Jack D. Dale, Superintendent FAIRFAX COUNTY 8115 Gatehouse Road PUBLIC SCHOOLS Falls Church, Virginia 22042 November 23, 2010 MEMORANDUM TO: School Board FROM: Jack D. Dale SUBJECT: FY2012-FY2016 Capital Improvement Program I am pleased to submit to you the proposed Capital Improvement Program (CIP) for the Fiscal Years 2012-2016. We project continued growth in membership and we anticipate the increasing diversity of students in Fairfax County Public Schools (FCPS). FCPS has grown by nearly 11,000 students since the fall of 2006. This recent growth was an abrupt change from the flat and declining enrollment experienced in the school years prior to 2006. Although the rate of growth appears to be moderating slightly, we are projecting continued growth for the next five years and beyond. Based on our latest projections, and absent significant change in the factors influencing membership, total enrollment could reach nearly 184,900 students by the 2015-2016 school year. Growth is expected at the elementary, middle, and high school levels. Most significant is the continued growth at the kindergarten level. The surge in September 2010 kindergarten enrollment has been noted not only within FCPS but also in school districts throughout the region. Although the increase in enrollment may moderate over the next several years as economic and housing market conditions change, we project continued growth due to the large numbers of students in the early primary grades. The anticipated increases continue to present a major challenge to provide sufficient capacity in our schools in a period of diminishing fiscal resources. During the 2009-2010 school year, the first community based ad hoc planning group successfully concluded their work. The second ad hoc group, focusing on the Annandale region, is currently working to identify potential boundary options for the new elementary school at the Lacey site and options to relieve overcrowding at Annandale High School. It is possible that additional school capacities needs may be identified through this process. The long awaited comprehensive facilities planning process has been realized with the establishment of a School Board appointed Facilities Planning Advisory Council (FPAC) in October 2010. The capital funding stream shown in 2012-2016 CIP takes advantage of capital cost savings due to closing of Pimmit Alternative High School and Clifton Elementary School and lower construction costs. These costs savings will allow the current schedule of capital projects in the CIP to be advanced. It is further noted that project costs have also been updated in this document to reflect savings currently being experienced in labor prices. As a result, the FY2012-FY2016 five-year capital requirement totals $804.9 million or roughly $161.0 million per year. The five-year requirement represents roughly 45.0 percent of the $1.8 billion total CIP cost for FY2012-FY2021 only. Funds approved in the 2009 School Bond Referendum and previous referenda will address approximately $199.4 million of the five-year requirement leaving a balance of $605.5 million unfunded. We anticipate a bond referendum in the fall of 2011. School Board November 23, 2010 Page 2 Capital improvement requirements for the ensuing five-year period (FY2017 through FY2021) have been included to conform to Fairfax County’s CIP format. Approximately $815.5 million in capital project requirements are included within this out-year time frame. JDD/kv Attachment cc Leadership Team SCHOOL BOARD Kathy L. Smith, Chairman SULLY DISTRICT Brad Center, Vice Chairman LEE DISTRICT Elizabeth T. Bradsher SPRINGFIELD DISTRICT Sandra S. Evans MASON DISTRICT Stuart D. Gibson HUNTER MILL DISTRICT Martina A. Hone MEMBER AT LARGE Ilryong Moon MEMBER AT LARGE James L. Raney MEMBER AT LARGE Patricia S. Reed PROVIDENCE DISTRICT Daniel G. Storck MOUNT VERNON DISTRICT Jane K. Strauss DRANESVILLE DISTRICT Judith (Tessie) Wilson BRAddOCK DISTRICT Keegan R. Cotton STUDENT REPRESENTATIVE ADMINISTRATION Jack D. Dale SUPERINTENDENT Richard Moniuszko DEPUTY DIVISION SUPERINTENDENT Dean A. Tistadt CHIEF OPERATING OFFICER Denise James DIRECTOR OFFICE OF FACILITIES PLANNING SERVICES FY 2012–16 CAPITAL IMPROVEMENT PROGRAM, OffICE OF FACILITIES PLANNING SERVICES, FAIRFAX COUNTY PUBLIC ScHOOLS iii iv FY 2012–16 CAPITAL IMPROVEMENT PROGRAM, OffICE OF FACILITIES PLANNING SERVICES, FAIRFAX COUNTY PUBLIC ScHOOLS Your Capital Dollars at Work South County Middle School Vienna Elementary School FY 2012–16 CAPITAL IMPROVEMENT PROGRAM, OffICE OF FACILITIES PLANNING SERVICES, FAIRFAX COUNTY PUBLIC ScHOOLS v Summary Highlights staff to better plan for future needs. More information is now publicly accessible on student membership and school facilities including the number of out of boundary students, the transfer status for schools (open or closed to transfer) and whether the school projections are trending up or down. Expanded facility and membership information for all schools may be viewed at http:// www.fcps.edu/fts under the Link “School Capacity Utilization”. Work on the development of a comprehensive planning process for Beech Tree Elementary School FCPS and expanded community engagement in facilities planning has culminated with the establishment of The FY 2012-FY 2016 Capital reflect the growth of nearly 11,000 a Facilities Planning Advisory Council Improvement Program (CIP) builds, students since the fall of 2006. The (FPAC) in October 2010. A report on updates and expands upon the school system is facing a challenging the council is provided. The first ad previous program. The CIP project situation in which student enrollment hoc community planning study in the schedule continues to reflect an growth is projected to exceed the southwestern region of the county annual cash flow limit of $155 system’s ability to accommodate the concluded in May 2010; their work million established by the Board students within the existing school became the foundation for the of Supervisors. The following buildings. Meeting the increasing Southwestern Boundary Study which summary highlights information demand for school capacity will is currently underway. The second ad in this year’s CIP: necessitate continued reliance on hoc community planning group began temporary classrooms and modular During FY 2007 and FY 2008, CIP work on the Annandale Regional building additions. The nine capacity project costs were generally in-line Planning Study in July 2010 and is enhancement projects funded in the with estimates. However, beginning in expected to make a report to the 2009 bond will begin to address the FY 2009, costs declined rapidly. FCPS School Board by late January 2011. most severe capacity deficits. A new proposes to apply the cost savings elementary school on the site of the The chapter entitled “Cash Proffers- achieved as the result of very favorable former Lacey Administrative Center Mitigation of New Residential market conditions and lower than and a new middle school adjacent to Development” has been updated to estimated bids towards the current CIP South County Secondary School are reflect receipt and disbursement of cash projects in the renovation queue. The both under construction and will open proffers for the fiscal year. Additional application of this cost savings allows in 2012. Additional capacity comment is provided on the impact of many projects to begin planning and enhancement projects are anticipated recent legislation which conditions the construction sooner, ultimately in connection with the on-going payment of some cash proffers until resulting in the renovation of many Southwestern Boundary Study. occupancy permits are issued for the schools more quickly than originally new residential development. anticipated. Tables to illustrate cost Improvements in the evaluation and savings and impact on the renovation calculation of schools’ capacity The chapter entitled “Environmental queue are contained in a new chapter continue with the addition of a School Stewardship” has been updated to entitled “Construction Cost Variability Capacity Architect in the Office of reflect adopted School Board Policy —Favorable CIP Cost Savings”. Design and Construction. This staff 8542 that articulates a purpose and expertise is dedicated to the continual mission to support sustainable green Enrollment projections have been review and update of school capacities initiatives. As expressed in the Cool updated and continue to project to reflect changes as a result of school Schools initiative adopted by the increases in enrollment for FCPS. Five programs, interior and exterior School Board, carbon reduction year projections indicate an enrollment modifications which occur throughout remains the priority of the school of approximately 184,900 students for the school year. Keeping current with system’s environmental efforts. A school year 2015-16. These projections changes in school capacity enables new report on Greenhouse Emissions Inventory is provided. vi FY 2012–16 CAPITAL IMPROVEMENT PROGRAM, OffICE OF FACILITIES PLANNING SERVICES, FAIRFAX COUNTY PUBLIC ScHOOLS Table of Contents Environmental Stewardship • Safety Additional Maps and Security Initiatives • Infrastructure Full-Day Kindergarten . .65 Management—Future Funding Sources . 2-6 Elementary Schools Assignments for Sustainable Design ..........................2 Advanced Academic Programs . .66 Recycling . 2 Middle Schools Assignments for Energy Star Labeling of Facilities ................2 Advanced Academic Programs . .67 Greenhouse Gas Emissions