Agenda of the Lee County Board April 15, 2021 6:00 P.M

Agenda of the Lee County Board April 15, 2021 6:00 P.M. 3rd Floor Boardroom Old Lee County Courthouse 112 E. Second St. Dixon, IL 61021

Call to Order: Pledge of Allegiance: Roll Call:

Announcements: Please mute or turn off cell phones.

Approval of Board Minutes of: Regular County Board meeting.

Resolution: Recognizing David Bowers for his time served on the County Board.

To Zoning Board: Petition No. 21-P-1561, Petitioner: Haywell, LLC/Tim Hayden, PPN# 19-22-05 300-005, Sublette Township. Petitioner is requesting a special use zoning for the purpose to build a Self-Storage Facility.

Petition 21-P-1559, Petitioner: Jerad M. Zellhofer, PPN# part of 13-21-01-101-005, in May Township, Petitioner is requesting a special use zoning for the purpose of conducting a business for construction of agricultural buildings, production of steel roofing, lawn care and landscaping services, and general carpentry.

Brian Florschuetz-requesting an extension on building home.

Petition 21-P-1562, Petitioner: Lincoln Avenue Church of God, PPN# 16-07-09 300-004 & 16-07-09-300-005 in Palmyra Township. Petitioner is requesting a Special Use to utilize the property as a place of worship.

Petition 21-P-1563, Petitioner: Big Sky Wind Repower, PPN#’s (on file), East Grove and May Townships. Petitioner is requesting a Special Use zoning for the purpose of repowering wind farm. .

To Planning Commission: No Petitions

From Zoning Board: Petition No 21-P-1560, Petitioner: Jerad M. Zellhofer, PPN# part of 02-15-26-200-002 Amboy Township. Petitioner is requesting a map amendment for the purpose of conducting a business for construction of agricultural buildings, production of steel roofing, lawn care and landscaping services, and general carpentry.

From Planning Commission: No Petitions

Board Member Comments:

Public/Visitor Comments: a. Items on the agenda – visitors allowed 10 minutes Sauk Valley College Presentation – Chris Pilling and EmmaLea Bittner b. Items not on the agenda – visitors allowed 5 minutes

Reports of Committees: Finance: Jim Wentling, Chair Transportation / Solid Waste: Jim Schielein, Chair Properties / Planning / Zoning: David Bowers, Chair LOTS (Lee Ogle Transportation System): Jim Schielein, Liaison Administrative Services: Chris Norberg, Chair Public Safety: Mike Koppien, Chair Blackhawk Hills Regional Council: John Nicholson, Liaison 911 Board: Keane Hudson, Liaison Tourism: Bill Palen, Liaison Health Department: Katie White, Liaison Tri-County Opportunities Council: Marvin Williams, Liaison United Counties Council of Illinois (UCCI): Doug Farster Executive / Claims: Robert Olson, Chair

County Officers Reports, Request for Deposit of Funds, Orders Paid in Vacation

Old Business:

Ordinance: Establishing a Speed Zone on Wildcat Road (held over from February) Resolution: Revisions to the Zoning and Building Permit Fees COVID Policy for employees

New Business:

Ordinance: Petition No. 21-P-1560 (does not need to be held over) Letters of support for Sauk Valley Community College: 1. Creation of a Bachelor of Science in Nursing Degree Program. 2. Creation of the Sauk Valley Community College Impact Program. Sexual harassment training Approval to Award Old Lee County Courthouse Tuck Pointing Contract Animal Control Inside & Outside Kennel Projects Ordinance: County Administrator Job Description (hold over until May) County Administrator salary discussion Resolution: Revision of Employee Handbook Resolution: Membership size of County Board Ordinance: Amending the regulating development of Solar Energy Systems (hold over until May) Resolution: Zoning Board of Appeals Meeting Dates Fiscal Year 2021 Ordinance: Amending Ordinance No. 12-15-001, amending the boundaries of the Lee County Enterprise Zone – Amendment 13 to Addendum “A” Lee Ogle Enterprise Zone Description for Recording – Amendment 13 to Addendum “B” LOTS – Greyhound Single Audit LOTS – Mass Transit District Advisory Committee update

LOTS – Resolution Authorizing Execution and Amendment of Section 5311 Grant Agreement LOTS – Public Transportation Applicant Ordinance LOTS – Acceptance of the Special Warranty

Appointments:

Resolution: Reappointment of Jack Baylor and Richard Griffin as Trustees of the Ashton Fire Protection District of Lee and Ogle Counties for a three year term effective May 3, 2021. Resolution: Reappointment of John Scott Murphy as Trustee of the Franklin Grove Fire Protection District for a three year term beginning May 1, 2021 and ending on April 30, 2024. Resolution: Reappointment of members Mike Koppien, Pat Hilliker, and Josh Tucker to the Lee County Emergency Telephone System Board. Resolution: Reappointment of John N. Prentice as Trustee of the Paw Paw Fire Protection District for a three year term beginning May 1, 2021 and ending on April 30, 2024. Resolution: Appointing Joseph Weinzierl as Trustee of the West Brooklyn Fire Protection District for a three year term beginning May 1,2021 and ending on the first Monday in 2024. Resolution: Appointing James F. Burke to the Farmland Assessment Review Committee for a term beginning June 1, 2021 and ending May 31,2023 Resolution: Appointing Lori Erbes to the Lee County Board of Review for a term beginning June 1, 2021 and ending May 31,2023. Resolution: Appointing Tom Mead to the Lee County Board of Review for a term beginning June 1, 2021 and ending May 31, 2023. Resolution: Appointment of Mary Ann Knoll as a Commissioner to the Lee County Housing Authority for a term beginning April 15, 2021 and ending April 15, 2026.

Executive Session

Mileage & Per Diem

All Bills & Appropriations allowed by roll call:

Motion to Adjourn:

To the Honorable Chairman and Members of the Lee County Board

Ladies and Gentlemen:

The Lee County Zoning Board of Appeal held a public hearing on Petition No. 21-P-1560 by Petitioner Jerad M. Zellhofer. The parcel identification number is part of 02-15-26-200-002 and is in Amboy Township. The parcel is zoned Ag-1, Agricultural and is approximately 6 acres in size. Petitioner is requesting a map amendment, for the purpose of conducting a business for construction of agricultural buildings, production of steel roofing, lawn care and landscaping services, and general carpentry.

A hearing on the petition was conducted in accordance with the Rules of Procedure that were adopted by the Zoning Board of Appeals.

Attorney Courtney Kennedy was present on behalf of Mr. Zellhofer. Mr. Zellhofer was sworn in and testified that he is trying to acquire the subject parcel in the petition and rezone it to be consistent with the adjacent parcel that he already owns and is zoned I-1, Planned Industrial District. He would like to relocate his manufacturing business to that location.

Questions from the Board were heard.

There were no questions and/or comments from any visitors present in person or via Zoom.

Mike Pratt made a motion to recommend to the Lee County Board that Petition No. 21-P-1560 by Petitioner Jerad M. Zellhofer be approved. A second was discerned. Debate was held.

The Board reviewed the Map Amendment Due Process Standards and made findings thereon.

1. The existing uses of nearby property. Gene Bothe made a motion that this project will be adjacent to a parcel that is zoned I-1, Planned Industrial District and this will be an extension of that parcel; and other nearby property is Ag-1, Agricultural District and one other I-1 zoned property. A second was discerned and there was no debate. A vote a taken, and the ayes prevailed, 5-0. Motion passed.

2. The extent property values will be diminished by any zoning restrictions. Glen Hughes made a motion that the property values should increase rather than diminish based on the development of the property. A second was discerned and there was no debate. A vote a taken, and the ayes prevailed, 5-0. Motion passed.

3. The extent to which the destruction of property values promotes the public health, safety and welfare. Glen Hughes made a motion that it is not anticipated that property values will be diminished or disturbed. A second was discerned and there was no debate. A vote a taken, and the ayes prevailed, 5-0. Motion passed.

4. The gain to the public versus the hardship to the individual property owner. Glen Hughes made a motion that it would appear there would be no hardship to the property owner and the gain to the public would be increased tax revenue and employment. A second was discerned and there was no debate. A vote a taken, and the ayes prevailed, 5-0. Motion passed.

5. The suitability of the subject property for zoned purposes. Glen Hughes made a motion that it would be consistent with adjacent properties and no other definable use is noted at that time. A second was discerned and there was no debate. A vote a taken, and the ayes prevailed, 5-0. Motion passed.

6. The length of time the property has been vacant as zoned, considered in the context of land development in the vicinity of the subject property. Glen Hughes made a motion that in context of land development in the vicinity of the subject property, it has been vacant as currently zoned for not less than 20 years. A second was discerned and there was no debate. A vote a taken, and the ayes prevailed, 5-0. Motion passed.

7. The compatibility of the present, and proposed, classification with the comprehensive plan. Glen Hughes made a motion that as presented by Zoning Administrator Dee Duffy, the use is consistent with Amboy’s comprehensive plan. A second was discerned and there was no debate. A vote a taken, and the ayes prevailed, 5-0. Motion passed.

8. Whether there is a public need in the neighborhood for the proposed use. Glen Hughes made a motion that a public need in the neighborhood is undetermined, although the Petitioner has a specific need relevant to his business. A second was discerned and there was no debate. A vote a taken, and the ayes prevailed, 5-0. Motion passed.

A vote was taken Mr. Pratt’s original motion to recommend this petition be approved by the County Board, and the ayes prevailed, 5-0. Motion passed. Chair Forster announced this matter will go before the Lee County Board on March 18, 2021, at 6:00 p.m.

Sincerely,

Alice Henkel, Clerk

By:

MINUTES OF THE LEE COUNTY ZONING BOARD OF APPEALS

Special Meetings 20-P-1557

County Board Room Old Lee County Courthouse, Dixon, Illinois

Zoom Video- & Tele-conferencing Meeting ID: 91539239154 Password: 209840

Tuesday, February 16, 2021, at 6:00 p.m. https://www.youtube.com/watch?v=s4qi3Dl62_0

Wednesday, February 17, 2021, at 6:00 p.m. https://www.youtube.com/watch?v=j74_bcCnUS8

Board Members Staff Bruce Forster, Chair Dee Duffy, Zoning Administrator Craig Buhrow, Vice Chair Charles Boonstra, Lee County State’s Attorney Mike Pratt, Member Alice Henkel, Clerk Gene Bothe, Member Glen Hughes, Member Rex Meyer, Alternate Member

At 6:00 p.m., Judge Slavin called the meeting out of recess for continued hearing on Petition No. 20-P-1557 by Petitioner BSW DevCo, LLC.

Judge Slavin noted the following Members as present: Forster, Buhrow, Bothe, Pratt (via Zoom) and Hughes.

He also noted that Assistant State’s Attorney Charley Boonstra and Zoning Administrator Dee Duffy were present, as well as Petitioner’s counsel, David Streicker and court reporter Callie Bodmer.

The Board commenced the fact finding and recommendation portion of the hearing.

Glen Hughes made a motion that the Lee County Zoning Board of Appeals (hereinafter “ZBA”) finds that, on November 6, 2020, BSW DevCo LLC (hereinafter the “Petitioner”, the “Developer,” “BSW” or, simply “Big Sky”) a wholly owned subsidiary of EverPower Wind Holdings, Inc., filed a Petition with the Lee County Zoning Administration Office, which was numbered 20-P-1557, requesting a Special Use Permit to “repower” the existing Big Sky Wind Energy Conversion System (hereinafter “WECS,” “Development,’ or “Project”) by decommissioning all existing wind turbine generators (hereinafter “WTGs”)- and replacing the same with purportedly more efficient models- along with some upgraded foundations and collection systems with no more than 58 in Lee County’s East Grove and May Townships. As further background, the ZBA finds that:

1. Following the submission of the application, proper notice was published in the Amboy News on November 25, 2020 and in the Dixon Telegraph on November 28, 2020 and due diligence mailings of the notice were sent to property owners adjacent to the Project boundary. 2. Prior to the hearing, the Board, under the authority provided by its own rules, engaged the services of Tim Slavin, a retired circuit court judge, as the Facilitator for the proceedings. 3. The first stage of the public hearing regarding the Petition for the Special Use Permit was for your Lee County Zoning Board of Appeals to accept testimony, hear arguments and receive public comments. 4. Over the course of the first stage, everyone – the Petitioner and members of the public, were given a complete and fair opportunity to be heard. Each was given the chance to present evidence, including witnesses and exhibits, cross-examine the witnesses of others and to present a closing argument or statement- either orally or in writing. 5. The evidentiary portion of the hearing began on December 16, 2020, and concluded on January 27, 2021, consisting of 4 total sessions- the initial one beginning at 7:00 p.m. and those following at 6:00 p.m.- all heard in the “main courtroom” on the third floor of the Old Lee County Courthouse. The totality of these sessions of the first stage comprised, in total, approximately 7 hours of hearing time. 6. Throughout the hearing process, the proceedings adhered to the applicable State of Illinois’ COVID-19 guidelines for public gatherings: a. these guidelines provided for gatherings of no more than 10 people, so i. no more than that number were allowed to be in the hearing room at any given time; but ii. within the building, accommodations were made for 10 Interested Parties to occupy the contiguous former jury deliberation room and 10 more in the first- floor stairwell lobby space. Those additional 20 potential attendees would have been able to participate by ZOOM from those spaces where Ms. Duffy and Lee County’s IT Department head, Mr. Mike McBride, had the equipment ready to be used. However, there were never enough spillover attendees at any one session to make use of either of those spaces; and iii. under the Coronavirus mitigation protocol, within the hearing room all attendees were required to wear masks except when speaking, and social distancing was maintained by using a seating protocol that kept all Participants six feet or more apart; and b. additionally, Interested Parties were also given the opportunity to remotely and virtually participate in the process- i. by videoconferencing on the ZOOM platform through the use of a compatible device at a location of their choosing; or ii. by teleconferencing on the ZOOM platform through the use of a cell phone at a location of their choosing; c. the proceedings were also broadcast on YouTube during which viewers could see and hear the proceedings take place in real time;

2 d. lastly, the entirety of the proceedings was taken down by a certified shorthand reporter and subsequently transcribed. Those transcripts of all testimony, arguments, public comments and ZBA debate were, and continue to be, available on the Zoning and Planning web pages within the Lee County web site.

We, the members of the Lee County Zoning Board of Appeals heard all of the evidence produced and examined the exhibits.

A second was discerned and debate was held. Mr. Hughes notes a correction to the publication date that is noted in paragraph 1. There was no other debate. A vote was taken, and the ayes prevail, 5-0. Motion passed.

Craig Buhrow made a motion that the Lee County ZBA finds that 6 people took the witness stand, and one individual was called to the stand twice over the 4 hearing dates. Those witnesses, in order of their appearance, with a very brief summary of what they had to say, include as follows:

1. Mr. James Kutey, of Third Planet Windpower, LLC, is a green energy consultant and the “lead developer” for BSW DevCo, LLC’s repower Project. Mr. Kutey testified at length about various subjects relevant to the proposed repower, including, but not limited to, the Petitioner’s ownership structure, an overview of the technical details and planned repower staged construction, the planned array of 97 GE’s “2.7-116” family WTGs and the intended decommissioning of at least 2 (#84 and #86) and as many as 7 WTGs, the economic benefits to the landowners and the Lee County community, the anticipated market for the generated power, expected governmental agreements, setbacks, variances, complaint resolution, property values and his view of how the proposed repower would fit into the Lee County Code Standards for Special Uses. He went on to outline what the Petitioner expected to show through expert testimony as to shadow flicker, noise, effects on off air television and other communications. He also explained the practical reasons that the Developer was seeking an extended 2-year waiver of the Lee County Code §10-2A-3 requirement that the Project be established (substantially underway) within 1 year. 2. Mr. Terry VanDeWalle, Independence, IA office manager and biologist for Stantec, offered by the Petitioner, testified about various environmental issues. He outlined the Bird and Bat Study, the Site Characterization Report and communications with IDNR. Included were the Developer’s promises to comply with IDNR’s recommendations with avian mortality monitoring, raising the WTGs “cut-in” speed during certain periods of the year, and applying for Incidental take Authorization for the Ornate Box Turtle. He said that the Developer would engage in avoidance and mitigation measures as to other listed species. 3. Mr. Chris Howell, a Project Manager for Burns/McDonnell, was offered by Petitioner. Mr. Howell testified that he oversaw an acoustical study for the proposed Project. He explained various aspects of sound theory, governmental sound level criteria, his opinion of the conservative approach used in the analysis and then the relevant results of the process. 4. Mr. Aaron Anderson, the Director of Renewable Energy for Burns/McDonnell, was offered by the Petitioner. He testified that oversaw a shadow flicker study for the proposed Project. He explained shadow theory, the absence of laws governing WECS related shadow flicker, an industry shadow flicker standard and the relevant results of the modeling results.

3 5. Mr. Dennis Jimeno, a telecommunications engineer for Comsearch, testified about the study prepared under his direction as to the effects the proposed “repowering” would have on microwave, AM/FM radio, land Mobile and emergency services, mobile phone, over the air and satellite television signals.

A second was discerned and debate was held. Mr. Buhrow noted a correction to the type of turbine listed in paragraph 1. There was no other debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the following exhibits were admitted into evidence by the Facilitator and considered by the Board:

1. Petitioner’s Exhibits Pet #1 BSW DevCo, LLC’s Application binder with a corrected map showing the Accurate location of the sub-station in Lee County. Pet #2 Hard copy summary of some of James Kutey’s testimony. Pet #3 Copy of the required mailed Notice. Pet #4 Certificate of Publication from the Amboy News. Pet #5 Certificate of Publication from the Dixon Telegraph. Pet #6 Letter to Zoning Officer Dee Duffy from Stantec Consulting Services, Inc. responding to IDNR comments and recommendations. Pet #7 United States Department of Commerce letter advising that appropriate federal agencies represented on the Interdepartment Radio Advisory Committee of the repowering plans for Big Sky had been notified and, that after a period of review, no radio frequency blockage issues had been indicated. Pet #8 Copy of executed 2019 AIMA. Pet #9 Hard copy summary of Terry VanDeWalle’s testimony. Pet #10 Hard copy of summary of Chris Howell’s testimony. Pet #11 Hard copy of Aaron Anderson’s testimony. Pet #12 Hard copy of Dennis Jimeno’s testimony.

A second was discerned and debate was held. Mike Pratt confirmed that a copy of the 2019 AIMA was submitted. There was no other debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that following the close of the testimonial phase, the Board heard or read what could be characterized as closing arguments or public comment, from the following:

1. Mr. David Streicker, Attorney for Petitioner, who advanced all the reasons shown during the hearing as to why the Lee County ZBA should recommend to the Lee County Board that BSW DevCo’s Petition should be approved, and a Special Use Permit be issued. 2. Mr. Adam Lusz, an Interested Party, opined about the continuing proliferation of energy production development in Lee County and its future implications.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Glen Hughes made a motion that the Lee County ZBA finds that the Petitioner

1. was previously granted a Special Use Permit after a previous “repower” hearing and County Board action for the following numbered WTGs in Lee County: 58, 59, 60, 61, 62, 63, 64, 66, 67, 68, 69, 70, 71, 72, 73, 74, 75, 76, 77, 78, 79, 89, 81, 83, 84, 85, 86, 87, 88, 89, 90, 92, 93, 94, 95, 96, 97, 98, 99, 100, 101, 102, 103, 105, 106, 107, 108, 110, 111, 114, 115, 116, 117, 118, 120, 121, 124 and 125. 2. stated that: a. the two previously approved General Electric wind turbine generator (WTG) models, 2.3-116 and 2.5-116 were no longer available and that, if approved, the “repower” would be done with the General Electric family of 2.7-116 models. b. Presented evidence that the proposed different WTGs would continue the Project’s generative capacity to 239.4 MW. c. will be decommissioning and removing at least 2 and up to 7 of the Development’s existing WTGs in Lee County. 3. is not requesting: a. any new WTG locations; or b. any alterations to the existing sub-station; or c. any alterations to the existing transmission line; or d. a new O & M facility. 4. would be “repowering” by utilizing nothing but the current Special Use Permit parcels of real estate. 5. due to an amendment in the Lee County Code since the previous “repower” Special Use was granted, is requesting 11 setback waivers for 10 WTGS- all on lands owned by participating property owners. 6. is requesting relief from County Code §10-2A-3 which requires the “zoning administrator…(to) revoke a special use permit where said use has not been established (substantially underway) within one year from the date the special use was granted…” and asking, instead, that it be extended to 36 months. 7. will be using all of the existing towers of the maximum 56 “repowered” WTGs in Lee County’s portion of the Big Sky Development. 8. will be replacing certain components of all of the “repowered” WTGS in Bureau and Lee Counties with General Electric series #2.7-116 nacelles (a family consisting of #2.3-116, #2.5-116 and #2.7-116 models) and blades, but de-rated by software to 2.3- 116 and 2.5-116 profiles: a. the software reduces the power rating to 2.3 MW and 2.5 MW for the respective configurations. b. each repowered WTG will have the same blade length of 116 meters as that allowed by the 2019 Special Use Permit. c. would be temporarily widening access roads and foundation areas during the “repowering” construction but would be returning those access roads and foundation areas to their previously existing dimensions. 9. will be using 97% if the existing underground collection system, and up to 3% or about 4,000 feet, of it will be upgraded with new collections. 10. will be creating a temporary “laydown yard” or “staging area” of approximately 6 acres near the current O & M building.

5 A second was discerned and debate was held. Mr. Pratt noted a correction to the number of waivers requested in paragraph 5. There was also discussion regarding Turbine 74 and whether it is being repowered or decommissioned. There was no further debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County Zoning Board of Appeals finds that, in BSW DevCo’s Application and through testimony, the Petitioner has stated that it will be bound by any and all proposals and representations in its Petition and made under oath at the Public Hearing before the Lee County ZBA.

A second was discerned and debate was held. Mr. Pratt discussed adding a language to this motion that states the Applicant agreed to honor all conditions in its 2019 special use permit. There was no other debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Pratt made a motion that the Lee County Zoning Board of Appeals finds that BSW DevCo, LLC has stated in testimony that it will honor all of the conditions of its 2019 granted Special Use Permit.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that there would not be any lighting or glare in the proposed “repowered” Big Sky Development spilling over onto operators of motor vehicles, pedestrians or lands uses in the vicinity.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that from the evidence produced that, other than during the repower construction, there would not be any vibration associated with the proposed “repowered” Big Sky Development.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the character of the land within the footprint of the Big Sky complex is agricultural.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that, from the Petitioner’s Application and through testimony produced, that there would be some noise from the proposed “repower” affecting the Zoning Districts specified in this particular section of the Lee County Code.

A second was discerned and debate was held over whether this applies to operational noise or construction noise. There was no further debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

6 Mr. Hughes made a motion that the Lee County ZBA finds that, other than, perhaps, during construction, there would not be any air pollution associated with the proposed “repowered” Big Sky Development.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

A brief recess was taken at 7:15 p.m. The hearing resumed at 7:26 p.m.

Mr. Hughes made a motion that the Lee County ZBA finds that other than, perhaps, during construction, there would not be any odor associated with the proposed “repowered” Big Sky Development.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds from the evidence that electromagnetic fields in the Project would inherently come from collection lines and transformers, but, due to being buried or having sufficient setbacks, there would be no negative health impacts from electromagnetic fields in this proposed “repower.”

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that, other than, perhaps glare during construction, there would be no heat or glare associated with this proposed “repowered” Development that would affect adjoining properties, because a WECS does not produce heat, and the Petitioner has promised in its Application that the WTGs would be painted a non-reflective and unobtrusive color (such as gray or white), which will provide a general uniformity.

A second was discerned and debate was held. Mr. Hughes reiterated his motion. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that there would not be any particularly identifiable fire or explosion hazards associated with this “repowered” Development.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the Petitioner has promised to submit a copy of the site plan to local fire protection districts.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner promised to promptly remove all solid wastes related to the construction, operation and maintenance from the site of this proposed “repowered” Development.

7 A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that, based on the Application and testimony heard, the Petitioner promised, in conformity with all applicable laws, to handle, store, transport and dispose of all hazardous materials related to the construction, operation and maintenance of this proposed “repower” Project.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the Petitioner’s Application complies with the required basic Application information because it:

1. shows the property lines of the proposed site of construction. 2. shows the location of the WECS. 3. shows the location of all of the structures located on the proposed WECS site property and describes those structures. 4. shows the location of all aboveground utility lines within a radius of two (2) times the height of the proposed WTGs. 5. shows the location of all underground utility lines on the proposed WECS property site. 6. contains a dimensional representation of the structural components of the tower construction including the base and footings. 7. shows a schematic of the electrical systems associated with the proposed WECS; and 8. contains the manufacturer’s specifications, installation and operation instructions (or the proposed WECS design information). 9. does not contain a certification by a registered professional engineer that the tower design is sufficient to withstand wind load requirements for structures defined by BOCA. However, the Petitioner promised to provide such certification before it would be issued a Building Permit.

A second was discerned and debate was held. Mr. Hughes explained his reasons for making this motion. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that Lee County ZBA finds that the blades on the proposed WTGs will be at least 15 feet from the ground to their lowest arc point because, in the testimony it produced the blade tips will actually be 75 feet above ground level.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA cannot find that the Petitioner has promised in its Application, but did so in the testimony heard, that access to the proposed towers would be controlled by fences and anti-climbing devices with appropriate warning signage.

A second was discerned and debate was held regarding fence heights. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

8 Mr. Buhrow made a motion that the Lee County ZBA finds that the proposed WECS would be interconnected to a utility system, and the Petitioner made a showing that the proposed repowered WECS would meet the utility’s interconnection requirements as it is presently being utilized.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that there is no proposed WTG construction within 350 feet of a dedicated roadway, railroad right-of-way or a right-of-way for an overhead transmission or distribution line.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that there are 10 WTGs proposed within 350 feet of participating landowner’s property lines, and Petitioner has obtained 11 setback waivers for those variances.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the Petitioner has indicated that, during all operations, any noise and vibrations from the proposed “repower” Project would conform to the requirements of the Illinois Pollution Control Board (“IPCB”).

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that of the Lee County residences within the footprint of the proposed “repower” Project, 12 participating residences would receive IPCB noise level exceedances and 3 non-participating residences would receive those exceedances.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the “repowered” WTGs could result in a decrease of noise levels from that presently existing at some property lines because of the reduction in the total number of turbines and because of technology of the new 2.7 models.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner’s proposed setbacks do not totally mitigate the effect of noise to people and animals subjected to it for some proposed turbine locations.

A second was discerned and debate was held. Mr. Hughes considered amending the motion but ultimately declined to do so. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the Petitioner has agreed to mitigate any residential exceedances in one of the following ways:

a. waivers; or b. substitution of lower noise blades; or c. “de-rating” the offending WTG from its peak output.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner has committed to a post-construction expert noise study.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the Petitioner has committed to an acceptable noise complaint resolution protocol for this “repowering” Project.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner has made a sufficient assurance that the proposed WECS would be installed or operated in compliance with the Federal Aviation Administration (FAA) regulations and Lee County Code §10-15-13.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that in its Application and through the testimony it produced, Petitioner has stated that all of the electrical distribution lines for this proposed “repower” would be located underground.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that:

1. the WTGs within the proposed “repowered” Development would be designed with an automatic overspeed control to render the system inoperable when winds are blowing in excess of the speeds for which the machine is designed or in the event of a loss of utility power preventing it from supplying power to a de-energized distribution system. 2. the WTGs within the proposed “repowered” Development would have a mechanically operated method to render the system inoperable.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

10 Mr. Hughes made a motion that the Lee County ZBA finds that the shadow flicker study performed for the Project used a conservative modeling approach with Project site-specific conditions. For example, the study modeled each receptor as a “greenhouse”- meaning each receptor was modeled as having windows on all sides and effectively created a model home susceptible to flicker effects in all directions. Further, the Project site was modeled as if no obstacles were present, including trees or buildings, which would significantly reduce or eliminate the duration and/or intensity of the shadow flicker at a receptor. Due to the conservative approach of the study, the actual duration and intensity of shadow flicker at each receptor may be expected to be less than those reported in the study.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County Zoning Board of Appeals finds that, based on the modeling evidence provided, there will be no shadow flicker on 20 of the 84 known occupied residences within Lee County’s portion of the Development, less than the industry standard limitation of 30 annual hours on another 48 and more than 30 yearly hours of shadow flicker on 16 known occupied residences.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the Petitioner states that they will contract a third-party qualified professional to be approved by the Lee County Zoning Enforcement Officer to perform a post-construction shadow flicker analysis of the operating WTGs of the Project.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner has committed to an acceptable shadow flicker complaint resolution protocol that includes:

1. obtaining a waiver from the affected residence owners; or 2. mitigating the shadow flicker.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

At 8:35 p.m., Judge Slavin called for recess until February 17, 2021, at 6:00 p.m.

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At 6:00 p.m., on February 17, 2021, Judge Slavin called the meeting out of recess for continued hearing on Petition No. 20-P-1557 by Petitioner BSW DevCo, LLC.

Judge Slavin noted the following Members as present: Forster, Buhrow, Bothe, Pratt (via Zoom), and Hughes. Alternate Member Meyer was also present via Zoom but would not be voting.

He also noted that Assistant State’s Attorney Charley Boonstra and Zoning Administrator Dee Duffy were present, as well as Petitioner’s counsel, David Streicker and court reporter Callie Bodmer.

The Board continued the fact finding and recommendation portion of the hearing.

Glen Hughes made a motion that the Lee County ZBA finds that the Petitioner has committed to the existing Decommissioning and Site Restoration Plan for the Big Sky complex.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Craig Buhrow made a motion that the Lee County ZBA finds that the Petitioner is proposing that the decommissioning include the tilt or the component disassembling method.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the proposed Project will not impact any communication services. If there is any interference, television signals would be the most likely communication to be affected.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner has committed to an acceptable communication interference complaint resolution protocol.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the Petitioner has promised to provide all microwave transmission providers and local emergency providers with copies of the Project summary.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the proposed Project’s footprint has been the subject of an environmental “Site Characterization Study.”

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the Petitioner has consulted with the Illinois Department of Natural Resources (IDNR) regarding the proposed Project’s impact on local wildlife.

12 A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that there was sufficient evidence that the 2019 executed Agricultural Impact Mitigation Agreement (AIMA) did not need to be updated and could continue as the operative one.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the IDNR has made Project environmental recommendations to Lee County.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner’s response to the IDNR Project environmental recommendations is acceptable.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that Lee County ZBA finds that the Petitioner has developed an acceptable “Bird and Bat Conservation Strategy” to avoid and minimize impacts to wildlife associated with the operation of the proposed “repowered” WECS.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds/cannot find that the Petitioner’s representatives stated numerous times that, on the request of Ryan Wetlands and Sand Prairie, the Petitioner will not repower WTGs #84 and #86.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that no evidence was presented as to the impact the proposed “repowering” could have on property values within the area of the proposed Project. However, the Petition for SUP is to “repower” an existing WECS, with a reduction in the number of WTGs and the remaining WTGs maintaining their current locations.

A second was discerned and debate was held. Mr. Hughes reiterated his motion. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner agreed to develop a health and safety plan and hold meetings in coordination with local emergency management groups.

13 A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that no evidence was presented as to any impact the “repowering” could have on air traffic within the area of the proposed Project. However, Petitioner stated a current filing with the FAA was in progress at the time of the SUP Petition.

A second was discerned and debate was held. Mr. Hughes reiterated his motion. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner has agreed in its Application and in testimony that it would comply with any and all FAA recommendations.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the proposed Project would increase area employment during the construction phase- thus helping the local economy.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that there is potential for the creation of up to 150 construction jobs if this SUP is approved.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that if this “repower” Project were approved the Petitioner has agreed to fund a community benefit program for the Ryan Wetland and Sand Prairie Conservation District.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that if this “repower” Project were approved the Petitioner has agreed to fund a community benefit program for nearby communities.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA hereby indicates that a decision to recommend or not recommend approval of the Petition is not based on an increase or decrease in revenue for taxing bodies.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

14 Mr. Buhrow made a motion that the Lee County ZBA finds that Petitioner has agreed to repair any field drain tile damage within 10 working days of notification and other drainage facilities within 6 months.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the Petitioner has indicated that there will be no surface or groundwater contamination as it will use little water, will haul in the water that is needed, will dispose of any potentially hazardous waste materials off-site and sanitary wastewater will be collected in portable facilities and taken away by a licensed hauler.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner has agreed not to allow any advertising material or signage on any component of the proposed “repowered” WECS.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that the Petitioner has promised to maintain a broad form comprehensive insurance coverage policy insuring the Petitioner and parcel owners against loss or liability in an amount of not less than $1,000,000 per occurrence, $2,000,000 aggregate and an umbrella of $20,000,000.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner has not requested any variances.

A second was discerned and debate was held. Mr. Hughes explained that the Applicant is seeking waivers, not variances. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA finds that 10 WTGs- specifically #59, #61, #63, #68, #70, #73, #98, #106, #114 and #120, would lay within 350 feet of a property line. However, all variances are relative to participating property owners, and waivers have been, or are expected to be, obtained.

A second was discerned and debate was held. Mr. Hughes reiterated his motion. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA finds that the Petitioner has provided variance maps in its Application.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

15 Mr. Hughes made a motion that Lee County ZBA finds that Petitioner has stated it will comply with the Lee County Code as to any other setbacks (from primary structures, residences, public roads, third party transmission lines, communication towers or non-participating property lines), and no other waivers are anticipated.

A second was discerned and debate was held. Mr. Hughes reiterated his motion. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

A brief recess was taken at 7:00 p.m. The hearing resumed at 7:11 p.m.

Mr. Hughes made a motion that the Lee County ZBA finds, that if granted, the proposed Special Use would have the following impacts on the character of the neighborhood and the surrounding properties:

1. The character of the neighborhood would not change, but the whole neighborhood, including surrounding properties, will continue to be impacted by the visual nature of the Project. 2. There would be an impact on traffic conditions as there would be a temporary increase in traffic during decommissioning and construction periods, but there will not be any material long term impact. 3. There would be at temporary impact on public utilities with the WECS contribution to electric utilities being reduced during the “repowering” construction but would return to the same level upon completion, in that there would be no impact on sewer and water. 4. There would not be any substantially impact on local wildlife and/or threatened species. 5. There would be no new impacts on public health, public safety and/or general welfare.

A second was discerned and debate was held. Mr. Forster noted that there will be reduced power during the construction phase and that was included in this motion. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA recommends to the Lee County Board that BSW DevCo’s Petition for Special Use be approved.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA further recommends to the Lee County Board that, if the requested Special Use is approved, any and all other proposals and representations made under oath at the public hearing before the ZBA should be considered conditions of the Special Use Permit granted by the Lee County Board – even if not expressly specified therein.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA recommends to the Lee County Board that, if BSW DevCo’s WECS Special Use Petition under consideration is allowed, a condition of any Permit granted be that Petitioner shall agree not to commence construction activity associated with the WECS project before 7:00 a.m. or continue past 8:00 p.m. on any day of the week one-quarter

16 mile of any non-participating landowner’s primary residence unless a waiver is obtained from such landowner.

A second was discerned and debate was held. Mr. Hughes reiterated his motion. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that the Lee County ZBA recommends to the Lee County Board that, if BSW DevCo’s WECS Special Use Petition under consideration is allowed, a condition of any Permit granted be that the Petitioner and a landowner may agree to setbacks, shadow flicker and other impacts different from those allowed in the Special Use Permit only if a written waiver has been obtained from the landowner and is on file with the Zoning Administrator.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA recommends to the Lee County Board that, if BSW DevCo’s WECS Special Use Petition under consideration is allowed, a condition of any Permit granted be that any and all terms and/or conditions presented within the Petition for Special Use, #20-P-1557, that are not in conflict with any term and/or condition within the AIMA, be incorporated. The Lee County ZBA also recommends that if, indeed, a term and/or condition within the Petition for Special Use is in conflict, a contrary or repugnant to, the AIMA, the terms and/or conditions of the AIMA shall be binding.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mike Pratt made a motion that the Lee County ZBA recommends to the Lee County Board that, if BSW DevCo’s WECS Special Use Petition under consideration is allowed, if Petitioner, that being EverPower Wind Holding’s Inc., BSW DevCo, LLC, and/or Big Sky, LLC, any assignees and any future parent companies, choose to repower or replace WTG #74, the Petitioner shall obtain a waiver from resident owner prior to any building permit being issued to repower or replace WTG #74. However, in the absence of such waiver, the Petitioner should be allowed to continue to operate WTG #74 under Ordinance 2006-04-06-001.

A second was discerned and debate was held. Mr. Pratt reiterated his motion. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Hughes made a motion that the Lee County ZBA recommends to the Lee County Board that, if BSW DevCo’s WECS Special Use Petition under consideration is allowed, it be granted a one- year waiver beyond the one year required under §10-2A-3 for the requested use to be established (substantially underway).

A second was discerned and debate was held. Mr. Hughes feels 3 years is excess but would agree to 2 years. A vote was taken, and the nays prevailed, 3-2. Motion failed.

Mr. Hughes made a motion that the Lee County ZBA recommends to the Lee County Board that, if BSW DevCo’s WECS Special Use Petition under consideration is allowed, a condition of any Permit granted be that Petitioner provide a copy of the response it receives from the FAA to its recent filing for the Big Sky WECS to the Lee County Zoning Administrator.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Pratt made a motion that the Lee County ZBA finds that in the Petitioner’s Agricultural Impact Mitigation Agreement with the Illinois Department of Agriculture, the execution of the AIMA must be made as a condition of the Special Use Permit Petitioner is requesting in this Petition. As used, AIMA refers to the Agricultural Impact Mitigation Agreement dated March 5th and March 6th, 2019, entered as Exhibit Pet #8 and any executed amendments to that AIMA.

A second was discerned and debate was held. Mr. Pratt feels this motion covers any amended AIMAs. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Mr. Buhrow made a motion that Lee County ZBA recommends to the Lee County Board that, if BSW DevCo’s WECS Special Use Petition under consideration is allowed, it be granted a two- year waiver beyond the one year required under §10-2A-3 for the requested use to be established (substantially underway).

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 4-1. Motion passed.

Mr. Hughes made a motion that after the evidence and comments stage, your ZBA considered its findings of fact and recommendations over the course of 2 sessions, on February 16 and February 17, 2021- covering 4 ¾ hours in total.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

As the finding of fact and recommendation portion of the hearing concluded, Judge Slavin turned the meet back over to Chair Forster. Chair Forster announced this matter will go before the Lee County Board on March 18, 2021, at 6:00 p.m.

At 8:30 p.m., Mr. Buhrow made a motion to recess until after the County Board convenes on March 18, 2021. A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Respectfully submitted,

/s/ Alice Henkel

MINUTES OF THE LEE COUNTY ZONING BOARD OF APPEALS

Regular Meeting Thursday March 4, 2021, at 7:00 p.m.

County Board Room Old Lee County Courthouse, Dixon, Illinois

Zoom Video- & Tele-conferencing Meeting ID: 91539239154 Password: 209840

YouTube https://www.youtube.com/watch?v=RkqIekvJxWA

At 7:02 p.m., Chair Bruce Forster called the meeting to order and asked the Clerk to call the roll:

Members present: Forster, Buhrow, Pratt (via Zoom), Bothe, Hughes. Alternate Member Meyer was present but did not vote. Members absent: None.

The first order of business was the approval of the minutes for the following dates:

December 3, 2020 December 16, 2020 December 7, 2020 January 4, 2021 December 8, 2020 January 5, 2021 December 9, 2020 January 26, 2021 December 10, 2020 January 27, 2021

A second was discerned and there was no debate. A vote was taken, and all were in favor. Motion passed, 5-0.

Chair Forster stated there was no old business.

The first order of new business was Petition No. 21-P-1559 by Petitioner Jerad M. Zellhofer. The parcel identification number is 13-21-01-101-007, commonly known as 1749 Winding Rd., Amboy, Illinois, and is in May Township. The parcel is zoned Ag-1, Agricultural. Petitioner is requesting a Special Use in an Ag-1, Agricultural zone, for the purpose of conducting a business for construction of agricultural buildings, production of steel roofing, lawn care and landscaping services, and general carpentry.

Zoning Administrator Dee Duffy gave a presentation regarding Mr. Zellhofer’s zoning history for the parcel commonly known as 1749 Winding Rd., Amboy, Illinois (“1749 Winding Rd.”). She stated she felt it was important for the Board members to see how the property has evolved over the last 20+ years. Mrs. Duffy utilized Google Earth to obtain aerial photos of the property that depict the changes over the years.

In 1998, Mr. Zellhofer petitioned the County for a two-lot, residential subdivision, one of lots later became known as 1749 Winding Rd. His mother told the Lee County Regional Planning Commission that the property was a family farm and that her son, Jerad, would like to build a home on 2.9 acres. She also told the Commission that, in the future, other family members might be interested in building a cabin. This petition was approved by the Commission on November 2, 1998.

On October 28, 1998, Circle F Farms (original owner of the property that would become 1749 Winding Rd.) applied for a building permit for a 3,616 square-foot pole building that would be located on the same property that was being subdivided. The permit specified the pole building as actually being a 40-foot by 60-foot structure, 12-foot by 40-foot lean-to and a 24-foot by 24-foot structure under the zoning classification of an Ag-1, Agricultural District. This permit was approved on November 9, 1998. The parcel has not yet been subdivided at the time of the submitting of the permit application. The Google Earth photo taken of the property in 1999 showed that the three buildings had been constructed.

Mr. Zellhofer applied for a building permit on July 24, 2001 for a 1,920-square foot metal shed. According to the permit, the property was still considered Ag-1, Agricultural District.

On August 7, 2007, Mr. Zellhofer applied for a building permit regarding 1749 Winding Rd. for a 480-square foot, lean-to building. The permit application included a hand-drawn site plan showing where the structure would be located.

On September 29, 2008, Mr. Zellhofer applied for a building permit for a 1,375-square foot, single family home at 1749 Winding Rd. It was noted that a letter from the Lee County Health Department regarding a private sewer disposal system for the home (a requirement for getting a building permit for a residence) revealed that Mr. Zellhofer had obtained a private sewer disposal system at the property, but it was never permitted. The building permit application included hand- drawn site plan. The Google Earth photo taken of the property in 2009 showed that the newly built home.

The Google Earth photo taken of the property in August 2010 shows an addition to the south side of the north building. Mr. Zellhofer did not acquire a building permit for this addition.

On March 10, 2011, 0.52 acres west of 1749 Winding Rd., was surveyed off and added to Mr. Zellhofer’s property, increase the property’s size to 3.42 acres.

Mr. Zellhofer applied for a building permit on March 16, 2011 for 960 square foot accessory building. No site plan was submitted with the application.

In May 2011, Mr. Zellhofer applied for a building permit for three buildings: an 840 square foot building, a 448 square foot building, and a 1,056 square foot building. No site plan was submitted with the application.

A Google Earth photo of the property, taken in late 2011, showed the new structures, as well as three access driveways.

A Google Earth photo of the property, taken in May 2013, shows an added “materials yard” just south of the residence.

A Google Earth photo of the property, taken in 2015 shows an added structure to the east side of the south building. No building permit was acquired for this addition.

In September 2017, a Google Earth photo of the property shows another added structure that is immediately north of the south building and immediately west of the north building. This building is approximately 8,600 square feet. Mr. Zellhofer did not acquire a building permit for this structure

Mrs. Duffy explained that the use of 1749 Winding Rd., came to her attention after learning of a home Mr. Zellhofer has built on a different parcel without a building permit. While looking at other properties owned by Mr. Zellhofer, she came across 1749 and 1760 Winding Rd., Amboy, Illinois. It was at that time that she learned Mr. Zellhofer had constructed the 8,600 square foot building with a permit on 1749 Winding Rd. While driving by 1749 Winding Rd., she observed two trucks traveling from 1749 Winding Rd. across the road to 1760 Winding Rd. where a large, open utility building is located and seemingly being used for Mr. Zellhofer’s business. 1760 Winding Rd. is also zone Ag-1, Agricultural District.

As part of her presentation, Mrs. Duffy provided photos from Mr. Zellhofer’s Facebook page showing what is described as “a new trim shop.” She also displayed a copy of Mr. Zellhofer’s business card which contained the business address of 1749 Winding Rd. and clearly states, “We Manufacture Steel Roofing and Siding.”

To illustrate how Mr. Zellhofer’s business has physically grown over the years, Mrs. Duffy displayed an aerial photo of 1749 Winding Rd. that showed where the original two-lot subdivision was located, plus the acreage that was added to the west side of the property when setbacks were violated and the acreage that was added to the south side of the property when Mr. Zellhofer illegally built a shed on the property located south of 1749 Winding Rd.

Mrs. Duffy displayed a copy of the property card from the Lee County Assessment office for 1749 Winding Rd. It shows the structures that were added throughout the years. According to the assessment office, fourteen (14) structures added since 1998, not including the canopy and house.

The total square footage of all the structures on 1749 Winding Rd. is 20,884 square feet; however, only 10,695 square feet of the structures have been legally permitted.

In an interview with Corporal Jared Yater of the Lee County Sheriff’s department, Mr. Zellhofer was provided a list of potential county code and state statue violations. Mr. Zellhofer’s response was that he started a lawn care business in 1998 and didn’t become a building component type

3 business until 2010-2011. He alleged he was being taxed on all structures and that his previous tax assessor, who is now deceased, told him it was not necessary to get building permits for that township because he would make sure they were taxed appropriately. Mr. Zellhofer claimed he tried to comply with all county requirements and was even required to purchase more land to the west of his property to comply with setback requirements.

In Cpl. Yater’s report, Mr. Zellhofer said the buildings at 1749 Winding Rd. have been used for commercial business since 1999 when he got his first permit for his lawn care and landscape business. He said all the building on the property are being taxed and every time he added a driveway, he went through the township commissioners. He claims all building meet County setback requirements and that Fire Marshall and plumbing inspections are not required. He alleged health department permits were obtained and multiple well and septic inspections have been done. Lastly, to his knowledge, any required audits or business inspections have been done.

Mrs. Duffy stated that tonight’s petition, submitted by Mr. Zellhofer, is requesting a special use in an Ag-1, Agriculture District that allows for construction and farm equipment/machinery sales and service. Based on what she had presented and knowing that this parcel was originally supposed to be part of two-lot residential subdivision, she feels this is clearly an industrial use of land and does not follow the County’s comprehensive plan for that area, which is rural agricultural. Based on the information obtained from the assessment office and the zoning violations of building permits that were not obtained, Mrs. Duffy feels the requested special use for production of steel roofing, lawn care and landscape service, and general carpentry should not be recommended by the Zoning Board of Appeals and that Mr. Zellhofer’s business be required to move to an appropriately zoned parcel.

Attorney Kennedy cross-examined Mrs. Duffy.

Petitioner Jerad Zellhofer was sworn in and read his statement to Board. He explained that he is the owner of Z-Best Enterprises, Inc. (“Z-Best”) and Triple Z, LLC (“Triple Z”), both of which are located at 1749 Winding Rd., Amboy, Illinois. He said they currently employ twelve (12) to twenty (20) full-time employees depending on the season and have employed over 125 people in the last twenty-two (22) years, including many children from the Amboy Schools coop program.

He stated that he started Z-Best in 1999 as a lawn care, tree and small construction business. Also, around that time, he said he purchased the property known as 1749 Winding Rd. and built a pole building with living quarters to run his business out of.

Mr. Zellhofer said that over the years, his business grew as new services and products were added. However, the market crash around 2008 caused a lot of unemployed people to start up lawn care businesses due to the low overhead and his business was not able to compete. He said he knew he would have to evolve his business if he wanted to stay competitive.

In 2011, Mr. Zellhofer said they expanded the construction business to include making some of the products they use in their pole barn packages that they construct. He stated that part of the business has grown dramatically.

He went on to state that in 2015, he had to split the construction business (Triple Z) away from Z- Best due to a variety of insurance reasons. Both businesses operate out of the same property, share the same buildings, share several pieces of equipment and employees, legal and accounting, etc.

Mr. Zellhofer concluded that Z-Best and Triple Z have always given back to the community in several ways, included raising tens of thousands of dollars for the Amboy School District, supporting sports organizations, the Amboy Park District, the Sublette Park District, the Knights of Columbus, Depot Days, Amboy Police Department, Amboy Fire Department, Sublette Fire Department, the Lee County Sheriff’s Department, and Girl Scouts of America. He stated that Z- Best has paid over $610,000 in sales tax to the County and are poised to pay over $100,000 to the County this year.

Mr. Zellhofer said that six (6) homes are located on Winding Road, and three (3) of them belong to his family members or employees. He has not received any complaints from any of the homeowners on that road.

Questions from the Board were heard.

Mr. Hughes asked Mr. Zellhofer if manufacturing of steel roofing and siding takes place at 1749 Winding Rd. Mr. Zellhofer said that it does.

Mr. Hughes asked Mr. Zellhofer if he was aware of the limits of operating a home occupation. Mr. Zellhofer was aware of the limitations.

Mr. Hughes asked Mr. Zellhofer if he felt requesting a special use permit in an Ag zone is appropriate given he had just stated he does manufacture at that location and almost two (2) dozen employees. Mr. Zellhofer said yes because there are joint businesses operating at that location.

Mr. Pratt asked Mr. Zellhofer if had rectified the building permit violations and penalties as of that evening. He said that per Mrs. Duffy, the permitting issues for 1749 Winding Rd. are not being addressed until the zoning issue has been resolved. He has not been given an amount due yet.

Attorney Kennedy asked Mr. Zellhofer if he felt like the property qualifies for the requested special use because of Triple Z and its construction of agricultural buildings. Mr. Zellhofer agreed.

Mr. Pratt asked Mr. Zellhofer if he had additional plans for 1749 Winding Rd. Mr. Zellhofer said they since he had to buy a little over an acre just south of the parcel, there are plans for some expansion of driveways and parking areas. He explained he had to buy the 1+ acre because he had built a structure there without a building permit and the structure was over his property line. Since his family owns the land surrounding 1749 Winding Rd., they were nice enough to sell Mr. Zellhofer the acre to rectify the illegal building placement and setbacks. Mr. Zellhofer did say there is potential for something being added in that recently purchased acre, but mainly gravel will be added.

Mr. Pratt explained to Mr. Zellhofer that he is already beyond the special use qualifications, but this Board cannot recommend that this property become zoned I-1, Planned Industrial District, which is what he needs, based on the property’s location, the County’s comprehensive plan, and the issue of spot zoning. Mr. Pratt has concerns that Mr. Zellhofer will continue to push the limits of the special use. Mr. Zellhofer said his second petition that will be heard that evening pertains to adding on to an existing Industrial zoned property that he obtained a couple of years ago. The special use permit would be a temporary fix to get to a permanent fix, which would be relocating his manufacturing business to the Industrial zoned property just south of Amboy on US Route 52.

Mr. Pratt asked about his intentions for 1760 Winding Rd. Mr. Zellhofer explained that the building and that location are multiple use. He said it primarily has trucks, farm equipment and tractors on it, but the building has lumber in it. Because of this, Circle F Farms who is the owner of the 1760 Winding Rd. will be applying for a special use permit in an Ag-1 zone for that property for the purpose of having a materials yard.

Mr. Forster asked Mr. Zellhofer how long he anticipates it will take to move his manufacturing business to the property that is already zoned for industrial use. Mr. Zellhofer said it was originally a 5-to-10-year plan when he initially obtained the zoning. At the end of 2020, he began to develop the property and he is finding out that he probably never should have bought the property. He said it is very narrow and sets 20 feet higher than the highway, which makes entry from the highway impossible. With current manufacturing layout, he said would need a building wider that what that property can accommodate. He said the main reason he is acquiring the additional parcel that will be referenced in his second petition later that night is so that he can create an entranceway to the property. He also mentioned the cost of building supplies is extremely high right now. All this makes it difficult to plan a large construction project so he is unable to say how long the move will take.

Mr. Buhrow asked the size of Mr. Zellhofer’s industrial zoned property. He said it is approximately 7.6 acres.

Mr. Hughes stated that while the permit violations can be resolved, he has bigger concerns about having a manufacturing facility at this location that has more employees that is allowed under the definition of home occupation. He noted that the Board had recently turned down a petition like this, for a business that was construction only by nature and had fewer employees than Mr. Zellhofer. Mr. Hughes feels the request for a special use permit in an Agricultural District is inappropriate given the nature of Mr. Zellhofer’s business and that this would require a zoning change, which is also not feasible. Mr. Hughes said he is not looking to put Mr. Zellhofer out of business, nor does he want him to have to tear buildings down but moving forward under a special use would be inappropriate.

Mr. Forster noted that the situation Mr. Hughes referred to that required the construction business to move from its residential location was done so because of it did not comply with the township’s comprehensive plan. He agreed that he is also not trying to put Mr. Zellhofer out of business and he also noted that a special use would allow this Board to create conditions that could include deadlines.

Mr. Hughes understands that but still has concerns because Mr. Zellhofer could not commit to any sort of timeframe to move his businesses.

Mr. Forster suggested giving him a time limit, such as five years, and if he has not completed the move by then, he will have to come back before this Board with evidence of his progress.

Mr. Pratt agreed that a time limit is a good idea, although he is not sure how much time should be given. More importantly, he feels that any further growth of the business at 1749 Winding Rd. need to stop. He explained to Mr. Zellhofer that this Board cannot give him I-1 zoning at that location and the Board is not trying to put him out of business, so a compromise needs to be reached that is reasonable.

Mr. Zellhofer asked if both business operations would have to cease at that location. Mr. Hughes said the manufacturing operation is his main concern.

Attorney Kennedy addressed Mr. Pratt and proposed Mr. Zellhofer receiving a special use permit with a 5-year limitation to allow him to transfer his manufacturing business (Z-Best) to a different location, while maintaining the status quo at the present location. She feels that would be workable. Mr. Pratt said the general contracting business is also a concern, as it is not allowed in an ag zone.

Mr. Zellhofer said that the property taxes for that property are going to be approximately $15,000 a year and unless he is generating some sort of income from that location, he is unsure how he will be able to afford the taxes. He wanted to know if he would be able to obtain an ag-related, special use permit for the construction business or something similar that falls under that classification once the manufacturing business has been relocated.

Mr. Hughes suggested tabling this petition for a month to allow Mr. Zellhofer and his attorney time to work on a proposal for relocating the offending businesses from the 1749 Winding Rd. He suggested Mr. Zellhofer discuss with Mrs. Duffy and/or his attorney to find out what type of businesses would be allowed at 1749 Winding Rd. if he wishes to continue using the buildings located at that property.

Mr. Buhrow asked Mr. Zellhofer if he farms any of the land his family owns. Mr. Zellhofer said that between him, his mother, his father, and his family, they own over 2,000 acres. Approximately 600 acres is tillable, but they do not personally farm those acres. The rest of the acres are involved in CRP maintenance, tree/forestry program and other types of maintenance related to the farms. At 1760 Winding Rd. is where a lot of the equipment for that maintenance is stored; however, some is stored in his grandfather’s barn.

Mr. Zellhofer said that as far as he knows he has been paying taxes on all the structures located at 1749 Winding Rd., even the ones he did not obtain building permits for. He does not know who the current assessors are for Amboy Township and May Township.

Mr. Pratt asked Mr. Zellhofer if tabling this petition for one month would create a hardship. He said it would not. Mr. Pratt asked him to work with his attorney and with the zoning office to come up with a reasonable proposal for resolving this situation.

Glen Hughes made a motion to table Petition No. 21-P-1559 by Petitioner Jerad Zellhofer to the April 1, 2021 meeting of the Lee County Zoning Board of Appeals to allow Mr. Zellhofer and his attorney to draft a proposal to deal with the existing special use and moving the business to the industrial-zoned property. A second was discerned and there was no debate. A vote was taken, and all were in favor, 5-0. Motion passed.

The next order of new business was Petition No. 21-P-1560 by Petitioner Jerad M. Zellhofer. The parcel identification number is part of 02-15-26-200-002 and is located in Amboy Township. The parcel is zoned Ag-1, Agricultural and is approximately 6 acres in size. Petitioner is requesting a map amendment, for the purpose of conducting a business for construction of agricultural buildings, production of steel roofing, lawn care and landscaping services, and general carpentry.

7 Mr. Zellhofer had been already sworn in.

Mrs. Duffy confirmed with Attorney Kennedy that the map of the property she handed out to the Board is correct. She also noted that according to the Amboy Land Use Plan, this is an appropriate location for this type of request.

Mr. Zellhofer explained he is looking to the acquire the property southeast and adjacent to PIN 02- 15-23-300-007 that was rezoned to I-1, Planned Industrial District under Petition No. 19-P-1543. This property is also the old railroad right-of-way and non-tillable land. The reason he wishes to acquire this land is because there an existing access drive located at the southern-most part of the property referenced in that evening’s petition, where US Route 52 inclines and the proposed property declines. This would be the only way to enter the property from US Route 52. The purchase this property is contingent on obtaining the zoning.

Mr. Zellhofer said that acquiring this property with the necessary access drive is one of many things he will need to do to develop the land so that he is able to move his manufacturing portion of his business to that location. He did note that the property is mostly too narrow to build on, but it does have the driveway which would be vital to moving his business.

Questions from the Board were heard.

Mr. Hughes asked Mr. Zellhofer how he plans to position his building on this property. Mr. Zellhofer said that this is one of the challenges he faces because even though the map shows the property being 115 feet to 130 feet wide in some places, the property slopes down on both sides; therefore, making the entire width of the property not usable for building. He is also still in the process of clearing the property and determining what he will be able to develop on. Also, as he’s clearing the property, he’s finding different elevations where multiple trail rails must have been located. Mrs. Duffy also noted that the front setback for an industrial zoned property is 65 feet from the front property line. Mr. Zellhofer said he was not aware of that.

Discussion was held on what constitutes a “front property line.”

Mr. Zellhofer noted that he would like to be able to enter the property from Dry Gulch Road; however, within the last two years, ComEd has rerouted a transmission line and the pole for that line has been place right where entrance to the property would be. He is not sure if he would be able to get ComEd to move the pole.

Mr. Zellhofer also noted that there is a main drainage culvert on his existing I-1 property that drains to the river so he would not be able to develop where that is located.

Mr. Zellhofer said in hindsight, he should have never bought the property. He said his family owned it and it was close to the City of Amboy, but he has encountered a lot of challenges since he started developing it. He said he would need to build a structure that is at least 125 feet wide; however, given the nature of the property’s elevation, setbacks, driveways, etc., the property is not big enough. He is trying to make this work because there are not a lot of industrial-zoned properties in Lee County.

Mr. Pratt said the main concern of this Board is whether to recommend this petition to the County Board, not how Mr. Zellhofer places his buildings. Mr. Pratt then made a motion to recommend

8 to the Lee County Board that Petition No. 21-P-1560 by Petitioner Jerad M. Zellhofer be approved. A second was discerned.

The Board reviewed the Map Amendment Due Process Standards and made findings thereon.

There was no other new business.

Under other business, the Board discuss changing the hearing times for the Zoning Board of Appeals from 7:00 p.m. to 9:30 p.m. to 6:00 p.m. to 8:30 p.m. After brief discussion, Glen Hughes made a motion that the hearing times for the ZBA will be as follows:

January 6:00 p.m. to 8:30 p.m. July 7:00 p.m. to 9:30 p.m. February 6:00 p.m. to 8:30 p.m. August 7:00 p.m. to 9:30 p.m. March 6:00 p.m. to 8:30 p.m. September 7:00 p.m. to 9:30 p.m. April 6:00 p.m. to 8:30 p.m. October 7:00 p.m. to 9:30 p.m. May 7:00 p.m. to 9:30 p.m. November 6:00 p.m. to 8:30 p.m. June 7:00 p.m. to 9:30 p.m. December 6:00 p.m. to 8:30 p.m.

A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0.

The next item of other business regarding Petition No. 20-P-1550 by Petitioners Brian and Kelly Florschuetz. In early 2020, the Petitioners were given one year to build a home on PIN 02-15-27- 200-008. He has reached out and requested an extension as he does not yet have the foundation in. Chair Forster directed Mrs. Duffy to put it on the April 1 agenda and the Board would vote on an extension at that time.

The next item of other business was the withdrawal of Big Sky’s petition to repower. Big Sky Wind Farm has been sold to a different company who prefers to work with a different equipment manufacturer. Since the specifications of the new turbines have changed, they will need to repetition based on the new equipment.

The last order of business was a motion to adjourn Petition No. 20-P-1558 by Petitioner South Dixon Solar, pursuant to the County Board's vote on the petition. Glen Hughes made a motion to adjourn the petition, and a second was discerned. There was no debate. A vote was taken, and the ayes prevailed, 5-0. The motion passed.

At 8:52 p.m., Mr. Buhrow made a motion to recess until after the County Board convenes on March 18, 2021. A second was discerned and there was no debate. A vote was taken, and the ayes prevailed, 5-0. Motion passed.

Respectfully submitted,

/s/ Alice Henkel

Unapproved

Finance Committee Meeting – Thursday, March 11, 2021 Third Floor Boardroom, Old Lee County Courthouse - 9:00 a.m. 112 E Second St, Dixon, Illinois 61021

Meeting called to order at 9:00 a.m. by Chair Jim Wentling

Member Roll Call: Chair Jim Wentling, Vice Chair Arlan McClain, Doug Farster, Rick Humphrey, Tom Kitson, and Jim Schielein were present in person, there were no committee members that attended via Zoom video conferencing.

Members absent: Lirim Mimini

Board Members, Department Heads, or County Employees present: Bob Olson (Board Chairman)(10:05 ), John Nicholson (Board Vice Chairman), Mike Koppien, Jack Skrogstad, Dave Bally, Dave Bowers, and Chris Norberg (Board Members), John Simonton (Sheriff), Paul Rudolphi (Chief Deputy, Treasurer’s Office), Jonathan Henrickson (IT Intern), Charley Boonstra (State’s Attorney) were all present in person, Marilyn Shippert (Board Member), Staci Stewart (Probation), Greg Saunders (Maintenance Supervisor), Teri Zinke (Animal Control), Greg Gates (LOTS), Amy Johnson (Circuit Clerk), and Becky Brenner (Board Secretary) attended the meeting via Zoom video conferencing.

Guests: Joanne Snyder (AAIM Employers’ Association), Andy Shaw (Blackhawk Hills Regional Council), and Jason Stringer (IECA Illinois Energy Conservation Authority) all attended via Zoom video conferencing.

The February 2021 minutes of the Finance Committee were approved without modification.

Paul Rudolphi provided the committee with the latest County financial statements and was present to answer any questions the committee might have.

No GREDCO report for March.

No Insurance Committee report for March.

Board Member or Department Head Reports: There were no Department Head reports apart from items on the agenda.

Old Business Motion from Tom Kitson: To take the CPACE resolution off the table for discussion. Second by Doug Farster. Motion carried unanimously by voice vote.

Andy Shaw and Jason Stringer were present to walk the committee through the CPACE (Commercial Property Assessed Clean Energy Program) Resolution on the agenda that was tabled back in June of 2020. CPACE is a financing option for commercial property owners to fund clean energy efficient measures for their properties. Motion from Jim Schielein: To move the CPACE resolution to Executive Committee for consideration at County Board. Second by Tom Kitson. After discussion and questions from the committee, Jim Schielien withdrew his motion and Tom Kitson withdrew his second. Motion by Doug Farster: To table the CPACE resolution until the Treasurer and the Assessor looked into the Program. Second by Arlan McClain. Motion carried unanimously by voice vote.

New Business Joanne Snyder, Account Executive and Sales Manager from AAIM Employers’ Association, walked the committee through the many benefits of becoming a member of AAIM. Some of the benefits of membership include human resource services and support, new applicant tracking, development and employee retention services, access to their learning management system, and access to four (4) online business libraries. Motion by Arlan McClain: To join AAIMEA for a membership fee of $1,910.00, pending the State’s Attorney’s approval of their contract. Second by Doug Farster. Motion carried unanimously by voice vote.

The committee engaged in an in-depth discussion regarding the hiring of an administrator and what the job/task expectations and salary would be. Bob Olson explained that he envisioned a CEO type individual with major human resources responsibilities that would be onsite daily. He also felt the individual should work closely with Department Heads and be responsible for the budgeting process. With roughly 150 employees in the County, there are a lot of moving parts to deal with daily. The committee felt that an administrator would be beneficial in educating the board and keeping them on track with policy and procedures. Also discussed was the level of education that would be preferred. Bob Olson did report that funds for the administration position had not been included in the FY2021 budget. Motion from Rick Humphry: To move a salary range of $80-$125 for the Administrator position to the Executive Committee to start looking for the right candidate. Second by Tom Kitson. Motion carried unanimously by voice vote.

Animal Control budgeted $16, 360 for their inside kennel project that was passed to the Finance Committee from the Properties Committee. If the insulated guillotine doors are done at a later date the cost of the project would be $17,504, which is $1,200 over budget. Motion by Tom Kitson: To move the Animal Control kennel project for $17,504. Second by Doug Farster. Motion carried with 4 yes and 1 no vote.

There was a brief discussion regarding the membership size of the County Board with a consensus to reduce the size.

Jim Wentling explained that it is time for the County to go out for bid for the auditing services and the choice need to be made by May.

Motion to adjourn by Jim Schielein: Second by Tom Kitson. Motion carried unanimously by voice vote.

Meeting adjourned at 10:51 a.m.

Respectfully Submitted by, Becky Brenner – Lee County Board Secretary

The next scheduled Finance Committee meeting will be 9:00 a.m. on Thursday, April 8, 2021

LEE COUNTY AD HOC COMMITTEE

Special Meeting

Friday, February 26, 2021, at 9:00AM

County Board Room Old Lee County Courthouse, Dixon, Illinois

Zoom Video- & Tele-conferencing Meeting ID: 978 3467 2133 Password: 664673

YouTube https://www.youtube.com/watch?v=20orXoamHXI or search, “Public Ad Hoc Committee Meeting - 02/26/2021” in YouTube

Appointed Ad Hoc Committee Members Dave Bowers – Chair Mike Koppien Chris Norberg John Nicholson Tom Kitson Bruce Forster, ZBA member

At 9:00AM, Chair Dave Bowers called the meeting to order.

Chair Bowers called for roll call of members of the committee and county staff.

Members present: Bowers, Koppien, Norberg, Nicholson, Kitson, Forster Members absent: None County Staff: Charley Boonstra – State’s Attorney Dee Duffy – Zoning Administrator Alice Henkel – Zoom operator

Chair Bowers recognized the following visitors as present:

Jamie Lawson, Interested Party Adam Lusz, Interested Party Amber Miller, National Grid Renewables Keith Bolin, National Grid Renewables Courtney Kennedy, Attorney Dave Bally, County Board Member Jennifer Lawson, Interested Party, via Zoom

The committee reviewed the minutes from the February 5, 2021 meeting. There were no changes and/or corrections. The minutes were approved as submitted.

The most-recent draft was displayed on a screen for everyone to view and was shared via Zoom. Chair Bowers commenced a review of the current document, starting with the definition section. Definitions for the terms, “Dwelling Exclusion Zone” and “Dwelling,” have been added to this section.

The Setbacks section was then reviewed. It has been broken down into two (2) sections, equipment setback and fencing setbacks.

The next section that was reviewed was the Screening section. Language for screening a platted subdivision needed to be added. In an effort to keep uniformity around subdivisions, screening will be placed, and no option will be given to individual lot owners within the subdivision for screening.

Chris Norberg suggested using language similar to Option 2 of the Visual Screening Offer. Attorney Courtney Kennedy brought up the issue of platted subdivisions that have not yet been developed and whether language could be added to address screening of undeveloped subdivisions.

Interested Party Adam Lusz requested clarification of the paragraph that addresses screening and existing topography and/or structures. Chair Bowers explained that this section limits screening on an adjacent, non-participating parcel to areas that are not sufficiently screened by existing topography and/or structures. The intent to place screening only where it is truly needed. Given that Lee County is relatively flat, topography most likely will not influence screening; however, if an existing building on the parcel prevents the solar farm from being seen from the home, it would be pointless to require a screen behind that building that already provides screening.

Interested Party Jennifer Lawson suggested adding language that would prevent the removal of existing trees that provide visual screening.

Mr. Lusz disagrees with limiting screening based on existing structures on a parcel because he feels it is too subjective. Chair Bowers said the Applicant and the non-participating landowner still must come to an agreement. Attorney Kennedy noted that the zoning administrator would have the authority to say whether additional screening is necessary in these instances. It was noted that less screening required means less money to the landowner.

Interested Party Jamie Lawson wanted to know if the cost per foot for screening has been determined. The committee previously decided not to include a dollar amount in the ordinance because the costs fluctuate. What is an adequate dollar amount today may not be adequate in ten (10) years. Mrs. Lawson suggested adding language to the ordinance payment for screening would be fair and just and in accordance with the current markets.

Mr. Lusz again stated he disagrees with limiting screening based on existing structures. He asked that, “and/or structures” be removed from that paragraph. Attorney Kennedy asked that it remain in the paragraph given that the ordinance will require a landscaping plan by an Illinois registered landscape architect and the zoning administrator’s approval. From a developer’s standpoint, it requires them to do something that adds no benefit to the non-participant and only creates a cost to the developer. 2

There was an internet connection issue, and the Zoom and YouTube feeds were lost. A brief recess was taken while the issue was being corrected.

At that time, no changes were made to the paragraph that limits screening based on topography and structures.

Mr. Norberg asked to review paragraph E, Application Requirements. Within the initial paragraph to this section, it requires that the Applicant provide fifteen (15) copies of the application and all required submittals to the County. Mr. Norberg asked to increase that to thirty (30) copies so that each member of the County Board will also receive a copy. The committee agreed to this change.

Chair Bowers continued with the review of the proposed ordinance. There were no changes to the proposed Community Meeting section.

County Engineer Dave Anderson provided proposed language for the Road Use Agreements and Storm Water Management sections.

Under Consulting Fund, of the Road Use Agreements section, Attorney Kennedy confirmed that the County Board’s approval of the petition would be the trigger for the thirty (30) day countdown for paying the initial engineering and legal fee deposit. She also asked if this deposit would cover the hearing facilitator’s fee. Mrs. Duffy said no and that this deposit is solely for the engineer’s work and his legal fees associated with the project. To clear up any confusion, the committee agreed to add language specifying that the deposit is to be used in relation to the Road Use Agreements.

Mr. Lusz raised concerns that requiring a deposit of $100,000 might be a detriment to smaller, community solar projects. Chair Bowers suggested having Mr. Anderson add language that would allow Mr. Anderson to reduce this amount at his discretion for smaller projects.

The committee had no changes to the proposed Storm Water Management section submitted by Mr. Anderson.

Under paragraph 1 of the Decommissioning Of The Solar Farm section, the committee reviewed a sentence that states the operating company and/or landowner shall compete decommissioning. The committee agreed that, “and/or landowner,” should be removed from that paragraph as it will be the solar company’s sole responsibility to decommission.

Chair Bowers explained that there are certain terms highlighted throughout the draft displayed that this committee needs to determine what is the correct term to be used. With regard to the terms, “facility owner or operator” and “Applicant,” the committee agreed to use the term Applicant and to include a definition under the Definitions section explaining that it encompasses the owner, developer, successors and assigns.

Under the Agricultural Impact Mitigation Agreement (AIMA) section, Attorney Kennedy suggested changing it to state that an Applicant shall enter into an AIMA pursuant to the state statute. This wording will encompass any future changes made to this statute, preventing the County from having to modify its code if changes are made. The term, “prior to construction,” was not omitted from the paragraph. 3

The committee resumed its discussion on setbacks. Chair Bowers discussed the differences between using a circular or square exclusion zone around the home. The primary difference between the two is the square zone is bigger and includes more acreage. The previously discussed setback of six hundred (600) feet, or a twelve hundred (1200) feet by twelve hundred (1200) feet square, is equivalent to over thirty-three (33) acres. A six hundred (600) foot circle is closer to twenty-three (23) acres. The setback in terms of acreage is as follows:

Setback Square Zone Circular Zone 600 feet 33.1 acres 24.1 acres 500 feet 23.0 acres 16.8 acres 400 feet 14.7 acres 10.7 acres 300 feet 8.3 acres 6.1 acres 200 feet 3.7 acres 2.7 acres 100 feet 0.9 acres 0.7 acres

Amber Miller with National Grid Renewables explained that they prefer setbacks in a circular zone rather than a square zone for design purposes.

The committee discussed whether the current setback is too big and whether to use a square or circular exclusion zone.

Chair Bowers expressed concern that a 600-foot setback was excessive in terms of acreage. Mr. Norberg feels it is adequate, especially for non-participating neighbors to the project.

Mr. Lusz stated that he feels the progress that had been made was now being undone and that the changes are favoring the developer. Chair Bower suggested lowering the setback but not allowing screening to be limited by existing structures.

County Board Member Dave Bally suggested creating a setback that makes non-participants comfortable but allow waivers that would allow the developer to negotiate smaller setbacks with non-participants.

Mr. Norberg said he would agree to a setback of a 600-foot radius, from the foundation of the home.

After polling each member, it was determined that the majority of the members feel that a setback of 300-foot radius, from the foundation of the home, would be sufficient. Mr. Lusz again voiced his concerns that previous progress is being undone in favor of the developer.

After further discussion, Mr. Norberg made a motion to approve the document before them with the following changes and to send it on to the Properties Committee for further approval:

a. Under Section A-2, the definition of, “Dwelling Exclusion Zone,” should state, “an eight hundred (800) foot by eight hundred (800) foot square area centered on a non- participating primary dwelling,…” b. Section D-1-f-1-ii should read as follows, “A minimum of four hundred (400) feet from any foundation of an adjacent, non-participating primary dwelling [i.e., an

eight hundred (800) foot by eight hundred (800) foot square exclusion zone centered on the adjacent, non-participating primary dwelling foundation].” c. Section D-1-f-1-iv should read as follows, “A minimum of four hundred (400) feet from the property line of any platted subdivision.” d. Section D-1-f-1-v should read as follows, “A minimum of four hundred (400) feet from any dwelling for any inverters and/or transformers that are part of the project unless a waiver is obtained from the owner of the dwelling.” e. Section D-1-f-2-iv should read as follows, “Fences around platted subdivisions shall be set back a minimum of four hundred (400) feet from the property line.” f. Section D-1-k-1 should read as follows, “A platted subdivision shall have a visual screen designed, installed maintained, and ultimately removed by the Applicant. The visual screen will be installed on the property being leased by the SES, immediately adjacent to the fencing. This provides for the most effective screening and minimizes the potential of drain tile damages.” g. Under the Screening section, the paragraph that limits screening due to topography and/or structures should read as follows, “Visual screen, or a portion of may not be required if the SES is not visible to an adjacent, non-participating dwelling by virtue of existing topography provided the Applicant submits a landscape plan prepared by an Illinois Registered Landscape Architect and the Zoning Administrator finds that the existing topography provides adequate screening.”

A second was discerned and debate ensued.

Mr. Lusz raised concerns about battery banks. Ms. Miller explained the battery banks, how they are set up and how they work.

Mr. Norberg requested a roll call vote.

After further debate, Mr. Norberg rescinded his motion and made a motion to approve the document before them with the following changes and to send it on to the Properties Committee for further approval:

a. Under Section A-2, the definition of, “Dwelling Exclusion Zone,” should stated, “an eight hundred (800) foot by eight hundred (800) foot square area centered on a non-participating primary dwelling,…” b. Section D-1-f-1-ii should read as follows, “A minimum of four hundred (400) feet from any foundation of an adjacent, non-participating primary dwelling [i.e., an eight hundred (800) foot by eight hundred (800) foot square exclusion zone centered on the adjacent, non-participating primary dwelling foundation].” c. Section D-1-f-1-iv should read as follows, “A minimum of four hundred (400) feet from the property line of any platted subdivision.” d. Section D-1-f-1-v should read as follows, “A minimum of five hundred (500) feet from any dwelling for any inverters, transformers and/or storage equipment that are part of the project unless a waiver is obtained from the owner of the dwelling.” e. Section D-1-f-2-iv should read as follows, “Fences around platted subdivisions shall be set back a minimum of four hundred (400) feet from the property line.” f. Section D-1-k-1 should read as follows, “A platted subdivision shall have a visual screen designed, installed maintained, and ultimately removed by the Applicant. The visual screen will be installed on the property being leased by the SES, 5

immediately adjacent to the fencing. This provides for the most effective screening and minimizes the potential of drain tile damages.” g. Under the Screening section, the paragraph that limits screening due to topography and/or structures should read as follows, “Visual screen, or a portion of may not be required if the SES is not visible to an adjacent, non-participating dwelling by virtue of existing topography provided the Applicant submits a landscape plan prepared by an Illinois Registered Landscape Architect and the Zoning Administrator finds that the existing topography provides adequate screening.”

A second was discerned. The vote was taken, resulting as follows: Bowers – yes; Nicholson – yes; Forster – yes; Norberg – yes; Kitson – yes; and Koppien – yes. The motion passed, 6-0 in favor of the motion.

The proposed ordinance that was approved by the ad hoc committee will be sent to the Properties Committee for review and further approval on March 9, 2021. The Properties Committee may choose to send it back to the ad hoc committee for further discussion.

At 11:00 a.m., Chris Norberg motioned for recess. Motion passed. Chair Bowers thanks everyone for their time and input.

Respectfully submitted, Alice Henkel

Unapproved

Finance Committee Meeting – Thursday, April 8, 2021 Third Floor Boardroom, Old Lee County Courthouse - 9:00 a.m. 112 E Second St, Dixon, Illinois 61021

Meeting called to order at 9:00 a.m. by Chair Jim Wentling

Member Roll Call: Chair Jim Wentling, Vice Chair Arlan McClain, Doug Farster, Rick Humphrey, Tom Kitson, Lirim Mimini and Jim Schielein were present in person, there were no committee members that attended via Zoom video conferencing.

Members absent: None

Board Members, Department Heads, or County Employees present: Bob Olson (Board Chairman)(9:00-9:08), John Nicholson (Board Vice Chairman)(9:00-9:08), Dave Bowers and Mike Koppien (Board Members), Charley Boonstra (State’s Attorney), Nancy Petersen (County Clerk), Paula Meyer (Treasurer), Wendy Ryerson, Jonathan Henrickson (IT Intern), and Becky Brenner (Board Secretary) were all present in person, Marilyn Shippert (Board Member), Staci Stewart (Probation), Greg Gates (LOTS), Kevin Lalley (EMA), John Simonton (Sheriff), Greg Saunders (Maintenance Supervisor), Teri Zinke (Animal Control), Kevin Marx (LCIDA Executive Director)(9:00-9:08) and Andy Shaw (Blackhawk Hills Regional Council)(9:00-9:12) attended the meeting via Zoom video conferencing.

Kevin Marx attended the meeting to give positive feedback regarding the Property Accessed Clean Energy or CPACE program that was tabled last month. Andy Shaw attended the meeting to answer any questions that the committee might have if the CPACE item that was tabled last month was taken off the table.

The March 2021 minutes of the Finance Committee were approved with one modification.

Paula Meyer provided the committee with the latest County financial statements and was present to answer any questions the committee might have. Motion from Jim Schielein: To approve the Treasurer’s Quarterly Report. Second by Tom Kitson. Roll call vote: Arlan McClain yes, Doug Farster yes, Rick Humphrey yes, Tom Kitson yes, Lirim Mimini yes, Jim Schielein yes, and Jim Wentling yes. Motion carried unanimously.

No GREDCO report for March.

Jim Schielein reported that there was an Insurance Committee meeting tentatively scheduled for Thursday, April 15, 2021, from 2:00 – 3:30 pm.

Board Member or Department Head Reports: Wendy Ryerson provided the committee with a comprehensive summary report unpacking all the advantages of the Eagleview Technologies Arial Photography Software. This report included the cost of the high-resolution color imagery, oblique imagery, ChangeFinder software, findings, and County-wide impact. The full report will be included in the April 15th County Board agenda packet. Wendy also updated the committee on the multi-township assessment district elected assessor position for the Townships of South Dixon, Hamilton, Marion, and East Grove. This district did not have a candidate on the ballet for the Consolidate Election and will therefore not have an elected Assessor come January 1, 2022. It is likely that the township will contract with the County for their assessment work.

Old Business Motion by Tom Kitson: To move the following items, that were on the cancelled County Board Agenda for March, to April’s Executive Committee agenda: County Administrator discussion, setting salary range $80,000 - $125,000 for the Administrator position, and Animal Control – new and expanded number of inside dog kennels – concrete with stainless fence gates. Second by Doug Farster: Motion carried unanimously by voice vote.

New Business Jim Wentling reported that Wipfli will be presenting the highlights from the final FY2020 audit next month during the Finance Committee meeting.

John Simonton explained that LEADS 3.0 was a periodic upgrade to the existing LEADS software. Syndeo would be updating the software at an hourly rate at approximately $148 an hour. He thought the work could be completed in 2-5 hours. The one- time cost of the software update was not included during the budget process. The software is used by the Sheriff’s Office, dispatch, Probation, and the State’s Attorney’s Office.

Teri Zinke reported that the concrete had been poured for the inside kennels at Animal Control and they look nice. Teri and Dave Bowers walked the committee through the proposal that was submitted for the outside kennel work at Animal Control. The cost of the project would be $20,396, which was not budgeted for 2021. However, there was $250,000 that was budgeted in 2021 for the Old Courthouse Tuck-pointing project, that will not be used because the work will be paid for by a grant dedicated to the project by Representative Demmer. Motion by Tom: To move the Animal Control Outside Kennel Upgrade to the Executive Committee. Second by Doug Farster. Motion carried with 5 yes and 1 no vote.

Jim Wentling thanked Dave Bowers for his service to the Lee County Board and expressed his appreciation for Dave’s expertise and help with all the projects he was involved with. The committee responded with a round of applause.

Motion to adjourn by Jim Schielein: Second by Tom Kitson. Motion carried unanimously by voice vote.

Meeting adjourned at 9:40 a.m.

Respectfully Submitted by, Becky Brenner – Lee County Board Secretary

The next scheduled Finance Committee meeting will be 9:00 a.m. on Thursday, May 13, 2021 Chief County Assessment Office Wendy Ryerson, Chief County Assessment Officer

www.leecountyil.com

EAGLEVIEW TECHNOLOGIES Summary Report April 8, 2021

. High resolution color imagery o 6-year contract; 2 phases o Phase 1 (2019 Imagery): $152,129 o Phase 2 (2022 Imagery): $139,655 . Oblique imagery o Significant advancement over prior “bird’s eye view” straight down imagery o Ability to view side of buildings o Ability to rotate around a building . ChangeFinder o Detects change from prior imagery (2014) to current (2019) o Exports changes to list for analysis o Identifies changes on digital map . Demolition, new construction, modifications to buildings • Results o Total number of buildings detected: 43,906 o Existing buildings (no change detected): 36,375 (82.85%) o 7,531 changes detected . Buildings modified: 2,365 (5.39%) . New Buildings: 2,640 (6.01%) . Demolished: 2,463 5.61%) . Unknown: 63 (0.14%) • County-wide Impact o $2,013,907 EAV added to tax base o $171, 000 est. tax dollars to all taxing districts o $18,000 to Lee County . Some “additional” tax dollars (new construction) . Some tax burden shift (from existing properties) o Increased Zoning compliance o Increased building permit compliance/fees

Old Lee County Courthouse, 112 E. Second St., Dixon, IL 61021 • Phone: 815-288-4483 • Fax: 815-288-7153 • [email protected] LEE COUNTY TRANSPORTATION AND SOLID WASTE COMMITTEE MEETING MINUTES MONDAY, MARCH 8, 2021 – 8:00AM Lee County Highway Department 1629 Lee Center Road, Amboy, Illinois 61310

The Lee County Transportation and Solid Waste Committee met at 8:00 A.M. on the above date to conduct their regular monthly audit together with other County Highway business. The following members were present: Jim Schielein, Doug Farster, Marilyn Shippert, Rick Humphrey, Kasey Considine (by video conference) and Mike Zeman. Also Present: County Engineer David Anderson.

Motion by Shippert: To approve the minutes from the February meeting. Second by Farster: Motion carried.

The committee audited claims from the previous month. The claims were as follows: County Highway $33,473.88 and payroll of $88,704.34; County Motor Fuel $140,618.80 and Township Motor Fuel $6,653.54. The committee also approved the request for deposit of funds in the following accounts; $93,109.99 into the County Highway fund; $2,178.17 into the County Motor Fuel Tax Fund; $6,653.54 into the Township Motor Fuel Tax Fund. Motion by Farster: To approve the claims. Second by Considine: Motion carried.

County Highway Report: The committee had a lengthy discussion regarding the size of the County Board. The general consensus was that a County Board size of 16-20 members along with a County Administrator would be preferable.

The committee opened the bids in the table below. Motion by Shippert: To award the following bids subject to Highway Commissioner concurrence, as applicable, and IDOT review. Second by Zeman: Motion carried. SECTION NO. DESCRIPTION LOW BIDDER BID PRICE 21-XX000-03-GM F.O.B. Township Aggregate All Bidders n/a 21-01000-03-GM Alto Twp. Sub Base Granular Type B All Bidders n/a 21-XX000-03-GM Furnish And Spread Twp. Aggregate All Low Bidders n/a 21-XX000-05-GM Dust Palliative Gassaway Distributers $331/Fl ton 21-07000-00-GM Dixon Twp. Bridge Deck Repairs Martin & Co. $69,275.00 21-00000-02-GM Lee County Shoulder Stone Martin & Co. 46,889.28 21-20000-00-GM Viola Twp. Seal Coat Helm Civil $54,384.86 21-01000-01-GM Alto Twp. HMA Rock Road $260,502.40 21-05000-01-GM Brooklyn Twp. HMA Helm Civil $201,382.50 21-09000-01-GM Hamilton Twp. HMA Martin & Co. $125,231.70 21-13000-01-GM May Twp. HMA Martin & Co. $67,562.40

Solid Waste Report: No report.

The next Transportation and Solid Waste Committee meeting will be on Monday, April 5, 2021 at 8:00 a.m. at the Highway Department office in Amboy. Motion by Humphrey: To adjourn at 10:22 A.M. Second by Farster: Motion carried.

Respectfully Submitted, David Anderson LEE COUNTY TRANSPORTATION AND SOLID WASTE COMMITTEE MEETING MINUTES MONDAY, APRIL 5, 2021 – 8:00AM Lee County Highway Department 1629 Lee Center Road, Amboy, Illinois 61310

The Lee County Transportation and Solid Waste Committee met at 8:00 A.M. on the above date to conduct their regular monthly audit together with other County Highway business. The following members were present: Jim Schielein, Doug Farster (by conference call), Marilyn Shippert, Rick Humphrey, and Mike Zeman. Also Present: County Engineer David Anderson and Assistant County Engineer Brian Tjernlund.

Motion by Shippert: To approve the minutes from the March meeting. Second by Humphrey: Motion carried.

The committee audited claims from the previous month. The claims were as follows: County Highway $39,549.25 and payroll of $89,422.38; County Motor Fuel $55,892.60 and Township Motor Fuel $1,993.60. The committee also approved the request for deposit of funds in the following accounts; $132,782.06 into the County Highway fund; $1,148.29 into the County Motor Fuel Tax Fund; $1,327.20 into the County Special Bridge Fund. Motion by Zeman: To approve the claims. Second by Shippert: Motion carried.

County Highway Report: Mr. Anderson and Mr. Tjernlund discussed the updates to the PASER (Pavement Surface Evaluation and Rating) Report last conducted in 2019. In general, the pavement conditions have deteriorated slightly, as expected. In addition, the report estimates the costs to maintain and to improve our roadway system to generally acceptable conditions.

The Big Sky Repower project Road Use Agreement was approved by the full Board in February. However, before the project owner signed the agreement, the project was sold to a new owner. It is anticipated that the current road agreement will be accepted by the new project owner with a few minor changes. After the project owner has signed the agreement, it will again, need to be approved by the Full Board.

The committee opened the bids in the table below. Motion by Farster: To award the following bids subject to Highway Commissioner concurrence, as applicable, and IDOT review, as applicable. Second by Zeman : Motion carried. SECTION NO. DESCRIPTION LOW BIDDER BID PRICE 21-00000-00-RS County HMA Helm Civil $487,382.80 21-16000-00-GM Palmyra Twp. HMA Helm Civil $173,968.55

Solid Waste Report: The committee asked Mr. Anderson to invite a representative from Soil and Water to a Committee Meeting to discuss the Envirothon Scholarship program sometime before the next budget is approved.

The electronics collection site is now open. The hours are Monday through Friday from 8 am to 3 pm, excluding County Holidays.

The next Transportation and Solid Waste Committee meeting will be on Monday, May 10, 2021 at 8:00 a.m. at the Highway Department office in Amboy.

Motion by Shippert: To adjourn at 9:40 A.M. Second by Humphrey: Motion carried.

Respectfully Submitted, David Anderson

Properties/Planning/Zoning Committee Meeting – March 9, 2021 Third Floor Boardroom, Old Lee County Courthouse – 9:00 a.m. 112 E Second Street, Dixon, Illinois 61021

Meeting called to order at 9:0 a.m. by Chair Dave Bowers

Members present: Chair Dave Bowers, Vice Chair David Bally, John Nicholson, and Bill Palen were present in person, Marvin Williams attended via Zoom video conferencing.

Members absent: None

Board Members Department Heads, or Employees present: Charley Boonstra (State’s Attorney), Teri Zinke (Animal Control), Greg Gates (LOTS), Shelley Dempsey (Bookkeeper at LOTS), Dee Duffy (Zoning Administrator), Alice Henkel (Zoning Assistant and Renewable Energy Coordinator), Jonathan Henrickson (IT Intern), Jim Schielein (Board Member), and Becky Brenner (Board Secretary) were present in person, Greg Saunders (Maintenance Supervisor) and John Simonton (Sheriff) both attended via Zoom video conferencing.

Visitors: Keith Bolin and Amber Miller were present to represent National Grid Renewables.

Approval of Minutes The February 2021 minutes of the Properties/Planning/Zoning Committee were approved with one correction.

Motion by John Nicholson: To approve the February 26, 2021, minutes of the Solar Ad Hoc Committee Meeting. Second by Bill Palen. Motion carried unanimously by voice vote.

Review of Claims & Reports Motion from Marvin Williams: To approve all claims for Animal Control, Rabies, Maintenance, Zoning, and LOTS. Second by Dave Bally: Motion carried unanimously by voice vote.

Department Head Reports Greg Saunders reported that he had met with three (3) contractors on March 5th that were interested in looking at the tuck-pointing and sealing project at the Old Courthouse. He also reported that he may be looking to hire a part-time person to cover for those employees that are out because of illness. Greg was also hoping to catch up on some projects now that the snow had slowed up and there was less time spent on snow and ice removal.

Teri Zinke reported that the office did their first impound of livestock last month. The animals have all been adopted. She also reported that the new phones installed in the office were working well. Teri and Dave Bowers walked the committee through the kennel upgrade project. Dave explained that most of the cost associate with the project was budgeted under Capital Improvement in the amount of $16,360. Because an increase in steel costs, the cost of the project, minus the outside insolated guillotine doors, would be $17,504. This would give Animal Control some additional kennels, new gates, and floors that were elevated and sloped properly to the drains for easier cleaning. Motion from Bill Palen: To recommend the Kennel upgrades for Animal Control for $17,504, $1,144 over the budgeted amount, to the Finance Committee. Second by John Nicholson: Motion carried unanimously by voice vote.

Greg Gates walked the committee through the monthly LOTS report. Highlights included the increase in ridership during the first week in March of 961 riders, and the FY 2022 contract development. He also reported that the new phone system was fully functional. The full report will be included in the March County Board agenda packet.

Old Business Dave Bowers reported that the food pantry alarm system has gotten moved to the back burner because of other projects and a staff shortage. He explained that the Shovel Ready Grant Application for the Old LEC demo and site preparation for future use item on the agenda had been denied. He is hoping that other options would become available as new COVID funding became available. Dave also reported that the Lan and VOIP upgrades to the Old and New Courthouses, LOTS, Animal Control are working. The County is waiting for a port date for the Highway Department because they had a different phone provider. Dave also reported that the new LAN WIFI upgrades to both courthouses should be completed within the next few weeks. The equipment had all been installed, it was just a matter of getting the phones operational first.

Greg Saunders reported that the new carpet for the pit area would be installed shortly. Maintenance is finishing up some painting in the area.

Greg Gates reiterated that the Mass Transit District Advisory Council will not likely meet again until there is an ordinance to review. The earliest this could be would be May of 2021.

Greg Gates also reported that the Greyhound single audit is a requirement of IDOT that had been presented to the Properties Committee in December of 2020 and would be coming to County Board in March just as an awareness.

Dave Bowers reported that the Ad Hoc Committee to review new Solar Ordinance for additional enhancements had completed their review of the ordinance and a copy of the recommendation was presented to the committee. Dave walked the committee through the additional revisions. Motion from John Nicholson: To move the revised Solar Ordinance for Additional Enhancements to the Executive Committee. Second by Bill Palen: Motion passed 4 Yes and 1 No vote.

Jim Schielein addressed the committee regarding the absence of participating landowners in the active development of the new solar ordinance. Several of the concerns that he addressed with the committee included setbacks, fencing, exclusion zone, and screening issues.

Keith Bolin thanked the committee for advancing the solar ordinance to the Executive Committee and expressed his desire to work with the County in future.

Dee Duffy reported that last month she had submitted Zoning fee changes to the committee but had not provided the resolution for County Board. A copy of the resolution would be included in the March County Board agenda packet.

Greg Saunders reported that the new custodian/maintenance employee, Ryan Kreps, had started in the Old Courthouse and was doing a great job.

Dave Bowers reported that the bid opening for the tuck-pointing project at the Old Courthouse would be Friday, March 12, 2021, at the Old Courthouse at 10:00 a.m. The County will be checking with Representative Demmer’s Office to confirm that the grant money set aside for this project is still available and will be awarded.

New Business Dee Duffy reported that in the March ZBA meeting, petition 21-P-1559 was heard and the members asked the petitioner to come back in April to present a proposal that would attempt to deal with the special use accommodating the current property. The ZBA also heard petition 21-P-1559 and voted to recommend this petition to the County Board. Petition 21-P-1561 will be coming to the ZBA in April. She also reported that Big Sky Wind was withdrawing petition 20-P-1557 but will petition under new ownership with different equipment in the future.

Dee also explained that there was a discussion at the last ZBA meeting regarding meeting times and there will be a resolution coming to Executive with the changes.

Greg Gates explained that the three (3) documents he had on the agenda were requirements that needed to go before the County Board for the FY2022 application of funding from IDOT.

Leaving the current number of County Board members at 24 was the consensus coming out of this committee.

Motion to adjourn by Marvin Williams: Second by John Nicholson. Motion carried unanimously by voice vote.

Meeting adjourned at 10:45 a.m.

Respectfully submitted by, Becky Brenner – County Board Secretary

The next scheduled meeting for Properties/Planning/Zoning Committee will be 9:00 a.m., on Tuesday, April 5, 2021

Report to Properties Committee of Lee County Board March 9, 2021 | 9:00 AM

1.) Highlights a. Ridership at the highest level in one year i. 961 rides provided week of March 1st

b. FY 2022 Contracts being developed i. Documents going to County Board this month 1. Resolution Authorizing Execution/Amendment of Section 5311 grant 2. Public Transportation Applicant Ordinance 3. Acceptance of Special Warranty

c. Operator Audits being performed for 1st and 2nd Quarter requisitions i. Audit of Village of Progress held March 1 / 9:00 AM ii. Audits this week include those for… 1. Rock River Center / March 10 @ 9:00 AM 2. LCCOA / March 10 @ 11:00 AM 3. Hub City Senior Center / March 12 @ 8:30 AM 4. Kreider Services / March 12 @ 11:00 AM

2.) Other Updates a. Mass Transit District Development / Advisory Council i. Advisory Council met January 28, 2021 ii. Representatives from Lee and Ogle Counties iii. Outcome: Consensus to develop Ordinance to send to both County Boards supporting the development of a Mass Transit District iv. Brian Brim, 1st Assistant State’s Attorney is drafting Ordinance 1. Ordinance will likely be ready for May, 2021 meetings of County Boards

b. IDOT Contracts for Fiscal Year 2022 i. Applications are due in by April 1, 2021 ii. Allocated amounts for FY 2022 include; 1. 5311: $245,411 (no change from FY 2021) 2. 5311F (I-88): $1,084,542 (no change from FY 2021) 3. DOAP: $1,555,840 (10% increase from FY 2021) 4. CARES Act 5311/5311F: remaining amount (runs through June 30, 2023) 5. 5311F (I-39): Undetermined if funding will continue

c. Single Transportation Audit i. Annual requirement per Illinois Department of Transportation ii. Final Audit Report sent by Wipfli

d. Audit of Greyhound Bus Lines i. Annual requirement of IDOT ii. Greyhound single audit provided to Properties Committee in December iii. Single audit being sent along to full County Board this month

e. CARES Relief Funding i. Burlington Trailways agreement ($2.125 ML) 1. 25% of this amount has been “spent down” by Burlington ii. Greyhound Bus Lines ($6.352 ML) 1. 100% of this amount has been “spent down” by Greyhound iii. IDOT has revised the County’s CARES Relief funding 1. Adding an additional $989,000 2. Total contract amount is now: $12,751,412 3.) Update on Capital Projects a. Canopy Project – front of Reagan Transit Center i. Project is “appreciably” completed as of January 11th, meeting with General Contractor and Willett Hofmann (architectural/engineering) ii. Final “punch list” of remaining components being developed by Willett Hofmann iii. Remaining component: repair damaged façade of canopy 1. Responsibility of Porter Brothers / whose asphalt truck scratched facade

4.) New Capital Funding of Projects - $200 million / REBUILD Illinois Grant Program a. LOTS REBUILD Proposal: $2,794,783 i. NOSA received; executed 2-year capital contract received ii. Second administrative/maintenance location in Ogle County 1. First step to purchase 3.71-acre parcel for secondary office location iii. Three (3) new Ford Transit Vans iv. Video surveillance cameras on buses

5.) Technical Assistance Grant a. Technical Assistance Grant (Awarded) from IDOT / City of Rochelle Project i. Awaiting executed contract for $79,000 grant ii. Two-year grant to complete feasibility study for fixed route in Rochelle

6.) COVID-19/Coronavirus Pandemic / Impact on Public Transportation a. Ridership is down by 40.38% when compared to one year ago i. 961 rides (week of March 1, 2021) vs. 1,612 rides (one year ago) 1. See chart below ii. Ridership continuing to trend upward (see attachment) iii. New moneyless system – ParaPass of CTS – will be implemented in near future

b. Following protocols remain in place i. Riders and Drivers must wear face coverings (unless medical condition) ii. Driver shield doors installed on vehicles including, most recently, mini-vans iii. Riders are being asked to use social distancing iv. Sanitizing protocols before/after trips. v. Daily sanitizing protocols in place at Reagan Transit Center vi. Drivers and staff take temperature taken before/after shift.

Ridership in Lee Ogle Transportation System

938961 865 862 786 816 752 748 747 698728 723 709 653683 671 673 674 664661 663 624641 637 624 642 615 637 619 549 555 544 543 477 482495 445 459 471 402 383 393 356 344 309 314317 229 260

210 East Progress Drive, Dixon, IL 61021 | (815) 288-2117 www.lotsil.org

Properties/Planning/Zoning Committee Meeting – April 6, 2021 Third Floor Boardroom, Old Lee County Courthouse – 9:00 a.m. 112 E Second Street, Dixon, Illinois 61021

Meeting called to order at 9:0 a.m. by Chair Dave Bowers

Members present: Chair Dave Bowers, John Nicholson, and Bill Palen were present in person, Marvin Williams attended via Zoom video conferencing.

Members absent: Dave Bally

Board Members Department Heads, or Employees present: John Nicholson (County Board Vice Chair), Charley Boonstra (State’s Attorney), Greg Gates (LOTS), Alice Henkel (Zoning Assistant and Renewable Energy Coordinator), and Becky Brenner (Board Secretary) were present in person, Marilyn Shippert (Board Member), Teri Zinke (Animal Control), and Greg Saunders (Maintenance Supervisor) attended via Zoom video conferencing.

Approval of Minutes The March 2021 minutes of the Properties/Planning/Zoning Committee were approved without modification.

Review of Claims & Reports Motion from Bill Palen: To approve all claims for Animal Control, Rabies, Maintenance, Zoning, and LOTS. Second by John Nicholson: Motion carried unanimously by voice vote.

Department Head Reports Greg Saunders reported that the carpet in the pit area had been installed along with the trim molding around the edges of the room. The Maintenance Department is now in the process of moving in furniture and hanging televisions. They are also in the process of changing over equipment and tractors from snow removal ready to mowing.

Dee Duffy was not present at the meeting but provided a report that Dave Bowers read to the committee. Highlights included petitions coming to and from the Zoning Board of Appeals including the Big Sky Wind Repower petition that was submitted after the Properties agenda was posted but would be coming before the ZBA on May 6, 2021. The complete report will be included in the April County Board agenda packet.

Teri Zinke reported that the concrete for the inside kennels had been completed and she was pleased with the work that Nagy and Wentling Construction had done.

Greg Gates walked the committee through the monthly LOTS report. Highlights included the Disaster Transportation Agreements with Pinecrest Community, Heritage Square and Dixon Rehabilitation and Health Care Center. Greg also reported that the operator audits had been completed for 1st and 2nd quarter requisitions and ridership continues to increase. The full report will be included in the March County Board agenda packet.

Old Business Dave Bowers reported that the food pantry alarm system will be installed and completed as time allows. He also reported that the Lan and VOIP upgrades to the Old and New Courthouses, LOTS, Animal Control, and the Highway Department had been installed and were working. There is a glitch in the system with receiving faxes that is being addressed by the IT Department. Dave reported that additional equipment would be necessary in the New

Courts Building for Wi-Fi to accomplish what is needed to provide three (3) separate Wi-Fi networks. Proposals are being requested for this equipment. Additional equipment was also required at the Highway Department to make that system fully functional.

Greg Saunders reported that the carpet ordered for Judge Klahn’s courtroom had not come in yet.

Motion from John Nicholson: To move the following items, that were on the cancelled County Board agenda for March, to April’s Executive Committee agenda: Revisions to the Zoning and Building Permit Fees Resolution, Amending the Regulating Development of Solar Energy Systems Ordinance, Zoning Board of Appeals Meeting Dates Fiscal Year 2021 Resolution, LOTS Greyhound Single Audit, Mass Transit District Advisory Committee update, Resolution Authorizing Execution and Amendment of Section 5311 Grant Agreement, Public Transportation Applicant Ordinance, and Acceptance of the Special Warranty, Animal Control Kennel Project, and Approval to Award Old Lee County Courthouse Tuck Pointing Contract. Second by Bill Palen: Motion carried unanimously by voice vote.

New Business Dave Bowers read through the Zoning petitions on the agenda coming from and going to the Zoning Board of Appeals. Motion from John Nicholson: To move Petition 21-P-1560, petition 21-P-1561, petition 21-P-1559, petition 21-P-1562, and request from Brian Florschuetz for an extension on building home, to the Executive Committee. Second by Marvin Williams: Motion carried unanimously by voice vote.

Greg Gates reported that within the next week he would be advertising for a replacement hire for the Assistant Director’s position at LOTS. With the assistance of several colleagues, changes have been made to the job descriptions in terms of the rolls and responsibilities. Wage base and experience level required will remain the same.

Greg Saunders has been pricing out alarm systems for the Old Courthouse so swipe cards could be used to access the building instead of keypads. The intent is to match the same system that is used at the New Courts Building and the LEC so everything is compatible.

Dave Bowers and Teri Zinke walked the committee through the outside work being requested at Animal Control. This upgrade would include concrete, guillotine doors, outdoor kennel panels for runs, a secondary fence and a 5% contingency buffer. The bid submitted for this work was $20,396. Money saved from the tuck-pointing project could be used to fund this upgrade. Motion from Bill Palen: To recommend and move the Outside Kennel upgrades for Animal Control in the amount of $20,396 to the Finance Committee. Second by John Nicholson: Motion carried unanimously by voice vote.

Greg Saunders wanted to thank Dave Bowers for all his help and hard work in helping the Maintenance Department during his time on the County Board and as Chairman of Properties. Dave is resigning form the County Board effective April 15th.

Motion to adjourn by Marvin Williams: Second by Bill Palen. Motion carried unanimously by voice vote.

Meeting adjourned at 9:50 a.m.

Respectfully submitted by, Becky Brenner – County Board Secretary

The next scheduled meeting for Properties/Planning/Zoning Committee will be 9:00 a.m., on Tuesday, May 11, 2021

Report to Properties Committee of Lee County Board April 6, 2021 | 9:00 AM

1.) Highlights a. Disaster Transportation Agreement i. Pinecrest Community ii. Heritage Square iii. Dixon Rehabilitation and Health Care Center

b. FY 2022 Contracts being developed i. Allocated amounts for FY 2022 include; 1. 5311: $245,411 (no change from FY 2021) 2. 5311F (I‐88): $1,084,542 (no change from FY 2021) 3. DOAP: $1,555,840 (10% increase from FY 2021) 4. CARES Act 5311/5311F: remaining amount (runs through June 30, 2023) 5. 5311F (I‐39): An extension of funding will likely be CARES or related funding

ii. Documents going to County Board this month 1. Resolution Authorizing Execution/Amendment of Section 5311 grant 2. Public Transportation Applicant Ordinance 3. Acceptance of Special Warranty

c. Operator Audits completed for 1st and 2nd Quarter requisitions i. Village of Progress held March 1 / 9:00 AM ii. Rock River Center / March 10 @ 9:00 AM iii. LCCOA / March 10 @ 11:00 AM iv. Hub City Senior Center / March 12 @ 8:30 AM v. Kreider Services / March 12 @ 11:00 AM

b. CARES Relief Funding i. Burlington Trailways agreement ($2.125 ML) 1. 30% of this amount has been “spent down” by Burlington 2. ii. Greyhound Bus Lines ($6.352 ML) 1. 100% of this amount has been “spent down” by Greyhound iii. IDOT has revised the County’s CARES Relief funding 1. Adding an additional $989,000 2. Total contract amount is now: $12,751,412

3.) Update on Capital Projects a. Canopy Project – front of Reagan Transit Center i. Sjostrom has been reimbursed for expenses except for a retainage of $22,000 ii. Willett Hofmann has a remaining amount of $18,500 iii. Final “punch list” of remaining components being developed by Willett Hofmann iv. Remaining component: repair damaged façade of canopy 1. Responsibility of Porter Brothers / whose asphalt truck scratched facade

4.) New Capital Funding of Projects ‐ $200 million / REBUILD Illinois Grant Program a. LOTS REBUILD Proposal: $2,794,783 i. NOSA received; executed 2‐year capital contract received ii. Second administrative/maintenance location in Ogle County 1. First step to purchase 3.71‐acre parcel for secondary office location iii. Three (3) new Ford Transit Vans iv. Video surveillance cameras on buses

5.) Technical Assistance Grant a. Technical Assistance Grant (Awarded) from IDOT / City of Rochelle Project i. Awaiting executed contract for $79,000 grant ii. Two‐year grant to complete feasibility study for fixed route in Rochelle

6.) COVID‐19/Coronavirus Pandemic / Impact on Public Transportation a. Ridership is down by 40.38% when compared to one year ago i. 617 rides (week of March 29, 2021) vs. 309 rides (one year ago) 1. See chart below ii. Ridership continuing to trend upward (see attachment) iii. New moneyless system – ParaPass of CTS – will be implemented in near future

b. Following protocols remain in place i. Riders and Drivers must wear face coverings (unless medical condition) ii. Driver shield doors installed on vehicles including, most recently, mini‐vans iii. Riders are being asked to use social distancing iv. Sanitizing protocols before/after trips. v. Daily sanitizing protocols in place at Reagan Transit Center vi. Drivers and staff take temperature taken before/after shift

210 East Progress Drive, Dixon, IL 61021 | (815) 288‐2117 www.lotsil.org LOTS Local Campaigns July 2020 - Mar 2021

Search Ads Top Cities (Search Ads) Clicks ▼ Impressions 1. Dixon 137 1,541 2. Rochelle 31

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CTR 8. Stillman Valley 3

16.55% 9. Lee 2

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Impressions Clicks by Age Group (Display Ads) 1,428,221 9.5%

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13.9% CTR 20.8% 0.44%

Video Ads

Top Cities (Video Ads) Clicks ▼

Impressions 1. Dixon 113 527,660 2. Rochelle 107

3. Byron 39

4. Amboy 35 Clicks 481 5. Mount Morris 34 6. Oregon 32

7. Davis Junction 24

Video views 8. Forreston 14

270,133 9. Stillman Valley 14

10. Ashton 8 Ride to Vote Campaigns Sept - Nov 2020

Facebook Ads Impressions 77,392 Facebook Ads Demographic Analysis • Video ad views skewed slightly towards men ThruPlays of Video Ad 56,541 • Among men, the 25-34 age group viewed the video the most

• Among women, the 25-34 and 65+ age Cost per Video Thruplay groups tied for the most video views $0.08 among women

Organic Shares 17

Display Ads

Impressions Clicks by Age Group (Display Ads) 449,622 10.9% 21.6% gt64 11.2% Clicks Undetermined 55to64 1,141 45to54 11.5% 35to44 16.9% 25to34 18to24 CTR 11.8% 0.25% 16%

Video Ads

Top Cities (Video Ads) Clicks ▼

Impressions 1. Rochelle 121 202,064 2. Dixon 120

3. Byron 40

4. Mount Morris 39 Clicks 534 5. Oregon 38 6. Amboy 33

7. Davis Junction 31

Video views 8. Sublette 18

109,708 9. Forreston 17

10. Stillman Valley 12 LOTS/Illinois Bus Network Digital Campaign Check-In April 5, 2021

LOTS Local Facebook Campaign Summary

Ride To Vote Campaign

Type: Video Campaign Dates: 9/20 – 11/2/20 56,541 ThruPlays on the video 17,053 Reach (Targeting geographically the Lee and Ogle County areas) 77,392 Impressions (We received lots of frequency on this ad, which helped keep not only the specific Ride To Vote service but also the LOTS brand in front of people on a regular basis.) $0.08/video play

LOTS Local Campaign (Sept. 2020 – Nov. 2020)

Type: Video Campaign Dates: 9/20 – 11/15/20 64,817 ThruPlays on the video 18,857 Reach (Targeting geographically the Lee and Ogle County areas) 120,114 Impressions (Again, great frequency on this video ad to help us keep building the LOTS brand name, the transportation services that LOTS offers, and the precautions you’re taking for safety.) $0.06/video play

LOTS Local Campaign (Nov. 2020 – Mar. 2021)

Type: Video Campaign Dates: 11/15/20 – 3/31/21 131,077 ThruPlays on the video 42,562 Reach (Targeting geographically the Lee and Ogle County areas) 225,044 Impressions (This frequency of the video keeps helping us get the LOTS name and services out there.) $0.05/video play

LOTS Local Baby Boomer Campaign (Feb. 2021) (**New Creative April campaign is running)

Type: Video Campaign Dates: 2/1/21 – 2/28/21 7,682 ThruPlays on the video 2,895 Reach (Targeting geographically the Lee and Ogle County areas) 13,872 Impressions $0.05/video play LOTS Local Spotify Campaign Summary

LOTS Local Spotify Campaign (Mar. 2021; April 2021 Campaign is currently running)

Type: Audio with Digital Dates: 3/1/21 – 3/31/21 23 Clicks (From on-screen creative shown while audio plays 12,401 Impressions (Targeting people in Lee and Ogle County only) **April campaign is already trending at a higher CTR than the March campaign.

DISCUSSION

• On Facebook, video is still king when it comes to explaining the LOTS service, safety, and process. Baby Boomer campaigns were introduced in February with talking points that referenced driving in winter weather. The Baby Boomer creative has been updated to reflect the seasonal change to Spring.

• Spotify was launched in March, and continues to run through April, May and June.

• Instagram follow-up: We do have a LOTS Instagram account set up, and ready to go. Proposed content calendar was created and shared; awaiting feedback.

• Suggested: • Bus Wrap – Do we have 1-2 LOTS buses available for bus wraps? • Direct Mail – Recommend running DM campaigns in April, May & June to ridership and target audience.

Illinois Bus Network Facebook Campaign Summary (September 2020 – March 2021)

I-39 Campaigns (September 2020 – March 2021)

Type: Video ads (Custom video for each stop along the route; each campaign is run within a 15 mile radius for each stop along the route) Dates: September 2020 – March 2021 507,166 ThruPlays 252,104 Reach 709,206 Impressions Cost Per View: $0.02 - $0.06/view

I-88 Campaigns (September 2020 – March 2021)

Type: Video ads (Custom video for each stop along the route; each campaign is run within a 15 mile radius for each stop along the route) Dates: September 2020 – March 2021 415,464 ThruPlays 210,762 Reach 507,267 Impressions Cost Per View: $0.02 - $0.06/view

DISCUSSION

• The video ads continue to be very effective in helping us message the IBN routes, the safety, and ease of travel.

• Spotify: Proposed scripts for both routes have been provided; awaiting feedback. Would like to execute these campaigns in April 2021 and continue through June 2021.

• Review of latest rider reports: Nov/Dec reports were reviewed, and budget allocation adjustments were applied. Additional review of Jan/Feb reports is needed.

ADMINISTRATIVE SERVICES COMMITTEE – Monday, March 8, 2021 Third Floor Boardroom, Old Lee County Courthouse – 9:00 a.m. 112 E Second St, Dixon, Illinois 61021

Meeting called to order at 9:00 a.m., by Chair Chris Norberg.

Members present: Chair Chris Norberg, Vice Chair Danielle Allen, Bill Palen and Jack Skrogstad were present in person, Bob Gibler (9:00-10:06) and Jim Horstman attended via Zoom video conferencing.

Members absent: None

Board Members, Department Heads, or Employees present: John Nicholson (Vice Chairman), Charlie Boonstra (State’s Attorney), Wendy Ryerson (Assessor), Paul Rudolphi (Chief Deputy, Treasurer’s Office), Jonathan Henrickson (IT Intern), and Becky Brenner (Board Secretary) were all present in person, Nancy Petersen (County Clerk), Bob Sondgeroth (ROE)(9:00-9:50) and Joanne Snyder (AAIM Employers’ Association)(9:00-9:25) attended via Zoom video conferencing.

Minutes of the February 2021 Administrative Services Committee meeting were approved without modification.

Joanne Snyder, Account Executive and Sales Manager from AAIM Employers’ Association, walked the committee through the many benefits of becoming a member of AAIM. Some of the benefits of membership include human resource services and support, new applicant tracking, development and employee retention services, access to their learning management system, and access to four (4) online business libraries.

Motion by Danielle Allen: To send AAIM Employers’ Association membership to the Finance Committee. Second by Jack Skrogstad. Motion carried unanimously by voice vote.

Review of Claims and Reports: Motion by Bill Palen: To approve claims, from Clerk and Recorder, Treasurer, ROE, County Board, Supervisor of Assessments/GIS, IT, and Veterans. Second by Danielle Allen: Motion carried unanimously by voice vote.

Department Head Reports Nancy Petersen reported that she has two positive cases of COVID in her office and another employee with symptoms. Maintenance has been in the office to disinfect. As a precaution, the office will be closed for several days. There is one employee working in the Election’s Department and statutorily this office has to remain open.

Paul Rudolphi reported that the Treasurer’s Office had mailed out mobile home bills at the end of February and the in- house portion of the audit by Wipfli had been completed.

Bob Sondgeroth walked the committee through the ROE report. Highlights included information on the teacher shortage and the Professional Development program which included 243 participants in February. The entire report will be included in the March 2021 agenda packet.

Wendy Ryerson reported that the office had closed out the 2020 assessment year and the file was moved to the County Clerk’s Office for the calculation of rates and tax bills. She also explained that 2021 was the quadrennial reassessment of Palmyra and Dixon Townships and that the office was getting ready to send out roughly 1800 exemption renewal applications. Wendy also reported that in January of 2022, the County would be picking up an additional multi-township assessment jurisdiction. She does have someone in mind that may be willing to serve as a second part-time field inspector.

Chris Norberg reported that IT was not present to give a report this month because they were working on installing the new phone system.

There was no report from Veterans Assistance.

Old Business Motion by Jack Skrogstad: To move the Employee Handbook Resolution to the Executive Committee. Second by Bill Palen. Motion carried unanimously by voice vote.

The internet connection went down at 10:06 a.m., and the meeting came back up at 10:22 a.m.

The committee continued their discussion on the hiring of a County Administrator discussed qualifications and salary. Jim Horstman graciously rewrote the job description and there were no additional revisions requested. Motion by Danielle Allen: To move the County Administrator job description and salary to the Finance Committee. Second by Jack Skrogstad. Motion carried unanimously by voice vote.

The committee continued their discussion regarding the size of the County Board. Jack Skrogstad researched counties in Illinois that were similar in size to Lee County. Based on his research, the average size was 18 board members. He also touched on the behind the scenes work that was actually being done by board members to make sure the right decisions were being made. Bill Palen felt that the current number of 24 board members was a very good working number and provided a well working cross section of people. Chris Norberg also researched the number of Board Members in like sized counties and explained that he was not comfortable going below 20 board members. Jim Horstman felt that reducing the number of members would reduce the resources and the manpower that is necessary to complete all of the tasks that the job requires. Danielle Allen felt that reducing the number would reduce the amount of representation for smaller towns within the County.

New Business The committee recommended continuing COVID paid time off as directed in 2020 with the following two (2) requirements. 1) Employee will require written documentation from the Health Department that they need to be quarantined 2) All Department Heads would provide monthly reports of employees that have used or are currently using COVID paid time off and how many times the benefit was used. The policy will be reviewed on a quarterly basis throughout 2021 and is subject to changes as needed.

Motion by Jack Skrogstad: To move COVID paid time off recommendations to the Executive Committee. Second by Bill Palen. Motion carried unanimously by voice vote.

Motion to adjourn by Danielle Allen: Second by Jack Skrogstad. Motion carried unanimously by voice vote.

With no further business the meeting was adjourned at 10:56 a.m.

Respectfully submitted by: Becky Brenner - Lee County Board Secretary

The next scheduled meeting for Administrative Services Committee will be Monday, April 8, 2021, at 9:00 a.m. Regional Office of Education March Committee Report

Educator Shortage

The Illinois Association of Regional Superintendents of Schools (IARSS), representing the leaders of Regional Offices of Education and Intermediate Service Centers in every Illinois county, has partnered with Goshen Education Consulting and Illinois State University for a fall 2020 survey of nearly 600 school districts statewide on the depth of the teacher shortage crisis and what should be done about it.

The results, as seen in previous studies, are sobering: ● 77 percent of schools report they have a teacher shortage problem ● 93 percent of schools report they have a problem finding substitute teachers ● 938 teaching positions – 17 percent of those schools participating in the survey were looking to fill – are either unfilled or filled with someone not qualified for the position ● More than 250 classes have been canceled and nearly 200 moved online because school administrators could not find educators to teach them ● While the teacher shortage has been at a crisis level for several years, 65 percent of schools surveyed say the problem is getting worse and 86 percent expect shortages will be an issue in the coming school years

Of the 938 positions reported as unfilled or underfilled by less than qualified employees, special education topped the list at 195 positions. Other subject areas with high numbers or percentages of unfilled or underfilled positions include math, P.E., science, computer science, school psychologist and career and technical education.

Schools report nearly universal applicant shortages across all grade levels, from pre- kindergarten through high school. The shortages grow slightly by grade level. Most open positions are from teacher retirements and resignations.

The most severe teacher shortages are reported in west-central Illinois school districts (89 percent), unit school districts (85 percent), and rural school districts (87 percent). More than half of districts believe their geographic location is hurting their ability to attract quality teachers.

With several years of data showing clear, troubling trends in the increasing teacher shortage crisis, survey organizers are working on a number of recommendations to address the problem from all angles. The recommendations and more in-depth discussions of the shortage problem will be featured in white papers to be released in the coming weeks.

Among the areas being considered are additional state investment in remote learning technologies that have become relied on during the pandemic, more teacher endorsement opportunities to address shortages in specialized educational areas, and new strategies to recruit and retain teachers at all points in their careers: from those considering becoming educators, to those already in the field but considering leaving, to those who retire early but come back to teach.

Professional Development

The Office of Professional Learning has cancelled or postponed face-to-face sessions and continues to migrate as much training and support as possible to a digital distance format. School improvement meetings, teacher coaching, career pathway endorsement work, and transitional math & ELA work also continue on a virtual basis.

The Office of Professional Learning has been working diligently to support teachers, administrators, and educational support staff as they transition their teaching and learning to a remote format. We have provided opportunities for teachers to network, collaborate, and connect through Zoom. Sessions have been well received by educators, who appreciate the support and opportunity to come together.

The department’s social media presence continues to grow. Like our page on Facebook (Regional Office of Education #47) and download our ROE47 App for weekly teacher talks, instructional tips, news, giveaways, updates & more! Follow us on Twitter @RegionalOffice47

February Participants – 243

Tuesday, February 2 Manufacturing Pathway Networking @ 3:00 p.m.

Tuesday, February 9 New Teacher Cadre @ 3:30 p.m.

Wednesday, February 10 Preschool Family Support Specialist Networking @ 10 a.m. Librarians Networking Session @ 2:30 p.m.

Thursday, February 11 February Focus on Equity: Understanding Poverty @ 3 p.m.

Monday, February 15 2021 Pathways for College & Career Readiness Virtual Summit @ 8:30 a.m. Tuesday, February 16 Ed Pathway Networking @ 2:00 p.m. Refining Remote Teaching @ 3:00 p.m.

Wednesday, February 17 Deanery School Improvement Networking Session @ 12:30 p.m. Counselor & Social Worker Networking Session @ 1:00 p.m.

Thursday, February 18 Administrator Networking Session @ 9 a.m. Curriculum Directors & Instructional Coaches Networking Session @ 10:15 a.m. February Focus on Equity: Racism & Sexism @ 3 p.m.

Tuesday, February 23 Agriculture Pathway Networking @ 2:30 p.m.

Thursday, February 25 February Focus on Equity: Promoting Access for Special Education Students @ 3 p.m.

Family Educators in the department maintain close contact with their at-risk preschool families in Rock Falls & Amboy. Family Educators have identified and communicated community resources during this uncertain time. They are also working to develop family engagement opportunities for families and young children using platforms such as Facebook and zoom.

Regional Center for Change

Can you believe the 3rd quarter ends March 9th? We can’t at C4C! With the end of the year approaching it is a good time to reflect on the accomplishments of our students and school. One of the best ways to gage how we are doing came from an administrator at one of the High Schools we serve, she said, “I SO appreciate the opportunity you provide our students. Our building is just too big for some of them, and they need much more personalization and oversight than we can provide. I’m not sure what we would do without you!”

A few other accomplishments this year include…

● Enrollment is an all time high with 64 students and a waiting list for our Options Program ● 2 students have graduated high school - both first time graduates in their families ● Students at C4C have completed 297 classes for High School or Middle School Credit

Parents as Teachers First Years

Parents as Teachers First Years has continued to serve families virtually. Our recruitment has been slow, but we are steadily enrolling new families. We are currently gearing up for a two week program monitoring session by ISBE in March. Staff are making sure all files are complete and accurate before the information is submitted.

In our community collaboration news… Sauk Valley STARS, Early Childhood Education Collaboration, which is led by the ROE’s Parents as Teachers First Years director, was recently selected to participate in an IRIS Coordinated Intake Project awarded by the Governor’s Office of Early Childhood Development (GOECD). From the Press Release: Illinois envisions a future in which there are coordinated points of entry throughout the State for home visiting as well as other early childhood care and education services. As a part of the Preschool Development Grant Birth through Five (PDG B-5), GOECD will be launching this year the Integrated Intake and Referral System (IRIS) for coordinated intake work in partnership with the following four home visiting collaboratives: Children’s Home & Aid's Child Care Resource & Referral Program in Madison and St. Clair counties, DuPage Home Visiting Network in DuPage county, Sangamon Success 0-3 Initiative in Sangamon county, and Sauk Valley STARS Early Childhood Education Coalition in Lee, Ogle, and Whiteside counties.

Each home visiting collaborative will receive technical assistance support from the University of Kansas Center for Public Partnerships & Research (KU-CPPR), the developers of IRIS, and the PDG B-5 Home Visiting Project Manager.

As a result of this award, Parents as Teachers First Years will be adding a part-time coordinated intake position to our program. This person will be in charge of coordinating the referrals for home visiting services that come into our office and networking with other programs to connect families to needed services in their communities. We will be developing a centralized system that can coordinate referrals between programs and clients in the three counties. This project is being developed internally in partnership with the Office of Professional Learning staff.

Education Outreach Program The Education Outreach Program continues to provide academic and employment training services to our students both in-person and remotely. We are happy that many of our students have continued to successfully pursue their goals of attaining their High School Equivalency Certificate (GED) and secure sustainable employment.

We want to congratulate Colten, Morgan and Justin who have earned their GED certificates this February and share their career paths.

● Colten is employed in the field of manufacturing. ● Morgan is enrolled in the Certified Nursing Assistant Program at Sauk Valley Community College. ● Justin is planning to enroll at Sauk Valley Community College and is considering a career in healthcare.

We are immensely proud of each of these students and their accomplishments!

McKinney-Vento Homeless Education Program

Districts are having a greater issue with locating and identifying the students that are McKinney- Vento eligible. This is a Statewide issue; however, it still is a very necessary part of serving our students in this unfortunate time. Our students are gravely in need of our educational support for their greatest possibility of success. Continual contact takes place with the local districts to improve our identification process.

I am looking for your thoughts on teacher and substitute teacher shortages in our districts. ● In Lee County 80% of our superintendents responded to the survey and all of them stated that finding substitute teachers was a major problem. 50% responded that the teacher shortage crisis is getting worse. ● In Whiteside County 89% of our superintendents responded to the survey and 75% of them stated that finding substitute teachers was a major problem. 75% reported that the teacher shortage crisis is getting worse. ● In Ogle County 80% of our superintendents responded to the survey and 50% of them stated that finding substitute teachers was a major problem. 25% of them reported that the teacher shortage is getting worse.

Are they as significant of problems as the Regional School Superintendents’ 2020 survey results indicate? ● Lee County superintendents reported they went into this school year with 42 teaching openings and were unable to fill 5 of those positions because they could not find a qualified candidate which was slightly below state average. ● Whiteside County superintendents reported they went into this school year with 48 teaching openings and were unable to fill 10 of those positions because they could not find a qualified candidate which was slightly above state average. ● Ogle County superintendents reported they went into this school year with 14 teaching openings and were unable to fill 5 of those positions because they could not find a qualified candidate which was slightly above state average.

Are they even worse? ● You can see that our three counties are right around the state average for unfilled positions.

What’s causing the shortages? ● I think in our area there are a number of things that contribute to the issue: ○ More and more educational mandates are being pushed down to districts and teachers every year and many of them are not funded properly by the state. ○ Educators are frequently criticized by the media and politicians instead of being recognized for the amazing things they do every day to help students. ○ Illinois has typically made teacher candidates complete more levels of qualifications to teach than in other states but that has changed in the last couple of years. This has allowed us to attract more teachers from other states. ○ The new tier system that Illinois has placed on the teacher pension system requires new teachers to put in many more years in order to have their benefits in retirement. ○ The Covid-19 outbreak has caused some veteran teachers to put in for retirement earlier than they originally planned.

What do you think can be done? ● The state has already been working the past couple of years on accepting teachers from other states and allowing them the equivalent license in Illinois. This has been a big help. ● Start to highlight and promote the great things our educators do every day. ● ROE 47 is working with 10 districts in Lee, Ogle & Whiteside county areas to build Education career pathway endorsements. A report from The Geography of the New Teacher Pipeline by the Illinois Education Resource Council found that Roughly two-thirds of new teachers in our study gained employment within 20 miles of the high school from which they graduated, and four in every five new teachers were employed within 30 miles of their high school. The vast majority of new teachers-nearly nine in ten-began their career within 60 miles of their previous high school. (pg. 14) The Sauk Valley Education Pathway program is working to implement a robust, systemic, and supported action plan to meet the growing needs of area schools and districts by growing students who are committed to education; students who have a leg up on college success, and students who have roots to return to serve in the community. Given the diverse needs and educational gaps in local educational systems, the program will promote student exploration in a variety of identified high needs areas through research, course work, team-based challenges, 60 hours of supervised experience, and observations. Additionally, pathway partners have agreed to make the commitment to incentivizing a pathway endorsement in the field of education through scholarship opportunities, student teaching placement, and guaranteed interviews upon graduation. ● The Illinois State Board of Education may want to continue to expand and revisit alternative routes to educator licensure in the state. ● In addition to pathways, the development of robust teacher pipelines with well- articulated systems that incentivize and streamline teacher preparation and deployment through partnerships with local education systems, institutions of higher learning, and the Illinois state board of education would collectively impact our communities.

How is the district being forced to adjust to the shortages? ● Our districts have had to be very creative this year with how they take care of students that are attending in-person as well as those who are learning remotely from home. It has actually allowed teachers to help cover in some of the shortage areas. ● Many of our districts have had to hire additional paraprofessionals to help in classrooms and with remote teaching. ● Some districts have considered innovative solutions such as sharing teachers, courses, and programs across the region.

In such a rural district, how do you attract teachers? ● See answers under “What can be done”.

How has COVID-19 impacted the problem of educator shortages? ● It has really been an issue with finding substitute teachers. Many of our subs are actually retired teachers who like to give back by subbing for districts. Since they are in the older age group, many of them are not interested in subbing until they get vaccinated. ● Some veteran teachers have stated that the stress from Covid-19 and the extra responsibilities they have, has caused them to look at retiring earlier than they initially expected.

ADMINISTRATIVE SERVICES COMMITTEE – April 5, 2021 Third Floor Boardroom, Old Lee County Courthouse – 9:00 a.m. 112 E Second St, Dixon, Illinois 61021

Meeting called to order at 9:00 a.m., by Chair Chris Norberg.

Members present: Chair Chris Norberg, Vice Chair Danielle Allen, and Jack Skrogstad were present in person, Bob Gibler, Bill Palen and Jim Horstman attended via Zoom video conferencing.

Members absent: None

Board Members, Department Heads, or Employees present: Bob Olson (County Board Chairman)(9:17-9:30), John Nicholson (County Board Vice Chairman), Charlie Boonstra (State’s Attorney)(9:15-9:41), Wendy Ryerson (Assessor), Nancy Petersen (County Clerk), Paula Meyer (Treasurer), Chris Tennyson (Assistant Regional Superintendent of Schools), Paul Gorski (IT Administrator)(9:25-9:41), (Zack Owen)(IT), and Becky Brenner (Board Secretary) were all present in person.

Minutes of the March 2021 Administrative Services Committee meeting were approved without modification.

Department Head Reports Nancy Petersen reported that her office is open again and she is presently 100% staffed. She explained that the Consolidated Election stared on Tuesday, April 6, 2021, at 6:00 a.m., and staff would be working well into the night. Because of COVID, there is a shortage of election judges. She also expressed concerns about the phone system because she was not able to receive faxes on either of the office fax machines.

Paula Meyer reported that the Treasurer’s Office is getting ready for the real estate tax season. She also explained that most of the bugs in the new payroll and accounting software had been worked out. Paula also reported that after talking to the Finance Committee, she started the process of hiring an additional employee and would like to have this employee hired before the upcoming real estate tax season.

Chris Tennyson walked the committee through the ROE report. Highlights included the arising legal issues due to COVID-19, ESSER 11 funding, and professional development. The full report will be included in the April 2021 County Board agenda packet.

Wendy Ryerson took advantage of the light agenda to provide the committee with a comprehensive GIS Department report. Highlights included updated job descriptions for the Senior GIS analyst and GIS Specialist, collaborative work with the Zoning Office and GIS related and non-GIS related IT tasks. The full report will be included in the April 2021 County Board agenda packet.

Paul Gorski reported that there are a few phones at the Highway Department that they need to wrap up and then the phone upgrade for the County would be completed. During the next three weeks the department would be working on the Wi-Fi upgrades in the Old Courthouse, the New Courts Building, and a minor update at the Highway Department. Paul updated the committee on the progress that was being made with a new computer in the Zoning Office and software upgrades in the Election Department. He also explained that he had gone out for competitive bids for new computers.

There was no report from Veterans Assistance.

Old Business Motion by Danielle Allen: To move the following items, that were on the cancelled County Board agenda for March, to April’s Executive Committee agenda: Covid Policy for Employees, County Administrator Discussion, Revision of Employee Handbook Resolution, and Membership Size of the County Board Resolution. Second by Jack Skrogstad. Motion carried unanimously by voice vote.

New Business No new business

Motion to adjourn by Danielle Allen: Second by Jack Skrogstad. Motion carried unanimously by voice vote.

With no further business the meeting was adjourned at 9:41 a.m.

Respectfully submitted by: Becky Brenner - Lee County Board Secretary

The next scheduled meeting for Administrative Services Committee will be Monday, May 10, 2021, at 9:00 a.m.

GIS DEPARTMENT MONTHLY REPORT April 5, 2021

General Update

• Setup of office space is nearing completion • Completed updated job descriptions for Senior GIS Analyst and GIS Specialist • Initiated cross training practices, procedures (on-going) • Established short and long-term goals for the Department • Compiled 10-year historical look back of GIS Fund revenue/expenses and prepared projections for next 3 - 5 years o Analyzing and preparing cost study relating to GIS recording fee Specific tasks

• Worked collaboratively with the Zoning Department to establish process for creating and verifying mailing list of adjacent landowners for each zoning petition o Zoning Dept. initiates the request with zoning petition/relevant information o One GIS staff member creates report o Second staff member reviews/verifies report o Forward to Zoning Department for further review prior to sending to petitioner . Created/implemented Data Acceptance Disclaimer for petitioner’s signature • Migrated data from old GIS server to new data storage server (Decommission old GIS server) • Added vaccine information to COVID hub on Lee County Website

IT Tasks (GIS related and non-GIS related)

• Set up daily backups for the new GIS server • Set up secondary backups for GIS server and LCSQL to another server • Installation of ArcGIS Pro (latest version) on assessor/GIS desktops • Research installation/licensing of ArcGIS Pro for Dee/Alice • Resolved issues with Windows updates (on-going since Aug 2020) on all desktops in Assessor and GIS desktops o Windows updates, Sophos (anti-virus) software and old drives were identified as potential causes for issues • Troubleshooting Becky’s desktop issues, installed Adobe Acrobat, mapped to printer • Tested and prepared recommendation for Alice’s laptop (to efficiently run ArcGIS Pro) • Troubleshoot, resolve network issues related to network/phone upgrade, including GIS Plotter

Wendy Ryerson Administration Committee Report 4/5/2021 Regional Office of Education April Committee Report

Arising Legal Issues Due to Covid-19

I am happy to announce that ROE 47, ROE 8, and the Northwest Region of the IPA partnered together to bring an incredible legal presentation by the Robbins Schwartz legal team to our districts on March 11th. This presentation covered arising legal issues impacting school districts during the COVID-19 pandemic. School closures, hybrid models of learning, and virtual instruction have presented a myriad of issues for educators and administrators with significant impacts on both employee and student issues. The presentation highlighted the legal framework for grading, promotion, retention, attendance & truancy considerations during these unprecedented times. The presentation also included an update on vaccination considerations, FFCRA leave benefits, and a review of RIF procedures, requirements and related bargaining issues for certified staff and educational support personnel. The presentation was very well attended by over 90 school administrators from our six counties. We also were able to record the presentation and send it out for our administrators that were unable to make it.

ESSER II Funding

Our districts have received grant applications for the second round of ESSER funding. Districts can use ESSER funds for any activities authorized by the Elementary and Secondary Education Act of 1965 (ESEA) as amended by the Every Student Succeeds Act of 2000 (ESSA), IDEA, the Adult Education and Family Literacy Act, the Perkins CTE Act, or the McKinney-Vento Homeless Assistance Act.

In addition to these, Districts can use funds for the following activities:

● Coordination of preparedness and response efforts of LEAs with State, local, Tribal, and territorial public health departments, and other relevant agencies ● Providing principals and others school leaders with the resources necessary to address the needs of their individual schools ● Activities to address the unique needs of low-income children or students, children with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness, and foster care youth, including how outreach and service delivery will meet the needs of each population ● Developing and implementing procedures and systems to improve the preparedness and response efforts of LEAs ● Planning for and coordinating on long-term closures (including on meeting IDEA requirements, how to provide online learning, and how to provide meals to students) ● Staff training and professional development on sanitation and minimizing the spread of infectious disease ● Purchasing supplies to sanitize and clean the facilities of LEA, including buildings operated by the LEA ● Purchasing educational technology (hardware, software, and connectivity) for students, that aids in the regular and substantive educational interaction between students and their classroom instructors, including low-income students and students with disabilities, which may include assistive or adaptive technology ● Mental health services and supports ● Summer learning and supplemental after-school programs, including providing classroom instruction or online learning during the summer months and addressing the needs of low-income students, students with disabilities, English learners, migrant students, students experiencing homelessness, and children in foster care ● Discretionary funds for school principals to address the needs of their individual schools ● Other activities that are necessary to maintain the operation and continuity of services in LEAs and to continuing the employment of their existing staff

Professional Development

March Participants – 148 Tuesday, March 2 Manufacturing Pathway Networking @ 3:00 p.m.

Thursday, March 4 Yoga and Mindfulness in the classroom for Elem Students @ 3:00 p.m. New Teacher Cadre @ 3:30 p.m

Tuesday, March 9 Ed Pathway (Cohort 2) Networking @ 2:00 p.m.

Thursday, March 11 Administrator Networking Session @ 9 a.m. Curriculum Directors & Instructional Coaches Networking Session @ 10:15 a.m. Arising Legal Issues Due to the Covid-19 Pandemic @ 1 p.m.

Tuesday, March 16 Ed Pathway Networking @ 2:00 p.m.

Tuesday, March 23 Agriculture Pathway Networking @ 2:30 p.m.

Wednesday, March 24 Librarians Networking Session @ 2:30 p.m.

Regional Center for Change The week of March 22nd-26th is our school spirit week. Each one of our classes were able to choose a theme for our dress-up days. Students had a lot of fun dressing up for different themes for Spirit Week.

We are hiring! C4C is hiring a new teaching and paraprofessional position for the 21-22 school year. We continue to see an influx of students which can be directly attributed to COVID, remote learners, and gaps in learning due to these unprecedented times. We are doing our best to plan ahead to next year; preparing our school to provide the most opportunities to the school districts in Lee, Ogle, and Whiteside Counties.

Parents as Teachers First Years

Parents as Teacher First Years program just finished participating in a two-week long program monitoring “desk review” for ISBE. The program was given a list of documents that they were asked to provide to the monitors for review. The monitors looked at items in the following areas: ● Program policies and procedures ● Recruitment and eligibility of families ● Establishment of family goals and connections with community resources to address family needs ● Program evaluation and continuous quality improvement activities ● Staff development and assessment activities ● Participation in and outcome of the Parents as Teachers National Center’s Quality Endorsement process ● Staff qualifications, including transcripts, credentials, and professional learning transcripts ● Adherence of the program to the PAT program model for quality ● Intensity and frequency of services ● Program enrollment ● Developmental screening and monitoring of all enrolled children ● Program alignment with and Implementation of the Illinois Early Learning Guidelines throughout all program activities The monitors also selected 21 student files to audit for compliance, so staff were very busy sorting out the requested information to scan and upload for review. The files that were selected for upload were very organized and prepared so the process went smoothly overall. Kudos to our home visitors! In other PATFY news... The PATFY program supervisor has continued to work with the Sauk Valley STARS Early Childhood Education Coalition’s Leadership team, the Governor’s Office of Early Childhood Development (GOECD), and the University of Kansas Center for Public Partnerships and Research (KU-CPPR) on the IRIS implementation process.

IRIS (Integrated Referral and Intake System) is a web-based referral application that was originally developed by KU-CPPR. Through a pilot project with GOECD, KU-CPPR has partnered with the STARS Leadership Team to customize IRIS to meet the specific needs of our service area.

IRIS supports best practices in social service referral and coordination among community partners through warm handoffs. IRIS improves communication among partners by streamlining the referral process, closing the communication loop for referring organizations, and giving communities a clear data driven picture of partner capacity.

With an anticipated launch of IRIS ini August, there is a lot of work happening at a very fast pace. The ROE team that is working on this project, including the PATFY program supervisor, has begun meeting with community members about this exciting opportunity which will help strengthen the connections between community partners and help reduce barriers for families who are attempting to access needed community resources for their families. There has been a lot of excitement generated by this project’s announcement!

Education Outreach Program The Education Outreach Program continues to provide academic services to our students both in-person and remotely. In addition to the academic focus of the program, students are offered employment skills training, job shadowing, and work experiences to help prepare them for employment upon completion of the program.

We have been busy working with BEST, Inc. to provide these job shadowing and work experience opportunities for our students. These activities are coordinated with a variety of private and non-profit employers and allow students to learn important employability skills and to gain experience in a variety of career settings. This is a valuable aspect of our program and we are happy to provide more of these opportunities with the reopening of many businesses and organizations.

Truant Alternative Program

Our truancy services continue to show an overwhelming need of prevention and intervention assistance to the districts we serve. We adapted our program to add Remote Learning and Credit Recovery coursework in addition to our normal truancy outreach. We accept referrals directly from school districts, collaborate with families and school staff, and develop a working student service plan for each new and/or returning student with goals that are obtainable for improved attendance and academic success. Our team provides outreach services which include parent meetings, regular student contact, phone/email/text contacts, and home visits. We also connect our families to a vast array of community resources as evaluated and needed throughout the school year. As districts are well aware, Remote Learning has been quite the challenge. Our team has worked diligently with individual school buildings, administrators, teachers, secretaries, and nurses to accommodate the ever changing needs and requirements faced this year. Integrated Referral and Intake System

IRIS is a web-based, coordinated intake and referral communication tool that helps organizations connect the families they serve to the right resources in their community.

 w + 

LINK COMMUNICATE STREAMLINE CONNECT service agencies through common intake, referral, and families to the right and organizations intake forms and service acceptance services to meet within a community standardized protocols among partners their needs to each other IRIS HELPS COORDINATE SERVICES FOR FAMILIES

IRIS links service agencies and IRIS improves communication IRIS empowers and encourages organizations within a community between partners, enabling more community partners to seek and to each other, streamlining referrals families to successfully connect see the difference they are making and facilitating warm handoffs. to the services that match their in the lives of the children, youth, needs. and families they serve. IRIS IN OUR COMMUNITY

CONNECTWITHIRIS.ORG

IRIS is a program of the University of Kansas Center for Public Partnerships and Research

Unapproved

Public Safety, Health and Judicial Committee Meeting – Wednesday, March 10, 2021 Third Floor Boardroom, Old Lee County Courthouse – 9:00 a.m. 112 E Second St, Dixon, Illinois 61021

Meeting called to order at 9:00 a.m. by Chair Mike Koppien

Member Roll Call: Chair Mike Koppien, Vice Chair Marilyn Shippert, Keane Hudson, Katie White, Mike Zeman and Jack Skrogstad were present in person, no committee members attended via Zoom video conferencing.

Members Absent: None

Board Members, Department Heads, or County Employees Present: Charley Boonstra (State’s Attorney), Amy Johnson (Circuit Clerk), Staci Stewart (Probation), John Nicholson (9:00-10:15), John Simonton (Sheriff)(9:00-10:15), Jonathan Henrickson (IT Intern), and Becky Brenner (Board Secretary) were present in person, Shelley Dallas (ETSB-911) and Jesse Partington (Coroner) attended via Zoom video conferencing.

Minutes of the January 2021 Public Safety, Health, and Judicial Committee meeting were approved without modification.

Internet connection dropped off around 9:16. The meeting came back up around 9:43.

Review of Claims & Reports Motion from Marilyn Shippert: To accept and approve all claims from the Circuit Clerk, Sheriff, Coroner, State’s Attorney, Probation, EMA, Public Defender, Judge Ackert, Judge Friel-Draper, Judge Klahn, and Judge Lee. Second by Keane Hudson: Jack Skrogstad abstained from the vote. All other members voted in favor.

Collection of Unpaid Fines – States Attorney - No report for March

Update on Dangerous and Abandoned Properties – No report for March

Department Head Reports Charley Boonstra reported that in January his office had 20 felony cases that were closed and 18 filed. In February, the office opened 19 new cases and close 23.

Staci Stewart walked the committee through the Probation Department’s pretrial program and how it works. The office is waiting to see how the new legislation will change the process.

Old Business: No items for old business.

New Business John Simonton quoted from an article that he presented to the committee that explained in detail what qualified immunity is and what it is perceived to be. He went on to explain that if qualified immunity is abolished, officers would be less likely to act for fear of being sued and agencies would find it harder to recruit sworn personnel. The Sheriff reported that he is currently researching for avenues that the County can take if qualified immunity is abolished, and he plans to present the committee with a resolution next month.

Motion to adjourn by Katie White: Second by Jack Skrogstad: Motion carried unanimously by voice vote.

With no further business, meeting was adjourned at 10:25 a.m.

Respectfully Submitted by, Becky Brenner – Lee County Board Secretary

The next scheduled meeting for the Public Safety Committee will be 9:00 a.m., on Wednesday, April 7, 2021

LEE COUNTY PROBATION & COURT SERVICES MONTHLY STATISTICS SUMMARY and DEPENDENT CHILDRENS EXPENSE

Date: March 2021 County Board Meeting RE: February 2021 Reported Statistics

Adult Probation Caseload

153 Felony 349 Active Administrative Cases 40 Misdemeanor 84 Inactive/Warrant/DOC Status 16 DUI 29 Traffic 1 Pre-Sentence Investigations (completed) 228 Total 3 Case Violations Reported

210 Pre Trial Cases Probation Service Fees Collected $6,633.26

14 New Probation Cases This Month 13 New Administrative Cases This Month

Public Service Employment

59 Total Number Ordered to Public Service Employment 8545 Total Number of Hours Ordered 60 Hours completed This Month

Juvenile Probation Caseload

14 Adjudicated Cases 27 Pending Court/Police Reports Received/Investigations

Dependent Children Expense Residential Placement /Detention Amount of Claim Kane County Juvenile Justice Center @ $135.00 p.d. $00.00 Residential Placement $0

Minor Room & Board Reimbursement Collected This Month: $300.00 Collected This Fiscal Year: $300.00

Respectfully submitted,

Staci Stewart Director

Unapproved

Public Safety, Health and Judicial Committee Meeting – Wednesday, April 7, 2021 Third Floor Boardroom, Old Lee County Courthouse – 9:00 a.m. 112 E Second St, Dixon, Illinois 61021

Meeting called to order at 9:00 a.m. by Chair Mike Koppien

Member Roll Call: Chair Mike Koppien, Keane Hudson, Katie White, Mike Zeman and Jack Skrogstad were present in person, Vice Chair Marilyn Shippert attended via Zoom video conferencing.

Members Absent: None

Board Members, Department Heads, or County Employees Present: John Nicholson (County Board Vice Chair), Charley Boonstra (State’s Attorney), Amy Johnson (Circuit Clerk), John Simonton (Sheriff), Staci Stewart (Probation)(9:05-9:50), Jonathan Henrickson (IT Intern), and Becky Brenner (Board Secretary) were present in person, Kevin Lalley (EMA) and Jesse Partington (Coroner) attended via Zoom video conferencing.

Minutes of the March 2021 Public Safety, Health, and Judicial Committee meeting were approved without modification.

Review of Claims & Reports Motion from Jack Skrogstad: To accept and approve all claims from the Circuit Clerk, Sheriff, Coroner, State’s Attorney, Probation, EMA, Public Defender, Judge Ackert, Judge Friel-Draper, Judge Klahn, and Judge Lee. Second by Mike Zeman: Jack Skrogstad abstained from the vote. All other members voted in favor.

Collection of Unpaid Fines – States Attorney – Charley Boonstra reported that roughly $15,000 had been collected in March in unpaid fines.

Update on Dangerous and Abandoned Properties – No report for March

Department Head Reports Charley Boonstra reported that in March his office closed 30 felony cases and filed 19 new cases. This does not include the open pleas that are set up for sentencing.

John Simonton reported that he is looking at a different funding mechanism that may be coming to the County to use toward the demolition of the Old Jail and identifying other projects that the money could be used for. He is looking to collect bids for key card access for the Old Courthouse to enhance security. He also reiterated the urgency with staffing issues in the Sheriff’s Office. Covid related and workman’s comp related absences continue to make the staffing issue more critical.

Kevin Lalley reported that EMA and the National Guard were actively involved in the Covid vaccination clinic at Sauk Valley College on April 3, 2021. Nearly 600 people were vaccinated. He also reported that the County was experiencing an uptick in Covid positivity rates and that a third wave of the virus was not being ruled out. He encouraged everyone to wear masks, wash their hands often, and practice social distancing.

Old Business: John Simonton reported that the Qualified Immunity topic on the agenda would be on hold until he can get more information to present to the County Board so action can be taken. He continues to talk with CIRMA along with a coalition of Sheriffs that are involved with CIRMA to see what options they have if qualified immunity is dropped from the police reform bill.

New Business Motion by Katie White: To motion all four (4) appointments or reappointments on the agenda to the Executive Committee in one motion. Second by Jack Skrogstad: Motion carried unanimously by voice vote.

Motion by Marilyn Shippert: To move the following four (4) resolutions to the Executive Committee: Resolution Reappointing Mike Koppien, Pat Hilliker and Josh Tucker to the Lee County Emergency Telephone System Board, Resolution Reappointing John Scott Murphy as Trustee of the Franklin Grove Fire Protection District, Resolution Reappointing John N. Prentice as Trustee of the Paw Paw Fire Protection District, and Resolution Appointing Joseph Weinzierl as Trustee of the West Brooklyn Fire Protection District, Second by Keane Hudson: Mike Koppien abstained from the vote. All other members voted in favor.

Motion to adjourn by Keane Hudson: Second by Katie White: Motion carried unanimously by voice vote.

With no further business, meeting was adjourned at 9:50 a.m.

Respectfully Submitted by, Becky Brenner – Lee County Board Secretary

The next scheduled meeting for the Public Safety Committee will be 9:00 a.m., on Wednesday, May 12, 2021

Lee County Board of Health Report March 9, 2021

The Lee County Board of Health met via Zoom at 6:30 p.m. on Tuesday, March 9, 2021.

Board members present were Sue Shippert, Dr. William Long, Dr. Saad Blaney, Dr. Patrick King, Dana Considine, and Katie White. Board members absent were Janice McCoy & Jessica Friday. Also present at the meeting were health department employees Cathy Ferguson-Allen, Angel Lillpop, Melissa Feit and Becky Morris.

Guests Present: None

President Dr. Patrick King called the meeting to order at 6:34 p.m.

The minutes for the January 12, 2021 meeting were approved.

Public/Visitor Comments: None

Monthly Financial Reports: The January & February Financial Reports and February & March Claims Registers were reviewed and approved.

Administrator’s Report: Cathy provided an update on COVID numbers, vaccines administered and other vaccine providers as potential options for Lee County residents. The department is receiving a mass vaccination grant through IDPH; funding will go towards personnel costs incurred from administering vaccine. Staff are hearing from some residents disgruntled because they haven’t received their vaccine yet. Some are belligerent, which is unfortunate when staff are working long hours every week to administer the vaccine received. However, people coming through the clinics are excited and grateful. We’ve received countless compliments on the organization of clinics and friendliness of staff; several hand written notes as well. The department’s Family Planning program was featured recently at the state level. Dr. Ezike, IDPH Director, was so impressed with one of our success stories, she planned to use it during her budget hearing. Cathy also shared a couple of success stories in which the department was able to serve as a safety net for COVID patients. Cathy stated that the staff continues to do an outstanding job with all aspects of our COVID response.

Division Reports: Maternal & Child Health: Melissa Feit reported that Maternal & Child Health staff is fully entrenched in COVID vaccine clinics. Staff do provide in person services when needed by clients. They are also continuing to provide regular immunizations on a more limited basis than usual.

Fiscal & Front Office Services: Angel Lillpop reported that the county auditor complimented our grants’ management.

Community & Personal Health: Becky Morris reported that the division continues to provide client services as able within the constraints of COVID response.

Environmental Health: Cathy reported that the EH team is working well together during an interim period without a director. Jen Kolb assists in the EOC, on top of her other duties as sanitarian. Kristy Wright is doing inspections and continues to field COVID-related questions from facilities. Tracy Bay, in addition to her role as EH Support Staff, has been assisting with the large volume of calls regarding our vaccine call list. This helps the front office out tremendously.

New Business: There was no new business.

Old Business: There was no old business.

The next scheduled meeting of the Board of Health is May 11, 2021.

Respectfully Submitted,

Cathy Ferguson-Allen, M.P.H. Administrator

911 Meeting Minutes Lee County E.T.S.B March 25, 2021 5:00 PM

Meeting called by: Chairman Sibley UNAPPROVED Monthly Board Meeting Attendees: 911 Commissioners; ETSB Director, Shelley Dallas; IT Administrator, Mike McBride

• Call to Order Chairman Sibley called the meeting to order at 5:00 pm at the Lee County ECC. Ryan Buskohl 05-16-2023 Present presenting Medical (via Zoom) Keane Hudson 12-01-2022 Present representing Lee County Board Steve Gilmore 05-16-2023 Present representing Fire District Pat Hilliker 05-20-2021 Present resenting Fire District Deb Killian Sheriff’s Designee Present representing Lee County Sheriff Mike Koppien 05-20-2021 Present representing Law Enforcement Kevin Lalley 05-16-2023 Present representing At Large (via Zoom) Brad Sibley 06-14-2023 Present representing Law Enforcement Josh Tucker 05-20-2021 Present representing Medical (via Zoom)

• Prior Minutes Deb Killian made a motion, seconded by Mike Koppien, that the minutes from January 28, 2021 ETSB meeting be approved and published. Motion carried unanimously.

• Treasurer’s Report - Deb Killian: Midland ETSB Operating Account: $65,697.73; NG911 Reserve (Sauk Valley Bank): $1,708,842.25 NG Investment CD: $250,000.00 Total ETSB Funds: $2,024,539.98 Mike Koppien made a motion, seconded by Josh Tucker that the Treasurer’s monthly balance report be approved as submitted. Chairman Sibley called for discussion; there being none, motion carried unanimously.

• Claims: Claims were reviewed. Pat Hilliker made a motion, seconded by Steve Gilmore, that claims, including those paid in vacation, totaling $21,615.04 be approved and ordered paid. Chairman Sibley called for discussion. Invoice for the replacement power supply for Compton microwave link was included. Three CAD replacement workstations have been received. The PowerPhone Cache light program was installed by IT Administrator McBride and dispatchers have completed the training-invoice received and included. PowerPhone combined recertification is discounted in lieu of paying each Medical, Fire, and Law separately. Chairman Sibley called for further discussion; hearing none, the vote was called for as follows: Deb Killian Yes  No  Absent  Josh Tucker Yes  No  Absent  Keane Hudson Yes  No  Absent  Kevin Lalley Yes  No  Absent  Mike Koppien Yes  No  Absent  Pat Hilliker Yes  No  Absent  Ryan Buskohl Yes  No  Absent  Steve Gilmore Yes  No  Absent  Brad Sibley Yes  No  Absent 

• Committee Reports - Executive: no report - Property: Pat Hilliker advised that there is a roof leak near the southeast vent in the garage; Josh and Pat will look further. Director Dallas will look back at the last roof inspection.

- Education Committee: Telecommunicators Grote and Ehlers attended Enhanced Caller Management class March 15th in Springfield; class was funded by INENA. The annual IPSTA conference is scheduled to take place in Springfield October 24-27. The National NENA conference schedule has been pushed back to July 24- 29 in Columbus, Ohio. Director Dallas’ registration from the 2020 National conference that was cancelled was rolled over to 2021 registration.

National Public Safety Telecommunications week is April 11th-17th.

• Old Business: Garage door routine maintenance is due and replacement dual button openers are on order. The two hollow metal doors and frames will be installed with warmer weather.

The BPR (Business Process Review) for the Motorola Flex project is scheduled for the week of April 5th. The BPR is a discovery session between Motorola and the agencies/divisions involved in the project to allow Motorola the opportunity to get to know how we work within our current systems and learn about the processes that are followed within. The timeline of Admin trainings, installations, and end user trainings was provided from April through December, 2021. While the ETSB oversees the overall project management, emails have been sent out to individual departments as well as Dixon City and Lee County IT to begin working on computer setup installs and trainings with their respective departments/divisions. Kevin Lalley indicated that the EOC may be used for the training for patrol, jail, etc. The CAD training will take place at the ECC and be administered by ETSB staff. Dixon City is planning on moving forward with the fire software; Dixon Rural is unknown at this time and upon implementation, will be offered to all fire agencies.

IT Administrator Mike McBride advised the Flex server has been installed and is communicating with the other ECC systems. He will receive online training for accessing the system, etc. He will be working on the installation of the three new CAD workstations for the dispatcher CAD training and then move the new workstations to the CommCenter upon GO LIVE with Flex CAD. Mike also worked extensively with Motorola via remote support for the installation of the new phone.

• New Business: Director Dallas advised she has been working with several Lee County businesses/entities reference compliance with PS/ALI (private switch/automatic location identification) requirements which affect entities with buildings occupying 40,000 square feet or more or entities with multiple buildings, regardless of size, sharing the same address. PS/ALI is a service that allows users of multi-line telephone systems to directly control and update the location information of the telephone station in the 911 database. Entities she has been working with are as follows: Town Square Center (TSC), Commerce Towers, KSB, Dixon Correctional Center, Jack Mabley, Crest Foods, Dixon Public Schools, Nachusa Lutheran Home, Lee County facilities including New Courthouse, Old Courthouse, LOTS, Animal Control, and Lee County Highway. She explained some of the problematic issues that continue to occur and the liability that could take place if the entities do not comply. She explained the process the ETSB must follow to file a complaint with Attorney General’s office if an entity does not comply. Ryan Buskohl, as an ETSB member and Dixon Fire Chief, has reach out to personnel from TSC, Commerce Towers, and KSB to assist with pursuing their compliance. Director Dallas has been in direct contact with Ficek, vendor for the Lee County phone systems upgrade, with assistance from Chief Bailiff Stewart to test and ensure compliance with Lee County buildings. There is still much work to be done. Considerable discussion and explanation ensued.

• Board Member/ECC Staff Comments:

• Adjournment: Mike Koppien made a motion to adjourn the meeting, seconded by Steve Gilmore at 5:38 pm; motion passed unanimously. The next ETSB meeting is Thursday, May 27, 2021 @ 5:30 at the ECC.

______Deb Killian, ETSB Secretary Treasurer

Tri-County Opportunities Council Board of Director’s PLANNING AND EVALUATION COMMITTEE MEETING March 24, 2021

The committee meeting was called to order at 2:35 p.m. by Ken Krogulski, Board Chair.

Those in attendance were:

Board Committee Members: Kenneth Krogulski Don Koehler Marissa Trumper Marvin Williams

Staff: Jill Calkins, President/CEO

The purpose of the meeting was to review and analyze the recently completed Board Self-Assessment results and to determine a possible plan of action based on the results. The Committee reviewed each of the sections separately.

Section 1: VISION AND MISSION: There is a need/interest in improving this area. Target: 1. Re-establish the annual meeting where the Board divided up, met with Program Directors individually and discuss the progress made over the past year.

Section 2: STRATEGIC PLANNING AND POLICY DECISIONS: No targets.

Section 3: EXECUTIVE LEADERSHIP Strong area; no targets from the membership.

Section 4: INSURING ADEQUATE FINANCIAL RESOURCES: Agency Strategic Plan does address the diversification of funding. A new Strategic Planning Committee is being established to review the current plan, identify current needs and expand the Strategic Plan for another 5 years.

The Agency does not have the human capital at this time to devote to large scale fundraisers particularly in a service area the size of Tri-County. The Board of Directors is a volunteer Board and there are not expectations that they either donate to or spend a great deal of time on fundraising activities.

The newly incorporated job position, the Grantee Compliance Coordinator, does include responsibilities regarding fundraising. At this time, she is gathering data to gain a deep understanding of the fundraising rules and regulations set forth by funding sources for each program.

Section 5: EXTERNAL RELATIONS AND COMMUNITY INVOLVEMENT There is a need/interest in improving this area. Target: 1. Provide membership with Agency Social Media Business Cards for advocacy efforts.

Section 6: PROVIDING FISCAL OVERSIGHT AND MANAGEMENT Monthly financial statements are shared with the membership. The annual budget is developed and quarterly updates are provided to the membership. The Committee felt there was still a need for training of the Board membership in some areas. Targets: 1. Provide more in-depth fiscal training and stress financial responsibility at Board Orientations for new members. 2. Provide training to the full Board on reading the balance sheet and monthly financial reports. 3. Provide training to the full Board on reading the annual budget. 4. Include more in-depth financial training during biannual full Board trainings.

Section 7: ASSESSING PROGRAM PERFORMANCE There is a need/interest in improving this area. Target: 1. Bring in an outside trainer to facilitate a full Board training outside of regularly scheduled monthly meeting.

Section 8: BOARD AND ORGANIZATIONAL STAFF ROLES Appears to be a strong area. No recommendations.

Section 9: BOARD STRUCTURE AND ORGANIZATION The membership agreed that the roles, responsibilities and expectations of Board members are clearly understood and that the Board size is adequate. There is a strong succession plan in place for key personnel within the Agency, however, some members were not aware of that. There is no written succession plan for Board leadership. Targets: 1. Conduct a Board survey to gain an understanding of how we can improve virtual meetings so all members can fully participate. 2. Consider Zoom Meetings in winter months.

Section 10: INDIVIDUAL BOARD MEMBER SELF-REFLECTION Not applicable to today’s discussion.

Section 11: DEMOGRAPHIC INFORMATION Not applicable to today’s discussion.

Tri-County Opportunities Council Board of Directors Virtual Meeting March 30, 2021

The meeting was called to order at 7:02 p.m. by Chair Krogulski.

The membership recited the Pledge of Allegiance.

Roll call was taken by Mr. Krogulski, Board Chair. A quorum was present. Additional discussion was had regarding the voting process for action items. The memo sent out following the Executive Committee Meeting on February 16, 2021 was reviewed.

Members Present: Ralph Anderson; Karla Belzer; Cindy Bernardi; Sue Britt; Bernene Dahl; David Ditzler; John Finfrock; Randy Freeman; Al Harmon; John Hockstadt; Betty Johnson; Lisa Johnson; Don Koehler; Donna Koehler; Kenneth Krogulski; Jenny Lawrence; Ronald Preston; Sara Purdom; Juanita Randklev; Betty Schutt; Valerie Shierry; David Torres; Marissa Trumper; Marvin Williams; Lorene Winfield.

Members Absent: Loretta Brown; Susan Bursztynsky; Mary Jo Credi; Tom Howes; Julie Jacobs; Jack Johnson; Brad Lindstrom; Robin Pearce; Renee Rodriguez; Deb Roush; Raquel Sifuentes.

Others Present: Rachael DeSpain; Dawn Kanzler; Tammy Saenz; Wayne Thomson; Neddie Watts; Susie Welch.

Minutes: The February 25, 2021 Board minutes were previously sent to all members. Mr. Ron Preston made a motion to approve the February 25, 2021 Board minutes and Ms. Randklev seconded the motion. A vote was called and the motion carried.

Financial Report: The January 2021 Financial Report was provided to the membership with handouts for the January meeting. Mr. Williams made a motion to accept the January 2021 Financial Reports and file for audit. Ms. Lisa Johnson seconded the motion. A vote was called and the motion carried.

Fiscal Report; Dawn Kanzler: The ending book balance for February was $29,575.10. The line of credit amount due to Sauk Valley Bank as of February 28, 2021 was $83,000.

Ms. Kanzler reported that she is still working with the WIPFLI auditors to wrap up the agency wide audit. The draft copy of the audit will be mailed to all board members the week of May 10, 2021. The Audit Committee is scheduled to meet May 25, 2021 at 6:00 pm. She is unsure at this time if the meeting will be in person or virtual.

1 | Page Board Meeting Minutes/March 30, 2021

Program Reports:

Community Services Block Grant (CSBG); Neddie Watts: Ms. Watts stated that it is hard to believe that this time last year they had just started discussions regarding the COVID pandemic and were planning for employees to work remotely. She expressed that one year later they find themselves more educated on the use of technology, equipped with new ways to serve individuals and families remotely and serving more people than ever!

Over the past year, the CSBG program helped 1,015 households avoid eviction; 198 households avoid foreclosure; 145 households improve their energy burden; 1 individual improve their physical health; 83 individuals meet their transportation needs; and 88 individuals and 85 families meet their meal gap.

Ms. Watts provided the following housing/eviction data from an Illinois Department of Human Services webinar that she participated in:

• 414,000 households are vulnerable to eviction according to a COVID-19 Eviction Crisis Study by the University of Illinois and Southern Illinois University. • The estimated number of evictions in 2021 is 60,000. In 2019, there were approximately 20,000 evictions in Illinois due to non-payment of rent. In 2021, the number may triple after the moratorium has expired. • $2.6 billion is the cost of rent for 414,000 households for six months. • The state’s current funding addresses 31% of the need.

The Continuum of Care may receive additional funding for DHS Homeless Prevention and ESG CARES in order to support those potential evictions after the moratorium expires in April.

Ms. Watts reported that earlier this month, a nine-story apartment building in Rock Falls, that occupied over 100 residents, caught fire, and sadly, resulted in one fatality. The building is managed by the Whiteside County Housing Authority and housed numerous disabled and/or elderly individuals. The community has stepped in to help the victims sustain shelter until they are able to move back into their apartments. CSBG offers a Disaster Program that provides direct emergency assistance. Ms. Watts met with her Whiteside County staff and created a plan to support these individuals. The CSBG department was able to offer additional time for the residents to stay at the hotels Red Cross and Housing Authority had placed them in, and provided food, clothing, and personal care vouchers. Staff sat for three hours on three separate days in hotel lobbies and provided the following support: • 29 vouchers to Goodwill for clothing • 31 vouchers to Kroger for food • 25 voucher to Kroger for personal care items • 76 individuals with a two week stay at the hotels: Holiday Inn, Country Inn & Suites, Days Inn, and Super 8.

2 | Page Board Meeting Minutes/March 30, 2021

Ms. Watts informed members that Board action was needed to apply for $106,971 in Homeless Prevention funds from the Illinois Department of Human Services (IDHS). The funds would be used to provide rent, deposit, mortgage, and utility assistance for those who are experiencing an economic crisis and have an eviction or foreclosure statement. Ms. Koehler made a motion to approve submission of the application to IDHS for the Homeless Prevention funds and Mr. Hockstadt seconded the motion. A vote was called and the motion carried.

Ms. Watts requested Board action for approval to apply for $12,152 in Emergency and Transitional Housing funds from the Illinois Department of Human Services (IDHS). Funds would be used for the Voucher Shelter program to provide emergency shelter for those unable to stay at a homeless shelter due to a criminal background and/or closure of the shelter. Ms. Betty Johnson made a motion to approve submission of the application to IDHS for the for Emergency and Transitional Housing funds and Mr. Anderson seconded the motion. A vote was called and the motion carried.

Next, Board action was requested for approval to apply for $93,896 in Emergency Solutions Grant (ESG) Rapid Rehousing funds. • $35,916 would be used towards client housing stabilizations (financial assistance for security deposits) and case management. • $40,795 would be used towards client housing stabilization for short-term rental assistance, rent arrearages, utility payments and case management. • $14,754 would be used towards funding for mileage, training, communication, supplies, and indirect cost rate. • $2,431 would be used for direct administrative costs to plan, execute, and report ESG activities. Ms. Randklev made a motion to approve submission of the application for the Emergency Solutions Grant Rapid Rehousing funds. Ms. Betty Johnson seconded the motion. A vote was called and the motion carried.

Ms. Watts requested Board action for submission of the 2020 CSBG Annual Report. The report provides numbers and outcomes for all individuals and households served during the 2020 year for the entire agency. Ms. Schutt approved submission of the 2020 CSBG Annual Report and Ms. Lisa Johnson seconded the motion. A vote was called and the motion carried.

And finally, Ms. Watts requested Board approval to apply for the River Bend Foodbank Racial Equity Grant Program in the amount of $8,000 for resources to increase our capacity to deliver more food to underserved populations in Bureau County. These funds can be used for food, equipment, capacity building, shelving, refrigeration, pantry expansion, etc. The grant is due April 5, 2021. Ms. Lisa Johnson made a motion to approve the application for the River Bend Foodbank Racial Equity Grant and Mr. Hockstadt seconded the motion. A vote was called and the motion carried.

3 | Page Board Meeting Minutes/March 30, 2021

Next Ms. Maloney, the Grantee Compliance Coordinator, provided a brief review of the 2020 Equal Opportunity/Affirmative Action Plan that was included in tonight’s handouts. A question was brought forth concerning the number of disabled individuals under the employment section and Ms. Maloney agreed to review for error, make any necessary corrections, and provide an update to the Board at the April meeting. Mr. Preston approved the 2020 Equal Opportunity/Affirmative Action Plan and its submittal to DCEO upon request. Mr. Williams seconded the motion. A vote was called and the motion carried.

Foster Grandparents; Susie Welch: Ms. Welch reported that effective April 1, volunteers will no longer be receiving COVID pay, however, those not currently serving at sites will be provided with 15 hours of independent training opportunities. These opportunities will include reading assignments, zoom meetings, technology training, and brain exercises. She is also offering Walks with the Director every Tuesday and Thursday for the months of April and May. She stated that they hope to get “back in shape” to serve again this fall.

In June, the volunteers will receive their vacation time (most have 20 days on the books). In July, they will provide more independent training opportunities, along with in-person mindfulness training.

The program is continuing with recruitment efforts and will be introducing the program’s new logo to the public staring next month. Volunteers will be receiving an Easter Dinner on April 8 at a Drive Thru In- Service. They are very excited about this opportunity.

Early Head Start/Head Start Program; Rachael DeSpain: Ms. DeSpain explained to the Board that approval was needed for submission of a supplemental Cost-of- Living Allowance (COLA) grant application for a total amount of $87,069. Of that amount, $69,897 is for the Head Start program and $17,172 is for the Early Head Start program. These COLA funds would be added to the respective budgets for the period April 1, 2021 through March 31, 2022. Mr. Preston made a motion to approve submission of the COLA application and Ms. Lisa Johnson seconded the motion. A vote was called and the motion carried.

It was reported that all program options throughout the 9 county service area continue to provide both in-person and/or remote learning services to children and their families. The program remains actively recruiting children and families throughout all 9 counties and strongly encourages members of the board to refer families to the program. As of March 1, 2021; Head Start classrooms transitioned from having 12 children to 14 children eligible to receive in-person learning services. Early Head Start Center Base classrooms remain at full capacity (8 in-person learners) while the Home Base Program caseloads remain unchanged. Home Visits continue to occur virtually and/or in an agency controlled environment. Tablet distribution has been put on hold due to internal asset tracking systems. They are projected to be handed out by the end of March. Tablets will improve virtual visits provided to families through offering visual support.

4 | Page Board Meeting Minutes/March 30, 2021

In January, the Board approved a request to transfer funds from the personnel category to the equipment category. Resulting in 3 new buses and 2 new vehicles being purchased. The program awaits approval from the Office of Head Start. Follow up correspondence regarding the status has been sent.

Members of the leadership team remain vigilant in safeguarding the unique and comprehensive services provided by the program. Staffing shortages remains a serious concern. Currently there are 26 job vacancies throughout the program. Applicant pools of qualified staff are at best limited. The program is offering a third cohort of learning for those interested in obtaining the CDA credential.

On Tuesday March 16, 2021 the program was sent the Notice of Award granting full funding to the program for Fiscal Year 2021.

In tonight’s handout’s, Ms. DeSpain provided a copy of the February 2021 Board Report, Policy Council minutes from the March 9, 2021 meeting, a copy of the Fiscal Year 2021 Notice of Award, a copy of the Program Instruction issued by the Administration for Children and Families (ACF-PI-HS-21-01), a copy of the Cost of Living Adjustment notice sent by the Administration for Children and Families, a listing of the current enrollment status and a list of vacant positions throughout the program. Please encourage any interested candidates to visit our website at www.tcochelps.org or call 1-800-323-5434.

In conclusion, Ms. DeSpain reminded Board members to fill out the In-Kind/Volunteer sheet for any time spent reading over materials previously handed out.

Low Income Home Energy Assistance Program (LIHEAP); Tammy Saenz: Ms. Saenz requested Board approval to submit a grant application to the Department of Commerce and Economic Opportunity (DCEO) for Health and Human Services (HHS) LIHEAP funding in the amount of $1,656,598. Of that amount: $1,139,739 is allocated to customer LIHEAP benefits; $213,701 is allocated for reconnects; $71,234 is allocated for furnaces, $132,528 is allocated for program support and $99,396 is allocated for administration. The funding period is from 10/01/2021 to 06/30/2023. The grant application is due on April, 9th 2021. Ms. Lisa Johnson made a motion to approve submission of the application to DCEO for the HHS LIHEAP funding and Ms. Koehler seconded the motion. A vote was called and the motion carried.

Ms. Saenz requested approval to submit a grant application to the Department of Commerce and Economic Opportunity (DCEO) for State LIHEAP funding in the amount of $851,312. Of that amount: $68,105 is allocated for program support; $732,128 is allocated for client assistance and $51,079 is allocated for administration. The funding period is from 07/01/2021 to 06/30/2022. The grant application is due on April 9th, 2021. Mr. Freeman made a motion to approve submission of the application to DCEO for the State LIHEAP funding and Mr. Anderson seconded the motion. A vote was called and the motion carried.

Ms. Saenz also requested approval to submit a grant application to the Department of Commerce and Economic Opportunity (DCEO) for State PIPP funding in the amount of $1,978,176. Of that amount: 5 | Page Board Meeting Minutes/March 30, 2021

$158,254 is allocated for program support; $1,661,668 is allocated for client assistance and $158,254 is allocated for administration. The funding period is from 07/01/2021 to 06/30/2022. The grant application is due on April 9th, 2021. Ms. Lisa Johnson made a motion to approve submission of the application to DCEO for the State PIPP funding and Ms. Randklev seconded the motion. A vote was called and the motion carried.

Ms. Saenz reported that the LIHEAP department has been gearing up for the large amounts of anticipated applications due the moratorium ending. They are hoping to help all applying customers with their high bills and disconnect notices before the program ends. The PIPP and furnace programs end March 31 and will resume at the start of the next program year.

They have received notification from the state that the LIHEAP program will end May 31 but the program has until June 18 to have every application in a final status. Start date for the new program year is undetermined at this time. Program staff are hoping to have some time in between program years to clean up and organize some things that they were unable to do with the early start dates in 2020.

Weatherization/Housing Program; Wayne Thompson: Mr. Thompson reported that they continue to take 2021 Weatherization applications online and continue to pre-screening customers before entering homes for the energy audits. The Architectural and HVAC Contractors have continued using the same pre-screening protocols. They expect that these protocols may be amended by DCEO sometime in the near future. They also have the Weatherization pre-application on our new website. At this time, customers will need to print, complete and send in the application but the Agency is working on an online application that will have the ability to be completed and submitted via the website.

So far for the 2021 Program, they have 69 applications approved and of the 69, 48 homes are completed and final inspected.

Mr. Thompson requested Board approval to apply to the Department of Commerce & Economic Opportunity (DCEO) for the following three 2022 Illinois Home Weatherization Assistance Program Grants: • The Department of Energy (DOE) Grant is a total of $463,234 of which $48,551 is for Training & Technical Assistance. $23,162 is for Administration and the remaining $391,521 is the base allocation containing Materials/Labor & Health & Safety directly installed on homes, Liability Insurances and Program Support. This grant will also include 2021 Carryover funds of an amount not yet known. The application submission date has been extended and new due date has not yet been assigned. Ms. Schutt made a motion to approve submission of the application to DCEO for the DOE funding and Ms. Lisa Johnson seconded the motion. A vote was called and the motion carried.

• The Health & Human Services (HHS) Grant is a total of $839,114 of which $560,136 is for Material/Labor & Health and Safety directly installed on homes, $196,047 is for Program 6 | Page Board Meeting Minutes/March 30, 2021

Support, $50,347 is for Administration, $32,584 is for Training & Technical Assistance. The application is due April 9. Ms. Lisa Johnson made a motion to approve submission of the application to DCEO for the HHS funding and Ms. Koehler seconded the motion. A vote was called and the motion carried.

• The State of Illinois Grant is a total of $329,010 of which $229,088 is for Material/Labor & Health and Safety directly installed on homes, $80,181 is for Program Support and $19,741 is for Administration. The application is due April 9. Ms. Schutt made a motion to approve submission of the application to DCEO for the State of IL funding and Ms. Betty Johnson seconded the motion. A vote was called and the motion carried.

For the last week or so, Mr. Thompson reported that they have been working on the 2022 Weatherization Grant Applications and Weatherization Plan. As mentioned, they were informed by DCEO late last week that the DOE grants that were originally going to be new grant awards from the Dept. of Energy are now being extended for another year and will include carryover money from 2021.

Employees continued to attend training this past month. Mr. Thompson, Mr. Sofolo and Mr. Wilkinson all took, and passed the RRP (Lead) certification test at the University of Illinois and Mr. Miller is continuing his 10 week TCP Assessor training. Mr. Miller is getting close to completion. He has one class in Chicago next week and his last class and final written exam will be back at the University of Illinois the week of April 19.

They have four vacancies (two at 602 West 3rd Street in Sterling, one at 606 East 3rd Street in Sterling and the Locust St. home in Wyanet) in the regular Rental Housing program at this time.

President/CEO’s Report; Jill Calkins’ report was given by Ms. Kanzler: To date they have only received 11 scholarship applications. Therefore, the decision was made to extend the due date to April 23, 2021. A follow-up email was sent to all service area high school counselors, to all major state universities and to all area community colleges. An updated press release was also sent to area newspapers. The scholarship packet can be accessed from the Agency’s website. All applications must be postmarked by April 23, 2021. Members were asked to share with anyone they think may be interested and eligible.

Tonight’s handouts include a short Board Survey to gain member feedback on virtual meetings. A self- addressed, stamped envelope is attached for members to return the survey once complete.

The Planning/Evaluation Committee met on March 24, 2021 to analyze, discuss and develop a plan based on the results of the 2020 Board Self-Assessment. Minutes and further information will be provided at the April meeting.

Ms. Calkins has been in contact and has begun conversations with the Christine Westerlund, from IACAA, on facilitation and development of a Strategic Planning Committee that could review the current 7 | Page Board Meeting Minutes/March 30, 2021

plan, identify current needs and expand the Strategic Plan for another 5 years. She asked members to consider participating in the committee. Further information will be provided at the April meeting.

Agency staff have been working diligently to fill open Board seats. We currently have three open Board Member positions. One is Stark County/Category C, one is LaSalle County/Category B and the other is Putnam County/Category A. The Putnam County Board Chair will assign a replacement for the Category A vacancy and a caucus is planned for April 7, 2021 for the Category C vacancy. If anyone is aware of someone that may be interested in the LaSalle County Category B (Organizational) seat, please encourage them to contact Ms. Calkins.

Board action was sought to approve TCOC’s Emergency Sick Leave and Expanded Family Medical Leave Coverage Policy through September 30, 2021. The mandate from the Families First Coronavirus Act for such coverage ended on December 31, 2020. The last two stimulus bill passed by Congress do not require employers to provide this leave after December 31, 2020 but do provide the ongoing tax break for employers who voluntarily choose to do so. The last stimulus extended this tax break through September 30, 2021. Ms. Randklev made a motion to approve the Emergency Sick Leave and Expanded Family Medical Leave Coverage Policy through September 30, 2021. Ms. Lisa Johnson Seconded the motion. A vote was called and the motion carried.

In an effort to encourage more COVID-19 vaccination participation, the agency has decided to do something fun and is giving out free t-shirts to employees and Board members who become fully vaccinated. On the front of the t-shirt it reads “I survived 2020! All I got was a shot in the arm and this shirt!” The back of the t-shirt has our logo and reads, “I got vaccinated for my community, Tri-County Opportunities Council.” To get yours when you have been fully vaccinated, please contact Ms. Calkins.

Each year at the June annual meeting, Board members are recognized for their service on the Board. With the hope that we would return to in-person meetings in 2020, this was postponed last June. Since it is uncertain when we will return to in-person, the agency wanted to recognize those who should have been recognized last June. CSBG outreach staff will be delivering a certificate and small gift of appreciation to each of the following members in recognition for their service. Recognition is awarded in five year increments of time.  Betty Johnson: 5 years of service  Brad Lindstrom: 10 years of service  Lorene Winfield: 10 years of service  Ralph Anderson: 10 years of service

The new Agency website was launched last Friday. It is the same website address, just an update and new developed format. Members were encouraged to check it out!

Old Business: There was no old business to come before the membership.

8 | Page Board Meeting Minutes/March 30, 2021

New Business: There was no new business to come before the membership.

Next Meeting: The next Board meeting is scheduled for Thursday, April 29, 2021 and will be done VIRTUALLY.

The meeting adjourned at 8:53 p.m.

9 | Page Board Meeting Minutes/March 30, 2021

UNAPPROVED

Executive Committee Meeting – Thursday, March 11, 2021 Third Floor Boardroom, Old Lee County Courthouse – 11:00 a.m. 112 E Second St, Dixon, Illinois 61021

Meeting called to order at 11:00 a.m., by Chair Bob Olson.

Member Roll Call: Chair Bob Olson, Vice Chair John Nicholson, Mike Koppien, Dave Bowers, Jim Schielein, Chris Norberg and Jim Wentling were present in person, there were no committee members that attended via Zoom video conferencing.

Members absent: None

Board Members, Department Heads and County Employees present: Jack Skrogstad and Rick Humphrey (Board Members), Nancy Petersen (County Clerk), Charley Boonstra (State’s Attorney), Dee Duffy (Zoning Administrator)(11:00- 12:14), Alice Henkel (Zoning Assistant and Renewable Energy Coordinator)(11:00-12:14), John Simonton (Sheriff), Greg Gates (LOTS)(11:00-12:08), Jonathan Henrickson (IT Intern) and Becky Brenner (Board Secretary) were all present in person, Marilyn Shippert (Board Member), Kevin Lalley (EMA)(9:00-11:40) and Andy Shaw (Blackhawk Hills Regional Council) all attended via Zoom video conferencing.

Approval of Minutes The February 2021 Executive Committee minutes were approved without modification.

Committee Chairs Comments Each committee chair or board member gave a brief recap of the committee topics that were discussed in the meetings and reported what items would be included on the County Board Agenda. Minutes from each committee meeting will be included in the County Board agenda packet and can be viewed on the Lee County’s website 48 hours prior to the monthly County Board meeting.

After a lengthy discussion regarding the size of the County Board membership the committee voted. Motion by Dave Bowers: To recommend to the full County Board a reduction in Board Membership from 24 (twenty-four) Board Members to 16 (sixteen). Second by Jim Schielein. Motion failed 5 to 2. Bob Olson, John Nicholson, Mike Koppien, Chris Norberg and Jim Wentling voting against. Dave Bowers and Jim Schielein voting in favor.

Motion by Chris Norberg: To recommend to the full County Board a reduction in Board Membership from 24 (twenty-four) Board Members to 20 (twenty). Second by Jim Schielein. Motion passed 4 to 3. Bob Olson, Dave Bowers, Jim Schielein, and Chris Norberg voting in favor. John Nicholson, Mike Koppien, and Jim Wentling voting against.

After a lengthy discussion regarding the solar ordinance item on the agenda. Motion by Jim Schielein: To table the Ordinance for the Amended Solar Ordinance for 30 days. Motion died for lack of a second.

Motion by Chris Norberg: To send the Ordinance for the Amended Solar Ordinance to full County Board. Second by John Nicholson. Motion passed 6 to 1. Mike Koppien, Dave Bowers, Chris Norberg, Jim Wentling, Bob Olson, and John Nicholson voted in favor. Jim Schielein voted against.

Announcements: a.

Monthly Claim Sheet The County’s claims, the paid in vacation and holiday/sick pay claims, and Per Diem claims were viewed and signed by the committee for approval. Not included in the per diems that were passed around was a claim for Doug Farster for UCCI. The committee agreed to include it with the others to be submitted in March. Motion by Chris Norberg: To approve claims. Second by Mike Koppien. Motion carried unanimously by voice vote.

Petitions Coming To the Zoning Board of Appeals: a. Petition: 21-P-1561, Petitioner: Haywell, LLC/Tim Hayden, PPN# 19-22-05-300-005, Sublette Township. Petitioner is requesting a special use zoning for the purpose to build a elf-storage facility.

Petitions Coming From the Zoning Board of Appeals: a. Petition: 21-P-1560, Petitioner: Jerad M. Zellhofer, PPN# part of 02-15-26-200-002, Amboy Township. Petitioner is requesting a map amendment for the purpose of conducting a business for construction of agricultural buildings, production of steel roofing, lawn care and landscaping services, and general carpentry. Motion by Chris Norberg: To send both Zoning petitions to the full County Board. Second by Mike Koppien. Motion carried unanimously by voice vote.

Coming to the Planning Commission: None

Coming from the Planning Commission: None

Old Business: a. Ordinance: Establishing a Sped Zone on Wildcat Road (held over from February) b. Covid Policy for employees c. Zoning fee changes

New Business a. Sexual harassment training – Board Members / Per Diem b. Resolution: Employee Handbook – updates and revisions by Sikich c. Resolution: Regarding the County Board Membership Size d. Ordinance: Amending the Regulating Development of Solar Energy Systems Ordinance e. Resolution: Zoning Board of Appeals Meeting Dates Fiscal Year 2021 f. LOTS – Greyhound Single Audit g. LOTS – Mass Transit District Advisory Committee Update h. LOTS – Resolution: Authorizing Execution and amendment of Section 5311 Grant Agreement i. LOTS – Public Transportation Applicant Ordinance j. LOTS – Acceptance of the Special Warranty k. Animal Control Kennel Project l. Qualified Immunity m. Ordinance Amending Ordinance No. 12-15-001, An Ordinance Amending the Boundaries of the Lee County Enterprise Zone – Amendment 13 to Addendum “A” Lee Ogle Enterprise Zone Description for Recording – Amendment 13 to Addendum “B”

Raffle Report: a. Paw Paw Lions Club

Motion by Chris: To approve the raffle report. Second by Jim Wentling. Motion carried unanimously by voice vote.

Executive Session: a.

Motion by John Nicholson: To approve the new proposed agenda. Second by Dave Bowers. Motion carried unanimously by voice vote.

Motion to adjourn by Mike Koppien: Second by Dave Bowers. Motion carried unanimously by voice vote.

Meeting was adjourned at 12:25 p.m.

Respectfully Submitted by, Becky Brenner – County Board Secretary

The next scheduled meeting for the Executive Committee will be 11:00 a.m., on Thursday, April 8, 2021

UNAPPROVED

Executive Committee Meeting – Thursday, April 8, 2021 Third Floor Boardroom, Old Lee County Courthouse – 11:00 a.m. 112 E Second St, Dixon, Illinois 61021

Meeting called to order at 11:00 a.m., by Chair Bob Olson.

Members absent: None

Board Members, Department Heads and County Employees present: Nancy Petersen (County Clerk), Charley Boonstra (State’s Attorney), Greg Gates (LOTS), Jonathan Henrickson (IT Intern) and Becky Brenner (Board Secretary) were all present in person, Marilyn Shippert (Board Member) attended via Zoom video conferencing.

Visitors present: Lori Cortez (Dean of Advancement at Sauk Valley Community College) and Chris Pilling (Executive Director of Sauk Valley Community College Foundation) were both present in person.

Lori Cortez addressed the committee on two (2) topics. The first presented was the college’s plan to offer a Bachelor of Science in Nursing Degree. She explained that the degree was becoming a necessity due to industry demand. The second topic that was presented to the committee was the Impact Program, an economic development initiative that is taking place at the college. The program allows every single student that graduates from an in district high school (all of Lee County, all of Whiteside County, part of Ogle County, Bureau, Henry and Carrol Counties) to have the opportunity to earn three years of tuition and fees from the college through community service. Lori asked the committee for a resolution or letter of support from the County to be presented at the April County Board meeting for both items discussed.

Approval of Minutes The March 2021 Executive Committee minutes were approved without modification.

Announcements: a.

Monthly Claim Sheet The County’s claims, the paid in vacation and holiday/sick pay claims, and Per Diem claims were viewed and signed by the committee for approval. Not included in the per diems that were passed around was a claim for Doug Farster for UCCI. The committee agreed to include it with the others to be submitted in March. Motion by Jim Schielein: To approve County claims, paid in vacation, holiday/sick pay, and per diem claims. Second by John Nicholson. Motion carried unanimously by voice vote.

Petitions Coming To the Zoning Board of Appeals: a. Petition 21-P-1561, Petitioner: Haywell, LLC/Tim Hayden, part of PPN# 19-22-05-300-005 Sublette Township. Petitioner is requesting a Special Use for the purpose of constructing a Self-Storage Facility. b. Petition 21-P-1559, Petitioner: Jerad M. Zellhofer, PPN# part of 13-21-01-101-005, in May Township. Petitioner is requesting a special use zoning for the purpose of conducting a business for construction of agricultural buildings, production of steel roofing, lawn care and landscaping services, and general carpentry. c. Brian Florschuetz – requesting an extension on building home. d. Petition 21-P-1562, Petitioner: Lincoln Avenue Church of God, PPN# 16-07-09-300-004 & 16-07-09-300- 005 in Palmyra Township. Petitioner is requesting a Special Use to utilize the property as a place of worship. e. Petition 21-P-1563, Petitioner: Big Sky Wind Repower, PPN#’s (on file), East Grove and May Townships. Petitioner is requesting a special use zoning for the purpose of repowering wind farm.

Petitions Coming From the Zoning Board of Appeals: a. Petition: 21-P-1560, Petitioner: Jerad M. Zellhofer, PPN# part of 02-15-26-200-002 in Amboy Township. Petitioner is requesting a map amendment for the purpose of conducting a business for construction of agricultural buildings, production of steel roofing, lawn care and landscaping services, and general carpentry. Motion by Chris Norberg: To send all the petitions Coming to the ZBA listed above (items a-e) to the Zoning Board of Appeals. Second by Mike Koppien. Motion carried unanimously by voice vote.

Motion by Chris Norberg: To send all the petition Coming from the Zoning Board of Appeals listed above (item a) to the full County Board. Second by Dave Bowers. Motion carried unanimously by voice vote.

Coming to the Planning Commission: None

Coming from the Planning Commission: None

Old Business: a. Ordinance: Establishing a Speed Zone on Wildcat Road (held over from February and through the cancelled March Meeting) b. Covid Policy for employees c. Resolution: Revision of Zoning Fees

New Business a. Sexual harassment training – Board Members / Per Diem b. Resolution: Employee Handbook – updates and revisions by Sikich c. County administrator discussion and - $80,000 - $125,000 salary range recommendation from the Finance Committee d. Resolution: Regarding the County Board Membership Size e. Ordinance: Amending the Regulating Development of Solar Energy Systems (hold over until May) f. Resolution: Zoning Board of Appeals Meeting Dates Fiscal Year 2021 g. LOTS – Greyhound Single Audit h. LOTS – Mass Transit District Advisory Committee Update i. LOTS – Resolution: Authorizing Execution and amendment of Section 5311 Grant Agreement j. LOTS – Public Transportation Applicant Ordinance k. LOTS – Acceptance of the Special Warranty l. Animal Control Kennel Projects – Inside and Outside m. Animal Control – Inside and Outside Kennel Projects n. Ordinance Amending Ordinance No. 12-15-001, An Ordinance Amending the Boundaries of the Lee County Enterprise Zone – Amendment 13 to Addendum “A” Lee Ogle Enterprise Zone Description for Recording – Amendment 13 to Addendum “B” o. Approval to Award Old Lee County Courthouse Tuck-Pointing Contract p. Letter of Support for the Sauk Valley College Impact Program q. Letter of Support for the Sauk Valley College Bachelor of Science in Nursing Degree Program

Appointments: a. Resolution: Reappointments of Jack Baylor and Richard Griffin to the Board of Trustees of the Ashton Fire Protection District for three-year terms beginning on May 3, 2021 through May 2, 2024 b. Resolution: Reappointments of Mike Koppien, Pat Hilliker, and Josh Tucker to the Lee County Emergency Telephone System Board c. Resolution: Reappointment of John Scott Murphy as Trustee of the Franklin Grove Fire Protection District d. Resolution: Reappointment of John N. Prentice as Trustee of the Paw Paw Fire Protection District e. Resolution: Appointment of Joseph Weinzierl as Trustee of the West Brooklyn Fire Protection District f. Resolution: Appointment of James F. Burke to the Farmland Assessment Review Committee g. Resolution: Appointment of Lori Erbes to the Lee County Board of Review h. Resolution: Appointment of Tom Mead to the Lee County Board of Review Motion by Jim Schielein: To approve and send to County Board all appointments listed above (items a-h) Second by Chris Norberg. Mike Koppien abstained; motion carried by 6 yes votes.

Raffle Report: a.

Executive Session: a.

Motion by Chris Norberg: To approve the new proposed agenda. Second by John Nicholson. Motion carried unanimously by voice vote.

Motion to adjourn by Mike Koppien: Second by Dave Bowers. Motion carried unanimously by voice vote.

Meeting was adjourned at 11:43 a.m.

Respectfully Submitted by, Becky Brenner – County Board Secretary

The next scheduled meeting for the Executive Committee will be 11:00 a.m., on Thursday, May 13, 2021

Lee County Board Dixon, Illinois

RESOLUTION NO.______

______

REVISIONS TO THE ZONING AND BUILDING PERMIT FEES ______

WHEREAS, Lee County has in force a County Zoning Ordinance wherein various fees have been established; and

WHEREAS, said Zoning Ordinance provides for changes in said fees when appropriated; and

WHEREAS, the Lee County Board has determined it is necessary to periodically review and update fees charged for any permits, applications, filing fees, certificate fees, or other costs assessed in the administration and enforcement of the Lee County Zoning Ordinance; and

WHEREAS, the fee structure is deliberately excluded as part of the Zoning Ordinance with the intent that said fees may be changed from time to time without an amendment to the Zoning Ordinance; and

WHEREAS, the fee structure is contained in the “County Development Manual” prepared by the Lee County Zoning Administrator and the Administrative Services Committee of the Lee County Board.

NOW, THEREFORE, BE RESOLVED by the Lee County Board that the following pages of structured fees are hereby established and will replace the present fees in the County Development Manual for Lee County Zoning.

PASSED BY THE LEE COUNTY BOARD

THIS ______DAY OF ______, 2021.

BY: ______Lee County Board Chairman ATTEST:

______Lee County Clerk & Recorder Office of the Lee County Board Robert Olson Chairperson www.leecountyil.com

April 15, 2021

To whom it may concern,

The Lee County Board fully supports the creation of a Bachelor of Science in Nursing Degree Program at Sauk Valley Community College. The board recognizes that the implementation of this program would better prepare those seeking a career in the healthcare field to quickly fill vital workforce needs in the Sauk Valley area.

Additionally, a Sauk Valley Community College Bachelor of Science in Nursing Degree Program would provide graduates with greater credibility, additional options when it comes to workplace environment, and opportunities for advancement and earning potential.

The capability of such a program to expand health care excellence for Lee County residents is clear, and the Lee County Board enthusiastically supports this initiative for Sauk Valley Community College.

Best regards,

Robert J. Olson Lee County Board Chairman

Old Lee County Courthouse, 112 E. Second St., Dixon, IL 61021 • Phone: 815-288-5676 • [email protected] Office of the Lee County Board Robert Olson Chairperson www.leecountyil.com

April 15, 2021

To whom it may concern,

The Lee County Board fully supports the creation of the Sauk Valley Community College Impact Program. The board understands that this program would provide up to three (3) years of earned tuition and fees toward a certificate or degree program for all high school students graduating from any of the six (6) Sauk Valley Community College County Districts.

The Sauk Valley Community Impact Program was designed in response to the needs of the Lee County community and will strengthen workforce development in areas by cementing a college completion mindset among both parents and prospective student groups. Additionally, the program will create new intern and job opportunities with local businesses and organizations and bolster community ties through the required community service program component.

By way of this letter, Lee County publicly demonstrates its advocacy of the Sauk Valley Community College Impact Program and will support the college in its endeavor to make this transformative program a reality.

Best regards,

Robert J. Olson Lee County Board Chairman

Old Lee County Courthouse, 112 E. Second St., Dixon, IL 61021 • Phone: 815-288-5676 • [email protected] Lee County Board

Ordinance #______

REDEFINING AND SETTING THE POWERS, DUTIES AND RESPONSIBILITIES OF THE COUNTY ADMINISTRATOR POSITION

WHEREAS, the Lee County Board (hereafter referred to as the Board) has determined that it is in the best interests of Lee County to redefine and fill the position of County Administrator (hereafter referred to as the Administrator) to improve the coordination, communication, efficiency, and cost effectiveness of the activities and functions of all County departments and to accomplish the objectives of orderly and proper administration of the Board's established policies and ordinances.

NOW, THEREFORE BE IT ORDAINED by the Board that effective as of passage and approval of this ordinance, the Board establishes an Administrator position to advise, assist, act as an agent for, and be responsible to the Board for the proper and efficient administration of such activities of the County as are, or may in the future be, assigned to the Administrator by the Board.

INTENT. It is the intent of the Board to grant to the Administrator only powers and duties which are administrative or ministerial in nature and which are necessary for the proper execution of policy as established by the Board. No provision of this ordinance is intended to assign to the Administrator any duty or power which either general law or the County's code assigns to any other County Officer. No provision of this ordinance shall be construed to delegate to the Administrator any policy-making authority or any other authority required to be performed by the Board; nor shall the Administrator have the power to bind, obligate or commit the County in any manner, except as provided herein or by the express grant of authority by the Board. It is the intention of the Board that the Administrator shall perform only actions which the Board authorizes, and that all actions of the Administrator shall be performed under the direction of the Board.

AUTHORIZATION TO EMPLOY ADMINISTRATOR. The Executive Committee of the Board, or its designated sub-committee is hereby authorized to employ an Administrator, pursuant to the terms and requirements of this ordinance.

QUALIFICATIONS. The County would prefer a candidate with a Bachelor’s Degree in Public Administration, Business Administration, Financial Management or closely related field, plus a minimum of five (5) years of progressively responsible experience in a broad range of governmental operations or private sector experience, or an equivalent combination of education and experience which provides the necessary knowledge, skills and abilities. A Master's Degree in Public Administration, Business Administration, Financial Management or closely related field is preferred.

BOND. The Administrator shall furnish a bond in such amount and with such surety as may be approved by the Board, such bond to be conditioned upon the faithful performance of his or her duties. The cost of the bond shall be paid by the County, and may be part of a blanket bond.

COMPENSATION. The Administrator shall receive such compensation as the Board shall, from time to time, establish. The Board may enter into an employment agreement which specifies in writing provisions, including but not limited to, establishing the level of compensation of the Administrator, specifying benefits and defining other conditions of employment.

ADMINISTRATOR - ESSENTIAL DUTIES AND RESPONSIBILITIES

The Administrator, under and subject to the direction of the Board, is the chief administrator of Lee County, and is responsible to the Board for the proper administration of policies adopted by the Board. The Administrator reports directly to the Executive Committee of the Board. The Board Chair serves as the day-to-day liaison between the Administrator, the Executive Committee, and the full Board.

The Administrator directs and/or coordinates the day-to-day operations of County government under the Board's jurisdiction and/or control; assists the Board to ensure that the County’s governance practices are consistent with the law; researches, develops and recommends County policies and/or programs for consideration by the Board; ensures the timely and efficient completion of all phases of budget development and implementation; implements Board policies; promotes and motivates a service- oriented environment and positive county image to employees and the general public; and, performs highly effective administrative work in planning and directing the administrative affairs of the County.

The Administrator functions as the executive director to the Board, and in that capacity: a) Facilitates communications and continuity between Standing and Special Committees, department heads, and elected officials; b) Assists the Board with its decision-making by providing timely, relevant information on matters coming before the Board or its Committees; c) Drafts resolutions, ordinances and other recommendations to come before the Board; d) Attends all Committee and Board meetings and participates in those meetings as required; e) Represents the County in its relations with State and Federal government entities, as directed by the Board.

In addition, the Administrator functions as the chief administrator of Lee County government, and in that capacity:

2 a) Develops opportunities to improve County efficiencies and cost-effectiveness, and communicates suggestions to the appropriate department heads, elected officials, and/ or Committees of the Board; b) Coordinates and when appropriate, automates programs/ operations within the County; c) Develops and recommends improved or standardized forms and procedures; d) Oversees and assures the County's adherence to all legal requirements under the jurisdiction of the Board; e) Assumes administrative responsibility in areas designated by the Board; f) Serves as the central point of contact for data/information requests made by potential developers; g) Works collaboratively with area economic development agencies to identify and pursue economic development opportunities for the County.

In addition, the Administrator assists the Board, Board committees and sub- committees and County departments with financial planning and budgeting, and in that capacity: a) Establishes procedures and schedules to be followed by all County departments offices and agencies for the preparation, adoption and amendment of annual budgets under the supervision of the Finance Committee; b) Supervises and administers all phases of the budgetary process in coordination with the Finance Committee; c) Reviews and analyze budget requests; d) Prepares and submits to the Board and its committees and sub-committees the annual budgets, including all funds, departments, offices and agencies which the Board reviews and approves; e) Ensures fiscal responsibility by administering and monitoring the County's approved budget and purchasing policies; f) Negotiates leases, contracts, and other agreements for goods and services, subject to approval by the Board; ensures all terms and conditions of leases, contracts and other agreements are performed; develops and maintains a centralized system for purchasing goods and services on behalf of County departments.

In addition, the Administrator assists the Board, Board committees and sub- committees and County departments with personnel and human resources functions, and in that capacity: a) Establishes and maintains administrative procedures relevant to the County's employment practices, including benefit administration, payroll and payroll processing, pension and disability, group health and life insurance, leaves of absence and compensation plan administration; b) Manages staffing processes, including recruiting, interviewing and hiring; c) Ensures job descriptions are up to date and compliant with all local, state and federal regulations; b) Establishes an orientation procedure for onboarding new hires and trains them to meet the needs of the County and compliance with requirements of the County’s HR policies, internal procedures and regulations; e) Communicates with employees about compensation, benefits and other facets of their employment; f) Develops training materials and performance management programs to help ensure employees understand their job responsibilities; g) Creates and implements employee relations policies to help increase employees' job satisfaction and efficiency; h) Investigates employment issues, complaints and conflicts and brings them to resolution; i) Advises Board Committees on the hiring, suspension, discharge, and job performance evaluations of all Department Heads under the jurisdiction of the Board; j) Taking appropriate disciplinary action against employees who violate rules and regulations and addressing employee grievances; k) Generates official internal documents such as offer letters, appointment letters, salary slips and warning letters; l) Evaluates employee performance and appraises their pay scale accordingly; m) Maintains physical and digital files for employees and their documents, benefits and attendance records; n) Obtains necessary budget approval and satisfies other procedural requirements regarding employment actions;

4 o) Ensures the County’s compliance with local, state and federal laws and employment regulations.

The duties and responsibilities described above reflect the Board's assignment of essential functions; it does not proscribe or restrict other responsibilities that may be assigned. The powers assigned to the Administrator are not intended to diminish those powers otherwise assigned to other officers by statute or ordinance, including but not limited, to the Board Chair and members.

Except as otherwise provided by state law or county ordinance, elected and appointed County Officers shall direct matters dealing with the administrative functions of Lee County to the Administrator.

REMOVAL. The Administrator shall serve at the pleasure of the Board and may be removed in accordance with the law at any time by an affirmative vote of a two-thirds majority of the members of the board. The incumbent Administrator may request in writing a reconsideration of his/her removal at a regular or special meeting of the Board subsequent to the removal. Any such request must be made in writing and directed to the Board Chair of the Lee County Board and received at least 10 days prior to the meeting of the Board.

ACTING ADMINISTRATOR. In the event of a vacancy or prolonged absence by the County Administrator, the Executive Committee shall appoint an acting administrator, whose office shall be temporary and who shall only serve until such time as a successor has been appointed or until the incumbent Administrator is able to resume the duties of his/her office

PASSED BY THE LEE COUNTY BOARD

THIS______DAY OF______2021

BY:______Lee County Board Chairman

ATTEST:

______Lee County Clerk

Lee County Board Dixon, Illinois

RESOLUTION No.______

REVISION OF EMPLOYEE HANDBOOK

WHEREAS, the Lee County Board strives to serve County residents with professionalism, courtesy, and honesty; and

WHEREAS, the Lee County Board desires to promote harmonious employee relations, recognize meaningful contributions of its employees in providing government services, and achieve equitable employment policies throughout the various departments of local government; and

WHEREAS, the Lee County Board strives to periodically review, and revise as necessary, its personnel policies and procedures to ensure compliance with State and Federal employment laws; and

WHEREAS, the Lee County Employee Handbook's purpose is to increase awareness and understanding of the employment laws, policies, and the benefits offered by Lee County to its employees, and to encourage uniform administration of these laws, policies, and benefits throughout County Departments and functions; and

WHEREAS, the Lee County Board recognizes the need to revise the existing Employee Handbook previously adopted on April 17, 2018.

NOW, THEREFORE BE IT RESOLVED, the Lee County Board hereby repeals the Employee Handbook previously adopted on April 17, 2018, and approves and adopts the revised Employee Handbook which shall take full effect upon adoption.

PASSED BY THE LEE COUNTY BOARD

THIS______DAY OF______, 2021

BY:______Lee County Board Chairman

BY:______Lee County Clerk

ATTEST:

LEE COUNTY BOARD DIXON, ILLINOIS

RESOLUTION REGARDING THE COUNTY BOARD MEMBERSHIP SIZE

RESOLUTION NO.______

WHEREAS, Lee County, a body politic and corporate of the State of Illinois, is a non- home rule unit of local government pursuant to Article VII, Section 7, of the Illinois Constitution of 1970; and,

WHEREAS, pursuant to 55 ILCS 5/2-3002, the membership size of county boards must be established every ten years; and,

WHEREAS, the composition of the Lee County Board must be determined by July 1, 2021; and,

WHEREAS, heretofore and presently, the Lee County Board consists of twenty-four (24) members; and,

WHEREAS, it has been recommended by members of the Lee County Board that the number of members elected to the Lee County Board shall consist of twenty (20) members; and,

NOW, THEREFORE, BE IT RESOLVED, the Lee County Board resolves that the County Board of Lee County shall consist of twenty (20) members to be elected from four (4) districts in the County of Lee, Illinois; and,

BE IT FURTHER RESOLVED, that the reduction in the Board’s composition shall become effective at the next general election of the County Board Members.

Ayes: ______PASSED BY THE LEE COUNTY BOARD THIS ____ DAY OF ______, 2021 Nays: ______

BY:______BOARD CHAIRMAN

Attest:______Lee County Clerk

LEE COUNTY BOARD DIXON, ILLINOIS

RESOLUTION REGARDING THE COUNTY BOARD MEMBERSHIP SIZE

RESOLUTION NO.______

WHEREAS, Lee County, a body politic and corporate of the State of Illinois, is a non- home rule unit of local government pursuant to Article VII, Section 7, of the Illinois Constitution of 1970; and,

WHEREAS, pursuant to 55 ILCS 5/2-3002, the membership size of county boards must be established every ten years; and,

WHEREAS, the composition of the Lee County Board must be determined by July 1, 2021; and,

WHEREAS, heretofore and presently, the Lee County Board consists of twenty-four (24) members; and,

WHEREAS, it has been recommended by members of the Lee County Board that the number of members elected to the Lee County Board shall consist of twenty-four (24) members; and,

NOW, THEREFORE, BE IT RESOLVED, the Lee County Board resolves that the County Board of Lee County shall remain and consist of twenty-four (24) members to be elected from four (4) districts in the County of Lee, Illinois; and,

BE IT FURTHER RESOLVED, that the reduction in the Board’s composition shall become effective at the next general election of the County Board Members.

Ayes: ______PASSED BY THE LEE COUNTY BOARD THIS ____ DAY OF ______, 2021 Nays: ______

BY:______BOARD CHAIRMAN

Attest:______Lee County Clerk Lee County Dixon, IL

RESOLUTION NO.______

ZONING BOARD OF APPEALS MEETING DATES FISCAL YEAR 2021

WHEREAS, 5 ILCS 120/2.03 provides that each governmental body subject to the provisions of “An Act in Relation to Meetings” must, at the beginning of each calendar or fiscal year, prepare and make available a schedule of all its regular meetings for such year, listing the time and place of such meetings.

BE IT RESOLVED, by the County Board of Lee County, Illinois, that the following scheduled meetings of the Lee County Zoning Board of Appeals for the 2021 fiscal year be and are hereby designated to convene at the hour of 6:00 o’clock p.m. in the Lee County Board Room third floor of the Old Lee County Courthouse.

Thursday, April 1, 2021………………………………….… Stated Meeting Thursday, November 4, 2021....………………………….… Stated Meeting Thursday, December 2, 2021..……………………………... Stated Meeting

BE IT FURTHER RESOLVED, by the County Board of Lee County, Illinois, that the following scheduled meetings of the Lee County Zoning Board of Appeals for the 2021 fiscal year be and are hereby designated to convene at the hour of 7:00 o’clock p.m. in the Lee County Board Room third floor of the Old Lee County Courthouse.

Thursday, May 6, 2021 …………………………………… Stated Meeting Thursday, June 3, 2021……………………………………. Stated Meeting Thursday, July 1, 2021 ……………………………………. Stated Meeting Thursday, August 5, 2021……...………………………….. Stated Meeting Thursday, September 2, 2021..……………………………. Stated Meeting Thursday, October 7, 2021………………………………… Stated Meeting

PASSED BY THE LEE COUNTY BOARD

THIS______DAY OF ______, 2021.

By: ______Lee County Board Chairman

ATTEST:

______Lee County Clerk Lee County Ordinance No: ______

ORDINANCE AMENDING ORDINANCE NO. 12-15-001 AN ORDINANCE AMENDING THE BOUNDARIES OF THE LEE COUNTY ENTERPRISE ZONE

WHEREAS, the Lee County Board has previously adopted Ordinance No. 12-15-001 with respect to the Lee Ogle Enterprise Zone and the Enterprise Zone Intergovernmental

Agreement; and

WHEREAS, the parties have indicated their willingness and desire to further expand the

Enterprise Zone to include specific project sites in the City of Dixon and the City of Oregon.

WHEREAS, the Board of Lee County, Illinois, hereby makes those findings set forth in said Enterprise Zone Intergovernmental Agreement, that said areas to be added to the Lee Ogle

Enterprise Zone meet the statutory requirements of contiguity to the existing zone, not exceeding the total allowable area of the zone, having specific development commitments, and stimulating neighborhood residential or commercial revitalization; and

NOW THEREFORE, BE IT ORDAINED by the Lee County Board and Board

Chairman, in Lee County, Illinois as follows:

SECTION 1: Amendment 13 to Addendum A, “Lee Ogle Enterprise Zone Description for Recording,” shall provide a description of the amended zone area, a copy of which is attached hereto and made a part hereof.

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SECTION 2: The Lee County Board Chairman and County Clerk are authorized to execute any and all documents necessary to implement this Ordinance, including but not limited to Amendment 13 to Addendum “B”, the original Intergovernmental Agreement regarding administration of an Enterprise Zone.

SECTION 3: That Subsection entitled “Lee Ogle Enterprise Zone Area and Funding

Formula for EZ Administration Operating Expense”, in Section 5- “Administration Fees” of

ORDINANCE NO. 12-15-001, is amended to read as follows:

Lee Ogle Enterprise Zone Area and Funding Formula for EZ Administration Operating Expense

2010 US Census Population Lee & Ogle Counties Dixon 15,692 Rochelle 9,574 Both county pop. 89,528 Amboy 2,404 Mount Morris 2,998 Budget of $.75 Per Capita Lee 36,031 Ogle 53,497 for EZ Admin= $67,146

LEE COUNTY AREA PORTION Acres Percent of Zone Original Area to Uninc. Lee 3206.25 35.127% Original Area to Dixon 1157.32 12.679% Original Connector Strips 9.05 0.099%

To Amend. 1-Amboy 75.10 0.823% To Amend. 4-Dixon/Aanchor 4.16 0.046% To Amend. 5-Amboy/Jhnson Tractr 4.55 0.050% To Amend. 6-Ashton 66.24 0.726% To Amend. 10-Duke Solar Strip 0.58 0.006% To Amend. 11-Franklin Grove 61.90 0.678% To Amend. 13-Dixon/Hvarre 18.14 0.199%

Total Area to Lee County 4603.28 50.432%

OGLE COUNTY AREA PORTION Acres Percent of Zone Original area to Uninc. Ogle 1066.92 11.689% Original area to Rochelle 3130.40 34.296% Original Connector Strips 9.05 0.099%

To Amend. 2-Mount Morris 199.41 2.185%

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To Amend. 3-Rochelle/Manor Court 19.63 0.215% To Amend. 6-Oregon 91.76 1.005% To Amend. 8-Rochelle/Pilot 12.12 0.133% From Amend. 9-Rochelle Corrected -14.43 -0.158% To Amendment 13-Oregon/Hvarre 9.48 0.104%

Total Area to Ogle County 4524.33 49.568%

Max Area per Statute 9600 100%

Total Area allocated to Zone 9127.61 95.08% Acres in reserve (unallocated) 472.39 4.92%

LEE COUNTY FINANCIAL SHARE OGLE COUNTY FINANCIAL SHARE Lee County Share $9,904 Ogle County Share $7,433 Dixon Share $21,838 Rochelle Share $23,526 Amboy Share $670 Mount Morris Share $1,750 Ashton Share $600 Oregon Share $830 Franklin Grove Share $595 50.43% of Budget $33,607 49.57% of Budget $33,539

Total Budget for Administration $67,146

Budget shall be adjusted each year for the following year according to the 3-year rolling average of each year's annualized October CPI published by the US-BLS, with a 2018 basis year.

SECTION 4: The provisions and Sections of this Ordinance shall be deemed to be

separable, and the invalidity of any portion of this Ordinance shall not affect the validity of the

remainder.

SECTION 5: All ordinances and parts of ordinances in conflict herewith are, to the extent of such conflict, repealed.

SECTION 6: This Ordinance shall take effect upon its passage, approval and publication as required by law.

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Passed by the Lee County Board and the Lee County Board Chairman, this ______day of ______, 2021.

The Lee County Board

By: ______Robert Olson, Lee County Board Chairman

Attest:

______Nancy Petersen, Lee County Clerk

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AMENDMENT 13 TO ADDENDUM “A” LEE OGLE ENTERPRISE ZONE DESCRIPTION FOR RECORDING

The LEE OGLE ENTERPRISE ZONE being situated in the County of Lee and County of Ogle and the State of Illinois and described in Addendum A in its Designating Ordinance, and in subsequent amending ordinances; is hereby amended to include the following described bounded areas, also listing present legal parcels within the bounded areas, and with the respective County Parcel Identification Numbers (PIN).

BOUNDED AREA 1

Starting at a first Point of Beginning in a part of Township 23N Range 10E, Section 10, Oregon-Nashua Township within the City of Oregon, Ogle County, Illinois, a point that lies at the edge of a bounded area of the presently certified LEE OGLE ENTERPRISE ZONE, described in AMENDMENT 6 TO ADDENDUM “A”, LEE OGLE ENTERPRISE ZONE DESCRIPTION FOR RECORDING, in amending ordinances certified by the State of Illinois on February 20, 2019, and described as the beginning point of side 10 of Bounded Area 4B in said AMENDMENT 6.

At said first Point of Beginning , CONNECTOR STRIP 1, which is 3 feet wide, covering an area of 0.01 acres, extends N0°48'47"E for 179.048 feet to point 1 of BOUNDED AREA 1 of this amendment, then N0°48'28"E for 492.866 feet from point 1 to point 2, then S88°09'25"E for 275.173 feet from point 2 to point 3, then N1°13'58"E for 182.422 feet from point 3 to point 4, then S89°01'39"E for 430.547 feet from point 4 to point 5, then S14°36'07"W for 603.480 feet to connect point 5 to point 6, then S89°08'44"E for 115.383 feet to connect point 6 to point 7, then S3°46'01"E for 198.479 feet to connect point 7 to point 8, then N77°58'30"W for 592.062 feet to connect point 8 to point 9, then N89°18'32"W for 113.598 feet to connect point 9 to point 1, and close BOUNDED AREA 1, calculated to include 9.47 acres.

TABLE 1: A portion of areas presently known by 16-10-128-004 OGLE COUNTY PIN’s 16-10-128-005 BOUNDED AREA 1 9.47 acres Connecting Strip 0.01 acres

BOUNDED AREA 2

Starting at a second Point of Beginning, in a part of Township 22N, Range 09E, Section 33, Dixon Township, City of Dixon, Lee County, Illinois, a point described as the beginning point of C268, a connecting strip stated previously in AMENDMENT 9 TO ADDENDUM “A”, LEE OGLE ENTERPRISE ZONE DESCRIPTION FOR RECORDING, an area of the LEE OGLE ENTERPRISE ZONE described in amending ordinances certified by the State of Illinois on November 10, 2020.

Page 1 of 3

At that second point of beginning, CONNECTOR STRIP 2, which is 3 feet wide, covering an area of 0.21 acres, extends S69°22'31"W for 2985.603 feet to point 1 of BOUNDED AREA 2 of this amendment, then N89°47'42"E for 134.261 feet from point 1 to point 2, then S0°18'00"W for 120.342 feet from point 2 to point 3, then N89°42'03"E for 327.705 feet from point 3 to point 4, then N0°35'02"E for 674.082 feet from point 4 to point 5, then S89°37'18"W for 166.064 feet to connect point 5 to point 6, then S0°18'24"W for 159.996 feet to connect point 6 to point 7, then S89°37'22"W for 164.986 feet to connect point 7 to point 8, then S0°17'52"W for 332.875 feet to connect point 8 to point 9, then S89°46'11"W for 134.338 feet to connect point 9 to point 10, then S0°13'18"W for 60.311 feet to connect point 10 to point 1 and close BOUNDED AREA 2, calculated to include 4.67 acres.

TABLE 2: An area presently known by 02-33-154-043 LEE COUNTY PIN BOUNDED AREA 2 4.67 acres Connecting Strip 0.21 acres Section info for Lee County Clerk and Recorder 220933-NW A part of:

BOUNDED AREA 3

Starting at a third Point of Beginning, in a part of Township 21N, Range 09E, Section 05, Dixon Township, City of Dixon, Lee County, Illinois, a point described as the beginning point of C228, a connecting strip previously stated in AMENDMENT 9 TO ADDENDUM “A”, LEE OGLE ENTERPRISE ZONE DESCRIPTION FOR RECORDING, an area of the LEE OGLE ENTERPRISE ZONE described in amending ordinances certified by the State of Illinois on November 10, 2020.

At that third Point of Beginning, CONNECTOR STRIP 3, which is 3 feet wide, covering an area of 0.07 acres, extends S17°39'11"E for 811.194 feet to point 1 of BOUNDED AREA 3 of this amendment, then S72°38'46"W for 157.154 feet from point 1 to point 2, then S19°29'26"E for 65.563 feet from point 2 to point 3, then N72°17'09"E for 322.951 feet from point 3 to point 4, then S5°36'44"E for 120.718 feet from point 4 to point 5, then S0°00'00"W for 150.694 feet to connect point 5 to point 6, then N87°52'44"E for 75.051 feet to connect point 6 to point 7, then N0°15'59"W for 149.307 feet to connect point 7 to point 8, then S89°23'30"E for 327.102 feet to connect point 8 to point 9, then N21°47'06"W for 20.582 feet to connect point 9 to point 10, then N89°56'55"E for 107.352 feet to connect point 10 to point 11, then N65°49'51"E for 172.512 feet from point 11 to point 12, then N34°10'45"E for 338.394 feet from point 12 to point 13, then N5°53'10"W for 126.971 feet from point 13 to point 14, then N15°31'27"W for 194.599 feet from point 14 to point 15, then N71°51'49"W for 118.518 feet to connect point 15 to point 16, then N77°51'21"W for 70.146 feet to connect point 16 to point 17, then N0°00'00"E for 36.458 feet to connect point 17 to point 18, then N79°44'45"W for 175.547 feet to connect point 18 to point 19, then N84°10'25"W for 128.267 feet to connect point 19 to point 20, then N87°47'51"W for 67.758 feet to connect point 20 to point 21, then S16°51'30"E for 29.932 feet from point 21 to point 22, then N89°48'58"W for 113.542 feet from point 22 to point 23, then S19°44'21"E for 317.333 feet from point 23 to point 24, then S85°33'11"W for 200.210 feet from

Page 2 of 3 point 24 to point 25, then S80°00'57"W for 80.695 feet to connect point 25 to point 26, then S5°43'58"E for 128.817 feet to connect point 26 to point 27, then S5°58'29"E for 149.965 feet to connect point 27 to point 28, then S73°36'44"W for 184.768 feet to connect point 28 to point 1 and close BOUNDED AREA 3, calculated to include 13.19 acres.

TABLE 3: An portion of an area presently known 08-05-458-004 by LEE COUNTY PIN BOUNDED AREA 3 13.19 acres Connecting Strip 0.07 acres Section info for Lee County Clerk and 210905-SE Recorder 210905-SW Parts of: 210908-NE

The sum of the bounded areas including connecting strips is 27.62 acres added to the LEE OGLE ENTERPRISE ZONE.

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AMENDMENT 13 TO ADDENDUM “B”

TO THE INTERGOVERNMENTAL AGREEMENT MADE DECEMBER 15, 2015, BY AND BETWEEN THE CITY OF DIXON, THE COUNTY OF LEE, THE CITY OF ROCHELLE AND THE COUNTY OF OGLE REGARDING THE ADMINISTRATION OF THE LEE OGLE ENTERPRISE ZONE.

WHEREAS, the Designating Units of Government wish to further expand the Lee Ogle Enterprise Zone to support vital projects, and;

WHEREAS, a public hearing was held on February 23rd, 2021, in the Enterprise Zone, on the question of expanding the Enterprise Zone to include specific project areas in the City of Dixon and the City of Oregon, and;

WHEREAS, the project areas to be added to the Lee Ogle Enterprise Zone meets the statutory requirements of contiguity to the existing zone, not exceeding the total allowable area of the zone, having specific development commitments, and stimulating neighborhood residential or commercial revitalization; and

NOW, THEREFORE, in consideration of the foregoing premises, the Designating Units of Government agree that the intergovernmental agreement shall be amended in the following respects:

A. CHANGE TO SECTION I. OF THE INTERGOVERNMENTAL AGREEMENT– GENERAL PROVISIONS

Subsection A) is hereby amended to read as follows:

A) Legal Description. The area as described in the original Lee Ogle Enterprise Zone “ADDENDUM “A” LEE OGLE ENTERPRISE ZONE DESCRIPTION FOR RECORDING” and other amendments certified by the Department of Commerce and Economic Opportunity, shall be designated as the Lee Ogle Enterprise Zone.

Subsection D) 2) is hereby amended to read as follows:

D) Administration Fees.

2) Designating Units of Government – The Designating Units of Government agree to provide financial assistance to the organization employing the Zone Administrator. Said assistance shall be calculated using a per capita rate of $0.75 (seventy-five cents) based on the population of the respective Designating Units of

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Government according to the most recent decennial census as well as allocation of Enterprise Zone Acreage as described below:

Lee Ogle Enterprise Zone Area and Funding Formula for EZ Administration Operating Expense 2010 US Census Population Lee & Ogle Counties Dixon 15,692 Rochelle 9,574 Both county pop. 89,528 Amboy 2,404 Mount Morris 2,998 Budget of $.75 Per Capita Lee 36,031 Ogle 53,497 for EZ Admin= $67,146

LEE COUNTY AREA PORTION Acres Percent of Zone Original Area to Uninc. Lee 3206.25 35.127% Original Area to Dixon 1157.32 12.679% Original Connector Strips 9.05 0.099% To Amend. 1-Amboy 75.10 0.823% To Amend. 4-Dixon/Aanchor 4.16 0.046% To Amend. 5-Amboy/Jhnsn Trct 4.55 0.050% To Amend. 6-Ashton 66.24 0.726% To Amend. 10-Duke Solar Strip 0.58 0.006% To Amend. 11-Franklin Grove 61.90 0.678% To Amend. 13-Dixon/Hvarre 18.14 0.199%

Total Area to Lee County 4603.28 50.432%

OGLE COUNTY AREA PORTION Acres Percent of Zone Original area to Uninc. Ogle 1066.92 11.689% Original area to Rochelle 3130.40 34.296% Original Connector Strips 9.05 0.099% To Amend. 2-Mount Morris 199.41 2.185% To Amend. 3-Rochelle/Manor Court 19.63 0.215% To Amend. 6-Oregon 91.76 1.005% To Amend. 8-Rochelle/Pilot 12.12 0.133% From Amend. 9-Rochelle Corrected -14.43 -0.158% To Amendment 13-Hvarre Housing 9.48 0.104%

Total Area to Ogle County 4524.33 49.568%

Max Area per Statute 9600 100% Total Area allocated to Zone 9127.61 95.08% Acres in reserve (unallocated) 472.39 4.92%

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Total Budget for Administration $67,146

Budget shall be adjusted each year for the following year according to the 3-year rolling average of each year's annualized October CPI published by the US-BLS, with a 2018 basis year.

In all other respects, the Intergovernmental Agreement dated December 15, 2015, and as amended and certified by the State of Illinois, shall remain in full force and effect.

(the signature of the parties appears on the following page)

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Dated this ______day of ______, 2021

City of Dixon City of Amboy County of Lee

By:______By:______By:______

Mayor Mayor County Board Chairman

City of Rochelle Village of Mount Morris County of Ogle

By:______By:______By:______

Mayor Village President County Board Chairman

City of Oregon Village of Ashton

By:______By:______

Mayor Village President

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Lee County Board Dixon, Illinois

RESOLUTION NO.______

RESOLUTION REAPPOINTING MEMBERS TO THE LEE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD

WHEREAS, appointments to the Lee County Emergency Telephone System Board are made by the Chairman of the Lee County Board with the approval and consent of the Lee County Board; and

WHEREAS, the terms of the Lee County Emergency Telephone System Board members, Mike Koppien, Pat Hilliker, and Josh Tucker will expire on May 20, 2021; and

WHEREAS, Mike Koppien, Pat Hilliker, and Josh Tucker have expressed a desire to be reappointed as Board members on the Lee County Emergency Telephone System Board and the remaining Board members support the reappointments.

BE IT HEREBY RESOLVED by the County Board of Lee County, Illinois, that Mike Koppien, Pat Hilliker, and Josh Tucker be reappointed to the Lee County Emergency Telephone System Board for terms beginning May 21, 2021 and ending on May 20, 2024.

PASSED BY THE LEE COUNTY BOARD

THIS ______DAY OF ______, 2021

BY: ______Lee County Board Chairman

ATTEST:

______Lee County Clerk

Lee County Board Dixon, Illinois

RESOLUTION NO.______

RESOLUTION REAPPOINTING TRUSTEE TO THE PAW PAW FIRE PROTECTION DISTRICT

WHEREAS, the term of John N. Prentice as Trustee of the Paw Paw Fire Protection District will expire on April 30, 2021; and

WHEREAS, John N. Prentice, has shown a desire to be reappointed as Trustee of the Paw Paw Fire Protection District; and

WHEREAS, John N. Prentice is willing to serve a further three (3) year term from May 1, 2021 through April 30, 2024; and

BE IT HEREBY RESOLVED by the County Board of Lee County, Illinois, that John N. Prentice is hereby reappointed as a Trustee of the Paw Paw Fire Protection District of Lee County Illinois for a three (3) year term beginning May 1, 2021 and expiring on April 30, 2024.

PASSED BY THE LEE COUNTY BOARD

THIS ______DAY OF ______, 2021

BY: ______Lee County Board Chairman

ATTEST:

______Lee County Clerk

Lee County Board Dixon, Illinois

RESOLUTION NO.______

RESOLUTION APPOINTING TRUSTEE TO THE WEST BROOKLYN FIRE PROTECTION DISTRICT

WHEREAS, the Board of Trustees of the West Brooklyn Fire Protection District herby supports the appointment of Joseph Weinzierl as Trustee for a three (3) year term from the period of May 1, 2021 through May 26, 2024; or until his successor(s) is (are) appointed and qualified, and

WHEREAS, Joseph Weinzierl, hereby agrees to accept the position as Trustee of the West Brooklyn Fire Protection District for said period; and

NOW THEREFORE BE IT HEREBY RESOLVED by the County Board of Lee County, Illinois, that Joseph Weinzierl is hereby appointed as a Trustee of the West Brooklyn Fire Protection District of Lee County Illinois for a three (3) year term beginning May 1, 2021 and expiring on May 26, 2024.

PASSED BY THE LEE COUNTY BOARD

THIS ______DAY OF ______, 2021

BY: ______Lee County Board Chairman

ATTEST:

______Lee County Clerk LEE COUNTY BOARD

RESOLUTION #______

FARMLAND ASSESSMENT REVIEW COMMITTEE

WHEREAS, pursuant to 35 ILCS 200, Section 10-120 a Farmland Assessment Review Committee shall be established by each County, and

WHEREAS, the County Board desires to appoint members to the Farmland Assessment Review Committee, and

WHEREAS, the name of James F. Burke, who is an elector of said District, is presented for approval for appointment,

BE IT HEREBY RESOLVED by the County Board of Lee County, Illinois that James F. Burke be appointed to serve on the Farmland Assessment Review Committee of Lee County, Illinois for a term beginning June 1, 2021 and ending May 31, 2023.

PASSED BY THE LEE COUNTY BOARD

THIS ______DAY OF ______, 2021

BY:______Lee County Chairman

ATTEST:

______Lee County Clerk

LEE COUNTY BOARD

RESOLUTION #______

LEE COUNTY BOARD OF REVIEW

WHEREAS, pursuant to 35 ILCS 200, Section 6-5, the Chairman of the County Board shall appoint with the approval of the County Board, members of the Board of Review, and

WHEREAS, the name of Lori Erbes, who is an elector of said District, is presented for approval for appointment,

BE IT HEREBY RESOLVED by the County Board of Lee County, Illinois that Lori Erbes be appointed to serve of the Board of Review of Lee County, Illinois for a term beginning June 1, 2021 and ending May 31, 2023.

PASSED BY THE LEE COUNTY BOARD THIS _____ DAY OF______, 2021

BY:______Lee County Chairman

ATTEST:

______Lee County Clerk

LEE COUNTY BOARD

RESOLUTION #______

LEE COUNTY BOARD OF REVIEW

WHEREAS, pursuant to 35 ILCS 200, Section 6-5, the Chairman of the County Board shall appoint with the approval of the County Board, members of the Board of Review, and

WHEREAS, the name of Tom Mead, who is an elector of said District, is presented for approval for appointment,

BE IT HEREBY RESOLVED by the County Board of Lee County, Illinois that Tom Mead be appointed to serve on the Board of Review of Lee County, Illinois for a term beginning June 1, 2021 and ending May 31, 2023.

PASSED BY THE LEE COUNTY BOARD THIS _____ DAY OF______, 2021

BY:______Lee County Chairman

ATTEST:

______Lee County Clerk

RESOLUTION

NO.______

IN RE: LEE COUNTY HOUSING AUTHORITY APPOINTMENT

APPOINTMENT OF Mary Ann Knoll

The undersigned, Bob Olson, as Chairman of the County Board of Lee County, Illinois, appoints Mary Ann Knoll as a Commissioner of the Lee County Housing Authority commencing April 15, 2021 and ending April 15, 2026.

______Bob Olson, Chairman of the Lee County Board of Lee County, Illinois

Nancy Petersen certifies that she is County Clerk of Lee County and Ex- Officio Clerk of the County Board of Lee County, Illinois, and that the foregoing is a true and correct copy of the appointment of Mary Ann Knoll as a Commissioner of the Lee County Housing Authority, by Bob Olson, Chairman of said County Board and approved by the Board.

Dated this ____day of______2021.

______Nancy Petersen, County Clerk of Lee County and Ex-Officio Clerk of the County Board of Lee County, Illinois