Portsmouth Christian Academy Upper School
2013-2014
Student and Parent Handbook
20 Seaborne Drive Dover, NH 03820 (603) 742-3617
The mission of Portsmouth Christian Academy is to honor God through teaching and encouraging students to maximize their God-given intellectual, artistic, physical and spiritual potential in preparation for a life of Christian commitment and service to family, church, community, country, and the world.
Welcome to Portsmouth Christian Academy—
1 The following Student and Parent Handbook details policies and procedures for all PCA Upper School students and their families. We ask that all students and their families carefully read the handbook and refer to it throughout their years at PCA. The handbook covers the most pertinent information for the day-to-day student experience; it is not exhaustive. PCA reserves the right to amend policies and procedures as necessary during the school year. Please feel free to call the Upper School Office with any questions regarding PCA policies and procedures.
Table of Contents
Statement of Faith...... ……..Page 3
General Information ...... …….Pages 4-8
Academic Policies & Graduation Requirements...... …....Pages 9-16
Code of Conduct...... …….. Pages 17-31
Health Information...... ……. Pages 32-36
Attendance & Arrival / Dismissal Procedures...... …….Pages 37-41
Communication...... ……. . Pages 42-46
2 Statement of Faith The basis of the Corporation shall be the Word of God. It will structure itself on the teachings of Christ and not on the doctrines of any particular denomination. Furthermore, it will not discourage or discriminate against the doctrines or members of any denomination, which embraces the Statement of Faith of the Corporation.
Each member of the Board of Directors and each member of the staff of the Corporation having accepted Jesus Christ as personal Savior, shall subscribe annually in writing to the following Statement of Faith:
1. I believe the Bible is the Spirit-inspired and wholly authoritative Word of God. (II Tim 3:16)
2. I believe that there is one God who is eternally existent in the three persons of the Father, Son and Holy Spirit. (I John 5:4-7)
3. I believe in the deity of our Lord Jesus Christ, in His virgin birth, in His sinless life, in His miracles, in His substitutionary death on the cross, in His shed blood for the remission of sin, in His bodily resurrection from the dead, in His Ascension to the right hand of the Father, and in His personal return in power and glory. (Jn 10:30; Lk 1:34, 35; Heb 7:26; Acts 2:22; II Cor 5:21; I Jn 1:7; I Cor 15:4; Acts 2:33; Lk 21:27)
4. I believe that God created the heavens and the earth, light and darkness, the sky and waters, the sea and land, vegetation according to its various kinds, the day and night, the fish of the sea and the birds of the air, the creatures of the earth according to their kinds, and man in His image. (Gen 1:1-27)
5. I believe that man was created good and upright, and that by voluntary transgression fell and thereby incurred physical and spiritual death, which is separation from God the Father. (Gen 1:26-27; 2:17; 3:6; Rom 5:12-19)
6. I believe that man’s salvation is received through repentance for sin and faith in Jesus Christ, shown by a life that is growing in holiness. (Lk 13:3; Rom 10:9; I Cor 7:1)
7. I believe in leading a life that is sanctified by the power of the Holy Spirit where sanctification is the act of separation from that which is evil and being dedicated unto God. (Rom 8:13; 12:1-2)
8. I believe in the resurrection of both the saved and lost. The saved will enter into the resurrection of life with the Father according to Christ’s work, and the lost into the resurrection of the damned according to their own works. (Jn 5:24, 28-29)
9. I believe in the spiritual unity of the Body of Christ, that includes all those that are trusting Christ for their salvation and leading a sanctified life. (Jn 17:21-23)
3
General Information
This section of the Handbook contains general information such as phone extensions, office hours, schedules, and memberships.
4 Mailing Address Portsmouth Christian Academy at Dover, Upper School 20 Seaborne Drive Dover, NH 03820
Phone and Fax Phone: 603.742.3617 Fax: 603.750.0489
Head of School and Administrative Team Mr. Dennis Runey Ext. 104 Head of School Mrs. Gretchen Nobles Ext. 117 Principal Mrs. Colleen Bresson Ext. 131 Dean of Women Mrs. Donna Capern Ext. 130 Librarian Mrs. Alex Casassa Ext. 121 Admissions Assistant Mrs. Debbie Cocchiaro Ext. 107 Bookkeeper Mrs. Kate Copeland Ext. 109 Assistant Director of Development Mrs. Kim Cummings Ext. 123 Administrative Assistant Mrs. Kathy Deame Ext. 119 Director of Volunteer Relations Mr. Stephen Foley Ext. 111 Dean of Men Mr. Ted Ham Ext. 126 Director of Facilities Mrs. Deborah Harden Ext. 130 Assistant Librarian Mr. Mike Hickey Ext. 137 Kaleidoscope / ESS Coordinator Ms. Lara Kildow Ext. 100 Receptionist Mr. Mark Latorella Ext. 128 ELL Director Dr. Connie Lawrence Ext. 105 Lower School Principal Mrs. Sarah Leavitt Ext. 118 HR and Business Manager Mrs. Laura Lupinacci Ext. 106 Guidance Assistant Mrs. Sue McKenney Ext. 100 Receptionist Mrs. Wendy Moran Ext. 116 Director of Admissions Mrs. Elizabeth Nanda Ext. 142 Auction Manager Mrs. Lynn O’Connell Ext. 103 Guidance Assistant Mrs. Cathy Pease Ext. 123 Academic Support Coordinator Mrs. Diane Sipp Ext. 120 Director of Guidance and College Counseling Mr. Derek Summers Ext. 110 Director of Athletics Mrs. Shirley Tuten Ext. 101 Executive Assistant Mrs. Donna Wyman Ext. 108 School Nurse
Faculty by Department
Bible Dr. Susan Pleticha [email protected] Rev. Michael Morse [email protected]
English Mr. Peter Beal [email protected] Mr.Stephen Foley [email protected] Mr. Mark Latorella [email protected]
5
Foreign Language Mrs. Alexandra Mead [email protected] Mrs. Jacki Morris [email protected]
Math Mr. John Bonneville [email protected] Mrs. Colleen Bresson [email protected] Mr. Andy Halbach [email protected]
Science Mrs. Beverly Shevenell [email protected] Mr. John Bonneville [email protected] Mrs. Kim McGovern [email protected]
Social Studies Dr. Raymond Gamble [email protected] Mr. Chip Pease [email protected]
Enrichment Mrs. Jennifer Larson Music [email protected] Mr. John MacLeod Music [email protected] Mrs. Sarah Sheffield Art [email protected] Mr. Carroll Stevens Dir. of Fine Arts [email protected] Mrs. Susie Stevens Music Teacher [email protected]
6 Daily Schedules
Monday Tuesday Wednesday Thursday Friday
8:15 -9:13AM 1 8 1 1 1 9:17 -10:09AM 2 2 2 Activity 2* 2 10:13 -11:05AM 3 3 8 3 3 11:09 -12:01PM 4 4 4 4 CHAPEL 12:01 -12:32PM L L L L L
12:36 -1:28PM 5 5 Activity 5* 5 5
1:32 -2:24PM 6 6 6 8 6
2:28-3:20PM 7 7 7 7 8
*Please refer to the Veracross calendar for detailed information.
Early Dismissal (Period 1,2,3,5,6,8) Assembly Days (times vary - check Veracross calendar) Tue, 9/3 Early Dismissal (Freshman & new students) Fri, 9/13 Campus Clean up Day Fri, 11/1 End of Quarter Wed, 9/18 Brookwoods Thur, 11/7 P/T Conferences (Pd 1,3,4,5,8,7) Thur, 9/19 Spiritual Renewal Fri, 11/8 P/T Conferences Fri, 10/11 Pep Rally Fri, 12/6 Teacher In-Service Fri, 11/1 Grandparents' Day Fri, 12/20 Christmas Mon, 11/11 Veteran’s Day Fri, 1/17 End of Quarter Fri, 12/20 Christmas Chapel Fri, 2/14 Teacher In-Service Mon, 1/20 Martin Luther King Fri, 3/7 Teacher In-Service Wed 4/16-Fri, 4/18 Spiritual Emphasis Days Fri, 3/28 End of Quarter Thur, 5/1 National Day of Prayer Fri, 4/18 Good Friday Fri, 5/16 Spring Fling Wed, 6/4 Last Day of School (Awards) Wed, 6/4 Awards Assembly
No School Days School Vacations Final Exams Mon, 10/14 Columbus Day Dec 23 - Jan 3, 2014 May 28 - June 3 Fri, 10/25 Teacher In-Service Feb 24 - 28, 2014 Wed, 11/27 Thanksgiving April 21-25, 2014 Thur, 11/28 Thanksgiving Fri, 11/29 Thanksgiving Mon, 5/26 Memorial Day ******************************************************************************************** Early Dismissal Schedule Two-hour Delay 8:15-8:57am 10:15-10:55am Exam Schedule 9:01-9:37am 10:59-11:34am Exam 1 - 8:30-10:30am 9:41-10:17am 11:38-12:13pm Break - 10:30-10:45am 10:21-10:57am Lunch 12:13-12:44pm Exam 2 - 10:45-12:45pm 11:01-11:37am 12:48-1:23pm 11:41-12:15pm 1:27-2:02pm 2:06 -2:41pm 2:45-3:20pm
7
State Approval Portsmouth Christian Academy at Dover is approved by the State of New Hampshire for attendance purposes as an educational institution in good standing.
Accreditation Portsmouth Christian Academy at Dover’s Upper School has dual accreditation through the New England Association of Schools and Colleges (NEASC) and the Association of Christian School International (ACSI).
Athletic Membership Portsmouth Christian Academy at Dover is a member of the New Hampshire Interscholastic Athletic Association (NHIAA) as a Class S school and is subject to the rules and regulations of that organization. Details can be found at the NHIAA website (www.nhiaa.org).
School Mascot The eagle.
School Colors Maroon and gray.
8
Academic Policies and Graduation Requirements
This section of the Handbook covers important information about academics, including the number and types of credits required for graduation, the benefits of taking honors courses and additional course work, the process for earning credits outside of PCA, and the requirements for community and school service hours.
9
Upper School Academic Policies As always, students are encouraged to maximize their time at PCA. As a college preparatory institution, our goal is to well equip our graduates for the next step in their education.
Expected Course Load Students at Portsmouth Christian Academy attend for two semesters each school year. Each semester is eighteen weeks in duration. The minimum number of credit hours required to graduate from PCA is 22.50. Students are required to attempt at least 2.5 credits per semester to be considered full-time students.
Definitions and Policies
Course An academic presentation typically occurring in the classroom, but could result from participation in specially recognized activities occurring after school hours. Collectively, courses comprise the curriculum. They may be presented either daily or once or twice a week, for a quarter, semester, or for the entire year. Satisfactory academic achievement in a course results in a numerical grade and the award of credit hours to satisfy graduation requirements.
Credit Hour In most cases, credit hours at PCA are awarded on the basis of the length of the course and the frequency of weekly presentations (the following assumes each class is presented four or five periods per week):
Length of Course Credit Hours Full Year 1 Semester .5 Quarter .25
Core Course A course that is mandatory for graduation.
Electives A course that is not mandatory, but contributes to meeting the minimum requirements for a course category (e.g., a music elective may help satisfy part of the requirement in the Arts Education category). Electives are graded, contribute to the weighted numerical average and are offered at various times during the student’s four years at PCA.
Class Rank PCA does not calculate class rank except for purposes of determining valedictorian and salutatorian. If required for college admission or scholarship application, there must be a written request from the student’s parent or guardian outlining the reason for the request. A rank based on weighted numerical average will be reported to the school and/or the institution requesting it.
10
Prerequisites Requirements that must be satisfactorily met before taking a course. For example, French I is a prerequisite for French II. Teachers may waive prerequisites if it is believed to be in the best interests of the student and school.
Pass/Fail Courses Some courses are offered as pass/fail. Students may take pass/fail courses for credit. Pass/fail courses do not factor into a student’s weighted numerical average.
Auditing Courses In certain cases, students may be allowed to audit a course. Students will not receive academic credit for auditing a course; however the course will be recorded on transcripts as having been audited. Students who fail the second semester of the course may be required to audit the first semester of that course the following year in addition to retaking the second semester for credit. In such cases, students will be required to do all of the course work, including tests, quizzes, and homework. Students who voluntarily elect to audit a course need to consult with the teacher of that course about what the work load will be.
Athletic Participation Policy See the Athletic Department Handbook for more information on athletics.
Grading System PCA students are evaluated based upon the following scale: A+ 97-100 AU Audit A 93-96 W Withdrawn A- 90-92 D- 60-62 B+ 87-89 F Below 60 B 83-86 B- 80-82 C+ 77-79 C 73-76 C- 70-72 D+ 67-69 D 63-66
STEM (Science, Technology, Engineering, Mathematics) A student wishing to earn the STEM themed diploma must successfully complete four years of science, including Physics as well as four years of math, including Calculus. In addition to these requirements the student would need to successfully complete either Calculus or Chemistry at the AP level and the software engineering elective.
Honors Policy Honors awards are reserved for those students who demonstrate a special commitment to overall academic excellence. Students will have their performance in all course offerings, including electives, considered when deciding eligibility for honors. To receive highest honors, the student must achieve a weighted numerical average of 96 or higher;
11 high honors will be awarded to students with a weighted numerical average of 91-95.99; honors will be awarded to students with a weighted numerical average of 86-90.99. At the end of the year, awards are presented during an Annual Awards Ceremony for outstanding achievement for the entire year, which include: Highest Average, Highest Honors, High Honors, Honors. Additionally, other awards are given for exemplary traits of character. A student must be enrolled in PCA at least three quarters of a year in order to be eligible for year-end academic awards.
Promotion Policy A passing grade for each course is a 60 or higher. Freshmen must earn a minimum of 5 academic credits to be promoted, sophomores must have earned a minimum of 10 academic credits to be promoted, and juniors must have earned a minimum of 15 academic credits to be promoted. Students must also demonstrate an ability and desire to meet the academic challenges of the next grade. Parent-student-teacher communications are emphasized at Portsmouth Christian Academy; parents have access to their child’s grades through the Veracross system. If a student is having academic difficulty, the parents will be made aware of the problem promptly, and will be expected to assist the student in addressing the issue immediately.
Acceleration The Principal will meet initially with the family to discuss the request, and to evaluate the student’s likelihood of success if accelerated. A thorough review of all pertinent records will be made at that time. The Principal will consult with the faculty and the Dean of Academics concerning the request. When a recommendation is to be made, the Principal will meet with the parents and student and explain the rationale for the decision. The teachers may be asked to attend and provide more detailed reasons for recommending non-acceleration.
Early Graduation A diploma from PCA indicates the successful completion of an academically challenging, college preparatory program. PCA’s Expected Student Outcomes and mission have been designed to culminate in a four-year Upper School program. Further, PCA’s goal is not for students to meet the minimal standard, but rather to optimally prepare students for competitive college entrance. For that reason, requests for early graduation are strongly discouraged, even for students who have completed minimum graduation requirements.
Families who desire to request early graduation must do so prior to the end of 3rd quarter of sophomore year. In order to be considered for early graduation, the student must: Have a minimum cumulative GPA of 3.75. Have taken no more than one Pass/Fail course. Demonstrate accelerated college readiness by successfully taking an AP course and the corresponding AP exam or successfully completing one dual enrollment course through PCA’s dual enrollment program. Submit one reference from a teacher, noting the quality of class participation and work habits.
12 Submit to the Principal, in writing, a formal request for early graduation, which includes a compelling rationale for the request and, as much as possible, a detailed outline of future plans.
The Principal will review the request, ask the Guidance Office to comment on the feasibility of early graduation in light of earned credits, and meet with the family to discuss the request. Students approved for early graduation will be given senior status when they have earned enough credits (15 minimum); this may mean a midyear transfer of homerooms and not participating in first semester senior activities.
Add-Drop Policy Students may add courses through the Friday of the first full week of a semester. A student may drop a course, with parental permission, within four weeks without a notation on the transcript. A course may be dropped, with parental permission, after four weeks, but the course will be recorded on the student’s transcript; the grade for the course will be recorded as “WP” (withdrawn passing) or “WF” (withdrawn failing).
Grading Policy Quarterly grades are based on the results of examinations, quizzes, tests, projects, papers, participation, homework and/or other criteria established by the teacher. Semester grades are the numerical average of the two quarters. Year end grades are the average of the two semester grades plus a final exam grade (90% and 10% respectively) Students earn credits at the end of the school year for year long courses.
Testing Policy PCA administers the NWEA test in English and Math to ninth and tenth graders. PCA also uses PSAT, SAT, and AP scores to assess its academic performance in comparison to other schools.
PCA Graduation Requirements
Course Category
English 4 Mathematics 3 Science 3 Social Science 3 Bible 4 Foreign Language 2 Physical Education 1 Arts Education 1 Information Technology 1** Health 0 Electives As needed
Core credit hours 21.0 Total credit hours 22.50
*Or demonstrated proficiency.
13 **The requirement for one computer credit will be met by the yearly research requirement incorporated into the curriculum. The computer credit does not count toward the 22.5 credits required for graduation.
Required courses for each department are published in the Course Catalog, available in the Guidance Office and on the school’s website.
Community/School Service Policies Our mission is to administer a school of excellence that teaches and encourages students to maximize their God-given intellectual, artistic, physical, and spiritual potential in preparation for a life of Christian commitment and service to family, church, community, country, and the world.
It is our prayer that our students will develop a heart for serving God through service to others. Our Community/School Service Program is not designed for students to just log service hours for the sake of acquiring the required number of hours for graduation, but to instill in each of them a heart for service, and to provide opportunities for students to experience the joy of helping others. We hope to help our students establish patterns of service, which they can carry with them through life.
1. Students are required to perform 50 service hours per year. 2. Students must record their service hours on forms provided by PCA. 3. Students can get the forms from the office or online, and must turn them in to the main office. 4. The office will keep a record of the total number of service hours each student has performed. Cumulative hours will be recorded on the student’s page in our Veracross System. 5. Participation on a PCA-sponsored mission trip will give students 50 service hours. 6. Non-PCA sponsored missions trips must have prior school approval; the number of service hours awarded will be determined at that time. Missing school for any reason is strongly discouraged. Please see attendance policies in this Handbook. 7. PCA will provide opportunities for students to receive service hours. Watch for announcements concerning opportunities. - Examples of service are working in Sunday school, VBS, Awana, etc., managing for our athletic teams, participating in some clubs doing office work, working for an individual teacher, assisting with athletic duties, or working with the HOS office, the auction, or on class service projects. 8. Students must perform the required 50 hours each year. Students with under 50 hours are encouraged to find a project over the summer. Students with over 50 hours will not be able to carry those over into the next school year. 9. Seniors should complete their service hour requirements by the end of 3rd quarter. Seniors who have not completed their hours by such time will receive a letter from the Principal, noting how many hours are left to meet graduation requirements. Seniors who have not satisfied the service hour requirement will have their diplomas and transcripts withheld until the requirement is satisfied.
Options for Physical Education and Art Students may choose to earn one physical education and/or art credit by either taking courses during school hours or
14 - Enrolling in the Physical Fitness course (semester course, .50 credit) -Completing 120 hours of structured and documented physical activity or fine arts activity -Fully participating in sports for PE credit (.50 credit per varsity or junior varsity sport) PCA offers a variety of athletic programs throughout the year: Fall: Cross Country, Volleyball, Soccer Winter: Basketball/Indoor Track Spring: Baseball, Softball, Track, Club Tennis, Team Tennis
Credits Earned Outside of PCA Although students are strongly encouraged to take full advantage of the academic offerings at PCA, in certain cases, students may earn academic credits outside of PCA. For example, if a student failed a course during the year, he or she may take a summer course at another institution to make up that credit. The scope and content of a course offered outside of PCA must be the equivalent of one offered at PCA. All outside credits must be reviewed and approved in writing by the Principal and the guidance office prior to taking the course. Successful completion of a course outside of PCA does not guarantee that the credit will be accepted. Most courses taken outside of PCA will receive a pass/fail grade, however a numerical average can be approved prior to taking the course. Students are not allowed to take a course offered at PCA through another institution for credit unless it is for credit recovery or because they are off-map in their schedule.
VLACS, Running Start and E-Start Courses PCA students have several opportunities to enrich their course choices at the Upper School. With the approval of the Principal, students can take courses through the Virtual Learning Academy, available free to New Hampshire residents. These courses can be accessed on-line, at home and on campus. VLACS courses are not meant to replace courses in the PCA curriculum, but can be used to recover a credit or to explore an area not covered in the PCA curriculum. PCA also offers Calculus and Pre-Calculus courses through Great Bay Community College’s Running Start program. Open to New Hampshire residents, these courses offer students the opportunity to earn both a high school credit and a college credit transferable to hundreds of colleges for $150. This course is taught during the school day, on our campus, by one of our instructors. Students must pass a placement exam offered during final exam week the prior year to be eligible for enrollment in the fall. PCA also participates in VLACS eStart program, which allows students to earn both high school and college credits by taking selected on- line courses. The Guidance Office maintains a list of courses which are available each semester. These courses are available for juniors and seniors who are NH residents.
Honors Courses, GPA, and Class Rank Academic courses will be offered at three levels of difficulty: College Preparatory, Honors and AP. Honors courses are clearly designated as such and are approved by the appropriate teacher and the Principal prior to registration. Five points will be added to the final grade of an honors/AP course when calculating weighted numerical averages.
15 The valedictorian and salutatorian of the senior class will be awarded to the students with the highest and the second highest weighted numerical average, respectively. Class rank will not be calculated except for valedictorian and salutatorian. If necessary for college acceptance, a class rank will be calculated based on a weighted numerical average. Parents must submit a written request for an estimated class rank which details the specific need.
Any courses or school activities for which pass/fail grades are issued will not be included in a student’s weighted numerical average.
A grade of withdrawn failing (WF) is counted, but it is prorated upon the semester in which the student withdraws. If the withdrawal is before the end of first quarter, the course will not be counted towards the weighted numerical average. If the withdrawal occurs between the end of first quarter and before the end of second quarter, the current grade is counted as 25% of the value of the course for the year. If the withdrawal occurs between the end of second semester and before the end of third quarter, the current grade is counted as 50% of the value of the course for the year.
If a student transfers to PCA, the transcript from the previous school will be used to calculate the weighted numerical average: a. Grades will be adjusted if necessary to make them comparable to PCA’s scale. b. To receive Honors credit, a course must be designated as an Honors/AP course at the previous school. c. If letter grades are reported, we will assign the mid-point value of that grade in our system (e.g. A=95, A-=91, B=85, B+=88).
Summer work outside of PCA will appear on the transcript if the course has been approved in advance and the department is currently granting credit for a similar course. The Principal and appropriate faculty will determine if the course content is acceptable for PCA credit. The course will be graded according to current department policy.
16
Student Life Policy This section of the Handbook covers the discipline system, the dress code and other school policies, including conflict resolution, and the recognition of exemplary academic performance and good conduct. Students should be aware that the code of conduct is in effect at all times when students are on campus, attending school-sponsored activities, or representing the school off campus.
17 Statement of Philosophy The ethical development of our students, manifested in the choices they make each day, is a critical component of their education at PCA. What worth is knowledge itself if there is not a corresponding moral depth that can lead to its ethical use? Accordingly, it is imperative that the entire school community - parents, students, faculty, staff, and administration - share a common vision concerning the essential understandings that underlie our efforts to help shape the moral lives of our students and serve as the basic precepts of our student life policy. It is the Scriptures, God’s Word, on which we rely to supply these precepts. First, we believe every student is made in God’s image (Genesis 1:27). As a result, each one possesses inherent dignity and each one is unique in his or her giftedness and personality. Although it is necessary for our student life policy to include general guidelines, expectations, and consequences regarding student behavior, we also recognize the importance of engaging students at a relational and individual level as we work through various issues and concerns. It is our hope that this approach will help to maximize each student’s moral and spiritual growth while deepening their own understanding of themselves as a unique creation of God. Second, we recognize the reality of sin and that from Adam onward we have all fallen short of God’s righteous standard (Romans 3:23). Dallas Willard has said that “…choice is where sin dwells…” and in life we see the truth of this statement every day. As a result, we are committed to dealing with sinful choices forthrightly and directly as we endeavor to hold students to high standards of personal comportment and moral expectations that are intended to honor one another and our God. Third, as image bearers, we believe every student has a moral sense and capability (Genesis 3:8-11). Although this moral knowledge is marred by our sinful nature and our own complicity with it, we believe students have an innate knowledge of what is right or good. Accordingly, we recognize that if we desire to be a true school community we must provide reasonable boundaries that each member of the community is accountable to uphold. Our desire is for students to develop moral and social competence so that ultimately they are able to consistently and independently make life choices that align with what God has declared as good. Finally, we recognize that only through the person and work of Jesus Christ, God’s son, who died on the cross for our sins and was raised from the dead on the third day, can we ultimately be forgiven of our sin and experience true wholeness. It is because of Christ that we have redemption. Ultimately, we desire as staff, faculty, and administration to be a redemptive influence in the lives of our students as we partner with families in the overall development of every student.
Core Values As a school community, we commit to upholding these core values. Unity: Seek to resolve conflict in the spirit of Mathew 18. Love: To love one another as Christ loved us. Respect: To give regard to each person’s dignity as God’s image bearer. Accountability: To be accountable for one’s choices and the corresponding consequences. Truth: To speak truthfully with one another. Integrity: To act in accordance with what is true, right, and good.
18 Student Outcomes The staff, faculty, and administration will seek to develop within each of our students: A heart that is marked with Christ’s love and a love for the things of Christ. Problem solving and self-regulation skills that will assist students in school and in life. The ability to interact with authority structures effectively, forthrightly, and biblically. A responsive and genuine concern for the physical, moral, intellectual, social and spiritual well being of others. An ability to respond constructively and thoughtfully to failure and correction.
Redemptive Discipline A redemptive approach holds: The student as a learner. The discipline process is integral to the school’s overall educational goals. In this sense, the student is considered an active and important participant in the discipline process. That discipline is training to guide each individual towards Christ- likeness- essentially discipleship. The school as a true community that is reflected not merely in policy statements but is also deeply felt by all. That rules and consequences are not ends unto themselves but are intended to foster and protect the integrity of our relationships with one another. That the central focus of the discipline process is to address harm done to relationships as opposed to rule-breaking and seeks to redeem the individual to the school community. That the ultimate purpose of the discipline process is to develop students who love God, one another, and have developed moral and social competence.
Core Practices: As staff, faculty, and administration we are committed to: Personal Accountability and Logical Consequences: We desire to help students take personal accountability for their choices and to employ logical consequences. Teaching and Learning: When students either choose unwisely or simply choose what they know is wrong, there is an opportunity to teach new skills (habits of mind, problem-solving, etc.) and for personal growth to take place. Root Causes and Reflection: We desire for students to have opportunities to reflect on their choices and to consider what is at the heart of their behavior. We want to help encourage and engage our students in this process.
19 Partnering: We are committed to communicating and working with families in a proactive and constructive manner to achieve God’s best for each student in our care.
PCA Stages of Redemptive Discipline
1. Formative Measures These measures are intended to engage the heart and mind of the students by teaching and challenging them so they can further their personal growth. It is critical that students be active participants and be personally invested in this process. The goal is for students to develop ethical and personal self-regulation which will enable them to fully invest in the school’s culture and obtain success.
2. Reformative Measures With reformative measures we intend to address student behaviors or concerns that have not been effectively resolved. The goal is to work with students to identify the issue(s) inhibiting their personal growth by having them form a plan with appropriate strategies that emphasize personal accountability and goal- directed behavior. Teacher and administrator feedback and follow-up are encouraged to help facilitate student progress as well as provides constructive criticism and encouragement.
3. Restorative Measures At this level, the pattern of student choices and behaviors has become persistent and potentially damaging to school culture as well as the student’s own growth. A student contract will be developed through dialogue and consultation with the student and his or her family. The student contract will require the student to demonstrate choices and behaviors that align with the school’s stated core values. The goal is for the student to restore himself or herself to the place of a fully invested member of the school community.
20
Detention Teachers and the Dean of Men / Women can issue detentions to be held after school or during lunch at their discretion. Detentions are typically part of the formative measure process and are logical consequences for inappropriate behavior. For example, a student with missing homework may be kept after school to complete the work or a student who has been habitually late to class may be required to meet with the teacher during lunch or after school to discuss the issue and make a plan to solve the problem. Detentions can be issued the same day the inappropriate behavior occurs; work, practices or games, or other after school commitments are not excuses to miss a detention.
Suspension The Principal can issue suspensions (inside or outside) for acts of gross misconduct (i.e. intending to harm another person, skipping school, plagiarism, etc.).
A suspension (inside or outside) can also be issued when other measures have not stopped inappropriate behavior. The student and his/her family will meet with the Principal. Students on suspension will receive zeros on quizzes and homework during their suspension; tests, projects, and papers can be submitted but will be assessed a late penalty of a 15% deduction on each assignment. Athletes who are on a student contract for issues related to respect and/or integrity will be suspended from the team for a length of time or removed from the team entirely. Length of suspension or removal from the team will be determined by the Athletic Director, the Principal, and the Dean of Men / Women.
Expulsion Cases of extreme misconduct (frequent suspensions, bringing a weapon to school, possession or use of illegal substances on or off campus, etc.) can result in the recommendation of expulsion by the Principal to the Head of School.
The issuance of a suspension and/or expulsion will be included with a student’s records if a school(s) to which a current or former Upper School student is applying for admission requests the Upper School to provide a behavior reference or asks specifically if a suspension and/or expulsion has been issued to the student while enrolled at the Upper School.
Upper School Dress Code
Expectations The dress code is applicable to all PCA Upper School students and their guests whenever they are on school property or in a school-related activity during school hours. Students who are at school functions after school hours, i.e., athletic events, and who are dressed immodestly or inappropriately, i.e., wearing an offensive t-shirt, may be asked by any school personnel to change or leave the event. The principal may grant exceptions to the dress code because of medical or religious reasons. The principal and staff are the sole arbiters of the dress code. The principal may announce jeans days or jeans and t-shirts days as appropriate.
21 Enforcement Any student/parent wanting clarification on any item is encouraged to ask before the student wears the garment. Students out of dress code will be permitted to call home for appropriate clothing and may be asked to remain out of class until they are in compliance with the dress code.
Male Dress Code
Uppers: Short/long sleeved polo or Oxford (dress) shirt. Shirts must have collars and be tucked in so that the belt is visible. Crew, cardigan, or V-necked sweaters or sweatshirts (with or without hoods) may be worn over polo/Oxford shirts. Bottoms: Solid color Dockers/cargo style pants or shorts. Belts are required and must be worn at waist level. No denim pants or jean-style pants (blue or any other color), may be worn except on designated jeans days. Pants are to be worn so that undergarments cannot be seen. Wind pants, sweat pants, parachute pants, sports pants, leather and imitation leather are not part of the dress code. Shoes: Sneakers, dress shoes, sandals or flip flops.
Female Dress Code
Uppers: Short/long sleeved polo shirt, Oxford (dress) shirt/blouse, or turtleneck. Shirts must be constructed from an opaque fabric, have collars and buttons (exception turtleneck), and be tucked in or neatly hemmed. Only the top two buttons may be left unbuttoned, i.e., the collar button and the one below it. Crew, cardigan, or V- necked sweaters or sweatshirts (with or without hoods) may be worn over polo/Oxford shirts. Sheer/lace/eyelet fabrics are not part of the dress code. Undergarments are not to be visible. Bottoms: Solid color Dockers style pants, shorts or dress pants. Pants must be straight leg with a maximum of two pockets per leg. Only back welt and/or front slash pockets (no patch pockets w/ or w/o top stitching). No denim pants or skirts, jeans, or jean-style pants (blue or any other color), may be worn except on designated jeans days. Skirts may be worn but must be worn at the waist and constructed from an opaque fabric (no lace, eyelet, sheer fabric); shorts and skirt length must be no shorter than 2 inches above the knee. Dresses may be worn w/ or w/o collar and be no shorter than 2 inches above the knee. Yoga pants, leggings (worn as pants)/jeggings, skinny jeans, sweat pants, sports pants, leather and imitation leather are not part of the dress code. Shoes: Sneakers, dress shoes, boots, sandals, or flip flops.
22
Grooming, Accessories, and General Requirements Belts: Belts are required for male students, must be in good repair, and worn with the belt tip tucked into the belt retainer. Belts should complement clothing; ostentatious belt buckles are not permitted. Coats: Unless otherwise instructed, coats, jackets, and outer garments must be removed upon entering the school and stored in the locker. Facial Hair: Male students may wear sideburns, neatly trimmed and no longer than the lower ear lobe. Neatly trimmed beards and mustaches are permitted. Piercing: All students are discouraged from piercing any part of their bodies. Female students are, however, allowed to wear earrings (no more than two per ear). Male students may not wear any piercings. Hair: Hair needs to be neatly combed; excessive styles, i.e. Mohawks, excessive gelling or spiking is not permitted. Hair must be of a natural color. Male students may not wear their hair past the collar or the eyebrows or in tails. Students whose hair requires cutting will be given one week to get a haircut, and their parents will be contacted. Students who do not get a haircut within one week may be asked to stay home from school until they get a haircut. Hats: Hats/hoods will be removed upon entering the building and may not be worn inside. Jewelry: Students must exercise taste and modesty when wearing jewelry. Staff members will determine whether necklaces and bracelets are being worn in a tasteful manner. Logos: PCA logos are preferred. Appropriate manufacturer’s logos may appear on clothing. Tattoos: Tattoos are not permitted for either gender.
Additional Policies and Restrictions
Cyber-Technology Usage
Rationale: The advancement of technology has revolutionized the acquisition, sharing, and dispensing of information for all (text, video, digital pictures, music files, etc.). Technological advancement impacts our daily lives as cell phones, laptops, mp3 players, and other such technologies are, for many, indispensable aspects of daily communications and interactions with friends, families, and colleagues. Students of the twenty-first century have been dubbed “digital natives” because they have never known a non-digital world and they are typically immersed in all kinds of technological tools and gadgets. As a school we recognize the tremendous benefits these technologies have given students (e.g. The idea of completing a research paper without the use of the Internet now seems hard to imagine.) We also recognize the necessity of a corresponding moral responsibility as to the proper and appropriate use of such technologies. Without this, the unintended consequences can be difficult and far reaching.
Christ states that what is done in the dark will not remain there but will be brought to light (Luke 12:2-3). Inappropriate images, text, video, and the like produced and or 23 transmitted in the digital world do not always remain there. When these things become more public, even if significant time has passed, the legal and life consequences can be significant and damaging. It is for this purpose that we have outlined the following expectations regarding student use of technology.
Broadly speaking, it is expected that all students attending PCA will use technology (Internet, texting, emailing, instant messaging, social networking sites, etc.) in a manner consistent with our stated core values as well as the school's mission statement. Any student use of technology that deviates, as deemed by PCA's administration, from these core values or mission statement, will not be tolerated and will be dealt with in a manner consistent with the school's discipline policy, up to and including expulsion from the school.
Specific policy items:
The student will not maintain a website, create or forward e-mail, text, photo, video or language that shows or implies violence against another. The student will not post content onto a social networking site or use any other means to create or forward matter with questionable or inappropriate content. Inappropriate content includes: obscene language, suggestive pictures, comments that put other individuals or groups down or negative information about students or staff of PCA that is discussed without permissions. The student will not access any website containing inappropriate content from school computers, including those created by friends. This all applies to extra- curricular activities as well.
Students will not
Post personal communications without the author's consent or post information containing material not meant to be made public.
Post rude or inappropriate messages
Invade the privacy of individuals by sharing information that is not meant for public viewing (pictures, data, personal communication, information, etc.)
Use technology for any illegal activity
Other Items
Cell phones may be on during the school day. However, phone ringers should always be off during school hours.
Appropriate places for cell phone usage comprise:
Study halls, with teacher discretion
Transition periods
Lunches
24 The Senior Lounge
The Main Office in Runey Hall
Inappropriate places for cell phone usage of any kind include:
Academic periods, including homeroom time
The library
Bathrooms
Chapels / Assemblies
Usage of cell phones at inappropriate times and in inappropriate places will be grounds for confiscation for the remainder of the school day. Repeated offense will result in the loss of cell phone privilege for a time determined by the Dean of Men / Women.
During study halls, phones may be used according to teacher discretion. Should the devices be disrupting to academic activity, they will be prohibited. Please remember that texting may be allowed during study halls, but your friends in academic classes cannot use their phones.
In academic periods where tests are in session, teachers may ask that students' phones be left on the teacher's desk upon leaving the classroom or during the entire test period, for any reason.
Faculty and staff have the authority to grant students cell phone usage, under proper circumstances and only by necessity.
Sexual harassment of any student, staff or campus visitor will not be tolerated. This includes sexual harassment that takes place through texting, social network sites, websites, instant messaging, or other technological means of communication. Sexual harassment includes any unwelcome physical contact, sexual remarks, physical descriptions, gestures or obscene behavior or creating or sending sexual suggestive or explicit pictures or media. It can also include repeated requests for dates or the requests for the development of a more intimate relationship with a person after a clear indication that the requests are not welcome.
Illegal Substance Policy No tobacco product, alcoholic beverages, or non-prescription controlled substances are allowed on campus. All medications, prescription or over-the-counter, need to be kept and distributed by the school nurse. Possession and/or use of such products by students may result in immediate expulsion. Illegal substances found in backpacks, lockers, or vehicles will be presumed to be the property of the student who owns or uses the respective backpack, locker, or vehicle.
25 Students suspected to be under the influence of drugs or alcohol while at school will be sent to the Dean of Men / Women or Principal who will conduct a search of the student’s backpack, locker, and car (if applicable). The student will be asked to empty his/her pockets. A Dean or Principal will call the parents to notify them that a search has taken place. The police will be called if any illegal substances are found.
Search and Seizure Illegal, hazardous or inappropriate items brought onto the campus are subject to seizure by the administration. Accordingly, Upper School personnel may search lockers, backpacks, vehicles or any other items located on campus at any time without the permission of the owner. The possession of any illegal substance or any weapon may result in immediate expulsion.
Weapons Policy According to New Hampshire state law RSA 193-D, it is a violation of the Safe Schools Zone Act for anyone—students, staff, parents, and townspeople—to bring any form of weapon on to school property. The police must be notified if this law is broken.
Lifestyle Policies PCA expects all of its employees to model the same Christian virtues and lifestyle that it seeks to inculcate in its students. All employees must recognize, understand, and agree to live by the Christian moral standards of the school. Such individuals must not during their terms of employment or volunteering engage in inappropriate sexual conduct. Inappropriate conduct includes, but is not limited to, such behaviors as heterosexual activity outside of marriage (e.g., premarital sex, cohabitation, and extramarital sex), homosexual or lesbian sexual activity, sexual harassment, use or viewing of pornographic material or websites, or sexual abuse or improprieties toward minors as defined by Scripture and federal or state law.
“Honor marriage, and guard the sacredness of sexual intimacy between wife and husband. God draws a firm line against casual and illicit sex” (Hebrews 13:4, The Message).
“A pupil is not superior to his teacher, but every one [when he is] completely trained (readjusted restored, set to rights, and perfected) will be like his teacher” (Luke 6:40, The Amplified Bible).
All volunteers must adhere to the contents of the Volunteer Handbook.
The biblical and philosophical goal of Portsmouth Christian Academy is to develop students into mature, Christ-like individuals who will be able to exhibit a Christ-like life. Of necessity, this involves the school’s understanding and belief of what qualities or characteristics exemplify a Christ-like life. Even though parents may personally believe differently, while enrolled at Portsmouth Christian Academy, all students are expected to exhibit the qualities of a Christ-like life espoused and taught by the school and to refrain from certain activities or behaviors. Thus, PCA retains the right to refuse enrollment to or to expel any student who engages in sexual immorality, including but not limited to, such behaviors as heterosexual activity outside of marriage (e.g., premarital sex and cohabitation), homosexual or lesbian sexual activity, sexual harassment, use or viewing
26 of pornographic material or websites, or sexual abuse or improprieties toward minors as defined by Scripture and federal or state law.
PCA’s goal, as a biblically-based institution, is to work in conjunction with the home to mold students to be Christ-like (Deuteronomy 6:6-9). On occasion, the atmosphere or conduct within a particular home may be counter to or in opposition to the biblical lifestyle the school teaches. This includes, but is not necessarily limited to, sexual immorality, homosexual behavior, or inability to support the moral principles of the school. In such cases, the school reserves the right within its sole discretion, to refuse admission of an applicant or to discontinue enrollment of a student.
Sexual Harassment Sexual harassment of any student, staff or campus visitor will not be tolerated. Sexual harassment includes any unwelcome physical contact, sexual remarks, physical descriptions, gestures or obscene behavior. It can also include repeated requests for dates or the development of a more intimate relationship with a person after a clear indication that the requests are not welcome. All claims of sexual harassment will be immediately investigated. If the initial investigation shows that the claims have merit, the alleged offending students involved may be asked not to attend school until the issue is resolved. Sexual harassment may result in the expulsion of the offender.
Plagiarism Plagiarism is treated as an extremely serious offense. If a student’s work is determined by the teacher and the Dean of Men / Women to be plagiarized, the student will receive a zero for the assignment and may receive an inside suspension. Parents will be notified immediately. A second incidence of plagiarism will cause a review of the student’s continued enrollment by the Principal.
On-Line Translators The use of on-line translators to do translations in foreign language classes will be considered cheating.
Building Restrictions Upper School students must remain in the Upper School buildings at all times during the day unless they are scheduled for classes or academic prep periods on other parts of the campus. Permission to go to the Lower School, main lobby and/or administrative sections of the campus or any place other than the Upper School can only be given by an administrator. The following areas are considered off limits: other students' desks, book bags, lockers, lunch boxes, and clothing; teachers’ desks and cabinets, purses, journals, and grade registers; parked vehicles; wooded areas around the campus; the parking lot and playing fields unless under staff supervision. Portsmouth Christian Academy has a closed campus policy, with the exception of some seniors (see section on Open Campus / Senior Lounge). That is, students may not leave the school area during school hours without permission of the parents and administration.
Lockers Each student will be provided with locker space at the beginning of the year. The inside of lockers may be decorated (i.e. hanging pictures on the inside of the door, must be in good taste) but students are not allowed to permanently modify their lockers in any way.
27 Permanent decorations are not allowed on the outsides of lockers. No student belongings may be left on the floor.
Dignity and Respect Policy Students will treat staff members and other students with dignity and respect. They will not tease, bully, or disparage other students and will stop discussing sensitive issues when requested to do so. This specifically includes unwelcome jokes, innuendo or inappropriate comments regarding an individual’s racial or ethnic background, physical appearance or physical capabilities. If a student is requested to stop using certain nicknames or descriptive words regarding such attributes, they will cease doing so immediately.
Bullying Policy PCA is committed to providing all pupils a safe school environment in which all members of the school community are treated with respect. This policy is intended to comply with State of New Hampshire RSA 193-F, which specifically identifies “bullying” as a form of pupil harassment. Conduct constituting bullying will not be tolerated and is prohibited by this policy, in accordance with RSA 193-F.
Public Displays of Affection Although brief greeting hugs are permissible, public displays of affection such as lingering hugs, kissing, hand-holding and sitting on another person’s lap are not allowed.
Classroom Rules At the beginning of each course, teachers will publish classroom rules which will define individual grading policies, behavioral expectations, and consequences for breaking classroom rules. Students are expected to be familiar with and follow each teacher’s classroom rules.
Fire Drills At the sound of the fire alarm, students are to stand and walk in a quiet and orderly manner out of the building to a designated area. Should the alarm sound in between periods, students should exit the building and report to the teacher of the class they just left. Exit plans are posted in each classroom. When instructed, students will return to the classroom in the same orderly manner. Students must walk in line. They are expected to remain silent and refrain from pushing or running. Teachers will remain with their classes. Practice drills will be held occasionally during the school year.
Bus Rules Please observe the following while riding the buses: *Students are expected to live by the same standards of conduct wherever they are. Consequently, kindness, encouragement, politeness, and all other virtues should be seen on the bus. *A conversational tone of voice should be used. *Respect for another’s person and property must be shown at all times. Abuse of either will be disciplined. *The word of the bus driver will be final. A student reported by the driver will be disciplined according to Handbook policy and may lose bus privileges without refund.
28 *Safety is of primary concern. Small children will be asked to sit in the front; older students will be asked to take turns monitoring and helping. Seats may be assigned. *Students who are not pre-paid/regular participants in the school’s bus program may ride the bus on a given day or instance provided they: - Go to the main office in Runey Hall and receive a bus transportation permission form from the administrative assistant. - Return a completed bus transportation permission form to the administrative assistant on or prior to the day they intend to ride the bus. - Include the $10.00 (per ride) bus fee with their completed form. - A notification slip, which should be presented to the bus driver, will be given to the student by the administrative assistant once she has received the completed form and $10.00 fee.
*Buses will leave pick-up sites promptly in order to deliver students on time. *Conditions: . Family receives daily bus schedule to Dover and return each school day (180) including snow days. . Fee can be paid in lump sum or included on FACTS. . Students who lose bus privileges but remain enrolled will not receive a refund. . Fees are per student. . Families must agree to sign a bus behavior contract before the student will be permitted to board the bus. . Seats will be contracted on a first come first serve basis. . Bus fees are paid on a yearly basis.
Passes Students must have passes from their teachers to be out of the classroom during class time. Students should plan trips to lockers and restrooms, as much as possible, for between classes.
Laptops, Handhelds, and Other Electronic Devices Laptop computers may be used for note taking or other school-related work in class with permission of the teacher. They may also be used in the academic prep period/library but only for school work (no video games, movies, etc.). Laptops cannot be used to access the internet at school. Inappropriately used electronic devices may be confiscated from students and returned at the end of the school day.
Computer Usage Policy Students may use the computers in the library but must sign a contract to do so. The contract is made available at the beginning of the year. Additionally, students will not maintain a website or forward e-mail with objectionable or inappropriate content. Such inappropriate content includes, but is not limited to, obscene language, lewd or suggestive pictures, disparaging comments about individuals or groups, or information about students or staff of PCA that is discussed without permission. Students will not access any websites containing inappropriate content from school computers. Such sites may include sites developed by friends.
29 Visitor Policy PCA welcomes student visitors from other schools who are interested in finding out more about our school. A visitor permission form is available in the office and must be handed in at least 48 hours prior to the visit. Each student may host only one visitor at a time; a total of no more than five visitors per day will be allowed. Visitors are expected to follow our rules, including dress code. Host students will be held responsible for the behavior of their guests. All visitors must sign in at the Upper School main lobby prior to entering the Upper School.
After School Activities/Extended School Service Students are encouraged to participate in a variety of extracurricular clubs and athletics available at PCA. Students who remain in the Upper School after 3:45 PM and who are not involved in such activities or are not receiving extra help from a teacher must report to the Lower School for ESS. See the next section of the Handbook for more details.
Conflict Resolution PCA firmly believes in the principles of conflict resolution expressed in Matthew 18. Students should attempt to work out any problems with a teacher or student directly with that teacher or student. If the issue cannot be resolved at that level, it should then be brought to the appropriate dean or the Principal. Students, parents, and staff are required to follow this model.
Lunch Options Students are responsible for bringing their own lunches. Pre-ordered quality lunches from local establishments are available. Lunches may now be ordered through the school store on the school's website (www.pcaschool.org).
Homeroom Policy Homeroom is a very important part of the school day. It allows students and staff to start every day in prayer and devotion. Additionally, pledges to the American and Christian flags are taken daily. Finally, homeroom offers the Upper School the opportunity to distribute important information to students. Skipping or being tardy to homeroom will be addressed according to the standards presented in the discipline and attendance sections of the Handbook. Homeroom will take place during first several minutes of a student’s first period class
Student Government Students in good academic and behavioral standing who can demonstrate spiritual maturity may choose to run for Student Government. Student Government is separated into two bodies: Class Officers (a President, Vice President, Secretary, and Treasurer for each class) who oversee class-specific issues such as fundraising and class projects; and Student Council (two representatives from each class along with the President from each class) which oversees school-wide issues. Elections for all positions are typically held in the fall. See the Dean of Men / Women for more details.
Academic Prep Period Policy All academic prep period students, with the exception of seniors with open campus privileges, must report to the room designated on their schedules for academic prep period (seniors leaving campus must sign out in the Upper School office before leaving). Students who wish to meet with a teacher during their academic prep period must have a
30 pass from that teacher in order to be released from academic prep period. While in academic prep period, students are expected to work. Though not expected to remain silent, students are expected to be quiet.
Open Campus / Senior Lounge for Seniors Seniors have the ability to earn the privilege of leaving campus during academic prep period(s) and lunch, as well as the privilege of using the lounge by maintaining at least an 80 GPA and being in good behavioral standing. Students with five or more tardies in a quarter will not be eligible for open campus or lounge use. A detailed open campus contract is available in the office. Seniors using the lounge must sign in at the beginning of every period; the sign in sheet is located in the main office. It is up to the senior class to keep the lounge clean and in good repair. Music may not be played through speakers in the lounge. Please remember that classes may be meeting on either side of the lounge. Seniors signed in to the lounge may also be outside in the immediate area in front of Runey Hall. The administration reserves the right to close the lounge for a period of time if it is not kept clean or if it interrupts the learning of other students.
31
Health Information
This section of the Handbook includes information about student immunization requirements, health records, and health-related dismissal procedures.
32 Health Policies The PCA school nurse’s office is staffed by a registered nurse licensed by the State of New Hampshire. The school nurse will provide nursing care to students during usual school hours. The school nurse’s primary goal is to promote a healthy and Christian academic and social environment. In pursuit of that goal PCA has established the following health-related policies:
Required Health Documentation The following must be submitted to the school nurse for all new students before the first day of school, regardless of the grade level of the student:
Report of Physical Examination Immunization Record (complete and updated)
The following must be submitted to the school nurse for all new and returning students every year, before the first day of school:
Student Health Questionnaire Permission to Administer Over-the-Counter Medications Permission to Administer Prescription Medications (if applicable)
Forms are provided in the summer mailing, in the Upper School office and directly from the school nurse. Students may not begin classes without complete health and immunization records on file before the first day of school. The Principal may exclude from school those students not complying with this requirement.
Licensed Healthcare Provider The State of New Hampshire defines licensed healthcare providers as licensed physicians, advanced registered nurse practitioners or physician’s assistants. Any forms signed by chiropractors, naturopathic physicians or others will not be accepted.
Physical Examinations All students must have a physical exam at least once upon entry into the Upper School and as often as required by the healthcare provider after that. PCA also reserves the right provided by State of New Hampshire law to request another physical should the school feel the need exists. A student may be asked to remain at home until the physical is performed.
Sometimes it is difficult to schedule a physical exam before the first day of school. You may schedule an appointment for a time after the first day of school if necessary; however, it is the responsibility of the parents to inform the school nurse of the date of the appointment and to submit a completed and signed form once the exam has taken place.
Health information regarding allergies, physical disabilities, chronic conditions, past illnesses, current medications, developmental, behavioral and mental health issues must be made known to the school nurse as they become known to the parents.
33 Immunizations State of New Hampshire law RSA 141-C:20 requires students to be immunized against diphtheria, tetanus, pertussis, measles, mumps, rubella, and polio before enrollment in school. Immunization records MUST include the day, month and year the immunization was given.
State of New Hampshire immunization standards may be obtained from the school nurse or your regular healthcare provider for more detail.
If a student has no record of immunizations, he or she will be conditionally enrolled when at least one dose of the required vaccines is administered. It is expected that the student will follow through with the remaining immunizations according to schedule in order to come into complete compliance.
Administration will be notified of any students who do not meet the State of New Hampshire requirements.
Exemptions from Immunizations Immunization requirements may only be waived for medical or religious reasons.
To obtain a medical exemption from a specific vaccine, a healthcare provider must present to the school a signed and dated letter detailing the medical reasons why a particular immunization would be detrimental to the child’s health. This medical exemption must be presented on a yearly basis or until the child’s health permits the immunization.
To obtain a religious exemption from immunization, parents must present a notarized State of New Hampshire “Religious Exemption from Immunizations” form to the school nurse before the first day of school. Further, parents realize that they will be asked to keep their unimmunized child home for the duration of any outbreak of vaccine- preventable disease until the threat of danger has passed.
Medication At PCA we follow State of New Hampshire laws and regulations regarding medication at school. This includes the following:
No student may carry or self-administer any medicines, including prescription and over-the-counter medicines (except for asthma inhalers and epipens when written permission has been given by the healthcare provider). Students may not administer medications of any kind to other students.
Prescription Medications Students who need to receive a prescription medication on a daily basis during school hours must turn in a Permission to Administer Prescription Medications form signed by the prescribing healthcare provider and parent. These medicines must be given to the school nurse in original pharmacy bottles. Pharmacists are able to prepare separate bottles of the prescription for use in school.
34 Inhalers and Epipens Students may carry their inhalers and epipens during school hours, to sporting events and other after-school activities as long as a “Permission to Administer Prescription Medications” form has been signed by a healthcare provider. Students must inform the school nurse when a dose has been self-administered.
The school nurse will evaluate the peak flow of all students requiring an inhaler. Parents are requested to inform the school nurse of any changes in their child’s medication, routine or condition.
Short-term prescription medications Prescription medicines taken for ten days or less only require written permission from the parent in order for the medication to be dispensed by the nurse. The medication must be delivered in an original pharmacy container. Pharmacists will prepare separate containers of the prescription for use in the school.
Over-the-Counter Medications Over-the-counter medications, such as Tylenol, etc., will be available in the nurse’s office. Permission must be given by the parent and returned to the school nurse’s office before they may be dispensed to a student.
If your child requires a particular over-the-counter medication not normally dispensed by the school nurse (e.g., Excedrin for migraines), please send in the medication with written permission so that this can be administered to your child when necessary. This medication will be reserved for your child’s use only.
Communicable Diseases A child must be kept home if he or she has a temperature of 100.4 F or more or any communicable disease, until it has been determined that the contagious phase of the disease has passed. Parents are asked to support this policy strictly, and to help us prevent other students and staff from exposure to illness. Please notify the school nurse directly of all illnesses. A doctor’s re-admittance slip may be requested at the discretion of the Principal or nurse.
Changes in Health Status In order to assist students in their pursuit of a healthy and fulfilling experience at PCA, parents are asked to keep the school nurse informed of any and all changes in their child’s health status, including, but not limited to:
New diagnoses Changes in diagnoses Changes in medications or routines New allergies New treatment plans Sports limitations Physical disabilities or limitations
35 Emergency Treatment The school nurse will provide nursing care in accordance with the scope of nursing practice as set forth by the New Hampshire Board of Nursing.
Injuries or illnesses requiring emergency medical services will result in a call to the Dover Fire and Rescue Squad and to the student’s parents or emergency contact. It is their decision to stabilize, treat and transport any sick or injured child to the nearest hospital, which is Wentworth-Douglass Hospital, Dover, New Hampshire. The decision to transport a student to a different medical facility other than Wentworth-Douglass Hospital will be made by the medical staff of Wentworth-Douglass Hospital in collaboration with the parent.
It is critical that parents keep the school informed of any changes in phone numbers, both at home and at work, including cell phone numbers, pagers, extension numbers and emergency contacts and their phone numbers, as well as of any changes in custody arrangements.
Routine Appointments Parents are strongly encouraged to schedule any medical or dental appointments after school hours. Parents are also requested to keep the school nurse updated on any changes in their child’s health status.
Dismissal Due to Illness If the school nurse, in her best judgment, deems a student too ill to remain in class then a phone call will be made to the parents requesting that their child be taken home. If the parent cannot be reached in a reasonable amount of time then a phone call will be placed to the parents’ designated emergency contact.
If a student is a driver and determined able to safely drive home, the school nurse will place a phone call to the parent requesting verbal permission for the student to leave school. No student driver, regardless of age or with senior open-campus privileges, will be allowed to leave school due to illness without permission of the parent.
Health Screening The school nurse will conduct routine health screening of vision, hearing, weight, height and blood pressure on an annual basis according to the State of New Hampshire Department of Education standards. Parents will be notified by mail or telephone if further evaluations are necessary based on results of these screenings. Unless specific objection to screening is presented in writing from a parent to the school nurse it will be assumed that the parents have given implied consent to routine screening.
36
Attendance Policies and Arrival/Dismissal Procedures
This section of the Handbook covers policies on attendance, absences, early dismissals, tardiness and after-school supervision, as well as the procedures for arriving and departing PCA.
37 PCA Attendance Policy Consistent attendance is a necessary component of academic success. Research on effective education invariably shows that maximum attendance has a clear and direct impact on the quality of student performance. Parents are expected to email or call by 8:30 when a student will be absent or late ([email protected] or 603-742-3617 x123). PCA will only excuse absence due to illness or a death in the family. If PCA does not hear from a parent of the student’s absence by 9:00am, the office will call the first parent’s cellphone listed in Veracross.
Students must be in attendance for four full periods to qualify as present for the entire day.
Absences: Excused vs. Unexcused All absences must be approved by parents. Absence without parental approval will be considered a skip and the student will be subject to a suspension. Parental approval does not, however, mean that the absence is excused. Absences are excused only for illness or bereavement. In the case of an extended absence due to illness (more than three days), the school may request a doctor’s note to excuse the absence. For each day of excused absence, the student will get a day to make arrangements for make up work. Students who are out for a week or more should meet with the Academic Support Facilitator to come up with a plan for making up work.
In the case of a planned unexcused absence (i.e, family vacation day, college visit, etc.) work due on the day of absence should be handed in prior to the absence or arrangements should be made with the teacher(s) for making up the work. Advance notice of planned absences should be given to the office.
In the event of an unplanned unexcused absence (transportation issue, last minute change in plans, etc.) the student must hand in work and / or make arrangements for make up work the next day, whether the class meets or not.
Students dismissed early for games / meets / tournaments must hand in work due for classes they will miss before they leave or the work will be subject to late penalties. Missed tests must be made up the next day, even if a student has missed a review period.
Students who miss more than fifteen days of a class in one semester may receive an administrative failure for the course at the discretion of the teacher(s) and the Principal.
Appointments / Vacations Whenever possible, please make appointments after school hours or on days when there is no school. Students who miss class during any time of the school day are required to hand in work and / or make arrangements for make up work the day of the dismissal. A note (email / phone call) requesting a dismissal must be given to the administrative assistant early in the morning; the student will be issued a pass to leave class and must sign out in the main office.
Family vacations and missions trips should be planned around the school calendar. Vacations during regular school days will be considered unexcused. Teachers are not expected to prepare assignments ahead of time. It is the student’s responsibility to make up work missed during such a trip. In our experience, extended absences of this type
38 create significant stress on the student upon return and can be difficult from which to recover. It is unfair to expect teachers to create special lesson plans and provide extra help to students because of vacations. Furthermore, it is unfair to other students who remain in school to have their teachers’ time and energy diverted to working with students recovering from vacation.
Daily Eligibility Extra curricular activities, to include sports and theater practices and events, are not an excuse to miss a class, extra help, detention, or any other school requirement. Obligation to academics supercedes other extra-curricular commitments.
Students who are absent from school (excused or unexcused) are ineligible for all extra- curricular activities.
Students who are late to school may retain eligibility (see Late Arrivals).
Students who are dismissed from school are eligible for extra-curricular activities if they are present for at least four regular periods or two block periods.
The Athletic Director and the Theater Director will monitor attendance daily to determine eligibility.
Late Arrivals Students not in class by 8:15 must check in with the administrative assistant in the main lobby of Runey Hall to receive a pass. Students arriving after 8:30 must have a note (email / phone call) from parents explaining the nature of the tardy.
Students arriving between 8:15 and 8:30 will retain eligibility for extra-curricular events but will be subject to a one-hour detention after the fifth and subsequent tardy each quarter. Lateness due to appointments (doctor, dentist, etc.) will not count towards this tally.
Students arriving after 8:30 will be ineligible for extra-curricular events and will be subject to a one-hour detention after the fifth and subsequent tardy each quarter. Lateness due to appointments (doctor, dentist, etc.) will not count towards this tally, however, students must be present for at least four full periods in order to be eligible for extra- curricular events.
As a rule, detentions for tardies are served on the day after the tardy.
Chronic tardiness may result in further disciplinary action to include one or a combination of the following: suspension, student contract, revocation of driving privileges, removal from a team or theater production.
In the event that a school-sponsored event, such as a basketball game, theater practice / production or quiz bowl, causes students to return to the school at 10:00 PM or later, the coach or director will request that the students involved (not spectators) be excused until 9:15 AM the following day. The roster and a note explaining the situation should be given to administrative assistant by the coach / director by 8:15 AM on the day they are
39 to be excused. All work due during the first hour of school must be handed in that day or be subject to late penalties.
Arrival and Dismissal Procedures Students arriving by car should be dropped off on the sidewalk in front of the main Upper School building, not in the parking lot. Please enter the Upper School area via the second access road. Parents dropping off Lower School students should do so after dropping off Upper School students. Students should enter the building via the main entrance. Upper School students should not arrive before 7:45 AM.
Students arriving by bus will depart the bus at the sidewalk in front of the main Upper School building and enter the school via the main entrance.
Student drivers and visitors should enter the parking lot via the second access road. Student drivers may not park in spaces marked for visitors. Students should enter Building Two via the main entrance; only seniors may enter Runey Hall before 8:00 AM. Please note that the parking lot is one way. All student vehicles must clearly display a parking sticker that may be purchased from the Upper School office for $10.00. Forms for applying for parking privileges and stickers will be available beginning the first day of school. Seniors will have priority in receiving parking privileges, with juniors and sophomores following respectively.
Students are not allowed to park in the spaces in the driveway in front of the Upper School; these are spaces for faculty and staff.
All exits should be via the first (upper) access road which is one way.
Students must comply with all applicable laws concerning the safe operation of the vehicle. Sitting in or congregating around student vehicles before or after school, or during breaks, is not permitted.
The parking lot is part of the PCA campus. Students are held to the same standard of behavior in the parking lot as they are inside of school buildings, and will be disciplined if the code of conduct is broken.
Speeding and /or reckless driving will not be tolerated. One incident of either can result in a suspension of parking privileges for a period of time determined by the Dean of Men / Women or in another appropriate consequence. A second offense may result in the loss of privileges for the remainder of the school year.
Upper School dismissal will begin at 3:20 PM. Upper School students who ride the bus will be picked up at the sidewalk in front of the main Upper School after the Lower School students board the buses. Upper School students may be picked up in front of the Upper School after 3:20 PM. Drivers may be directed into the parking lot if the line in front of the school is long or when the arrival of the buses is imminent. Drivers who are also picking up Lower School students should do so before picking up Upper School students.
40 Early Dismissal Pick-Up Early dismissal dates are noted on the academic calendar and the procedures are the same as regular release. Early dismissal at the Upper School begins at 12:20 PM. Additionally, students are dismissed at 12:45 PM during midterm and final exam weeks and are not required to be on campus unless they have an exam. Parents or guardians may call the administrative assistant (extension 123) in the Upper School’s main office to request a dismissal for their student.
ESS Program, Policies, and Fees All Upper School students who remain on campus after 3:45 PM and who are not attending a school-sponsored event (i.e. a home game, an extra-help session, a practice, a club or class meeting, etc.) must report to the Lower School and sign in to ESS (Extended Stay Service).
The cost for ESS is $6.00/hour/child charged in half hour increments. ESS ends at 5:45 PM; there will be an additional charge of $10 for pickups from one to five minutes late. There will be an additional charge of $1 per minute for each minute after that.
Students who are waiting for a sibling or another student to drive them home must sign in to ESS. Students are not allowed to loiter in the parking lot.
Parents are required to sign out their students with the ESS caregiver. Issues with ESS policies and procedures should only be directed to the After School Program Director at Ext. 137.
ESS is available each day after school. ESS will begin at 1:00 PM during midterm and final exam weeks. Students who ride the bus may stay at the Upper School until 3:20 PM during exam weeks and will not be charged for ESS.
Students leaving a supervised activity before 5:45 PM who need to wait for a ride must sign in to ESS and will be charged accordingly.
41
Communication This section of the Handbook contains information about how Portsmouth Christian Academy maintains clear lines of contact with the families of students who attend.
42
Report Cards Parents receive grade reports four times per year through four quarter reports. Parents have access to their students’ grades, assignments, discipline records, and attendance records at any time through the Veracross system.
The Headmaster’s Bulletin Every Friday, PCA publishes a newsletter containing important information regarding schedule changes, service hour opportunities, and upcoming events. The Headmaster’s Bulletin is delivered to parents via email.
The Eagle Periodically, a newsletter, “The Eagle,” is mailed to all PCA families. “The Eagle” publishes information concerning policies, the state of the school and other information affecting the entire academy.
PCA on the Web Log on to www.pcaschool.org for a variety of information about PCA. Please check the website frequently for updates. All PCA families have access to Veracross, our school database which allows parents access to their students’ assignments, grades, as well as their discipline and attendance records. Instructions and passwords for accessing Veracross through the web are emailed to enrolled families.
Parent/Teacher Conferences Each year in November, after the first quarter, the Upper School schedules two early release days in order to conduct parent/teacher conferences in the afternoon between 12:00 PM and 4:00 PM. The Upper School office will coordinate conferences for students who are struggling in more than two classes. Teachers will coordinate conferences for students who are struggling in one or two courses. Dates for the conferences are published in the annual calendar. If you would like to arrange a conference during the November sessions, or at any other time, please call the administrative assistant at Ext. 123. We ask, however, that parents attempt to work out any issues with the teacher(s) involved before bringing the issue to the administration (see conflict resolution policy based on Matthew 18).
Back-to-School-Night Each year, the Upper School hosts a Back-to-School Night in order to introduce the faculty and staff to Upper School families. Back-to-School Night affords families the opportunity to learn more about the Upper School curriculum from the department heads. A date for the Back-to-School Night is published in the annual calendar.
Guidance Night At least once a year, the Guidance Office hosts an informative evening to equip parents with information concerning selecting and applying to colleges, as well as about financial aid. Throughout the year, the Guidance Office posts information about scholarships, essay contests, and visiting college representatives. See the annual calendar for dates.
43 Weekly Assignments Upper School teachers are required to post at least a week’s worth of assignments, i.e. Monday through Monday, at a time on Veracross. Parents and students may log in to Veracross to view assignment calendars.
School Cancellation/Delayed Opening Information The decision to cancel, delay, or release school is not taken lightly, and is driven solely by concerns for the safety of the children. PCA is unique in the sense that most of our children are transported to school by privately owned vehicles. Our families reside in forty different communities located in three states. Even though some town or main roads may be passable and safe, many secondary roads in the three-state region may be impassable and dangerous.
After listening to local radio and television stations, consulting people in the affected areas, and, in some cases, calling the state police and public works personnel, the Head of School makes a decision that he believes is best for the majority of the school population. Parents must decide for themselves if the trip to school is safe in their area.
We know that any change to routine is disruptive and have tried to minimize cancellations and late openings. However, when we must, the announcement is broadcast over eight regional radio stations (frequencies and station call signs are below), and rarely later than 6:00 AM. Most stations repeat the closing announcement every fifteen minutes. The most reliable and powerful station in the area is WOKQ operating on frequency 97.5 FM, and we recommend you tune in on days when a delay or closing is anticipated.
Area stations airing our delay or cancellation: Radio: WTSN AM/1270 WNXX AM/930 WOKQ FM/97.5 WHEB FM/100.3 WERZ FM/107.1 WWNH AM/ 1340 TV: WSCH Ch. 6 WMUR Ch. 9
Internet: www.wmur.com www.pcaschool.org
PCA Virtual Day On days that school is cancelled due to inclement weather, teachers will upload their assignments for the day on Veracross by 9:00am.
The amount of time spent on these assignments should not exceed four hours. Students are to turn in their assignments to the teacher the next school day. Students who do not complete the work of the school day, as outlined, will be counted “absent.”
Additional Communication Policies
Asbestos report: We are required to inform you that there is an “Asbestos File.” The file contains the following information: There is NO asbestos issue on the PCA
44 campus. The asbestos file is available for review by all parents and staff. If you are interested in reviewing this file, please contact the Principal.
FERPA News: The Family Educational Rights and Privacy Act (FERPA), also known as the Buckley Amendment requires that all educational institutions notify parents and students in attendance of their rights under FERPA.
The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 CFR Part 99) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive funds under an applicable program of the U.S. Department of Education. FERPA gives parents certain rights with respect to their children's education records. These rights transfer to the student when he or she reaches the age of 18 or attends a school beyond the high school level. Students to whom the rights have transferred are "eligible students."
Parents or eligible students have the right to inspect and review the student's education records maintained by the school. Schools are not required to provide copies of records unless, for reasons such as great distance, it is impossible for parents or eligible students to review the records. Schools may charge a fee for copies.
Parents or eligible students have the right to request that a school correct records which they believe to be inaccurate or misleading. If the school decides not to amend the record, the parent or eligible student then has the right to a formal hearing. After the hearing, if the school still decides not to amend the record, the parent or eligible student has the right to place a statement with the record setting forth his or her view about the contested information.
Generally, schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31): School officials with legitimate educational interest; Other schools to which a student is transferring; Specified officials for audit or evaluation purposes; Appropriate parties in connection with financial aid to a student; Organizations conducting certain studies for or on behalf of the school; Accrediting organizations; To comply with a judicial order or lawfully issued subpoena; Appropriate officials in cases of health and safety emergencies; and State and local authorities, within a juvenile justice system, pursuant to specific State law. Schools may disclose, without consent, "directory" information such as a student's name, address, telephone number, date and place of birth, honors and awards, and dates of attendance. However, schools must tell parents and eligible students about directory information and allow parents and eligible students a reasonable amount of time to request that the school not disclose directory information about them.
Security and Confidentiality Security and confidentiality of information are matters of utmost concern to the students, families, and staff of Portsmouth Christian Academy. Individuals who have access to 45 school information, including class lists, addresses and phone numbers, are in positions of trust relative to this information. These individuals must recognize the responsibility to maintain the confidentiality of this information and the integrity of the school. Such information should neither be disseminated to other parties nor used for personal purposes such as business or non-PCA related activities.
Revised 08/19/13
46