Minutes of the Finance Sub-Committee Meeting Held at the Parish Hall, Llandegfan on Monday, 3Rd JANUARY 2019
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Minutes of the Finance Sub-Committee Meeting held at the Parish Hall, Llandegfan on Monday, 3rd JANUARY 2019. 1 PRESENT: Cllrs Idris Alan Jones (Chairman), Mrs Jean Davidson, Miss Joan Kirkham, Mr Alun Roberts, Mr Eurfryn Davies. Clerc – Mr John Alun Foulkes 2 APOLOGIES: Mr Ernie Thomas & Mrs Nia Jones. 3 The Chairman extended a warm welcome to every member to the meeting. 4 The main purpose of the meeting was to decide on the Income & Expenditure (Budget) for the Council for 2019-2020 in order to recommend the Council's Precept to the next Full Council meeting. 5 Budget Review of the Council's Expenditure & Income 2018-2019: 5.1 Before proceeding, the Clerk had produced a financial statement as at 31st December 2018 showing that the Council had spent £21,940 against £37,100, well within the budget estimates. However, further expenditure of £14,500 is expected during the last 3 months of the financial year, being Annual Donations to Local Organisations totalling approximately £2,000, the Clerk's salary for the remaining part of this financial year amounting to £1,500 (PAYE inclusive), the Annual Insurance invoice of £2,000, Playfield Equipment of £3,000 and a payment to the Parish Hall Account totalling £6,000. Therefore, expenditure is on target. Income due back into the Council account is a VAT refund of around £2,000 and the County Council’s Footpath Grant of £1,200, leaving very little to spare in term of resources as at 31st March 2019. 5.2 In contrast, the Parish Hall account is showing a positive figure of around £33,000 with a Grant payment of around £2,500 to be received from the Anglesey Charitable Trust. The only real expenditure to be paid is the Annual Insurance of around £1,000 plus ongoing day to day expenditure. 5.3 With the above information to hand, the following spending was proposed for 2019/2020:- Playfield Equipment/Maintenance Including Grass Cutting) - £ 3,000.00 Donations - £ 1,200.00 Clerk - £ 6,000.00 Insurance - £ 3,500.00 Administration & Audit Costs - £ 1,250.00 Footpaths - £ 3,040.00 Parish Hall Repairs & Maintenance - £16,000.00 Bus Shelter Repairs - £ 2,500.00 Contingencies - £ 1,000.00 TOTAL £ 37,490.00 Sign...................................................................... Page 1. 5.4 Income: Precept - £31,500.00 Footpath Grant - £ 1,200.00 VAT Refund - £ 2,000.00 County Council Annual Grant - £ 2,500.00 Parish Hall Hiring Fees - £ 3,000.00 Miscellaneous - £ 500.00 TOTAL - £40,700.00 5.5 Having considered the above, it was recommended that the Precept remains at the current level of £31,500.00. 5.6 Donations: The following payments were recommended: Eglwys Llandegfan - £400.00 (S214/LGA1972) Egwlys Llansadwrn - £400.00 (S214/LGA1972) Capel Barachia - £400.00 (S214/LGA1972) Papur Menai - £ 50.00 (S137/LGA1972) Beaumaris Band - £ 50.00 (S137/LGA1972) Eisteddfod Llandegfan - £500.00 (S145/LGA1972) Canolfan Beaumaris - £250.00 (S19/LGA1976) Ysgol Llandegfan - £150.00 (S137/LGA1972) Llandegfan Football Club - £150.00 (S137/LGA1972) TOTAL - £2,350.00 6. Other Matters. 6.1 It was agreed to renew the Playing Field Grass Cutting contract with Mr Dafydd Hughes of Dwyran. 6.2 It was agreed to renew the Footpaths Contract with Mr Keith Owen, Menai Bridge. 6.3 It was agreed to renew the agreement and appoint Messrs I G Jones & Co of Llangefni as the Community Council's Internal Auditor. 6.4 With no further business to conduct, the Chairman thanked the members for attending and declared the meeting closed at 7:00pm. Sign............................................................Chairman.................................Date. PAGE 2. .