ST MINVER HIGHLANDS PARISH COUNCIL Parish Clerk: Amanda Lash

c/o 12 Chapel Street PL32 9PJ

07412300009 [email protected] www.stminverhighlands-pc.org.uk

Council Meeting – 12 November 2019

Minutes of the meeting of the Council held at Perceval Institute, .

1. To note Councillors present/apologies Cllr Harris (Chair) opened the meeting at 19:00hrs. Councillors present: 6 Cllrs Darnell, Dingle, Gisbourne, Mably, Wapshott

Apologies: Cllrs Buse, Hutley, Parnell, Vernon Proposed: Cllr Dingle Seconded: Cllr Darnell Unan 189/19

2. Receive any Declarations of Interest from 2 Members / Dispensations. Item 9a – Cllr Wapshott Non-pecuniary interest 190/19

3. Public Participation 3 members of the public. Carol Mould (Cornwall Councillor) Member of public (1) commented on planning for Atlantic Hotel. 191/19

Planning Agent for Application PA19/08775 – Here to answer any questions on the application. Permissive policies towards supporting quality of housing. Existing house 1960s prefab building. Proposal to follow guidance with CLP, replacement dwelling policy outside of settlements. Characteristics of the site and quality. Very big plot. Single dwelling. Overall height does not increase significantly. Meets Cornwall Design Guide separation distance from neighbours, parking etc. Sustainable quality - green roof, renewable materials, triple glazed and insulated. Passive house features. Cllr Darnell asked if there was a roof garden or terrace? Agent confirmed there is an accessible area to the front of the building (NW). Neighbouring dwelling to the SW so roof terrace other side of the neighbour. If a concern, can be conditioned. Ballustrade could be fitted. 192/19

Member of public (2) Concerns over the minutes from October meeting. PA19/0677. Feels key comments left out regarding no complaints (odour/noise) from nearby campsites and distance left out. Cllr Darnell pointed out that they are abbreviated. Not sure why the minutes are deficient as the application was supported. He felt that arguments not in the minutes. Clerk reported that it was noted in the minutes that there were no complaints from nearby campsites and reiterated that the minutes are not verbatim. Did not feel that the comments regarding oyster and mussel beds were pertinent to application. Procedure is to vote on whether Council feel they were accurate. 193/19

4. To receive approve the Minutes of 8 October: Cllr Parnell contacted the Clerk to raise issues with the minutes. These concerns were emailed to all councillors. After discussion it was RESOLVED that the minutes were a true reflection. Proposed: Cllr Wapshott Seconded: Cllr Darnell 4-0 (2abs) 194/19

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Chair’s Signature: ………………………………………………… Dated: …………………… 5. Planning To discuss and make a consultee comment on the following applications:

Application: PA19/08276 Proposal: Proposed domestic sun lounge. weblink Location: Hilmer Rock Road, Rock, Applicant: Mrs Karen Dack It was RESOLVED to support Proposed: Cllr Dngle Seconded: Cllr Brian Unan 195/19

Application: PA19/08775 Proposal: Replacement of a single dwellinghouse with a new dwelling weblink Location: Bay, Gulland Road, New , Wadebridge Applicant: Mr and Mrs J and M Samuels It was RESOLVED to support subject to a condition that the area identified as the sun deck is not accessible for use as a roof terrace on the first floor plan and a juliette balcony installed to prevent access. This is on the grounds of noise and disturbance from the scheme. Proposed: Cllr Gisbourne Seconded: Cllr Darnell Unan 196/19

Application: PA19/08516 Proposal: Change of use of art gallery to bed and breakfast holiday accommodation weblink Location: Wave 7, Plain Street Gallery, , Port Isaac Applicant: Mr and Mrs P Vernon It was RESOLVED to support Proposed: Cllr Mably Seconded: Cllr Gisbourne Unan 197/19

Application: PA19/08605 Proposal: Proposed extension and remodelling, loft conversion, reinstatement of balcony, erection of garden store, landscaping and associated works weblink Location: Bellapaise, Pentireglaze, St Minver, Wadebridge Applicant: Mr and Mrs M Gibbons It was RESOLVED to support Proposed: Cllr Dingle Seconded: Cllr Darnell Unan 198/19

Application: PA19/09012 Proposal: Change of use of office building to self-contained annexe weblink Location: Home Parc, Windmill Road, St Minver, Wadebridge Applicant: Mr Brian Hawkey It was RESOLVED to support subject to a primary residence condition and that it is for prime ancillary use only. Proposed: Cllr Gisbourne Seconded: Cllr Darnell Unan 199/19

Application: PA19/08697 Proposal: Change of use of part of the ground floor from a restaurant/bistro/bar to provide 1 No apartment for holiday use and hotel residents lounge/private dining room weblink Location: Atlantic House Hotel, Atlantic Terrace, New Polzeath, Wadebridge Applicant: The Chota Estates Co Ltd It was RESOLVED to support. Proposed: Cllr Wapshott Seconded: Cllr Gisbourne 4-2 200/19

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Chair’s Signature: ………………………………………………… Dated: ……………………

Application: PA19/09601 Proposal: 1: Remove limbs from mature beech tree overhanging the boundary to 4 Harwood House. 2: Remove some limbs from the ilex oak over the entrance and boundary to The Old Vicarage. 3: Remove a line of conifers along the boundary with 4 Harwood House and replant with alternative species. weblink Location: The New Vicarage, Church Town Hill, St Minver Applicant: Diocese It was RESOLVED to support. Tree Officer to have final say. Proposed: Cllr Dingle Seconded: Cllr Gisbourne Unan 201/19

6. Planning Applications Approved: For information PA19/06565 – Cottage, Church Town Hill – Sycamore (T1) 3m crown lift and Beech (T2) 3m crown lift - APPROVED

PA19/07838 - Drishti, Polzeath PL27 6SR – Extension to existing balcony to North extension - APPROVED

PA19/08335 – Higher Treglyn - Non-material amendment in respect of decision notice PA18/10051 (Proposed first floor extension above garage to create additional living space). - Addition of garden room below approved 1st floor extension above garage. The garden room will extend past 1st floor extension by 1000mm. Existing Juliette balcony will be changed into balcony leading onto new larger sun terrace extending to the same level of the garden room - NOT ACCEPTABLE AS AMENDMENT 202/19

Cllr Harris suspended Standing Orders in order to change order of agenda – discuss (b) first.

Proposed: Cllr Darnell Seconded: Cllr Wapshott Unan 203/19

7. Reports from outside bodies a) Cornwall Councillor’s Report – Cllr Mould CC in Purdah. Election 12 December. Electoral Review panel decision – no change. No clear evidence or an agreement between the parishes. Looking to parishes to give detailed information. Parishioners should decide and given a written statement of the options by post. Cllr Darnell responded that the system is a little flawed. Difficult as you are Lowlands and a Ward Member. Cllr Mould said her personal view has not been expressed to the Committee. Feels a postal vote needs to be done in order to get true representation. Cllr Darnell asked if Cllr Mould’s opinion is that the two parishes should debate the issue before going forward? Cllr Mould reiterated that there is not enough evidence. may not resolve the issue as lack of money.

Change in the division from 2600 increasing to 5600. Wadebridge East and Wadebridge West. May Election 2021. Challenges ahead. Increased workload for parish councils b) Beach Management Committee Cllr Wapshott attended previous October meeting – reported that decisions on hold until meeting of 12 November. Cllr Darnell outlined meeting that took place today discussing future of Polzeath and way forward. Car park levy should have raised enough to cover rangers and civil enforcement officer. Because nobody took into account concession parking, the revenue raised has not met expectations. If that car park has concessionary car parking lifted it would raise enough money. That decision is one which will be made at cabinet/portfolio holder level. Unlikely to be excluded but Paul Masters is going to ask the question. If not enough money raised next year through the levy, they would be looking to parishes to contribute £5k each

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Chair’s Signature: ………………………………………………… Dated: …………………… towards the rangers (1.5 rangers). A lot of information was given out at the meeting and needs to be digested. Savings could be made in terms of changing contracts. Everyone agreed that this pilot has been a success for the area on all levels.

CC do not have a budget for toilets so it was suggested that CC will not be paying next year. It was pointed out that they have not asked for the money this year, so highly likely it will be asked for next year. Clarification was sought by Cllr Darnell regarding agreement that parishes would not be asked for any money (if there was a shortfall) as it was a pilot scheme. Estimated that New Polzeath toilets cost £12k per year to run and Polzeath £11k. Clerk would like to seek legal advice as to whether Cornwall Council can ask Highlands to spend money on the toilets as it is not in the parish. Usually only has the power to spend money in the parish, unless s137 money used. Clerk has not seen any agreement.

Coronation Gardens – If the toilets are lumped together, what has happened in other areas, toilets refurbished and then been leased out to a 3rd party who develops above them. Part of the lease agreement then to keep open and run the toilets. Paul Masters proposed this solution. Meeting next week with Lowlands to discuss bigger picture. If both parishes formed a CIC, (legal mechanism to run an asset) might together to look for funding to rebuild. This was the goal of Highlands – to create toilets/facility above that is self-funding. Similar to the Community Hub. If parish boundary moved up the hill, Highlands would take on the toilets and would lose Lowlands contribution, however would seek funding for new facility.

Cllr Darnell would like the Clerk to contact Peter Marsh regarding the removal of the blue container, decking and trade waste as per his letter of June last year. Cllr Darnell to forward letter to Clerk. Next meeting January 2020 Polzeath Futures Group. Date not set for next Beach Management Committee. 204/19

Cllr Harris reinstated Standing Orders c) Highways and Footpaths Pot holes at the junction to B3314 at Amble/St Minver. Clerk to report. 205/19

8. Correspondence (a) Email from Jolyon Sharp regarding Polzeath Whale proposal from Cllr Dingle. Cllr Dingle understands CC want assurances in order to secure funding and mitigate insurance issues. Cllr Dingle happy to respond. Council happy for Cllr Dingle to respond. 206/19 (b) Emails from Jacquie Rapier and Oliver Jones re traffic calming in Polzeath - NOTED 207/19

9. Agenda Items a) Grant Polzeath Christmas Lights It was RESOLVED to approve grant for £200 towards Christmas Trees for Lights switch-on.

Cllr Wapshott did not take part in the discussion or vote but was granted dispensation to stay in the room.

Proposed: Cllr Dingle Seconded: Cllr Darnell Unan 208/19

Cllr Mably left the meeting 8.40pm

b) Noticeboards

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Chair’s Signature: ………………………………………………… Dated: …………………… It was RESOLVED to purchase 3 noticeboards to replace worn out noticeboards around the parish, up to a maximum of £1,500. Cllr Harris/Clerk to source. St Minver (wood), Polzeath (aluminium) and Tredizzick (aluminium). Cllr Darnell would like Name of parish included if possible. Suggested approach Rock Joinery. Proposed: Cllr Wapshott Seconded: Darnell Cllr Unan 209/19

c) Parking Restrictions Polzeath Yellow lines and renewing single yellow lines were discussed. In front of Sandbar lots of issues. Because the road is narrow vehicles park with one wheel on the pavement.

It was RESOLVED to complete an Expressions of Interest Form at end of year (or when received from Jacquie Rapier) to get double yellow lines all the way through and up the hill and the turning point (up to the car parking spaces) at New Polzeath to deflect erosion, and at Tinners Way (currently camper vans parking).

Proposed: Cllr Dingle Seconded: Cllr Gisbourne Unan 210/19

d) VE Day Celebrations 8 May 2020 It was RESOLVED to discuss at next meeting due to a lack of councillors present. Proposed: Cllr Wapshott Seconded: Cllr Darnell Unan 211/19

e) Housing Supplementary Document It was RESOLVED to support. Clerk to email CC. Proposed: Cllr Darnell Seconded: Cllr Dingle Unan 212/19

f) New website and email system Feedback excellent. It was RESOLVED to approve website and social media pages, and email. Clerk liaising with Seadog IT regarding old email and old website.

Proposed: Cllr Darnell Seconded: Cllr Gisbourne Unan 213/19

g) Transfer of Funds It was RESOLVED to transfer £29k from Business Account to Community Account to enable online banking payments to be set up each month. Cllr Darnell to do transfer.

Proposed: Cllr Dingle Seconded: Cllr Gisbourne Unan 214/19

h) Budget 2020/21 Clerk outlined budget. Most budget headings will increase by 2% for inflationary purposes. Clerk asked if Councillors would like to budget for councillor photos and a new logo. Councillors did not. All other expenditure as per current year. As situation unclear with regards to contribution to toilets and ranger, it was RESOLVED to discuss at December’s budget meeting and if not spent this year, to keep £12k for next year subject to news from CC and legal advice. Earmarking £12k for toilets and £15k for Polzeath projects would mean a 9.2% increase on the precept. Councillors happy with level of increase.

Proposed: Cllr Darnell Seconded: Cllr Gisbourne Unan 215/19

i) Community Governance Review Clerk reported that the public consultation took place on 2 November and was attended by around 30 people. 99% support the boundary change.

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Chair’s Signature: ………………………………………………… Dated: …………………… It was RESOLVED to contact Lowlands regarding a joint consultation via a direct mail shot regarding the boundary change. Suggested return address to a PO Box. Clerk to liaise with Clerk to Lowlands. Suggested that both clerks present to do count. Estimated cost will be £600 per parish if using a mail shot company.

Proposed: Cllr Dingle Seconded: Cllr Wapshott Unan 216/19

10. Accounts It was RESOLVED to authorise the payments of Accounts Outstanding dated 6 November 2019.

Proposed: Cllr Darnell Seconded: Cllr Wapshott Unan 217/19

11. Public Bodies (Admission to Meetings) Act 1960 It was resolved that in view of the confidential or special nature of the business about to be transacted, it is advisable that the press and public be excluded and instructed to withdraw during the discussions for the following items: Staffing

There were no members of the public still present.

a) NJC salary scales not in for next year, however to be 1% increase. It was RESOLVED to set salary for Clerk in line with NJC recommendation when in. b) Cllr Harris and Cllr Darnell undertook Amanda’s probationary period review today. Very happy with Clerk’s performance over the past 6 months and she has therefore successfully completed her probationary period.

Proposed: Cllr Dingle Seconded: Cllr Darnell Unan 218/19

12. To note agenda items for December meeting VE Day Budget 2020/21

Cllr Harris closed the meeting at 9.30pm

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Chair’s Signature: ………………………………………………… Dated: ……………………