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REGULAR MEETING of the BOARD of TRUSTEES LOCATION: TELECONFERENCE – SEE BELOW July 14, 2021 6:00 PM AGENDA

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REGULAR MEETING of the BOARD of TRUSTEES LOCATION: TELECONFERENCE – SEE BELOW July 14, 2021 6:00 PM AGENDA REGULAR MEETING OF THE BOARD OF TRUSTEES LOCATION: TELECONFERENCE – SEE BELOW July 14, 2021 6:00 PM AGENDA IMPORANT NOTICE REGARDING COVID-19 AND TELECONFERENCED MEETINGS: Based on the mandates by the Governor in Executive Order 33-20 and the County Public Health Officer to shelter in place and the guidance from the CDC, to minimize the spread of the coronavirus, please note the following changes to the District’s ordinary meeting procedures: - The District offices are not open to the public at this time. (See District’s Promulgation of Rules and Orders) - The meeting will be conducted via teleconference using Zoom. (See Executive Order 29-20) - All members of the public seeking to observe and/or to address the local legislative body may participate in the meeting telephonically or otherwise electronically in the manner described below. HOW TO OBSERVE THE MEETING: Telephone: Listen to the meeting live by calling Zoom at (408) 636-0968 or (669) 900-6833. Enter the Meeting ID# 650-344-8592 followed by the pound (#) key. More phone numbers can be found on Zoom’s website at https://zoom.us/u/abb4GNs5xM if the line is busy. Computer: Watch the live streaming of the meeting from a computer by navigating to https://zoom.us/j/6503448592 using a computer with internet access that meets Zoom’s system requirements (see https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-Linux) Mobile: Log in through the Zoom mobile app on a smartphone and enter Meeting ID# 650-344-8592. NOTE: This is a public meeting that can be seen and heard live by any member of the public. It will be recorded to facilitate taking meeting minutes. HOW TO SUBMIT PUBLIC COMMENTS: Written / Read Aloud: Please email your comments to [email protected], write “Public Comment” in the subject line. In the body of the email, include the agenda item number and title, as well as your comments. If you would like your comment to be read aloud at the meeting (not to exceed three minutes at staff’s cadence), prominently write “Read Aloud at Meeting” at the top of the email. All comments received before 12:00 PM the day of the meeting will be included as an agenda supplement on the District’s website under the relevant meeting date Page 1 | 5 and provided to the Trustees at the meeting. Comments received after this time will be treated as concurrent comments. Concurrent Comments: During the meeting, the Board President or designee will announce the opportunity to make public comments and identify the cut off time for submission. A short recess (generally less than 5 minutes) will take place during the time public comment is open to allow the comments to be collected. Please email your comments to [email protected], write “Public Comment” in the subject line. In the body of the email, include the agenda item number and title, as well as your comments. Once the public comment period is closed, all comments timely received will be read aloud. Comments received after the close of the public comment period will be added to the record after the meeting. ACCESSIBILITY INFORMATION: Board Meetings are accessible to people with disabilities and others who need assistance. Individuals who need special assistance or a disability-related modification or accommodation (including auxiliary aids or services) to observe and/or participate in this meeting and access meeting-related materials should contact Brian Weber, District Manager, at least 48 hours before the meeting at (650) 344-8592 or [email protected]. Advanced notification will enable the District to swiftly resolve such requests to ensure accessibility. PUBLIC RECORDS: Public records that relate to any item on the open session agenda for a meeting are available for public inspection. Those records that are distributed after the agenda posting deadline for the meeting are available for public inspection at the same time they are distributed to all or a majority of the members of the Board. The Board has designated the District’s website located at https://www.smcmvcd.org/board-meetings as the place for making those public records available for inspection. The documents may also be obtained by calling the District Manager. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL • Secretary of the Board will take roll call 4. PUBLIC COMMENTS AND ANNOUCEMENTS 2 • This time is reserved for members of the public to address the Board relative to matters of the District not on the agenda. No action may be taken on non-agenda items unless authorized by law. Comments will be limited to three minutes per person (or six minutes where a translator is being used). Speaker cards are available for those making a public comment 5. CONSENT CALENDAR • All items on the Consent Calendar will be considered by one (or more) action(s) of the Board, unless any Trustee would like to discuss any item listed, in which case, it may be pulled from the Consent Calendar. A. Approval of Minutes 1. Minutes for the Regular Board Meeting, June 9, 2021 B. Approval of Contracts and Agreements 1. Master Agreement for the control of Invasive Spartina 2. Department of technology non-state entity service policy and agreement for Verizon phone services C. Retirement of assets 1. Retirement of three pickup trucks from fixed asset inventory ACTION: Motion to approve Consent Calendar REGULAR AGENDA 6. PUBLIC HEARING – Regarding the continuation of the District’s special parcel tax within the original boundaries ACTIONU :U Motion to open Public Hearing • This is the opportunity for any public members to address the Board with questions/comments relevant to the setting of the Special Tax ACTIONU :U Motion to close Public Hearing 3 7. RESOLUTION M-007-21 – SPECIAL TAX MAINTAINING THE AMOUNT OF THE SPECIAL MOSQUITO CONTROL TAX WITHOUT CHANGES FOR MOSQUITO CONTROL SERVICES WITHIN THE ORIGINALLY DESIGNATED CITIES AND UNINCORPORATED AREAS FOR FISCAL YEAR 2021- 2022 AND AUTHORIZING THE CONTINUED COLLECTION OF THE TAX Report by: Sonia Ortega SCI ACTION: Motion to approve Resolution M-007-21 8. RESOLUTION M-009-21 - SITE LEASE AND A LEASE AGREEMENT RESOLUTION OF THE SAN MATEO COUNTY MOSQUITO AND VECTOR CONTROL DISTRICT APPROVING A SITE LEASE AND A LEASE AGREEMENT; MAKING CERTAIN DETERMINATIONS RELATING THERETO; AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH Report by: Staff member at Municipal Finance Corporation ACTION: Motion to approve Resolution M-009-21 9. BOARD COMMITTEE REPORTS. The Chair of each of the following committees will present a brief report on the committee’s actions since the last report and present any recommendations to the Board. A. Finance Committee Report A.1 Review and Discuss Long Term Capital Improvement Plan and Long-Term Financial Projections as of July 6, 2021 Report by: Finance Director, Richard Arrow, CPA ACTION: Motion to recommend the Board approve the Long-Term Capital Improvement Plan and District Financial Projections as of July 6, 2021 B. Inactive Committees 4 10. FINANCIAL REPORT Review Financial Report for May 2021 Finance Director, Richard Arrow ACTION: Motion to approve Financial Report for May 2021 11. STAFF REPORTS A. Field Supervisor, Casey Stevenson will provide an update on Field Operations Programs B. Laboratory Director, Angie Nakano will provide an update on District Laboratory Programs C. Public Health Education and Outreach Officer, Rachel Curtis-Robles will provide an update on the District Public Outreach Programs D. Information Technology Director, David Kwan will provide an update on IT projects 12. RESOLUTION M-008-21 – HONORING CLAUDIA MAZZETTI 13. Consider deferring to the Policy Committee the use of a hybrid model meeting under certain circumstances 14. Trustee attendance at the Leadership Academy of the California Special District Association Meeting in Lake Tahoe, CA 15. MANAGER’S REPORT 16. BOARD MEMBER COMMENTS AND ANNOUCEMENTS 17. The Board does not meet in August. The September Board meeting will be held on September 8, 2021, the 2nd Wednesday of the Month. 18. ADJOURNMENT 5 San Mateo County MVCD Board of Trustees Meeting July 14, 2021 Agenda Item 5 SUBJECT: CONSENT CALENDAR RECOMMENDATION Staff recommends the Board approve the Consent Calendar. BACKGROUND The Consent Calendar consists of items that require approval or acceptance but are self- explanatory. All items on the Consent Calendar will be considered by one (or more) action(s) of the Board, unless any Trustee would like to discuss any item listed, in which case, it may be pulled from the Consent Calendar. Item 5A Approval of Minutes 1. Board Secretary, Donna Rutherford has completed minutes of the June 9, 2021, Board of Trustees meeting. Item 5B Approval of Contracts and Agreements 1. Approve authorizing the District Manager to sign an Agreement with the California Invasive Plant Council (Cal-IPC) for work related to the control of invasive Spartina (Cordgrass) in San Mateo County. 2. Approve authorizing the District Manager to enroll into the CALNET contract for continuation of Verizon Wireless Services. Item 5C Retirement of Vehicles 1. Retirement of three pickup trucks from fixed asset inventory Items 5B.1, 5B.2 and 5C were evaluated by legal counsel and recommended by the Finance Committee MATERIALS ATTACHED A. Minutes 1. June 9, 2021, Board Meeting Minutes B. Contracts and Agreements 1.1. Invasive Spartina Master Agreement 1.2. Invasive Spartina Workplan San Mateo County MVCD Board of Trustees Meeting July 14, 2021 2.1. California Department of Technology (CALNET) Non-State Entity Service Policy and Agreement (NESPA) for Cellular Business Services from Cellco Partnership d/b/a Verizon Wireless C. Retirement of Vehicles 1. Fixed Asset Retirement Request Form REGULAR MEETING OF THE BOARD OF TRUSTEES TELECONFERENCE- June 9, 2021 6:00 P.M.
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