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LYTTELTON/MT HERBERT COMMUNITY BOARD AGENDA THURSDAY 18 APRIL 2013 AT 1.30PM IN THE BOARDROOM, LYTTELTON SERVICE CENTRE, 15 LONDON STREET, LYTTELTON Community Board: Paula Smith (Chairperson), Jeremy Agar (Deputy Chairperson), Ann Jolliffe, Claudia Reid, Adrian Te Patu and Andrew Turner Community Board Adviser Liz Carter Telephone: 941 5682 Fax: (03) 304-7731 Email: [email protected] PART A - MATTERS REQUIRING A COUNCIL DECISION PART B - REPORTS FOR INFORMATION PART C - DELEGATED DECISIONS INDEX PAGE NO KARAKIA PART C 1. APOLOGIES 4 PART C 2. CONFIRMATION OF MEETING MINUTES – 21 MARCH 2013 4 PART B 3. DEPUTATIONS BY APPOINTMENT 9 3.1 Gerald Edmunds, Accident Compensation Corporation 3.2 Jae Renaut 3.3 Frances James and Kate Bould, Governors Bay Community Association PART B 4. CORRESPONDENCE 9 4.1 Ross Fountain PART B 5. PETITIONS 9 PART B 6. NOTICES OF MOTION 9 PART C 7. APPLICATION TO LYTTELTON/MT HERBERT DISCRETIONARY RESPONSE 11 FUND – NEW ZEALAND COMMUNITY BOARDS’ CONFERENCE 2013 PART C 8. APPLICATION TO LYTTELTON/MT HERBERT DISCRETIONARY RESPONSE 13 FUND – DIAMOND HARBOUR SCHOOL AND LYTTELTON GRASSY MARKET We’re on the Web! www.CCC.Govt.NZ/Council/Agendas/ 18. 4. 2013 PART C 9. STODDART POINT RESERVE AND COASTAL AND CLIFFS RESERVES 17 NETWORK - DRAFT MANAGEMENT PLAN PART B 10. BRIEFINGS 20 PART B 11. COMMUNITY BOARD ADVISER’S UPDATE 20 11.1 Board Funding Balances 11.2 Local Earthquake Recovery Co-Ordination 11.3 March 2013 Update on Local Capital Projects and Stronger Christchurch Infrastructure Rebuild Team Update (SCIRT) PART B 12. ELECTED MEMBERS’ INFORMATION EXCHANGE 22 PART B 13. QUESTIONS UNDER STANDING ORDERS 22 Lyttelton/Mt Herbert Community Board Agenda 18 April 2013 Page 2 18. 4. 2013 Lyttelton/Mt Herbert Community Board Objectives for the 2010 – 2013 Triennium “A place where people enjoy living” These objectives are agreed by members of the Lyttelton/Mt Herbert Community Board. They are intended to guide decision-making and provide a basis for the Board's advocacy work in this triennium and beyond. These objectives can only be achieved in partnership with others, including our many resourceful community groups, mana whenua, local businesses (including Lyttelton Port of Christchurch), the Christchurch City Council and government agencies. Local community partnership in earthquake recovery Port traffic off waterfront quays Improved public access to inner harbour waterfront A rebuilt sustainable Lyttelton town centre, with character Lyttelton Urban Design Advisory Committee up and running Retention, restoration, and timely recovery of local heritage Arts and creative activities supported and celebrated Lyttelton Harbour catchment water quality steadily improving Head-to-Head walkway up and running Predator-free Port Hills Landscapes protected and sustainably managed Stoddart Point and Coastal Cliff Management Plan finalised Agreed plans for Godley House site redevelopment Destination Lyttelton Harbour “on the map” for visitors More and different people involved (broader community engagement) Greater community interest in role of the Community Board Lyttelton/Mt Herbert Community Board Adopted 15 May 2012 Lyttelton/Mt Herbert Community Board Agenda 18 April 2013 Page 3 18. 4. 2013 1. APOLOGIES An apology has been received from Adrian Te Patu. 2. CONFIRMATION OF MEETING MINUTES – 21 MARCH 2013 The minutes of the Board’s meeting of 21 March 2013 are attached. STAFF RECOMMENDATION That the minutes of the Board’s meeting held on Thursday 21 March 2013, be confirmed. Lyttelton/Mt Herbert Community Board Agenda 18 April 2013 Page 4 18. 4. 2013 ATTACHMENT TO CLAUSE 2 LYTTELTON/MT HERBERT COMMUNITY BOARD 21 MARCH 2013 Minutes of a meeting of the Lyttelton/Mt Herbert Community Board held on Thursday 21 March 2013 at 1.32pm in the Boardroom, Lyttelton Service Centre, 15 London Street, Lyttelton PRESENT: Jeremy Agar (Chairperson), Ann Jolliffe, Claudia Reid, Adrian Te Patu and Andrew Turner. APOLOGY: An apology for absence was received and accepted from Paula Smith. An apology for early departure was received and accepted from Claudia Reid who left at 3.20pm being absent for Clauses 7.1, 7.3, 8 and 9. KARAKIA: Adrian Te Patu gave the opening karakia. The meeting adjourned at 3.52pm and reconvened at 4.04pm. The Board reports that: PART B - REPORTS FOR INFORMATION 1. DEPUTATIONS BY APPOINTMENT 1.1 DIANA HARRISON Diana Harrison addressed the Board regarding recent urban planning decisions in Lyttelton, including the decision to purchase a property for a civic square and the decision to decline the proposal for a residential dwelling at 2 Sumner Road. Ms Harrison was advised of opportunities the public had to submit on current documents which could have an impact in Lyttelton, including the Lyttelton Civic Square consultation and the Land Use Recovery Plan. Ms Harrison was also informed that to date no application for resource consent had been received by the Council for the property at 2 Sumner Road. The Board decided to ask that staff consider the appointment of Mr Graham Allen, Architect, as a member of the Urban Design Panel in relation to applications for Lyttelton building projects. 1.2 KRIS HERBERT Kris Herbert addressed the Board regarding what she believed was the urgent need to update the design guidelines and parking requirements for Lyttelton, as a first step towards the rebuild of the Lyttelton town centre, and she asked that the Council consider changing the timeline for the review of these issues. Ms Herbert was advised of the opportunity the public had to submit on the Land Use Recovery Plan which could have an impact on future development in Lyttelton. The Board decided to ask that the matter of the District Plan change including an update of the Lyttelton Design Guidelines be the subject of a briefing from staff at their next meeting. 2. CORRESPONDENCE 2.1 SIMON LITTLEJOHNS AND MARGARET RICKETTS The Board received correspondence from Simon Littlejohns and Margaret Ricketts regarding the Head to Head walkway. Lyttelton/Mt Herbert Community Board Agenda 18 April 2013 Page 5 18. 4. 2013 ATTACHMENT TO CLAUSE 2 2 Cont’d The Board received the correspondence and referred it to staff for comment and consideration in conjunction with the options being assessed for Sumner Road. 2.2 DAVE SANDERS The Board received correspondence from Dave Sanders regarding a proposal to incorporate the bell tower from the demolished St Joseph’s Catholic Church in the planning for the new Lyttelton Civic Square. The Board received the correspondence and referred it to staff working on the Lyttelton Civic Square consultation. 3. PRESENTATION OF PETITIONS Nil. 4. NOTICES OF MOTION Nil. 5. MINUTES OF LYTTELTON HARBOUR/WHAKARAUPO ISSUES GROUP – 12 FEBRUARY 2013 The Board received the minutes of the Lyttelton Harbour/Whakaraupo Issues Group meeting of 12 February 2013. 6. RESERVE MANAGEMENT COMMITTEES 6.1 LYTTELTON RESERVES MANAGEMENT COMMITTEE The Board received the minutes of the Lyttelton Reserves Management Committee meeting of 11 February 2013. 7. BRIEFINGS 7.1 LOCAL ALCOHOL POLICY Staff gave a presentation updating the Board on the work that had been undertaken so far on the Local Alcohol Policy (LAP). 7.2 CHARTERIS BAY WATER AND WASTEWATER Staff updated the Board on progress with the implementation of the Charteris Bay Water and Wastewater infrastructure replacement project. 7.3 GRAFFITI OFFICE Staff briefed the Board on the Tag Force database being operated by the Graffiti Office and the successful outcomes to date. Lyttelton/Mt Herbert Community Board Agenda 18 April 2013 Page 6 18. 4. 2013 ATTACHMENT TO CLAUSE 2 8. COMMUNITY BOARD ADVISER’S UPDATE Specific mention was made of the following matter: The Board decided to request that there be some discussion with the Board and possibly further negotiation, before the seats outside the supermarket in London Street were removed or moved. 9. ELECTED MEMBERS’ INFORMATION EXCHANGE Specific mention was made of the following matters: Members expressed concern at the lack of notification to the Community Board on community matters when information appeared to have been given to community members, and decided to ask for an update on the status of the Norman Kirk Memorial Pool and the Lyttelton Recreation Centre. Members also expressed concern at the apparent lack of any response to the offer by local volunteers and groups wanting to assist with the rebuild of recreation facilities in Lyttelton, and decided to request an update on the process to allow this to occur. The Board decided to investigate the purchase of two Lyttelton Fire Brigade books to be donated to the Pahiatua Community Board and Otago Peninsula Community Board to acknowledge their donations to the Board for earthquake recovery projects. The books could be presented at the Community Boards’ Conference in May. 10. QUESTIONS UNDER STANDING ORDERS Nil. PART C - REPORT ON DELEGATED DECISIONS 11. CONFIRMATION OF MEETING MINUTES – 21 FEBRUARY 2013 The Board resolved that the minutes of the Board’s meeting held on Thursday 21 February 2013 be confirmed. 12. LYTTELTON/MT HERBERT COMMUNITY BOARD STRENGTHENING COMMUNITIES FUNDING 2013/14 – BOARD BIDS The Board considered a report to approve the projects that will be submitted on behalf of the Board to the Strengthening Communities Fund 2013/14. That Board resolved to approve the projects as presented for submission as applications to the 2012/13 Strengthening Communities Fund. 13. APPLICATION TO LYTTELTON/MT HERBERT COMMUNITY BOARD 2012/13 DISCRETIONARY RESPONSE FUND The Board considered an application for funding from its 2012/13 Discretionary Response Fund from The Huxster Mountain Bike Trust for $8,600 towards the Lyttelton Urban Down Hill Event. Lyttelton/Mt Herbert Community Board Agenda 18 April 2013 Page 7 18. 4. 2013 ATTACHMENT TO CLAUSE 2 13 Cont’d STAFF RECOMMENDATION It is recommended that the Lyttelton/Mt Herbert Community Board approve a grant of $4,000 from its 2012/13 Discretionary Response Fund to The Huxster Mountain Bike Trust for the Lyttelton Urban Down Hill towards traffic management plan implementation and film and media costs.
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