Need More Pictures from Floods/Earthquake Taken by Sphere

DISTRICT DISASTER MANAGEMENT PLAN Poonch (J&K)

VOLUME I DRR PLAN (Including Capacity Building and Mitigation)

Need more pictures from floods/earthquake taken by Sphere

DISTRCIT DISASTER MANAGMENT PLAN

POONCH - JAMMU AND KASHMIR

DISTRICT DISASTER MANAGEMENT AUTHORITY Poonch, Jammu & Kashmir

Published by:

District Disaster Management Authority

Poonch, Jammu and Kashmir

May, 2015 more information, please contact:

District Deputy Commissioner

District Disaster Management Authority

Poonch (J &K)

Phone: 01965-220333,

Fax: 01965-222363

E-mail: [email protected]

This plan is developed by the District Disaster Management Authority, Poonch with active support from SDMA, Sphere India and other key agencies in the year 2015

Table of Contents FOREWORD ...... Abbreviations ...... SECTION I: CONTEXT ANALYSIS ...... Introduction...... Hazard Vulnerability Capacity Analysis (HVCA) ...... A. Poonch River ...... B. Poonch Foothills ...... C. Poonch Hills and High Mountains ...... DDMP Development Strategy ...... Stakeholder Analysis ...... SECTION II : PREPAREDNESS & DRR PLAN OF DDMA ...... SECTION III: INSTITUTIONAL MECHANISM FOR DISASTER MANAGEMENT ...... Annexes ......

National Disaster management Act, 2005 mandates for development of comprehensive and holistic District Disaster Management Plan (DDMP) to negate the impact of disasters on the communities, to facilitate timely and effective response to the disasters, and to facilitate holistic disaster management through integration of mitigation, preparedness and DRR measures into development.

India has different geographical characteristics and hazard scenarios in different regions which becomes more complex due to varied socio- economical settings. For each scenario, the Plan would be different to effectively deal with the complexities of the region. Therefore, Jammu and Kashmir State Disaster Management Authority always advocated that for different scenarios and contexts model DDMPs should be made which would serve as guidance for similarly vulnerable Districts.

Poonch DDMA along with JKSDMA, and Sphere India and other like minded organizations came together to draft model DDMPs for varied hazard scenarios. As a first step, National Advisory Body was set to conceptualize our ideas and decide on Districts for piloting of model DDMPs.

The District of Poonch was chosen for the first pilot in Jammu and Kashmir to demonstrate a systematic, dynamic and practical DDMP due to its multi hazard profile of recurrence of floods, drought, earthquake (Zone-V), landslides, fire incidents, avalanches, harsh winters, snow fall, storms and the prevalence of socio-economic vulnerabilities. Once the district was finalized, District Advisory Committee at Poonch, J&K was set up to guide and take forward the process.

I am very pleased that the implementing partners, Sphere India have been very meticulous in their approach and have followed every step of the process guideline developed by the Advisory Bodies.

Jammu/Srinagar March 2015 Chairman, SDMA 5

Acknowledgments

May 2015 Deputy Development Commissioner and Chairman-DDMA Poonch

Volume-1: DRR AND MITIGATION PLAN: This volume (also referred as Green Book) 7

DDMP is divided into the following main volumes:

Volume-1: DRR AND MITIGATION PLAN: This volume (also referred as Green Book) enlists the specific actions to be taken during non-disaster time for DRR and mitigation measures. This includes mainstreaming of DRR into development; capacity building; Functional continuity actions; and Emergency Preparedness. This also enlists various structural and non-structural as well as hazard specific mitigation measures and strategies.

This volume also gives details of context of Poonch which includes general situation; Hazard, Vulnerability & Capacity Analysis; Problem Analysis; Micro analysis of villages' vulnerability; DDMP development Strategy; and Stakeholders analysis. This particular section is specifically useful to you if you are new to the district and like to understand the general situation, history, and broader context of the district.

It also covers details of the various institutions at district level & their roles / responsibilities in disaster management. This also gives information on good practices like ESF, IRS, URS, DMT and QRT etc. for coordination and integration among different stakeholders. This volume also describes the linkages with other districts, divisions, state and national level as per the level of disaster and the emerging needs. Implementation of plan; the responsibility and accountability; financial provisions; and follow-up actions at different levels are also described in this volume.

Volume-2: DISTRICT RESPONSE PLAN: This volume (also referred as Red Book) enlists the specific actions to be performed at district level in case of any disaster situation. The key response actions are divided into various phases including Actions on Receipt of Early Warning; Response Activation; Relief and Response; Deactivation of Response; and Recovery Actions along with enlisting disaster specific contingency actions. This also covers setting up of Field EOC. Volume-3: CHECKLISTS, FORMATS AND RESOURCE DATABASE: There is a separate compilation of useful checklists, assessment formats and database of resources available in the district along with the contact lists etc. This can be referred as and when required.

Volume-4: SPECIFIC ACTION PLANS FOR DIFFERENT STAKEHOLDERS: Apart from the above main volumes, there are specific action plans prepared for different stakeholders at various levels. There are specific action plans for line departments, Gram Panchayat level committees, and other key non-govt stakeholders at district level. These action plans are complied in two separate booklets for each stakeholder groups. These booklets are, (1) Red Book – for response actions during emergencies, and (2) Green Book – for DRR and mitigation actions during non-emergency period.

Abbreviations

BRGF : Backward Regions Grant Fund BSNL : Bharat Sanchar Nigam Limited CBO : Community Based Organizations CE : Chief Engineer CEO : Chief Executive Officer CMO : Chief Medical Officer CMRF : Chief Minister Relief Fund CSO : Civil Society Organization DDMA : District Disaster Management Authority DDMP : District Disaster Management Plan DDRF : District Disaster Response Force DDC : Deputy Development Commissioner DMT : Disaster Management Team DRR : Disaster Risk Reduction EOC : Emergency Operation Centre ESF : Essential Service Functions EWS : Early Warning System FRT : First Response Team GIS : Geographic Information System GP : Gram Panchayat GPS : Global Position System HFA : Hyogo Framework for Action Hazard Risk Vulnerability Capacity HRVCA : Analysis HVCA : Hazard Vulnerability Capacity Analysis IAF : Indian Armed Force IAP : Immediate Action Plan ICDS : Integrated Child Development Services IMT : Incident Management Teams IRS : Incident Response System IRT : Incident Response Team IYA : Indira Awas Yojna

LSG : Lower Selection Grade

MARCOS : Marine Commandos MGNREGS : Mahatma Gandhi National Rural Employment Guarantee Scheme MLA : Member of Legislative Assembly Mahatma Gandhi National Rural and Employment Guarantee MNREGA : Action MP : Member of Parliament MPLADS : Member of Parliament Local Area Development Schemes NABARD : National Bank for Agriculture and Rural Development NCC : National Cadet Corps NDMA : National Disaster Management Authority NDRF : National Disaster Response Force/Relief Fund NGOs : Non- Government Organizations NREGA : National Rural Employment Guarantee Act NREGS : National Rural Employment Guarantee Scheme NRHM : National Rural Health Mission NSV : National Service Volunteer NYK : Nehru Yuva Kendra OEOC : Onsite Emergency Operational Center PDS : Public Distribution Shop PHC : Primary Health Center PHED : Public Health Engineering Department PMRF : Prime Minister Relief Fund Q&A : Quality and Accountability QRT : Quick Response Team SDMA : State Disaster Management Plan SDRF : State Disaster Response Force/Relief Fund SHG : Self Help Group SME : Small and Medium Enterprise SOP : Standard Operating Procedure SP : Superintendent of Police SSA : Sarva Shiksha Abhiyan UN : United Nations URS : Unified Response Strategy VKC : Village Knowledge Center WASH : Water Sanitation and Hygiene

Introduction Disaster management has been an evolving discipline particularly in India over last one decade. With increasing frequency and intensity of disasters and large number of people coming in their way, the subject needs a more systematic attention and a planned approach.

National disaster management Act, 2005 provides mandate for development of comprehensive disaster management plan at national, state and district level. In particular, there is a need to have a comprehensive plan at district level which is the cutting edge level for implementation of all policy guidelines and strategies.

A lot of efforts have been going on for development of plans at different levels by different agencies. In the absence of standard framework and process guidelines, the early experiments with development of district disaster management plan have been very useful to build experience and validate it from the direct application during disasters. There is a lot of variation in the existing plans and the analysis of existing plans shows different plans has different strengths. They act as good source of information about the district collected in one place and is a rich source of knowledge on aspects of disaster management in the country. However, these documents largely remain limited to knowledge and information manuals rather than practical action plans for the stakeholders. Further, since there have been little involvement of stakeholders in development of these plans, there has been little awareness about them and it remained as an administrative document, rarely used in pre disaster or post disaster situation.

There has also been a significant change in our understanding of disaster management from Global to grassroots levels in last few years. Hyogo Framework for Action and later National Disaster Management Act in 2005 brought a paradigm shift in disaster management from a reactive relief based approach to a more proactive disaster risk reduction approach. The evolving understanding of the subject of disaster management, lessons learnt from the existing plans and the mandate provided by National Disaster Management Act, 2005 to DDMA's to develop comprehensive disaster management plan provides an excellent opportunity to develop some modal plans and a standard process for development of district disaster management plans for replication in different parts of the country.

Sphere India, National Coalition of Humanitarian Agencies in the country, in collaboration with DDMA and SDMA initiated the process to develop a model plan for Poonch district of Jammu and Kashmir. The table below illustrates the timeline and process followed for the same.

Process Timeline

PROCESS STEPS AND TIMELINE

Steps Description Timeline 1. Consultation at District Level 3rd February 2. Desk Research and Gap Analysis 5 Days (starting on 4th Feb) 3. Interview with Line Department Approx. 10 days 4. HVCA Analysis Approx. 10 days 5. DDMP First Draft Approx. 20- 25 days 6. Online review and editing Approx. 1 week 7. DDMP Second Draft Approx. 1 week 8. Sharing of Draft version and Approx. 10 days including inputs 9. Designing and Printing Approx. 1 week 10. Submission of DDMP to District Approx. 1 week Administration

Vision

Enable disaster resilient development in Poonch District and continuity of services essential for life and dignity of citizens during disaster and non- disaster situations.

Objectives of DDMP

1. To analyse the geographical, social, political and economic context of Poonch district from disaster management prospect.

2. To analyse current development problems and its linkage with past disasters and hazards in the district.

3. To identify areas vulnerable to different natural and manmade hazards

4. To know underlying risks and develop action plans for different

stakeholders for risk reduction.

5. To build awareness among different stakeholders by their direct

engagement with development of disaster management plan and establishing a process for regular up gradation of it in future.

6. To introduce innovation and good practice in institutional mechanism at district level to make it an integrated and coordinated plan at all levels.

7. To develop action plans for different stakeholders (Communities,

Govt. Line departments and other stakeholder groups) for disaster risk reduction, emergency response and recovery actions.

8. To suggest mitigation measures to be adopted by different stakeholders for the risks identified in the district.

Principles of Planning

As planning being a continuous process, the planners and authorities shall consider following principles in implementation and future revision of the plan:

1. Comprehensiveness: Take into account all hazards, all phases, all stakeholders and all impact relevant to disasters. 2. Progressive: Anticipate future disasters and take preventive and preparatory measures to build disaster resilient communities.

3. Risk-driven: Use sound risk management principles (hazard identification, risk analysis and impact analysis) in assigning priorities and resources.

4. Integrated: Ensure utility of efforts among all levels of government and other stakeholders.

5. Collaborative: Create and sustain effective relationships among individuals and agencies to develop a common platform for convergence of all stakeholders and common processes for unity of efforts by all stakeholders.

6. Flexible: Use creative and innovative approaches in solving disaster challenges.

7. Professional: Value a science and knowledge based approach based on education, training, experience, ethical practice, public stewardship, accountability and continuous improvement.

Who is this plan for?

The District Disaster Management Authority, Poonch has the authority and responsibility for developing, implementing and regular up gradation of this plan. However, the process is collectively owned by all stakeholder groups. The roles and responsibilities of these stakeholder groups are illustrated in separate volumes linked with this plan. This plan is to be used by the key authorities and departments at district level such as:  DDMA  EOC 14

 Line departments  Gram Panchayat committees  Key stakeholders/Associations such as Traders , Farmers, Fishermen, Persons With Disability et al.

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

SECTION I: CONTEXT ANALYSIS

Introduction Poonch district is one of the 22 districts in Jammu and Kashmir State in northern India. Poonch is one of the remote and border district of Jammu and Kashmir state situated at Line of Control. Poonch has distinction on global map for trade across LOC and crossing point at Chakan-da-Bagh. Poonch is separated from Kashmir valley by the gigantic Pir Panjal range, whose highest peak TATAKUTI standing at 15560 ft. falls in Poonch. The nature of hazards also varies. River bank region is prone to floods, the foot hills are affected by landslides, flash floods, soil erosion and debris flow, Earthquake (Zone V), Cross border firing/ shelling and harsh winters. a. Political and Administrative Poonch is divided into three sub divisions – Surankote, Mendhar & Poonch. The sub divisions are further divided in to 7 tehsils:1 District Sub-division Tehsil 1 Surankot 1 Surankote

2 Mendhar 2 Mendhar 3 Mankot POONCH 4 Balakot 5 Haveli 3 Poonch 6 Mandi 7 Poonch

Poonch has 123 revenue Villages, 24 Niyabat Circles, 35 Patwari Halqas, 5 Educational Zones, 4 Medical Blocks, 12 CD Blocks and 114 Panchayat Halqas.

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

b. Geography Poonch is situated between 33°25' to 34º01' north latitude and between 73°58' to 74º35' east longitude. It is surrounded by Kashmir Valley (Baramula, Budgam, Shopian and Kulgam Districts) in the north east, District Rajouri in the south and Pakistan Occupied Kashmir (POK) in the west. Topography of District Poonch is hilly and mountainous barring few-low lying valley.

District Political Map (The map without watermark needs to be purchased by the district or we need to prepare a nice and clear political map).

c. Climate The climate of Poonch is somewhat cooler than the rest of the Duggardesh plains. Summers are short and usually pleasant. The summer temperature generally does not rise above 31°C. Winters are cool and characterized by rainfall due to western disturbances. Snowfall is uncommon but may occur, as in December 2011. Rainfall is 669 millimetres (26.3 in) in the wettest months.

d. Demographics As of 2011 India census, Poonch had a population of 476835. Males constitute 251899 of the population and females 224936. Poonch has an average literacy rate of 54.9%: male literacy is 34% and female literacy is 44%. In Poonch, 17% of the population is under 6 years of age.

Block-wise population and households

Block Population as per Household census (2011) Poonch 177738 28360 Mendhar 69169 9731 Surankote 107333 15275 Total 392232 58392

e. Society and Culture:

One of the most important aspects of the society of district Poonch is that people belonging to all the major religions constitute in it which makes district Poonch a model of the world as for multicultural aspect is concerned. As peoples of poonch follow different religions, different religious places exist in the district and are famous for the pilgrimage.

Ethnicities: Gujjar, Pahari, Bakarwal, Sikh, Hindu, Muslim

Languages: Pahari, Gojari, Urdu, Dogri

District is emerging out from the two decades of militancy and fundamentalism which has also affected its social fabric.

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

f. Economy

The local economy mostly hinges on the subsistence. The main sources of livelihoods are agriculture, animal husbandry, daily wage labourers (construction, debilitation and petty jobs) and migrants to other states or country. The main crops include Shaly (Rice), Macca (maize),wheat and barley. Horticulture (apple orchards, peaches, plums and dry fruits et al.), floriculture are undertaken mainly by economically well-off households.

The existence of “middle man” in sectors such as agriculture, animal husbandry and daily labour have kept the poor communities marginalized and dependent. These communities are dependent on the middle men for access to material and money. They get trapped in the cycle of vulnerability and indebtedness.

g. Technological

The Poonch district is the one of the most backward district in the State. The technological progress in the district is also negligible. There are very a few micro enterprises small scale industries or banking finance linkages to promote development.2 The land use in the district is highly dependent on the traditional agriculture practices. Even though the region has high potential for industries based on agriculture, horticulture, sericulture and livestock and fish farming, the produce is most often not processed due to the lack of processing units and storage facilities.

Hazard Vulnerability Capacity Analysis (HVCA)

Poonch is divided into three distinct geographical, linguistic, cultural and economic zones:

I. Poonch River II. Poonch Foothill & Middle Hills III. High Hills & mountains

Basic facilities and infrastructure vary across the district. Poonch Foothills & Middle hills relatively have better access to facilities as compared to the hilly and high mountains and boarder areas.

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

A. Poonch River

The Poonch River plays an important role in the hydrographic regime of District acting as a huge absorption basin for flood waters. It originates in the western foothills of Pir Panjal range, in the areas of Neel-Kanth Gali and Jamian Gali. It is called 'Siran' in this area. It flows to the North West. It has two tributaries Betar and Suwan. Due to encroachment at the river bed, people became more vulnerable to flood like situation.

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

Hazard Vulnerability and Capacity Analysis (HVCA) for River Poonch Region

AREA HAZARDS CONTEXT VULNERABLITIE EXISTING S CAPACITY  Flood & Loss of livelihoods Irrigation 1. The main source of livelihood is and income: Floods control agriculture, Animal husbandry, paid pollution and department labor and daily wages. Some of the siltation of river work population is also depending upon govt. depletes the variety,  Agriculture and private services. quantity and quality ECONOMIC/ department of aquatic vegetation LIVELIHOO FLOODS and make them DS inedible. Subsistence Agriculture: Maze is the staple Most persons engage Krishi Vigyan crop in poonch river region. in agriculture for Kendra subsistence farming. Crop Insurance Farming is done schemes by seasonally during government. summer months. SOCIAL Families affected from cross border shelling Constructed houses Govt. planning to migrated towards poonch town to take safe at flood plain due to shift these families shelters. low cost land to safer areas

STRUCTURA ILLEGAL  The increase in population, horizontal The settlements built District L ENCROCHMEN growth and illegal encroachment in the inside the river are Administration TS river bed. Houses and farms have been endangered by has declared not built inside the flood plain. floods. to construct AND  Sanitation is a major problem in the river houses in river shore villages. There is a severe lack of Almost no public bed. POOR toilets in some villages. People go for toilets, dustbins or  Band are being QUALITY open defection. sewage system. constructed along HOUSING Prevalence of water the river side

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

borne diseases such as Jaundice, typhoid and diarrhoea Unhygienic conditions PHYSICAL SILTATION Wular is shrinking due to growing siltation, This has impaired FLOODS illegal encroachments and plantations in it. the river capacity to Catchment degradation has lead to soil moderate high flows erosion and its deposition in the river has or retain water further decreased water absorption capacity of during the lean the river ecosystem. The increasing demand season causing for firewood has brought a vast area of the floods and lack of river under willow plantations mainly through drinking water. the government sponsored schemes which have contributed to shrinkage of the river area, degradation of resource base and overall poverty of marginalized

NON Unplanned growth towards the river, Increase in disasters Radios, Mohalla STRUCTURA environment degradation and pollution and diseases. Committees for L has made the ecosystem very vulnerable. awareness generation

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

Seasonal Calendar for Poonch River region:

EVENTS Jan Fe Mar Ap May Jun Jul Aug Sep Oct Nov De b r c Floods Fire Strong winds/Storms Hail Storms Earthquakes Landslides Cross Boarder Firing

Snow

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

B. Poonch Middle Hills The villages close to the road side have better access to drinking water, telecommunication, roads, etc. On most occasions their source of income are trade, tea stalls, restaurants, government jobs and casual labour.

EVENTS Jan Fe Mar Ap May Jun Jul Aug Sep Oct Nov De b r c Floods Fire Strong winds/Storms Hail Storms Earthquakes Landslides Cross Boarder Firing

Snow

Seasonal Calendar for disasters

Youth participation in disaster management

The youth are the prime force behind the disaster response. They actively participate in search and rescue, relief and resource mobilization. It is important to strengthen and build their capacity in disaster management through institutions such as NSS, Scouts and youth clubs et al. They should be involved as well in disaster preparedness and risk reduction activities through awareness generation.

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

HAZARD VULNERABILITY AND CAPACITY ANALYSIS FOR Poonch Foothill & Middle Hill Range

AREA HAZARDS CONTEXT VULNERABLITIES EXISTING CAPACITY

Agriculture, wage labourers and skilled work are main source Betar & Poonch river cause Political will and FLOODS of livelihoods in the zone. flooding during rainy season law enforcement ECONOMIC/ LANDSLIDES causing damage to LIVELIHOODS ROCK FALLS agricultural lands.

SOCIAL

ENVIRONMENT Illegal timbering and deforestation in hills have led to loss of Loss of wildlife species as WILDLIFE habitat and soil erosion. The wildlife such as bears, foxes, they are increasing being jackals and cheetahs have lost their habitat and are increasingly killed by the ignorant village moving towards the town in search for food. communities. STRUCTURAL Landslide Lack of land use planning R&B Department Due to landslides, houses and other structures like electricity and poor implementation of polls are more prone to hazards. building codes are making structures highly vulnerable to disasters. CLIMATE CLIMATE Climate change is impacting Poonch. The volume of The impact of climate CHANGE water increase multifold during the spring/summer change has not been season due to melting glaciers and incessant rains. studied/understood by the authorities.

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

C. Poonch Hills and High Mountains

HAZARD VULNERABILITY AND CAPACITY ANALYSIS FOR HILLS & HIGH MOUNTAINS

AREA HAZARDS CONTEXT VULNERABLITIES EXISTING CAPACITY

The mountain communities are generally The livelihood options for NRLM/Umeed poor and socially marginalised in District. mountain communities are limited NREGA during winters due to cold and Women SHGs The primary occupation of the hill road connectivity. Most people community includes: survive during winters on their savings from the wage money Animal Husbandry: Several ethnic groups earned during summer season as Pahari, Gujjars, Bakarwals etc. use the pasture lands as grazing areas for sheep and other cattle. Livestock is the main source of income followed by agriculture and off-farm Harsh winters activities. ECONOMIC/ Avalanches Daily wage labour: Men go to urban areas Seasonal unemployment during LIVELIHOODS such as Poonch town for construction or winters. Some people also resort other daily wage labour work. They earn to begging. around 400 to 500 Rs a day. During winter months construction stops. Some also work in the village for NREGA. However NRGEA wage is only 157 Rs therefore not very attractive. Very a few persons get work in the Unemployment of educated youth government is a problem in these villages.

Women cook food, perform household Limited options chores, engage in animal husbandry,

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

collect firewood and take animals for grazing.

HEALTH HARSH WINTERS Lack of health infrastructure, medical During winters months – Gujjars and Bakarwals, living supplies and human resources in health respiratory diseases such as mostly around sub-alpines, lack sector in hilly areas. The nearest hospitals chronic diseases such ( COPD)– basic medical facilities as such for safe delivery and regular treatments are chronic Obstetric pulmonary are mostly dependent on in some cases far off from villages. In such diseases , asthma and medicinal herbs growing in their cases ill persons and pregnant women Tuberculosis develop due to areas for treatment of various needs to be carried on a charpais (beds). Bukhari (heaters) and firewood ailments. Gujjars and Bakarwals smoke. are proficient in this traditional Log houses are mostly used for housing cattle, medicine knowledge. sheep and goat. Traditional practice of keeping Maternal and infant mortalities the livestock in the ground floor with human increase during winters because of The hill communities use herbs dwellings on other floors is preferred over the poor road connectivity. to treat diseases such as other conventional rheumatism, asthma, diarrhoea, type of houses. This practice keeps the human dwellings warm during severe cold winters due dysentery, sprains, wounds, to available heat from the livestock. However boils, throat infection, chilblains, drainage, sanitation and ventilation are not toothache, urinary disorders, proper which result in unhygienic housing and jaundice, indigestion, cough, as such can be attributed for low performance general body weakness, gaseous and increased morbidity and mortalities. bloat, fever, diarrhoea, cold, headache, hair fall, warts, skin diseases, gynaecological disorders etc3

There is a lack of trained dais (Tradition Birth Attendants) in the villages. Social Not all the PWDs have received the Most PWD resort to begging. Government entitlements for certificated form the government. The ones PWDs.

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

who have received the certificates have got some assistive aids and PWD pension. However the wheel chairs provided are not suitable for this mountain topography. Orphans – begging – No help from the government.

Militancy affected children including orphans (single parent or no parents) get food and clothes in exchange of working in homes and orchards.

Senior citizens depend on their children for Community supports them and subsistence and care. No Pension cards. gives them food.

ENVIRONMENT DEFORESTATION Deforestation, soil erosion has led to The soil erosion has led to AND environmental degradation. Some reasons multiple disasters such as FOREST FIRES include over exploitation of forests and landslides, avalanches, rock falls natural resources for food, fuel and fodder. and debris flows in the villages. Lead to multiple disasters The existing mechanisms to check timber smuggling are weak. WATER Hill communities depend upon rainwater POLLUTION or water stream nearby for potable water. In some cases the nalas carry sewage and waste from uphill villages causing water contamination and rendering it unfit for drinking. STRUCTURAL Most modern houses in hills do not follow However, since the kitchen is Dwellings in mountain region the building codes for Earthquake and within the Gujjar kothas it can are constructed along the other hazards such as avalanches and cause fire incidents if handled traditional practices and are landslides. carelessly. earthquake/landslide resistant and suitable for harsh winters. Wooden houses in Loren are vulnerable fire during winters. Wooden houses in Loren region

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

The careless use of bukharis are earthquake resistant and (heaters) can lead to spark and warm. burn down the entire row of houses. PHYSICAL Snow blocks the roads to Poonch and Mughal road for 2 months. Communication can be a challenge as most of the villages only have mobile phones. There are no landlines or internet facilities in public spaces. Some villages are dependent on rains. In some cases, the safe shelters are also far off. TECHNOLOGICAL Hardly any industries exist in this zone. Winters is the hardest time when The road connectivity and both physical and telecom telecommunications is a big challenge network connectivity gets during disasters. affected. NON STRUCTURAL

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

Problem Analysis

Macro Analysis

The major problems in the district arise out of recurrent floods and Land sliding incidents occurring during rainy season. These two main disasters account for the major proportion of losses (lives, property, crops etc.). The other major problem may arise is earthquake in the region. Analyzing the historical information and experiences drawn from consultation with different stakeholders, the underlying causes and the impact of these major hazards can be understood with the help of following figures:

A. Flood

Weak Poor Poor Planning Structures Drainage, and C and Poor Construction Management Maintenance in Low Lying of Areas A Infrastructure Embankment Water Recurrent Absence of Integrated Breach Logging Water Management C U Floods S

E FLOOD I S M Loss of Loss of Loss of Loss of P Human Livestock Infrastructur Agriculture & e Horticulture Life A

Psycho- Loss of Loss of Social Economi Food & c Loss C socio Human Livelihoo Insecurity Nutrition Resource d Trauma Insecurit T y Reduced Poor Health S Productivity

Low Development 30

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

B. Landsliding

Disturbed Excessive Weak Geology of Runoff C Ground the area

A Active Human U Seismic Immature Seasonal Stone Intervention on Zone Geology Rainfall Quarrying Steep Slopes

S LANDSLIDING

I Loss of Human Loss of Livestock and Agriculture Loss of Infrastructure Loss of Life Environment M

P Psycho- Loss of Loss of Loss of Social Econom Environment Human Socio Liveliho Agricul Insecu al Resource ic Loss A Trauma od Degradation s ture rity C

Decreased Productivity Reduced Development S

High Mortality Low Development

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

C. Earthquake

Lack of Awareness C

A Non Adherence to Non Adherence to Drills/ Practices building codes U

S Weak Structure Lack of Earthquake Safety Preparations E

S EARTHQUAKE

Loss of Human Life Loss of Livestock and Agriculture Loss of Infrastructure I

M Psycho- Loss of Loss of Loss of Social Econo Socio Human Liveliho Agricult Insecur mic P Trauma Resour od ure ity Loss ces A

Decreased Productivity Reduced Development T

High Mortality

Low Development

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

Table 2.4 List of flood history in Poonch (Not much data available). The authorities are trying to collect it

Year Details of Affected 2014 No. of affected Tehsil 4 No. of affected Panchayat No. of GPs affected No. population affected Affected agricultural area Estimate cost of crop loss (in lakhs) No. of Houses damaged Estimate cost of houses damaged (in lakhs) No. of casualty (people) 27 Livestock loss No. of Boats used

Table 3.2 List of earthquake history in Poonch The district was hit by strong earthquakes, details as below:

Sl. Date Epicentre Region Magnitude Lat (°N) Long (°E) 1. 2005 34.45 73.65 Uri 7.6

Apart from this, the district faces landslides every year mostly during the rainy seasons and post winters and gets a lot of damage to houses, public infrastructure, cattles etc.

3.2 Micro Analysis

The flood and drought produces different situations at micro level in different settings and need different solutions for each situation. These can be analyzed in terms of GPs or villages having different vulnerable situations as discussed below.

i) GPs located at Poonch & Betar River Bank: 33

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

These GPs or villages get completely submerged under water during monsoon season and people have to take shelter on embankments or temporary camps for time from few days to 5-6 weeks. The monitoring system for water level may be strengthened and construction of houses on stilt may be promoted as per the acceptance of the community. Bands should be strengthened and retrofitted to ensure proper control of water. Water sources like tube wells, community shelter etc. can be constructed on higher areas.

ii) GPs located away from Poonch River: These GPs or villages are at risk of drought situations especially when rainfall is low. In the absence of flood water reaching these villages due to embankments, absence of integrated water management system, no means of filling traditional water ponds etc., these GPs periodically suffer crop loses and drought like situations. Fertilizers and High yielding seeds which need minimum or less water and the production is high may be promoted in the GPs where there is a scarcity of water and production is low. Artificial irrigation methods and rain water harvesting should be promoted for irrigation purpose. The plantation drives may be taken to minimize the evaporation of water and yield base crop insurance may be promoted in the region to mitigate the loss in case of drought or crops loss.

iv) GPs located in low lying areas: These GPs or villages located in low lying areas also suffer from water logging situations that can range from few days to months. The roads and bridges without sufficient culverts and scoping for proper water drainage has also impacted and in many places now water remain stagnant for months where it used to drain out in few days earlier. The construction of new houses in such areas may be promoted to be built on slits as per the

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community acceptance and the existing houses may be retrofitted. Government and private boats at a village level may be kept to use in case of any emergency and the natural drainage and sewage system existing in the GP may be strengthen to mitigate the risk due to water logging. The community infrastructures like tube wells, toilets and bathrooms, community centers, panchayat ghar etc. may be built on high raised places.

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DDMP Development Strategy

The context analysis, historical learning's from past disasters, national and international good practices and current paradigms in disaster management have been the basis of defining the vision and objectives of this plan. Further considering the principles of planning for disaster management, through an inclusive and participatory approach, the following strategies are adopted to develop this initial modal plan.

i) Comprehensive Planning:

The plan engages all possible stakeholders at all levels, included all possible hazards and all phases of disaster (Preparedness, Response, Recovery and Mitigation)

ii) Essential Service Functions (ESF):

The plan includes for considerations of planning, reducing disaster risks, continuity and maintenance of essential services functions at different levels.

iii) Integration and Coordination of all stakeholders and essential services functions:

The plan includes institutional mechanism, tools and good practices for integration and coordination of all stakeholders and essential service functions at different levels.

iv) Worst case scenario and contingency planning:

The plan includes the contingency planning for worst case scenarios (past disasters or assumed situations), periodic validation and testing as per that.

v) Follow up actions:

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The plan suggests the follow up actions for the stakeholder groups, ESFs and local self governments at each level to develop their own comprehensive plans.

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Stakeholder Analysis

District Poonch has various key stakeholders at different levels starting from community level to the district level. Besides the known stakeholder groups (the GP committees and the Line departments), there are other few key non-govt. stakeholders who have crucial role during disasters and peace time. The following table shows an analysis of the stakeholders identified at different levels. The DDMP has separate specific action plans for all these stakeholder groups which they may use during emergency time (Red Booklet) and during non emergency time (Green Booklet).

Table 5.1 List of Stakeholder groups

No. Level Stakeholder Group Remarks

Gram The team under Nirmal 1. Panchayat 1. GP WASH Committee Bharat Abhiyan may form GP Wash Level Committee GP Children The team formed under 2. Committee ICDS schemes may form GP Children Committee GP Disaster The team formed by Management sarpanch under instruction 3. Committee from ACD

GP Education The team under SSA 4. Committee Schemes may form GP Education Committee GP Food and Nutrition The team under Mid Day 5. Team Meal may be the member of GP Food and Nutrition Team 38

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GP Livestock 6. Committee

The committee formed under NRHM 7. GP Health Committee Scheme may be the GP Health Committee GP Household 8. Committee Knowledge Centre 9. Committee 1 0. GP Search and Rescue

The team under IAY 1 schemes can be the 1. GP Shelter Team GP Shelter Team The team under Social 1 GP Social Protection Security Schemes 2. Committee can be GP Social Protection Committee 1 3. GP Ward Member

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STAKEHOLDER ANALYSIS No. Level Stakeholder Group

Information and Public 1. Relation 18. DRDA

2. Health Department 19. Power Development Flood Control 20. Agriculture 3. Department /Horticulture Department Panchayati Raj 21. Animal and Fisheries 4. Department Department 5. PHED Department 22. Information Planning and Development 23. Roads and Building District 6. Department Department Level 7. Police Department 24. Education Department 1. (Line 8. BSNL 25. Civil Defence Departme Rural Development 26. Fire Service nt) 9. Department Department 10 . BRO 27. CAPD 11. Social Welfare 28. Consumer Affairs and Department Public Distribution 12. Statistics Department 29. Media 13. Forest 30. Industries Department 14. Transport Development 31. ICDS 15. Army 32. BSF 16. Municipal Corporation 33. Planning 34. Youth Services & 17. PMGSY Sport 1. Academic Institutions 2. Architects, Engineers, Diploma Holders and Masons Other 3. Artisans, Craftsmen Stakehold 2, Group er 4. Business Groups (Private sector to include Groups corporate, Industry, SMEs, Traders) and Markets and Market Associations. 6. Persons With Disability Association 40

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7. Health Association (Medical Association, Chemist and Druggist Association, RVC, Nurses) 9. Local and International Media 10 Local NGOs, International NGOs, UN Agencies, Red Cross, National NGOs 11 SHG, Women, Farmers Group 12 Transporters 13 Youth Group

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District Disaster Management Authority – Poonch

District Disaster Management Authority, Poonch is an institution constituted as per the National Disaster Management Act, 2005 at the district level to ensure effective management and response to any disaster. The DDMA Poonch has the following structure:

No. ORGANIZATION & DESIGNATION DESIGNATION IN DDMA 1. 1Deputy Development Commissioner Chairman . 2. Commander 93 InfantaryBrigade Poonch Member or his representative 3. 3Sr. Superintendent, Police Member . 4. 4Asst. Commissioner (Dev.) Poonch Member . 5. 6Chief Medical Officer Member . 6. 7Chief Education Officer Member . 7. Executive Engineer (Flood Control Member Division) 8. Executive Engineer, PHE Member 9. Executive Engineer, PWD (R&B) Member 10. Executive Engineer, PDD Member 11. Chief Executive Officer, Municipal Member Council 12. District Information Officer Member 13. Dy. SP Incharge, Disaster Response Member Force 14. OC GREF 79 RCC, poonch Member 15. Sh. K K Kapoor, Retd. DEO R/O Poonch Member

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SECTION II: PREPAREDNESS & DRR PLAN OF DDMA

The current section of Poonch DDMP (also referred as Green Book) enlists the specific actions which are meant to be taken during non- disaster time for preparedness and mitigation measures as well as disaster resilient development planning in the district. This volume gives details on various structural and non-structural as well as hazard specific mitigation measures and strategies.

The key actions in preparedness are further divided into various sections including (1) Actions for mainstreaming of DRR into development; (2) Actions for capacity building; (3) Functional continuity actions; and (4) Actions for Emergency Preparedness. The details are as below:

1. DRR Mainstreaming Actions

Objective: To ensure DRR is mainstreamed in the developmental actions of all stakeholders working on various themes in the district.

Key Actions: Who did When? At what it? (Specify intervals? Date) 1. Prepare a disaster One time management plan including district response plan for the district; with participation of all stakeholders

2. Coordinate and Continuous monitor the implementation of the National Policy,

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State Policy, National Plan, State Plan and District Plan

3. Ensure that the guidelines for prevention of disasters, mitigation of its effects, preparedness and response measures as laid down by the National Authority and the State Authority are followed by all departments of the Government at the district level and the local authorities in the district 4. Give directions to different authorities at the district level and local authorities to take such other measures for the prevention or

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mitigation of disasters as may be necessary

5. Monitor the implementation of disaster management plans at district level 6. Lay down guidelines to be followed by the departments at the district level for purposes of integration of measures for prevention of disasters and mitigation in their development plans and projects and provide necessary technical assistance therefore 7. Monitor the implementation of the measures referred to in the above clause 8. Set up, maintain, review and upgrade the mechanism for

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early warnings, and dissemination of proper information to public

9. Prepare, review and update district level response plan and guidelines 10. Ensure that the various line departments at the district level and the local authorities prepare their response plans in accordance with the district response plan 11. Coordinate with, and give guidelines to, local authorities in the district to ensure that measures for the prevention or mitigation of threatening disaster situation or disaster in the district are carried out promptly and effectively 12. Review development plans prepared by the Departments of the Government at the district level, statutory authorities or local authorities 46

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with a view to make necessary provisions therein for DRR actions (prevention of disaster or mitigation) 13. Examine the construction in any area in the district and, if it is of the opinion that the standards for the prevention of disaster or mitigation laid down for such construction is not being or has not been followed, may direct the concerned authority to take such action as may be necessary to secure compliance of such standards 14. Convene periodic meetings to emphasize the importance and ways of mainstreaming 15. DRR in various development programs of the departments and the flagship schemes.

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16. Identify and analyze any potential risks arising due to any of the developmental activities by departments. 17. Develop strategies to address these potential risks and modify the program components accordingly. 18. In consultation with technical agencies, develop disaster resilient designs and products for use by different development agencies, govt. line departments etc. in the district.

2. Capacity Building Actions

Objective: To build sufficient capacities in the departments, communities and other stakeholders to make them able to better perform the roles and responsibilities for disaster risk reduction and emergency response and achieving desired objectives.

Key Actions:

Tasks Who did When? At what it? (Specify intervals? Date) Conduct a periodic training One time needs analysis for the ESFs, EOC members,

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DMMC, QRTs, DMTs, FRTs etc.

1. Plan, mobilize Continuous resources and facilitate trainings on the identified training needs. 2. Review the state of capabilities for responding to any disaster or threatening disaster situation in the district and give directions to the relevant departments or authorities at the district level for their upgradation as may be necessary 3. Develop a calendar for mock drills, trainings and awareness building exercises as per seasons and needs of the stakeholders. 4. Organize and coordinate specialized training programmes for different levels of officers, employees and voluntary rescue workers in the districts 5. Facilitate community training and awareness programmes for prevention, of disaster or mitigation with the 49

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support of local authorities, government and non-governmental organizations. 6. Define protocol on convening the meetings in the absence of convener. 7. Ensure that nomination is in place for the Vice- Chair-DDMA who may take charge in place of the Chairman-DDMA in his/her absence. 8. Organize awareness exercises and campaigns to make people aware of probable disasters and the minimum things they need to know and do to prevent sufferings and loss due to disasters. 9. Provide necessary technical assistance or give advice to the local authorities in the district for carrying out their functions 10. Ensure communication systems are in order, and disaster management drills are carried out periodically 11. Maintain a roster of skilled manpower, technical and professional people, list 50

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of agencies, vendors, hospitals and other such at different levels (GP, block, sub-division and district level). The sub- division, block and GP level roster may be maintained by the respective authorities at that level with clear instructions from the DDMA. 12. Organise periodic mock drills for the ESFs, EOC members, DMMC, QRTs, DMTs, FRTs etc. for different contingency situations. 13. Put the district disaster management plan in testing during such mock drills. 14. Compile the learning from the testing of the DDMP in the mock drills and update the plan accordingly. 15. Make necessary liaisons and network with other neighbouring district authorities, State, national and, as appropriate, with international agencies. 16. Analyse past experiences of the disaster response to know what went well and what could have 51

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been done better and document it as lessons learnt annually and after every disaster. Feed these learning in the updation of the DDMP. 17. Develop a minimum inventory list required for achieving minimum standards in disaster relief in different services at district level and develop a plan to acquire it over next few years. This should be achieved by all the ESFs.

3. Functional Continuity Actions

Objectives:

 To ensure that the DDMA is able to quickly recover from the impact of any disaster and remains functional during disaster time.

Key Actions:

Tasks Who did When? At what it? (Specify intervals? Date) 1. Define Rules and One time regulations for functioning of the DDMA especially during disaster time. 2. Identify safe Continuous

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building/location for operational work and meetings of the DDMA. The DDMA may start functioning from the alternate place if the main building/ office are not usable.

3. Secure important files and information of the DDMA. Create backups if possible.

4. Develop mechanism for quick sharing of information among all key agencies, EOC, ESFs, DMMC, DMTs, QRTs, and FRTs etc. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies.

3.1 Emergency Preparedness Actions

Objective:

 To identify potential emergency situations and be prepared for Unified Response

Key Actions: Tasks Who did When? At what it? (Specify intervals? Date) 53

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Identify potential One time emergency situations. Make references to contingency specific action plans for the same. Organise periodic meeting Continuous of the DDMA with EOC, ESFs, DMMC, DMTs and QRTs especially before Flood season. Ensure that the areas in the district vulnerable to disasters are identified and measures for the prevention of disasters and the mitigation of its effects are undertaken by the departments of the Government at the district level as well as by the local authorities. Review the preparedness measures and give directions to the concerned departments at the district level or other concerned authorities where necessary for bringing the preparedness measures to the levels required for responding effectively to any disaster or threatening disaster situation Identify buildings and places which could, in the event of any threatening disaster situation or disaster be used as relief centres or camps and make 54

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arrangements of necessary items Establish stockpiles of relief and rescue materials or ensure preparedness to make such materials available at a short notice. Coordinate with SDMA, Department of Disaster Management and other key agencies for any specific preparedness instructions, supplies, mock drills, trainings etc. Instruct EOC for regular monitoring of information on EW from different sources. Create mechanisms through EOC for quick dissemination of EW information to all people.

Take stock of essential equipments and materials and their location in the district. Assess if there is a need to do additional procurement and preposition supplies in vulnerable areas and delegate actions for the same to respective ESFs and Block officials. Review contingency action plans of the ESFs, DMTs, and QRTs and their preparedness.

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5.1 Mitigation Plan

Both structural and non structural measures should be taken as part of mitigation plan. 1. Structural mitigation refers to any physical construction to reduce or avoid possible impacts of hazards, which include engineering measures and construction of hazard-resistant and protective structures and infrastructure. 2. Non-structural mitigation refers to policies, awareness, knowledge development, public commitment, and methods and operating practices, including participatory mechanisms and the provision of information, which can reduce risk with related impacts.

Tasks Who is When? At what ensured it? (Specify intervals? Date) NON STRUCTURAL MITIGATION Risk transfer mechanisms One time Establishment and strengthening of insurance schemes and policies which would transfer losses the risk due to hazard to a third party. Insurance schemes for crop, cattle, small businesses and life should be strengthened and promoted to minimize economic losses. Alternate safe housing Continuous technology along with rainwater harvesting structures is constantly

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encouraged & main streamed for long-term vulnerability reduction. Policies and bye laws could be developed for the same. Disaster management may include first-aid &rescue & evacuation as a part of school, college, educational institutions (both techno-tech) curriculum starting from primary level. Formation of groups of architects, engineers and masons and trainings for them on building safe infrastructure. Continuous Awareness campaign & encouragement for Disaster proof Habitat planning at community level including shifting/relocating from low lying areas and villages within embankments to safe raised grounds.(with some incentives if feasible).

STRUCTURAL Who When? At what MITIGATION ensured it? (Specify intervals? Date) 1. All public buildings One time such as schools, hospitals, health centres should be

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multi hazard resilient being built on raised grounds and platforms with retrofitting and having adequate exit gates and fire extinguishers in place.

2. Construct Continuous multipurpose community shelters in all vulnerable areas 3. Houses built in the area should have multi hazard resilient features keeping in tune with cultural housing practices

• Watershed management:

1. A study may be conducted by the District Administration to assess the existing structures and system in place for watershed management and recommend best options for effective watershed management. 58

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2. Periodically cleaning, de-silting and deepening of natural water reservoir and drainage channels

3. Construction of irrigation channels. Sluice gates may be linked with ponds which could be used as a water resource for enhancing livelihood.

The DDMA may suggest conducting Research on

• Alternative cropping to reduce adverse affect due to flood and hail storms. 1 :

P R E P A R E D N E S S

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D R

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5.2.1 Multi Hazard Mitigation Actions:

The following structural and non structural measures may also be considered in addition to above hazard specific actions.

Hazard Structural Non-structural By Type Mitigation Mitigation whom? Flood • Construction, • Well maintained  Geology maintenance and boats  SDMA protection of flood available at all times  DDMA control structures like at GP embankments, ring level bunds, etc. • Crops that can be • Dams and levees can harvested also be constructed before the onset of which can be used as monsoon/flood temporarily storing season and space which reduced crops that are flood the chances of lower friendly plains getting flooded. should be grown in • Critical buildings as the region. well as private houses • Awareness on flood in flood prone areas proof should be constructed habitat planning on an elevated area and with long if necessary on stilts term goal of flood and platform. plain zoning and • Construction of tube rehabilitating all to wells on raised safer zones. platforms • Construction of seed bank on higher ground Earthqua • All buildings • Awareness on  All ke especially public Building bye dept with building must have laws applicable for civil earthquake resilient Zone 5 engineer features region should be  For • Building bye laws followed 61

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applicable for Zone 5  Ensure earthquake est & region should be related Mining followed departmental  Soi  Create a database of action plan and l existing structure in SOP Conserva the State  Provide tion A. Public B. professional  Private for training about State retrofitting. earthquake training  resistance center construction to engineers and architects  Provide training to masons.  Encourage soil and material testing in laboratories

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Hazard Structural Mitigation Non-Structural By Type Mitigation who m? Drought • Construction of • Promotion and irrigationchannels. support for rainwater Agricultur • Sluice gates to be harvesting. e linked with ponds • Awareness on • Tube wells and Bore government wells to be built in subsidy on bore wells village and • Construction and tube wells for irrigation maintenance of grain purposes banks on safer locations Fire • Establishment of fire • Promotion of usage Fire stations as per Fire of fuel Departme Safety Bye laws blocks during summers nt to minimize cases of fire during summer • Awareness campaign on fire hazard and strategies to prevent fire incidents Landslide  Construction of  SDM protective works in  Departmental A landslide prone areas landslide mitigation  DDM  Strengthening/repair contingency plan A of existing roads and  SOP and  F& IC bridges in landslide departmental action  IMD prone areas. plan  R&B  Strengthening of  Sensitizing and  BRO drainage and jhoras training officials and  PHE  Control of stakeholders PWD construction of involved houses in landslide 63

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prone areas  Establishment of Early Warning System and dissemination of information.

Cross  Construction of Awareness programme DDMA border bunkers in in villages PWD shelling vulnerable villages

5.3 Specific Strategies and Projects For Mitigation

The following strategies and projects should be adopted at village level.

5.3.1 Villages within embankment:

• Houses may be built on stilts as per the community acceptance. Any Govt. or other stakeholder project on housing in these villages must have houses on stilts as a pre-requisite design

• Each village/community may have a boat which can be kept in the space created by stilts.

• Public buildings like schools and health centres should be designed keeping in mind that the level of mud/land is going to increase each year resulting in submerging parts of building.

• Safe Shelters with tube wells and toilets should be constructed on the embankments to house the population when the river spreads within the width of embankments.

• Crops that can be harvested before the onset of monsoon/flood season may be grown in the region to avoid loss due to seasonal flood. 64

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5.3.2 Villages next to the embankment:

• Embankment should be monitored, maintained and strengthened compulsorily.

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• DDMA should conduct a pre monsoon checks to identify vulnerable pockets/points in the embankment and suggest necessary actions to strengthen it.

• Sluice gates where existing should be made functions and new ones constructed where recommended for river water to pass through when water level rises. Maintenance of sluice gates and latest technologies that minimize accumulation of sand and silt in the passage must be incorporated which comes with the river water.

• Existing ponds should be cleared and new ponds dug to store the water coming through sluice gates which could be used for agricultural or fisheries purposes. This could be done utilizing NREGA scheme and based on allocation available under NREGA in the village for the same.

• Crop insurance should be promoted as the region is vulnerable to damages to crops due to drought and seasonal flooding.

5.3.3 Villages in low lying areas:

• DDMA should identify areas where water logging is caused due to roads and suggest necessary actions

• Flood friendly crops that grow well even in presence of inches of water should be grown in the region.

• DDMA may suggest the concern department to conduct study to design and establish an effective drainage system.

• Sanitation schemes should be especially strengthened by PHED and Health organization as per the standard operating procedures in the region and special measures should be taken to prevent water borne diseases due to presence of stagnant water.

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• Households living in huts in the drainage or within the water logged area should be identified and land should be allocated to them in different part of village.

5.3.4 Villages far from the rivers:

• Rainwater harvesting should be promoted and supported in the region.

• Tube wells and boreholes should be placed all over the villages so that the source of water is secured

• Irrigation channels and tube wells use should be promoted amongst farmers. Awareness on the government subsidy on the same should be generated.

• Short term crops so that it can be harvested before the monsoon season and the seasonal crops can be harvested before the onset of winter.

• Crop insurance should be promoted for the region to transfer the risk.

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5.4 Development Plan

(1) All development plans and projects by different agencies shall be consulted widely with different stakeholders and DDMA to mitigate any adverse disaster risks due to development initiative.

(2) All developmental plans approved by state / district authorities and flagships programme running in the district should have a special component for disaster mitigation and additional budgets should be ear marked for the same if required.

(3) DDMA/ESF shall make recommendations to all the district departments about possible mitigation cum development projects that could be taken

(4) All district departments to take lead for mainstreaming mitigation aspect in their projects and earmark at least 10% budget for the same in their plans.

(5) Member Parliaments and MLAs under the MP Local Area Development Scheme and MLA local area development fund should sanction (a) projects which have taken into account the mitigation/disaster resilient factors (b) projects for mitigation from disaster

(6) Continuous planning & execution of plans for providing sustainable livelihood for most vulnerable communities.

(7) Infrastructure development like construction of irrigation channels, sluice gates, puce roads, multipurpose safe shelter should be given a priority as it aids both mitigation from disaster and leads to development

(8) MNERGA should be strengthened for the district so that most of the mitigation cum development projects could be locally completed generating local employment.

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5.5 Emerging Advocacy Issues for strengthening Mitigation and Disaster Plan

• Flexibility given by State to Districts to plan its own budget design and utilization at as this would empower District Authorities to decide on priority mitigation and development projects for their district.

• Flagship programmes like Indira Awas Yojna and Sarva Sikhs Abhiyan should not follow a uniform building design and budget. It should be flexible so that necessary mitigation measures for the particular district could be incorporated in the design.

• MNERGA should be promoted and strengthened at GP level and projects necessary for mitigation and development in the village should be given preference. This would ensure sustainable livelihood and development.

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SECTION III: INSTITUTIONAL MECHANISM FOR DISASTER MANAGEMENT

1. Introduction:

India has integrated administrative machinery for management of disasters at the National, State, District and Sub-District levels. The basic responsibility of undertaking rescue, relief and rehabilitation measures in the event of natural disasters, as at present, is that of the State Governments concerned. The Central Government supplements the efforts of the States by providing financial and logistic support.

The district administration is the focal point for implementation of all governmental plans and activities. The actual day-to-day function of administering relief is the responsibility of the Deputy Development Commissioner who exercises coordinating and supervising powers over all departments at the district level.

The 73rd and 74th constitutional amendments recognize Panchayati Raj Institutions as 'Institutions of self- government'. The amendment has also laid down necessary guidelines for the structure of their composition, powers, functions, devolution of finances, regular holding of elections and reservation of seats for weaker sections including women. These local bodies can be effective instruments in tackling disasters through early warning system, relief distribution, providing shelter to the victims, medical assistance etc.

Other than the national, state, district and local levels, there are various institutional stakeholders who are involved in disaster management at various levels in the country. These include the police and para-military forces, civil defence and home-guards, fire services, ex-servicemen, nongovernment organizations (NGOs), public and private sector enterprises, media and HAM operators, all of whom have important roles to play.

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The institutional and policy mechanisms for carrying out response, relief and rehabilitation are well-established in the district. These mechanisms have proved to be robust and effective so far as response, relief and rehabilitation are concerned. This section gives a brief overview of the institutional mechanism for disaster management in the district.

1.1. Classification of the institutions at district level:

The various institutions at district level can be classified in different groups as below:

1.1.1. Classification as per levels:

The various institutions at district Poonch can be classified as per their administrative levels which are as below:

• District level

• Sub Division level

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• Block level

• Gram Panchayat level

• Community level

1.1.2. Classification as per Stakeholders:

• Government Stakeholders: This include the DDMA, line departments, ESFs, local self governance etc. as below:

4 District Disaster Management Authority (DDMA): DDMA is an institution constituted as per the National Disaster Management Act, 2005 at a district level to ensure effective management and response to any disaster.

4 Line Departments: Line departments in the district are accountable to district administration.

4 Panchayati Raj Institutions (PRIs): Zilla Parishad is a local government body at the district level. It is the third tier of Panchayati Raj System. It looks after the administration of the rural area of the district and its office is located at the district headquarters. The Hindi word Parishad means Council and Zilla Parishad translates to District Council.

The PRIs in the district with elected bodies at district, Block and GP level ensure the greater participation of the people and effective development and implementation of the rural programmes in the district.

• Non Government Stakeholders:

NGOs: There are several non-governmental organizations actively working in the district on various issues including disaster management, capacity building, strengthening community capacities etc.

Other stakeholders: There are various other stakeholder groups in the district who have resources, capacities etc. in one or other

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form and have been quite supportive during disaster times.

1.2. Good Practices for coordination and Integration at District Level:

1.2.1. Essential Service Functions (ESF):

The ESFs aim to ensure continuity of services important for human life and dignity, enabling smooth governance and other socio-economic- political systems of the district during disaster and pre-disaster times.

1.2.2. Incident Response System (IRS):

Incident Response System is a combination of facilities, logistic, personnel, finance,

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operation and communication operating within a common organizational structure, with responsibility for the management of assigned resources to accomplish the objectives effectively pertaining to an incident.

1.2.3. Unified Response Strategy (URS):

“Unified Response Strategy” (URS) is a good practice developed for building local capacities for inter agency coordination, creating a continuous and common process to emergency response by stakeholders and transparency in emergency response.

1.2.4. Quick Response Team/ Disaster Management Team (QRTs/DMT):

The quick response team is formed to ensure prompt and effective emergency response with pre planned strategy and pre designated task, role and responsibility.

Note: The detail information about the mechanism of these practices is mentioned under 3rd point.

2. Role and Responsibilities of Stakeholders:

2.1. Government Stakeholders:

2.1.1. District Disaster management Authority (DDMA):

In general the role of District Disaster Management Authority, Poonch is to plan, coordinate, implement and to carry out any other measures for disaster management in the district as per the guidelines laid down by National Disaster Management Authority (NDMA) and State Disaster Management Authority (SDMA). For Specific actions of DDMA in DRR/normal time refer to stakeholder action plan (DDMA) Green Book and for specific actions for emergency response and recovery refer to stakeholder action plan (DDMA) Red Book.

2.1.2. DDMA advisory Committee:

As per the provisions of the National disaster management Act, the

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DDMA shall appoint an advisory committee of the professionals in the district for advising DDMA on various planning and executive functions from time to time.

As per the NDMA guidelines on Role of NGOs in disaster management, DDMA may choose DRM and subject experts and professionals to be the member of advisory committee.

2.1.3. Line Departments:

In general the role of these departments is to carry out the functions and to ensure the development of district under their concern departments. For specific action in disaster management refer green book for normal days and DRR activities and red book for emergency response and recovery period designed for each line departments.

2.1.4. Panchayati Raj Institutions (PRIs):

As per the Constitution, Panchayats in their respective areas would prepare plans for

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economic development and social justice and also execute them. To facilitate this, states are supposed to devolve functions to Panchayats (29 subjects as mandated) and also make funds available for doing these (as per State Finance Commission's recommendations).

The functions of Panchayats are divided among different Committees (as ministries are formed in state and union governments), which are called Standing Committees/Sthayee Samitis/Upa Samitis etc. One of the members remains in charge of each of such committees while the over-all charge rests with the chairperson of the Panchayat.

Apart from grants received from the government under the recommendation of the Finance Commission, Panchayats receive schematic funds for implementation of schemes (MGNREGS, BRGF, IAY etc.). They can also raise revenue by imposing taxes, fees, penalties etc. as per rule of the state.

8. Non Government Stakeholders:

2.2.1. Non-Governmental Organizations:

Number of active non-governmental organization present in the district have played critical role in community capacity building on various issues including disaster management, village level planning, formation of task forces, capacity building of youth, women group etc.

Their role is crucial for effective outreach to the communities and targeting of actual beneficiaries in relief, response and rehab phases.

2.2.2. Other Stakeholders:

There are 13 other stakeholder groups identified in the district (refer stakeholder analysis) which play important role in over all social- economic development on the district.

3. Mechanisms and good practice for coordination and integration at district level: 76

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3.1. Essential Service Function (ESF):

In the context of Poonch, 17 such Essential Service Functions (ESF), have been identified which are listed below:

3.1.1. Working of Essential Service Functions:

The broad guidelines are:

a) Each ESF shall have a nodal agency, primarily a government agency responsible for providing that service.

1. Search and Rescue 2. WASH 3. Food 4. Shelter 5. Health 6. Education 7. Livestock 8. Livelihoods 9. Energy 11 Protection: Social welfare, Child protection, 10 Communication Tribal/minorities, other vulnerable groups 13 .Transport 14. Information and 12. Public Works Planning 15.Help lines 16. Law and Order 17. Media

b) All other agencies, government and non government that are directly/indirectly involved in provision of these services coordinate with nodal agency as support agencies.

c) The nodal agency in consultation with the support agency shall develop its own terms of reference, rules and regulations.

d) The nodal agency in consultation with the support agency shall develop a plan for the particular service to include contingency planning for worst case scenarios.

The modal for WASH (Water, Sanitation and Hygiene promotion) ESF is illustration 3.1.1

3.1.2. ESF Management Committee:

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ESF management committee comprises of the heads of nodal agencies for all ESF and is chaired by ADM Disaster Management or Chief Executive Officer of DDMA.

After constitution of District Disaster Management Authority, this committee takes over the role of District Disaster Management Committee.

The detailed information about the roles and responsibilities of the nodal agencies and support agencies for each ESF has been given in the Green and Red book for each ESF.

Key Functions of ESF management committee are:

• Collate annual DRR action plans for each ESF and monitor its implementation

• Recommend projects and activities for DRR to be included in the development activities of nodal and support agencies for each ESF

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ESF illustration 3.1.1

• Collaborate assessments from each ESF during emergencies and suggest strategies for intervention to DDMA.

• Finalize strategies for Response and recovery interventions

• Coordinate overall response

• Document lessons learnt and good practice

• Ensure grievance redressal mechanisms.

3.2. Incident Response System (IRS):

The IRS organization functions through Incident Response Team (IRTs) in the field. The Deputy Development Commissioner (DM) as the chairman of the DDMA is a Responsible Person (RO) as overall in charge of the incident response management. If needed, he can delegate his functions to any other responsible officer or appoint another senior officer as an incident commander. If the disaster is in more than one

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district, the DM of the district that has maximum loss will act as Incident commander.

On activation of the incident response system, all line departments/ Organizations/ individuals shall follow the directions of the Incident Commander as condition demands. He can divert all mechanisms and resources in the district to fight against a scenario leading to disaster/calamity in the district.

On activation of IRS, an operation section with a chief and associates, planning section with a leader and associates, logistic section with a leader and section chief and finance section with a leader and associates shall be assume their roles. This is the sole discretion of the Incident Commander to appoint the Section chief. These section chiefs are vested with commanding authority and logistic assistance to deliver the concerned responsibility.

The chief and associates for the different sections are as nominated below:

1. All team leaders will be in the rank of ADM/Line Department Heads in the district who are senior level officer.

2. The SDMs shall not be given any responsibility in the incident command chain since they are to look after the onsite EOC in their territory or as assigned to the affected areas as well as they are the Team Leaders of Incident Management

3. Teams (IMTs) in each Onsite Emergency Operation Centre.

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3.2.1. Major Functions of Incident Commander

The general functions of the Incident Commander are as follows:

• To create and integrate communication flow during emergency period

• To manage incident scene, and report through integrated and coordinated command plan

• To facilitate procedures and protocols according to ESF Departments within District as well as State and Central Government.

• To put the communication system in place to receive, record, acknowledge incoming and outgoing information of any form during the disaster

• To mange resources as per their availability such as– distribution of relief material with ESF agencies required during emergency et.

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Monitoring functional areas during and post disaster phase

• Besides these general functions, the Incident Commander has to perform certain specific functions. They are:

1. Size up the situation

2. Determine if human life is at immediate risk

3. Establish immediate objectives

4. Determine if there are enough and right kind of resources on site and/or ordered.

5. Develop immediate action plan

6. Establish an initial organization

7. Review and modify objectives and adjust the action plan as necessary.

3.2.2. Major Functions of Operation Section Chief:

• Responsible for management of all operations directly applicable to primary mission

• Activates and supervises organization elements in accordance with the Incident Action Plan and directs its execution

• Determine need and request additional resources

• Review suggested list of resources to be rebased and initiate recommendation for release of resources

• Report Information about special activities, events or occurrences to Incident Commander

• Maintain Unit / Activity details

3.2.3. Major Functions of Planning Section Chief:

• Collection, evaluation, dissemination and use of information about the development of incident and status of resources. Information

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needed to Understand the current situation

• Prepare alternative strategies and control of operations,

• Supervise preparation of Immediate Action Plan (IAP)

• Provide input to IC and Operation in preparation of IAP

• Reassign of service personnel already on site to other positions as appropriate

• Determine need for any specialized resources in support of the incident

3.2.4. Major Functions of Logistic Section Chief:

• Establish information requirements and reporting schedules for Planning Section Unit (e.g. Resources, Situation Unit).

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• Compile and display incident status information

• Oversee preparation and implementation of Incident Demobilization Plan.

• Incorporate Plans (e.g. Traffic, Medical, Site Safety, and Communication) into IAP. Maintain Unit / Activity details.

• Other Functions include, briefing on situation and resource status, setting objectives, establishing division boundaries, identifying group assignments, specifying tactics/safety for each division, specifying resources needed by division, specifying operations facilities and reporting locations – plot on map and placing resource and personnel order.

• Assign work locations and tasks to section personnel.

• Identify service and support requirements for planned and expected operations

• Coordinate and process requests for additional resources.

• Provide input to / review communication plan, traffic plan, medical plan etc

• Recommend release of unit resources

• Maintain Unit/ Activity details

3.2.5. Major Functions of Finance Section Chief:

The Finance section is basically of the administration and managing finance. The major roles of this section include managing (1) Incident Command Post, (2) Staging Areas, (3) Base, and (4) Camps. The major functions are:

• Minimize excessive communication of resources calling for assignment

• Allow 1C/OPS to properly plan for resources use and allow for contingencies

3.3. URS

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The Deputy Development Commissioner as a chairman of DDMA Poonch may activate the Unified Response Strategy or may appoint one senior officer responsible for URS. “Unified Response Strategy” (URS) is a good practice developed for building local capacities for inter agency coordination and creating a continuous and common process to emergency response by stakeholders. The key functions of URS are:

(a) To build local capacities for coordination and collaboration

(b) To develop a common process for collaborative response by all

actors. The key steps involved in this are:

• URS in preparedness: The member agencies share their preparedness plans and pre positioning as preparedness exercise. The resources are mapped for gap analysis.

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• EW detection and Situation Report (Sitrep) dissemination

• URS activation

• Common Assessment format and Multi-Sectoral Multi Agency Assessment

• Coordination at all levels

• Sectoral Coordination and joint Strategies

• Common M&E and learning

• URS deactivation

3.4. Quick Response Team / Disaster Management Team (QRTs/DMT)

Each ESF should be well prepared to set up its coordination desks in all the Onsite EOCs as well as in the District EOC at the time of disaster. With this intention, they have to designate a nodal officer and an alternate nodal officer with specific responsibility. Besides they have to constitute a Head Quarter Team as well as Quick Response Teams (QRTs) and minimum three Field Response Teams (FRTs) with at least five members each. The name and address of the team members shall be updated time to time with latest contact number. It is the function of the Working Group - III for plan review and Updating, to coordinate the disaster management teams. The supporting agencies will directly report to the nodal agency and the nodal agency will report to the Incident Commander regarding its functions.

4. Integration and Coordination at Various Levels:

Integration and Coordination mechanism at the district involves four tier structures as illustrated below:

4.1. Vertical Integration from District Level to GP level:

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(a) Through vertical linkages within their respective line departments.

(b) Through information and coordination secretariat provided by Village Knowledge Center at GP level and Emergency Operation Center at Block and District Level.

The integration and coordination mechanism at the district involves four tier structures of rings that are led/ maintained by

a) At district level: DDMA at district level which is chaired by Deputy Development Commissioner, Poonch and EOC at district level is responsible for coordination and dissemination of information.

b) ESF management committee comprising of head of all ESF nodal agencies and Chaired by Zila Parisad Adyaksh provides the mechanism for coordination and

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integration of all ESFs at district level. The EOC is responsible for dissemination of information and coordinate with EOC DDMA and EOC at Block and GP Level.

b) Block level: ESF Coordination Committee at Block/ Sub Divisional

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Level chaired by Block Officer is responsible for integration and coordination at a Block level.

c) At GP level: GP disaster management committee comprising of head of all GP level committees in GP and is chaired by Sarpanch at GP Level.

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The mechanism may further go down to village and ward level as per the need, interest and self governance mechanism of the communities.

4.2 Stakeholder Action Plans:

The stakeholders at the Poonch district can be analysed in 3 broad categories:

c) Government Line Departments and flagship schemes: There are line departments (District Administration) and number of flagship schemes of the government (Central and State Government). These departments are accountable to district administration for their action plans in Green and Red Pocket books developed for them.

iii) Community Groups: There are 13 community level committees. These groups are accountable to GP disaster management committee which in turn is directly accountable to people and linked to block smite and Zila Parishad which integrates with ESF management committee and DDMA respectively.

ii) Other Groups: There are 13 others stakeholder groups in the districts that play an important role in overall social-economic- political life at the district. These groups integrate into the system through different ESF functions.

All these stakeholders have their own importance for maintaining quality of life, good governance and socio-economic-political interests of the districts. So it is important that the working mechanisms of these stakeholders are disaster resilient and remain functional during emergencies. In case of emergencies, beyond the important role these stakeholders perform for their own functional continuity, they also have capacities that can be channelized for local emergency response and build back better.

This section provides guidance for these stakeholders on important 91

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actions for disaster risk reduction and emergency response and recovery. This guidance is not exhaustive, the stakeholders shall go beyond to develop their comprehensive disaster management plans and technical guidelines and manuals for their specific subjects. Some of these have been suggested in the guidelines for each stakeholder.

The guidelines for each stakeholder are divided into two volumes: a) Green pocket book that covers important actions for disaster risk reduction b) Red pocket book that covers important actions for emergency response and recovery.

These guidelines (stakeholder specific action plans) can be collected from DDMA or downloaded from the Poonch district website.

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Section 2: Linkages with other districts, division, state and national plans

iv) State and National Linkages

In reference to L concept, based on the impact of the disasters, the disaster may be classified into following four categories:

L0 Level: Denotes normal time when there is no disaster like situation. The local administration and all stakeholders are functioning normally. This is the time to focus on Green Book activities.

L1 Level: Disasters which can be handled at the district level, within the existing resources and capacities. This is the time to focus on Red Book activities.

L2 Level: Disasters which are beyond existing capacities of district authorities and need active support from the State agencies.

L3 Level: Disasters which are beyond existing capacities of district and state. It needs support from national level agencies.

v) Management of Level 2 Disaster:

6.1. Key Indicators for decision making of L2 disaster:

• Vast devastation and life loss in large numbers

• Break up of response machinery and local administration

• Large displacement of people

• Emerging secondary public health risks etc.

Authority for declaration of L2 disaster: State relief commissioner on request of DDMA or directly on advice of state technical agencies and SDMA can declare a particular incident as state level disaster.

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6.2. Key Actions for L2 disasters:

• Seek cooperation of neighbouring district as per existing contingency plans and understanding.

• Request Divisional Commissioner and Relief Commissioner to activate Divisional resources and mechanisms.

• Request SDMA and Relief Commissioner State for activation of State resources and mechanism.

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• Prepare for receiving Divisional and state level agencies (resources), their quick briefing, plan of actions if possible and deployment support.

• Enable additional capacity of EOC to support State level resources in coordination.

• Develop strategies for response and recovery in coordination with State authority and other agencies.

• After dealing with immediate priorities, Make quick assessment of resources needed in medium and long term from state and make requisitions for the same.

• If needed request Armed Forces formation in near vicinity for SOS mobilisation in aid of civil authorities.

• If needed request for activation of SDRF and other Para military capacities at state level.

• The incident commander may appoint a separate responsible officer for interaction with Divisional and State agencies.

6.3. Support from India Armed Forces:

Having the expertise, the armed forces are of great advantage in minimizing the damage to the life, property and infrastructure. The armed forces are strategically located throughout the country.

• The Response Officer (Deputy Development Commissioner) may ask for the assistance of the armed forces when it seems that the district administration is no more capable of functioning in the disaster situation.

• The responsible may ask the assistance of the nearby stationed unit of armed forces.

• The armed forces work under the civil administration in the affected area.

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• The armed forces will work in close coordination with the EOC of that district.

• The commanding officer of the operating unit will share the situation report with the responsible officer.

• As per the situation, the armed force will support the medical, food and shelter needs.

• If there is no armed force unit in the district, then the responsible officer may ask the divisional commissioner to communicate with the commanding officer of the armed force unit in that area and ask for his assistance.

7. Management of Level 3 Disaster:

7.1. Key Indicators for decision making of L3 disaster:

• Vast devastation and life loss in large numbers

• Break up of response machinery and local administration

• Large displacement of people

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• Emerging secondary public health risks etc.

Assistance for L3 disaster: On request from State Government/SDMA, the Central Government/NDMA can provide a technical, resource assistance when the damages due to disaster exceed the coping capacity of the affected state.

7.2. Key Actions at DDMA level:

• Seek cooperation of neighbouring district as per existing contingency plans and understanding.

• Request Divisional Commissioner and Relief Commissioner to activate Divisional resources and mechanisms.

• Request SDMA and Relief Commissioner State for activation of State resources and mechanism and to do necessary follow up with National authorities.

• Prepare for receiving Divisional, State and National level agencies (resources), their quick briefing, plan of actions if possible and deployment support.

• Enable additional capacity of EOC to support State/National level resources in coordination.

• Develop strategies for response and recovery in coordination with authorities and other agencies at national and state level.

• After dealing with immediate priorities, Make quick assessment of resources needed in medium and long term from state and make requisitions for the same.

• If needed request Armed Forces formation in near vicinity for SOS mobilisation in aid of civil authorities.

• If needed request for activation of NDRF/SDRF and other Para military capacities at state level/National level.

• The incident commander may appoint a separate responsible officer 97

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for interaction with Divisional and State agencies.

7.3. Support from Indian Armed Forces:

Having the expertise, the armed forces are of great advantage in minimizing the damage to the life, property and infrastructure. The armed forces are strategically located throughout the country.

• The Chairman DDMA or the incident commander may ask for the assistance of the armed forces when it seems that the district administration is no more capable of functioning in the disaster situation.

• The armed forces shall work under the civil administration in the affected area and the commanding officer of the operating unit will share the situation report with the EOC and

DDMA.

• As per the situation the armed force will support the Search and Rescue, medical, food, shelter, critical logistics and emergency infrastructure needs.

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Section 3: Implementation of Plan

The chapter is divided into four sections: The chapter is divided into four sections: 1) Authority for implementation of this plan, 2) Responsibility and Accountability 3) financial provisions available for disaster management at district level and 4) Suggested follow up actions for different stakeholders for implementation of this plan.

8. Authority

As per National Disaster Management Act 2005, every district shall establish DDMA and the DDMA shall develop a comprehensive disaster management plan.

9. Responsibility and Accountability

The DDMA will be responsible for the overall planning, coordination and implementation of plan. As per the National Disaster Management Act, 2005, The DDMA shall be responsible and accountable to:

9.1. Coordinate and monitor the implementation of National and State policies, National, State and District Disaster Management Plans.

9.2. Ensure that the areas in the district vulnerable to disasters are identified and measures for the prevention of disasters and the mitigation of its effects are undertaken by the departments of the Government at the district level as well as by the local authorities.

9.3. Ensure that the guidelines for prevention of disaster, mitigation of its effect, preparedness and response measures as laid down by the National Authority and State Authority are followed by all the line departments at the district level, local authorities and other 99

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concerned authorities.

9.4. Review the preparedness and respond measures to any disaster or threatening disaster and give direction to the departments or the concerned authorities for the up gradation of the measures.

9.5. Give direction to the district authorities and local authorities to take measures for the prevention and mitigation of disaster on need.

9.6. Monitor the implementation of DDMP and the plans prepared by the district government departments.

9.7. Lay down guidelines to mainstream the DRR measures in the Developmental work to be followed by the government departments at district level.

9.8. Organise and coordinate specialised training programmes for different levels of officers, employees and voluntary rescue workers in the district.

9.9. Lay down guidelines for the preparation of departmental Response Plan as per the District Response plan and ensure that each District departments prepare their own departmental response plan. 9.10. Set up, maintain, review and upgrade the mechanism for early warnings and dissemination of proper information to public.

9.11. Lay down guidelines to the government departments at district level or other district authorities to response effectively to any threatening disaster or disaster.

9.12. Coordinate response to any threatening disaster situation or disaster.

9.13. Advice, assist and coordinate government, non government and other stakeholders engage in disaster management.

9.14. Coordinate, lay down guidelines and provide technical and non technical support to the local authorities to take prevention, mitigation and other functions effectively.

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9.15. Identify safe evacuation sites and make arrangements for the basic evacuation protocol in those sites.

9.16. Establish stockpiles of relief and rescue materials and ensure communication systems are in order.

9.17. Provide information to the State Authority relating to different aspects of disaster management.

9.18. Review and update the district level response plan.

9.19. Perform other activities as assigned by the State Authority or the prompt activities which are necessary for disaster management. 10. Financial Provisions for District:

As per the National Disaster Management Act, 2005, the various financial provisions available at district level for implementation of the plan are:

10.1.Funds available at National and State level:

10.1.1.Funds in 13th finance commission:

The Ministry of Finance has allocated funds for strengthening the disaster management institutions, capacity building and response mechanisms on the recommendation of thirteenth finance commission.

10.1.2.Funds allocated for Capacity Building for Disaster Response:

Year wise allocation of fund (in crore)

2010- 2011- 2012- 2013- 2014- Total State 2011 2012 2013 2014 2015 (in Lakhs) Jammu and Kashmir (SDRF)

Poonch (DDRF)*

*the estimate for district has been arrived at by dividing the total state allocation by number of district in the state (38 districts)

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As mentioned in the Disaster Management Act 2005, a fund has been allocated for the capacity building of the administration for effective disaster response and for preparation of state and district disaster management plan.

10.1.3. Chief Minister Relief Fund:

Year wise allocation of fund (in crore)

2010- 2011- 2012- 2013- 2014- Total State 2011 2012 2013 2014 2015 (in Lakhs) J&K (SDRF)

At the state level a provision has been made to provide immediate support to the distress people affected by the natural calamities and road, air or railways accidents, under Chief Minister Relief Fund.

10.1.4. Member of Parliament Local Area Development Scheme (MPLADS):

District authority may pool the MPLADS funds for the works permissible in the guidelines and the funds will be released by the Nodal District of the MP.

10.1.4.1. Each member has been allocated Rupees 5 crore for the development of essential functions in their own constituency. The projects are identified by the MPs and implemented by the district authority and the allocated fund could be clubbed with existing flagship programs and other development projects like MNREGA.

10.1.4.2. MPLADS works can also be implemented in the areas affected by natural calamities. Lok Sabha MPs from non affected states can also recommend permissible work in the affected areas up to maximum 10 lakh per annum.

10.1.4.3. In case of Calamity of severe nature, an MP can

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recommend works up to RS. 50 lakh for the affected district.

10.1.5.Other sources:

10.1.5.1. Convergence with Centrally Sponsored Schemes:

· Under NREGS, a provision has been made to provide financial relief to the needy families in the drought affected areas.

· Allocation of 5 percent is made under Accelerated Rural Water Supply Programme.

· 10 percent of Indra Awas yojana is earmarked to work for providing housing to the affected people.

· Provision has been made for the mid day meal to remain functional in the drought hit areas.

10.1.5.2. NGO'S and Private Donors: Once the district authority decides the developmental works or projects the NGOs and private donors can provide support for incorporating disaster risk reduction measures in ongoing developmental works. The NGOs and private donors can provide support to the ESF Nodal agency during relief programmes and recovery period as per their available resources.

10.1.5.3. Insurance:

The Poonch district is an agrarian and fishing district with most of the population depending on it for their livelihood. The National policy on Disaster Management, 2009, considered that the massive losses caused by disaster cannot be compensate by the assistance given by the government therefore new financial tools like yield based and weather based crop insurance programmes will be promoted with large scale damages to crops caused due to natural calamities every year in the district, to provide financial

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support to the farmers in case of adverse effect of an event.

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Follow Up Actions:

The document i.e. District Disaster Management Plan, Poonch was evolved out of intensive consultations at the national, state, district and local level with various stakeholders. Extensive field visits and in-depth interviews were conducted to include the community and various other stakeholders along with the government institutions and to establish coordination among them. There is an urgent need to mainstream the Disaster Risk Reduction in the developmental works.

11.1. DDMA:

Done Remarks Task (Yes or Date No) 1. Prepare a comprehensive contingency plan specific for each hazard. 2. Prepare a detail Hazard/Risk assessment. 3. Set up an EOC. 4. Ensure establishment of GP task force/committee. 5. Review the DM plan twice a year and update once in a year. 6. Updation of data/information annually. 7. Form an advisory committee to ensure efficient discharge of its functions. 8. Ensure preparation of detail Departmental DM Plan / SOPs in each Government 105

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department. 9. Prepare a checklist of resources available with all the District departments and local authorities. 10. Establish a District Disaster Response Force. 11. Prepare Hazard map of the district. 12. Prepare a format for the deployment of initial assessment team.

11.2. EOC:

Done Remarks Task (Yes or Date No) 1 Prepare a list of manpower and equipments. 2 Prepare a List of all the roads and important infrastructures. 3 Prepare a list of safe shelters. 4 Prepare a list of all the means of communication and broadcasting. 5 Keep the list of all the Nodal ESF. 6 Prepare a checklist of resources available with all the nodal ESF. 7 Establish a permanent seat for each ESF in the EOC hall for emergency situation.

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8 Checklist for the broadcasting of information and proper documentation. 9 List of all the means of information and broadcasting agencies with full address.

11.3. ESF

Done Remarks Task (Yes or Date No) 1 Prepare a checklist of resources, tools etc. 2 Prepare a format for minimum standard of resources, materials etc. 3 Prepare a module to conduct training and mock drill. 4 Checklist of all the important contact numbers with postal addresses.

11.4. Government Department

Done Date Remarks (Yes or No) 1. Prepare a Departmental Disaster Management Plan and specific SOPs 2. Prepare a detail Hazard/Risk assessment. 3. Nominate one nodal person for disaster management. 4. Prepare a list of staffs and clearly define their roles and responsibility. 5. Prepare a checklist of resources available

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within the department. 6. Prepare a list of the resources, materials needed for effective discharging of their responsibility and procuring the same 7. Format for collection of information and proper documentation.

11.5. GP committees

Done Date Task (Yes or Remarks No)

1 Nominate the members for each committee within 3 months of the release of DDMP. 2 Prepare a detail Hazard/Risk assessment. 3 Clearly define the role and responsibility of each member 4 Checklist of the resources available within the committee.

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Annexes List of Important information required for Disaster Management in Poonch

Sl. Last Next No. Contents Remarks Updated Update Due

IMPORTANT CONTACT DETAILS

Composition of District Disaster May 2015 May 2016 Management Authority 1. (DDMA), Poonch

District Disaster Management May 2015 May 2016 2. Nodal Officers, Poonch

District level govt. May 2015 May 2016 3. officials contacts

Contact details of Line Available for May 2015 May 2016 4. Departments each sub- division Contact details of Police May 2015 May 2016 5. Department

Contact details of engineers of May 2015 May 2016 Energy Department in 6. Poonch

Contact details of BSNL May 2015 May 2016 7. officials

Contact details of sub- division and May 2015 May 2016 8. block level officers 109

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9. Contact details of NDMA May 2015 May 2016 officials, New Delhi

State Disaster May 2015 Management Nodal May 2016

Officers, Srinagar 10.

Contact details of NDRF May 2015 officials and May 2016

nearby battalions 11.

May 2016 Contact numbers of May 2015 12. military, air force and rehabilitation department. Contact details of Indian May 2016 13. Meteorological Department (IMD) and May 2015

observatories

Name and contact numbers of May 2016 May 2015 14. Gram Panchayat Sarpanch

Last Next No. Contents Remarks Updated Update Due

DEMOGRAPHIC AND CONTEXT DETAILS

Distribution of population, sex ratio, density, child population and 15. population aged Census Census 7 years and above by sex 2011 2011 Population of districts by sex Census and percentage share of 16. population in total population Census 2011

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2011

Census Literates and literacy rates by Census 2011 17. sex 2011 House listing and housing Census census data Census 2011 18. 2011

Census Block wise labour details Census 2011 19. 2011

Subdivision and block wise no. of May 2015 May 2016 Gram Panchayats and Revenue 20. Villages

Block wise list of Gram Panchayats May 2015 May 2016 21. Reference – District Month wise average rainfall data May 2015 May 2016 22. Statistical Dept. Reference – District Month wise temperature data May 2015 May 2016 23. Statistical Dept.

River wise details of danger level and May 2015 May 2016 24. maximum water level

RESOURCE DETAILS

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Reference – May 2015 May 2016 25. Road Detail of road connectivity of Constructio Poonch district n Dept.

May 2015 May 2016 26. Stockpile in district Emergency Operational Centre Division of flood zones in Reference – May 2015 May 2016 27. Poonch district Disaster Managemen t Office

List of Flood Control May 2015 May 2016 29. Divisions in Poonch Prepositioning at Flood Control Divisions April, April, 30. 2013 2014 Details of rainfall measurement officers

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RESOURCE DETAILS

List of trained SDRF May 2015 May 2016 31. officers, home guards and volunteers

Trained NCC and NYK May 2015 May 2016 cadets under the 32. NCC institutions

Block wise details of May 2015 May 2016 helipads , With details of capacity available Details of relief centres in resources, May 2015 different officer in- 34. blocks of Poonch charge etc. May 2016

Status of drinking water May 2015 May 2016 resources 35. in relief camps

Status of hand pump and May 2015 May 2016 toilet in flood By PHED 36. affected areas by PHED

May 2015 May 2016 Block wise number of By PHED 37. identified shelters and drinking water sources Block wise list of May 2015 May 2016 temporary shelters 39. Detail of shelters May 2015 May 2016 constructed by NGOs

Block wise availability of By all block 40. polythene sheets offices 113

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

in different blocks of Poonch of Poonch . By DDMA May 2015 May 2016 Block wise boat facility May 2015 May 2016 41 details

By Dept. of May 2015 May 2016 Disaster 42 Details of public and Management private boats available and report in Poonch district by NGOs May 2015 43 Resources in fire station May 2016 in Poonch

44. By District Resources in health Health facilities Society May 2015 May 2016 Details of human resources in health May 2015 May 2016 45. services in Poonch

Details of ANMs posted May 2015 May 2016 46. in PHC/HSC/APHC

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RESOURCE DETAILS

By District Block wise water Minor 47. resources Irrigation May 2015 May 2016 Dept.

Water quality testing by 48. the department May 2015 May 2016

Block wise irrigation 49. resources May 2016 May 2015 Block wise public distribution shops (PDS) 50. May 2015 May 2016 These are List of stakeholders' plans the key 51. in stakeholders identified in the May 2015 May 2016 DDMP Poonch district. (identified by DDMA, and Community)

VULNERABILITY

RELATED DETAILS

Identified by

List of villages based on DDMA, May 2015 May 2016 53. their and flood vulnerability community Block wise details of May 2015 May 2016 54. rivers and 115

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

the affected areas List of highly sensitive embankments May 2015 May 2016 55. in Poonch

Detail of sensitive places under flood control May 2015 May 2016 division of Wular, Erin, Madhumati, Kishanganga 56. and Bonar nala. DDMP ADVISORY BODIES

Developed during the process of National Advisory DDMP May 2015 Poonch May 2016 57. Committee on DDMP development. Developed during the process of May 2015 May 2016 DDMP State Advisory Poonch 58. Committee on DDMP development.

Developed Poonch District Advisory during the May 2015 May 2016 59. Committee process of DDMP on DDMP Poonch development.

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LIST OF MAPS

As 60. Flood zones in J&K State level map May 2015 required Earthquake zones in As 61. J&K State level map May 2015 required Wind and cyclone As 62. zones in J&K State level map May 2015 required Multi hazard zones in As 63. J&K State level map May 2015 required As 64. Drainage area of J&K State level map May 2015 required Administrative map of Poonch district with block boundaries and As 65. road network District level map May 2015 required Poonch road division As 66. map District level map May 2015 required Poonch road As 67. connectivity map District level map May 2015 required Gram Panchayat map As 68. of Poonch District level map May 2015 required Drainage map of As 69. Poonch district District level map May 2015 required River map of Poonch As 70. district District level map May 2015 required Flood map of Poonch As 71. district District level map May 2015 required

FORMATS AND QUESTIONNAIRE

Developed by Sphere 72. Hazard, vulnerability, India, risk, capacity and DDMA & Community resource assessment questionnaire representatives.

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73. Common rapid Developed by assessment format Sphere India and (Sphere India) member agencies. (for use within 36-48 hours of disaster)

74. Common detailed Developed by assessment format Sphere India and (Sphere India) member agencies. (for use within 72- 96hours of disaster) Initial rapid Developed by 75. assessment format Inter-Agency (IASC) Standing Committee. Initial rapid Guidance note by IASC 76. assessment format to use the (IASC) assessment format Guidelines for provisions of relief under Calamity Relief Updated CRF and Fund & National Calamity 77. NCCF guideline Contingency Fund Important websites for different 78. Important websites information needs ANNE XES

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ADDITIONAL INFORMATION

Average global Reference – 79. population structure Sphere Handbook 118

DISTRICT DISASTER MANAGEMENT PLAN – Poonch (Volume 1)

Household water treatment and Reference – storage decision tree 80. (Sphere) Sphere Handbook Reference – Nutritional 81. requirements Sphere Handbook

REFERENCES

References for Reference – 82. coordination Sphere Handbook

References for transparency and Reference – 83. accountability Sphere Handbook Reference – References for 84. assessments Sphere Handbook

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Notes ______

______Notes ______

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Notes

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VOLUME 2: DISTRICT DISASTER RESPONSE PLAN

DISTRICT REPONSE PLAN

DISTRICT DISASTER MANAGEMENT AUTHORITY

Poonch, Jammu & Kashmir

Published by:

District Disaster Management Authority

Poonch, Jammu and Kashmir

May, 2015 more information, please contact:

District Deputy Commissioner District Disaster Management Authority Poonch (J &K)

Phone: 01965-220333,

Fax: 01965-222363

E-mail: [email protected]

This plan is developed by the District Disaster Management Authority, Poonch with active support from SDMA, Sphere India and other key agencies in the year 2015

PREFACE

India has different geographical characteristics and hazard scenarios in different regions which becomes more complex due to varied socio-economical settings. For each scenario, the Plan would be different to effectively deal with the complexities of the region. Therefore, Jammu and Kashmir State Disaster Management Authority always advocated that for different scenarios and contexts model DDMPs should be made which would serve as guidance for similarly vulnerable Districts.

The District of Poonch was chosen for the first pilot in Jammu and Kashmir to demonstrate a systematic, dynamic and practical DDMP due to its multi hazard profile of recurrence of floods, drought, earthquake (Zone-V), landslides, fire incidents, avalanches, harsh winters, storms and the prevalence of socio-economic vulnerabilities. Once the district was finalized, a State level Advisory Body at Jammu, J&K and District Advisory Body at Poonch, J&K was set up to guide and take forward the process.

I am very pleased that the implementing partners Sphere India have been very meticulous in their approach and have followed every step of the process guideline developed by the Advisory Bodies.

Srinagar March 2015 Chairman, SDMA Acknowledgments

May 2015 Deputy Development Commissioner and Chairman-DDMA Poonch

Plan developed on : May 2015

: December 2015 Next review and updating due in Every May and December Database updating schedule : month(every six month)

October month of every Mock drill schedule : year before winters and February before rains.

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Table of Contents

Foreword V Preface VI Acknowledgments VII How to use plan IX Abbreviations XI

Contents Page No

1. Contingency actions Plan for Earthquake...... 1.1 Introduction...... 1.2 Declaration of earthquake disaster...... 1.3 Institutional mechanism of the DistrictGovernment to respond to earthquake disaster ……...... 1.4 Trigger mechanism on receiving the report of occurrence of an earthquake...... 1.5 Response mechanism of the concerned line departments along with the roles and responsibilities of each one of them …………………………………………………….. 1.6 Immediate relief to be provided to the affected population......

2. Contingency actions Plan for Landslide...... 2.1 Introduction: ...... 2.2 Associated Authority...... 2.3 Disaster Declaration...... 2.4 4-stage warning system for Landslide...... 2.5 Plan Activation ...... 2.6 End of Disaster Declaration...... 2.7 Roles and Responsibility...... 2.8 Immediate relief to be provided to the affected population......

3. Contingency action Plan for Cloud burst and Flash Flood...... 3.1 Introduction...... 3.2 Flood Forecasting and Warning ...... 3.3 Declaration of Flood Disaster...... 3.4 Roles and Responsibilities...... 3.5 Relief ......

4. Setting up Field Emergency Operations Centre (EOC) or Coordination mechanism…………………………………………………………………………… 4.1. Introduction ………………………………………………………………………...... 4.2. Role of Emergency Operation Centre during Disaster……………………………….. 4.3. Role of Emergency Operation Centre in Normal Time …………………………...... 4.4. Onsite Emergency Operation Centres………………………………………………….. 4.5. Composition of Poonch DistrictEOC......

Annexes…………………………………………………………………………………..

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District Response Plan

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1. Contingency Action Plan for Earthquake

1.1 Introduction District Poonch falls in the seismic zone IV-V. It has a long history of earthquakes and in the recent past, it witnessed a major earthquake in 2005 which caused widespread loss of human lives and property. The economic activities in the whole State J&K were also severely affected. Taking lessons from past experiences and with a view to minimize the adverse impacts of earthquakes in the future, the J&K SDMA in this chapter focuses on the Action Plan of the State Government as well as District administration to manage earthquake disaster after its occurrence.

The Action Plan will consist of the following five activities: i) Declaration of earthquake disaster ii) Institutional mechanism of the District administration to respond to earthquake disaster iii) Trigger mechanism on receiving the report of occurrence of an earthquake iv) Response mechanism of the concerned line departments along with the roles and responsibilities of each one of them and v) Immediate relief to be provided to the affected population

1.2 Declaration of earthquake disaster The District Government shall declare any area where earthquake has occurred as disaster affected area on the recommendations of District Development Commissioner. The purpose of declaration of disaster is to organize effective response and mitigating the earthquake effects. Such a declaration provides wide powers and responsibilities to the District Development Commissioner in order to handle the incident effectively. 1.3 Institutional mechanism of the District Government to respond to earthquake disaster As Poonch District falls in zone V, the State & District Govt felt the need to have an institutional mechanism to respond to earthquake disasters. SDMA has undertaken capacity building initiatives to deal with future earthquakes and its adverse effects. In this respect the required human resources on a preliminary basis have been inducted. The focus of the government has now broadened to include earthquake risk reduction, mitigation and preparedness also, along with response & relief. New institutions are now being set up in the District to deal with disasters in general and earthquakes in particular.

The FCR is primarily responsible for emergency response and relief in the State. Under its direction the SDMA formulates a plan for disaster preparedness, response and recovery with the institutional framework of NIDM to be established in the State.

The composition of the District Emergency Operation Centre (EOC) along with its staff structure is placed at Chapter- 4.5 of Volume-2 District Disaster Response plan

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1.4 Trigger mechanism on receiving the report of occurrence of an earthquake An earthquake of magnitude 5 or more is likely to cause deaths and injuries to human beings and damage to all kinds of property, both private and public. Unfortunately there is very little warning available before the earthquake. Therefore planning should cater for a quick response at all levels to reduce the effects of the earthquake to the minimum.

DDMA would be the Nodal Agency for formulating, controlling, monitoring and directing measures for earthquake preparedness, organizing rescue, relief and rehabilitation. All other concerned departments should extend full cooperation in all matters pertaining to the management of the earthquake disaster whenever it occurs.

The occurrence of an earthquake may be reported by the Indian Meteorological Department (IMD) to the DRC by the fastest means. The SEC under the chairmanship of the Chief Secretary should be activated immediately on the occurrence of any major earthquake and further DDMA should be active at district level.

Besides these, the EOC also receives reports on the earthquake from tehsil or block and concerned levels. On receipt of the information, the EOC verifies the authenticity of the reports and will inform the real situation to concerned authorities. The District authority shall declare an emergency situation arising out of the crisis through media.

1.5 Response mechanism of the concerned line departments along with the roles and responsibilities of each one of them

1.5.1 Information and reporting:  The agencies who provide information to the EOC about the occurrence of an earthquake in the District are as shown below: o IMD

 The EOC should be activated for emergency response on the occurrence of any major earthquake. The EOC should initiate following activities:

i) District EOC should report the occurrence of a major earthquake to the following:

o Chairman, DDMA o SDMA

ii) District EOC to alert District search and rescue machinery for emergency response. iv) District EOC to contact all its employees to report immediately. v) All District Officers of the District Departments to be contacted to be available in the EOC immediately.

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vi) District EOC to remain in constant touch with control rooms at national, district and local level. vii) Overall management of District EOC shall be taken over by the CEO, DDMA under Chairman, DDMA

 On receipt of information, CEO to: o Contact all member of Crisis Management Group to inform them about the venue and time of first meeting to assess the situation and decide the course of action to be adopted by the District administration. o Issue instructions to all departments to ensure that all District government employees to report for duty immediately in order to execute their responsibilities as mentioned in their departmental disaster management plan. o Instruct all line departments to ensure their duty officers to remain available round the clock in District EOC with full updated information of the activities of their departments. o Prepare and submit daily situation report to State Disaster Management Authority. o If necessary depute senior District level officers to worst affected areas for effective implementation and supervision of Relief Operation. o Mobilize additional manpower from the departments to the affected areas for supporting the Relief Operation. They should be provided task force action Plans of the concerned area prepared earlier.  Management of Media (Press/TV Channels/Government Press Notes) to be carried out by the Secretary (IPR) with special emphasis on rumour control. He shall maintain constant liaison with DRC.

1.5.2 Restoration of lines of communications and essential services to facilitate emergency response:  Establishment of Emergency Communication  Restoration of Communication Links (Road & Air)  Restoration of power and electricity  Supply of safe drinking water  Restoration of essential lifeline infrastructure

1.5.3 Search, rescue and medical assistance  Identification of areas where SAR Teams to be deployed  Coordination of SAR teams for their quick deployment in allotted areas  Provision of quick transport of SAR teams to affected areas.  The department of R&B, PWD and BRO to evolve a mechanism for clearing access routes and debris in order to facilitate search and rescue operations.  Mobilization of specialized equipments and machinery to affected areas.  Cordoning of affected areas with control of entry and exit.  Traffic Management by establishment of traffic points and check-posts.

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 The Home Department to evolve a mechanism for providing security of properties of government and public in the affected areas.  Setting up of field hospitals in the affected areas and deployment of mobile hospitals.  Arrangements to be made for quick transportation of injured victims to the hospitals.  Secretary (Health) to evolve a mechanism for speedy treatment of casualties and proper disposal of dead bodies.

1.5.4 Emergency relief (shelter, food, clothing, etc.) (a) Establishment of Temporary shelters for evacuees. (b) Ensuring provision of essential services as under: o Arrangement for food, clothing, blanket/bedding, drinking water, sanitation and hygiene, lighting arrangements and essential medicines. o Deployment of mobile hospitals in affected areas for treatment of victims. o Providing counselling services to the earthquake victims and their relatives. (c) Arrangement for providing transport facility to send dead bodies of non-locals to their natives. The administration should also ensure Law and Order during shifting of the dead bodies. (d) Ensure establishment of communication link between the affected people and their relatives outside.

A Task and Responsibility Matrix for Emergency Response Phase (first 72 Hours of the incident) is given below;

1.5.5 Task & Responsibility Matrix for Emergency Response Phase (First 72 Hours of the Incident)

Time Frame Sr. No. Task Responsibility 0 + 15 Minutes 1 Report the occurrence of earthquake to District Nodal Chairman DDMA, EOC, Heads of all line Officer DDMA departments, SDMA 0 + 30 Minutes 2 Establish communication link by District Nodal activating alternate communication Officer DDMA equipment i.e. satellite phone, HF / VHF set, HAM Radio, VSAT etc. in District/ District EOCs 3 Instruct deployment of Mobile Chairman DDMA Emergency communication Units to affected areas for establishing communication link 5 In case of L-4 level event, overall CEO management of EOC shall be taken over

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by CEO 6 Instruct duty officers of line CEO departments to report in EOC 7 Hold first meeting with duty officers CEO 8 Contact the Heads of all line Chairman, DDMA departments including the Information Department to reach EOC 9 Alert EOC for quick mobilization to CEO/ affected areas Chairman DDMA 10 Request for the services of NDRF, Chairman Armed forces and Air Force, if required DDMA/CEO through designated representative 0 + 1 Hour 11 Instruct all staff of EOC to report for Chairman DDMA duty 12 Dispatch of Search & Rescue teams to CEO/ Chairman the affected areas DDMA 13 Instruct Quick Assessment Task Force CEO/ Chairman to submit preliminary need and loss DDMA assessment report of the affected areas 14 Alert Quick Medical Response Teams to CEO/ Chairman the affected areas DDMA 15 Make arrangements for aerial survey of CEO/ Chairman the affected areas DDMA 16 Instruct local administration to CEO evacuate victims to safer sites 17 Contact SDMA for deciding on time and CEO venue for holding Disaster Advisory Committee meeting at the earliest 18 Inform all DAC members to attend DAC CEO meeting in designated venue to assess situation and review emergency measures 19 Instruct concerned authorities or CEO Agencies to shut down critical operations 20 Contact ARMY/ Ministry of Defence for CEO/ Chairman aerial / satellite imageries of the DDMA affected areas 0 + 2 Hours 21 to ensure all District Government CEO employees report for emergency duties

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within half an hour 22 DAC to assess situation, delegate SDMA responsibilities for organizing rescue and relief operations 23 Senior District level officers to be Chairman, DDMA deputed to the affected areas 24 Activate Operations Section of IRS for CEO Emergency Response Operation 25 Assess the conditions of road and air Chairman DDMA, communication link for quick Transport, mobilization of Emergency Teams and Roads resources to affected areas and take follow up actions 26 Direct IPR to establish media CEO management / information cell for public information, guidance and rumor control 27 Request may be made for assistance CEO from Central Government (MHA and MOD) if required 28 Request the nearest headquarters of CEO the Armed Forces to render assistance in emergency search, rescue and relief operations 29 Contact private / public sector agencies CEO/ Chairman in the District to assist in emergency DDMA rescue and relief operations 30 Inform Secretaries of the departments CEO to provide necessary logistics support to emergency operation task forces 31 If necessary, assistance may be asked SDMA from neighbouring states and outside agencies 32 Set up separate desks for each Chairman DDMA operation task force and NGO coordination desk in the EOC for coordinating emergency operations 33 Provide security in affected areas and Chairman DDMA/ maintain law and order situation Army 34 Mobilize Medical First Response Teams CEO/ CMO to affected areas 35 Mobilize SAR Teams and search & Police/SDRF rescue equipment and machinery to affected areas

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36 Instruct district information officers to CEO/ DIO establish information centre near affected areas to provide guidance to volunteers and aid agencies 0 + 3 Hours 37 Make suitable transportation CEO arrangement for mobilization of quick response teams to the affected areas 38 Maintain constant touch with the State Chairman DDMA / District and Local EOCs 1 /. Establish Press / Media Centre for DIO ‘LC media management and information dissemination 40 Arrange for press / media release for DIO rumour control and public information and guidance 41 Alert all major hospitals to make CMO necessary arrangement for treatment of injured 0 + 6 Hours 42 Establish relief coordination centre at Transport Officer/ the airport, railway station, etc. for Traffic arrival of Search @ Rescue and Medical Teams coming for humanitarian aid 43 Establish central relief coordination DDMA centre nearer to District Head Quarter 44 Instruct to cordon affected areas and Police setting up of check posts to control entry and exit 45 Open access routes and manage traffic Police/Traffic for mobilization of equipment, machinery and volunteers to the affected areas 46 Conduct aerial survey and also mobilize CEO quick assessment teams to affected areas 47 Establish information centres at the CEO/ Traffic arrival and departure points especially at the airports, railway stations and interDistrictbus terminus 0 + 12 Hours 48 Mobilize relief materials i.e. tents, food CEO materials, water, essential medicines,

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blankets, etc. to the affected areas

49 Arrange to shift evacuated persons to CEO temporary shelters and ensure provision of food, water facilities, blankets and storage of relief materials 50 Arrange road, rail and air transport at Transport District/ District headquarters for dispatch of relief materials to the affected areas 51 Set up field hospitals near the affected Health areas 52 Arrange to shift injured persons to field Health hospitals 53 Instruct district collectors to establish CEO/ relief coordination centre and godowns Food & Civil near affected area and provide full Supplies security cover as well 54 Prepare quick need assessment report CEO for planning of relief operation and mobilization of resources to the affected areas 0 + 24 Hours 55 Instruct to set up Coordination Centres CEO at the Resident Commissioner's Office in New Delhi and other Metro Cities as well 56 Hold review meetings with Duty CEO/ Chairman Officers in every 12 hours DDMA 57 Prepare and circulate the situation CEO/ Chairman report DDMA 58 Prepare press notes twice a day CEO/ Chairman DDMA/ NIC 59 Depute additional officers and HODs supporting staff to affected areas from non-affected areas 60 Restore essential services i.e. power, Power, PHED, BSNL water supply, telecommunication facilities of SEOC, headquarter, AIR, Doordarshan, Governor, Chief Minister, senior officials of the Districtbureucracy on priority basis 61 Coordinate with Emergency Operation CEO/ Chairman Task Forces mobilized to the affected DDMA

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areas

0 + 48 Hours 62 Ensure safety and security of personnel Police deputed in affected areas for emergency response operation 63 Earmark storage point for medical Health supplies at affected sites 64 Arrange for identification, photograph, Health post mortem and maintenance of records for disposal of dead bodies 65 Arrange information centre at shelter CEO/ Chairman site for maintaining records of victims DDMA and to provide guidance to relatives, NGOs, etc. 66 Arrange for complaints regarding Home missing persons and initiate search in shelters, hospitals and police records 67 Arrange for SDMs empowerment for CEO waiving off post mortem of dead bodies 68 Arrange for additional manpower if CEO necessary for disposal of dead bodies 69 Arrange for transportation of dead Health , Transport bodies to their native places if so required 0 + 72 Hours 70 Arrange for disposal of unidentified Police and unclaimed dead bodies 71 Arrange for transportation of injured Health, Transport from field hospitals to base hospitals 72 Activate short and interim relief SDM/Tehsildar/ measures Line Deptts 73 Arrange for distribution of cash doles CEO/SDM/Tehsildar to the victims 1.6 Immediate relief to be provided to the affected population

1.6.1 Short-Term Relief Measures (1) Provide temporary shelter to affected people (2) Evacuation site should be safe, and easily accessible. (3) Continue to provide essential services to the affected people i.e. food, water, clothing, sanitation and medical assistance

The CEO to ensure the following in the relief camps:

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 Special emphasis on Hygiene and sanitation aspects should be given in relief camp sites.  Separate area should be earmarked within the relief camp for storage of relief materials.  Adequate manpower and transport facilities for the camp site.  Arrangements to be made for trauma management.  Mobile medical units to be sent to remote areas with a view to provide medical assistance to the victims/injured.  Information centre should be established by the administration.

1.6.2 Interim Relief Measures  Arrangements to be made for identification and maintenance of the records of disposal of dead bodies in the affected areas.  Arrangements to be made to record the complaints of all persons reported missing. Follow up action in terms of verification of the report also needs to be made.  Sub-divisional magistrates to be empowered to exempt the requirement of post- mortem in case of mass casualties. Revenue department may depute additional SDMs to expedite disposal of the dead bodies.  Unclaimed/unidentified dead bodies to be disposed off at the earliest after keeping their records.  Additional manpower to be deployed in the affected areas for supplementing the efforts of the local administration.  Separate Cell to be established at state/district/local level to coordinate with the NGOs and outside donor/aid agencies.  Regular meetings of the different stakeholders/departments should be organized at District level for sharing of information, developing strategies for relief operations.  IPR to coordinate with the media to play a positive role in disseminating appropriate information to public and the government in order to facilitate the speedy recovery.

1.6.3 Assessment of Damage / Loss and Relief needs  The CEO to issue instructions to the SDMs provide „the need and loss assessment‟.  Adequate manpower, vehicles, stationery etc should be provided to supplement the efforts for need/loss assessment.  Identification and demolition of dangerous structures in the affected areas to minimize further loss of life and injuries.  Arrangements for debris removal and its appropriate disposal.  Arrangements for distribution of gratuitous relief and cash doles.  Arrangements to be made for survey of human loss and distribution of ex-gratia relief to the families of deceased persons.

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 Teams to be formed and dispatched to the affected areas for detailed assessment of houses and property assessment.  As reconstruction of houses will take a long period, arrangements to be made to provide interim shelters to the affected  Identification of the site for interim shelter  Allocation of areas to the affected families  Providing essential services at the interim shelter sites such as water, power, drainage / sanitation, PDS shops, etc.  Distribution of shelter materials to individual families

2. Contingency action Plan for Landslide

2.1 Introduction: District Poonch which is part of the young fold mountains has steep terrain and slope instability and due to soil degradation it is susceptible to landslide. Earthquake and torrential rainfall also trigger landslides. The district incurs huge losses in lives and property every year due to landslide. The purpose of this action plan for landslide is for immediate response with proper co-ordination from all agencies. 2.2 Associated Authority The Nodal Department for controlling, monitoring and directing measures for organizing rescue, relief and rehabilitation is the Revenue department. All other concerned Departments should extend full cooperation in all matters pertaining to the management of the landslide disaster whenever it occurs. 2.3 Disaster Declaration The DDMA Chairperson will declare emergency situation and simultaneously inform the SDMA and FCR. The purpose of declaration of disaster is to organize effective response and mitigation in the landslide affected area. Such a declaration provides wide powers and responsibilities to the Chairperson DDMA/ DDC in order to handle the incident effectively. 2.4 4-stage warning system for Landslide

1.) Pre-Landslide Watch The unexpected depressions/soil surface subsistence which can be noticed in the steep slopes could be considered as a warning for possibility of landslide. Heavy rainfall is the cause for landslide inducement in the district therefore status of rainfall could be monitored. 2.) Landslide Alert/Warning

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It can be issued at least 48 hours prior to commencement of the bad weather after examination of the weather forecast. Also, warning may be issued viewing the land subsistence and rock fall in the area. 3.) Preparedness If required, the habited landslide prone areas may be evacuated for safety measures. Appropriate signage on the roads need to be installed by BRO/R&B warning the commuters for imminent danger of landslide. 4.) Post landslide Local EOC and DDMA along with line departments like Irrigation and Flood Control, R&B, PHE, Forest, Agriculture and Horticulture, Health, Animal & Sheep Husbandry etc. need to assess the damage and provide immediate support to the affected area. 2.5 Plan Activation After the pre landslide watch and landslide warning is issued, the DDMA and concerned line departments need to immediately activate their respective DDMP and departmental plans. 2.6 End of Disaster Declaration Once the situation is totally controlled and normalcy is restored, the DDMA Chairman declares End of Emergency and issues instructions to withdraw staff deployed in emergency areas. 2.7 Roles and Responsibility

Time Frame Sr. No Task Responsibility Activity 1 Warning receipt IMD  Report the weather and DDMA forecast, land subsistence Time = -48 - 0hrs dissemination Line Deptts and any other sign of slide Local activity. Authorities  Alert all response teams in the area.  Remain in constant touch with DEOC and SEOC. Time = 0 hrs 1. Review of DDMA  Instruct all heads of situation and departments of the key line reporting departments to activate their departmental plan and DDMP Time = 0 + 24 hrs 1. Review of DDMA  Work as per DDMP and situation and departmental plan. reporting  Report to HODs and SSDMA on two hours basis. Time = 24 + 48Hrs 1. Review of  Work as per DDMP and situation and departmental plan. reporting  Report to HODs and SSDMA on 6 hours basis.

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2.8 Immediate relief to be provided to the affected population

2.8.1 Short-term Relief Measures  Search, rescue and medical assistance o Identification of areas where SAR Teams to be deployed o Coordination of SAR teams for their quick deployment in allotted areas o Provision of quick transport of SAR teams to affected areas. o The department of R&B, PMGSY & BRO to evolve a mechanism for clearing access routes in order to facilitate search and rescue operations. o Mobilization of specialized equipment and machinery to affected areas. o Cordoning of affected areas with control of entry and exit. o Traffic Management by establishment of traffic points and check-posts. o The Home Department to evolve a mechanism for providing security of properties of government and public in the affected areas.  Emergency relief (shelter, food, clothing, etc.) o Establishment of Temporary shelters for evacuees. o Ensuring provision of essential services as under: . Arrangement for food, clothing, blanket/bedding, drinking water, sanitation and hygiene, lighting arrangements and essential medicines. . Deployment of mobile hospitals in affected areas for treatment of victims. . Providing counselling services to the victims and their relatives. o Ensure establishment of communication link between the affected people and their relatives outside.

 The DDMA Chairperson to ensure the following in the relief camps: o Special emphasis on Hygiene and sanitation aspects should be given in relief camp sites. o Separate area should be earmarked within the relief camp for storage of relief materials. o Adequate manpower and transport facilities for the camp site. o Arrangements to be made for trauma management. o Mobile medical units to be sent to remote areas with a view to provide medical assistance to the victims/injured. o Information centre should be established by the administration.

2.8.2 Interim Relief Measures  Arrangements to be made for quick identification and maintenance of the records of disposal of dead bodies in the affected areas (DDMA and Local Authorities).  Arrangements to be made to record the complaints of all persons reported missing. Follow up action in terms of verification of the report also needs to be made. (DDMA)  District Magistrates and sub-divisional magistrates to be empowered to exempt the requirement of identification and post-mortem in case of mass casualties

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 Unclaimed/unidentified dead bodies to be disposed of with the help of pre identified voluntary Agencies at the earliest after keeping their records. (DDMA& Local Bodies)  Regular meetings of the different stakeholders/departments should be organized at state/district level for sharing of information, developing strategies for relief operations. (DDMA Chairperson and CEO)  IPR to coordinate with the media to play a positive role in disseminating appropriate information to public and the government in order to facilitate the speedy recovery.

2.8.3 Assessment of Damage/Loss and Relief needs  The DRC to issue instructions to the district collectors to provide „the need assessment‟ report. The Chairman, DDMA should consolidate the same and to prepare “need assessment report”.  The CEO to issue instructions to the District Collectors to provide the damage and loss assessment report. The Chairman DDMA to consolidate the same and to prepare “state‟s damage and loss assessment report” which will be useful in planning and implementing the relief operation after the disaster for the victims of the disaster.  Adequate manpower, vehicles, stationery etc. should be provided to supplement the efforts for need/loss assessment. (Chairperson, DDMA and CEO)  The relief need assessment report should be provided by the SDMs/Tehsildars. (Chairperson, DDMA)  Identification and demolition of dangerous structures in the affected areas to minimize further loss of life and injuries. (DDMA and Local Bodies)  Arrangements for distribution of gratuitous relief and cash doles. (CEO, DDMA Chairperson, Local Authorities)  Teams to be formed and dispatched to the affected areas for detailed assessment of houses and property damage assessment. (DDMA)

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3. Contingency action Plan for Cloud burst and Flash Flood

3.1 Introduction Cloudburst and Flash Floods are among the most common and destructive natural hazards causing extensive damage to lives, infrastructure, environment and economy. Recurring flash flood losses have handicapped the economic development of the State. The frequency and intensity of floods has grown in the district over the years primarily because of the seasonal disparity of rainfall and unprecedented climate change as well as encroachment of river basins.

This demands better flood preparedness to make sure that appropriate and effective response measures are taken during flood emergency to minimize the loss of life and property. Apart from an effective disaster response system, it is important to have a good flood prevention and mitigation strategy to achieve the objectives of vulnerability reduction. The Action Plan will consist of the following activities: 1. Flood Forecasting and Warning 2. Declaration of Flood disaster 3. Trigger mechanism 4. Response mechanism of the concerned line departments along with the roles and responsibilities 5. Relief 3.2 Flood Forecasting and Warning The report of IMD shall be the source for any forecasting/warning of floods along with supportive information from CWC. Chairman DDMA shall take appropriate steps to warn all stations within his jurisdiction for any event of Flood. 3.3 Declaration of Flood Disaster The DDMA shall declare Flood Emergency where disaster has occurred and report the same to the Chairperson, DDMA and CEO. The DDMA shall activate all agencies as per the DDMP.

3.4 Roles and Responsibilities S. No. Response To be Taken Responsible Department 1. Reporting the occurrence of flood to DC & ADC Tehsildar/ SDM 2. Reporting the occurrence of flood to Heads of line DDMA departments to Line departments/ SDMA 3. Establish communication links by alternate DDMA communication equipment like phone, radio etc. in

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state/district EOC and local control rooms. 4. Hold first meeting with Duty Officers DDMA 5. Contact the district level HODsto reach District EOC DDMA 6. Dispatch of Search & Rescue teams to the affected DDMA areas. 7. Make arrangements for the aerial survey of affected Chairman/ CEO, DDMA areas. 8. Instruct local authorities to evacuate victims to safer DDMA sites 9. Assess the condition of road network for quick DDMA mobilization of Emergency teams and resources to affected areas and take follow up steps. 10. Maintain constant touch with State and Local EOCs DDMA

3.5 Relief

3.5.1 Short-term relief measures . Food & nutrition In an extreme flood situation, people lose standing crops and stored food grains. In such cases, free distribution of foods shall be made to avoid hunger and malnutrition. Wherever possible, dry rations should be distributed for home cooking. . Water Water supply is invariably affected in natural disasters. Availability of safe drinking water is very challenging particularly during floods. It must be ensured that affected people have adequate facilities and supplies to collect, store and use clear and safe water for drinking, cooking and personal hygiene. . Health During post disaster phase many factors increase the risk of diseases and epidemics because of overcrowding, inadequate quantity and quality of water, poor environmental and sanitary conditions, decaying biological matter, water stagnation, inadequate shelter and food supplies. There should be adequate supply of medicines, disinfectants, fumigants etc. to check outbreak of epidemics. It should be ensured that the medicines have not reached expiry date. . Clothing & Utensils The people affected by the disaster shall be provided with sufficient clothing, blankets etc. to ensure their safety and well-being. Each disaster-affected household

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shall be provided with cooking and eating utensils along with fuel like Kerosene, LPG cylinders. . Shelter In case of flood, a large number of people are rendered homeless. In such situations shelter becomes a critical factor for survival and safety of the affected population. In view of this, flood affected people who have lost their houses, shall be provided sufficient covered space for shelter. Disaster-affected households shall be provided with necessary tools, equipment and materials for repair, reconstruction and maintenance for safe use of their shelter. . Relief camp Relief camps also provide good temporary arrangements for people affected by flood. Adequate numbers of buildings or open space should be identified where relief camps can be set up during emergency. The use of premises of educational institutions for setting up relief camps should be encouraged. The requirements for operation of relief camps should be worked out in detail in advance. The temporary relief camps should have adequate provision of drinking water and bathing, sanitation and essential health-care facilities. . Sanitation and Hygiene Sanitation services are crucial to prevent an outbreak of epidemics in post disaster phase. Therefore a constant monitoring of any such possibilities needs to be carried out. It should be ensured that disaster-affected households have access to sufficient hygiene measures.

3.5.2 Interim Relief Measures . Arrangements to be made for quick identification and maintenance of the records of disposal of dead bodies in the affected areas (DDMA, Health Dept. and Local Authorities). . Arrangements to be made to record the complaints of all persons reported missing. Follow up action in terms of verification of the report also needs to be made. (DDMA)  District Magistrates and sub-divisional magistrates to be empowered to exempt the requirement of identification and post-mortem in case of mass casualties  Unclaimed/unidentified dead bodies to be disposed of with the help of pre identified voluntary Agencies at the earliest after keeping their records. (DDMA& Local Bodies)  Regular meetings of the different stakeholders/departments should be organized at state/district level for sharing of information, developing strategies for relief operations. (Chairman/ CEO, DDMA)

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. DIO to coordinate with the media to play a positive role in disseminating appropriate information to public and the government in order to facilitate the speedy recovery.

3.5.2 Assessment of Damage/Loss and Relief needs  The CEO to issue instructions to the district collectors to provide „the need assessment‟ report. The Chairman/ CEO, DDMA should consolidate the same and to prepare “states need assessment report”.  The CEO to issue instructions to the District Collectors to provide the damage and loss assessment report. The Chairman/ CEO, DDMA to consolidate the same and to prepare “state‟s damage and loss assessment report” which will be useful in planning and implementing the relief operation after the disaster for the victims of the disaster.  Adequate manpower, vehicles, stationery etc should be provided to supplement the efforts for need/loss assessment. (Chairman/ CEO, DDMA)  The relief need assessment report should be provided by the Collectors. (Chairman/ DDMA)  Identification and demolition of dangerous structures in the affected areas to minimize further loss of life and injuries. (DDMA and Local Bodies)  Arrangements for distribution of gratuitous relief and cash doles. (CEO, DDMA Chairperson, Local Authorities) . Teams to be formed and dispatched to the affected areas for detailed assessment of houses and property damage assessment (DDMA)

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Setting up Field Emergency Operations Centre (EOC) or Coordination mechanism:

5.1 Introduction The district shall have an exclusively constructed State Emergency Operation Centre (EOC) along with revenue control room. This shall be a 12 hours (7 am to 7 pm) fully functional and 12 hours (7pm to 7 am) functional through a duty officer and support staff set up with sufficient manpower & equipment‟s. Considering the unique responsibility of the District Emergency Operation Centre, the equipments provided to it are not taken to any purpose other than disaster management. This centre is intended to coordinate all disaster related activities in the district starting from preparedness to rehabilitation and reconstruction. There shall be permanent sitting place for each Essential Support Functions (ESFs) in the District EOC conference hall during emergency situation. Only the Nodal ESFs are to sit in the District EOC and coordinate the disaster management activities in the district with their support agencies. There shall be dedicated telephone lines and other communication facilities for the State EOC.

5.2 Role of Emergency Operation Centre during Disaster: On the basis of the message received from the forecasting agencies, warning has to be issued for the general public and the departments, which play a vital role during emergencies. Issuing correct and timely warning would be one of the prime responsibilities of state EOC. For effective dissemination of warning, the district EOC should have a well-planned line of communication. The Disaster Response Commissioner shall be the competent authority to disseminate a disaster warning. The warning on occurrence of a disaster will also be communicated to:

• All Essential Support Functions (ESFs) • Members of DDMA • Hospitals in the disaster area • Office of SDMs • Emergency Operation Centre in the neighbouring districts • District Emergency Operation Centre • People's representatives from the state

Apart from this, the District Emergency Operation Centre must arrange desks for the Essential Support Function in its complex for better coordination and help. Simultaneously the onsite EOCs are to be set up with the help of the district EOC. Constant communication between the District EOC and Onsite EOC is mandatory for updates on the state, which happened.

5.3 Role of Emergency Operation Centre in Normal Time: The District magistrate is empowered to appoint an Administrative Officer as Officer-incharge of District EOC. He/she will be responsible for the effective functioning of the District EOC. Responsibilities of the EOC-in-charge in normal time include:

• Ensure that all equipments in the EOC are in working condition. • Collection of data on routine basis from line departments for disaster management. 26 | P a g e

• Develop status reports of preparedness and mitigation activities in the district. • Ensure appropriate implementation of District Disaster Management Plan. • Maintenance of data bank with regular updating and activates the trigger mechanism on receipt of disaster warning/occurrence of disaster.

5.4 Onsite Emergency Operation Centres: Onsite Emergency Operation Centres (OEOC) are complimentary units to Emergency Operation Centre in the state (EOC), which will operate close to the disaster sites and will be linked directly with the District Emergency Operations Centre. The concerned District EOC (Chairman, DDMA) will be the Commander-in-chief at this level and would be responsible for coordinating its functions as per the direction of the Incident Commander with the help of the Incident Management Teams (IMT), with him/her. The OEOCs are physically activated only in time of a disaster. The concerned District EOC (Chairman, DDMA) of the OEOC unit would be responsible to execute activities at disaster site; however the tasks would be controlled and coordinated from District EOC through nodal desk officers.

5.5 Composition of District EOC

DDMA (Chairman, DDMA)

DEOC District Nodal Officer

Assistant Nodal Officer

Departmental Nodal Representatives Regular Staff Officers from District + Govt. and other Additional support staff agencies involved (as required)

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Note:

1. EOC will functions round the clock throughout the year with Regular Staff 2. EOC will be activated under the Director with emergency staff on report of earthquake or any other emergency

Annexes Annexure 1: Hazard, Vulnerability, Risk, Capacity And Resource Assessment Questionnaire Annexure 2: INDIA – RAPID Needs Assessment Format -DISTRICT (Sphere India) Annexure 3: INDIA – RAPID Needs Assessment Format - VILLAGE (Sphere India) Annexure 4: Format for Damage & Loss Assessment (Sikkim Government) Annexure 5: Multi Hazard Risk Vulnerability Assessment of Sikkim (Sikkim Government) Annexure 6: Check List for Natural Disaster Impact Assessment ( Sikkim Government) Annexure 7: Norms of assistance of NDRF and SDRF( Sikkim Government) Annexure 8: Guidance Note- Village & District Level Assessment Formats (Sphere India) Annexure 9: TOR Template- RAPID Needs Assessment Format (Sphere India) Annexure 10: INTIAL RAPID ASSESSMENT FORMAT (IASC) Annexure 11: INTIAL RAPID ASSESSMENT FORMAT GUIDANCE NOTE (IASC) Annexure 12: Minimum Standards in Humanitarian Response in India A- Minimum standards for immediate relief under Food and Nutrition B-Minimum standards to be followed under immediate relief under WASH Sector C-Minimum standards to be followed under immediate relief under Shelter Sector D-Minimum standards to be followed under immediate relief under Protection and Education Sector E-Minimum standards to be followed under immediate relief under Health Sector

Annexure 13: History of disasters in Sikkim  Earthquake  Fire (Including Forest Fires)  Landslide

Annexure 14: Do‟s and Don‟ts for various Hazards

Annexure 15: Hazard wise Alert and Warning Mechanism

** These annexes are available in the vol-3 "Checklists, formats and resource 28 | P a g e

Database"

End of Document

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DISTRICT DISASTER MANAGEMNET PLAN POONCH (J&K)

VOLUME-3 CHECKLISTS, FORMATS ANDRESOURCE DATABASE

DISTRICT DISASTER MANAGEMENT AUTHORITY

POONCH, J&K

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DISTRCIT DISASTER MANAGMENT PLAN

POONCH - JAMMU AND KASHMIR

DISTRICT DISASTER MANAGEMENT AUTHORITY Poonch, Jammu & Kashmir

Published by:

District Disaster Management Authority

Poonch, Jammu and Kashmir

May, 2015 more information, please contact:

District Deputy Commissioner

District Disaster Management Authority

Poonch (J &K)

Phone: 01965-220333,

Fax: 01965-222363

E-mail: [email protected]

This plan is developed by the District Disaster Management Authority, Poonch with active support from SDMA, Sphere India and other key agencies in the year 2015

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Table of Contents

FOREWORD VI PREFACE VII ACKNOWLEDGMENTS VIII HOW TO USE PLAN X ABBREVIATIONS XII

IMPORTANT CONTACT DETAILS Page No

Table-1: Composition of District Disaster Management Authority (DDMA), Poonch Table -2: District Nodal Officers, Poonch Table -3: State Level Govt. Officials Contacts Table-3.1 Chief Minister’s Office Table-3.2: Secretaries to Government of J&K Table-3.3: Home Department, Government of J&K Table 3.4 Land Revenue & Disaster Management Department Table-4: Contact Details of Police Department, Poonch Table-5: Contact Details of Fire & Emergency Service, Poonch Table-6: Contact Details of Hospitals & PHC’s, Poonch Table-7: Contact Details of Engineers of Power & Energy Department Table-8: Contact Details of BSNL Officials & Others Service Provider Table-9: Contact Details of District, Sub-division and Block Level Officers Table-10: Contact Details of NDMA Officials, New Delhi Table-11: Contact Details of NDRF Officials and Nearby Battalions Table-12: Contact Numbers of Military, BRO, CRPF, Air force and Rehabilitation Department Table-13: Contact Details of Indian Meteorological Department (IMD) and Observations Table: 14: Contact Details of Quick Response Team (QRTs) & Home Guards under DDMA, Head office LR & DMD Table-15: Block Wise Labour Details Table-16: Month wise Average Rainfall Data Table-17: Month wise Temperature Data Table-18: Detail of Road Connectivity to Poonch Table-19: Stockpile in District Emergency Operational Center Table-20: Division of Earthquake Zones of Poonch Table-21: Division of Landslide Zones in Poonch Table-22: List of Trained NDRF Officers, Home Guards and Volunteers Table-23: Trained NCC and NYK Cadets under the NCC Institutions

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Table-24: Block wise Details of Helipads Table-25: Detail of Shelters Constructed by NGO’s Table-26: Resources in Fire & Emergency Station Table-27: Resources in Health Facilities Table28: Details of Human Resources in Health Services Table-29: Details of ANM’s Posted in PHC/HSC/APHC Table-30: Block Wise Water Resources Table-31: Water Quality Testing by the Department Table-32: Block wise Irrigation Resources Table-33: Block Wise Public Distribution Shops (PDS) LIST OF MAPS Map-1: Earthquake Zones in Poonch Map-2: Floods Zones in Poonch Map-3: Avalanche Zones in Poonch Map-4: Multi Hazard Zones in district Map-5: Landslide Prone Areas in district Map-6: Administrative Map of Poonch with Block wise and Road Networks Map-7: District Road Connectivity Map Map-8: Drainage Map of District

FORMATS AND QUESTIONNAIRE Annexure 1:Hazard, Vulnerability, Risk, Capacity and Resource Assessment Questionnaire Annexure 2: Rapid Joint Needs Assessment – Phase 01- INDIA Annexure 3: Rapid Joint Needs Assessment – Phase 01- INDIA Annexure 4:Format for Damage & Loss Assessment, Govt. Of Sikkim Annexure 5: Check List for Natural Disaster Impact Assessment Annexure 6: GuidanceNote- Rapid Joint Needs Assessment Annexure 7: TOR: Joint Rapid Need Assessment Annexure 8: Minimum Standards in Humanitarian Response in India Annexure 9: Do’s and Don’ts for various Hazards Annexure 10: Hazard wise alert and warning mechanism

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India has different geographical characteristics and hazard scenarios in different regions which becomes more complex due to varied socio-economical settings. For each scenario, the Plan would be different to effectively deal with the complexities of the region. Therefore, Jammu and Kashmir State Disaster Management Authority always advocated that for different scenarios and contexts model DDMPs should be made which would serve as guidance for similarly vulnerable Districts.

The District of Poonch was chosen for the first pilot in Jammu and Kashmir to demonstrate a systematic, dynamic and practical DDMP due to its multi hazard profile of recurrence of floods, drought, earthquake (Zone- V), landslides, fire incidents, avalanches, harsh winters, snow fall, storms and the prevalence of socio-economic vulnerabilities. Once the district was finalized, District Advisory Committee at Poonch, J&K was set up to guide and take forward the process.

I am very pleased that the implementing partners, Sphere India have been very meticulous in their approach and have followed every step of the process guideline developed by the Advisory Bodies.

Jammu/Srinagar March 2015 Chairman, SDMA

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ACKNOWLEDGEMENTS

Poonch May, 2015 Deputy Development Commissioner and Chairman-DDMA, Poonch

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DDMP is divided into the following main volumes:

Volume-1: DRR AND MITIGATION PLAN:This volume (also referred as Green Book) enlists the specific actions to be taken during non-disaster time for DRR and mitigation measures. This includes mainstreaming of DRR into development; capacity building; Functional continuity actions; and Emergency Preparedness. This also enlists various structural and non- structural as well as hazard specific mitigation measures and strategies.

This volume also give details in context of Poonch district which includes general situation; Hazard, Vulnerability & Capacity Analysis; Problem Analysis; Micro analysis of villages' vulnerability; DDMP development Strategy; and Stakeholders analysis. This particular section is specifically useful to you if you are new to the district and like to understand the general situation, history, and broader context of the district.

It also covers details of the various institutions at district level & their roles / responsibilities in disaster management. This also gives information on good practices like ESF, IRS, URS, DMT and QRT etc. for coordination and integration among different stakeholders. This volume alsodescribes the linkages with other districts, divisions, state and national level as per the level of disaster and the emerging needs. Implementation of plan; the responsibility and accountability; financial provisions; and follow-up actions at different levels are also describedin this volume.

Volume-3: CHECKLISTS, FORMATS AND RESOURCE DATABASE: There is a separate compilation of useful checklists, assessment formats and database of resources available in the district along with the contact lists etc. This can be referred as and when required.

Volume-4: SPECIFIC ACTION PLANS FOR DIFFERENT STAKEHOLDERS:Apart from the above main volumes, there are specific action plans prepared for different stakeholders at variouslevels. There are specific action plans for line departments, Gram Panchayat levelcommittees, and other key non-govt stakeholders at district level. These action plans are compiled in two separate booklets for each stakeholder groups. These booklets are, (1) RedBook – for response actions during emergencies, and (2) Green Book – for DRR and mitigation actions during non-emergency period.

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ABBREVIATIONS

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MLA : Member of Legislative Assembly MP : Member of Parliament MPLADS : Member of Parliament Local Area Development Schemes NABARD : National Bank for Agriculture and Rural Development NCC : National Cadet Corps NDMA : National Disaster Management Authority NDRF : National Disaster Response Force/Relief Fund NGOs : Non- Government Organizations NREGA : National Rural Employment Guarantee Act NREGS : National Rural Employment Guarantee Scheme NRHM : National Rural Health Mission NSV : National Service Volunteer NYK : Nehru Yuva Kendra OEOC : Onsite Emergency Operational Center PDS : Public Distribution Shop PHC : Primary Health Center PHED : Public Health Engineering Department PMRF : Prime Minister Relief Fund Q&A : Quality and Accountability QRT : Quick Response Team SDMP : State Disaster Management Plan SDRF : State Disaster Response Force/Relief Fund SHG : Self Help Group SME : Small and Medium Enterprise SOP : Standard Operating Procedure SP : Superintendent of Police SSA : Sarva Shiksha Abhiyan UN : United Nations URS : Unified Response Strategy VKC : Village Knowledge Center WASH : Water Sanitation and Hygiene

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Introduction

Disaster management has been an evolving discipline particularly in India over last onedecade. With increasing frequency and intensity of disasters and large number of peoplecoming in their way, the subject needs a more systematic attention and a plannedapproach.

National disaster management Act, 2005 provides mandate for development ofcomprehensive disaster management plan at national, state and district level. Inparticular, there is a need to have a comprehensive plan at district level which is thecutting edge level for implementation of all policy guidelines and strategies.

A lot of efforts have been going on for development of plans at different levels bydifferent agencies. In the absence of standard framework and process guidelines, theearly experiments with development of district disaster management plan have beenvery useful to build experience and validate it from the direct application duringdisasters. There is a lot of variation in the existing plans and the analysis of existing plansshows different plans has different strengths. They act as good source of informationabout the district collected in one place and is a rich source of knowledge on aspects ofdisaster management in the country. However, these documents largely remain limitedto knowledge and information manuals rather than practical action plans for thestakeholders. Further, since there have been little involvement of stakeholders indevelopment of these plans, there has been little awareness about them and itremained as an administrative document, rarely used in pre disaster or post disastersituation.

There has also been a significant change in our understanding of disaster managementfrom Global to grassroots levels in last few years. Hyogo Framework for Action and laterNational Disaster Management Act in 2005 brought a paradigm shift in disastermanagement from a reactive relief based approach to a more proactive disaster riskreduction approach. The evolving understanding of the subject of disaster management,lessons learnt from the existing plans and the mandate provided by National DisasterManagement Act, 2005 to DDMA's to develop comprehensive disaster managementplan provides an excellent opportunity to develop some modal plans and a standardprocess for development of district disaster management plans for replication indifferent parts of the country.

Sphere India, National Coalition of Humanitarian Agencies in the country, incollaboration with DDMA, SDMA, and NDMA initiated the process to develop a modelplan for Poonch district of Jammu and Kashmir. The table below illustrates thetimeline and process followed for the same.

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Process Timeline

Steps Description Timeline

(to be finalized by DDMA)

1. Consultation at District Level 8th Jan

2. Desk Research and Gap analysis 10 days

3. HVCA Analysis 10 days

4. DDMP Draft -1 30 days

5. Online review and editing 7 Days

6. DDMP Draft -2 7 Days

7. Sharing of Draft version and including 10 days inputs

8. Designing and Printing 7 Days

9. Submission of DDMP to District 7 Days Administration.

Vision

The vision of this plan is to enable disaster resilient development in Poonch district and continuity of services essential for life and dignity of citizens during disaster and non- disaster situations.

Objectives of DDMP

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 To introduce innovation and good practice in institutional mechanism at state level to make it an integrated and coordinated plan at all levels  To develop action plans for different stakeholders (Communities, Govt. Line departments and other stakeholder groups) for disaster risk reduction, emergency response and recovery actions  To suggest mitigation measures to be adopted by different stakeholders for the risks identified in the district

Principles of Planning

As planning being a continuous process, the planners and authorities shallconsider following principles in implementation and future revision of the plan: 1. Comprehensiveness: Take into account all hazards, all phases, all stakeholders and all impact relevant to disasters. 2. Progressive: Anticipate future disasters and take preventive andpreparatory measures to build disaster resilient communities. 3. Risk-driven: Use sound risk management principles (hazard identification, risk analysis and impact analysis) in assigning priorities and resources. 4. Integrated: Ensure utility of efforts among all levels of government and other stakeholders. 5. Collaborative: Create and sustain effective relationships among individuals and agencies to develop a common platform for convergence of all stakeholders and common processes for unity of efforts by all stakeholders. 6. Flexible: Use creative and innovative approaches in solving disaster challenges. 7. Professional: Value a science and knowledge based approach based on education, training, experience, ethical practice, public stewardship, accountability and continuous improvement.

Who is this plan for?

The District Disaster Management Authority, Poonch has theauthority and responsibility for developing, implementing and regularup gradation of this plan. However, the process is collectively owned byall stakeholder groups. The roles and responsibilities of thesestakeholder groups are illustrated in separate volumes linked with thisplan. This plan is to be used by the key authorities and departments atdistrict level such as:  DDMA  DEOC  Line departments  Gram Panchayat committees  Key stakeholders/Associations such as Traders, Farmers, Fishermen, Persons with Disability et al.

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IMPORTANT CONTACT DETAILS

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Table-1: Composition of District Disaster Management Authority (DDMA), Poonch

Sl. No. ORGANIZATION & DESIGNATION DESIGNATION IN DDMA 1 Deputy Commissioner, Poonch Chairperson 2 Commander 93 Infantry Brigade Poonch or Member his representative 3 Sr. Superintendent of Police Member 4 Asst. Commissioner (Dev) Member 5 Chief Education Officer Member 6 Executive Engineer PHE Member 7 Executive Engineer PWD (R&B) Member 8 Executive Engineer PDD Member 9 Chief Medical Officer Member 10 Chief Executive Officer, Municipal Council Member 11 District Information Officer Member 12 Dy. SP, In-charge Disaster Response Member 13 OC GREF, 79, RCC Member 14 Sh. K.K. Kapoor, Retd. DEO Member

Reference – District Disaster Management Department,

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Table -2: District Nodal Officers, Poonch

POONCH GOVERNMENT NODAL OFFICER’S SL NO. NAME DESIGNATION (NODAL OFFICER) DEPARTMENT MOBILE NO. Email Id 1. Mr.T.A Zargar , KAS DC 9419430081 01965-220333 [email protected] 2. DR. Gurvinderjeet ADC 94191707421 01965-220297 Singh, KAS 3. Sh. Pandey Rajiv, IPS SSP 01965-220408 9419909333 4. Dr. Syed Nadeem District Forest Officer 01965-220119 9596585454 Magnificent007@g Hussain mail.com 5. Sh. Som Raj DFO 220145 9419109058 6. Dr.Mumtaz Bhatti CMO 220111 0858113305 7. Sh. Nayeem-ul-NIsa District Social Welfare Officer 01965-221061 9419168504 8. Mudassar Hussain Dy. S.P. Civil Defence 9697047499 [email protected] om 9. Sh. Zubeer Hussain Asstt. Commissioner Dev. 220135 9086928540 poonchacd@gmail. Shah com 10. Sh. Sewa Ram Chief Planning Officer 01965-220331 7298471064 cpopoonch@gmail. com 11. Abdul rashid Asst. Director 9622333325, 9419166081 12. Arif Manhas CEO 221229 7051283404 ceopoonchplanning @yahoo.com 13. Sh. R.K Misri CAO 220174 9797318944 poonchcao@gmail. com 14. B.A. Chouhan Asst. Director 9419170873, Bashirchauhan123 9622250554 @gmail.com 15. Sh. Satish Bhagat XEN, PWD 01965220168 9622387273 pwdpoonch@gmail .com 16. Sh. Abdul Qayoom XEN 221466 6596304362 xenphepoonch@g

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mail.com 17. Er. Mustaaq Ahmed Ex. Engineer, F&I 220232 9419171211 Mushtaqahmed712 [email protected] 18. Mohd. Maqbool Naik EE 9419170538 19. Dr. Zakir Hussain 941917255 [email protected] m 20. Sh. Arif Manhas CEO 220129 70512834034 21. PK Roy OC 79 RCC 220179 9697020207, Pankajroy130@yah oo.in 22. Sh. Vikram Singh XEN, PMGSY 221827 9596976445 23. Sh. Mushtaq Choudhary CAHO 220208 9797318944 24. DR. B.K District Sheep Husbandry officer 220304 9410673055 25. Sh. Sushil Kumar CHO 220165 9697032628 26. Rajinder Kumar STO 9797368227 27. Abid Husain District Information Office r 220159 9 5 9 6 9 7 9 7 9 8 [email protected]

28. Manzoor Ahmed Program Officer 221495 9418603968, poicdspoonch@gm ail.com

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Table-3: Contact Details of District, Sub-division Officers and Tehsildars

Sl.No. Name Designation & Phone/Mobile Office Email ID Location 1 Sh. Tariq Ahmed DC 9419430081 01965-220333 [email protected] Zagrar, KAS 2 Dr. Gurvinderjeet ADC 8492027586 01965-220297 Singh,KAS 3 Dr. Bashsrat Hussain SDM, Surankote 9906215497 4 Romesh Kumar SDM, Mendhar 9419012466 01965-226105 5 Sh. Mohd Ashraf ACR, Poonch 9622260377 01965-220175 6 Sh. Jahangir Hussain Tehsildar Haveli 9797581000 220156 7 Sh. Khadim Hussain Tehsildar Balakote 9906341454 230042 8 Sh. ShahzadKhan Tehsildar Mendhar 9055454515 226136 9 Sh. Abdul Qayoom Tehsildar Mandi 9622331355 257442 10 Sh. Mughal Tehsildar ENP

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Table-4: Contact Details of Police Department, Poonch

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Sh.Pandey Rajiv, SSP 01965- 9596585454 . IPS 220408 2. 2Sh. Masroor Mir Addl. SP 220212 9858000350 . 3. 3Sh. Mohan Lal Dy. SP DAR 220847 8803601622 . Poonch 4. 4Ajay Sharma Dy. SP 230112 9419800100 . Surankote 5. Sh. Mohd Amin SHO Poonch 220225 9697281890 6. Rouf Ahmed SHO Mandi 257225 917000503 7. Sadaqat Hussain SHO Mendhar 226125 9906348133 8. Masoof Ahmed SHO 230025 9596780589 Surankote 9. Narinder Singh SHO Gursai 9622952519 10. Prithpal Singh SHO Loran 9596949111

Table-5: Contact Details of Forest Department

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Dr. Syed Nadeem District Forest 01965- 9906362877 Magnificent007@g . Hussain Officer 220119 mail.com 2. 2Sh. Nisar Hussain Range Officer 9419643994 . Surankote 3. 3Sh. Tariq Range Officer 8803265709 . mehmood Haveli 4. 4Azmat Hussain Range Officer 8803510345 . Shah Mendhar

Table-6: Contact Details of Fire & Emergency Service

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Sh. Som Raj DFO 220145 9419109058 . 2. 2Emergency No. 101 . 3. 3 .

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Table-7: Contact Details of Department of Health

Name Position Office Landline Mobile no. no. Dr.Mumtaz CMO Chief Medical office 220111 9858113305 Bhatti Poonch Dr.Niaz Ahmad Medical District Hospital Poonch 220152 9622088536 superintendent Dr.Zulfikar Dy.CMO Dy. Chief Medical office 222340 9419608715 Ahmad Poonch Dr. Ruby District District Tuberculosis 9469071553 Tuberculosis Office Poonch Officer Dr.Mushtaq SDH Mandi Sub. District Hospital 257369 9697270014 Ahmed Mandi Dr. Zulfiqar SDH Surankote Sub. District Hospital 230781 9419661138 Ahmed Surankote Dr. Parvaiz SDH Mendhar Sub. District Hospital 226162 9797511121 Ahmad Mendhar Dr,Ruby Bhatti MO DTC District Tuberculosis 9419200878 Office Poonch

Table:8Phone Numbers of Specialists in District Hospital

Name Designation Mobile no. Dr.BharatBhushan Surgeon 9419150609 Dr.Mokam din Anestheist 9419733410/8492030148 Dr.Tariq Orthopedician 9596648691 Dr.Ishrat Pathologist(blood bank) 9419601823/9697631731 Dr.Shehnaz Bhatti Gynecologist 9596928689/949070008 Dr.Manzoor Gynecologist 9419286695

Table-9: Contact Details of Department of Social Welfare

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Nayeem –ul- District Social 01965- 9419168504 . Nisa Welfare Officer 221061 2. 2Anita Bala H. Assistant 8492916149 . 3. 3Surjeet Kour A. Assistant 9797373022 .

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Table-10: Contact Details of Department of Civil Defence

Sl.no. Name Designation Office Mobile no. E-Mail address no. 1. 1Mudassar Dy. S.P. Civil 9697047499 [email protected] . Hussain Defence 2. 2Mohd. Yaqoob ASI SDRF 9697567407 . 3. 3Mohd. Shasir Constable 9419176196 .

Table-11: Contact Details of Department of Rural Development

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Zabeer Asstt. 220135 9086928540 poonchacd@gmail . Commissioner .com Dev. 2. 2MaqsoodAhmed AD Planning 9419679226 . 3. 3Shahnawaz Accounts 9419311031 . Ahmed Officer 4. 4Ghulam Mustafa Nodal Officer 9419207028 .

Table-12: Contact Details of Planning Department

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Sewa Ram Chief Planning 01965- 7298471064 cpopoonch@gmail . Officer 220331 .com 2. 2Maqsood Ahmed Asst. Director 9419679226 Ahmed.maqsood6 . [email protected] 3. 3Rajinder Singh Sts. Officer 9469167760 . 4. 4Bansi Lal Sts. Officer 9797430085 . 5. Farooq Ahmed Sts. Officer 9469070880 Sofi 6. Javed Iqbal Account 9697031118 Assistant 7. Ishtiaq Ahmed Asst. 8492025577 Coordinator

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Table-13: Contact Details of Consumer affair & PD

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Abdul rashid Asst. Director 9622333325, . 9419166081 2. 2Farooq Ahmed Accountant 8803160503 . 3. 3Kamlesh Kumar TSO Haveli HQ 9469178224 . 4. 4Subhash Suri Superior FCI 9469558535 . Godown 5. Yaqoob Ali TSO Mandi 9419283020

6. Manmohan Suri TSO Surankote 9419524786

Table-14: Contact Details of Education Department

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Arif Manhas CEO 221229 7051283404 ceopoonchplannin . [email protected] 2. 2Makhan Lal DEPO 9596734215 .

Table-15: Contact Details of Agriculture Department

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1R.K Misri CAO 220174 9419183643 poonchcao@gmail. . com 2. 2B.K. chanden Sub. Div. Agri. 9419112473 . Officer, Poonch 3. 3Mohd. rashid SDAO Mandher 9797465014 . 4. 4Inderjeet SDAO Surankote 9797404600 . Singh 5. Shashikant Asst. Soil 9419122474, Sharma Conservation 9858053001 Officer

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Table-16: Contact Details of Fishery Department

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1B.A. Chouhan Asst. Director 9419170873, Bashirchauhan123 . 9622250554 @gmail.com 2. 2Mohd. Aslam Executive 8803132546 . Khan Officer 3. 3Masoor Hussain Section Officer 9797554206 . 4. 4Zaheer Ahmed Farm Manager 9469166851 . Khan 5. Bashir Ahmed Fisheries Dev. 9018732255 Asstt.

Table-17: Contact Details of PWD

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1K.H. Shah XEN 01965220168 9419629285 pwdpoonch@gmail. . com 2. 2Janak Kumar TO (AE) 9419256290 . 3. 3Mohd. AAO 9419421966 . Akram 4. 4Sumer Singh HD 9596810709 . 5. Mohd. latif HA 9797362333

6. Radhay Camp Clerk 9419681260 Sham

Table-18: Contact Details of PHE Department

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Abdul XEN 220282 9596304362 xenphepoonch@gm . Qayoom ail.com 2. 2Avtar Singh AEE 9419131046 . 3. 3Salim AEE 9419185593 saleembandey@gm . Jhangir ail.com Bandey

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4. 4Mohd. 9596644741 . Hanief 5. Showket AEE 9797352701 Hussain

Table-19: Contact Details of Irrigation & Flood Control

Sl.no. Name Designation Office Mobile no. E-Mail address no. 1. 1Er. Mustaaq Ex. Engineer 9419171211 Mushtaqahmed71211@g . Ahmed mail.com 2. 2Er. Raiz AEE Surankote 9469165413 . Ahmed 3. 3Er. Mohd. AEE Irr. 9797318240 . Asrar Mendhar 4. 4Muneer AEE Irr. Poonch 8803265315 . Hussain 5. Sharaz AEE Flood 9018750487 Ahmed Poonch 6. Janak Singh AEE Flood 8803406431 Surankote/Mend har

Table-20: Contact Details of PDD

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Mohd. Maqbool EE 9419170538 . Naik 2. 2Aftab Ahmed AEE 9622102453 . 3. 3Sarfraz Ahmed AEE 8803268378 .

Table-21: Contact Details of DRDA

Sl.no. Name Designation Office Mobile no. E-Mail address no. 1. 1Dr. Zakir Hussain 941917255 [email protected] .

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Table-22: Contact Details of Municipal Corporation Department

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. Irshad Hussain CEO 9469296397 2. 1Munir Hussain Secretary 9906088789 . 3. 2Abdul Rehman Sanitary 9797403697 . Inspector 4. 3Pardeep Sharma Sanitary 9469462839 . Inspector 5. Khalaf warzi Enforcement 9469462830 Inspector Table-23: Contact Details of Border Road Organization

Sl.no. Name Designation Office Mobile no. E-Mail address no. 1. 1PK Roy OC 79 RCC 220179 9697020207, [email protected] . 2. 2Col. Amitabh Cdr, 31 BRTF 9419200129 . Mishra 3. 3Brig. B. Chief Engineer 9906099498 . Bhattachary a 4. 4JP Singh 2IC 79 RCC 7298983123 .

Table-24: Contact Details of PMGSY

Sl.no. Name Designation Office Mobile no. E-Mail address no. 1. 1Majoor XEN 9419170927 . Hussain 2. 2RK Kaphai AEE 9419651936 . 3. 3Sarfraz AEE 9797663701 . 4. 4Ashfaq AEE 9797577761 . Mugal

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Table-25: Contact Details of Animal Husbandry

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Dr. Mushtaq CAHO 220208 9797318944 . Ahmed 2. 2Dr. Mohsin Mir PDO 9469130016 . 3. 3Dr. Hardeep Manager 9469071615 . Singh hatchery 4. 4Dr. Ashfaq TD to CAHO 9797420780 .

Table-26: Contact Details of Sheep Husbandry

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Dr. B. K District Sheep 220304 9419673055 . Husbandry officer 2. 2Dr. Javed Vaty. Asstt. 9797030904 . Surgeon 3. 3Talib Hussain Tech. Assisstant 9858200979 .

Table-27: Contact Details of Horticulture

Sl.no. Name Designation Office no. Mobile no. E-Mail address 1. 1Dr. B. K CHO 220165 9697032628 . 2. 2I H Bhati Dist. H O 9797500507 . 3. 3S. Kuljeet Kaur Hort. Div. 9419231648 . Officer Table-28: Contact Details of BSNL

Sr. Name Designation Office no. Mobile No. Email Id No. 1. Rajinder Kumar STO 9797368227 2. Mohd. Sharif M/D 8803179029

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3. Mumtaz Khan DVR 9469557886 4. Talib Hussain LFM 9596973313

Table-29: Contact Details of Information and Public Relation

Sr. Name Designation Mobile No. Email Id No. 1. W a q a r T a l i b District Information Officer 9419386003 [email protected] m

2. Abdul Razak Senior 9419673066 Assistant 3. Shabir Ahmed Junior 9622352153 Assistant 4. Pankaj Sharma Projector 9419648910 Operator

Table-30: Contact Details of ICDS

Sr. Name Designation Office no. Mobile No. Email Id No. 1. Manzoor Ahmed Program 221495 9418603968, [email protected] Officer

Table-31: Contact Details of SDMA Officials, J&K

Name Designation Phone/Res./Mo Fax E-mail bile Vice Chairman Member Member Member Member Member Member Member Member

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Equipment Detail:

Table-32: Detail of machinery and equipment assets of PHE Division Poonch

Sr. No. Particulars Quantity Location 1. Water Tanker 04 02 Poonch, 01 Surankote, 01 Mendhar 2. Inspection 01 Poonch Vehicle01 3. Pick up Van 01 Poonch 4. Gen Set 03 02 Poonch, 01 Surankote 5. HC Pump Set 210 sets 6. Sub Pump Set 133 sets 7. Pumping Station 179 Overall District

Table-33: Detail of equipment available with MCD

Sr. No. Particulars Quantity Location 1. JCB 01 Poonch 2. Tractor Tralli 01 Poonch 3. Water Tanks 02 Poonch 4. Refuse Collector 50 5. Tipper 407 01 6. Auto 04 7.

Table-34: Contact Details of NDRF Officials and Nearby Battalions

Name Designation Address Tele/Fax/Mobile Email NDRF HEAD QUARTER

Table-35: Contact Details of Indian Meteorological Department (IMD) and Observations

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Sl Name Designation Office Residence Fax No. 1. 2. 3. 4. 5. 6. 7.

Table: 36: Contact Details of Quick Response Team (QRTs) & Home Guardsunder DDMA, Head office LR & DMD

Sl. no Name Designation Email ID Contact Number 1. QRT 2. QRT 3. QRT 4. QRT 5. QRT 6. QRT 7. QRT 8. QRT 9. QRT 10. QRT Table-37: Month wise Average Rainfall Data

Sl. Month Average Sl. Month Average No. Rainfall in No. Rainfall mm. mm. 1. January 45.0 7. July 243.7 2. February 299.0 8. August 60.3 3. March 30.0 9. September 61.5 4. April 104.0 10. October 28.9 5. May 0.0 11. November 0.0 6. June 185.5 12. December 0.2

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Table-38: Month wise Temperature Data

Sl. No Month Maximum Minimum Average 1. January 2. February 3. March 4. April 5. May 6. June 7. July 8. August 9. September 10. October 11. November 12. December Table-39: Detail of Road Connectivity toPoonch

Sl. From (Name To (Name of Road (Road Under Approx. No. of Block/District) Communication Dept.) in Km. Block/District) Dept. Name

(Reference by Road &Construction Department, Poonch)

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Table-40: Stockpile in District Emergency Operational Center

Sl. No. Name of the Resources Quantity 1. Computer 2. Generator (RR 03 KVA) 3. Fiber Motor Boat (With Engine) 4. Rubber Motor Boat (With Engine) 5. Life Jacket 6. GPS System 7. Floating Mask (With all accessories)

Table-41: Division of Earthquake Zones of Poonch

Division of Earthquake Zones in Poonch for Controlling Purpose

Zones Name of Blocks Name and Mobile Number Covered Designation of Deputed Officer in charge

Table-42: Division of Landslide Zones in Poonch

Division of Landslide Zones in Poonch for Controlling Purpose

Zones Name of District Name and Mobile Number Covered Designation of Deputed Officer in charge

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Table-43: List of Trained NDRF Officers, Home Guards and Volunteers

Detail of Trained Officers of NDRF in Poonch/Srinagar

S. No. REG. NO. RANK NAME

Detail of Trained Home Guards

Detail of Medical First Aid Trainer

Detail of Community Based Disaster Risk Management Trainer

List of Master Trainers, Poonch (Trained under NSSP)

Table-44: Details Of Relief Centers In Different District Of Poonch

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S. District Name & Available Concern Name & Capacity Name of No Place of Resources Block/ Designation of Identified Relief Centre Drinking Toilet Panchayat of Deputed Shelter Shelter Water Officer-In charge 1.

Table-45: District Wise Number of Identified shelters and Drinking Water Sources

S. No. Name of District Identified Required Available Place Drinking Drinking for Shelter at Water Sources the Time of Sources Flood 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

Table- 46: Multipurpose cyclone shelters in District Poonch

S.N No. of Average Average Average carpet Purpose Additional No. of shelter o Shelters in size of capacity area of the shelter for which purpose for houses having the district shelter of the in sq.metre the which the provision to shelter shelters shelter can accommodate are be utilized the livestocks normally also during used disaster 1. 22 (47’-9’*32) 6 No.s Half= 24’*15’ Panchayat As Shelter Nil No’s (Accommo Office=11’*10’ Ghar

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dation) Vilage level Worker=12’*14’ TV Room=14’*12’ Panch Room=10’*10’ Panch Adalat=10’*10’ W.C/Bath=8’*6’-3” Corridor=6’ wide 2. 32 (50’*35-9”) 4 No.s Rooms=2’*14’*12’ --do-- --do-- --do-- No’s (Accommo Hall=24’*14’ dation) T.V Room=14’*20’ Toilet=7’*12’ Pantary=10’*4’-9” Ent. Foyer=17’*18’ Entrance=7’*6’ 3. 50 (37’-9”*29’- 3 No.s Hall=24’*14’ --do-- --do-- --do-- No’s 9’) (Accommo Office=14’*12’ dation) Room=10’*12’ Store=10’*7’ Verandah=8’ wide Tot 104 ------al

Table-47: Detail of Shelters Constructed by NGO’s

S.No. Place of Name of Capacity of Availability Availability Support Shelter District Shelter of Drinking of Toilet Organization Water 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11.

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Table-48: Resources in Fire & Emergency Station

Sr. No. Items Quantity Location 1. Stretchers 08 Fire Station, Poonch 2. Portable Light Tower 01 “ 3. Water Tender 02 “ 4. Quick response Vehicle 01 “ 5. Cutter 02 in each vehicle, “ 3 extra cutter 6. Fire Extinguishers 02 (Water mist) “ 7. Ladders 04+ 01 in each “ vehicle 8. Driver 02 “ 9. Leading Fireman 06 “ 10. SG Fireman 05 “ 11. Fireman 07 “

Table-49: HEALTH FACILITIES AT DISTRICT POONCH

S.no Institution Sanction Govt. Rented 1 District Hospital 1 1 0 2 CHC/SDH 3 3 0 3 DTC 1 1 0 4 Primary Heath Center 17 17 0 5 Allopathic Dispensaries ( New PHC) 27 27 0 6 Sub Centers 127 127 0 7 Medical Aid Centers 7 7 0 8 Mobile Medical Aid Centers (MMACS) 3 3 0 9 Leprosy Control 1 1 0

Table-50: MANPOWER AVAILABLE IN DISTRICT HOSPITAL/BLOCKS

Hospital Health Doctors Assistants Surgeon Specialists /Block Facilities District District 19 27 1 10 Hospital Hospital: 1 Block CHC: 1, PHC: 5, 20 114 0 1 Mandi Ads:5, SCs:40, MAC:1 Block CHC: 1, PHC: 6, 15 109 1 3 Mendhar Ads:5, SCs:30,

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MAC:3 Block CHC: 1, PHC: 6, 15 98 1 3 Suranlote Ads:6, SCs:32, MAC:3

Table 51: LIST OF AMBULANCES AVAILABLE

DH Pooch

SNo. Type of Name of driver Contact Number of GPS Fitted vehicle driver 1. Ambulance Ashok Kumar 88031129695 2. Ambulance Amarak Singh 3. Ambulance Swaran Singh 8803160805 4. Ambulance Mukesh Kumar 9469087527 5. Ambulance MohdRafiq 9903161253 6. Ambulance Naseer Ahmad 8803158271

Block Surankote

SNo. Type of Name of driver Contact Number of GPS Fitted vehicle driver 1. Tempo MohdASlam 9697540660 2. Trax MohdSafeer 9419673920 3. Mohd Hussain 4. Nisar Ahmad 9858675001 5. TiarMehmood 9797609255 6. Shakeel Ahmed 9797581420 7. Mohdshowket

Block Mandi

SNo. Name of Type of Name of driver Contact Number of driver GPS Institution Vehicle Fitted

1. SDH Mandi Trax Tariq Mehmood 88003260143/959695845 2 2. SDH Mandi Ambulance Ihjaz 9622157044 Hussain/Harvind 8803129956 er Singh 3. SDH Mandi Ambulance MohdAkram 9797574777

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4. PHC Loran Troop carrier Mohd Farooq 8803715028/8493833028

5. PHC Sawjian Troop carrier Mohd Hafiz 9797676019/8803267031

6. MAC Uri-Pura Troop carrier Farooq Ahmad

7. PHC Chandak Ambulance Nisar Ahmad 9596748646 8. PHC.B.Chachia Ambulance Yadash Ahmed 9622341929 n 9. PHC Ajote Ambulance Harpreet Singh 9797410571 10. PHC Mangnar Ambulance ShBalram 7298376776

11. AD Degwar Ambulance MohdRiaz 01965201012 12. SC Khaneetar Ambulance Sajad Ahmed 9622286678 13. SC GaliPindi Ambulance Khadim Hussain 8803715303

14. SC Fathepur Ambulance MohdFarid 7298117850 15. SC Loyalbella Ambulance Riaz Ahmed 9858148612/9797336812

16. AD Beedar Ambulance Ab.Ahad 9622256122 17. Block Mandi Teeka Express Hrapreet Singh 9797410571

18. Block Mandi Teeka Express Nusar Ahmed 9596748646

Block Mendher

SNo. Type of Name of driver Contact Number of GPS vehicle driver Fitted 1. Tempo Shafaqat 9469146307 2. Troop carrier Liaiqat Hussain 9419607454 3. Tempo Joginder Paul 9419625664 4. Trax Mir Mohd 9419373155,9622267119 5. 407 Waqar Ahmed 7298260392 Ambulance 6. Troop carrier Afyaz Ahmed 8803156823 7. Troop carrier MohdMushtaq 01962214450 8. 407 Said Mohd Khan 9797358405 Ambulance 9. Omni Van MohdShabir 9906354876 10. Omni Van MohdYousuf 9697134368 11. Trax Shazad Ahmed 8803730825 12. Tempo MohdArif 9469658912 13. 407 Naseer Ahmed 9469358640 Ambulance

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Table-52: Details of ANM’s Posted in PHC/HSC/APHC

S. Name of ANM District Block Name of Mobile No. No. HSC/APHC 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15.

Table-53: Water Quality Testing by the Department

S.No. District Month No. of Total No. of No. of Pure Year Sample of Number of Polluted Water 2015 Water from Tested Water Sample each Block Sample of Sample Found Water Found in form of Iron April May June July Aug Sept Oct Nov Dec Jan Feb March Total

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Table-54: Block wise Irrigation Resources

S. Block Pond River Canal Others No. (Functional & Non Functional)

Table-55:Block Wise Public Distribution Shops (PDS)

S. No. District Total No. General Gujjars/Paharis Minority Female of Seller Category

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Table 56: CONTACT NO. OF Sarpanches IN RESPECT OF BLOCK MANDI

S. Name of Candidates Name of panchayat Contact No No 01 Sh. Tariq Manzoor Mandi 8803268510 02 Sh. Shamim Ahmed Azamabad 9419170212 03 Sh. Farooq Ahmed Rajpura 8803187255 04 Sh. Shafi Magri Attoli 9858242874 05 Sh. Taj Mir Chella Dhangri 9419389795 06 Sh. Bashir Naik Dunugam 9419522326 07 Sh. Abdul Khaliq Chamber Kanari 9419649332 08 Sh. Nissar Hussain Shah Sawjian-A 9858263012 09 Sh. Mohd Zaman Gagrian Chool 8803715271 10 Sh. Khalil Ahmed Gagrian-B 9858012827 11 Sh. Abdul Ahad Bedar 7298381506 12 Sh. Jamal Din Balnai 9697566180 13 Sh. Wali Mohd Plera 7298186678 14 Sh. Mohd Hanief Brachar 8803267728 15 Sh. Mohd Shafiq Loyal Bella 8803790340 16 Sh. Khadam Hussain Loran (A) 8803160710 17 Sh. Mohd Bashir Chikhriban 7298292066 18 Sh. Abdul Jabar Wand Tantrian Loran-B 8803268196 19 Sh. Ahmed Din Danna Kharappa Loran 7298138054 20 Sh. Sanaullah Sheikh Battalkote Loran 9858640481 21 Sh. Mir Aslam Arai Peeran 9797582370 22 Sh. Noor Din Arai Haveli 8803790637 23 Sh. Qayam Din Arai Malikan 8803266904 24 Sh. Khurshid Ahmed Dhara 9906381020 25 Sh. Mohd Sain Fatehpur 7298415102 26 Sh. Fazal Hussain Sathra 9697623071 27 Sh. Basher Ahmed Jandrolla 8803160806 28 Sh. Mohd Shabir Gali Pindi 9858217786 29 Sh. Mohd Shafi Saloonia 8803160602

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30 Sh. Surinder Singh Saikloo 9858673262 31 Sh. Shamim Bukhari Chakrara 8803715007 32 Sh. Mohd Bashir Sawjian 9697269065 Table 57: CONTACT NO. OF Sarpanches IN RESPECT OF BLOCK SURANKOTE

S. Name of Sarpanch Name of Candidates Contact No No Constituencies 01 Bacchian Wali Wazir Mohd S/O Sattar Mohd 9697622881 02 Madana Mohd Amin S/O Guffara 9697210113 03 Surankote Upper Mohd Shafi S/O Feroz Din 9018118403 04 Surankote Lower Mohd Aziz S/O Nazir Mohd 9797576658 05 Potha Upper Mohd Azad Khan S/O Juma Khan 9858561235 06 Potha Lower .Mohd Ayoub Shabnam 9419675572 S/O Khan Qummer Ud-Din 07 Marhote Upper Khadam Hussain S/O Talib Hussain 9797638472 08 Middle Marhote Nazir Hussain S/O Kala 9797339442 09 Dodi Mohd Akram 9797346668 10 Gunthal Upper Lal Hussain S/O Mohd Hussain 9797637695 11 Gunthal Lower Babu Mohd Mubaraz Khan S/O Nasib Ullah Khan 9697208000 12 Lower Sangla Mohd Ramzam S/O Aziz Joo 9596708576 13 Dandi Dhara Barket Hussain S/O Din Mohd 8803192370 14 Sangla Upper Mohd Latief S/O Wazir Mohd 8803131067 15 Dhara Sangla Abdul Rashid S/O Subal Joo 9858170634 16 Phagla Walayiat Ali Shah S/O Nazir Hussain Shah 7298060962 17 Malhan Alha Din S/O Jumma 9419166903 9596729452 18 Hari Upper Mohd Javaid S/O Mohd Sharief 9622337016 19 Hari Lower Muzaffar Hussain S/O Munshi Jalal Din 9797363766 20 Lathoung .Mohd Amin S/O Akber Joo 9697655295 21 Kallar Kattal Mohd Aslam Kohli 9419145619 9622121947 22 Mohra Bacchai Lower Mohd Bashir S/O Kaka Khan 9797573200 23 Mohra Bacchai Upper Mohd Taj S/O Nazir Hussain 8803159342 24 Lassana Upper Mohd Alam S/O Fazal Din 9697519894 25 Lassana Lower Abdul Majid Bhatt S/O Mohd Aslam Bhat 9697519894 26 Sanai Upper Waheed Hussain Shah S/O Manir Hussain Shah 959692670 27 Sanai Lower Mohd Azam S/O Mohd Hanief 7298493230 28 Shiendhara Upper Hussan Ara Begum W/O Sajjad Ahmed 9906343551 29 Shiendhara Lower Manzoor Hussain S/O Mohd Bashir 9797334071 30 Hari Buddha Upper Abdul Razaq S/O Abdul Shakoor 9596747244 31 Hari Buddha Lower Ghulam Mohd S/O Abdul Shakoor 9797582841 32 Narrian Mohd Rashid S/O Abdul. 9596973079 33 Kalai Zafar Ahmed S/O Mohd Shafi 9858639446 34 Seri Khawaja Mohd Mashooq S/O Mohd Shafi 9797151472 35 Seri Chowana Mohd Din S/O Abdilla Malik 9797577289 36 Marhote Lower Right Sarfraz Ahmed S/O Mumtaz Ahmed 8803716642 9622126660

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37 Marhote Lower Left Ghulam Hassan S/O Ghulam Mohd 9622254316 38 Pamrote Fida Hussain Shah S/O Nazir Hussain Shah 9469013244 39 Dhundak Ashfaq Ahmed S/O Mohd Saghir Khan 8803605064

Table 58: LIST OF SARPANCHES IN RESPECT OF BLOCK BUFFLIAZ

S.No. Name of Name of Sarpanches Contact Number Panchayat 1 Buffliaz-A Mahroof Khan 9596886229 2 Buffliaz-B Babu Khan 9697144698 3 Mastandara Mohd Aslam 9469375005 4 Lower Murrah Kalali Mohd Aslam 9858160501 5 Upper Murrah Mohd Bashir 8803266367 6 Draba Kabir Hussain 9906345677 7 Draba Khetain Talib Hussain 8803158418 8 Fazalabad Lower A Atta Ullah Khan 9018063788 9 Fazalabad Lower B Mohd Raiz 9622182685 10 Fazalabad Upper Mohd Arif 8803287115 11 Fazalabad Bhatir Mohd Bashir 8803148165 12 Mahara Khalid Hussain 9596973293 13 Dogria Lower Karamat Hussain 8803271785 14 Dogria Upper Gulam Nabi 9858138969 15 Bheram Galla Mohd Afsar 9697675126 16 Poshana Mir Shafiq ul Islam 9419170570 17 Chandimarh Manzoor Hussain 8803258648 18 Tara Wali Feroz Khan 9797637986 19 Bunikhate Mohd Bashir Malik 9697540961 20 Salian Zahida Begum 7298040256 21 Dhara Mohra Zakir Hussain 9018271119 22 Sangalani Faiz Hussain 9697232819

Table 59: LIST OF SARANCHES WITH CONTACT NOS IN RESPECT OF BLOCK MENDHAR

S.No. Name of Sarpanch Name of Candidates Contacts Constituencies detail 01 Chajjla Upper Ch. Mohd Ibrahim S/o Nazam ud Din 9469393365 02 Chajjla Lower Ch. Abdul Majeed S/o Mohd Ghani 9469716764 03 Slwah Lower Ch.Shokit Hussain S/o Behram Din 9419660882 04 Pathanateer Adalit Hussain Shah S/OAhmed Shah 9797586730 05 Salwah Upper Ch.Mushtaq Ahmed S/o Khadim Hussain 8803719048 06 Narol Nasir Ahmed S/o Hussan Majeed Jat 8803263449 07 Kalaban Ch.Mohd Sadiq S/o Saraj Din 9419621389 08 Dharana Upper Ch.Mohd Sharief S/o Bhalla 9469719958 09 Dharana Lower Ch.Zaffar Iqbal S/o Mohd Khurshid 9469718717 10 Goi Ch.Mohd Nazir S/o 9419521742

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11 Gholad Mlalikpur Ch.Haji Mohd Bashir S/o Noor Mohd Dead 12 Gholad Choki Sardar Zamurat Hussain Khan S/o Faroz 9858528238 Khan 13 GholadTown Davinder Kumar Tandon S/o 9596849516 14 Gholad Mustafa Sardar Habib Ullah S/O Hussain Alam 9419825589 Nagar Khan 15 Ari Qasab Ch.Mohd Khalil S/o Ghulab Din 9419593928 16 Ari Plaser Ch.Abdul Aziz 17 Ari M.Shah Mohd Sadeeq Qureshi 9797145285 18 Kota Kandi Sardar Nazier Hussain S/ O Allah Ditta 9469381509 19 Kangra Ghlutta Sardar Mohd Sadeeq Khan S/o Dost 9697655175 Mohd Khan 20 Ghlutta Kandi Sardar Shabir Hussain 8803719385 21 Ghlutta Central Sardar Shajahat Ullah Khan 8803259013 22 Saroothi Ch.Mohd Rashid S/O Mir Mohd 8803271671 23 Harni Sardar Waseem A. Khan S/O Sardar 9469371879 Rafiq Hussain Khan 24 Gursai Moori Manzoor Hussain Shah S /O 8803157971 25 Gursai Tavi Ch.Mohd Rashied S/O Faiz Hussain 9419529095 26 Gursai Sar Ishfaq H Shah S/O Zaman Hussain Shah 9906303006 27 Gursai P.Nar Ch.Mohd Hussain 28 Gursai Harmutta Sardar Mujeeb Ul Rehman 9622126210 29 Parat Ch.Zahida Akhter W / O MOhd Iqbal 9858628828 30 Mankote Upper Ch.Mohd Khalid 9469136073 31 Mankote Lower Ch.Khadam Hussain 9469558256 32 Ghani Dharati Ch.Nazir Hussain 33 Ghani Lower Mohd Azam Jat 01965216161 34 Dabraj Ch.Mohd Ashraf S/O Lal Mohd Sabir 941927652

35 Balnoi Ch.Mian Abdul Ghani S/O Mian Isrial 9469558031 36 Sagra Sardar Aftab Khan S/O Munshi Khan 37 Uchhad Mohd Aris S/O Mohd Shafi Jat 01965216838 38 Salani Ch.Abdul Kareem S/O Hassan Mohd 9469718848 39 Sakhi Madan Sardar Ghazenfar Ali S/ O Mumtaz Khan 9419182472 40 Behra SardarMohd Ibrahiem Khan S/O Mohd 9419189920 Khan 41 Jughal Kabir HussainS/O Mohd Hussain Jat 9419654883 42 Bhatidhar Shokit Ahmed S/o Munshi Khan Jat 9906253633 43 Banola Mohd Aftab S/o Punoo Khan Jat 7298237161 44 Check Bonala Akber Hussain S/o Munshi Khan 9419637055 45 Chhungasn Ch.Mohd Rafiq S/o Ch. Raj Mohd 9797447045 Charoon 46 Chhungan Ch. Shokit Ali S/o Ch. Mohd Sadiq 9596844165 Choudrian 47 Topa Thera Ch. Mohd Afzal S/o Mohd Akber 9419662171 48 Kasblari Lower Abdul Khalid Jat 9469127336 49 Kasblari Upper Ch.Bagh Hussain

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Table 60: LIST OF SARPANCH WITH CONTACT NO IN RESPECT OF

BALOCK BALAKOTE (B.G).

S.No Name of Sarpanch Panchayat Contact No 1 Sh. Sabir Hussain Naka Manjhari Uppar 9596742704 2 Sh. Tanveer Ahmed Naka Manjhari Middle 9858542549 3 Sh. Mohd Iqbal Khan Naka Manjhari Lower 8803130693 4 Sh. Mohd Khurshied Khan Dhargloon Upper 9419276659 5 Sh. Ali Asger Khan Dhargloon Middle 9419687070 6 Sh. Mohd Shabir Khan Dhargloon Lower 8803663770 7 Sh. Karamat Hussain Balakote 9419834157 8 Sh. Shadam Khan Dharati Not available 9 Sh. Aftab Ahmed Nar 9797310667 10 Sh. Gulzar Khan Sangoite 8803259319 11 Sh. Mohd Rafiq Chandiyal 8803158653 12 Sh. Abdul Qayoom Khan Bhata Dhurian 8803194947/9697152911 13 Sh. Nazir Hussain Jaran Wali Ghali 9697207705 14 Sh. Noor Ahmed Kallar Mohara 8803157843 15 Sh. Mohd Arif Behrooti 01965204009

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LIST OF MAPS

Map-1: Earthquake Zones in Poonch Map-2: Floods Zones in Poonch Map-3: Avalanche Zones in Poonch Map-4: Multi Hazard Zones in district Map-5: Landslide Prone Areas in district Map-6: Administrative Map of Poonch with Block wise and Road Networks Map-7: District Road Connectivity Map Map-8: Drainage Map of District

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FORMATS AND QUESTIONNAIRE

Annexure 1:

HAZARD, VULNERABILITY, RISK, CAPACITY AND RESOURCE ASSESSMENT QUESTIONNAIRE

Sl. Specific Sections Questions No of Dealing 1. Village Level Disaster  What type of disasters does this village face? And Related Problems  What are the Reasons of Flood, fire, in this village?  What is the impact of the other disasters?  What is the scope of the disasters and how long it remains in village?  Is there any indirect Disaster?

2. Community Specific  Where do the villagers take shelter during the floods Problems During The and all other disasters? Disaster Time  What is the source of safe drinking water during floods and in other disasters?  Where do the people defecate during floods and in normal time?  What is the level of awareness about the government relief circular and rehabilitation known by the villagers?  What should be the processes of recovery should be followed pre, during and post disasters?  Whether the health facilities are available or not during the disasters and even in normal time?  Dead body disposal (Human and animals) during flood at community level.  As per the Community who are responsible and accountable for Disaster Response committee.

3. Group Specific Problems/threats WOMAN SPECIFIC  How do women cope up with the floods?  How do woman manage pregnancy during disasters and innormal time also?  What is the traditional method of pregnancy and how appropriateit is during the disasters?  What are the nutritional facilities available for mother and childafter immediate delivery during disasters?  What are the problems and provisions of sanitation specificallyfor woman during the disasters?  In normal time what steps are being taken by woman forsanitation?  Is there any fear factor of physical harassment during disaster?  Is there any grievance readdress provision available?

OLD AGE AND ABNORMALITY

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 How communities cope up with old age and abnormal peoples?  Are they getting required assistance, like toilet, food, cloths etc.?  Is there any special treatment used to get by the Old Age andAbnormal peoples?

CHILDREN  How does an individual family take care of their child?  Was there any specific NGO which provided special aid to yourchild?  During disaster are they able to get any sort of educationcompare to normal education time.  Is/was there any severe problem of nutrition due to impropermalnutrition?

4. Caste Specific Problems  Whether ST and SC are being cooperated by other caste?  Are they getting sufficient assistance from the humanitarianagency, Govt., VDC and VDMP?  Do they also get every necessary thing with respect?

5. Livelihood Problems  What were the effects on the livestock (Domestic animals) due toall disasters?  What are the effects of flood and other disasters on livelihoodsources?  Whether natural resources helpful for the community or not?  If yes than what benefits are being availed by the community.  During any emergency how do you keep your animals safe?  Is there any public fodder available in village to feed animalsduring emergency period?  What are the arrangements made by local administration to makebusiness continuity functional?

6. Management and  How do the villagers cope up with the floods and Mitigations other disasters? Measurements  What do the villagers suggest in designing the at Community Level houses orembankments?  How do people manage food, Water, Sanitation, health andhygiene, non-food items, provision of electricity, transportationand communication after shifting to a safer place?  What are the safety measurements can be taken againstdisasters?  Do you have boats, if yes what type of, who are experts insailing? and availability of Patwar  In case of disasters (fire, snake bite, dog bite, cold waves andany acute human disease) do you have any rescue team and anyspeedy mobilization?  Whether medical health facilities in term of snack

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biting areavailable at village or GP level or not?  What are the traditional medical patterns people adapt in snackbiting case?  Availability of stockpiles at GP levels

7. Govt and Non Govt  Whether the local government respond to affected Response community ornot?  What is the quality and quantity of relief materials supplied by thegovernment?  What or how much quantity & quality of relief material communitydemands for proper survives?  How much time government officers or NGO peoples takes toreach at acute vulnerable or affected points, if yes?  Does Government or NGO peoples come with necessarypreparation or not?  What are the major and curable facilities are being provided byeither of anyone?

8. Government Schemes  What are the government schemes available in villages throughGram Panchyat?  Under Indira Awas Yojna what should be an ideal design of houseor building.  How many people received benefit of Indira Awas Yojna, if notconstructed what were the causes or reasons?  Whether the GP level disaster management fund (liquid money)should be available or not?

9. Geographical  What is the geographical position of the village? (Directions ofrivers, embankments, road, and water sources, HWEW, breach,culvert etc.)?  Which/What are the vulnerable points in the village?  By how many rivers or streams village surrounded?  Is there any special natural protection blanket, like densevegetation or reserved or unreserved plants?

10. General and Common  How many total communities have been living in Questions village?  Which community is most affected by the disasters?  What is the nature of cooperation among communities?  Find out key persons whose assistance are crucial during thedisasters and may include his own resource.  What is the alternate of education during disasters?  Are communities aware about Disaster Management Act?  At what time in normal scenario health facilities functions?  How does community care about their valuable documents andornaments?  How to manage or avoid infection may cause severe problemsfrom fetid air from animal or human dead

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body?  Are there any NGO/CBOs or SHGs exits in Village?  Which is the nearest big market place from the GP?  GP level disaster committee is available or not in all disastercontext.  MOU between GP and grocery peoples/shop keepers.

REFERENCE – DEVELOPED BY SPHERE INDIA DDMP TEAM AND DISTRICT INTER AGENCY GROUP MADHUBANI

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Annexure 2: Rapid Joint Needs Assessment – Phase 01- INDIA[DISTRICT]

INDIA – RAPID Needs Assessment Format To be Used by the

Phase 1 – Initial Days Partner Agency

(1-25 days in the immediate aftermath of a disaster) To be used at the

District Level Assessment Format District Level

An India Humanitarian Collective Action Please put data based on SADD- Sex Age Disaggregated Data 1. Date of assessment (DD/MM/YY): A. AGENCY CONTACT INFORMATION 1. Please provide information of the contact person from the agency 2. Name of the Agency

3. Address:

4. Focal Point 5. Contact Numbers

6. Designation 7. E-Mail

8. Website 9. Twitter @ B. BASIC INFORMATION 10. Name of the District: 11. Total population of the Village(s):

12. Name of the Block: Total:

Male: 13. Names of the Gram

panchayats/ Halket : Female:

14. Names of Villages1 ST:

SC: C. DISASTER EVENT

15. Date and time of disaster/start of disaster (If it can be specified): Cyclone Flood Water-logging Landslide Tsunami Cold Wave Earthquake Wind storm/Tornado 16. Type of disaster: Lightning Epidemic/Outbreak Avalanche/ Snowstorm Drought (If other, please specify) Heat Wave Conflicts Road Accidents Other……………………………………….

Coastal Hilly Urban-City/ Town 17. Category of the area 18. Description of the area Island affected by the disaster affected by the disaster Rural/Village (Predominantly): (Predominantly): Flood plain

1Please add the GP/ village list and the demographic details as annexure

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______

19. Total no. of blocks affected

Blocks Name Population affected %

20. Most severely affected blocks with percentage (Please tick one per category): 0% = None 1-25% (Up to approximately ¼ of the population

26-50% (Between ¼ and ½ of the population)

50% - 100% (More than ½ of the population)

21. Total no. of Gram Panchayats affected 25. Approximately how 22. Approximately how many 23. Approximately how many 24. Approximately how many people have people are dead? people are missing? Only many people are been displaced? Only Only fill out if known fill out if known injured? Only fill out if fill out if known (disaggregated data if (disaggregated data if known (disaggregated (disaggregated data if possible) possible) data if possible) possible)

Spontaneous settlement (outside homes/ in clusters on high lands) 26. Where are people living Pre-disaster location (original home) in the affected villages Collective center/public building / community structures since the disaster? (Tick Pre-disaster location (original village, but not original home, house damaged) all that apply; If other, Formal Camps please specify) Other………………………………………………………………………..

People residing Run By Numbers

Govt Run 27. How many camps are operational in NGO run the district

Informal

Other groups run 28. Has accessibility to the affected area been 29. Type of accessibility reduced: (If other, please specify) reduced by the disaster? Road Telecommunications Bridge Market Not accessible partially accessible Power/ Electricity Other……………

31. Provide details of the livestock losses 30. How many livestock are affected by disaster? (Please tick one category): Dead______Missing______0% = None 1-25% (Up to approximately ¼ of the population Injured______Displaced______26-50% (Between ¼ and ½ of the population)

50% - 100% (More than ½ of the population)

D. POST DISASTER SCENARIO DEVELOPMENT

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Normal Heavy Rain Very cold

32. What are the present weather conditions: Windy Hot Humid (If other, please specify) Cloudy Other…………………………………

Stay the same Improve Worsen 33. In the coming two weeks, the situation in the disaster affected area is most likely to:

Continuous heavy rain Water level rising

Aftershock Disease Outbreak 34. What factors could make the situation for affected people worse? No rain Water logging (If other, please specify) Caste/ ethnic violence Other……………………….

35. Health Facilities at district level: No. of Doctor Facilities available in the hospital No. of paramedical staff

Functional blood banks

OT (operation theatre)

Ward Facilities

Population Livestock 36. In the worst case scenario, how many people and livestock might this affect?

E. AVAILABLE RESOURCES, COPING STRATEGIES AND SUPPORT REQUIRED 37. Outline resources available at the district level in the following sectors: Sector Is extra assistance required? Comment on what assistance is required.

Yes a) WASH No

Inf. unavailable

Yes b) Shelter and non-food No items Inf. unavailable

Yes c) Food No

Inf. unavailable

Yes d) Livelihoods No

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Inf. unavailable

Yes e) Education No

Inf. unavailable

Yes f) Health No

Inf. unavailable

Yes g) Protection ( Gender No Based Violence, Dalit

issues and children) Inf. unavailable

Yes h) Nutrition -relates to No Sufficiency etc Inf. unavailable

38. How many NGOs are working in the district? Serious need of assistance

39. How would the assessment team describe the Some need of assistance immediate overall relief needs in this District (needs in coming days and weeks): Needs can be managed with resources available at Gram Panchyat/ Block level

Water Sanitation

Shelter Bedding and blankets

Clothing Food (nutrition?) 40. Which appear to be the highest priority for immediate assistance? (rank up to, but no Education more than three) Livelihoods

Livestock

Health Protection/security?

Serious need of assistance 41. How would you describe the recovery needs in Some need of assistance this District (needs in coming three or more months): Block/ GP and communities coping strategies will be enough

Any further comments or observations:

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Sources of information and data:

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Annexure 3: Rapid Joint Needs Assessment – Phase 01- INDIA[VILLAGE / HAMLET]

INDIA – RAPID Needs Assessment Format To be Used by the

Phase 1 – Initial Days Humanitarian Agency/ NGO

(1-25 days in the immediate aftermath of a disaster) To be used at the

Village Level Assessment Format Village/ Hamlet Level

An India Humanitarian Collective Action

Please put data based on SADD- Sex Age Disaggregated Data

A. SPECIFIC LOCATION OF AFFECTED POPULATION 1. State 2. District 3. Block 4. GP 5. Village 6. Hamlet 7. Ward

North East 8. GPS coordinates (latitude and longitude)

9. Total number of Wards? (within a village) 10. Number of affected Wards? Only fill out if known-(disaggregated data if possible)

Total Male Female 11. Total population of village, before disaster Male/Female:

12. Estimated % of overall population affected? Individuals Households 13. Estimated population affected? (Indicate the answer using # of affected persons OR # of affected households)

14. Approximate no. 15. Approximate 17. Approximate 18. Approximate no. of of people dead? 16. Approximate no. no. of people no. of people people non-displaced of people injured? missing? displaced? (minor shelter damage)

19. Please provide the disaggregated data in numbers for the affected population (if possible- based on Secondary data etc) Women Pregnant (7th to 9th month) and Children Women Men P/Cwd2 Minorities SC/ST nursing (0-6 months)

within the village into the houses 20. How far has the waters entered less than 3 days more than 3 days 21. How long will the waters stay 1-3 ft above 3 ft 22. How high is the water logging

2 People / Children with disabilities

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i.______ii. ______

iii.______iv. ______23. Which are the Six worst affected Wards? (Please write their names, please add if more) v.______vi. ______

OR all Wards are equally badly affected (If so, tick box)

Comments/ Suggestions/ Additional Information:

B. WASH 24. Has water supply been damaged/adversely affected? Yes No Inf. unavailable (If No or Inf. unavailable, skip to Q.30)

25. What are the sources of drinking Open well (erstwhile used for drinking water purposes) Springs water which have been damaged? Pond with embankment breached Pipe water supply Tube well Wells Ponds/ Open Water bodies Tube wells/ hand pumps 26. What is the current water source? Piped Water Supply Any other ______

None

27. Approximate % of total population of the Village without access to safe A few drinking water due to disaster? 0% = None1-25% (Up to approximately ¼ of the population) = A few26-50% Some (Between ¼ and ½ of the population) = Some50% - 100% (More than ½ of the population) = Many Many

Inf. unavailable

28. Access to water for all people with Yes No Inf. unavailable disabilities/ST/SC/Minorities (Post disaster)? Sufficient for Short term (for 1 weeks) Partly (for 2 weeks) 29. Is the water available at the source enough for short-term and longer-term needs for all groups Long term sufficiency (beyond 3 weeks) Inf. in the population? unavailable

30. Do people have enough water containers of None A few Some Many Inf. unavailable appropriate size and type? 31. Have toilet facilities been damaged/adversely affected? Yes No Inf. unavailable (If No or Inf. unavailable, skip to Q35)

32. What were the pre disaster excreta disposal Open Areas Household/ Community Latrines practices? Female Male 33. What % of households have access to toilet facilities Many Many 0% = None1-25% (Up to approximately ¼ of the population = A few26-50% (Between ¼ and ½ of the None None population) = Some50% - 100% (More than ½ of the A few A few population) = Many Some Some

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Inf. unavailable Inf. unavailable

Open Areas 34. What are the current (post Disaster) excreta disposal practices? Household/ Community Latrines

Carcass disposal

Solid waste/ garbage

35. Is there a threat to the health and well-being of the affected population due Waste Water to: Rainwater runoff/drainage

Any other ………………………

Cloth Sanitary Napkins Any other 36. What was the practice on menstrual hygiene pre disaster? and ______do they still have access to them (ask women and girls/ANM/AWW/ASHA worker)? Yes No Any Other

Comments/ Suggestions/ Additional Information:

C. SHELTER 37. Is shelter an issue as a result of the disaster? Yes No Inf. unavailable (If No or Inf. unavailable, skip to Q43)

38. Approximate number of households in need of immediate shelter? None A few 0% = None1-25% (Up to approximately ¼ of the population = A few26-50% Some Many (Between ¼ and ½ of the population) = Some50% - 100% (More than ½ of the population) = Many Inf. unavailable

Rains/Snow Cold Mosquitos Darkness Heat 39. What are the exposure elements that concern you? Snakebites Wild Animals Others______

40. Are alternative places available to people who require shelter (e.g. Yes No Inf. unavailable community shelters or buildings that can be used as collective centers)?

41. Number and nature of operational Govt. shelters? (specific number)

42. Land availability and shelter damage both partial and complete Yes No Inf. unavailable 43. Availability of NFI Comments/ Suggestions/ Additional Information:

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D. FOOD, NUTRITION AND LIVELIHOODS Explanation on how to interpret the severity criteria in the food security questions:

Less than 20% = Low damage; 20-50% = Moderate damage; 50% - 100% = Severe damage

44. Are people likely to have their food stocks (at HH level) destroyed or damaged as a result of the disaster? Yes No Inf. unavailable (If No or Inf. unavailable, skip to Q43) Severe Moderate Low Inf. unavailable 45. If yes, estimate the severity of the damage: less than a week

1-3 weeks 46. What is the current (at the time of assessment) food grains/items stock? 1 month

more than a month

Female Male Children

47. Are there significant changes Amount decreased Amount decreased Amount decreased in the total amount of food that people are eating since Amount same Amount same Amount same the disaster, on average? Inf. unavailable Inf. unavailable Inf.unavailable

48. Are there significant changes in the amount of food eaten by under-5 children since emergency happened, on average? Yes/No If yes, Name different food groups How many times per day do you feed the child

Amount consumed has increased

Amount consumed has decreased

Amount consumed is same

Do not Know

Yes No only marginally 49. Has the cost of food has increased post disaster – yes/no 50. Did the community (pre-cyclone / flood/pre disaster) have access to ICDS and health center? If no why (Probe - distance is a problem, transportation, bad road, access cut off etc.). Has the ICDS and health center is affected by disaster? Supplementary nutrition provided by ICDS centers3 51. Do people have access to the following nutrition programmes Growth monitoring and identification of SAM child post disaster?

3 Has infant formula (dried or ready to use) or other milk products (e.g., dried whole, semi-skimmed or skimmed milk powder, ready to use milk) and/or baby bottles/teats been distributed since the emergency started?

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Referral mechanism of SAM

Facility based management of SAM / Nutrition Rehabilitation center

None

Yes- majority can cook

52. Are households able to cook food/boil water since the No, few can cook disaster? Inf. unavailable

Yes- majority have items/ implements

53. Do the households have enough supports to cook/ make food No, few need supports (utensils, fuel, stoves) Inf. unavailable

Yes No Inf. unavailable 54. Are there safe and private places for women to breastfeed? Rice Wheat ______55. what is the staple food, (before/ after): Available Unavailable 56. Is there a PDS shop in the village and is it operational with stocks Functional Dysfunctional

Fully Partly Not functioning Inf. unavailable 57. Are markets in the affected area functioning? Yes No Inf. unavailable 58. Do markets have stocks of food? Yes No Inf. unavailable 59. Are markets generally accessible by the local community? 0% 1-25% 26-50% 50-100% 60. % of community who can afford to buy food from market? Female Male 61. In your community which family member manages purchases? Female Male

Non-agricultural day labour Non-agricultural day labour

Agricultural day labour Agricultural day labour 62. Which livelihoo Small and marginal farmers Small and marginal farmers ds are likely to Medium and big farmers Medium and big farmers be most affected Others Others and for how (Artisans, Petty Shops, SM Entrepreneurs etc.) (Artisans, Petty Shops, SM Entrepreneurs etc.) long? (If Sharecroppers Sharecroppers others, please specify) Livestock dependant Livestock dependant Loans of SHG Loans of SHG (women)

MNREGA Works MNREGA Works

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Fisher folk (& Allied activities) Fisher folk (& Allied activities)

(Specify)………………………………………… (Specify)…………………………………………

for 30 days for 60 days Beyond 60 days for 30 days for 60 days Beyond 60 days

Severe Moderate

Low No damage 63. What is the severity of damage of the major crop/crops? Inf. unavailable

64. What are important crops that are damaged?

65. Total agricultural land affected Severe Moderate

66. Have there been losses to agricultural inputs and equipment Low No loss and other livelihoods assets? Inf. unavailable

Severe Moderate 67. What is level of death or loss of livestock (animals and poultry)? Low No loss or death (Please specify type & number of livestock Inf. unavailable

Severe Moderate 68. How has the availability of fodder for domestic animals been affected? Low No loss

Comments/ Suggestions/ Additional Information:

E. EDUCATION Primary High school 69. Number of children availing facility in schools/ education institutions 70. How many schools/education institutions are not functioning because Primary High school of the disaster? No teachers No students

71. What are the main reasons for Infrastructure damage No Midday Meal schools/education institutions not functioning post disaster? (tick all Study materials damaged School not accessible that apply) Schools used as shelter Inf. unavailable

72. What proportion of children are going to school Before After before and after (disaster) % 62 | P a g e

Boys

Girls

None A few 73. Assessment of loss of educational material of children at HH – books, text books, note books, bags -0% = None1-25% (Up to approximately ¼ of the population = A Some Many few26-50% (Between ¼ and ½ of the population) = Some 50% - 100% (More than ½ of the population) = Many Inf. unavailable

within 15 days within 30 days Beyond 30 days 74. How soon will the schools become functional? Comments/ Suggestions/ Additional Information:

F. HEALTH 75. Status of health facilities/ Numbers (pre disaster) Affected service providers in the Village PHC

Anganwadi

Rural Health Providers

Ambulance

Mobile clinic

Health camps

within 15 days within 30 days Beyond 30 days 76. How soon will the health facilities be functional? Staff shortage Damage to building 77. What are the main reasons for health facilities not functioning? Supplies/medicine shortage Inaccessibility (If other, please specify) Not applicable/all are functioning Other…………………………………

Malnutrition Communicable diseases

78. Are there any underlying health No underlying concerns Dehydration concerns in Village? (information should come from Diarrhoea Respiratory infection pre-disaster knowledge) Fever with rashes Other………………………….

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People injured Dead bodies (people/animals) 79. Are there any health concerns as a result of the disaster? Communicable disease Ante-natal Care (If other, please specify) No Other…………………………………………………….

th 80. No of pregnant women in 8 month of pregnancy and whether service available for delivery? Outpatient consultations Antenatal /post natal check ups

81. Do people have access to the Routine Immunization Basic essential obstetric care following health services? Emergency essential obstetric care/ Institutional delivery Don’t know

Yes No Inf. unavailable 82. Are children in a state of stress due to the disaster? Yes No Inf. unavailable 83. Do People need counseling and support? Comments/ Suggestions/ Additional Information:

G. PROTECTION 84. Are there major protection concerns (select all that apply)- Note: (Inf. NA) Inf. unavailable  Lack of adequate physical protection Yes No Inf. NA

 Breakdown of law and order (looting crime) Yes No Inf. NA

 Presence of armed non-state actors Yes No Inf. NA

 Violence(s) between members of displaced community and/or host community Yes No Inf. NA

 Threat from host community Yes No Inf. NA

 Forced return or relocation Yes No Inf. NA

 Presence or risk of sex and Gender Based Violence Yes No Inf. NA

 Incidence of child abuse and exploitation Yes No Inf. NA

 Presence or risk of human trafficking Yes No Inf. NA

 Split families (family members separated from others) Yes No Inf. NA

 Unaccompanied children (registration, family tracing?) Yes No Inf. NA

 Loss of legal documents(s)4 Yes No Inf. NA

 Persons with special needs Yes No Inf. NA (i.e. disabilities, elderly, single-headed household, single women)

 No arrangements for the remains of the deceased Yes No Inf. NA

4 Ration card, voter id,land documents, insurance, immunization cards, ANC cards,health cards (birth registration, marriage, etc.)

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 Discrimination against ethnicity (indigenous peoples) Yes No Inf. NA

 Safe and private latrines for women and girls Yes No Inf. NA

 Safe and private latrines for men and boys Yes No Inf. NA

 Safe and private spaces to bath for women and girls Yes No Inf. NA

 Safe and private spaces to bath for men and boys Yes No Inf. NA

 Sufficient hygiene materials for women Yes No Inf. NA

 Safe and private places for women & girls with special needs Yes No Inf. NA

 Security of livestock Yes No Inf. NA

Comments/ Suggestions/ Additional Information:

H. INFORMATION SOURCES (please indicate the sources of information used in compiling this report)

Please tick all that apply #s Name Phone Number

Affected community respondent(male)

Affected community respondent (female)

Village Parishad Chairman

Village / GP Secretary

Ward Member

Anganwadi Worker

I/NGOs (please name organization)

Direct Observations of assessment team

Philanthropists (please name agency/ Group)

Other…………………………

Female Contact

85. Name of Interviewer Number: Male

86. Interviewer Organization

87. Date and time of Interview Female FGD Male FGD Children FGD Elderly FGD 88. Choose Interview type SC ST General Minority Mixed group 89. Type of Community

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90. Number of Volunteers available in village

91. Task Force available in village Suggestions and recommendation of Interviewer

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Annexure 4:

Format for Damage & Loss Assessment, Govt. of Poonch

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Annexure 5: Check List for Natural Disaster Impact Assessment

Name of the Project:

State:

District:

Project Estimate Rs. ______(Lacs)

1. Sitting of the Project

1.1 Location of Project site

 Latitude  Longitude  Height above mean sea level 1.2 Earthquake Zone (Any known geological fault nearby may be listed)

1.3 Flood proneness & Vulnerability:

 Past history of floods the area  Observed Highest flood level  Frequency of flooding  Depth of flooding  Duration of flooding  Damage/loss (maximum, average, potential) 1.4Landslide Proneness & Vulnerability:

 Location of Hill slope vis-a-vis the project's location  Past history of landslides,  Possibility of mud flows/rock falls/snow avalanches etc. 1.5 Existence of Dams or Barrages upstream

 Distance from the project. Was dam breach effect considered on the project?  If so, have the dam break analyses been carried out? Has their impact on safety of the project been evaluated?

2. Natural / Type of Project

2.1 All the projects of the natural/type mentioned below are liable to damage by natural disasters and inadequacies of design or any of their components is likely to increase the vulnerability of the area to the disasters and / or lead to rise in damage/loss to lives, property, livelihood systems environment,

 Communications: towers, lines, building  Transportation: Roads, Railways, Bridges, Tunnels  Power: Power houses, sub stations, power lines  Water Resources: Dams, barrages, river training structures, channels  Habitations: townships- planning from the point of view of safety against hazards  Water supply and sanitation projects including water supply and sewer lines  Building projects  Any other

3. Hazards Risk to the Project

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Have the following been evaluated:

 Probable seismic design parameters  Probable Maximum wind speed  Probable Maximum precipitation  Probable maximum flood discharge and level  Probability of occurrence of floods, earthquakes, landslides, mud flows and avalanches  Soil liquefaction proneness under probable earthquake intensities

4. Mitigation / Reduction of Risk:

4.1 There are specific codes, manuals, guidelines etc. developed by Bureau of Indian Standards, NDMA and concerned organizations for sitting, design, construction and maintenance of various types of infrastructures which needs to be followed during construction

4.2 Have the relevant BIS codes and guidelines been complied with?

4.3 Have adequate safeguards to meet the risks of natural hazards as evaluated at Para 3 above, been adopted?

5. Impact of the project on the Environment and the People

Has the impact of the environment and the people been studied with the respect to the following and what mitigation measures have been adopted? An illustrative but not exhaustive list of scenarios is given below:

5.1 The earthquakes and landslides may damage the water and sewerage pipelinesin the project area. Has any study been made to assess the danger posed by those occurrences? And if so what measures have been proposed?

5.2 The roads run along the drainage system. In the event of overflowing of drains and submergence of roads accidents are inevitable. Has this aspect been studied and if so, what mitigation measures have been proposed?

5.3 Land-slidesmay block drainage channels leading to accumulation of water up-stream. In event of such blockages, has upstream flooding been studied? Subsequent clearance of such blockages, have sudden release of water and flooding and erosion in down-stream areas been studied?It may be stated whether studies and mitigation measures have been proposed in this regard?

5.4 As all the projects involve acquisition of land and influx of large number of people in the area to take up construction activities, it may result in deforestation and soil erosion. Measures for prevention of deforestation and arresting soil erosion are required to be taken. It may be stated whether any study has been carried out in this regard and what mitigation measures have been proposed?

5.5 If the project involves storage of water, failure of any component may cause flooding and large scale damage to lives, property and infrastructure etc. Please state whether nay study has been made and if there is a possibility thereof, what measures have been proposed to meet the eventuality?

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Annexure 6:

GuidanceNote- Rapid Joint Needs Assessment –Phase 01 (INDIA) Phase 1 – Initial Days (1-25 days in the immediate aftermath of a disaster) Disclaimer:

Whilst every effort has been made to ensure the accuracy of the information contained in all our information updates, human error at times does get in. please let us know of any typo errors within the document

Contents 1. Purpose of this guidance ...... 72 2. Objectives of the review process ...... 72 3. Needs Assessment process ...... 72 4. Timeline of the needs assessment ...... 73 5. Methodology ...... 73 6. Question wise guidance ...... 74 6.1 Village level format ...... 74 6.2 District level format ...... 74 7. Good Practices ...... 75 8. Limitations...... 75

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Proposed Guidance Document Carrying out the Rapid Joints Needs Assessment Phase 1 – Initial Days (1-25 days in the immediate aftermath of a disaster)

1. Purpose of this guidance This guidance is intended to support assessment teams in carrying out rapid needs assessment in the immediate aftermath of a disaster, as well as completing the rapid needs assessment report. It is guidance only, and assessment teams can follow their own processes, or adapt the proposals here to suit their own needs. For any questions about the assessment process, please contact

a. your Regional Programme team leader or b. Refer the nearest state level Inter Agency Coordinator or c. Reach out to the Sphere India platform at the national level,

2. Objectives of the review process The assessment process is intended as an immediate reflex action for programmes and their partners to reach out to the affected communities through informed decision making backed by credible information on needs and identified geographies, in relation to the commitments made under the actions mandated by humanitarian imperative.

The core objective of phase 1 Rapid Needs Assessment is to provide a rapid overview of the disaster and the needs for assistance. The assessment will serve the following purposes:

a) Information collected through this format to form the basis for decision making in the initial stages of a disaster, including the need for more detailed assessments. b) This format is designed to assist in the completion of a Phase 1 joint report which is intended to be ready within five days of a sudden onset disaster. c) To provide opportunities for reflection and learning between the programme team, partners and other relevant stakeholders in order to synthesise and interpret data, and build ownership and shared understanding of results and priorities d) To challenge ourselves to perform even better and provide greater value for money and to ensure decisions are informed by evidence e) To hold ourselves accountable for the commitments we have made to the communities we work for, our partners, supporters, funders and others

Note: This format is presently for use in primarily in Rural areas but can be contextualised for Urban settings as well. The data collection ought to be completed in three days and reporting in the two following days. The format compiles information from several sources such as MIRA, JNA formats, Individual agencies RNA etc.

3. Needs Assessment process The rapid needs assessment will follow the ToR developed for this process, (please refer the ToR in the Annexure 01) Once the assessment has been agreed, the following steps will be taken by the Assessment Team to complete the phase 1 format: . Visit the affected geographies / communities in all disaster affected Villages . Fill in one format for each Village visited . Consult government officials and elected representatives (Village committee members, elected representatives) to fill out this format . Consult other civil administration officials, Aid agencies, I/NGOs and Philanthropists groups, private companies operating in the affected Village(s) to confirm findings and/or address gaps in knowledge 72 | P a g e

. Finalise the formats and update the data compilation spread sheet . Report back by sharing the filled in format(s) to the compilation teams

Figure 1. Needs Assessment Process

Consult Stakeholders to Visit the affected confirm findings geographies / Finalise formats Report back and/or address communities gaps in knowledge

• Fill in one format for each • government officials • Fill in/ update the data • By sharing the filled in format(s) Village visited • Elected representatives compilation spread sheet to the compilation teams • Civil administration officials • Aid agencies, I/NGOs and • Philanthropists groups, • private companies

4. Timeline of the needs assessment The rapid needs assessment is a contextual exercise that should ideally begin in the immediate aftermath of a disaster (ex post). However, there are times when the early warning supports preempt such actions to start prior to the event (ex ante) and help in saving quality time post event.

The ideal timeline in a post disaster scenario suggests the following timeline

a) Pre disaster preparedness actions: i. Training on the needs assessment formats ii. Identification of the teams iii. Demarcation of the vulnerable geographies iv. Collection of secondary data v. Agreements with the govt. officials and civil authorities, elected representatives etc. vi. Identification of roles and responsibilities within the teams and the state IAG’s b) Day 00-01- process of readying for the needs assessment start c) Day 02-03- Assessment teams in the field start the assessments d) Day 03 onwards- early information starts coming in and data analysis starts at HQ level e) Day 04-05- consolidation of primary and secondary data for a detailed analysis and emergence of critical needs and geographies – simultaneous report writing starts f) Day 05-07- Release of the final needs assessment report for the event by the State IAG and Sphere Platform (national)

5. Methodology • It is important that interviews are conducted at the affected areas within the community habitations. • It is also important to try to make contact with the identified person/ community at least twice, if the first attempt is unsuccessful. Without these steps, it is very likely that certain types of people, such as the marginalized communities, elderly, Single / widowed women,

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homemakers, students or the unemployed, will be more likely to participate than would be the case in a truly random selection and the results may well be biased. • When introducing the questionnaire, the interviewer should make it clear that the intent of the questionnaire and the agency supporting the exercise is to understand the needs of the affected communities and does not in any way relate to a possible future response action either by the individual or the agency. • The interviewers should ask the questions in the order that they are laid out in the questionnaire, without changing the wording and they should immediately record the responses. • Participants will not be expected to read any of the questions or write down their answers, and they must never be put under pressure to answer anything that they don’t want to answer. • Inform the interviewer that they should not read out response category options or the answers in the boxes.

6. Question wise guidance The district format is a mix of secondary data needs and some primary data while the village data format has a higher degree of primary data needed. Complete the format using a combination of key informant interviews, field visits, and direct observation: Village level format

6.1 Village level format Total questions: 91 a) Q 1-7 – to be completed by the assessment team b) Q8 – to be filled on the basis of the Geo Coded photo taken with a GPS enabled smartphone camera or a digital camera c) Q9- & 11- to be filled by the assessment team in consultation with the partner agency or the state IAG d) Q10 &12- this data can be collected by the partner agency at the district / block level e) Q13-35, 38-41– fill these questions in mutual consultation with the villagers/ officials cross validated by field investigations where possible f) Q36- proper care and diligence while filling this questions g) Q37- this question and other questions need specific knowledge of the context and are ideally filled based on observation and attention instead of simple questioning h) Q42 -44- these are in some ways leading questions and care must be taken to ensure that we do not end up raising expectations and lead to anticipated early actions due to reflective responses i) Q45-68- fill these questions in mutual consultation with the villagers/ officials cross validated by field investigations where possible j) Q69-83- these are in some ways leading questions and care must be taken to ensure that we do not end up raising expectations and lead to anticipated early actions due to reflective responses k) Q84- specific care should be taken to fill these question as the categories have a tendency of sounding like each other l) Information Sources data should be legibly written and the respondents assured that this data will be used strictly in confidence and will serve an academic interest only

6.2 District level format Total questions: 41 The district level format is to be filled by the partner agency or the district inter agency platform based on the secondary data available before hand and ex post data collection from the district

74 | P a g e headquarters. The district format has an iterative nature to it and may be refined/ revised twice in the lifecycle of the phase 01 Rapid Joint Needs Assessment

7. Good Practices . Visit a number of different locations in the affected Village . When there is conflicting information, the Assessment Team should fill the format in using their best idea at the time, based on their understanding of the disaster’s impact, their own professional experience, secondary data, and lessons learned from similar disasters . When accessibility is challenged, but where phone communication is possible, the format can be completed over the phone with the permission of the organization/team coordinating the assessment.

8. Limitations This format is not a survey, rather it: . Provides a standard format for recording and comparing information about a disaster . Presents an understanding of the disaster’s impact by the Govt. officials and other stakeholders in the affected area . Outlines how the disaster is likely to unfold in the days and weeks to follow . Uses information based on local knowledge and past experiences . Uses estimations of the numbers/percentages of people affected in different ways (providing an estimate is challenging, but local authorities are in the best position to do this). . Informs the agencies to mount immediate disaster assistance in the affected geographies and builds the base for need based scalable multi sectoral detailed needs assessment in the days to come.

Some information in this format relates to the pre-disaster situation in the location. This can and should be completed from pre-crisis sources (either in New Delhi/ State capitals or in the districts). Do not waste the time of block officials by/ respondents asking questions that could be answered easily using other sources of information.

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Annexure 7: TERMS OF REFERENCE

JOINT RAPID NEEDS ASSESSMENT

Area targeted

Date

Lead organization

BACKGROUND OF THE ASSESSMENT

 Short description of the disaster and affected area:  Short description of any ongoing DRR/CCA/Humanitarian response and assessments already conducted:  Background to the Sphere India’s decision to conduct JRNA (include when the decision was taken):

GOAL OF THE RJNA

To provide a shared and rapid understanding of the impact of (insert the type of disaster event e.g. cyclone in the State/ districts of x,y,z) that

 Identifies priority needs of the affected population  Provide approximate numbers of affected people  Identifies severely affected geographic areas within (XXXX location in India/state/ district/Blocks)  Mapping critical needs in the immediate aftermath of the extreme event (30 – 90 days)  Provides general recommendations to inform strategic decisions on resource mobilization and response planning. GENERIC OBJECTIVES TO RJNA

1. Pre crisis profile of the affected area and in-crisis information on the disaster  Summarize information about the disaster  Outline the pre-crisis situation of the affected area  Identify the underlying factors that could influence the vulnerability of the affected population 2. Profile of the affected population  Collate quantitative information on the number of affected population (based on GoI/ State Govt. official figures)  Provide an overview of the post disaster situation of the affected population  Provide a cross-sectoral analysis of the likely priority needs of the affected population (WASH, Food Security & Livelihood, Shelter, Education, Health, Nutrition (Malnutrition) Protection and Early Recovery) 3. Findings and recommendations  Provide recommendations for immediate response (including the need for response or not)  Provide a initial response gap analysis (based on-going response and the response capacities of GoI, UN, INGO, NGO and Community) 4. Scenarios and next steps

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 Identify potential constraints for humanitarian assistance (security, logistic, accessibility, administrative)  Develop scenarios or trends on the most probable evolution of the situation  Make recommendation for any further assessment (e.g. detailed sectoral assessments etc.)

SPECIFICS OBJECTIVES RJNA

For each JRNA, please adapt the generic objectives to this specific assessment based on what is known about the disaster and Sphere India discussions. e.g:

1. To identify immediate humanitarian priorities in the aftermath of natural and manmade disaster 2. To identify and analyse the critical needs of affected communities, local coping mechanisms and through an understanding of the capacities (incl. response capacities) of the authorities, to respond. 3. To map existing gaps in needs and available resources and needs. 4. To identify challenges (Geographic, political, local, logistics, social) in providing immediate relief and response.

SCOPE: GEOGRAPHIC COVERAGE AND SAMPLING

The Rapid Joint Needs Assessment will cover the following affected area (list geographic areas to be included and include map in annex X):

It will further specify what is included in the scope of the JRNA and What is not

District Panchayat

Name of District no 1 Name of the affected Block Name of the affected Panchayat

Name of District no 2 Name of the affected Block Name of the affected Panchayat

Etc...

Information will be collected on each and every geographical unit (a decision about using block and panchayat information will be taken by the Sphere India based on the geographic scope of the disaster). No sampling strategy will be used in order to cover all the affected area.

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ASSESSMENT TASKS

1. Coordination  Decide on assessment lead organization (Sphere India)  Lead organization should form assessment core group (specific to this assessment) composed by maximum of 6 organizations. This should be done in the first 4 – 8 hours from an assessment trigger.  Communication / information to Sphere India/ IAG on the progress of the assessment  Communication to District and block level officials regarding assessment plans  Ensure broad ownership of the Rapid Joint Needs Assessment (communication with all). 2. Secondary Data Review5  Collect and analyze pre-crisis secondary data to compare pre crisis and current situation of the affected area.  Collect and analyze in-crisis secondary data to complement the primary data collection.  Collect and analyze a 3W matrix of the ongoing response for the gap analysis  Collect and analyze quantitative information on the affected population from government officials and sit-reps 3. Primary data collection  Define/establish a list of affected geographical units (based on selection of panchayats and blocks as determined by the Sphere India/ IAG for the specific assessment). Assign organizations to these.  Ensure that all the information collected in each geographical unit (panchayat or block) during field visits, meeting with local authorities will be compiled in one template per geographical unit (panchayat or block). 4. Data processing and interpretation  Collate all assessment formats (i.e for all panchayats and blocks) in one datasheet.  Production of tables, graphs and maps based on the primary data collected and quantitative information from government officials 5. Joint Analysis  Facilitation of a Joint Analysis consultation (this would normally be expected to be very light and conducted through email and phone calls due to the time frame but could be via a meeting if possible) with multi-stakeholder, multi-sector representation.  Based on the graphs and tables produced from the raw data (above), secondary data, baselines and pre-crisis knowledge stakeholders agree on findings, priorities and recommendations.  Production of the findings and recommendations in a format to be shared (ppt, report etc) 6. Findings and Recommendations dissemination  Presentation of the findings and recommendations to the IAG/ Sphere for decision-making.  Presentation of the findings and recommendations in Government and donors meeting as required  Dissemination of the report through a pre defined mailing list  Publication of the report in the Sphere India website  Sphere India Inter Agency Coordination Committee will continue debating on the analysis and progressive changes in the humanitarian situation. Core Group or separate team from

5Sources of information for this will include pre-crisis information such as population figures, demographic breakdown, poverty profile, agricultural and livelihood knowledge; qualitative information about the affected region or population from documents such as lessons learned from past events or other studies and in-crisis information from sources such as assessment reports, media coverage, government sit-reps, weather reports. 78 | P a g e

members may be convened for the purpose if needed. 7. Lessons Learned workshop  At a future time which is suitable to as many stakeholders as possible, the coordinating agency should arrange a lessons learned event in order to capture the key learning from the assessment so that this can improve future assessment tools and practice.

ASSESSMENT APPROACH AND METHODOLOGY

This assessment will follow the Rapid Joint Needs Assessment approach. The methodology is a multi sectoral and multi stakeholders approach based on the utilization of secondary data and RJNA format data collection and joint analysis of findings.

EXPECTED OUTPUT / DELIVERABLE

 Short narrative report (including map, tables, graphs, 5 to 10 pages max) which detail the assessment findings and recommendations (according to outline report)  Presentation with the main findings and recommendations; triangulated with government assessment and plan.  Dataset (database) with primary data collected and quantitative data compiled (available to all via Sphere India) The administrative and logistic arrangements, such as transport and accommodation

 Agency contribution of staff, logistics for participation. Participants: Each assessor should be thoroughly familiar with the data collection process and the information elicited by each question. Each should have received notes to explain key terminologies and outline site sampling.  Consolidation and analysis: Using expert judgment, team members assess the situation (identifying priority needs, concerns, groups, etc.) based on formal and informal elements of the visit, and justify or expand on their conclusions.  Report writing and dissemination to include drivers of the crisis and underlying factors, scope of the crisis and humanitarian profile, status of populations living in affected areas, national capacities and response, humanitarian access, coverage and gaps, strategic humanitarian priorities

ROLES AND RESPONSABILITIES

The Lead organization is in charge of the overall coordination of the assessment and responsible to provide the final report and present the finding and recommendations to the Sphere India.

The Assessment Core Group is a group of stakeholders who commit to support the Lead organization in the main tasks of the JRNA including:

 Review and adaptation of the Tools  Data processing  Secondary data review

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 Collect information in each geographical unit (panchayats and blocks)

The Sphere India member agencies will be involved in the joint analysis process through mail or phone call. They should have a presence in the field.

Please find below the list of the organizations involved in the JRNA with their level of involvement.

Name Roles

TIMEFRAME

The main deadline is mention below:

Activity Start day End Day

Decision to launch the preparation of the RJNA

Lead organization form the Assessment Group

Review of RJNA Assessment plan

Repartition of the geographical unit within the assessment group

Review of the secondary data

Field Assessment

Data entry

Data processing

First draft of the findings

Joint Analysis

Finalization of the fining presentation

Dissemination of the findings and report

The day of the disaster is considered as the day 0. This refers to the impact day of a sudden onset disaster and for slower onset events the day that the Sphere India called an emergency meeting because the situation has worsened to a degree that required action.

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Annexure 8: Minimum Standards in Humanitarian Response in India

A- Minimum standards for immediate relief under Food and Nutrition

Sl.No. Needs Minimum Quantity standards

1 Food Basket (General ration for a Energy - 2100 Kcals family for one week) Protein - 53 gm (10% Rice of total energy) 12 kgs Rice

Dal (either Moon/Masoor/Chola Fat - 40 gm (17% of 1.5 kgs Dal total energy) Iodized Salt 1 packet

Mustard Oil 1 liter oil

Onion 2 kgs

Potatoes 2 kgs

Spices 100 grams each (Turmeric powder, chili powder)

2 Multigrain fortified biscuits for 3 packets children/pregnant women/lactating mothers

3 Supplementary nutrition for Elderly

Dalia in Jammu 2 kgs

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B- Minimum standards to be followed under immediate relief under WASH Sector

Sl.No. Needs Minimum standards Quantity

1 Water

Drinking water 2.5 litres per day Per person

Basic cooking needs 4 litres per day Per person

Basic hygiene practices 6 litres per day Per person

2 Disinfectant chemicals ( powder/tablets/liquids)

3 Hygiene kit 1 1 per HH

Essential items

Water container 20 litre capacity 2 ( one for storage and one for regular using/carrying)

Mug Medium size 2

Bathing soap bar 100g 5 pcs

Laundry soap 200g 2

Washing soap powder 500g 1

Bucket for washing- with lid 1 nos

Disposable razors 1 pack of 5 pieces

Ladies Underwear (3 large)

sanitary napkins 10 pieces per packet 3 packets

Comb 1 small, 1 big 2

Bathing towel Medium size 2

Hand towel Large size 2

Old Newspaper

Nail cutter Small size 1

Shampoo sachets 5

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Toothbrush 3

Toothpaste 200ml 1

Cotton/Markin cloth for filtering 1 meter 1 water

Oral Rehydration Salts (ORS) 5 packet (109 grams) 1

Antiseptic Liquid 100 ml 1

Mosquito Nets Insecticide treated 1

Washable baby napkin 3 pieces

clothing for children (0-4years of Woolen 2 pieces age)

Safety pins 10/packet 2 packets

4 Temporary toilets Wooden logs/tin sheet 1 each for maximum 20 people

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C- Minimum standards to be followed under immediate relief under Shelter Sector

Sl.No Needs Minimum standards Quantity

1. Shelter Tarpaulin 1 A *Size 6 M x 4 M, *170 GSM with 8% variation, *16 eyelets, 1 *Weight 4.700 kgs *Made of woven high density polyethylene (HDPE) fibers laminated on both sides with low density polyethylene (LDPE) with reinforced rims by heat-sealing. UV resistant, heat resistant, long life for outdoor use.

Tarpaulin 1 B HDPE Polythene Thermo Plastic Tarpaulin – 180 GSM, 12x18 1 feet with pasting in border, 8 eyelets, 3.5 kgs approx.

Family Tent * Length x Width Outer Tent 660 X 400 cm, * Central 1 Height Tent 220 cm, * Door Height 140 cm, * Side Wall Height 125 cm, * Total Area 23 m square , * Length x Width Inner Tent 395 X 380 cm, * Central Height Inner Tent 210 cm, * Inner Side Wall 115 cm, * Number of People 5 persons Ground sheet 140 GSM x 12ft x 9ft 1

Insulated sleeping *Width: 3m, *Length: 6m, *Resistance to temp: 2 mats -20 to 80 degree centigrade, Weight: 1 kgs

Shelter Toolkit 1 set 1

2. Non-food items

Clothing

Female per person

Children 2 per person

Infant 2 cotton/woolen suits per infant

Male 2 per person

Bedding

Blankets * Made of 60% wool content, * Size: 60 x 90 inches, * Weight: 2 2.1 kgs. Approx, * Tightly sewen on all 4 ends stitched *Resistance to fire *No ignition, *20 pieces per bale Household items

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Kitchen Utensil set 1 set 1

Lightening Solar panel with a lamp & an output for charging mobiles 1

Fuel-efficient not kerosene pump stove 1 stove/gas /heater for tent Fuel

Bucket 14 litres 2

Jerry can 20 litres (flatted) and 20 litres (un flatted) 2

 All metallic goods like cutlery, bowls, plates and mugs, etc. should be stainless steel or enameled.  All plastic items like buckets, bowls, jerry cans, water storage containers, etc. should be made of food-grade plastic.

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D- Minimum standards to be followed under immediate relief under Protection and Education Sector

Item Minimum Standards Quantity

Dignity Kit 1 1

Salwar kameez with dupatta for Cotton/spun 2 adolescent girls and women

Washing soaps 200g 2

Bathing soaps 100g 2

Comb 1 small, 1 big 2

Safety pin medium size 12

Panties medium and small 2 size

Sanitary napkins 10/packet 2 packets

Old newspaper

Torch with cell small 1

Match box and candle small size 1 packet each

Thread and needle small size

Hair oil sachets 5

Shampoo sachets 5

Rope 3-5mtr 1

Optional Items

Pheran Woolen (medium /big) 2

Education/Recreation Kit for 1 1 Children

Drawing Book Big size 1

Pencil medium size 5

Note book medium size 2

Geometry Box medium size 1

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Crayons medium size 1 packet

Sketch pen medium size 1 packet

Toys for toddlers and infants Rattler/soft toy 2 toys

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E- Minimum standards to be followed under immediate relief under Health Sector

Sr. Items Minimum standards Quantity No.

A-1 Drugs (basic*) -(for 1000 population for 3 months)

1. Acetysalicylic acid 300mg tab 3000

2. Chloroquine,tab 150 mg base 2000

3. Benzyl benzoate, lotion 25% 1 litre bottle 1

4. Ferrous sulfate + folic acid 200+0.25mg 2000

5. Mebendazole, tab 100mg 500

6. ORS (oral rehydration salts) Sachet for 1 litre

7. Paracetamol tab 100 mg 1000

8. Sulfamethoxazole + trimethoprim tab 400+80mg 2000 (cotrimoxazole)

9. Tetrycycline eye ointment 1% 1%, Tube 5g 50

10. Tab Ciprofloxacin 250/500mg 50

A-2 Drugs (supplementary$)-(10000 population for 3 months)

1. Inj Pentazocine 30mg per ampoule -

2. Prednisolone 5mg, tab 100

3. Diazepam, 5mg, ml- 2ml per 200 ampoule

4 Amoxycillin tab 250mg tab 3000

5. Ampicillin inj 500mg per vial 200

6. oxytocin inj 10 IU/ml, 1ml per 200 ampoule

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7. Salbutamol 4mg 1000

8. Aminophyline inj 25mg/ml; 10ml per 50 ampoule

9. Alprazolam 0.25mg

B. Renewable supplies

1. Absorbent cotton wool kg 1

2. Adhesive tape 2 2.5cm x 5cm, roll 30

3. Bar of soap 100-200g, bar 10

4. Elastic bandage 7.5cam x 5cm, unit 20

5. Gauze compress 10x10cm, 12 ply, unit 500

6. Thermometer, Celsius, clinical, flat Unit 6 type

7. glove, examination, latex pre- Unit 100 powdered non sterile, disposable

8 MISP-RH Kits Total 6 kits –MISP 200 (for 10000 (color coded) population for 3 months)

9. Emergency contraceptive tablets Packs of 4 100 packs – do-

10. Chlorine tablet

C. Equipment

1. Bucket, plastic Appr. 12 L,Unit 2

2. Kidney dish, stainless steel 26x14cm,Unit 1

3. Dressing set (3 instruments +box) Unit 2

4. Dressing tray, stainless steel 30x15x3cm, unit 1

5. Drum for compresses with lateral 15cm H, diam. 15cm, 2 clips, unit

6. Syringe Luer, disposable 10ml, unit 1

7. Scissors straight/blunt, 12-14cm, unit 2

Basic*: to be used by primary health workers with limited training. Supplementary$: For professionals to be used with basic requirement/unit.Note: The selection, standardization and quantification of drugs, others (basic unit) is given for a population of 1,000 persons for 3 months and been based on recommendations for standard treatment regimens. It is designed to meet the primary health care needs of a displaced population without medical facilities, or a population with disrupted medical facilities in the immediate aftermath of a disaster. 89 | P a g e

Annexure 9:Do’s and Don’ts for various Hazards Earthquake safety:

Do’s and don’ts before Earthquake . Tell the facts about earthquake to your family members . Construct new buildings with earthquake resistant method and strengthen the old buildings . Insure your house and family members . Take the training for first aid and fire fighting . Do not keep beds near the glass window . Do not keep heavy and fragile things in the selves . Do don’t hang photo frames, mirrors, or glasses up your bed . Keep your important documents, some cash and necessary articles ready in a bag . Get your house insured before the earthquake . Identify special skills of neighbour (medical, technical) so that it can be utilized in emergency

Do’s and don’ts during Earthquake . Do not panic . If already inside, than Stay indoors! Get under a heavy desk or table and hang on to it. . If fire breaks out, drop on the floor and crawl towards the exit . If you are out doors during the quake, keep away from buildings, trees and electricity lines. Walk towards open places, in a calm and composed manner. Look out for falling boulders, trees and landslides. . If you are driving, quickly but carefully move your car as far out of traffic as possible and stop. Do not stop on or under a bridge or overpass or under trees, light posts, power lines, or signs. Stay inside the car until shaking stops . If you are in a school, get under a desk or table and hold on

Do’s and don’ts after the Earthquake . Do not be afraid of the aftershocks but leave your house calmly and move to an open space . Listen to radio-TV and other media for Government Announcement . Check for injuries to yourself and those around you. Take first aid where you can . Extinguish fire, if any . Examine walls, floors, doors, staircases and windows to make sure that the building is not in danger of collapsing . Do not enter into the unsafe or risky houses or buildings

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. Inspect for Gas leaks-If you smell gas or hear blowing or hissing noises, open a window and quickly leave the building. Don’t light your kitchen stove if you suspect a gas leak. . Do not keep telephone lines busy unnecessarily . Switch off electric lines

Fire safety: Do’s . Keep matches and lighters away from the reach of children. Don’ts . Don’t burn crackers in crowded, congested places, narrow lanes or inside the house. . Don’t let children burst crackers unaccompanied by an adult

Flood Safety

Do's and Don'ts after flood

. There is a possibility of spread of water borne diseases after flood, and hence medical treatment should be taken immediately.

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Annexure 10:Hazard wise alert and warning mechanism

Early Warning Action Plan

Existing Responsible Trained Villages Villages/habitat Measures EWS Agency for personne covered ion not covered required to warning l and or difficult to improve Type of Action dissemination operators access timeliness and available outreach (For (Y/N) example, voice enabled SMS)

Earthquake

Landslide

Cloud Burst and Flash Flood

Cyclone

Thunderstorm and Lightning

Hailstorm

Fire

Avalanche and GLOF

Drought

Biological disaster

Industrial Chemical Disaster

Windstorm

Vehicular Accidents

Rapid Urbanization

Climate change

Population explosion

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During and Post Disaster Advisory Action Plan

Villages/habitation Responsible Villages Measures required Type of Hazard not covered or Agency covered for outreach difficult to access

Earthquake

Landslide

Cloud Burst and Flash

Flood

Cyclone

Thunderstorm and

Lightning

Hailstorm

Fire

Avalanche and GLOF

Drought

Biological disaster

Industrial Chemical

Disaster

Windstorm

Vehicular Accidents

Rapid Urbanisation

Climate change

Population explosion

End of Document

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DISTRICT DISASTER MANAGEMNET PLAN POONCH (J&K)

VOLUME-4 SPECIFIC ACTION PLAN FOR LINE DEPARTMENTS AND OTHERS NON-GOVT. STAKEHOLDERS

DISTRICT DISASTER MANAGEMENT AUTHORITY POONCH, J&K DISTRCIT DISASTER MANAGMENT PLAN POONCH - JAMMU AND KASHMIR

DISTRICT DISASTER MANAGEMENT AUTHORITY Poonch, Jammu & Kashmir

Published by: District Disaster Management Authority Poonch, Jammu and Kashmir May, 2015 more information, please contact:

District Deputy Commissioner District Disaster Management Authority Poonch (J &K)

Phone: 01965-220333,

Fax: 01965-222363

E-mail: [email protected] This plan is developed by the District Disaster Management Authority, Poonch with active support from SDMA, Sphere India and other key agencies in the year 2015

Preface VII

Acknowledgments VIII How to use plan X Abbreviations XII Introduction XV Process Timeline XVI Objectives of the Plan XVII Who is this plan for? XVIII

LINE DEPARTMENTS Page No

1. Consumer Affairs and Public Distribution Department 2. Animal Husbandry Department and Sheep Department 3. Fisheries Department 4. Forest Department 5. Agriculture Department and Horticulture Department 6. Police Department 7. Education Department 8. Health Department 9. Fire and Emergency Department 10. Irrigation and Flood Control Department 11. Roads and Building Department 12. Department of Rural Development 13. Social Welfare Department 14. Consumer Affairs and Public Distribution Department 15. BSNL 16. Army 17. Civil Defense, Youth Services, NSS and NCC 18. PHED 19. Information 20. Municipal Corporation

India has different geographical characteristics and hazard scenarios in different regions which becomes more complex due to varied socio-economical settings. For each scenario, the Plan would be different to effectively deal with the complexities of the region. Therefore, Jammu and Kashmir State Disaster Management Authority always advocated that for different scenarios and contexts model DDMPs should be made which would serve as guidance for similarly vulnerable Districts.

I am very pleased that the implementing partners, Sphere India have been very meticulous in their approach and have followed every step of the process guideline developed by the Advisory Bodies.

Jammu/Srinagar March 2015 Chairman, SDMA

ACKNOWLEDGEMENTS

May, 2015 Deputy Development Commissioner and Chairman-DDMA,Poonch

DDMP is divided into the following main volumes:

Volume-1: DRR AND MITIGATION PLAN: This volume (also referred as Green Book) enlists the specific actions to be taken during non-disaster time for DRR and mitigation measures. This includes mainstreaming of DRR into development; capacity building; Functional continuity actions; and Emergency Preparedness. This also enlists various structural and non- structural as well as hazard specific mitigation measures and strategies.

Volume-4: SPECIFIC ACTION PLANS FOR DIFFERENT STAKEHOLDERS: Apart from the above main volumes, there are specific action plans prepared for different stakeholders at various levels. There are specific action plans for line departments, Gram Panchayat level committees, and other key non-govt stakeholders at district level. These action plans are compiled in two separate booklets for each stakeholder groups. These booklets are, (1) Red Book – for response actions during emergencies, and (2) Green Book – for DRR and mitigation actions during non- emergency period.

ABBREVIATIONS

BRGF : Backward Regions Grant Fund BSNL : Bharat Sanchar Nigam Limited CBO : Community Based Organizations CE : Chief Engineer CEO : Chief Executive Officer CMO : Chief Medical Officer CMRF : Chief Minister Relief Fund CRPF : Central Reserve Police Force CSO : Civil Society Organization DEOC : District Emergency Operation Centre DDMA : District Disaster Management Authority DDMP : District Disaster Management Plan DDC : Deputy Development Commissioner DDRF : District Disaster Response Force DMT : Disaster Management Team DRR : Disaster Risk Reduction ESF : Essential Service Functions EWS : Early Warning System FRT : First Response Team GIS : Geographic Information System GP : Gram Panchayat GPS : Global Positioning System HFA : Hyogo Framework for Action HRVCA : Hazard Risk Vulnerability Capacity Analysis HVCA : Hazard Vulnerability Capacity Analysis IAF : Indian Armed Force IAP : Immediate Action Plan ICDS : Integrated Child Development Services IMT : Incident Management Teams IRS : Incident Response System IRT : Incident Response Team IAY : Indira Awas Yojana MARCOS : Marine Commandos MGNREGS : Mahatma Gandhi National Rural Employment Guarantee Scheme MLA : Member of Legislative Assembly MP : Member of Parliament MPLADS : Member of Parliament Local Area Development Schemes NABARD : National Bank for Agriculture and Rural Development NCC : National Cadet Corps NDMA : National Disaster Management Authority NDRF : National Disaster Response Force/Relief Fund NGOs : Non- Government Organizations NREGA : National Rural Employment Guarantee Act NREGS : National Rural Employment Guarantee Scheme NRHM : National Rural Health Mission NSV : National Service Volunteer NYK : Nehru Yuva Kendra OEOC : Onsite Emergency Operational Center PDS : Public Distribution Shop PHC : Primary Health Center PHED : Public Health Engineering Department PMRF : Prime Minister Relief Fund Q&A : Quality and Accountability QRT : Quick Response Team SDMP : State Disaster Management Plan SDRF : State Disaster Response Force/Relief Fund SHG : Self Help Group SME : Small and Medium Enterprise SOP : Standard Operating Procedure SP : Superintendent of Police SSA : Sarva Shiksha Abhiyan UN : United Nations URS : Unified Response Strategy VKC : Village Knowledge Center WASH : Water Sanitation and Hygiene

Introduction

Disaster management has been an evolving discipline particularly in India over last one decade. With increasing frequency and intensity of disasters and large number of people coming in their way, the subject needs a more systematic attention and a planned approach.

Sphere India, National Coalition of Humanitarian Agencies in the country, in collaboration with DDMA, SDMA, and NDMA initiated the process to develop a model plan for Poonch district of Jammu and Kashmir. The table below illustrates the timeline and process followed for the same.

Process Timeline

Steps Description Timeline (to be finalized by DDMA)

1. Consultation at District Level 8th Jan

2. Desk Research and Gap analysis 10 days

3. HVCA Analysis 10 days

4. DDMP Draft -1 30 days

5. Online review and editing 7 Days

6. DDMP Draft -2 7 Days

7. Sharing of Draft version and including inputs 10 days

8. Designing and Printing 7 Days

9. Submission of DDMP to District 7 Days Administration.

Vision

Objectives of DDMP

 To analyze the geography, social, political and economic context of Poonch district from disaster management lens  To analyze current development problems and it's linkage with past disasters and hazards in the district  To identify areas vulnerable to different natural and manmade hazards  To know underlying risks and develop action plans for different stakeholders for risk reduction  To build awareness among different stakeholders by their direct engagement with development of disaster management plan and establishing a process for regular up gradation of it in future  To introduce innovation and good practice in institutional mechanism at state level to make it an integrated and coordinated plan at all levels  To develop action plans for different stakeholders (Communities, Govt. Line departments and other stakeholder groups) for disaster risk reduction, emergency response and recovery actions  To suggest mitigation measures to be adopted by different stakeholders for the risks identified in the district

Principles of Planning As planning being a continuous process, the planners and authorities shall consider following principles in implementation and future revision of the plan: 1. Comprehensiveness: Take into account all hazards, all phases, all stakeholders and all impact relevant to disasters. 2. Progressive: Anticipate future disasters and take preventive and preparatory measures to build disaster resilient communities. 3. Risk-driven: Use sound risk management principles (hazard identification, risk analysis and impact analysis) in assigning priorities and resources. 4. Integrated: Ensure utility of efforts among all levels of government and other stakeholders. 5. Collaborative: Create and sustain effective relationships among individuals and agencies to develop a common platform for convergence of all stakeholders and common processes for unity of efforts by all stakeholders. 6. Flexible: Use creative and innovative approaches in solving disaster challenges. 7. Professional: Value a science and knowledge based approach based on education, training, experience, ethical practice, public stewardship, accountability and continuous improvement.

Who is this plan for? The District Disaster Management Authority, Poonch has the authority and responsibility for developing, implementing and regular up gradation of this plan. However, the process is collectively owned by all stakeholder groups. The roles and responsibilities of these stakeholder groups are illustrated in separate volumes linked with this plan. This plan is to be used by the key authorities and departments at district level such as:  DDMA  DEOC  Line departments  Gram Panchayat committees  Key stakeholders/Associations such as Traders, Farmers, Fishermen, Persons with Disability et al.

LINE DEPARTMENTS

EMERGENCY RESPONSE & RECOVERY ACTIONS

DRR & MITIGATION ACTIONS

CONSUMER AFFAIRS AND PUBLIC DISTRIBUTION DEPARTMENT

Introduction: The Department of Consumer Affairs and Public Distribution provides food grains including Sugar and Kerosene oil to consumers in every nook and corner of the State. Currently food grains are received by the State from the Government of India, for distribution of ration to the families of Above Poverty Line (APL), Below Poverty Line (BPL) and beneficiaries under AAY and Annapurna Schemes at affordable and subsidized rates. The Department also plays an active role in managing the supplies of other essential commodities and also keeping check on market prices. The Department has also established the Consumer Redressal Agencies to protect the rights of the consumers. The State and District Consumer Councils have also been established under the Consumer Protection Act, 1987 to promote and protect the rights of the consumers. The Department also has a Legal Metrology Wing responsible to bring uniformity in respect of Weights and Measures in trade and commerce and regulate sale of goods in package form. The Officers of Legal Metrology Wing are authorised to institute complaints in the Consumer Fora on behalf of aggrieved consumers.

Composition (Structure and Capacity)  Asst. Director  District Supply Officer  Assistant District Supply Officer  Block Supply Officer  Store Keepers

Accountability: The head of the department, officers at various levels and the nodal officer appointed for the disaster management by the department shall be responsible for all plans and implementation of plans and decisions taken from time to time for the same. The nodal officer shall submit periodic reports to DEOC as listed in annexure of DRR action plan and Emergency action plan.

Coordination and Integration: The department shall appoint a Nodal Officer for DM coordination with other agencies. He shall essentially coordinate and consult with DEOC, ESF nodal and support agencies, officer in charge of IRS sections, Inter Agency Group, and community level committees particularly in affected areas and other important stakeholders of the department. The departmental efforts integrate with overall planning and actions at district level through mechanism such as Incident Response System.

DURING DISASTER

PHASE I - EARLY WARNING Done Date/ Blocks/ Who will do Funding Objective: To monitor the situation, develop and disseminate information on Early Yes No Year Villages it? Source (if Warning (EW) required)

1. Monitor the situation and Collect information from different sources, community based EW system, TV/Radio, internet, Block/district/state authorities on the situation. 2. Support in dissemination of Early Warning information once approved by DDMA 3. Ensure that all godowns, offices, PDS shops etc. have received and understood the early warning information. 4. Disseminate precautions related to the safety of the godowns, PDS shops, other storage locations etc. to be taken in case of emergency. 5. In case of disasters such as Earthquake where sufficient EW is not available, immediately get into activation actions and also refer to Earthquake Contingency Actions. 6. Prepare and update the list of vulnerable groups who need additional food and nutrition support 7. Direct the officers of all levels in the department for high level preparedness for any required response in godowns, PDS shops etc. 8. Direct the officers of all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration. 9. Ensure that important contacts numbers, transport means, labours, loader, unloaders et al. are available at the time of need. 10. Appoint a departmental person as a nodal person to coordinate with the DEOC. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To activate the Unified Emergency Response and take necessary actions for it? Source (if Yes No Year Villages immediate response. required)

11. The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation.

12. Develop periodic situation report and share with DEOC and DDMA. If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, godowns, PDS shops, key stakeholders etc. 13. Call for a coordination meeting of key officers to take stock of the situation, impact of disaster on department capacity, immediate actions for response such as need and damage assessments, coordination with ESF and Incident response system /EOC, coordination with community level Food & Nutrition committee and other key stakeholders. 14. Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas 15. Organize initial assessment for impact on the PDS systems, godowns and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. 16. In consultation with DEOC and ESF nodal and support agencies, plan response for food and required supplies through PDS (if possible) as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To implement the plans for immediate, short term and long term response Year Villages it? Source (if required) needs. Yes No 17. Ensure availability of required funds for repair and retrofitting of all godowns, infrastructures etc. after proper assessment of damage. 18. If DDMA is conducting multi-sectoral assessment, ensure that food, nutrition and consumer protection are part of it. 19. Ensure availability and transportation of food supplies to relief / rehabilitation centers.

20. Provide food material to the identified groups which require specific nutritional support such as sick people, pregnant and breast feeding women, old aged persons, disabled etc. 21. Ensure that the community kitchen is in safe and clean area.

22. Ensure that the people are preparing the food in safe and appropriate manner. 23. Ensure that safe and appropriate infant and young child feeding is being provided and are meeting appropriate standards. 24. Make arrangements for special rationing and for sale of food materials from open market to ensure availability of required food materials to the affected communities. 25. Take adequate steps to prevent illegal stocking and black marketing of food materials by businessmen and ensure availability of supplies at normal prices. 26. Coordinate with respective GP disaster management committee and community level food and nutrition committee for monitoring the status of food supplies and services in the affected communities and ensure community participation and ownership of monitoring and maintenance activities. 27. Support with search and rescue, relief programs etc. by connecting with nodal agencies for different essential support functions. 28. Keep track of all the changing situation, keep the GPDMC, panchayat and BDMA and the concerned ESF team updated. 29. Keep a vigil also on the areas not affected by disaster.

PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To deactivate emergency response and prepare to shift the focus towards Year Villages it? Source (if recovery issues. Yes No required)

30. Check if all the immediate measures of uninterrupted supply of food and required services are in place. 31. Ensure the emergency food supply and services & facilities have been completely owned and being maintained by community and adequate monitoring mechanisms are in place. 32. Evaluate Emergency response in consultation with community, food & nutrition committee, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings. 33. In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 34. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 35. Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 36. Initiate planning for early and long term recovery actions as per the damage assessment.

BEFORE DISASTER

Done? Date/ Blocks/ Who will do Funding Objective: To ensure disaster risk reduction is mainstreamed in key activities of the department. Year Villages it? Source (if No Yes required) Key Activities of the Department Mainstreaming DRR Actions  Storage of food and other commodities  Ensure that all godowns, constructions are and provide food grains and other items at earthquake resilient and safe from flood water subsidized rate to the Above Poverty Line (constructed at high platforms) and fire etc. (APL), Below Poverty Line (BPL) and  Ensure that old godowns and constructions are Antyodaya families to ensure food security retrofitted to make them disaster resilient through to poor people. structural mitigation activities (following national  Provide free food grains to old destitute building codes/laws). under Annapurna scheme.  Ensure that petrol, diesel, kerosene, LPG  To control price, black marketing and distribution centers are safe from any possible hoarding of essential commodities. disasters and have adequate measures in place to  To control adulteration of Petrol and prevent any kind of man-made or accidental disasters. diesel.  To ensure proper distribution of Liquid  Assess disaster risks due to any new construction  Petroleum Gas (LPG) and kerosene. or maintenance activity. Improve inter-  To provide Minimum Support Price of departmental coordination to reduce risk of negative impacts of development activities by grains to the farmers through department. procurement of subsidized  Kerosene Oil to the consumers.

AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date Blocks/ Who will do Funding Source Objective: To ensure disaster risk reduction priority actions are carried out Yes No / Villages it? (if required) during non-disaster times. Year 1. Establish a flood and drought warning cell in the department and a nodal officer for disaster management.

2. Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies especially to develop flood and drought early warning information. 3. Establish and practice protocols for Early Warning approval and dissemination. 4. Ensure that food supplies are safe from any adulteration and any sort of intended poisoning or damage. 5. Ensure that the expired gas cylinders are replaced from the system. 6. Ensure that all safety measures are in place for proper storage, transportation and distribution of supplies. 7. Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities. 8. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 9. Ensure sufficient preparedness is there for emergency response. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Who will do Funding Source Year it? (if required) Objective: To build sufficient capacities within the department staff and other Yes No Villages stakeholders to be able to better perform the roles and responsibilities for disaster risk reduction and emergency response and achieving desired objectives

10. Maintain a roster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities.

11. Coordinate with DDMA, IAGs and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies.

12. Organize periodic mock drills of the Department Staff and key stakeholders for different contingency situations.

13. Take part in block and district level mock drills and capacity building programs organized by Sub-Divisional and District authorities from time to time.

14. Organize trainings on disaster management for students and teachers (Especially in high-risk disaster prone areas).

15. Organize annual mock-drill exercises and disaster preparedness activities in the schools, colleges in disaster prone areas.

16. Analyse past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department.

17. Document it as lessons learnt annually and after every disaster.

18. Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years.

19. Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction.

AREA 4 - Functional Continuity Actions : Done Date/ Blocks/ Who will do Funding Source Year it? (if required) Objective: To ensure that the department is able to quickly recover from the Yes No Villages impact of disaster and remains functional during disaster time.

1. Define Rules and regulations for functioning of the department especially during disaster time.

2. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member.

3. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures such as additional budgets, human resources etc. for disaster times.

4. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become inaccessible due to disaster.

5. Secure important files and information of the department. Create backups, wherever possible.

6. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies such as Ham radio, community networks etc.

AREA 5 - Emergency Preparedness Actions Done Date/ Blocks/ Who will do Funding Source Year it? (if required) Objective: To identification potential emergency situations and be prepared for Yes No Villages response.

1. Identify potential emergency situations. Make references to contingency specific action plans for the same.

2. Ensure that all furniture of the schools, colleges are strong enough and can be used as hiding places in case of earthquake.

3. Ensure that all classrooms have 2 big doors (entry and exit).

4. Ensure that all staircases are sufficiently big to provide escape routes.

5. Place sign boards, marks indicating nearest exit routes, safe places, first aid, and other necessary services.

6. Keep the equipments, telephone, telex, wireless etc. functional and ready.

7. Awareness to the officials for the safety of life, material, equipments and for this placement of the items at safe places.

ANIMAL HUSBANDARY DEPARTMENT AND SHEEP DEPARTMENT

Introduction: The Department is responsible for overall control of matters relating to production, protection and improvement of livestock, dairy and poultry. The department is pivotal to access Central Acts, Schemes, and developmental Programs for their implementation in the state through the line departments. Its responsibility is to moderate the overall activities related to: development of requisite infrastructure in the state for improving animal productivity, promoting infrastructure for handling, processing and marketing of milk and milk products, preservation and protection of livestock through provision of health care. The main disasters effectuating the sector are harsh and cold winters, fire in upper hilly area, lightning, thunder storms, heavy rainfall, viral diseases and earthquakes. Department have one district laboratory.

Composition (Structure and Capacity)

 Chief Animal Husbandry Officer/ District Sheep Husbandry Officer  Technical Officer  Surgeons  Technical Staff

The CAHO (Chief animal husbandry officer) heads the department at district level, the manager cattle farm, the manager poultry farm, TVO (touring veterinary officer) and the VS (veterinary surgeon) controls the activities from the district level to the block level. The livestock assistant sits at the block level and assists the artificial insemination programme and other schemes. At block level the BAHO, TVO and the livestock assistant give their services at the Panchayat Level. The programme at the Panchayat Level are implemented through BAHO.

Whereas, District Sheep Husbandry heads the Sheep Husbandry Department which is mainly responsible for health checkup of sheep and goats.

Coordination and Integration: The department shall appoint a Nodal Officer for DM coordination with other agencies. He shall essentially coordinate and consult with EOC, ESF nodal and support agencies, officer in charge of IRS sections, Inter Agency Group, and community level committees particularly in affected areas and other important stakeholders of the department. The departmental efforts integrate with overall planning and actions at district level through mechanism such as Incident Response System (IRS) and Unified Response.

DURING DISASTER PHASE I - EARLY WARNING Done Date/ Blocks/ Who will do Funding Objective: To monitor the situation, develop and disseminate information on Early Warning (EW) Year Villages Yes No it? source

1. To direct the officers of all levels in the department, for high level preparedness to insure the safety of buildings of department and other assets. 2. To appoint one communication officer to coordinate with the emergency control room of the disaster management department. 3. To direct the officers of all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration. 4. To ensure adequate supply of fodder, medicines etc. for animals 5. Construction of shelter on safer places to evacuate the animals. 6. Identification of water sources for animals in case of drought situation. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To activate the Unified Emergency Response and take necessary actions for immediate Year Villages it? source response. Yes No

7. The nodal officer for disaster management in the department shall be responsible for coordination with EOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 8. Develop periodic situation report and share with DEOC and DDMA. 9. If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. 10. Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /EOC, coordination with community level committees and other key stakeholders. 11. Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non- emergency areas. 12. Organize initial assessment for damages and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. 13. In consultation with DEOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To implement the plans for immediate, short term and long term response Yes No Year Villages it? source needs. 14. Coordinate with respective GP disaster management committee and community level health and search and rescue committee for the Evacuation of livestock and fodder to the safer places. 15. Support with search and rescue, relief programs etc. by connecting with nodal agencies for different essential support functions 16. The search and rescue team under the guidance of TVO must provide vaccination and immediate medical facility to the evacuated livestock during flood or any other disaster. 17. Find out the left or lost livestock and to provide shelter facility. 18. To ensure adequate supply of fodder, medicines in the affected areas. 19. Ensuring adequate facility of efficient and monitoring force in the affected areas. 20. Ensuring community support in disposing the dead bodies of livestock and to take appropriate cleaning measures to control an epidemic hazard. 21. Keep a vigil also on the areas not affected by disaster. PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To deactivate emergency response and prepare to shift the focus towards Yes No Year Villages it? source recovery issues. 22. Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of animal and sheep department. Give status report to DEOC and ESF nodal agencies. 23. Ensure the maintenance of livestock, fodder needs etc. have been owned by community level committees and adequate monitoring mechanisms are in place. 24. Evaluate Emergency response in consultation with community, health committee, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings. 25. In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 26. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 27. Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 28. Initiate planning for early and long term recovery actions as per the damage assessment. AFTER DISASTERS PHASE 5 - ACTIONS FOR RECOVERY Done Blocks/ Date/ Who will do Funding Objective: To ensure the damage and losses of the department due to disaster are recovered Villages Yes No Year it? source in a planned, sustainable and more resilient way. 29. Analyze the damage assessment and recovery package announced by the govt. 30. Implement recovery plans. 31. Ensure the departmental resources like equipments (medicines, fodder etc.), materials, finances etc. used for emergency purpose are accounted and recouped as soon as possible 32. Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 33. Incorporate lessons learnt into future planning and preparedness actions. 34. Mainstream DRR into new development programs and refer to DRR actions to minimize future risks. AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Blocks/ Who will do Funding source Objective: To ensure disaster risk reduction priority actions are carried out during Year Villages it? non-disaster times.

BEFORE DISASTER

Action 1: Mainstreaming DRR into Development Objective: To ensure disaster risk reduction is mainstreamed in key activities of the department. Key Activities of the Department Mainstreaming DRR Actions Who will do it? Animal health care, Animal disease control and prevention, Ensure all construction is earthquake resilient assessment of major livestock products such as milk, meat, eggs and Treatment centre must be flood and earthquake resistant. wool, Providing better animals treatment facilities by disease Ensure the medicine storage is disaster resistant. diagnostic programmes. Ensure the construction of hospitals takes place at strategic and away from flood prone areas. Generic developments of livestock by the Animal Breeding. Artificial insemination centres must be strategically located Promoting the people for better management and feeding practices. and flood resistant. Publicity and extension activities of Animal Husbandry Programme. Welfare activities of animal by implementing the prevention of cruelty Various DRR policies must be made for the animals to reduce to animal Acts their sufferings. Fodder storage at safe places, Supply of life saving vaccines in advance and safe storage for them, fodder banks must be established at safe places with earthquake resistant structures. Facilitation for organization of milk cooperative societies at village level, Milk Union at Dist. level for milk collection, Processing and marketing of milk. Enhancement of milk productivity. Establishment of chilling plants, bulk cooler and others cold chain facilities for preservation and maintaining quality of milk for collection and marketing. Providing technical inputs to milk producer such as milk and dairy Installation of plants must be disaster resistant. cooperative societies testing equipment and accessories, green fodder Assess disaster risks due to any new construction or seeds, Artificial Insemination equipments and accessories. maintenance activity.

Yes No 1. Establish a flood and drought warning cell in the department and a nodal officer for disaster management. 2. Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies especially to develop flood and drought early warning information. 3. Establish and practice protocols for Early Warning approval and dissemination. 4. Animal Breeding Programme and Vaccination must be done after doing the awareness programmes in the Panchayats since most of the people remain unaware of the schemes, Schemes such as control of FMD, control of liver fluke disease should be done after giving information to the GP's. 5. Setting up of model farms in the districts and the exposure visit of the Panchayats so that they gain knowledge 6. Poultry farms and cattle farms should be clean and availability of water and fodder should be throughout the year 7. Allocation of separate fund for disaster management, so that the essential reconstruction work can be started early after any emergency situation. 8. Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities. 9. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 10. Ensure sufficient preparedness is there for emergency response. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Objective: To build sufficient capacities within the department staff and other Year Villages Yes No Who will do stakeholders to be able to better perform the roles and responsibilities for Funding source it? disaster risk reduction and emergency response and achieving desired objectives

13. Maintain the roster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. 14. Coordinate with DDMA, IAGs and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. 15. Organise periodic mock drills of the Department Staff and key stakeholders for

different contingency situations. 16. Take part in block and district level mock drills and capacity building programs organized by District authorities from time to time. 17. Analyse past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster. 18. Develop a minimum inventory list required for achieving desired performance

standards and develop a plan to acquire it over next few years. 19. Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 4 - Functional Continuity Actions : Done Date/ Blocks/ Who will do Objective: To ensure that the department is able to quickly recover from the impact Year Villages Funding source Yes No it? of disaster and remains functional during disaster time. 20. Define Rules and regulations for functioning of the department especially during

disaster time. 21. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. 22. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above

arrangement, special measures like additional budgets, human resources etc. for disaster times. 23. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. 24. Secure important files and information of the department. Create backups,

wherever possible. 25. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of

information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date/ Blocks/ Who will do Objective: To identification potential emergency situations and be prepared for response. Year Villages Funding source Yes No it? 26. Identify potential emergency situations. Make references to contingency specific

action plans for the same. 27. Vaccination before the seasonal disasters such as flood to be held regularly. 28. Supply of life saving vaccines in advance and safe storage for them. 29. Identification of the safe place in the Panchayat with the help of community and

field staff of the department. 30. Fodder storage at safe places 31. Stockpile and preposition other necessary repairing material at safe place for the

immediate repairs. 32. Vehicles/Ambulances should be available and ready to respond. 33. Provision of animal shelters within the building 34. Keep the equipments, telephone, telex, wireless etc. functional and ready. 35. Awareness to the officials for the safety of life, material, equipments and for this

placement of the items at safe places

FISHERIES DEPARTMENT

Introduction: The department aims to promote: a. Culture Fisheries by utilizing the available resources to boost fish production, b. To adopt latest technology of Fish Farming viz; Composite Fish Culture of Indian Major Carps and Exotic Carps, c. To produce quality Trout Seed for rearing in captivity to table size for sale to the common men, d. To propagate Fish Culture in Private Sector to provide avenues of earnings to the educated un-employed youth, e. To develop Endemic Fisheries in the State by adopting the relevant technology, f. To develop Hill Stream and High Altitude Fisheries, g. To develop Recreational Fisheries as a means of earnings for the interested persons who may take up Aquarium Fisheries as a trade, h. To stock the Natural Cold Water Streams with trout seed to promote sport fisheries, i. To provide better marketing facilities to the fishermen to eliminate the role of middlemen, j. To introduce Welfare Schemes for upliftment of Fishermen Community.

Composition:  Assistant Director  Project Officer  Extension Officer  Inspector  Field Development Assistant  Deputy Inspector  Field Supervisor  Fisheries Guard

Accountability: The head of the department, officers at various levels and the nodal officer appointed for the disaster management by the department shall be responsible for all plans and implementation of plans and decisions taken from time to time for the same. The nodal officer shall submit periodic reports to EOC as listed in annexure of DRR action plan and Emergency action plan.

Coordination and Integration: The department shall appoint a Nodal Officer for DM coordination with other agencies. He shall essentially coordinate and consult with EOC, ESF nodal and support agencies, officer in charge of IRS sections and community level committees particularly in affected areas and other important stakeholders of the department. The departmental efforts integrate with overall planning and actions at district level through mechanism such as Incident Response System (IRS) and Unified Response. `

35. To direct the officers of all levels in the department, for high level preparedness to insure the safety of buildings of department and other assets. 36. To appoint one communication officer to coordinate with the emergency control room of the disaster management department. 37. To direct the officers of all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration. 38. To ensure adequate supply of boats and vehicles PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To activate the Unified Emergency Response and take necessary actions for immediate Year Villages it? source response. Yes No

39. The nodal officer for disaster management in the department shall be responsible for coordination with EOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 40. Develop periodic situation report and share with EOC and DDMA. 41. If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. 42. Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /EOC, coordination with community level committees and other key stakeholders. 43. Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non- emergency areas. 44. Organize initial assessment for damages and immediate, short term and long term needs as per the format enclosed and share it with EOC and other key stakeholders. 45. In consultation with EOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To implement the plans for immediate, short term and long term response needs. Yes No Year Villages it? source `

46. Support with search and rescue, relief programs etc by connecting with nodal agencies for different essential support functions 47. Ensuring adequate facility of efficient and monitoring force in the affected areas. 48. Keep a vigil also on the areas not affected by disaster. PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To deactivate emergency response and prepare to shift the focus towards recovery Yes No Year Villages it? source issues. 49. Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of fisheries department. Give status report to EOC and ESF nodal agencies. 50. Evaluate Emergency response in consultation with fishermen community, ESF nodal agencies, EOC and other stakeholders. Document response activities and leanings. 51. In consultation with EOC and other ESF nodal agencies deactivate the emergency response actions. 52. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 53. Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 54. Initiate planning for early and long term recovery actions as per the damage assessment. `

AFTER DISASTERS PHASE 5 - ACTIONS FOR RECOVERY Done Blocks/ Date/ Who will do Funding Objective: To ensure the damage and losses of the department due to disaster are recovered Villages Yes No Year it? source in a planned, sustainable and more resilient way. 55. Analyze the damage assessment and recovery package announced by the govt. 56. Implement recovery plans. 57. Ensure the departmental resources like equipments (boats, fishing nets and equipment), materials, finances etc used for emergency purpose are accounted and recouped as soon as possible. 58. Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 59. Incorporate lessons learnt into future planning and preparedness actions. 60. Mainstream DRR into new development programs and refer to DRR actions to minimize future risks.

BEFORE DISASTER

Action 1: Mainstreaming DRR into Development Objective: To ensure disaster risk reduction is mainstreamed in key activities of the department. 1. Key Activities of the Department Mainstreaming DRR Actions Who will do it? 2. Build infrastructure Ensure all construction is flood and earthquake resilient 3. Promote and enhance fishing activities in Wular lake Promote fishing activities in a sustainable way. Liaison with community and government for protection of Wular environment. 4. Liaison with Wular Conservation Management Authority Actively liaison and cooperate with WUCMA to implement Wular Conversation plan. WUCMA should employ local labour - semi-skilled and skilled in implementation of work in the lake region. Dredging of Wular lake. 5. To Develop Pond Aquaculture, Culture Based Fisheries, Ensure that the enough measures have been taken to prevent Training of Fish Farmers to acquaint them with sustainable practices. the soil erosion. Conservation of Wular lake Protection of embankments of the ponds and rivers

AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Blocks/ Who will do Objective: To ensure disaster risk reduction priority actions are carried out during Yes No Year Villages Funding source it? non-disaster times. 11. Establish a flood and drought warning cell in the department and a nodal officer for disaster management. 12. Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies especially to develop flood and drought early warning information. 13. Establish and practice protocols for Early Warning approval and dissemination. 14. Renovation of the fish ponds and ox-bow lakes. 15. Training and exposure to fish farmers in scientific aquaculture, Renovation of water bodies through Panchayats, Awareness on marketing for the fish farmers 16. Setting up of model farms in the districts and the exposure visit of the Panchayats so that they gain knowledge 17. Allocation of separate fund for disaster management, so that the essential reconstruction work can be started early after any emergency situation. 18. Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities. 19. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 20. Ensure sufficient preparedness is there for emergency response. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Objective: To build sufficient capacities within the department staff and other Yes No Year Villages Who will do Funding source stakeholders to be able to better perform the roles and responsibilities for disaster risk it? reduction and emergency response and achieving desired objectives 36. Maintain the roster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. 37. Coordinate with DDMA, IAGs and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. 38. Organise periodic mock drills of the Department Staff and key stakeholders for

different contingency situations. 39. Take part in block and district level mock drills and capacity building programs

organized by District authorities from time to time. `

40. Analyse past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster. 41. Develop a minimum inventory list required for achieving desired performance

standards and develop a plan to acquire it over next few years. 42. Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 4 - Functional Continuity Actions : Done Date/ Blocks/ Who will do Objective: To ensure that the department is able to quickly recover from the impact Year Villages Funding source Yes No it? of disaster and remains functional during disaster time. 43. Define Rules and regulations for functioning of the department especially during

disaster time. 44. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. 45. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above

arrangement, special measures like additional budgets, human resources etc. for disaster times. 46. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. 47. Secure important files and information of the department. Create backups,

wherever possible. 48. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of

information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date/ Blocks/ Who will do Objective: To identification potential emergency situations and be prepared for Year Villages Funding source Yes No it? response. 49. Identify potential emergency situations. Make references to contingency specific

action plans for the same. 50. Vaccination before the seasonal disasters such as flood to be held regularly. 51. Supply of life saving vaccines in advance and safe storage for them. 52. Identification of the safe place in the Panchayat with the help of community and `

field staff of the department. 53. Ensuring that the protection has been provided to the fish ponds. 54. Stockpile and preposition other necessary repairing material at safe place for the

immediate repairs. 55. Vehicles/Ambulances should be available and ready to respond. 56. Keep the equipments, telephone, telex, wireless etc. functional and ready. 57. Awareness to the officials for the safety of life, material, equipments and for this

placement of the items at safe places

FOREST DEPARTMENT

Introduction: State Forest Department came into existence in 1881 when J.C. Donald was appointed the first ever Conservator of Forests of the state. He started the process of consolidation and demarcation of forests. In 1923, H.L.Wright was appointed as the first Chief Conservator of Forests. The main objective of the department is the protection of forest land, conservation and development of natural forests, expanding forests cover, biodiversity conservation, cultivation of medicinal plants, revenue generation, and participatory Forest management etc. Composition:  Director of Forest  Additional Director of Forest  Joint Director of Forest  Divisional Forest Officer (DFO)  Assistant Conservator of Forest (ACF)  Range Officer (RO)  Block Officer (BO)  Forest Guard (FG)

Coordination and Integration: The department shall appoint a nodal officer for coordination with other agencies. He shall essentially coordinate and consult with DEOC, ESF nodal and support agencies, officer in charge of IRS sections, Inter agency group, and community level committees especially in affected areas and other important stakeholders of the department. The departmental efforts integrate with overall planning and actions at district level through mechanism like Incident Response System (IRS) and Unified Response of Inter Agency Group.

DURING DISASTER

37. To direct the officers of all levels in the department, for high level preparedness to insure the safety of buildings of department and other assets. 38. To appoint one communication officer to coordinate with the emergency control room of the disaster management department. 39. To direct the officers of all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration. 40. Identification of forest fire prone areas in the state. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To activate the Unified Emergency Response and take necessary actions for it? Source (if Yes No Year Villages immediate response. required)

41. The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 42. Develop periodic situation report and share with DEOC and DDMA.

43. If DEOC at state level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. 44. Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level committees and other key stakeholders. 45. Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non- emergency areas. 46. Organize initial assessment for damages and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. `

47. In consultation with DEOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs.

PHASE-3 ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Block/ Who will do Funding Objective: To implement the plans for immediate, short term and long term Yes No Year Villages it? Source (if response needs. required)

12. Coordinate with respective disaster management committee and community level health and search and rescue committee for the Evacuation of livestock and fodder to the safer places. 13. Support with search and rescue, relief programs etc. by connecting with nodal agencies for different essential support functions. 14. Find out the left or lost livestock and to provide shelter facility. 15. To ensure adequate supply of fodder, medicines in the affected areas. 16. Ensuring adequate facility of efficient and monitoring force in the affected areas.

17. Ensuring community support in disposing the dead bodies of livestock, wildlife and to take appropriate cleaning measures to control an epidemic hazard. 18. Keep a vigil also on the areas not affected by disaster. PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Block/ Who will do Funding Objective: To deactivate emergency response and prepare to shift the focus towards Yes No Year Villages it? Source (if recovery issues. required) 19. Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of Forest, Environment and Wildlife department. Give status report to DEOC and ESF nodal agencies. 20. Ensure the maintenance of livestock, fodder needs etc. have been owned by community level committees and adequate monitoring mechanisms are in place. 21. In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 22. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 23. Initiate planning to recover the disaster loses to the department, immediate `

recouping the resources (materials and finances) used during the emergencies. 24. Initiate planning for early and long term recovery actions as per the damage assessment. AFTER DISASTER

PHASE 5 - ACTIONS FOR RECOVERY Done Date/ Blocks/ Who will Funding Objective: To ensure the damage and losses of the department due to disaster Yes No Year Villages do it? source (if are recovered in a planned, sustainable and more resilient way. required) 25. Analyze the damage assessment and recovery package announced by the government. 26. Implement recovery plans. 27. Ensure the departmental resources like equipment (medicines, fodder etc.), materials, finances etc. used for emergency purpose are accounted and recouped as soon as possible. 28. Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 29. Incorporate lessons learnt into future planning and preparedness actions. 30. Mainstream DRR into new development programs and refer to DRR actions to minimize future risks.

BEFORE DISASTER

Objective: To ensure disaster risk reduction is mainstreamed in key activities of the Done Date/ Blocks/ Who will Funding department. Year Villages do it? source (if Key activities of the Department Mainstreaming DRR Actions Yes No required)  Detect and control forest fire  Set up forest fire fighting team at dry  Landslide and soil erosion treatment and fire prone areas  Preparation of Environment Impact  Ensure qualitative planting materials Assessment (EIA) and Environment and quantitative plantation of Management Plans (EMP) of indigenous plants for soil retention. developmental projects  Ensure environment friendly and `

 Plantation and conservation activities. sustainable developmental approach  Pruning/ felling of potential dangerous with disaster risk assessment. trees, removal of felled trees.  Mobilize forest rescue team for removal  Pollution abatement of felled trees/ pruning activities and ensure minimal damages to property.  Improve inter-departmental coordination to reduce risk of negative impacts of development activities by the department. AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Blocks/ Who will Funding Year Villages do it? source (if Objective: To ensure disaster risk reduction priority actions are carried out during non-disaster times. Yes No required)

1. Establish a flood, fire and landslide warning cell in the department and a nodal officer for disaster management. 2. Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies especially to develop flood and drought early warning information. 3. Establish and practice protocols for Early Warning approval and dissemination. 4. Renovation of the fish ponds and ox-bow lakes. 5. Animal Breeding Programme and Vaccination must be done after doing the awareness programme in the Panchayat since most of the people remain unaware of the schemes, Schemes such as control of FMD, control of liver fluke disease should be done after giving information to the communities. 6. Training and exposure to fish farmers in scientific aquaculture, Renovation of water bodies through Panchayat’s, Awareness on marketing for the fish farmers. 7. Setting up of model farms in the districts and the exposure visit of the Panchayat’s so that they gain knowledge. 8. Poultry farms and cattle farms should be clean and availability of water and fodder should be throughout the year. 9. Allocation of separate fund for disaster management, so that the essential reconstruction work can be started early after any emergency situation. 10. Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities. `

11. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 12. Ensure sufficient preparedness is there for emergency response. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Who will Funding Yes No Year Villages do it? source (if Objective: To build sufficient capacities within the department staff and required) other stakeholders to be able to better perform the roles and responsibilities for disaster risk reduction and emergency response and achieving desired objectives. 13 Maintain the roaster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. 14. Coordinate with DDMA, IAGs and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. 15. Organize periodic mock drills of the Department Staff and key stakeholders for different contingency situations. 16. Take part in district and state level mock drills and capacity building programs organized by State/District authorities from time to time. 17. Analyze past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster. 18. Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years. 19. Create mechanism for regular Inspection and maintenance of equipment and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 4 - Functional Continuity Actions : Done Date/ Blocks/ Who will do Funding Year it? Source (if Objective: To ensure that the department is able to quickly recover from the impact Yes No Villages required) of disaster and remains functional during disaster time. 20. Define Rules and regulations for functioning of the department especially during disaster time. 21. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. 22. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, `

special measures like additional budgets, human resources etc. for disaster times. 23. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. 24. Secure important files and information of the department. Create backups, wherever possible. 25. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date/ Blocks/ Who will do Funding Year it? Source (if Objective: To identification potential emergency situations and be prepared for Yes No Villages required) response. 26. Identify potential emergency situations. Make references to contingency specific action plans for the same. 27. Supply of life saving vaccines in advance and safe storage for them. 28. Identification of the safe place in the state with the help of community and field staff of the department. 29. Stockpile and preposition other necessary repairing material at safe place for the immediate repairs. 30. Keep the equipment, telephone, telex, wireless etc. functional and ready. 31. Awareness to the officials for the safety of life, material, equipment and for this placement of the items at safe places.

AGRICULTURE DEPARTMENT AND HORTICULTURE DEPARTMENT

Introduction: Jammu and Kashmir state is a food deficit state. There is a big gap between production of food grains and their consumption as a result. State has to import about 7 lakh MTs of food grain every year. The deficit in production in Kashmir division is mainly due to geographical and climatic conditions as most of the area is mono cropped. Another factor responsible for this is small and fragmented land holdings that minimize the scope of mechanization and other scientific practices for more production.

In order to bridge this gap to the maximum possible extent the department is looking after tasks such as agriculture growth, plant breeding and genetic engineering, strategies for prevention of soil being eroded from the earth's surface or becoming chemically altered by overuse, Stalinization, acidification, or other chemical soil contamination. Department of Agriculture is a nodal body for drought prevention.

Composition (Structure and Capacity) Agriculture: 1. District agriculture officer at district level and District soil conservation officer at district level. 2. Block Agriculture Officer and Assistant soil conservation officer at block level. 3. VLW (village level worker) at Panchayat level. 4. Kisan sewak at Panchayat level.

Horticulture: 1. District horticulture officer at district level. 2. Horticulture officer at block level. 3. Horticulture Sewak at Panchayat level.

Accountability: The head of the department, officers at various levels and the nodal officer appointed for the disaster management by the department shall be responsible for all plans and implementation of plans and decisions taken from time to time for the same. The nodal officer shall submit periodic reports to EOC as listed in annexure of DRR action plan and Emergency action plan.

DURING DISASTER

PHASE I - EARLY WARNING Done Date/ Blocks/ Villages Year Who will do Objective: To monitor the situation, develop and disseminate Yes No Funding source it? information on Early Warning (EW)

1. To direct the officers of all levels in the department, for high level preparedness to ensure the safety of buildings of department and other assets. 2. To appoint one communication officer to coordinate with the emergency control room of the disaster management department. 3. To direct the officers of all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration. 4. Informing the relevant offices and people about daily weather and also issuing the press bulletin on this matter. 5. Support in dissemination of Early Warning information once approved by DDMA. 6. Establish coordination with flood information centre at district level before the seasonal floods. 7. Establish coordination with flood information sub centre at local level before seasonal floods. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Objective: To activate the Unified Emergency Response and take necessary Year Funding source Yes No Villages it? actions for immediate response.

8. The nodal officer for disaster management in the department shall be responsible for coordination with EOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 9. Develop periodic situation report and share with EOC and DDMA. 10. If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all `

staff, key stakeholders etc. 11. Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /EOC, coordination with community level committees and other key stakeholders. 12. Divide work among the current staff to take care of normal time work and emergency work. Focus on preventive and preparedness actions in non-emergency times. 13. Organize initial assessment for damages and immediate, short term and long term needs as per the format enclosed and share it with EOC and other key stakeholders. 14. In consultation with EOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding source Objective: To implement the plans for immediate, short term and long Yes No Villages Year it? term response needs. 15. Coordinate with respective GP disaster management committee and food and nutrition and search and rescue committee to shift the agriculture equipments, seeds, fertilizers etc. to the safe places during floods. 16. Storage of seeds and other agriculture resources at safe and comfortable places so that the damaged storage could be easily rehabilitated. 17. Assessment of the damaged crops, dams, drainage system, water resource etc. and arrangement of the resources to make them functional. By doing this, the irrigation and cropping mechanism will start again. 18. Support with search and rescue, relief programs etc by connecting with nodal agencies for different essential support functions. 19. Ensuring adequate facility of efficient and monitoring force in the affected areas `

20. Keep a vigil also on the areas not affected by disaster.

PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/Villages Who will do Objective: To deactivate emergency response and prepare to shift the focus Year Funding source it? towards recovery issues. Yes No

21. Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of animal and fisheries department. Give status report to DEOC and ESF nodal agencies. 22. Ensure the maintenance of seeds, food, grains, manure needs etc. have been owned by community level committees and adequate monitoring mechanisms are in place. 23. Evaluate Emergency response in consultation with community, health committee, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings. 24. In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 25. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 26. Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 27. Initiate planning for early and long term recovery actions as per the damage assessment.

AFTER DISASTER

PHASE 5 - ACTIONS FOR RECOVERY Done Date/ Blocks/ Who will do Objective: To ensure the damage and losses of the department due to Yes No Year Villages Funding source it? disaster are recovered in a planned, sustainable and more resilient way. 28. Analyze the damage assessment and recovery package announced by the government. 29. Implement recovery plans 30. Ensure the departmental resources like equipments, seeds, food, fertilizer, agriculture resource material, finances etc used for emergency purpose are accounted and recouped as soon as possible. 31. Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 32. Incorporate lessons learnt into future planning and preparedness actions 33. Mainstream DRR into new development programs and refer to DRR actions to minimize future risks, life, property and environment due to infrastructure and responsibilities of animal and fisheries department. Give status report to DEOC and ESF nodal agencies 34. Ensure the maintenance of seeds, food, grains, manure needs etc. have been owned by community level committees and adequate monitoring mechanisms are in place. 35. Evaluate Emergency response in consultation with community, health committee, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings. 36. In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 37. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 38. Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used `

during the emergencies 39. Initiate planning for early and long term recovery actions as per the damage assessment.

BEFORE DISASTER

Action 1: Mainstreaming DRR into Development Objective: To ensure disaster risk reduction is mainstreamed Done? Blocks/ Who will do in key activities of the department. Date/ Year Funding source it? Key Activities of the Mainstreaming DRR Yes No Villages Department Actions

The agriculture department  Ensure all construction looks after the agriculture is earthquake resilient. growth and promotes new  Agriculture extension technologies, seeds, cropping centers must be flood pattern. and earthquake resistant.  Ensure the seeds storage is disaster resistant. Identification of land which is resistant to floods and other disasters.

The horticulture department  Boring of tube wells at conducts research in the fields strategic places. of plant propagation and  Take measures to cultivation, crop production, ` plant breeding and genetic reduce erosion risks. engineering, plant  Assess disaster risks due biochemistry, and plant to any new construction physiology. The work or maintenance activity. particularly involves fruits, berries, nuts, vegetables, flowers, trees, shrubs and turf. Horticulturalists work to improve crop yield, quality, nutritional value, and resistance to insects, diseases and Environmental stresses.

The soil conservation  Installation of plants department develops strategies must be disaster for prevention and stop resistant. eroded from the earth's  Protection of surface or becoming chemically embankments of the altered by overuse, salinization, ponds and rivers. acidification, or other chemical  Ensure that the enough soil contamination. measures have been The principal approaches these taken to prevent the soil strategies take are choice of erosion. vegetative cover, erosion prevention, encouraging health of beneficial soil organisms prevention and remediation of soil contamination mineralization and other ways are : no till farming, contour ploughing, wind rows, crop rotation, the use of natural and ` man-made fertilizer et al.

AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date Blocks/ / Who will do Funding Objective: To ensure disaster risk reduction priority actions are carried out Yes No Villages Year it? source during non-disaster times.

40. Establish a flood and drought warning cell in the department and a nodal officer for disaster management.

41. Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies especially to develop flood and drought early warning information.

42. Establish and practice protocols for Early Warning approval and dissemination.

43. Seed and fertilizers storage at safe places, the block agriculture office must provide the technical advisor to the farmers, Regular supply of pesticides and fertilizers from the district to the block and to the Panchayat level.

44. The crop demonstration programme.

45. Awareness on the fertilizer management, promoting the bio-fertilizer programme by the soil conservation department.

46. Training in adopting new agriculture practices, farmer's exposure visit to centres of excellence, institutes, training in cropping practices and use of modern technology.

47. Agriculture office must initiate for the Silt Detention Dams

48. Allocation of separate fund for disaster management, so that the essential `

reconstruction work can be started early after any emergency situation.

49. Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities.

50. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk.

51. Ensure sufficient preparedness is there for emergency response.

52. Diversification of livelihoods of and marginal farmers by introducing:

 Apiculture  Mushroom cultivation

 Spice development

53. Development of pastures as grazing lands.

54. Maize-pulse mixed cropping in mountain dry lands inhabited by Gujjars, bakkarwals and Paharis.

55. Green manuring in Wular lake region

AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Year Villages Objective: To build sufficient capacities within the department staff and other Yes No Who will do Funding stakeholders to be able to better perform the roles and responsibilities for it? source disaster risk reduction and emergency response and achieving desired objectives `

56. Maintain the roster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities

57. Coordinate with DDMA and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies

58. Organise periodic mock drills of the Department Staff and key stakeholders for different contingency situations

59. Take part in block and district level mock drills and capacity building programs organized by District authorities from time to time.

60. Analyse past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster.

61. Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years.

62. Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction.

AREA 4 - Functional Continuity Actions : Done Date Blocks/ / Who will do Funding Objective: To ensure that the department is able to quickly recover from the Yes No Villages Year it? source impact of disaster and remains functional during disaster time.

63. Define Rules and regulations for functioning of the department especially `

during disaster time.

64. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member.

65. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc. for disaster times.

66. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster.

67. Secure important files and information of the department. Create backups, wherever possible.

68. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc.

AREA 5 - Emergency Preparedness Actions Done Date Blocks/ / Who will do Funding Objective: To identification potential emergency situations and be prepared for Yes No Villages Year it? source response.

69. Identify potential emergency situations. Make references to contingency specific action plans for the same.

70. Functioning of Rainfall measurement centers to be checked and ensure there is sufficient stock of equipments and tools for the repairing of non- `

functional machines and equipments.

71. Ensure that there is sufficient stock of seeds and other agriculture resources in disaster prone areas. Also there is availability of preventive measures.

72. Monitor and research on the required rainfall for the crops every day, this will help in forecasting the situation of drought.

73. Identify the crops which are vulnerable to flood, drought, water logging, pests and developing the alternate cropping system to mitigate the risk of crop destruction.

74. Stockpile and preposition other necessary repairing material at safe place for the immediate repairs.

75. Keep the equipments, telephone, telex, wireless etc. functional and ready.

76. Awareness to the officials for the safety of life, material, equipments and for this placement of the items at safe places.

POLICE DEPARTMENT

Introduction: Police Department, in J&K is one of the major establishments of Government of J&K. It protects the rights of the citizen. The field of Operations of police Department is maintaining law and order in the state.

Composition (Organization Structure)

 Senior Superintendent of Police (SSP)  Additional SP  Deputy Superintendent of Police (DSP)  Inspector  Sub-Inspector  Assistant Sub Inspector  Head Constable or Hawaldar

Coordination and Integration: The department shall appoint a Nodal Officer for DM coordination with other agencies. He shall essentially coordinate and consult with DEOC, ESF nodal and support agencies, officer in charge of IRS sections, and community level committees particularly in affected areas and other important stakeholders of the department. The departmental efforts integrate with overall planning and actions at district level through mechanism such as Incident Response System (IRS).

PHASE I - EARLY WARNING Done Date Blocks/ Who will do it? Source of funding( Objective: To monitorr the situation, develop and disseminate information on Early /Year Villages if required) Warning (EW) Yes No 1. Support in dissemination of Early Warning information once approved by DDMA. 2. Informing the relevant offices and people about law and order and also issuing the press bulletin on this matter. 3. Establish emergency operating center at district level on receipt of any warning. 4. Establish sub center at local level and involve the community in maintaining law and order. 5. Appointing a departmental person as a nodal person to coordinate with the DEOC. 6. Keep regular contact with Sub- Divisional Commissioner, District Magistrate, Sub- Divisional Officer and to provide support to the local government and disaster management committee. 7. Activate the wireless facilities to transmit the information related to disaster. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date Blocks/ Who will do it? Source of funding( Objective: To activate the Unified Emergency Response and take necessary actions for /Year Villages if required) Yes No immediate response. 8. Activate Police Control Room (PCR) to respond to disasters. 9. The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 10. Develop periodic situation report and share with DEOC and DDMA. 11. If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc 12. Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level committees on law and order and other key stakeholders. 13. Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas. `

14. Organize initial assessment for damages and immediate, short term and long term needs as and share it with DEOC and other key stakeholders. 15. In consultation with DEOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do it? Source of funding( Objective: To implement the plans for immediate, short term and long term response Year if required) needs. Yes No Villages

16. Participate in search and rescue, evacuation operation in close coordination with local administrative. 17. Provide extra force to maintain law and order, safety of relief materials, people and damaged important buildings and vulnerable areas in the disaster affected areas. 18. Make arrangement for emergency transportation facility and help the local administration in rescuing the injured people and to dispose the dead bodies 19. Keep an eye on the anti-national elements and support the local administration in operations against profit makers, black marketing and protecting the interest of the poor. 20. Regularly monitor the security of the vulnerable groups against exploitation and violation of human rights. 21. Ensure to make arrangement to reunite the families. 22. Maintain law and order during distribution of relief materials and ensure safety of people in the relief camps 23. Take measures to combat the rumors during disaster situation. 24. Keep a vigil also on the areas not affected by disaster.

PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do it? Source of funding Objective: To deactivate emergency response and prepare to shift the focus towards Year Villages ( if required) recovery issues. Yes No

25. Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment under the responsibilities of police department. Give status report to DEOC and ESF nodal agencies. 26. Ensure that the law and order is maintained at a community level and adequate monitoring mechanisms are in place. `

27. Evaluate Emergency response in consultation with community, ESF nodal agencies, DEOC and other stakeholders. Document response activities and learnings. 28. In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 29. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 30. Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 31. Initiate planning for early and long term recovery actions as per the damage assessment. AFTER DISASTER PHASE 5 - ACTIONS FOR RECOVERY Done Date/ Blocks/ Who will do it? Source of funding Objective: To ensure the damage and losses of the department due to disaster are Year Villages ( if required) recovered in a planned, sustainable and more resilient way. Yes No

32 Analyze the damage assessment and recovery package announced by the government. 33 Implement actions to maintain law and order during recovery period.

34 Ensure that there is no discrimination while distributing recovery packages.

35 Ensure the departmental resources like equipments (weapons etc), materials, finances etc used for emergency purpose are accounted and recouped as soon as possible. 36 Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 37 Incorporate lessons learnt into future planning and preparedness actions.

BEFORE DISASTER

Mainstreaming Disaster Risk Reduction (DRR) into Development:

Objective: To ensure disaster risk reduction is mainstreamed in key activities of the department.

Done Date/ Blocks/ Who will do Source of Year Villages it? funding Yes No Key Activities of the Department Mainstreaming DRR Actions ( if required) Assess the risk to law and order for any emergency situation. Maintaining law and order Ensure effective and adequate force is available to maintain the law and order in case of any emergency Train the force to tackle the possible human right violation that can emerge during any emergency Protecting human rights of the citizen situation.

Assess the vulnerable groups (children, women, aged) and make an action plan to protect them. Prevention and detection of crime Assess the vulnerable areas and people (e.g. Combating extremist and anti-national children are vulnerable to be recruited in armed activities groups by anti-national elements) and make an action plan to safeguard them. Organize mass campaign to promote humanism, Creating work environment and work ethics work ethics to reduce the risk of exploitation of poor and other vulnerable groups.

AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Blocks/ Who will do it? Source of funding( Objective: To ensure disaster risk reduction priority actions are carried out during non- Yes No Year if required) disaster times. Villages Establish an emergency warning cell in the department and a nodal officer for disaster management. Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies to develop early warning information. `

Establish and practice protocols for Early Warning approval and dissemination.

Assess the vulnerable areas, people to safeguard their interest. Maintenance of law and order to protect the rights of the citizen. Scope the budget for the maintenance of law and order. Define standards/ benchmarks to measure departments' performance on risk reduction activities and emergency response capacities. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. Conduct regular mock drill and ensure sufficient preparedness is there for emergency response. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Who will do it? Source of funding( Objective: To build sufficient capacities within the department staff and other Year if required) stakeholders to be able to better perform the roles and responsibilities for disaster risk Villages reduction and emergency response and achieving desired objectives Yes No Maintain the roster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. Coordinate with DDMA, s and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. Organise periodic mock drills of the Department Staff and key stakeholders for different contingency situations. Take part in block and district level mock drills and capacity building programs organized by District authorities from time to time. Analyse past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster. AREA 4 - Functional Continuity Actions : Done Date/ Blocks/ Who will do it? Source of funding( Objective: To ensure that the department is able to quickly recover from the impact of Year if required) disaster and remains functional during disaster time. Yes No Villages Define Rules and regulations for functioning of the department especially during disaster time. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. `

Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc for disaster times. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become inaccessible due to disaster. Secure important files and information of the department. Create backups, wherever possible. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date/ Blocks/ Who will do it? Source of funding( Objective: To identification potential emergency situations and be prepared for response. Yes No Year if required) Villages Identify potential emergency situations. Make references to contingency specific action plans for the same. Identify the most vulnerable areas to fire and other disasters and prepare the police force for emergency search and rescue operation. Provide regular training in primary health care and in evacuation, search and rescue to the police force to make them alert. Ensure adequate number and trained forces are available with adequate and modernized weapons and equipments Stockpile and preposition other necessary repairing material at safe place for the immediate repairs. Keep the equipments, telephone, telex, wireless etc. functional and ready. Awareness to the officials on the safety of life, human rights violation, material, equipments and for this placement of the items at safe places. Establish Special Disaster Response Force/ Battalion and deploy them at right place for search and rescue work under the District Police Force. Identify the important establishment of police force in the vulnerable areas and take necessary steps to protect them. Identify the vehicles for road and water transportation and prepare to send them in affected areas during any emergency time.

EDUCATION DEPARTMENT

Introduction: The department of education is concerned with providing education and setting up related frames and infrastructure. It aims to create facilitative environment in which youth, women and others would explore their knowledge and skills by pursuing primary, secondary, higher and mass education. With the implementation of The Right of Children to Free and Compulsory Education Act or Right to Education Act (RTE), the Department of Education aims to ensure free and quality primary education to all children in the age group of 6-14 years.

Composition (Structure and Capacity)  District Education Officer  District primary education officer  Deputy primary education officer  Block Education Officer (BEO)  Anganwadi Workers

DURING DISASTER

PHASE I - EARLY WARNING Done Date/Year Blocks/ Objective: To monitor the situation, develop and disseminate information on Early Warning (EW) Yes No Villages 32. Monitor the situation and collect information from different sources: community based EW system, TV/Radio, internet, block/district/state authorities on the situation. 33. Support in dissemination of EW information once approved by DDMA. 34. Ensure that all schools, colleges, academic institutions, relevant offices have received and understood the EW information. 35. Disseminate precautions related to school safety and education in emergencies to be taken at the schools, colleges, institutes etc. and also at household level. 36. If required (based on the type of EW), ensure evacuation of educational institutions at the earliest. 37. In case of sudden disasters such as an earthquake (sufficient EW is not available) -Immediately activate URS. Refer to Earthquake Contingency Actions. 38. Direct the officers at all levels of the dept. for high level preparedness required for response for safety of the students & teachers in education institutions. 39. Direct the officers at all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration. 40. Ensure that important contacts numbers, transport means, first aid box in each school are available and ready to use. 41. Appoint departmental person as a nodal person to coordinate with the DEOC. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/Year Blocks/ Objective: To activate the Unified Emergency Response and take necessary actions for immediate Villages response. Yes No 42. The nodal officer for DM in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 43. Prepare periodic situation report and share with DEOC and DDMA. 44. If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff and key stakeholders. 45. Call a Coordination Meeting of key officers to: a) take stock of the situation b) impact of disaster `

on department capacity, c) immediate actions for response such as need and damage assessments, d) coordination with ESF and DEOC e) coordination with community level education committee and other key stakeholders. 46. Organize initial assessment for impact on education systems and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. 47. In consultation with DEOC and ESF nodal and support agencies, plan response in terms of education systems and services as per immediate, short term and long term needs.

PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Objective: To implement the plans for immediate, short term and long term response needs. Yes No Year Villages 48. Ensure availability of required funds for repair and retrofitting of all the school and college buildings after proper assessment of damage. 49. If DDMA is conducting multi-sectoral assessment, ensure that education is part of it. 50. If required, handover the schools and colleges to the local administration to be used as relief and rehabilitation centres. 51. Support the local administration in search and rescue and recovery efforts by sending pre-trained teachers/children and volunteers. 52. If schools building/premises are damaged or being used as relief/rehabilitation centres, ensure that alternative measures are taken for continuity and quality of education activities in all phases of the emergency. 53. Ensure the continuity of mid-day meal to all children studying in grade 1 to 8 in SSA supported schools and centres including the Madarsas. 54. Coordinate with respective GP disaster management committee and community level education committee for monitoring the status of education services in the affected communities and ensure community participation and ownership of monitoring and maintenance activities. 55. Support with search and rescue, relief programs etc by connecting with nodal agencies for different essential support functions. 56. Keep track of all the changing situation, keep panchayat and DDMA and the concerned ESF team updated. 57. Keep a vigil also on the areas not affected by disaster. PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Objective: To deactivate emergency response and prepare to shift the focus towards recovery issues. Yes No Year Villages 58. Check if all the immediate measures of education in emergencies are in place.

59. Ensure the emergency Education services & facilities have been completely owned and being maintained by community and adequate monitoring mechanisms are in place.

60. Evaluate Emergency response in consultation with community, education committee.

61. ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings.

62. In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 63. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. `

AFTER DISASTER `

PHASE 5 - ACTIONS FOR RECOVERY Done Date/Year Blocks/ Objective: To ensure the damage and losses of the department due to disaster are recovered in a Yes No Villages planned, sustainable and more resilient way. 66. Analyze the damage assessment and recovery package announced by the govt. 67. Implement recovery plans. 68. Ensure the departmental resources are accounted and recouped as soon as possible. 69. Ensure early restoration of normal educational activities in the district. 70. O rganize appropriate psychosocial support for children (and teachers if required). 71. Until schools become operational, child-friendly spaces should be created inside the community with the help of young women and mothers who can volunteer their time to teach girls and boys in the community. 72. Halls or community centres are provided so that educational activities can resume as soon as possible for both girls and boys. 73. Food, school uniforms, books and other stationery items are provided for girls and boys free of charge. 74. Ensure that parents send their female children to schools and create an enabling environment to attend schools. 75. Separate toilet facilities for girls and boys are provided. 76. Coordinate with Department of Revenue to ensure that the temporary housing is located close to schools. Free transport facilities should be provided to girls and boys to travel to school if the shelters are far off. 77. In coordination with PWD Association and Department of Social Welfare, identify all children with disabilities in the village and to provide them with assistive aids such as wheel chairs, crutches and hearing aids et al. 78. Introduce special teaching learning material such braille books for PWDs. 79. Construction of ramps in schools to enable mobility of children with disabilities. 80. Put efforts for quick sanction and release of required financial support for repair, reconstruction works in the schools, colleges etc. 81. Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 82. Incorporate lessons learnt into future planning and preparedness actions. 83. Mainstream DRR into new development programs and refer to DRR actions to minimize future risks.

BEFORE DISASTER

AREA 1: MAINSTREAMING DISASTER RISK REDUCTION (DRR) INTO DEVELOPMENT

Objective: To ensure disaster risk reduction is mainstreamed in key activities of the dept.

Key Activities of the Department Mainstreaming DRR Actions

1. Provide educational infrastructure - sufficient number of schools. Ensure that new school constructions are done after taking risk and vulnerability analysis of the area. Ensure that all new constructions are disaster resilient and old constructions are retrofitted for disaster resilience through structural mitigation activities (following national building codes/laws).

2. Promote the quality elementary education by investing in infrastructure Formation of School Disaster Management Committee (SDMC) and preparation of and faculty, promoting academic reforms, improving governance and School Disaster Management Plan (SDMP).This could be done in coordination of institutional restructuring towards the inclusion of the yet deprived disaster management experts. SDMC and DMP should include the parents and communities. children from deprived communities.

3. Provide greater opportunities of access to higher education with equity to Ensure multi-stakeholder coordination to improve safe & non-discriminatory all the eligible children and particularly from the vulnerable sections. access of all eligible children and particularly from the vulnerable sections.

4. To remove the present imbalances, extend access by supporting existing Improve inter-departmental coordination to reduce risk of negative impacts of institutions, establishing new institutions, supporting government, NGOs development activities by department. and civil society to supplement public efforts.

5. Initiate policies and programs for strengthening research and Ensure that policies and program include measures of DRR. innovations and to encourage institutions – public or private - to engage in extending the boundaries of knowledge.

AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Year Blocks/ Villages Objective: To ensure disaster risk reduction priority actions are carried out during non-disaster times. Yes No `

Establish a flood and drought warning cell in the department and a nodal officer for disaster management. Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies especially to develop flood and drought EW information. Establish and practice protocols for Early Warning approval and dissemination. Ensure disaster management be part of curriculum in all schools, colleges. Ensure that school buildings are constructed/repaired with appropriate standards and guidelines and provide safety during school time and safe exit in case of emergencies. Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. Ensure sufficient preparedness is there for emergency response including functional fire extinguishers. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Year Blocks/ Villages Objective: To build sufficient capacities within the department staff and other stakeholders to be able to better perform the roles and Yes No responsibilities for disaster risk reduction and emergency response and achieving desired objectives Maintain a roster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. Coordinate with DDMA, IAGs and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. Organize periodic mock drills of the Department Staff and key stakeholders for different contingency situations. Take part in block and district level mock drills and capacity building programs organized by Sub-Divisional and District authorities from time to time. Organize trainings on disaster management for students and teachers (Especially in high-risk disaster prone areas). `

Organize annual mock-drill exercises and disaster preparedness activities in the schools, colleges in disaster prone areas. Analyze past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster. Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years. Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 4 - Functional Continuity Actions Done Date/ Year Blocks/ Villages Objective: To ensure that the department is able to quickly recover from the impact of disaster and remains functional during disaster time. Yes No

Define Rules and regulations for functioning of the department especially during disaster time.

All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member.

Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become inaccessible due to disaster.

Secure important files and information of the department. Create backups, wherever possible.

Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of ` information especially during emergencies like Ham radio, community networks etc.

AREA 4 - Functional Continuity Actions Done Date/ Year Blocks/ Villages Objective: To ensure that the department is able to quickly recover from Yes No the impact of disaster and remains functional during disaster time.

Identify potential emergency situations. Make references to contingency specific action plans for the same.

Ensure that all furniture of the schools, colleges are strong enough and can be used as hiding places in case of earthquake.

Ensure that all classrooms have 2 big doors (entry and exit). Ensure that all staircases are sufficiently big to provide escape routes. Place sign boards, marks indicating nearest exit routes, safe places, first aid, and other necessary services.

Keep the equipments, telephone, telex, wireless etc. functional and ready. Awareness to the officials for the safety of life, material, equipments and for this placement of the items at safe places.

HEALTH DEPARTMENT

Introduction: The Health Department is working towards providing health care to the last household and to the last person of the state and is totally committed in building healthy people, not only by making available quality Medicare facilities at the door step of every citizen in the remotest corner of the state, but also by providing medical facilities of the highest order, keeping pace with rapid technological developments in the field of medicine.

Composition (Structure and Capacity):  Chief Medical Officer – CMO  Deputy CMO  Medical Officers  PHC In charge  Sub Centers, ASHAs and ANMs

Coordination and Integration: The department shall appoint a nodal officer for coordination with other agencies. He/she shall essentially coordinate and consult with DEOC, ESF nodal and support agencies, officer in charge of IRS sections, Inter agency group, and community level committees especially in affected areas and other important stakeholders of the department. The departmental efforts integrate with overall planning and actions at district level through mechanism like Incident Response System (IRS) and Unified Response

BEFORE DISASTER

PHASE I - EARLY WARNING Done Date Blocks/ Who will do Source of Objective: To monitor the situation, develop and disseminate /Year Villages it? funding( if information on Early Warning (EW) Yes No required)

Direct the officers of all levels in the department for high level preparedness for any required health response. Direct the officers of all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration Ensure that important contacts numbers, transport means, first aid box, essential drug kits, delivery kits and medical equipment and supplies, stretcher etc are available in sufficient quantity. Support in dissemination of Early Warning information once approved by DDMA. Appointing a departmental person as a nodal person to coordinate with the DEOC. Ensure that all families including the families of under five children, pregnant and lactating women, and sick have received and understood the early warning information. Instruct the community to be ready with their family level health kits. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date Blocks/ Who will do Source of Objective: To activate the Unified Emergency Response and take /Year Villages it? funding( if necessary actions for immediate response. Yes No required)

The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. Develop periodic situation report and share with DEOC and DDMA. If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. `

Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level health committees and other key stakeholders. Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas. Organize initial assessment for impact on health and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. In consultation with DEOC and ESF nodal and support agencies, plan response actions for essential health services as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Source of Objective: To implement the plans for immediate, short term and Year it? funding( if long term response needs. Yes No Villages required) Coordinate with respective GP disaster management committee and community level health committee for monitoring health situation in the affected communities and ensure community participation and ownership of monitoring and disease surveillance activities. Support with search and rescue, relief programs etc by connecting with nodal agencies for different essential support functions. ü Organize health camps, mass vaccination campaigns etc. in the affected populations to meet the health needs in emergency.

Educate and mobilize the community for communicable diseases (like tuberculosis, diarrheal diseases, malaria and fever etc) prevention and control measures (Creating awareness about the Do's and Don'ts of diseases among the community). Implement disease specific prevention measures. Establish a disease EWARN (early warning) surveillance and response system. Ensure to implement the outbreak investigation and control response plan. `

Ensure to deploy trained health care staff and community health workers to detect and report potential outbreaks. Provide essential newborn care to all newborns according to Integrated Management of Pregnancy and Childbirth guidelines. Integrated with primary healthcare, implement preventive, responsive and remedial measures to reduce the risk of sexual violence, in coordination with other relevant sectors and committees. Ensure implementation of MISP, services for clinical management of sexual violence, including mental and psychosocial support and legal assistance, availability of clean delivery kits to the women in their third trimester, availability of common contraceptive methods etc. Ensure to provide psychological first aid to people in acute distress. Keep track of the entire changing situation, keep the GPDMC, Panchayat and JKDMA and the concerned ESF team updated. Keep a vigil also on the areas not affected by disaster. PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Source of Objective: To deactivate emergency response and prepare to shift Year Villages it? funding the focus towards recovery issues. Yes No ( if required) Check if all the immediate life saving measures are in place and there is no further risk to health and life due to immediate disaster situation. Give status report to DEOC and ESF nodal agencies. Ensure that monitoring of health issues and disease surveillance activities have been owned by community level committees and adequate monitoring mechanisms are in place. Evaluate Emergency response in consultation with community, health committees, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings. In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. `

Initiate planning for early and long term recovery actions as per the damage assessment. AFTER DISASTER PHASE 5 - ACTIONS FOR RECOVERY Done Date/ Blocks/ Who will do Source of Objective: To ensure the damage and losses of the department due Year Villages it? funding to disaster are recovered in a planned, sustainable and more resilient ( if required) way. Yes No

Analyze the damage assessment and recovery package announced by the government. Implement recovery plans. Ensure the departmental resources like medicines, vaccines, equipments, finances etc. used for emergency purpose are accounted and recouped as soon as possible. Take steps for the early restoration of health and nutritional service deliveries to the community. Support the government in quick dissemination of compensation, gratuitous, monitor all affected get the right compensations and address the grievances if any. Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. Incorporate lessons learnt into future planning and preparedness actions. Mainstream DRR into new development programs and refer to DRR actions to minimize future risks.

BEFORE DISASTER Mainstreaming Disaster Risk Reduction (DRR) into Development:

Objective: To ensure disaster risk reduction is mainstreamed in key activities of the department.

Key Activities of the Department Mainstreaming DRR Actions

 To improve the availability of and access to quality health care by people  Ensure efficient and resilient systems for public health management and ,especially for those residing in rural areas, the poor, women and children. service delivery are in place.  Ensure all constructions and infrastructures are disaster resilient. `

Done? Date/ Blocks/ Who will do Funding Year Villages it? Source (if required) AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Yes No Objective: To ensure disaster risk reduction priority actions are carried out during non-disaster times. The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. Develop periodic situation report and share with DEOC and DDMA. If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level health committees and other key stakeholders. Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas. Organize initial assessment for impact on health and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. In consultation with DEOC and ESF nodal and support agencies, plan response actions for essential health services as per immediate, short term and long term needs. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/Year Blocks/ Who will do Source of Objective: To build sufficient capacities within the department it? funding( if staff and other stakeholders to be able to better perform the roles Villages required) ` and responsibilities for disaster risk reduction and emergency Yes No response and achieving desired objectives

Maintain the Roster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. Coordinate with DDMA and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. Organize periodic mock drills of the Department Staff and key stakeholders for different contingency situations. Take part in block and district level mock drills and capacity building programs organized by District authorities from time to time. Analyze past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster. Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years. Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 5 - Emergency Preparedness Actions Done Date/Year Blocks/ Who will do Source of Objective: To identification potential emergency situations and be Villages it? funding( if prepared for response. Yes No required) Identify potential emergency situations. Make references to contingency specific action plans for the same. Ensure that vaccination of all children, pregnant women etc. is done before the seasonal disasters such as flood. `

Ensure that lifesaving vaccines is available in enough quantity in advance and are stored safely. Ensure stockpiling and preposition of medicines, vaccines, equipments etc. before the flood season. Ensure that no doctors, staffs are on leave during emergency situation. Keep the equipments, telephone, telex, wireless etc. functional and ready. Awareness to the officials for the safety of life, material, equipments and for this placement of the items at safe places.

FIRE AND EMERGENCY DEPARTMENT

Introduction: The Fire & Emergency Service, J&K was established in the year 1893 as Srinagar Fire Brigade. The department was established to protect and maintain an efficient and effective operational fire services. The fire fighters not only rescue the life and property during fire breaks but they also offer help during any other disaster such as floods, earthquakes et. al.

Composition (Structure)

 District Fire Officer  Fire Officer  Fireman Accountability The head of the department, officers at various levels and the nodal officer appointed for the disaster management by the department shall be responsible for all plans and implementation of plans and decisions taken from time to time for the same. The nodal officer shall submit periodic reports to DEOC as listed in annexure of DRR action plan and Emergency action plan.

Coordination and Integration The department shall appoint a Nodal Officer for DM coordination with other agencies. He shall essentially coordinate and consult with DEOC, ESF nodal and support agencies, officer in charge of IRS sections, Inter Agency Group, and community level committees particularly in affected areas and other important stakeholders of the department. The departmental efforts integrate with overall planning and actions at district level through mechanism like Incident Response System (IRS) and unified. `

PHASE I - EARLY WARNING Done Date/ Blocks/ Who will do Funding Objective: To monitor the situation, develop and disseminate information on Yes No Year Villages it? Source (if Early Warning (EW) required) 84. Monitor the level of disaster to build information on early warning, Share the information with DDMA for approval. 85. As soon as the warning comes, every groups of the firefighting services should be alert. 86. Informing the relevant offices and people about daily update. 87. Support in dissemination of Early Warning information once approved by DDMA. 88. Establish coordination with flood information center. 89. Establish coordination with flood information sub center. 90. Appointing a departmental person as a nodal person to coordinate with the DEOC. `

PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To activate the Unified Emergency Response and take necessary Year Villages it? Source (if actions for immediate response. Yes No required) 91. The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 92. Develop periodic situation report and share with DEOC and DDMA. 93. If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. 94. Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level and other key stakeholders. 95. Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas. 96. In consultation with DEOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Source Objective: To implement the plans for immediate, short term and long term Year Villages it? (if required) response needs. Yes No 97. Coordinate with respective GP disaster management committee and community level fire service committee for monitoring and ensure community participation and ownership of monitoring and maintenance activities. 98. Support with search and rescue, relief programs , transportation of injured and pumping out the water from the food stores and other important departments etc. 99. Support the local administration in evacuating the people from damaged buildings, vehicles, trains, factories etc. 100. Provide resources and technical support to control the dangerous situations arising from petroleum, gas and other hazardous substances. 101. Keep a vigil also on the areas not affected by disaster `

PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To deactivate emergency response and prepare to shift the focus Yes No Year Villages it? Source (if towards recovery issues. required) 102. Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of fire department. Give status report to EOC and ESF nodal agencies. 103. Ensure the protection and maintenance of buildings etc and have been owned by community level committees and adequate monitoring mechanisms are in place. 104. Evaluate Emergency response in consultation with community, fire safety committees, ESF nodal agencies, DEOC and other stakeholders. Document response activities and learning. 105. In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 106. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 107. Initiate planning to demolish the damaged and vulnerable buildings. 108. Initiate planning for early and long term recovery actions as per the damage assessment.

AFTER DISASTER

PHASE 5 - ACTIONS FOR RECOVERY Done Date/ Blocks/ Who will do Funding Objective: To ensure the damage and losses of the department due to disaster are Yes No Year Villages it? Source (if recovered in a planned, sustainable and more resilient way. required) 109. Analyze the damage assessment and recovery package announced by the government. Implement recovery plans. 110. Ensure the departmental resources like firefighting equipments, materials, finances etc used for emergency purpose are accounted and recouped as soon as possible. 111. Support recovery and rehabilitation efforts to help communities recover from `

the disaster impact and in build back better. 112. Incorporate lessons learnt into future planning and preparedness actions. 113. Mainstream DRR into new development programs and refer to DRR actions to minimize future risks.

BEFORE DISASTER

AREA 1: MAINSTREAMING DISASTER RISK REDUCTION (DRR) INTO DEVELOPMENT Done Date/ Year Blocks/ Who will Funding Objective: To ensure disaster risk reduction is mainstreamed in key activities of the Villages do it? Source (if dept. Yes No required) 1. Protect the life and Ensure to install fire safety measures such as fire

property from fire break alarm, hydraulic pump, sprinkler etc. and other disasters like Ensure that the fire fighters are equipped with

flood. effective and modernized weapons, safety measures like fire proof gloves and suits etc. Train the fire fighters to tackle during CBRN and

other disaster specifically. The vulnerable areas, buildings etc and make an

action plan to reduce its risk. 2. Promotion of fire safety Assess the risk vulnerability of the areas and standards promote fire safety measures according to the need. 3. Organising awareness and Conduct regular mock drill, training and awareness training camp on fire safety measures and DRR to the fire fighters and among the masses.

3. Establish and practice protocols for Early Warning approval and dissemination.

4. Assess the vulnerable points in the infrastructure, especially hazardous industries and take measures like timely repairs etc.

5. Maintenance of fire fighting equipments etc. and installation of fire alarm and water pumps like hydraulic, sprinkler etc. 6. Scope the budget for the maintenance of fire fighting equipments and structural measures etc. under different categories. 7. Define standards to measure departments' performance on risk reduction activities and emergency response capacities.

8. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 9. Ensure to keep the force alert and sufficient preparedness is there for emergency response. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Who will do Funding Objective: To build sufficient capacities within the department staff and other Yes No Year Villages it? Source (if stakeholders to be able to better perform the roles and responsibilities for disaster required) risk reduction and emergency response and achieving desired objectives.

21. Maintain the roaster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. 22. Coordinate with DDMA, IAGs and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. 23. Organise periodic mock drills of the Department Staff and key stakeholders for different contingency situations. 24. Take part in block and district level mock drills and capacity building programs organized by District authorities from time to time. `

25. Analyse past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster. 26. Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years. 27. Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 4 - Functional Continuity Actions Done Date/ Blocks/ Who will do Funding Objective: To ensure that the department is able to quickly recover from the Year Villages it? Source (if impact of disaster and remains functional during disaster time. Yes No required) 1. Define Rules and regulations for functioning of the department especially during disaster time. 2. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. 3. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc for disaster times. 4. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. 5. Secure important files and information of the department. Create backups, wherever possible. 6. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc.

AREA 5 - Emergency Preparedness Actions Done Date/ Blocks/ Who will do Funding Objective: To identification potential emergency situations and be prepared for Yes No Year Villages it? Source (if response. required) Identify potential emergency situations. Make references to contingency specific action plans for the same. Identify the most vulnerable areas to fire and other disasters and create awareness and training among the people on fire safety measures, prepare the force for emergency search and rescue operation. `

Implementation of fire safety measures in the private, government and own buildings and establishments. Provide regular training in primary health care and in evacuation, search and rescue to the fire brigades to make them alert. Periodically inspect the vulnerable areas like hazardous chemical and other industries. Stockpile and preposition sufficient number of fire fighting equipments and vehicles to combat any emergency. Stockpile and preposition other necessary repairing material at safe place for the immediate repairs. Keep the equipments, telephone, telex, wireless etc. functional and ready.

Awareness to the officials for the safety of life, material, equipments and for this placement of the items at safe places. To involve in disaster management activity, identify the voluntary workers from NGOs, Educational institutions and provide them training.

IRRIGATION AND FLOOD CONTROL DEPARTMENT

Introduction: In Kashmir the problem of recurring floods is often caused by heavy summer rains and melting of snow which flooded the arable land around. Irrigation and Flood Control Department was created in the year 1959 with the objective of providing assured irrigation to cultivable/cultivated land in the State by renovation/modernization of existing canals, construction/maintenance of irrigation canals, tube wells, khuls and distributaries. The Irrigation and Flood Control Department is the nodal department of the district government for taking up various flood management schemes and minor irrigation channel. The Flood management schemes include river training, flood protection, anti-erosion works including management and control of drainage. Composition (Structure)

 Principal Chief Engineer Cum Secretary  Chief Engineer  Additional Chief Engineer  Superintending Engineer (South/West and North/East)  Divisional Engineers

Accountability

The head of the department, officers at various levels and the nodal officer appointed for the disaster management by the department shall be responsible for all plans and implementation of plans and decisions taken from time to time for the same. The nodal officer shall submit periodic reports to DEOC as listed in annexure of DRR action plan and Emergency action plan.

PHASE I - EARLY WARNING Done Date/ Blocks/ Who will do Funding Objective: To monitor the situation, develop and disseminate information on Yes No Year Villages it? Source (if Early Warning (EW) required) 1. Monitor the flows and levels of important rivers and channels to build information on flood and drought early warning, Share the information with DDMA for approval. 2. Informing the relevant offices and people about daily weather and also issuing the press bulletin on this matter. 3. Support in dissemination of Early Warning information once approved by DDMA. 4. Establish flood information center at district/block level before the seasonal floods.

5. Establish flood information sub center at local level before seasonal floods. 6. Appointing a departmental person as a nodal person to coordinate with the DEOC.

PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To activate the Unified Emergency Response and take necessary Year Villages it? Source (if actions for immediate response. Yes No required) 7. Keep flood information and control center functional for 24 hrs. 8. The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 9. Develop periodic situation report and share with DEOC and DDMA.

10. If DEOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. `

11. Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level embankment protection committees and other key stakeholders. 12. Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas. 13. Organize initial assessment for damages and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders.

14. In consultation with DEOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs.

PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Source Objective: To implement the plans for immediate, short term and long term Year Villages it? (if required) response needs. Yes No 15. Coordinate with respective disaster disaster management committee and district and level embankment protection committee for monitoring embankments and ensure community participation and ownership of embankment monitoring and maintenance activities. 16. Support with search and rescue, relief programs etc. by connecting with nodal agencies for different essential support functions. 17. The engineers of the department namely chief engineer, additional engineer, executive engineer, assistant engineer shall contribute their technical abilities to other services as required. 18. Regularly monitor the security of the embankments, irrigation channels, bridges, culvert, control center etc. during the emergency time. `

19. Keep a vigil also on the areas not affected by disaster.

PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To deactivate emergency response and prepare to shift the focus Yes No Year Villages it? Source (if towards recovery issues. required) 20. Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of water resources department. Give status report to DEOC and ESF nodal agencies. 21. Ensure the protection and maintenance of embankments, channels etc have been owned by community level committees and adequate monitoring mechanisms are in place. 22. Evaluate Emergency response in consultation with community, embankment protection committees, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings. 23. In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 24. Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 25. Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 26. Initiate planning for early and long term recovery actions as per the damage assessment.

AFTER DISASTER

PHASE 5 – ACTIONS FOR RECOVERY Done Date/ Blocks/ Who will do Funding Objective: To deactivate emergency response and prepare to shift the focus Yes No Year Villages it? Source (if towards recovery issues. required)

27. Analyze the damage assessment and recovery package announced by the government. 28. Implement recovery plans. 29. Ensure the departmental resources like equipments and resource material, finances etc. used for emergency purpose are accounted and recouped as soon as possible. 114. Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 115. Incorporate lessons learnt into future planning and preparedness actions.

116. Mainstream DRR into new development programs and refer to DRR actions to minimize future risks.

BEFORE DISASTER

Key Activities of the Department Mainstreaming DRR Done? Date/Year Blocks/ Who will do Funding source Actions Yes No Villages it? Repair & restoration of minor irrigation  Ensure all construction is schemes, catch water drain, storm water earthquake and landslide drainage and flood management work. resilient.  Earthquake and landslide Conduct of census of minor irrigation resistant structures must be schemes as per guidelines of Ministry of promoted in the various Water Resource. development programme

Preparation of Detailed Project Report (DPR)  Ensure natural drainage is on flood management schemes and minor not blocked by irrigation channel. development activity of other departments/ Projects.

Proposal for flood protection work and minor  Assess disaster risks due to irrigation scheme are also taken up under any new construction or National Bank of Agriculture and Rural maintenance activity Development (NABARD).

AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Blocks/ Who will do Funding Objective: To ensure disaster risk reduction priority actions are carried out during non- Yes No Year Villages it? source disaster times. 1. Establish a flood and drought warning cell in the department and a nodal officer for disaster management. 2. Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies especially to develop flood and drought early warning information. `

3. Establish and practice protocols for Early Warning approval and dissemination. 4. Assess the vulnerable points in the infrastructure, especially embankments and take measures like timely repairs etc. 5. Maintenance of sluice gates etc. and construction of channels for distributing river waters to ponds. 6. Scope the budget for the maintenance of embankments, sluice gates, lock gates etc. under different categories. 7. Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities. 8. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Who will do Funding Objective: To build sufficient capacities within the department staff and other Yes No Year Villages it? source stakeholders to be able to better perform the roles and responsibilities for disaster risk reduction and emergency response and achieving desired objectives 9. Maintain the roaster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. 10. Coordinate with DDMA, IAGs and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. 11. Organise periodic mock drills of the Department Staff and key stakeholders for different contingency situations. 12. Take part in state and district level mock drills and capacity building programs organized by District authorities from time to time. 13. Analyse past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. 14. Document it as lessons learnt annually and after every disaster. 15. Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years. 16. Create mechanism for regular Inspection and maintenance of equipments and `

acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 4 - Functional Continuity Actions Done Date/ Blocks/ Who will do Funding Objective: To ensure that the department is able to quickly recover from the impact of Year Villages it? source Yes No disaster and remains functional during disaster time. 17. Define Rules and regulations for functioning of the department especially during disaster time. 18. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. 19. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc for disaster times. 20. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. 21. Secure important files and information of the department. Create backups, wherever possible. 22. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date/ Blocks/ Who will do Funding Objective: To identification potential emergency situations and be prepared for Year Villages it? source Yes No response. 23. Identify potential emergency situations. Make references to contingency specific action plans for the same. 24. Periodically inspect the embankments for cracks, holes and other potential wear and tear. 25. Stockpile and preposition sufficient number of sandbags to repair the cracks in the embankments. Stockpile and preposition other necessary repairing material at safe place for the immediate repairs.

26. Keep the equipments, telephone, telex, wireless etc. functional and ready.

27. Awareness to the officials for the safety of life, material, equipments and for this placement of the items at safe places.

ROADS AND BUILDING DEPARTMENT

Introduction: The department constructs the government buildings, schools and hospital et al and provides the architectural support in the construction. The department provides all necessary services and facilities to the govt. buildings, site evaluation and assessment, structural assessment and renovation options.

Composition (Structure):  Superintendent Engineer

 Sub divisional Engineers

Coordination and Integration: The department shall appoint a Nodal Officer for DM coordination with other agencies. He shall essentially coordinate and consult with DEOC, ESF nodal and support agencies, officer in charge of IRS sections, and community level committees particularly in affected areas and other important stakeholders of the department. The departmental efforts integrate with overall planning and actions at district level through mechanism such as Incident Response System (IRS).

` PHASE I - EARLY WARNING Done Date Blocks/ Who will do Source of Objective: To monitorr the situation, develop and disseminate information on Early /Year Villages it? funding( if Warning (EW) Yes No required)

1. To direct the officers of all levels in the department, for high level preparedness to ensure the safety of buildings of all govt. departments and other assets. 2. To appoint one communication officer to coordinate with the emergency control room of the disaster management department. 3. To direct the officers of all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration. 4. Informing the relevant offices and people about dos and don'ts in case the disaster happens. 5. Support in dissemination of Early Warning information once approved by DDMA. 6. Establish coordination with flood information center at district level before the seasonal floods. 7. Establish coordination with flood information sub center at local level before seasonal floods. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date Blocks/ Who will do Source of Objective: To activate the Unified Emergency Response and take necessary actions /Year Villages it? funding( if Yes No for immediate response. required) 8. The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 9. Develop periodic situation report and share with DEOC and DDMA. 10 If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. 11 Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level committees and other key stakeholders. `

12 Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas. 13 Organize initial assessment for damages and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. 14 In consultation with DEOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Source of Objective: To implement the plans for immediate, short term and long term Year Villages it? funding( if response needs. Yes No required) 15 Coordinate with respective GP disaster management committee, shelter and search and rescue committee to shift office equipments, documents and people to the safe structure. 16 Alternate arrangements for govt. storages and buildings. 17 Provide temporary shelters to the Panchayat and the block. 18 Support with search and rescue, relief programs etc by connecting with nodal agencies for different essential support functions. 19 Ensuring adequate facility of efficient and monitoring force in the affected areas. 20 Keep a vigil also on the areas not affected by disaster. PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Source of Objective: To deactivate emergency response and prepare to shift the focus Year Villages it? funding towards recovery issues. Yes No ( if required) 21 Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of building department. Give status report to DEOC and ESF nodal agencies. 22 Ensure the maintenance of buildings has been owned by govt. departments and community level committees and adequate monitoring mechanisms are in place. 23 Evaluate Emergency response in consultation with community, health committee, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings. 24 In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 25 Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. `

26 Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 27 Initiate planning for early and long term recovery actions as per the damage assessment. AFTER DISASTER PHASE 5 - ACTIONS FOR RECOVERY Done Date/ Blocks/ Who will do Source of Objective: To ensure the damage and losses of the department due to disaster are Year Villages it? funding recovered in a planned, sustainable and more resilient way. Yes No ( if required) 28 Analyze the damage assessment and recovery package announced by the government. 29 Ensure the departmental resources like equipments, construction material, building resource material, finances etc used for emergency purpose are accounted and recouped as soon as possible. 30 Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 31 Incorporate lessons learnt into future planning and preparedness actions. 32 Mainstream DRR into new development programs and refer to DRR actions to minimize future risks. `

BEFORE DISASTER

Mainstreaming DRR into Development:

Objective: To ensure disaster risk reduction is mainstreamed in key activities of the department. Key Actions:

Done? Date/ Blocks/ Who will Funding Source Objective: To ensure disaster risk reduction is mainstreamed in key activities of the Year Villages do it? (if required) department. Key Activities of the Department Mainstreaming DRR Actions No Yes The department constructs the govt. buildings, museums, house allotment work of Government Ensure all construction is earthquake Building etc. and provides the architectural resilient. Museums and govt. buildings support in the construction must be flood and earthquake resistant. The department provides all necessary services and facilities to the govt. buildings, site evaluation and assessment, structural assessment and Adoption of Modern technology suitable renovation options. to the climate of the area. Planning and designing building network to Constructing new buildings on high plinth provide optimized connectivity to residential and in the flood prone areas or flood resistant non-residential govt. buildings of different structures. departments Construction, renovation, up gradation and maintenance of residential and non-residential govt. buildings of different Retrofitting to the govt. buildings at block Departments. level, Panchayat level and district level

AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Year Blocks/ Who will do it? Source of funding Objective: To ensure disaster risk reduction priority actions are carried out during Yes No ( if required) non-disaster times. Villages 28. Establish a flood and drought warning cell in the department and a nodal `

officer for disaster management. 29. Ensure adequate stock of gunny bags at strategic locations before flood season. 30. Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies especially to develop flood and drought early warning information. 31. Establish and practice protocols for Early Warning approval and dissemination. 32. Identification and assessment of all department’s building at the Panchayat level, block level and district level. 33. The demonstration of the earthquake and flood resistant structures at the block, district and Panchayat level. 34. Availability of construction material at block, Panchayat and district level. 35. Training to govt. employees at block and Panchayat level in DRR knowledge. 36. Allocation of separate fund for disaster management, so that the essential reconstruction work can be started early after any emergency situation. 37. Define standards/ benchmarks to measure departments' performance on risk reduction activities and emergency response capacities. 38. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 39. Ensure sufficient preparedness is there for emergency response. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Who will do it? Source of funding( Objective: To build sufficient capacities within the department staff and other Year if required) stakeholders to be able to better perform the roles and responsibilities for Yes No Villages disaster risk reduction and emergency response and achieving desired objectives

40. Maintain the roster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. 41. Organise community awareness about safe house construction especially in the hazardous flood zone. 42. Coordinate with DDMA and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. `

43. Organise periodic mock drills of the Department Staff and key stakeholders for different contingency situation. 44. Take part in block and district level mock drills and capacity building programs organized by District authorities from time to time. 45. Analyse past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. 46. Document it as lessons learnt annually and after every disaster.

47. Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years. 48. Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 4 - Functional Continuity Actions Done Date/ Blocks/ Who will do it? Source of funding( Objective: To ensure that the department is able to quickly recover from the Year if required) impact of disaster and remains functional during disaster time. Yes No Villages 49. Define Rules and regulations for functioning of the department especially during disaster time. 50. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. 51. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc for disaster times. 52. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. 53. Secure important files and information of the department. Create backups, wherever possible. 54. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date/Y Blocks/ Who will do Source of `

Objective: To identification potential emergency situations and be Yes No ear it? funding( if prepared for response. Villages required) 55. Identify potential emergency situations. Make references to contingency specific action plans for the same. 56. Ensuring there is sufficient stock of construction material in disaster prone areas. Also there is availability of preventive measures. 57. Identification of the safe building (govt.) in the Panchayat and block. The safe places must be identified as per the disasters (flood, earthquake). 58. The executive engineer must ensure the temporary construction work has taken place before the disaster forecast (flood, storm etc). 59. Identifying the buildings which are vulnerable to flood, earthquake, water logging and developing the plan to avoid any damage to the building. 60. Stockpile and preposition other necessary repairing material at safe place for the immediate repairs. 61. Keep the equipments, telephone, telex, wireless etc. functional and ready. 62. Awareness to the officials for the safety of life, material, equipments and for this placement of the items at safe places.

DEPARTMENT OF RURAL DEVELOPMENT

Introduction: From last two decades Rural Development Department in Jammu and Kashmir state has been involved in the implementation of the various centrally sponsored schemes and the schemes having been carved out by the State government for upliftment of the rural society.

The department has been encompassing various other development programmes like BADP, MPLAD and CDF to ensure providing durable infrastructure with better quality at a low cost to the public besides providing wage employment. A massive programme on community empowerment has been chalked out which besides uplifting the level of comprehension of PRIs would sensitise the officials of rural development department and other line departments.

Composition (Structure and Capacity)  Assistant Commissioner Development  PO Self Employment  Project Manager  District Panchayat Officer  Rural Engineering Wing  BDOs  Inspector Panchayat  Secretary Panchayat

DURING DISASTER

PHASE I - EARLY WARNING Done Date/ Blocks/ Funding Who will do Objective: To monitor the situation, develop and disseminate information on Early Warning Yes No Year Villages source (if it? (EW) required)

1. To direct the officers of all levels in the department, for high level preparedness to ensure the safety of buildings of department and other assets. 2. To appoint one communication officer to coordinate with the emergency control room of the disaster management department. 3. To direct the officers of all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration. 4. Informing the relevant offices and people about daily weather and also issuing the press bulletin on this matter. 5. Support in dissemination of Early Warning information once approved by DDMA. 6. Establish coordination with flood information centre at district level before the seasonal floods. 7. Establish coordination with flood information sub centre at local level before seasonal floods. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/Y Blocks/ Funding Who will do Objective: To activate the Unified Emergency Response and take necessary actions for immediate response. Yes No ear Villages source (if it? required)

8. The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 9. Develop periodic situation report and share with DEOC and DDMA. 10 If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. 11 Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level committees and other key stakeholders. 12 Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas 13 Organise initial assessment for damages and immediate, short term and long term needs as per the `

format enclosed and share it with DEOC and other key stakeholders. 14 In consultation with DEOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs.

PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To implement the plans for immediate, short term and long term response needs. Yes No Year Villages it? source (if required) 15 Coordinate with respective GP disaster management committee and search and rescue committee to shift the equipments, people, resource material etc. to the safe places during floods. 16 Identifying alternate sources of water during drought. 17 Regular monitoring of the embankments and other key points and immediate repairing through various programmes of the department. 18 Generating employment opportunities for the displaced people or people who have lost their means of livelihood. 19 Support with search and rescue, relief programs etc by connecting with nodal agencies for different essential support functions. 20 Ensuring adequate facility of efficient and monitoring force in the affected areas. 21 Keep a vigil also on the areas not affected by disaster. PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To deactivate emergency response and prepare to shift the focus towards recovery Yes No Year Villages it? source (if issues. required) 22 Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of rural department. Give status report to DEOC and ESF nodal agencies. 23 Ensure the maintenance of rural infrastructure has been owned by community level committees and adequate monitoring mechanisms are in place. 24 Evaluate Emergency response in consultation with community, DMT's, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings. 25 In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 26 Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 27 Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. `

28 Initiate planning for early and long term recovery actions as per the damage assessment.

AFTER DISASTER PHASE 5 - ACTIONS FOR RECOVERY Done Date Blocks/ Who will do Funding source (if Objective: To ensure the damage and losses of the department due to disaster are Yes No /Year Villages

` recovered in a planned, sustainable and more resilient way. it? required)

29 Analyze the damage assessment and recovery package announced by the government. 30 Construction of the rural community buildings, village roads and other infrastructural works under the MNAREGA and Indira Awas Yojna. 31 Management of BPL Families under the Swarnajayanti Gram Swarojgar Yojna (SGSY) 32 Ensure all construction is earthquake resilient. 33 Earthquake and flood resistant technology in the construction of houses. 34 Identification of safe land. 35 Take measures to reduce erosion risks. 36 Assess disaster risks due to any new construction or maintenance activity. 37 Implement recovery plans. 40 Ensure the departmental resources like equipments and resource material, finances etc used for emergency purpose are accounted and recouped as soon as possible. 41 Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 42 Incorporate lessons learnt into future planning and preparedness actions. 43 Mainstream DRR into new development programs and refer to DRR actions to minimize future risks.

BEFORE DISASTER AREA 1: MAINSTREAMING DISASTER RISK REDUCTION (DRR) INTO DEVELOPMENT Objective: To ensure disaster risk reduction is mainstreamed in key activities of the dept. Key Activities of the Department Mainstreaming DRR Actions Who will do it?

1 Construction of the rural community buildings,  Ensure all construction is earthquake village roads and other infrastructural works under resilient. the MNAREGA and Indira Awas Yojna.  All weathered roads. `

 Earthquake and flood resistant technology in the construction of houses. 2 Management of BPL Families under the Swarnajayanti Gram Swarojgar Yojna (SGSY) generate employment in rural areas, enhancing people's participation in wasteland development,  Identification of safe land. afforestation and pasture development leading to  Take measures to reduce erosion risks. equitable sharing of benefits and sustainable  Assess disaster risks due to any new development. construction or maintenance activity.

AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Blocks/ Funding Who will do Objective: To ensure disaster risk reduction priority actions are carried out Yes No Year Villages source (if it? during non-disaster times. required) 3 Establish a flood and drought warning cell in the department and a nodal officer for disaster management. 4 Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies especially to develop flood and drought early warning information. 5 Establish and practice protocols for Early Warning approval and dissemination. 6 The DoRD should prioritize area of development with the area of interest. Under the MNAREGA work, embankment must be reinforced, sustainable and resistive plantation and periodically siltation dug out and settlement. 7 The use of flood and earthquake resistant techniques/ structures in the construction of roads, community centre, rural building etc. 8 Maintenance of water channels and water drainage system. 9 Initiation for the Silt Detention Dams under different programmes. 10 Guidance and helping the DM committees in developing the disaster management plan. 11 Capacity building of community in the rural areas regarding DRR. 12 Allocation of separate fund for disaster management, so that the essential reconstruction work can be started early after any emergency situation. 13 Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities. `

14 Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 15 Ensure sufficient preparedness is there for emergency response.

AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Objective: To build sufficient capacities within the department staff and other Year Villages Funding Who will stakeholders to be able to better perform the roles and responsibilities for source (if Yes No do it? disaster risk reduction and emergency response and achieving desired required) objectives 16 Maintain a roster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. 17 Coordinate with DDMA, IAGs and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. 18 Organize periodic mock drills of the Department Staff and key stakeholders for different contingency situations. 19 Take part in block and district level mock drills and capacity building programs organized by Sub-Divisional and District authorities from time to time. 20 Organize trainings on disaster management for students and teachers (Especially in high-risk disaster prone areas). 21 Organize annual mock-drill exercises and disaster preparedness activities in the schools, colleges in disaster prone areas. 22 Analyze past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. 23 Document it as lessons learnt annually and after every disaster. 24 Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years. 25 Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 4 - Functional Continuity Actions Done Date/ Year Blocks/ Funding Who will Objective: To ensure that the department is able to quickly recover from the impact Yes No Villages source (if do it? of disaster and remains functional during disaster time. required) `

26 Define Rules and regulations for functioning of the department especially during disaster time. 27 All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. 28 Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc for disaster times. 29 Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become inaccessible due to disaster. 30 Secure important files and information of the department. Create backups, wherever possible. 31 Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc.

AREA 5 - Emergency Preparedness Actions Done Date/ Blocks/ Funding Who will do Objective: To identification potential emergency situations and be prepared for Yes No Year Villages source (if it? response. required) 32 Identify potential emergency situations. Make references to contingency specific action plans for the same. 33 Ensuring there is sufficient stock of construction material is available in disaster prone areas. Also there is availability of preventive measures. 34 Temporary construction work or retrofitting to the vulnerable buildings. 35 Plantation, repairing of drainage system, small canals, embankments etc. 36 Protection of the ponds and water bodies. 37 Stockpile and preposition other necessary repairing material at safe place for the immediate repairs. 38 Keep the equipments, telephone, telex, wireless etc. functional and ready. 39 Awareness to the officials for the safety of life, material, equipments and for this placement of the items at safe places.

SOCIAL WELFARE DEPARTMENT

Introduction: The department of Social Welfare and development programme and schemes focusing on three categories of people: persons with disabilities, older persons, and destitute. The Directorate of Social Security and Disability earlier known as the Directorate of Social Security, was established in 1981 under the Department of Labour Resources. Focusing on the non- formal or 'unorganized' sector of economic activities in small manufacturing units, workshops, household-based work and commercial establishments, the main objective of the Directorate then was to help the poor and destitute in the sector.

Composition (Structure and Capacity)  District Social Welfare Officer  Tehsil level officers

Accountability: The head of the department, officers at various levels and the nodal officer appointed for the disaster management by the department shall be responsible for all plans and implementation of plans and decisions taken from time to time for the same. The nodal officer shall submit periodic reports to EOC as listed in annexure of DRR action plan and Emergency action plan.

Coordination and Integration: The department shall appoint a Nodal Officer for DM coordination with other agencies. He shall essentially coordinate and consult with DEOC, ESF nodal and support agencies, officer in charge of IRS sections and community level committees particularly in affected areas and other important stakeholders of the department. The departmental efforts integrate with overall planning and actions at district level through mechanism such as Incident Response System (IRS).

PHASE I - EARLY WARNING Done Date Blocks/ Who will do Source of Objective: To monitorr the situation, develop and disseminate information on Early /Year Villages it? funding( if Warning (EW) required) Yes No 1 To direct the officers of all levels in the department, for high level preparedness to ensure the safety of buildings of department and other assets. 2 To appoint one communication officer to coordinate with the emergency control room of the disaster management department. 3 To direct the officers of all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration. 4 Informing the relevant offices and people about daily weather and also issuing the press bulletin on this matter. 5 Support in dissemination of Early Warning information once approved by DDMA. 6 Establish coordination with flood information center at district/block level before the seasonal floods. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date Blocks/ Who will do it? Source of funding( Objective: To activate the Unified Emergency Response and take necessary actions for /Year Villages if required) Yes No immediate response. 7 The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 8 Develop periodic situation report and share with DEOC and DDMA. 9 If EOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. 10 Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level committees and other key stakeholders. 11 Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas. 12 Organize initial assessment for damages and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. 13 In consultation with DEOC and ESF nodal and support agencies, plan response actions `

as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Source of Objective: To implement the plans for immediate, short term and long term Year it? funding( if response needs. Yes No Villages required) 14 Coordinate with DDMA, respective GP disaster management committee and search and rescue committee to shift the equipments, people, resource material etc. to the safe places during floods. 15 Identifying the safe place and shifting the persons with disabilities, older persons, and destitute to alternate safe places. 16 Arrangement of WASH, food and shelter for the persons with disabilities, older persons, and destitute. 17 The physical, social, economic and psychological rehabilitation of Persons with disabilities 18 Generating employment opportunities for the displaced people or people who have lost their means of livelihood. 19 Support with search and rescue, relief programs etc by connecting with nodal agencies for different essential support functions. 20 Ensuring adequate facility of efficient and monitoring force in the affected areas. 21 Keep a vigil also on the areas not affected by disaster.

PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Source of Objective: To deactivate emergency response and prepare to shift the focus Year Villages it? funding towards recovery issues. Yes No ( if required)

22 Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of social security department. Give status report to DEOC and ESF nodal agencies. 23 Ensure the maintenance of social security infrastructure has been owned by trusts, private bodies and adequate monitoring mechanisms are in place.

24 Evaluate Emergency response in consultation with community, DMTs, ESF nodal agencies, EOC and other stakeholders. Document response activities and leanings 25 In consultation with D EOC and other ESF nodal agencies deactivate the emergency response actions. `

26 Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 27 Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 28 Initiate planning for early and long term recovery actions as per the damage assessment. AFTER DISASTER PHASE 5 - ACTIONS FOR RECOVERY Done Date/ Blocks/ Who will do it? Source of funding Objective: To ensure the damage and losses of the department due to disaster are Year Villages ( if required) recovered in a planned, sustainable and more resilient way. Yes No

29 Analyze the damage assessment and recovery package announced by the government. 30 Implement recovery plans. 31 Ensure the departmental resources like equipments and resource material, finances etc. used for emergency purpose are accounted and recouped as soon as possible. 32 Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 33 Incorporate lessons learnt into future planning and preparedness actions. 34 Mainstream DRR into new development programs and refer to DRR actions to minimize future risks. 35 Ensure that children from vulnerable groups and orphans are not strayed into child labour.

BEFORE DISASTER

Who will do it? Key Activities of the Department Mainstreaming DRR Actions The Directorate of Social Security and Ensure all construction is Earthquake old age Disability (DSS&D) is specifically concerned homes, day care centers and induction of disaster with Distribution of pensions, including social resistant mobile Medicare units. security pensions and pensions persons, for older all activities and schemes related to the Assess disaster risks due to any new construction or welfare of older persons. maintenance activity.

Implementation and co-ordination of all Earthquake resistant features must be promoted in schemes concerning the welfare and the housing schemes to rehabilitate the vulnerable empowerment of PWDs, programme related groups, poor people and beggars. to prevention, treatment and rehabilitation

of all substance abusers,

Rehabilitation of beggars and other people who are destitute, Programme concerning rehabilitation of scheduled tribes and communities with a history of taking up criminal activities.

AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Blocks/ Who will do Source of Objective: To ensure disaster risk reduction priority actions are carried out Yes No Year it? funding during non-disaster times. Villages ( if required) 1 Establish a flood and drought warning cell in the department and a nodal officer for disaster management. 2 Establish a flood and drought warning cell in the department and a nodal officer for disaster management. 3 Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and `

national agencies especially to develop flood and drought early warning information 4 Establish and practice protocols for Early Warning approval and dissemination 5 Training of departmental staff in DRR knowledge. 6 Ensuring that the monetary assistance and pension is given to the weaker section regularly. 7 Regular follow-up of the old age homes, day care centres etc. 8 Location of old age homes, day care centres at safe places. 9 The social security department must ensure there is inclusion of DRR features in old age homes, day care centres and mobile Medicare units. 10 Under various schemes the state government must propose for trainings in DRR to the persons with disabilities, older persons, and destitute. 11 Allocation of separate fund for disaster management, so that the essential reconstruction work can be started early after any emergency situation. 12 Allocation of separate fund for disaster management, so that the essential reconstruction work can be started early after any emergency situation. 13 Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities. 14 Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 15 Ensure sufficient preparedness is there for emergency response. 16 Update the list of under privileged people shall be with Police, Fire emergency services and Revenue Department. 17 Old age (M/F) and widow home should be set up. 18 Active SHG’s, Make women cell. 19 Awareness of people towards Person with Disability (PWD). 20 Trainings of PWD in vocation skills. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Who will do Source of Objective: To build sufficient capacities within the department staff and Year it? funding( if other stakeholders to be able to better perform the roles and responsibilities Yes No Villages required) for disaster risk reduction and emergency response and achieving desired ` objectives

21 Maintain the roaster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. 22 Coordinate with DDMA and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. 23 Take part in block and district level mock drills and capacity building programs organized by District authorities from time to time. 24 Analyse past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster 25 Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years. 26 Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. 27 Organise periodic mock drills of the Department Staff and key stakeholders for different contingency situations. 28 Provide vocational trainings to PWDs, widows, abandoned women and orphans et al. AREA 4 - Functional Continuity Actions Done Date/ Blocks/ Who will do Source of Objective: To ensure that the department is able to quickly recover from the Year it? funding( if Yes No impact of disaster and remains functional during disaster time. Villages required) 29 Define Rules and regulations for functioning of the department especially during disaster time. 30 All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. 31 Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc. for disaster times. 32 Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. 33 Secure important files and information of the department. Create backups, wherever possible `

34 Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date/ Blocks/ Who will do Source of Objective: To identification potential emergency situations and be prepared for Yes No Year it? funding( if response. Villages required) 35 Identify potential emergency situations. Make references to contingency specific action plans for the same. 36 The director of the district must ensure that he has the resources and geographic profile of the district in detail. 37 The social security department must ensure that the temporary construction work or retrofitting has been done to the vulnerable buildings. 38 The social security department must have the arrangement (specific vehicles and equipments) to move the persons with disabilities, older persons, and destitute during emergencies 39 Keep the equipments, telephone, telex, wireless etc. functional and ready. 40 Awareness to the officials for the safety of life, material, equipments and for this placement of the items at safe places. 41 Include the needs of special groups in the emergency stockpiles.

BSNL

Introduction: BSNL is one of the largest & leading public sector units providing comprehensive range of telecom services in India. BSNL has installed Quality Telecom Network in the country & now focusing on improving it, expanding the network, introducing new telecom services with ICT applications in villages & winning customer's confidence. BSNL serves its customers with a wide bouquet of telecom services namely Wire line, CDMA mobile, GSM mobile, Internet, Broadband, Carrier service, MPLS-VPN, VSAT, VoIP, IN Services, FTTH, Global Conferencing etc. Composition (Structure and Capacity) 1. SDO 2. JTO

DURING DISASTER

PHASE I - EARLY WARNING Done Date/Y Blocks/ Who will do Funding Objective: To monitor the situation, develop and disseminate information on Early Warning Yes No ear Villages it? source (EW) 1. To direct the officers of all levels in the department, for high level preparedness to ensure the safety of buildings of department and other assets. 2. To appoint one communication officer to coordinate with the emergency control room of the disaster management department. 3. To direct the officers of all level in the department to provide support and regular help to the sub division officers, district magistrate, disaster management agencies and other local administration. 4. Informing the relevant offices and people about daily weather and also issuing the electronic message on this matter. 5. Support in dissemination of Early Warning information once approved by DDMA. 6. Issuance of early warning to the society through the means of telecommunications. 7. Establish coordination with flood information center at district level before the seasonal floods. 8. Establish coordination with flood information sub center at local level before seasonal floods.

PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To activate the Unified Emergency Response and take necessary actions for Year Villages Yes No it? source immediate response. 1. The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 2. Develop periodic situation report and share with DEOC and DDMA. 3. If DEOC at district level declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. 4. Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level `

committees and other key stakeholders. 5. Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas. 6. Organize initial assessment for damages and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. 7. In consultation with DEOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs.

PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do it? Funding source Objective: To implement the plans for immediate, short term and long term response Yes No Year Villages needs. 1. Coordinate with DDMA, respective GP disaster management committee and search and rescue committee to maintain the information and communication system. 2. Provide the updates and information through telecommunication. 3. Provide setup for the web-conferencing or audio conferencing for the district administration. 4. Weather forecast on phones or through other means of telecommunication. 5. Immediately restore the communication system in the affected area. 6. Provide and maintain the telegraph services. 7. Ensuring adequate facility of efficient and monitoring force in the affected areas.

8. Ensuring that the affected communities are able to contact their relatives in distant places. 9. Keep a vigil also on the areas not affected by disaster. PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do it? Funding source Objective: To deactivate emergency response and prepare to shift the focus towards Year Villages recovery issues. Yes No 1 Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of BSNL office. Give status report to DEOC and ESF nodal agencies. 2 Ensure that the maintenance of communication system etc. has been owned by private companies, community level committees and adequate monitoring mechanisms are in place. `

3 Evaluate Emergency response in consultation with community, DMTs, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings. 4 In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 5 Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 6 Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 7 Initiate planning for early and long term recovery actions as per the damage assessment

AFTER DISASTER

PHASE 5 - ACTIONS FOR RECOVERY Done Date Blocks/ Who will do Funding source Objective: To ensure the damage and losses of the department due to disaster are Yes No /Year Villages it? recovered in a planned, sustainable and more resilient way. 1 Analyze the damage assessment and recovery package announced by the government. 2 Implement recovery plans. 3 Ensure the departmental resources like equipments and resource material, finances etc used for emergency purpose are accounted and recouped as soon as possible. 4 Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 5 Incorporate lessons learnt into future planning and preparedness actions. 6 Mainstream DRR into new development programs and refer to DRR actions to minimize future risks.

BEFORE DISASTER

Key Activities of the Mainstreaming DRR Actions Done? Date/Year Blocks/ Who will do Funding source Department Yes No Villages it?  The company provides  Ensure all the BSNL offices or any telecom services namely establishment is earthquake resilient. Wire line, CDMA mobile,  Earthquake and flood resistant technology GSM mobile, Internet, in the construction of BSNL towers or Broadband, Carrier setups. service, MPLS-VPN, VSAT, VoIP, IN Services.  Fire resistant cables and instruments.  Assess disaster risks due to any new construction, installation or maintenance of towers or any other setup.  The flood specific designing of the towers and poles which are located in the flood prone areas or low lying areas.  Planning, installation,  Installation of alternate sources of energy network integration & for the power back up. maintenance of switching  Fire resistant switches and network & transmission networks. devices  Telecom Training.

AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Blocks/ Who will do Funding source Objective: To ensure disaster risk reduction priority actions are carried out during Yes No Year Villages it? non-disaster times. 1. Establish a flood and drought warning cell in the department and a nodal officer for disaster management. 2. Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other districts, state and national agencies especially to develop flood and drought early warning information. 3. Establish and practice protocols for Early Warning approval and dissemination. `

4. Training of departmental staff in DRR knowledge. 5. Identification of safe areas before installing the BSNL towers or setting-up a unit. 6. Ensure that the power back up is there for the continuation of the work 7. Computerization of rural and remote extension offices. 8. Insertion of DRR features in telecom training which is provided by the BSNL. 9. Taking initiative in starting SMS services to update the society on weather forecast. 10. Send alert messages during emergencies. 11. Location of equipments, wires at safe places to rectify the technical problems in time. 12. The BSNL Company must ensure there is inclusion of DRR features in telecom instruments and services. 13. Ensure functioning of BSNL office from safe building in order to provide the unhindered telecom services to the people. 14. Allocation of separate fund for disaster management, so that the essential reconstruction work can be started early after any emergency situation. 15. Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities. 16. Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 17. Ensure sufficient preparedness is there for emergency response. AREA 3 – CAPACITY BUILDING ACTIONS Done Date Blocks/ Who will do Funding source Objective: To build sufficient capacities within the department staff and other Yes No / Villages it? stakeholders to be able to better perform the roles and responsibilities for Year disaster risk reduction and emergency response and achieving desired objectives 18. Maintain the roaster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. 19. Coordinate with DDMA, IAGs and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies 20. Organise periodic mock drills of the Department Staff and key stakeholders for different contingency situations. `

21. Take part in block and district level mock drills and capacity building programs organized by District authorities from time to time. 22. Analyse past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster. 23. Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years. 24. Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 4 - Functional Continuity Actions Done Date Blocks/ Who will do Funding source Objective: To ensure that the department is able to quickly recover from the Yes No / Villages it? impact of disaster and remains functional during disaster time. Year 25. Define Rules and regulations for functioning of the department especially during disaster time. 26. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. 27. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc for disaster times. 28. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. 29. Secure important files and information of the department. Create backups, wherever possible. 30. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date Blocks/ Who will do Funding source Objective: To identification potential emergency situations and be prepared Yes No / Villages it? for response. Year 31. Identify potential emergency situations. Make references to contingency specific action plans for the same. 32. To ensure the safety of own building and property. `

33. Regular monitoring of the line department's telecom infrastructure 34. The BSNL Company must ensure that the temporary construction work or retrofitting has been done to the vulnerable buildings. 35. The BSNL department must have the arrangements (vehicles, cables, generator and equipments) to check and rectify the problem. 36. Power backup for the continuation of the uninterrupted telecommunication signals. 37. Keep the equipments, telephone, telex, wireless etc. functional and ready.

ARMY

Mandate and Role of Indian Army:

Mandate of Indian Army is to safeguard National Interests from External Aggression and Internal Subversion. Indian Army has following tasks:

1. War fighting to meet External Aggression. 2. Internal Security Management to include internal threats. 3. Force Projection. 4. Peace Keeping Operations or Military Assistance to friendly foreign countries. 5. Render Humanitarian Assistance, Disaster Relief and Aid to Civil Authorities.

Coordination and Integration: Indian Army shall appoint a Nodal Officer for Disaster Management Coordination with other organizations. He shall essentially coordinate with district authorities before, during and after disasters.

Northern Command

District Collector

District Disaster Police ARMY Response Force (DDRF)

Fire and Emergency Department

Authority, directions and budget

Technical expertise /cooperation and information sharing `

PRE-DISASTER OR NORMAL TIMES - PREPAREDNESS AND MITIGATION To be done Done Date/Year Blocks/Villages Notes by whom? Yes No Designate Liaison Officer in Army as the Disaster Preparedness Focal Point in the district. Prepare an Operational Plan for responding to the call of the District Development Commissioner (DDC) during disaster. Organise task forces for disaster management. The task force should compose of infantry, engineers, electricians, cooks, doctors with medicines and nursing assistants. Earmark a reserve task force if needed. Train the local youth in Search and Rescue. Train DDRF to use boats to carry out relief operations in water bodies. Deliver early warning/disaster message to DDC. Organize disaster mock drills for earthquakes, floods, landslide and fire et al with the communities. Conduct medical camps during winters and vaccinations to contain epidemics. DURING DISASTER - EARLY WARNING, RESPONSE AND RELIEF To be done Done Date/Year Blocks/Villages Notes by whom? Yes No Establish the Disaster Control Room and liaise actively with DDC. Mobilize Quick Reaction Force during the disasters. Ensure emergency road connectivity. Make helipads and provide aircraft for assessment, distribution of relief items and transport injured in disaster-affected areas. Army Supply unit will provide life-saving resources such as emergency shelters, food, water, diesel, petrol and kerosene. Distribute emergency relief material to the affected people. Help the local people in clearing roads, channels and canals. Provide communication through and Army Wide Area Network (AWAN). Make helipads and temporary bridges to restore connectivity. During avalanches, Army Engineers should provide expertise and machines such as avalanche detector and prodder. POST-DISASTER – REHABILITATION, RECONSTRUCTION AND To be done Done Date/Year Blocks/Villages Notes `

RECOVERY by whom? Yes No Conduct survey in affected areas and assess requirements of relief and rehabilitation. Assist local administration in removing the debris in affected areas. Set up field hospital if required. Organize activities such as vocation trainings, cricket/football tournaments and debates et al for community people. Participate in other reconstruction and rehabilitation operation if requested. `

Civil Defense, Youth Services, NSS, and NCC

About this group: Civil Defence in India owes its origin to the erstwhile Air Raid Precautions (ARP) Organisation raised and operated during World War-II by the Ministry of Defence to safeguard the life and property of the civilian population and also to maintain the continuity of production and economic activity of the nation during the war time. Subsequent to the Chinese aggression in 1962 and Indo-Pak conflict in 1965, there was a considerable rethinking about the policy and scope of Civil Defence which culminated in the Civil Defence Act of 1968. The aims of Civil Defence as enshrined in the Civil Defence Act, are to  To save life  To minimize the damage to the property  To continuity of production; and  To keep up the high morale of public

Along with civil defense the youth group forms a large section of the total population and works for the social development of the community voluntarily. This group includes Youth Associations, NSS, and NCC, scouts and guides who are engaged in providing leadership and dedicated to provide voluntary support for the community in all aspects of life. The civil defense and youth groups is a platform where all gets an equal opportunity to build their capacity and share their interest with their own age groups people and play an assertive and constructive role in the regeneration of their communities. Objectives: This group shall be engaged in disaster risk reduction, emergency response and recovery planning and activities at the state level with following objectives:  To engage their capacities for emergency response, if there is a need.  To ensure that they recover quickly from the impact of disaster and become operational for their vital role as soon as possible.  To make their systems disaster resilient or reducing impact of disasters on their functionality.

Accountability: The group representatives shall be accountable for implementation of all agreed decisions in ESFs and IAG where they represent. They are also accountable to existing law of the country. Coordination and Integration: These groups make an important part of the disaster management system at district level. The group representatives and subgroups can coordinate and integrate by: a) being part of support agencies of different ESFs (for examples all associations dealing in health supplies shall link with Health ESF) b) being part of the Inter Agency Group (IAG). Through IAG and Unified Response Strategy, they can further integrate with Incident Response System, DDMA and other important structures.

PUBLIC HEALTH AND ENGINEERING DEPARTMENT

Introduction: The PHED department aims at improving the public health and sanitation in the state. The department adopts specific engineering practices while implementing various activities such as safe drinking water, solid waste management, sanitation etc.

Composition (Structure)  Executive Engineer  Assistant Executive Engineer  Assistant Engineer

PHASE I - EARLY WARNING Done Date Blocks/ Who will do Source of Objective: To monitorr the situation, develop and disseminate information on /Year Villages it? funding( if Early Warning (EW) required) Yes No 1 To appoint one communication officer to coordinate with the emergency control room of the disaster management department. 2 To direct the officers of all level in the department to provide support and regular help to the sub division officers, district officials, disaster management agencies and other local administration. 3 Informing the relevant offices and people about daily weather and also issuing the press bulletin on this matter. 4 Support in dissemination of Early Warning information once approved by DDMA. 5 Establish coordination with flood information center at district level before the seasonal floods. 6 Establish coordination with flood information sub center at local level before seasonal floods.

PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date Blocks/ Who will do Source of Objective: To activate the Unified Emergency Response and take necessary /Year Villages it? funding( if Yes No actions for immediate response. required) 7 The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 8 Develop periodic situation report and share with DEOC and DDMA.

9 If DEOC declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. 10 Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination with ESF and Incident response system /DEOC, coordination with community level committees and other key stakeholders. `

11 Divide work among the current staff to take care of normal time work and emergency work. In particular don’t compromise preventive and preparedness actions in non-emergency areas. 12 Organize initial assessment for damages and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. 13 In consultation with DEOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Source of Objective: To implement the plans for immediate, short term and long term Year it? funding( if response needs. Yes No Villages required) 14 Coordinate with respective disaster management committee and water and sanitation committee to analyze the information as immediate, short term and long term needs for each of the WASH areas: Water, Sanitation, Hygiene promotion, Solid Waste Management. 15 Identify the appropriate water sources like Hand pumps, bore wells, Wells, Water bodies etc. considering the quantity of water required and the time for which dependency is going to be high on this water point. 16 Establish the mechanism to deliver the minimum requirements such as15 Liters per person per day average consumption of water, two containers of 10-20 liters capacity for each family. 17 Supply of family hygiene kits.

18 Send technical teams in disaster affected areas to repair and maintain hand pumps and other drinking water sources. 19 Ensure provision of pure drinking water by tankers and other means if the general water supply system in the disaster affected areas has been collapsed/ damaged. `

20 Ensure cleaning and disinfecting all the water sources in the disaster affected areas. 21 Supply safe drinking water to the hospitals and other life line buildings/places. 22 Ensure distributing sufficient quantity of bleaching powder in the relief camps/shelters. 23 Ensure early restoration of all the hand pumps and other drinking water supply systems in the disaster affected areas. 24 Measures for vector control like use of chemical spray, clearing and/or modifying vector breeding/resting sites, fly control measures etc. 25 Steps for the immunization against tetanus, hepatitis B and other diseases. 26 Establish a system for the collection and disposal of solid waste. 27 Measures for the dignified disposal of the dead bodies and animal carcass. 28 Ensuring adequate facility of efficient and monitoring force in the affected areas. 29 Keep a vigil also on the areas not affected by disaster. PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Source of Objective: To deactivate emergency response and prepare to shift the focus Year Villages it? funding towards recovery issues. Yes No ( if required) 30 Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of animal and fisheries department. Give status report to DEOC and ESF nodal agencies. 31 Ensure the maintenance of water and sanitation infrastructure has been owned by community level committees and adequate monitoring mechanisms are in place. `

32 Evaluate Emergency response in consultation with community, health committee, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings.

33 In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 34 Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 35 Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 36 Initiate planning for early and long term recovery actions as per the damage assessment.

AFTER DISASTER PHASE 5 - ACTIONS FOR RECOVERY Done Date/ Blocks/ Who will do Source of Objective: To ensure the damage and losses of the department due to disaster Year Villages it? funding are recovered in a planned, sustainable and more resilient way. Yes No ( if required)

37 Implement recovery plans. 38 Ensure the departmental resources like equipments, bleaching powder, other chemicals and PHED resource material, finances etc. used for emergency purpose are accounted and recouped as soon as possible. 39 Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 40 Incorporate lessons learnt into future planning and preparedness actions. 41 Mainstream DRR into new development programs and refer to DRR actions to minimize future risks. `

BEFORE DISASTER

Who will do it? Key Activities of the Department Mainstreaming DRR Actions

 Drinking water supply.  Ensure all water structures are earthquake resilient.

 Repairing of non-functional and  PHED extension centers must be flood and earthquake resistant. damage water resource.  Supply of bleaching powder, Chlorine

and Halogen tablets.  Identification of safe areas for laying pipelines or boring wells, hand pumps or

establishing tap system.

 Sanitation facility.  Construction of flood and earthquake  Design and implementation of solid resistant toilets and sewage system. waste disposal program.  Identification of safe solid waste management sites.  Take measures to reduce erosion risks.  Assess disaster risks due to any new

construction or maintenance activity.  Protection of embankments of the ponds and rivers.  Construction of toilets and installing  The hand pumps should be installed on hand pumps or other water resource raised platforms. structure  The toilet should be constructed on elevated grounds or raised platform. AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Blocks/ Who will do Source of Objective: To ensure disaster risk reduction priority actions are carried out Yes No Year it? funding during non-disaster times. Villages ( if required) `

1 Establish the flood and drought warning cell in the department and a nodal officer for disaster management. 2 Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other sub- district, and national agencies especially to develop flood and drought early warning information. 3 Establish and practice protocols for Early Warning approval and dissemination. 4 Establish mechanisms for the delivery of safe drinking water, halogen tablets, and bleaching powder in the relief camps/shelters in disaster probable areas. 5 Establish a contingency fund in the department. 6 The Department must try to construct hazard specific sanitation so that the available services can be utilized in a proper manner. 7 Identification of suitable land for solid waste management and awareness in the community on this subject. 8 Most of the diseases during the emergency are water born vector diseases, keeping community health and hygiene could only be possible through safe drinking water supply and eco-friendly sanitation facility. 9 The department must also stress for the provision for management of issues like disposal of solid/liquid waste. 10 Raise prior awareness amongst the community about how to treat water sources, using chlorine tablets, store safe water etc. 11 While construction of sanitary facility or hand pumps the PHED should also keep genders and disabled community in their technical operation. 12 Allocation of separate fund for disaster management, so that the essential reconstruction work can be started early after any emergency situation. 13 Define standards/ benchmarks to measure department's performance on risk reduction activities and emergency response capacities. 14 Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 15 Ensure sufficient preparedness is there for emergency response. `

AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Who will do Source of Objective: To build sufficient capacities within the department staff and Year it? funding( if other stakeholders to be able to better perform the roles and responsibilities Yes No Villages required) for disaster risk reduction and emergency response and achieving desired objectives Maintain the roaster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. Maintain the roaster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. Coordinate with DDMA and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. Organize periodic mock drills of the Department Staff and key stakeholders for different contingency situations. Take part in district/state level mock drills and capacity building programs organized by authorities from time to time. Analyze past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. Document it as lessons learnt annually and after every disaster. Develop a minimum inventory list required for achieving desired performance standards and develop a plan to acquire it over next few years.

Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. AREA 4 - Functional Continuity Actions Done Date/ Blocks/ Who will do Source of Objective: To ensure that the department is able to quickly recover from the Year it? funding( if Yes No impact of disaster and remains functional during disaster time. Villages required) 21 Define Rules and regulations for functioning of the department especially during disaster time. `

22 All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member.

23 Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc. for disaster times. 24 Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. 25 Secure important files and information of the department. Create backups, wherever possible 26 Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date/ Blocks/ Who will do Source of Objective: To identification potential emergency situations and be prepared for Yes No Year it? funding( if response. Villages required) 27 Identify potential emergency situations. Make references to contingency specific action plans for the same. 28 Identify disaster affected areas in the district and install/repair sufficient number of hand pumps to ensure regular supply of pure drinking water among the community. 29 Review the stock of hand pump repair tool kits and bleaching powder at every quarter and ensure pre-positioning of sufficient stock in the department. 30 Promote usage of low cost sanitary toilets in the disaster affected areas in the district. 31 Preposition sufficient stock of hand pump and low cost sanitary toilet models to be distributed and used in the relief camps and shelters. 32 Stockpile and preposition other necessary repairing material at safe place for the immediate repairs. 33 Keep the equipments, telephone, telex, wireless etc. functional and ready. 34 Awareness to the officials for the safety of life, material, equipments and for this, placement of the items at safe places. 35 Measures to protect the solid waste management sites.

INFORMATION DEPARTMENT

Introduction: It is the nodal agency of the district administration for disseminating information on various activities of the Government to the people through the media and providing feedback to the Government on important matters reflected in the media.

Information Department plays a vital role in building courage and capacity of general public to face any emergency situation. It helps in generating the feeling of responsibility among public to support the affected people. The department is expected to play following roles in managing any emergency.

Composition (Structure)  District Information Officer (DIO)  Head Assistant

Coordination and Integration: The department shall appoint a nodal officer for coordination with other agencies. He shall essentially coordinate and consult with DEOC, ESF nodal and support agencies, officer in charge of IRS sections, Inter agency group, and community level committees especially in affected areas and other important stakeholders of the department. The departmental efforts integrate with overall planning and actions at sub-division level through mechanism like Incident Response System (IRS). `

PHASE I - EARLY WARNING Done Date Blocks/ Who will do Source of Objective: To monitorr the situation, develop and disseminate information on /Year Villages it? funding( if Early Warning (EW) required) Yes No 1 To direct the officers of all levels in the department, for high level preparedness to ensure the safety of buildings of department and other assets. 2 To appoint one communication officer to coordinate with the state emergency control room of the disaster management department. 3 To direct the officers of all level in the department to provide support and regular help to the districts, sub division officers, district magistrate, disaster management agencies and other local administration. 4 Informing the relevant offices and people about daily weather and also issuing the press bulletin on this matter. 5 Support in dissemination of Early Warning information once approved by DDMA. 6 Establish coordination with flood, earthquake, storm, erosion, drought, boat capsizing information center at sub-division and local level in advance. PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date Blocks/ Who will do Source of Objective: To activate the Unified Emergency Response and take necessary /Year Villages it? funding( if Yes No actions for immediate response. required) 7 The nodal officer for disaster management in the department shall be responsible for coordination with DEOC, ESF nodal and support agencies and other departments. Appoint additional staff to support him as required for the situation. 8 Develop periodic situation report and share with DEOC 9 If DEOC declares it as an emergency situation and Unified Response is activated, disseminate the information to all staff, key stakeholders etc. 10 Call for a coordination meeting of key officer to take stock of the situation, impact of disaster on department capacity, immediate actions for response like need and damage assessments, coordination `

with ESF and Incident response system /DEOC, coordination with community level committees and other key stakeholders. 11 Divide work among the current staff to take care of normal time work and emergency work. In particular do not compromise preventive and preparedness actions in non-emergency areas. 12 Organize initial assessment for damages and immediate, short term and long term needs as per the format enclosed and share it with DEOC and other key stakeholders. 13 In consultation with DEOC and ESF nodal and support agencies, plan response actions as per immediate, short term and long term needs. PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Source of Objective: To implement the plans for immediate, short term and long term Year it? funding( if response needs. Yes No Villages required) 14 Coordinate with respective sub-division to district disaster management nodal officers and search and rescue team to shift the equipment, people, resource material etc. to the safe places during floods. 15 To ensure the disseminating news should show the actual situation of the affected areas and does not aggregate the community unnecessarily. 16 To disseminate the information and orders available from the disaster management department. 17 To arrange field trip of the media persons to identify the newspaper and other means to disseminate the information effectively. 18 To give reliable information of the needs of relief materials in the affected areas and motivating the general public for their support. 19 Support with search and rescue, relief programs etc. by connecting with nodal agencies for different essential support functions. 20 Ensuring adequate facility of efficient and monitoring force in the affected areas. `

21 Keep a vigil also on the areas not affected by disaster. PHASE 4- ACTIONS FOR DEACTIVATION OF (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Source of Objective: To deactivate emergency response and prepare to shift the focus Year Villages it? funding towards recovery issues. Yes No ( if required) 22 Check if all the immediate life saving measures is in place and there is no further risk to life, property and environment due to infrastructure and responsibilities of Information and PR department. Give status report to DEOC and ESF nodal agencies. 23 Ensure the maintenance of rural infrastructure has been owned by community level committees and adequate monitoring mechanisms are in place. 24 Evaluate Emergency response in consultation with community, DMTs, ESF nodal agencies, DEOC and other stakeholders. Document response activities and leanings. 25 In consultation with DEOC and other ESF nodal agencies deactivate the emergency response actions. 26 Reallocate the departmental resources (Human, Materials and Financial) to normal time activities. 27 Initiate planning to recover the disaster loses to the department, immediate recouping the resources (materials and finances) used during the emergencies. 28 Initiate planning for early and long term recovery actions as per the damage assessment.

29 Analyze the damage assessment and recovery package announced by the government. `

30 Implement recovery plans.

31 Ensure the departmental resources like equipment and resource material, finances etc. used for emergency purpose are accounted and recouped as soon as possible. 32 Support recovery and rehabilitation efforts to help communities recover from the disaster impact and in build back better. 33 Incorporate lessons learnt into future planning and preparedness actions. 34 Mainstream DRR into new development programs and refer to DRR actions to minimize future risks.

Key Activities of the Department Mainstreaming DRR Actions

 Liaison with the press, Issue of press notes, bulletins to  Ensure the extension offices are earthquake and flood the press, review of the tone and temper of Hindi, English resilient. and Urdu newspapers published in the district.  Ensuring there is power back up for the printing, recording and communications.  Submission of daily press clipping government activities on policy and planning programme in appearance about the policy of Hindi, English and Urdu newspapers published in the district.  Visit of press representatives to different areas,  Hi tech/ disaster resilient instruments for arrangement of press conference, publication and display communication. of classified advertisements in newspapers and payment of bills thereof.  Publication of public literature, i.e. pamphlet, poster,  Ensuring Hoardings, pamphlet etc. are water proof and hoarding brochure etc. In different languages regarding can withstand harsh climate. the achievements and development programme of the state govt, Publicity of the achievements of the state govt. within and outside the state through hoarding and broacher, Publicity of the cultural and economic development of in different languages through magazines. AREA 2 - Disaster Risk Reduction (DRR) Priority Actions: Done Date/ Year Blocks/ Who will do it? Source of funding Objective: To ensure disaster risk reduction priority actions are carried out Yes No ( if required) during non-disaster times. Villages ` 1 Establish a flood, earthquake, storm, erosion, drought, boat capsizing warning cell in the department and a nodal officer for disaster management. 2 Establish coordination and liaison with other relevant departments, ESF nodal and support agencies, community level committees, other sub-division, districts, state and national agencies especially to develop flood and drought early warning information. 3 Establish and practice protocols for Early Warning approval and dissemination. 4 Disseminating the early warning to the villages through the media and telecommunication systems. For this the department must have Liaising with the private and govt. media, private telecommunication companies, film industries etc. 5 Training of district and sub-divisional staff in DRR knowledge, maintenance of websites regularly. 6 The department must ensure the right information is being exchanged between the community and govt. 7 The department must ensure the information on public schemes is being shared with the public through the websites and other means, disseminating the information on preparedness and DRR to the villages/community through the media and telecommunication systems. For this the department must have liaising with the private and govt. media, private telecommunication companies, film industries etc. The documentary or any research on hazard and vulnerability must be shared with other departments. 8 Office plan for its operation during emergency times, the department must ensure the media goes to the interior to gather any information, while doing any research the media and other PR agencies must involve the ULB (Urban Local Bodies). 9 Allocation of separate fund for disaster management, so that the essential reconstruction work can be started early after any emergency situation. 10 Define standards/ benchmarks to measure department's `

performance on risk reduction activities and emergency response capacities. 11 Build awareness among the departmental staff, communities and the key stakeholders engaged with the department on potential disaster risks and measures to reduce the risk. 12 Ensure sufficient preparedness is there for emergency response. AREA 3 – CAPACITY BUILDING ACTIONS Done Date/Yea Blocks/ Who will do it? Source of funding( Objective: To build sufficient capacities within the department staff and r if required) other stakeholders to be able to better perform the roles and responsibilities Villages for disaster risk reduction and emergency response and achieving desired Y No objectives e s 13. Maintain the roaster of all resources (Human, Programs, Finances and Materials) of the department that could be used for disaster risk reduction and emergency response activities. 14. Coordinate with DDMA, IAGs and other agencies for nomination of the department staff in the specialist trainings being organized from time to time by different agencies. 15. Organize periodic mock drills of the Department Staff and key stakeholders for different contingency situations. 16. Take part in sub-division, district and state level mock drills and capacity building programs organized by authorities from time to time. 17. Analyze past experiences of the Department to know what went well and what could have been done better for risk reduction and emergency response by the department. 18. Document it as lessons learnt annually and after every disaster. 19. Develop a minimum inventory list required for achieving desired performance standard and develop a plan to acquire it over next few years. 20. Create mechanism for regular Inspection and maintenance of equipments and acquisition of new equipment as per your minimum inventory list for disaster risk reduction. `

AREA 4 - Functional Continuity Actions Done Date/Yea Blocks/ Who will do it? Source of funding( if Objective: To ensure that the department is able to quickly recover from the r required) impact of disaster and remains functional during disaster time. Villages Yes No

21. Define Rules and regulations for functioning of the department especially during disaster time. 22. All department staff shall nominate his/her buddy to take on the additional activities of his/her buddy, in case of any eventuality and/or absence of the member. 23. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc. for disaster times. 24. Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. 25. Secure important files and information of the department. Create backups, wherever possible. 26. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date/Yea Blocks/ Who will do it? Source of funding( if Objective: To identification potential emergency situations and be prepared for r required) response. Villages Yes No

27. Identify potential emergency situations. Make references to contingency specific action plans for the same. 28. To ensure the safety of own building and property. 29. To disseminate the information regarding the do's and don'ts of disaster among the general public. `

30. IPR Department must highlight the vulnerable areas in their documentary. 31. To collect the information from the IMD, CWC, and GSI and disseminate the signs of any alertness and warning. 32. To collect the weather bulletins and disseminate the same to keep the general public aware of the actual situation during flood. 33. Keep the equipments, telephone, telex, wireless etc. functional and ready. 34. Awareness to the officials for the safety of life, material, equipments and for this placement of the items at safe places.

MUNICIPAL CORPORATION DEPARTMENT

Poonch municipal corporation is responsible for providing sanitation and street lights, repairing and constructions of drains, Death and birth certificates, Building and site plan permission and to collect entry free, profession fee and user charges.

COMPOSITION (STRUCTURE AND CAPACITY):

 Chief Executive Officer  Assistant Engineer  Assistant Municipal Commissioner  Bazar Officer  Senior Inspector

Coordination and Integration:

The committee shall appoint a nodal person for coordination with other Committees. He shall essentially coordinate and consult with the Inter Agency Groups (IAGs), District Emergency Operation Center (DEOC), Essential Support Function (ESF) nodal and support agencies, officer in charge of Incidence Response System (IRS) sections and community level committees and other important stakeholders of the department especially in affected areas.

Accountability:

The head of the committee, members and the nodal persons appointed for the disaster management by the committee shall be responsible for all plans and implementation of plans and decisions taken from time to time for the same. The committee shall submit periodic reports to Municipal DMC.

DURING DISASTER

1. Monitor the situation.

2. Collect information from different sources, community based Early Warning system, TV/Radio, internet, Block/district/district authorities on the situation.

3. Disseminate information on Early Warning to all people in a manner that ensures everyone receives the information and understand it.

4. Disseminate precautions that are related to food and shelter at household, community institutions, municipal/ward and GP levels to all concerned.

5. Refer to hazard specific contingency action plans.

6. In case of disasters like Earthquake where sufficient EW is not available, immediately get into activation actions and also refer to Earthquake Contingency Actions.

7. In case of other disasters monitor as mentioned as mentioned on specific contingency actions plan.

PHASE 2 - ACTIVATE (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To activate the Unified Emergency Response and take necessary actions for it? Source (if Yes No Year Villages immediate response. required)

8. Share the situation report with other Municipal committees and Essential Support Function (ESF) nodal agency at block/ward level to decide whether `

there is an emergency situation or not.

9. In case of emergency situation, the Municipal DMC must disseminate activation information to all concerned committees and ward members at Village/Ward.

10. Organize the first coordination meeting, ensuring that there is a representation from affected areas.

11. Ensuring that the affected communities participate in the assessment.

PHASE 3 - ACTIONS FOR (UNIFIED) RESPONSE Done Date/ Blocks/ Who will do Funding Objective: To implement the plans for immediate, short term and long term response Year Villages it? Source (if required) needs. Yes No Initial Assessment to assess the needs of affected community & damages for compenstaion

12. Take the leadership and in coordination in coordination with other committees, plan and conduct initial assessment as per the assessment format and questionnaires.

13. Ensuring that the assessment is done through standard format in affected areas

14. Develop specific information on most urgent needs of most vulnerable people especially aged, disabled, children, pregnant and lactating mothers, sick, people living with HIV/AIDS, SC/ST and minority groups.

15. Ensure participation and consultation with representatives of all vulnerable groups and social groups of the community including SC/ST and minorities.

Response Planning `

16. Analyse the information as per the immediate, short term and long term needs.

17. Analyse immediate public health risks and plan actions.

18. Analyse the damage information for compensation and recovery/reconstruction efforts 19. Activate Search and Rescue (SAR) efforts in consultation with Ward members, assess if external help is needed, inform ESF agencies, block and district authorities accordingly.

20. Revaluation of the work of the Disaster Management Teams (DMTs) & Take the update from ward members. 21. Consult representatives of all vulnerable groups and social groups including SC/ST and minorities on the design and acceptability of the relief items and facilities being planned.

22. Plan resources (human resources, financial resources and logistic materials) required for the implementation of the response plan.

23. Coordinate with Ward DMC, ESF nodal and support agencies and other non-government agencies for mobilization of above resources and implementation of the plans.

Monitoring & Response Action

24. To set accountability of the ward members.

25. Monitor the work of Search and Rescue and other Disaster Management Committees (DMCs).

26. Ensuring the transportation of resource material to the safe sites.

27. Assess and monitor the changing situation and coordinate response efforts as per the situation in consultation with affected people, stakeholder groups doing the response, block, district and district authorities.

28. Identify vulnerable groups (women, pregnant women, mothers with infants, old age, people with disabilities, People living with HIV/AIDs etc), ensure their safety and see their most urgent needs are met first.

29. Ensure the marginalised groups, minorities, dalits and excluded groups are consulted, represented and included in response efforts.

30. Ensuring the Disaster Management Teams is in functional.

Law & Order 31. The DMC must ensure that no untoward incident takes place.

32. Ensuring there is enough protection to the people and properties.

33. Ensuring that the antisocial elements have been kept away from the key locations.

34. Ensuring that there is presence of force to control riots.

35. Check if all the immediate life saving measures is in place and there are no further risks of increase in mortality and morbidity. If not adequate, coordinate with other committees and report to Municipality.

36. Ensure the emergency facilities have been completely owned and being `

maintained by community and adequate monitoring mechanisms are in place. 37. Evaluate Emergency response in consultation with community, other committees and other stakeholders and document response and learning. 38. In consultation with other committees deactivate emergency response and prepare for shifting the focus to recovery issues.

39. The Municipal DMC must ensure that the damage assessment has been done and reported to the local administration.

40. The Municipal DMC must ensure that the affected community gets the benefits or any grant from the district.

41. Establish a coordinated, efficient supply chain management (SCM) using local capacity where feasible. 42. The Municipal DMC must advise the ward for a long term planning to restore the livelihood of the community. 43. The Municipal DMC must make a proposal which include long term intervention for the disaster affected community and they must mention in the annual plan of the Gram Panchayat.

BEFORE DISASTER

Mainstreaming DRR into Development:

Objective: To ensure disaster risk reduction is mainstreamed in key activities of the department. Key Actions:

Done? Date/ Blocks/ Who will Funding Source Objective: To ensure disaster risk reduction is mainstreamed in key activities of the Year Villages do it? (if required) department. Key Activities of the Department No Yes Ensure all ward level committees and working groups are functional during non- disaster times. The Municipal DMC must advise the members of the Ward for the induction of disaster resilient technology. The DMC is a disaster specific body in the Municipal therefore it must emphasize on the mainstreaming of disaster risk reduction in plans and policies of the Municipalities. The DMC must coordinate with other committees, stakeholders and other agencies for conducting the DRR awareness programme.

Define Minimum Standards for all sectors in consultation with Essential Support Function (ESF) Nodal and support agencies and in reference to national and district level standards. The DMC must ensure that there is no adverse impact on the local natural environment in his ward and Municipal while implementing any plan.

AREA 3 – CAPACITY BUILDING ACTIONS Done Date/ Blocks/ Who will do it? Source of funding( Objective: To build sufficient capacities within the department staff and other Year if required) Villages stakeholders to be able to better perform the roles and responsibilities for Yes No disaster risk reduction and emergency response and achieving desired objectives Develop a calendar for mock drills, trainings and awareness building exercises as per seasons and needs of the stakeholders for the ward and Municipal. Organize awareness exercises to ensure that all people in the Municipal are aware of probable disasters and the minimum things they need to know and do at household level to prevent sufferings and loss due to disasters. Ensure that the people of different wards are trained in the specific functions they need to perform in addition to basic awareness training. Ensure there are sufficient numbers of people in the Municipal who have received intermediate/ advance level of training on disaster management. Coordinate with block, districts, district and national authorities and other institutions to keep track of the training and capacity building events and ensure participation of representatives from the ward in it. Organize at least two exercises in the year. (One before the flood season as a mock drill to test the plan and one after the disaster event to record learning from the disaster and response). AREA 4 - Functional Continuity Actions Done Date/ Blocks/ Who will do it? Source of funding( Objective: To ensure that the MCD is able to quickly recover from the impact of Year if required) disaster and remains functional during disaster time. Yes No Villages Define Rules and regulations for functioning of the department especially during disaster time. All ward members nominate his/her replacement in case of any eventuality and/or absence of the ward member. Define protocols for normal time activities in non-affected areas and emergency activities in disaster affected areas, sharing of the work load for above arrangement, special measures like additional budgets, human resources etc for disaster times. `

Identify safe building/location for operational work and meetings of the key department staff, if the department offices and working premises become in accessible due to disaster. Secure important files and information of the department. Create backups, wherever possible. Develop mechanism for quick sharing of information among department staff. If working on mobile networks, develop alternative mechanism/s for exchange of information especially during emergencies like Ham radio, community networks etc. AREA 5 - Emergency Preparedness Actions Done Date/Y Blocks/ Who will do Source of Objective: To identification potential emergency situations and be Yes No ear it? funding( if prepared for response. Villages required) Organizing meetings with the stakeholders at Municipal level and Ward level. Coordinate with block level ESF nodal and other support agencies for any specific preparedness instructions, supplies, mock drills, trainings etc. Nominate a subgroup for regular monitoring of information on Early Warning from different sources Create mechanisms for quick dissemination of Early Warning information to all people. Monitor the preparedness of various Disaster Management Teams (DMTs) The DMC must ensure that the Disaster Management Team are well equipped. The DMC must organize the data of the local resource persons, NGOs and other agencies. The DMC must ensure that the supply chain management (SCM) is functional in the Panchayat. Ensure that the DMC is in touch with the Block and ESF agencies.

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