Oldham Borough Council

Council Meeting Wednesday 23 March 2016

OLDHAM BOROUGH COUNCIL

To: ALL MEMBERS OF OLDHAM BOROUGH COUNCIL, CIVIC CENTRE, OLDHAM

Tuesday, 15 March 2016

You are hereby summoned to attend a meeting of the Council which will be held on Wednesday 23 March 2016 at 6.00 pm in the Council Chamber, Civic Centre, for the following purposes:

1 Civic Appreciation Award

Open Council

2 Questions to Cabinet Members from the public and Councillors on ward or district issues

(20 minutes for public questions and 20 minutes for Councillor questions)

Formal Council

3 To receive apologies for absence

4 To order that the Minutes of the meeting of the Council meetings held on 16th December 2015, 27th January 2016 and 24th February 2016 be signed as a correct record (Pages 1 - 56)

5 To receive declarations of interest in any matter to be determined at the meeting

6 To deal with matters which the Mayor considers to be urgent business

7 To receive communications relating to the business of the Council

8 To receive and note petitions received relating to the business of the Council (Pages 57 - 58)

(time limit 20 minutes)

9 Outstanding Business from the previous meeting

(time limit 15 minutes).

Motion 1 Councillor Hibbert to MOVE and Councillor Fielding to SECOND: “This council notes that:  That the Housing and Planning Bill has been consulted on and will be debated in Parliament and, if passed, it would threaten the provision of affordable homes for rent and purchase by: Forcing 'high-value' council homes to be sold on the open market; Extending the right-to-buy to housing association tenants; Undermining section 106 requirements on private developers to provide affordable homes.  There is no commitment in the Bill that affordable homes will be replaced like- for-like in the local area.  That whilst measures to help first-time buyers are welcome, the 'starter homes' proposals in the Bill will be unaffordable to families and young people on ordinary incomes in most parts of the country; will not preserve the taxpayer investment; and will be built at the expense of genuinely-affordable homes to rent and buy.  That the Bill undermines localism by taking 32 new wide and open-ended powers for the Secretary over councils and local communities, including the ability to over-ride local plans; to mandate rents for social tenants; and to impose a levy on stock-holding councils, violating the terms of the housing revenue account self-financing deal.  That the Bill, whilst introducing some welcome measures to address issues relating to rogue landlords, does not help with the high rents, poor conditions and insecurity affecting many of England's 11m private renters, including one in four families with children, and does nothing to help to arrest the recent rise in homelessness. Oldham Council is already working with partners to use its land and skills to bring forward new housing in the Borough. The Government‟s „one size fits all‟ approach to Planning and Housing doesn‟t work for areas like Oldham and Greater Manchester. This council resolves to contact Cllr. Sue Derbyshire, Chair of Greater Manchester Planning and Housing Commission, suggesting that GM should contact the Housing Minister to request a discussion with the Government on the challenges we face and how they can assist us in bringing forward more difficult housing sites.”

10 Youth Council

(time limit 20 minutes)

There is no Youth Council business to consider.

11 Leader and Cabinet Question Time

(time limit 30 minutes – maximum of 2 minutes per question and 2 minutes per response)

12 To note the Minutes of the meetings of the Cabinet held on the undermentioned dates, including the attached list of urgent key decisions taken since the last meeting of the Council, and to receive any questions or observations on any items within the Minutes from Members of the Council who are not Members of the Cabinet, and receive responses from Cabinet Members (Pages 59 - 76)

(time limit 20 minutes):-

a) 14th December 2015 b) 15th January 2016 c) 25th January 2016 13 No tice of Administration Business

(time limit 30 minutes)

Motion 1 Councillor Garry to MOVE and Councillor McMahon to SECOND: That in the month of International Women's Day this council reflects on the leading role women have played in fighting for equality and fairness for all. The council notes the importance of promoting women in public life and celebrates the fact that two of the three borough Members of Parliament are women as are the Leader, Chief Executive and the Borough Treasurer of the Council in addition to the majority of the senior management team. The council also reflects on the remarkable life of Annie Kenney, the Springhead born millworker who went on to be a pioneering suffragette. With others she secured the right for women to vote. The council also looks forward to 2019 when the borough will mark the 200th anniversary of the Peterloo Massacre where four of the fifteen killed were women. The council notes that while progress has been made much more is needed to realise full equality. This council commits to: 1). Supporting the idea of and investigating funding sources for a permanent memorial to Annie Kenney in the town centre. 2). Supporting the idea of and investigating funding sources for a permanent memorial to those killed and injured at Peterloo at Cheapside (outside the civic centre tower) near where the Oldham contingent gathered before marching to Manchester, and that the proposed memorial ideally be in place to mark the 200th anniversary of the massacre. 3). Placing on record its thanks and appreciation to the organisers of events across the Borough which were held to mark International Women's Day.

Motion 2 Councillor Dearden to MOVE and Councillor Moores to SECOND: This Council notes with alarm, the recent statement from the Department for Communities and Local Government (DCLG) confirming that new guidelines are to be introduced which will curb councils‟ powers to divest from or stop trading with organisations or countries they regard as unethical. Council further notes that the new guidelines, which will amend Pensions and Procurement law, follow on from the government‟s announcement made at the beginning of October 2015 that it was planning to introduce new rules to stop “politically motivated boycott and divestment campaigns” (Greg Clarke, Secretary of State for the Department of Communities and Local Government). Oldham Council is proud of its commitment to human rights and to putting this into practice through such measures as an ethical approach to its relationship with business. Council believes that the proposed measures now being outlined by the DCLG will seriously undermine the Council‟s ability to implement its commitment to ethical procurement and pensions investments. Council also notes that the new guidelines represent a further, serious attack on local democracy and decision-making through a further restriction on councils‟ powers. This is directly contrary to the government‟s own stated commitment to the principle of localism, given a statutory basis by the Localism Act of 2011, which holds that local authorities are best able to do their job when they have genuine freedom to respond to what local people want, not what they are told to do by government. This Council resolves to: 1). Instruct the Chief Executive to write to Greg Clarke, Secretary of State for Communities and Local Government to express Council‟s unequivocal opposition to the proposed changes. 2). Write to Debbie Abrahams MP, Angela Rayner MP and Jim McMahon MP to ask them to use any parliamentary means available to oppose these proposals.

Motion 3 Councillor Roberts to MOVE and Councillor Dearden to SECOND: This Council notes the significant increase in demand for school places in Oldham and welcomes the necessary actions already taken including: 1. Setting up a better forecasting method looking at all available data on births, housing and new arrivals to enable forward planning. 2. Implementing an expansion programme to provide extra capacity. That includes plans to boost primary places with a new three-form entry school on the former Grange School site, plus the expansion of places in Failsworth, Hollinwood and Lees. A proposed new Saddleworth School will increase pupil numbers from 1,350 to 1,500 - and plans are also about to go out to statutory consultation to double the capacity at Greenfield primary with a new build two-form entry school. Oldham Council will continue to work with the whole of the school sector including academies and free schools, however the range of providers makes planning school places much more challenging. Under the Government's rules, all new schools to help cope with this demand must be "free schools", created outside of local authority control. There are now fewer and fewer schools under the direct control of councils. This council believes that local authorities are well placed to act to ensure school places can be created on time - and in the right places. This Council supports the LGA's call for councils themselves to be able to open new schools, and to require academies to expand to meet local demand, where necessary. Council also resolves to instruct the Chief Executive to: 1) .Write to the Secretary of State for Education to urge her to change the rules to allow Local Authorities to open new schools and to require academies to expand to meet local demand 2) .Write to the three borough MPs to inform them of the council‟s position and request that they use whatever parliamentary means available to raise this matter with government

14 Notice of Opposition Business

(time limit 30 minutes)

Motion 1 Councillor Harkness to MOVE and Councillor Williamson to SECOND: Council notes that:  Trees are a natural resource that are greatly treasured by the people of our borough  Many residents would wish to do what they can to ensure that the trees around them – especially those in our public parks – are properly looked after to preserve their beauty and majesty for future generations  Other local authorities have established tree warden schemes  In Oldham, we already have members of Friends of Parks, Moors and green spaces groups who meet as a network hosted by Voluntary Action Oldham; these dedicated individuals represent a potential source of volunteers. Council believes that establishing a tree warden scheme would:  Represent an embodiment of the Co-operative Oldham principal in action;  Compliment the delivery of the Get Oldham Growing Strategy, particularly in supporting the work of the newly-appointed Tree Planting project officer;  Provide useful, interesting and accessible voluntary work activity to a wide range of people, including young people and individuals with learning disabilities, physical disabilities and mental health conditions;  Be an educational resource for our schools when linked to the Forest Schools initiative;  Supplement the resources of staff at a time of dwindling public finances Council therefore resolves to ask the relevant Cabinet Member(s) to establish such a scheme for the borough of Oldham.

Motion 2 Councillor Sykes to MOVE and Councillor Williamson to SECOND: Council notes that the Living Wage Foundation:  Exists to recognise and celebrate the leadership shown by living wage employers in raising the living standards of workers.  Establishes two Living Wage rates every year for employees outside and inside London.  Has over 1,800 employers accredited with them, with over 1,000 having registered as payers of the National Living Wage in the past year.  Permits accredited employers to proudly display the Living Wage Employer Mark. Council further notes that:  Oldham Council first resolved to become a National Living Wage employer as a result of a motion brought to full Council in December 2013  The National Living Wage was introduced as the minimum pay scale for all staff in April 2015.  As a result five hundred and forty staff had a pay increase.  In his annual statement to September Council the Leader of the Council rightly highlighted the fact that this was a commendable achievement. However despite this achievement, Oldham Council is not currently Living Wage accredited and therefore has not yet received the Living Wage Employer Mark. Council therefore resolves to ask the Chief Executive to:  Seek accreditation with the Living Wage Foundation and  Ensure that the Living Wage Employer Mark is proudly displayed on appropriate pages within the Council‟s website and in appropriate printed materials.

Motion 3 Councillor Heffernan to MOVE and Councillor Blyth to SECOND: Oldham Council currently requires companies bidding for council contracts to have ethical and social policies. Council believes that it should also require these bidders to account for their past tax record. Council notes  That the UK Government has taken steps to tackle the issue of tax avoidance and evasion by requiring bidders to account for their past tax record in accordance with Procurement Policy Note 03/14 (PPN 03/14). This applies to all central government contracts worth more than £5m.  In early 2015 new regulations required public bodies, including councils, to ask procurement qualification questions of all companies for tenders over £173,000 for service contracts and £4m for works contracts. However, these questions are not as detailed as the PPN 03/14. Council believes that it should require bidders for council contracts to account for their past tax record, using the standards in PPN 03/14, rather than the lower standards in the recent regulations. Council therefore calls upon the relevant Cabinet Member to:  Instruct officers to revise our procurement procedures to require all companies bidding for council service contracts worth more than £173,000 and works contracts worth more than £4 million to self-certify that they are fully tax- compliant in line with central government practice using the standards in PPN 03/14.  Ensure that the Council publicises this policy and reports on its implementation on an annual basis.

15 To note the Minutes of the following Joint Authority meetings and the relevant a spokespersons to respond to questions from Members (Pages 77 - 154)

(time limit 8 minutes):-

Greater Manchester Fire and Rescue 3rd December 2015 Authority Police and Crime Panel 30th October 2015 Greater Manchester Combined 27th November 2015 Authority 18th December 2015 29th January 2016 Joint GMCA/AGMA Executive 27th November 2015 18th December 2015 29th January 2016 National Park Authority 4th December 2015 Transport for Greater Manchester 13th November 2015 Greater Manchester Waste Disposal 18th September 2015 Authority

15 To note the Minutes of the following Partnership meetings and the relevant b spokespersons to respond to questions from Members (Pages 155 - 184)

(time limit 7 minutes)

Oldham Leadership Board 10th December 2015 Health and Wellbeing Board 10th November 2015 19th January 2016 Oldham Care and Support 7th December 2015 18th January 2016 Unity Partnership Board 5th November 2015

16 Approval of Oldham Council's Pay Policy Statement for 2016/17 (Pages 185 - 254)

17 Revisions to the Code of Conduct for Employees (Pages 255 - 270)

18 Amendment to the Constitution - Petitions Protocol (Pages 271 - 276)

19 Adoption of Statement of Community Involvement - Update (Pages 277 - 330)

20 Revision of Byelaws made under Section 19 of the Public Libraries & Museums (Pages 331 - 344)

21 Welfare Reform - Thematic Analysis: Young People (Pages 345 - 372)

22 Update on Actions from Council (Pages 373 - 424)

NOTE: The meeting of the Council will conclude 3 hours and 30 minutes after the commencement of the meeting.

Carolyn Wilkins Chief Executive

PROCEDURE FOR NOTICE OF MOTIONS NO AMENDMENT

MOTION – Mover of the Motion to MOVE

MOTION – Seconder of the Motion to SECOND – May reserve right to speak

DEBATE ON THE MOTION: Include Timings

MOVER of Motion – Right of Reply

VOTE – For/Against/Abstain

Declare outcome of the VOTE

RULE ON TIMINGS PROCEDURE FOR NOTICE OF MOTIONS (a) No Member shall speak longer than four minutes on any Motion or Amendment, or by way of question,WITH AMENDMENTobservation or reply, unless by consent of the MembersPROCEDURE of the Council FOR NOTICEpresent, he/sheOF MOTIONS is allowed an extension, in which case only one extension of 30 seconds shall be allowed. WITH AMENDMENT

(b) A Member replying to more than question will have up to six minutes to reply to each question with an extension of 1 minute. WITH AMENDMENT

MOTION – Mover of the Motion to MOVE

MOTION – Seconder of the Motion to SECOND – May reserve right to speak

AMENDMENT – Mover of the Amendment to MOVE

AMENDMENT – Seconder of the Amendment to SECOND

DEBATE on the Amendment For Timings - (See Overleaf)

AMENDMENT – Mover of Original Motion – Right of Reply

IF LOST –Declare AMENDMENT – Mover of Amendment – Lost Right of Reply

VOTE ON AMENDMENT ONLY – Call for any debate For/Against/Abstain – CARRIED/LOST on Original Motion and then Call upon Mover of Original IF CARRIED – Declare Carried Motion – Right of Reply Call for any debate on Substantive Motion as Amended and then Call upon Mover of Original Motion – Right of Reply VOTE – On Original Motion – For/Against/Abstain VOTE – ON SUBSTANTIVE MOTION as amended - For/Against/Abstain

Declare outcome of Declare Substantive Motion as amended the Vote Carried/Lost This page is intentionally left blank Agenda Item 4 COUNCIL 16/12/2015 at 6.00 pm

Present: The Mayor – Councillor Ur-Rehman (Chair)

Councillors Ahmad, Akhtar, A. Alexander, G. Alexander, Ali, Ames, Ball, M Bashforth, S Bashforth, Bates, Blyth, Briggs, Brownridge, A Chadderton, Chauhan, Cosgrove, Dawson, Dean, Dearden, Fielding, Garry, Gloster, Haque, Harkness, Harrison, Heffernan, Hibbert, Hudson, Iqbal, Jabbar, Judge, Kirkham, Klonowski, Larkin, Malik, McCann, McLaren, McMahon, Moores, Murphy, Mushtaq, Qumer, Rehman, Roberts, Salamat, Sedgwick, Shah, Shuttleworth, Stretton, Sykes, Toor, Williamson, Williams and Wrigglesworth

1 QUESTIONS TO CABINET MEMBERS FROM THE PUBLIC AND COUNCILLORS ON WARD OR DISTRICT ISSUES The Mayor advised the meeting that the first item on the agenda in Open Council was Public Question Time. The questions had been received from members of the public and would be taken in the order in which they had been received. Council was advised that if the questioner was not present then the question would appear on the screen in the Council Chamber.

The following questions had been submitted:

1. Question received from MetroMeerkat via Twitter:

“Over the last 6 years, with most budgets & services being cut, how has number of Oldham Councillors & their direct costs changed?”

Councillor Shah, Cabinet Member for Performance and Corporate Governance, responded that the number of Oldham Metropolitan Borough Councillors has remained at sixty for many years. The Council had recently resolved that this was the appropriate number of councillors given the size of the population in the borough which ensure there was not democratic deficit. The direct costs of councillors were the allowances which were paid to councillors. The level of these allowances were recommended to the Council by an Independent Remuneration Panel.

2. Question received from Martin Mathews via Twitter:

“What work‟s being done with the regional schools commissioner to address the underperformance of secondary schools in Oldham?”

Councillor Akhtar, Cabinet Member for Education and Skills responded that the Local Authority worked closely with the new appointed Regional Schools Commissioner and with other partners in the school improvement process such as the Page 1

Department for Education and OFSTED. It was important to remember that many of the secondary schools across Oldham performed very well and that under achievement was not the norm in all secondary schools. Where the local authority had concerns about maintained secondary schools there was a robust programme of support and intervention that was negotiated with schools. Many of the good and outstanding schools undertook this work on the Council‟s behalf, in some cases schools from outside the Borough were brokered in for specific support. Where the local authority had concerns about an Academy, the regulations were clear, those concerns were brought to the attention of the Regional Schools Commissioner and it was for the Commissioner and DfE to take action for the improvement of academies. As a local authority, positive relationships were sought with all academies in Oldham in the Council‟s role as Champion of Excellence for all and believed that every school should be good or outstanding in the borough. In most cases the relationships were strong and improvement was evident in academies. However, in some cases where improvement was too slow, representations had been made to DfE and they were taking action.

3. Question received from HackOldham via Twitter:

“How can we get Oldham Schools to engage with @STEMNET? There are very few requests in the borough stemnet.org.uk”

Councillor Akhtar, Cabinet Member for Education and Skills responded that STEMNET linked with all 163 state funded secondary schools in Greater Manchester which included all Oldham Schools through the Manchester Museum of Science and Industry. STEMNET had contacted STEM teachers in in Oldham schools and provided three free services: STEM Advisory Network, STEM Ambassadors and STEM Club support. It was for each school and governing body to decide which organisations they worked with. Some schools and colleges were actively involved. Blue Coat School was a specialist science school and sent representatives to STEMNET regional hub meetings and participated in the Engineering without Borders scheme. The Regional Science Centre participated in the STEM ambassadors scheme and participated in courses and visits. OBLG would be working with the Museum of Science and Industry to see if further links could be developed through Enterprise Hubs.

4. Question received from Joe Martin via email:

“On the council website under the Selective Licensing of Private Landlords - Consultation Report and final proposals report, you stated that the council will establish private sector landlord forum. Why has this not been established yet? The cabinet member also agreed to set up a dedicated website for this scheme, why has this not been done yet? I have met and spoken with many landlords who are confused in what the aims/objectives are for this scheme. Some landlords have asked for assistance in problems with their tenants but the council Page 2 didn't seem to be bothered. Why is this? To be honest with you this was a labour party scheme and the council staff members don't even know what to do.”

Councillor Hibbert, Cabinet Member for Housing, Planning and Transport responded that the scheme, which would last for 5 years, began in St. Mary‟s in May 2015 and was now active in 5 of the 8 neighbourhoods with the other three going live from 1st January 2016. The scheme would benefit landlords in a number of ways. As part of the licensing regime, the Council would provide landlords with a range of support services and training opportunities in order to ensure that they were able to meet the conditions of their licence and assisted in the running of their businesses. Work was ongoing on a dedicated website which would be launched shortly and were the Council couldn‟t help, the Council would signpost landlords to other agencies. The Council would be running landlord forums but officers were waiting until the final neighbourhoods were operational in January 2016 so that all landlords could be invited. The Council‟s Cabinet have requested a yearly update for the schemes and the first report was due in April. Mr. Martin was asked to provide more specific details to substantiate his statements in order to provide reassurance. Councillor Hibbert commended the excellent staff.

5. Question received from Elroy Walters via Twitter:

“Are M&S still opening in Oldham? If so when? There are rumours of them pulling out…”

Councillor McMahon, Cabinet Member for Economy & Enterprise confirmed that Marks and Spencer were still coming. He further responded that the Council had entered into a legal agreement in December 2014. Demolition of the remaining properties was ongoing with completion plan in February 2016. It was currently planned that the stores were due to be opened in summer 2018.

6. Question received from Joe Fitzpatrick via email:

“As the young leader abandons his Vision for Oldham, leaving the residents to pay the bill for his crazy schemes, could he tell us. Will he be able to manage on the MP's salary, or will he continue to collect his councillors allowance, whilst working in London.”

Councillor McMahon, Cabinet Member for Economy and Enterprise, responded that it was clear he was not leaving Oldham. He would be fighting in a different place for the best interests of the town he cared about and for the town to be a better place. Proof that Oldhamers believed in those schemes was borne out by the election results. He confirmed that this would be his last Council meeting as Leader.

7. Question received from Graham Ankers via Facebook:

Page 3

“Would members and council agree that the condition of social housing properties made of 'Wimpey no fines' is not to a satisfactory standard, and that residents of around 70 properties should not have to live in fuel poverty due to notoriously cold hard to heat homes that are prone to condensation that leads to mould which in turn leads to health problems?”

Councillor Hibbert, Cabinet Member for Housing, Planning and Transport, responded that he was aware of the issues and was working with ward councillors investigating the concerns. He confirmed that a complaint on this matter had been reviewed thoroughly through the Council‟s Complaint Procedure. The complainant had been advised that if they disagreed with the Council‟s view that they should contact the Housing Ombudsman to seek an independent review. The Council‟s Contractor, Inspiral, was currently undertaking a survey of houses to review if there was an issue of condensation and he assure that he would address any issues with the contractor as they arose. The houses in Crossley had received substantial improvement through the Gateways to Oldham PFI scheme, which included new doors and windows, a new roof, a new kitchen and bathroom, re-wire, loft insulation and internal refurbishment. The houses had a Standard Assessment Procedure rating for energy efficiency above the social housing average.

8, Question received from Andrew Sayers via email:

“I would like to raise a question related to this news story:http://www.manchestereveningnews.co.uk/news/kind- hearted-volunteers-help-transform-10573979 The building is located at the junction of Manchester Road/ Isle of Skye Road (A635) with Chew Valley Road (A669) (approx OS SD001 039) Question: In light of the story of the homeless man who has taken up residence in the disused ex-Council bus stop/ public toilets in Greenfield, can the Council confirm what steps it takes to help the homeless in Oldham and Saddleworth? “

Councillor Hibbert, Cabinet Member for Housing, Planning and Transport, responded that how the Council dealt with homelessness within Oldham was set out in its Homelessness Strategy. Since 2003, huge progress had been made in how homelessness was tackled in the Borough. The Council had moved away from reactive services at the point of crisis to funding services which focussed on the prevention of homelessness within the Borough. This included family mediation for young people and advice services for people at risk of losing their home through mortgage repossession. Oldham has had historically among the lowest levels of homelessness acceptances in Greater Manchester, with last year only 49 households being accepted as homeless. We‟ve had excellent partnership working in place to address the issues and in 2014/15 services prevented homelessness in over 2,000 cases.

Page 4

Front line statutory homelessness and housing advice services for all Oldham residents were provided by First Choice Homes Oldham on behalf of the Council through the One Point Housing Options Centre which was based at First Place on Union Street. The centre was open weekdays during office hours and people could present there during office hours or they could telephone the service. There was also a free phone number for households who had become homeless when the offices were closed. They could speak to staff who provided advice which included access to emergency temporary accommodation if required. In the few cases where people were reported to be sleeping rough, links would be made with the person through neighbourhood based staff, usually policing staff, as they were out in the area throughout the evening/night. These staff were provided with information which included out of hours contact information that provided help to access services.

9. Question received from Kathy Brooks via email:

“I have been advised by council officials that the responsibility for removing the now defunct lighting under the council's street lighting replacement scheme rests with ENW. However ENW maintain that the responsibility lies with the Council Which is correct and who within the Council will take responsibility for ensuring that the appropriate body takes the necessary action?”

Councillor Hibbert, Cabinet Member for Housing, Planning and Transport, confirmed that the responsibility was with the Council‟s contractor Eon, however, there was a need for Electricity North West for the provision of a suitable connection and this may have been where there was some confusion. If there was any doubt, contact should be made with the Council‟s Client team who would advise on each specific case.

At this point in the meeting, the Mayor advised that the time limit for this item had expired.

The Mayor reminded Members that the Council had previously agreed that, questions would be taken in an order which reflected the political balance of the Council. The following questions were submitted by Councillors on Ward or District Matters:

1. Councillor Roberts to Councillor Harrison:

“Given that Royton North has an older age profile than the rest of Oldham, and of England as a whole (22% of the population is aged over 65), I am very concerned by recent assessments of the growing gap in funding for social care for older people and the impact of Government cuts on the money available to pay providers of residential care for old people. Could the relevant Cabinet Member comment on the measures being taken by the Council to provide the best care for our older citizens, and in

Page 5 particular whether the Four Seasons chain of care homes has any homes at risk in Oldham?”

Councillor Harrison responded that in relation to residential care for older people, and the care sector more generally, the Council was working with the market to identify those cost pressures that they are experiencing, or likely to experience in the near future, such as the introduction of a new National Minimum wage from April 2016. Recommendations would then be as to what price we should be paid to providers for the delivery of care and support to people in residential care, or in their own homes, to enable statutory obligations to be met and to stabilise the market.

The Council was also working with health partners and with other local authorities across Greater Manchester to identify those areas where we could all benefit by doing things differently and joining up services. Very specialist services were a good example of that, where we might not need a great deal of provision, but when we would need it, it could be hard to get or very expensive.

More broadly, it was recognised that some of the ways in which services were delivered needed to change, to enable us to better manage demand in the future, by enabling more people to receive the care and support they need in their own home, or in supported accommodation such as extra care housing, where it is safe and appropriate for them to do so. Tandleview in Royton was an excellent example of this, where accommodation and care was delivered in a different way than residential care. The Cabinet Member also confirmed that Four Seasons did not operate any homes in Oldham.

2. Councillor Fielding to Councillor Brownridge:

“The area of greenspace to the rear of properties on Coronation Road Failsworth suffers from flooding following periods of heavy rain. Through correspondence with United Utilities, I know that they acknowledge that the drainage system in the area is not of sufficient capacity to cope with the demand placed on it. However they have advised that they do not have the money available to fix this problem within the next five years. Is there any remedial action that the Council can take to improve drainage on this land in the short term? This area is a popular recreation ground and shortcut for local residents.” Councillor Brownridge responded that the issue had been discussed with Unity who confirmed that the drainage issue was the responsibility of United Utilities. The Council did not have the funding for works that was not its responsibility but would put pressure on United Utilities to discharge their obligation more quickly than five years.

3. Councillor Shuttleworth to Councillor Hibbert:

Page 6

“Chadderton South residents who live on both sides of Broadway between Hollinwood Avenue and Mough Lane/ Butterworth Lane, and those who live between Mough Lane and the M60 junction, are constantly seeing this stretch of road suffering heavy ponding to such an extent that the footpaths and garden areas are constantly having to be cleared of grit and other debris washed up as a result of passing motor vehicles as a result of the inability of the drainage system to take away the surface water. Despite continual requests to Highways England to deal with this long standing problem, may I request that the Cabinet Member responsible for Highways ensures that as we head further in to winter that some action is taken to alleviate the problem for these residents until such time as the body responsible provide a long term solution. Needless to say that this is a real and severe problem for any person travelling this stretch of highway on foot, including the footpath outside the Boat & Horses public house due to a number of blocked gullies.”

Councillor Hibbert responded that he was fully aware of the issues and had discussed this with ward colleagues and one which was raised quite often with Highways England. Highways England were responsible for all elements of the section of road that included the drainage. Members and officers had been working closely with them to try to progress some of the issues raised. Related to the flooding around Stott Road, it had been identified that there was a wider issue in the area. A meeting was to be arranged in the New Year between Highways England (HE), United Utilities and officers for the issue to be progressed. HE were trying to secure funding for resurfacing the full length of Broadway in the next few years and were working on resolving the outstanding drainage issues prior to this work. In the meantime, if there were immediate issues related to flooding, these were to be reported to HE‟s contractor. The Cabinet Members had provided the contact details to ward councillors.

4. Councillor Williamson to Councillor Moores:

“On Friday 20 November my colleagues and I received a number of phone calls and messages to say that the alarm at Crompton Pool kept going off. We reported it at 3pm but it was not until 10pm that eventually it stopped. The door had to be broken and the alarm disabled. I would like to thank Unity, First Response and senior officers at the Council for resolving the situation for the residents living in the vicinity of the pool, on that evening. However, now that sadly Crompton Pool is going to be demolished in January, and lots of work is going to be done on the site, can we have assurances that if there are any issues in the evenings or over the weekend, they are resolved quicker than this instance?”

Councillor Moores responded that there were a number of call outs on that evening and First Response attended and Page 7 addressed the issues with the alarm. First Response would continue to monitor security and would undertake regular checks of the site until the demolition contractor started work in January. Officers would ensure that, in the event of a break in, First Response would respond promptly. In January, the demolition contractor would take responsibility for the site. A letter which contained information about the start date and duration of the works had been circulated to the neighbouring residents and businesses. The letter also contained “anytime” contact details that were to be used for the duration of the works.

5. Councillor S. Bashforth to Councillor Brownridge:

“The heavy rain over the last few weeks has seen two areas in my ward Royton South have seen an increase in flooding over recent years. One is in and around Plumton Clough the other is at the bottom of Valley New Road. At Plumbton Clough we have had our own environment officers and officers from the Environment Agency inspect the site and are told it is the land owners responsibility to deal with the flooding but after repeated attempts to get some action, none has been taken. At Valley New Road, the flooding seems to be a result of natural springs and underground water courses being overwhelmed by the heavy rain but in both cases I have not been able to get any definitive answers. If we have to use our powers to force landowners to act then we must do so if we can carry out some works to relive the situation then can we also do so. Can the cabinet member responsible please help me get some real action taken on both these issues?”

Councillor Brownridge responded that the problem was a suspected blockage of a culvert and it was the responsibility of the riparian owner. The Council were in discussions with representatives and requested the the Council be informed of how they intended to ensure the water level was brought back to pre-2015 levels and were awaiting a response. The Cabinet member would keep ward members informed.

6. Councillor G. Alexander to Councillor Hibbert:

“I am aware that Unity Partnership have had a meeting with Persimmon Construction company to repair snags on the Northgate Estate Moorside. Could the Cabinet member let us know how soon the work will begin and completed so that after a lengthy 13 years the estate will finally be adopted by the council?”

Councillor Hibbert responded that officers were currently working to rearrange a meeting which Persimmon Homes had failed to attend and were also attempting to negotiate the extent of works required prior to them finally entering into an agreement which would enable the adoption of the roads to follow and gave assurances that this would be done as quickly as possible. Page 8

7. Councillor Garry to Councillor Hibbert:

“Sadly too many people flout the traffic regulations outside St. Mary's, Propps Hall and South Failsworth schools and park on the waiting restrictions. Greater Manchester police have stepped up patrols in these areas and have publicised the results on facebook. What is the council doing to combat this kind of parking that poses a danger to children? Also, may I ask how many fixed penalty notices have been issued to parents who choose to ignore waiting restrictions in these locations?”

Councillor Hibbert responded that this was a borough-wide problem. NSL Limited were employed to enforce traffic management within the borough of Oldham which included the monitoring and control of traffic regulations outside 90 secondary and primary schools. Since September 2015, 129 Penalty Charge Notices had been issued outside schools which demonstrated the Council was reacting to the danger this type of illegal parking posed to children. Since September 2015, 5 visits had been made to the three schools in question and 2 penalty charge notices issued. NSL had been requested to increase their patrols to these specific areas to address the concerns being raised about people parking illegally. He also added that he had received information that the CCTV cars had undertaken a joint operation at St. Mary‟s school in cooperation with the police.

8. Councillor Harkness to Councillor Akhtar:

“As a ward member I am concerned for the residents I represent that Waterhead Academy has had yet another head teacher resign, which brings yet more upheaval to the school. What is the council doing to ensure that the children attending, and due to attend, the school will receive a decent education?”

Councillor Akhtar responded that he shared Councillor Harkness‟s concerns. The Council continued to work with the office of the Regional Schools Commissioner and the Department for Education to secure a successful education for children at this school. The recent OFSTED report, which was published on 9th December 2015, highlighted a number of significant issues faced by the Academy. The Cabinet Member was pleased that the Dean Trust was supporting the school and welcomed the news that local providers were also working with the school. The Local Authority had, on several occasions, noted its concerns about the progress of learners at the school to the DfE and the Regional Schools Commissioner and he was assured that they were taking the appropriate steps to bring about the required improvement at the school.

9. Councillor Ahmad to Councillor Akhtar:

“Parents of pupils attending Clarksfield School are concerned regarding the condition of the school buildings. Over the last 18 Page 9 months the school has had to be closed on 13 occasions because of repair issues. Pupils have lost 3066 days of education or 5 per cent. Clarksfield School needs replacing urgently. Could the cabinet member inform me if there any opportunities to achieve government funding to replace this school?”

Councillor Akhtar responded that the Council was still looking for opportunities for funding. School closures were declared by the Headteacher based upon her judgement. When colleagues at Unity Partnership or the Council‟s Property team had been made aware of issues causing a school closure, they would attend the site to arrange remedial works or to assess and agree the safety of the building to permit the school to be reopened. The Council recognised the school‟s desire for a new school building and had taken opportunities when they arose to apply for central government grant funding. The Cabinet Member would arrange for a meeting with ward councillors on the concerns that had been raised.

10. Councillor McLaren to Councillor Hibbert:

“Could the Cabinet Member for Transport, please advise us what if any steps are being taken to alleviate the continuing parking problems around the Freehold Metrolink Stop?”

Councillor Hibbert responded that the parking problem at Freehold had been raised with Transport for Greater Manchester (TfGM) who agreed that there was a demand for additional park and ride facilities at Freehold. TfGM had a list of stops on the Metrolink network where this was the case. They had added Freehold to their list of stops at which they would consider future park and ride provision, but any park and ride scheme would be dependent on the availability of funding and land. In the short term the Council would work with TfGM to look at whether there was scope to transfer some of the demand to other Metrolink stops with park and ride provision through a combination of signage and enforcement. The Cabinet Member recommended the park and ride facility at Hollinwood.

11. Councillor Malik to Councillor Hibbert

“For some time now parents have been complaining about the access to Richmond school through Winterbottom Street. This matter was made worse when the Metro link opened. Parents and local residents regularly complain about parking on Winterbottom Street and the fact that there is no turning circle. I am genuinely worried that one day there will be a serious incident. Can the relevant cabinet member work with the ward councillors to find an urgent solution to this problem?”

Councillor Hibbert responded that he had met with officers and the headteacher of Richmond School to discuss the issues raised and shared these concerns. Although parents were aware of the confined area within Winterbottom Street for Page 10 vehicles to enter, manoeuvre and park when dropping off and collecting their children from school, some insisted on using the street which resulted in obstructive parking practices which affected both motorists and pedestrians. There was currently a proposal for the implementation of some parking measures for the reduction of people using the area to park all day for the Metrolink which caused complications for school traffic. It was acknowledged that parents could park on yellow lines at school times but at the least the removal of the vehicles which currently parked all day would make access into the street much easier. The Road Safety team had also carried out training with the pupils to raise their road safety awareness.

12. Councillor Judge to Councillor Hibbert:

“Firbank school in Royton is in serious need of a 20mph zone around it and the surrounding roads. In particular, Grasmere Road has become a busy Rat Run for vehicles of all types. Can the Cabinet member responsible for traffic and road safety please make this school a priority when planning new schemes?”

Councillor Hibbert responded that feedback was always welcomed from local communities regarding the issues in an around where they live. Highlighted road safety concerns held to enhance the ongoing commitment which saw year on year physical engineering measures being deployed as well as road safety education campaigns being delivered in schools throughout the borough. The traffic management issues around schools could be complex and to that end it was appropriate that appropriate information on traffic speed, traffic movement and associated traffic volume was collected. To that end, the Cabinet Member confirmed that officers would start to look at the issues around this school and when baseline data had been gathered, officers would work with ward members and the school in sharing what information had been gathered, the measures which might be appropriate to be deployed that addressed any issues and how funding could be accessed in the future.

13. Councillor Sedgwick to Councillor Hibbert:

“I want to raise an issue in my ward that I think will affect members in every ward. This relates to properties that has been purchased, partially refurbished and then left unfinished and often neglected for years. Such properties become eyesores and „blights‟ on their community.

We have two eyesores in my ward the little shop on St John Street and the Temple Bowling Pub on Huddersfield Road. Something needs to be done about them so can I ask the Cabinet Member if and when anything can be done by this Council about these derelict properties? There is also on Lees Road a restaurant or takeaway with a window smashed and was a disgrace.”

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Councillor Hibbert responded that officers had worked with the owners of the buildings to secure and tidy the sites. The Council would continue to monitor the situation and ensured owners carried out any work that was deemed necessary under the limited powers at the Council‟s disposals. The Cabinet Member asked that Councillor Sedgwick provide the details to him and he would provide an update as soon as possible.

At this point in the meeting, the Mayor advised that the time limit for this item had expired.

RESOLVED that the questions and the responses provided be noted. 2 TO RECEIVE APOLOGIES FOR ABSENCE Apologies were received from Councillors Azad, Hussain, Price and Sheldon. 3 TO ORDER THAT THE MINUTES OF THE MEETING OF THE COUNCIL HELD ON 4TH NOVEMBER 2015 BE SIGNED AS A CORRECT RECORD RESOLVED that the minutes of the Council meeting held on 4th November 2015 be approved as a correct record. 4 TO RECEIVE DECLARATIONS OF INTEREST IN ANY MATTER TO BE DETERMINED AT THE MEETING In accordance with the Code of Conduct, elected members declared the following interests:

Councillors Dean, Jabbar, McCann, Sykes declared a personal interest in Item 15, Minutes of the Unity Partnership Board by virtue of their appointment to the Board; Councillors Dearden, Fielding, Roberts and Wrigglesworth declared a personal interest in Item 9, Budget Proposals, by virtue of their appointment to the Positive Steps Board; Councillors G. Alexander, Chauhan, Harrison and McCann declared a personal interest in Items 9 and 15, Minutes of the Oldham Care and Support, by virtue of the appointment to the OCS Board. Councillors Dean, Jabbar and McCann declared a personal interest at Item 9 by virtue of their membership of the Joint Venture Unity Board. Councillor Gloster declared a disclosable pecuniary interest at Item 15, minutes of the Police and Crime Panel by virtue of his employment with Greater Manchester Police. Councillors Mushtaq, Ball, Briggs, Hibbert, Chauhan, Ames, Judge, Cosgrove, A. Alexander, Qumer, Shah, G. Alexander, Rehman, and Moores declared a personal interest at Item 8 by virtue of their membership in Unite the Union. Councillors Toor, Wrigglesworth, Salamat, Ali, Chadderton, Fielding and Jabbar declared a personal interest at Item 8 by virtue of their membership in UNISON. Councillor Iqbal declared a personal interest at Item 8 by virtue of his membership of the CWU Union. Councillor Williams declared a personal interest at Item 8 by virtue of his membership in the USDAW Union. Councillors Stretton, S. Bashforth, M. Bashforth, Roberts, Shuttleworth, Dean, Ahmad, Akhtar, Larkin and Shah declared a personal interest at Item 8 by virtue of their Page 12

membership in the GMB Union. Councillors Dearden, Harrison, and McLaren declared a personal interest at Item 8 by virtue of their membership in the NUT. Councillor Roberts declared a personal interest at Item 9 by virtue of her consultancy for the Family and Childcare Trust. Councillor Garry declared a personal interest at Item 8 by virtue of her membership in ANGU Trade Union. Councillor McLaren declared a personal interest at Item 8 by virtue of his membership in the League Managers Association (Retired). Councillor Harkness declared a personal interest at Item 8 by virtue of his membership in VOICE the union. Councillor Klonowski declared a personal interest at Item 8 by virtue of his membership in Prospects the Union.

Councillor McMahon declared a pecuniary interest at Item 8 by virtue of his election sponsorship as a UNITE/GMB member. He left the Chamber during this item and took no part in the voting thereon.

Councillor Qumer declared a pecuniary interest at Item 8 by virtue of his election sponsorship from trade unions. He left the Chamber during this item and took no part in the voting thereon.

Councillor Larkin declared a pecuniary interest at Item 8 by virtue of his employment with USDAW. He left the Chamber during this item and took no part in the voting thereon.

Councillor M. Bashforth declared a pecuniary interest at Item 9 by virtue of her employment in a secondary school. She left the Chamber during this item and took no part in the voting thereon. 5 TO DEAL WITH MATTERS WHICH THE MAYOR CONSIDERS TO BE URGENT BUSINESS There were no items of urgent business. 6 TO RECEIVE COMMUNICATIONS RELATING TO THE BUSINESS OF THE COUNCIL 1. The Mayor made reference to the recent deaths of Honorary Alderman Jack Armitage and Tony Adler. Councillors Harrison, Sykes, Dean, Hibbert and Hudson spoke in remembrance of Alderman Armitage. Councillors Hudson and Heffernan spoke in remembrance of Mr. Adler.

Council held a minute‟s silence in memory of Honorary Alderman Jack Armitage and Tony Adler.

2. The Mayor also made reference to the recent Parliamentary by-election for Oldham West and Royton whereby Councillor Jim McMahon had been duly elected. On behalf of the Council he offered congratulations to Councillor McMahon on his election as MP.

7 TO RECEIVE AND NOTE PETITIONS RECEIVED RELATING TO THE BUSINESS OF THE COUNCIL

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The Mayor advised that one petition had been received for noting by Council:

Neighbourhoods and Cooperatives

Vehicle Plate Extension Request on behalf of Private Hire Firms and Private Hire Drivers (received 10th November 2015 (391 signatures) (Ref 2015-23)

RESOLVED that the petition received since the last meeting of the Council be noted. 8 OUTSTANDING BUSINESS FROM THE PREVIOUS MEETING The Mayor informed the meeting that there were two items of outstanding business from the previous meeting.

Motion 1

Councillor Chadderton MOVED and Councillor S. Bashforth SECONDED the following motion:

“This Council notes with disappointment the passing of the Trade Union Bill at its second reading in Parliament on 14 September 2015. This Council believes that the Bill represents the most vicious attack on Trade Unions in over 30 years by introducing measures that will make it more difficult for employees to stand up for and defend their rights at work. Amongst other things the passing of the Bill will introduced:  The removal of the ability of public sector employees to have Trade Union subscriptions deducted from their salaries.  A requirement for unions to notify police if they intend to discuss a strike on social media.  A requirement for police to be notified 14 days in advance of a strike if striking workers intend to use placards or loudspeakers on a picket line.  The appointment of a „picket supervisor‟ for each picket who will be required to wear an armband and give their name and contact details to the police and their employer.  A minimum turnout threshold of 50% in ballots for strike action. This Council further notes that further human rights groups Liberty, Amnesty International and the British Institute of Human Rights have all condemned the Bill as an attack on the basic right to protest. The Chartered Institute of Personnel and Development has branded this law to be an „outdated response that could have potentially counterproductive consequences‟. In Oldham we recognise the importance of Trade Unions and the work they do representing their members. We have a good track record in employee relations such as collective agreement

Page 14 of single status work. We recognise the importance of liaising with our Trade Unions colleagues and of early engagement.

Council therefore resolves to:  Ask the Chief Executive to write to the Secretary of State for Business, Innovation and Skills, Sajid Javid MP, on behalf of the Council setting out our opposition to the Bill and requesting that they use all means available during the Committee stage of the Bill to prevent it from being enacted in its form.  Ask the Chief Executive to write on behalf of the Council to our local MPs setting out our opposition to the Bill and requesting that they use all means available during the Committee stage of the Bill to prevent it from being enacted in its current form.

AMENDMENT

Councillor Harkness MOVED and Councillor Sykes SECONDED the following amendment:

“Insert as a new second paragraph:

„Council notes that the Conservatives sought to introduce similar legislation during the last Parliament and that this legislation was blocked at the onset because of opposition from the Liberal Democrats in the Coalition Government.‟

Insert as a third bullet point at the end of the motion:

 Ask the Chief Executive to write to the Leaders of the Labour and Liberal Democrat parties asking them to agree to repeal this legislation should one or both of them form a Government in the future.”

Amended motion to read:

This Council notes with disappointment the passing of the Trade Union Bill at its second reading in Parliament on 14 September 2015. Council notes that the Conservatives sought to introduce similar legislation during the last Parliament and that this legislation was blocked at the onset because of opposition from the Liberal Democrats in the Coalition Government. This Council believes that the Bill represents the most vicious attack on Trade Unions in over 30 years by introducing measures that will make it more difficult for employees to stand up for and defend their rights at work. Amongst other things the passing of the Bill will introduce:  The removal of the ability of public sector employees to have Trade Union subscriptions deducted from their salaries.  A requirement for unions to notify police if they intend to discuss a strike on social media.

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 A requirement for police to be notified 14 days in advance of a strike if striking workers intend to use placards or loudspeakers on a picket line.  The appointment of a „picket supervisor‟ for each picket who will be required to wear an armband and give their name and contact details to the police and their employer.  A minimum turnout threshold of 50% in ballots for strike action. This Council further notes that further human rights groups Liberty, Amnesty International and the British Institute of Human Rights have all condemned the Bill as an attack on the basic right to protest. The Chartered Institute of Personnel and Development has branded this law to be an „outdated response that could have potentially counterproductive consequences‟. In Oldham we recognise the importance of Trade Unions and the work they do representing their members. We have a good track record in employee relations such as collective agreement of single status work. We recognise the importance of liaising with our Trade Unions colleagues and of early engagement.

Council therefore resolves to:  Ask the Chief Executive to write to the Secretary of State for Business, Innovation and Skills, Sajid Javid MP, on behalf of the Council setting out our opposition to the Bill and requesting that they use all means available during the Committee stage of the Bill to prevent it from being enacted in its form.  Ask the Chief Executive to write on behalf of the Council to our local MPs setting out our opposition to the Bill and requesting that they use all means available during the Committee stage of the Bill to prevent it from being enacted in its current form.  Ask the Chief Executive to write to the Leaders of the Labour and Liberal Democrat parties asking them to agree to repeal this legislation should one or both of them form a Government in the future.”

Councillor Chadderton exercised her right of reply. Councillor Harkness exercised his right of reply.

A vote was then taken on the AMENDMENT.

On being put the VOTE ELEVEN were cast in FAVOUR of the AMENDMENT with FORTY VOTES cast AGAINST and NO ABSTENSIONS. The AMENDMENT was therefore LOST.

A vote was then taken on the MOTION.

On being put the vote the MOTION was CARRIED UNANIMOUSLY.

RESOLVED that:

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1. The Chief Executive write to the Secretary of State for Business, Innovation and Skills, Sajid Javid MP, on behalf of the council setting out the Council‟s opposition to the Bill. 2. The Chief Executive write on behalf of the Council to our local MPs setting out our opposition to the Bill and requesting that they use all means available during the Committee stage of the Bill to prevent it from being enacted in its current form.

NOTE: Councillors McMahon, A. Alexander, G. Alexander, Larkin and Qumer left the room during this item and took no part in the discussion or voting thereon.

Motion 2

It was MOVED by Councillor Dearden that this item of business be WITHDRAWN. This Motion had been submitted under Administration Business. 9 BUDGET PROPOSALS 2016/17 & 2017/18 Consideration was given to a report of the Director of Finance which presented the detailed Tranche 2 budget reduction proposals for the financial year 2016/17. The proposal included five of the Tranche 1 budget reduction proposals noted at the 4th November 2015 Council meeting for which the consultation process had concluded and a formal decision could be made. This was prior to the receipt of the Local Government Finance Settlement and other information which would impact on budget decisions. Further detailed budget proposals would be presented to Council on 24 February 2016. These proposals built upon the work that had already been undertaken in previous financial years to address budget challenges and ensured continued financial stability for the Council.

Councillor McCann spoke in support of the Budget Proposals. Councillor Akhtar spoke in support of the Budget Proposals. Councillor Bates spoke on the Budget Proposals. Councillor Sykes spoke in support of the Budget Proposals. Councillor Mushtaq spoke in support of the Budget Proposals. Councillor Dean spoke in support of the Budget Proposals.

Councillor McMahon exercised his right of reply and spoke in support of the Budget Proposals.

On being put to the vote FIFTY-FIVE VOTES were cast IN FAVOUR of the MOTION with ONE VOTE AGAINST and NO ABSTENTIONS. The MOTION was therefore CARRIED.

RESOLVED that: 1. The Tranche 1 budget reduction proposals of £2.036m, for which all consultation stages had been completed as set out in Appendix 2 and detailed at Appendix 3, be approved.

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2. The Tranche 2 budget reduction proposals of £2.957m, for which all consultation stages had been completed as set out in Appendix 5 and detailed at Appendix 6, be approved. 3. The Tranche 2 budget proposals of £1.094m for which the conclusion of consultation was yet to be concluded as set out in Appendix 7 and detailed at Appendix 8, be noted. 4. The Tranche 1 budget reduction proposals of £1.343m for which not all the consultation stages had yet concluded and would be considered in the January / February cycle of budget meetings be noted. 5. Consideration was given to the information contained within the Equality Impact Assessments included at Appendices 3, 6 and 8 which supported the Tranche 1 and 2 proposals for approval and Tranche 2 for noting. 6. The budget reduction target may need to be revised dependent on the future Government funding and policy announcements which included the Provisional and Final Local Government Finance Settlements for 2016/17. 10 YOUTH COUNCIL There were no items submitted by the Youth Council. 11 LEADER AND CABINET QUESTION TIME The Leader of the Opposition, Councillor Sykes, raised the following two questions:

Question 1 – Closure of Oldham Tax Office

“My first question tonight concerns the proposed closure of the Oldham HMRC Tax Office at Phoenix House on Union Street. This move will represent a massive job loss for Oldham and a further blow to our Borough‟s public sector, following on top of this Government‟s proposal to close both of our court houses and the significant cuts in local government spending announced recently in the Chancellor‟s Autumn Statement. The Government is proposing to close dozens of other local HMRC tax offices and consolidate their operations in large regional offices in Manchester and twelve other cities across the regions. Such a move makes no financial sense – Manchester‟s office rentals are second only to London, whilst Oldham‟s are well under half the price. Public contact with HMRC is largely online or via email or the telephone, rather than by personal visit, therefore there is no need to locate these offices to busy and expensive, cities. Rather common sense suggests that to save money this Government should attend choose to expand the Oldham operation into a new regional centre and migrate Civil Service jobs into our Borough. Sites like Union Street (next to the Town Centre Metrolink stop) and Hollinwood Junction (adjacent to the motorway network and the Hollinwood tram stop) are easibly accessible for staff and could represent alternative affordable locations. Page 18

This is the approach taken in London where HMRC are regionalising to Croydon and Stratford, rather than central London. Can I therefore ask the Leader if he will join me in writing to the Chancellor and the Head of HMRC offering to work with them to bring a new regional centre to Oldham and the many new jobs that will come with it?”

Councillor McMahon, Leader of the Council, responded that he was suspicious about who was acting in Oldham‟s interest. There had not been any discussions with Leaders in Greater Manchester about the court services being cut or about HMRC moving out of town. There were people taking advantage of rationalisation under the cloak of austerity. It made no sense to take prime office location in Manchester. There had been no overview by Government and there was a need for a transparent assessment to be done. He agreed of the need to make a direct representation. The Leader was happy to facilitate a meeting whether through his role as Council Leader or as one of the MPs.

Question 2 – Wilshaw Report

“For my second question, I would like to return to a subject on which I have consistently expressed concern – namely the education of the children of this Borough. Like any parent, I place the education of my children up at the top of my personal priorities, so like many parents in this Borough I was extremely disappointed to hear that the Head of Ofsted, Sir Michael Wilshaw, recently announced that Oldham was one of sixteen authorities where less than 60% of our children are studying at a „good‟ or „excellent‟ school. This damning admission means that almost half of all of our children are being failed by some of our schools and this Administration and this is attested to in recent announcements about examination grades. Parents have the right to expect that education will be of a quality that will allow their children to reach their full potential. Why is it that we as an education authority continue to fail our young people? I would like to ask the Leader what is being done to address this Oldham education „gap‟ and why there continues to be a delay in the publication of the findings and recommendations of the much-awaited Oldham Education Commission? This so call Commission will have cost council tax payers more than £100,000 and yet it is still to see the light of day. We needed to start work to improve the education for our young people months or years ago, rather than keep hiding behind this much promised report. Now that the Oldham West and Royton by-election is out of the way, surely there can be no further justification for any further delay – why can‟t we see it now? And why can we not start to improve the lot for our children now!”

Councillor McMahon, Leader of the Council, responded that he had been handed the draft report. Publication would take place Page 19 in the new year. It was not only about writing the report but putting the foundations in place for a new approach in Oldham, which included partnership and dealing with a complex education system. There was a cost, however, there were 57,000 children in Oldham which was less than 2 pounds per child for the Commission cost and this was a good investment. He referred to the point that under the Liberal Democrat Administration the number of school improvement officers had been reduced from 40 to 2. He recognised that education was in a mess and, as a parent, this was not good enough. The day of excuses were gone, if schools could not improve and lacked leadership and more than enough time had gone, the Council would go in and take action if the school was under local authority control or work with the Regional Schools Commissioner if not. The performance of primary schools was good. Fundamental issues would have to be put right, it was not about blame but to take action where required and make education everybody‟s business.

The Leader of the Conservative Group, Councillor John Hudson, asked the following question to the Leader:

Councillor Hudson referred to Hotel Future and asked where plans were up to with Hotel Future with funding and sponsorship as it had gone quiet on that project and it was an integral part of modernising the town. Could the Leader explain where the Council was up to with the project?

Councillor McMahon, Leader of the Council, thanked Councillor Hudson for his support of the regeneration projects. There was a need for a decent hotel in Oldham, the offer in the town centre was non-existent. This would also encourage trade to the QE Hall. Cabinet had agreed to pursue Hotel Future. Further financial information was being assessed as well as investigations into external funding, as other people would need to come to the table and the Government should contribute. The Leader wanted to ensure the project was getting value for money for the taxpayer and others make a contribution.

The Mayor reminded the meeting that Council had agreed that, following the Leaders‟ allocated questions, questions would be taken in an order which reflected the political balance of the Council.

1. Councillor Malik to Councillor Hibbert:

“Will the relevant Cabinet Member report upon recent claims for compensation that have been lodged by drivers as a result of damage to their car due to the poor state of the roads in Oldham over the past three years? What amount of compensation that has been paid to the successful claimants?”

Councillor Hibbert responded that for the past four financial years the numbers of claims had reduced and that more claims were being defended by the Council due to the improved repair and inspection regime. In 2012/13 there had been 272 claims, Page 20 in 2014/15 there had been 77 claims and to date in 2015/16 there had been 37 claims. In terms of the amounts paid out, there was also a significant reduction in the amount being paid out, in 2012/13 £41,286.99 had been paid out; in 2014/15 £8,582.17 had been paid out and to date in 2015/16 £3,460.36 had been paid out. Drivers had a six year time limit in which to bring a claim for property damage against the Council, so these figures were subject to change. This proved that the technique, strategy and programme for the highways and transport system had improved beyond recognition, the Highways Department was the best in Manchester and the Cabinet Member was proud of them.

2. Councillor Roberts to Councillor Brownridge:

“A recent study by the Local Government Association has found that the cost of paupers' funerals to local authorities has increased by 30% in the past four years to a total of £1.7m and the number of such funerals by 11%. The report also found that the highest number of pauper's funerals take place in the north west. Can the relevant Cabinet Member inform us of the level, cost and trend in pauper's funerals in Oldham and does she agree with me that the national trend is another shameful result of the austerity policies pursued by the Conservative Government?”

Councillor Brownridge responded that there had been an increase in the figures, the number was not high but the trend was clear. In 2010, there had been 9 funerals costing £9,441, in 2014 there were 19 funerals costing £23,903. From 2010 to 2014 the number of funerals had increased by 90%. The costs associated with these funerals increased by 153%. There was no explanation for the trend, but austerity measures were a logical conclusion.

3. Councillor G. Alexander to Councillor Brownridge

“Greater Manchester Police have advertised on social media about the penalties for dog owners who allow their dogs to foul and not clean up after them. This seems to be a Borough wide problem, does the cabinet member agree that we should use this advert as a Borough wide leaflet to inform the public of the consequences of dog fouling. Would it be possible to place more bins around the borough?”

Councillor Brownridge responded that officers had been asked to liaise with the police to bring together approach with that of the „Love Where you Live‟ campaign. A survey of all bins would be undertaken with District Executives involved in the next few weeks.

4. Councillor Blyth to Councillor Alexander:

“The demise of Our House after the investment of so much Council officer time and over £100K Council tax payer money is a body blow to one of this Labour Council‟s pet projects. Page 21

This prominent empty building represents failure and is now a blight on the Market, surely deterring trade and being demoralising for market traders; most importantly, Our House staff have been laid off. Can I ask the Cabinet Member what the Council is doing to re- let the empty building and, most importantly, helping staff, who have lost their jobs as a result of this farrago, to find meaningful, sustained alternate employment?”

Councillor Akhtar responded that at present the administrator still held the lease for this property and therefore the Council was not currently advertising this property for lettings. However, when queries were received regarding leasing the property these were passed to the administrator and the information was retained on record should the property revert back to the Council. In the short term the administrator remained as lessee which removed the risk to the Council of becoming liable for vacant business rates. Our House was about offering a fairer way for Oldham residents and it was procured and delivered on the Council‟s behalf by FRC Group who worked hard to make this work in what remained challenging economic times. As for supporting the staff, the Get Oldham Working Campaign worked hard as a job brokerage service which found opportunities and had supported over 2,600 residents into work. The agreement was that when redundancies were noted that this was handled by a specialist team within Job Centre Plus who co-ordinated the response that included working with Get Oldham Working. This had been the agreed process and ensured that those affected received the right advice and support at the right time. The £100,000 figure was not accurate.

5. Councillor Fielding to Councillor Shah:

“Can the relevant cabinet member please advise whether there is a cost saving for the Council if residents access their Council services online as opposed to face to face at Customer Services. If there is indeed a saving to be had, what is Oldham Council doing to encourage and support more residents to interact with the Council through online methods?”

Councillor Shah responded that a re-occurring saving of £209,000 had been achieved through a customer transformation programme. The Council had gone on-line with benefits and council tax applications and payment by direct debit. A major supplier change was underway and expected to be formalised in February. All customer channels were being reviewed with an ability to track performance. An online team was available for those residents who required further support. No further savings had been identified but there was potential to support delivery of savings through the online services.

6. Councillor McLaren to Councillor Akhtar:

“The Radclyffe School was recently judged outstanding by OFSTED, we now have 2 outstanding secondary schools in Oldham the other being the Blue Coat School. Can the Cabinet Page 22

Member please assure me that the best practise exemplified by these two schools is being shared with other schools in the borough?”

Councillor Akhtar responded that this had been a fantastic month with the Lifelong Learning being awarded outstanding, the Radclyffe School and Corpus Christi Primary school had been awarded outstanding. He gave his thanks to all the staff. Blue Coat School had been judged as outstanding since 2010. The expertise of both schools was being used across the Borough. The Council funded Blue Coat to lead on several topics as well as Radclyffe who led on Mathematics. The Blue Coat school was also a national support school. In addition to the work that the Council directly funded, the Council were supporting peer review arrangements between schools that help spread good practice. The Council were also providing a means of schools sharing data to help identify strengths and areas of need across all schools. The same approach applied among primary schools where there were 17 outstanding schools. Many of these were commissioned by the Council to lead on different aspects of work and many outstanding and good schools had helped schools that were previously “requiring improvement” to become good or outstanding themselves. The borough also had two outstanding Special Schools. The Cabinet Member took the opportunity to congratulate the staff and governors of Radclyffe and all our outstanding schools on the work they did for the borough and congratulated all schools that had been inspected by Ofsted this term for their excellent outcomes.

7. Councillor Dean to Councillor Hibbert:

“The government are moving an amendment to the Housing and Planning Bill. This amendment would mean all new tenants of socially rented homes both council and housing association would have a 5 year contract. They then would be expected to move on to private rented home or become an owner occupier after this time. The Government are refusing to give exceptions for the disabled or families with young children. Could the cabinet member assure me he will be making represent ions both to the government and local MPs opposing this amendment; which would cause great hardship to many tenants.”

Councillor Hibbert responded that he understood that the Government was planning to stop social landlords offering lifetime tenancies. Many housing providers had introduced fixed term tenancies for new tenants as a means of making best use of their existing stock. This was particularly the case for extra care, sheltered and adapted housing or larger family homes. The housing providers who currently operated this approach reviewed the circumstances of the tenants nearing the end of the fixed period. In most cases, this meant extension of the fixed term tenancy. If tenants no longer have a need for that type of accommodation, the housing provider would work with the tenant on alternative suitable housing. The Cabinet Member Page 23

hoped that the Government would not automatically consider moving tenants into owner occupation or the private rented sector after 5 years and would make serious, determined representations if that were the case. It was ironic that many privately rented homes were previously right to buy homes which had fallen to rogue landlords which the Council was addressing.

8. Councillor Murphy to Councillor Hibbert

“Firstly can I thank my opposite number Cllr Dave Hibbert Cabinet Member for Housing, Planning and Highways for allowing me the opportunity to be involved in the three year capital improvement programme, which I felt was very fair to all wards. Whilst I have seen for myself the massive task in highway improvements the council has for the future, could I please ask that at the earliest possible moment the council moves the works planned at the Fraser Street/Church Road/Rochdale Road junction in both Shaw and Crompton forward from Year 2 which is 2016-17 to even sooner. Shaw and Crompton elected members day by day grow increasing concerned at the possibility of another accident similar to that at the Milnrow Road crossing and fear that it is just a matter of time. The local District Executive has written to reiterate the request but a commitment from the Cabinet Member and Council would go a long way in terms of reassurances.”

Councillor Hibbert responded that although the proposals at the Fraser Street / Church Road / Rochdale Road junction had been planned to be delivered during year 2 of the three year programme (2017/18), provision had been made to undertake elements of Preliminary Design, in advance. This initial activity was intended to help to smooth out the overall delivery of the three year Programme by potentially “slotting-in” future years‟ schemes to replace earlier projects that may have been re- profiled / re-scheduled owing to unforeseen circumstances at their initial feasibility stage. With this in mind, in year one, the intention was to carry out an element of Preliminary Design for the junction and, if the opportunity arose for the reasons discussed above, the case would be made to bring the works forward.

At this point in the meeting the Mayor advised that the time limit for this item had expired.

RESOLVED that the questions asked and responses provided by noted.

12 TO NOTE THE MINUTES OF THE MEETINGS OF THE CABINET HELD ON THE UNDERMENTIONED DATES, INCLUDING THE ATTACHED LIST OF URGENT KEY DECISIONS TAKEN SINCE THE LAST MEETING OF THE COUNCIL, AND TO RECEIVE ANY QUESTIONS OR Page 24

OBSERVATIONS ON ANY ITEMS WITHIN THE MINUTES FROM MEMBERS OF THE COUNCIL WHO ARE NOT MEMBERS OF THE CABINET, AND RECEIVE RESPONSES FROM CABINET MEMBERS The Cabinet mintues for the meetings held on 19th October 2015 and 16th November 2015 and the draft minutes of the Cabinet (Budget) meeting held on 30th November 2015 were submitted.

Members made the following observations:

1. Councillor Murphy, Cabinet Meeting - 16 November 2015, page 431, Item 7 – Creation of Digital Enterprise Hub in Oldham Town Centre and he commented on the good direction taken and hoped for sufficient progress and that it was managed properly.

Councillor McMahon responded that this had been developed by Oldhamers with O2 and Wyrea. It was managed similarly to schemes in London and Madrid and was pleased to say that this was the only scheme in the UK outside London.

2. Councillor Harkness, Cabinet meeting – 19 October 2015, page 426, Item 11 – Proposed Development of Replacement Saddleworth School – Allocation of Resources and he congratulated the Cabinet on the agreement of funding of additional works to the new school.

RESOLVED that:

1. The minutes of the Cabinet meetings held on 19th October 2015, 16th November 2015 and 30th November 2015 be noted. 2. The observations and responses on the Cabinet minutes be noted.

13 NOTICE OF ADMINISTRATION BUSINESS Motion 1

Councillor Deaden MOVED and Councillor Roberts SECONDED the following motion:

“Oldham Council notes with concern the continuing conflicts in the Middle East and Africa which are driving the current refugee crisis, particularly people fleeing war and persecution from Syria, Afghanistan, Eritrea and Iraq. We welcome the Government‟s commitment to provide asylum for 4,000 people this year from the Syrian refugee camps but believe that as a country the United Kingdom can do more. Oldham has provided sanctuary and a new start for traumatised refugees in the past and calls on the Government to support Oldham and other councils to do more now. Oldham‟s refugee community includes approximately 160 destitute asylum seekers currently supported by a network of community organisations, friends, family and volunteers. Their Page 25 position will be made worse by proposed reductions in financial support, particularly for women and children. The Council welcomes the work done by individuals, community groups and religious groups in supporting asylum seekers and asks the Cabinet Member for Neighbourhoods to convene a meeting of those supporting refugees and Asylum Seekers in Oldham with the aim of developing an ongoing network and provide support to make the best use of all the work done already in the borough The Council supports the efforts by AGMA to get a proper support system in place, including reviewing the role played by SERCO in administering asylum seeker support. Oldham Council calls on the Government to put in place a properly funded and fair system including: fair allocation of refugees across the UK; long term funding for Councils; quick and accurate decision making about the status of refugees; better effort to support and integrate refugees (e.g. providing English as a Second Language teaching and investment in conversion of qualifications to UK standard); better administration of welfare benefits and investment in public services where needed. Council also resolves to instruct the Chief Executive to: 1. Write to the Local Government Association to enlist their support in improving support for Asylum Seekers 2. Write to the boroughs 3 MPs to inform them of the council‟s position and request that they use whatever parliamentary means available to raise this matter with government”

AMENDMENT

Councillor Turner MOVED and Councillor Williamson SECONDED the following amendment:

“Insert at the end of the third paragraph a comma and then the following wording “including supporting humanitarian efforts initiated in this borough to alleviate the suffering and poverty of people living in conflict zones”. Amended Motion to Read: Oldham Council notes with concern the continuing conflicts in the Middle East and Africa which are driving the current refugee crisis, particularly people fleeing war and persecution from Syria, Afghanistan, Eritrea and Iraq. We welcome the Government‟s commitment to provide asylum for 4,000 people this year from the Syrian refugee camps but believe that as a country the United Kingdom can do more. Oldham has provided sanctuary and a new start for traumatised refugees in the past and calls on the Government to support Oldham and other councils to do more now. Oldham‟s refugee community includes approximately 160 destitute asylum seekers currently supported by a network of community organisations, friends, family and volunteers. Their position will be made worse by proposed reductions in financial support, particularly for women and children.

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The Council welcomes the work done by individuals, community groups and religious groups in supporting asylum seekers and asks the Cabinet Member for Neighbourhoods to convene a meeting of those supporting refugees and Asylum Seekers in Oldham with the aim of developing an ongoing network and provide support to make the best use of all the work done already in the borough, including supporting humanitarian efforts initiated in this borough to alleviate the suffering and poverty of people living in conflict zones”. The Council supports the efforts by AGMA to get a proper support system in place, including reviewing the role played by SERCO in administering asylum seeker support. Oldham Council calls on the Government to put in place a properly funded and fair system including: fair allocation of refugees across the UK; long term funding for Councils; quick and accurate decision making about the status of refugees; better effort to support and integrate refugees (e.g. providing English as a Second Language teaching and investment in conversion of qualifications to UK standard); better administration of welfare benefits and investment in public services where needed. Council also resolves to instruct the Chief Executive to: 1. Write to the Local Government Association to enlist their support in improving support for Asylum Seekers 2. Write to the borough MPs to inform them of the council‟s position and request that they use whatever parliamentary means available to raise this matter with government

Councillor Dearden exercised her right of reply and accepted the AMENDMENT.

A vote was then taken on the AMENDMENT.

On being put the VOTE FIFTY-FOUR VOTES were cast in FAVOUR of the AMENDMENT with TWO VOTES cast AGAINST and NO ABSTENSIONS. The AMENDMENT was therefore CARRIED.

Councillor Hudson spoke on the motion. Councillor Chauhan spoke in support of the motion. Councillor Mushtaq spoke in support of the motion.

Councillor Dearden exercised her right of reply.

A vote was then taken on the SUBSTANTIVE MOTION.

On being put the VOTE FIFTY-FIVE were cast in FAVOUR of the SUBSTANTIVE motion with ONE VOTE cast AGAINST and NO ABSTENSIONS. The SUBSTANTIVE MOTION was therefore CARRIED.

RESOLVED that:

1. The Chief Executive write to the Local Government Association to enlist their support in improving support for Asylum Support. Page 27

2. The Chief Executive write to the borough MPs to inform them of the Council‟s position and request that use whatever means available to raise this matter with government.

Motion 2

The Mayor informed the meeting that the time limit for this item had expired and Councillor Hibbert, as Mover of the Motion, requested Council to permit the following Motion to be rolled over for discussion at the next Council meeting:

“This council notes that:  That the Housing and Planning Bill has been consulted on and will be debated in Parliament and, if passed, it would threaten the provision of affordable homes for rent and purchase by: Forcing 'high-value' council homes to be sold on the open market; Extending the right-to-buy to housing association tenants; Undermining section 106 requirements on private developers to provide affordable homes.  There is no commitment in the Bill that affordable homes will be replaced like-for-like in the local area.  That whilst measures to help first-time buyers are welcome, the 'starter homes' proposals in the Bill will be unaffordable to families and young people on ordinary incomes in most parts of the country; will not preserve the taxpayer investment; and will be built at the expense of genuinely-affordable homes to rent and buy.  That the Bill undermines localism by taking 32 new wide and open-ended powers for the Secretary over councils and local communities, including the ability to over-ride local plans; to mandate rents for social tenants; and to impose a levy on stock-holding councils, violating the terms of the housing revenue account self-financing deal.  That the Bill, whilst introducing some welcome measures to address issues relating to rogue landlords, does not help with the high rents, poor conditions and insecurity affecting many of England's 11m private renters, including one in four families with children, and does nothing to help to arrest the recent rise in homelessness. Oldham Council is already working with partners to use its land and skills to bring forward new housing in the Borough. The Government‟s „one size fits all‟ approach to Planning and Housing doesn‟t work for areas like Oldham and Greater Manchester. This council resolves to contact Cllr. Sue Derbyshire, Chair of Greater Manchester Planning and Housing Commission, suggesting that GM should contact the Housing Minister to request a discussion with the Government on the challenges we face and how they can assist us in bringing forward more difficult housing sites.”

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RESOLVED that the Motion be rolled forward and considered at the Council meeting to be held on 23rd March 2016. 14 NOTICE OF OPPOSITION BUSINESS Motion 1

Councillor Williamson MOVED and Councillor Gloster SECONDED the following motion:

Council notes that nine local authorities are currently working through partnership agreements with the NHS Blood and Transplant Service to increase the number of blood donors and / or registered organ donors among their staff and residents. These agreements have included local authorities making a commitment to: - Promoting blood and organ donation through digital communication as well as hosting stalls at public events and publishing features in Council produced magazines - Recruiting staff volunteers to act as 'Donation Champions' to help spread the message of donation across the borough. The volunteers, who received special training, attend events and seek networking opportunities, promoting donation to target hard-to-reach groups - Providing venues free of charge to the service to take blood donations and free parking to donors whenever possible This Council recognises the value of becoming a partner to the NHS Blood and Transplant Service in order to increase the number of staff and local residents signed up to be blood and organ donors. Council therefore resolves to ask the Director of Public Health and the relevant Cabinet Member(s) to: - Work to secure such an agreement with the NHS Blood and Transplant Service - Ensure that the recruitment of „Donation Champions‟ through the Council‟s Employee Supported Volunteering programme form part of the agreement - Bring back a further report to Council on this matter reporting progress

AMENDMENT

Councillor Wrigglesworth MOVED and Councillor Fielding SECONDED the following AMENDMENT:

“Delete: Council therefore resolves to ask the Director of Public Health and relevant Cabinet Members to: Work to secure such an agreement with the NHS Blood and transplant Services Ensure that the recruitment of “Donation Champion” through the Council‟s Employee Supported Volunteering Programme form part of the agreement Bring back a further report to Council on this matter reporting progress. Insert: Council therefore resolves to refer the issue to the Overview and Scrutiny Board for consideration. Page 29

Motion 1 to then read: Council notes that nine local authorities are currently working through partnership agreements with the NHS Blood and transplant Services to increase the number of blood donors and /or registered organ donors among their staff and residents. These agreements have included local authorities making a commitment to: - Promoting blood and organ donation through digital communication as well as hosting stalls at public events and publishing features in Council produced magazines. - Recruiting staff volunteers to act as “Donation Champions” to help spread the message of donation across the borough. The volunteers who received special training, attend events and seek networking opportunities, promoting donation to target hard-to-reach groups. - Providing venues free of charge to the services to take blood donations and free parking to donors whenever possible. This Council recognises the value of becoming a partner to the NHS Blood and Transplant Services in order to increase the number of staff and local residents signed up to be blood and organ donors. Council therefore resolves to refer the issue to the Overview and Scrutiny Board for consideration.”

Councillor Williamson exercised her right of reply.

A vote was then taken on the AMENDMENT.

On being put the VOTE FORTY-FOUR VOTES were cast in FAVOUR of the AMENDMENT with 12 VOTES cast AGAINST and NO ABSTENSIONS. The AMENDMENT was therefore CARRIED.

A vote was then taken on the SUBSTANTIVE MOTION.

On being put the vote the SUBSTANTIVE MOTION was CARRIED UNANIMOUSLY.

Motion 2

Councillor Sykes MOVED and Councillor Blyth SECONDED the following motion:

“Council notes that:  Every 15 minutes, someone in the UK starts to lose their sight.  According to data from the Royal National Institute for the Blind (the RNIB) there are approximately 6,000 people in Oldham living with some degree of sight loss, and this figure is expected to rise to nearly 9,000 by 2030.  Obstacles in the public realm such as:  Inaccessible crossings;  Vehicles parking on pavements;  Advertising boards (A-boards);  Street and cafe furniture; Page 30

 Wheeled bins and refuse bags; and  Overgrown shrubs and trees, and overhanging branches impede access and mobility, and represent hazards, for the two million people in the UK who suffer from sight loss.  In a Royal National Institute for the Blind survey conducted in 2014 nearly every respondent with sight loss reported that they had collided with an obstacle in the street within the previous three months, and a third of people reported injury as a result. Council therefore welcomes the 'Who Put That There!' campaign by the Royal National Institute for the Blind and endorses the call to local authorities to engage with blind and partially sighted people in their area to develop a Street Charter to remove obstacles and hazards from the public realm. Council therefore resolves to ask the Overview and Scrutiny Board to convene a workshop with representatives from the Royal National Institute for the Blind, blind and partially sighted people living in this borough, and their local representative bodies, and highways and planning officers to draw up a Street Charter for this borough.”

Councillor Wrigglesworth MOVED and Councillor Chadderton SECONDED the following AMENDMENT:

“Delete: …to convene a workshop with representatives from the Royal National institute for the blind, blind and partially sighted people living in this borough and their local representative bodies and highways and planning officers to draw up a Street Charter for this borough. Insert: … to consider the proposal. Motion to then read: Council notes that  Every 15 minutes someone in the UK starts to lose their sight.

 According to data from the Royal National institute for the Blind (RNIB) there are approximately 6,000 people in Oldham living with some degree of sight loss and this figure is expected to rise to nearly 9,000 by 2030.

 Obstacles in the public realm such as:

Inaccessible crossings Vehicles parking on pavements Advertising boards (A –boards) Street and café furniture Wheeled bins and refuge bags and Overgrown shrubs and trees , and overhanging branches Impede access and mobility and, represent hazards, for the two million people in the UK who suffer from sight loss.  In a Royal National Institute for the Blind survey conducted in 2014 nearly every respondent with sight loss reported that they had collided with an obstacle in the street

Page 31 within the previous three months, and a third of people reported injury as a result.

Council therefore welcomes the “Who Put That There” campaign by the Royal National Institute for the Blind and endorses the call to local authorities to engage with blind and partially sighted people in the area to develop a Street Charter to remove obstacles and hazards from the public realm. Council therefore resolves to ask the Overview and Scrutiny Board to consider the proposal. “

A vote was then taken on the AMENDMENT.

On being put the VOTE FORTY-FOUR VOTES were cast in FAVOUR of the AMENDMENT with 12 VOTES cast AGAINST and NO ABSTENSIONS. The AMENDMENT was therefore CARRIED.

A vote was then taken on the SUBSTANTIVE MOTION.

On being put the vote the SUBSTANTIVE MOTION was CARRIED UNANIMOUSLY.

Motion 3

Councillor Blyth MOVED and Councillor Harkness SECONDED the following motion:

“Council notes:  The launch last month of the Equality for Mental Health Campaign by former Care Minister Norman Lamb MP, Alastair Campbell and Andrew Mitchell MP  That this campaign has been endorsed by parliamentarians of all parties, by health and other professionals, religious leaders, and celebrities  That the campaign seeks to persuade Government to improve the treatment available to patients with mental ill health by: - Ensuring parity in treatment for patients with mental health conditions to those with physical health conditions - Increasing investment in mental health services - Providing such patients with mental health conditions with the same rights to timely access to treatment as those with physical health problems - Reducing the stigma attached to mental ill-health This Council resolves to:  Support the campaign by asking the Chief Executive to add the name of the Council to the list of signatories

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 Ask the Chief Executive to write to our three local Members of Parliament asking them to support this campaign”

A vote was then taken on the MOTION.

On being put the vote the MOTION was CARRIED UNANIMOUSLY.

(a) To note the Minutes of the following Joint Authority meetings and the relevant spokespersons to respond to questions from Members

The minutes of the Joint Authorities were submitted as follows:

Transport for Greater Manchester 11th September 2015 Greater Manchester Combined Authority 25th September 2015 30th October 2015 Joint GMCA/AGMA Executive 25th September 2015 30th October 2015 Police and Crime Panel 26th June 2015 25th September 2015 National Park Authority 18th September 2015 2nd October 2015 Greater Manchester Fire and Rescue Authority 15th October 2015

There were no questions or observations.

RESOLVED that the minutes of the Joint Authorities as detailed in the report be noted.

(b) To note the Minutes of the following Partnership meetings and the relevant spokespersons to respond to questions from Members

Minutes of Partnership Meetings were submitted as follows:

Unity Partnership Board 2nd September 2015 Health and Wellbeing Board 15th September 2015 Oldham Care and Support 5th October 2015

There were no questions or observations.

RESOLVED that the minutes of the Partnerships as detailed in the report be noted.

15 STANDARDS HEARING SUB-COMMITTEE - OUTCOME OF THE HEARING REGARDING A COMPLAINT AGAINST COUNCILLOR BATES

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Consideration was given to a report which noted the outcome of the hearing undertaken by the Standards Hearing Sub- Committee in respect of a complaint against Councillor Bates.

The Standards Hearing Sub-Committee had resolved to report its findings to Council and also recommended to Council that Councillor Bates be censured.

Councillor Chadderton as the Chair of the Standards Sub- Committee MOVED the report and Councillor Williams SECONDED.

Councillor Williamson spoke on the report. Councillor McMahon spoke on the report.

On being put to the vote FORTY-THREE were cast IN FAVOUR of the MOTION with NO VOTES AGAINST and TWELVE ABSTENTIONS. The MOTION was therefore CARRIED.

RESOLVED that: 1. the findings of the Standards Hearing Sub-Committee be noted. 2. Councillor Bates be censured.

16 CIVIC APPRECIATION NOMINATION Consideration was given to a report of the Director of Legal Services which sought approval of the nomination to receive the Civic Appreciate Award, in recognition of service and dedication to the local community. The Oldham Deputy Lieutenants Committee had nominated and Group Leaders have recommended that Mrs. Freda Millet received this award.

RESOLVED that: 1. Freda Millet be the agreed nomination to receive the Civic Appreciation Award 2016. 2. The ceremony for the award would take place at the Council meeting of 23rd March 2016.

17 STATEMENT OF COMMUNITY INVOLVEMENT Consideration was given to report for the adoption of the Statement of Community Involvement (SCU) as Council policy. The SCI set out how the Council would involve the community in the preparation and the revision of Local Plan documents and the consideration of planning applications. The Planning and Compulsory Purchase Act 2004 required local planning authorities prepare an SCI. The SCI also formed part of the Local Plan. Oldham Council first adopted its SCI in April 2007. It was then reviewed in 2010 which took account of changes to the national planning guidance published in the Planning Policy Statement 12 in 2008. Since then there had been further changes to national planning guidance and it was appropriate that the SCI be reviewed to reflect those changes. In addition, the ten Page 34

Greater Manchester authorities had agreed to produce a joint Greater Manchester Spatial Framework Plan Document (GMSF). This SCI set out how the community and other stakeholders would be involved in the preparation of the joint GMSF.

RESOLVED that the Statement of Community Involvement be adopted as Council policy.

18 GAMBLING POLICY Consideration was given to a report which outlined the revised Gambling Policy. The Gambling Act 2005 created a new system of licensing and regulation for commercial gambling. The act gave local authorities new and extended responsibilities for licensing premises for gambling and associated permissions. The current policy had been adopted in January 2012 and had to be reviewed every three years. The policy proposed amendments since the policy was last approved which were outlined in the report. A number of changes had been made to the Operator‟s Licence Conditions and Codes of Practice by the Gambling Commission which had been reflected in the review.

RESOLVED that the Gambling Policy be adopted from January 2016. 19 OLDHAM FAIRNESS COMMISSION: A FORMAL RESPONSE Consideration was given to the report of the Oldham Fairness Commission which had been published in March 2015. The Oldham Fairness Commission had been set up in July 2013 to identify and address contributions to local inequalities in education, employment and income and to define action which addressed these issues through local partners and beyond. The Commission had brought together a range of evidence and expert witnesses which investigated inequalities under four themes which were education, employment, income and between different population groups. In respect of the Commission‟s recommendations, the current activity underway to tackle issues of fairness was recognised within the report and commitment remained to ensure that focus was on getting a fair deal for Oldham residents. The recent refresh of the Council‟s Corporate Plan, which had been approved in May 2015, restated the commitment to a number of areas outlined by the Commission. The importance of partnership working was highlighted in the reduction of inequalities. The current work being done through the Oldham Leadership Board an the partnership clusters was recognised and instrumental in taking forward work aimed at the achievement of shared priorities. There were a number of national policy and system issues the Council asked the Chair of the Fairness Commission, Debbie Abrahams MP, to take up with Government which were: 1. The Council asks the Government to ensure Welfare to Work Programmes do more to close the gap in areas of high deprivation. Page 35

2. The Council asks the Government to review skills funding and consider the impact that the current funding arrangements are having in deprived areas. 3. This Council would ask Government to review the data it collects and work with local authorities to construct a dataset which will enable councils to develop targeted help to those most in need. 4. The Council asked Debbie Abrahams MP to write to the Prudential Regulatory Authority (PRA) to highlight the difficulties that some of these changes will present and the threat that they may pose to the availability of finance to those most in need.

RESOLVED that the formal response to the report of the Oldham Fairness Commission be approved. 20 UPDATE ON ACTIONS FROM COUNCIL Consideration was given to the report of the Director of Legal Services which informed members of actions that had been taken following previous Council meetings and provided feedback on other issues raised at the meeting.

RESOLVED that the report be noted.

The meeting started at 6.00 pm and ended at 9.39 pm

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COUNCIL 27/01/2016 at 6.30 pm

Present: The Mayor – Councillor Ur-Rehman (Chair)

Councillors Ahmad, Akhtar, A. Alexander, Ali, Ames, Ball, M Bashforth, S Bashforth, Bates, Blyth, Briggs, Brownridge, A Chadderton, Chauhan, Cosgrove, Dawson, Dean, Dearden, Fielding, Garry, Gloster, Haque, Harkness, Harrison, Heffernan, Hudson, Hussain, Iqbal, Jabbar, Kirkham, Klonowski, Larkin, Malik, McCann, McLaren, McMahon, Murphy, Mushtaq, Price, Qumer, Rehman, Roberts, Salamat, Sedgwick, Shah, Sheldon, Shuttleworth, Stretton, Sykes, Toor, Turner, Williamson, Williams and Wrigglesworth

1 TO RECEIVE APOLOGIES FOR ABSENCE Apologies for Absence were received Councillors G. Alexander, Azad, Dearden, Hibbert and Judge. 2 TO RECEIVE DECLARATIONS OF INTEREST IN ANY MATTER TO BE DETERMINED AT THE MEETING In accordance with the Code of Conduct Councillor McMahon declared a personal interest in Item 4 – Cooperative Borough: The role of the Borough’s Members of Parliament by virtue of being a Member of Parliament. 3 APPOINTMENT OF THE LEADER OF THE COUNCIL Consideration was given to a report of the Director of Legal Services regarding the appointment of the Leader of the Council, following the resignation of Councillor Jim McMahon MP as Leader of the Council.

Councillor McMahon MOVED and Councillor Jabbar SECONDED the nomination of Councillor Jean Stretton to the office of Leader of the Council.

Councillor Stretton informed Council that Councillor Jabbar would be the Deputy Leader. Councillor Stretton also informed Council that there would be no change in the Executive Members and their portfolios with the exception that she would have responsibility for the Economy and Enterprise Portfolio.

Upon putting the matter to a vote, the proposal was CARRIED unanimously.

RESOLVED that:

1. the resignation of Councillor Jim McMahon MP as Leader of the Council be noted. 2. Councillor Stretton be appointed Leader of the Council from 27th January 2016 and ending on the day when the Council holds its first annual meeting of the after the

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Leader’s normal day of retirement as Councillor as outlined at paragraph 1.2 of the report. 3. the changes to the various outside bodies to which the Leader was appointed be approved. 4. any consequential amendments to the Constitution which arose from the appointment of the new Leader be delegated to the Director of Legal Services. 5. the proposal related to the Members Allowance as outlined at paragraph 2.3 of the report whereby a member be entitled to forgo their allowance by notification to the Chief Executive in writing of the intention be approved. The foregone allowance to be distributed to the Oldham Food Bank and the Cooperative Oldham Fund.

4 COOPERATIVE BOROUGH: THE ROLE OF THE BOROUGH'S MEMBERS OF PARLIAMENT Consideration was given to the designation of an ambassadorial role in line with the Council’s Corporate ambition and objectives to the three Members of Parliament who represented Oldham West and Royton, Oldham East and Saddleworth and Ashton- under-Lyne in the capacity as a figurehead for the local area.

In carrying out the ambassadorial role, the Borough’s MPs would act as an advocate for the Borough of Oldham, championing the Borough and would support relationships between the Council and central Government departments. The role would be appointed on a 4 year term, the role would be voluntary and no allowance would be paid to the postholder.

Councillor Stretton MOVED and Councillor Jabbar SECONDED the motion.

Councillor Bates spoke against the motion.

Cllr Stretton exercised her right of reply.

On a vote being taken, the proposal was CARRIED.

RESOLVED that:

1. The designation of an ambassadorial role to the three Members of Parliament representing the Borough in their capacity as a figurehead for the local area, in line with the Council’s corporate ambition and objectives, be agreed. 2. The designation of Jim McMahon OBE MP as an ambassador for the Borough’s regeneration in his capacity as a figurehead for the local area, be agreed. 5 UPDATE ON CITIES AND DEVOLUTION BILL Consideration was given to a report which provided an update on the Cities and Devolution Bill and the next steps of implementation following the special Cabinet meeting held on 15th January 2016. Page 38

The Cities and Devolution Bill as currently drafted would enable legislation and detail of the additional powers to be provided to the elected Mayor and the Combined Authority (CA). These would be set out in Orders confirmed by Parliament through the affirmative process and any subsequent secondary legislation which may be required. The first Order would create the GM Mayor role and would provide for exercise of functions of the Police and Crime Commissioner (PCC) for the Greater Manchester Police area. It also provided for the election of the Mayor in May 2017 for an initial three year terms and removed the requirement for a Greater Manchester PCC election in May 2016.

Under the Devolution deal certain powers would be exercisable by the Mayor alone. Some Mayoral decisions require the approval of Combined Authority members and other powers would be exercisable by the Combined Authority as a body. GMCA would require the ability to exercise health related functions from April 2016 to enable the authority to play a full part in health and social care devolution.

The totality of powers to be granted to the Combined Authority and Elected Mayor would need to be finalised by November 2016.

Councillor Stretton MOVED and Councillor Jabbar SECONDED the report.

On a vote being taken, the proposal was CARRIED unanimously.

RESOLVED that:

1. The progress of the Cities and Devolution Bill and the next steps required for implementation be noted. 2. The delegation given by Cabinet on 15th January 2016 to the Leader of the Council or, in the absence of the Leader, the Deputy Leader in consultation with the Chief Executive, to consent to the terms of the Order required for the establishment of the role of Greater Manchester Combined Authority (GMCA) elected mayor and the provision for the Mayor to exercise the functions of the Police and Crime Commissioner (PCC) related to the Greater Manchester Police area be noted. 3. The delegation given by Cabinet on 15th January 2016 to the Leader of the Council or in the absence of the Leader, the Deputy Leader in consultation with the Chief Executive, the authority to consent to the terms of Orders required to enable the GMCA to carry out health related functions from April 2016 be noted.

The meeting started at 6.30 pm and ended at 7.03 pm Page 39

Page 40

COUNCIL 24/02/2016 at 6.00 pm

Present: The Mayor – Councillor Ur-Rehman (Chair)

Councillors Ahmad, Akhtar, A. Alexander, G. Alexander, Ali, Ames, Azad, Ball, M Bashforth, S Bashforth, Bates, Blyth, Briggs, Brownridge, A Chadderton, Chauhan, Cosgrove, Dawson, Dean, Dearden, Fielding, Garry, Gloster, Haque, Harkness, Harrison, Heffernan, Hibbert, Hudson, Hussain, Iqbal, Jabbar, Judge, Kirkham, Klonowski, Larkin, Malik, McCann, McLaren, Moores, Murphy, Mushtaq, Price, Qumer, Roberts, Salamat, Sedgwick, Shah, Sheldon, Shuttleworth, Stretton, Sykes, Toor, Turner, Williamson, Williams and Wrigglesworth

1 TO RECEIVE APOLOGIES FOR ABSENCE The Mayor made reference to the recent death of former Councillor Rodney Stansfield and Councillor Hudson spoke in remembrance of Mr. Stansfield.

Council held a Minutes Silence in memory of Mr. Stansfield.

The Mayor informed Council that he had received notification from the Leader of the Council of the appointment of Councillor Eddie Moores as Cabinet Member for Health and Wellbeing.

Apologies for absence were received from Councillors McMahon and Rehman. 2 TO RECEIVE DECLARATIONS OF INTEREST IN ANY MATTER TO BE DETERMINED AT THE MEETING The Mayor informed the meeting that the Standards Committee had granted a dispensation to allow Members who had an interest arising from ownership or occupation of property in Oldham, to participate and vote on the setting of the Council Tax and matters directly related to such decisions including the budget calculations. All members declared a pecuniary interest in Item 3 – Budget Proposals, but the dispensation was applicable allowing Members to participate and vote on Item 3.

In accordance with the Code of Conduct, the following Councillors declared an interest in the items indicated:

Councillor Ahmad declared a personal interest at Item 3 by virtue of his appointment as a Governor at Greenhill School, Waterhead Academy and Oldham College and Director at Harmony Trust. Councillor Dearden declared a personal interest at Item 3 by virtue of her appointment to Positive Steps, Groundwork Trust and Mahdlo. Councillor Ames declared a personal interest at Item 3 by virtue of his appointment as a Governor at Limehurst School, Hollinwood. Page 41

Councillor Haque declared a personal interest at Item 3 by virtue of his appointment as a Governor at Mills Hill School. Councillor Hussain declared a personal interest at Item 3 in virtue of his appointment as a School Governor at Kingfisher School. Councillor Roberts declared a personal interest at Item 3 by virtue of her appointment as a Positive Steps Trustee, a Governor at Blackshaw Lane Primary School and District Advisory Board (Children’s Centre) Royton. Councillor Garry declared a pecuniary interest at Resolution 4 by virtue of her husband’s employment with Greater Manchester Police. Councillor McLaren declared a personal interest at Item 3 by virtue of his appointment as Governor at Radclyffe School, Chadderton School, Christ Church C of E Primary School, representative on Oldham Play Action Group, and District Advisory Board (Children’s Centre) Chadderton. Councillor Marie Bashforth declared a pecuniary interest at Item 3 by virtue of her employment at an Oldham Secondary School. Councillor Peter Dean declared a personal interest at Item 3 by virtue of his appointment to the Unity Partnership Board and Joint Venture Board. Councillor Steven Bashforth declared a pecuniary interest by virtue of his employment by the Governors of Radclyffe School. Councillor Zahid Chauhan declared a personal interest at Item 3 by virtue of his appointment as a Governor at Hulme Grammar School and Alexandra Park Primary School and appointment to the Oldham Care and Support and Oldham Care and Support at Home Boards. Councillor Judge declared a personal interest at Item 3 by virtue of his appointment as Governor at Thorp Primary School and Royton and Crompton School and Oldham Coliseum Board. Councillor Williams declared a personal interest at Item 3 by virtue of his appointment as a Governor at New Bridge School and Limeside School. Councillor Ball declared a personal interest at Item 3 by virtue of her appointment as a Governor at St. Theresa, Watersheddings, SACRE and ACE Centre. Councillor Akhtar declared a personal interest at Item 3 by virtue of his appointment as a Governor at Werneth Primary School and Oldham Sixth Form College, Oldham Economic Development Association Board Member, Best Start in Life Partnership , Failsworth Memorial Park and properties owned within Oldham. Councillor Mushtaq declared a personal interest at Item 3 by virtue of his appointment as Chair of Oldham College Governors. Councillor Brownridge declared a personal interest at Item 3 by virtue of her appointment as Governor at St. Herbert’s Primary School, Oldham Community Leisure Board, First Choice Homes Oldham Board and Failsworth Memorial Park. Councillor Hibbert declared a personal interest at Item 3 by virtue of his appointment to the First Choice Homes Oldham Board, Foxdenton Development Company and Oldham Economic Development Association.

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Councillor Jabbar declared a personal interest at Item 3 by virtue of his appointment to the Oldham Economic Development Association, Unity Partnership Board, Foxdenton Development Company and Governor at Oldham College. Councillor Stretton declared a personal interest at Item 3 by virtue of her appointment as Governor at Limehurst Primary School, Governor at Oasis Academy, Oldham Economic Development Association, Unity Partnership Board and Foxdenton Development Company. Councillor Moores declared a personal interest at Item 3 by virtue of his appointment as a Governor of Mills Hill Primary School, Radclyffe School and Director at Blue Coat School. Councillor Harrison declared a personal interest at Item 3 by virtue of her appointment as a Governor at Alexandra Park Junior School, to Oldham Care and Support, Oldham Care and Support at Home and Children’s Centre Advisory Board for West Oldham. Councillor Chadderton declared a personal interest at Item 3 by virtue of her appointment as Governor at Blackshaw Lane Primary School and Oldham Academy North School. Councillor Fielding declared a personal interest at Item 3 by virtue of his appointment as Oldham Positive Steps Trustee, Governor at Greenacres Primary School and IEB Member at Failsworth School. Councillor Ginny Alexander declared a personal interest at Item 3 by virtue of her appointment to Oldham Care and Support and Oldham Care and Support at Home. Councillor Williamson declared a personal interest at Item 3 by virtue of her appointment to the Positive Steps Board. Councillor Sykes declared a personal interest at Item 3 by virtue of his appointment to the Groundwork Trust, Unity Partnership Board and as a Governor to St. Joseph’s RC Primary School. Councillor Harkness declared a personal interest at Item 3 by virtue of his appointment to the Oldham Community Leisure Board. Councillor Murphy declared a personal interest at Item 3 by virtue of his appointment to the First Choice Homes Oldham Board. Councillor Gloster declared a personal interest at Item 3 by virtue of his appointment as a Governor at Crompton House School and Doveshell Federation and a pecuniary interest at Resolution 4 by virtue of his employment with Greater Manchester Police. Councillor Toor declared a personal interest at Item 3 by virtue of her appointment as a Governor at St. Thomas Primary School, Medlock Valley Primary School and Chair of Governors at Heathcot Pre-School. Councillor Sedgwick declared a personal interest at Item 3 by virtue of her appointment as a governor at St. Thomas Leesfield Primary School and Hey with Zion Primary School. Councillor Iqbal declared a personal interest at Item 3 by virtue of his appointment to the Primrose Centre. Councillor Wrigglesworth declared a personal interest at Item 3 by virtue of her appointment as a Positive Steps Trustee. Councillor McCann declared a personal interest at Item 3 by virtue of his appointment to the Unity Partnership Board, Unity Page 43

Joint Venture Board, Oldham Care and Support and Oldham Care and Support at Home Board. Councillor Price declared a personal interest at Item 3 by virtue of her appointment as a governor at Clarksfield Primary School. Councillor Ali declared a personal interest at Item 3 by virtue of his appointment as a governor at Radclyffe School. Councillor Shuttleworth declared a personal interest at Item 3 by virtue of his appointment as a governor at Limehurst Primary School. Councillor Heffernan declared a personal interest at Item 3 by virtue of his appointment as Chair of Governors at Knowsley Primary School. The Mayor, Councillor Ur-Rehman, declared a personal interest at Item 3 by virtue of his appointment as a governor at Hathershaw College.

3 TO NOTE THE MINUTES OF THE BUDGET CABINET MEETING HELD ON THE 11TH FEBRUARY 2016 AND TO CONSIDER THE RECOMMENDATIONS OF CABINET IN RELATION TO THE BUDGET FOR 2016/17 FURTHER TO THE FOLLOWING ATTACHED REPORTS: The Mayor requested and it was RESOLVED that Council Procedure 10.7 (Rules of Debate) be suspended to enable the Deputy Leader of the Council to exceed the time limit for his contribution in moving the Administration Budget to 15 minutes and the Leader of the Main Opposition Group in moving the Main Opposition Budget, a time limit of 10 minutes. All other speakers would be limited to 4 minutes with a 30 second extension.

The Mayor informed the Council that regulations had been implemented which required recorded votes on specific decisions at the Budget meeting. Members would be advised when a recorded vote was required.

Prior to considering the Budget Proposals, the Mayor asked the Council to note the draft Minutes of the Cabinet meeting held on 11th February 2016 be noted.

RESOLVED that the minutes of the Cabinet meeting held on 11th February 2016 be noted.

a) Treasury Management Strategy Statement 2016/17

Councillor Jabbar MOVED and Councillor Stretton SECONDED the report of the Director of Finance which presented the strategy for 2016/17 Treasury Management activities which included the Minimum Revenue Provision Policy Statement, the Annual Investment Strategy and Prudential Indicators.

RESOLVED that:

1. The Capital Financing Requirement Projection as per paragraph 2.2.3 of the report be approved.

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2. The Minimum Revenue Provision (MRP) Policy and method of calculation as per paragraph 2.3 of the report be approved. 3. The projected treasury portfolio position as at 31st March 2016 as per paragraph 2.5.3 of the report be approved. 4. Treasury Limits for 2016/17 to 2018/19 as detailed in paragraphs 2.6.2 and 2.6.3 of the report be approved. 5. The Borrowing Strategy for 2016/17 as per section 2.9 of the report be approved. 6. The limits to interest rate exposures as set out in section 2.10.2 of the report be approved. 7. The upper and lower limits on fixed rate debt maturity structure as set out in section 2.10.3 of the report be approved. 8. The Annual Investment Strategy as per section 2.14 of the report which included the investment credit rating criteria and the level of investment in non-specified investments be approved. b. Capital Strategy and Capital Programme 2016/21

Councillor Jabbar MOVED and Councillor Stretton SECONDED the report of the Director of Finance which set out the Capital Strategy for 2016/17 to 2020/21 and thereby the proposed 2016/17 Capital Programme, including identified capital investment priorities, together with the indicative Capital Programme for 2017/21, having regard to the resources available for the five year life of the programme.

Councillor McCann spoke on this item.

Councillor Jabbar exercised his right of reply.

RESOLVED that:

1. The Capital Strategy for 2016/21 at Appendix 1 of the report and summarised at Section 2.1 of the report be approved. 2. The Capital Programme for 2016/17 and indicative programmes for 2017/18 to 2020/21 at Annex C of Appendix 1 and summarised at Section 2.2 of the report be approved. c. Housing Revenue Account Estimates for 2015/16 to 2020/21

Councillor Hibbert Moved and Councillor Jabbar SECONDED the joint report which set out the latest Housing Revenue Account (HRA) outturn estimate for 2015/16, the detailed budget for 2016/17 and strategic estimates for the four years 2017/18, through to 2020/21. The report also set out the recommended dwelling and non-dwelling rents and service charge increases to be applied from April 2016.

RESOLVED that:

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1. The forecast HRA out-turn for 2015/16, as outlined at Appendix A of the report, be approved. 2. The proposed HRA budget for 2016/17, as outlined at Appendix B of the report, be approved. 3. The strategic estimates for 2017/18 to 2020/21, as outlined at Appendix D of the report, be approved. 4. The proposed increase to dwelling rents for all properties of 0.9% be approved. 5. The proposed increase to non-dwelling rents of 1% be approved. 6. The proposed increase to PFI 2 service charges to continue on previously approved transitional arrangements be approved. 7. The proposed increase to PFI 4 service charges to be based on a review of the actual charges incurred be approved.

d. Statement of the Chief Financial Officer on Reserves, Robustness of the Estimates and Affordability and Prudence of Capital Investments

Councillor Jabbar MOVED and Councillor Stretton SECONDED the report of the Director of Finance which sought agreement to the level of balances necessary to support the 2016/17 budget, the scrutiny of the level of earmarked reserves by the Audit Committee during 2016/17 and agreement to action necessary to secure a properly balanced budget and the prudence of capital investments within the present budget proposals.

RESOLVED that:

1. The General Balances currently calculated for 2016/17 at £18,557k financed by the required element of the underspend currently envisaged for the financial year 2015/16 be approved.

2. The initial estimate of General Balances to support the 2017/18 and 2018/19 budgets are amounts of £18,393k and £18,143k reflecting the budgetary challenges for these financial years be noted.

3. The intended report to the Audit Committee after the financial year-end to ensure the Council earmarked reserves as at the end of the financial year 2015/16 were subject to appropriate scrutiny be noted.

4. The actions necessary to secure a properly balanced budget as noted in paragraph 3.5 of the report be approved.

5. The actions necessary to ensure the prudence of the capital investments as noted in paragraph 4.4 of the report be approved. e) Administration Budget Proposals 2016/17 Page 46

Councillor Jabbar MOVED and Councillor Stretton SECONDED the report of the Director of Finance which presented the current Administration budget and budget proposals for 2016/17 having regard to the impact of the Local Government Finance Settlement (LGFS) and other financial issues. The report also set out the current position related to the budget for 2017/18. The Pay Policy Statement at Appendix 14 was requested to be withdrawn.

AMENDMENT

Councillor Sykes MOVED and Councillor McCann SECONDED the amendment to the budget as circulated and detailed in the Council Summons.

Councillors Wrigglesworth, Roberts, Akhtar, Dean, Brownridge, Hibbert, S. Bashforth, Shah and Hudson spoke against the amendment.

Councillors Williamson, Bates, Harkness, Gloster, Turner, Murphy, Sedgwick, Heffernan and Blyth spoke in support of the amendment.

Councillor Shuttleworth spoke on the amendment.

Councillor Jabbar exercised his right of reply.

Councillor Sykes exercised his right of reply.

A recorded vote, in line with the regulations, was then taken on the AMENDMENT as follows:

Councillor Councillor Ahmad AGAINST Iqbal AGAINST Akhtar AGAINST Jabbar AGAINST Alexander A. AGAINST Judge AGAINST Alexander G. AGAINST Larkin AGAINST Ali AGAINST Kirkham FOR Ames AGAINST Klonowski AGAINST Azad AGAINST Malik AGAINST Ball AGAINST McCann FOR Bashforth M. AGAINST McLaren AGAINST Bashforth S. AGAISNT McMahon ABSENT Bates AGAINST Moores AGAINST Blyth FOR Murphy FOR Briggs AGAINST Mushtaq AGAINST Brownridge AGAINST Price AGAINST Chadderton AGAINST Qumer AGAINST Chauhan AGAINST Rehman ABSENT Cosgrove AGAINST Roberts AGAINST Dawson AGAINST Salamat AGAINST Dean AGAINST Sedgwick FOR Dearden AGAINST Shah AGAINST Fielding AGAINST Sheldon AGAINST Page 47

Garry AGAINST Shuttleworth AGAINST Gloster FOR Stretton AGAINST Haque AGAINST Sykes FOR Harkness FOR Toor AGAINST Harrison AGAINST Turner FOR Heffernan FOR Williams AGAINST Hibbert AGAINST Williamson FOR Hudson AGAINST Wrigglesworth AGAINST Hussain AGAINST Ur-Rehman AGAINST

On a recorded vote being taken ELEVEN VOTES were cast IN FAVOUR of the AMENDMENT with FORTY-SEVEN cast AGAINST and NO ABSTENTIONS. The AMENDMENT was therefore LOST.

The following Councillors then spoke on the Original Motion:

Councillors Mushtaq, S. Bashforth, Akhtar, Dean, Chadderton and Harrison spoke in support of the original motion.

Councillor Jabbar exercised his right of reply. Councillor Jabbar expressed thanks to all staff who had worked on the budget, the Chief Executive and Chief Officers who, with Cabinet Members, put together this balance budget.

A recorded vote, in line with the regulations, was then taken on the Original Motion as follows:

Councillor Councillor Ahmad FOR Iqbal FOR Akhtar FOR Jabbar FOR Alexander A. FOR Judge FOR Alexander FOR Larkin FOR G. Ali FOR Kirkham ABSTENTION Ames FOR Klonowski FOR Azad FOR Malik FOR Ball FOR McCann ABSTENTION Bashforth M. FOR McLaren FOR Bashforth S. FOR McMahon ABSENT Bates ABSTENTION Moores FOR Blyth ABSTENTION Murphy ABSTENTION Briggs FOR Mushtaq FOR Brownridge FOR Price FOR Chadderton FOR Qumer FOR Chauhan FOR Rehman ABSENT Cosgrove FOR Roberts FOR Dawson FOR Salamat FOR Dean FOR Sedgwick ABSTENTION Dearden FOR Shah FOR Fielding FOR Sheldon FOR Garry FOR Shuttleworth FOR Gloster ABSTENTION Stretton FOR Haque FOR Sykes ABSTENTION Page 48

Harkness ABSTENTION Toor FOR Harrison FOR Turner ABSTENTION Heffernan ABSTENTION Williams FOR Hibbert FOR Williamson ABSTENTION Hudson FOR Wrigglesworth FOR Hussain FOR Ur-Rehman FOR On a recorded vote being taken FORTY-SIX VOTES were cast IN FAVOUR of the Original Motion with NO VOTES cast AGAINST and TWELVE ABSTENTIONS. The Original Motion was therefore CARRIED.

RESOLVED that:

1. The revised budget for 2016/17, having regard to the Local Government Finance Settlement, be approved. 2. The net revenue budget for 2016/17 for the Council set at £190.653m be approved. 3. A Council Tax increase of a total of 3.70% resulting in charges as set out in Appendix 10 of the report be approved. 4. The total draw on the Collection Fund for major preceptors of £90.344m for Borough Wide services and £78.588m for Council services be approved. 5. The remaining Tranche 1 budget reduction proposals now that all public consultation stages had been completed (presented in summary at Appendix 1 of the report and in detailed at Appendix 2 of the report) in the sum of £1.193m be approved. 6. The remaining Tranche 2 budget reduction proposals now that all consultation stages had been completed (presented in summary at Appendix 3 of the report and in detail at Appendix 4 of the report) in the sum of £1.244m be approved. 7. The Tranche 3 budget reduction proposals (presented in summary at Appendix 5 of the report and in detail at Appendix 6 of the report) in the sum of £2.640m be approved. 8. The information contained within the Equality Impact Assessments also included in Appendices 2, 4 and 6 in the report which supported Tranches 1, 2 and 3 be approved. 9. The revised budget reduction target for 2017/18 of £20.464m be approved. 10. The fees and charges schedules at Appendix 13 of the report be approved. 11. The Pay Policy Statement at Appendix 14 of the report be withdrawn. 12. The lack of requirement to hold a referendum on the change in the Relevant Basic Amount of Council Tax be noted. 13. The possibility of a change to the budget reduction target for 2017/18 as a result of developments during 2016/17 be noted. f. Medium Term Financial Strategy 2016/17 to 2020/21 Page 49

Councillor Jabbar MOVED and Councillor Stretton SECONDED the report of the Director of Finance which presented the Medium Term Financial Strategy (MTFS) for the financial years 2016/17 to 2020/21 having regard to the uncertainties around a number of issues which included the level of reductions in future funding from Central Government and the consequent changes required of the Council.

No member spoke on this item.

On being put to the vote the MOTION was CARRIED.

RESOLVE that the Medium Term Financial Strategy, as detailed in Appendix 1 of the report, be approved. g. Treasury Management Half-Year Review 2015/16

Councillor Jabbar MOVED and Councillor Stretton SECONDED the report of the Director of Finance which advised Council of the performance of the Treasury Management function for the first half of 2015/16 and provided a comparison of performance against the 2015/16 Treasury Management Strategy and Prudential Indicators.

No member spoke on this item.

On being put to the vote the MOTION was CARRIED.

RESOLVED that:

1. The Treasury Management activity for the first half of the financial year 2015/16 and the project outturn position be approved.

2. The amendments to the Authorised and Operational Boundary for external debt as set out in the table at Section 2.4.5 of the report be approved.

3. Changes to the credit methodology whereby viability, financial strength and support ratings would no longer be considered as key criteria in the choice of creditworthy investment counterparties be approved.

The Mayor then asked Council if they agreed to the resolutions as detailed in the Summons and, in accordance with the regulations, a recorded vote was taken on resolutions 1, 2, 3 and 5 as follows:

Resolution 1 and 2 relating to the Council Tax Base for the Financial Year 2016/17 as approved by the Cabinet on 25th January 2016 and the Council Tax Requirement for the Council’s own purposes for 2016/17.

No member spoke on this item.

Page 50

A recorded vote, in line with the regulations, was then taken on the RESOLUTION as follows:

Councillor Councillor Ahmad FOR Iqbal FOR Akhtar FOR Jabbar FOR Alexander A. FOR Judge FOR Alexander G. FOR Larkin FOR Ali FOR Kirkham FOR Ames FOR Klonowski FOR Azad FOR Malik FOR Ball FOR McCann FOR Bashforth M. FOR McLaren FOR Bashforth S. FOR McMahon ABSENT Bates ABSTENTION Moores FOR Blyth FOR Murphy FOR Briggs FOR Mushtaq FOR Brownridge FOR Price FOR Chadderton FOR Qumer FOR Chauhan FOR Rehman ABSENT Cosgrove FOR Roberts FOR Dawson FOR Salamat FOR Dean FOR Sedgwick FOR Dearden FOR Shah FOR Fielding FOR Sheldon FOR Garry FOR Shuttleworth FOR Gloster FOR Stretton FOR Haque FOR Sykes FOR Harkness FOR Toor FOR Harrison FOR Turner FOR Heffernan FOR Williams FOR Hibbert FOR Williamson FOR Hudson FOR Wrigglesworth FOR Hussain FOR Ur-Rehman FOR

On a recorded vote being taken FIFTY-SEVEN VOTES were cast IN FAVOUR of the RESOLUTION with NO VOTES cast AGAINST and ONE ABSTENTION. The RESOLUTION was therefore CARRIED.

RESOLVED that:

1. It be noted that on 25th January 2016, the following amounts were approved by the Cabinet as the Council Tax Base for the financial year 2016/17:

a) 54,406 for the whole Council area (Item T in the formula in Section 31B of the Local Government Finance Act 1992, as amended (the “Act”). b) 8,389 for dwellings in the Saddleworth Parish area to which a Parish precept related. c) 5,305 for dwellings in the Shaw and Crompton Parish area to which a Parish precept related.

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2. The Council Tax Requirement for the Council’s own purposes for 2016/17 (excluding Parish Precepts) as being £78,588,379 be approved.

Resolution 3 relating to the amounts calculated by the Council for the year 2016/17 in accordance with Sections 31A to 36 of the Local Government Finance Act 1992

A recorded vote, in line with the regulations, was then taken on the RESOLUTION as follows:

Councillor Councillor Ahmad FOR Iqbal FOR Akhtar FOR Jabbar FOR Alexander A. FOR Judge FOR Alexander G. FOR Larkin FOR Ali FOR Kirkham FOR Ames FOR Klonowski FOR Azad FOR Malik FOR Ball FOR McCann FOR Bashforth M. FOR McLaren FOR Bashforth S. FOR McMahon ABSENT Bates FOR Moores FOR Blyth FOR Murphy FOR Briggs FOR Mushtaq FOR Brownridge FOR Price FOR Chadderton FOR Qumer FOR Chauhan FOR Rehman ABSENT Cosgrove FOR Roberts FOR Dawson FOR Salamat FOR Dean FOR Sedgwick FOR Dearden FOR Shah FOR Fielding FOR Sheldon FOR Garry FOR Shuttleworth FOR Gloster FOR Stretton FOR Haque FOR Sykes FOR Harkness FOR Toor FOR Harrison FOR Turner FOR Heffernan FOR Williams FOR Hibbert FOR Williamson FOR Hudson FOR Wrigglesworth FOR Hussain FOR Ur-Rehman FOR

On a recorded vote being taken the RESOLUTION was CARRIED UNANIMOUSLY.

RESOLVED that:

The following amounts be calculated by the Council for the year 2016/17 in accordance with Sections 31A to 36 of the Local Government Finance Act 1992: a) £607,726,471 Being the aggregate of the amounts which the Council estimates for the Page 52

items set out in Section 31A(2) of the Act taking into account any Precepts for the Saddleworth and Shaw & Crompton Parish areas. b) £528,892,476 Being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act. c) £78,833,995 Being the amount by which the aggregate at 3(a) above exceeds the aggregate at 3(b) above, calculated by the Council, in accordance with Section 31A(4) of the Act, as its Council Tax Requirement for the year (Item R in the formula in Section 31B of the Act). d) £1,448.99 Being the amount at 3(c) above, all divided by Item T (1(a) above), calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish precepts). e) £245,616 Being the aggregate amount of all special items referred to in Section 34(1) of the Act, being the Saddleworth and Shaw & Crompton Parish precepts. f) £1,444.48 Being the amount at 3(d) above less the result given by dividing the amount at 3(e) above by the amount by Item T (1(a) above), calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its council tax for the year for dwellings in those parts of its area to which no special item relates. g) £1,463.83 Saddleworth Parish area Being the amounts given by adding to the amount at 3(f) above the amounts of the special item or items relating to dwellings in those parts of the Council’s area mention at 3(e) above divided by the amount at 1(b) above, calculated by the Council, in accordance with Section 34(3) of the Act as the basic amounts of its council tax for the year for dwellings in those parts of its area to which one Page 53

or more special items relate. h) £1,460,18 Shaw and Crompon Parish area Being the amounts given by adding to the amount at 3(f) above the amounts of the special item or items relating to dwellings in those parts of the Council’s area mention at 3(e) above divided by the amount at 1(b) above, calculated by the Council, in accordance with Section 34(3) of the Act as the basic amounts of its council tax for the year for dwellings in those parts of its area to which one or more special items relate.

Resolution 4 – Relating to the Police and Crime Commissioner for Greater Manchester and the Greater Manchester Fire and Rescue Authority Precepts

No member spoke on this item.

RESOLVED that it be noted that for the year 2016/17 the Police and Crime Commissioner for Greater Manchester and Greater Manchester Fire and Rescue Authority had issued be precepts to the Council in accordance with Section 40 of the Local Government Finance Act 1992, for each category of dwellings in the Council area as indicated in the report.

Resolution 5 – Relating to the Setting of the Council Tax for 2016/17

No member spoke on this item.

A recorded vote, in line with the regulations, was then taken on the RESOLUTION as follows:

Councillor Councillor Ahmad FOR Iqbal FOR Akhtar FOR Jabbar FOR Alexander A. FOR Judge FOR Alexander G. FOR Larkin FOR Ali FOR Kirkham FOR Ames FOR Klonowski FOR Azad FOR Malik FOR Ball FOR McCann FOR Bashforth M. FOR McLaren FOR Bashforth S. FOR McMahon ABSENT Bates AGAINST Moores FOR Blyth FOR Murphy FOR Briggs FOR Mushtaq FOR Brownridge FOR Price FOR Chadderton FOR Qumer FOR Page 54

Chauhan FOR Rehman ABSENT Cosgrove FOR Roberts FOR Dawson FOR Salamat FOR Dean FOR Sedgwick FOR Dearden FOR Shah FOR Fielding FOR Sheldon FOR Garry FOR Shuttleworth FOR Gloster FOR Stretton FOR Haque FOR Sykes FOR Harkness FOR Toor FOR Harrison FOR Turner FOR Heffernan FOR Williams FOR Hibbert FOR Williamson FOR Hudson FOR Wrigglesworth FOR Hussain FOR Ur-Rehman FOR

On a recorded vote being taken FIFTY-SEVEN VOTES were cast IN FAVOUR of the RESOLUTION with ONE VOTE cast AGAINST and NO ABSTENTIONS. The RESOLUTION was therefore CARRIED.

RESOLVED that the Council, in accordance with Sections 30 to 36, of the Local Government Finance Act 1992, hereby sets the aggregate amounts shown in the tables below as the amounts of Council Tax for 2016/17 for each part of its area and for each of the categories of dwellings.

Authority/ Council Tax Bands (£) Parish A B C D E F G H Oldham 962.99 1,123.48 1,283.98 1,444.48 1,765.48 2,086.47 2,407.47 2,888.96 Council PCCGM 104.87 122.34 139.82 157.30 192.26 227.21 262.17 314.60 Precept GM Fire and 39.18 45.71 52.24 58.78 71.84 84.90 97.96 117.56 Rescue Authority Precept Saddleworth 12.90 15.05 17.20 19.35 23.65 27.95 32.25 38.70 Parish Precept Shaw and 10.47 12.21 13.96 15.70 19.19 22.68 26.17 31.40 Crompton Parish Precept

AGGREGATE OF COUNCIL TAX REQUIREMENTS

Authority/ Council Tax Bands (£) Parish A B C D E F G H Saddleworth 1,119.94 1,306.58 1,493.24 1,679.91 2,053.23 2,426.53 2,799.85 3,359.82 Parish Area Shaw & Crompton 1,117.51 1,303.74 1,490.00 1,676.26 2,048.77 2,421.26 2,793.77 3,352.52 Parish Area All other parts of the 1,107.04 1,291.53 1,476.04 1,660.56 2,029.58 2,398.58 2,767.60 3,321.12 Council’s area Page 55

The meeting started at 6.00 pm and ended at 9.11 pm

Page 56 Agenda Item 8

COUNCIL

Petitions

Portfolio Holder: Various

Officer Contact: Various

Report Author: Elizabeth Drogan, Head of Constitutional Services Ext. 4705

23rd March 2016

Reason for Decision

The decision is for Elected Members to note the petitions received by Council in accordance with the Petitions Protocol.

Petitions Received

Neighbourhoods and Cooperatives

Petition to Save the Front of the Old Royton Swimming Baths (received 10 December 2015) (357 signatures) (Ref 2015-24)

Petition Against an Alcohol Licence (received 21 December 2015) (192 signatures) (Ref 2015-26)

Economy and Skills

Petition to Rebuild Clarksfield School (received 4 January 2016) (340 signatures) (Ref 2016-01)

Petition for Road Improvements at Greenfield Primary School (received 28 January 2015) (365 signatures) (Ref 2016-02)

Recommendations

It is recommended that Council note the petitions received.

Page 57 This page is intentionally left blank Public Document Pack Agenda Item 12 CABINET 14/12/2015 at 6.00 pm

Present: Councillor Stretton (Chair) Councillors Akhtar, Brownridge, Harrison, Hibbert, Jabbar and Shah

1 APOLOGIES FOR ABSENCE Apologies for absence were received from Councillor McMahon. 2 URGENT BUSINESS There were no items of urgent business received. 3 DECLARATIONS OF INTEREST There were no declarations of interest received. 4 PUBLIC QUESTION TIME There were no public questions received. 5 MINUTES OF PREVIOUS MEETING RESOLVED- That the minutes of the meeting held on 30th November 2015 be approved as a correct record.

6 SHAW MARKET - APPROVAL TO APPLY FOR PLANNING PERMISSION TO HOLD THE MARKET ON MARKET STREET Consideration was given to a report of the Director of Enterprise and Skills which sought approval for officers to submit a planning application to enable Shaw Market to be held on Market Street and for the original Market Ground to be used as a car park. It was noted that Shaw market had been declining for a number of years with a steadily reducing number of market traders and reducing customer base. Following a public consultation in Autumn 2014, the Council decided to run a trial market for 10 weeks on Market Street between Farrow Street East and Beal Lane. The rationale for selecting this location for the trial was to try and move the market closer to the area of highest footfall, attract new customers to visit the market and to draw that footfall towards the local shops and businesses in the heart of the District Centre. It was reported that at the beginning of the trial, there were 9 existing market traders. During the trial, 2 of the regular traders decided not to continue, but these were replaced and additional traders attracted, giving a total of 11 traders operating during the trial. As a result of the trial, additional Market Street shops and businesses had agreed to the placing of a stall in front of their premises and the market was in a position to expand to 20 stalls with 17 pitches already filled. Options/Alternatives considered

Page 59 Option 1 - Do nothing and leave the market on street. The on street market would operate without planning consent on Market Street. In addition, no consent for the original market ground would exist, the stalls would not be demolished, would fall into disrepair or would become an expensive liability and the site would not be available for additional free car parking. Option 2 - Do not apply for planning permission and move the market back to the original market ground. The market traders trading on street on Shaw Market had already stated that they did not want to move the market back to the original market ground. Option 3 – Do not apply for planning permission, move the market back to the original market ground, invest in the demolition of the existing fixed stalls and use demountable gazebo type stalls. This option involved the same amount of expenditure as Option 4 and did not move the market closer to the supermarkets where there was heavier footfall. Option 4 - Apply for planning permission to hold the market on Market Street. If granted, the market would operate with full planning permission and the original market ground could be used for additional free car parking for Shaw Centre and additional space for events.

RESOLVED – That: 1. The submission of a planning application for Shaw Market to be held on Market Street between Farrow Street East and Beal Lane and on a section of Newtown Street as shown in the plan at Appendix 3 of the report be approved. 2. The change of use of the market ground at Westway to a car park be approved.

7 TREASURY MANAGEMENT HALF YEAR REVIEW 2015/16 The Cabinet gave consideration to a report of the Director of Finance which provided Members with detail of the performance of the Treasury Management Function of the Council for the first half of 2015/16 and provided a comparison of performance against the 2015/16. It was reported that the Council was required to consider the performance of the Treasury Management function in order to comply with the Chartered Institute of Public Finance and Accountancy’s (CIPFA) Treasury Management Revised code of Practice. The report set out:  An economic update for the first six months of 2015/16;

 A review of the Treasury Management Strategy Statement and Annual Investment Strategy;

 The Council’s capital expenditure (prudential indicators);

 A review of the Council’s investment portfolio for 2015/16;

 A review of the Council’s borrowing strategy for 2015/16;

 Why there has been no debt rescheduling undertaken during 2015/16; Page 60  A review of compliance with Treasury and Prudential Limits for 2015/16. Options/Alternatives considered In order that the Council complies with the Chartered Institute of Public Finance and Accountancy’s (CIPFA) Code of Practice on Treasury Management the Council has no option other than to consider and approve the contents of the report. Therefore no options/alternatives have been presented.

RESOLVED – That: 1. Treasury Management activity for the first half of the financial year 2015/16 and the projected outturn position be approved. 2. Amendments to both Authorised and Operational Boundary for external debt as set out in the table at Section 2.4.5 of the report be approved. 3. Changes to the credit methodology whereby viability, financial strength and support ratings would no longer be considered as key criteria in the choice of creditworthy investment counterparties be approved. 4. The report was recommended to Council for approval.

8 ERDF ENTERPRISE AND BUSINESS SUPPORT Consideration was given to a report of the Executive Director, Economy and Skills which sought approval for the Council to provide co- financing in conjunction with Council’s in Greater Manchester, for the 2014-2020 European Regional Development Fund programme. It was reported that the European Regional Development Fund was the main lever for delivering business and enterprise support. The Department Communities and Local Government had released seven calls (five targeted at Manchester and two across the North West). The report sought approval of £275k of resources to provide match-funding to ensure a robust programme could operate in Oldham to achieve the objectives set out in the 2015 Local Economic Assessment. Options/Alternatives considered Option 1 - This would remove business facing support for the next 3 years which would have a negative impact on the delivery of the Enterprise Trust, Get Oldham Working and the local economy. Option 2 – Second Staff onto the programme. Following discussions with Manchester Growth Company it is clear that Oldham Council doesn’t have the staff resources available to meet these criteria. The Oldham Business Leadership Group (OBLG) secretariat function is being explored but this is ostensibly to secure OBLG funding.

RESOLVED – That the request for £275k of Council resources to underpin the three year European Regional Development Fund programme be approved.

Page 61 9 PROVISION OF PRIMARY SCHOOL PLACES UPDATE TO MARCH 2014 APPROVALS The Cabinet gave consideration to a report of the Executive Director, Economy and Skills which sought approval to re profile the funds previously available as budgets for the provision of 3 primary school projects to allow the completion of the proposed programme of primary school expansion works. It was reported that the Cabinet in March 2014 approved a programme to deliver sufficient capacity in the Borough’s schools for anticipated demand up to and including 2017 with a budget provision of £13.5m and the provision of 170 places. Cabinet were provided with an update on the programme of works.  Works at Christ Church, Denshaw, Holy Trinity, Dobcross and Phase 1 of Oasis Limeside had been completed.  Design, tender and planning works had been completed for the new 3 Form Entry Primary on the site of the former Grange School, demolition and construction works commenced on site in July 2015. Currently the budget on this project was approved at £7.62m.  Detailed design works had taken place with Oasis Academy and the proposal rationalised to be an extension of Oasis Limeside Primary to create a 2 form entry primary school on the Limeside site.  This project would be executed in 2 phases with the first phase having been completed in August 2015 and the second phase commencing May 2016, all works were expected to be completed by September 2016.  Currently the work at Oasis Limeside Primary Phase 2 was being designed and tendered.  Further to the identification of Greenfield Primary as the most suitable candidate to expand in Saddleworth district, a feasibility study of design options had been carried out as detailed in section 3 of this report.  Greenfield Primary was an old stone built school with parts dating back to circa 1900 and several extensions and temporary buildings currently accommodating a 1 form entry (1FE) primary school in compromised and less than ideal facilities with a playing field remote to the main school site.  The proposed method of delivery of Greenfield Primary School project was subject of a further Cabinet report.  Based upon design and tender work to date costs for projects require reconciliation post tender to meet with latest proposals. Options/Alternatives considered Option 1 - Do nothing. This was not an option as the Basic Need programme was essential to meeting the growing demand for primary school places. Option 2 – To reconcile the available funds and to construct the expanded space at Greenfield Primary by means of a Key Stage 2 (juniors) block on the playing field. Option 3 – Demolish existing school and construct a new 2FE through primary school. This option would require funds to be Page 62 reconciled and additional funds made available from the 2018 Basic Needs budget as outlined in Section 6 of this report.

RESOLVED – That the Cabinet would consider the commercially sensitive information at Item 12 of the agenda before making a decision.

10 PROJECT DELIVERY FOR GREENFIELD PRIMARY SCHOOL EXPANSION The Cabinet gave consideration to a report of the Executive Director Economy and Skills, which sought approval to the change of scope of works at a Greenfield Primary school from being an expansion, by means of building a junior school block, to a rebuilding of a new 2 form entry (60 pupils per year) primary school. It was reported that Greenfield primary school had been identified as the most suitable school to be expanded in the Saddleworth District. Options/Alternatives considered Option 1 - Do nothing. This was not an option as the Basic Need programme was essential to meeting the growing demand for primary school places. Option 1A – Existing school remodelled to form a 2 form entry infant block whilst a new single storey 2 form entry junior block was built on the playing fields This option would give the expansion capacity required utilising the existing resources, whilst minimizing costs. Option 1B – Existing school remodelled to form a 2 form entry infant block whilst a new two storey 2 form entry junior block was built on the playing fields This option would give the expansion capacity required using the existing resources but also building in future expansion capacity for the junior block to be easily expanded to form a 2 form entry through primary school should funds be made available in future to replace the existing school building. Whilst funds for the rebuild of the old building were not immediately available it is thought that the minimal cost premium over Option 1A was a cost effective future proofing option at this time. It should be noted that if a split site proposal was adopted the present head teacher had expressed a preference for option 1A as it retains all accommodation at ground floor level. Adopting either Option 1A or 1B was within the current approved budget for the programme of works. Option 2 – Demolish existing school and construct a new 2 form entry through primary school on the school playing fields and converting the existing school site into playing fields. This option would give the expansion capacity required, in purpose built new accommodation utilising the existing sites but at a significant premium, the cost of this option would be subject to a design and tender exercise to reach a final detailed cost. This option will require consultation with the Secretary of State for Education for the repurposing and provision of playing fields. This was the proposal submitted as part of the PSBP2 bid to the Education Funding Agency. Page 63

RESOLVED – That the Cabinet would consider the commercially sensitive information at Item 13 of the agenda before making a decision.

11 EXCLUSION OF THE PRESS AND PUBLIC RESOLVED that, in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they contain exempt information under paragraphs 3 of Part 1 of Schedule 12A of the Act, and it would not, on balance, be in the public interest to disclose the reports. 12 PROVISION OF PRIMARY SCHOOL PLACES UPDATE TO MARCH 2014 APPROVALS The Cabinet gave consideration to the commercially sensitive information in relation to Item 9 –Provision of Primary School Places Update to March 2014 approvals.

RESOLVED – That: 1. The proposed change to the scope of works for Greenfield Primary School be agreed. 2. The works completed to date and ongoing works at the site of the former Grange School and Oasis Academy Limeside be noted. 3. The proposed re-profiling of funds for these projects be approved. 4. The proposed increase of overall budgets be approved.

13 PROJECT DELIVERY FOR GREENFIELD PRIMARY SCHOOL EXPANSION The Cabinet gave consideration to the commercially sensitive information in relation to Item 10 – Project Delivery for Greenfield Primary School Expansion.

RESOLVED – That: 1. The proposed change to the scope of works for Greenfield Primary School be agreed. 2. The proposed increase of overall budgets be approved. 3. Authority be delegated to the Cabinet Member for Education in consultation with Executive Director Economy & Skills, Director of Legal Services and Director of Finance to enter into a contract for the works at Greenfield Primary School if tenders were within the accepted budget.

The meeting started at 6.00pm and finished at 6.20pm

Page 64 Public Document Pack CABINET 15/01/2016 at 9.30 am

Present: Councillors Akhtar, Brownridge, Harrison, Jabbar, McMahon, Shah and Stretton

1 APOLOGIES FOR ABSENCE Apologies were received from Councillor Hibbert. 2 URGENT BUSINESS There were no items of urgent business received. 3 DECLARATIONS OF INTEREST There were no declarations of interest received. 4 PUBLIC QUESTION TIME There were no public questions received. 5 UPDATE ON CITIES AND DEVOLUTION BILL Consideration was given to a report of the Director of Legal Services which provided Members with an update on the status of the Cities and Devolution Bill and the next steps of implementation. Members were advised that the Bill as currently drafted was enabling legislation and the detail of the additional powers to be provided to the elected Mayor and Combined Authority would be set out in Orders confirmed by Parliament and secondary legislation if required. The Leader requested Members agreement to an amendment to the recommendations to include the Deputy Leader in the Leader’s absence.

RESOLVED – That: 1. The progress of the Bill and next steps required for implementation be noted. 2. Authority be delegated to the Leader of the Council or in his/her absence the Deputy Leader of the Council in consultation with the Chief Executive, to consent to the terms of the Order required to establish the role of Greater Manchester Combined Authority (GMCA) elected Mayor and to provide for the Mayor to exercise the functions of the Police and Crime Commissioner (PCC) in relation to the Greater Manchester Police area. 3. Authority be delegated to Leader of the Council or in his/her absence the Deputy Leader of the Council in consultation with the Chief Executive the authority to consent to the terms of Orders required enabling the GMCA to carry out health related functions from April 2016.

The meeting started at 9.30 am and finished at 9.42 am

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Page 66 Public Document Pack CABINET 25/01/2016 at 6.00 pm

Present: Councillors Stretton (Chair) Akhtar, Brownridge, Harrison, Hibbert, Jabbar and Shah

1 APOLOGIES FOR ABSENCE There were no apologies for absence received. 2 APOLOGIES FOR ABSENCE There were no apologies for absence received. 3 URGENT BUSINESS There were no items of urgent business received. 4 DECLARATIONS OF INTEREST Councillor Shah declared a prejudicial interest at Item 11 of the agenda by virtue of her knowledge of the tenderers. She left the room and took no part in the vote thereon. 5 PUBLIC QUESTION TIME There were no public questions received. 6 MINUTES OF PREVIOUS MEETING RESOLVED - That the minutes of the meeting held on 14th December 2016 and 15th January 2016 be approved be approved as a correct record.

7 COUNCIL TAX AND NON DOMESTIC RATES TAX BASES 2016/17 Consideration was given to a report of the Director of Finance which set out information on the Council Tax base for 2016/17 using the most up to date valuation list and all other information and estimates available. It was reported that after applying adjustments for the Local Council Tax Support scheme, to reflect charges to empty properties and an anticipated increase in the number of properties to be included in the valuation list over the year, the number of band D equivalent properties reduced to 56,152. The final Council Tax base after the application of the anticipated collection rate of 96.89% was 54,406 which was an increase of 1,005 over the Council Tax base for 2015/16. The Tax base for Saddleworth Parish Council of 8,389 and for Shaw and Crompton Parish Council of 5,305 had been calculated on the same basis. It was further reported that under the current government finance system, local billing authorities were required to prepare and submit to the Department of Communities and Local Government (DCLG) a locally determined and approved Business Rates forecast through the National Non-Domestic Rates 1 return by January 31 each year. This forecast was to be used to determine the 2016/17 “demand” and payment schedule for Business Rates between the Oldham Council, Central Page 67 Government and the Greater Manchester (GM) Fire & Rescue Authority. The Council was only able to retain 49% of the income with 1% being paid to the GM Fire & Rescue Authority and 50% to Central Government. The estimated rating income for 2016/17 attributable to Oldham Council was £28.360m. Delegation was being sought from Cabinet to enable changes to the Business Rates Tax Base to be made in accordance with information available on 31 January 2016. Options/Alternatives considered The Council had little discretion in the calculation of the number of properties incorporated into the Council Tax Base given the legislative framework that was in place. However, there was some discretion over estimating the number of new properties that would be included on the Council Tax register during 2016/17. A prudent view has been taken in this regard. The main area for an alternative approach was over the level of assumed collection rate. An increase in the collection rate would boost the anticipated Council Tax income and a decrease in the rate would decrease income. There would however have to be a reasoned argument to support an alternative anticipated collection level. The National Non-Domestic Rate1 return generated the figures upon which the Non-Domestic Rate Tax (NNDR) Base was prepared. It was not therefore appropriate to consider an alternative approach. However, as the figures included on the NNDR on 31st January 2016 may vary from the expected level, delegation was sought to allow the opportunity to revise the Tax Base and approve a revised and more accurate position. The Council had little discretion in the calculation of the number of properties incorporated into the Council Tax Base given the legislative framework that was in place. However, there was some discretion over estimating the number of new properties that would be included on the Council Tax register during 2016/17. A prudent view has been taken in this regard. The main area for an alternative approach was over the level of assumed collection rate. An increase in the collection rate would boost the anticipated Council Tax income and a decrease in the rate would decrease income. There would however have to be a reasoned argument to support an alternative anticipated collection level. The National Non-Domestic Rate1 return generated the figures upon which the Non-Domestic Rate Tax (NNDR) Base is prepared. It was not therefore appropriate to consider an alternative approach. However, as the figures included on the NNDR on 31st January 2016 may vary from the expected level, delegation was sought to allow the opportunity to revise the Tax Base and approve a revised and more accurate position.

RESOLVED – That: 1. The Council Tax base for 2016/17at 54,406 Band D equivalent properties be approved 2. The Final estimated net Business Rate yield and subsequently Oldham Council‟s estimated 2016/17 Business Rates Tax base at £28.360m be approved. Page 68 3. The decision to vary the final Business Rates forecast and hence the Business Rates Tax Base, if required, be delated to the Cabinet Member responsible for Finance in consultation with the Executive Director of Corporate and Commercial Services and the Director of Finance. 4. The Tax Base for Saddleworth and Shaw and Crompton Parish Councils of 8,389 and 5,305 respectively be noted. 5. The report be exempted from call-in on the basis that the implementation of the recommendations contained within the report were required before the expiry of the call-in period.

8 OLDHAM EDUCATION AND SKILLS COMMISSION FINAL REPORT AND FUTURE IMPLEMENTATION The Cabinet gave consideration to a report of the Director of Education and Early Years which presented the final report of the Oldham Education and Skills Commission to Members and sought approval of £1m to be invested towards the implementation of key recommendations. It was reported that due to the history of low educational standards in Oldham, in 2014 the Leader of the Council invited Baroness Estelle Morris to lead a commission of education and skills experts to consider the future direction of education in Oldham. The report included at appendix 1 provided details of the 19 key recommendations which had emerged from the extensive research undertaken by the commission, investigation of best practice in Oldham and elsewhere and contributions from stakeholders engaged in the work of the commission. Members welcomed the report and the recommendations and thanked those involved in the process. It was agreed that education was everyone‟s business and aspirations of residents needed to be raised within the Borough for all ages. It was further noted that quality education and educational attainment was varied within the Borough, the recommendations of the Commission would go some way to address this and good practice would be replicated throughout the Borough. Options/Alternatives considered Option 1 – Not to accept the recommendations of the report. Option 2 – Accept the recommendations of the report and not approve additional funding for implementation. Option 3 – Accept the report and approve the funding required.

RESOLVED – That: 1. The Oldham Education and Skills Commission report as detailed at appendix 1 to the report be approved. 2. An allocation of £1m towards the implementation of the recommendations of the report over 4 financial years be approved. 3. The allocation of £250,000 with immediate effect subject to appropriate governance being established be approved. 4. The Director of Enterprise and Skills to work with partners to commission the additional reviews recommended by the Oldham Education and Skills Commission in respect Page 69 of vocational education, improving higher skills and addressing worklessness. 5. A vote of thanks be given to Baroness Estelle Morris, Jim McMahon MP and Councillor Akhtar for the work undertaken on the Commission.

9 CHILDREN'S SOCIAL CARE SERVICES REDESIGN - PHASE 1 PROPOSALS Consideration was given to a report of the Executive Director Health and Well Being which sought approval to implement a number of proposals in respect of Children‟s Social Care services, driven by the findings of an Ofsted inspection of children in need of help and protection, looked after children and care leavers and the subsequent requirement to produce an improvement plan. It was reported further proposals would be developed later in the year following a comprehensive review of service structures, but the proposals as detailed within the report were required as a matter of urgency to address identified areas of improvement. A number of proposals had been identified listed below and further detail and the rationale was contained in Appendix 1 to the report 1. Improve management oversight by increasing the number of senior practitioner at (Grade 9) within fieldwork services from 4 to 7; 2. Redesign how services were structured in order to improve services to children in need of protection and those looked after by the Council on a permanent basis by the establishment of a Permanence team; 3. Improve throughput of casework at the „front door‟ by increasing the number of social work posts within the Children‟s Assessment Team from eighteen to twenty social workers on a permanent basis and over recruiting to vacant social work posts in order to maintain workforce stability at times of turnover at Grade 7; 4. Establish a Quality Manager who would have the principle social worker responsibilities. This role would be responsible for developing and implementing a performance framework in conjunction with business intelligence colleagues. This will drive up standards of professional practice within the service; 5. Improve outcomes for those young people moving from services delivered by Children‟s Social Care to those delivered by Adult‟s Social Care by recruiting to a longstanding vacant post of Transitions Worker; 6. Improve outcomes for males who may be vulnerable to child sexual exploitation by the establishment of a family support post aimed at working with this under- represented group; 7. Disestablishment of the post of Placement Officer; 8. Establish the post of Performance Officer; 9. Establish the post of Framework I Development and Performance Manager to replace current Framework I Consultant role; Page 70 10. Investment in additional business intelligence and business support capacity Options/Alternatives considered Option 1 – Approve the proposals as outlined above.  There would be additional social work capacity to meet the increased demand evidenced during the last two years;  There would be increased management capacity to improve management oversight;  Performance improvement would be enhanced to evidence impact;  The workforce strategy would be enhanced to evidence impact;  Services to boys vulnerable to child sexual exploitation would be enhanced;  Services to children moving into Adult Services would be enhanced. The proposal would cost £370,410 (2016/17). Option 2 - To leave the posts and structures as they were currently configured. There would be no immediate additional pressure on the budget. The improvements identified by Ofsted would be more challenging to achieve. Option 3 - To await a full proposal relating to structural arrangements of how services are delivered which would include; development of revised role profiles to reflect the most critical work and autonomous working in particular, the establishment and improvement of career pathways/ training arrangements, proposals regarding how posts will be filled across the service in the future.  Enable consultation to take place across the whole range of proposals in one period  There would be a delay in implementation measures considered critical in achieving the improvements required and detailed by Ofsted.

RESOLVED – That the list of actions identified below at a cost of £370,410 be approved: 1. Improve management oversight by increasing the number of senior practitioners at (Grade 9) within fieldwork services from 4 to 7; 2. Redesign how services were structured in order to improve services to children in need of protection and those looked after by the Council on a permanent basis by the establishment of a Permanence team; 3. Improve throughput of casework at the „front door‟ by increasing the number of social work posts within the Children‟s Assessment Team from eighteen to twenty social workers on a permanent basis and over recruiting to vacant social work posts in order to maintain workforce stability at times of turnover at Grade 7; 4. Establish a Quality Manager which would have the principle social worker responsibilities. This role would be responsible for developing and implementing a performance framework in conjunction with business Page 71 intelligence colleagues. This would drive up standards of professional practice within the service; 5. Improve outcomes for those young people moving from services delivered by Children‟s Social Care to those delivered by Adult‟s Social Care by recruiting to a longstanding vacant post of Transitions Worker; 6. Improve outcomes for males who may be vulnerable to child sexual exploitation by the establishment of a family support post aimed at working with this under- represented group; 7. Disestablishment of the post of Placement Officer; 8. Establish the post of Performance Officer; 9. Establish the post of Framework I Development and Performance Manager to replace current Framework I Consultant role; 10. Investment in additional business intelligence and business support capacity.

10 OCCUPATIONAL HEALTH AND ASSOCIATED SERVICES CONTRACT The Cabinet gave consideration to a report of the Executive Director of Corporate and Commercial Services which sought approval for the Council to re contract Occupational Health and associated services from the 1st March 2016 as part of a collaboration of Association Greater Manchester Authorities. Options/Alternatives considered Option 1 - Do nothing. This was not a practical an option and would result in the expiration of the Council‟s current service provision and lead to the loss of essential services to the Council and those receiving the service under service level agreement (Schools and Greater Manchester Waste Disposal Authority). Option 2 - Run a separate procurement process independently This would likely result higher costs to the services and negate the benefits outlined in para 1.4. This would also result in a period of service withdrawal given the timescales in which a new provider was required. Option 3 - Join the AGMA Collaboration and contract the services of Health Management Limited for the full contract period of 4 years. As above, this would be delivered within the Council‟s current budget for the provision of these services.

RESOLVED – That the in appointment of Health Management Ltd to provide occupational Health and associated services over the next four 4 years effective from 1st March 2016 be approved.

11 PRINCE'S GATE DEVELOPMENT Consideration was given to a report of the Director Economic Development which provided Members with details of the progress of the Prince‟s Gate retail development including updates on:  Replacement Park and Ride  Marks and Spencer Page 72  RSPCA building  New retail and supermarket  Refurbishment of former Nat West Bank  Design of Prince‟s Gate  Planning application for Prince‟s Gate  Delivery Strategy and programme for Prince‟s Gate It was reported that following that following recent financial modelling and financial due diligence it had been determined that the optimum procurement solution for the development of Prince‟s Gate was for the Council to procure the development itself. Self-delivery would also bring forward the completion of the Price‟s Gate to summer 2018. Full commercial details of the project were provided at Item 14 of the agenda. Options/Alternatives considered To be considered at Part 14 of the agenda

RESOLVED – That Cabinet would consider the commercially sensitive information contained at Item 14 of the agenda.

12 GLODWICK SWIMMING POOL, NUGGET STREET, GLODWICK. Councillor Shah declared a prejudicial interest at Item 11 of the agenda by virtue of her knowledge of the tenderers. She left the room and took no part in the vote thereon. The Cabinet gave consideration to a report of the Executive Director, Economy and Skills which provided details of tenders received following a recent marketing exercise in relation to Glodwick Pool, Nugget Street Oldham. A delegated report seeking authority to dispose of the property Asset No: 1123 (shown edged red on the site plan at Appendix 1 of the report) via a four week tender exercise was approved on the 17th November 2015 on the following basis:- The Council was to grant a 999 year lease subject to a peppercorn rent in return for a premium payment. The Council would to retain a degree of influence/control over the building‟s future use through the imposition of the following covenants:-  Continued use of the building.  A restrictive covenant not to use the building as a place of worship or political gatherings.  An overage clause in the event of future redevelopment for a higher value use.  Not to use the Property or any part of it for the purposes of a school providing main stream primary or secondary education which is State or privately funded on a full time basis or to operate between the hours of 5.00pm and 9.00pm Monday to Friday nor to use the property as a children‟s home or a home for the elderly but shall be used for the Permitted Use only.  It was intended that the afore-mentioned covenants and user clauses will be very tightly drawn/specific and shall not permit use as a madrassa/school.

Page 73 It was reported that two tenders were received by the closing date as well as a late offer via email. The commercially sensitive information including the detail of the bids was provided at Item 15 of the agenda for Members to consider. Options/Alternatives considered Option 1- To refuse all offers received and proceed to demolish the premises at the earliest opportunity and thereafter re- advertise the cleared site for sale on the open market either by tender or via auction. It was considered there was no real advantage in the Council pursuing this course of action. It would result in continued revenue expenditure in terms of holding costs as well as capital expenditure for demolition of the property. Option 2 - To accept the highest offer received on the basis that contracts were exchanged within two months of the date of the letter confirming the Council‟s acceptance. In the event this did not occur then the Council could either:- (i) Approach the unsuccessful tenderer to ascertain whether they remain interested in purchasing the property on the same basis as above ie within two months of acceptance, or (ii) Withdraw and proceed to demolish the premises at the earliest opportunity. Should this arise, the Council would subsequently re-advertise the cleared site for sale on the open market either by tender or via auction. In circumstances where any future disposal sale was via auction, then the Director of Economic Development was to agree a reserve price with the Cabinet Member (Economy and Enterprise) immediately prior to the auction date. Option 3 -To accept the lower offer referred to within the Part B report for the reasons outlined therein on the basis that contracts are exchanged within two months of the date of the letter confirming the Council‟s acceptance. In the event this did not occur then the Council could similarly adopt the alternative options as referred to in option 2 (i) & (ii) above.

RESOLVED – That the Cabinet would consider the commercially sensitive information as detailed at Item 15 of the agenda before making a decision. 13 DELIVERY OF THE ENGAGEMENT CASEWORK ELEMENT OF THE EARLY HELP OFFER The Cabinet gave consideration to a report of the Director of Community Services, which sought approval of the delivery of the Engagement Casework element of the Early Help offer via an external supplier. It was reported approval was given as part of efficiency savings to reduce the overall envelope of the two contracts and align them into a single tender for delivery from April 2016, the value being £500,000. This would generate a saving of £130,000.

Page 74 Two tenders were received and in accordance with the Council‟s Contract Procedure Rules, the evaluation of the tender submission sought to identify best value. Options /Alternatives considered The new contract would increase the scope for delivery of the Engagement Casework element of the offer and would benefit residents of the Borough. Option 1 - Award the contract to the preferred provider. Option 2- Do not to award the contract; this would cause a high risk to the delivery of the Early Help offer; the service would not be able to meet agreed targets.

RESOLVED – That the Cabinet would consider the commercially sensitive information detailed at Item 16 of the agenda. 14 EXCLUSION OF THE PRESS AND PUBLIC RESOLVED that, in accordance with Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they contain exempt information under paragraphs 3 of Part 1 of Schedule 12A of the Act, and it would not, on balance, be in the public interest to disclose the reports. 15 PRINCE'S GATE DEVELOPMENT Cabinet gave consideration to the commercially sensitive in relation to Item 10 – Prince‟s Gate Development.

RESOLVED – That the recommendations as outlined in the report be approved. 16 GLODWICK SWIMMING POOL, NUGGET STREET, GLODWICK. Councillor Shah declared a prejudicial interest at Item 11 of the agenda by virtue of her knowledge of the tenderers. She left the room and took no part in the vote thereon. Cabinet gave consideration to the commercially sensitive in relation to Item 11 – Glodwick Swimming Pool, Nuggett Street Glodwick.

RESOLVED – That: 1. The second highest offer be accepted on the basis that this was deemed to be of greater social value / benefit when compared to the other offer received. 2. The property in question was to be disposed of at less than best consideration and approval was given to an “undervalue” of £52,000 in accordance with the General Disposals Consent 2003, ie Secretary of State Consent was not required where the undervalue was less than £2 million and the disposal also contributed to the promotion or improvement of the economic, social or environmental well-being of the area. 3. That a 999 year lease be granted to the successful tenderer subject to the following covenants:- a. Continued use of the building.

Page 75 b. Not to use the building as a place of worship or political gatherings, c. An overage clause in the event of future redevelopment. d. Not to use the Property or any part of it for the purposes of a school providing main stream primary or secondary education which was State or privately funded on a full time basis or to operate between the hours of 5.00pm and 9.00pm Monday to Friday nor to use the property as a children‟s home or a home for the elderly but shall be used for the Permitted Use only. 4. All further recommendations detailed within the report be approved.

17 DELIVERY OF THE ENGAGEMENT CASEWORK ELEMENT OF THE EARLY HELP OFFER Cabinet gave consideration to the commercially sensitive in relation to Item 12 – Delivery of the Engagement Casework Element of the Early Help Offer.

RESOLVED – That the contract be awarded to the preferred provider as detailed within the report to deliver the externally commissioned engagement Casework from April 2016.

The meeting started at 6.00pm and ended at 6.25pm

Page 76 Agenda Item 15a

MINUTES OF A MEETING OF THE AUTHORITY

HELD ON 3rd DECEMBER 2015

Present:

Councillor David Acton (Chairman), Councillor Tommy Judge (Vice- Chairman), Councillors John Bell (Deputy Chairman), Mohammed Ayub, Walter Brett, Sharon Briggs, Lynda Byrne, Basil Curley, Jim Dawson, Jim Ellis, Grace Fletcher-Hackwood, Daniel Hawthorne, Derek Heffernan, June Hitchen, Barrie Holland, Afia Kamal, Iain Lindley, Amna Mir, John O'Brien, Shaun O'Neill, Michael Smith, Fred Walker, Paul Wild, Steve Williams, Michael Whetton and John Wright

Also in Attendance: Peter O'Reilly (County Fire Officer and Chief Executive), Donna Hall (Clerk to the Authority, Wigan Council), Paul Argyle (Deputy County Fire Officer), Ged Murphy (Director of Finance and Technical Services), Andrew Taylor (Assistant Director of Resources, Wigan Council), Gwynne Williams (Deputy Clerk and Authority Solicitor), Shelley Wright (Director of Corporate Communications) and Donna Parker (Democratic Services Manager)

Guest: Robin Baker, Associate Director – Grant Thornton UK LLP

57. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillors Bernard Judge, Stephen Coen, Alan Matthews and Brian Rigby MBE.

58. MINUTES OF PREVIOUS MEETING

The Minutes of the Meeting of the Authority held on 15th October 2015 were approved and signed by the Chairman as a correct record.

59. DECLARATIONS OF INTEREST

There were no Declarations of Interest received.

60. URGENT BUSINESS (IF ANY)

There were no items of urgent business submitted.

61. CHAIRMAN'S ANNOUNCEMENTS

1. The Chairman advised that the meeting of the Fire Authority was going to be ‘live streamed’ and would be available to the public via YouTube to watch either live or retrospectively.

Page 77

2. The Chairman advised that the Chairman, Vice-Chairman and Deputy Chairman of the Authority along with the County Fire Officer and Chief Executive and Director of Finance and Technical Services would be meeting with Trade Union Representatives at the rise of the meeting to discuss the budget outlook for 2016/17. He advised that no reference to the Fire and Rescue Services budget was given in the Comprehensive Spending Review Announcement on 25th November 2015, this detail was now expected by 18th December 2015.

3. The Chairman advised that a Member Training and Development Session on ‘Operational Intelligence’ was taking place at the rise of the meeting and would be hosted by the Protection Department and encouraged all Members to attend.

4. The Chairman advised that all Members were invited to attend the ‘Moss Side Fire Station Amateur Boxing Show’ on Saturday 5th December from 12.00noon to 5.00pm.

5. The Chairman invited all Members to attend the Passing-Out Event for the new Firefighter Recruits on Thursday 14th January 2016 at 1.00pm at the Training and Development Centre, Manchester. The Lord Lieutenant would also be in attendance.

6. The Chairman advised that all Fire and Rescue Authorities had received a letter from the Fire Brigades Union dated 1st December 2015 which advised on the Pension Scheme Transitional Protection Employment Tribunal Cases and the potential timescale for Employment Tribunal cases up to spring 2017. The letter also advised on the decision of the FBU’s Executive Council that no further strikes would be called in relation to the existing trade dispute on pensions while the legal challenge was pursued and confirmed that no strike action would be called before June 2017.

7. The Chairman advised that GMFRS had been successful in achieving the award for ‘Serving the Community - Best Organisation’ category at the WOW! Awards Gala Ceremony for the second year running. The event took place on Monday 23rd November 2015 in London and the Director of Corporate Communications and Councillor Tommy Judge in his capacity as Vice-Chairman of the Authority attended the event.

8. The Chairman took the opportunity to thank all Crews, Officers and support staff for the hard work on 29th November 2015 when the bad weather hit Greater Manchester. The Command Support Unit was stood-up and 126 calls were received in 3 hours.

62. QUESTIONS (IF ANY) UNDER STANDING ORDER 7

There were no questions submitted.

Page 78

63. MINUTES OF MEETING THURSDAY, 19 NOVEMBER 2015 OF POLICY, RESOURCES AND PERFORMANCE COMMITTEE

The Minutes of the proceedings of the Policy, Resources and Performance Committee held on 19th November 2015 were submitted (Appendix 1).

Resolved: That the proceedings of the Policy, Resources and Performance Committee held on 19th November 2015, be approved.

64. TREASURY MANAGEMENT - MID YEAR REVIEW

Consideration was given to a report of the Treasurer which reviewed the operation and exercise of delegated Treasury Management powers. The report covered the first six months of 2015/16, considered the prospects for the remainder of the financial year, set out the Authority’s Counter Party list (the organisations with which the Authority could place its surplus funds) and explained how the lending list was drawn up.

The Treasurer reported that at 30th September 2015 the Authority’s cash balances stood at £37.595m and that the cash balances were expected to end the year around £14m. However, Members would appreciate that whilst the forecasted cash balances represented the current best assessment, it was almost impossible to forecast these to a high degree of accuracy as there were significant items which might impact on this position. The Treasurer advised that since the preparation of the committee report DCLG had confirmed that payment would be funded by DCLG in January 2016 for the £6m pension payment to former firefighters as a direct result of the Gad v Milne case.

In addition, it was reported that the Authority’s capital financing requirement (CFR) for 2015/16 was £34.826m. The Authority had borrowings of £7.126m and had utilised £27.700m of cashflow funds in lieu of borrowing. This was a prudent and cost effective approach in the current climate and required ongoing monitoring. The Authority currently held loans totalling £0.700m and there were no loans due to mature during the 2015/16 financial year.

The report was submitted to the meeting of the Policy, Resources and Performance Committee on Thursday 19th November 2015 (Minute 37 refers).

Resolved: That the report be accepted and comments be noted.

65. ANNUAL AUDIT LETTER FOR GREATER MANCHESTER FIRE AND RESCUE AUTHORITY - YEAR ENDED 31 MARCH 2015

Robin Baker from Grant Thornton UK LLP attended the meeting and presented the Annual Audit Letter report summarising the key findings arising from the work they had carried out at the Authority for the year ended 31st March 2015.

Page 79

The Letter was intended to communicate key messages to the Authority and external stakeholders, including members of the public in accordance with the Audit Plan annual work programme which was agreed by the Committee on 18th June 2015 (Minute 42 refers) and included the following audit areas:

- Financial Statements Audit (including audit opinion); - Value for Money (VfM) Conclusion; - Whole of Government Accounts; - Audit Fee; - Additional work, including tax advisory services and helpline.

And looking forward;

- Governance changes arising from the planned devolution of powers to Greater Manchester as a result of the Authority becoming part of the Greater Manchester Combined Authority (GMCA) under the Elected Mayor.

The report was submitted to the meeting of the Audit, Scrutiny and Standards Committee on Thursday 26th November 2015 (Minute 21 refers).

Councillor Derek Heffernan made reference to a key message detailed within the VfM Conclusion which read as follows ‘The Authority and its partners are working together to address the financial and operational challenges they face from Greater Manchester devolution plans. The scale of creativity and ambition included in the programme is unprecedented and significant change will be delivered’. In response, Donna Hall, Clerk, advised that other organisations such as Health were learning from the GMFRS approach on ‘Devo Manc’ and going forward further work could take place in influencing partner organisations.

In conclusion, the Chairman advised that the report was very positive and thanked Officers both at Wigan Council and GMFRS for all the hard work that had taken place on the finances over the last 12 months.

Resolved: That the content of the Annual Audit Letter for Greater Manchester Fire and Rescue Authority for the year ended 31st March 2015 be noted.

66. CHIEF OFFICER'S ACTIVITY REPORT QUARTER 2 (1ST JULY 2015 TO 30 SEPTEMBER 2015)

The County Fire Officer and Chief Executive presented the ‘Chief Officer’s Activity Report’ for Quarter 2 2015/16 – 1st July to 30th September 2015, for Members’ information and comments.

The report provided information on the wide ranging activities which had taken place across the Boroughs during this period. The report also provided an update on the following subject matters:-

Page 80

- Operational Incidents; - Service Delivery; - Prevention and Protection; - Corporate Communications.

Members’ welcomed the informative report and specific reference was made to the new Community Room at Agecroft Fire Station, the work undertaken by Firefighters at Moss Side Fire Station who assisted in an initiative aimed at homeless people and how firefighters had successfully been responding to cardiac arrests since 15th September 2015 working closely with North West Ambulance Service.

Resolved: That the ‘Chief Officer’s Activity Report’ for Quarter 2 2015/16 – 1st July to 30th September 2015, including the comments raised, be noted.

67. QUARTER TWO PERFORMANCE REVIEW 2015-16

Consideration was given to a report of the County Fire Officer and Chief Executive which presented and sought approval of the Service’s Quarter 2 Performance against the development and delivery goals contained within the 2015/18 Integrated Risk Management / Corporate Plan.

Members were advised that GMFRS had maintained strong performance into the second quarter of 2015/16. The main outcomes were that 3173 fires had been recorded that was 166 below the quarterly target and 7.84% lower than the same period in 2014/15. There had been a total of 1213 special service calls which represented a 28.22% increase when compared to the same period last year and 3319 false alarms recorded that was a 3.71% reduction on the same period last year. Sadly there had been 3 fire related fatalities during this period. The summary of progress against Quarter 2 scheduled activities from the directorate plans was detailed at Appendix A with exceptions only detailed at Appendix B of the report.

Appendix C of the report provided an overview of Quarter 2 performance against the Service’s key performance indicators (KPIs) and targets approved by the Fire Authority on 23rd April 2015 (Minute 101 refers). A general summary of progress against each measure was provided in the report.

Members welcomed the informative report and raised a number of comments and questions relating to the number of deaths and serious injuries from Road Traffic Collisions (RTCs) and the increase in the number of injuries and deaths from fire compared with Quarter 2 in 2014/15. In response, the County Fire Officer and Chief Executive advised that in relation to RTC’s the work with partners relating to prevention and protection activity in this area was reported to the Service Delivery Committee as part of the Prevention and Protection Activity Report and a Road Safety Strategy had been implemented. The increase in the number of deaths, injuries, accidental dwelling fires and deliberate fires compared to 2014/15 were following a reduction in the resources applied to prevention activity caused by cuts to the budget and was being closely monitored by the Director of Prevention and Protection.

Page 81

Donna Hall, Clerk, advised that since the introduction of integrated working between the local authority, health and fire and rescue there had been a 30% reduction in unplanned hospital admissions in Wigan, therefore, proving value for money.

In conclusion, the County Fire Officer and Chief Executive advised that Doctor Martin McShane from NHS (England) - National Medical Director for Long Term Conditions, had visited GMFRS on 19th November 2015 and as part of his visit he had the opportunity to shadow Community Advisors on a Safe and Well Visit and attended an incident with fire crews. He commented on the empathy of staff within the service and the good work that was taking place across the Service.

Resolved: That:

1. The content of the report and comments raised, be noted.

2. The Quarter Two Performance against the development and delivery goals contained within the 2015/18 Integrated Risk Management / Corporate Plan, be noted and the outturn, be approved.

CHAIRMAN

Page 82

ITEM No.3

DRAFT MINUTES OF THE POLICE AND CRIME PANEL HELD ON FRIDAY 30 OCTOBER 2015 AT BURY TOWN HALL

MEMBERS PRESENT-

BOLTON COUNCIL Councillor Cliff Morris

BURY COUNCIL Councillor Mike Connolly (Chair)

MANCHESTER CC Councillor Richard Leese

OLDHAM COUNCIL Councillor Jean Stratton

ROCHDALE COUNCIL Councillor Peter William

SALFORD CC Councillor David Lancaster

STOCKPORT MBC Councillor Sue Derbyshire

TAMESIDE MBC Councillor Kieran Quinn

TRAFFORD COUNCIL Councillor Sean Anstee

WIGAN COUNCIL Councillor Peter Smith

ALSO PRESENT

Tony Lloyd Police and Crime Commissioner Jim Battle Deputy Police and Crime Commissioner Mr. Ian Hopkins Chief Constable, Greater Manchester Police Peter O’Reilly GMF&RS Adam Allen Chief Executive Officer, OPCC

OFFICERS IN ATTENDANCE

Sir Howard Bernstein GMCA Head of Paid Services Richard Paver GMCA Treasurer Liz Treacy GMCA Monitoring Officer Margaret Asquith Bolton Council Mike Owen Bury Council Andrew Lightfoot Manchester CC Carolyn Wilkins Oldham Council Steve Rumbelow Rochdale MBC Jim Taylor Salford CC Eamonn Boylan Stockport MBC Steven Pleasant Tameside MBC Theresa Grant Trafford Council Alison Mckenzie-Folan Wigan Council 1

Page 83 Julie Connor ) Greater Manchester Steve Annette ) Integrated Support Team

1. APOLOGIES

Apologies were received from Councillor Jim McMahon (Oldham), Councillor Richard Farnell, (Rochdale), Mayor Ian Stewart (Salford), Diane Curry (Independent Co-opted Member) and Masqood Ahmad (Independent Co-opted Member)

2. DECLARATIONS OF INTEREST

None received.

3. MINUTES OF POLICE AND CRIME PANEL MEETINGS - 26 JUNE, 2015 AND 25 SEPTEMBER, 2015

RESOLVED/-

To approve as correct records the Minutes of the meetings of the Police and Crime Panel held on 26 June and 25 September, 2015.

4. POLICE AND CRIME FORWARD PLAN 2015-16

A report was submitted by Mike Owen, Chief Executive Portfolio Lead for Police and Crime that set out a proposed Forward Plan for 2015-16 to inform the business of the Police and Crime Panel. The Forward Plan supported the Panel in meeting its statutory functions and assumed that much of the detailed work to support the Police and Crime Panel and the Police and Crime Commissioner would be undertaken by the Police and Crime Steering Group.

RESOLVED/:

That the Forward Plan 2015-16 be noted.

5. POLICE AND CRIME COMMISSIONER’S ANNUAL REPORT 2014-15

The Police and Crime Commissioner submitted his Annual Report for 2014-15, outlining progress towards the delivery of the Police and Crime Plan and the activities of his office. The annual report for 2013-14 was also submitted for information.

The Commissioner introduced the report and highlighted some of the key achievements across GM, adding that much of what had been achieved was with the aid and support of partner agencies, citing examples of partnership working in relation to Operation Challenger, Operation Phoenix and the alcohol strategy.

The Commissioner further added that GMP was committed to delivering a neighbourhood focused policing service ensuring that victims of crime were at the forefront of this service, however the government’s programme of cuts would continue to have a significant impact on the delivery of GMP’s services.

2

Page 84 RESOLVED/-

That the Police and Crime Commissioner’s Annual Report for 2014-15 be noted.

6. POLICE AND CRIME LEADS AND STEERING GROUP: MID-YEAR REPORT

The Panel received a joint report from Mike Connolly, Portfolio Lead Member, Police and Crime and Mike Owen, Chief Executive Portfolio Lead, Police and Crime, detailing a mid-year summary of work conducted by the Police and Crime Leads and Steering Group meetings for the period January-September 2015, together with an indication of its continuing work programme for 2015/16.

Mike Owen also recommended that thanks be placed on record for his appreciation of the work carried out by Donna Hall, previous Chief Executive Portfolio Lead for Police and Crime.

RESOLVED/-

1. To note the work undertaken by the Police and Crime Leads and Steering groups during January - September 2015, and endorsed the work priorities as identified within the report going forward.

2. That thanks be recorded for the work undertaken by Donna Hall, previous Chief Executive Portfolio Lead for Police and Crime.

7. ROLES AND RESPONSIBILITIES OF INDEPENDENT MEMBERS OF THE POLICE AND CRIME PANEL

The Panel received a report from Mike Owen, Chief Executive Lead Police and Crime which outlined the roles and responsibilities for co-opted members, which had been agreed by both co-opted members, the GM Lead Leader for Police and Crime and the PCC office.

Mike Owen added that he had discussed with Maqsood Ahmad ideas on how to further improve the effectiveness of the panel.

RESOLVED/-

To approve the roles and responsibilities of co-opted members, as identified in appendix 1 of the report and it was agreed that the roles and responsibilities be reviewed and updated annually.

The Panel

Chair

3

Page 85 This page is intentionally left blank 4. MINUTES OF THE GREATER MANCHESTER COMBINED AUTHORITY MEETING HELD ON FRIDAY 27 NOVEMBER 2015 AT TRAFFORD TOWN HALL

GM INTERIM MAYOR Tony Lloyd (in the Chair)

BOLTON COUNCIL Councillor Cliff Morris

BURY COUNCIL Councillor Mike Connolly

MANCHESTER CC Councillor Richard Leese

OLDHAM COUNCIL Councillor Jean Stretton

ROCHDALE MBC Councillor Peter Williams

SALFORD CC Ian Stewart

STOCKPORT MBC Councillor Sue Derbyshire

TAMESIDE MBC Councillor Kieran Quinn

TRAFFORD COUNCIL Councillor Sean Anstee

WIGAN COUNCIL Councillor Peter Smith

JOINT BOARDS AND OTHER MEMBERS IN ATTENDANCE

GMFRA Councillor David Acton GMFRA Councillor John Bell GMWDA Councillor Nigel Murphy TfGMC Councillor Andrew Fender

OFFICERS IN ATTENDANCE

Keith Davies Bolton Council Mike Owen Bury Council Howard Bernstein Manchester CC Carolyn Wilkins Oldham Council Steve Rumbelow Rochdale MBC Jim Taylor Salford CC Eamonn Boylan Stockport MBC Steven Pleasant Tameside MBC Theresa Grant Trafford Council Donna Hall Wigan Council Ian Hopkins GMP Andrew Lightfoot GM Director of Public Service Reform Mark Hughes Manchester Growth Company Simon Nokes New Economy Adam Allen Office of the Interim Mayor and Police & Clare Regan Crime Commissioner Steve Warrener TfGM Dave Newton TfGM 1 Page 87

Liz Treacy GMCA Monitoring Officer Richard Paver GMCA Treasurer Julie Connor ) Greater Manchester Sylvia Welsh ) Integrated Support Team Kerry Bond ) Rebecca Heron )

149/15 APOLOGIES

Apologies for absence were received on behalf of Jim McMahon (Oldham), Richard Farnell (Rochdale), Margaret Asquith (Bolton), Peter O’Reilly (GMFRA), Cath Piddington (GMWDA), Jon Lamonte (TfGM).

150/15 CHAIR’S ANNOUNCEMENTS AND URGENT BUSINESS

The Chair welcomed Ian Hopkins, Chief Constable, GMP to the meeting and informed members that Paul Najsarek, Chief Executive, Bolton Council had left the authority and Margaret Asquith had been appointed as Interim Chief Executive pending the appointment of a new Chief Executive.

On behalf of the GMCA, Tony Lloyd thanked Peter Fahy and Paul Najsarek for their work and commitment to Greater Manchester and wished them well for the future, advising that he would write a letter of thanks to both.

151/15 DECLARATIONS OF INTERESTS

There were no declarations of interests made in respect of any item on the agenda.

152/15 MINUTES OF THE GMCA MEETING HELD ON 30 OCTOBER 2015

The minutes of the GMCA meeting held on 30 October were submitted for consideration.

RESOLVED/-

To approve the minutes of the GMCA meeting held on 30 October 2015.

153/15 FORWARD PLAN OF STRATEGIC DECISIONS OF GMCA

Consideration was given to a report of Julie Connor, Head of the Greater Manchester Integrated Support Team, which set out a Forward Plan of those strategic decisions to be considered by GMCA over the next four months.

RESOLVED/-

To note the Forward Plan of Strategic Decisions as set out in the report.

2 Page 88

154/15 TRANSPORT FOR GREATER MANCHESTER COMMITTEE HELD ON 13 NOVEMBER 2015

Members were assured that work is underway on developing and progressing an Integrated Smart Ticketing system for implementation across Greater Manchester.

The meeting was advised that Transport for the North is also looking to develop Northern Smart Ticketing and it was important that the work undertaken by Greater Manchester aligns with this.

RESOLVED/-

To note the minutes of the meeting held on 13 November 2015.

155/15 GREATER MANCHESTER LOCAL ENTERPRISE PARTNERSHIP BOARD HELD ON 12 NOVEMBER 2015

RESOLVED/-

To note the minutes of the meeting held on 12 November 2015.

156/15 GMCA QUARTERLY COMMUNICATIONS UPDATE

Tony Lloyd and Carolyn Wilkins presented a report providing a quarterly update on current and planned GMCA communications and engagement activity.

Members welcomed the report and the steps being undertaken to ensure the GMCA works in an open and transparent way. Today is the first time that the GMCA and AGMA Executive Board meetings have been live streamed and it was suggested that officers should review live streaming facilities across the Greater Manchester venues for future GMCA meetings, with a view to establishing consistency of standards.

Members also commented and welcomed on the new improved website, acknowledging that it will need to continually evolve.

RESOLVED/-

To note progress and upcoming activity and provide feedback.

157/15 SPENDING REVIEW ANNOUNCEMENT

Richard Leese presented a report providing an overview of the additional freedoms and flexibilities awarded to Greater Manchester as part of a further Devolution Agreement which were publicised as part of the Spending Review announcement made on 25 November 2015.

Members were advised that negotiations with Government have been continuous since signing the Devolution Agreement in November 2014, with further work to be undertaken with BIS around Business Support Programmes, specifically for Greater Manchester. A further paper on overall impact of the delivery of the Devolution

3 Page 89 Agreement with more detail on timelines will be submitted to GMCA in December. Further announcements specifically around transport are expected, with further work necessary on delivery platforms required to be completed by March 2016.

Members also commented on the need to ensure that skills programmes match future job requirements and the inter-relationship with the Working Well Programme.

RESOLVED/-

1. To endorse the Greater Manchester Agreement: Further Devolution to the Greater Manchester Combined Authority and directly elected Mayor as detailed in Annex A of the report.

2. To agree that a further detailed report be brought to the GMCA meeting scheduled for 18 December 2015.

158/15 GREATER MANCHESTER AREA BASED REVIEW

Sean Anstee presented a report updating members on the Area Based Review process and the impact on provision that the expected outcomes are likely to have. He proposed an amendment to the report (page 8) relating to skills capital funding, recommending that all the schemes detailed are allowed to proceed given significant commitments and progress made in respect of each. This will still leave c.£20m for allocation following completion of the Area Based review.

Sean Anstee also added that he would be writing to all GM MP’s to provide them with an update on progress. Members also commented that transport links would be critical in supporting the outcome of the review.

RESOLVED/-

1. To approve the suggested criteria to use as a starting point for discussions with BIS. 2. To approve that the 5 key criteria for GM be applied to the process, as outlined in Section 4 of the report.

3. To approve an amendment as now reported that all the schemes detailed are allowed to proceed given significant commitments made in respect of each.

159/15 GREATER MANCHESTER GROWTH DEAL TRANSPORT UPDATE

Steve Warrener presented a report providing a quarterly update on the latest position in relation to the Local Growth Deal Transport Programme.

Members recognised the impact of major works in Manchester City Centre on the surrounding areas, stressing the importance of collaboration between local authorities. It was noted that Manchester City Council officers have been directed to ensure that capacity of Great Ancoats Street is not reduced under any circumstances.

RESOLVED/- 4 Page 90

1. To note the current position in relation to the initial Growth Deal Major Schemes programme.

2. To note the current position in relation to the initial Growth Deal Minor Works programme.

3. To note the current position in relation to the Growth Deal 2 Additional Priorities and Minor Works programmes.

4. To note the ongoing activities that are taking place in order to progress the programme generally.

5. To agree that an update report be submitted to the February GMCA meeting.

160/15 2040 VISION CONSULTATION

Dave Newton presented a report summarising the feedback received during the 12 week consultation (July to October 2015) on the ‘Greater Manchester Transport Strategy 2040: Our Vision’.

Members were assured that this Strategy and Transport for the North work streams would be aligned to reflect GM priorities for example, Pennine Tunnel Link. In addition officers are working with local cycling groups and local authorities to ensure all safety issues are addressed.

RESOLVED/-

1. To note the range and nature of responses received on the 2040 Vision consultation.

2. To note that further work, informed by this consultation, is underway to prepare a draft 2040 strategy for GMCA consideration in early 2016.

161/15 GREATER MANCHESTER LOW EMISSIONS STRATEGY AND AIR QUALITY ACTION PLAN

Dave Newton presented a report seeking approval for the Greater Manchester Low Emissions Strategy and the Air Quality Action Plan and to request authorisation to proceed to external consultation.

The meeting was reminded that the Low Carbon Implementation Plan was currently subject to consultation and does need to be aligned with the Low Emissions Strategy and Air Quality Action Plan in the New Year.

RESOLVED/-

1. To endorse the Low Emissions Strategy for Greater Manchester.

2. To endorse the Air Quality Action Plan for Greater Manchester.

3. To authorise the commencement of external consultation for both documents. 5 Page 91

162/15 CLUSTER OF EMPTY HOMES PROGRAMME

Councillor Sue Derbyshire presented a report seeking agreement to a delegation to determine the use of £212,000 of remaining funds allocated for the Clusters of Empty Homes Programme.

RESOLVED/-

To delegate authority, to determine the allocation of the remaining funds to Eamonn Boylan, Portfolio Lead Chief Executive for Planning and Housing and Richard Paver, GMCA Treasurer, in consultation with Councillor Sue Derbyshire, Portfolio Lead for Planning and Housing.

163/15 GREATER MANCHESTER HOUSING INVESTMENT FUND – INVESTMENT APPROVAL RECOMMENDATIONS

Councillor Sue Derbyshire presented a report seeking approval of a GM Housing Fund loan of £957,654 to Wiggett Homes Ltd.

RESOLVED/-

1. To agree that approval be given to the loan of £957,654 to Wiggitt Homes Ltd to deliver it’s Charminster Drive, Crumpsall, Manchester development.

2. To delegate authority to the Richard Paver, GMCA Treasurer and Liz Treacy, GMCA Monitoring Officer, to review the due diligence information and, subject to their satisfactory review and agreement of the due diligence information and the overall detailed commercial terms of the transaction, to sign off any outstanding conditions, issue final approvals and complete any necessary related documentation in respect of the loan at 1) above.

3. To agree that Manchester City Council prepares and effects the necessary legal agreements in accordance with its approved internal process.

164/15 GREATER MANCHESTER INVESTMENT FRAMEWORK AND CONDITIONAL PROJECT APPROVAL

Councillor Kieran Quinn presented a report seeking approval for a loan to Zen Internet Limited and a proposal to reallocate the funding for Project Catalyst to Growing Places.

RESOLVED/-

1. To agree that the project funding application by Zen Internet Limited , (loan of £1,000,000), be given conditional approval and progress to due diligence.

2. To agree that the funding for Project Catalyst (loan of £4,700,000) be reallocated to Growing Places. 3. To delegate authority to the Richard Paver, GMCA Treasurer and Liz Treacy, GMCA Monitoring Officer to review the due diligence information and, subject 6 Page 92 to their satisfactory review and agreement of the due diligence information and the overall detailed commercial terms of the transaction, to sign off any outstanding conditions, issue final approvals and complete any necessary related documentation in respect of the loan at 1) above.

165/15 EXCLUSION OF PRESS AND PUBLIC

RESOLVED/-

That, under section 100 (A)(4) of the Local Government Act 1972 the press and public should be excluded from the meeting for the following item of business on the grounds that this involves the likely disclosure of exempt information, as set out in paragraph 3, Part 1, Schedule 12A of the Local Government Act 1972 and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

166/15 GREATER MANCHESTER HOUSING INVESTMENT FUND – INVESTMENT APPROVAL RECOMMENDATIONS

Councillor Sue Derbyshire presented a report providing detail on the proposed GM Housing Fund loan to Wiggett Homes Ltd for its Charminster Drive, Crumpsall, Manchester development.

RESOLVED/-

To note the contents of this report. 167/15 GREATER MANCHESTER INVESTMENT FRAMEWORK AND CONDITIONAL PROJECT APPROVAL

Consideration was given to a report providing further detail on the funding application from Zen Internet Limited and the Project Catalyst reallocation.

RESOLVED/-

To note the contents of the report.

7 Page 93

8 Page 94 Page 95 Page 96 Page 97 Page 98 Page 99 Page 100 Page 101 Page 102 Page 103 Page 104 4 MINUTES OF THE GREATER MANCHESTER COMBINED AUTHORITY MEETING HELD ON FRIDAY 29 JANUARY 2016 AT GUARDSMAN TONY DOWNES HOUSE, DROYLSDEN

GM INTERIM MAYOR Tony Lloyd (in the Chair)

BOLTON COUNCIL Councillor Cliff Morris

BURY COUNCIL Councillor Mike Connolly

MANCHESTER CC Councillor Richard Leese

OLDHAM COUNCIL Councillor Jean Stretton

ROCHDALE MBC Councillor Richard Farnell

SALFORD CC Councillor David Lancaster

STOCKPORT MBC Councillor Iain Roberts

TAMESIDE MBC Councillor Kieran Quinn

TRAFFORD COUNCIL Councillor Sean Anstee

WIGAN COUNCIL Councillor Peter Smith

JOINT BOARDS AND OTHER MEMBERS IN ATTENDANCE

GMFRA Councillor David Acton GMFRA Councillor John Bell GMWDA Councillor Nigel Murphy TfGMC Councillor Andrew Fender

OFFICERS IN ATTENDANCE

Margaret Asquith Bolton Council Mike Owen Bury Council Howard Bernstein Manchester CC Carolyn Wilkins Oldham Council Steve Rumbelow Rochdale MBC Jim Taylor Salford CC Eamonn Boylan Stockport MBC Steven Pleasant Tameside MBC Theresa Grant Trafford Council Donna Hall Wigan Council Andrew Lightfoot GM Director of Public Service Reform Mark Hughes Manchester Growth Company Simon Nokes New Economy Adam Allen Office of the Police & Crime Commissioner Clare Regan Office of the GM Interim Mayor 1 Page 105 Pete O’Reilly GM Fire & Rescue Service David Taylor GM Fire & Rescue Service Andrea Hefferan GM Fire & Rescue Service Jon Lamonte TfGM Steve Warrener TfGM Liz Treacy GMCA Monitoring Officer Richard Paver GMCA Treasurer Julie Connor ) Greater Manchester Sylvia Welsh ) Integrated Support Team Bridget Aherne ) Integrated Support Team Ben Pugh ) Nicola Ward ) Rebecca Heron )

01/16 APOLOGIES

Apologies for absence were received on behalf of Ian Stewart (Salford) and Sue Derbyshire (Stockport)

02/16 DECLARATIONS OF INTERESTS

None received.

03/16 MEMBERSHIP OF AGMA – OLDHAM COUNCIL

Donna Hall, Secretary informed the meeting of the resignation of Councillor Jim McMahon from the GMCA and the appointment of Councillor Jean Stretton and substitute member, Councillor Abdul Jabbar, representing Oldham Council on the GMCA.

The GM Interim Mayor welcomed Councillor Jean Stretton to her first official meeting of the GMCA.

RESOLVED/-

To note the resignation of Councillor Jim McMahon from the GMCA and the appointment of Councillor Jean Stretton and substitute member, Councillor Abdul Jabbar, representing Oldham Council on the GMCA

04/16 APPOINTMENT TO THE GMCA STANDARDS COMMITTEE

The GM Interim Mayor requested the GMCA members consider the appointment of a labour member to fill the vacancy on the GMCA Standards Committee, with a view to making an appointment at the February 2016 meeting of the GMCA.

RESOLVED/-

To revisit the appointment of a GMCA labour member to the Standards Committee at the February 2016 GMCA meeting.

2 Page 106 05/16 MINUTES OF THE JOINT GMCA AND AGMA EXECUTIVE BOARD MEETING HELD ON 18 DECEMBER 2015

The minutes of the GMCA meeting held on 18 December 2015 were submitted for consideration.

RESOLVED/-

To approve the minutes of the GMCA meeting held on 18 December 2015.

06/16 FORWARD PLAN OF STRATEGIC DECISIONS OF THE GMCA

Consideration was given to a report of Julie Connor, Head of the Greater Manchester Integrated Support Team, which set out the Forward Plan of those strategic decisions to be considered over the next four months.

RESOLVED/-

To note the Forward Plan of Strategic Decisions as set out in the report.

07/16 MINUTES OF THE GREATER MANCHESTER LOCAL ENTERPRISE PARTNERSHIP BOARD MEETING HELD ON 18 JANUARY 2016

RESOLVED/-

To note the minutes of the Greater Manchester Local Enterprise Partnership Board meeting held on 18 January 2016.

08/16 TRANSPORT FOR GREATER MANCHESTER COMMITTEE MEETING HELD ON 15 JANUARY 2016

RESOLVED/-

To note the minutes of the Transport for Greater Manchester Committee meeting held on 15 January 2016.

09/16 LOCAL AUTHORITY RECOVERY GROUP – UPDATE ON BOXING DAY FLOODS

Councillor Mike Connolly presented a report providing information on the extent of the impact of storm Eva across Greater Manchester and to up-date the Combined Authority on the Greater Manchester response and on recovery activity.

Councillor Connolly thanked the all teams involved for their outstanding efforts in responding to the recent floods and coordinating recovery activity.

Conversations with Central Government are continuing, with Ministers provided with a prioritised list of local authority infrastructure repairs, together with estimated costs, timescales for completion. Meetings are also being sought with the Environment Agency to discuss the issue of flood defences to better protect local communities going forward.

3 Page 107 The GM Interim Mayor recognised the impact and suffering caused to residents, he thanked all those involved including communities for their work during the flood and recovery period.

RESOLVED/-

To note the report and to record the appreciation and thanks for the excellent work undertaken by all agencies in the response to the recent floods. The Authority also sends its sympathy to all residents and businesses that were affected by the floods.

10/16 GREATER MANCHESTER DEVOLUTION IMPLEMENTATION PLAN

The GM Interim Mayor presented the devolution implementation plan which brings together all elements of the three devolution agreements and sets out the work required to implement the devolution settlement, highlighting key milestones and tasks, timescales, requirements of Government and risks.

He also reported that he had been received a letter from Rt Hon Patrick McLoughlin providing assurance that Government remained committed to the delivery of franchising powers via the Buses Bill.

A meeting has been held with the Housing and Planning Minister regarding the establishment of the Greater Manchester Land Commission, where it had been confirmed that individual local plans are not required for those Local Authority areas covered by the Greater Manchester Spatial Framework.

The GMCA Monitoring Officer informed the meeting that a letter has been received from Department for Communities and Local Government advising that Ministers are minded to lay the GMCA Draft Order 2016 before Parliament on Monday 1 February. The Draft Order does provided for a directly elected Greater Manchester Mayor, with the first election to be held on 4 May 2017 and the second election on the normal election day in 2020 and subsequent elections every fourth year thereafter. Copies of the draft Order had been circulated to Local Authorities.

The meeting was also advised that before laying the Order, agreement must be obtained from all Greater Manchester Local Authorities, alongside GMCA, to the making of the Order before the end of this day on 29 January 2016 and requested that Local Authority members present in attendance agree to the laying of the Order on behalf of their respective Local Authority. Local Authority Leaders indicated their agreement to the Order.

RESOLVED/-

1. To endorse the GM Devolution Integrated Implementation Plan.

2. To agree to the GMCA Order 2016 and to note that Greater Manchester Local Authorities have also all agreed to the making of the Order.

11/16 AREA BASED REVIEW

Councillor Sean Anstee presented a report updating members on the Area Based Review progress following the meeting in November 2015. He added that the outcome of the Review does needed to aspirational and link to the public service reform agenda to ensure all residents of Greater Manchester receive the benefit. The Skills and Employment

4 Page 108 Partnership includes representation from employers and Further Education providers to ensure engagement across the board.

RESOLVED/-

To note the report.

12/16 GREATER CREATORS: LINKEDIN ANALYSIS OF GREATER MANCHESTER’S LABOUR MARKET

Councillor Sean Anstee presented a report detailing the work undertaken between Greater Manchester and LinkedIn to explore how LinkedIn can contribute to Greater Manchester’s skills agenda and the growth of Greater Manchester’s economy. A central part of this collaboration was LinkedIn’s commitment to provide new information on Greater Manchester’s labour market, which is now complete, with the findings to be launched in a report entitled ‘Greater Creators’.

RESOLVED/-

To note the completion of the key findings of the research and the launch of the report ‘Greater Creators’.

13/16 METROLINK 2017

The GM Interim Mayor presented a report providing members with an update on the progress of the Metrolink 2017 project to procure a contract for the operation and maintenance of Metrolink from July 2017, when the current contract expires. The report also seeks the GMCA’s endorsement of the proposed service pattern for inclusion in the contract specification for the purpose of the bidding process.

Members welcomed the way forward and the importance of creating transport links across Greater Manchester, with a view to the introduction of service improvements as quickly as possible. They also commented that provision does need to be made for improved frequencies as patronage levels increase, together with increased capacity, particularly at peak times. Intelligence around employment sites and shift patterns and integrating with other transport modes does need to be built into the service planning mechanism, in addition to access to health and education facilities.

It was also recognised that transport provision does need to be looked at in the round, investment in the heavy rail network is imperative to an integrated transport system, with specific issues impacting on the north of the conurbation and Airport City and the delay of work on the Northern Hub. Greater Manchester should need to lobby Network Rail regarding the timetable for the completion of works.

The Chief Executive, Transport for Greater Manchester confirmed that the service pattern described in the report is indicative and for bidding purposes only and for inclusion in the service specification. Work is also underway on developing a 2014 Transport Strategy, individual Local Authorities will be invited to comment on the Strategy with a view to consideration by the GMCA in due course.

RESOLVED/-

1. To note the current position of the project. 5 Page 109

2. To note the proposed indicative service pattern as detailed in the report for inclusion in the specification, and to agree that issues of frequency and capacity, as outlined above, be reflected in the final specification to be submitted to a future meeting of the GMCA for approval.

14/16 GMCA TRANSPORT REVENUE 2016/17 AND BUDGET UPDATE 2015/16

Councillor Kieran Quinn presented a report setting out the transport related GMCA budget for 2016/17 and transport related forecast outturn position for 2015/16. The proposed Transport Levy to be approved for 2016/17 is included within the report together with the consequent allocations to the Local Authorities of Greater Manchester.

RESOLVED/-

1. To note the forecast outturn for the year ending 31 March 2016 is in line with budget after transfers to earmarked reserves £19.861 million.

2. To note the report and the current TfGM revenue outturn forecast for 2015/16 which is projecting an underspend of £500,000.

3. To approve the GMCA budget relating to transport functions for 2016/17, as set out in the report.

4. To note the issues which are affecting the 2016/17 transport budgets, as detailed in the report.

5. To note the consultation process which has been undertaken by officers with the Transport Levy Scrutiny Panel; and that the outcome of the consultation is a proposal that will result in a total levy for 2016/17 of £195.123 million, less a one-off adjustment of £5.8 million taking the levy to be charged to £189.323.

6. To note that the £5.8 million levy decrease will be charged in addition to the 2016/17 non transport contribution in order to meet revenue commitments.

7. To note that the planned increase of 1.8% with respect to the Greater Manchester Transport Fund will be deferred to futures years.

8. To approve a Transport Levy on the district councils in 2016/17 of £189.323 million apportioned on the basis of mid year population as at June 2014, as detailed in paragraph 5.3 and Appendix 1 to the report.

9. To approve the use of reserves in 2016/17 as detailed in paragraph 7 of the report.

10. To note and approve the position on reserves as identified in the report.

11. To note the recommendations of the report on the Treasury Management Strategy Statement Borrowing Limits and Annual Investment Strategy 2015-16 - 2016/17 as detailed at item 16 on the agenda.

6 Page 110 15/16 GMCA CAPITAL PROGRAMME 2015/16 - 2018/19

Councillor Kieran Quinn presented a report updating members on the Greater Manchester Combined Authority capital expenditure programme.

RESOLVED/-

1. To approve the revisions to the capital budget as set out in appendix A and detailed within the report.

2. To note the year to date expenditure, to November 2015, and the current 2015/16 full year forecast expenditure compared to the revised 2015/16 capital budget.

3. To approve the capital programme budget for 2016/17 and the forward commitments as detailed in and at Appendix A of the report.

4. To note that the capital programme is financed from a mixture of grants (including from DfT), external contributions and long term borrowings.

5. To note that provision has been made in the revenue budget for the associated financing costs of borrowing.

6. To note that the capital programme will continue to be reviewed, with any new schemes which have not yet received specific approval added into the programme at a later date once approval has been sought.

7. To note that revised Treasury Management indicators will be reported at item 16 on the agenda to reflect the approved capital programme and updated cash flows.

16/16 GMCA TREASURY MANAGEMENT STRATEGY STATEMENT, BORROWING LIMITS AND ANNUAL INVESTMENT STRATEGY 2015/16 – 2016/17

Councillor Kieran Quinn presented a report setting out the proposed Treasury Management Strategy Statement and Borrowing Limits for 2015/16 - 2016/17 and Prudential Indicators for 2016/17 to 2018/19.

RESOLVED/-

1. To approve the Treasury Indicators listed in Appendix A of the report.

2. To approve the MRP Strategy outlined in Appendix B of the report.

3. To approve the Treasury Management Policy Statement at Appendix C of the report.

4. To approve the Treasury Management Scheme of Delegation at Appendix D of the report.

5. To approve the Borrowing Requirements listed in Section 4 of the report.

6. To approve the Borrowing Strategy outlined in Section 7 of the report.

7 Page 111 7. To approve the Annual Investment Strategy detailed in Section 8 of the report.

17/16 ESF – CO-FINANCING ORGANISATION

Councillor Kieran Quinn presented a report informing Members of the latest developments on the Greater Manchester Combined Authority becoming an ESF Co-Financing Organisation (CFO).

RESOLVED/-

1. To approve that GM proceeds with becoming an ESF Co-Financing Organisation.

2. To note the phased structure that will enable GM to secure ESF funding to commission activity as and when eligible match funding can be confirmed.

3. To note the immediate need to progress the CFO bid in order to ensure ESF match funding can be used to fully support the Working Well Expansion programme.

4. To note the financial / legal risks associated with becoming a CFO and in particular the capacity and resources required to establish and operate the functions required of a CFO.

5. To note the intention to develop the full bid for the Phase 1 proposal in conjunction with the GMCA Finance / Legal Teams over the coming weeks with the final bid submitted on behalf of the GMCA.

18/16 GREATER MANCHESTER CITY DEAL: HOMES FOR COMMUNITIES AGENCY RECEIPTS

Councillor Kieran Quinn presented a report seeking approval to proposed changes to the strategy for investment of receipts to the Homes & Communities Agency (HCA) from disposal of its land and property in Greater Manchester.

RESOLVED/-

1. To approve the strategy to use those HCA City Deal receipts received to date which have not yet been invested, and all future HCA City Deal receipts, to make equity investments in residential developments alongside loans from the Greater Manchester Housing Fund.

2. To request that Manchester City Council, which has agreed to manage the funds on behalf of Greater Manchester on the basis of the original investment strategy, approves the new strategy.

3. To note that no changes to the existing tri-partite agreement between GMCA, Manchester City Council and the HCA which governs the arrangements around HCA City Deal receipts are required as a result of the revised strategy.

4. To note that if the new strategy is approved, Officers will bring back a report setting out a more detailed strategy for equity investments, to be developed in close

8 Page 112 consultation with appropriate Leaders, and following the endorsement of the Housing Investment Board and GM Investment Board.

5. To note that specific investments of HCA City Deal receipts will require the approval of GMCA and HCA.

19/16 GREATER MANCHESTER PLACE

Eamonn Boylan presented a report setting out the broader scope of work Greater Manchester Place is undertaking with the ten Local Authorities within Greater Manchester in terms of:

i) work which is carried out consistently across all ten Greater Manchester local authorities; ii) individual priorities agreed with each local authority; iii) opportunities for further investment and activity following the recent Spending Review announcements.

RESOLVED/-

1. To note progress against the key activity areas of Greater Manchester Place.

2. To note the programme of works agreed across all ten authorities which will form the Greater Manchester Place Business plan 2016/17.

3. To agree to receive a further report detailing an approach/strategy to maximise the opportunities and resources outlined in the Spending Review and Autumn Statement 2015 to support the City Region’s aspiration for Growth and to accelerate delivery of the residential growth strategy.

20/16 GREATER MANCHESTER HOUSING FUND AND LOW CARBON PROJECT DEVELOPMENT UNIT – RECRUITMENT UPDATE

Councillor Kieran Quinn introduced a report seeking approval to the recruitment and appointment of additional posts within the GMCA’s Core Investment Team to support operation of the £300m GM Housing Fund and GMs Low carbon Development Unit.

RESOLVED/-

1. To approve the establishment of 5 x Transactional Managers at a salary of £60k to £65k each.

2. To note that external recruitment to these posts will be required.

3. To delegate to the Lead Chief Executive for Investment, in consultation with the GMCA Portfolio Holders for Investment and Housing, and in conjunction with the Chief Investment Officer and with the support of the Greater Manchester Integrated Support Team, to progress external recruitment and subsequent appointments to these new posts.

9 Page 113 4. To note that the additional costs of the Housing Fund proposals will be re- charged to Manchester City Council to be funded from income generated on investments made by the Housing Fund.

5. To note that the costs of the Low Carbon Transaction Manager in 2015/16 through to 2017/18 will be funded from ELENA funding and existing budgets.

6. To note that from 2017/18 onwards it is intended that costs will be funded from income generated from the Low Carbon Fund created under the 2014-20 ERDF programme.

10 Page 114 4.

MINUTES OF THE JOINT MEETING OF THE GREATER MANCHESTER COMBINED AUTHORITY AND AGMA EXECUTIVE BOARD HELD ON FRIDAY 27 NOVEMBER 2015 AT TRAFFORD TOWN HALL

GM INTERIM MAYOR Tony Lloyd (in the Chair)

BOLTON COUNCIL Councillor Cliff Morris

BURY COUNCIL Councillor Mike Connolly

MANCHESTER CC Councillor Richard Leese

OLDHAM COUNCIL Councillor Jean Stretton

ROCHDALE MBC Councillor Peter Williams

SALFORD CC Ian Stewart

STOCKPORT MBC Councillor Sue Derbyshire

TAMESIDE MBC Councillor Kieran Quinn

TRAFFORD COUNCIL Councillor Sean Anstee

WIGAN COUNCIL Councillor Peter Smith

JOINT BOARDS AND OTHER MEMBERS IN ATTENDANCE

GMFRA Councillor David Acton GMFRA Councillor John Bell GMWDA Councillor Nigel Murphy TfGMC Councillor Andrew Fender

OFFICERS IN ATTENDANCE

Keith Davies Bolton Council Mike Owen Bury Council Howard Bernstein Manchester CC Carolyn Wilkins Oldham Council Steve Rumbelow Rochdale MBC Jim Taylor Salford CC Eamonn Boylan Stockport MBC Steven Pleasant Tameside MBC Theresa Grant Trafford Council Donna Hall Wigan Council Andrew Lightfoot GM Director of Public Service Reform Ian Hopkins GMP Mark Hughes Manchester Growth Company Simon Nokes New Economy Adam Allen ) Office of the Interim Mayor and Police & Crime

1 Page 115 Clare Regan ) Commissioner Steve Warrener TfGM Dave Newton TfGM Liz Treacy GMCA Monitoring Officer Richard Paver GMCA Treasurer Julie Connor ) Greater Manchester Sylvia Welsh ) Integrated Support Team Kerry Bond ) Rebecca Heron )

113/15 APOLOGIES

Apologies for absence were received on behalf of Jim McMahon (Oldham), Richard Farnell (Rochdale), Margaret Asquith (Bolton), Peter O’Reilly (GMFRA), Cath Piddington (GMWDA), Jon Lamonte (TfGM).

114/15 DECLARATIONS OF INTERESTS

None received.

115/15 MINUTES OF THE JOINT GMCA AND AGMA EXECUTIVE BOARD MEETING HELD ON 30 OCTOBER 2015

The minutes of the Joint GMCA and AGMA Executive Board meeting held on 30 October 2015 were submitted for consideration.

RESOLVED/-

To approve the minutes of the Joint GMCA and AGMA Executive Board held on 30 October 2015.

116/15 FORWARD PLAN OF STRATEGIC DECISIONS OF THE JOINT GMCA AND AGMA EXECUTIVE BOARD AND AGMA EXECUTIVE BOARD

Consideration was given to a report of Julie Connor, Head of the Greater Manchester Integrated Support Team, which set out the Forward Plan of those strategic decisions to be considered over the next four months.

RESOLVED/-

To note the Forward Plan of Strategic Decisions as set out in the report.

117/15 GM PLANNING AND HOUSING COMMISSION – CHANGE IN ROCHDALE MBC NOMINATIONS

RESOLVED/-

To agree to the appointment of Councillor John Blundell, replacing Councillor Linda Robinson on the GM Planning and Housing Commission with effect from 27 November 2015.

2 Page 116 118/15 ASYLUM SEEKERS EXECUTIVE BOARD – CHANGE IN BOLTON COUNCIL NOMINATIONS

RESOLVED/-

To agree to the appointment of Councillor Kevin McKeon, replacing Councillor Kate Lewis on the Asylum Seekers Executive Board with effect from 27 November 2015.

119/15 MINUTES OF THE JOINT GMCA AND AGMA SCRUTINY POOL MEETING HELD ON 13 NOVEMBER 2015

RESOLVED/-

To note the minutes of the Joint GMCA and AGMA Scrutiny Pool meeting held on 13 November 2015.

120/15 REVISED AGMA CONSTITUTION

Liz Treacy presented a report requesting the adoption of the revised AGMA Constitution, incorporating changes necessitated by the GMCA joining AGMA as a Full Member.

RESOLVED/-

To approve the adopt the revised AGMA Constitution as set out in Appendix 1 of the report.

3 Page 117

4 Page 118 Page 119 Page 120 Page 121 Page 122 Page 123 Page 124 Page 125 Page 126

4 NOTICE OF THE DECISIONS AGREED AT THE JOINT MEETING OF THE GREATER MANCHESTER COMBINED AUTHORITY AND AGMA EXECUTIVE BOARD HELD ON FRIDAY 29 JANUARY 2016 AT GUARDSMAN TONY DOWNES HOUSE, DROYLSDEN

GM INTERIM MAYOR Tony Lloyd (in the Chair)

BOLTON COUNCIL Councillor Cliff Morris

BURY COUNCIL Councillor Mike Connolly

MANCHESTER CC Councillor Richard Leese

OLDHAM COUNCIL Councillor Jean Stretton

ROCHDALE MBC Councillor Richard Farnell

SALFORD CC Councillor David Lancaster

STOCKPORT MBC Councillor Iain Roberts

TAMESIDE MBC Councillor Kieran Quinn

TRAFFORD COUNCIL Councillor Sean Anstee

WIGAN COUNCIL Councillor Peter Smith

JOINT BOARDS AND OTHER MEMBERS IN ATTENDANCE

GMFRA Councillor David Acton GMFRA Councillor John Bell GMWDA Councillor Nigel Murphy TfGMC Councillor Andrew Fender

OFFICERS IN ATTENDANCE

Margaret Asquith Bolton Council Mike Owen Bury Council Howard Bernstein Manchester CC Carolyn Wilkins Oldham Council Steve Rumbelow Rochdale MBC Jim Taylor Salford CC Eamonn Boylan Stockport MBC Steven Pleasant Tameside MBC Theresa Grant Trafford Council Donna Hall Wigan Council Andrew Lightfoot GM Director of Public Service Reform Mark Hughes Manchester Growth Company Simon Nokes New Economy Adam Allen Office of the Police & Crime Commissioner Clare Regan Office of the GM Interim Mayor 1 Page 127

Pete O’Reilly GM Fire & Rescue Service David Taylor GM Fire & Rescue Service Andrea Hefferan GM Fire & Rescue Service Jon Lamonte TfGM Steve Warrener TfGM Liz Treacy GMCA Monitoring Officer Richard Paver GMCA Treasurer Julie Connor ) Greater Manchester Sylvia Welsh ) Integrated Support Team Bridget Aherne ) Integrated Support Team Ben Pugh ) Nicola Ward ) Rebecca Heron )

01/16 APOLOGIES

Apologies for absence were received on behalf of Ian Stewart (Salford) and Sue Derbyshire (Stockport)

02/16 DECLARATIONS OF INTERESTS

None received.

03/16 MEMBERSHIP OF AGMA EXECUTIVE BOARD – OLDHAM COUNCIL

Donna Hall, Secretary informed the meeting of the resignation of Councillor Jim McMahon from the AGMA Executive Board and the appointment of Councillor Jean Stretton and substitute members, Councillors Abdul Jabbar and David Hibbert, representing Oldham Council on the AGMA Executive Board.

04/16 MINUTES OF THE JOINT GMCA AND AGMA EXECUTIVE BOARD MEETING HELD ON 18 DECEMBER 2015

The minutes of the Joint GMCA and AGMA Executive Board meeting held on 18 December 2015 were submitted for consideration.

RESOLVED/-

To approve the minutes of the Joint GMCA and AGMA Executive Board held on 18 December 2015.

05/16 FORWARD PLAN OF STRATEGIC DECISIONS OF THE JOINT GMCA AND AGMA EXECUTIVE BOARD AND AGMA EXECUTIVE BOARD

Consideration was given to a report of Julie Connor, Head of the Greater Manchester Integrated Support Team, which set out the Forward Plan of those strategic decisions to be considered over the next four months.

RESOLVED/-

To note the Forward Plan of Strategic Decisions as set out in the report.

2 Page 128

06/16 HEALTH AND SOCIAL CARE DEVOLUTION – THE OUTCOMES OF THE SPENDING REVIEW PROCESS AND FUNDING ISSUES FOR CONSIDERATION

Councillor Peter Smith introduced a report summarising the emerging work to develop a Greater Manchester commissioning approach for social care that is aligned to the delivery of the Greater Manchester Strategic Plan and Locality Plan and the outcomes of the Spending Review and the impact that these outcomes will have on the development of the financial framework required to underpin that commissioning approach.

Members were made aware of the increased hardship for those tenants who will be impacted by the proposal to cap housing benefit for social housing tenants at the Local Housing Allowance Rate, especially the elderly, albeit that Government have deferred the introduction of the cap for a period of twelve months. Support was requested from the GMCA to lobby Government to change their position, as outlined in the Autumn Statement, in regards to the allocation of local housing allowances for social housing tenants.

RESOLVED/-

1. To note that Greater Manchester Local Authorities support the 2% council tax increase.

2. To agree that the question of whether there should be a common approach to a four year financial settlement, including the production of an Efficiency Plan, be deferred until more information becomes available.

3. To agree to the development of a Commissioning Strategy for approval by all 10 local authoritie s via the joint Commissioning Board no later than 31 March 2016.

4. To agree that the GMCA Section 151 Officer be requested to consult GM Treasurers on the development of proposals for resourcing a "smoothing mechanism" for social care funding should this be required by local authorities for 2017/18.

5. To agree that Government be lobbied to reconsider and change their position to remove the proposed restrictions on those in most need to be eligible for local housing allowance.

07/16 GREATER MANCHESTER CONNECT – GREATER MANCHESTER’S STRATEGIC DATA SHARING INITIATIVE

The Greater Manchester Interim Mayor presented a report detailing the strategic outline case for the establishment of a Greater Manchester Data-Sharing Authority (GM-Connect). The report highlighted the transformational impact that could be achieved through a new approach to managing and using data across public services.

RESOLVED/-

1. To agree to the establishment of Greater Manchester-Connect and the release of up to £500k of the Transformation Challenge Award grant to support organisation set-up costs. 3 Page 129

2. To agree to the Greater Manchester -Connect governance proposals, as outlined in section 3 of the report, which includes the creation of a new Greater Manchester function (led by a Greater Manchester Chief Information Officer), noting the implications for individual organisational information governance and data standards policies.

08/16 MINUTES OF THE GMCA AND AGMA AUDIT COMMITTEE MEETING HELD ON 22 JANUARY 2016

RESOLVED/-

To note the minutes of the GMCA and AGMA Audit Committee meeting held on 22 January 2016.

09/16 MINUTES OF THE JOINT GMCA AND AGMA SCRUTINY POOL MEETINGS HELD ON 11 DECEMBER 2015 AND 15 JANUARY 2016

RESOLVED/-

To note the minutes of the Joint GMCA and AGMA Scrutiny Pool meetings held on 11 December 2015 and 15 January 2016.

10/16 GMCA AND AGMA BUDGET FOR NON TRANSPORT FUNCTIONS 2016/17

Councillor Kieran Quinn presented a report setting out the revenue budget for both the Association of Greater Manchester Authorities (AGMA) and the Greater Manchester Combined Authority (GMCA) Non Transport functions for 2016/17; the report also details the forecast outturn position for 2015/16.

The proposed charges in respect of both the AGMA and GMCA functions (excluding transport) to be approved for 2016/17 are included within the report together with the recommended allocations to the Local Authorities of Greater Manchester.

RESOLVED/-

1. To note the report and the current AGMA revenue outturn forecast for 2015/16 which is projecting an under spend of £428,000 after contributions to earmarked reserves.

2. To approve the revisions to the AGMA revenue budget plan 2015/16 as identified in paragraph 2.2 of the report.

3. To approve the utilisation of the Public Service Reform Development Fund for the review of services to children as detailed in paragraph 2.4 of the report, noting that the spend will be across 2015/16 and 2016/17. The spend in 2016/17 will form part of the draw down from the earmarked reserve.

4. To approve the utilisation of the Transforming Challenge Award (TCA) for the establishment of GM-Connect as detailed in paragraph 2.9 of the report, noting that the spend will be across 2015/16 and 2016/17. The TCA spend in

4 Page 130

2016/17 will form part of the drawn down from the earmarked reserve.

5. To note that TCA funds are one-off and there are recurring implications from the establishment of GM-Connect. A detailed business case and strategy will be required to identify recurring revenue funding to support the GM-Connect team from April 2017.

6. To note the current GMCA revenue outturn forecast for 2015/16 which is projecting an underspend of £900,000 after contributions to earmarked reserves.

7. To approve the revisions to the GMCA revenue budget plan 2015/16 as identified in paragraphs 3.3 to 3.5 of the report.

8. To approve the budget relating to the AGMA and GMCA functions (non transport) in 2016/17 as set out in section 5 of this report.

9. To approve the adjustment to the district charge and transport levy to meet the costs of the financial assistance to the business growth hub in 2016/17 of £3.900 million and to reinstate the GMCA reserves used to fund assistance of £1.900 million in 2015/16 as detailed in paragraphs 5.3 to 5.5 of the report.

10. To approve that in consultation with the LEP Board, and assuming that the grant is received as anticipated, approve the allocation of £400,000 of grant as detailed in paragraph 5.18 of the report, which proposes £250,000 towards costs associated with the devolution agreement relating primarily to research, intelligence and policy development and £150,000 to support the Land and Property Programme.

11. To approve the charges to the Greater Manchester Local Authorities in support of the AGMA functions for 2016/17 of £6.263 million as set out in Appendix 3 to this report, noting that this excludes items billed directly from lead Local Authorities.

12. To approve the charges on the GM District Councils in support of the GMCA functions (non transport) in 2016/17 of £9.820 million as set out in Appendix 4 to this report.

13. To note the position on reserves as identified in section 8 of the report.

14. To approve the use of reserves in 2016/17 as detailed in the report, most notably section 8 of the report.

15. To delegate authority to the Treasurer to transfer funding between AGMA and the GMCA to be met from approved budgets or reserves as required in support of approved activities.

11/16 GREATER MANCHESTER FIRE AND RESCUE BUDGET 2016/17 & MEDIUM TERM FINANCIAL STRATEGY

Councillor David Acton presented a report providing an updated budget paper outlining information on Greater Manchester Fire and Rescue Authority’s current budget position. There is also a high level forward forecast for the three subsequent years using the indicative four year financial forecasting which sets out the scale of the future financial

5 Page 131

challenge. The report also highlights some of the key service delivery changes that will be needed to meet the financial challenge and which will be the subject of a 12 week public consultation process from February 2016.

A Member expressed some concerns regarding the motion currently under consideration by Greater Manchester Local Authorities and the financial and other assumptions drawn upon to underpin the motion.

Members acknowledged the budget challenges facing the Fire Authority and also across all of the emergency and public services. However there was some concern expressed regarding the proposals of the Fire Authority to increase the precept with a further analysis of the Authority’s budget, use of reserves and potential efficiencies to be gained from public sector reform.

RESOLVED/-

1. To note the range of strategic issues and risks set out in the report which will influence the Medium Term Financial Strategy and the Authority budgetary requirements.

2. To note the proposed precept increase of 2% for 2016/17.

3. To note the proposal of the Authority to increase at £4.99 for Band D rates if any approval is provided from DCLG as part of the Final Local Government Finance Settlement. In noting this proposal the Combined Authority is not necessarily minded to support it without a further analysis of the Authority’s budget position.

4. To note the public consultation process which will commence this year.

12/16 GREATER MANCHESTER WASTE DISPOSAL AUTHORITY BUDGET 2016/17 & BEYOND

Councillor Nigel Murphy presented a report providing an update to the AGMA Executive Board on the GMWDA’s budget proposals for 2016/17 to 2020/21, and to seek support for a zero percent (average) increase in levy for 2016/17.

RESOLVED/-

1. To agree to support a zero percent levy increase in 2016/17.

2. To note the work being overseen by the Leader’s Waste Task Group to reduce the levy burden from 2017/18 onwards.

13/16 REVIEW OF SERVICES FOR CHILDREN IN GREATER MANCHESTER

Councillor Cliff Morris presented a report and Jim Taylor providing members with an update on the review of Services for Children which forms part of the Greater Manchester Devolution Agreement.

6 Page 132

RESOLVED/-

1. To note the progress made on the Greater Manchester Services for Children Review since it was announced by Government as part of the Devolution Agreement.

2. To note the workstreams identified as priorities for the review and to note the positive response from Government in relation to the scoping.

3. To note the immediate next steps for the review.

7 Page 133 This page is intentionally left blank

Peak District National Park Authority Tel: 01629 816200 E-mail: [email protected] Web: www.peakdistrict.gov.uk Minicom: 01629 816319 Aldern House, Baslow Road, Bakewell, Derbyshire. DE45 1AE

MINUTES

Meeting: National Park Authority

Date: Friday 4 December 2015 at 10.45 am

Venue: The Board Room, Aldern House, Baslow Road, Bakewell

Chair: Cllr Mrs L C Roberts

Present: Mr P Ancell, Mrs P Anderson, Cllr D Birkinshaw, Cllr P Brady, Cllr C Carr, Cllr D Chapman, Cllr A R Favell, Cllr C Furness, Mr Z Hamid, Cllr Mrs N Hawkins, Mr R Helliwell, Cllr H Laws, Cllr Mrs C Howe, Ms S Leckie, Cllr J Macrae, Cllr A McCloy, Ms S McGuire, Cllr C McLaren, Cllr Mrs K Potter, Mrs E Sayer, Cllr Mrs N Turner, Cllr Mrs J A Twigg and Cllr D Williams

Apologies for absence: Mrs F Beatty, Cllr D Greenhalgh, Cllr Mrs G Heath, Cllr S Marshall- Clarke, Cllr F J Walton and Cllr G Weatherall.

119/15 CHAIR'S ANNOUNCEMENTS

The Chair advised Members that she and the Chief Executive had recently met with local MP’s and Natural England to obtain support for an amendment to the Cities & Local Government Devolution Bill which would give National Parks a functionally specific power of competence to give greater freedoms to innovate and become more entrepreneurial.

At the invitation of the Chair the Chief Executive commented on the recent Government Spending Review in which it had been announced that the total funding for National Parks and Forests had been protected. It was noted that this commitment, along with the proposals for additional powers, demonstrated that the work of National Park Authorities was valued within the Government. It was anticipated that more information on how the announcement would impact on the Peak District National Park Authority would be available in January.

120/15 MINUTES OF PREVIOUS MEETING - 18 SEPTEMBER 2015 & 2 OCTOBER 2015

The minutes of the meetings of the Authority held on 18 September 2015 and 2 October 2015 were approved as a correct record.

121/15 MEMBERS DECLARATIONS OF INTEREST

There were no declarations of interest.

122/15 UPDATE ON MOORLIFE 2020

Page 135 National Park Authority Meeting Minutes Page 2 Friday 4 December 2015

In introducing this item the Chair confirmed that she and other Members were extremely proud of the achievements of the Moors for the Future Team, including the recent announcement for €16 million of funding from the European Commission. As the Programme Manager for the project, Chris Dean acknowledged the contribution of individuals and teams across the Authority and partner organisations, thanked Members for their support and shared a video of the European Commissioner speaking about the programme.

As Chair of the Moors for the Future Partnership Group, Cllr D Chapman congratulated the team on its success which would build on the other 50 projects they had already successfully managed.

On behalf of Members the Chair asked Chris Dean to thank and congratulate the team on their achievements.

123/15 NATIONAL PARK MANAGEMENT PLAN - REPORT FROM ADVISORY GROUP

The Authority considered a report presenting findings from the National Park Management Plan Advisory Group based on performance from Spring 2014 to Spring 2015. The Deputy Chair of the Advisory Group, Sue Quinlan, attended and introduced the report in the absence of Dianne Jeffrey, the Chair of the Advisory Group.

Sue introduced the report by highlighting two key achievements against each of the 5 plan signatures. It was noted that 108 Actions were on track or completed in 2014/15 with 34 actions behind schedule, late in starting or reprioritised. It was also noted that action 40a had been cancelled as it was no longer believed that lobbying was the best tool to progress the affordable housing element of the Community Led Planning Signature.

The report also identified the timetable for reviewing the current plan in anticipation of public consultation on an updated plan early in 2017.

During discussions Members received an additional update on action 20f relating to Birds of Prey and action 25a on Warslow Moors.

Members asked Sue to pass on their thanks to the partners and those on the NPMP Advisory Group for their hard work and commitment and noted that any individual observations could be forwarded to Rachel Gillis, Assistant Director Policy and Partnerships for consideration

RESOLVED:

1. To receive the summary report of performance made on the NPMP from Spring 2014 to Spring 2015 as set out in Appendix A and note the progress and actions to address under-performance.

2. To approve the recommended NPMP delivery plans to March 2017 as set out in Appendix B.

3. To note the proposed outline schedule for the review of the NPMP in 2016 as set out in Appendix C.

124/15 CAPITAL STRATEGY

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The Authority were asked to consider proposals to update the Capital Strategy approved by the Authority in August 2011 and revise the principles used to guide the Authority’s approach to budgeting for capital expenditure. The Authority were also asked to approve a Capital Programme for the next medium term period, aligned to the current Asset Management Strategy, and the new Corporate Strategy for 2016-2019.

The report also proposed that the delegation to Resources Management Team be amended to include delegation for expenditure on capital projects in line with the report.

In response to questions from Members about the borrowing ceiling it was suggested that the meaning would be clearer if the word “breached” was replaced with “exceeded”.

RESOLVED:

1. To approve the key principles and working assumptions outlined in paragraphs 7 and 8.

2. To confirm that the potential projects identified in the Capital Programme in Appendices 2 and 3, and the means of financing them, will form part of an approved Programme for the duration of the Corporate Strategy period up to March 2019.

3. To delegate authority to the Resources Management Team to consider individual projects set out in Appendix 2, where the project cost is under £150,000, and to determine whether they are supported by either borrowing or the Capital Fund, subject to the Authority’s Prudential Framework Authorised Limit and subject to the Chief Finance Officer’s assessment that future estimated Capital Fund receipts will be achieved and available for allocation.

4. To confirm that individual projects within Appendix 2 above £150,000 will be brought to the Audit Resources and Performance Committee for approval, subject to the Authorised Limit and subject to the Chief Finance Officer’s assessment that future estimated Capital Fund receipts will be achieved and available for allocation.

5. That, in accordance with working assumption (4) in this report, £50,000 from the Capital Fund be earmarked to support capital expenditure which would otherwise be funded from the Revenue Budget, to allow the Authority to allocate £50,000 of Revenue resources to ensure that the disposal programme approved in the Asset Management Plan continues up to March 2019.

6. To confirm that any other proposals for use of the Capital Fund not identified in Appendix 2 are the subject of a further report to the Audit, Resources and Performance Committee for consideration.

The meeting was adjourned from 12 noon to 12:05pm following consideration of this item.

125/15 CORPORATE STRATEGY 2016-19

The Chief Executive, Sarah Fowler, introduced a report asking the Authority to approve the 2016-19 Corporate Strategy. It was noted that the draft Strategy had been developed following a series of workshops and discussions involving Authority Members and staff.

Page 137 National Park Authority Meeting Minutes Page 4 Friday 4 December 2015

Members were also asked to consider an additional recommendation authorising the Chief Executive to make minor corrections following consultation with the Authority’s Chair and Deputy Chair. During the discussion a number of Members made suggestions on minor amendments. It was agreed that these would be noted and incorporated into the final document where appropriate.

RESOLVED:

1. To approve the Corporate Strategy 2016-19, as set out in Appendix I; including the change in order of Shifts and Cornerstones and making a slight amendment to the wording for the new Shift 1

2. To authorise the Chief Executive to make minor corrections to the Strategy following consultation with the Chair and Deputy Chair of the Authority.

3. To note the table in Appendix II which demonstrated how the consultation comments from the Member workshop on 23 October had been reflected in the proposed Corporate Strategy, and would continue to be used in service planning.

4. To note that as the detailed Performance and Business Plan was developed there may be further refinements to the detailed activities and measures set out in Appendix I and any necessary changes would be reflected in the final Performance and Business Plan.

126/15 AMENDMENTS TO STANDING ORDERS

Members considered a number of proposals to amend the Authority’s Standing Orders relating to:

 Contract procedure rules  The sealing of documents  Delegation to the Chief Executive  The recording and reporting of meetings.

It was noted that the additional delegation to the Chief Executive had been proposed in the context of a review of the Authority’s Business Continuity arrangements. Therefore, during the discussion, Members suggested that the proposed delegation should be expanded to include additional proposals should the Chief Executive or the Chair of the Authority be unable to act.

In response to the suggested change it was noted that in circumstances where the Chair and Deputy Chair were unable to act officers would attempt to contact other Members such as a Committee Chair or Deputy Chair or an appropriate Member Representative.

RESOLVED:

1. To amend Standing Order 1.34(2) as follows:

“(2) The seal shall be attested by one at least of the following persons present at the sealing viz by the Chief Executive (National Park Officer), the Director of Corporate Strategy & Development or the Monitoring Officer, or by the Democratic Services Manager in the absence of the Chief Executive (National Park Officer), the Director of Corporate Strategy & Development and the Monitoring Officer. An

Page 138 National Park Authority Meeting Minutes Page 5 Friday 4 December 2015

entry of every sealing of a document shall be made and consecutively numbered in a book to be provided for the purpose and shall be signed by the person or by persons who shall have attested the seal.”

2. To approve changes to Part 2 of Standing Orders relating to Contracts set out in Appendix 1

3. To authorise the Chief Finance Officer to make minor changes to Appendix 1 following consultation with the Chair of the Audit, Resources and Performance Committee and the Head of Law.

4. To amend the scheme of delegation to the Chief Executive as set out in Part 7 of Standing Orders as follows:

a) To add:

7.A-3 Emergency Delegation

1. In the event of any emergency the Chief Executive (or a nominated Director if the Chief Executive is unable to act) is authorised to take any necessary action which is deemed essential for the wellbeing of the Authority or its employees where a decision is required on a matter that cannot reasonably be referred to the Authority or the Urgent Business Items Sub-Committee,

2. In all such cases the Chief Executive should consult with the Chair of the Authority or in their absence the Deputy Chair and with the Chief Finance Officer whenever urgent action has a financial consequence for the Authority, and with the Monitoring Officer (or in their absence their Deputy). If both the Chair and Deputy Chair are unavailable or unable to act Officers are authorised to contact alternative appropriate Members.

3. All Members are to be advised as soon as practicable of any decisions made under Paragraph 1 and the details then reported to a meeting of the National Park Authority at the earliest opportunity.

7.C-5 Variation from Decisions of Authority or Committee Meeting

b) Where the Authority or a Committee has made a decision which includes a delegation to an officer other than the Chief Executive, and the officer named in the delegation is unable to act, the Chief Executive may authorise the line manager of the named officer to make that decision in their absence (except for matters specifically delegated to the Chief Finance Officer or Monitoring Officer).

b) To delete 7.F-20 Recording of meetings and Proceedings of the Authority.

127/15 EXEMPT INFORMATION S100(A) LOCAL GOVERNMENT ACT 1972

RESOLVED:

To exclude the public from the meeting during consideration of Agenda Item No 12 to avoid the disclosure of Exempt Information under S100 (A)(4) Local

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Government Act 1972, Schedule 12A, Paragraph 3 “information relating to the financial or business affairs of any particular person (including the authority holding that information)”, Paragraph 4: "Information relating to any consultations or negotiations, or contemplated consultations or negotiations, in connection with any labour relations matter arising between the Authority or a Minister of the Crown and employees of, or office holders under, the Authority" and Paragraph 5 “Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings”.

PART B

Summary

The Committee determined the following items, full details of which are in the exempt minutes:

128/14 Exempt Minutes of 18 September 2015 129/14 National Parks Partnerships

At the close of the meeting the Chair wished all Members and Officers a Happy Christmas and a peaceful New Year.

The meeting ended at 12.45 pm

Page 140

6 MINUTES OF THE PROCEEDINGS OF THE TRANSPORT FOR GREATER MANCHESTER COMMITTEE, HELD ON 13 NOVEMBER 2015 AT MANCHESTER TOWN HALL

PRESENT

Councillor David Chadwick Bolton Councillor Guy Harkin Bolton Councillor Stuart Haslam Bolton

Councillor Noel Bayley Bury Councillor Joan Grimshaw Bury

Councillor Andrew Fender Manchester (in the Chair) Councillor Naeem Hassan Manchester Councillor Dzidra Noor Manchester Councillor Chris Paul Manchester

Councillor David Hibbert Oldham Councillor Howard Sykes Oldham

Councillor Shakil Ahmed Rochdale Councillor Phil Burke Rochdale Councillor Ian Duckworth Rochdale

Councillor Robin Garrido Salford Councillor Roger Jones Salford Councillor Barry Warner Salford

Councillor Geoff Abell Stockport Councillor Dean Fitzpatrick Stockport Councillor Syd Lloyd Stockport Councillor Iain Roberts Stockport

Councillor Warren Bray Tameside Councillor Doreen Dickinson Tameside Councillor Peter Robinson Tameside

Councillor Rob Chilton Trafford Councillor Michael Cordingley Trafford Councillor June Reilly Trafford

Councillor Mark Aldred Wigan Councillor James Grundy Wigan Councillor Lynne Holland Wigan Councillor Eunice Smethurst Wigan

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OFFICERS IN ATTENDANCE

Bob Morris Chief Operating Officer, TfGM Steve Warrener Finance and Corporate Services Director, TfGM Peter Cushing Metrolink Director, TfGM Dave Newton Strategy Director, TfGM Amanda White Head of Rail, TfGM Rodney Lund Monitoring Officer Paul Harris GMIST

TfGMC15/41 APOLOGY FOR ABSENCE

An apology for absence was received and noted from Councillor Norman Briggs.

TFGMC15/42 URGENT BUSINESS AND CHAIR’S ANNOUNCEMENTS

The were no items of urgent business reported.

TFGMC15/43 DECLARATIONS OF INTEREST

Councillor Phil Burke declared a personal and prejudicial interest in Items 5a Metrolink and Rail Networks – 25 September 2015, 5d Metrolink and Rail Networks – 23 October 2015, 5e Capital Projects and Policy – 2 October 2015.

TfGMC15/44 MINUTES

The Minutes of the TfGMC meeting, held on 11 September2015 were submitted.

Resolved/-

To approve the Minutes of the TfGMC meeting 11 September 2015 as a correct record.

TfGMC15/45 MINUTES FROM SUB COMMITTEES a) Metrolink and Rail Networks – 25 September 2015

The Minutes of the Metrolink and Rail Networks Sub Committee that was held on 25 September 2015 were submitted.

Resolved/-

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To note the Minutes of the Metrolink and Rail Networks Sub Committee held on 25 September 2015. b) Capital Projects and Policy – 2 October 2015

The minutes of the Capital Projects and Policy Sub Committee meeting that took place on 2 October 2015 were submitted.

Resolved/-

To note the Minutes of the Capital Projects and Policy Sub Committee meeting held on 2 October 2015. c) Bus Network and TfGM Services – 9 October 2015

The minutes of the Bus Network and TfGM Services Sub Committee held on 9 October 2015 were submitted.

Resolved/-

To accept the minutes of the Bus Network and TfGM Services Sub Committee held on 9 October 2015 as a correct record. d) Metrolink and Rail Networks – 23 October 2015

The minutes of the Metrolink and Rail Networks Sub Committee that took place on 23 October 2015 were submitted.

Resolved/-

To accept the minutes of the Metrolink and Rail Networks Sub Committee, held on 23 October 2015 as a correct record. e) Capital Projects and Policy Sub Committee – 6 November 2015

The minutes of the Capital Projects and Policy Sub Committee that was held on 6 November were submitted.

With regard to Minute Reference CPP15/22, Metrolink: The Carriage of Non- assistance Dogs, a Member moved an amendment for the officer recommendation contained in the report to the Sub Committee, to agree to permit non-assistance dogs and to instruct TfGM officers to undertake further work to develop and implement a trial period with associated conditions. In supporting this amendment, a Member suggested that similar arrangements continued to work well on other public transport modes. Any trial should allow the carriage of dogs in a suitable animal container. A further Member supported the amendment and noted the comments of local residents that the transportation of dogs in animal containers would be problematic when they reached their end destination. It was suggested that the carriage of muzzled dogs would present a more flexible solution.

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In opposing the amendment, a number of Members highlighted the lack of local support from their district colleagues regarding the carriage of non- assistance dogs on the Metrolink network and noted the potential risk to assistance dogs.

The Committee agreed to move to a vote. The motion was put for the Minutes of the Capital Projects and Policy Sub Committee of the 6 November 2015 (Minute Reference CPP15/22, Metrolink: The Carriage of Non-assistance Dogs) to be amended to the original officer recommendation. Namely:-

(i) to note the contents of the report. (ii) to decide whether non-assistance dogs should be permitted to travel on Metrolink and under what conditions. (iii) if Members agree to permit non-assistance dogs, TfGM officers will undertake further work to develop and implement a trial period with associated conditions.

This motion was put to the vote and declared lost.

A further amendment was moved and seconded that a trial period be introduced to permit the off-peak carriage of non-assistance dogs on the Metrolink network, provided that any dog was on a lead and was also wearing a muzzle.

This amendment was put to the vote and declared lost.

Resolved/-

To approve the Minutes and recommendations of the Capital Projects and Policy Sub Committee held on 6 November 2015.

TfGMC15/46 FORWARD LOOK

Member considered a report which set out those key work streams requiring decisions from the Joint Committee over the next four months. Members also noted those significant elements of the Committee’s work programme, where further updates on progress and activity are anticipated over a longer period of time.

Resolved/-

To note the Forward Look.

Section 2 TfGMC Recommendations for Further Approval by GMCA

There were no items requiring further approval by GMCA.

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Section 3 Item for Resolution by TfGMC

There were no items requiring Resolution by TfGMC.

Item 4 Items for Information

TfGMC15/47 2040 VISION CONSULTATION

A report was presented which provided a summary on the range and nature of responses received during the Greater Manchester Transport Strategy 2040: Our Vision 12 week consultation (July to October 2015).

Members noted that as partners, not all Greater Manchester Authorities provided a written response to the consultation but comments were taken from all authorities either at council meetings and/or from district officers during the pre-consultation drafting period.

In welcoming the report, Members highlighted the responses to the consultation sought an increase in cycle provision. A Member noted that Active Travel, such as cycling and walking, reduces pressure on the highway network and had health benefits.

Resolved/-

To note the report and that further work informed by the consultation was underway to prepare a draft 2040 strategy for consideration by GM Combined Authority during early 2016.

TfGMC15/48 CUSTOMER COMMENTS UPDATE

Members received a report which advised them of the number and type of customer comments received by Transport for Greater Manchester during the period from 1 January 2015 to 30 June 2015.

In response to a comment from a Member regarding seating provision at Victoria Station, particularly on concourse areas, officers undertook to raise the matter with Network Rail.

A Member suggested that information on Active Travel should be captured in future reports.

Following a comment by a Member, officers noted that the report detailed those complaints received by TfGM and that operators across the different transport modes also recorded passenger complaints.

Resolved/-

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1) To note the report and to also note that a further report was to be presented to this Committee in 6 months time. 2) To note that officers would undertake to include information on Active Travel in future reports to this Committee.

TfGMC15/49 CHRISTMAS 2015 AND NEW YEAR TRANSPORT PROVISION

A report was presented which provided Members with an update on public transport provision during the 2015/16 Christmas and New Year period.

A Member noted that despite shopping centres and events taking place on 26 December (Boxing Day) that there would not be rail services operational. Members noted that shops were open 7 days per week and that transport services should reflect this demand.

A Member noted that many passengers will have purchased weekly and monthly tickets for bus services that would not be available or had changed over the festive period. Officers noted that this would be addressed with the introduction of electronic/contactless ticketing.

Resolved/-

To note the report and the details of bus, rail, Metrolink, demand responsive services transport provision and information services during the 2015/16 Christmas and New Year Period.

TfGMC15/50 SMART TICKETING UPDATE – METROLINK MOBILE TICKETING

Members received a report which provided an update in relation to the implementation of Metrolink Mobile Ticketing. Members also noted that contract with Atos had been terminated by mutual consent.

Members sought a response from a Member regarding a recent assertion that an Oyster Style Smart Card could be in place in Greater Manchester by Christmas 2015.

A Member highlighted that the new smart phone app did not meet the needs of all tram passengers and sought clarification as to when further products would be available.

Resolved/-

To note the report.

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TfGMC15/51 EXCLUSION OF PRESS AND PUBLIC

Resolved/-

That, under section 100 (A)(4) of the Local Government Act 1972 the press and public should be excluded from the meeting for the following items of business on the grounds that this involves the likely disclosure of exempt information, as set out in paragraphs 1, 2, 3 and 5 Part 1, Schedule 12A of the Local Government Act 1972 and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Item 5 Items for Information

TfGMC15/52 SMART TICKETING UPDATE

A report was presented which provided Members with a summary of the confidential terms of the settlement agreement with Atos in connection with the Smart Ticketing project.

Resolved/-

To note the update on Smart Ticketing as set out in the report.

Section 6 Item for Resolution by TfGMC

TfGMC15/53 PROPERTY DISPOSALS

Members considered a report which sought approval of property disposals at Brooklands, Chorlton, Oldham and Trafford Bar, for the purposes contained in the report.

Resolved/-

To grant approval for the disposal of land at Brooklands, Chorlton, Oldham and Trafford Bar, for the purposes and terms as set out in the report.

7 Page 147 This page is intentionally left blank GREATER MANCHESTER WASTE DISPOSAL AUTHORITY AUTHORITY MEETING 18TH SEPTEMBER 2015, 11.00 AM, CIVIC CENTRE, OLDHAM

Present: Councillor Piddington (in the Chair)

Councillors Alexander, Cornes, Emmott, Fitzpatrick, Gordon, Hunt, Merrett, N Murphy, Price, Quinn, Sherrington, Shilton Godwin, Skillen and Zaman

Officers Treasurer & Deputy Clerk, Director of Contract Services, Solicitor to the Authority, Head of Governance, Procurement & Transparency, Deputy Treasurer and Senior Governance Officer

Apologies: Councillors Jones, C Murphy, Peel and Young

Officers Clerk to the Authority and Director of Resources & Strategy

M17 Urgent Business, if any, introduced by the Chair

There was no urgent business introduced by the Chair.

M18 To receive Declarations of Interest in any contract or matter to be discussed at the meeting

There were no declarations of interest received at the meeting.

M19 To approve the minutes of the last meeting held on the 12th June 2015

RESOLVED: That the minutes of the Annual General Meeting (AGM) of the Authority dated 12th June 2015 are approved as a correct record.

In relation to M13 (Annual Treasury Management Review 2014/15) of the previous minutes dated 12th June 2015, the Treasurer & Deputy Clerk advised Members that the Audit & Standards Committee had no issues that they wished to refer back to the Authority post scrutiny of the Annual Treasury Management Statement.

M20 Authority and Committee Work Programmes for the 2015/16 Municipal Year

Consideration was given to the report of the Head of Governance, Procurement & Transparency (GPT) that presented the Work Programme for the Authority and its Committees for the 2015/16 Municipal Year for approval. The Work Programme was attached to the report at Appendix A.

RESOLVED: That the Authority approves the Work Programmes for the 2015/16 Municipal Year, which were attached to the report at Appendix A.

M21 Public and Member Question Time

There were no questions received at the meeting.

A Member suggested and Officers agreed, that ‘question time’ should be promoted in the Members’ Newsletter that was distributed by the Authority.

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Greater Manchester Waste Disposal Authority Page 1 of 5 Authority Meeting Page 149 18 September 2015

M22 Towards a Circular Economy - Lobbying Update and Next Steps

Consideration was given to the joint report of the Treasurer & Deputy Clerk and Director of Contract Services that provided an update to the Authority on progress being made in lobbying on the European Commission’s (EC) emerging proposals for Towards a Circular Economy (TCE), and sought agreement of next steps, including approval to part fund with other Joint Waste Disposal Authorities (JWDA) some further evidence gathering work, which would assist in improving the likely success from that lobbying work.

RESOLVED: That the Authority:

a) notes the progress on lobbying to date;

b) approves the financial contribution towards the proposed evidence gathering and JWDA lobby statement (paragraph 5.1 and Appendix A of the report); and

c) endorses the proposed activity for the next quarter (Section 6 of the report).

M23 Annual Report 2014/15

The Authority considered the joint Officers’ report that provided verified performance data for the 2014/15 financial year, charted progress against the Authority’s main aim ‘our aim is zero waste’ and recorded progress against priorities as set out in the Corporate Plan.

The Treasurer & Deputy Clerk explained that traditionally the Annual Report presented a mixture of high level and detailed data to aid transparency. It was advised that with limited resources and pressure from further austerity measures the Authority needed to be able to demonstrate the worth of ‘what we do’. Therefore the style and format of this year’s Annual Report had been adjusted to improve accountability, though the process was expected to continue to further evolve over coming years.

It was reported that subject to Members comments it was intended to convert the report and accompanying Appendix into a one page outward facing document (Annual Report Factsheet) for use by members of the public. It was noted that that document, together with the detailed data included within the Appendix and Annex of the report would be published on the website by the end of September 2015.

RESOLVED: That the Authority:

a) endorses the proposed Annual Report 2014/15, including the suitability of its revised format; and

b) delegates to the Treasurer & Deputy Clerk authority to make any consequential changes to take on-board Member comments, correct minor typographic corrections and agree a final ‘user friendly’ factsheet, prior to publication on the Authority’s website (Delegated Decision Number: DD152).

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M24 Performance Monitoring 1st Quarter 2015/16

Consideration was given to the report of the Head of GPT that provided the Authority with a summary of performance from the first quarter of 2015/16.

RESOLVED: That the Authority endorses the direction of travel in meeting the objectives set out within the Corporate Plan and agrees that the waste composition analysis be rescheduled into the 2016/17 Corporate Plan.

M25 Budget and Levy 2016/17, Medium Term Financial Plan (MTFP) to 2018/19, and Longer Term Plan to 2020/21

Members considered the joint Officers’ report that provided the Authority with the initial annual budget prospects report for the 2016/17 financial year, outlined some potentially significant financial pressures, and together with a complementary closed report (on the Recycling & Waste Management Contract (the Contract) - Progress and Budget Update) set out steps being taken; working with the Contract’s main provider, Viridor Laing (Greater Manchester) Limited (VLGM); to mitigate the future potential impact of the Authority’s budget requirements, and so minimise the Levy.

The Treasurer & Deputy Clerk introduced the item and explained that the report was the first budget report for the 2016/17 financial year being presented to the Authority, though in reality the budget had been a continuous process because of the multi-year agreement with the Association of Greater Manchester Authorities (AGMA) and the on-going progress with Plan A, the 2020 Partnership Vision (with VLGM and Viridor). It was advised that 2016/17 would be the final year of the AGMA agreement and the zero percent increase in the Levy, as promised could still be delivered. However, with increased uncertainty over local government finances and the budget pressures being faced by Districts it was important that the Authority looked early, and robustly, at the options that were available to reduce the burden of the Levy on Districts for future years.

It was noted that the report and the complementary closed report set out progress to date, and sought early views from Members about emerging savings options.

It was reported that this was an important area for all Members and the outcome of the debate today and proposals would be reported to AGMA Leaders on 25th September 2015 by the Chair of the Authority.

A Member expressed their disappointment in the Chancellor’s Emergency Budget on 8th July 2015 and advised that an additional financial pressure (£450k per annum) would result from the change to support for renewables and the removal of the Climate Change Levy Exemptions for renewable sourced electricity.

A Member asked if the changes to the Levy Exemptions for renewable sourced electricity would have any impact on the recently completed Solar Farm at Over Hulton. In response, the Director of Contract Services explained that there would be no impact because the feed in tariff would not be affected by changes to the Levy.

In terms of recommendation d), a Member suggested and the Authority agreed, that this be amended to ‘include Members of the Authority’.

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Greater Manchester Waste Disposal Authority Page 3 of 5 Authority Meeting Page 151 18 September 2015

RESOLVED: That the Authority:

a) notes the potential for a net £1.8m overspend in 2015/16 (Section 5 of the report);

b) confirms the principal of supporting a zero percent increase in Levy in 2016/17, as previously budgeted, but note that cost pressures could require use of upto £7.6m more from Reserves in 2016/17 than originally intended (Section 6 of the report);

c) notes that the potential additional pressures for 2016/17, if they occur, would adversely impact upon the 2017/18 and 2018/19 Levy requirements, which could reach 13.0% and 5.4% respectively (Section 7 of the report); and

d) requests that District Leaders, re-establish a working group to include Members of the Authority to work jointly on measures to reduce the potential increases in Levy (paragraph 7.2 of the report).

M26 Open Minutes & Reports for Consideration/Noting

Members considered the open minutes and reports for noting contained within the agenda (Part 2). As there were no questions raised by Members, the Authority noted the information presented within the agenda.

RESOLVED: That the Authority notes the information presented within the agenda (Part 2).

M27 Exclusion of Press and Public

RESOLVED: That, in accordance with Section 100(4) of the Local Government Act 1972 the public be excluded from the meeting at this juncture for the following business on the grounds that it involves the disclosure of exempt information as defined in the respectively indicated paragraph(s) of Part 1 of Schedule 12A of the Act.

It would not be, on balance, in the public interest to disclose the information to the public and press for the reasons indicated within the report.

M28 Recycling & Waste Management Contract - Progress & Budget Updates

Members considered the joint report of the Treasurer & Deputy Clerk and the Director of Contract Services that provided the Authority with an update on key aspects of the Contract. This included performance, commissioning progress, insurance and how these areas interacted with the forecast 2015/16 budget outturn position and commercial aspects of the potential impact on future years’ budget requirements. It was explained that the report should therefore be considered alongside the general Budget and Levy 2016/17, Medium Term Financial Plan (MTFP) to 2018/19, and Longer Term Plan to 2020/21 report contained within the open section of the agenda.

The report also updated Members on delivery of the 2020 Vision and considered the future development of the Contract and savings potential. This included the role of advisors and also the proposed Memorandum of Understanding (MoU) with the Department for the Environment, Food and Rural Affairs (Defra) (Section 10 of the report). The report also provided Members, in Section 13 of the report, with an update on progress with the 2015/16 Communications & Engagement Plan as well as an overview of the process to develop the 2016/17 Plan.

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Greater Manchester Waste Disposal Authority Page 4 of 5 Authority Meeting Page 152 18 September 2015

The Treasurer & Deputy Clerk also provided Members with an update on progress about fire damage repairs at the Transfer Loading Station (TLS) at Bayley Street, Tameside and outcome of the LIFE+ budget redetermination application.

RESOLVED: That the Authority:

a) notes the potential 2015/16 overspend set out in Section 9 of the report and endorses the mitigating actions;

b) notes the potential savings options set out in Section 10 of the report and endorses the twin track approach proposed;

c) endorses the proposed use of advisors for any Contract negotiation and agrees the appointment process set out in Section 11 of the report;

d) confirms the agreement of a MoU with Defra and delegates the negotiation of final terms to the Director of Contract Services, in consultation with the Chair and Vice-Chair (Chair of the Waste Management Committee) (Delegated Decision Number: DD151); and

e) endorses the proposed approach and timescales for development of the 2016/17 Communications & Engagement Plan.

The meeting opened at 11.00 am and closed at 12.00 pm.

GMWDA

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This page is intentionally left blank Agenda Item 15b

Oldham Leadership Board

Theme: Health and Social Care Devolution – enabling delivery

Thursday, 10 December 2015, 9am until 11am Crompton Suite, Civic Centre, Oldham

Present: Cllr Jean Stretton Deputy Leader, Oldham Council Carolyn Wilkins Chief Executive, Oldham Council Alan Higgins Oldham Council Mark Reynolds Oldham Council Liz Windsor-Welsh Voluntary Action Oldham Dr Ian Wilkinson Oldham Clinical Commissioning Group Caroline Drysdale Pennine Care NHS Foundation Trust Nadine Armitage Pennine Acute Trust Nigel Elliott Probation Service Cath Green First Choice Homes CS Caroline Ball Greater Manchester Police Sam Breckwell Oldham College Cllr Barbara Brownridge Oldham Council Jill Beaumont Oldham Council Emma Alexander Oldham Council Maggie Kudefelt Oldham Council Elaine McLean Oldham Council Cllr John McCann Oldham Council Karishma Chandaria Oldham Council Jackie Wilson Oldham Council Vicky Sugars Oldham Council

Apologies: Cllr Jim McMahon Leader, Oldham Council Denis Gizzi Oldham Clinical Commissioning Group Dave Benstead Oldham Business Leaders Group Helen Lockwood Oldham Council Jayne Clarke Oldham Sixth Form College Cllr Howard Sykes Oldham Council Stuart Lockwood Oldham Community Leisure Ian Bailey Greater Manchester Fire and Rescue Michael McCourt Pennine Care NHS Foundation Trust John Schofield Pennine Care NHS Foundation Trust Gillian Fairfield Pennine Acute Trust

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1 Minutes and matters arising from meeting on 2 September 2015 and feedback on Economy and Skills The minutes of the meeting of 2 September 2015 were agreed as a correct record of proceedings.

A brief update was enclosed with the papers on the progress made since the meeting on 2 September on Economy and Skills including the development of an Oldham Council work experience policy, the feedback from the Oldham Education and Skills Commission and the development of an Economy and Skills Plan. AGREED/ACTION To receive an update on the Economy and Skills Plan at the next meeting on the 18 February, 2016. 2 Health and Social Care Devolution: The Locality Plan Alan Higgins, Oldham Council, and Dr Ian Wilkinson, Oldham CCG, presented an update on the Oldham Locality Plan for Health and Social Care devolution.

They focussed on what the Oldham Partnership needed to do next to implement the transformational aspects of the Plan.

Board members commented that:  It was the role of the Oldham Leadership Board to determine our geographical footprints for delivery.  Partners needed to have coterminous boundaries where possible to better enable local/neighbourhood delivery.  That 50,000 population was considered the effective neighbourhood delivery model for health but this often conflicted with economies of scale.  That a locality based contract for primary care was essential to the delivery of the Locality Plan.  How the resident interchanges with public services had to be at heart of any delivery model – a people not organisation centred approach.  Shared values and culture was required to build multi-disciplinary teams and to enable local delivery.

3 Why a place-based approach and what would make it work? Cath Green, First Choice Homes, updated the Board on the work being undertaken by the Co-operatives and Neighbourhoods Cluster strongly linking to the Health and Wellbeing Board, on developing place based approaches. This also included some of the thinking from Greater Manchester.

A discussion took place on the Greater Manchester vanguards in Wigan and Tameside. These will give us some useful learning in what happens in an area as part of a multi- agency, integrated team. However, it was agreed that we had a lot of learning of our own in Oldham that we need to draw upon and that we should progress in developing our own approach.

Board members also commented that:  We need to be flexible about what we call a ‘place’ in order to maximise delivery and outcomes.  What constitutes a place needs to be driven from the bottom up and not imposed

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from the top-down.  We need to map everything we do in Oldham to understand how to best approach place. This includes overlaying partner delivery boundaries, assets and programmes.

AGREED/ACTION That the Co-operatives and Neighbourhoods Commissioning Cluster (in partnership with the Health and Wellbeing Board) take the lead on the development of partnership place working and report back a set of fuller recommendations to the Oldham Leadership Board. 4 Developing a place-based workforce: table discussions

Table 1: Greater Manchester Leadership Framework

Carolyn Wilkins, Oldham Council, gave a brief introduction on the Greater Manchester Leadership Framework.

This included the desire for all staff to lead within, across and on behalf of organisations, systems and places. This would require a new set of staff skills and behaviour’s which are outlined in the GM Leadership Framework.

Board members commented that:  We need to use real challenges in order to both inform and test the leadership framework and identify prototype activity for action learning.  Professional boundaries and siloe working can get in the way of innovation and we need an new approach to risk in order to develop leadership.  We need to rethink what it means to be in the public sector and ensure good staff morale.  Feedback from participants undertaking the development needs to be captured and feedback to inform system change. Thought needs to be given to how to do this both locally and at a Greater Manchester level.  The Greater Manchester framework needs to be led and made into a reality for Oldham via the Oldham Leadership Board.  The leadership framework depends on a model of active citizenship – which are based on assumptions that people want to and have time to commit. How is that change of attitude/culture changed at an individual and community level?

Table 2: What workforce changes have happened so far in Oldham? And what workforce skills do we need going forward

Jill Beaumont, Oldham Council and CS Caroline Ball, Greater Manchester Police, outlined the workforce changes that had happened so far in Oldham including the training of 800 partnership staff and current multi-agency working around the place.

This was followed by a discussion on how we might establish local/place-led integrated teams as a partnership. Board members commented that:

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 The Board needs agreement at senior level in partnership organisations in order to develop what an integrated place team is and what the make-up of it could look like. Therefore, strong partnership leadership was essential to make this happen  Co-location of multi-agency teams and the appointment of place managers from different organisations are key to achieving a cultural shift away from organisations towards the system and the place.  Difficult for some smaller and non-Oldham based partner organisations to commit to place based working when also need to consider economies of scale. Therefore, need to consider other options like partial integration and agreements on when resources can be drawn down.  Debate over whether co-location and workforce integration was enough to create the shift away from organisations to places – do we also need to consider pooled budgets and other functions?  Useful to look at issues as places. For example, looking at early years on a street level– using an asset based approach.  Structures need to be enabling for the workforce –important that we prototype the model at the front-line and not at the Board. Though permissions and leadership are needed at the senior level to make it happen.  Put people together not structures or procedures – just a mandate and a way of working  Move away from a response to a place function – will enable us to achieve more outcomes.  Need to agree the place outcomes collectively and work towards these and not the organisational outcomes – it doesn’t matter which organisation works on improving the outcomes so long as they improve.  The ambitions of health and social care integration and integrated place working are the same and important that the two ambitions support each other.

Table 3: The role and opportunities of the community and voluntary sector in developing a place-based system

Liz Windsor-Welsh, Voluntary Action Oldham and Dr Ian Wilkinson, Oldham CCG outlined how the partnership could maximise the potential of the community, voluntary and faith sector in Oldham in order to develop place based working.

Board members commented on the need to:  Identify the priority areas and campaigns for the partnership which the community and voluntary could support on.  Understand what the community contribution is to people’s lives and what constitutes a community to develop a place-based system.  Balance community interests /social norms with the statutory duties of different organisations, especially the local authority when thinking about a place-based system.  Understand what really influences behavior change in different communities to be able to design appropriate solutions. The community sector can help to do this.

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 Co-locate the voluntary/community sector and public sector services in community spaces could be one way to improve access to services and link people into other support services.  Systemize the approach to utilising what the community can offer and explore the links that the voluntary sector has into communities.  Utilise the community and voluntary sector to help leveraging support services into areas where there are hot spots of need  Be a challenge back out to the voluntary and community sector to describe what they can offer  Define how the Partnership can take on the role of a facilitator or enabler for the voluntary and community sector.

5 AGREED/ACTION 1. That the comments made above be fed directly into the Greater Manchester Leadership Framework (via Carolyn) and the place approach (via Cath Green and the Co-operatives and Neighbourhood Commissioning Cluster and Health and Wellbeing Board) 2. That further work is done to develop workforce and place working within the Clusters and those recommendations on how to take this forward be reported back to the Board in the Spring of 2016.

7 Partnership Consultation Vicky Sugars, Oldham Council, presented the findings from the Oldham Partnership consultation.

This included recommendations on how to improve the operation of the Oldham Leadership Board and the effectiveness of the Commissioning Clusters. It also confirmed the commitment to partnership working and agreement on what the Board needed to focus on for 2016 which included place working, devolution, enablers and investment agreements/pooled resources.

AGREED/ACTION That the recommendations from the consultation be fed into the Forward Plan for the Board and the Commissioning Clusters. Date of next meeting 18 February 2016, 10 am until 12noon, Harry Burns Suite, First Place, First Choice Homes.

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This page is intentionally left blank Agenda Item 5 HEALTH AND WELL BEING BOARD 10/11/2015 at 2.00 pm

Present: Councillor Stretton (Chair) Councillors Blyth and Wrigglesworth

Independent Members: Chief Superintendent Caroline Ball, Zuber Ahmed (CCG), Denis Gizzi (CCG), Cath Green (First Choice Homes Oldham), Alan Higgins (Director of Public Health), Dr Keith Jeffery (Clinical Director for Mental Health), Maggie Kufeldt (Executive Director Health & Wellbeing), Stuart Lockwood (Oldham Community Leisure), Judy Robinson (Health Watch), and Dr Ian Wilkinson (CCG)

Also in Attendance: Jill Beaumont Director of Community Services Oliver Collins Principal Policy Officer Sian Walter- Constitutional Services Browne Liz Hume Community Services Innovation Manager Laura Neilson Hope Citadel Liz Windsor- Voluntary Action Oldham Welsh Jax Effiong GMFRS Gary Flanagan CCG

1 APOLOGIES FOR ABSENCE Apologies for absence were received from Councillors Ahmad, Chauhan and Harrison, Dr Gillian Fairfield (Pennine Acute), Mark Warren (Director of Adult Social Care), Majid Hussain (CCG).

2 URGENT BUSINESS There were no items of urgent business received.

3 DECLARATIONS OF INTEREST There were no declarations of interest received.

4 PUBLIC QUESTION TIME There were no public questions received.

5 MINUTES OF PREVIOUS MEETING RESOLVED that the minutes of the meeting held on 15th September 2015 be approved as a correct record.

6 RESOLUTION & ACTION LOG RESOLVED that the Resolution and Action Log be noted. Page 1 Page 161

7 MEETING OVERVIEW RESOLVED that the Meeting Overview be noted.

8 WELL NORTH & FOCUSSED CARE The Board gave consideration to a report and presentation which presented an update on the current position in relation to the joint work on Early Help, Focused Care and Well Oldham and provided the Board with an opportunity to discuss the proposed next steps in relation to these pieces of work.

The Board discussed a number of areas. It was noted that there would be no intervention until consent had been obtained and that a toolkit would be built and kept under review. There were many initiatives feeding into the programme and good examples of GP’s CCG and the Council all working together. It was noted that it was anticipated that the target number of households would be met this year.

RESOLVED that the report and presentation be noted and the proposed next steps be agreed.

9 VOLUNTARY & COMMUNITY CONTRIBUTION TO HEALTH The Board gave consideration to a report and presentation which  Outlined the new approaches that could meet some of the challenges of health system transformation  Explored the critical success factors to developing community led changes  Shared what VAO, Healthwatch and the wider VCF sector could offer as part of the solution.

RESOLVED that 1. The development of a strategic framework with Oldham’s voluntary, community and faith sector in order to enhance Oldham’s whole health & wellbeing economy was agreed.

2. The creation of a strategic investment mechanism to support, learn from and evaluate the ‘independent’ action that promotes health and wellbeing across the borough was agreed.

3. Denis Gizzi, Alan Higgins and Liz Windsor-Welsh would keep this under review and update the Board on progress.

10 GM FIRE & RESCUE The Board gave consideration to a report and presentation which provided the Board with information concerning the new Greater Manchester Fire and Rescue Services (GMFRS) Safe and Well visits, and the Public Health England Winter Warmth Project. Page 2 Page 162

Safe and Well visits would replace the current Home Safety Check. The new Safe and Well visit would see staff delivering fire safety advice and identifying other risks and mitigating these risks in the home where possible. People would be signposted to advice on a wider range of issues, including health and crime prevention, and referrals where a more specialist approach is needed would be passed on.

As part of the Winter Warmth Pilot, Public Health England had commissioned GMFRS to deliver Safe and Well visits to vulnerable adults over the age of 65. The service aimed to offer Safe and Well visits to all vulnerable adults over 65 who were identified through their partners. The expected timescale for this was November 2015 – March 2016.

RESOLVED that the report and presentation be noted.

11 MENTAL HEALTH CENTRAL TO GOOD HEALTH The Board gave consideration to a report which provided an overview of the current national, regional, and local context for adult mental health services, and outlined the Mental Health priorities across health and social care services. The report considered how the Board could start to think about transforming Mental Health services to improve outcomes across the three life course themes in the Health and Wellbeing Strategy:  best start in life;  living, learning and working well; and  ageing well.

It was noted that Carolyn Wilkins, Chief Executive of the Council, was the Greater Manchester lead on mental health and would be keen for all organisations concerned to discuss ideas and work together.

The Board discussed the most appropriate way forward and concluded that sub-groups following the three themes would help keep these themes as the key areas of focus. Councillor Stretton indicated that she would be interested in leading a sub- group. The Board was informed that these groups would probably not be in place in sufficient time to assist with the development of the locality plan.

The Board discussed how best to work with housing providers to improve living standards. Social housing providers were accustomed to dealing with people with mental health issues and had a protocol in place to enable agencies to work together. The private sector rented team within the Council could also be a source of information and support, along with voluntary organisations.

The Board noted that evidence was being gathered about how best to reach different groups in the community and address cultural and language issues. Page 3 Page 163

RESOLVED: that the Board 1. Noted the current programmes of work and joint commissioning plans in place. 2. Recommended Option A (three themed groups) as the best approach on governance. 3. Committed to populating the themed groups to undertake the necessary work. 4. Would seek to engage with the Youth Council on mental health issues.

The meeting started at 2.00 pm and ended at 4.00 pm

Page 4 Page 164 Agenda Item 5 HEALTH AND WELL BEING BOARD 19/01/2016 at 2.00 pm

Present: Councillor Stretton (Chair) Councillors Ahmad, Blyth, Chauhan, Harrison and Wrigglesworth

Independent Members: Dr Zuber Ahmed (CCG), Caroline Drysdale (Pennine Care), Sandar Good (Pennine Acute), Cath Green (First Choice Homes Oldham), Alan Higgins (Director of Public Health), Majid Hussain (CCG), Dr Keith Jeffery (Clinical Director for Mental Health),Maggie Kufeldt (Executive Director Health & Wellbeing), Judy Robinson (Health Watch) and Dr Ian Wilkinson (CCG)

Also in Attendance:

Jill Beaumont Director of Community Services Mark Warren Director of Adult Social care Oliver Collins Principal Policy Officer Sian Walter-Browne Constitutional Services Liz Windsor-Welsh Voluntary Action Oldham

1 APOLOGIES FOR ABSENCE Apologies for absence were received from Chief Superintendent Caroline Ball, Dr Gillian Fairfield (Pennine Acute), Denis Gizzi (CCG), Stuart Lockwood (Oldham Community Leisure). Michael McCourt (Pennine Care).

2 URGENT BUSINESS There were no items of urgent business received.

3 DECLARATIONS OF INTEREST There were no declarations of interest received.

4 PUBLIC QUESTION TIME There were no public questions received.

5 MINUTES OF PREVIOUS MEETING RESOLVED that the minutes of the meeting held on 10th November 2015 be approved as a correct record.

6 ACTION LOG RESOLVED that the Resolution and Action Log be noted.

7 MEETING OVERVIEW RESOLVED that the Meeting Overview be noted.

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8 GM HEALTH & SOCIAL CARE DEVOLUTION: THE OLDHAM LOCALITY PLAN FOR HEALTH & SOCIAL CARE TRANSFORMATION APRIL 2016 – MARCH 2021 The Board gave consideration to a report which presented the Oldham Locality Plan for Health and Social Care Transformation for their consideration.

RESOLVED that the Oldham Locality Plan for Health and Social Care Transformation April 2016 - March 2021 be adopted.

9 IMPLEMENTATION OF THE LOCALITY PLAN IN 2016 The Board gave consideration to a report that detailed the plan for the implementation of the Oldham Locality Plan for Health and Social Care Transformation.

The Board discussed a number of areas. It was noted that this was a place-based approach rather than one which was organisation-based and there would be a need to ensure this approach was maintained.

The Board also noted there were four transformational programmes and it was asked to adopt the Greater Manchester Strategic Plan Framework to map out the activity for each of these programmes.

RESOLVED that - 1. The structure used in the GM Implementation Plan would be used to map out the activity for each of the 4 Oldham Transformation Programmes and the first draft implementation plan would be brought to the Health and Wellbeing Board on the 9th February for discussion.

2. The Health and Wellbeing Board agreed to be responsible for the monitoring of the Oldham Implementation Plan.

10 BEST START IN LIFE PARTNERSHIP The Board gave consideration to a report which provided an update on the Best Start in Life Partnership.

This sub-group of the Board was responsible for the strategic oversight of the commissioning and delivery of services to promote the health and wellbeing of children and young people. A number of groups were directly accountable to the Best Start in Life Partnership for the delivery of an integrated approach to improving outcomes.

The Board noted the activities undertaken so far and the progress made. The Board also noted the next steps planned by the Partnership.

RESOLVED that – 1. The content ofPage the report 2 was noted. Page 166

2. The Board agreed that the Best Start in Life Partnership was the accountable sub-group for the development and implementation of activity under the Starting Well: Early Years, Children & Young People theme in Oldham’s locality plan.

3. The Board would receive updates from the Best Start in Life Partnership by way of written updates following the Partnership meetings.

11 URGENT CARE ALLIANCE The Board gave consideration to a presentation on the background to the Urgent Care Alliance, its achievements to date and its plans for the future.

The Board noted that a project team had been set up that had provided capacity to enable programmes to happen. The team has also enabled the review of spend and impact to ensure schemes were delivering value.

The Board also noted that there would be a project looking in detail at A&E with regard to meeting its four-hour target. A future project would look at re-admissions on an individual basis to suggest steps that could be taken to address this.

The Board had a discussion around what was working well and where improvements could be considered, and noted that there would be an Item on the agenda for their next meeting concerning the possibility of a single hospital service for the City of Manchester.

RESOLVED that – 1. The Board noted the contents of the presentation.

2. The Board agreed to seek to raise awareness within their own organisations, to contribute to the system change and sustainability.

3. The Board agreed to consider connecting workstreams to the Urgent Care Alliance, to enable it to have a greater impact upon the system.

12 DATE AND TIME OF NEXT MEETING RESOLVED that the next meeting of the Health and Wellbeing Board would be on 1st March 2016 at 2.00pm.

The meeting started at 2.00 pm and ended at 4.20 pm

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Oldham Trading Group [Oldham Care Services Ltd: Oldham Care and Support Ltd: Oldham Care and Support at Home Ltd] Minutes of the Board of Directors’ Meeting 7th December 2015

Present: Board members In attendance Cllr Zahid Chauhan (Chair) Paul Whitehead - Finance Director (PW) Cllr Jenny Harrison (CllrJH) Diane Taylor – Associate Director LD &MH (DT) Cllr John F McCann (CllrJMc) June Rainford – Associate Director OPS & COoH Karl Dean – Managing Director (KD) Valerie Perrins – Associate Director QPC Mick Ord – Non Executive Board Mark Warren – OMBC Director Health and Member (MO) Wellbeing (MW) Sarah Southern – Business Admin Manager (Minutes)

Apologies: Cllr Ginny Alexander Maggie Kufeldt – OMBC Exec Director acting as shareholder’s advisor to the Board

No Agenda Item Action 1 Welcome, Introduction, attendees and apologies

The Chair welcomed everyone to the meeting, introductions were made and apologies recorded for Cllr. Ginny Alexander and Maggie Kufeldt.

2 Declaration of Interest

CllrJMc is a member of the Unity Partnership – JVCo Board and Unity Partnership Ltd - Partnership Board

3 Limecroft – Presentation and Discussion

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JR gave an overview of the services provided at Limecroft.

OCSH provides residential short term care to individuals with a diagnosis of dementia or memory problems. They support people who are finding it difficult to cope with personal care, social and emotional needs and require a period of assessment to ensure their transition from hospital to home is safe. They also support those who are struggling to manage in the community and require a period of assessment.

The service also provides an emergency and planned respite facility to give carers and individuals a period of respite away from the caring role or to take a planned holiday.

Since taking over the service in September 2014, a redesign of the staff structure was carried out to future proof the service and work will continue in order to move the service forward and ensure compliance and safety.

The transition from the old provider to OCSH was problematic and there have been many challenges within the last 12 months. A comprehensive action plan details all the work completed in the first year and as Limecroft entered its second year it was felt that the service was still not at the required level and a continuous improvement plan was put in place.

Some of the key challenges of the service were discussed.

4 Limecroft Safeguarding concerns

A report was received by Board members in relation to two safeguarding concerns at Limecroft.

5 Minutes of Last Meeting

The minutes of the last Board Meeting held on 5th October 2015 were agreed as a true record.

6 Matters Arising and Previous Actions

Chair went through the Action Log. There are two outstanding items; the first is regarding the company website. It was noted that this is now underway and it will be launched at the group’s first AGM in February 2016. The second action was in relation to the Chair visiting the Home Care service. This is on track to be completed in the New Year. All other items had been completed.

7 Risk Register

PW updated Board on the Strategic Risk Register. He recalled how a decision was made to focus on high level risks (those with a score of 12 or more) and that operational risks with a lower score would form the basis of an operational risk register within each area of business, the responsibility for which would be devolved to the SLT.

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PW added that since the last review the following risks have been removed from the register:

- F1 Agreement of management fee – the 2016 fee is close to agreement and the risk has reduced significantly - O2 CQC changes – this has been replaced by G4 and is more focussed on the potential outcome of inspection than the impact of regulatory changes

The following risks have been added to the register:

- G3 Safeguarding – perceived significant risk increase following recent events at Limecroft - G4 CQC inspection – Replaces O2 as set out above - W7 Recruitment and retention – risk identified around potential resilience following staff reductions due to budget cuts and issues around retention

8 Annual Report

KD gave an overview of the annual report.

OCS has to produce an annual report for the Council as part of the current service level agreement (SLA). The report covered the company’s operating period October 2014 – September 2015.

Despite an increasingly operating environment and funding challenges, KD offered that the company had a successful year. KD went on to say that highlights have included the creation of the parent company (Oldham Care Services), which had helped to realise significant savings in terms of VAT. The company had also done a lot of work in preparation for becoming a Community Interest Company, recruited a new Board member and made two key appointments to the SLT.

KD felt that since his appointment the relationship with Commissioners had developed and is now more mature than it has previously been with clear evidence of collaborative working. The monthly client meetings that are held are now a two way conversation with both parties supporting and healthily challenging to each other.

KD stated that by 2016/17 the management fee received from the Council will have reduced by £3.9 million since October 2013. This figure represents a 25% reduction in income over 3 years and yet despite this the organisation still provides nearly all the same services that it did at the time of transfer.

Staff consultations were carried out throughout the year and these helped the company make some substantial savings.

9 MD Update

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Page 171 KD gave an update on the following areas:

OTG are still working closely with commissioners in mapping out all of OTG’s products and services. KD stated that he has had a lot of input into report which will go to leadership in the New Year.

Communications Framework – This has now been issued to all staff. It provides a clear statement to ensure that information is communicated effectively and

lets staff know what is going on within the company and the different groups and services. It also details what staff can expect from the MD and the SLT and

what is expected from all staff.

Homecare Turnaround Plan – Homecare continues to be a financial challenge for OCSH and so, as requested at October’s Board meeting, a turnaround plan

has been drawn up to see if any changes can be made to the service in order to better its financial performance. Within this service there are areas that are

external therefore the plan concentrates on the areas that can be controlled / influenced internally i.e. hourly rate, recruitment etc. Pay and Reward Review – Currently working with the Council on reviewing the

pay and reward for the whole of OTG. Any proposals made will be brought to Board for approval.

10 Management Accounts Period 10

PW gave an update on the group’s management accounts as they stand at month 10.

Across OTG there is a positive variance of £202k, with a surplus of £187k.

There is a significant difference in the performance of the 2 companies, with OCS’s performance masking the poor performance of OCSH with the actual loss to date in OCSH standing at £62k. The Home Care service continues to be the most significant financial challenge within OCSH and is accountable for the entire loss in this business year.

There was a significant saving in OCS due to the recovery of VAT.

CllrJMc asked if any progress had been made on trying to obtain a more concentrated geographical area of Saddleworth for Home Care as this would be have a financial benefit as less travel costs would be incurred.

PW replied that the Council agree the geographical areas and that discussions with the Council in relation to Home Care continue.

It was noted that the Home Care market in general is fractured and is ‘looming’ into crisis. Across Greater Manchester it has been agreed that the current Home Care model cannot continue as it stands and a medium to long – term solution being produced.

11 Draft Budget 2016

PW gave an overview of the draft budget for 2016 for the 3 companies.

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PW advised that budget meetings are still ongoing internally to finalise the 2016 budget.

In order to receive a balanced budget in OCS in 2016, there is a requirement to make additional savings of £765k. £400k has been identified however this currently leaves £365k as unallocated.

Significant work still needs to be undertaken on the budget for OCSH particularly in relation to the Home Care service which continues to incur a significant loss.

The draft budget for 2016 currently shows a negative result across the group although it is envisaged that with further savings proposed in OCS together with a turnaround plan for OCSH that a positive final budget will be presented to Board for approval.

12 External Audit Plan

PW explained that the audit plan has now been received from Grant Thornton.

A meeting of the Audit Committee will be held next week where this will be discussed in more detail. The main area of discussion will be around agreeing the new accounting policies so that the financial statements can be prepared in accordance with the approved policies.

It is expected that an Extra – Ordinary Board Meeting will be called on 29th January 2016 to sign off on the end of year accounts.

Action: SS to arrange Extra – Ordinary Board Meeting on 29.1.16 SS 13 Governance

KD gave an overview of the current committee structure and requested Board Members approval to change the structure to one that is pragmatic and better meets the needs of the organisation whilst still providing a solid governance base for OTG.

The current committee structure consists of 5 individual committees:

- Finance Committee - Audit Committee - Quality, Performance and Workforce Committee - New Business Growth and Development Committee - Remuneration Committee

The proposed new structure is as follows:

- Finance, Audit and Risk Committee. This will replace the separate Finance and Audit Committees) - Operations Committee. This will replace the separate Quality,

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Page 173 Performance and Workforce Committee and the New Business Growth and Development Committee - Remuneration Committee

It is recommended that the first two of these committees meet on a quarterly basis with the Remuneration Committee meeting as and when required but in all probability no more than twice a year.

Agreed: All Board Members present approved the new structure for OTG Board sub committees

14 AOB

Chair reminded Board members of their roles and responsibilities and asked if they felt confident that they are aware of what is going with the companies.

CllrJMc reported that he feels that since the appointment of KD, the quality of the reports presented has improved dramatically and the information in them is now a lot clearer. He also feels that staff have kept Board members up to date on important issues and that the Board is improving. However he does feel that a lot of weight is placed on the MD and the Chair.

CllrJH stated that when the Board was first created, each member was taken around the business so that they could see all the different services and what they provided. This has not happened since but feels it should be explored.

CllrJH suggested that at future Board meetings, staff could have a 15 minute slot to present ‘A day in the life of’ to Board and describe what a typical working day is like for them.

KD suggested that one possible way forward in the future was that each Board Member could be partnered up with a particular service area and that some thought should be given to which member best suits which service area.

The Chair suggested that a menu of events and ways in which Board Members can get involved should be circulated to members on a regular basis to notify them of what activities / events are taking place. Board members can then chose which events they would like to attend.

Chair requested that an ‘In Confidence Section’ be added the Board meetings. This is to take effect from the next meeting in January 2016.

Chair raised the idea of rotating the Board meetings around the business and hosting them at Limecroft, Medlock or Whitney Court. It was agreed that SS would check the suitability of other venues and rotate the meetings accordingly.

Chair suggested the appointment of a Vice Chair and stated that this should be an independent Non Executive Board Member rather than an elected member. This can be revisited when further recruitment has taken place and the NEDs have had time to bed in.

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Actions:

SS to draft a menu of activities/ events that board members can attend throughout the year SS SS to look at alternating the Board meetings around the Business SS SS to add ‘In Confidence Section’ to future meeting agendas SS

15 Date and Time of next meeting: Monday 18th January 2016 – 9.30 – 11.30am @ Ena Hughes Resource Centre, Failsworth

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Oldham Trading Group [Oldham Care Services Ltd: Oldham Care and Support Ltd: Oldham Care and Support at Home Ltd] Minutes of the Board of Directors’ Meeting 18th January 2016 Public Minutes

Present: Board members In attendance Cllr Zahid Chauhan (Chair) Paul Whitehead - Finance Director (PW) Cllr Jenny Harrison (CllrJH) Diane Taylor – Associate Director LD &MH (DT) Cllr John F McCann (CllrJMc) June Rainford – Associate Director OPS & Cllr Ginny Alexander (CllrGA) COoH (JR) Karl Dean – Managing Director (KD) Valerie Perrins – Associate Director QPC (VP) Mick Ord – Non Executive Board Maggie Kufeldt – OMBC Exec Director acting Member (MO) as shareholder’s advisor to the Board

Sarah Southern – Business Admin Manager (Minutes)

No Agenda Item Action 1 Welcome, Introduction, attendees and apologies

The Chair welcomed everyone to the meeting and introductions were made.

2 Declaration of Interest

CllrJMc is a member of the Unity Partnership – JVCo Board and Unity Partnership Ltd - Partnership Board

3 In Confidence – Section

Members discussed one item without Oldham Trading Group Senior Leadership Team present.

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Page 177 4 Oldham Trading Group Branding – Presentation from Taylor O’Brien

The team from Taylor O’Brien (TOB) and the senior leadership team joined the meeting.

Introductions were made and TOB gave an overview of the brief that were given for the branding project. They explained that the criteria for the name was that it was:

- Ethical - Neutral - Simple, straight forward and short - Conveyed care, prevention and health - Easy to understand

Board discussed the 3 options and it was decided that MioCare was the preferred name for the company.

KD stated that if the company is to be successful in bidding for and providing services outside of the borough of Oldham, then the name of Oldham Care and Support at Home (OCSH) should also be changed to link in with the new name for the company.

KD recommended that OCSH be changed to MioCare Services.

Board held a discussion about changing the name of OCSH and agreed that this should also be changed.

MK suggested that a briefing note be written and sent to and EMT and Members to notify them of the new name for the company.

Agreed: It was agreed by all those present that the name of the parent company be changed to MioCare Group and OCSH be changed to MioCare Services.

Action: KD to produce briefing note for EMT and Members re: name changes. KD

5 Minutes of Last Meeting

The minutes of the last Board Meeting held on 7th December 2015 were agreed as a true record.

6 Matters Arising and Previous Actions

Chair went through the Action Log and it was updated accordingly.

7 Limecroft

KD gave an overview of the progress made at Limecroft and two recent independent reports that had been commissioned. The Board asked for regular updates to come to the Board in relation to Limecroft.

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Page 178 8 MD Update

KD gave an update on the following areas:

The relationship with Oldham Council and Key Stakeholders within the Council remains positive.

Recruitment remains an issue across the company and KD has been working with the Council’s communications team to run a recruitment campaign in the Oldham Chronicle.

The remodelling and relocation of services within the Supported Living portfolio were discussed.

It was noted that the Home from Hospital pilot scheme that has been running since November 2015 will end on 31st January 2016.

OCSH has been asked to mobilise plans for the transfer of the Extra Care service. The start date has been agreed as 29th February 2016. Meetings with staff from the incumbent provider will be held on 20th January 2016.

9 Management Accounts Period 11

PW gave an update on the group’s management accounts as they stand at month 11.

OCS has currently made a surplus for the year of £312k.

The forecast for the financial year is that the company will make a surplus of £335k. Included in this forecast is the additional income which has been agreed for Support Accommodation and the recovery of VAT incurred through the creation of Oldham Care Services.

OCSH continues to incur a loss. Whilst a loss position was agreed as part of this year’s budget planning, the actual loss for the year to date is £72k. The Home Care service continues to incur a significant loss as a number of significant care packages for some of the service users were interrupted due to geographical issues, hospital admission and some services ended due to the death of service users. The SLT are continuing to work on a turnaround plan for Home Care.

In summary, the performance for period 11 is positive however challenges remain until year end and these will need managing diligently in order to the deliver the Group budget.

10 Year End Accounts

PW gave an update on the Year end Accounts.

The Auditors from Grant Thornton are currently working with the Finance to prepare the end of year accounts. They are aiming to complete their work by

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Page 179 Friday 22nd January 2016 and then the accounts can be signed off at the Extra – Ordinary Board meeting on Friday 29th January 2016.

The surplus at year end is projected to be £319k.

The healthy year end figure somewhat masks the loss that has been incurred in OCSH which is due to the poor performance of the Home Care Service.

The organisation still needs to secure £350k of savings to deliver the 2016 budget, internal discussions are being held on how this can be achieved.

Chair stated that the company needs a clear plan on how to improve the finances for Home Care.

KD stated that he has requested the Finance team to some modelling.

11 Risk Register

PW gave a verbal update on the risk register.

It was noted there has not been any changes to the register since the last meeting in December 2015.

12 AGM / Staff Awards Event

The proposed date for this event is 24th February 2016 however it has now come to the team’s attention that the council are holding their Budget Council on the same evening and so this will impact on attendance.

It was agreed that the event would now be held on 2nd March 2016.

13 AOB

No other business was raised.

14 Date and Time of next meeting: Monday 14th March 2016, 9.30 – 11.30am at Ena Hughes Resource Centre, Failsworth

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Page 180 Agenda Item 2

UNITY PARTNERSHIP BOARD

5 November 2015

Members' Meeting Room - Civic Centre, Oldham, OL1 1NL 5.00 pm

Present: Councillors Dean, Jabbar and McCann

Emma Alexander Unity Partnership Managing Director Helen Gerling Interim Director of Commercial and Transformational Services Neil Hart Head of ICT - Unity Janet Horton Local Public Services Director, Kier Lori Hughes Constitutional Services Simon Miller Unity Partnership

1 Welcome and Apologies Apologies were received from Councillor Stretton, Councillor Sykes, Carolyn Wilkins and John Sillitoe. 2 Minutes and Matters Arising The minutes of the Unity Partnership Board meeting held on 2nd September 2015 were agreed as a correct record.

3 Managing Director's Report and KPI Report (Standing Item) Consideration was given to a report of the Unity Partnership Managing Director which provided a review of services across the partnership. Performance was being maintained at or above Key Performance Indicator (KPI) levels. Unity was currently undertaking project activity for the identification of efficiencies, service improvement and generation of savings for Oldham Council.

The Managing Director highlighted service updates which included Highways, Property, Revenue and Benefits.

Members asked for and received clarification on the Falcon Centre which would be reported back at a later stage.

Members queried the performance EB1 – Housing Benefits and received clarification on the quarterly activity and trends. A downward trend was positive with four weeks work in progress being a benchmark. The processing time for EB-1 was noted as being 9.75 days, if the number of days increased this would be brought back to board. It was noted that annual and biannual rent reviews impacted on progress. Page 1 Page 181

Members were also asked to note the colour coding of the KPIs – blue reflected aspirational and green reflected contractual level.

Members were asked to note the increased level of emails received from the public which has occurred in the last 12 months, over the same time period as a result of the launch of “My Account”. Progress and comparisons would be monitored by the Operations Board.

The Board noted the Managing Director’s Report and KPI Report.

4 Business Support Outline Business Case - Presentation The Board considered a presentation provided by Kier which provided an update on progress of the business case for the Council’s Business Support Service. The business case excluded Member support, PA support and schools. Service areas were being engaged in order to understand the number of staff involved. Engagement with stakeholders was critical. A savings target had been set and a vision to look to modernising business support services. Business support should be integrated sensibly with transactional services and through a wider range of business processes. A proportion of business support was specialist support rather than administrative support.

Significant savings had already been achieved in administrative support. The business case would review activity to see any potential for a shared service, within the Council or wider, and potential for any income to be generated. Engagement with service areas continued with required a level of understanding in order to bring forward sensible options which would stand up to scrutiny.

Members expressed concern with the slippage and asked if there were any blockages. It was explained that the decision would need to be safe and sound in a detailed business case. Savings would be realised from April 2016 as transformation work took place in different phases.

Members highlighted availability of staff in times when extra resources were required. It was confirmed that resources would be designed in a flexible way to ensure capacity was available when required.

The Board noted the information related to the Business Support Outline Business Case provided at the meeting. 5 Annual Review 2014 -2015 Report The Board gave consideration to the Annual Review for 2014/15. This was a detailed report and provided a performance assessment which included a summary of key performance indicators and key issues. The relocation of the contact centre was highlighted with the impact on delivery of services. There had also been an increased in email volume which was a less efficient way of dealing with queries. The Managing Director highlighted the development of the Resident First Programme and Benefits indicators. Members were informed about payroll key performance indicators where a payroll improvement plan was in place. There was recognition that Unity and the Council met on a regular basis for issues to be addressed. Page 2 Page 182

Members requested that information be presented as percentages and not just arrows. It was recognised that there could be flaws in percentages and a positive message could be made where aspirational targets were being achieved.

Future performance thresholds were noted and volume variations were addressed. The effective use of consultation and transformation days was highlighted.

Members asked for clarification on the non-specified ethnicity figures in the Workforce Statistics.

The Board thanked the Managing Director and staff for the report.

The Board:

1. noted the Annual Review Report for 2014/15. 2. requested clarification on the non-specified ethnicity figures.

6 Unity Change Programme (Standing Item) The Board gave consideration to a report which outlined programme performance. It was noted that there was a shortfall of the target for this financial year, however the figure for 2016/17 was in a healthier position. There was pressure on the in-year achievements, however, there were significant projects in the pipeline which should address the shortfall. There were weekly meetings being held which addressed issues.

The overachievement of apprentices was welcomed as well as the approach to added social value. ICT transformation was underway and it was noted that there were challenges and recovery plans were in place.

Members received clarification on Project Diamond programme savings. Members inquired about contractual targets and it was clarified that due diligence would need to be completed and would be reported to the next Operations Board.

The Board noted the Change Programme and Client Update report. 7 AOB Board Members were informed of engagement sessions which had been arranged for all elected members to seek their view on what was going well and what was not.

The Board noted the engagement session arrangements. 8 Date and Time of Next Meeting The date and time of the next Unity Partnership Board to be held on Thursday, 14th January 2016 at 5.30 p.m. was noted.

The meeting started at 5.00 pm and ended at 5.55 pm

Page 3 Page 183 This page is intentionally left blank

Page 184 Agenda Item 16

Report to COUNCIL

Approval of Oldham Council’s Pay Policy Statement for 2016/17

Portfolio Holder: Councillor Jabbar; Cabinet Member for Finance and Human Resources

Officer Contact: Emma Alexander; Executive Director (Corporate and Commercial Services)

Report Author: Corrina Sutton; Senior People Services Advisor (Pay and Reward)

Ext. 0161 770 3703

rd 23 March 2016

Purpose of the Report

To present the Council’s Pay Policy Statement for Full Council’s consideration and approval in line with Chapter 8 of the Localism Act 2011 and the Local Authorities (Data Transparency) Code 2014.

Recommendations

. That Council adopts the attached and proposed Pay Policy Statement for the financial year 2016/17

Page 185

Approval of Oldham Council’s Pay Policy Statement for 2016/17

1 Background

1.1 Since 2012, Oldham Council has produced a Pay Policy Statement which has been published on the Council’s website in the new financial year to comply with Chapter 8 of the Localism Act 2011. There is a requirement to produce an annual policy statement that covers a number of matters concerning the pay of the Council’s employees including its Chief Officers.

1.2 In 2014, the Local Government Transparency Code was introduced which required some small changes to the Pay Policy Statement. The principle change was to increase the scope of the posts covered in the appendices to start from those earning £50,000 and above, rather than the previous figure of £58,200. This brought the document into line with the Annual Statement of Accounts which the Council is also required to publish.

2 Current Position

2.1 The Council has produced a Pay Policy Statement for 2016/17, and it is attached to this report as Appendix 1. The Pay Policy Statement does not cover or include employees in schools and is not required to do so. This Pay Policy Statement meets the requirements of the Localism Act and the requirements of the Local Authorities (Data Transparency) Code 2014.

2.2 To comply with the legislation the Pay Policy Statement must set out the Council’s policy relating to:

. Chief Officer remuneration (at recruitment, salary, bonus/performance related pay, charges/fees/allowances, benefits in kind, and enhancement to pension at termination) . Remuneration of its lowest paid employees, the definition for this group and the reason for adopting this definition, and . The relationship between chief officer remuneration and that of other employees – referred to as the “pay multiple”.

2.3 The Data Transparency Code has added the requirement to publish organisational charts of the roles paid at £50,000 or above, the contractual status of employees within these posts, and the responsibilities for the most senior roles within the Council.

2.4 The Pay Policy Statement must be reviewed and approved at full Council annually, prior to the financial year to which it applies. The Council must comply with the Pay Policy Statement in force throughout the year in making decisions on relevant remuneration.

2.5 Under the Localism Act, the Council is required to have approval by full Council for all Chief Officer salary packages in excess of £100,000 per year prior to any appointment. If a revision for any packages over the £100,000 threshold is needed then it will be referred to the Selection Committee for consideration and the Committee will recommend a new salary package to full Council prior to formalising any appointment.

3 Options/Alternatives

3.1 The Council does not have an option with regards to whether or not to have a Pay Policy Statement, as it is a legal obligation under the Localism Act 2011.

2 Page 186

4 Consultation

4.1 No consultation around pay or any other matter has been required in formulating the Pay Policy Statement.

5 Financial Implications

5.1 The continued publication of a Pay Policy Statement has no direct financial implications. The current base salary costs and the associated on costs for any posts paid above £50,000 cited within the appendices attached to this report have all been included within the approved budget of the Council.

5.2 Any amendment to the salary package for any of the posts referred within the appendices will not be approved unless the appropriate level of budget provision has been identified in advance. Anne Ryans, Director of Finance

6 Legal Services Comments

6.1 The legal provisions in the Localism Act 2011, relating to the Pay policy and salaries are outlined in the body of the report. Paul Entwistle, Director of Legal

7. Co-operative Agenda

7.1 This report has no impact on the Council’s co-operative agenda. The publication of the Pay Policy Statement is fully aligned to the Council’s Co-operative Values, particularly Openness, demonstrating the Council’s commitment to be open and honest in our communications.

8 Human Resources Comments

8.1 The Pay Policy Statement 2016/17 meets the requirements of the Localism Act as determined through the supporting guidance. Dianne Frost, Director of People

9 Risk Assessments

9.1 None.

10 IT Implications

10.1 None.

11 Property Implications

11.1 None.

12 Procurement Implications

12.1 None.

13 Environmental and Health & Safety Implications

13.1 None.

3 Page 187

14 Equality, community cohesion and crime implications

14.1 None.

15 Equality Impact Assessment Completed?

15.1 This historically was completed for the initial Pay Policy Statement. Previous increases in minimum pay have meant a steady rise in the lowest starting salary. Employees at this level are predominately female and live within the Borough of Oldham, so this is having a positive impact on the pay multiple over time and raising the average salary of female employees within the Council.There are no significant differences in pay for those who are disabled or from minority ethnic groups. With respect to age, those who are amongst the lowest paid tend to have a higher age profile, with a higher proportion aged 55 and over, who again, have positively benefited. The focus on supporting the lowest paid has also reduced the pay multiples/ratio or difference between the lowest and highest paid.

16 Key Decision

16.1 No.

17 Key Decision Reference

17.1 Not applicable.

18 Background Papers

18.1 Background Papers are contained within the appendices. Localism Act 2011 published at http://www.legislation.gov.uk/ukpga/2011/20/contents/enacted

19 Appendices

19.1 Appendix 1 The Pay Policy Statement 2016/17 Appendix 2 Chart 1: Family Tree of Senior Officers within the Council earning over £50,000 as at 1st February 2016 Appendix 3 Table 1: Post with salaries over £50,000 and role responsibilities Appendix 4 Table 2: Summary Table of Officers with salaries over £50,000 per year Appendix 5 Table 3: Chief Executive’s salary expressed as a ratio of other salaries

19.2 The appendices, other than the Pay Policy Statement, will, as is our normal practice, be further updated by the end of April 2016 and be published on the Council’s website, fulfilling the terms of requirements made of the Council and taking account of the Council’s establishment at that point in time.

4 Page 188 Appendix 1: 23 March 2016

PAY POLICY STATEMENT

INTRODUCTION AND PURPOSE

1. Under section 112 of the Local Government Act 1972, the Council has the ‘power to appoint officers on such reasonable terms and conditions as the authority thinks fit’. This Pay Policy Statement (the ‘statement’) sets out the Council’s approach to pay policy in accordance with the requirements of Section 38 to 43 of the Localism Act 2011.

2. The purpose of the statement is to provide transparency with regard to the Council’s approach to setting the pay of its employees (excluding teaching and other school staff working for the local authority under the purview of the School Governing Body) by identifying;

 the methods by which salaries of employees are determined;  the detail and level of remuneration of its most senior staff i.e. ‘chief officers’, as defined by the relevant legislation;  the Committee(s) responsible for ensuring the provisions set out in this statement are applied consistently throughout the Council and recommending any amendments to the full Council.

PUBLICATION

3. Our statement will be reviewed and prepared for each financial year and will be approved by the full Council usually by the end of March each year or at the earliest Council in the financial year for which it applies. It will be published on our website as soon as it is reasonably practicable following any amendment and approval.

4. Alongside this Statement will be full details of all senior employees in the Council (excluding teachers and school based staff) that have a salary over the threshold outlined in the Localism Act 2011 and any associated Codes of Practice, including the Local Government Transparency Code 2014. The Pay Policy Statement will be linked to Council’s Annual Statement of Accounts where we are required to publish the full time equivalent salaries of at least £50,000 per annum.

OTHER LEGISLATION RELEVANT TO PAY AND REMUNERATION

5. In determining the pay and remuneration of all of its employees, the Council will comply with all relevant employment legislation. This includes legislation such as the Equality Act 2010, Part Time Employment (Prevention of Less Favourable Treatment) Regulations 2000 and where relevant, the Transfer of Undertakings (Protection of Employment) Regulations 2006. The Council ensures there is no pay discrimination within its pay structures and that all pay differentials can be objectively justified through the use of job evaluation mechanisms, which directly

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Page 189 establish the relative levels of posts according to the requirements, demands and responsibilities of the role.

PAY STRUCTURE

6. The Council uses the nationally negotiated pay spines, with a defined list of salary points as the basis for its local pay structure. These salary scales determines the salaries of the majority of its non-schools workforce, together with the use of locally determined grades where these do not apply. The current salary scales in use by the Council are available to view on the Council’s website.

7. The Council adopts the national pay bargaining arrangements in respect of the establishment and revision of the national pay spines. All other pay related allowances are the subject of either nationally or locally negotiated rates, having been determined from time to time in accordance with collective bargaining machinery.

8. Salaries for employees under the National Joint Council (NJC) terms and conditions (Green Book), who are the majority of staff at Oldham Council, are determined by the points score through the appropriate job evaluation scheme. For employees within grades 1 to 10, this has been through the NJC Job Evaluation Scheme. Employees on senior management grades have been evaluated with the HAY Scheme, widely used nationally for evaluating senior jobs. Single Status, to harmonise former officers and former manual workers, was implemented on 1 January 2011.

9. In determining its grading structure and setting remuneration levels for any posts which fall outside its scope, the Council takes account of the need to ensure value for money in respect of the use of public expenditure, balanced against the need to recruit and retain employees who are able to meet the requirements of providing high quality services to the community, delivered effectively and efficiently and at times when those services are required.

10. New appointments will normally be made at the minimum of the grade for the relevant pay scale, although this can be varied where the successful candidate is currently on a spinal column point/salary that is higher than minimum of the grade/salary of the job being recruited to. Where this occurs it is within the discretion of the Executive Director, as per the Council’s Scheme of Delegation, to make the appointment above the minimum of the pay scale.

11. From time to time it may be necessary to take account of the external pay levels in the labour market in order to attract and retain employees with particular experience, skills and capability. Where necessary, the Council will ensure the requirement for such is objectively justified by reference to clear and transparent evidence of relevant market comparators, using data sources available from within the local government sector and outside, as appropriate.

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Page 190 SENIOR MANAGEMENT REMUNERATION

12. For the purposes of this statement, senior management means ‘chief officers’ as defined within the Localism Act. This includes the Chief Executive and all senior management posts on Joint National Council (JNC) Chief Officer Terms and Conditions of Employment. The posts falling within these definitions are set out in Appendix 4 (Table 2), with details of their basic salary.

13. Appendix 2 (Chart 1) shows the organisational chart of the job roles set out in Appendix 3 (Table 1) and Appendix 4 (Table 2), which are linked through the use of common job titles and a number referencing system. Appendix 3 (Table 1) shows the grade, type of contract, salary, allowances, responsibilities, budget held and number of staff directed by the senior managers that are covered within the scope of this exercise.

14. It is the policy of the Council to establish a salary for each Chief Officer post that is sufficient to attract and retain an employee with the appropriate knowledge, experience, skills and abilities that are needed, at that time, by the Council.

15. The arrangements and factors considered in determining an individual’s progression through the relevant grade pay scale are set out at the time of appointment, with the individual ‘Chief Officer’. If a cost of living increase is awarded to JNC Chief Officers through national collective bargaining then it is fully applied at that time.

16. Where the Council is unable to recruit chief officers, or there is a need for interim support to provide cover for a substantive chief officer post, the Council may, where necessary, consider engaging individuals under a ‘contract for service’ rather than making a temporary appointment. These individuals will be sourced through a relevant procurement process ensuring the Council is able to demonstrate the maximum value for money in securing the relevant service. In assessing such it should be noted that in respect of such engagements the Council is not required to make either pension or national insurance contributions for such individuals. The contractual arrangements for each of our Chief Officers are highlighted within Appendix 3 (Table 1).

RECRUITMENT OF CHIEF OFFICERS

17. The Council’s procedure with regard to recruitment of Chief Officers is outlined within Part 4, Officer Employment Procedure Rules within the Council’s Constitution and is undertaken by a Selection Committee. There is a copy available on the Council’s website to view for further details.

18. When recruiting to all posts the Council will take full and proper account of all provisions of relevant employment law and its own Equal Opportunities, Recruitment and Redeployment Policies as approved by the Council.

19. When recruiting to a Chief Officer vacancy the Council may engage a recruitment agency to provide external objectivity to the process. In that event, the agency may be used to: determine the market rate for the role, in the market quartile we wish to compete in at that time; generate interest in the role from potential

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Page 191 applicants from inside and outside the sector; conduct the long listing exercise; co-ordinate any personality testing, group and technical exercises; conduct the short listing exercise with members of the Selection Committee and facilitate the interview sessions, providing a technical advisor to the interview panel when necessary.

20. The selection of a Chief Officer is made by a panel of Elected Members, the Selection Committee, who have delegated authority to appoint through the Council’s Scheme of Delegation. The only exception to this is the appointment of the Chief Executive (Head of Paid Service) whose appointment has to be recommended to and approved by full Council. The Selection Committee are supported by the line manager of the post being recruited to and/or advised where necessary by a technical adviser on the service area as well as by People Services.

21. Full Council will consider the case for any salary in excess of £100,000, prior to any appointment to the ‘Chief Officer’ posts that it relates. The salary package will be defined as basic salary, any performance related pay, fees, routinely payable allowances and benefits in kind, that are due under the contract.

ADDITIONS TO SALARY OF CHIEF OFFICERS

22. With the exception of progression through the incremental scale of the relevant grade being subject to satisfactory performance, which is assessed on an annual basis, the level of remuneration is currently not variable dependent upon the achievement of defined targets. Progress through grades for all employees including Chief Officers, has been temporarily suspended due to a variation to terms and conditions outlined later in this policy.

23. To meet specific operational requirements it may be necessary for an individual Chief Officer to temporarily take on additional duties to their identified role. The Council authorises such additional payments relevant to those duties through the Selection Committee.

24. Some Chief Officer posts carry additional payments. These additional payments are supplementary to basic salary and may represent a contractual obligation. The amounts are shown in Appendix 3 (Table 1) and Appendix 4 (Table 2) and the reasons for the additional payments, are stated in Appendix 3 (Table 1).

25. The Chief Executive’s salary does include payment for local election duties and no additional payment is made for those duties. Separate payments are received for any returning officer duties arising from parliamentary and European elections and referendums. It should be noted that payments for such elections are not funded by the Council.

PENSION CONTRIBUTIONS

26. Where employees have exercised their statutory right to membership of the Local Government Pension Scheme, the Council is required to make a contribution to the scheme representing a percentage of the pensionable remuneration due under the contract of employment of that employee. The rate

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Page 192 of contribution is set by Actuaries advising the Greater Manchester Pension Fund and reviewed on a triennial basis in order to ensure the scheme is appropriately funded. The current rate, set at April 2015 is 18.20%. The employee contribution rates, which are defined by statute, are currently 5.5% to 12.5% depending on the level of annual salary.

27. Oldham Council has a flexible retirement scheme which is run in accordance with the Local Government Pension Scheme and Regulation 18 of the Local Government Pension Scheme (Benefits, Membership and Contributions) Regulations 2007 (SI 2007/1166) as amended by the Local Government Pension Scheme (Miscellaneous) Regulations 2012 (SI 2012/1989).

PAYMENTS ON TERMINATION

28. The Council’s approach to statutory and discretionary payments on termination of employment of Chief Officers, prior to reaching normal retirement age, mirrors the policy applied to all staff in the Council (excluding teachers, where there are different pension arrangements) and is covered within the redundancy policy, in accordance with regulations 5 and 6 of the Local Government (Early Termination of Employment) (Discretionary Compensation) Regulations 2006 and Regulation 12 of the Local Government Pension Scheme (Benefits, Membership and Contribution) Regulations 2007. The Council’s current Redundancy Policy is available to view on the Council’s website.

29. Any payments falling outside these provisions or the relevant periods of notice within the contract of employment shall be subject to a rigorous risk assessment, as they would be for any member of staff within the Council and a formal decision will be made by the Director of People and the Director of Legal Services of the Council.

LOWEST PAID EMPLOYEES

30. Oldham Council is committed to tackling positively the socio-economic and health inequalities associated with low pay. Since April 2012, the Council has implemented a Local Living Wage initially of £7.11 per hour, increasing to £7.24 per hour in April 2013 and then, from April 2015, to £7.86 per hour in accordance with the Living Wage for 2015, as advocated by the Living Wage Foundation. The Council retains this commitment subject to an ongoing financial impact assessment.

31. Full time hours at Oldham Council are 36 hours and 40 minutes per week.

32. The relationship between the rate of pay for the lowest paid and the Chief Executive is determined by the processes used for determining pay and grading structures, as set out earlier in this policy statement. This relationship is expressed as a ratio in Appendix 5 (Table 3), which also shows the multiple between the median full time equivalent earnings and the earnings of the Chief Executive. Oldham Council has a commitment that the ratio between its highest earner, the Chief Executive, and those who are the lowest paid, will not exceed 1:11.

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Page 193 33. As part of its overall and ongoing monitoring of alignment with external pay markets, both within and outside the sector, the Council will use available benchmark information as appropriate.

TEMPORARY VARIATION TO TERMS AND CONDITIONS OF SERVICE

34. As part of the Council-wide budget saving programme, Cabinet have agreed to a number of measures including some elements which temporarily vary the terms and conditions of service for employees at all levels of the Council. The measures include a deduction to salary of 1.15%, which is equivalent to three days unpaid leave. The hourly rates quoted in paragraph 30 regarding the wage of our lowest paid employees is inclusive of this deduction.

35. There is also a temporary freeze on incremental progression through grades, so employees will remain on their current spinal column point as of 30 March 2014 through the variation period. All of these temporary variations are scheduled to end on 31 March 2017.

ACCOUNTABILITY AND DECISION MAKING

36. In accordance with the constitution of the Council, the Selection Committee is responsible for decision making in relation to the recruitment, pay, terms and conditions and severance arrangements in relation to Chief Officers. Accountability and decision making for all other employees of the Council is the responsibility of Executive Directors through the Scheme of Delegation.

RE-EMPLOYMENT / RE-ENGAGEMENT OF FORMER EMPLOYEES

37. Oldham Council has an obligation to ensure that it is managing public monies responsibly against any requirements to achieve savings and reductions in posts through voluntary or compulsory redundancy, efficiency release or employer consent retirement which results in a cost to the Council.

38. The Council will not re-engage ex-employees who have left their prime employment with the Council on the grounds of voluntary or compulsory redundancy, efficiency release or employer consent retirement (where there is a cost to the Council) for a period of 12 months with effect from the date of leaving. This policy does not cover those employees who access their pension via the Council’s Flexible Retirement Scheme.

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Page 194 Page 195 Page 196 Page 197 Page 198 Page 199 Page 200 Page 201 Page 202 Page 203 Page 204 Page 205 Page 206

Appendix 3: Table one: Posts with Salaries over £50,000 with role responsibilities.

29th February 2016

Page 207

Executive Management Team

DIRECTORATE Chief Executive’s

JOB TITLE Chief Executive 1 SALARY AT 29.02.2016 £160,000

OTHER PAYMENTS Nil

GRADE Chief Executive

CONTRACT TYPE Permanent

RESPONSIBILITIES Executive direction for the Council to achieve its co-operative vision through:  Accountable for the overall performance of the council and the Council’s net revenue budget  Head of Paid Service  Returning Officer for the Elections

NUMBER OF EMPLOYEES 2851

NET BUDGET POSTHOLDER £208,345,840 RESPONSIBLE FOR

DIRECTORATE Economy and Skills

JOB TITLE Executive Director – Economy and Skills 2 SALARY AT 29.02.2016 £132,000

OTHER PAYMENTS £6,000 Protection £100 Local Election Payment

GRADE Executive Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Executive direction for the following services:  Economic Development  Enterprise & Skills  Education and Early Years

NUMBER OF EMPLOYEES 1087

2 Page 208 NET BUDGET POSTHOLDER £21,218,970 RESPONSIBLE FOR

Salaries given as spot points are written as full year amounts. They are subject to a 1.15% reduction, as part of the Council’s temporary variation to terms and conditions of service. DIRECTORATE Health & Wellbeing

JOB TITLE Executive Director of Health and Wellbeing 3 SALARY AT 29.02.2016 £120,000

OTHER PAYMENTS £40 Local Election Payment

GRADE Executive Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Executive direction for the following services:  Adult Social Care  Children’s Social Care  Public Health  Strategic Client for Oldham Care & Support (OCS)  Holds the statutory Director roles for both Adult (DASS) and Childrens Services (DCS)

NUMBER OF EMPLOYEES 499

NET BUDGET POSTHOLDER £75,726,940 RESPONSIBLE FOR

DIRECTORATE Corporate and Commercial Services

JOB TITLE Executive Director – Corporate & Commercial Services and Managing Director of Unity 4 SALARY AT 29.02.2016 £132,000

OTHER PAYMENTS £8,000 Managing Director of Unity £100 Local Election Payment

GRADE Executive Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Executive direction for the following services:  Finance  Legal Service  Commercial and Transformational Services  People Service

NUMBER OF EMPLOYEES 428

NET BUDGET POSTHOLDER £30,506,660

3 Page 209 RESPONSIBLE FOR

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Executive Director – Co-operatives and Neighbourhoods 5 SALARY AT 29.02.2016 £120,000

OTHER PAYMENTS £100 Local Election Payment

GRADE Executive Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Executive direction for the following services:  Environmental Services  Community Services

NUMBER OF EMPLOYEES 869

NET BUDGET POSTHOLDER £174,936,570 RESPONSIBLE FOR

4 Page 210 Senior Leadership Team

DIRECTORATE Policy & Governance

JOB TITLE Director of Policy and Governance 6

SALARY AT 29.02.2016 £85,001 - £90,000

OTHER PAYMENTS £40 Local Election Payment

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services:  Policy  Partnership Support (Borough and Greater Manchester)  Marketing and Communications  Business Intelligence  Executive Support

NUMBER OF EMPLOYEES 85

NET BUDGET POSTHOLDER £4,620,240 RESPONSIBLE FOR

DIRECTORATE Chief Executive’s

JOB TITLE Greater Manchester Director of Environment 7 SALARY AT 29.02.2016 £80,001 - £85,000

OTHER PAYMENTS Nil

GRADE GM Director

CONTRACT TYPE Fixed Term

RESPONSIBILITIES Lead responsibility for the Association of Greater Manchester (AGMA) Environment Commission. This post is hosted by Oldham Council, and works across the whole of Greater Manchester.

NUMBER OF EMPLOYEES Directly line manage 4 (+ 1 secondee), indirectly line manage an additional 4 NET BUDGET POSTHOLDER Nil RESPONSIBLE FOR

5 Page 211

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Director of Environmental Services 8 SALARY AT 29.02.2016 £85,001- £90,000

OTHER PAYMENTS £60 Local Election Payment

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services:  Waste, Fleet and Highways Operations  Street Scene and Parks  Strategic Transportation, Highways (Unity Client) Parking and Street Lighting (Client)  Public Protection  Planning & Building Control

NUMBER OF EMPLOYEES 444

NET BUDGET POSTHOLDER £60,390,590 RESPONSIBLE FOR

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Director of Community Services 9 SALARY AT 29.02.2016 £85,001- £90,000

OTHER PAYMENTS £60 Local Election Payment

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services  Community Safety & Community Cohesion  Heritage, Libraries and Arts  District Partnerships  Early Help  Strategic Housing, Development & Homelessness  Family Services (Common Assessment Framework)  Community Welfare Support and Advice  Multi Agency Safeguarding Hub (MASH)

NUMBER OF EMPLOYEES 242

NET BUDGET POSTHOLDER £14,258,820 RESPONSIBLE FOR

6 Page 212

DIRECTORATE Economy and Skills

JOB TITLE Director of Economic Development 10 SALARY AT 29.02.2016 £85,001- £90,000

OTHER PAYMENTS £14,341 Protection

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services:  Physical Regeneration Development, including Joint Ventures and Education Capital Programme)  Asset Management (Client)  Corporate Landlord (including Facilities Management)  Catering and Cleaning  Car Parking

NUMBER OF EMPLOYEES 683

NET BUDGET POSTHOLDER £6,072,920 RESPONSIBLE FOR

DIRECTORATE Economy and Skills

JOB TITLE Director of Enterprise and Skills 11 SALARY AT 29.02.2016 £85,001 - £90,000

OTHER PAYMENTS Nil

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services:  Skills and Employment /Get Oldham Working  Enterprise Development and inward Investment including Tourism  Economy Strategy  Business Engagement  Community/Adult Learning  Town Centre

NUMBER OF EMPLOYEES 215

NET BUDGET POSTHOLDER £1,470,470 RESPONSIBLE FOR

7 Page 213

DIRECTORATE Economy and Skills

JOB TITLE Director of Education and Early Years 12 SALARY AT 29.02.2016 £80,001 - £85,000

OTHER PAYMENTS Nil

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services  School Improvement  School Places and Planning  Early Years  Education Strategy including Attainment

NUMBER OF EMPLOYEES 187

NET BUDGET POSTHOLDER £13,285,180 RESPONSIBLE FOR

DIRECTORATE Health and Wellbeing

JOB TITLE Director of Adult Social Care 13 SALARY AT 29.02.2016 £75,001 - £80,000

OTHER PAYMENTS Nil

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services  Integrated Commissioning for Adults  Adult Social Care Management  Client Financial Support

NUMBER OF EMPLOYEES 187

NET BUDGET POSTHOLDER £44,137,680 RESPONSIBLE FOR

8 Page 214

DIRECTORATE Health and Wellbeing

JOB TITLE Director of Public Health 14 SALARY AT 29.02.2016 £80,001- £85,000

OTHER PAYMENTS Nil

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Holds the Statutory role for the Director of Public Health

NUMBER OF EMPLOYEES 15

NET BUDGET POSTHOLDER £10,399,080 RESPONSIBLE FOR

DIRECTORATE Health and Wellbeing

JOB TITLE Director of Children & Safeguarding 15 SALARY AT 29.02.2016 £75,001 - £80,000

OTHER PAYMENTS £1,600 Standby

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services:  Children’s safeguarding  Looked After Children  Fostering & Adoption  Child protection, fieldwork and assessment

NUMBER OF EMPLOYEES 238

NET BUDGET POSTHOLDER £20,789,940 RESPONSIBLE FOR

9 Page 215

DIRECTORATE Corporate and Commercial Services

JOB TITLE Director of Legal

16 SALARY AT 29.02.2016 £90,001 - £95,000

OTHER PAYMENTS £250 Local Election Payment

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services:  Legal Service  Statutory Monitoring Officer  Constitutional Services  Member Services  Registrars  Elections

NUMBER OF EMPLOYEES 49

NET BUDGET POSTHOLDER £2,977,880 RESPONSIBLE FOR

DIRECTORATE Corporate and Commercial Services

JOB TITLE Director of People 17 5 SALARY AT 29.02.2016 £85,001- £90,000

OTHER PAYMENTS Nil

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services:  People Strategy  Development Academy  Unity Client for human resources services  Organisational Development

NUMBER OF EMPLOYEES 34

NET BUDGET POSTHOLDER £2,301,680 RESPONSIBLE FOR

10 Page 216

DIRECTORATE Corporate and Commercial Services

JOB TITLE Director of Commercial and Transformation

Services 18 SALARY AT 29.02.2016 £75,001 - £80,000

OTHER PAYMENTS £70 Local Election Payment

GRADE Director

CONTRACT TYPE Permanent (but Acting into this role)

RESPONSIBILITIES Strategic direction for the following services:  Programme Management Office and lead on major corporate transformation projects  Procurement  Strategic Relationship Management  ICT

NUMBER OF EMPLOYEES 38

NET BUDGET POSTHOLDER £6,032,550 RESPONSIBLE FOR

DIRECTORATE Corporate and Commercial Services

JOB TITLE Director of Finance 19 SALARY AT 29.02.2016 £85,001 - £90,000

OTHER PAYMENTS £70 Local Election Payment

GRADE Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following services:  Chief Finance & Section 151 Officer  Financial planning  Financial management  Traded service for School Budget Support  Internal audit, fraud, risk management and insurance  Customer Services and Business Support

NUMBER OF EMPLOYEES 307

NET BUDGET POSTHOLDER £18,663,120 RESPONSIBLE FOR

11 Page 217 Senior Managers

DIRECTORATE Policy & Governance

JOB TITLE Head of Co-operatives Partnerships and Policy 20 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENTS £2,970.55 Honorarium

GRADE SM2

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Development of the corporate plan  Policy and strategy development, including environmental policy development  Partnership development

DIRECTORATE Policy & Governance

JOB TITLE Head of Business Intelligence 21

SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Research and intelligence relating to the Borough of Oldham  Performance monitoring of services  Support for external inspections and assessments

12 Page 218

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Head of Highways Operations, Waste & Fleet Management 22 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Waste management services including trade waste and recycling  Highways operations  Fleet management  Supports the Council’s commitment to delivering contracts for the Greater Manchester Waste Disposal Authority

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Head of Street Scene and Parks 23 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Parks and open spaces  Street cleansing  Countryside service  Cemeteries and crematorium

13 Page 219

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Head of Public Protection 24 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS £500 Essential Car User Lump Sum

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Environmental Health  Health and Safety  Trading Standards  Licensing

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Head of Planning & Infrastructure 25 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Planning Applications and development control  Building Control Permits  Enforce planning and building control contraventions  Strategic Planning  Policy and Transport strategy

14 Page 220 DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Head of Libraries, Heritage & Arts 26 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Library & lending services  Local Studies & Archives  Gallery Oldham  Arts development & delivery

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Library and Information Manager 27 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENTS Nil

GRADE SM2

CONTRACT TYPE Permanent

RESPONSIBILITIES Management of the following services:  Library Lending service  Reference Library service  Children’s Library service  Mobile Library service

15 Page 221

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Head of Stronger Communities Services 28 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS £93.33 Local Election Payment

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction of the following services:  Leads work across Oldham Council and the Oldham Partnership to manage community tensions and build good community relations  Contributes to work to build a strong voluntary, community and faith sector and tackle inequality within the community

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Head of Housing Services 29 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS £40 Local Election Payment

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Delivery and monitoring of Private Finance Initiative (PFI) Schemes  Development of housing strategy projects and programmes  Homelessness and housing needs services  First Response Security Services

16 Page 222

DIRECTORATE Economy & Skills

JOB TITLE Head of Strategic Regeneration & Development 30 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction of the following services:  Delivery of key projects identified within the Council’s capital programme  Delivery of major regeneration projects  Delivery of Neighbourhood Investment Frameworks

DIRECTORATE Economy & Skills

JOB TITLE Team Leader – Strategic Regeneration 31 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENTS £500 Essential Car User Lump Sum £6,098.28 Honorarium

GRADE SM2

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Acquisitions and disposals of property  Appropriate utilisation of Council assets to achieve Council objectives

17 Page 223

DIRECTORATE Economy & Skills

JOB TITLE Head of Asset Management 32 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Act as Client Manager for the Unity Partnership in relation to assets management and property

DIRECTORATE Economy & Skills

JOB TITLE Head of Facilities Management 33 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction of the following services:  Facilities management  Client manager for Unity Partnership in relation to facilities management  Catering  Cleaning

18 Page 224 DIRECTORATE Economy & Skills

JOB TITLE Head of Service – Economy & Skills

34 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENTS Nil

GRADE SM2

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Get Oldham Working  Strategies on reducing unemployment  Support for Business Growth

DIRECTORATE Economy & Skills

JOB TITLE Head of Lifelong Learning 35 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS Nil

GRADE Soulbury

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction of the following services:  Lifelong Learning service development  Lifelong Learning service delivery

19 Page 225

DIRECTORATE Economy & Skills

JOB TITLE Head of Strategic Investment 36 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction of the following services:  Town Centre strategy including markets development  Attracting investment into Oldham for long term growth  Strategy development for long term place making

DIRECTORATE Economy & Skills

JOB TITLE Head of Performance Schools & Learning Settings 37 SALARY AT 29.02.2016 £65,001 - £70,000

OTHER PAYMENTS Nil

GRADE Soulbury

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Early Years Improvement  School Improvement  Governor Services  Strategic School Human Resources  Hearing and Visual Impairment Service

20 Page 226

DIRECTORATE Economy & Skills

JOB TITLE Schools & Learning Settings Performance Advisor 38 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE Soulbury

CONTRACT TYPE Permanent

RESPONSIBILITIES Management of the following services:  Challenging schools and early years and childcare settings to improve Oldham’s Early Years Foundation Stage Profile results  Development of plans to improve school readiness  Leading the development and delivery of Oldham’s Early Years Foundation Stage Profile Moderation programme  Monitoring and evaluating the performance of schools and early years and childcare settings

DIRECTORATE Economy & Skills

JOB TITLE School Performance Officer with EMA Focus 39

SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENTS Nil

GRADE Soulbury

CONTRACT TYPE Permanent

RESPONSIBILITIES Strategic direction for the following areas:  Strategic lead for INA Children (International New Arrivals) in Oldham schools  Improving outcomes for EAL Children  Developing and harnessing the capacity for schools to support each other with EAL (English as Additional Language and INA (International New Arrivals) children

21 Page 227

DIRECTORATE Economy & Skills

JOB TITLE Head of Education Place Planning & Access 40 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction of the following services:  Early Years Place Planning  School Place Planning  School Admissions  Children’s Centres and Day Care Provision  Home to School Transport  Education Psychology  Special Educational Needs & Disabilities (SEND) and Education Health and Care Plans (EHC Plan)

DIRECTORATE Economy & Skills

JOB TITLE Lead Educational Psychologist 41 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENT £500 Essential Car User Lump Sum

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management of the following service:  The Educational and Child Psychology Service (ECPS) - psychological services which promote the attainment and healthy emotional development of children and young people from 0 -19 in partnership with their families, carers and other relevant agencies

22 Page 228

DIRECTORATE Economy & Skills

JOB TITLE Senior Educational Psychologist 42

SALARY AT 29.02.2016 £55,001 - £60,000 (Part time: £47, 224.39 actual salary)

OTHER PAYMENT £500 Essential Car User Lump Sum

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Contribution to the management of the following service:  The Educational and Child Psychology Service (ECPS) - psychological services which promote the attainment and healthy emotional development of children and young people from 0 -19 in partnership with their families, carers and other relevant agencies

DIRECTORATE Economy & Skills

JOB TITLE Educational Psychologist 43 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENT £500 Essential Car User Lump Sum

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Contribution to the following service:  The Educational and Child Psychology Service (ECPS) - psychological services which promote the attainment and healthy emotional development of children and young people from 0 -19 in partnership with their families, carers and other relevant agencies

23 Page 229

DIRECTORATE Economy & Skills

JOB TITLE Educational Psychologist 44 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENT £500 Essential Car User Lump Sum

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Contribution to the following service:  The Educational and Child Psychology Service (ECPS) - psychological services which promote the attainment and healthy emotional development of children and young people from 0 -19 in partnership with their families, carers and other relevant agencies

DIRECTORATE Economy & Skills

JOB TITLE Educational Psychologist 45 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENT £500 Essential Car User Lump Sum

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Contribution to the following service:  The Educational and Child Psychology Service (ECPS) - psychological services which promote the attainment and healthy emotional development of children and young people from 0 -19 in partnership with their families, carers and other relevant agencies

24 Page 230

DIRECTORATE Economy & Skills

JOB TITLE Head of Inclusion and Vulnerable Groups 46 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS Nil

GRADE Soulbury

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Virtual School (Looked After Children)  Pupil Behaviour  Alternative provision  Pupil Referral Unit (Kingsland)  Children who are educated at home  Children who are missing education  Quality & Effective Support Team (QEST)

DIRECTORATE Economy & Skills

JOB TITLE Assistant Headteacher (Outreach: Jigsaw) 47 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENTS Nil

GRADE Assistant Headteacher

CONTRACT TYPE Permanent

RESPONSIBILITIES Management of the following service:  Support schools to build on their capacity to support children presenting behaviour challenges so that they can access learning and make appropriate progress  Reduce levels of poor behaviour, fixed term or permanent exclusions in targeted schools  Promote effective education for pupils with special educational needs/social emotional and behavioral difficulties

25 Page 231

DIRECTORATE Health & Wellbeing

JOB TITLE Assistant Director of Adult Services 48 SALARY AT 29.02.2016 £70,001 - £75,000

OTHER PAYMENTS Nil

GRADE Assistant Director

CONTRACT TYPE Fixed term to 31/03/16

RESPONSIBILITIES Management direction to the following services:  Self-directed support  Joint care management  Strategic lead mental health  To monitor and quality assure services provided by other providers that have been commissioned  To develop strong inter-agency relationships within Oldham

DIRECTORATE Health & Wellbeing

JOB TITLE Head of Older People & Safeguarding 49 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS £1,450 Standby Payment

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management of the following services:  Adult Social Care  Emergency Duty Team  Hospital Team  End of Life Team  Adult Safeguarding

26 Page 232

DIRECTORATE Health & Wellbeing

JOB TITLE Head of Learning Disabilities and Mental Health 50 SALARY AT 29.02.2016 Vacant

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management of the following services:  Mental Health Social Care  Learning Disabilities

DIRECTORATE Health and Wellbeing

JOB TITLE Consultant (Commissioning, SMT & Children’s Trust) 51 SALARY AT 29.02.2016 Vacant

OTHER PAYMENTS Nil

GRADE NHS

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Provision of expert public health advice  Development of equitable services across primary, secondary healthcare and social care  Promotion of health and wellbeing across sectors  Develop information and intelligence systems to underpin public health actions

27 Page 233

DIRECTORATE Health and Wellbeing

JOB TITLE Medical Consultant GCC Liaison 52 SALARY AT 29.02.2016 Vacant

OTHER PAYMENTS Nil

GRADE NHS

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Provision of expert public health advice  Development of equitable services across primary, secondary healthcare and social care  Promotion of health and wellbeing across sectors  Develop information and intelligence systems to underpin public health actions

DIRECTORATE Health and Wellbeing

JOB TITLE Strategies Manager 53 SALARY AT 29.02.2016 £50,001 - £55,000 (Part time: £35,591.91 actual salary)

OTHER PAYMENTS Nil

GRADE SM2

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Lead partnership commissioner for drugs and alcohol  Manage portfolio of commissioned services  Provision of expert public health advice

28 Page 234

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Head of Youth & Leisure 54 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Youth Services  Sports development and coaching  Music Service  Outdoor Education  Study Support

DIRECTORATE Co-operatives and Neighbourhoods

JOB TITLE Head of Music 55 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS £500 Essential Car User Lump Sum

GRADE Soulbury

CONTRACT TYPE Permanent

RESPONSIBILITIES Management of the following services:  Music in Schools  Music services delivered at the Lyceum Music Centre

29 Page 235

DIRECTORATE Health & Wellbeing

JOB TITLE Service Manager: Outdoor Education 56 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENTS Nil

GRADE Soulbury

CONTRACT TYPE Permanent

RESPONSIBILITIES Management of the following services:  Castleshaw Centre – the Council’s Outdoor Education Centre  Act as Outdoor Education Adviser for Oldham Schools, Youth Service and other settings including Looked After Children

DIRECTORATE Health & Wellbeing

JOB TITLE Head of Children’s Fieldwork 57 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS £3,975 Standby Payments

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction of the following services:  Service provision for children subject to assessment (including Section 47), children in need and children subject to a child protection plan

30 Page 236

DIRECTORATE Health & Wellbeing

JOB TITLE Head of Looked After Children 58 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS £3,250 Standby Payment

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Fostering  Adoption  Care Leavers  Residential Children’s services

DIRECTORATE Health & Wellbeing

JOB TITLE Head of Children’s Safeguarding Service 59 SALARY AT 29.02.2016 Vacant

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Responsible for the LSCB (Local Safeguarding Childrens Board)  Responsible for the OASB (Oldham Adult Safeguarding Board)  Independent Reviewing team (Childrens)  LADO (Local Authority Designated Officer)  Schools Education  Adult Investigation team  Supporting the MASH team (Multi-Agency Safeguarding Hub)

31 Page 237

DIRECTORATE Health and Wellbeing

JOB TITLE Head of Integrated Commissioning (Childrens) 60 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following service:  Developing strategic commissioning strategies  Develop comprehensive range of evidence based services commissioned with available resources

DIRECTORATE Health and Wellbeing

JOB TITLE Head of Integrated Commissioning (Adults) 61 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS £142.50 Local Election Payment

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following service:  Developing strategic commissioning strategies  Develop comprehensive range of evidence based services commissioned with available resources

32 Page 238 DIRECTORATE Corporate & Commercial Services

JOB TITLE Assistant Borough Solicitor 62 SALARY AT 29.02.2016 £70,001 - £75,000

OTHER PAYMENTS £206.66 Local Election Payment £5,000 Honorarium for Greater Manchester Waste duties

GRADE Assistant Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Policy Legal team  Community Legal team  Environment Legal team  Family Legal team

DIRECTORATE Corporate & Commercial Services

JOB TITLE Group Lawyer (Policy) 63 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENTS £50 Local Election Payment

GRADE SM2

CONTRACT TYPE Permanent

RESPONSIBILITIES Management of the following service:  Policy Legal team

DIRECTORATE Corporate & Commercial Services

JOB TITLE Group Lawyer (Community) 64 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENTS £2,625 Standby £113.32 Local Election Payment

GRADE SM2

CONTRACT TYPE Permanent

RESPONSIBILITIES Management for the following service:  Community Legal team

33 Page 239 DIRECTORATE Corporate & Commercial Services

JOB TITLE Group Lawyer (Environment) 65 SALARY AT 29.02.2016 £50,001 - £55,000

OTHER PAYMENTS £500 Standby £73.33 Local Election Payment

GRADE SM2

CONTRACT TYPE Permanent

RESPONSIBILITIES Management for the following service:  Environment Legal team

DIRECTORATE Corporate and Commercial Services

JOB TITLE Assistant Director of People 66 SALARY AT 29.02.2016 £70,001 - £75,000

OTHER PAYMENTS Nil

GRADE Assistant Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  People Relations  People Planning  Pay & Reward  Development Academy delivery team

DIRECTORATE Corporate and Commercial Services

JOB TITLE Head of Organisational Development 67

SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following service:  People Change  Organisation Development

34 Page 240

DIRECTORATE Corporate and Commercial Services

JOB TITLE Head of Programme Management Office 68 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Development of structured project and programme planning process  Technical support and co-ordination for corporate projects and programmes  Technical support for corporate change programmes

DIRECTORATE Corporate and Commercial Services

JOB TITLE Head of Strategic Sourcing 69 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Development of procurement practice compliant with associated legislation  Manage all aspects of the Sourcing Lifecycle  Delivery of the Sourcing Strategy

35 Page 241

DIRECTORATE Corporate and Commercial Services

JOB TITLE Head of Strategic Relationship Management 70

SALARY AT 29.02.2016 Vacant

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management for the following service:  Development of the SRM service which manages the commercial relationships between the Council and its strategic delivery partners

DIRECTORATE Corporate and Commercial Services

JOB TITLE Chief Information Officer 71

SALARY AT 29.02.2016 Vacant

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Client Manager function for Unity Partnership ICT services  Information governance, security and records management  Freedom of Information Requests and Subject Access Requests

36 Page 242

DIRECTORATE Corporate and Commercial Services

JOB TITLE Assistant Borough Treasurer - Financial Management 72

SALARY AT 29.02.2016 Vacant

OTHER PAYMENTS Nil

GRADE Assistant Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Directorate Finance teams

DIRECTORATE Corporate and Commercial Services

JOB TITLE Senior Finance Manager 73 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS £70 Local Election Payment £624.57 Honorarium

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management for the following service  Finance Special Projects team

DIRECTORATE Corporate and Commercial Services

JOB TITLE Senior Finance Manager

74 SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS £46.66 Local Election Payment

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management for the following service:  Directorate finance teams

37 Page 243 DIRECTORATE Corporate and Commercial Services

JOB TITLE Assistant Borough Treasurer – Corporate Finance 75 SALARY AT 29.02.2016 Vacant

OTHER PAYMENTS Nil

GRADE Assistant Director

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Development of the Council’s Medium Term Financial Strategy  Capital & Treasury team  Corporate Control team  Technical/Systems Finance team

DIRECTORATE Corporate and Commercial Services

JOB TITLE Senior Finance Manager 76 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS £70 Local Election Payment

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management for the following service:  Capital & Treasury finance teams

DIRECTORATE Corporate and Commercial Services

JOB TITLE Senior Finance Manager 77

SALARY AT 29.02.2016 Vacant

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management for the following service:  Finance Value for Money team

38 Page 244

DIRECTORATE Corporate and Commercial Services

JOB TITLE Head of Corporate Governance 78 SALARY AT 29.02.2016 £60,001 - £65,000

OTHER PAYMENTS £46.66 Local Election Payment £5,000 Honorarium for Greater Manchester Waste duties £3,277.12 Honorarium

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Audit team  Counter Fraud team  Risk and Insurance team  Audit support for Greater Manchester Waste Authority

DIRECTORATE Corporate and Commercial Services

JOB TITLE Audit & Counter Fraud Manager 79

SALARY AT 29.02.2016 £55,001 - £60,000

OTHER PAYMENTS £66.66 Local Election Payment

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management for the following services:  Audit team  Counter fraud team

39 Page 245 DIRECTORATE Corporate and Commercial Services

JOB TITLE Head of Customer and Business Support Services 80 SALARY AT 29.02.2016 Vacant

OTHER PAYMENTS Nil

GRADE SM1

CONTRACT TYPE Permanent

RESPONSIBILITIES Management direction for the following services:  Business Support  Customer Services, including complaints and compliments  Client function for Unity Partnership for Customer Services and Revenue & Benefits

40 Page 246

Appendix 4: Pay Policy Statement Table Two: Page 247 Page Summary table for Officers with salaries over £50,000

29th February 2016

EXECUTIVE CORRESPONDING JOB TITLE SALARY AT TOTAL ADDITIONAL MANAGEMENT TEAM NUMBER FROM 01.04.2015 ANNUAL PAYMENTS TABLE ONE (EXPLAINED IN TABLE 1) 1 Chief Executive 1 Chief Executive 160,000

Economy and Skills 2 Executive Director – Economy and Skills 132,000 6000+100

Health and Wellbeing 3 Executive Director – Health and Wellbeing 120,000 40 Corporate and Executive Director – Corporate & Commercial Commercial Services 4 Services and Managing Director of Unity 132,000 8000+100 Co-operatives and 5 Executive Director – Co-operatives and

Page 248 Page Neighbourhoods Neighbourhoods 120,000 100 Salaries given as spot points are written as full year amounts. They are subject to a 1.15% reduction, as part of the Council’s temporary variation to terms and conditions of service. SENIOR LEADERSHIP CORRESPONDING JOB TITLE SALARY AT TOTAL ADDITIONAL TEAM NUMBER FROM 01.01.2015 ANNUAL PAYMENTS TABLE ONE (EXPLAINED IN TABLE 1)

Policy & Governance 6 Director of Policy and Governance 85,001 – 90,000 40

Chief Executive 7 G M Director of Environment 80,001 – 85,000 Co-operatives and Neighbourhoods 8 Director of Environmental Services 85,001 – 90,000 60 Co-operatives and Neighbourhoods 9 Director of Community Services 85,001 – 90,000 60

Economy and Skills 10 Director of Economic Development 85,001 – 90,000 14341

11 Economy and Skills Director of Enterprise and Skills 85,001 – 90,000

12 Economy and Skills Director of Education & Early Years 80,001 – 85,000

13 Health and Wellbeing Director of Adult Social Care 75,001 – 80,000 .

Health and Wellbeing 14 Director of Public Health 80,001 – 85,000

Health and Wellbeing 15 Director of Children & Safeguarding 75,001 – 80,000 1600 Corporate & Commercial Services 16 Director of Legal 90,001 – 95,000 250 Corporate & Commercial Services 17 Director of People 85,001 – 90,000 Corporate & Commercial Services 18 Director of Commercial & Transformation Services 75,001 – 80,000 70 Corporate & 19 Commercial Services Director of Finance 85,001 – 90,000 70 SENIOR MANAGERS CORRESPONDING JOB TITLE SALARY AT TOTAL ADDITIONAL NUMBER FROM 01.01.2015 ANNUAL PAYMENTS TABLE ONE (EXPLAINED IN TABLE 1)

Page 249 Page Policy & Governance 20 Head of Co-operatives, Partnerships & Policy 50,001 – 55,000 2970

Policy & Governance 21 Head of Business Intelligence 55,001 – 60,000 Co-operatives and Head of Highways Operations, Waste & Fleet Neighbourhoods 22 Management 60,001 - 65,000 Co-operatives and Neighbourhoods 23 Head of Street Scene & Parks 55,001 – 60,000 Co-operatives and Neighbourhoods 24 Head of Public Protection 60,001 - 65,000 500 Co-operatives and Neighbourhoods 25 Head of Planning & Infrastructure 60,001 - 65,000 Co-operatives and Neighbourhoods 26 Head of Libraries, Heritage and Arts 60,001 - 65,000 Co-operatives and Neighbourhoods 27 Library & Information Manager 50,001 – 55,000 Co-operatives and Neighbourhoods 28 Head of Stronger Communities Services 60,001 - 65,000 93 Co-operatives and Neighbourhoods 29 Head of Housing Services 60,001 - 65,000 40

Economy and Skills 30 Head of Strategic Regeneration & Development 55,001 - 60,000

Economy and Skills 31 Team Leader – Strategic Regeneration 50,001 – 55,000 6098+500

Economy and Skills 32 Head of Asset Management 55,001 – 60,000

Economy and Skills 33 Head of Facilities Management 55,001 – 60,000

Economy and Skills 34 Head of Service – Economy & Skills 50,001 – 55,000

Economy and Skills 35 Head of Lifelong Learning 60,001 - 65,000

Economy and Skills 36 Head of Strategic Investment 55,001 – 60,000

Economy and Skills 37 Head of Performance Schools & Learning Settings 65,001 – 70,000

Page 250 Page Economy and Skills 38 Schools & Learning Settings Performance Advisor 55,001 – 60,000

Economy and Skills 39 School Performance Officer with EMA Focus 50,001 – 55,000

Economy and Skills 40 Head of Education Place Planning & Access 55,001 – 60,000

Economy and Skills 41 Lead Educational Psychologist 55,001 – 60,000 500 55,001 – 60,000 FTE Economy and Skills 42 Senior Educational Psychologist 47,224.39 actual 500

Economy and Skills 43 Educational Psychologist 50,001 – 55,000 500

Economy and Skills 44 Educational Psychologist 50,001 – 55,000 500

Economy and Skills 45 Educational Psychologist 50,001 – 55,000 500

Economy and Skills 46 Head of Inclusion and Vulnerable Groups 60,001 - 65,000

Economy and Skills 47 Assistant Headteacher (Outreach: Jigsaw) 50,001 – 55,000

Health and Wellbeing 48 Assistant Director of Adult Services 70,001 – 75,000

Health and Wellbeing 49 Head of Older People & Safeguarding 55,001 – 60,000 1450

Health and Wellbeing 50 Head of Learning Disabilities & Mental Health Vacant

Health and Wellbeing 51 Consultant (Commissioning, SMT & Children’s Trust) Vacant

Health and Wellbeing 52 Medical Consultant GCC Liaison Vacant 50,001 – 55,000 FTE Health and Wellbeing 53 Strategies Manager 35,591.91 actual

Health and Wellbeing 54 Head of Youth & Leisure 60,001 - 65,000

Health and Wellbeing 55 Head of Music 55,001 – 60,000 500

Health and Wellbeing 56 Service Manager: Outdoor Education 50,001 – 55,000

Health and Wellbeing 57 Head of Children’s Fieldwork 60,001 - 65,000 3975

Page 251 Page Health and Wellbeing 58 Head of Looked After Children 55,001 – 60,000 3250

Health and Wellbeing 59 Head of Children’s Safeguarding Service Vacant

Health and Wellbeing 60 Head of Integrated Commissioning (Childrens) 55,001 – 60,000

Health and Wellbeing 61 Head of Integrated Commissioning (Adults) 55,001 – 60,000 142 Corporate & Commercial Services 62 Assistant Borough Solicitor 70,001 - 75,000 5000+206 Corporate & Commercial Services 63 Group Lawyer (Policy) 50,001 – 55,000 50 Corporate & Commercial Services 64 Group Lawyer (Community) 50,001 – 55,000 113+2625 Corporate & Commercial Services 65 Group Lawyer (Environment) 50,001 – 55,000 73+500 Corporate & Commercial Services 66 Assistant Director of People 70,001 – 75,000 Corporate & Commercial Services 67 Head of Organisational Development 55,001 – 60,000 Corporate & Commercial Services 68 Head of Programme Management Office 55,001 – 60,000

Corporate & Commercial Services 69 Head of Strategic Sourcing 60,001 – 65,000 Corporate & Commercial Services 70 Head of Strategic Relationship Management VACANT Corporate & Commercial Services 71 Chief Information Officer VACANT Corporate & Commercial Services 72 Assistant Borough Treasurer – Financial Management VACANT Corporate & Commercial Services 73 Senior Finance Manager 55,001 – 60,000 70+624 Corporate & Commercial Services 74 Senior Finance Manager 55,001 – 60,000 46+100 Corporate & Commercial Services 75 Assistant Borough Treasurer – Corporate Finance VACANT Corporate & Page 252 Page Commercial Services 76 Senior Finance Manager 60,001 – 65,000 70+100 Corporate & Commercial Services 77 Senior Finance Manager VACANT Corporate & Commercial Services 78 Head of Corporate Governance 60,001 – 65,000 5000+46+3277 Corporate & Commercial Services 79 Audit & Counter Fraud Manager 55,001 – 60,000 66 Corporate & Commercial Services 80 Head of Customer & Business Support Services VACANT

Appendix 5: Pay Policy Statement table three:

Page 253 Page Chief Executive’s salary expressed as a ratio of other salaries

Table Three

CHIEF EXECUTIVE’S SALARY EXPRESSED AS A RATIO OF OTHER SALARIES

£ RATIO

CHIEF EXECUTIVE £160,000 -

Page 254 Page MEDIAN SALARY £20,849 1 :7.67

MEAN SALARY £24,352 1 : 6.57

LOWEST SALARY £15,207 1 : 10.52

Figures are based on full time equivalent salaries and last updated 29th February 2016.

Agenda Item 17

Report to COUNCIL

Revisions to the Code of Conduct for Employees

Portfolio Holder: Cllr Abdul Jabbar, Cabinet Member for Finance and HR

Officer Contact: Emma Alexander, Executive Director (Corporate and Commercial Services)

Report Author: Elisabetta Coccia, Senior People Relations Adviser

Ext. 4673

Date: 23 March 2016

Reason for Decision

To seek full Council endorsement to the updating of the constitutionally agreed Code of Conduct for all non-teaching staff who do not fall within the purview of a governing body

Executive Summary

This paper summarises the key revisions to the Code of Conduct for Employees which applies to all non-teaching staff who do not fall within the purview of a governing body. The revisions have been made in light of:  A review of the council’s procedures in relation to safeguarding to further protect vulnerable groups and including within this the council’s obligations to the Modern Slavery Act.  A review of the council’s Whistleblowing Policy. This review has been undertaken to increase policy accessibility and simplify interpretation of the process in accordance with the council’s obligations under the Public Interest Disclosure Act 1998.  Taking this opportunity to improve the alignment to the corporate values and behaviours of the council.

Recommendation  To review and endorse the revisions to the Code of Conduct for Employees as outlined in this paper.

Page 255

Full Council 23 March 2016 Revisions to the Code of Conduct for Employees

1. Background and Current Position

1.1 The purpose of the Code of Conduct is to provide a clear framework within which employees of the council are expected to conduct themselves. The Code outlines the personal behaviours which the council expects of its employees in and, selectively, outside of work in addition to clearly defining individual legal obligations.

1.2 A review of the Code of Conduct has led to the following changes being proposed on three counts as outlined below.

2. Proposed Revisions to the Council’s Code of Conduct for Employees

2.1 Establishment of a Clear Council Position in Relation to Matters of Safeguarding

2.1.1 In April 2015, the Chief Executive and Director of Children’s Services established a Task and Finish group to ensure rigour around safeguarding within the Council’s People Policies and Processes to ensure that any issue or question of safeguarding relating to a member of staff or applicant would be dealt with expediently and with clarity around the steps that needed to be taken. The group included representation from People and Legal Services, Safeguarding – Adults and Children’s and the Local Authority Designated Officer.

2.1.2 The group agreed a number of revisions to establish People Policies which, amongst other things, would require changes to the Code of Conduct. A new section (Section 22) has been added to the Code which outlines that employees are required to ensure a safe and supportive environment is promoted for all vulnerable groups. This is attached at appendix 1.

2.1.3 Clarity of the required employee behaviours has been provided by inserting links to the DCSF Guidance for Safer Working Practices for Adults Who Work with Children and Young People and The Skills for Care Guidance for Safeguarding Adults (as detailed in appendix 1). Both of these documents provide easy to understand guidance on the requirements of employee actions for when they come into contact with vulnerable groups.

2.1.4 Section 22 of the Code also confirms that the council takes the commitment to safeguarding very seriously and that breaches of the provided guidance may result in disciplinary action, could be considered gross misconduct which could lead to dismissal.

2.1.4 In addition, section 22 of the Code outlines that all allegations relating to matters of safeguarding will be reported to the Multi Agency Safeguarding Hub (MASH) to ensure all appropriate referrals are made and that full measures can be put into place to safeguard those as appropriate.

2.1.6 To date, consultation has taken place on these revisions with the trades unions and their views have been taken into consideration in shaping the guidance and procedure in relation to safeguarding matters. All processes and policy/guidance content has thus been agreed.

2 Page 256

2.2 Code of Conduct: – Whistleblowing Policy – a review of purview, format and language to add clarity for managers and their teams

2.2.1 In the spirit of encouraging early disclosure and openness, the Whistleblowing policy has also been consulted upon and revised in terms of format and language. The revisions are highlighted at Appendix 2 with the revised paragraphs numbered in red.

2.3 Updating the Code of Conduct to reflect the Council’s Values and Behaviours

2.3.1 Oldham Council has a clear set of values and behaviours that outline how it does business. We share these borough-wide with our residents, partners and businesses. As the Code of Conduct is the core framework to outline expectations of employee conduct, it is essential that it makes clear reference to Oldham’s Values and Behaviours. Accordingly, these have been incorporated into the Code of Conduct, Section 4. These changes are highlighted in red at appendix 3.

3. Consultation

3.1 The trade unions have been consulted, as have key senior management stakeholders and legal Services. All, are in agreement with the proposed revisions summarised and highlighted in the report and its’ appendices.

3.2 Workforce communications in the form of Core, Team and Manager’s brief items will be scheduled to coincide with the launch of the new Code on the intranet once full approval has been given. In addition, there will be reinforcement of the Code of Conduct and individual obligations through a refresh of the induction process in due course.

4. Financial Implications

4.1 There are no financial implications associated with this report.

Nicola Harrop (Finance Manager)

5. Legal Services Comments

5.1 Legal Services have been consulted on aspects of this report. The proposed changes are noted, there are no further comments from legal.

Radhika Aggarwal (Principal Employment Solicitor)

6. Co-operative Agenda

6.1 This report makes recommendations to revise the Council’s Code of Conduct which are compliant with statute, embed people management best practice and embrace the council’s Values and Behaviours directly.

6.2 From a co-operative stance, the revisions support openness with our workforce, working together to safeguard the most vulnerable in our community and fairness in promoting an environment where employees feel safe in raising legitimate concerns.

7. Human Resources Comments

7.1 These are embedded within this report.

Elisabetta Coccia (Senior People Relations Adviser)

3 Page 257

8. Risk Assessments

8.1 N/a

9. IT Implications

9.1 N/a

10. Property Implications

10.1 N/a

11. Procurement Implications

11.1 N/a

12. Environmental and Health & Safety Implications

12.1 These revisions support the health, safety and wellbeing of the council’s staff, together with that of residents and other service users with whom our staff come into contact.

13. Equality, Community Cohesion and Crime Implications

13.1 By increasing the focus on safeguarding and such as Whistleblowing, the council is using its best endeavours to protect the public.

14. Equality Impact Assessment Completed?

14.1 No – The Code applies equally to all the council staff who do not fall within the purview of a school governing body.

15. Key Decision

15.1 No

16. Background Papers

16.1 Modern Slavery Act 2015 published http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted

DCSF Guidance for Safer Working Practice for Adults who Work with Children and Young People. http://www.safeguardinginschools.co.uk/wp-content/uploads/2013/06/Guidance-for- safer-working-practice-for-adults-who-work-with-children-and-young-people.pdf

http://www.skillsforcare.org.uk/Document-library/Standards/Care-Act/learning-and- development/care-act-implications-for-safeguarding-adults-briefing.pdf

Oldham Council’s Constitution http://committees.oldham.gov.uk/ecSDDisplay.aspx?NAME=SD535&ID=535&RPID=98426 49&sch=doc&cat=13171&path=13171

17. Appendices

Appendix 1 – Code of Conduct: Safeguarding Addition

4 Page 258

Appendix 2 – Code of Conduct: Whistleblowing Policy Revisions

Appendix 3 – Code of Conduct: Standards – Values and Behaviours Revisions

5 Page 259 This page is intentionally left blank Appendix 1 – Code of Conduct: Safeguarding Addition

22. Safeguarding

22.1 All employees who come into contact with children, young people and vulnerable adults in their work have a duty of care to safeguard and promote their welfare. It is essential that a safe and supportive environment is promoted in all council services to ensure the very best outcomes for children, young people and vulnerable adults in the care of the council.

22.2 In taking due regard of current legislation and statutory guidance, Oldham Council requires all employees to take account of and adhere to the DCSF Guidance for Safer Working Practice for Adults who Work with Children and Young People. http://www.safeguardinginschools.co.uk/wp- content/uploads/2013/06/Guidance-for-safer-working-practice-for-adults-who- work-with-children-and-young-people.pdf

22.3 This guidance outlines the correct practices to follow when in contact with children and young people and, amongst other matters, includes the appropriate approaches in relation to issues of confidentiality, propriety and behaviour, dress and appearance, gifts and rewards, social contact, sexual contact, home visits and access to inappropriate images and internet use.

22.4 The following safeguarding principles have been agreed by the Government within the Care Act 2014 as a foundation to achieving good outcomes when in contact / working with vulnerable adults:

 Principle 1 – Empowerment - Ensuring that people who use services have genuine choice both of and within services.  Principle 2 – Protection - Support and care for their needs to live full lives, free from abuse and neglect  Principle 3 – Prevention – Empowered to make choices and supported to manage risks  Principle 4 – Proportionality - Proportionate and least intrusive response to the risk presented  Principle 5 – Partnerships - Local solutions through services working with their communities  Principle 6 – Accountability - Accountability and transparency in delivering safeguarding.

22.5 For further information on the principles see; http://www.skillsforcare.org.uk/Document-library/Standards/Care-Act/learning- and-development/care-act-implications-for-safeguarding-adults-briefing.pdf

Page 261 22.6 The council takes the commitment to safeguarding very seriously and any breach of the guidance and practice noted above may be considered as an act of gross misconduct and may result in disciplinary action, possibly leading to dismissal.

22.7 In the event that allegations are made in respect to matters of safeguarding, the council will, as a matter of policy, make a referral to the Multi Agency Safeguarding Hub (MASH) to ensure that measures can be put into place to safeguard those as appropriate.

Page 262 Appendix 2 – Code of Conduct: Whistleblowing Policy Revisions

1. Introduction

1.1 Whistleblowing occurs when a person raises a concern about dangerous, illegal activity or any wrong-doing within their organisation. It can involve sharing potentially vital information about health and safety risks, environmental factors, possible fraud, harm of children or vulnerable adults, covering up for someone and many more. 1.2 Oldham Council is committed to openness, probity and accountability. It expects employees and others with serious concerns about the council’s work to come forward and voice them. 1.3 This policy encourages and enables employees to raise serious concerns inside the council rather than ignore the concerns or disclose them outside. It is essential these factors are addressed immediately, so employees should 'blow the whistle' as early as possible to prevent any real damage being done. 1.4 This policy includes any occasion when an employee is concerned that their:  colleagues or the council are acting unlawfully  colleagues or councillors are breaching the council’s Codes of Conduct and its other operational or financial rules.

1.5 Throughout this process, employees will be given full support from Senior Management, concerns will be taken seriously and the council will do all it can to help employees throughout the investigation. This policy is also approved locally by the trades unions where additional support is available.

1.6 This policy provides guidance on how issues should be raised with the council. This does not preclude any employee from reporting an issue with the police in conjunction with the whistleblowing process where it is believed that criminal activity is involved.

1.7 Other procedures exist to register a grievance about an employee’s own employment. If an employee has an individual complaint relating to their employment, for example, their contract of employment, pay, conditions, this should be raised under the Council’s Grievance Policy. 1.8 The policy respects confidentiality and helps employees to raise concerns without fear of reprisal. 1.9 This document details:  How employees can raise a concern  How employees are safeguarded when raising a concern  How the council will respond  What employees can do if the council response does not resolve their concern

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Page 263

2. Employees Covered by this Policy

2.1 This Policy applies to all:

 employees of Oldham Council  employees of contractors working for the council, for example, agency staff, builders and drivers  employees of suppliers  those providing services under a contract or other agreement with the council in their own premises, for example, care homes, and;  voluntary workers working with the council.  people who in the course of their work come into contact with employees of council

3. Policy Statement

3.1 Employees are often the first to realise that there may be something seriously wrong within the council. Whistleblowing is viewed by the council as a positive act that can make a valuable contribution to the council’s efficiency and long term success. It is not disloyal to colleagues or to the council to make a disclosure.

3.2 The council is committed to achieving the highest standards of service delivery. To help achieve these standards, the council encourages freedom of speech.

4. Aims of the Policy

4.1 The aim of this Policy is to encourage employees and others who have serious concerns about any aspect of the council’s work to come forward and voice those concerns at the earliest opportunity.

5. Procedure

5.1 How Employees can Raise a Concern

5.1.1 The first step depends on the seriousness and sensitivity of the issues involved and who is thought to be involved. Whenever possible, employees should normally raise concerns with their immediate manager or superior. If an employee believes that management is involved, they should approach the Audit and Counter Fraud Team. They can be contacted on 0161 770 4897 or by email at [email protected].

5.1.2 Employees will not be expected to prove the wrongdoing, but will need to demonstrate to the person contacted that there are sufficient grounds for concern.

5.1.3 Concerns should be raised in writing. See Whistleblowing Form at the

2

Page 264 end of this policy.

5.1.4 If an employee does not feel able to put the concern in writing, they can telephone or meet a member of the Internal Audit and Counter Fraud Team (or one of the Appropriate Officers( (see 5.1.5 below). They are used to working in complete confidence and are trained to listen carefully.

5.1.5 Alternatively, advice and guidance on how matters of concern may be pursued can be obtained from the Appropriate Officer. Within the council these are;

Director of Legal Services 0161 770 4822 (Monitoring Officer)

Head of Corporate Governance 0161 770 4783

Director of People 0161 770 4695

Director of Finance 0161 770 4902

Chief Executive 0161 770 3542

5.1.6 The final route is to invite a trade union or a professional association to raise the matter through the council’s Whistleblowing procedure on the employee’s behalf.

5.2 How Employees are Safeguarded when Raising a Concern

5.2.1 This policy has been written to take account of the Public Interest Disclosure Act 1998 which protects workers making disclosures about certain matters of concern, when those disclosures are made in accordance with the Act’s provisions.

5.2.2 The Act makes it unlawful for the council to dismiss anyone or allow them to be victimised on the basis that they have made an appropriate lawful disclosure in accordance with the Act.

5.2.3 The Public Interest Disclosure Act 1998 and Employment Rights Act 1996 clearly define what types of disclosure qualify employees for protection against dismissal and detrimental treatment by your employer. These are known as ‘protected disclosures.’ The following qualify as a protected disclosure:

 Criminal offences (section 43B(1)(a), ERA 1996).

 Breach of any legal obligation (section 43B(1)(b), ERA 1996).

3

Page 265  Miscarriages of justice (section 43B(1)(c), ERA 1996).

 Danger to the health and safety of any individual (section 43B(1)(d), ERA 1996).

 Damage to the environment (section 43B(1)(e), ERA 1996).

 The deliberate concealing of information about any of the above (section 43B(1)(f), ERA 1996).

5.2.4 A disclosure will also be protected if the information disclosed is of a nature that shows that any of the above is likely to be deliberately concealed.

5.2.5 Harassment or Victimisation The council will not tolerate harassment or victimisation by those involved with the matters of concern or from others. It will take action to protect employees when they raise a concern in the public interest. The council takes its responsibilities in this seriously as it is responsible as the employer for any detriment caused. Due regard and sensitivity will be exercised by all involved in the process to ensure that employees do not suffer detrimental treatment as a result of raising a complaint. 5.2.6 If employees are already the subject of disciplinary or redundancy procedures, those procedures will not be halted as a result of an employee whistle-blowing.

5.2.7 Anonymous Allegations This policy as a whole encourages employees to put their name to the allegation. Although concerns expressed anonymously are much less powerful they will be considered taking into account:  the seriousness of the issues raised;  the credibility of the concern; and  the likelihood of confirming the allegation from other, attributable, sources. Employees will be unable to be told the outcome of any investigation of a concern which was brought forward anonymously.

5.2.8 Confidentiality The council will do its best to protect employee identity when they raise a concern and do not want their name to be disclosed. It is important to note that the investigation process may ultimately need to reveal the employee as the source of information. On some 4

Page 266 occasions a statement by the employee may be required as part of the evidence.

5.2.9 Untrue Allegations If an employee makes an allegation in the public interest and reasonably believed it to be true, but it is not confirmed by the investigation, no action will be taken against the employee. If, however, an employee makes malicious or frivolous allegations, or repeated allegations which have no foundation, disciplinary action will be taken against the employee.

5.3 How the Council will Respond 5.3.1 The action taken by the council will depend on the nature of the concern. The matters raised may:  be investigated internally;  be referred to the Police;  be referred to the External Auditor;  form the subject of an independent inquiry. 5.3.2 To protect individuals and the council, initial enquiries will be made to decide whether an investigation is appropriate and, if so, what form it should take. Most matters will, initially, be investigated internally. Concerns or allegations which fall within the scope of specific current procedures (for example, child protection or discrimination issues) will normally be dealt with through those routes. 5.3.3 Within ten working days of a concern being received, the council will write to the employee:  acknowledging that the concern has been received;  indicating how it proposes to deal with the matter;  giving an estimate of how long it will take to provide a final response;  informing the employee as to whether any initial enquiries have been made; and  informing the employee as to whether further investigations will take place and, if not, why not. 5.3.4 Some concerns may be resolved by immediate action without the need for an investigation. 5.3.5 The amount of contact between the Officer(s) considering the issues and the employee will depend on the nature of the matters raised, the potential difficulties involved and the amount and clarity of the information the employee provided. If necessary, further information will be sought. 5.3.6 When any meeting is arranged with the employee as a whistle blower, they have the right to be accompanied by a Trades Union or

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Page 267 professional association representative, or a colleague who is not involved in the area of work to which the concern relates. 5.3.7 The council will act as necessary to minimise any difficulties which employees may experience as a result of raising a concern. For instance if, later, employees are required to give evidence in criminal or disciplinary proceedings, the council will advise the employee directly as to the procedure. 5.3.8 The council accepts that employees need to be assured that the matter has been properly addressed so, subject to legal constraints, the employee will receive information about the outcomes of any investigations.

5.4 What Employees Can Do if the Council Response Does Not Resolve their Concern

5.4.1 This policy is intended to provide employees with an avenue to raise concerns and to have them resolved inside the council. The council hopes its investigations, and the action arising from them, will resolve their concern. If not, and the employee feels it is right to take the matter outside the council. In such circumstances, employees should seek advice from the council’s Monitoring Officer to ensure correct procedures are followed and that confidential information is not disclosed.

6. The Monitoring Officer 6.1 The Monitoring Officer has overall responsibility for the maintenance and operation of this policy. S/he maintains a record of concerns raised and the outcomes (but in a form which does not endanger employee confidentiality).

6.2 Details of all concerns raised and subsequent information will be retained for 5 years. The purpose of this is to ensure that a central record is kept which can be cross referenced with other complaints in order to monitor any patterns of concern and to assist the Head of Corporate Governance in monitoring the effectiveness of this policy.

*Revisions highlighted in red

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Page 268 Appendix 3 – Code of Conduct: Standards – Values and Behaviours Revisions

4. Standards

4.1 Employees are expected to give the highest possible standard of service to the public. Where it is part of your duties, you should provide appropriate advice to councillors, the public and fellow employees with impartiality.

4.2 The Nolan Committee outlined seven principles of Public Life. Whilst the principles were primarily devised to guide councillors and very senior officers, and are sometimes not precisely relevant to all employees, they are important as a set of simple statements which set the tone of behaviour this Code seeks to secure from you. In addition, these standards fully reflect the Oldham Values (Fairness, Openness, Responsibility, Working Together, Accountability, Democracy, and Respect) which employees are required to demonstrate in all their work for the council.

4.3 As reflected in the Oldham Value; Responsibility, it is essential that you promote a positive image of the Council and the Borough in your personal behaviour. Public confidence and the council’s trust in you would be undermined if you;

 threaten, fight with or assault anyone, or persist in verbal or non-verbal behaviour which would intimidate or offend anyone.  steal, take without authority or deliberately damage things that belong to someone else or the council.  behaved in any way which would undermine trust and confidence in you or which is contrary to the council’s expected values and behaviours.

4.4 If your role involves providing advice to councillors it is essential that mutual respect between you is maintained. Close personal familiarity between employees and local councillors can damage the relationship; you must therefore avoid it.

4.5 You must always remember your responsibilities to the community you serve and ensure courteous efficient and impartial service delivery to all colleagues, groups and individuals within that community, as required by the policies of the council.

4.6 The Oldham Value of Openness requires council employees to act openly and honestly. If your work requires you to use public funds, you must use them responsibly and lawfully, and comply with the council’s rules.

4.7 You must use the care and economy you would use for your own money to secure value for money to the local community and to avoid legal challenges to the council.

Page 269 4.8 Failure to adhere to these standards may result in disciplinary action and may result in dismissal.

*Revisions highlighted in red

Page 270 Agenda Item 18

Report to COUNCIL

Constitutional Amendment – Petitions Protocol

Officer Contact: Paul Entwistle, Director of Legal Services

Report Author: Elizabeth Drogan, Head of Constitutional Services Ext. 4705

23rd March 2016

Reason for Decision

To approve suggested Constitutional amendment as agreed by Group Leaders.

Recommendations Council are asked to consider the recommendation made in paragraph 2 of the report and confirm that the current Constitution be amended consequently if the recommendation is approved.

Page 271

Council 23rd March 2016

Constitutional Amendments

1 Background

1.1 The Council has an obligation to review the Constitution to ensure it is fit for purpose and reflects changing practices or elected member requirements in the Council Procedure Rules.

1.2.1 Group Leaders have considered a matter which they have agreed to submitted to Council for approval.

2 Petitions Protocol - The petitions protocol which is part of the Constitution was agreed at Council June 2014. The protocol outlines the process by which a petition will be dealt with. It has been noted that some petitions received by the Council are in relation to a statutory process i.e. objections to traffic regulation orders, planning and licensing. These petitions will normally form part of a statutory objection process and are not part of the delegated functions of the District Executive. The District Executive has some powers in relation to traffic orders including approval to advertise a traffic regulation order or the District Executive can propose an order however it does not have a delegation to deal with any subsequent objections received in relation to a proposed order. It has been suggested that Constitutional Services on receipt of an objection to a specific statutory proposal: 1. Forward the petition/objection to the relevant department 2. Write to the lead petitioner advising them that the petition will be sent to the relevant department to follow the statutory process and; 3. Contact the District Executive Chair and ward Members and advise an objection has been received. (Revised Protocol attached at appendix - amendment highlighted in bold).

3 Options/Alternatives

3.1 Option 1 – Not to approve the recommendation and suggest an alternative to the protocol. Option 2 – Approve the recommendation as set out in the report.

4 Preferred Option

4.1 Option 2

5 Consultation

5.1 Group Leaders

6 Financial Implications

6.1 n/a

7 Legal Services Comments

7.1 Comments are contained within the report.

8. Co-operative Agenda

2 Page 272

8.1 n/a

9 Human Resources Comments

9.1 n/a

10 Risk Assessments

10.1 n/a

11 IT Implications

11.1 n/a

12 Property Implications

12.1 n/a

13 Procurement Implications

13.1 n/a

14 Environmental and Health & Safety Implications

14.1 n/a

15 Equality, community cohesion and crime implications

15.1 n/a

16 Equality Impact Assessment Completed?

16.1 n/a

17 Background Papers

17.1 OMBC Constitution available on line at http://committees.oldham.gov.uk/ecSDDisplay.aspx?NAME=SD535&ID=535&RPID=98426 49&sch=doc&cat=13171&path=13171

18. Appendices

Revised Petitions Protocol Appendix 1 – Amendment highlighted in bold.

3 Page 273

4 Page 274 Appendix 1

Petition

Received by Council (via Constitutional Services)

Entered into Petitions Register, Acknowledged, and copy to Cabinet Member, Ward Members and relevant Executive Director

If related to a Statutory objection process/consultatio n the petition will be If relevant to a specific locality Within 5 days of the sent to the relevant receipt of the petition If a Borough-wide issue department and the by the Council, the Chair and ward Chair of the District Executive will convene Members of the a meeting inviting the relevant District ward members, the Executive will be appropriate officer, and Refer to appropriate notified Submitted to Relevant the Executive Director. Executive Director to District Executive(s) The meeting to take investigate and attempt place within 21 to resolve* calendar days of If over 50 Option to refer to signatures, appropriate Executive receipt of the petition also Director to investigate and submitted to attempt to resolve*, or full Council agree an alternative for noting action within the District Executive’s power. In consultation with the relevant Executive Member

Outcome of attempt to resolve the issue, or a response as to why no action could be taken in response to the Petition, to be submitted to the Lead Petitioner

If the lead petitioner is unhappy with resolution or response, they can request a Petitioners Panel to be convened. **

* - In order to resolve / respond appropriately, informal Petitioners Meetings could take place between officers and the Lead Petitioner if needed to clarify issues. ** - Action agreed by a Petitioners Panel is to be processed by the relevant Executive Director. Where it is an executive decision which has not been agreed, the Cabinet Member may invoke section 8.2 of the Scheme of Delegation.

Note: Outcome of decisions to be entered into the Council’s decision recording system.

Page 275 This page is intentionally left blank Agenda Item 19

Report to COUNCIL

Adoption of Statement of Community Involvement – Update

Portfolio Holder: Councillor Hibbert, Cabinet Member for Housing, Planning and Transport

Officer Contact: Helen Lockwood, Executive Director, Cooperatives and Neighbourhoods

Report Author: Clare Davison, Planning Officer

Ext. 4139

rd 23 March 2016

Reason for Decision To adopt the updated Statement of Community Involvement (SCI) as council policy. The SCI sets out how the council will involve the community in the preparation and the revision of Local Plan documents and the consideration of planning applications.

Executive Summary The Planning and Compulsory Purchase Act 2004 requires local planning authorities prepare a SCI. The SCI forms a key part of the Local Plan. It sets out how the council will involve the community in the preparation and revision of the Local Plan documents and the consideration of planning applications.

Oldham Council first adopted its SCI in April 2007. It was then reviewed in 2010 to take account of changes to national planning guidance published in Planning Policy Statement 12 in 2008. Since then there have been further changes to planning guidance so it was appropriate to review the SCI again to reflect these changes. In addition the ten Greater Manchester authorities have agreed to produce a joint Greater Manchester Spatial Framework Development Plan Document (GMSF). This SCI also sets out how the community and other stakeholders will be involved in the preparation of the joint GMSF.

This report and accompanying SCI provides an update to that approved by Council on 16th December 2015.

Page 277

Recommendations It is recommended that the Statement of Community Involvement (SCI) be adopted, and published, as council policy.

2 Page 278

Full Council 23rd March 2016

Adoption of the Statement of Community Involvement

1 Background

1.1 The Planning and Compulsory Purchase Act 2004 requires local planning authorities to prepare a Statement of Community Involvement (SCI). The SCI forms a key part of the Local Plan. It sets out how the council will involve the community in the preparation and revision of the Local Plan documents and the consideration of planning applications.

1.2 Oldham Council first adopted its SCI in April 2007. It was then reviewed in 2010 to take account of changes to national planning guidance published in Planning Policy Statement 12 in 2008. Since then there have been further changes to planning guidance so it is appropriate to review the SCI again to reflect these changes. In addition, the ten Greater Manchester authorities have agreed to produce a joint Greater Manchester Spatial Framework Development Plan Document (GMSF). This SCI sets out how the community and other stakeholders will be involved in the preparation of the GMSF.

1.3 The SCI outlines the techniques that may be used to engage the community at the various stages of preparation of Development Plan Documents, Supplementary Planning Documents and Sustainability Appraisal/Strategic Environmental Assessment. It also outlines how the community will be consulted on planning applications.

1.4 The SCI links to all three Corporate Objectives. It sets out how people can comment on planning documents which will help businesses thrive; it involves residents and partners in consultations to help create confident communities and will contribute towards a co-operative council by ensuring we listen to and take on board any comments we receive.

2 Current Position

2.1 Consultation took place on the draft SCI from August 2015 to September 2015. We now have to adopt, and publish, the SCI as council policy.

3 Options/Alternatives

3.1 Options 1: To not adopt, and publish, the SCI as council policy. There are no advantages to this option. The disadvantages will be that planning consultations will not be carried out in accordance with the most up to date legislation and guidance and there will be no details of the consultation opportunities regarding the preparation of the GMSF.

3.2 Options 2: To adopt, and publish, the SCI as council policy. The advantages of this are that it will provide certainty to residents, developers and other key stakeholders as to the consultation methods the council will use. In addition it will also ensure that planning consultations are carried out in accordance with the

3 Page 279

most up to date legislation and guidance and include details on how the community and other stakeholders will be involved in the preparation of the joint GMSF. There are no disadvantages to this option.

4 Preferred Option

4.1 The preferred option is Option 2. This will provide certainty to residents, developers and other key stakeholders as to the consultation methods the council will use. In addition it will also ensure that planning consultations are carried out in accordance with the most up to date legislation and guidance and include details on how the community and other stakeholders will be involved in the preparation of the joint GMSF.

5 Consultation

5.1 Consultation took place on the draft SCI from August 2015 to September 2015. We received comments from 9 respondents and have taken on board the comments received and made changes to the SCI where appropriate. The SCI has also been taken to the following meetings:

 Executive Management Team – 13 October 2015  Leadership – 2nd November 2015

5.2 This report and accompanying SCI provides an update to that approved by Council on 16th December 2015. The revised document clarifies reference to recent changes to planning guidance and preparation of GMSF, as set out in paragraph 1.2 above.

6 Financial Implications

6.1 Adopting the Statement of Community Involvement as Council policy will present no major financial implications. The service will incur small costs for publication and a cost for copies to be made available in libraries but is not expected to be more than £500. This will be funded from the Development Control & Planning cost centre 23700. (Danny Jackson / Sadrul Alam)

7 Legal Services Comments

7.1 The SCI is a local development document. Section 23 of the Planning and Compulsory Purchase Act 2004 deals with the adoption of local development documents and it states at section 23(5) that a document is adopted for the purposes of the section if it is adopted by resolution of the authority i.e. by full Council. Under the Council’s scheme of delegation relating to the local development framework, other decisions relating to the SCI may be made by the Portfolio Member in consultation with the Executive Director. (A Evans)

8. Co-operative Agenda

8.1 Having an up to date SCI will ensure residents and partners clearly understand when and how they will be consulted on planning matters it should also provide

4 Page 280

them with confidence that their views and comments are listened to and considered.

9 Human Resources Comments

9.1 N/A

10 Risk Assessments

10.1 N/A

11 IT Implications

11.1 None

12 Property Implications

12.1 The proposals do not directly impact on the Council’s corporate property portfolio (Cath Conroy)

13 Procurement Implications

13.1 N/A

14 Environmental and Health & Safety Implications

14.1 The Local Plan is the new land use plan and will have beneficial environmental impacts, but the SCI, as the document which will set out how the council will involve the community in planning, has no implications.

15 Equality, community cohesion and crime implications

15.1 The SCI vision is that “through a co-operative approach we will enable, empower and encourage all residents and stakeholders of the borough to actively participate in the planning process to help achieve our corporate outcome of safe, strong and sustainable communities”. This can only have a positive effect on all residents and stakeholders.

16 Equality Impact Assessment Completed?

16.1 Yes

17 Key Decision

17.1 No

18 Key Decision Reference

18.1 N/A

5 Page 281

19 Background Papers

19.1 The following is a list of background papers on which this report is based in accordance with the requirements of Section 100(1) of the Local Government Act 1972. It does not include documents which would disclose exempt or confidential information as defined by the Act :

Name of File : Draft Review Statement of Community Involvement August 2015 Records held in Strategic Planning Room 310, Level 3, Civic Centre, Oldham Officer Name : Clare Davison Contact No : 0161 770 4139

20 Appendices

20.1 Appendix 1: Statement of Community Involvement March 2016 20.2 Appendix 2: Public Schedule of Representations and Responses for the Statement of Community Involvement

6 Page 282 Appendix 1: Statement of Community Involvement

March 2016

Page 283 OLDHAM COUNCIL LOCAL PLAN

The council’s Vision for the Statement of Community Involvement (SCI) is that “through a co-operative approach we will enable, empower and encourage all residents and stakeholders of the borough to actively participate in the planning process to help achieve our corporate outcome of safe, strong and sustainable communities”.

If you would like further help in interpreting the SCI please contact the Strategic Planning and Information section on the following telephone numbers: 0161 770 1672/4061

You can also email the team on [email protected].

All documents connected with the Local Plan and the SCI are available on the council’s web site at www.oldham.gov.uk.

To obtain a copy of this document in an alternative format please call 0161 770 4061

Page 284 Statement of Community Involvement 2015 1 1 Introduction 3 2 The Planning System and Community lnvolvement 4

3 The Council and Community Involvement 6

4 Community Involvement and the Local Plan 10

5 Reporting Back 18

6 Community Involvement in the Greater Manchester Spatial Framework 19

7 Duty to Co-operate 22

8 Community Involvement and Development Management 23

9 Resources and Management of Community Involvement in Planning 29

10 Review and Monitoring 30 Appendix 1 Consultees on Local Plan and Development Management 31 Appendix 2 Glossary of Terms 33 Appendix 3 Contact Details 34 Appendix 4 Useful Contacts and Websites 35

Page 285 Statement of Community Involvement 2015 1 Introduction

1.1 The Planning and Compulsory Purchase Act 2004 requires local planning authorities to prepare a Statement of Community Involvement (SCI). Oldham Council first adopted its SCI in April 2007. It identified how the council would involve the community in the preparation and revision of the Local Plan and the consideration of planning applications. It was then reviewed in 2010 to take account of changes to national planning guidance published in PPS12 in 2008.

1.2 Since the SCI was reviewed and adopted in 2010 there have been further changes to planning guidance, including the Localism Act 2011; the Local Planning Regulations 2012; the deletion of most Planning Policy Statements and their replacement by the National Planning Policy Framework (NPPF) in March 2012. Due to these changes it was appropriate to review the SCI again.

1.3 In addition, the ten Greater Manchester authorities have agreed to produce a joint Greater Manchester Spatial Framework Development Plan Document (GMSF). The GMSF will provide the overarching framework to strategically manage sustainable growth and development across the conurbation over the next twenty years or so. This SCI also sets out how the community and other stakeholders will be involved in the preparation of the GMSF.

Page 286 Statement of Community Involvement 2015 3 2 The Planning System and Community lnvolvement

2.1 A key part of the Local Plan is the ‘Statement of Community Involvement’ (SCI), which sets out how the council will involve the community in the preparation and revision of the Local Plan and the consideration of planning applications.

2.2 This SCI defines ‘community’ as all stakeholders with an interest in the future development of the borough, which includes the general public, community and interest groups, organisations, businesses, land owners, developers, consultants and statutory consultees.

2.3 The SCI outlines the techniques that may be used to engage the community at the various stages of preparation of Development Plan Documents (DPDs), Supplementary Planning Documents (SPDs) and Sustainability Appraisal/Strategic Environmental Assessment (SA/SEA), as well as the SCI itself. (See Section 4.)

2.4 Opportunities for community involvement on planning applications are outlined in the SCI. (See Section 6.)

2.5 The SCI was first adopted as council policy in April 2007 after an independent examination and public consultation. The Review SCI was then required in light of revised Regulations and Guidance that was published in 2008. Under The Town and Country Planning (Local Development) (England) (Amendment) Regulations 2008 the Review SCI was not subject to an independent examination and the Review SCI was adopted as council policy in July 2010 and superseded the 2007 SCI.

2.6 This update to the SCI is required due to the fact that there have been a number of changes to planning guidance, including: the Localism Act 2011; the Local Planning Regulations 2012; the deletion of most Planning Policy Statements and their replacement by the National Planning Policy Framework (NPPF) in March 2012.

2.7 In addition, this SCI also sets out how the community and other stakeholders will be involved in the preparation of the Greater Manchester Strategic Framework (GMSF).

2.8 All DPDs and SPDs that are prepared will have to take account of and comply with the SCI.

2.9 A ‘Statement’ will have to be published for each DPD, showing how it meets the requirements outlined in the SCI, when it is submitted to the Secretary of State.

2.10 All planning applications that are determined by the council will also have to meet the requirements outlined in this SCI.

2.11 This SCI has taken account of the following Government legislation and guidance:

a. Planning and Compulsory Purchase Act 2004; b. Town and Country Planning (Local Development) (England) Regulations 2004 (as amended in 2008); c. The Localism Act 2011; d. Local Planning Regulations 2012; and e. National Planning Policy Framework and Guidance

Page 287 4 Statement of Community Involvement 2015 2.12 The SCI covers the whole borough except that part which falls within the Peak District National Park.

Page 288 Statement of Community Involvement 2015 5 3 The Council and Community Involvement

OUR AMBITION FOR THE BOROUGH

3.1 The Local Plan is closely related to the family of strategies that outline the long-term ambition for the borough and the council, which are set out below.

THE OLDHAM PLAN

3.2 The Oldham Plan is the overarching strategy for Oldham as a place, developed and agreed by the Oldham Partnership. It sets out the high level ambitions and priorities for Oldham based on a strong evidence base. The Plan’s Vision is ‘to be a place of ambition where people and communities flourish’. This is underpinned by three priority outcomes:

1. Investment, skills and good quality jobs;

2. Resilient and co-operative people and communities who flourish and cope well with change; and

3. Healthy, happy and confident people and communities.

3.3 It is imperative that the Local Plan is shaped for the place and people. By aligning the Local Plan to the Oldham Plan, we can ensure that it does its bit to enable and support the achievement of these priority outcomes.

THE CORPORATE PLAN

3.4 The Corporate Plan outlines both the council’s contribution to achieving the Vision and outcomes outlined in the Oldham Plan, as well as the priority areas of focus and delivery for the organisation.

3.5 Our corporate ambition is ‘To deliver a co-operative future where everyone does their bit’ which complements the stated intention in the Oldham Plan to ‘build on our co-operative approach’ and ‘create a borough where everyone does their bit and everyone benefits’.

3.6 This vision is underpinned by three corporate objectives, closely aligned to the priority outcomes in the Oldham Plan, which each have a defined set of outcomes.

Corporate Objectives Priority Outcomes

A productive place where business and Open for business; A regenerated borough; A enterprise thrive working borough.

Page 289 6 Statement of Community Involvement 2015 Corporate Objectives Priority Outcomes

Confident communities where everyone Confident and involved; Healthy communities; does their bit Safe, strong and sustainable communities.

A co-operative council delivering good Getting the basics right; Responsible with value services to support a co-operative resources; Reformed and empowered public borough services.

3.7 The Local Plan is critical to the achievement of our outcomes for the borough, particularly in terms of creating a place where business and enterprise thrive and enabling confident communities.

OUR VALUES

3.8 The Corporate Plan outlines the council's clear set of values that outline how we do business. We share these borough-wide with our residents, partners and businesses:

Fairness - We will champion fairness and equality of opportunity, and ensure working together brings mutual benefits and the greatest possible added value. We will enable everyone to be involved. Openness - We will be open and honest in our actions and communications. We will take decisions in a transparent way and at the most local level possible. Responsibility - We take responsibility for, and answer to our actions. We will encourage people to take responsibility for themselves and their actions. Mutual benefits go hand-in-hand with mutual obligations. Working Together - We will work together and support each other in achieving common goals, making sure the environment is in place for self-help. Accountability - We recognise and act upon the impact of our actions on others, and hold ourselves accountable to our stakeholders. Respect - We recognise and welcome different views and treat each other with dignity and respect. Democracy - We believe and act within the principles of democracy, and promote these across the borough.

3.9 Internally we have translated these values into five co-operative behaviours which outline the priority areas of focus for staff at all levels across the borough:

a. Working with a resident focus b. Support local leaders c. Committed to the Borough d. Take ownership and drive change e. Deliver high performance

3.10 By living our values and behaviours we will deliver the change we need to meet our vision of building a co-operative borough.

3.11 Our approach to community involvement should genuinely embody these values and behaviours. In terms of community involvement we are particularly keen to promote working with a resident focus. This means we will:

Page 290 Statement of Community Involvement 2015 7 Live our behaviour through:

Building trust - getting the basics right first time, every time

Delivering great customer service working together with residents and businesses to "do our bit"

Thinking from a resident's perspective and taking a flexible approach to supporting them

Correcting problems promptly and without getting defensive

Leading our behaviour through:

Role modelling how to engage and empower residents.

Shaping our services around the needs of residents and the borough

Embedding a resident focused culture.

THE LOCAL PLAN AND THE OLDHAM PARTNERSHIP

3.12 The Oldham Partnership brings together proactive and engaged public, private, voluntary and community organisations in Oldham. All of these partners share the common vision ‘to make Oldham a place of ambition’ and are committed to working with each other and with the people of Oldham to create a productive place with healthy, aspirational and sustainable communities. It is more than a partnership of organisations but a body which is responsible for leading and championing Oldham, not just at the borough level but at the city region and beyond.

3.13 The Oldham Leadership Board is the governing body of the Oldham Partnership. It comprises of public sector chief executives, key elected members, business and community and voluntary sector leaders.

3.14 The Oldham Partnership will be used as a mechanism to engage with key stakeholders as part of the consultation process for the Local Plan.

3.15 In developing the Local Plan, the council will endeavour to undertake, where appropriate, joint working with organisations represented on the Oldham Partnership, so as to maximise resources and reduce consultation fatigue. The Oldham Partnership has a proven track record in engaging stakeholders and members of the community on a range of social, economic and environmental issues facing local communities.

DISTRICT EXECUTIVES

3.16 The District Executive is made up of the Councillors who represent the areas (or wards) within the Districts.

Page 291 8 Statement of Community Involvement 2015 Oldham Council's District Executives

3.17 The District Executive comes together regularly to make decisions about things that affect local people and to agree the priorities which form the District Plan. The District Executive is led by the Chair who is supported by the Vice Chair. The Chair and Vice Chair champion the interests of the district at a borough-wide level and support many important events and initiatives throughout the district.

3.18 In developing the Local Plan, the council will endeavour to undertake, where appropriate, joint working with the District Executives (including the Parish Council's) so as to maximise resources and reduce consultation fatigue.

Page 292 Statement of Community Involvement 2015 9 4 Community Involvement and the Local Plan

WHAT PLANNING POLICY DOCUMENTS ARE THERE?

4.1 There are two types of Local Plan documents and depending on the type of document these may form part of the Local Plan or provide additional guidance for implementing policies. The two types of Local Plan documents are:

4.2 Development Plan Documents (DPDs), which include documents relating to the development and use of land and which contain the statutory planning policies which guide future development. DPDs form part of the Local Plan. The DPDs we have in place in Oldham are the Joint Core Strategy and Development Management Policies DPD (including some saved Unitary Development Plan policies), Greater Manchester Joint Waste DPD and the Greater Manchester Joint Minerals DPD.

4.3 Supplementary Planning Documents (SPDs), which provide greater detail on the policies and proposals in DPDs. SPDs are not part of the Local Plan but support Local Plan policies and are a material consideration in planning decisions.

4.4 In addition, the Localism Act introduced Neighbourhood Plans. Further information on Neighbourhood Plans can be found below at paragraphs 4.23 and 4.24.

4.5 Other documents include:

Oldham Council’s Local Development Scheme (LDS) which is the project plan for the Local Plan and sets out details of the planning documents to be prepared and their timescales. Oldham's Monitoring Report is the main mechanism for assessing the Local Plan's performance and effects. The council's Community Infrastructure Levy (CIL) Preliminary Draft Charging Schedule. CIL is a charge that is levied on new development floorspace and is intended to contribute towards the provision of infrastructure. There are two main stages of statutory consultation: preliminary draft charging schedule and the draft charging schedule. Oldham Council is still examining the viability of CIL in the borough and assessing the findings of the Preliminary Draft Charging Schedule consultation.

DEVELOPMENT PLAN DOCUMENTS - THE PROCESS

4.6 There are four stages in the preparation of DPDs - Preparation, Publication, Examination and Adoption.

4.7 Preparation – This stage involves the gathering of baseline information to assist preparation of the Development Plan Document, evidence base gathering and early engagement with relevant consultation bodies. (Regulation 18)

4.8 Publication– The council will then prepare a Publication/Submission Development Plan Document and Final Sustainability Appraisal Report. It will then be published for consultation along with a statement of representations for at least 6 weeks (Regulation 19). Comments will be invited before it is submitted to the Secretary of State.

Page 293 10 Statement of Community Involvement 2015 4.9 Examination – The Publication/Submission Development Plan Document will be subject to Independent Examination by a Planning Inspector who will test its “soundness". (Regulation 24)

4.10 Adoption – The Inspector will produce a report that will be binding upon the council should the council adopt the plan. The Inspector’s report will be published. Any recommended changes would have to be incorporated into the Development Plan Document before the council formally adopts and publishes it. (Regulation 26)

SUPPLEMENTARY PLANNING DOCUMENTS

4.11 There is no set statutory period for public consultation of a SPD, however, the council will normally consult for a minimum of 6 weeks and may choose a longer period if it considers it appropriate (for example over the Christmas/New Year period).

SUSTAINABILITY APPRAISAL AND STRATEGIC ENVIRONMENTAL ASSESSMENT

4.12 A key aim of national planning policy is the delivery of sustainable development. The government’s definition of sustainable development is set out in the National Planning Policy Framework (NPPF). There are five guiding principles set out:

Living within the planets environmental limits; Ensuring a strong, healthy and just society; Achieving a sustainable economy; Promoting good governance; and Using sound science responsibly.

4.13 Under the Planning and Compulsory Purchase Act 2004, a Sustainability Appraisal (SA) is mandatory for a DPD. The council may also choose to prepare a SA for a SPD when appropriate. A SA appraises how a DPD or SPD impacts on economic, environmental and social issues therefore enabling improvements to be made to the Plan where appropriate.

4.14 When preparing DPDs, the council must also conduct an environmental assessment in accordance with the European Directive 2001/42/EC on the assessment of the effects of certain plans and programmes on the environment’. The aim of the Directive is to provide for a high level of protection of the environment and to integrate environmental considerations into the preparation and adoption of plans and programmes, with a view to promoting sustainable development. This requirement for an environmental assessment is met through ‘Strategic Environmental Assessment’ (SEA).

4.15 It is envisaged that the requirements for the SA and SEA can be met through the same process (hereafter referred to as the SA).

4.16 There are several opportunities for community involvement during the stages of the SA of DPDs. These are explained below.

4.17 Pre-production - The council will carry out evidence gathering at this stage. In some instances, where data gaps exist, the community may be an appropriate source of this information.

Page 294 Statement of Community Involvement 2015 11 4.18 Consulting on the Scope of the SA - This consultation stage may also give an opportunity for community involvement, however, these documents will tend to be targeted at key stakeholders depending on the subject being covered by the DPD or SPD. This stage involves consulting on the scope of the SA for five weeks with Natural England, the Environment Agency and Historic England (or any successor bodies).

4.19 Preparation - During the preparation of the DPD, an opportunity for community involvement will also be available. This will be during the development of the DPD options and preferred options. The options are essentially the approaches that the DPD could take. In order to ensure that the widest possible options available are considered at this stage, community involvement is essential.

4.20 Publication - The final opportunity for community involvement in SA is the formal consultation period. For DPDs this is during the publication of the document before it is examined by a Planning Inspector.

NEIGHBOURHOOD PLANS

4.21 The Localism Act introduced the ability for a relevant body (a relevant body means a parish council or an organisation or body which is capable of being designated as a neighbourhood forum) to prepare a Neighbourhood Plan. Neighbourhood Plans, if adopted, form part of the Local Plan. Neighbourhood Plans have the power to promote more development than is set out in the strategic policies of the Local Plan. They must conform with the policies within NPPF and those within the Local Plan, and they will be assessed by an independent examination before going to a local referendum. If a Neighbourhood Plan is approved then the council will adopt it as part of the Local Plan and relevant planning applications will be assessed against it. They can also produce Neighbourhood Development Orders and Community Right to Build Orders.

4.22 As Oldham Council would not be responsible for preparing these documents, the procedures set out in the SCI would not apply. The council does have a statutory role in publicising applications for designation and for publicising consultation through the stages of preparation of a Neighbourhood Plan, Neighbourhood Development Order or Community Right to Build Order. As the authority responsible for running elections, the council would be required to organise an independent examination for the Neighbourhood Referendum at the end of the neighbourhood planning process.

REPRESENTATIONS ON LOCAL PLAN DOCUMENTS

4.23 Representations on a Local Plan document can be made on whether the plan is considered:

Legally compliant; Sound (this is further explained in NPPF www.gov.uk/government/publications/national-planning-policy-framework--2); and Complies with the Duty to Co-operate.

4.24 Representations made will be considered in the Inspector’s examination of the document. If representations seek changes to the DPD, they should specify the changes being sought to inform the Inspector.

Page 295 12 Statement of Community Involvement 2015 4.25 Any representations made may be considered by the Inspector by way of written representations, although individuals may exercise their right to attend the examination and be heard.

WHO TO CONSULT

4.26 The Planning and Compulsory Purchase Act 2004 and the Town and Country Planning (Local Development) (England) Regulations 2012, outline the types of ‘specific’,’ general’ and ‘other’ consultation bodies that should be consulted on the Local Plan.

4.27 This SCI does not identify all the separate agencies, organisations or individuals that the council will consult during the plan-making process. It does, however, provide guidance on the type of stakeholder that the council will consult. Appendix 1 lists the types of specific, general and Duty to Cooperate bodies that will be consulted, where appropriate. The specific consultation bodies include the borough’s two parish councils – Saddleworth and Shaw & Crompton - who will be consulted at all formal consultation stages during the preparation of the Local Plan.

TALKING TO PEOPLE

4.28 The diverse population of the borough have differing needs that need to be considered when engaging in any consultation exercise. It is recognised that many people and groups that are known about in the borough are marginalised in the planning process. The council’s aspiration, as set out in the SCI vision, is that “through a co-operative approach we will enable, empower and encourage all residents and stakeholders of the borough to actively participate in the planning process to help achieve our corporate outcome of safe, strong and sustainable communities”. The planning system also places emphasis on community involvement that will work to engage with all groups and individuals including those that may not have traditionally been engaged within the planning processes.

4.29 This SCI defines these groups or characteristics, as:

a. Disabled people (including physical, sensory and learning disabilities); b. Particular ethnic groups; c. Gender groups; d. People of particular sexual orientation/s; e. People who are proposing to undergo, are undergoing or have undergone a process or part of a process of gender reassignment; f. People on low incomes; g. People in particular age groups; and h. Groups with particular faiths and beliefs.

4.30 Engaging with all communities including those sections of the community that have not traditionally participated in the planning process will ensure that the widest range of views are taken into consideration when forming land use development proposals. The council will arrange for the Local Plan documents to be made available in alternative formats (such as large print, electronically, minority ethnic community languages etc), where appropriate, in order to facilitate understanding of the Local Plan, if requested and resources permitting.

Page 296 Statement of Community Involvement 2015 13 4.31 The council will also comply with appropriate equality legislation when preparing the Local Plan and an Equalities Impact Assessment will be undertaken alongside production of this SCI.

4.32 Equalities Impact Assessments will be undertaken for DPDs and SPDs.

LOCAL PLAN MAILING LIST

4.33 The council has established a mailing list containing details of the specific, general and other consultation bodies and Government Departments specified in the Planning and Compulsory Purchase Act 2004 and the Town and Country Planning (Local Development) (England) Regulations 2012 that will be consulted on the Local Plan (See Appendix 1 for details of the consultation bodies.)

4.34 The mailing list also contains details of individuals and organisations that have specifically requested to be kept informed about preparation of the Local Plan.

4.35 Anyone can be added to, or removed from, the Local Plan mailing list at any time by contacting the council’s Strategic Planning and Information section. (See Appendix 3 for contact details.)

CONSULTATION METHODS AND THE LOCAL PLAN

4.36 There are a range of consultation methods that the council could use to engage the community in the preparation of the Local Plan. However, it has to be recognised that different consultation methods may be better suited to engaging different sections of the community. The consultation methods used may also depend on the type of Local Plan document in preparation.

4.37 As a minimum all draft Local Plan documents, will at the relevant formal stages for public consultation with the community benefit from the following approaches to community engagement:

a. Public Notice outlining details of the Local Plan document will be published b. press release with details of the Local Plan document will be issued. c. the Local Plan document will be published on the council’s website. d. the Local Plan document will be made available at public libraries. e. the Local Plan document will be made available at the council’s principal offices, i.e. Planning Reception. f. the Local Plan document will be sent to all relevant Statutory Consultees electronically. g. all Oldham Council Councillors will be sent a copy of the Local Plan document electronically. h. the Oldham Partnership will be sent a copy of the Local Plan document electronically. i. a letter or email will be sent to those relevant parties on the Local Plan mailing list, or those that have expressed a particular interest, explaining that the Local Plan Document is available for consultation.

4.38 Table 1 details the main consultation methods that the council will use as a minimum standard as listed above in paragraph 4.37. It also details the consultation techniques that the council may make use of over and above this minimum, if appropriate and

Page 297 14 Statement of Community Involvement 2015 resources permitting. The table provides a summary of the benefits of each consultation method available to the council and also gives an indication of which section of the community the consultation method could be most appropriate at targeting.

Table 1 Types of Consultation Methods - Benefits and Groups Most likely to Benefit

How we get in Benefits Groups most likely to touch with people benefit from consultation method

Consultation Publication of Draft and Submission All Document documents to allow public participation.

Statutory Notice Legal requirement to notify about Statutory Consultees / Letter to document preparation and consultation Statutory dates. Consultees

Council Website Legal requirement. Document made General Public. Interested / Limehouse available on the council’s website can Individuals and Consultation be accessed 24 hours a day. Organisations. Agents. Portal Developers. Landowners.

Council Offices Legal requirement. Document made General Public. Interested available at principal council offices Individuals and during opening hours. Organisations.

Councillors Community representatives’ input and Councillors endorsement for the document.

Letter / Email to Individuals and organisations that Interested Individuals and Parties on Local expressed interest in being informed Organisations. Agents. Plan Mailing List can easily be notified about document Developers. Landowners. preparation and consultation dates.

Press Release Notification of document preparation General Public. Interested and consultation dates can achieve Individuals and wide coverage. Organisations.

Public Libraries Copies of document can be displayed General Public. Interested in local libraries to inform the Individuals and community. Organisations. Council Magazine “Borough Life” produced every General Public two/three months. Opportunity for articles about Local Plan preparation and consultation dates.

District Exhibition about document can be General Public. Interested Partnerships displayed in venues across the borough Individuals and Meetings to generate publicity. Also an Organisations. opportunity to present to the meeting and respond to queries, if appropriate.

Page 298 Statement of Community Involvement 2015 15 How we get in Benefits Groups most likely to touch with people benefit from consultation method

Focus Groups Meetings of specific stakeholders with Statutory Consultees. relevant interest in area/topic invited to Agents. Developers. provide input into document. Oldham Partnership. Landowners.

Public Meetings Meetings with community to provide General Public. Interested input into document. Individuals and Organisations.

Meetings of Meetings of stakeholders with relevant Statutory Consultees. Interested Parties interest in area/topic invited to provide Interested Individuals and input into document. Organisations. Agents. Developers. Landowners.

Survey / Surveys/questionnaires of general General Public. Interested Questionnaire public and stakeholders with relevant Individuals and interest in area/topic invited to provide Organisations. input into document.

Exhibition Exhibition about document can be General Public. Interested displayed in venues across the borough Individuals and to generate publicity. Organisations.

Leaflets Leaflets about document can be General Public prepared and circulated around the community to generate publicity.

Local Plan Telephone numbers of council officers General Public. Interested Helpline available for people wanting details Individuals and about document. Organisations.

Oldham Partnership structure allows relevant Business, Black and Partnership stakeholders to be involved in Local Minority Ethnic, Voluntary, Plan preparation. Faith, Community groups

Social Media Where appropriate publicise General Public consultations via the council’s Twitter and / or Facebook page.

WHEN TO CONSULT

4.39 There will be different stages for community involvement in the preparation of Local Plan documents. Each DPD will have formal opportunities for consultation and public participation during the preparation of the draft DPD and the submission DPD stage, whilst each SPD will have formal opportunities for public participation at the draft stage. The council will also encourage `frontloading` consultation, which means that potential participants are to be encouraged to engage as early as possible in the preparation process.

Page 299 16 Statement of Community Involvement 2015 HOW TO COMMENT

4.40 All formal Local Plan consultation documents can now be viewed and comments submitted interactively online during the consultation period via Objective Consultation Portal which respondents will be encouraged to use. To access Objective, please register online at https://oldham-consult.objective.co.uk/portal. The council will also prepare official comments forms for the public participation stages of DPDs. The comments forms will be available in both paper format at all formal deposit points and on the council’s website. However, comments will also be accepted by email and letter. (see Appendix 3 for contact details).

Page 300 Statement of Community Involvement 2015 17 5 Reporting Back

5.1 The council will acknowledge all comments submitted at public participation stages about Local Plan documents. Any comments submitted cannot be treated as confidential.

5.2 All comments will be summarised in a ‘Public Schedule of Representations Report’. Where changes are being sought to the Local Development Document, a ‘Responses Report’ will indicate whether or not the council agrees that the Local Development Document should be changed along the lines being suggested before the document is submitted for examination. These two reports may be combined into a single document.

5.3 The Reports will be made available on the council’s website as well as in hard copy at the Civic Centre Planning Reception and public libraries as soon as practicable.

5.4 All Local Plan documents will be subject to the approval processes outlined in the Local Plan Scheme of Delegation that has been approved by the full council.

Page 301 18 Statement of Community Involvement 2015 6 Community Involvement in the Greater Manchester Spatial Framework

6.1 The ten Greater Manchester authorities have agreed to produce a joint Greater Manchester Spatial Framework DPD (GMSF). The GMSF will provide the overarching framework to strategically manage sustainable growth and development across the conurbation over the next twenty years or so. Principally, the GMSF will identify the housing numbers and employment floorspace needs and associated infrastructure requirements, as well as identifying the key broad opportunity areas where this growth should be focused. This may have an impact on where housing and employment land is located within Oldham.

6.2 The ten districts have each resolved to delegate the formulation of the GMSF to the Association of Greater Manchester Authorities (AGMA). AGMA will act on the ten districts’ behalf on the consultations on the GMSF. This section of Oldham's SCI sets out how the community and other stakeholders will be involved in the preparation of the joint GMSF.

6.3 The Greater Manchester Agreement provides for a directly elected mayor with powers over strategic planning, including the power to create a statutory spatial framework for GM (with a unanimous vote of the Mayor’s cabinet). Legislation is required to enable these changes and it is anticipated that the first city region Mayoral elections will take place in early 2017. The governance of the document will transfer from a joint DPD by the ten districts to the GMSF produced by GM Mayor/Greater Manchester Combined Authority. The consultation arrangements will need to be reviewed at this time.

Who will AGMA involve?

6.4 The following groups will be consulted where appropriate:

Specific consultation bodies – organisations that AGMA are required to consult throughout the plan preparation process, including those responsible for services, utilities and infrastructure provision, Parish Councils in and adjacent to Greater Manchester, adjoining councils and government departments, where appropriate. Local organisations - community and voluntary bodies with an interest in Greater Manchester. Businesses – those with business interests in Greater Manchester and bodies representing the interests of businesses operating in Greater Manchester. Landowners, developers and agents – those who have a direct interest in future development and have a major role to play in providing the facilities and services the district needs. The general public - those who live in, work in or visit Greater Manchester as well as those who have expressed an interest in the subject matter.

6.5 When will AGMA involve you?

During preparation, as appropriate, AGMA will invite representations on what the GMSF should contain and also when gathering evidence, identifying the issues and developing the options for addressing the issues. Representations will also be invited on a draft document during a specified time period. Comments that are submitted will be considered prior to the next stage.

Page 302 Statement of Community Involvement 2015 19 At the publication stage. This is when the proposed submission version of the GMSF is published to allow formal representations to be made for a period of at least 6 weeks on the soundness of the plan and whether it complies with legal requirements. Significantly, only representations made at this stage can be considered at the public examination.

At the submission stage. The GMSF and associated documents, including all the representations made at the publication stage, will be submitted to the Government (this is not an opportunity to submit additional comments). Following submission an independent inspector will be appointed to undertake a public examination. People who made representations at the Publication stage can appear at the examination. When will AGMA involve you?

 During preparation, as appropriate, inviting representations on what the GMSF Preparation Stages GMSF should contain, when AGMA is Public participation in gathering evidence, identifying the issues, developing the options for preparation addressing the issues and then the preferred options/approaches. Representations will also be invited on a Publication draft document during a specified time period. Comments that are submitted will be considered prior to the next stage. Submission to Secretary of State /  At the publication stage, when the Planning Inspectorate proposed submission version of the GMSF (the draft GMSF we want to adopt) is published to allow formal Independent Examination representations to be made for a period of at least 6 weeks on the soundness of the plan and whether it complies with legal requirements. Significantly, only Adoption representations made at this stage can be considered at the public examination.

 At the submission stage the GMSF6.6 andHow associatedwill AGMA involve documents,you? including all the representations made at the publication stage, will be submitted to the Government AGMA will contact appropriate organisations and individuals directly, by email or (this is not an opportunity to submit additionalby post. comments). Following submission an independent inspector will be appointed to undertake a public examination. People who made representations at the Publication stage can appear at the examination.

Page 303 How will AGMA involve you? 20 Statement of Community Involvement 2015

 AGMA will contact appropriate organisations and individuals directly, by email or by post.  AGMA will publicise consultations by methods such as the AGMA website and each of the ten districts’ web sites, press releases, social media, meetings and workshops.  AGMA will make consultation documents available on the AGMA website, at the principal office of each of the Greater Manchester Local Planning Authorities and at selected public libraries.  AGMA will publish comments received, or a summary of them, as soon as possible and explain how they have been taken into account in preparing the plan1.

If you wish to register your interest in being informed of future GMSF consultations please contact [email protected]. Further information about the GMSF is available on the AGMA website: www.agma.gov.uk.

1 The exceptions to this general principle occur at the ‘publication’ stage of the plan when representations are passed to the independent inspector to consider at the public examination and following the examination when the inspector may consult on proposed modifications to the plan. At these stages we are not therefore in a position to explain how comments have been taken into account. AGMA will publicise consultations by methods such as the AGMA website and each of the ten districts’ websites, press releases, social media, meetings and workshops. AGMA will make consultation documents available on the AGMA website and each of the ten districts’ websites, at the principal office of each of the ten districts and at selected public libraries. AGMA will publish comments received, or a summary of them, as soon as possible and explain how they have been taken into account in preparing the plan.(1)

6.7 If you wish to register your interest in being informed of future GMSF consultations please contact [email protected]. Further information about the GMSF is available on the AGMA website: www.agma.gov.uk.

1 The exceptions to this general principle occur at the ‘publication’ stage of the plan when representations are passed to the independent inspector to consider at the public examination and following the examination when the inspector may consult on proposed modifications to the plan. At these stages we are not therefore in a position to explain how comments have been taken into account. Page 304 Statement of Community Involvement 2015 21 7 Duty to Co-operate

7.1 The Localism Act requires neighbouring local authorities, groups of authorities and/or other public bodies to work together on planning issues that cross administrative boundaries, particularly those which relate to strategic priorities . The ‘duty to co-operate’ is a statutory requirement for all local planning authorities in relation to the planning of sustainable development.

7.2 Oldham Council will continue to work collaboratively with other bodies to ensure that strategic priorities across local boundaries are properly co-ordinated and reflected in the preparation of the Local Plan. The extent to which the council has undertaken this duty will be scrutinised as part of the independent examination of the local plan. The bodies that will be consulted on under the 'Duty to Co-operate' are listed in Appendix 1.

7.3 In relation to the GMSF, AGMA will ensure that the duty to cooperate with neighbouring councils and other prescribed bodies is met, as set out in law. In doing so AGMA will engage constructively, actively and on an ongoing basis and have regard to their activities so far as they are relevant, in order to ensure that strategic matters are given full consideration in the preparation of the GMSF.

Page 305 22 Statement of Community Involvement 2015 8 Community Involvement and Development Management

8.1 The council is responsible for the processing of all planning applications within the borough. To ensure that people within the borough are aware of proposals and that they have the chance to be involved in decision-making, notification and engagement is vital.

8.2 As well as setting out the ways in which the council will involve the community in the preparation of the Local Plan, the SCI also sets out the ways in which the council will involve the community in the decision making process for determining planning applications.

8.3 The purpose of this section is to set out what the council’s decision-making process involves in relation to planning applications and to explain the council’s approach to community involvement.

PRE-APPLICATION DISCUSSIONS

8.4 Developers are encouraged to contact the council prior to the submission of a major planning application to discuss a development proposal and any issues that may arise from it. Developers are also encouraged to discuss their proposal with ward councillors and other specific consultation bodies, where appropriate, before submitting a planning application. This has the benefits of allowing relevant issues to be raised and resolved early, providing more time to consider and develop better quality solutions, and removing delay to the formal planning process.

8.5 Entering into pre-application discussions with potential developers does not indicate endorsement by the council for a particular application. It simply enables effective communication between the developer, the council and interested parties.

8.6 Where the council considers a proposal to be of a scale and/or nature that it is likely to generate significant levels of public interest, the prospective developer will be encouraged to engage with ward councillors, the local community (including Parish Council's) and undertake wider consultation.

8.7 The developer will be expected to submit a statement outlining the extent of the consultation completed with the planning application and to explain how the feedback from the consultation process has influenced the submitted scheme.

HOW LONG DOES IT TAKE TO PROCESS PLANNING APPLICATIONS?

8.8 The council aims to process planning applications within the Government’s target periods. For example, at least 60% of major planning applications determined within 13 weeks (16 weeks for applications submitted with an Environmental Statement), 65% of minor planning applications within 8 weeks and 80% of other planning applications within 8 weeks.

METHODS OF PUBLICITY

8.9 Consultation and publicity on planning applications does not just involve the public. The council must also consult the appropriate statutory bodies. In deciding which statutory body is consulted, the council must take into account the nature and location of the proposal and the relevant legislative context. Statutory consultees have 21 days

Page 306 Statement of Community Involvement 2015 23 in which to respond, however, they will be allowed a longer period of time to comment on applications where this is prescribed by legislation. There are also a number of non-statutory bodies, which the council will consult in appropriate circumstances. Consultation periods on planning applications will be time-limited because the council is under a duty to meet the targets outlined in paragraph 8.8.

8.10 The statutory requirements for publicity for all planning applications are laid out in the Town and Country Planning (Development Management Procedure) (England) Order 2015.

8.11 There are several stages following the receipt of, and during the processing of a planning application, where the council will instigate community publicity and involvement and these are described below.

8.12 Planning applications and the accompanying plans are available for inspection at the Planning Services reception in the Civic Centre, Access Oldham.

8.13 Copies of new planning applications, including forms and plans, have been available on Oldham Council’s website since December 2005.

8.14 A weekly list of all planning applications received by the council is made available and publicised in the following ways:

a. copy emailed to all councillors and groups and individuals who request to be on the mailing list; b. the council’s website (which will seek to continually improve its functionality for users and develop in line with best practice to ensure that it is: more user friendly; up to date; accurate; simple to navigate; and that funding for the required improvements is in place; and c. printed copies of the weekly list can be provided on request.

8.15 The list will categorise applications by Ward and contain an initial assessment of the level at which the decision will be taken.

8.16 Site Notices are posted on, or near to, the application site in all circumstances and are displayed for not less than 21 days, during which time representations may be made.

8.17 Local press advertisements are undertaken in the following circumstances and normally request that any representations are made within 14 days of their publication:

a. applications with an Environmental Statement b. departures from the Local Plan c. applications that affect a right of way as defined by the Wildlife and Countryside Act d. development affecting the character or appearance of a Conservation Area e. development affecting the setting of a Listed Building f. applications for Listed Building Consent or Conservation Area Consent g. Major Development

Major applications are defined as follows:

a. Residential Development

Page 307 24 Statement of Community Involvement 2015 i. ten or more dwellings; or ii. on a site of 0.5 hectares or more

b. Other development

i. with a floor space of 1000 square metres or above; or ii. on a site of 1 hectare or more

c. Mineral applications d. Waste applications

NEIGHBOUR NOTIFICATION LETTERS

8.18 Letters are sent to all ‘adjoining’ occupiers in respect of every planning application. ‘Adjoining’ in this sense means, as a minimum:

a. any properties which share a boundary with the application site b. in the case of developments or extensions adjoining a highway, properties that are directly across the road from the proposed development c. in the case of proposals that may have a significant impact on neighbours the notification will be extended to include other properties close by.

8.19 The Development Management case officer will make a judgement as to who will be notified.

8.20 If you comment online about a planning application, either via the council website or by email directly to the case officer, you will receive an electronic acknowledgement.

8.21 Site notices are also displayed where the address details of adjoining properties or land are not known or are unclear.

8.22 Individual occupiers are invited to inspect the application and make written observations within 21 days.

WHEN IS WIDER CONSULTATION NECESSARY?

8.23 In the case of major planning applications, additional methods of publicity may be used to involve the community in the decision making process in addition to the statutory requirements detailed above.

8.24 Government guidance has categorised significant/major developments into three tiers, each of which will require a different level of consultation.

8.25 The categorisation will depend upon the characteristics of the application and its conformity with national and local planning policy.

8.26 The identification of the nature of the planning application allows the council to determine the type and extent of consultation that needs to be undertaken to ensure the residents of the borough are adequately informed and are able to provide comments that inform the decision making process.

8.27 The preparation of the SCI has allowed consideration of the council’s current practice for notification and consultation on planning applications. The current practice for many applications is appropriate and will continue.

Page 308 Statement of Community Involvement 2015 25 8.28 The council appreciates that it is very often major planning applications that can, in certain instances, be of concern to the residents in the borough. The SCI seeks to widen its consultation and engagement practices in these instances. However, this needs to be balanced with available resources and be within financial budgets.

8.29 The council will adopt a three-tiered approach in line with Government advice which will set out the framework for those applications that will be subject to wider community involvement. Table 2 intends to set out the approaches to community involvement that may be appropriate in each instance.

Table 2 Approaches to Significant / Major Planning Applications

Approach TIER 1 - Applications TIER 2 - TIER 3- where there are Applications Applications of a issues of scale and broadly in scale or on a site controversy, or are accordance with for which the contrary to / out of the Local Plan but authority requires line with Local Plan raising local community policy controversial issue involvement or detail

Public Meetings yes yes

Public Exhibition yes yes

Development yes Briefs

Design Exercises yes

Website yes yes yes

Media / Leaflets yes yes yes

8.30 The tiered approach allows the council to set out which of the planning applications that it receives need wider consultation and what degree of wider consultation is appropriate. This will be determined on a case-by-case basis.

Tier Level 1

8.31 Planning applications will be subject to the widest level of community consultation. Appropriate levels of consultation for this tier may include techniques such as public meetings, design type exercises and more wide scale media.

Tier Level 2

8.32 Planning applications in this level will be given ‘medium’ level wider consultation. Appropriate levels of consultation at this tier may include methods such as general public meetings or exhibitions. The involvement of the community in the area of the proposal will be more appropriate.

Tier Level 3

Page 309 26 Statement of Community Involvement 2015 8.33 These are major developments, which will only have implications at a local level on a site-by-site basis and therefore only the local community near the proposal site need to be involved through consultation.

PROCESS OF INVOLVEMENT

8.34 Where neighbour notification has taken place, the council will not determine planning applications within 21 days of the date of the notification letter. The results of any such notification will be reported and taken into account in decisions made by, and on behalf of, the council.

8.35 Consideration will be given to all representations received later than 21 days provided the planning application has not been determined.

8.36 All representations need to be made in writing, or by email, giving the name and address of the respondent. Anonymous or verbal representations cannot be considered in the determination of a planning application.

8.37 Planning applications will often generate much public interest and lead to a large number of objections. The negotiation stage will often result in the submission of amendments to overcome some of these objections. Re-notification of neighbours on minor amendments which can significantly delay consideration of an application is left to the discretion of the Executive Director and/or Head of Service. Minor amendments are often made to overcome a particular objection or concern so there may be no need to re-notify in such circumstances.

8.38 More significant alterations will require neighbour re-notification. Those persons re-notified will be given a further minimum seven working days to make representations.

8.39 Once a decision has been made on a planning application, legislation allows for subsequent applications to be made to the Local Planning Authority for both material and non-material changes. Where material changes are proposed full consultation and notification procedures will be applied.

DECISION PROCESS

8.40 More than 90% of all planning applications are determined under delegated powers by the Executive Director and/or Head of Service. However, the Planning Committee determines most of the larger, more complex planning applications.

8.41 When ward councillors require a planning application to be determined by the Planning Committee they must submit their request in writing, either by letter or email, to the Executive Director and/or Head of Service, stating the reasons for referral within 21 days of the date of the relevant list of planning applications registered (i.e. the weekly list).

8.42 The Planning Committee meets approximately every four weeks in the Civic Centre at 6.00pm. Members of the public can attend if they so wish.

8.43 If a planning application is going to be considered by the Planning Committee, the council inform the applicant/agent, individuals who were notified and anyone else who submitted comments on the proposal.

Page 310 Statement of Community Involvement 2015 27 8.44 The letter will inform them of the date of the meeting and that they can attend and will have a right to speak at. The council allows one objector and one supporter to speak on each planning application, each for a maximum of three minutes.

8.45 An elected ward councillor can also address the Planning Committee but there is no time restriction placed on how long they can speak for.

8.46 Those wishing to speak at Planning Committee must inform the council’s Committee Services Section in advance and by no later than noon on the date of the meeting.

8.47 Planning Committee reports are made available on the council’s website five working days before the Planning Committee meeting. Copies of the Planning Committee agenda can also be obtained from the Council’s Committee Services Section.

8.48 If any further information has been received in connection with an application in the intervening period between the publication of the agenda and the planning committee date, it will be reported to the committee in a 'Late List' document. This is a public document which is placed on the councils website and copies are available at the meeting.

8.49 At the Planning Committee meeting the Chair will introduce each item and will invite those wishing to speak to do so. The Planning Officer in attendance will then bring any necessary information, in addition to that contained in the report, to the Planning Committee’s attention.

8.50 A further discussion by Planning Committee Members will follow but members of the public cannot take part in the debate. A decision will then be made and the minutes of the meeting will be agreed at the next available Planning Committee.

POST APPLICATION

8.51 All decisions relating to planning applications are published on the council’s website at www.oldham.gov.uk then click on ‘View Planning Applications’.

PLANNING APPEALS

8.52 Only applicants have a right to appeal against a refusal of planning permission, against conditions imposed on a planning approval or after certain time periods against the non-determination of a planning application. There are no third party rights of appeal.

8.53 All individuals and organisations that were notified at the time the planning application was originally submitted and all those who subsequently made comments in relation to the planning application, will be notified in writing of any appeal and of how to make their views known. All letters received by the council will be copied and sent to the Planning Inspectorate.

8.54 Where an appeal is to be heard at a public inquiry the council will also erect a site notice and publicise the details in the press.

Page 311 28 Statement of Community Involvement 2015 9 Resources and Management of Community Involvement in Planning

9.1 There will be resource implications, both financial and staff time, for the council depending on the type of consultation method used for each Local Plan document. The council’s planning policy team will lead on the consultation for Local Plan documents with input from other sections of the council and the Oldham Partnership as appropriate.

9.2 The planning policy team currently comprises of five planners. However, it has to be recognised that its workload also encompasses other planning and corporate work in addition to the Local Plan. Therefore the staff resources that will be available for public consultation may vary during the preparation of the different Local Plan documents.

9.3 The planning policy team’s budget will include an element for consultations on Local Plan documents.

9.4 The council’s Development Management section is responsible for managing the public consultation processes on planning applications as outlined in Section 8.

Page 312 Statement of Community Involvement 2015 29 10 Review and Monitoring

10.1 The council will monitor, through Oldham's Monitoring Report (AMR), the SCI to see how it is performing in terms of involving the community. As part of this the council will evaluate the consultations undertaken in terms of resources used and response rates. The council will also review the success and effectiveness of the various community involvement techniques used and will use the findings to review the appropriateness of the methods and procedures used. If we need to make significant changes to our consultation techniques and methods, we will prepare a new SCI.

10.2 The AMR has to be prepared for each year and covers the previous financial year period.

Page 313 30 Statement of Community Involvement 2015 Appendix 1 Consultees on Local Plan and Development Management

A1.1 These lists of consultation bodies are as complete as can be reasonably expected at the time of writing this SCI. There may be other organisations and groups that exist, that may be formed in the future or may succeed these organisations - they will not be excluded from involvement simply because they are not named here.

Duty to Co-operate Bodies

Association of Greater Manchester Authorities; Calderdale Council; Civil Aviation Authority; Environment Agency; Greater Manchester Combined Authority; Greater Manchester Local Enterprise Partnership; Greater Manchester Local Nature Partnership; High Peak Borough Council; Historic England; Homes and Communities Agency; Kirklees Council; Manchester City Council; Marine Management Organisation; Natural England; Primary Care Trust; Office of Rail Regulation; Oldham Council Local Highways Authority / Unity Partnership; Peak District National Park Authority; Rochdale Borough Council; Tameside Metropolitan Borough Council; and Transport for Greater Manchester.

Specific Consultation Bodies

A1.2 The following bodies are specific consultation bodies and will be consulted by the council in accordance with the Planning and Compulsory Purchase Act 2004 and the Town and Country Planning (Local Development)(England) Regulations 2012:

The Environment Agency Historic England Natural England Highways England Local Planning Authorities, County Councils or Parish Councils, any part of whose area is in or adjoins the borough Any person to whom the electronic communications code applies by virtue of a direction given under Section 106 (3) (a) of the Communications Act 2003 Any person who owns or controls electronic communications apparatus situated in any part of the area of the borough Primary Care Trust

Page 314 Statement of Community Involvement 2015 31 A person to whom a licence has been granted under the Section 6(1)(b) or (c) of the Electricity Act 1989 A person to whom a licence has been granted under Section 7(2) of the Gas Act 1986 A sewage undertaker A water undertaker Coal Authority Marine Management Organisation Network Rail Infrastructure Limited The Homes and Communities Agency

General Consultation Bodies

A1.3 The following bodies are general consultation bodies and will be consulted by the council, where appropriate, in accordance with the Planning and Compulsory Purchase Act 2004 and the Town and Country Planning (Local Development) (England) Regulations 2004 and as amended 2008:

Voluntary bodies some or all of whose activities benefit any part of the borough Bodies which represent the interests of different racial, ethnic or national groups in the borough Bodies which represent the interests of different religious groups in the borough Bodies which represent the interests of disabled persons in the borough Bodies which represent the interests of persons carrying out business in the borough

Other Consultees

A1.4 There are a number of other agencies and organisations that the council will also consult with,where appropriate.

Page 315 32 Statement of Community Involvement 2015 Appendix 2 Glossary of Terms

Core Strategy - A Development Plan Document that sets out a long-term spatial vision and strategic objectives for the borough. It also contains a spatial strategy, core policies and a monitoring and implementation framework.

Development Management Policies – These are criteria based policies that are required to ensure that all development taking place within the borough meets the spatial vision and objectives set out in the core strategy.

Local Plan – The Development Plan for the borough consists of saved policies in the Oldham Unitary Development Plan, and/or Development Plan Documents that replace the saved policies.

Development Plan Document - A spatial planning document that is subject to Independent Examination and forms part of the Development Plan. They can include Core Strategy, Site Specific Allocations of Land and Area Action Plans.

Local Area Agreement - A Local Area Agreement is a three year agreement that sets out the priorities for a local area agreed between Central Government, represented by the Government Office, and a local area, represented by the local authority and Local Strategic Partnership (LSP) and other key partners at a local level.

Local Development Document (LDD) – The generic term given to all constituent documents of the Local Plan.

Local Development Scheme (LDS) – A project plan for the preparation of the Local Plan. It is a rolling three year programme which the council should review and update each year.

Proposals Map – A map with an Ordnance Survey base that illustrates the policies and proposals of a Development Plan Document.

Saved policies or plans – Existing adopted plans that are saved for three years or until replaced by a more up-to-date replacement plan.

Statement of Community Involvement (SCI) – This sets out the standards that the council will achieve in terms of engaging communities in the preparation of the Local Plan and development management decisions.

Supplementary Planning Document (SPD) – A Supplementary Planning Document provides additional information in respect of policies contained in the Development Plan Documents. It is not subject to Independent Examination and does not form part of the Development Plan, although it can be a material consideration when determining planning applications.

Page 316 Statement of Community Involvement 2015 33 Appendix 3 Contact Details

LOCAL PLAN

If you require further information about the Local Plan, including the Statement of Community Involvement, please:

a. Visit the council’s website at http://www.oldham.gov.uk/living/planbuildmatters/planning-lds.htm or b. Visit the objective consultation portal at https://oldham-consult.objective.co.uk/portal c. Contact the council’s planning policy section at:

Address:

Oldham Council Cooperatives and Neighbourhoods Room 310, Level 3 West Street Civic Centre Oldham OL1 1UG

Telephone: 0161 770 4061/1672

Fax: 0161 770 5172

Email: [email protected]

DEVELOPMENT MANAGEMENT

If you have any queries relating to planning applications, please contact the Development Management section at:

Address:

Oldham Council Cooperatives and Neighbourhoods Room 310, Level 3 West Street Civic Centre Oldham OL1 1UG

Telephone: 0161 770 4105

Email: [email protected]

Page 317 34 Statement of Community Involvement 2015 Appendix 4 Useful Contacts and Websites

Table 3 Useful contacts and websites

Contacts Websites

Department https://www.gov.uk/government/organisations/department-for-communities-and-local-government for Communities and Local Government

Association http://www.agma.gov.uk/ of Greater Manchester Authorities

Planning www.planning-inspectorate.gov.uk Inspectorate

Planning www.planningportal.gov.uk Portal

Royal Town www.rtpi.org.uk Planning Institute

Page 318 Statement of Community Involvement 2015 35 Appendix 2: Public Schedule of Representations and Responses for the Statement of Community Involvement

December 2015

Page 319 1 Introduction 2 2 Consultation on the Statement of Community Involvement 3 3 Public Schedule of Comments and Responses 4

Page 320 Public Schedule of Representations and Responses Report for the Statement of Community Involvement 2015 1 Introduction

1.1 During August and September 2015 the council consulted on the draft Statement of Community Involvement (SCI). The SCI sets out how the council will involve the community in the preparation and the revision of Local Plan documents and the consideration of planning applications.

1.2 This document summarises the comments received as part of the consultation along with the council's response.

1.3 If you would like further help in interpreting this document please contact the Planning Team on the following telephone numbers: 0161 770 4061.

1.4 You can also email the team on [email protected].

1.5 All documents connected with the Local Plan are available on the Council’s web site at www.oldham.gov.uk.

Page 321 2 Public Schedule of Representations and Responses Report for the Statement of Community Involvement 2015 2 Consultation on the Statement of Community Involvement

2.1 The SCI was subject to a period of formal consultation from 10th August to 21st September 2015.

2.2 A public notice was published in the Oldham Evening Chronicle.

2.3 A press release was prepared.

2.4 The draft SCI was available on the council's website.

2.5 The draft SCI and comments forms were available at public libraries and the council's Planning Reception.

2.6 A letter or email was sent to those individuals and organisations on the mailing list explaining that the draft SCI was out to consultation.

2.7 The draft SCI was available to view and download online at http://oldham-consult.limehouse.co.uk/portal/oc/planning/spi/. Comments were also invited to be submitted online at this web address.

2.8 The consultation was publicised on Oldham Council's twitter account.

Page 322 Public Schedule of Representations and Responses Report for the Statement of Community 3 Involvement 2015 4 Involvement Public 3 Public Schedule of Comments and Responses

Schedule 3.1 The table below sets out a summary of the main issues raised in representations received to the consultation on the draft SCI and how these have been addressed. 2015 Table 1 of Representations Full Name Organisation Details Summary of Comments Received Council's Response

Mrs Natalie Minerals and Waste Include reference to the Greater Manchester Joint Waste and Reference to the Greater Blackston Planning Unit Minerals plans within Section 4 'What Planning Documents Manchester Joint Waste and Are There'. Minerals plans will be added to paragraph 4.2 which discusses and Page 323 Development Plan Documents. Suggest that the Minerals and Waste Planning Unit be

Responses The Minerals and Waste identified as 'Other Consultation Bodies' for GMSF, Local Planning Unit are an 'Other' Plans, Neighbourhood Plans, Supplementary and Other consultation body on Oldham Planning Documents and planning applications. Council's mailing list however the SCI does not list the 'other' Report consultees as stated in paragraph 4.27.

for Mrs Jean Kay Comment stating that the SCI complies with the Localism Act Comment noted. the and that the vision is commendable. Statement Mrs Jean Kay Comment stating that while processing planning applications Comment noted. within the Governments timescales the council needs to ensure that it does not reduce the amount of local involvement and

of public participation. Community Historic England Historic England No comments to make on the content. Comment noted. Involvement Public Full Name Organisation Details Summary of Comments Received Council's Response

Schedule Mr Alan Land Use Planning The Local Plan consultation process works well as the National Comment noted. Hubbard Adviser (E Midlands and Trust are consistently notified and regularly review and respond

2015 NW) National Trust to consultation documents accordingly. It is vital that this 'front-loading' opportunity for consultation continues. of Representations Mr Alan Land Use Planning National Trust has an interest in the notification of planning Comment noted. Hubbard Adviser (E Midlands and applications that potentially affect land that it owns and NW) National Trust manages. At present this is land at Daisy Nook and within the Peak District, as this is land rather than buildings it is less certain we will be notified of applications. It would be possible to provide (under licence) details of the Trusts ownership as and a GIS layer if this would assist in ensuring notifications were Responses

Page 324 sent out to the Trust.

Natural England Consultation Service Supportive of the principle of meaningful and early engagement Comment noted. but have no specific comments to make.

Report Mr A Wilde Unhappy with level of consultation in the past, feel like Comment noted. residents are steam-rollered into accepting proposals. Would like to be consulted more on future developments. for

the Mr & Mrs J Concerns regarding planning applications and the amount of Comment noted.

Statement Hanson input local residents have. Planning and Highways officers should be able to object to applications where it meets government regulations but clearly is not suitable for an area.

Mr & Mrs J Only adjoining properties get notified of planning applications, Comment noted. of Hanson new developments have a wider effect on areas therefore a Community wider area should be informed. 5 6 Involvement Public Full Name Organisation Details Summary of Comments Received Council's Response

Schedule Mr & Mrs J Local residents only have 21 days to respond to an application Comment noted. Hanson but developers have months to apply with years of experience

2015 behind them. Local residents have no experience in objecting so input from planning and highways officers would help. of Representations Mrs Pam Bailey Clerk of the Council Section 3 Comment noted. Saddleworth Parish Note the content of this section and are pleased to note that Council local opinion will be highly valued.

Mrs Pam Bailey Clerk of the Council Section 3.8 to 3.11 Comment noted. Saddleworth Parish Welcome the intention to adopt a residents' focus and that and Page 325 Council their views, even if different, will be treated with dignity and respect. Responses

Mrs Pam Bailey Clerk of the Council Section 3.18 Reference to the Parish Saddleworth Parish Would like to add that the Council also recognises that, in Council will be added to Council Saddleworth, there is a Parish Council which will be working section 3.18.

Report jointly with the District Executive in the local decison making process.

for Mrs Pam Bailey Clerk of the Council Section 4.5 The Parish Council are on the

the Saddleworth Parish The Parish Council and District Executive would like to be kept Local Plan mailing list and will

Statement Council informed on developments surrounding the Community be kept informed of any Infrastructure Levy (CIL). developments surrounding CIL.

Mrs Pam Bailey Clerk of the Council Section 4.5 Comment noted. Saddleworth Parish We feel that allocations should be done on a more finely of Council grained targeted basis rather than being based on the District Community Executive areas which are too broad brush and contain a range of different house proces and housing needs. Involvement Public Full Name Organisation Details Summary of Comments Received Council's Response

Schedule Mrs Pam Bailey Clerk of the Council Section 4.12 - 4.14 Comment noted. Saddleworth Parish We note the 5 principles as laid out in NPPF and feel the

2015 Council present definition within the DPD is too limited. More emphasis needs to be given to the provision of "a high level of protection of

Representations of the environment and to integrate environmental considerations into the preperation and adoption of plans and programmes, with a view to promoting sustainable development".

Mrs Pam Bailey Clerk of the Council Section 4.18 Comment noted. Saddleworth Parish The Parish Council and District Executive would very much and Council like to be involved in the development of future definitions of Responses

Page 326 "sustainabilty".

Mrs Pam Bailey Clerk of the Council Section 4.21 Comment noted. Saddleworth Parish The Parish Council is looking forward to working with the Council Council to develop the Saddleworth Neighbourhood Plan. Report Mrs Pam Bailey Clerk of the Council Section 4.37 As a Specific Consultee on our Saddleworth Parish We would ask that the Council ensure the Parish Council is Local Plan mailing list the for Council sent a copy of all the draft Local Plans and enquiries received. Parish Council will be sent a the copy of Local Plan

Statement consultations. All comments received on consultations will be published in a 'Public Schedule of Representations

of Report' which will be made

Community available. 7 8 Involvement Public Full Name Organisation Details Summary of Comments Received Council's Response

Schedule Mrs Pam Bailey Clerk of the Council Section 5.3 Hard copies of reports are only Saddleworth Parish Please add the Parish Council offices to the list of places where put on public display at our

2015 Council the hard copies of the reports will be made available. formal deposit locations which are council offices and public of

Representations libraries.

Mrs Pam Bailey Clerk of the Council Section 6.1 Comment noted. Saddleworth Parish In identifying the housing numbers and employment floorspace, Council given the limited amount of developable land in the borough, particularly in Saddleworth, and the need to protect the environment, we would like to be involved in these discussions and Page 327 from an early stage. Responses Mrs Pam Bailey Clerk of the Council Section 6.4 The Parish Council are on the Saddleworth Parish We would ask that Saddleworth Parish Council and District Local Plan mailing list and will Council Executive be consulted at every stage of developing these be kept informed of any documents. developments surrounding the Report GMSF.

Mrs Pam Bailey Clerk of the Council Section 6.6 The Parish Council are on the for Saddleworth Parish This should include public libraries and Parish Council offices. Local Plan mailing list and will the Council be kept informed of any

Statement developments surrounding the GMSF.

Mrs Pam Bailey Clerk of the Council Section 7.3 Comment noted.

of Saddleworth Parish We welcome the invitation for the Parish Council and District

Community Council Executive to co-operate in developing the proposals on a constructive, active and on-going basis. Involvement Public Full Name Organisation Details Summary of Comments Received Council's Response

Schedule Mrs Pam Bailey Clerk of the Council Section 8.4 Comment noted. Saddleworth Parish This proposal will be very helpful and we hope that the Council

2015 Council will take the opportunity to consult widely with elected members of both Oldham and Saddleworth Councils, local stakeholders of

Representations and the public before their planning applications are submitted.

Mrs Pam Bailey Clerk of the Council Section 8.6 Reference to the Parish Saddleworth Parish Please amend "ward councillors" to "ward and parish Council will be added to Council councillors". section 8.6.

Mrs Pam Bailey Clerk of the Council Section 8.14 - 8.18 Comment noted.

and Saddleworth Parish The formalisation of the planning procedure is welcomed and Council has the full support of the Parish Council. We also welcome Responses Page 328 the clarification of policy in respect of site notices and neighbour notification letters.

Mrs Pam Bailey Clerk of the Council Sections 8.29 to 8.32 Comment noted.

Report Saddleworth Parish The approach to have public meetings and/or exhibitions, Council where appropriate, is welcomed.

for Mrs Pam Bailey Clerk of the Council Section 8.34 The 21 days is a statutory

the Saddleworth Parish The proposals to determine planning applications within 21 minimum.

Statement Council days presents a potential problem for the Parish Council in having the opportunity to comment on all applications if there is a delay at the centre. It would be helpful to have clarification that the 21 days will be extended to allow the Parish Council

of time to submit their views and for those views to be considered

Community by the Council. 9 10 Involvement Public Full Name Organisation Details Summary of Comments Received Council's Response

Schedule Mrs Pam Bailey Clerk of the Council Section 8.38 Comment noted. Saddleworth Parish The Parish Council would welcome notification of all material

2015 Council changes and minor amendments where possible.

of Cllr John OMBC Support the Joint DPD as the base for current development. Comment noted. Representations McCann Bear in mind there has been a decrease in funding for subsidised public transport which may affect the accessibility of some areas and that Primary Schools are basically full in Oldham. Would like Greenbelt to be maintained and a commitment to quality. and Page 329 Responses Report for the Statement of Community This page is intentionally left blank Agenda Item 20

Report to Council

Revision of byelaws made under Section 19 of the Public Libraries & Museums Act, 1964

Portfolio Holder: Cllr Barbara Brownridge, Cabinet Member Neighbourhoods & Co-operatives

Officer Contact: Helen Lockwood, Executive Director, Neighbourhoods

Report Author: Sheena Macfarlane, Head of Heritage, Libraries & Arts Ext. 4664

23rd March 2016

Reason for Decision To approve the revision of byelaws made under Section 19 of the Public Libraries & Museums Act, 1964

Recommendations That the byelaws made under Section 19 of the Public Libraries & Museums Act, 1964 are amended and updated as detailed in Appendix 1b

Page 331

Council 23rd March 2016

Revision of byelaws made under Section 19 of the Public Libraries & Museums Act, 1964

1 Background

1.1 Byelaws made under Section 19 of the Public Libraries & Museums Act, 1964 relate to the public use of facilities. They are intended to help libraries deliver services in a safe and comfortable environment, to safeguard property and make libraries pleasant places for everyone. A copy of the byelaws needs to be displayed at each site and are referred to when the public present challenging or inappropriate behaviour in library facilities.

1.2 A new model byelaw has recently been developed by the Society of Chief Librarians and approved by the Secretary of State. Any amendments or exclusions local services wish to make need to be approved by the Secretary of State

1.3 The Library Service is currently reviewing and, where necessary, updating policies and procedures. The current byelaws have not been updated since 1985.

2 Current Position

2.1 The current byelaws (see Appendix 1a) have not been updated since 1985. The proposed revised (see Appendix 1b) is in line with the revised model

2.2 In summary the proposed amendments include

(i) A widening of definitions (see appendix 1b,1)

(ii) the removal of the following:

(9) Except with the consent of a departmental officer, a person shall not make a tracing or photographs of any portion of a book, and shall not make any photocopies which do not comply with copyright law.

(14) A person shall not spit in the library, museum or art gallery

(ii) the adjustment of byelaw (23) Except with the consent of the Director, a person shall not cause or allow any apparatus for the reception of sound broadcasting or for the reproduction of sound to be operated in any part of the library, museum or art gallery set apart for the use the public to include reference to mobile telephones, portable computers and other electrical equipment (see appendix 1b, 20).

3 Options/Alternatives

3.1 Not to update the byelaws

3.2 To update the byelaws as detailed in Appendix 1b

4 Preferred Option

4.1 To update the byelaws as detailed in appendix 1b

2 Page 332

5 Consultation

5.1 The new model byelaws have been developed by DCMS in consultation with the Society of Chief Librarians. Oldham Council Legal Services have also been consulted regarding the proposed revision.

6 Financial Implications

6.1 None

7 Legal Services Comments

7.1 Under Section 19 of the Public Libraries and Museums Act 1964, a local authority may make byelaws regulating the use of facilities provided by the authority under the Act and the conduct of persons in premises where those facilities are provided. The Secretary of State for Culture, Media and Sport will confirm the proposed byelaw. The byelaw may include provisions for enabling officers of the local authority to exclude or remove from premises maintained by the authority under the Act, any person who contravenes the byelaw. By virtue of section 31(2)(a) of the Criminal Law Act 1977 and section 46 of the Criminal Justice Act 1982, the maximum fine for a breach of the byelaws in the Magistrates’ Court is £500. (N Dunn)

8. Co-operative Agenda

8.1 The Library Byelaws support the provision of safe and welcoming library facilities and facilitate residents’ access to information, learning opportunities and Council services.

9 Human Resources Comments

9.1 None

10 Risk Assessments

10.1 None

11 IT Implications

11.1 None

12 Property Implications

12.1 None

13 Procurement Implications

13.1 None

14 Environmental and Health & Safety Implications

14.1 The byelaws support the safe and legal provision of services.

15 Equality, community cohesion and crime implications

15.1 The proposed byelaws will support the provision of a safe, inclusive and welcoming service for all users and stakeholders.

3 Page 333

16 Equality Impact Assessment Completed?

16.1 No. The proposed byelaws will not adversely affect any one group or community.

17 Key Decision

17.1 Yes

18 Key Decision Reference

18.1 NEICO-01-16

19 Background Papers

19.1 None

20 Appendices

20.1 Appendix 1a Current byelaws Section 19 of the Public Libraries & Museums Act, 1964 Appendix 1b Proposed byelaws Section 19 of the Public Libraries & Museums Act, 1964

4 Page 334

Appendix 1a

You may print out this document and give it to any borrower who requests a copy of the bye-laws.

OLDHAM BOROUGH COUNCIL

Byelaws made under Section 19 of the Public Libraries and Museums Act, 1964 in respect of Libraries Museums and Art Galleries within the Oldham Metropolitan District.

1. In these Bye-laws, unless the context otherwise requires:- (a) "the Act" means the Public Libraries and Museums Act 1964; (b) "the Authority" means the Oldham Borough Council; (c) "library, museum or art gallery" means any library; museum or art gallery for the time being maintained by the authority for the purposes of its functions under the Act and includes a vehicle when being used for those purposes; (d) "the Director" means the person appointed as Director of Libraries, Museums and Art Galleries by the Authority or, in his absence, any other person authorised by the Authority to act on his behalf; (e) "departmental officer" means the Director or any other person employed by the Authority for the purposes of its functions under the Act; (f) "book" includes any and every book, journal, pamphlet, music score, manuscript, picture, print, photograph, engraving, etching, deed, map, chart, plan, gramophone record, film, object d'art and museum specimen and any other article of a like nature forming part of the contents of the Library, Museum or Art Gallery or lent to any person by or on behalf' of the Authority 2. An act necessary for the proper execution of his duty by a departmental officer shall not be deemed to be a contravention of these Bye-laws.

3. A person shall not give a false name or address for the purpose of entering any part of the library, museum or art gallery or for the purpose of using any facilities provided in connection therewith.

4. A person who is offensively unclean in person or in dress, or who is suffering from an offensive disease shall not enter or use the library, museum or art gallery.

5. Except with the consent of a departmental officer, a person shall not (a) cause or allow any dog (other than a guide-dog accompanying a blind person) or other animal belonging to him or under his control to enter or remain in the library, museum or art gallery, or (b) bring into any part of the library, museum or art gallery a wheeled vehicle or conveyance (other than

5 Page 335

an invalid chair) 6. A person shall not, after proper warning by a departmental officer, remain in the library, museum or art gallery after the time fixed for its closing.

7. A person shall not, unless duly authorised, take any book from the library, museum or art gallery. (See revised version 1975)

8. A person shall not carelessly or negligently soil, tear, cut, deface, damage, injure, or destroy any book or the furniture, fittings or other contents of the library, museum or art gallery.

9. Except with the consent of a departmental officer, a person shall not make a tracing or photographs of any portion of a book.

10. A person who - (a) after the end of the period for which it was lent has the charge or possession of a book borrowed from the library, museum or art gallery or from any body or person acting on behalf of the Authority, and (b) after having been requested in writing by the Authority to deliver it up to that Authority, has failed to do so within a period of fourteen days after the date of the request, and {c) has not paid to the Authority in respect thereof an agreed sum byway of compensation shall not, except with the consent of the Director, borrow any further book from the library, museum or art gallery. 11. A person from whom any sum is due to the Authority by reason of a charge made under Section 8(2) of the Act in respect of failure to return a book before the end of the period for which it was lent shall not, except with the consent of the Director, borrow any book from the library, museum or art gallery after having been notified in writing by the Authority of the amount due.

12. (i) A person having the charge or possession of any book which the Authority is entitled to have returned to it shall deliver it up to the Director within fourteen days of the service upon him by the Authority of a notice requiring him so to do. (ii) For the purposes of this Bye-law, a notice may be served upon any person by delivering it to him, or by leaving it at his usual or last known place of residence, or by sending it by registered post or recorded delivery service addressed to him at that place.

13. A person shall not behave in a disorderly manner in the library, museum or art gallery or use violent, abusive or obscene language therein.

14. A person shall not spit in the library, museum or art gallery.

15. A person shall not, after a warning by a departmental officer persist in sleeping in the library, museum or art gallery.

16. A person shall not engage in audible conversation in any part of the library, museum or art gallery set apart as a reference department or for reading after his having been requested not to do so by a departmental officer.

6 Page 336

17. A person shall not wilfully obstruct any departmental officer in the execution of his duty or wilfully disturb, obstruct, interrupt or annoy any other person in the proper use of the library, museum or art gallery.

18. A person shall not display, distribute, affix or post any bill, placard or notice in, to or upon any part of the library, museum or art gallery.

19. A person shall not, without the consent of the Director, offer anything for sale in the library, museum or art gallery.

20. A person shall not lie on the furniture or fittings of the library, museum or art gallery or on the floor thereof.

21. A person shall not smoke or strike a light in any part of the library, museum or art gallery set apart for the use of the public, except in any part thereof which is for the time being used as a restaurant or in which, when it is being used for an educational, cultural or other event under Section 20 of the Act, the Authority allows smoking.

22. A person shall not, except with the consent of a departmental officer, partake of refreshment in the library, museum or art gallery, except in any part thereof which is for the time being used as a restaurant or in which, when it is being used for an educational, cultural pr other event under section 20 of the Act, the Authority allows the partaking of refreshments.

23. Except with the consent of the Director, a person shall not cause or allow any apparatus for the reception of sound broadcasting or for the reproduction of sound to be operated in any part of the library, museum or art gallery set apart for the use the public.

23. Every person who shall offend against any of the foregoing Bye-laws (other than Bye- laws 10 and 11) shall be liable on summary conviction to a fine not exceeding the sum of £20.

24. Every person who, within the view of a departmental officer, contravenes any of the foregoing Bye-laws may be excluded or removed from the library, museum or art gallery by such officer if:- (a) his name and address are not known to and cannot readily be ascertained by the officer: or (b) from the nature of the contravention or from any other fact of which the officer may have knowledge or be credibly informed there is reasonable ground for belief that his continuance in the library, museum or art gallery may result in another contravention of the Bye-laws or that his exclusion or removal from the library, museum or art gallery is otherwise . necessary for the proper use and regulation thereof

Revocation of Bye-laws -On the coming into operation of these Bye-laws, the Bye-laws - (a) made by Chadderton Urban' District Council under Section 19 of the Public Libraries and Museums Act 1964 on the 25th day of March 1966 and confirmed under the Official Seal of the Secretary of State for Education and Science on the 7th day of June 1966. (b) made by Royton Urban District Council under Section 3 of the Public Libraries Act, 1901 on the 1st day of April 1958 and confirmed under the Official Seal of the Minister of Education on the 29th day of May 1958.

7 Page 337

'(c) made by Crompton Urban District Council under Section 19 of the Public Libraries and Museums Act 1964 on the 19th day of December 1966 and confirmed under the Official Seal of the Secretary of State for Education and Science on the 6th day of March 1967. (d) made by Oldham Corporation under Section 19 of .the Public Libraries and Museums Act, 1964 on the 23rd day of August, 1966 and confirmed under the Official Seal of the Secretary o~ State for Education and Science on the 16th day of September 1966. (e) made by Failsworth Urban District Council under Section 19 of the Public Libraries and Museums Act, 1964 on the 7th day of December, 1966 and confirmed under the Official Seal of the Secretary of State for Education on the 31st day of January, 1967.

Shall be revoked, and on the coming into operation of these Byelaws the Byelaws made by the Lancashire County Council under Section 3 of the Public Libraries Act 1901 on the 2nd day of February, 1956 and confirmed under the Official Seal of the Minister of Education on the 17th day of April, 1956 relating to all the libraries for the time being under their control are hereby revoked insofar as they relate to libraries within the area of the District Council of Oldham.

THE COMMON SEAL of THE OLDHAM BOROUGH COUNCIL was hereunto affixed this sixteenth day of May 1974 in the presence of:- (L.S.)

Lawrenson Hughes Borough Solicitor

Confirmed under the Official Seal of the Secretary of State for Education and Science on 19th July 1974. (L.S.)

S. A. WILLIAMS Authorised under Section 3 of the Education Act 1944.

BYE-LAWS: PUBLIC LIBRARIES, MUSEUMS AND ART GALLERIES

Bye-law made under section 19 of the Public Libraries and Museums Act 1964 by Oldham Borough Council.

Bye-law no. 7 of the set of bye-laws relating to libraries, museums and art galleries within the Oldham Metropolitan District made by Oldham Borough Council on the 16th day of May 1974 and confirmed on behalf of the Secretary of State for Education and Science on the 19th day of July 1974 is here revoked.

New bye-law no. 7 (set out below) is hereby included in its place in the set of bye-laws relating to libraries, museums and art galleries within its District made by the said Council:-

‘No person shall, unless duly authorised, take any book from the library, museum or art gallery. A person shall be guilty of a breach of this bye-law who attempts to take a book past a check-out point without it being issued in accordance with the libraries procedures or without being given permission by a library officer to do so.’

8 Page 338

THE COMMON SEAL of THE OLDHAM BOROUGH COUNCIL was hereunto affixed this 13th day of August 1985 in the presence of::-

Richard Fletcher Solicitor, Common Law Number in Seal Book 232A/85

The foregoing byelaw amendment is hereby confirmed, on behalf of the Chancellor of the Duchy of Lancaster, by the Head of the Office of Arts and Libraries, and shall come into operation on 1 November 1985.

R W Wilding Head of Office of Arts and Libraries 29 October 1985

9 Page 339

Appendix 1b

OLDHAM COUNCIL PUBLIC LIBRARY BYELAWS

MADE UNDER SECTION 19 OF THE PUBLIC LIBRARIES AND MUSEUMS ACT 1964

1. In these byelaws, unless the context otherwise requires:

a. "the Act" means the Public Libraries and Museums Act 1964; b. "charge" means any charge imposed in accordance with the Regulations; c. "child" means a person under the age of 8 years; d. "emergency situation" includes situations where a library or part of a library is required to be evacuated for security reasons or because of threat from fire or other hazard and practices and false alarms in relation thereto;

e. "last known address" means the last address held on the library authority's records; f. "the library authority" means the Oldham Borough Council;

g. "library" means: i) any premises which are occupied by a library authority and are premises where library facilities are made available by the authority, in the course of their provision of a public library service, to members of the public; ii) any vehicle which is used by the library authority for the purpose of providing a public library service to members of the public and is a vehicle in which facilities are made available; and includes any part of such premises or vehicle; h. "the library officer" means any officer employed by the library authority in connection with its functions under the Act;

i. "library property" includes property owned by or provided for the use of the library authority whether or not it is made available by the library authority for use by the public and property obtained by the library authority for the loan to or use of the public;

j. "the Regulations" means The Library Charges (England and Wales) Regulations 1991 S.I.1991/2712;

k. words importing the masculine gender include the feminine, words in the singular include the plural and words in the plural include the singular; l. expressions used, unless the contrary intention appears, have the meaning which they bear in the Act and Regulations. 2. An act performed in connection with the proper execution of his duty by a library officer shall not be a contravention of these byelaws.

10 Page 340

3. No person shall give a false name or address for the purpose of entering the library or for the purpose of using any library facility.

4. No person who in the reasonable opinion of a library officer is offensively unclean in person or clothing or both shall remain in the library after having been asked by a library officer to leave the library.

5. Except with the consent of a library officer, no person shall: a. cause or allow any dog (other than a working dog accompanying a disabled person or under training for the purpose of being able to accompany a disabled person) or other animal belonging to him or under his control to enter or remain in the library; b. bring into any part of the library a wheeled vehicle or conveyance [other than a wheelchair, pram, pushchair or shopping trolley]; c. enter or remain in any part of the library which a reasonable person would or should know is prohibited to the public; or d. remain in the library after the time fixed for its closing. 6. No person shall remain in the library after an emergency situation has been made known to him.

7. No person shall, unless specifically permitted by a library officer, take or attempt to take any library property from the library or past a check out or security point.

8. No person shall, without lawful excuse, destroy or damage any library property intending to destroy or damage such property or being reckless as to whether such property should be destroyed or damaged.

9. No person shall behave in a disorderly manner in the library, use violent, abusive or obscene language therein, or intentionally or recklessly cause or do anything likely to cause injury to any other person or property.

10. No person shall sleep in the library after having been requested not to do so by a library officer.

11. No person shall remain in a library without making proper use of the library's facilities after having been requested, by a library officer, to make such proper use of the facilities.

12. No person shall engage in persistent audible conversation in any part of the library set apart as a reference department, study area, or for reading after having been requested not to do so by a library officer or where such conversation is prohibited by notice or after having been requested not to do so by a library officer.

13. No person shall intentionally or recklessly obstruct any library officer in the execution of his duty or intentionally or recklessly disturb, obstruct, interrupt, abuse or annoy any other person properly using the library.

14. No person shall, without the consent of a library officer, intentionally display, distribute, or leave any bill, placard, notice or other document in the library.

15. No person shall, without the consent of a library officer, offer anything for sale in the library or canvass or seek signatures for petitions.

16. No person having charge of a child shall without the consent of a library officer leave him unsupervised in the library.

11 Page 341

17. No person shall smoke, light a match or use a cigarette lighter in the library other than in an area designated as an area where smoking is permitted.

18. No person in any part of the library shall inhale any toxic substance for the purpose of causing intoxication or take any controlled drug as defined by Schedule 2 of the Misuse of Drugs Act 1971 other than drugs dispensed for and pursuant to prescription issued for him by a doctor under and in accordance with the aforesaid Act.

19. No person shall, except with the consent of a library officer, partake of refreshment in the library.

20. No person shall, except with the consent of a library officer, cause or allow any mobile telephone, portable computer, or other electrical equipment, or apparatus for the reception of sound broadcasting or for the reproduction of sound, to be operated in any part of the library to which the public has access.

21. No person who a) borrows library property which is returned late or if returned would be returned late, or b) fails to pay any charge shall, unless with the specific consent of a library officer, borrow any other library property. 22.a. Any person who has borrowed library property which if returned would be returned late and who has been served with a notice by the library authority demanding return of the library property shall return the library property to the library from which it was borrowed within 14 days from the date the notice was served.

22. b. For the purposes of this byelaw, a notice may be served upon any person by delivering it to him, or by leaving it at his last known address, or by sending it by post addressed to him at that address.

23. Any person who contravenes any of these byelaws shall be liable to prosecution by the library authority for contravention of the byelaws, and shall be liable on summary conviction to a fine not exceeding level 2 on the standard scale in respect of each offence. In any case involving breach of byelaws 8 or 18, a prosecution may be brought under the Criminal Damage Act 1971 or the Misuse of Drugs Act 1971 respectively.

24. A library officer may exclude any person who contravenes any of the foregoing byelaws from any library maintained by the library authority under the Act. 25. On the coming into operation of these byelaws, the byelaws relating to libraries which were made by the Oldham Borough Council on the 13th day of August 1985 and were confirmed on behalf of the Chancellor of the Duchy of Lancaster, by the Head of the Office of Arts and Libraries on the 29th day of October 1985 shall be revoked.

THE COMMON SEAL of THE OLDHAM BOROUGH COUNCIL was hereunto affixed in the presence of :

12 Page 342

The foregoing Byelaws are confirmed on behalf of the Secretary of State for Culture, Media and Sport by the Deputy Director, Culture Directorate, Department for Culture, Media and Sport and shall come into force on ……...

Signature Print Name Date

Deputy Director, Culture Directorate Department for Culture, Media and Sport

13 Page 343 This page is intentionally left blank Agenda Item 21

Report to Council

Welfare Reform – Thematic Analysis: Young People

Portfolio Holder: Cllr Abdul Jabbar, Cabinet Member for Finance and HR

Officer Contact: Mark Reynolds, Director of Policy and Governance

Report Authors: Jenni Barker & René Guenther Ext. 1373 / 1328

23 March 2016

Reason for Decision

The purpose of the attached report: Welfare Reform – Thematic Analysis: Young People is to:  Present a brief overview of the previous and current legislation pertaining to welfare reform  Outline the impact of welfare reform on Oldham generally  Carry out a ‘deep dive’ into one of the groups most affected by these reforms, namely those aged between 18-24  Look at what the Council is currently doing to support this group and identify potential options for strengthening our approach..

The report is one of a series looking at the impact of welfare reform on the borough. Additionally, it is part of the Council’s commitment to publishing data relating to equality and demonstrating how it is informing the type of services we provide.

Report attached at appendix 1. Appendix 2 is the welfare reform dashboard for December 2015.

Recommendations to Council:

Members are asked to:  Note the content of the report and provide feedback where needed  Discuss the recommendations and make amends as appropriate

Page 345

Executive Summary

1.1. The Government’s Welfare Reforms continue to have a significant impact on the borough, both in terms of the place (e.g. economy) and its people (e.g. financial resilience).

1.2 This report focuses on one group of people who are more significantly impacted than other groups – those aged 18-24 years old. The report identifies seven reforms which are adversely impacting on this group disproportionately or have the potential to do so:  The new ‘National Living Wage’ for those aged 25 and over  Claimant commitment and sanctioning  Freeze of working age benefits  Removal of automatic entitlement to housing benefit for those aged 18-21  Introduction of Youth Allowance for 18-21 year olds  Changes to Employment and Support Allowance  Replacement of University maintenance grants with maintenance loans

1.3 The potential impacts of these reforms on those 18-24 are identified as follows:  Increased risk of falling below the poverty line  Increased risk of relying on short term / pay day / high interest loans / unsecured debt  Disengagement from the labour market – increased reliance on benefits and unofficial labour, potentially poor working conditions and employment rights  High levels of unemployment leading to higher numbers being sanctioned  Worsening quality of life as income reduces  Increasing reliance on food banks  Potential rise in the: o The number of evictions o The numbers of young people homeless o The demand for temporary accommodation  Fewer numbers going on to higher education, potentially less chance of pursuing well- paid / aspirational careers

1.4 The report identifies a number of services that are currently available to help mitigate some of these impacts and looks at current access levels of these services in terms of those aged 18-24 (where the information is available).

Recommendations

1.5 The report suggests using the cross-partnership working group currently being convened to look at Oldham’s strategy for tackling poverty (including the impacts of welfare reform) to explore the following potential options for this age group:  Getting people to engage with us as early as possible  Creating a central signposting hub of advice and support  Exploring the use of technology to better support residents in a joined-up way

In implementing these recommendations we will ensure that they link in with work taking place elsewhere in the Council and the Partnership e.g. Resident First Programme, Early Help and the Family Information Service. This will ensure that we are not duplicating work and resources are targeted effectively.

2 Page 346

Council [23/03/15]

Welfare Reform – Thematic Analysis: Young People

1 Background

1.1 The report (appendix 1) is one of a series looking at the impact of welfare reform on the borough. Additionally, it is part of the Council’s commitment to publishing data relating to equality and demonstrating how it is informing the type of services we provide.

2 Current Position

2.1 The report recommends taking its findings into account when planning and delivering Council and co-operative services to support residents affected by welfare reform and for Members to take appropriate action.

3 Options/Alternatives

3.1 Members are asked to:  Note the content of the report and provide feedback where needed  Discuss the recommendations and make amendments as appropriate

No alternative options have been considered as part of this report – due to its nature as an initial briefing.

4 Preferred Option

4.1 See 3.1.

5 Consultation

5.1 No external consultation was undertaken to inform this briefing

6 Financial Implications

6.1 There are currently no financial implications to this report in terms of council investment either capital or revenue. Finance may be involved as the work continues and if potential changes to services or investment in new technologies are needed, then finance will provide comments as appropriate.

6.2 It should also be noted that the consequential impact of these changes could see an increase in Council tax or rent arrears for customers in this age group and a greater reliance on additional financial support. Potentially the Council may also face increased expenditure on homelessness services for young people

7 Legal Services Comments

7.1 The Council has a statutory duty to consider the impact of its decisions on a number of groups under the Equality Act 2010. It is also required to publish its service and workforce data on an annual basis and set equality objectives over a four year period. This report forms part of the Council’s work towards fulfilling this this legal duty.

3 Page 347

6. Human Resources Comments

8.1 Not applicable.

9. Co-operative agenda

9.1 Welfare reform activity is directly relevant to the achievement of corporate and co- operative objectives, for example through:  Reducing dependency on public services – ‘confident communities where everyone does their bit’.  Tackling worklessness – ‘a productive place to invest where business and enterprise thrive’.  Local welfare provision – ‘a co-operative council creating responsive and high quality services’.

10 Risk Assessments

10.1 None

11 IT Implications

11.1 None

12 Property Implications

12.1 None

13 Procurement Implications

13.1 None

14 Environmental and Health & Safety Implications

14.1 None

15 Equality, community cohesion and crime implications

15.1 This report focuses on the differential impact of welfare reform on one particular group – 18-24 year old residents.

16 Equality Impact Assessment Completed?

16.1 No

17 Key Decision

17.1 No

18 Key Decision Reference

18.1 N/A

19 Background Papers

4 Page 348

19.1 None

20 Appendices

20.1 Appendix 1: Welfare Reform – Thematic Analysis: Young People (main report) Appendix 2: Welfare Reform Dashboard December 2015

5 Page 349 This page is intentionally left blank APPENDIX 1

Welfare Reform Thematic Analysis - Young People

The purpose of this paper is to:  Present a brief overview of the previous and current legislation pertaining to welfare reform  Outline the impact of welfare reform on Oldham generally  Carry out a ‘deep dive’ into one of the groups most affected by these reforms, namely those aged between 18-24  Look at what the Council is currently doing to support this group and identify potential options for strengthening our approach.

The paper is part of the Council’s commitment to publishing data relating to equality and demonstrating how it is informing the type of services we provide.

It is accompanied by the quarterly welfare reform dashboard (appendix 2).

Section 1: The legislation

1.1 Welfare Reform Act 2012 (see appendix A for more detail)

The Welfare Reform Act gained Royal Assent on 8 March 2012. Its main reforms were:  Creation of Universal Credit.  Introduction of the size criteria – “bedroom tax”.  Introduction of a benefit cap.  Replacement of Disability Living Allowance with a Personal Independence Payment.  Replacement of Council Tax Benefit with a local support scheme.  Social Fund Reform with a local support scheme.  Introduction of claimant commitment and a system of benefit sanctioning

1.2 Welfare Reform and Work Bill (see appendix A for more detail)

The Bill was announced in the Queen’s Speech in May 2015 and is currently working its way through Parliament. The welfare and housing measures include:  Lowering the benefit cap and varying it between London and the rest of the UK.  A four year benefits freeze for working age benefits.  Limiting support through Child Tax Credits/Universal Credit.  Changes to Employment and Support Allowance, the main out-of-work benefit for disabled people.  Removal of automatic entitlement to Housing Benefit for those aged 18-21 & abolishing the family premium.  Reducing social housing rent levels by 1% in each year for four years.  New Youth Allowance for 18-21 year olds.  The National Minimum Wage to be 'rebranded' as the National Living Wage

Proposed reductions of earnings thresholds for tax credits were abandoned in the Comprehensive Spending Review in November 2015. 1

Page 351 Whilst in the short term this is a positive impact for low income families, tax credits will continue to be phased out in favour of Universal Credit, which was unaffected by the changes in the spending review.

This means that by 2020 families in receipt of tax credits are still likely to see a reduction in household income of up to £3,800.

Section 2: Main impact of welfare reform on Oldham

Previous welfare reform reports (22 Oct 2014; 1 April 2015; 4 Nov 2015 - all to Full Council) have highlighted the overall impact of welfare reform on Oldham.  Changes from the Welfare Reform Act 2012 were estimated to lead to a £90.1 annual loss to Oldham, once fully implemented.  The Welfare Reform and Work Bill 2015 is estimated to lead to a cumulative loss over the next 4 years of over £58m to Oldham.

Our analysis of vulnerability to the 2012 Act indicated that young (and in particular young single) people appeared ‘hardest hit’ in terms of disproportionate and multiple adverse effects. Lone parents are projected to suffer most heavily financially from the 2015 Bill.

There is a strong indication that young people (those aged 18-24) are being particularly heavily adversely affected by welfare reforms. This is likely to be exacerbated by other changes, such as the introduction of the National Living Wage to those only aged 25-plus and changes around student financing.

Section 3: Thematic analysis - the impact on young people (aged 18-24)

3.1 Demographic information

As of 2014 (ONS mid-year estimates) Oldham has 19,665 residents aged 18-24 which equates to 8.6% of the total population. This a smaller proportion compared to the GM (9.9%) and England (9.1%) averages.

Oldham has a smaller proportion of males aged 20-24 compared to the national average. Migration data suggests that this is largely young people leaving to go to university, not all of them returning to Oldham.

The age structure of Oldham’s population varies greatly by ward, this in part reflecting the residence patterns of Oldham’s White British, Pakistani and Bangladeshi heritage communities. Werneth (11.0%) Coldhurst (10.8%) and St Mary’s (10.4%), all of which are home to Oldham’s Bangladeshi and Pakistani communities, have much greater proportions of 18-24 year olds compared to Saddleworth South (6.0%) and Saddleworth North (6.3%) (see map below). 2

Page 352

Source: Oldham Council Business Intelligence, 2015

3.2 Characteristics of this age group

The Employment rate for those aged 16-24 in Oldham is 46.4%, lower than that of GM (50.0%) and England (52.4%). Typically the type of jobs that this age group find work in include sales and customer service and elementary admin occupations, a large proportion of which will be part-time.

As of October 2015, the youth unemployment rate stands at 6.9%, the highest rate across Greater Manchester and significantly higher than the England average 2.8%. There are large disparities between wards in terms of youth unemployment with Coldhurst (13.2%) having by far the highest rate, compared to that of Saddleworth North which has a considerably lower rate (0.9%).

3.3. Outline and analysis of welfare and other legislative reforms and their potential impact on those aged 18-24

3.3.1 Introduction of National Living Wage (NLW)

The NLW would apply to all workers aged over 25, starting at £7.20 an hour from April 2016 and set to reach £9 by 2020. The Government estimate that this will give an estimated 2.5 million people an average £5,000 rise over five years.

3

Page 353 Those under 25 will be paid the National Minimum Wage (NMW), which from October is set to rise to £6.70 for over 21s and £5.30 for 18 to 20-year-olds. The hourly rate for 16 to 17-year-olds will increase to £3.87 while apprentices will receive £3.30.

Potential summary impact

Before drilling down into impact on those aged 18-24, it is worth noting that Oldham is the GM borough with the highest percentage of jobs paid below the Living Wage (an informal, but widely recognised benchmark based on the amount an individual needs to earn to cover the basic costs of living, which is higher than the new NWL).

TABLE 1: % JOBS BELOW THE LIVING WAGE

Source: ONS - Annual Survey of Hours and Earnings 2015

In sector terms those who work in retail, hospitality, or care are more likely to be on a low wage or minimum wage. In Oldham this is the case for 13.7% of 16-24 year olds (1,727); this is compared to 11.7% across GM.

Analysis shows that the impact of the introduction of the NLW can have both negative and positive implications for those aged 18-24.

The Scottish Parliament’s Information Centre1 shows a substantial difference in remuneration for what could be the same work:  under 18s would earn almost £6,500 less than people over 25, with,  18-20-year-olds £3,705 worse off, and  apprentices £7,605 short.

1 http://www.scotsman.com/news/uk/new-national-living-wage-unfair-to-young-workers-1-3866537 4

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A report from the Resolution Foundation2 moreover showed that almost one in four (23 per cent) of national minimum wage (NMW) earners have failed to progress onto higher wages within five years, while 13 per cent are still on it after a decade. Negative implications include:  Increased risk of falling below the poverty line as wages do not cover living costs.  Turning to short-term loans, pay day lending and high levels of unsecured debt.  Demotivation at work due to a feeling of unfairness in being paid less.  It will take longer for younger workers to progress onto the national Living Wage (NLW) and they are likely to stay longer at this floor rate.

A positive implication may be that some employers may prefer younger, cheaper workers over their older counterparts. Many employers moreover already pay those aged 20 and under the current NMW and so some under-25s may find themselves on the NLW. Some employers have recently committed to paying the NLW or better to all workers, including Aldi, Lidl, and Pets at Home.

One of the anticipated impacts of the National Living Wage is that it will destabilise the retail, care and hospitality sector and that many of the 60,000 jobs predicted to disappear through the introduction of the National Living Wage may come from these sectors, which are already low skilled and low paid. Clearly if this was true in Oldham this would have a detrimental effect on just over a tenth of the 18-24 population.

3.3.2 Benefit sanctions The main reasons for benefit sanctions include refusal of claimants to participate in the DWP Work Programme, or that claimants have not been actively seeking employment (according to DWP guidelines).

For JSA claimants, a sanction means the complete removal of their JSA for a given period (between a minimum of 7 days up to more than 91 days). A sanction also automatically triggers the ending of housing benefit payments.

Potential summary impact

Sanctioning affects JSA and Universal Credit recipients, and also, in smaller numbers, Employment Support Allowance, the main out-of-work benefit for disabled people.

DWP is unable to provide details on the numbers of Universal Credit (UC) claimants sanctioned. In Oldham the numbers being sanctioned on UC are likely to be similar to that of JSA, with the majority being aged 18-24. Nationally and regionally, those aged 18-24 are the age group receiving the greatest number of sanctions (see table 2 below).

2http://www.resolutionfoundation.org/wp-content/uploads/2015/07/RF-National-Living-Wage-briefing.pdf 5

Page 355 TABLE 2 – NUMBER AND % OF JSA SANCTIONS BY AGE SINCE OCT 2012 GM district 18-24 25-29 30-34 35-39 40-44 45-49 50-54 55-59 60+ Total Bolton 4979 2041 1287 1215 1236 959 608 390 112 12835 Bury 2862 1078 798 586 626 450 337 236 73 7036

Manchester 11985 6161 4101 3047 2826 2412 1646 1084 288 33557

Oldham 4037 2170 1560 1314 1148 898 633 527 139 12430 Rochdale 4592 1743 1189 949 843 723 485 294 96 10914 Salford 4598 2122 1504 1178 977 800 616 383 104 12285 Stockport 3030 1128 731 570 522 449 411 201 90 7145 Tameside 3902 1628 1195 1061 908 812 571 404 124 10611 Trafford 1868 936 671 468 443 406 414 197 69 5478 Wigan 4586 1913 1344 1024 1117 879 574 310 80 11827 GM 46439 20920 14380 11412 10646 8788 6295 4026 1175 124118 England 634459 245331 167881 127378 120422 107975 82524 56163 17718 1560590

Bolton 38.8 15.9 10 9.5 9.6 7.5 4.7 3 0.9 100 Bury 40.7 15.3 11.3 8.3 8.9 6.4 4.8 3.4 1 100

Manchester 35.7 18.4 12.2 9.1 8.4 7.2 4.9 3.2 0.9 100

Oldham 32.5 17.5 12.6 10.6 9.2 7.2 5.1 4.2 1.1 100 Rochdale 42.1 16 10.9 8.7 7.7 6.6 4.4 2.7 0.9 100 Salford 37.4 17.3 12.2 9.6 8 6.5 5 3.1 0.8 100 Stockport 42.4 15.8 10.2 8 7.3 6.3 5.8 2.8 1.3 100 Tameside 36.8 15.3 11.3 10 8.6 7.7 5.4 3.8 1.2 100 Trafford 34.1 17.1 12.2 8.5 8.1 7.4 7.6 3.6 1.3 100 Wigan 38.8 16.2 11.4 8.7 9.4 7.4 4.9 2.6 0.7 100 GM 37.4 16.9 11.6 9.2 8.6 7.1 5.1 3.2 0.9 100 England 40.7 15.7 10.8 8.2 7.7 6.9 5.3 3.6 1.1 100 Source: DWP 2015

Whilst Oldham has the lowest proportion of those in that age group (32.5) sanctioned compared to the rest of GM, high levels of youth unemployment mean high numbers being sanctioned.

The impact of being without JSA or ESA will be different for each individual. Those who do not have access to alternative short-term support will be at increased risk of:  relying on short term loans and payday loans leading to increased debt,  disengaging from labour market and lowering aspirations.

3.3.3 Benefit freezes

Most working-age benefits will be frozen in cash terms until April 2020 (see appendix A for more detail).

6

Page 356 Potential summary impact

Our own estimates, based on Institute of Fiscal Studies projections, show the impact on those receiving working age benefits in Oldham equates to a 6.7% loss. The table below shows the total number of individuals affected by the freezes and in brackets the number of claimants aged 18-24 (where the information is available).

While this particular reform will apply to all ages, it will certainly exacerbate the challenging financial situation for 18-24 year olds.

TABLE 3: BENEFIT FREEZE IMPACT Benefit Peak numbers affected (no. Peak annual loss to the of 18-24 yr olds) economy of Oldham JSA (Jobseeker’s Allowance) 2380 individuals3 (340) £0.6m ESA (Employment and Support 6310 individuals1 (380) £2.0m Allowance) Income Support 3870 individuals1 (660) £1.1m Child Benefit 31320 households4 (unknown) £4.0m Tax Credits 23000 households5 (unknown) £12.5m Universal Credit* 2908 individuals6 (1060) £0.6m LHA (Local Housing Allowance) 7850 households7 (unknown) £1.9m *Figures for Universal Credit are based on a number of assumptions, as detailed financial data is not available. Source: Oldham Council Business Intelligence, 2015

3.3.4 Remove automatic entitlement to housing benefit

This reform is removing automatic entitlement to housing benefit for most childless 18-21 year olds (new claimants), from April 2017.

TABLE 4: REMOVAL OF HOUSING BENEFIT IMPACT Change Peak numbers affected Peak annual loss to the economy of Oldham Remove HB entitlement for 129 households8 £0.58m 18-21s Source: Oldham Council Business Intelligence, 2015

Potential summary impact Evidence from our own services and partner agencies is that tenants are struggling financially. Coping strategies include cutting back on food, heat and electricity and using food-banks in emergencies, falling into debt, depleting savings and selling belongings.

3 DWP 2015 [Online] [Accessed August 2015] available from https://www.nomisweb.co.uk/default.asp

4 HMRC 2015 [Online] [Accessed August 2015] available from https://www.gov.uk/government/collections/child- benefit-geographical-statistics 5 HMRC 2015 [Online] [Accessed August 2015] available from https://www.gov.uk/government/collections/personal-tax-credits-statistics 6 DWP 2015 [Online] [Accessed August 2015] available from https://stat-xplore.dwp.gov.uk/ 7 Oldham Council 2015, data provided by Unity Partnership 8 Oldham Council 2015, data provided by Unity Partnership 7

Page 357 Centrepoint9, a youth homeless charity, are particularly concerned about the impact of this reform: “This could be disastrous for the most vulnerable young people. We know that the vast majority of young people who claim housing benefit do so as a lifeline at a time of crisis, not as a lifestyle choice. Among these young people are care leavers who have no home to return to and individuals who have fled domestic violence.”

The charity also fears a rise in  the number of evictions  the numbers of young people homeless, and in demand for temporary accommodation  relying on short-term finance and getting into debt

3.3.5 New Youth Allowance for 18-21 year olds

From April 2017, young people will participate in an intensive regime of support from day 1 of their benefit claim. This is conditional on an apprenticeship, training or community work placement after 6 months and will apply to new Universal Credit claims only.

Potential summary impact

Whilst the ethics of such “workfare” initiatives have been widely debated, there would appear to be no direct financial impact for those that take up such placements. Additional complexities may increase the sanctions rate for this age group, but this cannot be estimated at this stage.

3.3.6 Changes to Employment and Support Allowance (ESA)

New Employment and Support Allowance claimants in the Work-related activity group (WRAG) will have their claims aligned with the JSA rate.

Potential summary impact

In Oldham, there are 80 18-24 year olds (May 2015) currently in the receipt of ESA (Work related activity group). Their loss of premium will equate to an estimated £121,000 loss to Oldham’s economy per year to 2020.

The loss of 30% of benefit is substantial and will put pressure on those claimants in terms of managing finances on a reduced budget.

3.3.7 University maintenance grants to be replaced by maintenance loans from 16/17

Another government reform affecting this age group is the replacement of university maintenance grants with maintenance loans. Loans will need to be paid back when graduates earn above £21,000 a year, something not currently required with the grants. Currently, students from families with annual incomes of £25,000 or less get the full grant of £3,387 a year; those with annual incomes of £40,000 are entitled to

9 http://www.theguardian.com/housing-network/2015/may/18/housing-benefit-cuts-disaster-young-people 8

Page 358 £547. The grants are not available to those whose annual income is more than £42,620.

Potential summary impact

Combined with tuition fees and increases in the cost of living, this measure could put students from lower income families off going to University.

TABLE 5: 18-24 YEAR OLDS AT UNIVERSITY BY WARD 18-24 year olds at Uni Ward % of 18-24 population 2013/14 Alexandra 134 11.1 Chadderton Central 204 23.6 Chadderton North 250 27.2 Chadderton South 160 16.3 Coldhurst 259 17.5 Crompton 189 24.3 Failsworth East 169 19.3 Failsworth West 162 17.9 Hollinwood 131 12.5 Medlock Vale 230 17.5 Royton North 186 24.1 Royton South 208 25.7 Saddleworth North 236 38.5 Saddleworth South 269 42.8 Saddleworth West and Lees 204 22.6 Shaw 190 24 St. James' 131 12.7 St. Mary's 285 18.4 Waterhead 151 14 Werneth 280 20.4 Oldham 4030 20.2 Source: Oldham Council Business Intelligence, 2015

The table above shows 9 out of 20 wards fall below the Oldham average for young people at University. Alexandra has the lowest proportion and is also one of our most deprived wards, closely followed by Hollinwood and St James. Conversely, Saddleworth North and South (two of our most affluent wards) have the largest proportion at university.

There is a significant risk that the changes from maintenance grants to loans will serve to widen this gap.

Some of our most deprived wards have a high proportion of communities from ethnic minorities, particularly people of South Asian heritage.

9

Page 359 Government figures show that of youngsters educated in the state sector, 64% of Asian students and 62% of black students went on to higher education in 2012-13, compared to just 45% of white students.10

These findings seem to be borne out locally, where more deprived wards with an above average Asian population, such as Coldhurst, Werneth and St Mary’s are only just below the Oldham average despite having a number of SLOAs in the 10% most deprived in the country.

Conversely, Alexandra, St James and Hollinwood show significantly lower proportions of 18-24 year olds going to university and have a significantly larger white population.

Further welfare reforms have the potential to send families in already deprived wards into further poverty and changes to the grant system are likely to reduce further the proportion of 18-24 year olds in those wards going to university.

Section 4: What is the overall potential impact?

What is the overall potential impact?

From the above analysis there are a number of likely and observed impacts on those aged 18-24:  Increased risk of falling below the poverty line, as the cost of living will be higher than wages  Increased risk of relying on short term / pay day / high interest loans which could spiral into unsecured debt  Disengagement from the labour market – increased reliance on benefits and unofficial labour (cash in hand work), potentially leading to poor working conditions and loss of employment rights  High levels of unemployment will mean higher numbers being sanctioned  Worsening quality of life as income reduces, including: o cutting back on food, heat and electricity o depleting savings o selling belongings o borrowing money from family and friends  Increasing reliance on emergency food provision and crisis support  Potential rise in the: o number of eviction o numbers of young people homeless o demand for temporary accommodation  Fewer numbers going on to higher education, so potentially less chance of pursuing well-paid / aspirational careers

10 Guardian: http://www.theguardian.com/education/2015/jan/27/black-asian-school-leavers-university-white-educational- underachievement-pupils 10

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Section 5: What are we already doing to help?

The Council provides a number of services to help mitigate the impact of some of these reforms as listed above - in-house or in partnership with other organisations.

5.1 Welfare Advice Service

Oldham Council’s Welfare Advice Team was established in 2012 to support vulnerable residents with welfare rights advice. In 2014/15, it helped over 1100 residents, providing benefits advice and assisting potential claimants with forms appeals and tribunals. This saw £2.3m brought into the borough’s economy.

From 1 April 2015 to 30 November 2015, 62 18-24 year olds accessed the service - around 7% of the caseload. The breakdown of benefits they asked for help with shows that most young people enquire about Housing Benefit and Personal Independence Payments (see table 6 below).

TABLE 6 – WELFARE ADVICE ACCESSED BY 18-24 YO Type of benefit 18-24 year olds accessing the service Housing Benefit (overpayment) 21 Child benefit 1 Child tax credit 2 Disability Living Allowance 1 Employment and Support Allowance 8 Housing benefit 1 Income support 2 Job Seekers Allowance 1 Personal Independent Payments 23 Universal credit 2 Source: Oldham Council, 2015

5.2 Local welfare provision scheme

Local welfare provision replaced Community Care Grants and Crisis Loans in 2013. This is designed to meet short-term emergency/immediate support needs of vulnerable people, in circumstances such as:  Families under exceptional financial pressure  People who are homeless or rough sleepers  People leaving care  People moving out of institutional residential care  People moving to supported accommodation / independent living  People returning to work after a short term on benefit

Local Welfare Provision can be received in the following ways:  Food vouchers  Order and payment by Oldham Council to suppliers of suitable goods or services

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Page 361  Pre-payment cards for goods and utilities  NB: Cash payments will only be made in exceptional circumstances

Young people aged 18-24 (8.6% of the population) are over-represented amongst LWP clients. To date this year, they made 23.9% (208) of all applications and 22.3% (37) of all approved applications. The total value of the awards to them was over £14,000.

5.3 Discretionary Housing Payments

Discretionary Housing Payments (DHP) are available on a temporary basis to make up a shortfall in rent. Applicants must be in receipt of Housing Benefit.

Payments are normally made for up to 12 weeks and a number of things will be considered:  Weekly income and outgoings  Is there anything the applicant could do to help their situation?  Family circumstances (ages of children, health problems or disabilities)

This financial year to date, 32 DHPs have been awarded to 18-24 year olds (5.4% of all awards) - a total amount of more than £7,000, suggesting young people are under-represented in this client group.

5.4 Council Tax Reduction

The Council operates a Council Tax Reduction scheme which provides applicants that qualify with a reduction of up to 85% of a Band A Council Tax bill. Applicants must be on a low income (income or savings below £16,000).

To date this financial year 5.5% of those in receipt of Council Tax Reduction were under 25 years old, with more than £759,000 awarded.

5.5 Personal Budgeting Support

The Council’s Personal Budgeting Support service provides advice on managing household finances and signposting residents to sources of further support (both in terms of advice and financially). Originally put in place for claimants transferring onto Universal Credit from Job Seekers Allowance, people approaching the Council for other types of support are now also being referred.

5.6 Debt advice

On behalf of the Council, Oldham Citizens Advice Bureau (CAB) provides advice to residents on their rights and responsibilities, including welfare benefits, debt, housing and employment. They work closely with a number of partner agencies such as the Food Bank, First Choice Homes, Age UK and the Welfare Rights.

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Page 362 Over the past two years the 18-24 age group only represent 7% (2014-15) and 6% (2013-14) of the total number of debt clients see by the CAB. This equates to 163 clients out of a total of 2343 between December 2014 and November 2015. This doesn't mean to say debt is not an issue for this group as it may be hidden by support from parents and the delayed effect of not having to pay student debt back until employed. Certainly, this could be a service which sees a spike in requests from this age group over the next eighteen months.

5.7 Make the Most of Your Money webpages (MMM)

This online campaign is aimed at helping residents to save money as well as make their current income go further. In the main, it is a web-based sign-posting tool providing people with information on issues such as:

Web stats on the number of 18-24 accessing the site are not available. We do know that the main page (above) has been viewed 2,458 times (1,651 unique views) in the past twelve months. The three pages visited are: 1. Jobs, training and courses (273 unique views / 16.74% of all visitors) 2. The Money matters menu (223 unique views / 13.51%) 3. Debt advice (219 unique views / 13.26% )

The stats show that there was a spike in the week before Christmas in 2014 and numbers visiting the pages continued to be high into January – suggesting additional financial pressures around Christmas.

5.8 Get Oldham Working (GOW)

The Get Oldham Working initiative was launched by Oldham Council in May 2013 to support local residents into sustainable jobs. Get Oldham Working provides a package of support for people seeking work, including links to vacancies, education and job skills providers, work clubs and apprenticeships.

Work with local employers has, as of November 2015, created 3,456 job-related opportunities for local people (exceeding its target of 2,980).

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Page 363 Young people have been the main beneficiaries of GOW, with 67% of opportunities going to those aged 18-24.

5.9 Credit Union

The Credit Union provides Oldham residents with access to fair and sustainable financial services, while aiming to tackle poverty and promoting financial inclusion. The Credit Union offers a number of financial services including:  Secure savings: Credit Union members can save at an affordable level  Loans: the highest rate for small loans is 26.8% (compared with other short term loan companies charging as much as 4200%)  Jam Jar Accounts: these help customers to manage their budget by prioritising essential spending (including Council Tax and rent).

The credit union currently has 4014 active members of which 223 are in the 18 – 24 age group (about 5.5%). There may be scope for awareness raising of the Credit Union’s facilities with this group as part of a wider programme.

5.10 Fair Employment Charter

As a Co-operative Borough, Oldham aims to build a fair and prosperous local economy where everyone does their bit and everybody benefits.

In total, 96 of Oldham’s businesses, schools and partner organisations have signed up to Oldham’s Fair Employment Charter, to: 1. Pay a living wage 2. Offer fair contracts and stability of employment 3. Offer access to training and support 4. Support membership of trade unions 5. Enable and encourage employees to 'do their bit' for the borough 6. Support local people into work through Get Oldham Working

5.11 Food Bank

Food vouchers are available through care professionals to enable those most in need to receive a food parcel and essential toiletries from Oldham Foodbank. The Foodbank also signposts clients to other agencies who may be able to help resolve problems in the longer-term.

The map below shows that people from all wards access the Foodbank. There is a real concentration of demand from Oldham District, particularly from Alexandra and Coldhurst wards, with additional highs in Hollinwood and Chadderton South.

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Page 364

Source: Oldham Council Business Intelligence / Oldham Foodbank, 2015

Vouchers are issued predominantly for residents to cope with delays in benefits, changes to benefit provision, or low income. In the last year the Foodbank provided food for 3716 adults and 1620 children.

In 2014, 10% of individuals fed were 16-24 year olds, slightly less than their overall share of the population (11.8%).

5.12 Oldham Council as an employer

Oldham Council’s workforce profile In addition to the general impact of these reforms on those aged 18-24 years old, we also need to consider that we are a major employer and as such also have responsibilities to this age group. Our workforce profile in terms of age is as follows:

TABLE 7 – OLDHAM COUNCIL WORKFORCE AGE PROFILE Oldham % of % of Age band Council OMBC Population Headcount workforce in Oldham 16 to 24 110 4.03 18.32 25 to 54 1978 72.53 64 55+ 639 23.43 17.34 Source: Oldham Council / Office of National Statistics 2015 15

Page 365

This shows that 4.03% of the Council workforce are aged 16-24 compared to 18.32% of the working age population. This figure includes our apprentices and trainees. The data to show how many we employ indirectly (i.e. through commissioned services) is not clear, but should also be considered.

Oldham Council’s People Service has already prioritised and commissioned analysis of the workforce in terms of equality, which will highlight both opportunity and any existing disproportionalities which may apply to applicants and employees. The outcomes from this work are expected by the end of the calendar year. The work arising from this analysis will concentrate on areas which show as priority, whether this be in terms of age, ethnicity, gender or any other protected group. The findings of this report will be taken into account and analysed as part of this work.

Section 6: What more can we do?

In addition to the provision outlined above, there is currently a small cross- partnership working group being convened to look at Oldham’s strategy for tackling poverty (including the impacts of welfare reform).

It is recommended that this group explore the following potential solutions to mitigate some of the impacts of welfare reform on those aged 18-24. In implementing these recommendations we will ensure that they link in with work taking place elsewhere in the Council and the Partnership e.g. Resident First programme, Early Help approach and the Family Information Service. This will ensure that we are not duplicating work and resources are targeted effectively.

1. Getting people to engage with us as early as possible

Longer and more established problems are more difficult to fix and ingrained attitudes and behaviours more difficult to shift once young people move into adulthood.

Early intervention is recognised as one of the most critical success factors in helping effectively. The Council’s Early Help offer already uses this approach successfully.

POTENTIAL OPTIONS:  Carry out a mapping exercise to chart the journey of a young person through welfare reforms and impacts.  Use this work to recognise critical points at which we can help and whether we could get to people earlier.

2. Creating a central signposting hub of advice and support

It is striking how many different sources of information there are about help or support - organisations, websites, forums, factsheets and FAQs. It is reasonable

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Page 366 to assume that young people as a target group are likely to be tech-savvy and will want to access information in this way.

Creating a central information store, accessible electronically all of the support available would make the information more accessible – and may encourage young people to get in touch with us at an earlier point. This links to the existing work of the Family Information Service and there may be other platforms already in place which can be utilised to fully realise the benefit of this recommendation.

POTENTIAL OPTIONS:  Test the appetite amongst partners in Oldham to create a single store for welfare reform information and develop a business case.  Use this to maximise the sources of information captured, overseen by the Co-ops and Neighbourhoods cluster.  Use this work to make platforms and information available in ways and formats that are likely to be accessed by young people.

3. Exploring the use of technology to better support residents in a joined-up way.

At Kirklees Council, the majority of claimants are directed to an online platform. ‘Better Off’ helps them calculate their benefit entitlement, apply for benefits, lodge appeals and apply for jobs.

There is also a range of supporting content around employment, interviews, CV writing, childcare, financial management and budgeting. This can speed up the benefits process and reduce the likelihood of appeals and tribunals. The link with employment can reduce the chances of sanctions.

POTENTIAL OPTIONS:  Undertake additional research and explore how Kirklees and other Councils use technology effectively to support residents with the challenges posed by welfare reform.  Apply the learning from this to develop approaches, which fit with Oldham’s co-operative agenda and build on the suggested journey mapping and central information store.

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Page 367 APPENDIX A

WELFARE REFORM ACT 2012

The Welfare Reform Act gained Royal Assent on 8 March 2012. The stated aims of the Act are to:  make the system simpler and ensure the system is fair to those claiming benefits and to the taxpayer  provide a range of incentives to those coming off benefit and into employment to ensure they are not financially worse off  provide a “stronger” approach to tackling fraud and abuse of the welfare system

The main provisions are:

 Creation of Universal Credit – This is the streamlining of several individual benefits into a single Universal Credit. As part of the streamlining a number of benefits are in the process of being abolished, including income-based Jobseekers Allowance, income-related Employment and Support Allowance, Income Support, Housing Benefit, Council Tax Benefit, Child Tax and Working Tax Credit.

 Introduction of the size criteria (“bedroom tax”) – claimants have the amount of housing benefit they can receive restricted based on the number of bedrooms their household requires - measured against the same size criteria already used in Local Housing Allowance.

 Introduction of a benefit cap – this is the cap (or limit) on the total amount of welfare benefits that working-age people can receive, so that households on out- of-work benefits should not be receiving more in welfare payments than the average weekly wage for working households. The cap was originally set at £500 per week for a couple and single parent households, equivalent to a £26,000 gross salary for someone in work and at £350 per week for single adult households without children.

 Replacement of Disability Living Allowance with Personal Independence Payment – in April 2013 Personal Independence Payment (PIP) replaced Disability Living Allowance (DLA) for eligible working age people aged 16 to 64. PIP is based on an assessment of individual need based on the ability to carry out a range of key activities necessary to everyday life.

 Replacement of Council Tax Benefit with a local support scheme – From April 2013, local authorities became responsible for administering Council Tax Benefit (now called the Local Council Tax Reduction Scheme).

 Social Fund Reform – From April 2013, local authorities also became responsible for administering Local Welfare Provision (a replacement for Crisis Loans and Community Care Grants).

 Introduction of claimant commitment and a system of sanctioning those claimants who do not meet those requirements.

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Page 368 WELFARE REFORM AND WORK BILL 2015

The Bill was announced in the Queen’s Speech in May 2015 and will implement some, but not all, of the measures announced in the Chancellor’s Summer Budget 2015 on 8 July.

The stated aim of the Bill is to reduce expenditure and “help to achieve a more sustainable welfare system”, to support efforts to increase employment and “support the policy of rewarding hard work while increasing fairness with working households.”

It is essentially a Bill of three parts.

Part One

Introduce a duty to report to Parliament on:  progress towards achieving full employment  progress towards achieving 3 million apprenticeships in England  progress with the Troubled Families programme (England).

Part Two

Repeal almost all of the Child Poverty Act 2010 and introduce a new duty for the Secretary of State to report annually on “life chances”: children living in workless households and educational attainment at age 16, in England. The name and remit of the Social Mobility and Child Poverty Commission is changed so that it becomes the Social Mobility Commission. Local Authorities will no longer be required to devise child poverty reduction strategies.

Part Three

The Bill allows for the introduction of extensive changes to welfare benefits, tax credits and social housing rent levels. These will account for around 70% of the £12- 13 billion in welfare savings identified in the Summer Budget 2015. The welfare/housing measures include:

 Lowering the benefit cap threshold and varying it between London and the rest of the UK. The total amount of benefits a non-working family can receive in a year would be £20,000 (outside London). Households are exempt where someone is entitled to Working Tax Credit or is in receipt of benefits relating to additional costs of disability, or war widow’s and widower’s pension.

 A four year benefits freeze of working age benefits. The following are exempt from the freeze: Maternity Allowance; Statutory Sick Pay; Statutory Maternity Pay; Statutory Paternity Pay; Statutory Shared Parental Pay; and Statutory Adoption Pay; disability, carers’ and pensioners’ premia in the frozen benefits; the ESA (Employment and Support Allowance) Support Group (disability) component; and other disability, carer and pensioner benefits, which will continue to be uprated in relation to prices or earnings as applicable.

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Page 369  Limiting support through Tax Credits/Universal Credit - significant restrictions to be put in place: e.g. reductions to earnings thresholds (NB this element has since abandoned for tax credits in the 2015 Comprehensive Spending Review), family premiums and entitlements for more than 2 children. Also includes changes to conditionality for responsible carers under Universal Credit.

 Changes to Employment and Support Allowance (ESA) - new Employment and Support Allowance claimants in the Work-related activity group (WRAG) will have their claims aligned with the JSA rate. The ESA is the benefit that replaced the Incapacity Benefit, and provides for people who are ill or disabled and unable to work. There are two categories: (1) support (2) work-related activity. The latter group has regular assessments and is considered capable of work at some point in the future, or beginning to move into work immediately.

 The abolition of Employment and Support Allowance Work-Related Activity Component meaning a loss of £29 per week for people claiming ESA for reasons of illness or disability.

 Removal of automatic entitlement to Housing Benefit for those aged 18-21.

 Reducing social housing rent levels by 1% in each year for four years from 2016-17, resulting in a 12 per cent reduction in average rents by 2020-21.

 Housing Benefit family premium abolished. Awarded once to all families with dependent children. From April 2016 for new claimants.

 Social housing tenants with household incomes of £30,000 and above will be required to pay a market rent.

 Extend Right to Buy discounts to Housing Association tenants.

 Replacing Support for Mortgage Interest with Loans for Mortgage Interest.

 New Youth Allowance for 18-21 year olds - from April 2017, young people will participate in an intensive regime of support from day 1 of their benefit claim. After 6 months they will be expected to apply for an apprenticeship or traineeship, gain work based skills, or go on a mandatory work placement to give them the skills they need to move into sustainable employment. The Youth Obligation will only apply to young people making new Universal Credit claims and will only cover the types of claimants who would currently be claiming Jobseeker’s Allowance - so it will not include people who are sick or disabled.

 The National Minimum Wage to be 'rebranded' as the National Living Wage and increased to £7.20 per hour for those 25 or over from April 2016 (from £6.70 in October 2015). It will reach £9.00 per hour by 2020.

 Increases to the income tax personal allowance to reflect the national minimum wage (no one working 30 hours a weeks on the minimum wage pays income tax). In 2016-17, the personal allowance will increase to £11,000, expected to rise to £12,500 by the end of this parliament. 20

Page 370 APPENDIX 2 Oldham’s Welfare Reform Dashboard– December 2015

Benefits Benefit claimants (aged 16-64) - Source: DWP 2015 Number of % Trend Date claimants JSA 2,227 1.6 Oct-15

ESA 11,810 8.4 May-15 ESA claimants found fit 1,500 22% Dec-14 for work Universal Credit Page 371 Page 2,168 1.5 Oct-15 (unemployed claimants)

Number of families 85 n/a Aug-15 impacted by Benefit Cap

Employment Rate 91,000 64.3 Jun-15

Having fallen since early 2013, unemployment in Oldham has now stabilised. Employment and Support Allowance (ESA) figures are now also falling after a previous increase. Oldham has currently 85 families impacted by the benefit cap, most of those capped having large families with 4, 5 or more children.

Sanctions

Out of Work Benefit Sanctions - Source: DWP 2015

Number of Number of adverse adverse % of sanctions sanctions claimants imposed imposed (Jun (October 2012- 2015) Jun 2015

JSA claimants 119 5% 12,829

ESA claimants 13 0.1% 731

Since the introduction of tougher conditions and rules for the main social security benefits, claimants have been more readily sanctioned. JSA sanctions are current- ly falling, but still constitute 5% of claimants per month. ESA sanctions remain low. The main reasons for sanctions include refusal of claimants to participate in the DWP Work Programme, or that claimants have not been actively seeking employment (according to DWP guidelines). Access to advice and support

Since the introduction of Welfare Reform, the number of Oldham residents accessing advice or requiring financial support from the Council has increased. The welfare rights team has supported many residents to maximise their income. So far this year, £55,152 (annual budget £377,386) has been allocated for DHP applica- tions, with the majority being allocated to subsidise households impacted by the ’size criteria’ (’bedroom tax’). £60,817 (annual budget £300,000) was also allocated for LWP with 496 items being awarded. Use of food banks varies greatly by ward. The wards that have higher levels of deprivation, particularly those that surround the Oldham Town Centre, have been allocated a higher number of vouchers.

Financial Impact for Council Housing

Number of

Page 372 Page Housing Indicators households Trend Date affected

Size Criteria (Bedroom Tax) 1,636 Oct-15

Families rehoused as result of size criteria Awaiting data

Number of terminations 656 Mar-14

Number of families in rent arrears 1,774 Feb-14

Residents who were previously receiving full Council The number of properties impacted by ‘size criteria’ (‘bedroom tax’) has reduced from 2,334 in May 2013 to Tax benefit are finding it more difficult to pay their 1,636 in October 2015. There are currently 1,362 properties under occupying by one room and 274 by two or Council Tax. The collection rate for these residents is more. The number of families in rent arrears is reducing. however higher than originally predicted. Agenda Item 22

COUNCIL

Update on Actions from Council

Portfolio Holder: Various

Officer Contact: Executive Director, Corporate and Commercial Services

Report Author: Elizabeth Drogan, Head of the Constitutional Services Ext. 4705

23rd March 2016

Reason for Decision

The decision is for Elected Members to note the updates to the actions from previous Council meetings.

Executive Summary

1. This report provides feedback to the Council on actions taken at the Council meeting on 16th December 2015.

2. This report also provides feedback on other issues raised at that meeting and previous meetings.

Recommendations

Council are asked to note the actions and correspondence received regarding motions agreed at previous Council meetings.

Page 373

Council 23rd March 2016

Update on Actions from Council

1 Background

1.1 The report sets out the actions officers have taken on motions of outstanding business and notice of motions approved at the Council meeting on 16th December 2015.

2 Current Position

2.1 The current position from actions as a result of motions is set out in the table at Appendix One. Letters are attached at Appendix Two in response to the actions approved at Council.

3 Options/Alternatives

3.1 N/A

4 Preferred Option

4.1 N/A

5 Consultation

5.1 N/A

6 Financial Implications

6.1 N/A

7 Legal Services Comments

7.1 N/A

8. Co-operative Agenda

8.1 N/A

9 Human Resources Comments

9.1 N/A

10 Risk Assessments

10.1 N/A

11 IT Implications

2 Page 374

11.1 N/A

12 Property Implications

12.1 N/A

13 Procurement Implications

13.1 N/A

14 Environmental and Health & Safety Implications

14.1 N/A

15 Equality, community cohesion and crime implications

15.1 None

16 Equality Impact Assessment Completed?

16.1 No

17 Key Decision

17.1 No

18 Key Decision Reference

18.1 N/A

19 Background Papers

19.1 The following is a list of background papers on which this report is based in accordance with the requirements of Section 100(1) of the Local Government Act 1972. It does not include documents which would disclose exempt or confidential information as defined by the Act:

 Agenda and minutes of the Council meeting held on the 16th December 2015 are available online at: http://committees.oldham.gov.uk/mgCommitteeDetails

20 Appendices

20.1 Appendix 1 – actions taken following the Council meeting held on 16th December 2015

20.2 Appendix 2 – Letters received in response to actions approved at previous Council meetings.

3 Page 375 This page is intentionally left blank Actions from Council 16 December 2015

ACTION RESPONSE WHO RESPONSIBLE DATE COMPLETED Ward Member Question – Meeting to be arranged with the Councillor Akhtar Meeting was held on 27 Clarksfield School Ward Councillors. January 2016 at 5.00 p.m.

Outstanding Administration Letter sent to Secretary of State for Chief Executive 23rd December 2015 Business Motion 1 – Trade Union Business, Innovation and Skills Bill Letter sent to the MPs Chief Executive 23rd December 2015

Response from Nick Boles MP, DBIS, dated 19 January 2016 received on 26 January 2016

Response from D Abrahams MP Page 377 Page dated 28 January 2016 received 1 February 2016

Response from J McMahon OBE MP dated 15 February 2016 received 17 February 2016

Page 1 of 10 Update on Actions from Council 16 December 2015 Budget Proposals 2016/17 and RESOLVED that: Director of Finance The report was approved on 2017/18 1. The Tranche 1 budget 16th December 2015. reduction proposals of £2.036m for which all consultation stages had been completed as set out in Appendix 2 and detailed at Appendix 3, be approved. 2. The Tranche 2 budget reduction proposals of £2.957m for which all consultation stages had been completed as set out in Appendix 5 and detailed at Appendix 6, be approved. 3. The Tranche 2 budget

Page 378 Page proposals of £1.094m for which the conclusion of consultation was yet to be concluded as set out in Appendix 7 and detailed at Appendix 8 be noted.

Page 2 of 10 Update on Actions from Council 16 December 2015 4. The Tranche 1 budget reduction proposals of £1.343m for which not all the consultation stages had yet concluded and would be considered in the January / February cycle of budget meetings be noted. 5. Consideration was given to the information contained within the Equality Impact Assessments included at Appendices 3, 6 and 8 which supported the Tranche 1 and 2 proposals for approval and Tranche 2 Page 379 Page for noting. 6. The budget reduction target may need to be revised dependent on the future Government funding and policy announcements which included the Provisional and Final Local Government Finance Settlements for 2016/17. Leader and Cabinet Member Representation to HMRC and Councillor Stretton and In Progress. Question Time – Cllr Sykes to Chancellor regarding new Regional Councillor Sykes Cllr McMahon – Closure of Tax Centre to Oldham Office

Page 3 of 10 Update on Actions from Council 16 December 2015 Administration Business 1 – Cabinet Member for Neighbourhoods and An event is being organised on Refugee Crisis Neighbourhoods to convene a Cooperatives the evening of Wednesday, meeting of those supporting 11th May 2016 to involved refugees and asylum seekers in organisations supporting Oldham for the development of an asylum seekers and refugees ongoing network in improving the welcome and support provided in Oldham, and to develop a network through which organisations can work co-operatively together.

Letter to be sent to the Local 23rd December 2015 Government Association to enlist

Page 380 Page their support in improving support for Asylum Seekers

Letter to be sent to the Borough’s 23rd December 2015 MPs to inform them of the Council’s position and request that they use whatever parliamentary means available to raise this matter with government.

Response received from the LGA dated 29 January 2016 received 29 January 2016

Response from D Abrahams MP dated 28 January 2016 received 1 February 2016

Response from J McMahon OBE MP dated 15 February 2016 received 17 February 2016

Page 4 of 10 Update on Actions from Council 16 December 2015 Administration Business 2 – To be rolled to the Full Council Constitutional Services 23 March 2015 Housing and Planning Bill meeting to be held on 23rd March 2016

Opposition Business 1 – NHS Referred to Overview and Scrutiny Overview and Scrutiny A report is scheduled to be Blood and Transplant Services Board. Emails sent to the relevant Board discussed at Health Scrutiny directorate. on 15th March 2016.

Opposition Business 2 – “Who Referred to Overview and Scrutiny. Overview and Scrutiny A report will be brought to the Put That There Campaign” Emails sent to the relevant Board Overview and Scrutiny Board directorate. on 22nd March 2016.

Opposition Business 3 – Equality Letter to be sent to N Lamb MP Chief Executive 23rd December 2015 for Mental Health Campaign adding the name of the Council to the list of signatories

Page 381 Page Letter to be sent to the Borough’s Chief Executive 23rd December 2015 three MPs asking them to support this campaign.

Response from D Abrahams MP dated 28 January 2016 received 1 February 2016

Response from J McMahon OBE MP dated 15 February 2016 received 17 February 2016

Standards Hearing Sub- RESOLVED that: Director of Legal The Council agreed the Committee – Outcome of the 1. The findings of the Standards Services findings of the Sub-Committee Hearing Regarding a Complaint Hearing Sub-Committee be on 16th December 2015. against Councillor Bates noted. 2. Councillor Bates be censured.

Page 5 of 10 Update on Actions from Council 16 December 2015 Civic Appreciation Nomination RESOLVED that: Mayoralty Manager The Council agreed the 1. Freda Millet be the agreed nomination on 16th December nomination to receive the Civic 2015. Appreciation Award 2016. 2. The ceremony for the award took place at the Council meeting of 23rd March 2016.

Statement of Community RESOLVED that the Statement of Executive Director – The Council adopted the Policy Involvement Community Involvement be Cooperatives and on 16th December 2015. adopted as Council policy. Neighbourhoods

Gambling Policy RESOLVED that the Gambling Executive Director – The Council adopted the policy Policy be adopted from January Cooperatives and on 16th December 2015.

Page 382 Page 2016. Neighbourhoods

Oldham Fairness Commission: A RESOLVED that the formal Chief Executive The Council approved the Formal Response response to the report of the response on 16th December Oldham Fairness Commission be 2015. approved.

Update on Actions from Council Council noted the actions received Council The report was noted on 16th regarding motions agreed at December 2015. previous Council meetings.

Page 6 of 10 Update on Actions from Council 16 December 2015 Previous to 16 December 2015 Council:

Leader & Cabinet Question Time Referred to Overview and Scrutiny Overview and Scrutiny Community Shop – a report – Cllr Sykes to Cllr McMahon – Board Board was presented to O&S Board Community Shop in July 2015. A workshop was (4 February 2015) organised for elected members on 28 September 2015. A visit also took place to the Community Shop in Barnsley and Fare Share in Ashton.

The Board endorsed that a risk assessment and cost benefit analysis be carried out on a “combined model” which brought together the Page 383 Page opportunity for the delivery of both the Community Shop and Fare Share models for the redistribution of surplus food, opportunities for joint investment from partners and other sources be explored; and findings be reported back to the Overview and Scrutiny Board at a future date.

Community Bank – a report was presented to O&S Board on 14th July 2015. The Board requested that other AGMA authorities be contacted to ascertain if there was any interest in the Community Bank.

Page 7 of 10 Update on Actions from Council 16 December 2015 A further report was received at O&S Board on 24th November 2015. The Board were informed of other organisations who provided similar services and the amount of funding required. It was agreed that a watching brief would be kept on future developments within AGMA.

At the O&S Board meeting on 23 February 2016, the Board agreed not to proceed with the

Page 384 Page Community Bank. Information had been received that another Council who had established a community bank had recorded a substantial loss which had to be recovered through their capital programme.

Youth Council Motion (9 Sep Referred to Overview and Scrutiny Overview and Scrutiny The Chair of Overview and 2015) – “Mosquito Device” Board Scrutiny met with the Youth Council on 12 Oct 2015. A meeting was arranged with the Shaw and Crompton Ward Councillors. A workshop was convened on 10 December 2015. The meeting agreed a series of actions. A further meeting was convened on 29 February where it was agreed to contact agencies for the criteria used to assess anti- social behaviour before Page 8 of 10 Update on Actions from Council 16 December 2015 mosquito devices were installed and engagement with young people. A further workshop would convened in March 2016. Opposition Business 1 – Referred to Corporate & Councillor Jabbar and Audit of the Council’s Supporting Older Workers Commercial Services and Councillor Akhtar current practices: People (9 September 2015) Economy & Skills on 10 Services has already September 2015 commissioned an Equalities analysis which, amongst other things, will be mapped with Dr Altmann’s findings and will report back in March 2016. Report is attached. Ward Member Question – Meeting was held in November Councillor Moores Sites meetings have been held Failsworth District Centre Car 2015. with ward members and Page 385 Page Park - Meeting to be organised agencies and work is in with Ward Councillors and progress. businesses (4 November 2015)

Opposition Business 3 – Email sent to relevant officers on Economy and Skills A meeting was arranged on 2 UNESCO Anniversary – Pledge 9th November 2015 February 2016 to map out an to Peace in Schools (4 November action plan. Three Oldham 2015) Schools have signed the Pledge to Peace. A letter endorsed by Councillor Akhtar, Cabinet Member, and Councillor Heffernan, Champion for Peace, was emailed to all Headteachers, Chairs of Governors and Student Councils. A letter was included in the pack circulated to all delegates to the Headteachers Conference.

Page 9 of 10 Update on Actions from Council 16 December 2015 Councillor Heffernan also spoke at the conference as Champion for Peace.

Page 386 Page

Page 10 of 10 Update on Actions from Council 16 December 2015 Page 387 Page 388 Page 389 Page 390 Page 391 This page is intentionally left blank

Dr Carolyn Wilkins Chief Executive Oldham MBC Level 3 Civic Centre West Street Oldham OL1 1UG

29 January 2016

Dear Carolyn

Many thanks for your letter outlining your Council’s recent motion on the situation with regards to asylum seekers within your communities. Councils have an important role in protecting families, children and vulnerable adults who are seeking asylum and supporting refugees to resettle in the UK. We are very much aware however that Councils have to consider how they can use their resources effectively, particularly on the currently unfunded provision of support for destitute asylum seekers.

As you may be aware, the Local Government Association has a cross-party Task Group on Asylum, Refugees and Migration. This is the only national, member-led group that discusses these issues as they impact on local government across the country. The Task Group has representatives from across the UK, including your own region.

Local authorities’ support for those at risk of destitution is a key issue that is frequently discussed at the Task Group. In turn, we have been having ongoing discussions with central government on the significant cost implications of supporting this vulnerable group of people in our communities.

I am sure the outcome of any discussion within your authority and region could be fed back to the LGA Task Group to further inform its ongoing discussion of this issue. I cc-in the regional representative for your region on the Task Group at an officer level for this purpose, who is also the lead for the region’s Strategic Migration Partnership.

The member and officer representation on the LGA Task Group is derived from the Strategic Migration Partnership in each region. These partnerships also offer a unique and crucial mechanism for both Councillors and officers to discuss the issues you raise, to agree possible joint approaches and to inform the national debate on support for asylum seekers and refugees.

The concerns you raise in your letter do very much mirror concerns raised elsewhere and we have fed in these views both with Ministers and officials. As part of ongoing discussions on Immigration Bill, which have led to amendments that have mitigated some of the potential cost pressures on Councils, we have welcomed the commitment to a new burdens assessment of impact on local authorities of the changes to the asylum support system as set out in the Bill.

Local Government House, Smith Square, London SW1P 3HZ T 020 7664 3000 F 020 7664 3030 E [email protected] www.local.gov.uk Chief Executive: Mark Lloyd Page 393

We also have been calling on the Home Office to progress applications effectively and expediently, and for engagement in the voluntary returns process to be secured to minimise the cost burden being placed on the local communities. We have also secured funding over five years for Syrian refugee resettlement.

Whilst Jim McMahon was at the LGA he was very clear about the volume of cases your region has to support, and we are therefore very aware of the very specific pressures your region and authority are facing. Support for asylum seekers and refugees is likely to remain complex and we very much welcome the views from your authority on how this best be approached locally, regionally and nationally.

The LGA colleague leading this work is Sally Burlington [email protected] and she would be happy to discuss the LGA’s leadership on these issues with your colleagues. I’m looking forward to meeting North West Chief Executive colleagues on 18th March and perhaps we can also discuss this important issue then?

Yours sincerely

Mark Lloyd Chief Executive Local Government Association

Cc Katy Wood, North West Regional Strategic Migration Partnership

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Report to Council – 23 March 2016

Supporting Older Workers An audit of current practice and the recommendations of Dr Ros Altmann CBE in the report ‘A New Vision for Older Workers: Retain, Retrain and Recruit’

Portfolio Holder: Cllr Abdul Jabbar, Cabinet Member for Finance and HR

Officer Contact: Emma Alexander, Executive Director (Corporate and Commercial Services)

Report Author: Paul Dernley, People Planning and Performance Manager Ext. 3058

Reason for Decision

In response to the motion presented to, and passed by, full Council on the 9th September 2015 (see Appendix 1), to seek Council’s endorsement of the:

 Attached audit and analysis of the current workforce’s age demographics and associated people management processes.

 Findings of current and planned practice against the recommendations made by Dr Ros Altmann in her report ‘A New Vision for Older Workers: Retain, Retrain and Recruit’.

 Position presented to Council in September 2015 that the Authority already promotes Traineeships and Apprenticeships for older workers.

Page 407

Full Council 23 March 2016

Supporting Older Workers

1. Background

1.1 The case for supporting older workers is made succinctly by Dr Ros Altmann in her Government commissioned report ‘A New Vision for Older Workers: Retain, Retrain and Recruit’.

1.2 Within her report, Dr Altmann provides a detailed analysis of employment trends for older workers, identifies the barriers faced and produces a series of recommendations to Government, Employers and Older Workers themselves.

1.3 Further to the work of Dr Altmann being raised at Council on the 9th September 2015 this report seeks to outline the Council’s current age profile, set out current alignment (or otherwise) with Dr Altmann’s recommendations and detail further work planned in this area. The questions surrounding the position of the Authority in promoting Traineeships and Apprenticeships for older workers have already been answered in that the ‘Get Oldham Working Team’ have already embedded this practice.

1.4 Additional research undertaken by People Services staff in the wake of the Council motion has further built on this context adding the following analysis:

 Most of today’s 65 year olds will live beyond 80 and some beyond 110. Therefore older workers are increasingly looking to extend their working lives.

 Nationally over 50’s form 27% of the workforce, and by 2020 this will be one third. During the same period there will be 700,000 fewer workers between the ages of 16 and 41.

 If over 50s continue to leave the workforce in line with previous norms we would have serious skills shortages and labour surpluses. The business case for extended employment is therefore made.

 24% of managers said they would set more challenges for 18-24 year olds than for older workers. However, 34% of 55 – 65 year olds regularly ask for more development opportunities. This is more than any other age group.

Source: Penna HR and People Management Consultancy

2. Current Position

2.1 The following data outlines the current representation of different age groups within the Council and identifies relevant benchmarks against which Oldham compares.

2.2 Workforce Profile

The average age of our workforce has risen over the last 12 months and is presently 45.4 years old.

2 Page 408

The percentage of the workforce over the age of 50 currently stands at 41% which is higher than CIPFA’s average for all Unitary Authorities of 35% and against a national average of 27% (as in 1.4).

2.3 Contract Type

An analysis of contract types indicates that there are higher levels of part time working in the over 50s workforce (50%, compared to 39% for under 50s). Contract types indicate that the over 50s workforce have a higher rate of permanent contracts in comparison to the under 50s.

2.3 Employee Turnover

Focussing on resignations only (as an indicator of retention issues) the below indicates turnover for those in age brackets ‘45-54’ and ’55-64’ are the lowest rates across the workforce.

3 Page 409

2.4 Staff Satisfaction

The 2014 staff survey respondents indicated job satisfaction for those in age brackets ‘45- 54’ and ‘55 and over’ is consistent or higher than the overall Council score and above that of those in age brackets ’26-34’ and ’35-44’.

2.5 Job Applicant / New Starter Profile

Job applicant and new starter data over the period 1st July 2015 – 31st December 2015 has been compared to assess proportionality between the two across the age brackets. This analysis indicates a higher percentage of our new recruits are from the age brackets ’35-44’, ‘45-54’ and ’55-64’ than are applying for our positions. This indicates a positive skew towards older applicants in the Council’s recruitment decisions.

2.6 Learner Profile

The analysis of learners accessing training through the Council’s Development Academy, when compared to the age representation of the whole workforce, is fairly consistent. Given the variety of training offered by the service no age bracket indicates significant misrepresentation.

4 Page 410

2.7 Apprentice / Trainee Profile

Our current Trainee and Apprentice makeup is indicated below. This identifies there are currently 6 Apprentices / Trainees employed by the Council over the age of 45 of whom 3 are over the age of 50. There will continue to be focus on these opportunities to increase take up amongst older workers but not at the expense of tackling youth unemployment.

2.8 Sickness Absence

Analysis of sickness information indicates, in proportionate terms, that employees in the age brackets; ’45-54’, ’55-64’ and ’65-70’ are responsible for a higher percentage of the Council’s total sickness absence than the percentage of the workforce they account for.

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2.9 Salary

Average salaries across the age brackets are indicated below. The highest average salary is seen in employees in the ’45-54’ age bracket with reductions seen towards either end of the age range.

2.10 Summary of Analysis

The above indicates there is no apparent disadvantage to older workers within Oldham Council’s employment and recruitment practices. This includes our comparison with appropriate benchmarks and local demographic data. These measures will be the subject of continuous monitoring (potentially along with additional measures identified in the enhanced equalities analysis, currently in progress) to identify and act upon any apparent bias in any of these areas.

3. Dr Altmann’s Recommendations

3.1 Dr Altmann makes a compelling case for the retention, retraining and recruitment of older workers and considers a variety of data sources and case studies in doing so. In order that this research is best utilised and recommendations can be considered, Appendix 2 details the Council’s recommendations/proposed response.

4. Conclusions / Recommendations

4.1 The enclosed analysis and review of Dr Altmann’s recommendations are summarised as follows:

 There is no apparent disproportionate impact on older workers in the Council’s retention, training or recruitment practices.

 Older workers are well represented within the workforce exceeding known benchmarks and the Borough’s demographics.

 There are additional methods, based on Dr Altmann’s recommendations, by which the Council can look to support and retain older workers (see Appendix 2)

 The enhanced equalities audit (in progress) may identify additional areas of focus or areas of improvement for older workers alongside other equality strands.

4.2 Council are asked to note the analysis and the proposed response to Dr Altmann’s recommendations to employers and provide input as required.

6 Page 412

4. Financial Implications

4.1 There are no financial implications associated with this report. (Nicola Harrop)

5. Legal Services Comments

5.1 None. (Radhika Aggarwal)

6. Co-operative Agenda

6.1 The recommendations within Appendix 2 seek to further support the employability of older workers and retain their valued skills to enable improved services. The recommendations therefore fully support the cooperative agenda.

7. Human Resources Comments

7.1 These are embedded within the report. [Paul Dernley]

8. Risk Assessments

8.1 N/a

9. IT Implications

9.1 N/a

10. Property Implications

10.1 N/a

11. Procurement Implications

11.1 N/a

12. Environmental and Health & Safety Implications

12.1 None

13. Equality, Community Cohesion and Crime Implications

13.1 This report focusses on the equal treatment of the older workforce therefore equality analysis is included within.

14. Equality Impact Assessment Completed?

14.1 This report seeks to identify disproportionate treatment on the basis of age and recommends action where required.

15. Key Decision

15.1 No

16. Background Papers

16.1 Dr Altmann’s ‘A New Vision for Older Workers: Retain, Retrain, Recruit’. Available at: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/411420/a-

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new-vision-for-older-workers.pdf (not attached due to document size and its previous availability).

17. Appendices

Appendix 1 Council Motion of 9th September 2015

Appendix 2 Response to Dr Altmann’s Recommendations in her report ‘A New Vision for Older Workers: Retain, Retrain, Recruit’

8 Page 414 Council 9th September 2015

Motion 1 – Supporting Older Workers

This Council notes that:

 Many people beyond the age of 50 are denied the opportunity to participate in employment on the grounds of age

 10.2 million people in the UK are aged between 50 and the state pension age, yet 2.9 million (or 28%) are out of work

 People continue to lead full and productive lives well beyond state pension age, and this can include a desire to participate in paid employment

 Denying work on the grounds of age to people who wish to do so has a deleterious effect on their well-being and upon the economy

 Its responsibility, as a leading employer in the borough, to have a diverse workforce, including an age-diverse workforce, to reflect the community it serves

This Council further notes:

 The report ‘A New Vision for Older Workers: Retain, Retrain and Recruit’ published by Dr. Ros Altmann CBE, the Government’s Business Champion for Older Workers, in which recommendations of good practice are made to employers, including:

- Monitoring and promoting age diversity in the workforce

- Carrying out audits to identify skill shortages when older workers leave

- Ensuring training remains available to employees over 50

- Offering mid-life career reviews to employees over 50

- Retaining older employees as mentors, rather than forcing them to retire

- An alumni programme for retired staff

- Making flexible working arrangements available so that older employees who care for others or who have a health condition can continue to work

- Providing Gap Breaks and Family Crisis leave, especially for carers, to help retain older staff

- Establishing ‘age-blind’ recruitment processes

Page 415 - Valuing the experience of job applicants as much as the possession of a degree whenever possible in the selection process

- Creating Mature Apprenticeships and work experience opportunities for applicants over 50

This Council also notes the welcome expansion of the Council’s Traineeship scheme to applicants of all ages.

This Council:

 Requests the relevant Cabinet Member carry out an audit of the Council’s current practices to ensure that these follow best practice as identified by Dr Altmann in her report, and bring a report back to Council on this issue.

 Requests the relevant Cabinet Member actively promotes the Traineeship scheme to applicants who are 50 or over

 Requests the relevant Cabinet Member give consideration to creating Mature Apprenticeships and work experience opportunities for older applicants within the Council as part of the ‘Get Oldham Working’ offer and that he urges other progressive employers within the borough to also do so.

Page 416 Appendix 2 – Response to Dr Altmann’s Recommendations in her report ‘A New Vision for Older Workers: Retain, Retrain, Recruit’

Introduction

The below sets out current and planned practice against the recommendations made to employers in Dr Altmann’s report ‘A New Vision for Older Workers: Retain, Retrain, Recruit’. For the purpose of this document Dr Altmann’s recommendations have been summarised.

Recommendation Current Practice Future Recommendations

1. That employers use age and skills The Council currently monitors a range of workforce That the outcome of the cyclical learning needs audits to monitor age diversity and equalities information including age. Building on this, analysis be monitored against all equalities data potential skill shortages. an enhanced equalities analysis is currently being to identify any trends or cause for action in this undertaken covering all equality strands. This will be area. Page 417 Page used to identify process bias and areas requiring positive action. The age bands currently monitored are as presented in this document. However, Dr The Council’s Learning Needs Analysis process has Altmann recommends age bands be no more recently been redesigned and forms the source of all than 5 years in breadth. Age bands will be learning needs and skill shortages across the Council. further split in the build of the new HR and This will inform the training requirements of the Payroll System to allow more detailed analysis. Council enabling the fulfilment of skills gaps.

2. That employers develop ‘Diversity The Council’s workforce metrics currently include a Not applicable – recommendation fully met. Dashboards’ to help them monitor dashboard for each monitored equality strand. These diversity including age. will be informed by the enhanced analysis and may be developed accordingly.

Recommendation Current Practice Future Recommendations

3. That employers promote healthy aging Occupational Health – the Council, through its Wellbeing – That the developing wellbeing including providing occupational health contract with Health Management Limited, offers programme consider and integrate the principles and wellbeing programmes, flexible comprehensive Occupational Health, Physiotherapy of healthy aging. working policies, ongoing career and Counselling Services. evaluation and potential redeployment offers. Flexible Working – The Council offers a full suite of flexible working options, inclusive of; Part-time working, Job Share, Term Time Working, Career Breaks, Home Working, Compressed Hours, Annual Hours Contract and Special Leave Provisions, etc.

Page 418 Page Career Evaluation – The Council’s Performance Career Evaluation – a new planned focus on Management Framework is as much focussed on talent identification will be fully age inclusive. employee potential and supporting aspirations as it is rating the previous period’s performance. The structure of the process allows effective career and development planning.

Redeployment – Following a revised policy in 2014, the new redeployment policy seeks to significantly increase the prospects of alternative employment for those at risk of redundancy, underperforming in their current role or those unable to carry out their role due to medical conditions. Employees in these situations are offered career coaching, employability training, unique and preferred access to vacancies internally and through the Get Oldham Working programme and automatic matching to vacancies as they arise. Suitability is now assessed through a minimum 4 weeks trial in the new position making this much more an assessment of their abilities in-role than interview skills.

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Recommendation Current Practice Future Recommendations

4. That employers provide line manager Diversity training has been provided to line managers That the enhanced equalities analysis will further training on age diversity and the and staff in the past with our latest training having inform the need for, and prioritisation of, importance of valuing older worker’s occurred late last year (2015). equalities training. This will then be considered, skills and fair treatment. along with the most effective delivery model, in the future commissioning and design of this training.

5. That employers utilise flexible working Flexible working - see response to Dr Altmann’s Not applicable – recommendation fully met. as a means of retaining older workers recommendation 3. and as an alternative to retirement. Flexible Retirement – the Council has a policy and supporting toolkit facilitating employees aged 55 or Page 419 Page over accessing pension benefits whilst remaining in their employment by either; reducing their contractual hours or reducing their levels of responsibility in the organisations and their grade accordingly. The policy is designed to provide an alternative to retirement and to allow an employee approaching retirement to ‘slow down’ whilst also allowing the Council to retain their valuable skills.

6. That employers offer family leave / life Flexible working provisions are outlined against Dr Not applicable – recommendation fully met. events leave that allow employees to Altmann’s recommendation 3. However, pertinent to deal with family illness or disability. this recommendation are Carers / Special Leave and Career Break Provisions.

Carers / Special Leave – allows up to 5 days paid leave for the arrangement of care for a dependant.

Career Break – allows a break in someone’s career for between 3 and 12 months. This allows an employee’s return to their employment at the end of this period.

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Recommendation Current Practice Future Recommendations

7. That employers offer gap breaks Career Breaks – see response to Dr Altmann’s Not applicable – recommendation fully met. allowing employees to take extended recommendation 6. breaks to ‘recharge their batteries’.

8. That employers develop and adopt The Council’s People Services maintain a range of That effective networks and sources are industry good practice standards. professional (National, Regional and Local) networks, maintained and developed to effect excellent professional subscriptions and internal working groups practices in respect of older workers and all to ensure that its policies, practices and systems other areas of workforce management. represent recognised good practice. Page 420 Page

9. That employers develop alumni Relevant personal and professional networks maintain That the value a programme of this nature would programmes for former workers. contact with former employees, albeit these operate bring should be considered/evaluated and on an ad-hoc and ungoverned basis. recommendations formed accordingly.

10. That employers recruit internally to Redeployment – see response to Dr Altmann’s Not applicable – recommendation fully met. retain existing staff. recommendation 3.

Recruitment – In addition to residency criteria (developed to support the Get Oldham Working campaign) the Council’s recruitment policy stipulates that, following redeployment assessment, all vacancies should be advertised internally prior to external advertisement. The only exception to this is where time constraints dictate a short process in which case internal and external adverts can run concurrently. In this case however, where a meaningful shortlist of 3 or more internal candidates can be drawn up these should be interviewed prior to external candidates.

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Recommendation Current Practice Future Recommendations

11. That age should not be a barrier to All training is provided in response to the Learning This form a part of the Council’s workforce training opportunities. Needs Analysis process or an individual’s personal metrics to ensure continual monitoring of any development plan. Section 2.5 of this report which adverse impact on older workers. indicates no concerns in respect of access to training.

12. That employers facilitate career Career evaluation – see response to Dr Altmann’s That the development of generic role profiles as changes with training for those is recommendation 3. part of the future Reward and Recognition physically demanding roles. project will provide increased flexibility of Redeployment – see response to Dr Altmann’s deployment, allowing the movement of recommendation 3. employees between roles where operationally and/or personally advantageous. Page 421 Page Career Change – The Council operates a career change/transitions service which, whilst predominantly offering support to employees at risk of redundancy, is equally available to those whose continued employment in a particular role may be untenable due to its physical demands. This, when coupled with the redeployment process, would support an employee’s transition to a more suitable role.

13. That employers work with trade The Council operates nationally prescribed recognition Not applicable – recommendation fully met. unions to develop training policies. arrangements and, locally, has very effective consultative mechanisms allowing the engagement of all relevant trade unions. This early engagement and joint working includes all policies and is effected through consultative meetings established through the consultation framework. Arrangements include engagement of the trade unions in learning design and, selectively,joint training events.

Page 5 of 7 Supporting Older Workers 23.03.16 Recommendation Current Practice Future Recommendations

14. That employers offer inter- Mentoring across the Council is currently focussed on The Council’s mentoring and coaching generational mentoring. our Trainees and Apprentices as part of the ‘Get frameworks are to be designed alongside the Oldham Working Programme’. Where mentoring is talent management scheme and will seek to organised outside of this programme, this is ad-hoc utilise well established and experienced workers and mentors are identified according to the aspirations which, from the prevailing demographics, will / development needs of the individual. most likely, in high proportion, come from in the upper age brackets.

15. That employers monitor age bias in Age, along with other equality strands, is monitored in To continue with frequent monitoring to identify their recruitment processes. terms of the workforce demographics and that of any age bias should it present.

Page 422 Page applicants / new recruits. Section 2.4 of this report provides this analysis and indicates no negative bias towards older applicants.

16. That employers should include Potential applicants are directed to information on the NFA straplines on job advertisements Council’s website advising what it’s like to work for the promoting applicants of all ages. Council. Part of this includes a generic statement underscoring our equality commitment, viz:

Equality and diversity

As the largest employer in the Borough, we will work towards employing a workforce which is representative of the communities of Oldham, and so is better equipped to meet the diverse needs of local people.

This is considered preferable to highlighting particular protected group or characteristic and avoids the unintended consequence of deterring applications from other, currently under-represented, groups.

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Recommendation Current Practice Future Recommendations

17. That employers consider experience, Experience forms a significant part of the Person Not applicable – recommendation fully met. not just qualifications, when recruiting. Specification document which determines the skills an applicant / post holder must have to undertake any given role. Whilst qualifications also form a part of this (along with Skills & Abilities and Knowledge) they together determine the minimum requirements for a position.

18. That employers should offer Our Traineeship and Apprentice schemes are That there be continued focus on mature apprenticeships for older people. currently offered and promoted to applicants of all Traineeships and Apprenticeships but not at the

Page 423 Page ages through the ‘Get Oldham Working Programme’. expense of promoting Youth Employment and However, note that applicants over the age of 24 do opportunity in Oldham. not attract the government subsidy resulting in a higher cost to the business. Section 2.6 outlines our current age profile of Trainees and Apprentices. Given the imperative in Oldham (with its demographic profile) is to tackle youth unemployment and opportunity, there is a higher representation in the younger age bands.

19. That employers consider targets for There are currently no age targets associated with the Monitoring continue to identify where bias may age diversity in recruitment. Council’s recruitment. However, section 2.4 indicates develop. there is no current negative bias in respect of age and in fact this is positively skewed in respect of appointing the older applicants..

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