Order of Business

ORDINARY COUNCIL MEETING AGENDA WEDNESDAY 22 JANUARY 2020

ORDER OF BUSINESS

Order No. Item Page No.

1 PRESENT 3

2 APOLOGIES 3

3 DECLARATION OF PECUNIARY INTERESTS 3

4 DECLARATION OF PERCEIVED INTTERESTS 4

CORRESPONDENCE RECEIVED 5 Dog Control Amendment Act 2019 – Attachment 1 4

SERDA Monthly Reports, November & December 2019 – Attachments – 2 & 3 4

6 PUBLIC QUESTION TIME 4

7 QUESTIONS ON NOTICE 4

8 APPLICATIONS FOR LEAVE OF ABSENCE 5

9 MOTIONS OF NOTICE 5

10 CONFIRMATION OF MINUTES 10.1 Annual General Meeting held 11 December 2019 – Attachment 4 5 10.2 Council Meeting held 11 December 2019 – Attachment 5 5

NOTIFICATION OF COUNCIL WORKSHOP 11 (a) 11 December 2019 5

(b) 22 January 2020 5

12 SUPPLEMENTARY ITEMS 6

13 COUNCILLORS REPORT 13.1 Mayor’s Communication Report 6 13.2 Reports from Council Representatives with Other Organisations 7

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14 COUNCIL ACTING AS A PLANNING AUTHORITY 8

15.1 DEPARTMENT REPORTS

Officers Reports 7-11 (a) Regulatory Services Report 11-12 (b) Natural Resource Management Report 13 (c) Works Report 14 15.2 (d) Capital Works Report 15 15.3 Monthly Finance Report at 31 December 2020 – Attachment 6 15-22 15.4 Local Government Shares Services Reports – Attachments 7 & 8 23-27 15.5 Code of Conduct Determination Report

Amendment to 2019/20 Fees and Charges

16 AUTHORISATION TO CLOSE COUNCIL MEETING TO THE PUBLIC 27-28

17 NEXT MEETING 28

NOTICE OF MEETING

Dear Councillor,

Notice is hereby given that the next Ordinary Council Meeting of the Tasman Council will be held at the Council Chambers, 1713 Nubeena Road, Nubeena at 5.30pm on Wednesday 22nd January 2020, to discuss business as printed below. I also certify that the contents of the reports have been provided in accordance with Section 65 of the Local Government Act 1993.

Dated at Nubeena this 17th day of January 2020.

Kim Hossack General Manager

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OPEN SESSION AGENDA OF THE ORDINARY MEETING OF TASMAN COUNCIL WEDNESDAY 22 JANAURY 2020

Acknowledgement of Country We respectfully acknowledge the original traditional custodians of this land, the Pydarerme people of the Paredarerme language group.

We respectfully acknowledge the Tasmanian Aboriginal Communities and elders past, present and emerging.

Disclaimer – This Meeting will be audio recorded for the purpose of verifying of minutes.

1. PRESENT

2. APOLOGIES

3. DECLARATION OF PECUNIARY INTERESTS In accordance with Part 2 Regulation 8 (7) of the Local Government (Meeting Procedures) Regulations 2015, the Chairman of a meeting is to request Councillors to indicate whether they have or are likely to have a pecuniary interest in any item of the agenda.

Accordingly, Councillors are requested to advise of a pecuniary interest they may have in respect to any matter appearing on the agenda, or any supplementary item to the agenda, which the Council has resolved to deal with, in accordance with Part 2 Regulation 8 (6) of the Local Government (Meeting Procedures) Regulations 2015.

Section 48 of the Local Government Act 1993 states that: 1) A Councillor must not participate at any meeting of a council, council committee, controlling authority, single authority or joint authority in any discussion, nor vote on any matter, in respect of which the councillor; (a) has an interest; or (b) is aware or ought to be aware that a close association has an interest. 2) A Councillor must declare any interest in a matter before any discussion on the matter commences. 3) On declaring an interest, the councillor is a leave the room in which the meeting is being held. 4) The councillor, by notice in writing, is to advise the general manager of the details of any interest declared under this section within 7 days of so declaring.

Additionally, Section 49 (1) determines that an interest is defined as: A Councillor or member has an interest in a matter if the councillor or member or a close association would, if the matter were decided in a particular manner, received, have an expectation of receiving or be likely to receive a pecuniary benefit or pecuniary detriment.

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4. DECLARATION OF PRECEIVED INTERESTS

Under the Model Code of Conduct made by Order of the Minister responsible for Local Government the following will apply to a Councillor -

PART 2 – Conflict of Interest that are not pecuniary

(6) A Councillor who has an actual, potential or perceived conflict of interest in a matter before the Council must –

(a) Declare the conflict of interest and the nature of the interest before discussion on the matter begins; and

(b) Act in good faith and exercise reasonable judgement to determine whether a reasonable person would consider that the conflict of interest requires the Councillor to remove himself or herself physically from any Council discussion and remain out of the room until the matter is decided by the Council.

5. CORRESPONDENCE RECEIVED

 Dog Control Amendment Act 2019 – Attachment 1

 SERDA Monthly Reports, November & December 2019 – Attachment 2 & 3

Recommendation 01/01.2020/C Moved: Cr Seconded: Cr That all correspondence received by accepted and noted.

6. PUBLIC QUESTION TIME In accordance with Regulation 31 of the Local Government (Meeting Procedures) Regulations 2015, Council will conduct a Public Question Time.

At each meeting the Mayor will invite those members of the public present to ask questions. When requested please: o Stand up; o State your name and address; and o Ask your question(s) as clearly and as briefly as possible.

Members of the public are reminded that questions and any answers to such questions are not to be debated.

7. QUESTIONS ON NOTICE

Nil questions on notice received.

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8. APPLICATIONS FOR LEAVE OF ABSENCE

Nil applications for leave of absence.

9. MOTIONS ON NOTICE

Nil Motions of Notice.

10. CONFIRMATION OF MINUTES

10.1 Minutes of the Annual General Meeting held Wednesday 11 December 2019

ATTACHMENT – 4

Recommendation 02/01.2020/C Moved: Cr Seconded: Cr That the Minutes from the Annual General Meeting held Wednesday 11 December 2019 be confirmed.

10.2 Minutes of the Ordinary Council Meeting held Wednesday 11 Wednesday 2019

ATTACHMENT - 5

Recommendation 03/01.2020/C Moved: Cr Seconded: Cr That the Minutes from the Ordinary Council Meeting held Wednesday 11 December 2019 be confirmed.

11. NOTIFICATION OF COUNCIL WORKSHOPS In accordance with the requirements of the Local Government (Meeting Procedures) Regulations 2015, the following workshops have been or will be held;

 Workshop held Wednesday 11 December 2019 – Councillors present where Mayor Spaulding, Deputy Mayor Stacey, Cr Barwick, Cr Fenerty, Cr Garrett, Cr Griffiths and the following was discussed: o LGAT Reform & Community Satisfaction Survey o Roads to Recovery Grant allocation (from November Council Meeting) o Pearls Court Affordable Housing Units – future budget implications o State Grants Commission Board visit

 A Workshop will be held Wednesday 22 January 2020 – prior to the Council Meeting.

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12. SUPPLEMENTARY ITEMS

12.1 Consideration of Supplementary Items to the Agenda

In accordance with the requirements of Part 2 Regulation 8 (6) of the Local Government (Meeting Procedures) Regulations 2015, the Council by absolute majority may approve the consideration of a matter not appearing on the agenda, where the General Manager has reported;

a) The reason it was not possible to include the matter on the agenda; and b) That the matter is urgent; and c) That advice has been provided under section 65 of the Local Government Act 1993

Recommendation Moved: Cr Seconded: Cr That the Council resolve by absolute majority to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the Local Government (Meeting Procedures) Regulations 2015.

13. COUNCILLORS REPORTS

13.1 Mayor & Acting Mayor’s Communication Report These communications are provided as a courtesy, any items that require Council action and/or decision will be listed as separate agenda items. Any Councillor requiring information on any matter contained in the communication report, please contact the Mayor or Deputy Mayor at any time.

MAYOR Kelly Spaulding

DATE DESTINATION PURPOSE 10/12/19 Nubeena Tasman’s Emergency Management Meeting 11/12/19 Nubeena Tasman Councils AGM & Ordinary Meeting 11/12/19 Port Arthur Official Opening of Remarkable Cave Redevelopment 11/12/19 Nubeena ABC Television Interview 8/1/20 Nubeena Meeting with General Manager 13 - 22/12/19 Leave of Absence 13/1/20 Nubeena Meeting with Deputy Mayor & General Manager

13/1/20 Nubeena Meeting with General Manager & EHO Re Water

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ACTING MAYOR Maria Stacey

DATE DESTINATION PURPOSE

17/12/19 Nubeena Australian Citizenship Ceremony 18/12/19 Nubeena Tasman District School presentation assembly

Recommendation 04/01.2020/C Moved: Cr Seconded: Cr That the Mayor’s Communication Report as listed be received.

13.2 Reports from Council Representatives with Other Organisations

Reports may be tabled at the Council Meeting.

Recommendation 05/01.2020/C Moved: Cr Seconded: Cr That the Reports from Council representatives with other organisations be accepted.

14. COUNCIL ACTING AS A PLANNING AUTHORITY The Mayor advised in accordance with the provisions of Part 2 Regulation 25 of the Local Government (Meeting Procedures) Regulations 2015, the intention of the Council to act as a planning authority pursuant to the Land Use Planning and Approvals Act 1993 is to be noted.

In accordance with Regulation 25, the Council will act as a planning authority in respect to those matters appearing under item 13 on this agenda, inclusive of any supplementary items.

Nil Planning

15. DEPARTMENT REPORTS

15(a) REGULATORY SERVICES REPORT Author – Melissa Geard, Building & Development Services Manager

LAND USE PLANNING & APPROVALS ACT 1993

The following development applications were assessed against the provisions of the Tasman Interim Planning Scheme 2015, and permits / exemptions issued under Delegation during December 2019: -

D/A Number Description Property Address Use DA 117/2019 Change of Use to Visitor Accommodation 14 Osprey Rd, Eaglehawk Neck D DA 121/019 Change of Use to Visitor Accommodation 187 Lookout Rd, Port Arthur D DA 124/209 * Shipping Container x 2 595 White Beach Rd, White Beach D

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DA 126/2019 Change of Use to Visitor Accommodation 3652 Arthur Hwy, Murdunna D DA 127/2019 Change of Use to Visitor Accommodation 120 Littles Rd, Premaydena D DA 129/2019 Change of Use to Visitor Accommodation 12 Kruvale Rd, Port Arthur P DA 131/2019 Cellar Door Extension (Tasting Room) 519 Blackman Bay Rd, Dunalley D DA 133/2019 Farm Shed 251 Dam Rd, Saltwater River NPR DA 134/2019 Dwelling & Outbuilding 7 Kormos Dr, Nubeena NPR DA 135/2019 New Dwelling 14 Lyndal Dr, Eaglehawk Neck NPR DA 136/2019 Change of Use to Visitor Accommodation 6 Kerstan Court, White Beach P DA 138/2019 Change of Use to Visitor Accommodation 26 Penzance Rd, Eaglehawk Neck P DA 139/209 New Dwelling 188 Old Jetty Road, Eaglehawk Neck D DA 141/2019 Extension/Addition to Dwelling 20 Tasmans Arch Rd, Eaglehawk Neck NPR DA 142/2019 Change of Use to Visitor Accommodation 186 Old Jetty Road, Eaglehawk Neck P DA 143/2019 Change of Use to Visitor Accommodation 121 Sommers Bay Rd, Murdunna P

Please Note - D – Discretionary Development / Use P – Permitted Development / Use NPR – No Permit Required Applications denoted with an * above are as a result of compliance action undertaken by Council.

Planning Appeals

DA 67/2019 – Self Contained RV Camping Area – 724 Nubeena Road, Koonya Council, Acting as Planning Authority, resolved to approve the above Planning Permit at the 27 November 2019 Council Meeting (resolution no. 06/11.2019/C). An Appeal against Council’ s decision was lodged with the Resource Management & Planning Appeals Tribunal (RMPAT). A preliminary conference was held on 7 January 2019. Further updates will be provided in due course.

Planning Scheme Amendment Update  Nil planning scheme amendments.

Strategic Planning  The Local Provisions Schedule for the Tasmanian Planning Scheme has been forwarded to the Tasmanian Planning Commission (TPC) in accordance with resolution number 09/09.2019/C of the September 2019 Council Meeting.  A review of the Nubeena & White Beach Structure Plan will commence in early 2020.

SHORT STAY ACCOMMODATION ACT 2019

The Short Stay Accommodation Act 2019 came into effect on 4 June 2019. The Act places obligations on the owners or occupiers of premises used for certain types of short stay accommodation. The Act applies to short stay accommodation let out to guests through a dedicated booking platform, such as Airbnb or HomeAway, if it is located within any of the following planning scheme zones:

General Residential Zone

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Inner Residential Zone Low Density Residential Zone Rural Living Zone Environmental Living Zone Village Zone

The Act does not apply to hotels, motels or caravan parks.

The Act requires a short stay premises provider to supply information about the premises to the booking platform provider before entering into a formal agreement to advertise the premises on the booking platform. The transition period for existing providers to supply information to booking platform providers concluded on 4 December 2019.

The information required from the booking platform provider is detailed below:-

 Confirmation that the premises has the required planning permit (including the permit number), does not require a planning permit, or has existing use rights.  Street address of the premises.  Number of bedrooms used for short stay accommodation.  Whether the premises comprises all or part of the primary place of residence of the short stay premises provider.

This new legislation has resulted in an increase in planning enquiries and applications. An assessment of the application is undertaken against the requirements of the Tasman Interim Planning Scheme 2015, and if applicable, Planning Directive 6 “Standards and Exemptions for Visitor Accommodation in Planning Schemes” which came into effect on 1 July 2018.

Council issued 43 Planning Permits for a Change of Use to Visitor Accommodation during the period 1 January – 31 December 2019. This figure excludes any property that was exempt under the home sharing category of PD6. Prior to 1 January 2019, Council had issued approximately 23 Planning Permits for a Change of Use to Visitor Accommodation.

VEHICLE & TRAFFIC ACT 1999

A Kerbside Vendors Licence was issued by Council to allow a mobile food van “Pattiewagon” to operate in the designated parking area located within the through-road located on the upper level adjacent to the Nubeena Jetty, Main Road, Nubeena. The licence for an initial three (3) month period in accordance with the above legislation and Council’s Regulatory Services Bylaw No. 1/2018 and Kerbside Vendor Policy No. C034.

BUILDING ACT 2016

Building Permits, Certificates and Authorisations Issued Under Delegation – December 2019

Number Description Property Address Type Value Of Work Addition to Dwelling BA 145/2019 & New Outbuilding 608 Nubeena Back Rd, Koonya NW $100,000.00 New Building 28 Ferntree Rd, Eaglehawk BA 132/2019 (Dwelling & Garage) Neck NW $280,000.00

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New Building BA 148/2019 (Dwelling) 9 Eagle View Rd, Nubeena BP $167,565.00 New Building BA 150/2019 (Outbuilding) 33 Lagoon Rd, White Beach LR $11,500.00 New Building 335 Pirates Bay Dr, Eaglehawk BA 149/2019 (Outbuilding) Neck NW $25,000.00 New Building (Dwelling BA 137/2019 & Carport) 7 Protheroe Court, Nubeena BP $300,000.00 TOTAL VALUE OF WORK $884,065.00

Please Note LR – Low Risk Works NW – Notifiable Works BP – Building Permit BC – Building Certificate PSC – Permit of Substantial Compliance (retrospective permit) Applications denoted with an * above are as a result of compliance action undertaken by Council.

Plumbing Permits, Certificates and Authorisations Issued Under Delegation – December 2019

Number Description Property Address Type PA Plumbing & Drainage to 5x Dwelling 100/2019 Units 4-8 Suckling St, Nubeena PP PA Upgrade of Onsite Wastewater 144/2019 Management System 11 Sloping Main Dr, Sloping Main PP PA Plumbing to Dwelling Addition 145/2019 & Outbuilding 608 Nubeena Back Rd, Koonya LR PA 148/2019 Plumbing & Drainage to New Dwelling 9 Eagle View Rd, Nubeena PP PA Plumbing to Outbuilding inc Installation CLC 149/2019 of Sanitary Fixtures 335 Pirates Bay Dr, Eaglehawk Neck / NW

Please Note LR – Low Risk Works NW – Notifiable Works CLC – Certificate of Likely Compliance (Plumbing Work) BC – Plumbing Permit *Applications denoted with an * above are the resultant of compliance action undertaken by Council

Miscellaneous Statistics

 Two (2) Certificate of Completion (Building Work) were issued.  Seven (7) Certificate of Completion (Plumbing Work) were issued.  Fifteen (15) Building Permit extensions were issued.

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 One (1) Building Notice was issued for building work undertaken without Council approval during December 2019.  One (1) Building Order was issued for non-compliance with a Building Notice during December 2019

Expiration of Permits

Council’s audit of historic building files (post 2000) is ongoing. Council Officers are currently contacting property owners to advise them of their requirements with regard to the expiration of permits, which will occur on 1 July 2020.

DOG CONTROL ACT 2000

 As of 31 December 2019, 519 dogs had been registered for the 2019/20 financial year, with 19 dogs having been de-registered during the financial year.  The audit of properties for unregistered dogs is ongoing. One (1) Caution Notice was issued for a dog being unregistered. The dog was subsequently registered and the file was closed.  A complaint was received regarding dogs that a creating a nuisance by excessively barking. This matter is currently being investigated in accordance with Council’s Compliance & Enforcement Policy.

LOCAL GOVERNMENT ACT 1993

Fire Hazard Abatement Program

 Ten (10) Fire Hazard Abatement Notices were issued during December 2019.

15(b) NRM Report (Natural Resource Management) Author - John Hueston, NRM Project Officer

Highlight  Discovery Ranger Partnership programme has commenced and is ongoing throughout December and January with Rangers Kristin and Brooke. There will be 10 partnership activities and many Parks & Wildlife Service (PWS) activities with similar messaging on Aboriginal culture, shorebirds, weeds, native vegetation, native fauna, responsible pet ownership, penguins, littering etc.

Officer Representation/Meetings  Discovery Ranger Program Preparation – 10-Dec. Meeting with PWS to agree on program themes and activities.  Roadside Slashing – 10-Dec. Meeting with State Wide Contracting to discuss weed issues associated with the new slashing contract.

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 PWS/Coastcare/ENACT – 17-Dec. Meeting to discuss set-up of new Coastcare Group at Eaglehawk Neck. Group will operate under PWS procedures and Landcare insurances.  Roaring Beach Clean-up – 10-Jan. Discovery Ranger partnership activity.  EHN Fair – 11-Jan. Discovery Ranger partnership activity.  Sommers Bay Road Erosion – 13-Jan. Site meeting with PWS to discuss options and request authority for work.

Project Updates  Community Fauna Monitoring – Monitoring completed on property in Koonya.  Penguin Monitoring – 16-Dec-20. 43 penguin tracks identified. Similar to previous December. Penguins utilising the section of the beach designated a ‘dog exercise area’.  Virtual Fencing – Investigating the feasibility of further virtual fencing on roadkill hotspots. Discussions ongoing with State Growth and John Hamilton.  Sommers Bay Road Erosion – Preparation of soft engineering option to address erosion on Sommers Bay Road. Proposed solution to install sandbags and plant into top layer to provide long-term stabilisation.

Weed Strategy and Works  Serrated Tussock – Plants discovered and treated on Wiggins Rd road reserve.  Spanish Heath – Treatment at property in Eaglehawk Neck completed, plants treated along Nubeena Rd, Nubeena.  Pampas – plants treated on roadside and private property at Eaglehawk Neck.  Weed Database - Spreadsheet migrated to relational database (MS Access) format. Moving to Libre Office Base in interim.

Grant Applications  Smart Farms Grant Round 3 – Grant application submitted for Tasman Landcare to install weather station network on Tasman and Forestier Peninsulas.  Landcare Tasmania – Landcare Action Grant / Tasmanian Landcare Fund. Proposal for funding for revegetation and wallaby fencing – awaiting outcome.  Weed Action Fund Small Grants – Conservation Volunteers has applied to assist local landowners with weed control (Council ineligible to apply) - awaiting outcome.

NRM General  Coastcare – Liaising with PWS and Crown Land to establish approvals required for Coastcare on Crown Land and Council-leased Crown Land.

Training  First Aid training – 14 & 15-Jan. Completed.

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15(c) Works Report Author – Jamie Gangell, Works Supervisor

Sheeting & Grading  Gwandalan Road

Drainage Maintenance  Shouldering (Nubeena Road from Plummers Road to Littles Road)  Shouldering (Plummers Road to Stewarts Bay Drive)  Shouldering (Safety Cove Road)

Roads maintenance  Potholing in the White Beach Area  Potholing in the Eaglehawk Neck Area  Potholing Murdunna Area  Potholing Port Arthur Area

Sealing and Asphalting The following areas received heavy patching:-  White Beach Road  Saltwater River Road

Other Works  Litter Control  Deliver Wheelie Bins (9)  Public Request inspections and investigations (5)  Installation of guide posts  Installation of road signs  Maintenance on Jetties and boat ramps

Mowing, Brush Cutting & Park Inspections  Taranna Hall  Murdunna Park  Premaydena Oval  Premaydena Cemetery  Nubeena Oval  Judd Park  White Beach Areas  Pearl Court Units  Port Arthur Oval  Koonya and Saltwater River Halls  Nubeena Foreshore  Port Arthur nature strip  Frees Park  White Beach Cemetery

Tree & Limb Removal and Inspections  Roaring Beach

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 Safety Cove Road  Nubeena Area  Sommers Bay Road  Nubeena Back road

15(d) Capital Works Report Author – Simon Pulford, Contract Technical Service Officer

 Saltwater River Road - drainage works in preparation for reseal have been delayed due to works on Suckling Street units.  Suckling Street Affordable Housing Units – units are all in place with preliminary civil works being done. Large retaining wall on southern side of units is under construction. Electrical lead in to start on the week starting 25 November. Plumbing works started early December.  Stormlea Road Improvements – Works from Thorntons Road to 3 Capes Carpark is almost complete. Additional widening and civil works on the first 600 metres started during the week starting 25 November. Power poles have been moved. Negotiations regarding additional works are ongoing.  Greatbatch Drive - Cul-de-sac has been asphalted with other reseal preps completed.  Nubeena Back Road slip near Tip Road - Works have finally started.  Sommers Bay Road from Reefview Road to end - Drainage works are complete. Reseal preps have started and will be finished prior to Christmas.

Recommendation 06/01.2020/C Moved: Cr Seconded: Cr That the Officer’s Reports as listed are received.

15.2 Monthly Finance Report at 31 December 2019 Author – Kim Hossack, General Manager

ATTACHMENT - 6

Recommendation 07/01.2020/C Moved: Cr Seconded: Cr That the December 2019 Monthly Finance Report be received.

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15.3 Local Government Shared Services Reports - November and December 2019

ATTACHMENTS – 7 & 8

Recommendation 08/01.2020/C Moved: Cr Seconded: Cr That the Local Government Shared Services Reports for November and December 2019 be noted and received.

15.4 Code of Conduct Panel Determination Report – Local Government Act 1993 (Section 28ZJ)

Author – Kim Hossack, General Manager Responsible Officer – Kim Hossack, General Manager

In accordance with Section 28ZK of the Local Government Act 1993 (the Act) the Code of Conduct Panel has made its determination in relation to a complaint lodged on 12 September 2019 by Mayor Kelly Spaulding against Councillor David Beard.

The Determination Report is as follows:-

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Recommendation 09/01.2020/C Moved: Cr Seconded: Cr That the Code of Conduct Panel Determination Report in relation to the complaint lodge on 12 September 2020 by Mayor Kelly Spaulding against Councillor David Beard by received.

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15.5 AMENDMENT TO FEES AND CHARGES SCHEDULE 2019/2020 & REMISSION OF LICENCE FEES FOR PRIVATE WATER SUPPLIERS AUTHOR: Melissa Geard, Building & Development Services Manager RESPONSIBLE OFFICER: Kim Hossack, General Manager

1. SUMMARY

The purpose of this report is to seek Council resolution to remit fees relating to the issuing of Private Water Supplier Licences for the 2019/20 financial year. Council resolution is also sought, to approve amendments to the fees and charges schedule for 2019/20 to set a fee for the undertaking of water sampling of private water suppliers that includes the cost of analysis and associated administrative fees.

2. BACKGROUND

Council at its meeting of 22 May 2019 resolved to set fees and charges for the 2019/20 financial year in accordance with the Local Government Act 1993. Council fees relate to a variety of matters including regulatory applications and licensing.

Council’s fee for registration as a Private Water Supplier in accordance with the Public Health Act 1997 is $111.00. Council’s fee for water sampling on behalf of members of the public is $53.00 plus cost of analysis.

At this stage there are four (4) private water suppliers that are currently, or will soon be, registered as a Private Water Supplier with Council.

Drinking Water Guidelines 2015

The Drinking Water Guidelines 2015 apply to suppliers of drinking water in Tasmania. Suppliers are responsible for the management of drinking water in accordance with Part 6 of the Public Health Act 1997 the these Guidelines.

In Tasmania, drinking water is supplied by either:-

a) a regulated entity (also known as a water and sewerage corporation); b) private drinking water suppliers (supplying water from a private water source); and c) water carriers (supplying water by carting it in tanks).

The Guidelines do not apply to:-

a) private household drinking water supply systems; or b) suppliers of packaged water (ie bottled water and packaged ice). Packaged water is regulated by the Australia New Zealand Food Standards Code and the Tasmanian Food Act 2003

Private Drinking Water Supplier– Public Health Act 1997

A private drinking water supplier is defined as a person, public authority, or Agency who supplies drinking water obtained from a private water source to a premise that is used for the following:-

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(a) commercial purposes (ie a hotel, motel, bed and breakfast, or private water scheme); (b) health purposes (ie a nursing home, hospital or hospice); (c) educational purposes (ie a school, school camp or community camp); or (d) imprisonment or detention purposes

In accordance with Section 133 of the Public Health Act 1997, a private drinking water supplier must register with the Council. Registration is not required if the supplier is a food business that is already registered with the Council under the Food Act 2003 and the supply of water from a private water source occurs as part of the conduct of that food business. Registration is also not required by a person who supplies water from a private water source as part of a residential tenancy agreement or a contract to lease premises (for example a short-term holiday rental agreement or a long-term lease).

Under Section 136A of the Act, a private drinking water supplier must supply water in a manner that does not pose a threat to public health and must comply with council registration conditions and relevant guidelines issued under the Act (see below). Registration conditions may include requirements to sample and test water to determine compliance with the Australian Drinking Water Guideline (ADWG) values. A private drinking water supplier using a rainwater tank in the supply of drinking water may only supply drinking water if the private water supplier has complied with the enHealth rainwater tank guideline.

Pursuant to Section 130(2) of the Act, the Director of Public Health requires a private drinking water supplier to monitor, prior to using and at intervals of not more than 12 months, each private water source under its management or control via visual inspection(s) to determine whether:- a. it is free from obvious sources of contamination; b. it is maintained so as to prevent contamination; and c. it is compliant with conditions of registration, the Act and these Guidelines.

Pursuant to section 130(1) of the Act, a council must, in respect of private water sources in its municipality, undertake a visual inspection at intervals of not more than 12 months or at such other intervals as approved by the Director or Public Health Officer, to determine whether each private water source is: a. free from obvious sources of contamination; b. maintained so as to prevent contamination; and c. compliant with conditions of registration, the Act and these Guidelines.

In addition to the above, a Council must, by 30 September each year or such other date as approved by the Director, submit to the Director a report in relation to the immediately preceding year, containing the following information: a) the private drinking water suppliers and water carriers registered with the Council under the Public Health Act 1997, and the currency of those registrations; b) copies of certificates of registration and registration conditions issued by the Council under the Act; c) whether the private drinking water supplier(s) registered with the council under the Act have supplied drinking water from a private water source to a place used for:

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i. commercial purposes (including whether the place is a childcare centre, national park, nature recreation area, Tasmanian Drinking Water Quality Guidelines PART 6 – Councils (Page 38 nature reserve, private water scheme, or provides accommodation and/or food); ii. health purposes (including whether the place is an aged care facility, hospital, or other health care centre); iii. educational purposes (including whether the place is a primary or secondary school, public or private school, a collage, a university); or iv. imprisonment or detention purposes. d) copies of the Council’s monitoring results in respect of private drinking water suppliers and water carriers; e) instances of non-compliances by private drinking water suppliers and water carriers with registration conditions, the Act and these Guidelines; and f) notifications made by Council to the Director or Public Health Officer(s) relating to non- compliances by private drinking water suppliers and water carriers.

Whilst it is the responsibility of individual Private Water Suppliers to undertake the necessary sampling required, this would be cost prohibitive and time consuming for businesses. It has therefore, been determined that the most efficient and cost effective way of undertaking the sampling would be for Council to collect the water samples. This would also ensure that samples are taken in a consistent manner, and would minimise the need for Council Officers to follow-up with businesses regarding sampling, ensuring that businesses and Council are compliant with the aforementioned requirements to undertake sampling.

The current Public Health Laboratory fees are detailed below:-

Type of Sample Cost per sample Frequency of Testing Ecoli $50.00 Monthly Metal Sample $112.00 plus GST plus $31.00 Annually per submission

In addition to the above, courier fees are applicable for the transportation of the samples to the Public Health Laboratory. The courier fee is currently $77.00 per trip. Each sampling session requires a return trip – the first for being transportation of the bottles to the lab, and the second to return empty bottles for further sampling.

If individual businesses were to undertake the sampling and provide the results to Council, it is estimated that the cost of sampling would be $743.00 per private water supplier, per year. Please note this figure excludes courier fees of approximately $1800 per year (based on 2x courier trips per month).

It is estimated that each sampling session will take Council Officers approximately 2-3 hours to complete. In addition to this, officer hours will be spent imputing test results into a database to ensure compliance with the drinking water guidelines.

Page 25 ORDINARY COUNCIL MEETING AGENDA WEDNESDAY 22 JANUARY 2020

THE PROPOSED FEES FOR TESTING REQUIRED BY PRIVATE WATER SUPPLIERS ARE DETAILED BELOW:-

Description 2019-2020 Private Water Supplier – monthly water sampling for ecoli $75.00 (plus GST inclusive of sampling, public health laboratory lodgment fees, courier and administrative costs Private Water Supplier – annual water sampling for metals $150.00 (plus GST) inclusive of sampling, public health laboratory lodgment fees, courier and administrative costs

The fees proposed above are inclusive of sampling, public health laboratory lodgement fees, courier and administrative costs. Consolidation of these fees will minimise costs for the private water suppliers, as the courier fees will be minimised and Council Officer costs are effectively being provided as “in kind” support. Coordination of the program by Council will ensure that sampling is undertaken in a consistent manner, and it will provide for a simplified testing program that is cost effective for the businesses.

To minimise administration costs for Council, it is proposed to invoice the private water suppliers on a quarterly basis.

LEGISLATIVE REQUIREMENTS

In accordance with Section 205 of the Local Government Act 1993, a Council may impose fees and charges in respect of any one or all of the following matters:

(a) the use of any property or facility owned, controlled, managed or maintained by the council; (b) services supplied at a person's request; (c) carrying out work at a person's request; (d) providing information or materials, or providing copies of, or extracts from, records of the council; (e) any application to the council; (f) any licence, permit, registration or authorization granted by the council; (g) any other prescribed matter.

In accordance with Section 133 of the Public Health Act 1997, a private drinking water supplier must register with the Council. Under Section 136A of the Act, a private drinking water supplier must supply water in a manner that does not pose a threat to public health and must comply with Council registration conditions and relevant guidelines issued under the Act.

3. FINANCIAL & HUMAN RESOURCES IMPACT

The financial implications to Council are of a minor nature. Council Officer expenses are effectively being provided as “in kind” support.

By coordinating the sampling program, Council will ensure that sampling is undertaken in a consistent manner, which would also minimise the need for Council Officers to follow-up with businesses regarding sampling, ensuring that businesses and Council are compliant with the aforementioned requirements to undertake sampling.

Page 26 ORDINARY COUNCIL MEETING AGENDA WEDNESDAY 22 JANUARY 2020

4. RISK

There are no specific risks to Council associated with the amendment to the fee schedule.

5. CONCLUSION

The remission of fees of the registration of Private Water Suppliers is of a minor financial impact to Council. However, it will provide financial relief to those private waters suppliers that now have additional expenses regarding water monitoring requirements. The proposed inclusion to the fees and charges schedule accurately reflects the cost of the service provision to reduce ratepayer cross subsidisation.

RECOMMENDATION 10/01.2020/C Moved: Cr Seconded: Cr That Council resolve to remit fees for the registration of a Private Water Supplier in accordance with the Public Health Act 1997; and to amend the Fees and Charges Schedule for 2019/20 as follows:-

a) To set the following fees for mandatory water sampling as detailed below:-

Description 2019-2020 Private Water Supplier – monthly water sampling for ecoli $75.00 (inc GST) inclusive of sampling, public health laboratory lodgment fees, courier and administrative costs Private Water Supplier – annual water sampling for metals $150.00 (inc GST) inclusive of sampling, public health laboratory lodgment fees, courier and administrative costs

16. AUTHORISATION TO CLOSE COUNCIL TO THE PUBLIC

The General Manager advised that in her opinion the listing of agenda item/s:

Reference Item Regulation 01/01.2020/CC Confirmation of Minutes 15(1) 04/02.2020/CC Authorisation to Disclose Information and reopen 15(7) & 15(8) the Council Meeting to the Public

As prescribed items in accordance with Regulation 15 of the Local Government (Meeting Procedures) Regulations 2015, and therefore Council may by absolute majority determine to close the meeting to the public.

Page 27 ORDINARY COUNCIL MEETING AGENDA WEDNESDAY 22 JANUARY 2020

Authorisation to Close the Ordinary Council Meeting to the Public

Recommendation 11/01.2020/C Moved: Cr Seconded: Cr That the Meeting be now closed to the public, for Council to consider agenda items 01/01.2020/CC and 02/01.2020/CC which are confidential matters as prescribed in Clause 15 of the Local Government (Meeting Procedures) Regulations 2015.

17. NEXT MEETING

The next Ordinary Council Meeting of Tasman Council will be held on Wednesday 26 February 2020 commencing at 5:30pm in the Council Chambers, Nubeena.

There being no further business Mayor Spaulding, thanked everyone for their attendance and declared the meeting closed at …….pm.

Page 28

Dog Control Amendment Act 2019 December 2019

The Dog Control Amendment Act 2019 (the Act) will come into force on 18 December 2019. The Act amends the Dog Control Act 2000 to:

 Introduce a new offence provision and associated penalty where a dog injures or kills wildlife that is declared as ‘sensitive wildlife’ in an area that is declared as a ‘sensitive area’. A penalty of up to 30 penalty units applies;

 Increase the penalty – from 10 to 20 penalty units - for allowing a dog to be in a prohibited area that contains sensitive habitat for native wildlife, and broadening the application of the offence so that it covers instances where a dog is at large, as well as where a dog is deliberately taken into such areas by its owner;

 Increase the penalty for a serious dog attack on a person – from 20 to 30 penalty units;

 Allow for the taking and analysis of a sample by a State Government officer in relation to a suspected offence under Section 19AB (killing or injuring sensitive species), without the need to obtain the prior approval of the council’s General Manager;

 Give councils the option to allow for, and set conditions around, the exercise of greyhounds in declared exercise areas, should they wish to do so;

 Clarify that greyhounds are under effective control when off-lead on any private premises, so long as they are securely confined to those premises; and

 Make a number of minor, clarifying changes.

Further details on the amendments are provided in the following pages.

Local Government Division Department of Premier and Cabinet

New Offence Provision (‘Killing or Injuring Sensitive Species’) – Section 19AB

The new Section 19AB provides that, where a dog injures or kills wildlife that is declared as ‘sensitive wildlife’ in an area that is declared as a ‘sensitive area’, the owner may be found guilty of an offence and fined up to 30 penalty units – currently $5,040.

The Minister responsible for Part 4 the Nature Conservation Act 2002 will declare, by Ministerial Order, both the species of wildlife and the locations to which the offence will apply.

If an owner of a dog is found guilty of the offence, the court may order that the owner pay either or both the reasonable costs incurred from the collection and analysis of a sample from a dog, and compensation for any damage caused or costs incurred as a result of the conduct of the dog in committing the offence. The court may also order that the dog be destroyed.

Sample Collection and Analysis – Sections 19AA and 19AC

The new Section 19AC allows a sample to be taken from a dog and analysed without prior approval of the relevant council General Manager, where it relates to a potential offence under Section 19AB. This section applies to police officers, park rangers and other government enforcement officers, and government vets.

This will streamline the process and reduce the risk of degradation of the sample when there is an attack on sensitive species. General Manager approval is still required under the existing Section 19AA for sample collection and analysis in relation to other offence provisions.

Dogs in Prohibited Areas – Section 22

Amendments to Section 22 broadens the application of the existing offence, so that it now covers instances where a dog is at large and enters a prohibited area that contains sensitive habitat for native wildlife, as well as instances where a dog is deliberately taken into these areas by its owner. The maximum penalty has also been increased from 10 to 20 penalty units (currently $3,360).

Dog Attack Resulting in Serious Injury to a Person – Section 19

Amendments to Section 19 increases the penalty - from 20 to 30 penalty units (currently $5,040) - for dog attacks on people that result in a serious injury. Serious injury is defined in the Act as: “(a) an injury requiring medical or veterinary attention in the nature of – (i) a broken bone; or (ii) a laceration; or (iii) a partial or total loss of sensation or function in a part of the body; or (b) an injury requiring medical or cosmetic surgery;”

GPO Box 123, HOBART TAS 7001 Phone: 03 6232 7022 Fax: 03 6173 0257 Email: [email protected] Visit: www.dpac.tas.gov.au/lgd

Effective Control of Greyhounds – Section 18

Section 18 is amended to provide that a greyhound is also considered to be under effective control where:

 It is in a declared area and the conditions (in relation to all dogs or specifically to greyhounds) that are specified in the declaration for the area are not being contravened; or

 It is securely confined to private premises.

Councils will have discretion in providing for, and setting conditions around, any greyhound exercise areas, in consultation with their local communities. Except on private premises, greyhounds will only be allowed to be exercised off-leash in areas that are specifically declared by councils, and where any conditions set by the council in relation to that declared area are being complied with.

Other Changes – Sections 7 and 19

An amendment to Section 7 clarifies that a council can resolve to make a new declaration with respect to exercise, prohibited and restricted areas, without having to remake and consult on its entire dog management policy.

An amendment to Section 19 clarifies that evidence of an actual injury is required in relation to an offence for a dog attack that causes serious injury.

GPO Box 123, HOBART TAS 7001 Phone: 03 6232 7022 Fax: 03 6173 0257 Email: [email protected] Visit: www.dpac.tas.gov.au/lgd

South East Workforce Development Project November 2019 Update by Andrew Hyatt Key Points

 54 meetings this month with both employers and industry associations.  9 Jobs filled this month.  I have been contacted by employers to currently fill another 39 jobs, which are all being advertised through the SEE Hub.  Attended and supported to organise the Get Educated: Know Your Career and Employment Options for parents and students of the South East held at the TTC.  Meeting held again with the East Coast Primary Producers and employers at Cranbrook.  Weekly meetings scheduled & attended with the SEE Hub Manager and Jobs Coach.  Presented to the Coal River products Association meeting with over 40 members in attendance, along with Marinda from the South East Employment Hub.  SERDA & KPMG - meeting  Attended the Aged & Community Services – Innovation network meeting in Campbell Town.  Attended the Sorell Business Council meeting with 40 employers in attendance.  Meetings held with Department of Education.  Meetings held with Department of State Growth.  Provided Information & Presented to the Bell Bay Advanced Manufacturing Reference group along with Kerry Vincent.  Meetings held with 3 RTO’s & 6 service providers this month.  Presented to the Adult learners from the SETTC undertaking the cert 3 in individual support around local job opportunities in the region and informed them around the employment HUB.  Currently working on a South East Emerging Leaders Program – incorporating Cert 4 in Leadership & Management for 2020.  Currently working on a Skills Funding application for 90 places over 3 sites in the SERDA area of Sorell, Triabunna & Tasman (Hospitality, Customer Service & Business Skills) in collaboration with the SETTC for 2020. 2

 Attended a meeting with students & teachers from Mackillop College around work experience opportunities and setting up programs for next year.  Currently working on a Skills Fund application for 8 places for our Cert 4 in TAE – Growing our own trainers project for 2020 with the SETTC.  Attended and help organise the Launch of the South East Employment Hub with over 80 people in attendance with media coverage from the ABC – both online and TV coverage.  Conducted an interview and photo for the December edition for the Sorell Times, Tasman gazette and the East coast papers.

Workforce Development Projects

Pinata Farms (Berry World)– working with Rick Birch on developing a training course or skill set that potential employees can undertake to fill the roles available during construction in the next 3 months. We have developed this now, meeting with Lee around the start date of the project. 10 Full time jobs. Currently working with Lee to fill the 10 Construction positions needed to start building the Poly tunnels. Looking to start construction in the 2nd week of May, this has been pushed out until June depending on the weather. Building has started with 6 people placed there to start the construction. Additional resumes have been sent for the remaining job opportunities. Ongoing Project. Rosedale Homestead – Taranna - Up to 10 positions available, looking for Traineeship in Hospitality, Animal studies and Business qualifications & also an Apprenticeship in Commercial cookery. Looking to have 4 positions as school based with students from both Sorell and Tasman schools, the remaining 6 positions to be filled with local people. They are looking to open in the next 3 weeks. 3 positions have been filled with 1 being offered as an Adult Apprentice Chef. The new position this month is full time and he will be completing a traineeship in Certificate 3 in Animal Studies. This will also be an on-going project. Iron Creek bay Farm Stay – Vos didn’t secure the construction of this project, so school-based apprenticeship’s will not go ahead. Possibly looking at 40 -60 staff once completed, 200 seat restaurant, Market Hall, Public toilets & Accommodation, Cherry Orchard also expanding. Meeting with developer to support as many locals with the opportunity to fill these positions over the next 12 months. Ongoing project once closer to operational stage. South East Community Care – With the role out of the NDIS, SECC are certainly expanding, they are looking to fill around 40 positions over the next 12 months, we are looking to fill these positions through the certificate 3 in individual support which is currently being run out of the South east trade training centre. We are also looking to support options around Traineeships and mentoring support for current staff to train the new workers. They are currently looking for 6 new staff, the South east Employment hub is supporting this. We have filled 4 roles this month with a further 4 roles still on offer. This will continue to be an ongoing project to fill the 40 positions. They are now also looking for a business trainee.

SERDA & Mas National – SEAT Program - We have applied with Skills Tasmania for the Growing Apprenticeship & Traineeship Grant; this will allow 30 people to have intensive training at the SETTC and with support to be able to fill apprenticeship places in the south east region in the construction industry. Looking to create 15- 20 Apprenticeship’s from this program. 1 employer Pod matrix is looking to use 10 from the program to fill apprenticeship positions. We are still waiting to hear on our application. Hopefully we will find out in June. We were successful with our application, working on rolling this out over the next 2 months. The program’s 1st intake will start on the 16th September and interviews have taken place to select the first 10 participants. We had 22 people apply for this program, a combination of both people registered with a Job active providers and community members from the south east. It is a 10-week program making sure the participants have the necessary employability skills to undertake an apprenticeship. 2nd intake will be early in the new year. We are now 8 weeks into the program and all 10 participants are still actively involved and looking forward to the work experience component over the next 2 weeks. All 10 participants have completed the 10-week program, which is an outstanding effort and 4 have been offered Full Time Apprenticeship’s with Pod matrix starting in Jan 2020. This is a great outcome from the first program so far, with the other 6 participants being supported to find options with other employers. GATIRS FUND Round 2 - SERDA has again partnered with other organisations for the 2nd round of the GATIRS Funding, this time to support the Shellfish industry through workforce development and pre employment training. Providing people with the right skills to be able to secure employment in this growing industry. Hopefully we will find out next month. We have been notified that we have been successful with this grant and we will be looking to role this program out around the middle of 2020. Tasman Childcare Centre – Currently working on the interest from the community to support a Childcare & Education centre operating from Nubeena, working with a provider to survey both community members and employers in the region. I originally organised a meeting with Council, Employers, a Provider and community members to see if there was any interest for this, everyone agreed, and the next step has been to set up a survey for information of what this may look like. The survey has now been sent out to both employers and community members to complete with a closing date of the 16th October at 5pm. The Survey has now closed, and we had 63 responses from individuals and 13 responses from Employers. I have met with Brenton West from Huon Regional Care to have a look around the building and to see what is needed to sub lease this out to a provider to get this started. Ongoing project. Rainbow Building Solutions – Meeting held with the Managing director around a possible expansion in the manufacture side of their business and the requirement of around 12-15 new staff in a range of roles within the next 3 months. I am also supporting this employer as they have now hit the payroll tax threshold, he was unaware of the possible rebate currently on offer through the state government which will also support upskilling his existing staff. In November 5 staff members will be under training contracts to reduce this. Ongoing project. First Gear Program – Libraries Tas. – The First Gear Program is a 4-week course whereby, the literacy Coordinator and several of her adult literacy volunteers will go into a school and 4

work through the questions related to the L1 car licence test. There are several tests they use so normally they get the students to pair up and work through the test questions, they provide a copy of the road rules books so the students can find the answers. After conversations with Fiona (Libraries Tas), Sorell School and Tasman school around what supports are available for students to obtain their Learners licences, both schools are now looking to undertake this program for their eligible students in 4thTerm this year, the first time it has been tried at both schools, I have also held a meeting with the acting principal at Triabunna, who is also looking to start this in term 4 with a small number of students currently in Year 10, next year looking at all Year 10 students at Triabunna obtain this around 27 students. Certainly, on their way to become mobile in a rural and regional area with little public transport.

Outcomes

Since Jan 2019 – November 2019 Industry & Employer Meetings 480 Job Vacancies in the next (12-18months) 350 Jobs Filled in Total 91 – 9 this month Traineeships & Apprenticeships- Included 31 – 4 this month in total numbers. (New Workers) 4 - School based in Total – 0 this month Work Experience / Placement - Referrals 52 – 4 this month 37- First aid Training Courses 20 – Forklift 40 – Chem Cert Business Advice 12- Chainsaw 9 – Existing workers into Traineeships. Referral to other services 16 – Business Advice Referrals. 1 - First gear program – L’s. 7 – Participants using the Area Connect Bus.

Industry, Career Awareness or Employer - Sorell School year 9/10 boys South east Tours Industry day – 60 students attended, Tour also of the Trade training centre. -Beacon Growth Industry Program with Cert 2 in Ag students. Industry mentoring. - Adult learners’ presentation at the South east trade training Centre. - Presented to students and teachers from Mackillop College.

Resumes sent out to employers 136 – 8 this month, 5

Working closely with The South East Employment Hub manager, Marinda and Emma – Jobs Coach & potential jobseekers. I am now referring community members to the Hub.

Programs Introduced - Driver Mentoring. - THA – Hospitality awareness – 6 weeks course with work experience. - Chem Cert Course - Forklift - SEAT Pre-Employment Training Program – Construction industry. - First Gear Program – Learners licence - Shell program – Supporting Hatchery Employment Longevity Locally. Applications – Grants 1 – GATIRS – Successful with this grant, looking to secure 15 Apprenticeship’s in the construction industry for the South east region. SEAT program (South East Apprenticeship Training).

2nd GATIRS – Successful with this grant, for a program to Support the Shellfish Industry in the South east, looking to secure 10 traineeships for the South east.

1 – SERTF – more info to come.

Area Connect Bus THA – SERDA – Hospitality Awareness Training, 5 participants travelled from Sorell to Hobart and return 2 participants attended a job interview in Orford and return to Sorell. 8 more bookings have been made in Nov for the SEAT program with 4 participants for 2 weeks work experience in Cambridge.

Good News Stories

Case Study 1

A photo below of the 10 participants who had just commenced their first day of their 2-week work experience alongside both Julian and Dearne from MAS who facilitated the SEAT Program. 4 out of the 10 have already secured a full time Apprenticeship with Pod Matrix after completing their work trial. Michael finished the work trial on the Friday and started his full- time job on the Monday working in the truss section, the other 3, Joni (Female) – Cert 3 in Carpentry & Joinery, Trae – Cert 3 in Engineering Fabrication and Isaac – Cert 3 in painting will commence their Apprenticeship’s in the first week back of the new year. Certainly, a great start with 2 more SEAT Programs to run next year.

Case Study 2

Jacki is pictured here with the rostering staff Jaimie Lord, Chloe Lord and Toni Curtain as they plan her orientation as a new staff member for South East Community Care working as an individual support worker. Currently 4 staff members have been placed with South east community care over the last month.

South East Workforce Development Project December 2019 Update

(Author - Andrew Hyatt, SERDA Workforce Engagement & Development Officer) Key Points

 23 meetings this month with both employers and industry associations.  5 Jobs filled this month.  I have been contacted by employers to currently fill another 20 jobs, which are all being advertised through the SEE Hub.  Attended the East Coast network meeting in Triabunna.  Presented to the managers of the Trade Training Centres at their state meeting.  Weekly meetings scheduled & attended with the SEE Hub Manager and Jobs Coach.  Meeting held with Department of Industry, Innovation & Science.  Meetings held with Department of Education.  Meetings held with Department of State Growth.  Meetings held with 2 RTO’s & 4 service providers this month.  Currently working on a South East Emerging Leaders Program – incorporating Cert 4 in Leadership & Management for 2020.  Currently working on a Skills Funding application for 90 places over 3 sites in the SERDA area of Sorell, Triabunna & Tasman (Hospitality, Customer Service & Business Skills) in collaboration with the SETTC for 2020.  Currently working on a Skills Fund application for eight (8) places for our Cert 4 in TAE – Growing Our Own Trainers project for 2020 with the SETTC.

Workforce Development Projects

started with six (6) people placed there to start the construction. Additional resumes have been sent for the remaining job opportunities. Ongoing Project. Rosedale Homestead at Taranna - Up to 10 positions available, looking for Traineeship in Hospitality, Animal studies and Business qualifications & an Apprenticeship in Commercial cookery. Looking to have four (4) positions as school based with students from both Sorell and Tasman schools, the remaining 6 positions to be filled with local people. They are looking to open in the next 3 weeks. Three (3) positions have been filled with 1 being offered as an Adult Apprentice Chef. The new position this month is full time and he will be completing a traineeship in Certificate 3 in Animal Studies. This will also be an on-going project. Iron Creek Bay Farm Stay – Vos didn’t secure the construction of this project, so school-based apprenticeship’s will not go ahead. Possibly looking at 40 -60 staff once completed, 200 seat restaurant, Market Hall, Public toilets & Accommodation, Cherry Orchard also expanding. Meeting with developer to support as many locals with the opportunity to fill these positions over the next 12 months. Ongoing project once closer to operational stage. South East Community Care – With the role out of the NDIS, SECC are certainly expanding, they are looking to fill around 40 positions over the next 12 months, we are looking to fill these positions through the certificate 3 in individual support which is currently being run out of the South east trade training centre. We are also looking to support options around Traineeships and mentoring support for current staff to train the new workers. They are currently looking for 6 new staff, the South east Employment hub is supporting this. We have filled 4 roles this month with a further 4 roles still on offer. This will continue to be an ongoing project to fill the 40 positions. They are now also looking for a business trainee. SERDA & Mas National – SEAT Program - We have applied with Skills Tasmania for the Growing Apprenticeship & Traineeship Grant; this will allow 30 people to have intensive training at the SETTC and with support to be able to fill apprenticeship places in the southeast region in the construction industry. Looking to create 15- 20 Apprenticeship’s from this program. One employer Pod Matrix is looking to use 10 from the program to fill apprenticeship positions. We are still waiting to hear on our application. I hope that we will find out in June. We were successful with our application, working on rolling this out over the next 2 months. The program’s 1st intake will start on the 16th September and interviews have taken place to select the first 10 participants. We had 22 people apply for this program, a combination of both people registered with a Job active providers and community members from the southeast. It is a 10-week program making sure the participants have the necessary employability skills to undertake an apprenticeship. Second intake will be early in the new year. We are now 8 weeks into the program and all 10 participants are still actively involved and looking forward to the work experience component over the next 2 weeks. All 10 participants have completed the 10-week program, which is an outstanding effort and 4 have been offered Full Time Apprenticeship’s with Pod matrix starting in Jan 2020. This is a great outcome from the first program so far, with the other 6 participants being supported to find options with other employers.

GATIRS FUND Round 2 - SERDA has again partnered with other organisations for the 2nd round of the GATIRS Funding, this time to support the Shellfish industry through workforce development and pre-employment training. Providing people with the right skills to be able to secure employment in this growing industry. I hope that we will find out next month. We have been notified that we have been successful with this grant and we will be looking to role this program out around the middle of 2020. Tasman Childcare Centre – Currently working on the interest from the community to support a Childcare & Education centre operating from Nubeena, working with a provider to survey both community members and employers in the region. I originally organised a meeting with Council, employers, a Provider and community members to see if there was any interest for this, everyone agreed, and the next step has been to set up a survey for information of what this may look like. The survey has now been sent out to both employers and community members to complete with a closing date of the 16th October at 5pm. The Survey has now closed, and we had 63 responses from individuals and 13 responses from Employers. I have met with Brenton west from Huon regional care to have a look around the building and to see what is needed to sub lease this out to a provider to get this started. Ongoing project. Rainbow Building Solutions – Meeting held with the Managing director around a possible expansion in the manufacture side of their business and the requirement of around 12-15 new staff in a range of roles within the next 3 months. I am also supporting this employer as they have now hit the payroll tax threshold, he was unaware of the possible rebate currently on offer through the state government which will also support upskilling his existing staff. In November 5 staff members will be under training contracts to reduce this. Ongoing project. First Gear Program – Libraries Tas. – The First Gear Program is a 4-week course whereby, the literacy Coordinator and several of her adult literacy volunteers will go into a school and work through the questions related to the L1 car licence test. There are several tests they use so normally they get the students to pair up and work through the test questions, they provide a copy of the road rules books so the students can find the answers. After conversations with Fiona (Libraries Tas), Sorell School and Tasman School around what supports are available for students to obtain their Learners licences; both schools are now looking to undertake this program for their eligible students in 4thTerm this year. The first time it has been tried at both schools, I have also held a meeting with the Acting Principal at Triabunna, who is also looking to start this in term 4 with a small number of students currently in Year 10. Then next year looking at all Year 10 students at Triabunna obtain this around 27 students. Certainly, on their way to become mobile in a rural and regional area with little public transport. Outcomes

Since Jan 2019 – December 2019 Industry & Employer Meetings 503 Job Vacancies in the next (12-18months) 330 4

Jobs Filled in Total 96 – 5 this month Traineeships & Apprenticeships- Included 31 – 0 this month in total numbers. (New Workers) 4 - School based in Total – 0 this month Work Experience / Placement - Referrals 55 – 3 this month 37- First aid Training Courses: 23 – Forklift 40 – Chem Cert Business Advice: 12- Chainsaw 10– Existing workers into Traineeships. Referral to other services: 19 – Business Advice Referrals. 1 - First gear program – L’s. 7 – Participants using the Area Connect Bus.

Industry, Career Awareness or Employer - Sorell School year 9/10 boys South East Tours Industry day – 60 students attended, Tour also of the Trade training centre. -Beacon Growth Industry Program with Cert 2 in Ag students. Industry mentoring. - Adult learners’ presentation at the Southeast trade training Centre. - Presented to students and teachers from Mackillop College.

Resumes sent out to employers 139 – 3 this month, Working closely with The South East Employment Hub manager, Marinda and Emma – Jobs Coach & potential jobseekers. I am now referring community members to the Hub.

Programs Introduced - Driver Mentoring. - THA – Hospitality awareness – 6 weeks course with work experience. - Chem Cert Course - Forklift - SEAT Pre-Employment Training Program – Construction industry. - First Gear Program – Learners licence - Shell program – Supporting Hatchery Employment Longevity Locally. Applications – Grants 1 – GATIRS – Successful with this grant, looking to secure 15 Apprenticeship’s in the construction industry for the Southeast region. SEAT program (South East Apprenticeship Training).

2nd GATIRS – Successful with this grant, for a program to Support the Shellfish Industry in the South east, looking to secure 10 traineeships for the Southeast.

1 – SERTF – more info to come.

Good News Stories – Case studies

No case studies or photos available this month.

ORDINARY COUNCIL MEETING MINUTES WEDNESDAY 11 DECEMBER 2019

OPEN SESSION MINUTES OF THE ORDINARY MEETING OF TASMAN COUNCIL WEDNESDAY, 11 DECEMBER 2019

Mayor Kelly Spaulding declared the Council Meeting opened at 5:38pm

Acknowledgement of Country We respectfully acknowledge the original traditional custodians of this land, the Pydarerme people of the Paredarerme language group.

We respectfully acknowledge the Tasmanian Aboriginal Communities and elders past, present and emerging.

Audio Recording of Council Meetings Mayor Spaulding advised that all Ordinary Council Meetings are recorded for the purpose of verifying of minutes.

1. PRESENT Mayor Kelly Spaulding, Deputy Mayor Maria Stacey, Councillors Jan Barwick, Pam Fenerty, Casey Garrett and Andy Griffiths, Kim Hossack (General Manager), Lee Wilson (Office Manager) and Melissa Geard (Building and Development Services Manager)

2. APOLOGIES Councillor David Beard

Page 1 ORDINARY COUNCIL MEETING MINUTES WEDNESDAY 11 DECEMBER 2019

3) On declaring an interest, the councillor is a leave the room in which the meeting is being held. 4) The councillor, by notice in writing, is to advise the general manager of the details of any interest declared under this section within 7 days of so declaring.

Nil.

4. DECLARATION OF PRECEIVED INTERESTS

Under the Model Code of Conduct made by Order of the Minister responsible for Local Government the following will apply to a Councillor -

PART 2 – Conflict of Interest that are not pecuniary

(6) A Councillor who has an actual, potential or perceived conflict of interest in a matter before the Council must –

(a) Declare the conflict of interest and the nature of the interest before discussion on the matter begins; and

Deputy Mayor Stacey – Agenda Item 15.3 Secretary of Lions Club of Tasman, could be a perceived conflict of interest. There would be no personal gain or benefit in relation to this item.

Councillor Garrett – Agenda Item 15.3 Member of the Lions Club of Tasman Swimming Pool Association and Tasman Business & Tourism Association.

5. CORRESPONDENCE RECEIVED

Nil correspondence.

6. PUBLIC QUESTION TIME In accordance with Regulation 31 of the Local Government (Meeting Procedures) Regulations 2015, Council will conduct a Public Question Time.

At each meeting the Mayor will invite those members of the public present to ask questions. When requested please: o Stand up; o State your name and address; and

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o Ask your question(s) as clearly and as briefly as possible.

Members of the public are reminded that questions and any answers to such questions are not to be debated.

Nil.

7. QUESTIONS ON NOTICE

Nil questions on notice received.

8. APPLICATIONS FOR LEAVE OF ABSENCE

(a) An application for leave of absence has been requested from Cr David Beard which was foreshadowed at 27 November 2019 Ordinary Council Meeting.

Resolution 01/12.2019/C Moved: Cr C Garrett Seconded: Deputy Mayor M Stacey That Councillor David Beard’s request for leave of absence be accepted. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

9. MOTIONS ON NOTICE

Nil.

10. CONFIRMATION OF MINUTES

10.1 Minutes of the Ordinary Council Meeting held Wednesday 27 November 2019

Resolution 02/12.2019/C Moved: Deputy Mayor M Stacey Seconded: Cr P Fenerty That the Minutes from the Ordinary Council Meeting held Wednesday 27 November 2019 be confirmed. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

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10.2 Minutes from the Tasman Council Audit Panel Committee Meeting held Thursday 28 November 2019

Resolution 03/12.2019/C Moved: Deputy Mayor M Stacey Seconded: Cr J Barwick That the Minutes from the Tasman Council Audit Panel Committee Meeting held 28 November 2019 be received. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

11. NOTIFICATION OF COUNCIL WORKSHOPS In accordance with the requirements of the Local Government (Meeting Procedures) Regulations 2015, the following workshops have been or will be held;

 Workshop held Wednesday 27 November 2019 – Councillors present where Mayor Spaulding, Deputy Mayor Stacey, Cr Barwick, Cr Beard, Cr Fenerty, Cr Garrett, Cr Griffiths and the following was discussed: o Roads to Recovery Grant Allocation to Stormlea Road. o Planning Agenda items with Council’s Consultant Planner.

 Workshop held Wednesday 11 December 2019 – held prior to this meeting.

12. SUPPLEMENTARY ITEMS

12.1 Consideration of Supplementary Items to the Agenda

In accordance with the requirements of Part 2 Regulation 8 (6) of the Local Government (Meeting Procedures) Regulations 2005, the Council by absolute majority may approve the consideration of a matter not appearing on the agenda, where the General Manager has reported;

a) The reason it was not possible to include the matter on the agenda; and b) That the matter is urgent; and c) That advice has been provided under section 65 of the Local Government Act 1993

Resolution 04/12.2019/C Moved: Cr A Griffiths Seconded: Cr C Garrett That the Council resolve by absolute majority to deal with any supplementary items not appearing on the agenda, as reported by the General Manager in accordance with the Local Government (Meeting Procedures) Regulations 2015. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

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13. COUNCILLORS REPORTS

13.1 Mayor’s Communication Report This communication is provided as a courtesy, any items that require Council action and/or decision will be listed as separate agenda items. Any Councillor requiring information on any matter contained in the communication report please contact the Mayor at any time.

DATE DESTINATION PURPOSE

23/11/19 Nubeena Community Volunteer Expo 25/11/19 Sorell Southern Tasmanian Council Authority AGM & General Meeting 25/11/19 Hobart 10th Anniversary of RAW @ Government House 26/11/19 Taranna Tasman Business and Tourism Association Function at Rosedale Homestead 27/11/19 Nubeena Council Meeting & Workshop 1/12/19 Nubeena Rotary Club of Tasman Scholarship Interviews 5/12/19 Hobart Mayors Workshop & Round Table Meeting 6/12/19 Hobart LGAT General Meeting with the General Manager

Resolution 05/12.2019/C Moved: Cr P Fenerty Seconded: Cr C Garrett That the Mayor’s Communication Report as listed be received. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

13.2 Reports from Council Representatives with Other Organisations

Councillor Fenerty – Taranna Community Hall Committee Councillor Fenerty provided a verbal report in relation to a recent Taranna Community Hall Committee meeting she had attended on 10 December 2019. On behalf of the Committee, Councillor Fenerty thanked Valena Burns, Community Development Officer, for her effects in relation to assisting the Committee with refurbishing their meeting room and with locating missing sporting equipment.

Deputy Mayor Stacey & Councillor Fenerty – Tasman Emergency Management Committee A brief verbal report was provided in relation to the Tasman Emergency Management Committee held on 10 December 2019, which was attended Mayor Spaulding, Deputy Mayor Stacey and Councillor Fenerty. All agreed that this was a very productive meeting. The Tasman Council Emergency Management Plan is required to be reviewed and updated in early 2020. Another meeting has been tentatively scheduled for after Easter 2020.

Councillor Barwick – Waste Strategy South There haven’t been any recent meetings, however emails are sent to member monthly which are sent through to Council to be included on its Facebook Page.

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Councillor Griffiths - Childcare Confirmed that discussion were still happening in relation to childcare.

Resolution 06/12.2019/C Moved: Cr J Barwick Seconded: Cr A Griffiths That the Reports from Council representatives with other organisations be accepted. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

In accordance with Regulation 25, the Council will act as a planning authority in respect to those matters appearing under item 14 on this agenda, inclusive of any supplementary items.

Resolution 07/12.2019/C Moved: Cr Seconded: Cr That Council act as a Planning Authority. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

14.1 – Late Item

MINOR BOUNDARY ADJUSTMENT IN COMMUNITY PURPOSES ZONE - TASMAN INTERIM PLANNING SCHEME 2015

4 SUCKLING STREET, NUBEENA (CT 27764/2) 8 SUCKLING STREET, NUBEENA (CT 34817/1) 1598 NUBEENA ROAD, NUBEENA (CT 32519/5)

FILE REF: SA 12/2019 MIN REF:

1. SUMMARY

Council, Acting as Planning Authority, resolved at the September 2019 Council meeting to issue a Planning Permit (Ref SA 7/2019) for a boundary adjustment and adhesion of titles for Council owned land at 4 Suckling Street, 8 Suckling Street and 1598 Nubeena Road, Nubeena.

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It has recently been identified during the construction phase of the project, that the adhesion of titles would result in significant additional costs with regard to power connection. Subsequently, it is proposed to simply alter the boundaries between the titles to resolve an encroachment issue, as well as providing title arrangements that will result in the existing eight (8) units being sited wholly on one title, and the newly constructed five (5) units being wholly sited on another title.

The existing tile arrangements are detailed below:-

Address Land Area Improvements 4 Suckling St, Nubeena (CT 27764/2) 2,777sqm Four (4) units 8 Sucking Street, Nubeena (CT 34817/1) 5,244sqm Four (4) units 1598 Nubeena Rd, Nubeena (CT 32519/5) 1.045ha SES Building, TFS Building, & Infrastructure Associated with the Wastewater Treatment Plant

The first component of the application is to transfer a 150sqm portion of land from 8 Suckling Street to 1598 Nubeena Rd, and transfer 76sqm from 1598 to 8 Suckling Street.

The second component of the application is to transfer a 2,668sqm portion of land from 8 Suckling Street to 4 Suckling Street, and to transfer 2,571sqm from 4 Suckling Street to 8 Suckling Street, thereby creating one title.

The resultant title arrangements are detailed below:-

Address Land Area Improvements 4 Suckling St, Nubeena (CT 27764/2) 5,445sqm Eight (8) exiting units

8 Suckling St, Nubeena (CT 34817/1) 2,653sqm Five (5) units currently under construction 1598 Nubeena Rd, Nubeena (CT 32519/5) 1.038ha SES Building, TFS Building, & Infrastructure Associated with the Wastewater Treatment Plant

The site is within the Community Purposes zone. The existing “Pearls Court” units are accessed off Suckling Street.

The five (5) new units, once constructed, will be accessed via Nubeena Road.

The application is supported by:

 Subdivision Proposal Plan prepared by Rogerson & Birch Land Surveyors  Site Plan for proposed Suckling Street unit development

2. BACKGROUND

Applicant: Tasman Council

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Proposal: Minor Boundary Adjustment

Location: 4 Suckling Street, Nubeena (CT 27764/2) 8 Suckling Street, Nubeena (CT 34817/1) 1598 Nubeena Road, (CT 32519/5)

Zone: Community Purposes Zone

1598 Nubeena Rd

8 Suckling St

4 Suckling St

Figure 1: Aerial image (land indicated by blue line)

3. CONSULTATION

Public notification of the application was not required as the boundary adjustment complied with the Special Provisions contained in Section 9.3 of the Interim Scheme, and as such was defined as a “permitted” boundary adjustment.

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4. LEGISLATIVE & POLICY CONTENT

The purpose of this report is to enable the Planning Authority to determine application SA 7/2019. This determination must be made no later than 7 January 2020.

The relevant legislation is the Land Use Planning and Approvals Act 1993 (LUPAA). The provisions of LUPAA require a planning authority to take all reasonable steps to ensure compliance with the planning scheme. Whilst public notification of the application was not required in accordance with S57 of LUPAA, and no representations were received, Council’s statutory delegations determine that as the application relates to Council owned land, Council Acting as Planning Authority must determine the application.

The Planning Authority must consider this report, and are bound to issue a permit. The Planning Authority can either: (1) adopt the recommendation, or (2) vary the recommendation by adding, modifying or removing recommended conditions. Any alternative decision requires a full statement of reasons to comply with the Judicial Review Act 2000 and the Local Government (Meeting Procedures) Regulations 2005.

This report has been prepared with appropriate regard to the State Policies that apply under the State Policies and Projects Act 1993.

This report has been prepared with appropriate regard to Council’s Strategic Plan and other Council policies, and the application is not found to be inconsistent with these. Nevertheless, it must be recognised that the planning scheme is a regulatory document that provides the overriding consideration for this application. Matters of policy and strategy are primarily a matter for preparing or amending the planning scheme.

5. RISK & FINANCIAL IMPLICATIONS

Approval of this application will have no direct financial implications for the Planning Authority. The proposed boundary adjustment will address a building encroachment issue, which must be resolved prior to the issuing of a Building Permit for the proposed five (5) units to be constructed on the site.

6. ASSESSMENT AGAINST PLANNING SCHEME PROVISIONS

6.1. The following provisions are relevant to the proposed use and development;  Community Purposes Zone  Clause 9.3 “Minor Boundary Adjustment”

Section 9.3 of the Tasman Interim Planning Scheme 2015 states: 9.3 Adjustment of a Boundary 9.3.1 An application for a boundary adjustment is permitted and a permit must be granted if: (a) no additional lots are created; (b) there is only minor change to the relative size, shape and orientation of the existing lots;

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(c) no setback from an existing building will be reduced below the applicable minimum setback requirement; (d) no frontage is reduced below the applicable minimum frontage requirement; and (e) no lot boundary that aligns with a zone boundary will be changed.

The first component of the application is to transfer a 150sqm portion of land from 8 Suckling Street to 1598 Nubeena Rd, and transfer 76sqm from 1598 to 8 Suckling Street.

The resultant title arrangements are detailed below:-

Address Land Area Improvements 4 Suckling St, Nubeena (CT 27764/2) 5,445sqm Eight (8) exiting units

No additional lots are being created, satisfying (a) above. Whilst the size and shape of the existing lots will change, the resultant lot sizes and configuration is effectively a mirror image of the current title arrangements, satisfying (b) above.

The minimum front setback within the Community Purposes zone is 10m. The existing units have frontage to Suckling Street. The existing units, at their closest point, have a setback of 9.8m from the Suckling Street frontage. The boundary adjustment does not reduce the setback to the frontage for this unit. All other exiting units, as well as the five (5) units currently under construction, have a front setback in excess of 10m, satisfying (c). The minimum frontage in the Community Purposes Zone is 15 metres. The resultant titles will have a frontage exceeding 15m thereby satisfying (d) above.

The lot boundary does not align with a zone boundary, satisfying (e) above. As such, the boundary adjustment satisfies the Special Provision contained in Section 9.3 of the Interim Scheme. Council is bound to approve the development, and issue a permit.

7. REFERRALS

 Internal Referral – Engineering Technical Officer, Planning Officer  External Referral – TasNetworks

8. CONCLUSION

The boundary adjustment satisfies the Special Provisions contained in Section 9.3 of the Tasman Interim Planning Scheme 2015. Subsequently, Council is bound to approve the development, and issue a Permit.

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RESOLUTION 08/12.2019/C

Moved: Cr P Fenerty Seconded: Cr J Barwick That pursuant to the Tasman Interim Planning Scheme 2015, Council approve application SA-12/2019 for a Boundary Adjustment at 4 Suckling Street, Nubeena (CT 27764/2), 8 Suckling Street, Nubeena (CT 34817/1) and 1598 Nubeena Road, (CT 32519/5) and a permit containing the following conditions be issued:

1. The Boundary Adjustment must be substantially in accordance with the documents and drawings that comprise the Planning Application No. SA 12/2019, except where modified below.

2. This permit shall not take effect and must not be acted on until the 15 DAYS AFTER THE DATE OF THIS LETTER unless, as the applicant and the only person with a right of appeal, you notify Council in writing that you propose to commence the use or development before this date, in accordance with Section 53 of the Land Use Planning and Approvals Act 1993.

3. The subdivision must proceed in the order of stages shown on the endorsed plan of survey unless otherwise agreed in writing by the Tasman Council.

4. Easements must be created over all drains, pipelines, wayleaves and services in accordance with the requirements of the Council’s General Manager. The cost of locating and creating the easements shall be at the subdivider’s full cost.

5. Property services must be contained wholly within each lots served or an easement to the satisfaction of the Council’s General Manager or responsible authority. Any existing shared services between the lots are to be separated to the satisfaction of Council’s General Manager.

6. The subdivider must pay the cost of any alterations and/or reinstatement to existing services, Council infrastructure or private property incurred as a result of the proposed subdivision works. Any work required is to be specified or undertaken by the authority concerned.

7. Prior to the sealing of the final plan of survey, the subdivider must provide a report prepared by a suitably qualified person demonstrating that each of the lots can accommodate an onsite wastewater system of a sufficient size to comply with the requirements of Australian Standard AS/NS1547, or as otherwise approved by Council’s Manager Development Services. The report must be submitted to and approved by Council’s General Manager. Once approved, the report shall form part of this permit, and must be adhered to.

8. The topsoil on any areas required to be disturbed must be stripped and stockpiled in an approved location shown on the detailed soil and water management plan for reuse in the rehabilitation of the site. Topsoil must not be removed from the site until the completion of all works unless approved otherwise by the Council’s Municipal Engineer.

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9. All disturbed surfaces on the land, except those set aside for roadways, footways and driveways, must be covered with top soil and, where appropriate, re-vegetated and stabilised to the satisfaction of the Council’s Municipal Engineer.

10. Any accumulation of vegetation, building debris or other unwanted material must be disposed of by removal from the site in an approved manner. No burning of such materials on site will be permitted unless approved in writing by the Council’s General Manager.

11. The development must be carried out between the following hours:

• Monday to Friday 7:00 AM to 6:00 PM • Saturday 9:00 AM to 6:00 PM • Sunday and State-wide public holidays 10:00 AM to 6:00 PM

12. Public roadways or footpaths must not be used for the storage of any construction materials or wastes, for the loading/unloading of any vehicle or equipment, or for the carrying out of any work, process or tasks associated with the project during the construction period.

13. A fee, as adopted by Council resolution, must be paid to Council prior to the sealing of each stage of the final plan of survey.

14. A final plan of survey and two (2) copies must be provided together with the schedule of easements as necessary.

15. All conditions of this permit must be satisfied before the Council seals the final plan of survey for each stage. It is the subdivider’s responsibility to arrange any required inspections and to advise Council in writing that the conditions of the permit have been satisfied. The final plan of survey will not be dealt with until this advice has been provided.

16. Prior to Council sealing the final plan of survey, security for a value clearly in excess of any outstanding works and maintenance required by this permit, must be lodged with the Derwent Valley Council. The security must be in the form of section 86(3) of the Local Government (Building & Miscellaneous Provisions) Act 1993. The value of the security must be determined by the Council’s General Manager following approval of any engineering drawings and not be less than $5,000.

THE FOLLOWING ADVICE APPLIES TO THIS PERMIT: -

A. This permit does not imply that any other approval required under any other legislation or by-law has been granted.

B. If you notify Council that you intend to commence the use or development before the date specified above you forfeit your right of appeal in relation to this permit.

C. This planning approval shall lapse at the expiration of two (2) years from the date of the commencement of planning approval if the development for which the approval was given has not been substantially commenced. Where a planning approval for a

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development has lapsed, an application for renewal of a planning approval for that development shall be treated as a new application. Carried For: Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against: Nil

The Ordinary Council Meeting Resumed

Resolution 09/12.2019/C Moved: Cr C Garrett Seconded: Deputy Mayor M Stacey That Council are no longer acting as a Planning Authority and resume the Ordinary Council Meeting. Carried For: Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against: Nil

15. DEPARTMENT REPORTS

15(a) REGULATORY SERVICES REPORT Author: Melissa Geard, Building & Development Services Management

LAND USE PLANNING & APPROVALS ACT 1993

The following development applications were assessed against the provisions of the Tasman Interim Planning Scheme 2015, and permits / exemptions issued under Delegation during November 2019: -

D/A Number Description Property Address Use Change of Use to Visitor DA 4/2019 Accommodation 29 Gwen Road, Port Arthur D DA 82/2019 * 2 x Shipping Containers 36 Shelly Beach Road, Koonya D Change of Use to Visitor 99 Coal Mine Rd, Saltwater DA 85/2019 Accommodation River D Change of Use to Visitor Accommodation 261 White Beach Rd, White DA 86/2019 & Signage Beach P Change of Use to Visitor 301 Blowhole Rd, Eaglehawk DA 88/2019 Accommodation Neck P 335 Pirates Bay Dr, Eaglehawk DA 96/2019 Outbuilding Neck D Change of Use to Visitor DA 110/2019 Accommodation 190 Stormlea Rd, Nubeena D Change of Use to Visitor 402 Pirates Bay Dr, Eaglehawk DA 111/2019 Accommodation Neck D Change of Use to Visitor DA 112/2019 Accommodation 87 Wencks Rd, Port Arthur D

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DA 119/2019 New Outbuilding 26 Kingstons Rd, Koonya NPR Change of Use to Visitor 96 Old Jetty Road, Eaglehawk DA 120/2019 Accommodation Neck P Change Of Use to Visitor DA 122/2019 Accommodation 5857 Arthur Hwy, Taranna P Change of Use to Visitor DA 123/2019 Accommodation 5 Chronicle Point Rd, Murdunna P Change of Use to Visitor 423 Pirates Bay Dr, Eaglehawk DA 125/2019 Accommodation Neck P Change Of Use to Visitor 354 Pirates Bay Dr, Eaglehawk DA 128/2019 Accommodation Neck P

Planning Appeals  Nil Planning Appeals

Planning Scheme Amendment Update  Nil Planning Scheme Amendments

Strategic Planning

 The Local Provisions Schedule for the Tasmanian Planning Scheme has been forwarded to the Tasmanian Planning Commission (TPC) in accordance with resolution number 09/09.2019/C of the September 2019 Council Meeting.  A review of the Nubeena & White Beach Structure Plan will commence in early 2020.

BUILDING ACT 2016

Building Permits, Certificates and Authorisations Issued Under Delegation – November 2019

Value Of Number Property Address Type Of Work Type Work BA 83/2019 13 King George Ct, Murdunna New Dwelling NW $400,000.00 BA 84/2019 229 Radnor Rd, Port Arthur 2x Accommodation Buildings BP $313,000.00 BA 115/2019 1583 Nubeena Rd, Nubeena New Dwelling BP $50,000.00 BA 117/2019 545 White Beach Rd, White Beach New Dwelling & Outbuilding BP $430,000.00 BA 120/2019 5287 Arthur Hwy, Eaglehawk Neck New Outbuilding BP $23,000.00 BA 121/2019 172 Safety Cove Rd, Port Arthur New Dwelling BP $250,000.00 BA 122/2019 1430 Nubeena Rd, Nubeena New Shed NW $35,000.00 BA 126/2019 Shipping Container with Deck * 92 Skeggs Avenue, White Beach Addition NW $15,000.00

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BA 129/2019 13 Cartela Drive, Nubeena New Dwelling NW $220,000.00 BA 130/2019 15 Andersons Rd, Port Arthur New Dwelling BP $200,000.00 BA 131/2019 21 George St, Taranna New Dwelling BP $100,000.00

Plumbing Permits, Certificates and Authorisations Issued Under Delegation – November 2019

Number Description Property Address Type Sanitary Fixtures in Outbuilding & Installation PA 72/2019 of OWMS 10 Cliffords Rd, Saltwater River PP Plumbing to Dwelling inc Installation of PA 83/2019 OWMS 13 King George Ct, Murdunna PP Plumbing & to 2x Visitor Accommodation PA 84/2019 Units inc installation of 2x OWMS 229 Radnor Rd, Port Arthur PP

Tasman Eco Village PA 115/2019 Plumbing to New Dwelling 1583 Nubeena Rd, Nubeena PP Upgrade of Onsite Wastewater Management PA 118/2019 System 301 Blowhole Rd, Eaglehawk Neck PP PA 120/2019 Stormwater Connection for Outbuilding 5287 Arthur Hwy, Eaglehawk Neck LR Plumbing to Dwelling inc Installation of PA 121/2019 OWMS 172 Safety Cove Rd, Port Arthur PP

Stormwater Connection for Shipping PA 126/2019 * Container & Covered Deck 92 Skeggs Avenue, White Beach PP Plumbing to Dwelling inc Installation of PA 129/2019 OWMS 13 Cartela Drive, Nubeena PP Plumbing to Dwelling inc Installation of PA 130/2019 OWMS 15 Andersons Rd, Port Arthur PP Plumbing to Dwelling inc Installation of PA 131/2019 OWMS 21 George St, Taranna PP

Please Note LR – Low Risk Works NW – Notifiable Works CLC – Certificate of Likely Compliance (Plumbing Work) BC – Plumbing Permit *– Applications denoted with an * above are the resultant of compliance action undertaken by Council

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Miscellaneous Statistics

 Eleven (11) Certificate of Completion (Building Work) were issued  Seven (7) Certificate of Completion (Plumbing Work) were issued  Eight (8) Building Permit extensions were issued

Expiration of Permits

Council’s audit of historic building files (post 2000) is ongoing. Council officers are currently contacting property owners to advise them of their requirements with regard to the expiration of permits.

ANIMAL CONTROL

 As of 30 November 2019, 513 dogs had been registered for the 2019/20 financial year, with 19 dogs having been de-registered during the financial year.  The audit of properties for unregistered dogs is ongoing. One (1) Caution Notice was issued for a dog being unregistered. The dog was subsequently registered and the file was closed.

COMPLIANCE

 One (1) building and plumbing compliance matter was resolved during November 2019  Three (3) notices were issued for non-compliant property access’ during November 2019

Fire Hazard Abatement Program

Council is committed to monitoring land within existing residential settlements prior to and during the annual fire season. Council officers have undertaken pre-season compliance patrols within the existing townships, with a focus on land zoned Low Density Residential under the Tasman Interim Planning Scheme 2015, Council managed public open space and those properties that have been brought to its attention by the public as well as properties that have been issued with notices in previous years.

To ensure that the public are aware of their responsibilities to mitigate future fire hazards, a notice has been placed in “The Tasman Gazette” newspaper, and “The Mercury” newspapers’ Fire Awareness Feature which is published in November and January of each year.

Friendly reminder letters have also been sent to owners of properties that have been issued with notices in previous years. There has been a positive response to the “friendly reminder” letters, and subsequently it has only been necessary to issue two (2) formal Fire Hazard Abatement Notices in accordance with Section 200(a) of the Local Government Act 1993 and Council’s Fire Hazard Abatement Policy.

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15(b) OPERATIONAL REPORT - NRM (Natural Resource Management) Author: NRM and Weed Project Officer – John Hueston Summary of Key Activities December 2019 (21-Nov-19 to 4-Dec-19)

Officer Representation/Meetings  Cat Management Working Group – 27-Nov-19. Quarterly meeting. Issues: progress of amendment bill, case study on hoarding issues, promoting responsible cat ownership, cat management logistics, areas to protect from cats.  Regional Climate Change Initiative – 21-Nov-19. Presentation by UTAS Fire Centre Research Hub proposing suitable response to bush fire emergency. Considering wide ‘green firebreaks’ with trees present but undergrowth cleared.  Tasman Landcare – 25-Nov-19. Meeting to progress grant application for Tasman weather station network. Project Updates  Discovery Rangers – Commencement of planning for summer programme for Kristin and Brooke.  Community Fauna Monitoring – Camera still installed at property in Koonya.  Bird survey – 25-Nov-19. Regular catch-up with PAHSMA.  Virtual Fencing – Investigating the feasibility of further virtual fencing on roadkill hotspots. Discussions with Save the Tasmanian Devil Program, Tasmanian Devil Unzoo and State Growth. Weed Strategy and Works (Persistent strong winds preventing spraying operations)  Spanish heath – Plants treated along Nubeena Rd, Port Arthur to Nubeena.  Spanish heath survey – Plants surveyed around Taranna – following up with property owners.  Weed database - Spreadsheet migrated to relational database (MS Access) format. Decisions to use MS Access as best option for storage of weed database. Grant Applications  Smart Farms Grant Round 3 – Grant application progressing for Tasman weather station network.  Landcare Tasmania – Landcare Action Grant / Tasmanian Landcare Fund. Proposal for funding for revegetation and wallaby fencing – awaiting outcome.  Weed Action Fund Small Grants – Conservation Volunteers has applied to assist local landowners with weed control (Council ineligible to apply) - awaiting outcome. NRM General  Coastcare – Liaising with PWS and local groups to assist with the set-up and registration for a new group in Eaglehawk Neck.

15(c) November Works Report Depot Maintenance

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(Prepared by Works Supervisor, Jamie Gangell)

Sheeting & Grading  Roaring Beach Road  Mary’s Road

Drainage Maintenance  Shouldering (Nubeena Road from Plumbers Road to Littles Road)

Roads maintenance  Roaring Beach Road (signs)  Potholing White Beach area  Potholing Eaglehawk Neck area  Potholing Murdunna area

Other Works  Litter Control  Deliver Wheelie Bins (4)  Public Request inspections and investigations (5)  Installation of guide posts  Installation of road signs  Maintenance on Jetties and Boat Ramps

Tree & Limb Removal and Inspections  Roaring Beach  Safety Cove Road  Nubeena  Sommers Bay Road

Capital Works Report (Prepared by Contracted Technical Officer, Simon Pulford)

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 Saltwater River Road - drainage works in preparation for reseal have been delayed due to works on Suckling Street Units.  Pearls Court Affordable Housing Units – units are now all in place. Preliminary civil works are completed. Large retaining wall on the southern side of units is under construction. Electrical lead in to start on the week starting 25 November. Plumbing to start early December.  Stormlea Road Improvements – works from Thorntons Road to 3 Capes Carpark is almost complete. Additional widening and civil works on the first 600 metres to start during the week starting 25 November. Power poles have been moved. Negotiations regarding additional works are ongoing.  Greatbatch Drive - Cul-de-sac has been asphalted with other reseal preparations completed.  Nubeena Back Road slip near Tip Road - Works have finally started  Sommers Bay Road from Reefview Road to end - Drainage works are complete. Reseal preps have started and will be finished prior to Christmas.

Resolution 10/12.2019/C Moved: Cr P Fenerty Seconded: Cr C Garrett That the Officer’s Reports as listed are received. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

15.2 Monthly Finance Report at 30 November 2019 Author – Kim Hossack, General Manager Responsible Officer – Kim Hossack, General Manager

Resolution 11/12.2019/C Moved: Deputy Mayor M Spaulding Seconded: Cr J Barwick That the Monthly Finance Report at 30 November 2019 be received. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

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15.3 Tasman Council Community Grant Applications 2019-2020 Author – Valena Burns, Community Development Officer Responsible Officer – Lee Wilson, Office Manager

Tasman Men’s & Women’s Shed Council has received a Tasman Council Community Grant Application from the Tasman Men’s & Women’s Shed, requesting $2,000. The application details explains that the funds would be utilised in the purchasing of a portable toilet facility and for equipment renewal.

Previously Council has granted the Tasman Men’s Shed the following:  2013/2014 - $1,000.00 - To purchase a computer  2016/2017 - $2,000.00 - To purchase a generator

Resolution 12/12.2019/C Moved: Cr P Fenerty Seconded: Cr J Barwick That the grant application received from Tasman Men’s and Women’s Shed be approved for $2,000.00 on the condition that the portable toilet on private land be a temporary solution and will be reconsidered in I2 months as part of them finding a more suitable long term solution including further discussion with Council. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

Eaglehawk Neck Volunteer Fire Brigade Council has received a Tasman Council Community Grant Application from the Eaglehawk Neck Volunteer Fire Brigade, requesting $2,000. The application details explain that the funds would be utilised in the purchasing of shipping container for storage purposes. It is noted that the Brigade has in fact received planning approval for this project previously, with fees of $739.00 being waived as in-kind support.

The Eaglehawk Neck Volunteer Fire Brigade has not received any previous funding from Council.

Resolution 13/12.2019/C Moved: Cr A Griffiths Seconded: Cr C Garrett That the grant application received from Eaglehawk Neck Volunteer Fire Brigade requesting $2,000.00 for a shipping container for storage to be approved. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

Page 20 ORDINARY COUNCIL MEETING MINUTES WEDNESDAY 11 DECEMBER 2019

Helen Cleary Council has received a Tasman Council Community Grant Application from Helen Cleary of Murdunna, requesting $3,495.00. The application details explain that the funds would be utilised in the purchasing of a lifting device to assist disabled and aged community members with a sign erected at the local shop detailing usage.

No previous grants received/accepted from Helen Cleary.

Resolution 14/12.2019/C Moved: Cr P Fenerty Seconded: Deputy Mayor M Spaulding That the grant application received from Helen Cleary requesting $3,495.00 for a lifting device not be approved as the application is not affiliated with a community organisation, which creates usage and maintenance issues into the future. Should a community group wish to take on the project they could reapply next year for grant funding. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

Impression Bay Community Development Association (IBCDA) Council has received a Tasman Council Community Grant Application from Impression Bay Community Development Association (IBCDA), requesting $2,000.00. The application details explain that the funds would be used to partially fund the construction of a wire perimeter fence to enclose the garden’s Stage 1 - community vegetable garden and nursery; comprised of vegetables in 2.4m x 2.4m raised beds and propagation zone.

Previously Council has granted Impression Bay Community Development Association the following:  2016/2017 - $1,500.00 - towards initial clearing of invasive weeds and trees from the 2.7Ha garden site. Resolution 15/12.2019/C Moved: Cr J Barwick Seconded: Cr A Griffiths That the grant application received from Impression Bay Community Development Association requesting $2,000.00 for fencing to be approved. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

Deputy Mayor Stacey left the Council Meeting at 6:19pm, declaring a Perceived Interest in relation to the Lions Club of Tasman grant application, as she is a member of the Committee.

Councillor Garrett declared a Perceived Interest in relation to the Lions Club of Tasman grant application, as she is a member of the Committee, however decided not to leave the meeting.

Page 21 ORDINARY COUNCIL MEETING MINUTES WEDNESDAY 11 DECEMBER 2019

Lions Club of Tasman Inc. Council has received a Tasman Council Community Grant Application from Lions Club of Tasman Inc., requesting $2,000.00. The application details explain that the funds would be used to partially fund the purchase of three (3) new heavy duty marquees for community events.

Previously Council have given financial and in-kind support to the Tasman Regatta and Peninsula Feast.

Resolution 16/12.2019/C Moved: Cr A Griffiths Seconded: Cr J Barwick That the grant application received from Lions Club of Tasman requesting funding for marquees to be approved for $1,500.00 instead of the requested $2,000.00 due to a Subcommittee of the Lions Club of Tasman also apply for funding this financial year. Carried For – Mayor Spaulding, Councillors Barwick, Fenerty & Griffiths Against – Nil Abstained – Councillor Garrett

Lions of Tasman Community Swimming Pool Association The Lions of Tasman Community Swimming Pool Association have submitted a Tasman Council Community Grants Application, requesting support for the following:-

 In kind support towards hall hire - $489.00  In kind support towards printing expenses - $400.00  Contribution towards catering on opening night & Australia Day awards presentation - $200.00  In kind support towards annual pool chemical testing - $1,000.00

As Council presents the Australia Day Awards during the Art & Craft Exhibitions opening night, it’s only appropriate that Council contribute towards the cost of catering.

The community swimming pool benefits the entire community and is such an important facility for all ages.

Resolution 17/12.2019/C Moved: Cr P Fenerty Seconded: Cr J Barwick That the grant application received from the Lions Club of Tasman Community Swimming Pool Association requesting:-  In kind support for the hire fees of the Tasman Civic Centre for the Art and Craft Exhibition plus flyer printing for promoting the event, total $889.00;  In kind support requested for monthly pool chemical testing $1,000; and  Contribution towards costs of catering (due to the Australia Day Awards being held at the opening of the Arts and Crafts Exhibition) of $200.00.

TOTAL IN KIND SUPPORT $1889.00 to be approved TOTAL MONETARY SUPPORT $200.00 to be approved. Carried For – Mayor Spaulding, Councillors Barwick, Fenerty & Griffiths Against – Nil Abstained – Councillor Garrett

Page 22 ORDINARY COUNCIL MEETING MINUTES WEDNESDAY 11 DECEMBER 2019

Deputy Mayor Stacey re-joined the Council Meeting at 6:21pm

Nubeena Ambulance Volunteer Group Council has received a Tasman Council Community Grant Application from Nubeena Ambulance Volunteer Group, requesting $2,000.00. The application details explain that the funds would be used to partially fund a mobile WIFI device + monthly data allowance of 100GB for a period of 24 months for the purpose of volunteer training onsite. Previously Council has granted the Nubeena Ambulance Volunteer Group the following:  2014/2015 - $1000.00 - To purchase a blood pressure kits and stethoscopes.  2016/2017 - $2000.00 - To purchase a projector.

Resolution 18/12.2019/C Moved: Cr A Garrett Seconded: Cr J Barwick That the grant application received from Nubeena Ambulance Volunteer Group requesting $2,000.00 for a mobile WIFI device and data allowance over 24 months to be approved. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

Nubeena Church of Christ

Council has received a Tasman Council Community Grant Application from Nubeena Church of Christ, requesting $1,000.00. The application details explain that the funds would be used to partially fund the Annual Carols by Candlelight.

No previous grants received/accepted from Nubeena Church of Christ.

Resolution 19/12.2019/C Moved: Cr P Fenerty Seconded: Cr J Barwick That the grant application received from Nubeena Church of Christ requesting $1,000.00 to partially fund the Annual Carols by Candlelight to be approved. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

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Nubeena Crays Cricket Club Council has received a Tasman Council Community Grant Application from Nubeena Crays Cricket Club, requesting $1,000.00. The application details explain that the funds would be used to partially fund new training and game equipment for the teams expanding junior team to ensure a safe and fun environment.

Previously Council has granted the Nubeena Crays Cricket Club the following:  2012/2013 - $850.00 - To purchase a new cricket balls

Resolution 20/12.2019/C Moved: Deputy Mayor M Stacey Seconded: Cr C Garrett That the grant application received from Nubeena Crays Cricket Club requesting $1,000.00 to partially fund the purchase of junior training and game equipment to be approved. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

Port Arthur Sport Club Council has received a Tasman Council Community Grant Application from Port Arthur Sport Club, requesting $200.00 - $500.00. The application details explain that the funds would be used to partially fund Sponsorship for the Port Arthur Boxing Day Wood Chopping Carnival.

Previously Council has granted the Port Arthur Sport Club the following grant funding, however, has donated $200.00 per year for many years in support of this annual event:  2017/2018 - $200.00 - Sponsorship  2018/2019 - $200.00 – Sponsorship

Resolution 21/12.2019/C Moved: Cr J Barwick Seconded: Cr A Griffiths That the grant application received from Port Arthur Sport Club requesting Sponsorship funding to partially fund Port Arthur Boxing Day Wood chopping Carnival to be approved for $200.00.

Amended Motion Moved: Cr P Fenerty Seconded: Cr C Garrett That the grant application received from Port Arthur Sport Club requesting Sponsorship funding to partially fund Port Arthur Boxing Day Wood chopping Carnival to be approved for $400.00. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

Moved: Cr P Fenerty Seconded: Cr C Garrett That the amended motion is now the motion. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

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Tasman Social Netball Council has received a Tasman Council Community Grant Application from Tasman Social Netball, requesting in-kind support from Council. The application details explain that the support would include netball poles/rings and markings at Tasman Civic Centre. The grant application included a letter of support from Dunalley Tasman Neighbourhood House.

No previous grants received/accepted from Tasman Social Netball.

Resolution 22/12.2019/C Moved: Cr A Griffiths Seconded: Cr C Garrett That the grant application received from Tasman Social Netball requesting netball poles/rings and markings at Tasman Civic Centre be approved to the value of $1,000.00. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

Sommers Bay Jetty Association (Inc) Council has received a Tasman Council Community Grant Application from Sommers Bay Jetty Association (Inc), requesting $300.00. The application details explain that the funds would be used to partially fund the Sommers Bay Community Library (Book Swap).

Previously Council has provided financial and in-kind support to the Sommers Bay Jetty Association (Inc) for the Deep Water Jetty Project.

Resolution 23/12.2019/C Moved: Cr C Garrett Seconded: Deputy Mayor M Stacey That the grant application received from Sommers Bay Jetty Association (Inc) requesting partial funding of $300.00 for the Sommers Bay Community Library (Book Swap) to be approved. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

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Tasman District School Farm Council has received a Tasman Council Community Grant Application from Tasman District School Farm, requesting in-kind support of two day excavator and operator hours. The application details explain that the in-kind support would be used to prepare and level an area as well as dig drainage trenches. Previously Council has granted the Tasman District School Farm the following:  2011/2012 - $2,000.00 – Garden Refurbishment  2012/2013 - $800.00 – Driving Program  2013/2014 - $1,000.00 – School 60th Birthday Event  2016/2017 - $2,000.00 - Bicycle Education Unit Program  2017/2018 - $2,000.00 – Youth Development – Youth House Activities

Resolution 24/12.2019/C Moved: Deputy Mayor M Stacey Seconded: Cr C Garrett That the grant application received from Tasman District School Farm requesting in-kind support of two days excavator and operator hours be denied due to staffing availability, however, a financial amount of $1,000.00 be approved for a private contractor to be engaged. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

Tasman Business and Tourism Association Inc. (TBTA) Council has received a Tasman Council Community Grant Application from Tasman Business and Tourism Association Inc. requesting $2,000.00. The application details explain that the funds would be used to partially fund four half day workshops supporting youth employment & further study for up to fifty young people from the Tasman Region.

No previous grants received/accepted from Tasman Business and Tourism Inc.

Resolution 25/12.2019/C Moved: Deputy Mayor M Stacey Seconded: Cr J Barwick That the grant application received from Tasman Business and Tourism Association Inc. requesting $2,000.00 to partially fund the youth employment & further study workshops is not within the Community Grant guidelines and hence is refused on that basis. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty & Griffiths Abstained – Councillor Garrett

Page 26 ORDINARY COUNCIL MEETING MINUTES WEDNESDAY 11 DECEMBER 2019

Tabitha Higgins Council has received a Tasman Council Community Grant Application from Tabitha Higgins of Eaglehawk Neck, requesting $1,477.00. The application details explain that the funds would be utilised in the purchasing of materials to build a wallaby rehabilitation enclosure at her property.

No previous grants received/accepted from Tabitha Higgins.

Resolution 26/12.2019/C Moved: Cr A Griffiths Seconded: Cr C Garrett That the grant application received from Tabitha Higgins requesting $1,477.00 for materials to build a wallaby rehabilitation enclosure at her property not be approved as the application is not affiliated with a community organisation and as such is a private asset. Should a community group wish to take on the project in the future, they could reapply next year for funding. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

15.4 Copping Joint Authority Refuse Site – Quarterly Report Author – Kim Hossack, General Manager Responsible Officer – Kim Hossack, General Manager

Resolution 27/12.2019/C Moved: Cr C Garrett Seconded: Deputy Mayor M Stacey That the Copping Joint Authority Refuse Site – Quarterly Report be received. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

Page 27 ORDINARY COUNCIL MEETING MINUTES WEDNESDAY 11 DECEMBER 2019

15.5 Code of Conduct Panel Determination Report – Local Government Act 1993 (Section 28ZJ) Author – Kim Hossack, General Manager Responsible Officer – Kim Hossack, General Manager

In accordance with section 28ZK of the Local Government Act 1993 (the Act) the Code of Conduct Panel has made its determination in relation to a complaint lodged on 14 October 2019 by Councillor Fenerty against Councillor Beard. The Determination Report is as follows;

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Resolution 28/12.2019/C Moved: Deputy Mayor M Stacey Seconded: Cr C Garrett That the Code of Conduct Panel Determination Report in relation to the complaint lodged on 14 October 2019 by Councillor Pam Fenerty against Councillor David Beard be received. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

16. AUTHORISATION TO CLOSE COUNCIL TO THE PUBLIC

The General Manager advised that in her opinion the listing of agenda item/s:

Reference Item Regulation 01/12.2019/CC Confirmation of Minutes 15(1) 02/12.2019/CC Authorisation to Disclose Information and reopen 15(7) & 15(8) the Council Meeting to the Public

Authorisation to Close the Ordinary Council Meeting to the Public

Resolution 29/12.2019/C Moved: Cr C Garrett Seconded: Cr J Barwick That the Meeting be now closed to the public, for Council to consider agenda items 01/12.2019/CC and 02/12.2019/CC which are confidential matters as prescribed in Clause 15 of the Local Government (Meeting Procedures) Regulations 2015. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillors Barwick, Fenerty, Garrett & Griffiths Against - Nil

17. NEXT MEETING

The next Ordinary Council Meeting of Tasman Council will be held on Wednesday 22 January 2020 commencing at 5:30pm in the Council Chambers, Nubeena.

There being no further business Mayor Spaulding, thanked everyone for their attendance and declared the meeting closed at 6:44pm.

Page 32 MINUTES OF THE ANNUAL GENERAL MEETING OF THE TASMAN COUNCIL WEDNESDAY 11 DECEMBER 2019 AT 5:30PM

Mayor Kelly Spaulding declared the Annual General Meeting opened at 5:35pm

1. WELCOME Mayor Spaulding welcomed all Councillors, staff and members of the public to the Annual General Meeting.

2. PRESENT Mayor Kelly Spaulding, Deputy Mayor Maria Stacey, Councillors Jan Barwick, Pam Fenerty, Casey Garrett and Andy Griffiths, Kim Hossack (General Manager), Lee Wilson (Office Manager) and Melissa Geard (Building and Development Services Manager)

3. APOLOGIES (Councillors Only) Councillor David Beard

4. REPORTS

4.1 PRESENATION OF ANNUAL REPORT The Annual Report is prepared in accordance with section 72 of the Local Government Act 1993 and relates to the Financial Year 2018-2019.

Resolution 01/12.2019/AGM Moved: Cr P Fenerty Seconded: Cr J Barwick That Council resolves to adopt the Annual Report 2018-2019. Carried For – Mayor Spaulding, Deputy Mayor Stacey, Councillor Barwick, Fenerty, Garrett & Griffiths Against - Nil

5. DISCUSSIONS OF SUBMISSIONS RECEIVED

No submissions were received.

6. CALL FOR MOTIONS FROM THE FLOOR AND DISCUSSION

Nil.

7. CLOSE OF MEETING

Mayor Spaulding declared the meeting closed at 5:37pm.

NOTES TO THE FINANCE REPORT – 31 DECEMBER 2019 (Explanation Notes have been provided for any variance greater than $10,000.00)

INCOME GRANTS Financial Assistance Grant is under budget. This is due to the timing of receipt of the last quarterly payment.

Roads to Recovery line item is under budget. Now that Council has allocated a project prior to 31 December 2019, payment will be forthcoming in early 2020.

Unbudgeted Grants is not within the budget. This is due to grant milestone payments not being received as yet for the new Pearls Court Affordable Housing Units and Stormlea Road upgrade. They will come into line in early 2020.

OTHER INCOME Other Income is in line with the budget allocations.

RATES AND CHARGES Rates and charges are in line with budget allocation.

STATUTORY FEES AND FINES Statutory Fees and Fines are tracking over with budget allocation to date. An increase in planning fees, advertising & plumbing inspections has occurred.

USER FEES Private Works Charges is under budget. This is due to the timing of private works as well as public demand for this Council service.

Road Contributions is under budget. This very much depends upon subdivision developments.

Health Income is under budget as caravan licences have not been issued for 2019-20 as yet. As well as private water scheme sampling charges will apply from 2020 onwards.

Misc. Revenue is under budget. This is due to timing of miscellaneous revenue that is impossible to predict.

EXPENSES

CAPITAL EXPENDITURE The budget and expenditure on Capital Projects are within the Capital Report (attached separately).

COUNCILLORS Councillor Expenses are currently higher than YTD budget allocation. Adjustment will need to done at the Midyear Budget Review.

DEPRECIATION AND AMORTISATION Depreciation is in line with budget allocation. End of year adjustments are completed at 30 June every year.

EMPLOYEE BENEFITS Payroll Tax is under budget. This is due to Council coming under the threshold for the past 5 months so no payments needed to be made.

Training – Other Costs is under budget. Training is planned in 2020.

Wages Payable is in line with the budget allocation but will need to increase slightly at the budget review.

Superannuation is over budget. This should be in line with the budget allocation by 30 June & with a slight increase at the budget review.

OTHER EXPENSES Other expenses are in line with the budget allocation except for the annual Hard Waste/Green Waste Collection as this has not occurred to date.

MATERIALS AND SERVICES

Bridges / Jetty’s and Structures – Maintenance is well under budget currently with work being undertaken in 2020.

Buildings Cleaning – is currently over budget due to call outs for urgent cleaning at our public toilets. A budget increase will be sort at the review.

Computer Hardware is over budget. This is due to unexpected IT issues and failures – will be addressed at the Midyear Budget Review as currently nearly $15K will need to be capitalised.

Computer Maintenance/Licences is over budget. This should be in line the budget allocation by 30 June.

Contract Services is over budget. This is due to the timing of invoices and individual works undertaken over estimated cost eg. GM recruitment. Midyear Budget Review adjustment will be necessary.

Plant Hire – Internal is under budget. Internal journals need to be completed which will bring it into line with the budget allocation.

Kerbside Collection Contract is under budget. This is due to the timing of invoices.

Property Maintenance is under budget. This is due to the timing of programmed work scheduled; will occurred in early 2020.

Reserves - Sports Ground Renovations is over budget. Work has been completed at the same time for Nubeena Recreation Ground.

Road Grading is over budget. This is due to the programmed works costing more than allocation as well as unexpected increase in gravel needed. This will be address at the Midyear Budget Review. 2

Road Maintenance is under budget. Most of the programmed work is schedule for early 2020.

Roadside Mowing & Spraying Contractors is under budget. Due to the delay in the tendering process, this has not commenced as yet.

Valuation Fees is under budget. This is due to the timing of invoices.

Waste Tipping Fees is under budget. This is due the reduce costs per tonne as well as the demise of SKM Recycling. This will be further addressed at the Midyear Budget Review if any further changes occur around waste management.

OTHER COSTS Community Grant is under budget. These were only approved at December Council Meeting and will now be allocated in 2020.

Corporate & Community Planning is over budget. This come into line by 30 June.

Fire Levy Payments is under budget. This is due to the timing of invoices.

General Subscriptions/Contributions is over budget. This is due to the timing of invoices.

Grant Expenditure – Murdunna Deep Water Jetty is over budget. There was no budget allocation as this expense will be capitalised once the jetty becomes a Council Asset at 30 June.

Contractors Shared Services is currently under budget. This is due to the timing of invoices being received for payment.

CAPITAL WORKS PROGRAM

CAPITAL RENEWAL

CA562 & CA563 – Stacey Street – over budget – an underground spring discovered; it was left approximately 8 weeks to investigate/dry out. This did not occur and hence subsoil drains needed to be installed.

CA611 – Nubeena Back Rd – Land Slip #2 near Tip Road – is over budget; land acquisition need with legal costs still to come; further surveying needed.

Unsealed Roads – Resheeting Budget of $250K – will commence after Christmas break.

CA627 – Sommers Bay Road - Drainage Improvements – problem areas are bigger than first budgeted for, but long-term will be most beneficial.

Drainage Works – Budget $159K – will commence after Christmas break whilst resheeting unsealed roads. 3

CA640 & CA641 –Vehicle Replacements – budget for both are slightly over due to extra costs of installation of beacon lights & tool boxes.

CA643 – Replace Small Plant at Depot – new brush cutters need to be replaced at the Depot unexpectedly. This will be addressed at the Midyear Budget Review.

CAPITAL NEW

CA609 – Old Jetty Road – Stage 2 – initial works had to be stopped due to starting late and has impeded on total budget. This will need to be addressed at the Midyear Budget Review.

CA644 – Stormlea Road – Roads to Recovery Grant - NEW line item approved at 27 November 2019 Council Meeting Item 14.5.

CA602 – Pearls Court Affordable Housing Units – As previously advised to Council this project will go over the current budget significantly. A separate breakdown of additional costs will be provided directly to Councillors to view prior to the Midyear Budget Review.

CA604 – Nubeena Rec Ground – Ground Lighting – This item is over budget and will be address at the Midyear Budget Review.

CA605 – Nubeena Rec Ground – New Practice Cricket Wicket & Nets – this is well over budget and is a result of the original framework installed not being made to the Australian Standards. This had to be removed and then reinstalled.

CA638 – Road Traffic Counter – This item is over budget due to price increases after the original quote was given. This will be addressed at the Midyear Budget Review.

Kim Hossack General Manager

15th January 2020

Balance Sheet Tasman Council As at 31 December 2019 31 DEC 2019

Assets Bank Tasman Council 1,294,617.02 Total Bank 1,294,617.02

Current Assets Bank Suspense 25,020.83 Caravan Licences 149.73 Cash on Hand (Petty Cash and Cashier Floats) 1,000.00 Committee Accounts 65,391.04 Debtors Suspense Account (2,443.38) Food Licence Control 2,420.45 Investments 5,403,208.72 Petty Cash 881.50 Provision for Doubtful Debts (1,493.35) Rate Debtors 2,170,006.67 Security Dep Mining Lse 1765P/M Robinsons Rd 5,000.00 Sundry Debtors 58,093.58 Total Current Assets 7,727,235.79

Fixed Assets Accum Depn- Comp Equip (134,778.30) Accum Deprec - Heavy M.V. (355,335.90) Accum Deprec - Infrastructure (118,935.87) Accum Deprec - Light M.V. (233,356.63) Accum Deprec- Furnit &Fittings (182,318.48) Accum Deprec- Other Structures (840,353.14) Accum Depreciation - Other Valn (390,928.29) Accum Depreciation - Software (129,530.50) Accum Deprec-Plant,Mach &Equip (497,640.08) Computer Equipment at Cost 134,778.30 Furnit-Fits-Equip- at Cost 187,053.24 Heavy M.V. at Cost 640,654.29 Infrastructure at Valuation 602,611.68 Light M.V. at Cost 305,059.40 Other Structures at Cost 1,788,800.63 Other Valuation 451,564.77 Plant,Machinery &Equip at Cost 1,055,808.67 Software 129,530.86 Total Fixed Assets 2,412,684.65

Non-current Assets Accum Deprec - Roads & Bridges (23,580,991.33)

Balance Sheet Tasman Council Balance Sheet

31 DEC 2019

Accumulated Depreciation Drainage (41,412.41) Accumulated Depreciation-BuildVal (2,569,142.41) Buildings at Valuation 7,625,750.96 Drainage 702,765.78 Investment Bendigo Bank 20,000.00 Investment Southern Waste Solutions 777,749.28 Investment TasWater 929,628.00 Land at Valuation 2,004,500.00 Land Under Roads 2,508,989.90 Roads & Bridges at Valuation 67,394,205.18 Total Non-current Assets 55,772,042.95

Total Assets 67,206,580.41

Liabilities Current Liabilities Accrued Charges (35020) 93,637.31 Annual Leave Provisions (32005) 112,442.24 Deposits & Bonds Council 52,841.86 GST (35060) (393,511.95) Loans (33005) 2,917.81 Long Service Leave Provisions (32010) 115,120.02 On-Cost Provisions A/L (32020) 22,061.85 On-Cost Provisions LSL (32015) 9,353.51 PAYG 137,912.30 Payroll Deduction - over payment - historical adjustment 2,905.15 Payroll Suspense (35010) 2,609.75 Superannuation Suspense 44,847.02 Trade Creditors 199,157.99 Wages Payable - Payroll (98.74) Total Current Liabilities 402,196.12

Non-current Liabilities Loans (42005) 116,766.72 Long Service Leave Provisions (41015) 52,840.21 On-Cost LSL Provisions (41020) 5,233.56 Total Non-current Liabilities 174,840.49

Total Liabilities 577,036.61

Net Assets 66,629,543.80

Equity Accum Surplus/Prior Years 24,062,492.91 Asset Revaluation Reserve 42,564,719.85 Current Year Earnings (1,110,245.86) General Reserve 951,962.30 Public Open Space 143,813.00 Tas Water Reserve 13,795.60 Tasman Ent Ctr Reserve 3,006.00 Total Equity 66,629,543.80

Balance Sheet Tasman Council Profit and Loss Tasman Council For the 6 months ended 31 December 2019 MONTH ACTUAL YTD ACTUAL YTD BUDGET VAR AUD YRLY BUDGET

Grants Grants - Budgeted - 20,900 101,200 80,300 101,200 Grants - FAG - 265,861 492,154 226,293 984,308 Grants - Roads to Recovery - - - - 208,283 Grants - Unbudgeted - 5,150 1,664,750 1,659,600 3,329,500 Total Grants - 291,911 2,258,104 1,966,193 4,623,291

Other Income OI - Bank interest received - 22,231 29,268 7,037 58,531 OI - Penalty & Interest 3,529 10,157 10,986 829 21,974 Profit on Disposal - - - - 20,000 Tas Water Income 810 810 5,124 4,314 10,250 Total Other Income 4,339 33,199 45,378 12,179 110,755

Rates Income Rates - Fire Levy Nubeena 79 52,761 52,641 (120) 52,641 Rates - Fire Levy Rural 97 122,563 122,153 (410) 122,153 Rates - General Rate 5,816 4,267,819 4,261,561 (6,258) 4,261,561 Rates - Waste Collection 745 440,895 438,524 (2,371) 438,524 Rates - Waste Management Charge 113 247,518 246,999 (519) 246,999 Total Rates Income 6,849 5,131,557 5,121,878 (9,679) 5,121,878

Statutory Charges SC - Building Industry Training Levy (BCIT) (1,522) 1,460 798 (662) 1,595 SC - Building Permit Levy (63280) (881) 627 696 69 1,395 SC - Caravan Licence Fees and Fines - 150 - (150) - SC - DA Advertising Fee 1,738 17,492 16,872 (620) 33,746 SC - Food Premises Licences - 884 4,998 4,114 10,000 SC - Infringements Dogs - 185 1,266 1,081 2,532 SC - Public Open Space Contribution - 16,000 - (16,000) - SC - Planning Fees 1,636 28,351 26,268 (2,083) 52,531 SC - Plumbing Inspection Fees 3,069 21,316 11,598 (9,718) 23,201 Total Statutory Charges 4,039 86,464 62,496 (23,968) 125,000

User Fees UF - Private Works Charges - - 10,002 10,002 20,000 UF - Reimbursements - 1,682 7,026 5,344 14,055 UF - Road Contributions - - - - 26,412 UF - 132 & 337 Certificates 2,569 22,848 23,748 900 47,498 UF - Build Extension Permit 583 876 1,500 625 3,000 UF - Building Application 1,125 7,805 6,306 (1,499) 12,608 UF - Cemetery Nubeena / White Beach - 7,510 4,062 (3,448) 8,125 UF - Cemetery Port Arthur - 1,854 1,026 (828) 2,050 UF - Cemetery Premaydena - - 3,024 3,024 6,055

Monthly Report Layout Tasman Council Profit and Loss

MONTH ACTUAL YTD ACTUAL YTD BUDGET VAR AUD YRLY BUDGET

UF - Cemetery Roaring Beach - - 510 510 1,025 UF - Cottage Rental - 4,163 4,248 85 8,500 UF - Diesel Fuel Rebate - - 3,090 3,090 6,184 UF - Dog Licences 45 8,165 5,250 (2,915) 10,506 UF - Engineering Fees 276 822 1,002 180 2,000 UF - Ground / Hall Hire (34) 1,305 4,578 3,273 9,158 UF - Health Income - 225 5,502 5,278 11,000 UF - Heavy Vehicle Levy - 9,466 - (9,466) 10,506 UF - Jetty Power 174 197 966 769 1,929 UF - Leases/Licences - 108 954 847 1,910 UF - Misc Revenue 1,484 2,893 25,512 22,619 51,021 UF - NRM Income - 427 - (427) - UF - Other Revenue - 37 - (37) - UF - Other Revenue Comm Development - (909) 6,498 7,407 13,000 UF - Pensioner Remission (State) - 188,363 - (188,363) - OC - Pensioner remissions (1,024) (213,802) - 213,802 - UF - Photocopy/Fax/Minutes Charges 11 (879) - 879 125 UF - Rent Independent Living Units 2,226 24,779 25,356 577 50,709 Total User Fees 7,434 67,933 140,160 72,227 317,376

Trading Income UF - Fire Levy Commission - - - - 3,294 Total Trading Income - - - - 3,294

Gross Profit 22,661 5,611,063 7,628,016 2,016,953 10,298,300

Operating Expenses Councillors OC - Councillors - Allowances 8,397 49,575 49,686 111 99,377 OC - Councillors - Electoral Expenses 1,204 1,204 1,998 794 4,000 OC - Councillors - Expenses 1,366 12,428 8,886 (3,542) 17,776 Total Councillors 10,966 63,206 60,570 (2,636) 121,153

Depreciation Depreciation 708,958 844,053 881,730 37,677 1,763,461 Total Depreciation 708,958 844,053 881,730 37,677 1,763,461

Employee Benefits EB - Allowances 1,696 7,947 11,046 3,099 22,097 EB - Employee Accommodation (34) 4,450 2,502 (1,948) 5,000 EB - FBT - - 2,624 2,624 5,250 EB - Long Service Leave - - 14,760 14,760 29,520 EB - Payroll Tax 291 248 5,502 5,254 11,000 EB - Protective Equip\Uniform 258 385 7,626 7,241 15,250 EB - Training - 1,127 17,802 16,675 35,600 EB - Wages Payable 156,737 654,058 594,120 (59,938) 1,188,245 EB - Workers Compensation - 187 - (187) - EB- Superannuation 29,934 101,965 70,350 (31,615) 140,697 Total Employee Benefits 188,883 770,367 726,332 (44,035) 1,452,659

Monthly Report Layout Tasman Council Profit and Loss

MONTH ACTUAL YTD ACTUAL YTD BUDGET VAR AUD YRLY BUDGET

Other Expenses OC - External Auditors Remuneration - Audit Fees 4,000 17,524 18,076 552 36,152 MS - Hard Waste/Green Waste Collection - 80 11,826 11,746 23,658 Interest Borrowings - Finance Costs - Interest on 5,111 10,012 10,926 914 21,854 Loans Loss on Sale - Loss on sale - - - - 4,000 Total Other Expenses 9,111 27,616 40,828 13,212 85,664

Materials & Services MS - Advertising 4,528 22,674 25,788 3,114 51,582 MS - Animal Control - - 1,578 1,578 3,152 MS - Bank Charges 1,013 7,642 8,136 494 16,276 MS - Bridges / Jetty's and Structures- Maintenance 59 59 34,242 34,183 68,489 MS - Buildings - Cleaning 13,372 41,509 37,500 (4,009) 75,000 MS - Buildings - Repairs - 1,295 - (1,295) - MS - Catering - 2,132 2,364 232 4,724 MS - Cemetery Maintenance / Grave Digging 5,751 9,471 7,224 (2,247) 14,453 MS - Community Events - 107 4,500 4,393 9,000 MS - Computer Hardware 16,700 34,854 6,000 (28,854) 12,000 MS - Computer Maint\Licences 1,394 63,361 51,426 (11,935) 102,854 MS - Contract Services 33,941 119,446 68,436 (51,010) 136,873 MS - Debt Collection Costs 348 2,286 7,686 5,400 15,375 MS - Drainage - Maintenance 4,830 23,455 31,050 7,595 62,104 MS - Equipment Rental\Lease 12 2,014 3,894 1,880 7,790 MS - Fire Abatement - - - - 5,000 MS - Gov Charges/Licences etc. - 744 768 24 1,532 MS - Kerbside Collection Contract 14,661 76,798 98,952 22,154 197,901 MS - Land Tax - 5,700 10,768 5,068 21,538 MS - Legal Expenses 1,018 17,866 17,004 (862) 34,006 MS - Materials/Consumables 1,167 9,251 9,588 337 19,173 MS - Minor Plant - Maint/Repairs - 800 4,134 3,334 8,268 MS - Work Health & Safety - 77 5,502 5,425 11,000 MS - Office Equipment/Furniture 1,223 1,449 3,846 2,397 7,688 MS - Plant Hire - Internal - 12,700 109,500 96,800 218,997 MS - Postage/Freight 197 4,901 8,202 3,301 16,400 MS - Printing & Stationery 978 13,505 11,466 (2,039) 22,936 MS - Property Maintenance 792 14,984 49,998 35,014 100,000 MS - Reimbursements - - 378 378 752 MS - Reserves - Landscaping/Mowing 41 10,178 12,498 2,320 25,000 MS - Reserves - Sport Ground Renovations - 23,280 12,810 (10,470) 25,625 MS - Reserves Park Inspections - - 1,284 1,284 2,571 MS - Reserves Play Equip Repair & Maint - - 1,158 1,158 2,320 MS - Roads - Grading 16,548 79,336 21,516 (57,820) 43,034 MS - Roads - Guide Posts - - 6,564 6,564 13,133 MS - Roads - Heavy Patching - - 89,304 89,304 178,606 MS - Roads - Landscaping - - 768 768 1,538 MS - Roads - Maintenance 7,724 14,660 36,588 21,928 73,179 MS - Roads - Shouldering 2,897 2,897 - (2,897) - MS - Signage - 1,297 3,150 1,853 6,298

Monthly Report Layout Tasman Council Profit and Loss

MONTH ACTUAL YTD ACTUAL YTD BUDGET VAR AUD YRLY BUDGET

MS - Roadside Mowing & Spraying Contractor 6,943 22,484 54,654 32,170 109,306 MS - Small Plant Purchase - - 348 348 698 MS - Testing Fees 138 3,746 4,482 736 8,964 MS - Tourism Development - 6,432 5,250 (1,182) 10,506 MS - Tree Trimming 2,480 6,618 6,306 (312) 12,608 MS - Valuation Fees - 1,936 13,134 11,198 26,266 MS - Vehicle Fuel 15,583 53,484 67,650 14,166 135,300 MS - Vehicle Registrations 6,365 6,365 16,427 10,062 16,427 MS - Vehicle Service & Maint 1,217 19,317 32,388 13,071 64,772 MS - Waste Contractors 17,503 105,096 105,858 762 211,715 MS - Waste Tipping Fees 2,332 17,594 52,116 34,522 104,239 MS -Toilet Maintenance - 1,747 - (1,747) - On Cost - Plant Hire Internal Clearing - (12,700) - 12,700 - Total Materials & Services 181,757 852,847 1,164,183 311,336 2,316,968

Other Costs OC - Community Grants - - 25,000 25,000 25,000 OC - Corporate & Community Planning 20,000 20,000 10,002 (9,998) 20,000 OC - Electricity 1,620 14,327 16,596 2,269 33,190 OC - Fire Levy Payments - 41,901 81,996 40,095 164,000 OC - General Subscriptions/Cont 5,197 31,076 19,626 (11,450) 39,253 OC - Grant Expenditure 12 148,088 - (148,088) - OC - Insurance Premiums - 185,911 184,884 (1,027) 184,884 OC - Rates Corrections 202 202 - (202) - OC - Rates Refunded - 617 - (617) - OC - SES Expenditure 2,242 4,671 4,998 327 10,000 MS - Contract - Shared Services 4,883 122,065 165,900 43,835 331,802 OC - Street Lighting 1,589 8,911 7,128 (1,783) 14,258 OC - Telephones 2,179 11,239 9,318 (1,921) 18,635 OC - General Contributions - - 3,264 3,264 6,528 OC - Insurance Costs Below Excess - - 2,562 2,562 5,125 MS - Wheelie Bin Delivery & Repairs - - 1,500 1,500 3,000 OC - Roundings - 2 - (2) - Total Other Costs 37,924 589,009 532,774 (56,235) 855,675

Total Operating Expenses 1,137,599 3,147,099 3,406,417 259,318 6,595,580

Net Profit (1,114,938) 2,463,964 4,221,599 1,757,635 3,702,720

Monthly Report Layout Tasman Council

LG Shared Services Update November 2019

Summary of Recent Shared Services Activity 448 hours of Shared Services were exchanged between Councils in November 2019, which is a decrease of 9% when compared to hours exchanged in October 2019 (495 hours) and is below the three-month average of 471 hours per month. Fig 1 - Shared Service Exchange Hours in Recent Months

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Fig 2 - Details of Current Exchange of Services by Council during November 2019 Client / Organisation

Provider Council Central Derwent Southern Brighton Glenorchy GSB Sorell Tasman Highlands Valley Midlands

Brighton 2 9.25 19 97.5 20.5 161.75 Central Highlands 2 2 2 2 GSB Glenorchy Huon Valley Litchfield West Arnhem Regional Sorell 6 31.25 19.25 Southern Midlands 4 35.5 34.25 Tasman * Council/Organisation not currently a member of the Shared Services Joint Venture Agreement

Fig 3 - Details of Current Exchange of Services by Service Category during November 2019

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Savings to Local Government

A total of 448 hours of shared services were exchanged between Councils last month. Analysis of Shared Services provision has indicated that both the Provider Council and the Client Council save money through the exchange of Shared Services at an approximate ratio of 50%.

Due to this, it is estimated that the provision of shared services between Councils saved participating Councils and Local Government as a whole $27,000 for the month of November. This was a result of increasing the utilisation of current Council Staff at Councils providing services and from Client Councils utilising Shared services from within Local Government as opposed to external consultants (on average LG Shared Services rates can be procured at significant discount to external consultant fees).

Local Government Shared Services - Council Update Council Tasman Shared Service Participation in November 2019 183 hours Summary In November 2019, 183 hours of shared services were exchanged by the Tasman Council. From this total, Tasman received 183 hours of services from other Councils. Total hours of exchange decreased by 29% when compared to October 2019 (257) and were below the three-month average of 219 hours per month. Fig 1 – Services Exchanged by Tasman Council in Recent Months 300.00

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Services Received by Tasman Council Fig 2 - Services Received by Tasman Council during November 2019

180 160 140 120 100 80 60 40 20 0 Brighton Sorell Central Highlands Tasman

Fig 3 - Services Received by Tasman Council by Service Category during November 2019

Tasman 183 Summary of Services Received Brighton 162 Development Engineering 3 Development Engineering Finance 7 Bank Suspense Reconciliation Works Services 115 Technical Services & Capex Management Permit Authority - Plumbing 37 Plumbing Inspections and Advice Sorell 19 IT 11 IT Strategy & Support Permit Authority - Plumbing 8 Plumbing Inspections and Advice (concluded) Central Highlands 2 WHS / Risk Management 2 Contractor Online Inductions

Cost Benefits Achieved by Tasman and Other Councils 183 hours of Shared Services were exchanged by Tasman Council last month. Analysis of Shared services provision has indicated that both the Provider Council and the Client Council save money through the exchange of Shared services at an approximate ratio of 50%.

In the month of November, it is estimated, Council have achieved a net benefit of $6,000. This was a result of increasing the utilisation of its current staff to earn additional revenue from providing services to other Councils, and from utilising Shared services from within Local Government as opposed to external consultants (on average LG Shared Services rates can be procured at significant discount to external consultant fees).

It is estimated that Tasman Council’s direct involvement in Shared services saved participating Councils (including Tasman Council) approximately $10,900 for the month of November.