conference telephone or similar communications equipment, provided that all such persons so participating in such meeting can hear each other at the same time.

6. Special Meetings and Actions Taken Without a Meeting. A special meeting of the Board may be called by the President or by the majority of the Board. The Secretary shall cause each director to be notified of the time, place and purpose of such meeting not less than thirty (30) calendar days prior thereto. A vote of the Board taken without a meeting may be called by the President or by a majority of the Board, with each director to be notified of the time, place and purpose of such vote not less than seven (7) calendar days prior thereto. Whenever members of the Board are required or permitted to take any action by vote without a meeting, such vote shall be conducted through electronic or written voting mechanisms as established by the Board of Directors.

7. Quorum and Required Majority. The presence of a number of members of the Board not less than 50% of the total members (rounded up to the nearest whole integer), plus one, shall constitute a quorum and shall be necessary for the transaction of business. The consent of a majority of the directors present at any meeting at which a quorum is present shall be required for passage of any measure before the Board. One or more vacancies on the Board shall not change the required minimums for Quorum.

8. Proxies. Each Board Member entitled to vote may authorize another Board Member to vote on behalf of such Board Member by proxy. A proxy shall be in writing, signed by the Board Member, and revocable at the pleasure of the Board Member executing it, and may be delivered electronically or in paper format. Such proxy must be delivered to the Secretary prior to the meeting or action and shall be valid only for the meeting or action named therein.

9. Committees. The Board may designate such temporary or standing committees as it shall deem advisable, and such committee or committees shall have such powers as may be specified by resolution of the Board. In addition to such committees as may be authorized by resolution of the Board, there shall exist the following standing committees:

9.1 Executive Committee. The Executive Committee shall consist of the President, the Vice President, the Secretary and the Treasurer. The Executive Committee shall administer the daily affairs of WFDF, and shall have and exercise the authority of the Board in the management of WFDF, except as may be limited by resolution of the Board or by law.

9.2. Disc Sport Committees: A Disc Sport Committee shall be established for each Disc Sport with the responsibility to oversee the play-related activities of the specific Disc Sport. Each Disc Sport Committee shall consist of a Chair and a number of members. The Chair of each Disc Sport Committee will be chosen by Congress per the voting procedures established for Board elections for a two year term and members of the Committee shall be nominated by such Chair, subject to approval by the Board.

24 7 the Board of Directors, (d) arbitrating on any WFDF play-related issues within the Disc Sport; and (e) maintaining world records, and proposing revisions to the standards for such world records, if relevant within the Disc Sport. Although each Disc Sport Committee or a subcommittee designated for such purpose shall have the responsibility for soliciting bids for Sanctioned Events, the Board of Directors shall make the decision on which bid to accept. All decisions of a Disc Sport Committee may be appealed to the Board. Further, the Board will determine in advance which issues are subject to approval by all Voting Members of WFDF, which are subject to approval solely by Voting Members responsible for that Disc Sport, and which are issues subject to approval by the Board.

If there is no Committee for a Disc Sport, an official WFDF version of the rules may be proposed by any Voting Member responsible for that Disc Sport and approved by the Board of Directors. If there is a proposal for a Sanctioned Event but no Committee has yet been constituted, the Board of Directors shall appoint an interim Disc Sport Committee and chair to oversee event discussions until a Disc Sport Committee chair can be elected at the next Congress.

9.3. Disc Discipline Committees: A Disc Discipline Committee may be established for Disc Disciplines at the discretion of the Board, with the responsibility to oversee the play-related activities of the specific Disc Discipline. Each Disc Discipline Committee shall consist of a Chair and a number of members. The Chair and members of each Disc Discipline Committee will be chosen by the Board of Directors. The Chair of a Disc Discipline Committee need not be a member of the Board.

Each Disc Discipline Committee shall address such issues as may affect participants in the specific Disc Discipline, including: (a) maintaining and proposing revisions of the official WFDF rules for the Disc Discipline; (b) soliciting bids for Sanctioned Events for the Disc Discipline; (c) overseeing the Sanctioned Events for the Disc Discipline, determining tournament formats, player and team selection processes, all in accordance with policies established by the Board of Directors, (d) arbitrating on any WFDF play-related issues within the Disc Discipline; and (e) maintaining world records, and proposing revisions to the standards for such world records, if relevant within the Disc Discipline. Although each Disc Discipline Committee or a subcommittee designated for such purpose shall have the responsibility for soliciting bids for Sanctioned Events, the Board of Directors shall make the decision on which bid to accept. All decisions of a Disc Discipline Committee may be appealed to the Board. Further, the Board will determine in advance which issues are subject to approval by all Voting Members of WFDF, which are subject to approval solely by Voting Members responsible for that Disc Discipline, and which are issues subject to approval by the Board.

If there is no Committee for a Disc Discipline, an official WFDF version of the rules may be proposed by any Voting Member responsible for that Disc Discipline and approved by the Board of Directors. If there is a proposal for a Sanctioned Event but no Committee has yet been constituted, the Board of Directors shall appoint an interim Disc Discipline Committee and chair to oversee event discussions.

9.4. Auditor. The Congress shall elect a professional Auditor each year, who may not be a member of the Board. The term of the Auditor shall be approximately one year, until the next annual Congress. The Auditor shall review the financial records of the Corporation, and report to the Congress no less than annually. If the Auditor resigns prior to the completion of the term, the board shall designate a replacement to serve until the next Congress.

10. Meetings by Telephone or Other Electronic Means. Members of any Committee designated thereby may hold or participate in a meeting of the Committee by means of conference telephone or other electronic means provided that all such persons so participating in such meeting can hear each other at the same time, or by means of conference via email or similar communications such as electronic chat sessions provided that all such persons so participating in such meeting can participate equally. Whenever members of any Committee are required or permitted to take any action by vote without a meeting, such vote may be conducted through electronic or written voting mechanisms as established by the Board of Directors.

ARTICLE V - OFFICERS

1. Election, Appointment, Term, Compensation. Except as otherwise provided herein, officers shall be elected by Congress and shall serve for the designated term. All officers may be reappointed or reelected to succeeding terms without limitation. No two offices may be held by the same person.

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2. Removal, Resignation, Replacement. Any Officer elected by Congress may only be removed by Congress. Any officer appointed by the Board may be removed by the Board at any time with or without cause. In the event of the death or resignation or removal of an officer the Board in its discretion may appoint a successor to serve in the position through the end of the scheduled term.

3. President. The President shall be elected by Congress and shall serve for a term of two (2) years. The President shall preside at all meetings of the Congress and of the Board, and shall act as Chair of the Executive Committee. The President shall be the chief executive officer of WFDF. The Board of Directors may authorize the President to enter into or execute and deliver any instrument in the name of and on behalf of WFDF. Such authority may be general or confined to specific instances.

4. Vice President. The Vice President shall be elected by the Board from among the board members, shall serve on the Executive Committee, and shall serve for a term of one (1) year. In the absence of the President, or in the event of his/her inability or refusal to act, the Vice President (if any) shall perform the duties of the President, and when so acting, shall have all the powers of and be subject to all of the restrictions upon the President. The Vice President (if any) shall perform such other duties as from time to time may be assigned to him or her by the President or by the Board of Directors.

5. Treasurer. The Treasurer shall be elected by Congress and shall serve for a term of two (2) years. The Treasurer shall serve on the Executive Committee and shall act as the treasurer and controller of WFDF. The Treasurer shall have the care and custody of all the funds and securities of WFDF and shall deposit all such funds in the name of WFDF in such bank or trust company as the Board of Directors may elect. He or she shall keep an account of all monies received and expended for use of WFDF, and shall sign all checks, drafts, notes and orders for the payment of money authorized by the Board of Directors. The Treasurer shall also negotiate all loans and/or other financial transactions on behalf of WFDF at the direction of the Board. The Board may, in its sole discretion, authorize the Treasurer to make such payments as may be customary and normal in the ordinary course of business; all extraordinary disbursements must be approved by the Executive Committee, subject to the discretion of the Board. The Treasurer shall maintain an up-to-date list of members in good standing, shall present a report on the financial affairs of WFDF to the Annual Meeting and the Board of Directors, shall be responsible for the filing of all tax returns (if any) as may be required from time to time and shall prepare a report to the membership to be distributed by electronic mail or posted on the web site each year.

6. Secretary. The Secretary shall be elected by Congress and shall serve for a term of two (2) years. The Secretary shall serve on the Executive Committee and shall have the duty to see that all notices are duly given in accordance with the provisions of these Bylaws or as required by law, shall keep the minutes of the meetings of the Board of Directors and the Congress in a book or books provided for such purposes, and shall maintain a file of such other books and papers of WFDF as the Board of Directors may direct. The Secretary shall prepare, under the direction of the Board of Directors, periodic reports as may be required under applicable law.

7. Other Officers. The Board shall appoint such other officers as may be necessary to conduct the business of WFDF. In addition, the Board may designate special consultants or agents at any time. Compensation, if any, for all such officers, consultants and agents shall be fixed by the Board, so long as such officers, consultants or agents are not Board members or affiliated with Board members.

ARTICLE VI - COMMISSIONS

1. Standing Commissions. WFDF shall maintain a number of standing Commissions

26 9 • Examine the WFDF business plan and give feedback to the Board on areas of improvement and/ or concerns that require input from athletes; • Bring the athletes point of view to the Medical & Anti-Doping Committee on issues concerning athletes health and anti-doping issues • Relate directly to and represent athletes competing at the highest level and establish relationships to promote feedback to WFDF on matters concerning elite athletes; and • Act as a promotional tool available for the purposes of promoting Ultimate to sponsors, the media and the general public.

1.2. Medical & Anti-Doping Commission. The Medical & Anti-Doping Commission shall: • Be comprised of at least three physicians demonstrating specialized knowledge of anti-doping and sports • Be responsible for review of Therapeutic Use Exemptions (“TUEs”) submitted by WFDF athletes

1.3. Women in Sport Commission. The Women in Sport Commission shall: • to advise the WFDF Board of Directors on the development of policy related to promoting women in sport • to co-ordinate efforts to increase participation of women in Flying Disc sports • to develop ideas and initiatives to promote the role of women in Flying Disc sports • to ensure representation of women within WFDF governance structures • to deliver advocacy on gender issues in Flying Disc sports • to be active in raising awareness about gender equality in their respective domains

1.4. Sport for Active Society and Development Commission. The Sport for Active Society and Development Commission shall: • Advise the WFDF Board of Directors on Sport for all and Development issues • Co-ordinate efforts to increase global participation in Flying Disc sports • Develop ideas and initiatives to promote Flying Disc sports on all continents • Ensure representation of the continental associations within WFDF governance structures • Deliver advocacy on development questions in Flying Disc sports • Develop ideas and initiatives for the development of Flying Disc sports on a Sport for all/grassroots level

1.5. Entourage Commission. The Entourage Commission shall: • Advise the WFDF Board of Directors on questions related to the Athletes’ Entourage • Develop ideas and initiatives to make sure that the Entourage serves in the best interest of athletes • Ensure representation of the Entourage within the WFDF governance structures • Promote WFDF rules and regulations concerning the Entourage within their domains • Monitor and develop the WFDF Guidelines for the Conduct of the Athletes’ Entourage and make recommendations to the Board of Directors

1.6. Ethics Commission. The Ethics Commission shall: • Assume responsibilities and duties as defined in the WFDF Code of Ethics • Assume responsibilities and duties as defined in the WFDF Conflict of Interest policy • Advise the WFDF Board of Directors on questions related to the Ethics in Sport • Ensure the presence of ethical principles within the WFDF governance structures • Monitor and develop the WFDF Code of Ethics and make recommendations to the Board of Directors

1.7. Youth and Sport Commission. The Youth and Sport Commission shall: • Advise the WFDF Board of Directors on Youth and Sport issues • Co-ordinate efforts to increase global participation of young people in Flying Disc sports • Develop ideas and initiatives to promote and develop Flying Disc sports for young people on all continents • Deliver advocacy on youth questions in Flying Disc sports

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2. Selection of Members to Standing Commissions. Members of the Athletes’ Commission shall be selected in a direct election by elite athletes in a mechanism to be determined by the Board. The Chairs and members of the other Commissions shall be selected and approved by the Board.

3. Other Commissions. The Board may establish any other Commissions it determines are necessary and appoint the members at its discretion.

ARTICLE VII – CONTINENTAL ASSOCIATIONS

Members affiliated with WFDF and geographically situated on the same continent shall belong to their respective Continental Associations. WFDF shall have the following Continental Associations: Africa, Americas, Asia-Oceania, and Europe.

The Continental Association Board shall assist, support and advise the WFDF Board of Directors and the Congress regarding the following issues:

1. The promotion and coordination of the development and activities of Flying Disc sports within the respective Continents; 2. Matters of common interest of the members in their Continent; 3. Organization of Continental club and national team’s competitions; 4. Organization and coordination of development efforts across the Continent; and 5. Preparation of the budget and plan of action to be submitted to the WFDF board.

The Board of WFDF is allowed to delegate some of its duties and powers to any Continental Association in its discretion.

The President and the other persons on the board of the Continental Associations must be a national or resident of a country which is represented by the Continental Association they represent. The members of the board including the President will be elected by the representatives of countries in the Continental Association and the President shall serve on the WFDF Board of Directors.

ARTICLE VIII – GUIDING PRINCIPLES

WFDF operates under a series of key guiding principles, including:

1. Olympic Movement: WFDF commits and aspires to the principles of the Olympic movement as enshrined by the International Olympic Committee in the Olympic Charter and to its various guidelines, codes, and regulations as amended from time to time. 2. Non-Discrimination: WFDF adheres to a strict anti-discrimination policy with regard to race, color, religion, national origin, politics, sex, or sexual orientation. 3. Neutrality: WFDF is politically neutral and any kind of discussions or demonstrations of a political, religious or other similar nature are forbidden within WFDF. 4. Gender Equality, Good Governance, and Sports Integrity: WFDF shall promote on all levels the principles of gender equality, good governance and sports integrity and take appropriate measures to make sure that the these principles are implemented in strategic decisions and in day-to-day work. 5. Sustainability: WFDF is committed to sound environmental practices that respect and safeguard the environment in which Flying disc sports are conducted. WFDF endorses responsible and sustainable environmental practices in the planning and staging of events, and promotes awareness and community consultation on event staging issues. 6. Data Protection: WFDF operates under the highest standards of general data protection and implements data protection policies ensuring that such standards are upheld.

The WFDF Board of Directors shall be entitled to review and to take appropriate final actions regarding non-adherence to these key guiding principles.

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ARTICLE IX -– INDEMNIFICATION

Any person who shall at any time serve, or have served, as a director, officer, or Committee member of WFDF, of any other enterprise at the request of WFDF, and the heirs, executors, and administrators of such person, shall be indemnified by WFDF against all costs and expenses reasonably incurred in the defense of, or paid in the settlement of, any claim, action, suit or proceeding, to the extent such indemnification is permitted by the Colorado Revised Nonprofit Corporation Act, as amended. WFDF may in its discretion, but shall not be required to, advance to any such person expenses reasonably incurred in connection with such claim, action, suit or proceeding, and may indemnify and advance expenses to an employee or agent of WFDF to the same extent as to an officer or director. The foregoing indemnification shall not be exclusive of any other rights to which those indemnified may be entitled to under any agreement, vote of members, or otherwise.

ARTICLE X - FISCAL YEAR

The fiscal year of WFDF shall commence on January 1 of each year and end on December 31.

ARTICLE XI – COMMUNICATION WITH MEMBERS

WFDF shall maintain a website and group emails which shall serve as the primary vehicle for the dissemination of information to the Members. The information shall be distributed to all Members as a benefit of membership in WFDF. WFDF shall be required to publish minutes of all meetings of the Board and the Congress, and shall be required to publish a financial report from the Treasurer not less than once annually, distributing the above to Members through such means as determined by the Board.

Each Member shall provide to WFDF an official contact address, including contact person, telephone number, full mailing address per international standards, and an electronic e-mail address, to be confirmed at least annually in the Census (and any time such information changes in the interim). Communications to such address shall be deemed to constitute due notice by WFDF to Members.

ARTICLE XII – BYLAWS AMENDMENTS AND DISSOLUTION OF THE CORPORATION

These Bylaws may be amended, repealed or altered in whole or in part by a by the affirmative vote of not less than two thirds of the votes available to be cast at any duly held meeting of the Congress. Proposed amendments to the Bylaws may be submitted to the Board by any member at any time at least 75 calendar days prior to the Annual Meeting. A copy of all proposed amendments shall be forwarded to all Members not less than two (2) calendar months prior to the date of such scheduled vote.

The Corporation may be dissolved by the affirmative vote of not less than three quarters of the votes available to be cast at any duly held meeting of the Congress. If the corporation is dissolved, the assets shall be liquidated in an orderly fashion and distributed to a globally recognized charitable organization or organizations as designated by Congress.

ARTICLE XIII - DISPUTE RESOLUTION

The Board shall have the authority to establish policies, subject to approval of the Congress, to adjudicate disputes among Members or between Members and itself. Such disputes may include, but shall not be limited to, disputes regarding eligibility for membership, eligibility for individual participants in Sanctioned Events, rulings with regard to world records, rulings involving anti-doping violations, and rulings with regard to disciplinary issues concerning tournaments or events sanctioned by WFDF. The Board, with the approval of the Congress, shall establish conduct policies for the on-site adjudication of disputes at tournaments or other events sanctioned by WFDF and for the off-site decision-making procedures for dispute resolution. In addition, such policies shall provide for a fair and appropriate appeal process within WFDF. No matter what the difference between the disputing parties, no case may be taken to a court of law and, as a condition of membership, WFDF shall require Members to renounce the right to take a dispute before a court of justice. WFDF will only recognize and accept the

29 12 decisions of the Court of Arbitration for Sport (CAS) in Lausanne (Switzerland) using the code of sports-related arbitration should the necessity of an appeal against a WFDF decision arise.

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BYLAWS OF THE WORLD FLYING DISC FEDERATION (a Colorado Nonprofit Corporation, approved by Congress in April 2012on ____, 20172018)

ARTICLE I - PURPOSES

The World Flying Disc Federation ("WFDF") is organized exclusively for educational purposes and to foster national and international amateur sports competition within the meaning of and pursuant to Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (or under the corresponding provision of any future United States Internal Revenue law). , The activities of WFDF includinginclude, but are not limited to, such purposes as: