Minutes of the Finance Sub-Committee Meeting held at the Parish Hall, on Monday, 3rd JANUARY 2019.

1 PRESENT: Cllrs Idris Alan Jones (Chairman), Mrs Jean Davidson, Miss Joan Kirkham, Mr Alun Roberts, Mr Eurfryn Davies. Clerc – Mr John Alun Foulkes 2 APOLOGIES: Mr Ernie Thomas & Mrs Nia Jones.

3 The Chairman extended a warm welcome to every member to the meeting.

4 The main purpose of the meeting was to decide on the Income & Expenditure (Budget) for the Council for 2019-2020 in order to recommend the Council's Precept to the next Full Council meeting.

5 Budget Review of the Council's Expenditure & Income 2018-2019:

5.1 Before proceeding, the Clerk had produced a financial statement as at 31st December 2018 showing that the Council had spent £21,940 against £37,100, well within the budget estimates. However, further expenditure of £14,500 is expected during the last 3 months of the financial year, being Annual Donations to Local Organisations totalling approximately £2,000, the Clerk's salary for the remaining part of this financial year amounting to £1,500 (PAYE inclusive), the Annual Insurance invoice of £2,000, Playfield Equipment of £3,000 and a payment to the Parish Hall Account totalling £6,000. Therefore, expenditure is on target. Income due back into the Council account is a VAT refund of around £2,000 and the County Council’s Footpath Grant of £1,200, leaving very little to spare in term of resources as at 31st March 2019.

5.2 In contrast, the Parish Hall account is showing a positive figure of around £33,000 with a Grant payment of around £2,500 to be received from the Charitable Trust. The only real expenditure to be paid is the Annual Insurance of around £1,000 plus ongoing day to day expenditure.

5.3 With the above information to hand, the following spending was proposed for 2019/2020:-

Playfield Equipment/Maintenance Including Grass Cutting) - £ 3,000.00 Donations - £ 1,200.00 Clerk - £ 6,000.00 Insurance - £ 3,500.00 Administration & Audit Costs - £ 1,250.00 Footpaths - £ 3,040.00 Parish Hall Repairs & Maintenance - £16,000.00 Bus Shelter Repairs - £ 2,500.00 Contingencies - £ 1,000.00 TOTAL £ 37,490.00

Sign......

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5.4 Income: Precept - £31,500.00 Footpath Grant - £ 1,200.00 VAT Refund - £ 2,000.00 County Council Annual Grant - £ 2,500.00 Parish Hall Hiring Fees - £ 3,000.00 Miscellaneous - £ 500.00 TOTAL - £40,700.00

5.5 Having considered the above, it was recommended that the Precept remains at the current level of £31,500.00.

5.6 Donations: The following payments were recommended: Eglwys Llandegfan - £400.00 (S214/LGA1972) Egwlys Llansadwrn - £400.00 (S214/LGA1972) Capel Barachia - £400.00 (S214/LGA1972) Papur Menai - £ 50.00 (S137/LGA1972) Band - £ 50.00 (S137/LGA1972) Eisteddfod Llandegfan - £500.00 (S145/LGA1972) Canolfan Beaumaris - £250.00 (S19/LGA1976) Ysgol Llandegfan - £150.00 (S137/LGA1972) Llandegfan Football Club - £150.00 (S137/LGA1972)

TOTAL - £2,350.00

6. Other Matters.

6.1 It was agreed to renew the Playing Field Grass Cutting contract with Mr Dafydd Hughes of .

6.2 It was agreed to renew the Footpaths Contract with Mr Keith Owen, .

6.3 It was agreed to renew the agreement and appoint Messrs I G Jones & Co of as the Council's Internal Auditor.

6.4 With no further business to conduct, the Chairman thanked the members for attending and declared the meeting closed at 7:00pm.

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