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Every Has a Silver Lining

Presented by

Carl Mandell & Richard Welk

CAACE Conference 2016

Drive You may have heard people using terms like the cloud, , or . But what exactly is the cloud? Basically, the cloud is the —more specifically, it's all of the things you can access remotely over the Internet. When something is in the cloud, it means it is stored on servers on the Internet instead of on your computer. It lets you access your calendar, email, , and more from any computer that has an Internet connection

DropBox

OneDriv iCloud e

Google Flicker Drive

.

OBJECTIVES FOR OUR WORKSHOP ★ Introduction to the world beyond, in other words, clouds ○ Cost ○ Storage ○ ○ Syncing ○ And More ★ Understand the Cloud Comparison Chart Below and to use it as a roadmap ★ Hands-on with the Cloud of your choice (second session) ★ You will leave workshop with a general understanding and be able to successfully use at least one of the Clouds

So, why use the Cloud? ● It safely backs-up all your selected files ● Your files are accessible from any Internet device ● Allows to collaborate your files with selected parties ○ You can allow for viewing only ○ Or, you can allow others, as well as yourself, to work collaboratively in editing any document ● You can reduce hard drive space

*HOLY DISCLAIMER*

We do not claim to be experts on each of these clouds. As stated above, we want to put “your head into the clouds”!

Cloud Comparison

Every Cloud Has a Silver Lining - CAACE Conference 2016

Presented by Carl Mandell, [email protected] & Richard Welk, [email protected]

OneDrive(old name was Dropbox (old iCloud SkyDrive) name was Google Docs) URL www.onedrive.com https://www.dropbox.co www.google.com www.iCloud.co https://www.flickr.co m m m >Create an account If you have , Download onto your you already have a http://www.app You must logon with >Click on Download computer, phone & tablet Google account or, le.com/icloud/ a Yahoo account for instructions on create an account setup/pc.html downloading for When download is on the google page. The home for all your Windows, Mac, Phone & complete, run the photos. Tablet (Apple & Android) Dropbox Installer. Upload, access, organize, edit, and share your photos from any device, from anywhere in the world.

Free 5GB 2GB 15GB 5GB 1 TB storage This is shared with your Gmail account Can I earn 1. Sign in to 1. Sign in to No referral No referral Really, do you need extra free www.OneDrive.co dropbox.com. incentives incentives more than 1TB of storage? m 2. Click your name in storage! 2. Click to the gear the top right Various offers icon corner. 3. Options 3. Click Settings. 4. Refer a friend 4. Click Invite a 5. Click to the gear friend. icon 6. Options 7. Refer a friend 0.5GB up to 10GB

OneDrive (old name was Dropbox Google Drive (old iCloud Flickr SkyDrive) name was Google Docs) 50GB plan for $1.99 a month $9.99/month for 1TB $1.99/month for 100 .99 a month for See plan options Paid plans (Dropbox Pro)* GB 50GB Operating Windows, Mac, iOS, Windows, Mac, iOS, Windows, Mac, iOS, Windows, Mac, Windows, Mac, iOS, systems Android Android Android iOS Android http://www.app Must have Office 2010 le.com/icloud/ setup/pc.html

Single File 10GB 10GB if uploading to 10GB 15GB 200MG size Dropbox website restrictions otherwise limitation up to total size of your Dropbox Syncing Select 3-line icon in upper After logging in, click on Go to Gear icon For Windows, Using Uploadr you files left corner your name in the right- (upper right corner) you will need can have between hand corner, choose and click on Setting an iCloud photos/videos from devices In lower left corner Get install. (drop down) and account. any device loaded to OneDrive apps Install the app for place a checkmark Then, Flickr and Go to Downloads and select Dropbox on your mobile next to Files Offline Go to automatically correct OS device(s) and they will all https://support updated. be synced. .apple.com/en- Two options for syncing: all us/HT201391 files & folders or just folders to download iCloud for All devices that have Windows PC. OneDrive installed will be For Apple synced. products, iCloud comes

already installed.

OneDrive (old name was Dropbox Google Drive (old iCloud Flickr SkyDrive) name was Google Docs) You can share a file or folder You can share a file or Yes. Select your file Up to 100 Within the program’s Shared by highlighting the item and folder by highlighting the and then click on people can edit options, You can Files/ right click or select Share. item and right click or the icon to share a document at keep a file private or Collaborati Then you can grant select Share. You can get a (recipient needs a the same share it via The permission. You can send sharable link by clicking on Google account) or time.(Mac or Commons. on via email and grant Get Sharable link in the top permission to edit, or select right hand corner or can create a link PC) get a link. select individuals by (recipient does not entering their email need a Google > Go to address(es) account). iCloud.com > Select iCloud On initial sharing of a On initial sharing of a Drive icon document, you will receive document, you will > Select Pages, notice via email. After that, receive notice via etc and click on you will see changes when email. When you open document to you open OneDrive the file, it asks you to share request permission > Click on gear from the sender. After icon and share > You share via that, you will see sending a link collaborative changes by email. You when you open Google can also attach Drive a document.

Notes Free basic versions of To email a video file, Google apps are like Backs up your Go to Camera Roll Office. make it a link and then MS Office apps. iPhone, iPad, and click on Magic send the link. Video files You can edit MS files. & Mac: view which magically Downloaded files can are too big for regular calendar, categorizes your have .docx or PDF email programs. contacts, find photos. If you are using Chrome, you can drag my phone etc. You can recover deleted folders from your You can use Flickr files for up to 30 days. computer right over (without an account) into your Google to search photos. Drive.

Cloud Tutorial Resources

>iCloud< Syncing http://www.gcflearnfree.org/ipadbasics/11.2 Sharing using a Mac https://www.youtube.com/watch?v=sR4eq730AEA Setting up iCloud on a PC https://support.apple.com/en-us/HT204283

http://www.gcflearnfree.org/macosxmavericks/setting-up-icloud-with-your-windows-pc

https://www.intego.com/mac-security-blog/icloud-drive-sync-data-mac-/

>Google Drive< Everything You Wanted Know!! http://www.gcflearnfree.org/googledriveanddocs

OneDrive Everything You Wanted Know!!

OneDrive and Office Online http://www.gcflearnfree.org/onedrive

One Place for Everything in Your Life https://www.youtube.com/watch?v=RZoYvmI9L9E

>Dropbox< Everything You Wanted Know!! https://www.youtube.com/watch?v=gybe_YlpAe4\ >Flickr< Everything You Wanted Know!! https://www.youtube.com/watch?v=Xsfak79FNWQ