VERNON COLLEGE
MASTER FACILITIES PLAN 2007 - 2011
TABLE OF CONTENTS
A. Background
B. Facilities Planning
C. Maintenance: Routine, Preventive & Deferred
D. Building Assessment
E. Floor Plans
VERNON COLLEGE MASTER FACILITIES PLAN
Purpose
The purpose of the Vernon College Master Facilities Plan is to guide the future development of facilities and ensure the appropriate connection between the educational objectives and facility needs of the college. The Plan is used when making major facility decisions including renovations, facility eliminations and replacements, new construction, and infrastructure needs. It allows the college to prioritize its decisions as resources become available. The Plan lays out general guidelines and the direction for each campus including the potential to add future space, the type of space to be created or renovated, and general building standards. The Plan complements the college’s Strategic Plan and annual plans, and is integrated into the college’s institutional planning process.
History of Vernon College Facilities
Wilbarger County Junior College District was created by a majority of the electorate of Wilbarger County on January 20, 1970. In the same election, voters approved a tax rate of $1.00 on $100.00 of assessed valuation, issued bonds in the amount of $1 million, and elected seven original trustees to govern this new institution. Campus construction was begun in May, 1971, including an Academic Science Center, Administration-Fine Arts Center, Applied Arts Center, Library, and Student Center. The campus entrance was also constructed during this first phase of the building program and was donated by Dr. and Mrs. Thomas A. King of Vernon. The campus buildings are surrounded on three sides by the college farm, for a total of 100 acres. During the 1975-76 school year, VC expanded its services to include a learning center on Sheppard Air Force Base. The Scope of the Vocational Nursing Program was enlarged during the 1976-77 school year with the assumption of the Bethania School of Vocational Nursing in Wichita Falls.
In August of 1976 the sixth major building, a Physical Education Center, was dedicated in honor of Dr. and Mrs. Thomas King. In August of 1980 the seventh major building, a Student Residence Center designed to house 128 students, was opened for occupancy. Further expansion of program offerings in the Wichita Falls area was accomplished through assumption of an existing proprietary school that was renamed the VC Technical Center and the assumption of the nursing program from the Wichita Falls Independent School District. During 1983-84 the Department of Cosmetology Center and the Career Development Center (previously known as the North Texas Skills Center) were established in Wichita Falls. On the Vernon campus the Chaparral Center was completed and the Pease River farm was purchased through a State land trade. During 1984-85 a Vocational Nursing Program was opened in Seymour, and the Board of Trustees established a college foundation. During May 1987 the VC natatorium was opened in the King Physical Education Center. A newly constructed Athletic Dormitory was opened to house 28 athletes in August 1988.
In May 1989 VC moved all Wichita Falls programs to a centralized location and named the center VC at Wichita Falls.
During 1989-90 three campus buildings were renamed. The Library was changed to the Wright Library in Memory of Leroy and Una Lee Wright, founders of Wright Brand Foods. The Administration Building was changed to the Osborne Administration Building in honor of Lloyd and Madelyn Osborne. The Arts and Sciences Center was changed to the Electra Waggoner Biggs Arts and Sciences Center in honor of Electra Waggoner Biggs. Beginning in the fall of 1992 the College assumed ownership of Amarillo College’s extended campus Associate Degree Nursing Program. Effective September 1995, the 74th Texas Legislature passed S.B. 397 formally recognizing community college service areas. VC’s service area consists of twelve counties. In the spring of 1996 the College completed the installation of the infrastructure necessary for computer networking and accessing the Internet.
The Skills Training Center opened in Wichita Falls in January 1997 to provide training for area industries.
In February 1997, Wright Brand Foods presented $40,000 to the College to help establish a distance learning classroom on the Vernon campus. The fall 1998 semester saw the College expand the use of technology throughout its operations. During 1999, two campus buildings were renamed. The Student Center was changed to the Colley Student Center in honor of the Colley family. The Applied Arts Center was renamed Sumner Applied Arts Center in memory of Joe C. and Mary Anderson Sumner. On June 5, 2000, the softball facility was named the Wade Kirk Softball Field in honor of the retiring Vernon College President. On May 23, 2001, the institution’s name was officially changed from Vernon Regional Junior College to Vernon College.
On July 13, 2004, Vernon College purchased the Century City Center complex as a permanent Wichita Falls location. The facility will provide VC with space to continue to expand its workforce and academic programs as the need arises. The $6.5 million facility is in a prime location easily accessible for students.
In fall 2006, the newly renovated Osborne Administration Building, with additional space, was opened allowing all student support services to be housed in one building.
Master Facilities Planning Process
A Facilities Planning Committee for Vernon College is broad-based and is comprised of a cross-section of college employees including representatives from the faculty and staff councils and is a standing committee. The committee meets two to three times annually. The committee’s responsibility is “to plan for future needs and to make recommendations for appropriate utilization of existing space”. Ad hoc committees have been utilized when assessing individual campus or center’s needs, reporting back to the larger committee on an annual basis the needs identified at all instruction and administrative centers. Upon completion and reporting of the institutional needs by the ad hoc committees, a document is produced that identifies individually all needs including a priority rating for completion of each project of 1-3 years, 3-5 years, or 5-7 years. The director of the physical plant and the dean of administrative services review each item listed and estimate the costs for the project. Estimated costs are entered, when available, next to each listing on the priorities worksheet. These documents are sent to the President for review and comment. The President shares the information with the President’s Council, a small group of the four leading administrators, for input. Ultimately the President makes the decision as to which projects are then placed in the budget for completion in the next fiscal year.
Strategic Outlook
Developing an understanding of the educational direction of Vernon College is critical to setting a baseline for facilities decisions at the institution. The Facilities Planning Committee follows the philosophy of form follows function: until the college understands its educational direction (the function), it cannot plan for facility renovation or construction (the form).
Since facility decisions are one of the logical outcomes of strategic planning, the Facilities Planning Committee determined that the college would need to know the answers to three questions under each topic:
1. What is the current status? 2. What are the key trends? 3. What are the future directions?
Economic Development and Workforce Needs
With information from the U.S. Department of Education and the State of Texas, a report indicates that 65 percent of jobs in the local economy require a two-year degree or advanced technical training, compared to 20 percent of jobs requiring a four-year degree. These results show both great promise for the role of Vernon
College in the region as well as a disconnect between community perceptions and the appropriate distribution of students in higher education. Vernon College must also consider its role in helping to reduce the high school dropout rate and encouraging more students to enter a sector of higher education that will lead to jobs.
One key to economic development is ensuring a highly skilled workforce is prepared to meet the needs of business and industry. Texas Workforce Commission has recently identified allied health, advanced manufacturing, and information technology as three of the key areas for Texas’ economic success. Vernon College is uniquely positioned to meet the workforce needs in these areas.
Service Area Population
Students
In fall 2005, the college reached record enrollment in credit courses with a headcount of 2785 students. This figure represents a 3.5 percent gain over 2004 and a 59 percent gain since 1997. The college serves an ethnically diverse student body with 74 percent White, 14 percent Hispanic, 8 percent African-American and 4 percent other. The average age of Vernon College students is 25. Although adult students continue to be a significant portion of the student body Vernon College is experiencing a resurgence of traditional-aged students entering the college. One key reason for the increased number of traditional-aged students is Vernon College has become an institution of first choice for many students seeking to earn either a two-year transfer degree or a two-year degree, certificate or diploma in a technical area.
Service area population is a key factor in determining facilities priorities. The college's service area includes twelve counties in North Texas: Archer, Baylor, Clay, Cottle, Foard, Hardeman, Haskell, King, Knox, Throckmorton, Wichita, and Wilbarger. Important to the college's planning efforts is a better understanding of where growth is occurring. According to 2004 U.S. Census data, the majority of the population in the service area resides in Wichita county and its 2 suburban counties, Archer and Clay. The Texas State Demographer projects continued growth in Wichita, Archer, and Clay counties, while the rest of the service area’s rural counties’ population will range from remaining steady to rapid decline. Currently, 56% of Vernon College’s students are from Wichita County.
Students who enter Vernon College come with greater knowledge and greater needs each year. First, they are more technologically savvy; therefore, they bring higher expectations for on-line services and access to faculty and staff. Second, with the emergence of increasing tuition, students are more dependent on financial aid. While admissions is the gate-keeping function at most four-year colleges and universities, the open-door philosophy of two-year colleges reduces admission eligibility issues in many academic areas. At two-year colleges, access for many students depends on available funding and navigating through the financial aid process. In addition, a cadre of services to students including advising, job placement, and college skills development complement classroom instruction to meet the individual needs of Vernon College students.
Faculty and Staff
Vernon College employs approximately 215 full-time faculty and staff who provide the backbone for all instructional efforts. Recruiting high quality faculty and staff is an ongoing challenge as more and more retire and our institution grows. Decreased funding for new hires and strong competition among private sector entities makes hiring and retaining qualified faculty and staff a constant challenge. Also, the college has become increasingly dependent on adjunct faculty who do not receive benefits. At present, adjunct faculty teach thirty percent of credit courses. A healthy mix of adjunct faculty brings real-world flair to the classroom, yet with nearly one third of all courses taught by adjunct faculty, the college needs to address issues related to facilities planning. First, adjuncts must have a place to meet with students and obtain the technological support to create classes and effectively communicate with students. Second, adjunct faculty neither typically serve on college committees nor are they perceived to be as invested in the overall success of the college.
A recurring strategy in higher education has been to retain current faculty and staff through professional development opportunities. Professional development may take many shapes including seminars, workshops and on-line resources. Technology training is critical to the success of the institution. Faculty have learned new methods for facilitating the learning process. Additionally, professional development funding provides opportunities for faculty and staff to better themselves and become more satisfied with their current roles in the college. In a multi-campus institution, the faculty and staff of Vernon College have continuing discussions on student needs, new technology, campus safety, the changing face of professions, and communication among faculty, staff and students.
Instructional Delivery
Instructional delivery is a topic critical to education and facilities planning. In recent years, Vernon College has expended considerable effort and resources to upgrade technology in classrooms. Because technology changes so rapidly, the college must place a premium on classroom flexibility when making facility decisions. Often, equipment upgrades are outdated by the time of installation. Current trends in instructional delivery integrate technological possibilities with educational philosophy. Trends toward synchronous and asynchronous distance education offerings, supporting software and hardware, technological sophistication of students, and increased student and industry expectations for educational convenience result in new ways of offering courses. Even more difficult to tally are the many courses that employ a hybrid model, combining in-class and on-line components.
Student Services
Students enter Vernon College with greater needs and greater opportunities for services than ever before. Student challenges include: financial needs, documented disabilities, lack of academic preparation, and personal problems. The Student Services division assists students in addressing their issues to eliminate the barriers to academic success; therefore, student development is an essential part of the academic process. As Vernon College has evolved into a multi-campus institution, additional challenges to serving students have emerged. Between the time of recruitment and graduation, students need to work through many functions including admission, financial aid, academic advising, testing, registration, and personal and career counseling. In addition to Student Services, students use library and academic support resources and seek guidance from instructors and staff in formal and informal settings. Facilities must accommodate the staff and technology necessary to meet student needs. As the college grows, it needs student development generalists and technological advancements such as paperless systems to connect students with college services in all locations. Facilities planners must constantly consult with those who provide valuable services to the VC community.
Education and Training
Transfer, Arts and Sciences - Approximately 55% of Vernon College credit students are enrolled in the Associate in Arts or Associate in Science degree programs, or in general education transfer courses. Many of these students aspire to complete a four-year degree. Through more than 300 course sections, Arts and Sciences and General Education programs prepare students for their academic future.
Workforce Education and Training - Forty-five percent of credit students enroll in one of the Workforce Education and Training Programs, with nearly half of this population enrolled in nursing or health sciences. Students enroll in degree, diploma, and certificate programs designed to provide them with skills that articulate into professional success. Workforce Education and Training Programs face a constant challenge to innovate the curriculum to match current technology. Input from business advisory boards and a college-wide commitment to meeting national certification and accreditation standards lead to continuous curriculum review. Responding to emerging technologies with new curricula such as biotechnology and nanotechnology
is critical to the college's and community's success in attracting businesses to the region. Foresight in facility and equipment needs to support these evolving programs is paramount to their success.
Continuing Education - The VC Continuing Education division is one of the largest training providers in north Texas. The strength of Continuing Education is its flexibility in meeting the needs of industry and the community. Continuing Education offers the specific training in the exact location that individuals and businesses need. Of course, the facilities and equipment must be available to provide the training pertinent to the most technologically advanced procedures in the marketplace.
Collaboration - A critical component to the success of educational offerings at Vernon College is collaboration with community partners, including other higher education institutions, Independent School Districts, and businesses and economic development and government entities. An area of increased interest is partnering with Independent School Districts. From 2000 to 2005, the college's dual enrollment offerings in local high schools grew approximately 150 percent.
Future Directions - Educational programs will experience many changes as the college evolves in the 21st century. First, it is critical the college be on the cutting edge of the technical training needed to meet workforce needs in the innovation economy. Second, those designing the curriculum must be vigilant in facilitating the connections between all components at the college. Third, the college must dedicate itself to meeting the educational needs of students by aiding in their transition from high school to Vernon College and on to either the workforce or further education. Fourth, the college should recognize its role in providing a complete student experience. Finally, VC must recognize that, as emerging technologies reach the business and higher education landscape, the college must have the facilities to accommodate specialized training. No facility can be used for one purpose. Each must maintain a high level of flexibility to ensure opportunities for years to come.
Facility Considerations
Several facility considerations should be reviewed prior to the renovation or construction of new buildings at Vernon College, to include:
Industry proximity, population trends, and programs relevant to campus development Continued enrollment growth and increased need for higher education Student service needs on each campus Emerging technologies and specialized space for training Flexibility Implications of adjunct faculty and part-time staff Campus safety Continued input from the end-user Form Follows Function
Guiding Principles
Future facility decisions should integrate the educational needs of the institution and be measured against these overarching principles: Seek and value end-user input when designing facilities. Provide the best possible learning environment by enhancing learning and support space and landscaping. Identify and apply future trends, limitations and the college's priorities to facility decisions. Promote flexibility to ensure the college's ability to adapt quickly to a changing and often unpredictable environment.
Implement current and flexible technology, allow the college to provide the best educational experience for students, be innovative in the delivery of services and maximize efficiencies.
Learning Space
A review of current literature offered insights into providing the best possible learning environment by enhancing learning space. A significant portion of the literature deals with the entire classroom environment, not limited to the heating or air conditioning. Three rules should be followed when considering the classroom environment: students should be able to see what is presented; students should be able to hear what is said, free from noise and distortion, and students should be comfortable (temperature and furniture are among the crucial considerations). Selecting the correct classroom furniture is critical to a successful learning environment. If students are not comfortable, their learning capabilities decrease. The college should give attention to the size of the work surface and the size of the seat when selecting classroom furniture. Both need to be sufficient to allow space for textbooks, writing pads and electronic items students may need in today's technological classrooms. Seating should be comfortable, flexible and spacious. The literature recommends the college should periodically poll students and faculty on their needs.
Learning Support Space
Additional learning takes place outside the classroom. Accommodating support services, especially frontline student support, will continue to offer many challenges. As the college continues to expand, creative and innovative ways will be needed to minimize competition between learning space and learning support space. The college must adopt existing and emerging technologies to offer seamless and continuous service in areas such as admissions, financial aid, registration, business transactions, and library services. Where physical facilities are still required for frontline services, innovative processes such as developing a mix of generalists and specialists working in unison to serve students in open platform environments should be the standard. Similar technologies and innovative processes will be required to address support needs of employees. The support space should be open, welcoming, comfortable and functional.
Landscape
An effective campus setting translates into more than pathways between buildings. The campus landscape is often thought of as the types and arrangements of plant materials, but the current this Plan broadens the definition of landscape. Current and future plans will acknowledge the full range and importance of site elements to ensure proper budgeting, design, implementation, and maintenance. Successful campus design must consider the landscape elements that contribute positively to the function, visual quality, and image of the institution. The careful use of these elements will enhance educational quality and the attitude toward learning. Landscape elements strongly affect the first impressions of prospective students, their parents, visiting instructors, administrators, business and industry leaders and the communities in which campuses are located. A welcoming landscape will ultimately become part of the college's reputation. Landscape features to consider are: pedestrian walks, gathering spaces, seating arrangements, open spaces, plants, special landscape features, contextual design elements, campus edge definition and character, and signage.
Limitations
Major repairs and remodeling projects are required to be funded with funds other than state appropriations. Repairs and construction costs are funded through private grants, local ad valorem taxes, or student tuition and fees. The College has been successful in securing a few private grants but the process through grants is very time consuming and the percentage of grant approvals are very low. Ad valorem taxes are assessed annually to the tax payers of Wilbarger County. Taxes are approved for any legal purpose but are traditionally used to fund physical plant expenses and athletic programs. Taxpayers within the district can
approve general obligation bonds to fund building projects. A formal vote of taxpayers is required to utilize this method. Student revenue bonds may also be used to fund facility projects.
Each of the three methods listed above have special limitations. There are few sources for funding from private grants. Grants are usually limited to special programs or populations. Also many grants are directed to urban versus rural areas. Ad valorem taxes are not a popular method for financing. The local taxing district is one of the smallest within the state from a valuation basis and also has one of the highest tax rates per $100 valuation. Student revenue bonds are a viable method but have another set of limiting factors. State appropriations in Texas have decreased for many years and with local ad valorem taxes at a very high level, tuition and fees is the only viable method to assist in financing any increase in funds for the operational budget. Since tuition and fees are obligated for bonding purposes, they are not available for the general needs of the college. A financial balancing act requires close scrutiny of expenditures for the district.
Building codes are another limiting factor. Many of the campus facilities were constructed in the 1970s and 1980s. Building code issues were more relaxed and thereby any current modifications to structures require the facilities to meet the current International Building Code. Another factor is also bringing facilities up to all appropriate federal statutes. The American with Disabilities Act impacts all decisions for remodeling and new construction. Some facilities have been assessed as to having low level of asbestos within the structures. In most cases asbestos is within the floor tiles and are not a hazard until they are removed. Certified abatement companies have to be contracted and are very expensive.
Future Property Acquisitions
Based on projected enrollment growth, industry trends and population growth, the current land assets of the college are sufficient to meet foreseeable needs. However, should an opportunity develop, the following guidelines will be used in determining the necessity of renting, leasing, swapping, or acquiring property:
The property should be at little or no cost to the college. The property will enable the college to protect its campus views and help ensure that its neighbors complement the mission of the institution. The property will meet an unforeseen need that cannot be met with current property owned by the college.
An affirmative decision on any one of these guidelines may cause the Board of Trustees to consider acquiring additional property.
Establishing Facility Priorities
There is often a significant lag between the identification of a facility concept and the acquisition of necessary resources to convert the concept into an active project. Facility priorities will often be out of alignment with the dynamic environment in which the college operates. A flexible process is required for the college to be responsive to the changing environment and the evolving needs of students, employees, business and industry and the community. Consequently, a facility prioritization process should be one that is reviewed and updated frequently. The Master Facilities Plan identifies mid-range and long-range facility priorities and potential funding sources. It is reviewed annually to include current approved and funded projects that the college has established as its priorities.
FACILITIES PLANNING
VERNON COLLEGE FACILITIES PLANNING
The Facilities Planning Committee for Vernon College is a standing committee. The committee meets two to three times annually. Membership is broad based and represents every category of employee. The committee’s responsibility is “to plan for future needs and to make recommendations for appropriate utilization of existing space”. Ad hoc committees have been utilized when assessing individual campus or center’s needs, reporting back to the larger committee on an annual basis the needs identified at all instruction and administrative centers. Upon completion and reporting of the institutional needs by the ad hoc committees, a document is produced that identifies individually all needs including a priority rating for completion of each project of 1-3 years, 3-5 years, or 5-7 years. The director of the physical plant and the dean of administrative services reviews each item listed and estimate the costs for the project. Estimated costs are entered when available next to each listing on the priorities worksheet. These documents are sent to the President for review and comment. The President shares the information with the President’s Council, small group of the four leading administrators, for input. Ultimately the President makes the decision as to which projects are then placed in the budget for completion in the next fiscal year.
Many facility upgrades and construction projects have been completed in the past few years on the Vernon Campus. Four years ago, fiscal year ended August 31, 2002, a welding lab was renovated and retrofitted to become a new cosmetology lab in the Sumner Applied Arts Building. Also a nursing skills lab, computer lab, and nursing offices were remodeled. One of the two major hallways was updated with new floor covering, wall coverings and new ceiling grid with new lighting. An addition was made to the current maintenance warehouse for two buses owned by the College. The Skills Training Center in Wichita Falls was remodeled to accommodate a new machining lab and a new area for an aviation maintenance program. The Century City Center in Wichita Falls was also being renovated to accommodate additional classroom and lab space. Hallways were painted and some new flooring was laid in various halls and instructional spaces.
The Century City Center in Wichita Falls has also received many upgrades from a perpetual maintenance standpoint. The awning over the main entrance was replaced in 2002. For student and staff safety, a new security system was installed and the switchboard operator/receptionist area was enclosed during the 2002-03 fiscal year. The testing center in the library was remodeled and updated during the 2002-03 year as well.
The Skills Training Center in Wichita Falls received a newly remodeled aircraft maintenance lab and machining lab in 2002. Alarm systems and cameras were installed for security purposes in the center during 2002 as well. Also all ceiling tile in the hallways and restrooms were replaced and a fresh coat of paint applied to the hallways and restrooms during the 2001-02 year. In late 2002 the parking lot lights were upgraded and replaced where necessary.
The College approved a performance contract for energy conservation measures during the September 2003 Board of Trustees meeting. Proposals were advertised, providers interviewed, a comprehensive energy audit conducted, and recommendations were made to the Board of Trustees for approval. The energy management modifications were made during the fall of 2003 and the spring of 2004. All lighting fixtures were replaced with new energy efficient units, HVAC systems were updated and replaced, and all water usage devices were replaced. The total cost of the project was $1,703,996. Also during the fiscal year the remaining hallways in the Sumner Applied Arts Building were updated with new flooring, wall treatments, ceiling grid and lighting. The main hallway in the Biggs Arts and Sciences Center, the other main instructional building on the Vernon Campus, was updated with new flooring, wall treatment, ceiling grid and lighting.
Century City Center had additional remodeling and maintenance projects during the 2003-04 year. The library and special services area was remodeled to better serve the students. The Continuing Education Department was relocated and necessary room modifications were made to accommodate students and staff.
New lighting and air ducts were added where needed in various areas and rooms of the facility. An ITV classroom was added and necessary electrical modifications were made to accommodate the students. Five classrooms were retiled. The student lounge was remodeled and all walls were painted, ceiling tiles replaced, and floor covering replaced.
The Skills Training Center saw improvements as well during 2003-04. An airplane hanger was constructed for the airplane maintenance program and a Vernon College sign was painted on the side of the new hanger. The ITV classroom was updated during the school year. The student lounge received a fresh coat of paint and new flooring.
In the spring of 2004 the College Board of Trustees approved the remodeling of three areas in the Wright Library on the Vernon Campus. One area renovated was for the special services program. The department serves students with special needs by providing textbooks, tutoring, child care expenses, and travel funds to and from classes. Another area in the Wright Library was renovated to house a new Faculty Innovation center. A Department of Education Title III Grant is assisting in manning a specific area for faculty development. The innovation center will assist faculty with multimedia presentations and other specialized delivery methods for teaching and training. The third area developed was a new space for a testing center. The testing center is a central focus of student entrance and other standardized student testing on the Vernon Campus.
In the summer of 2004 the Board of Trustees approved the purchase of the Century City Center in Wichita Falls. The center is approximately 138,000 square feet and has been a location for seventeen years for both instructional and administrative support services for students in Wichita Falls. The College occupies 50,090 square feet or 36% of the building. The rest of the structure is leased to three lessees with lease contracts from one to four years in length. The College signed its first lease for space in the facility in May 1989. The purchase in the summer of 2004 was the culmination of many years of planning and discussion by administration, faculty, staff and the Board. A student revenue bond issue was utilized to purchase the building and for building renovations and a new roadway on the Vernon Campus.
During the 2004-05 fiscal year many projects were begun and completed. A roadway connecting the two main parking lots on the Vernon Campus were designed, proposals requested and a bid approved by the Board. By mid-spring the project was completed. The King Gymnasium and Natatorium were in need of a facelift. The locker rooms had not been renovated since they were constructed in 1975. An architect was engaged to design new locker room facilities, upgrade for the public restrooms, and construct a new ceiling for the natatorium. Proposals were received and the project began in May 2005. The project was completed during the fall of 2005. New lawn area was established and lawn sprinkling systems were installed. The Athletic dormitory was totally repainted during the summer of 2005.
For the 2004-05 year, the Century City Center had a room painted and new flooring put down and designated as the Testing Center. A new ITV room was setup and the necessary electrical changes were made. A window was cut into a wall from the hallway to allow access for students to the veteran affairs department. Classrooms in the 800 hallway received a coat of paint. A computer lab was remodeled with new paint and floor coverings.
The Skills Training Center had an upgrade on the fire and tornado alarm systems during the 2004-05 year. Also additional electrical circuits were placed in the HVAC program labs. All locks into the welding lab area were upgraded.
Late in the summer of 2005 architectural drawings were completed for the renovation of the Osborne Administration Building on the Vernon Campus. The drawings were the culmination of a year of planning for the renovations. All staff, the Board of Trustees, and the architect worked and reworked the plans until the
final plans were agreed upon. Request for proposals were made and a contractor was selected by the Board of Trustees to begin work in late fall 2005. The remaining funds from the student revenue bond issue were to be utilized for this project. Approximately 8,500 square feet was to be added to the existing structure and virtually all other surfaces and areas of the building to be remodeled. The project is approximately 75-80% completed with final completion to be in late summer or early fall 2006.
During the fall semester 2005 the architectural firm was engaged to assist in the design phase for the Century City Center in Wichita Falls. Meetings began with the president and chief administrators of the college. Discussions with the architect ranged from natural entrances, exits, and corridors or hallways, which offices or departments should be located in proximity with others, which areas should be closest to entrances or exits, and what functions should be located in which parts of the building. Three to four meetings were held with divisional deans discussing the matters with all staff between meetings. Progress reports were sent to the Board of Trustees at virtually each monthly meeting. In late spring of 2006, a set of floor plans and some architectural picture boards were available for viewing. The “working” drawings are currently being reviewed for future modifications before architectural plans are drawn. During the 2005-06 year, various halls have been painted through out the facility. A new sign was placed on the outside of the building.
Also during the fall 2005 it was determined that an electrical system evaluation must be competed before any additional electrical changes could be made at the Skills Training Center in Wichita Falls. A engineering firm was contracted to complete the study. The report was issued in late fall 2005. A new sign for the building was erected.
Facilities Planning Committee - Wichita Falls Ad Hoc
The purpose of the Wichita Falls Ad Hoc Committee of the Vernon College Facilities Planning Committee is to perform an annual needs analysis on the three instructional locations utilized by Vernon College in Wichita Falls. The ad hoc committee membership is comprised of major stakeholders who are either housed or who supervise people/programs that are housed at each of the three locations. The ad hoc committee is currently chaired by the Dean of Instructional Services who provides administrative oversight to these facilities. She is directly responsible for the instructional programming that occurs at these locations and she spends an average of 3 days a week at her office in Wichita Falls
Each of the three instructional locations is unique in its form and function. The VC-Sheppard Learning Center is located on Sheppard Air Force Base (SAFB) and consists of an administrative office suite located in the F. Kelley Ezell Personnel Center (Bldg. 402) and classroom/instructional offices located in Burns Hall (Bldg. 920). The facilities are provided free of charge to Vernon College. The majority of course offerings taught on SAFB are academic in nature and are offered in support of the active duty military member’s pursuit of his/her Community College of the Air Force degree (CCAF). The VC-Skills Training Center is the institutions designated industrial skills training center. Vernon College leases areas of this facility from Wichita County. This facility houses the college’s welding, HVAC, electronics/electricity, automotive, truck driving, and CISCO networking programs. The majority of course offerings at the STC facility are credit/non-credit workforce education and training courses. The VC-Century City Center offers a combination of academic and workforce courses/programs. The majority of the workforce courses at the CC location are allied health/allied health related. The institution actually owns the CC facility. It was purchased in July 2004. The facility has 138,158 square feet, which will provide VC with space to continue to expand.
Historically, the ad hoc committee was initially established in the fall of 2000. Minutes from an October 26, 2000 meeting indicate that the College President charged the committee with the following tasks: 1) identifying potential sites for a permanent facility in Wichita Falls including a listing of pros, cons, and cost analysis for each alternative, 2) possible additional space available at the Century City Center and the length of lease at CCC, and 3) self-help/maintenance at Sheppard Learning Center and the need for tact when
working with the Air Force. The ad hoc committee completed its work and forwarded its recommendations to the Facilities Committee in December of 2000. The committee remained dormant until August of 2005. The purchase of the Century City location spurred the need for the ad hoc committee to resume its meetings. In 2005, the ad hoc committee was reconvened to review the status/needs of the Wichita Falls instructional locations.
At its August 2005 committee meeting, the ad hoc committee decided that because the Wichita Falls locations are so diverse in their form and function that each location should be examined separately. The committee believed that it would be extremely difficult to prioritize needs of one center against the needs of another center. Hence, the chair directed the committee to list the needs for each of the Wichita Falls instructional locations separately. The committee relied heavily on the knowledge of the committee members directly associated with each of the facilities. Once a list of needs was developed, the chair tasked the committee to perform a priority ranking of the identified needs. Needs were grouped according to 1-3 year priorities, 3-5 year priorities, and 5-7 year priorities (see attached 2005 identified needs and rankings). Because the task of identifying needs at the newly purchased Century City location was so mammoth and required input from so many organizationally wide stakeholders the ad hoc committee recommended that a “special” committee be established to plan and outline the specific needs for future renovations and occupation. The ad hoc committee concentrated on specific items or small picture items for the Century City location
The college president did appoint a special committee to plan and outline the specific needs for future renovations/occupation of the CC location. Each of the deans was tasked with talking to the individuals in their division to establish needs/desires. The deans then met with an architect numerous times in order to establish the facilities plan that now exists for the CC location.
In June of 2006 the ad hoc committee was again reconvened. The committee was tasked with reviewing the priority list that was previously established for the Wichita Falls locations to ascertain whether or not the items listed still reflected current need. In review of the priority rankings first established in August of 2005, the committee discovered that some of the items listed had actually been accomplished during the school year (i.e.: flagpole lighting, paint, etc.) The completed items were deleted from the list. The committee voted to combine some of the existing items, added new items, and reprioritized items. The ad hoc committee forwarded their revised plan to the Chair of the Facilities Planning Committee.
VERNON COLLEGE – WICHITA FALLS 2006-2007 Priority Rating Recap June 2006
1-3 3-5 5-7 Building/Item to be ranked: Years Years Years
CENTURY CITY CENTER
1. Additional classrooms X 2. Color coding hallways X 3. Administration/instructional office X 4. Academic Testing facility X 5. Surgical technology labs – 2 X 6. Three auditoria X 7. Storage X 8. Décor – artwork, paintings, aesthetics X 9. Larger bookstore X 10. Warehouse facility X 11. Parking lot reworked – repave, landscape, speed bumps X 12. Signage – building & parking lot; scrolling Marquee signage X 13. Flagpole X 14. Pharmacy Tech lab X 15. Additional computer lab X 16. ADA compliant restrooms – additional in front of building; remove coat rack & install a shelf for storage X 17. Windows in classroom doors X 18. Outdoor landscaping: shrubs, grass, mulch X 19. PASS Center expanded X
1-3 3-5 5-7 Building/Item to be ranked: Years Years Years
SKILLS TRAINING CENTER
1. Additional space – classrooms, labs, record storage X 2. Exterior cameras for truck driving X 3. Telecommunications upgrade: ability to transfer calls, additional phone lines X 4. Paint hallways and door sills X 5. ADA compliant – Automatic door needs to be installed & concrete replaced in handicapped parking area X 6. Stand alone storage facility X 7. Exterior landscaping and painting X 8. Electrical concerns X 9. Parking lot repaving X 10. Lighting outside X 11. Administrative space X 12. Replace flooring X 13. Conference room make over X
SHEPPARD LEARNING CENTER
1. Building 920 – ITV receive only site * 2. Building 402 – telecommunications upgrade X 3. Building 920 – minor aesthetics, furniture, whiteboards *
* SAFB may move all educational functions to Bldg. 402 so #1 & #3 are on hold for now.
VERNON COLLEGE 2007-08 Priority Rating Recap October 2007
1 - 3 Years 3 - 5 Years 5 - 7 Years Building/Item to be ranked 2007-08 thru 2009-10 2010-11 thru 2012-13 2013-14 thru 2015-16
VERNON CAMPUS Osborne Administration Building 1 Renovation of the auditorium dressing area and restrooms $20,000 2 Parking lot ($2,000 per space), front entry and flag pole $100,000 3 Re-roof building - warranty expires January 2013 >7yrs$100,000
Electra Waggoner Biggs Arts and Sciences Center 1 Remodeling of classrooms - all floors, walls, ceilings , Roberson's office $73,000 2 Re-roof building - warranty expires 2011 $125,000 3 Modification & remodeling hallway restrooms $15,000
Sumner Applied Arts Center 1 Remodeling of classrooms & remove glass in 423 $107,500 2 Automotive lab remodeling to meet ASE certification $20,000 (Possible move to Wichita Falls) 3 Re-roof building - warranty expires 2010 $200,000 4 Modification & remodeling hallway restrooms $15,000 5 Remodeling remaining four faculty offices $19,500
Colley Student Center 1 Remodeling the student activity director’s office ceiling $7,500 2 Purchase large external storage container for student activities $4,000 3 New tables, chairs, or possibly booths around the outside $20,000 4 Remodel men’s & women’s restrooms $15,000 5 Re-roof building - warranty expired July 2022 >7yrs $100,000 Wright Library
1 Existing parking lot repair $25,000 2 Major library renovation (see plans) $500,000 3 Re-roof building - warranty expires January 2011 $86,000
Student Residence Center - 128 beds 1 Replace stairs in remaining three stairwells - $4,500 each @ 3 $13,500 2 Replace carpet in residence rooms with tile - $1,500 per room $96,000 3 Replace vanities & sinks in each room - 64 rooms @ $500 $32,000 4 Replace bathroom tile - 10 of 64 per year $1,200 $1,200 $1,200 5 Repair & paint residence room walls - 21 of 64 per year $5,000 $5,500 $6,000 6 Convert 1 room into a kitchen for weekend use $10,000 7 Re-roof building - warranty expires 2014 >7yrs$100,000
Athletic Residence Center (North) 1 Re-roof building - metal roof with no warranty 2 Repair & paint residence room walls - 7 of 14 per year $6,000 $7,000 $8,000
Wade Kirk Softball Field 1 Covered grandstand area on the first base side of home plate $7,500 2 Additional stands $10,000 3 Dressing room large enough for 22-25 players (30'X20') $100,000 4 Remodel men’s/women’s restrooms $15,000 5 Re-roof building - metal roof with no warranty
King Physical Education Center 1 Exercise/aerobics room or rooms (30'X90') on west side $270,000 2 Two all purpose rooms for PHED theory (30'X75') north side $250,000 3 Resurface weight room floor $27,000 4 Re-roof building - warranty expires June 2014 >7yrs$150,000
Chaparral Baseball Field House 1 Replacement of the field house $175,000 2 Dressing room to accommodate 22-25 players off dugout $100,000 3 Re-roof building - warranty expired $6,500 Rodeo Arena
1 Concrete driveway to arena entrance $6,300 Replace pipe-timed events pens, bucking chutes, & overhead stabilizing 2 fences $6,900 3 Replace one bucking chute in bull arena and add an additional one $1,800 4 Two 20' truck containers for student feed and tack storage $6,400 5 Connect to City water and buy reel type water sprinkler for arena $5,000
Campus Roads 1 Library access road & access to other parking lots for inner loop $216,000 2 New road from Augusta Street to the Rodeo Arena $200,000 3 Congregate Meal parking lot $90,000
Campus Signage 1 Numbers placed on the primary building entrance awnings $1,500 2 Contract to produce a three dimensional campus map to be placed in metal or brick displays near parking lots $15,000
President's Home 1 Remodel utility bathroom $5,000 2 Remodel master bathroom $10,000
Quad Area 1 Lighting 2 Seating and tables 3 King Pavilion or Plaza
Locks and Keys 1 Keypads for technology classrooms $16,000
VERNON CAMPUS SUBTOTAL $1,523,600 $1,547,200 $460,000
WICHITA FALLS CAMPUSES Century City Center: Existing Interior Space 1 Remodel all restrooms $25,000 Storage for surgical tech, voc nursing, continuing education, student 2 service, etc. Graham's area 3 Additional math computer lab-tables, chairs, patrician, electrical $4,000 4 Décor - artwork, painting, aesthetics - Wal-Mart grant $3,000 5 Install new entrance doors for northwest entrance $12,000
Newly acquired space - Graham Central Station area 1 Additional classrooms with furniture $1,250,000 2 Administration/instructional offices $500,000 3 Surgical Technology lab by 2011 $200,000 4 Academic Testing facility $250,000 5 Two auditoria $300,000 6 Larger Bookstore $250,000 7 PASS Center expansion $350,000 8 Science labs $400,000 9 Faculty/staff lounge/meeting/workshop/kitchen area $100,000 10 Enhanced library facilities $500,000 11 Reception area $75,000 12 SUB/food court $125,000 13 Mailroom $10,000 14 New entrance/tiled atrium area $10,000 15 Re-roof theater area of building $350,000 16 Parking lot with re-worked entrance and re-paving and landscaping $750,000 Signage-building & parking lot; scrolling marquee signage, re-design 17 entrances $250,000 18 Flagpole $7,500 19 Re-roof Vernon College occupied area - warranty expires 2020 $750,000
Exterior 1 Warehouse facility - 40' X60' $50,000
2 Covered outdoor gathering area - 18' X 28' $15,000 Security 1 Windows in classroom doors $15,000 2 Interior and exterior security systems $200,000 Skills Training Center: Existing Interior Space Additional space - 5 classrooms, 2 labs, 2 offices-monthly lease up 1 $1,026.80 $250,000 2 Replace carpet in office areas and conference room $35,000 3 Paint hallways, remaining rooms, door sills, and doors $7,000 4 Telecommunications upgrade - phone switch $2,000 5 Add automatic door system to an outside entrance door $3,000
Exterior 1 Parking lot repaving - truck driving area $100,000 2 Seal or repave motorcycle parking lot area $75,000 3 Stand alone storage container $4,000 4 Exterior landscaping $3,000
Security 1 Windows in classrooms doors $5,000 2 Exterior and interior security systems $75,000
Sheppard Learning Center: Existing interior space 1 Building 920 - ITV receive only site $7,500 2 Building 402 - telecommunications upgrade - message light for phones $5,000
WICHITA FALLS CAMPUSES SUBTOTAL $651,500 $429,000 $6,242,500
GRAND TOTAL OF ALL FACILITIES $2,175,100 $1,976,200 $6,702,500 GRAND TOTAL 2007-08 YEAR IN BOLD ITALIC $366,200
Facilities Planning Committee - Vernon Ad Hoc
The Vernon campus ad hoc committee has met to work on the assignment of reviewing and making changes to the Vernon Campus facilities plan. The Committee has been through or discussed most of the buildings on campus, both as a group and with individuals from each building, and looked at current and future needs. Listed below are ideas for each building and the general areas of concern. These items are not listed in any priority ranking, but serve as a document for submission to the Facilities Planning Committee. A priority ranking survey for each suggested improvement, addition, or re-modeling noted below was solicited from each committee member.
Osborne Administration Building – The committee recommends renovation of the drama dressing and bath rooms when the building is being remodeled and expanded in the near future. The addition of an air lock or breezeway to the lobby entrances would also serve to better control the buildings heating and cooling fluctuations.
Electra Waggoner Biggs Arts and Sciences Center - The changes being recommended for this building are much less extensive. The committee believes that classrooms 301, 302, and 303 should be combined into one classroom. This will enable the teaching of more students in a single section (nursing). The College is currently short of large classrooms for teaching Government, History, English, and other basic academic courses. Seating in the hallway and the continued remodeling of classrooms is needed. Additional faculty office space and the expansion and remodeling of existing faculty offices are also needed. The last suggestion is for fire exits to be constructed at the end of each faculty office hallway.
Sumner Applied Arts Center - The remodeling of classrooms and the vocational nursing offices needs to be completed. A recommendation has also been made to remove the glass wall to room 423. The drama program needs additional and more accessible storage space. Thus, the committee suggests looking into the purchase of external storage containers or an addition to the warehouse to meet this storage need. The automotive lab needs renovations (bathrooms, lockers, etc.) to meet ASE certification standards.
Colley Student Center - Removal of the brick awnings located over the windows in the pool room, which was formerly the exterior, is recommended. Storage for student activities materials and remodeling the student activity director’s office (window wall type construction) where the current storage is located is also recommended. This renovation would enhance both the student space available and the appearance. Another recommendation included the purchase of external storage containers or an addition to the warehouse to meet the storage need. The committee suggests that different types of tables and chairs, or possibly booths around the outside of the dining area, would greatly enhance the feel, comfort, and atmosphere of the cafeteria.
Wright Library –Recommendations include moving the PASS Center to the proposed new building (noted below) and using the vacated space along with the lecture classroom for library expansion. The committee also suggests that library staff should study or visit newly built and renovated libraries over the next year to develop recommendations for an architectural plan for the building. Doors at the main entrance should be replaced to facilitate easier access. The parking lot at the front of the building should be enlarged and should include a visitor’s section. The furniture, tile, carpet, and workroom doors also need to be replaced or updated. The committee suggests that a sunroom be constructed on the library front porch to be used for a coffee house, soft drink, type of (Barnes & Noble) student lounge and study area.
As recommended above, the library planning committee is proposing a three-phase plan to renovate the Wright Library.
Phase I: Removal of the raised dais to open the area, gain floor space, and improve access. This phase would include the development of a computer lab, enclosed in glass, at the southeast corner of the building.
Phase II: Construction of an atrium at the front patio area of the library, offering additional space for student seating and study areas.
Phase III: The building of a mezzanine or balcony with a state of the art computer lab and meeting rooms.
Wade Kirk Softball Field – An additional covered grandstand area is needed on the first base side of home plate. Additional stands are also needed in this area. A dressing room large enough to accommodate 22-25 players that would connect to the current home dugout is also desired.
King Physical Education Center – The suggestions for this building include the construction of two racquetball courts, another coach’s office, exercise/aerobics room, and all- purpose class rooms. These improvements would allow all coaches to be office in the same area, better utilizing classified staff.
Chaparral Baseball Field House – The committee recommends replacement, or a substantial remodeling, of the field house to a similar architecture as the other buildings on campus (tan brick). This building should also include restroom facilities for the public. A dressing room large enough to accommodate 22-25 players that would connect to the current home dugout is also desired.
New Building - The committee also foresees that the growth of distance learning and technology will eventually mandate the construction of a new Distance Learning Technology Building. The committee believes the building should contain at a minimum, 4 or 5 distance learning classrooms, 1 instructional design room, 1 media room, 7 computer labs, a Pass Center area, and 1 testing center with computers. The new building would also have a ripple effect in that the Pass Center and the distance learning labs in both the library and the Sumner Applied Arts Building could be relocated, freeing up classroom space in both buildings. These suggestions were made with the building survey in mind.
Campus Roads – The condition of some roads on campus need to be addressed from both a repair and functionality standpoint. Specific repairs include the access road to the library workroom, and the road from Augusta Street to the Rodeo Arena. The committee also suggests the addition of parking south of the Osborne Administration Building (toward Hwy 70) for ease of accessibility to the building’s planned addition. This change could also be achieved in conjunction with a campus internal loop, from the library entrance road off Hwy 70 to the main entrance road off Hwy 70, in much the same manner as the newly finish road connecting the west parking lot with the east lot.
Campus Signage – The committee suggests that numbers (i.e. 300 or 300-399 on the Biggs Arts and Sciences Center) be placed on the primary building entrance awnings. These numbers should match current building signage in size and appearance in order to be visible from a distance. Internal signage needs should also be addressed. In addition, the committee suggests that the college contract to design a three dimensional campus map. These maps should be placed in metal or brick displays near each student and/or visitor parking lot.
Locks and Keys – Building, office, and other room locks need to be updated campus wide due to the age of each and prior lack of key controls. This task would probably be best achieved on a building by building basis to manage cost constraints. The old system wherein each employee has a key to his/her office and then a step up of priority from that point (i.e. an “A” key would open every door on campus, while an “AA” key would only open certain doors) would work well. The committee also believes that the distribution and collection of keys would best be managed by the Human Resource Office.
VERNON COLLEGE – VERNON 2006-2007 Priority Rating Recap June 2006
1 - 3 3 - 5 5 - 7 Building/Item to be ranked Years Years Years
VERNON CAMPUS Osborne Administration Building 1 Renovation of the auditorium, drama dressing and $20,000 2 Air lock or breezeway to the lobby entrances to better control the building's heating and cooling $15,000 3 Parking lot($2,000 per space), front entry and fl $100,000 4 Re-roof building - warranty expires______
Electra Waggoner Biggs Arts and Sciences Center 1 Remodeling of classrooms - all floors, walls, ceiling $90,000 2 Remodeling of existing faculty offices $11,000 3 Fire exits at the end of each faculty office hallway $10,000 4 Re-roof building - warranty expires 2011 $125,000
Sumner Applied Arts Center 1 Remodeling of classrooms $105,000 2 Remodeling of vocational nursing offices $15,000 3 Remove the glass wall to room 423 $2,500 4 Automotive lab remodeling to meet ASE certification (may move to Wichita Falls) $20,000 5 Re-roof building - warranty expires 2010 $200,000
Colley Student Center 1 Remodeling the student activity director’s office $7,500 2 Purchase of large external storage container for student $4,000 3 New tables, chairs, or possibly booths around the outside $20,000 4 Re-roof building - warranty expired 2003 $75,000
Wright Library 1 Opening the front door for ease of access - lands $5,000 2 Existing parking lot repair front of building – v $25,000 3 Major library renovation (see plans) $500,000 4 Re-roof building - warranty expires ______
Student Residence Center - 128 beds 1 Re-roof building - warranty expires 2014 $100,000 2 Replace stairs in remaining four stairwells - $18,000 3 Replace carpet in all residence rooms with tile - $64,000 4 Replace vanities & sinks in each room (64 @ 500) $32,000 5 Convert 1 room into a kitchen for weekend use $10,000
Wade Kirk Softball Field 1 Covered grandstand area on the first base side of home pl $7,500 2 Additional stands $10,000 3 Dressing room large enough to accommodate 22-25 players (30’ X 20’) $100,000 4 Remodel existing restrooms $15,000
King Physical Education Center 1 Exercise/aerobics room or rooms (30'X90') on west $270,000 2 All purpose two class rooms for PHED theory (30'X75’) $250,000 3 Re-roof building - warranty expires ______
Chaparral Baseball Field House 1 Replacement of the field house $175,000 2 Dressing room large enough to accommodate 22-25 players off dugout $100,000
New Building 1 Construction Distance Learning Technology Bldg (72X200=14,000 sq ft) $3,000,000
Campus Roads 1 Library access road and access to other parking lots for inner loop $216,000 2 New road from Augusta Street to the Rodeo Arena $200,000 3 Congregate Meal parking lot $90,000
Campus Signage 1 Numbers placed on the primary building entrance awnings $5,000 2 Internal signage at Tower of Knowledge project Donated $ 3 Contract to produce a three dimensional campus map to be placed in metal or brick displays near each parking lot $15,000
Locks and Keys 1 Building, office, and other locks need to be updated $50,000
VERNON CAMPUS SUBTOTAL $2,140,000 $712,500 $3,225,000
MAINTENANCE
VERNON COLLEGE FACILITIES MAINTENANCE
VERNON CAMPUS
ROUTINE MAINTENANCE SEASONAL SCHEDULE
September Routine boiler check prior to start up. October Light boilers and turn off AC/heat on. December Primarily deferred maintenance projects. March Boiler shut down: AC filters cleaned – limited deferred maintenance. April AC start up all buildings. May General repairs to Residence Centers; some deferred maintenance. June General repairs to Residence Centers; some deferred maintenance. July General repairs to Residence Centers; some deferred maintenance.
On As – Needed Basis: 1. Change out light ballasts and tubes. 2. Repair furniture, broken windows, damaged walls, leaks, etc. 3. Replace worn out equipment such as water fountains, etc. 4. Adjust temperature to satisfy building occupants. 5. Unlock building in a.m. secure in the p.m.
Routine maintenance throughout rest of year is work-order driven. (Refer to work order process)
GROUNDS: Campus Dec – Jan Trim trees, assist in deferred maintenance. Feb – March Spray herbicide on outer campus; maintain flower beds; fertilize interior campus; prepare equipment for mowing season; trim hedges, repeat every 2 months; assist with deferred maintenance projects. April – May Begin mowing campus and athletic fields 2-3 times per week; plant flowers (early April); edge and weed eat 2 times per week (April through September). June – Aug. Grass Season. Sept – Oct. Overseed perennial rye inside campus; prepare grounds for winter. Nov Prepare grounds for winter, including water wells; prepare all mowers, tractors, trimmers for winter and store.
Athletic Fields Feb, May, and Oct Fertilize. May Spray herbicide.
Routine grounds care plus response to specific work orders. Constant attention to athletic fields.
HOUSEKEEPING: August General cleanup of Residence Centers prior to occupancy. December Major floor and restroom maintenance all buildings (tile and carpet). March Major glass and wall cleaning all buildings. May Major Residence Centers cleaning.
Balance of year routine housekeeping all buildings.
PREVENTIVE MAINTENANCE
EXTERIOR:
1. Inspect flat roof and overflow drains. 2. Inspect cant around roof and Mansard. 3. Inspect weepholes and motor joints on all masonry. 4. Inspect foundation for cracks, leaks, or other damaging effects. 5. Inspect all outside steps & handrails. 6. Inspect all outside doors for weather stripping, loose screws, and closer malfunctions. 7. Inspect loading ramp and overhead door. 8. Inspect basement, basement door and closer.
INTERIOR:
9. Inspect all floors, tile, base, and corners for damage and loose ends. 10. Inspect all ceiling tile for damage, loose ends, and wet spots. 11. Inspect all stair tread/handrails/landings. 12. Inspect all window hardware and glass. 13. Inspect all doors/locks/batts/closures/stops. 14. Inspect all walls for holes & other problems. 15. Inspect all restrooms, including stall doors, locks, hinges and dispensers. 16. Inspect fire escape routes and signs. 17. Initiate scope and work order for scheduled maintenance.
Preventive Maintenance Form: Boilers
HVAC Startup – October HVAC Shutdown – April
Surface Care
1. Look for corrosion or soot formation. Evidence of heavy sooting could be a sign of poor fuel atomization or incorrect air/fuel ratios. 2. Check for tube leakage. 3. Repair system leaks.
Burner Maintenance
1. Periodic service will include internal cleaning and replacement of filters. 2. Check flame detection system for proper operation. Ignition should be reliable. 3. A qualified service technician should conduct these inspections.
Control Maintenance
1. Check condition and operation of low water cutoffs, operating controls, high limit controls, and safety valves on a regular basis. 2. Follow operating manual supplied by manufacturer when conducting control inspection and maintenance. 3. Check condition of safety relief valves.
Preventive Maintenance Form: Air Conditioners
HVAC Startup – April HVAC Shutdown – October
Compressors – Maintain Daily Log
1. Compressor oil check. 2. Oil filter check.
Compressor Motors
1. Windings. 2. Leads and Contacts. 3. Lube bearings 4. Check for restricted refrigerant flow. 5. Clogged refrigerant filter. 6. Check ventilation. A. Air circulation. B. Air intake. C. Exhaust openings. D. Clogged intake filters.
Refrigerant Circuits
1. Check refrigerant. A. Insufficient refrigerant (results: loss of cooling/water circuit freezing). B. Overchange (results: reduced efficiency/excessive compressor wear).
Air Circuits
1. Adequate ventilation with properly filtered outside air. 2. Outside air inlets must be in good working condition. 3. Dampers must be operating correctly. 4. Clean filters regularly. 5. Coils should be checked for cleanliness. 6. Lubricate fan and motor bearings. 7. Check weekly on fan and belt condition alignment.
Controls
1. Check calibration.
DAILY MAINTENANCE WORK ORDER PROCESS
The work order is the planning instrument used in establishment of daily maintenance within the College. The process is as follows:
Point of Origin: Faculty, Staff, or Administration
Destination: Director of Physical Plant
Process: Reviewed by Director relative to in-house project or will require outside contractor assistance.
Working: Supervisor receives work orders and identifies those projects requiring immediate action. However, work orders are picked up on a daily basis and are usually all completed within the same day (8 hour shift). Generally the majority of the deferred maintenance must be contracted out.
Deferred Maintenance: Deferred Maintenance would be those items which are held over to a later date due to a shortage of available parts, personnel, or availability of outside contract maintenance source.
Work Order Complete: Supervisor fills out bottom of work order and signs it. It is then returned to the Director of Physical Plant for logging and distribution.
Copy Distribution: Original to File, Pink Copy to originator
DEFERRED MAINTENANCE PROJECTS
Facility Project Osborne Administration Reroof est. cost $55,000.00 Flooring carpet offices/halls Interior Paint masonry walls Exterior Openings replace hardware, locking devices &thresholds Tuck Point exterior walls Wright Library Reroof Flooring carpet all areas Interior Paint masonry walls HVAC 25-ton unit (replace) Exterior Openings replace hardware, locking devices & thresholds Tuck Point exterior walls Biggs Arts & Sciences Reroof est. cost $50,000.00 Flooring classrooms & hall Interior Paint masonry walls Exterior Openings replace hardware, locking devices & thresholds Tuck Point exterior walls Sumner Applied Arts Reroof est. cost $75,000.00 Flooring 50% tile halls & cosmetology Interior Paint 50% HVAC 20-ton unit Exterior Openings replace hardware, locking devices & thresholds Tuck Point exterior walls King Physical Education none Colley Student Center none Athletic Dorm none Tower of Knowledge none
OUT-OF-DISTRICT LOCATIONS
Vernon College has three centers in Wichita Falls, Texas. The first is Century City Center, located at 4105 Maplewood Avenue, Wichita Falls, Texas 76308. Vernon College leases 40,000 square feet in this facility. The college maintains a custodial/maintenance person on hand to deal with those problems which deserve immediate attention on a day to day basis. Sheppard Learning Center is located on Sheppard Air Force Base. Vernon College is provided space at the convenience of the United States Air Force. All facility concerns are managed by the Air Force personnel. Over the years, Vernon College’s location on the base has been changed numerous times due to base expansion or Air Force needs. It has proven to be a good practice to be prepared to move on short notice. Skills Training Center is located on Hwy 287 West. It is housed in a commercial facility leased from Wichita County. The college utilizes around 11,000 square feet of floor space. The primary mission of the Skills Center is to provide needed skills development training for industry within the Vernon College service area.
The Seymour Nursing Program in Seymour is housed in a facility provided by the Seymour Hospital Authority. The facility is also maintained by the same group. Vernon College shares the available space with the Home Health Program. The college pays for the necessary housekeeping required for the program. Building security is provided by the Hospital.
VERNON COLLEGE AT WICHITA FALLS
Routine Preventive and Deferred Maintenance
Five year carpet replacement plan - Vernon College is currently beginning the third year of a five year plan that will replace all carpets at Century City. This is an ongoing process that will need to be re-evaluated at the end of the plan and will probably need to reinstate in the sixth year. This fall the College will replace hallway carpets with tile due to increased student traffic and damage from food and drink spills.
HVAC and boiler maintenance- Vernon College has thirteen roof mounted HVAC units and has scheduled filter replacements every six weeks. Each unit is inspected for block lubrication, condensation drainage, belt tensioning/replacement, and general operation on a quarterly basis. Outside coils are pressure washed twice each year by college staff. Interior coils are cleaned once each year with the assistance from service technicians. Cosmetology has a 19,000 BTU gas boiler for the department’s hot water needs. Weekly removal of debris from fenced area enclosing the unit is required for fire prevention.
Painting and general surface maintenance – Maintenance staff are scheduled for monthly touch-up painting of jams, corners, and high traffic damage to painted surfaces. Cosmetology walls are scheduled for annual painting due to the caustic nature of the chemicals that are used. A plan to repaint the entire physical plant is being scheduled with the Century City landlords and is anticipated to be done at the landlord’s expense. Vinyl Wainscoting in hallways requires monthly observations of needed repairs to top edge de-lamination.
Vinyl tile restrooms and Cosmetology – The contract with Vernon College’s janitorial service provider stipulates that these surfaces are to be spray buffed three times per week. The contract also allows floors to be stripped twice each year. Occasionally, acetone and other solvents used in Cosmetology are spilled and require individual tile replacement. This type of resurfacing is done on a per square foot basis.
Door Hardware – Interior and exterior Kawneer glass door maintenance is performed by Wichita Glass Company twice each year. Lubrication, alignment adjustments, felt strip replacement, and closer repairs are completed at these times. Interior Russwin door hardware maintenance is completed by the maintenance staff. The College has a key cutting machine to supply the key issue needs. High traffic knobs are replaced as needed.
Safe and Secure Environment
Security – As soon as the College moved into the new facility at Century City, Vernon College was faced with new challenges in providing a secure environment for its students. These challenges have required the College to contract with a security provider to protect the students and faculty. Cannedy Security and Investigations has an armed officer at Century City from 6:30 p.m. until 10:30 p.m. This will allow for better security coverage of the students and staff. The last class ends at 10:00 p.m. The guard observes as faculty and students leave, and then locks all exterior doors. Cannedy Security & Investigations is also used for the open registration periods at Century City throughout the year. During the weekends and scheduled College breaks, Cannedy Security provides a walk through check of the Century City facility to insure the security by a central station provided through Cannedy Security. If an alarm sounds, Cannedy Security will respond with armed guards.
Fire and Tornado Safety – Century City has twenty-seven fire extinguishers that are maintained on a contractual basis by Fire Safety, Inc. Nine wall mounted first aid cabinets are strategically placed and maintained on a contractual basis by First Response, Inc. The Emergency Management Coordinator for the City of Wichita Falls has prescribed a set of tornado shelter procedures for the Century City facility and these are covered with all new faculty, staff and students. Emergency fire egress plans are facilitated through current building code enforcement from the City of Wichita Falls. All exit doors and intersections are clearly marked with battery lighting systems. These systems are illuminated with battery back-up emergency lighting systems. These systems are tested monthly by maintenance staff. The receptionist/PBX operator follows procedures in the event of fire or tornado and sounds the respective audible alarm system.
Skills Training Center / Wichita Falls
VERNON COLLEGE MAJOR REPAIRS AND BUILDING PROJECTS SEPTEMBER 1, 2001-AUGUST 31, 2006
Sept 1, 2005-Aug 31, 2006 Vernon Campus / Vernon 1. Completed the renovations in the King Physical Education Building in late fall 2005 2. Early fall 2005 Board of Trustees approve the renovation and addition to the Osborne Administration Building a. Added 8,500 square feet to the existing building i. Addition to house the office of the president, dean of instructional services, director of institutional advancement and staff, dean of records , admissions and financial aid and staff, and the board room ii. Space vacated then occupied by other administrative offices b. Space vacated by the departments above occupied after remodeling, the offices of the dean of students and staff, counseling, director of financial aid and staff, college police, recruitment, and copy/mail room c. Remaining division of administrative services area was also remodeled i. Office of the dean of administrative services and staff, director of human resources and staff, and the director of information technology and staff ii. Office of the associated dean of workforce and training was moved to the Sumner Applied Arts Center from this wing of the building d. Osborne Administration Building was almost complete as of August 31, 2006 – dedication in early fall 2006
Sept 1, 2004-Aug 31, 2005 Vernon Campus / Vernon 1. Fall 2004 approved contract to build a road connecting the east and west parking lots on the Vernon Campus, Vernon a. Project began in Early fall and competed in spring 2005 b. Approximate cost $385,000 2. Spring 2005 approved the remodeling of the King Physical Education Building a. Remodel public restrooms b. Remodel women’s locker room c. Remodel men’s locker room d. Replace ceiling in natatorium e. Approximately 65% completed as of August 31, 2005 f. Approximate costs $235,000
Sept 1, 2003-Aug 31, 2004 1. Board of Trustees approves contact for performance contract for energy efficiency measures a. Work begin in the fall 2003 and is completed in summer 2004 b. Costs $1,644,995 c. Program included upgrades in lighting systems, water systems, HVAC systems, and a computerized energy management system 2. Two new debt issues were approved a. $6.5 million to purchase the Century City Center in Wichita Falls b. $1.5 million to renovate the Osborne Administration Building and construct a roadway around the back portion of the Vernon Campus, Vernon c. $100,000 to fund the debt service costs 3. Renovation of three areas in the Wright Library, Vernon Campus, Vernon
a. One area houses the Special Services Department i. Provides services to special needs students ii. Provides textbooks, tutoring, child care expenses, and travel b. Another area for the Faculty Innovation Center i. Assist faculty with multimedia presentations and other specialized education delivery methods utilized in teaching and training of students ii. Program costs to be paid for by a Title III grant c. Third area is a Testing Center i. Central focus on the Vernon Campus for entrance testing ii. Focus for other standard and specialized testing for students d. Approximate costs $265,000
Sept 1, 2002-Aug 31, 2003 Century City Center / Wichita Falls 1. Replacement of roof by owners 2. Approximate costs of $600,000 Performance contract for energy conservation 1. Board of Trustees approve a request for proposals for contractors to effect energy savings that pay for upgrades on various campuses 2. Costs to be paid back over 15 years 3. Approximate costs $1,650,000 Vernon Campus / Vernon a. Replace all lighting systems b. Replace all water closets and water dispensing devices c. Replace one boiler d. Replace various HVAC equipment e. Computerized energy management system Century City Center / Wichita Falls f. Replace all lighting systems g. Replace all water closets and water dispensing devices h. Replace various HVAC equipment
Sept 1, 2001-Aug 31, 2002 Skills Training Center / Wichita Falls 1. Renovations through 4A Board Tax Funds a. Machining program lab and equipment b. Aircraft maintenance program lab and equipment 2. Approximately $300,000 expended for projects Century City Center / Wichita Falls 1. Renovations for allied health programs lecture and lab classrooms 2. Approximately 8,000 square feet of additional space 3. Costs unknown as they were bore by the building owners Vernon Campus / Vernon 1. Renovation of an existing welding lab because the program was sunset due to low enrollment, low graduation rates, and poor employment possibilities a. Cosmetology program lab was relocated to existing welding lab space b. Approximately $265,000 expended for the project 2. Addition of two bus barn slips a. Added to current maintenance warehouse b. Approximate costs of $25,000
BUILDING ASSESSMENT
Vernon College Facilities and Square Footage
Year Square Footage Space Campus/Building/Facility Constructed Administration Instructional Library Other Vernon Campus, Vernon, Texas Osborne Administration Building 1972/2006 28,287 Wright Library 1972 2,571 789 12,916 Biggs Arts & Sciences Center 1972 16,244 Sumner Applied Arts Center 1972 36,000 Colley Student Center 1972 10,170 King Gymnasium and Natatorium 1976/1987 27,059 Student Residence Center 1980 22,264 Athletic Dormitory 1987 4,950 Kirk Softball Field house 1995 50,525 Chaparral Baseball Field house 1986 1,873 Rodeo Arena, Stalls, Barn, and Holding Pens 1981 21,870 Maintenance Warehouse and Bus Barn 1994 11,000 Century City Center, Wichita Falls, Texas 1980 College use 8,500 55,340 160 Available for College use 42,000 Leased to others - 29,000 square feet Skills Training Center, Wichita Falls, Texas Rented from Wichita County, Texas 50,000 Sheppard Learning Center, Wichita Falls, Texas Rented from Sheppard Air Force Base, Texas 6,240 200 Seymour Nursing Center, Seymour, Texas 2,400 Rented from Baylor County, Texas Totals 49,528 194,072 13,276 154,482
OSBORNE ADMINISTRATION BUILDING
Square Footage: Gross: 19,787 / Assigned 13,028 Offices 6,122 sq ft / Conference/Boardroom 519 sq ft / Auditorium 3, 953 sq ft / Foyer 1,976 sq ft Mechanical 462 sq ft / One Floor / Masonry Construction / Constructed 1972 / AC 25 tons Single Ply Rubber Roof Installed October 1987
BIGGS ARTS & SCIENCE CENTER
Square Footage: Gross 16,244 / Assigned 10,801 Offices 1,762 sq ft / Labs 2,760 sq ft / Classrooms 5,489 sq ft One Floor / Masonry Construction / Constructed 1972 / AC 25 tons Single Ply Rubber Roof Installed December 1986
WRIGHT LIBRARY
Square Footage: Gross 16,276 / Assigned 14,078 / Offices 640 sq ft Classrooms 2,571 sq ft / TV Studio 789 sq ft / Study Area 10,078 sq ft / AC 25 tons One Floor / Masonry Construction / Constructed 1972 Single Ply Rubber Roof Installed July 1989
SUMNER APPLIED ARTS CENTER
Square Footage: Gross 36,000 / Assigned 26,719 Offices 2,930 sq ft / Labs 16,551sq ft / Classrooms 4,096 sq ft / General Use 423 sq ft / Support 1,071 sq ft One Floor / Masonry Construction / Constructed 1972 / AC 50 tons Single Ply Rubber Roof Installed November 1987
COLLEY STUDENT CENTER
Square Footage: Gross 10,170 / Assigned 7,892 Bookstore 1,644 sq ft / Dining Area 3,586 sq ft / Food Services 1,597 sq ft / Annex 1,105 sq ft One Floor/ Masonry Construction / Constructed 1972 / AC 25 tons Single Ply Rubber Roof Installed April 1992
KING PHYSICAL EDUCATION CENTER
Square Footage: Gross 27,059 / Assigned 21,287 Offices 721 sq ft / Gym 12,312 sq ft / Classrooms 1,302 sq ft / Weight Room 806 sq ft Dressing Rooms 1,977 sq ft / Health Room 209 sq ft / Foyer 1,284 sq ft One Floor / Masonry Construction / Constructed 1976 / AC 50 tons Single Ply Rubber Roof Installed August 1992
NATATORIUM
Square Footage: Gross: 5,772 / Offices: 140 sq ft / Pool (indoor and heated): 3,500 sq ft
One Floor / Masonry Construction / Constructed 1987
Single Ply Rubber Roof Installed April 1987
STUDENT RESIDENCE CENTER
Square Footage: Gross 22,264 / Sixty-four Rooms 18,144 sq ft Head Resident’s Apartment 567 sq ft / Foyer 580 sq ft / Laundry 215 sq ft Basement (serves as tornado shelter) 1,403 sq ft / Head Resident’s Office 290 sq ft Dorm Upstairs Storage 580 sq ft / Handicapped Rooms (Two Suites) Two Floors / Block Walls/Brick Veneer Construction / Constructed 1980 / AC Individual Room Units Built Up Roof Installed 1980
ATHLETIC DORMITORY
Square Footage: Gross 4,950 / Square Footage per Room: Gross: 216 Fourteen Rooms 3,024 sq ft / Resident Director’s Apartment 486 sq ft Lobby 110 sq ft / General Use 198 sq ft / Handicapped Rooms One Suite Masonry Construction / Constructed 1987 / AC Central Air / Metal Roof
WADE KIRK SOFTBALL FIELD
FIELD Square Footage: 50,525 sq ft / Seating Capacity 205 Chain Link Fence/Drill Pipe Construction / Constructed 1995 PRESS BOX Square Footage: 1,120 sq ft / Two Floors / Masonry Construction / Constructed 1997 / Metal Roof OTHER Block Storage Bldg, Metal Roof / Block restrooms, Metal Roof
RODEO ARENA COMPLEX
Barn 1,200 sq ft / Stalls 10,260 sq ft / Hay Barn 1,702 sq ft Holding Pens 10,240 sq ft / Arena 45,000 sq ft Drill Pipe/Metal Siding Construction / Constructed 1981
CHAPPAREL BASEBALL FIELD HOUSE
Square Footage Gross: 1,873 Offices 400 sq ft / Snack bar 286 sq ft / Equipment Room 157 sq ft / Field Maintenance Garage 274 sq ft Broadcast/ Announcer Rooms (3) 160 sq ft / Officials Dressing Room 110 sq ft / Conference Room 110 sq ft Two Floors / Wood Frame/Sheet Siding Construction / Constructed 1986 / AC One Window Unit Composition Shingles Roof Installed 1986
CHAPARRAL BASEBALL FIELD
Square Footage: Gross: 800 / Chain Link Fence/Drill Pipe Construction / Constructed 1986 Grandstands 4 / Seating Capacity 280 MAINTENANCE WAREHOUSE
Warehouse & Maintenance Shop: 11,000 sq ft /Shop 4,000 sq ft / Tool Crib 150 sq ft Custodial Storage 240 sq ft / Work Area 3,349 sq ft / Office 221 sq ft / Dock 1,200 sq ft Restroom 40 sq ft / Warehouse 7,000 sq ft / Fire Proof Room 120 sq ft One Floor / Metal Construction / Constructed 1994 / AC Office Only / Metal Roof
SEYMOUR NURSING FACILITY
Square Footage 970 sq ft / Lab 175 sq ft / Classroom 345 sq ft / LRC 175 sq ft Wood Structure/Brick Veneer Construction / HVAC Central Heating and Cooling *Total Square Foot Entire Building: 2,400 sq ft *Note: Vernon College shares facility with Home Health
FLOOR PLANS
Century City Center Site Plan Site Center City Century
CenturyFuture Center City Expansion
turyFuture Center City Expansion Cen