OUTDOOR RECREATION SOP MANUAL
Outdoor Table of Contents Page 1 Table of Contents
Updates and Reviews Section 1: General Information 1.0 Agency Description and Mission 1.1 History of CCPRC and Organization 1.2 Recreation Division Information 1.3 Outdoor Recreation Program 1.4 Pro Deal
Section 2: Staff Responsibilities and Training 2.0 Full Time Position Responsibilities 2.1 Year Round Variable P/T Aide 2.2 - Paddlesports, Land-Based and Climbing Classes, Trips and Skills 2.2 a Instructor (I) (Attendant) 2.2 b Lead Instructor (LI) (Aide) 2.2 c Adventure Camp Counselor 2.2 d Explorers Camp Counselor 2.2 e Explorers Camp Head Counselor 2.2 f Camp Aide 2.2 g Assistant Director (Adventure/Teen Venture and Explorers) 2.2 h Challenge Course Facilitator (Attendant) 2.2 i Challenge Course Lead Facilitator (Aide) 2.2 j Wall Attendant 2.2 k Wall Aide 2.3 Training Checklist
Section 3: Safety and Emergencies 3.0 PRE-TRIP SAFETY TALK CHECK LIST 3.1 Outdoor Emergency Action Plan (EAP) 3.1 a Emergency Numbers List 3.1 b Accident and Incident Reporting 3.1 c Missing Persons 3.1.d Non-CCPRC Facility Missing Persons
Section 4: First Aid 4.0 First Aid Kit Use 4.1 First Aid Kit Requirements 4.2 General Medical and First Aid Protocols 4.3 Outdoor Program First Aid Protocols
Section 5: Operation Procedures and Guidelines 5.0 General Procedures and Guidelines 5.1 Activity Procedures and Guidelines 5.2 Leave No Trace Guidelines 5.3 Severe Weather - Lightning Procedures and Drills 5.4 Agency Vehicle Operating Procedures
Outdoor Table of Contents Page 2 5.4 Agency Vehicle Operating Procedures 5.5 Tips for Operating a Non-Standard Vehicle 5.6 Employee Fall Protection Plan
Section 6: Paddlesport Program 6.0 Goals 6.1 Activity Procedures and Guidelines 6.2 Storage area Procedures and Guidelines 6.3 Outfitting Guidelines 6.4 Rescues and on-water communication 6.5 Kayaking and Canoeing (Lake and Moving Water) 6.6 Coastal Kayaking 6.7 Surf Kayaking / Surf SUP 6.8 Whitewater Canoeing and Kayaking 6.9 Stand Up Paddleboarding (SUP) & SUP Yoga 6.9 a SUP Yoga 6.10 Course Outlines 6.11 Staff Responsibilities 6.12 Skills Proficiencies 6.13 Water Program Inspection Form 6.14 Inventory Inspection Expectations
Section 7: Land Based Programs 7.0 Goals 7.1 Backpacking and Hiking 7.1 a Course Outline- Hiking and Backpacking 7.1 a.a - Course Outline Orienteering 7.1 b - River Crossings 7.1 c Camp Craft for Overnights 7.1 d Gear Issue 7.1 e Skills Proficiency for Land Programs 7.2 Rec Storage Inventory Form 7.3 Mountain Biking 7.3 a Course Outline 7.3 b Skills Proficiency for Mountain Biking 7.3 ba ICP Ride Guide 7.3 bb Ten Fundamentals and Essentials 7.3 c Inspection Checklist 7.3 d Maintenance Log 7.4 Archery 7.4 a Course Outline 7.4 b Skills Proficiency for Archery 7.4 c - Inspection Checklist 7.4 d Maintenance Log
Section 8: Camps 8.0 Goals 8.1 Drop-off/Pick-up Procedures 8.2 Medical/Medication Procedures 8.3 Managing Behavior
Outdoor Table of Contents Page 3 8.3 Managing Behavior 8.4 First Aid Kits
Section 9: Challenge Course 9.0 Goal 9.1 Foundation of Experience 9.2 Facilitator's Role 9.3 Operating Procedures 9.3 a Low Challenge Course 9.3 b High Challenge Course 9.4 Emergency Protocols 9.4 a Emergency Lowering Procedures 9.5 Equipment Care 9.6 Skills Proficiency Checklist 9.7 Challenge Course Summary Sheet 9.8 Internal Bi-Monthly Challenge Course Inspection Form
Section 10: Climbing 10.0 Goals 10.1 Daily Operations 10.1 a The Climbing Wall 10.1 b Bouldering Wall 10.1 c Slackline Park 10.1 d Daily Duties of P/T Staff 10.2 Registration and POS Information 10.2 a Hold Harmless Database 10.3 Belay Guidelines 10.3 a Top Roping Test 10.3 b Lead Climbing and Lead Belay 10.4 Group Procedures 10.5 Bloodborne Pathogens 10.6 Weather Procedures 10.7 Equipment and Maintenance 10.8 Facility and Gear Inspections 10.9 Climber Rescue 10.10 Route Setting 10.11 Portable Climbing Wall 10.12 Rock Climbing Trips 10.13 Employee Skills Proficiency Tests 10.13 a Wall Assistant Proficiency Exam 10.13 b Wall Technician Proficiency Exam 10.13 c Staff Rescue Proficiency Exam 10.13 d Route Setting Proficiency Exam 10.13 e Climbing 101 Skills Proficiency Exam 10.13 f Climbing 103 Skills Proficiency Exam 10.13 g Climbing 201 Skills Proficiency Exam 10.13 h Climbing 202 Skills Proficiency Exam 10.13 I Climbing 203 Skills Proficiency Exam
Outdoor Table of Contents Page 4 10.13 I Climbing 203 Skills Proficiency Exam 10.13 j Climbing 204 Skills Proficiency Exam 10.13 k Climbing 205 Skill Proficiency Exam 10.13 l Climbing 301 Skills Proficiency Exam 10.13 m Climbing 302 Skill Proficiency Exam 10.13 n Youth Climbing 10.13 o Portable Wall Proficiency Exam 10.13 p Climbing Trip Instructor Proficiency Exam 10.13 q Lead Climbing Trip Instructor Proficiency Exam 10.14 Portable Climbing Wall Air Pressure Log 10.15 Climbing Wall Internal Inspection Form 10.16 Climbing Wall Internal Inspection Guidelines 10.17 Maintenance Log
Appendix Departure Checklist Hold Harmless Form Climbing Slackline Waivers General Outdoor Waiver Camp Waiver Sample CLASS List
Outdoor Table of Contents Page 5 REVIEWS OUTDOOR RECREATION SOP MANUAL
Charleston County Park & Recreation Commission Approved: February 2019 Next Review: January 2020
REVIEWERS DUE DATE APPROVED Outdoor Program Manager October 2018 Joshua Hall Assistant Director of Recreation October 2018 Mark Madden Director of Recreation October 2018 Steve Hutton Outdoor Program Manager March 13, 2019 Joshua Hall Assistant Director of Recreation March 13, 2019 Mark Madden Director of Recreation March 13, 2019 Steve Hutton
Updates and Reviews Page 6 UPDATES AND REVIEWS OUTDOOR RECREATION SOP MANUAL
Approved: February 2019 Next Review: January 2020
REVIEWER CHANGES DATE Joshua Hall Approved SOP for uploading into IRIS in new OneNote format 10/1/14
Joshua Hall • 2.2a Updated-Instructor Minimum Eligibility Requirements 9/21/16 ○ Removed "Non-Standard Passenger Vehicle Training (provided by CCPRC)" • 2.2b Updated-Lead Instructor Minimum Eligibility Requirements ○ Added "Non-Standard Passenger Vehicle Training (provided by CCPRC)" • 7.4 Added verbiage to include USA Archery criteria • 7.4a Added verbiage to include USA Archery criteria • 7.4b reconfigured to allow for USA Archery certifications/instruction Joshua Hall Removed use of helmets from PW SOP and requiring the use of helmets at 11/21/16 climbing wall for youth Ande Oliver • 8.2 added verbiage for medication to be returned at end of each day 2/13/17 • 8.3 added 5 R's to behavior management • 8.11 revised list of activities for Explorers check off Roger Greer • 9:2 Updated Facilitator's Role 2/13/17 ○ Added a spotting statement and reference to Local Operating Procedures & Facilitator Resource Guide & High Elements Refresher Guide • 9.3 Updated Operating Procedures ○ Added a preflight check statement and reference to Local Operating Procedures & High Elements Refresher Guide for additional guides • 9.3b Updated High Challenge Course ○ Added statements on helmets, harnesses and reference to Local Operating Procedures & High Elements Refresher Guide for additional guides ○ Added statement on preflight orientation and reference to Local Operating Procedures & High Elements Refresher Guide for additional guides ○ Added statement for Zip Line and Rappel procedures and reference to Local Operating Procedures & High Elements Refresher Guide for additional guides Joshua Hall • 10.1 Daily Operations 4/7/17 ○ Closing Duties . #2 Auto belays on big wall are retracted with pull down cords Roger Greer Updated 5.6 Employee Fall Protection Plan 12/14/17 Joshua Hall Clarified Staff ratio for Archery to denote assistant does not have to be a 1/12/18 certified instructor Ande Oliver Updated camp report and medical log 2/2/18 Ande Oliver Clarified changes to waiver, authorization to pick up and medical information 2/2/18 Joshua Hall Deleted Wall/slack line Waiver – referenced A Waiver 2/2/18 John Radel • 6.14 Inventory Inspection Expectations - Added inspection items for SUPs 2/15/18 Stand Up Paddleboards: Hull/Deck/Rail, Fin/Finbox, Deck Padding, Rigging, Deck Fittings/Leash
Updates and Reviews Page 7 Hull/Deck/Rail, Fin/Finbox, Deck Padding, Rigging, Deck Fittings/Leash Plug Roger Greer Updated Challenge Course Summary Sheet & CC Opening Checklist 4/24/18 Joshua Hall Reviewed and approved 4/24/18 Robert Turner, Jr. Updated Section 8 (Camps) sections 8.1, 8.2, 8.4, 8.7, and 8.10 12/11/18 Reviewed and updated 7.1 a-d Updated Section 7.3 a-d grammatical changes and minimal verbiage corrections 7.2 Rec Storage Equipment Check Out Sheet Complete Revision Laura Zuraw Updated Sections 8.8, 8.11- grammatical changes and minimal verbiage 12/12/18 Joshua Hall 2.3 updated staff check list 12/13/18 1.3 Philosophy Update 3.0. Waiver SOP update 3.1.c Updated Accident and Incident Reporting 3.1.d Updated Missing person & added Appendix B 8.5 removed (waiver release of Liability) Roger Greer Section 9.0-9.8: Challenge Course (Updated and adding revised dates for 1/5/19 reference to Local Operating Procedures & Facilitator Resource Guide & High Elements Refresher Guide John Radel 6.1 – Inserted “Safety Concerns (specific to this environment or activity)” and 1/7/19 “Strategies for Minimizing Safety Concerns” sections, combined from 6.5, 6.6, 6.7, 6.8, 6.9 & 6.9a, with one exception: did not included 6.9 #3 “For off-site SUP trips, it is recommended, but not mandatory, that one trip leader shadow the trip in a sea kayak to carry emergency supplies and assist with rescues. Instructor considerations include: towing and rescue comfort, weight/athleticism of individual participants, wind/wave conditions.” 6.1 “Group Supervision and Organization” – removed 2 paid staff requirement for off-site programs 6.1 “Personal Flotation Device (PFD) Guidelines and Procedures” – added SUP surf PFD policy (#4) 6.1 “PFD Fit and Care” – added new #1, #2 & #3 (previously existing items resume at #4) 6.1 “Helmet Procedures and Guidelines” – added SUP surf helmet policy (#4) 6.1 “SUP Loading Techniques” – removed #2a “Liquid Shredder boards (with fins attached) should be stashed on the outer ends with fins facing away from other boards” (former #2b is now #2a) and #3 “Store SUP paddles on the upper level, in the outermost slots.” 6.1 – Inserted “Supplemental Resource Information” with “Navigational Rules of the Road”, removed same from sections 6.5, 6.6 & 6.9 6.4 “Rescue Guidelines” – reworded second sentence of first paragraph and added first sentence of second paragraph, removed same from 6.5, 6.6, 6.8, 6.9 & 6.9a and inserted reference to 6.4 (was not found in 6.7 to remove, but reference to 6.4 was added) 6.5, 6.6, 6.7, 6.8, 6.9 & 6.9a – Removed “Safety Concerns (specific to this environment or activity)” and “Strategies for Minimizing Safety Concerns” sections, inserted reference to 6.1 6.9a – removed “Open Water Rescue” (found in and already referenced to 6.9) 6.11 – added new I.F., II.H. (previously existing items resume at II.I.), and new II.L. & II.M. 6.* (all sections) – general “housekeeping” (spelling, etc.) Ande Oliver 8.0 added key words to better align/categorize existing goals 2/1/19 8.0 updated/modified verbiage for goal 1a Section 8: cleaned up punctuation
Updates and Reviews Page 8 1.0 Agency Description and Mission
The Charleston County Park & Recreation Commission (CCPRC) represents one of the most unique park and recreation agencies in the State of South Carolina. As a Special Purpose Public Service District created in 1968, the Charleston County Park & Recreation Commission has specific areas of responsibility outlined in legislation. CCPRC is responsible for providing park and recreation services, but not duplicating services provided by the other agencies.
One of CCPRC’s main responsibilities is the development of a diversified county park system. The county-wide park system emphasizes passive activities, the environment, and beach access. Each park facility offers a variety of programming that is generally directed toward the nature and characteristics of the site. Year round, county parks fulfill the leisure-time needs of Charleston County residents and its visitors.
Charleston County Park & Recreation Commission continues to take positive action for the acquisitions of parks for the future. Through the provision of parks, open spaces and protected natural environments, recreation can contribute to the environmental health of our communities. This is an essential, life sustaining role because investing in the environment with parks, increases property values and quality of life.
Mission Statement: The Charleston County Park and Recreation Commission (CCPRC) will improve the quality of life in Charleston County by offering a diverse system of park facilities, programs, and services.
Vision Statement: To be distinguished as a nationally accredited and financially sustainable park and recreation agency through our commitment to preserving our natural, historical and cultural resources, offering a clean , safe, and exceptional visitor experience that is accessible to all. Our Vision Statement was crafted in 2017 to guide us into the next 50 years of park and recreation excellence.
Core Values : Charleston County Park & Recreation Commission is committed to a set of Core Values. This effort ensures that we leave some blue up above and some green on the ground. Adopting these important values also ensures a thriving park system for our children and grandchildren.
•Community Enrichment Enriching lives through education and programs •Fun Delivering fun to customers • Leadership Providing professional staff development • Exceptional Customer Service Always focusing on you • Quality Striving for quality throughout the park system • Safety Ensuring safe and secure environments • Health & Wellness Providing and promoting healthy lifestyle opportunities • Accessibility Providing accessibility through affordable options and a variety of offerings
1 - General Information Page 9 • Accessibility Providing accessibility through affordable options and a variety of offerings • Diversity Fostering diverse populations of vendors, employees, and customers • Stewardship Preserving and conserving cultural, natural, and historical resources • Building a Legacy Maintaining a vision for the future while sustaining a healthy park system
1 - General Information Page 10 1.1 History of CCPRC and Organization
HISTORY OF PRC
The Charleston County Park, Recreation and Tourist Commission was created in 1968 as a county special purpose district by an act of the South Carolina legislature. The original act was amended in 1972, authorizing the Commission to promote Charleston’s historical and tourist attractions, to create and operate countywide parks and recreation facilities, and to provide technical assistance to existing park and recreation agencies and community groups. In July 1985, the Commission’s tourism function was transferred to the Charleston Trident Chamber of Commerce. The Charleston County Park and Recreation Commission represents one of the most unique park and recreation agencies in the State of South Carolina. The Commission has specific areas of responsibility that are defined through our legislative act. The Commission is charged with the responsibility to provide park and recreation services, but not to duplicate services provided by the other municipalities and special recreation districts existing in the area. One of the prime responsibilities of the Charleston County Park and Recreation Commission is the development of a countywide park system. These parks are generally of a size and scope that would not be developed by other municipalities and public service districts. The park system emphasizes passive activities, outdoor recreation, environmental education and public beach access. Each park facility offers a variety of programming generally directed toward the natural features and characteristics of the site. The Charleston County Park and Recreation’s staff and commission are committed to maintaining high standards in the delivery of leisure services and facilities to the citizens of Charleston County.
CCPRC Organizational Chart
1 - General Information Page 11 1 - General Information Page 12 1.2 Recreation Division Information
Recreation Division Recreation Division Vision
To plan, coordinate and implement diverse recreational programs which meet the current and future needs of Charleston County residents through Community Education, Special Events, Outdoor Adventure, Environmental Education, and Family park programs, thus increasing park visitation and program participants while striving to increase overall financial self-sufficiency rate.
1 - General Information Page 13 1.3 Outdoor Recreation Program
General Outdoor Recreation Program Information
Introduction
Philosophy The Charleston County Park & Recreation Commission’s Outdoor Program is dedicated to creating and expanding the outdoor community by means of skill development and experiential education. In an outdoor setting, the program aims to teach and model leadership, skills that promote safe practices, and environmental stewardship. While fostering personal growth, ownership and responsibility, the program strives to make the application of such skills and knowledge both meaningful and fun.
Outdoor Program History
Charleston County Park and Recreation Commission has historically been a regional leader among recreation agencies in providing innovative facilities and opportunities for leisure time activity. The Outdoor Program has played a significant ro le in delivering those services.
Approximate timeline of significant Outdoor Program developments: 1986: Hired first full-time Outdoor Recreation Programmer (February) 1986: Bought canoes and created the Lowcountry Paddlers Club with agreement to support this club’s activities with equipment usage in return for members staffing our programs 1986: Began operating the New Horizons Challenge Course (a high/tree course) 1989: Acquired first sea kayaks 1989: Hurricane Hugo struck Charleston, delaying the opening of James Island County Park and destroying the New Horizon’s Challenge Course in the trees (September) 1990: Alpine Tower constructed as replacement for High Course destroyed (February) 1990: Summer Camp program began with Explorers Camp at Palmetto Islands County Park 1991: Bought bulk of sea kayak inventory 1991: First East Coast Sea Kayak Symposium (April) 1991: First Folly Beach Surf Kayak Rodeo (October) 1993: Bought fleet of whitewater kayaks (August) 1997: Constructed the 6,000 square foot Climbing Wall (May) 1998: First Climbing Competition at The Wall (May) 1999: Bought first fleet of 18 mountain bikes (June) 1999/2000: Constructed the 1,000 square foot Boulder Wall (December-January) 2000: Constructed Pole/High Ropes Course (October) 2002: Purchased Portable Climbing Wall (July) 2002 AORE? 2004: First Explorer Camp at Wannamaker County Park (June) 2004: Accredited by the Association for Experiential Education (November) 2008: Purchased Second Portable Climbing Wall (October) 2008: Awarded the David J. Webb Program Excellence Award by the Association of Outdoor Recreation and Education (October) 2010: Outdoor Program presents SUP curriculum to American Canoe Association 2010: Replacement of Alpine tower and Pole course with Odyssey Course. 2011: Used reclaimed poles from Alpine Tower to create Team Development Course
1 - General Information Page 14 2011: Used reclaimed poles from Alpine Tower to create Team Development Course 2012 Hosted ACA NPC 2013: Opened Slackline park at Climbing Wall 2013 Expanded East Coast Event to include all paddlesports and outdoor activities 2015 Hosted inaugural ACA Instructor Trainer and Instructor Trainer Educator Conference (FALL) 2016 Purchased 3rd Portable Climbing Wall (February) retired first wall
1 - General Information Page 15 1.4 Pro Deal
Pro Form is one benefit for CCPRC Outdoor Employees and allows them to acquire gear related to their position at a discount. Pro Form rules are: 1. UPDATED BY RL
1 - General Information Page 16 2.0 Full Time Position Responsibilities
Outdoor Recreation Program Manager (ORPM) Directly supervise all ORC’s Program implementation/support for all program areas as needed Primary responsibility for ECPOF and other special events as needed Responsible for the overall administration; including risk management, budget, programming, directing, supervising, etc.
Outdoor Recreation Coordinator: Padlesports (ORCP) Water skills and trips Primary responsibility for special events, including paddlesports Races/Competitions and ECPOF speaker/programing Responsible for purchase, maintenance, and use of all paddlesport equipment Manage year-round, part-time and volunteer water staff
Outdoor Recreation Coordinator: Land (ORCL) Land skills and trips and the Challenge Course (Low, and High) Primary responsibility for special events, including ECPOF, including WFA and WFR, secondary for Climbing Competition, and Races Responsible for purchase, maintenance, and use of all challenge course Maintain First Aid kits Responsible for purchase, maintenance, and use of shared camping equipment Manage year-round, part-time and volunteer land staff
Outdoor Recreation Coordinator: Youth (ORCY) Camp Programs and Youth Programs Primary responsibility for TRY IT special events ECPOF and other Responsible for purchase, maintenance, and use of mountain bikes Manage Outdoor Recreation Specialist seasonal camp and youth staff
Outdoor Recreation Coordinator: Climbing (ORCC) Climbing skills and trips Directly supervise Climbing Wall staff and daily operations Maintain and schedule the Portable Climbing Wall Primary responsibility for Climbing Competition, secondary responsibility for other events Responsible for purchase, maintenance, and use of all climbing equipment Manage year-round, part-time and volunteer climbing staff for Wall and Climbing Programs
Outdoor Recreation Specialist (ORS) Primary: Assist the ORC-Youth with Summer Camp Secondary responsibility for outdoor special secondary ECPOF, Races/Competitions Assist the ORC-Wall for trips, skills, classes and daily operation of the Wall and Portable Assist the ORC-Land on Challenge Courses
2 - Staff Responsibilities and Training Page 17 2.1 Year Round Variable P/T Aide
Part Time Position Responsibilities
Outdoor Program Aide(s): Year-round (OPA) Program support/implementation for all areas Maintain all electronics (radios, cell phones, gps, etc.) Maintain all program trailers Maintain boat compound and Paddlesports equipment Maintain Challenge Course equipment and area Maintain Climbing wall and portable wall(s) Logistic support for camp programs General program support, as able and qualified Maintain camping gear as directed by ORC Other duties as assigned and needed
Part Time/ Pay Levels
We depend upon a dedicated group of part-time staff who are actively involved in all aspects of our program, including staff meetings where program directions are discussed, staff trainings where information is shared by all, as well as trips and classes where all this behind the scenes work pays off! As such, it is essential that staff are involved in all these important aspects of our program. Therefore, the following guidelines have been established.
In order to be considered active to work programs, staff must: Have all required qualifications met and current for the specific program area.
To change status at any level, staff must submit a written notice to the Program Coordinator (ORC/ORS) requesting change, along with supporting documentation.
Part time staff will be evaluated and are eligible for $0.25 raises on the following schedule: January 1st (provided staff have been employed with CCPRC a minimum of 90 days and worked 50 programming hrs during that previous year )
Wages are capped at $2.00 over base wages.
2 - Staff Responsibilities and Training Page 18 2.2 - Paddlesports, Land-Based and Climbing Classes, Trips and Skills Staff
Staff Responsibilities
I. Pre-program A. Contact Program Coordinator (ORC/ORS) during week prior to program 1. Discuss program location and options in case of bad weather 2. Confirm logistics (buildings reserved, vehicle reservations, AV needs met) 4. Discuss any special needs of the staff /participants 5. Discuss any special circumstances applicable to program 6. Request keys as needed 7. Discuss cancellation procedures a. Who cancels, how, when, and why 8. Discuss dismissing participants a. Who can, how, when, and why B. Contact all Instructors 1. Discuss program and itinerary 2. Review special circumstances 3. Arrange times for picking up and loading equipment 4. Discuss roles C. One to two days before the trip, check to see that all equipment is in working order 1. Vehicles 2. Paperwork 3. Maps 4. Phones/radios/first aid kits D. Use Pre-trip Agenda Form for pre-trip meeting, if applicable 1. Give equipment and food list to the Program Coordinator (ORC/ORS) 2. Provide participants with suggested meal plans and gear list (if applicable) 3. Check weather/water levels (resources include Internet, VHF, Newspaper, TV, etc) 4. Go over weather and cancellation procedure E. Loading gear (either day of or evening before) 1. Check that all gear loaded is in working condition 2. Make sure that extras of all required gear is loaded 3. All loaded gear should be double checked for security while traveling
II. During Program A. Arrive early to meeting place in CCPRC uniform B. Greet and be involved with participants throughout the day C. Collect Hold Harmless Forms and check for signatures and medical conditions D. Make sure all staff are aware of participant medical conditions E. Introduce staff and give a brief overview of the day (including bathroom locations, lunch site, break frequencies, and pace) F. Lead Instructor or other qualified staff member should give Safety Talk, covering environmental, weather, and travel hazards G. Ask if anyone wishes to withdraw (with no financial penalty to participants) H. Take mid-program weather updates, or as needed (multi-day programs updated daily) I. Have backup plans for weather, deviate trip location if necessary (notify Program Coordinator (ORC/ORS) of new destination) J. Be aware of barriers to learning when teaching participants any skills necessary to the trip; know how to alleviate these barriers
III. Post Program K. Thank participants; offer other CCPRC information
2 - Staff Responsibilities and Training Page 19 K. Thank participants; offer other CCPRC information L. Encourage participants to fill out e-mail evaluation M. Return equipment to relevant storage location and unload N. Clean equipment and note damages as needed O. Check in all equipment IV. Lead Instructor returns vehicle, First Aid and Communication kits to HQ V. Lead Instructor then completes a Lead Instructor Form and leaves it on Program Coordinator’s (ORC/ORS) desk
2 - Staff Responsibilities and Training Page 20 2.2 a Instructor (I) Attendant
Function: Ensure safe operation of all trips and classes under the direction of the Lead Instructor and according to program procedures.
Sample Duties: Contact Lead Instructor prior to trip to arrange equipment loading, confirm meeting times and places, etc. Arrange for a qualified substitute Instructor if unable to cover assigned program; inform Lead Instructor of changes Assist with all aspects of trip operation (loading and unloading, driving, instructing, etc.) as appropriate or requested by Lead Instructor Communicate with the Lead Instructor throughout all phases of trip preparation/operation Monitor use of all CCPRC equipment on trip; act to ensure proper usage Ensure that CCPRC equipment is cleaned and stored appropriately after usage Observe and evaluate all participants with regard to health and safety Monitor environment throughout trip for hazards or dangerous conditions (e.g. strainers, powerboats, lightning, etc.) Teach and model appropriate safety practices and techniques to participants and other staff. Ensure that participants understand and adhere to safety practices and CCPRC procedures Inform Lead Instructor (Aide) of all safety concerns, problems, noncompliance with procedures, deviations from plans, illnesses, etc. Promote awareness and respect for the natural features of the program environment; model minimum impact practices and demonstrate an appreciation for cultural features Promote the programs of CCPRC and present a positive image of the agency to participants and public encountered Perform other duties requested by Lead Instructor (Aide) Attend CCPRC staff trainings as requested by Program Coordinator (ORC/ORS)
Minimum Eligibility Requirements: Current First Aid and Adult CPR (Child CPR if working with children) Previous involvement in two CCPRC outdoor trips, programs, or activities for appropriate discipline or equivalent experience from another program
Age Requirements: 18 years of age or older
Pay Levels:
Instructor Level 1 All Instructor Level 1 requirements Work a minimum of 2-4 (depending on prior experience and participation in staff trainings) CCPRC outdoor trips, programs, or activities for appropriate discipline Instructor Skill Proficiency Exam for appropriate discipline with Program Coordinator (ORC/ORS) or qualified Lead Instructor (Aide) Non-Standard Passenger Vehicle Training (provided by CCPRC) Appropriate rescue training from CCPRC or other recognized provider Approval of Program Coordinator (ORC/ORS)
2 - Staff Responsibilities and Training Page 21 2.2 b Lead Instructor (LI) Aide
Function: Serve as liaison between Program Coordinator (ORC/ORS) and Instructors (Attendants) responsible for overall operation of programs in the field
Sample Duties: Assist Program Coordinator (ORC/ORS) in establishing programs and training schedules; be aware of any special considerations a program location might entail. Coordinate with CCPRC full time staff and instructors in the loading and unloading equipment, picking up of vehicles, etc. Investigate proposed trip location prior to trip, making sure to locate possible evacuation routes; have in mind an alternate location (and be familiar with it!) if bad weather necessitates a change; notify Program Coordinator (ORC/ORS) BEFORE any program destination changes are made Coordinate with Program Coordinator (ORC/ORS) program cancellation procedures Coordinate with Program Coordinator (ORC/ORS) procedures to dismiss a participant Approve and implement all decisions made on trip, including but not limited to: route selection, participation, safety procedures, staff assignments, etc. Ensure pre- and post-trip inventory of all CCPRC equipment used on trip; report damaged or missing items to Program Coordinator (ORC/ORS); ensure that gear is cleaned and stored appropriately Communicate effectively with other Instructors (Attendants) throughout trip preparation and operation Teach and model appropriate safety practices and techniques to participants and other staff Ensure that waivers are collected, reviewed and carried on trip for all participants Delegate responsibilities to Instructors (Attendants)and participants as appropriate, especially in emergency situations Initiate CCPRC Emergency Action Procedures according to procedure when applicable Promote awareness and respect for the natural features of the program environment; model minimum impact practices and demonstrate an appreciation for cultural features Promote the programs of CCPRC and present a positive image of the agency to participants and public encountered by ensuring trip operation consistent with the procedures of CCPRC Notify Program Coordinator (ORC/ORS) by completing and submitting Program Evaluation Sheet following program Perform other duties as assigned by Program Coordinator (ORC/ORS) or requested by Instructors (Attendants)
Minimum Eligibility Requirements: All Instructor Level 1 Requirements Lead Instructor Proficiency Exam (Ability to perform field repairs of equipment as needed) Wilderness First Aid for off-site outdoor programs Risk Management Training Participate in other appropriate staff trainings as established by Program Coordinator (ORC/ORS) Approval of Program Coordinator (ORC/ORS)
Age Requirements: 18 years of age or older.
Lead Instructor:
To be eligible to lead multi-night programs, Lead Instructors must have Wilderness First Responder Certification.
2 - Staff Responsibilities and Training Page 22 2.2 c Adventure Camp Counselor
Function: Lead and supervise youth in a number of outdoor recreation activities
Sample Duties: Lead, instruct, and supervise group of 8-12 campers, ages 10-12, in outdoor adventure activities—some Adventure Camp activities have one overnight per week If applicable, assist with Teen Venture Camp which consists of overnight camping for up to one week Uphold all rules, procedures, and philosophy of CCPRC Summer Camps found in Outdoor Program Manual Teach and model appropriate safety practices and techniques to campers and other staff Communicate effectively with co-counselor and other camp staff throughout daily and weekly camp experience Ensure that waivers are collected, reviewed, and carried with the group at all times Attend and actively participate in weekly meeting with Assistant Camp Director or Camp Technician Follow the weekly schedule set for camp Keep accurate records and turn in the following information into Assistant Director in a timely manner: daily sign-in/out sheet, medication log, behavior log, injury log, and incident reports Set up, lead, and clean-up of all camp activities Create a positive rapport with parents during sign-in and review the day’s events with parents during sign-out each day (positive and constructive feedback of campers) Be able to adapt to change and be prepared with alternate activities if inclement weather necessitates a change in plans. Notify Assistant Director of such changes Be available to discuss problem situations with other camp staff and/or campers and to offer suggestions for all to act upon Ensure pre- and post-inventory of camp equipment and first aid kit, including proper cleaning, storing, and reporting of damaged or missing items to the Camp Technician and/or Assistant Camp Director Utilize Departure List for overnight trip to ensure all appropriate gear is taken Maintain a sense of humor and fun; have spirit and energy Utilize experiential education and modify counseling style to suit individual camper’s goals and styles of learning Share responsibilities with co-counselors and have campers become involved where appropriate. Other tasks as needed
Age Requirements: 18 years of age or older
Minimum Eligibility Requirements: Previous experience with youth in a camp or other leadership setting Knowledge and/or desire to learn outdoor adventure activities
Required Trainings and Abilities: Wilderness First Aid or higher (maintained as current) Adult & Child CPR (maintained as current) Bloodborne Pathogen Training (updated annually) Non-Standard Passenger Vehicle Training Attend staff training designated by the Program Coordinator (ORC/ORS)
2 - Staff Responsibilities and Training Page 23 2.2 d Explorers Camp Counselor
Function: Lead and supervise youth in a number of different activities Sample Duties: Lead, instruct and supervise groups of 6-10 campers, ages 6-9, in weekly, thematic activities. Uphold all rules, procedures and philosophy of CCPRC Summer Camps found in Outdoor Program Manual. Teach and model appropriate safety practices and techniques to campers and other camp staff Communicate effectively with other camp staff throughout daily and weekly camp experience Ensure that waivers are collected, reviewed, and with group at all times Attend and actively participate in weekly meeting with Assistant Camp Director and/or Head Counselor Follow the weekly schedule set for camp Set up, lead, and clean-up of all camp activities Create a positive rapport with parents during sign-in and review the day’s events with parents during sign-out each day (positive and constructive feedback of campers) Be able to adapt to change and be prepared with alternate activities if inclement weather necessitates a change in plans--notify Head Counselor and/or Assistant Director of such changes Be available to discuss problem situations with other camp staff and/or campers and to offer suggestions for all to act upon Utilize experiential education and modify counseling style to suit individual camper’s goals and styles of learning Share responsibilities with co-counselors and have campers become involved where appropriate Maintain a sense of humor and fun; have spirit and energy Other tasks as needed
Age Requirement: 18 years of age or older
Minimum Acceptable Skills and Experience: Previous experience with youth in a camp or other leadership setting
Required Trainings and Abilities: First Aid and Adult and Child CPR (maintained as current) Bloodborne Pathogen Training (updated annually) Attend staff training designated by the Program Coordinator (ORC/ORS)
2 - Staff Responsibilities and Training Page 24 2.2 e Explorers Camp Head Counselor
Function: Supervise camp counselors and lead activities, report to Assistant Camp Director Sample Duties: Lead activities such as canoeing, crafts, crabbing, with group of 6-10 campers, ages 6-9 Uphold all rules, procedures and philosophy of CCPRC Summer Camps found in Outdoor Program Manual Ensure that waivers are collected, reviewed and carried with group at all times Attend and actively participate in weekly meeting with Assistant Camp Director Follow the weekly schedule set for camp Keep accurate records and turn the following forms into the Assistant Director in a timely manner: daily sign-in/out form, medication log, incident report. Set up, lead and clean-up of all camp activities Create a positive rapport with parents during sign-in and review the day’s events with parents during sign-out each day (positive and constructive feedback of campers) Be able to adapt to change and be prepared with alternate activities if inclement weather necessitates a change in plans--notify Assistant Director of such changes Be available to discuss problem situations with other camp staff and/or campers and to offer suggestions for all to act upon Ensure pre- and post-inventory of camp equipment and first aid kit, including proper cleaning, storing and reporting of damaged or missing items to Assistant Camp Director Implement/assist with weekly cook-out Be ready and willing to fill in as staffing needs dictate Maintain a sense of humor and fun, have spirit and energy Other tasks as needed
Age Requirement: 18 years of age or older
Minimum Acceptable Skills and Experience: Previous experience with youth in a camp or other leadership setting Knowledge and/or desire to learn outdoor adventure activities Organized, punctual, and self-motivating
Required Trainings and Abilities: First Aid and Adult and Child CPR (maintain as current) Bloodborne Pathogen Training (updated annually) Attend staff training designated by the Program Coordinator (ORC/ORS)
2 - Staff Responsibilities and Training Page 25 2.2 f Camp Aide
Function: Organize, maintain, and disperse all supplies needed for camp programming--Assist with the daily activities of camp and report to the Camp Director and/or Assistant Director Sample Duties: Ability to focus, complete projects in a timely manner, and adapt to changes in schedule Participate and assist in leading staff training Adventure Camp Logistic duties: purchasing, organizing, and packing of food and camping gear for overnight and week-long trips Explorers Camp Logistic duties: purchasing, organizing and delivering craft and program necessities Maintain and repair any equipment as needed Provide support and assistance in any of the following, but not limited to: canoeing, arts and crafts, climbing wall, challenge course, bike riding, drop-off/pick-up, staff training Participate in daily meeting with Camp Director or Assistant Director Assist and participate in weekly camp staff meetings Provide both positive and constructive feedback to counselors and campers. Model an appropriate and positive attitude, communication, energy, and facilitate group decision-making Uphold all rules, procedures, and philosophy of CCPRC Summer Camps found in Outdoor Program Manual Be available to discuss problem situations with camp staff and/or campers and to offer suggestions for all to act upon Implement/assist with weekly cook-out Be ready and willing to fill in as staffing needs dictate Maintain a sense of humor and fun; have spirit and energy Other tasks as needed
Age Requirement 18 years of age or older
Minimum Acceptable Skills and Experience: Previous experience with youth in a camp or other leadership setting Organized, punctual, self-motivating
Required Trainings and Abilities: First Aid (Explorers); Wilderness First Aid or higher (Adventure/Teen Venture); both maintained as current Adult & Child CPR (maintain as current) Bloodborne Pathogen Training (updated annually) Non-Standard Passenger Vehicle Training Attend staff training designated by the Program Coordinator (ORC/ORS
2 - Staff Responsibilities and Training Page 26 2.2 g Assistant Director (Adventure/Teen Venture and Explorers) Aide
Function: Organize, implement, and supervise the daily activities of camp, camp counselors, and report to the Camp Director.
Sample Duties: Ability to focus, complete projects in a timely manner, and adapt to changes in schedule Participate and assist in leading staff training Administrative duties: purchasing of supplies, retain receipts for purchase orders, and turn in to appropriate area Collect hold harmless forms every Monday morning and make copies (originals go in registration files and copies go to counselors) Provide support and assistance in any of the following, but not limited to: staff training, canoeing, kayaking, arts and crafts, climbing wall, challenge course, bike riding, drop-off/pick-up (support counselors by building a positive rapport with parents and providing feedback) Daily meeting with Camp Director or Camp Technician. Lead and/or assist Camp Director in weekly staff meetings. Provide consistent positive and constructive feedback to counselors throughout the summer. Assist in completing mid-summer and end of year staff evaluations. Model an appropriate and positive attitude, communication, energy, and facilitate group decision-making Uphold all rules, procedures, and philosophy of CCPRC Summer Camps found in Outdoor Program Manual. Be available to discuss problem situations with camp staff and/or campers, and to offer suggestions for all to act upon Implement/assist with weekly cook-out Be ready and willing to fill-in as staffing needs dictate Maintain a sense of humor and fun; have spirit and energy Other tasks as needed
Age Requirement 18 years of age or older
Minimum Acceptable Skills and Experience: Previous experience with youth in a camp or other leadership setting Supervisory experience of staff Organized, punctual, self-motivating
Required Trainings and Abilities: First Aid (Explorers); Wilderness First Aid or higher (Adventure/Teen Venture); both maintained as current Adult & Child CPR (maintain as current) Bloodborne Pathogen Training (updated annually) Non-Standard Passenger Vehicle Training Attend staff training designated by the Program Coordinator (ORC/ORS)
2 - Staff Responsibilities and Training Page 27 2.2 h Challenge Course Facilitator/Attendant
Function: Ensure safe operation of all programs on the challenge course under the direction of the Lead Facilitator and according to program procedures.
Sample Duties: ○ Communicate with Challenge Course Program Coordinator regarding availability, training needs, evaluations, etc. ○ Communicate with the Lead Facilitator/ Aide throughout all phases of program preparation and operation ○ Monitor and inspect all Challenge Course elements and equipment used on course. Act to ensure proper usage ○ Teach and model appropriate risk management practices and techniques to participants and other staff
Minimum Eligibility Requirements: ○ 18 years of age or older ○ Previous experience and/or desire to learn
Facilitator Attendant: ○ Minimum eligibility requirements for Facilitator/Attendant • Camp Tech Attendant ( Sample of Lows & Group Activities) • Low Tech Attendant (Low Elements) • High Tech Attendant (High Elements) ○ Shadow a minimum of 2 CCPRC Challenge Course programs ○ Skills Proficiency Assessment & Approval of Challenge Course Program Coordinator
2 - Staff Responsibilities and Training Page 28 2.2 i Challenge Course Lead Facilitator (Aide)
Function: Serve as liaison between Challenge Course Coordinator and Challenge Course Facilitators (Aides & Attendants). Responsible for overall operation of programs in the field.
Sample Duties: • Communicate with Challenge Course Program Coordinator regarding availability, training needs, evaluations, program implementation etc. • Communicate with other Facilitators (Aides & Attendants) throughout course preparation and operation • Ensure that participants understand and adhere to risk management practices and CCPRC procedures • Follow CCPRC procedure for Emergency Management when applicable
Minimum Eligibility Requirements: • Low Elements (16 hours of training) and/or High Elements and Risk Management (24 hours of training) • Maintain current First Aid and Adult and Child CPR & AED • Annual Skill Proficiency Assessment • Approval of Challenge Course Coordinator
Challenge Course Lead Facilitator: Complete minimum training requirements for area (low/ high) Challenge Course Training & Skills Exam annually Participate in staff trainings as requested by Challenge Course Coordinator
Challenge Course Practitioner Level 1: Complete all Challenge Course Facilitator requirements Track training & experience in a Challenge Course Portfolio Challenge Course Training & Skills Exam annually Participate in staff trainings as requested by Challenge Course Coordinator
Challenge Course Practitioner Level 2: Complete all Facilitator requirements Track training & experience in a Challenge Course Portfolio Challenge Course Training & Skills Exam (every three years) Participate In Annual Facilitator Refresher Annual Skill Proficiency Assessment Participate in staff trainings as requested by Challenge Course Coordinator
2 - Staff Responsibilities and Training Page 29 2.2 j Wall Attendant
Function: To ensure safe climbing and belaying at The Climbing Wall. Assist the Wall Technicians (Aides) during day to day operation of The Climbing Wall and help with Portable Wall Events.
Sample Duties: Assist with the opening and closing of The Climbing Wall Setting up and taking down The Climbing Wall ropes and anchor systems Ensure that customers are practicing safe climbing and belaying techniques Provide high-quality customer service at all times Supervise non-climbers to ensure their safety around The Climbing Wall Teach and model appropriate safety practices and techniques to customers Help initiate CCPRC Emergency Action Procedures if instructed by the Wall Technician (Aide) and/or Wall Manager Belay customers as necessary Help maintain a clean and safe environment within the Climbing Barn and Classroom Tighten holds as necessary Maintain the physical environment of The Climbing Wall such as raking gravel, mulch and picking up trash Stripping routes, setting routes, treating with TWP and other maintenance duties required at The Climbing Wall Maintain rental gear storage and cleanliness Perform other duties as assigned by Program Coordinator (ORC/ORS), or Wall Technician (Aide)
Minimum Eligibility Requirements: Have a current CCPRC Belay Card or equivalent experience from another program
Age Requirements: Must be at least 16 years old
2 - Staff Responsibilities and Training Page 30 2.2 k Wall Aide
Function: Serve as the liaison between the Outdoor Recreation Coordinator, Specialist and Wall Assistants (Attendants). Responsible for day to day operation of The Climbing Wall and supervising Wall Assistants (Attendants).
Sample Duties: • Open and close The Climbing Wall • Set up and take down The Climbing Wall ropes and anchor systems • Sell climbing gear from the retail area that is appropriate for that customer and instruct customers about the safety aspects of the newly purchased gear • Teach Belay Classes • Supervise customers to insure they are practicing safe climbing and belaying techniques • Provide high-quality customer service at all times • Supervise non-climbers to ensure their safety around The Climbing Wall • Pick-up cash drawer prior to the shift • Teach and model appropriate safety practices and techniques to customers and other staff • Initiate CCPRC Emergency Action Procedures when applicable • Belay customers as necessary • Maintain a clean and safe environment within the Climbing Barn and Classroom • Tighten holds as necessary • Maintain the physical environment such as raking gravel, mulch and picking up trash • Stripping routes, setting routes, treating with TWP and other maintenance duties required at The Climbing Wall • Supervise Wall Assistants (Attendants) • Perform other duties as assigned by Program Coordinator (ORC/ORS) • Set up and take down the Portable Wall • Operate Portable Wall at “fixed” Portable Wall events
Minimum Eligibility Requirements: • First Aid and Adult and Child CPR certification (maintained current) • Ability to handle and count cash • Work a minimum of 40 hours as a Wall Assistant (Attendant) • Approval of Program Coordinator (ORC/ORS)
2 - Staff Responsibilities and Training Page 31 2.3 Training Checklist
Outdoor Program Instructor/Facilitator (Attendant) / Lead Instructor/Facilitator (Aide) Training Check List
Staff Name:______Position:______
Outdoor Program Training Supervisor Date initials Communication Procedures - Radio & Cell phone Specific Program Area’s skills proficiency check lists Review of HH forms Outdoor Program Emergency Action Plan (EAP) Demonstrate understanding of group behavior management and supervision Leave No Trace principles General pre-trip / pre-program checklist Missing Person(s) Lightning (land & water) Knowledge of Equipment specific for activity (care/use/reporting) Knowledge of student-based experiential learning Incident reporting
2 - Staff Responsibilities and Training Page 32 Section 3 Table of Contents
Section 3: Safety and Emergencies 3.0 PRE-TRIP SAFETY TALK CHECK LIST 3.1 Outdoor Emergency Action Plan (EAP) 3.1 b Emergency Numbers List 3.1 c Accident and Incident Reporting 3.1 d Missing Persons
3 - Safety and Emergencies Page 33 3.0 PRE-PROGRAM/TRIP SAFETY TALK & CHECK LIST
Greeting:
1. Waiver/Med/Medical a. Participants that register for programs though ACTIVE will have had agreed to release of liability/waiver in order to sign up for a program b. Custom Challenge Course Programs will utilize a paper waiver i. Determine what waivers still need to be collected c. Ask participants to inform you of any injuries, illnesses, severe allergies or other relevant conditions. Ascertain location of medications for participants who need to bring them along. 2. Skill/Goals a. Ascertain participant goals and expectations in order to design appropriate learning objectives for the program b. Ascertain relevant participant skill levels as part of pre-program/trip introductions (e.g., swimming/water comfort levels, biking, climbing, hiking experience, etc). Review basic skills required for the program/trip. 3. Activity Equipment a. If personal equipment is brought, conduct an inspection to ensure it complies with the state/federal regulations, meets industry standards for activity and is in good repair b. Inform participants about location of communication equipment, first aide, emergency numbers, and other relevant safety equipment 4. Personal Supplies/comfort a. Ask that participants to secure valuables (example; leave in their own vehicle.) b. Make dry storage available and remind participants to tie down or otherwise secure personal items. Inform participants that they can leave unneeded personal items in CCPRC vehicles (if available). c. Encourage participants to bring drinking water, food, sunscreen, sun-hat, and clothes for anticipated weather. 5. Environment/Plan a. Inform participants of program/trip’s details/itinerary including estimated finish time, weather conditions, and the possibility for delay, and Challenge by Choice philosophy. Review options for not participating b. Explain relevant environmental hazards, avoidance strategies and techniques (e.g., safe swimming position, throw bags, correctly fitting a PFD, sunscreen, hat, hydration, falling rocks, roots on the trail, avoidance…). 6. Positioning/EAP a. Explain the lead/sweep system and ask participants to stay behind the lead and ahead of the sweep. Ask Participants to maintain visual/auditory contact with the person in front or behind them. Review communication signals and insure that participants understand and agree to follow them. b. Review with participants their role in the event of a rescue or first aid emergency: Participants should not immediately assist, unless requested by staff after initial scene size up. Participants should move to a safe location and await further instructions from staff. Ask for participant help loading and unloading equipment, but remember that staff should review all fastened gear on trailers or vehicles. 7. Post trip Wrap up: a. Thank them for coming, recap what was covered, recap earlier stated goals, offer feedback if requested, inform them of other opportunities/progressions, Request feedback to staff and group (inform them that a survey will be emailed)
3 - Safety and Emergencies Page 34 3.1 Outdoor Program EAP Guidelines
If applicable, implement CCPRC’s Facility Emergency Action Plan (EAP) which may include unique steps based on the facility.
These are general guidelines, not step-by-step procedures. Staff are expected to act within the realm of their training and good judgment. Prevention, organization, planning and scouting are vital to good emergency management.
Survey the Situation- Keep calm, don’t panic. All staff will discuss and agree on steps before acting. If agreement fails or is impractical, Program Coordinator/Lead Staff decisions should be followed. Ensure patient and other participants are not expo sed to further danger. First Aid- Lead Staff should designate one staff to administer First Aid and another staff to be in charge of remaining participants. Give First Aid only within the realm of your training. Remaining Participants- Staff should move remaining participants away from the scene and keep them calm and occupied if possible. Volunteer Injuries: Volunteers are treated as participants. Staff Injuries: - Staff member injuries are treated the same as participants, except that after assessing the situation, stabilizing the patient, and calling EMS (if appropriate), one staff member (preferably the patient him/herself when possible) should initiat e the Compendium Services process (877-709-2667). Decision Making- After assessing the situation and stabilizing patient, decide on the appropriate action: • Minor Event/Incident/Injury: Provide First Aid and immediately inform Full Time Staff. ○ Participant and Instructor will determine if patient should continue activity. • Significant: If incident is more severe, but does not require EMS, then consult Full Time Staff to determine best course of action. ○ Full Time Staff and Instructor will determine if patient should continue activity. • Severe: Immediately evacuate patient to appropriate care or to EMS access. ○ Radio or telephone EMS: provide complete patient information. ○ Send messenger party to meeting place pre-arranged with EMS. Messenger party should have a least 3 members and should never split up. Messenger party should have some sort of First Aid kit and the most updated patient information to give to EMS. ○ Contact Full Time Staff ASAP after calling EMS and sending out messenger party. ○ Start at the top of the Emergency Numbers List and continue down until someone answers. Provide all relevant information to Full Time Staff who will then call patient’s Emergency Contact, as well as help with consultation and communication. ○ Update Full Time Staff about all decisions made and patient’s condition. Evacuating Patient to a Care Facility- One staff member should go with the ambulance, carrying patient’s Medical Form and the Accident Report Form. Staff MUST keep all originals. The Group- Remaining staff should process the accident and response with the group and should provide accurate information about the injured participant to the group, as appropriate. Decide to continue or to end the program. CCPRC Incident Report- This form is due within 48 hours at the CCPRC office. Be factual concerning what occurred, do not speculate. See Incident Reports for more information. The Media- The ONLY statement to the media shall be: “Everyone involved did the best they could; you can get further information by speaking to the Executive Director.” Participants should be asked to refrain from talking to the media.
3 - Safety and Emergencies Page 35 3.1. a Emergency Numbers List
Emergency Numbers List (All area codes are 843 unless otherwise posted) CCPRC Full-Time Outdoor Staff Joshua Hall 795-7707 (home) John Radel 566-3979 (cell) Program Manager 224-3919 (cell) Paddlesports Coord Roger Greer 323-7239 (cell) Ande Oliver Challenge Course Coordinator 706-344-8947 (TEXT) Youth Coordinator 343-3088 (cell) Robert Lavarnway T.J. Turner 614-9082 (cell) Climbing Coordinator 513-4996 (cell) Specialist
CCPRC Administration Mark Madden(Asst. Director of Recreation) 408-6381 (cell) Steve Hutton (Director of Recreation) 795-8716 (home) 345-6147 (cell)
CCPRC Safety Officer (CCPRC Safety Officer) 345-4605
CCPRC Facilities, Phone & Radio James Island County Park Office 762-7275 “0” 600’s Folly Beach County Park 588-2426 300-320 JICP Gate 762-2685 Folly Beach Fishing Pier 588-3474 381-388 JICP Ranger Cell 343-2770 Beachwalker County Park 768-2395 321-330 Wannamaker County Park 572-7275 500’s Caw Caw Interpretive Center 889-8898 900-920 CCPRC (HQ) 762-2172 Isle of Palms County Park 886-3863 341-348 Palmetto Islands County Park 884-0832 400’s Cooper River Marina 554-0790 Mt Pleasant Pier 762-9946 921-930 Johns “s Island CP AKA Mullet Hall 768-5867 951-960 Call Center (HQ) 795-4386 Additional Information Sources SC Highway Patrol Cell phone: *HP or 911 Surf Report 633-0268 Folly Beach Public Safety 588-2433 Isle of Palms Police 886-6522 Mount Pleasant Police 884-4176 Charleston Police 577-7434 Charleston County Sheriff 5297300 Sullivan’s Island Police 883-3931 N. Charleston Police 740-2800 Local/Marine Forecast 744-3207 US Coast Guard 724-7616 or 723-9378 Compendium Services (877-709-2667). cell phone: 911
Please see Site Plans for the additional emergency contact information for the area of your program.
3 - Safety and Emergencies Page 36 3.1. b Accident and Incident Reporting
Accident and Incident Reporting (Copied from the CCPRC Safety Policy Manual)
It is the policy of the Commission to provide premises and facilities which can be used safely by its patrons, while being an equally safe workplace for its employees. One method of achieving this goal is to analyze the cause of all accidents; and, where appropriate, take immediate corrective action to prevent their reoccurrence.
Complete information on all incidents and accidents is required to analyze and correct unsafe situations or material and for potential insurance claims and law suits. For these reasons, any employee who is either involved in or is a witness to an accident or incident occurring within CCPRC property or in another activity area involving CCPRC personnel, property, or a CCPRC sponsored program, is required to submit an Incident Report to their respective supervisor. This also applies to any situation requiring special attention.
An incident report MUST be completed for:
• ALL accidents or incidents resulting in injury requiring more than minor first aid to any person or damage to any property. • OTHER incidents that require investigation or action by location personnel. • NEAR MISSES or HAZARDOUS SITUATIONS that could cause injury or damage.
Writing an Incident Report In writing an incident report of an injury, render as much assistance as possible first, and be supportive. Use the following criteria as a guide:
• Gather the facts pertaining to the incident: time, weather, location, persons involved, witness names, addresses and phone numbers. • Obtain written statements if possible. • Never let the victim fill out the incident report and unless you actually witness the event always use phrases like “the victim stated”, “the witness stated” or “it was reported”. Never give out a copy of the incident report until all senior management signatures have been completed. If the injured party requests a copy, contact the Director of Human Resources. • Be factual rather than judgmental. • Never assume responsibility for an injury to any person. • Remember the incident report is public record and may be used in court in the event of litigation. • The incident report should be written as completely as possible and so that it can be easily understood. The report should then be routed to the immediate supervisor. • Incident reports involving injury to visitors or damage to any property shall be copied to the Director of Human Resources as soon as possible. • Waterpark incidents involving EMS transport must be reported to SCDHEC within 24 hours using DHEC form #3785 by the Safety Compliance Manager. In case of severe injury to a park patron or activity participant, the Senior level Manager on Duty will conduct a complete assessment of the situation and after assuring the safety of the victim, immediately contact their respective Assistant Division Director or Division Director who will contact the Superintendent of Park and Recreation Services (SPRS). Contact the Director of Human Resources as soon as possible as well as the Safety Compliance Manager or other member of the Safety Team. If aquatic related, contact the Safety Program Manager.
3 - Safety and Emergencies Page 37 Safety Team. If aquatic related, contact the Safety Program Manager. • Do not discuss the incident or accident with anyone other than your supervisor unless it is to gather information. No statements are to be made to the press or anyone unless authorized by the Senior Management Team. Most often these statements will be made by an appointed CCPRC spokesperson. Refer to the CCPRC Crisis Management Plan.
The incident report should be written as complete as possible and so that it can be easily understood. The report should then be forwarded immediately to your supervisor.
3 - Safety and Emergencies Page 38 3.1.c. Missing Persons
Missing Person Procedure (adapted from the CCPRC Facility based EAP Manuals - see specific facility for current plan)
If a person is deemed missing from an Outdoor Program within a CCPRC Facility, then the following steps should be taken: Report the missing person to the Facility “base” via radio or telephone if radio is unavailable. Provide as much information as possible regarding the person (see information under “Notification” below). Follow instructions from park/facility staff until missing person is found or search is called off.
Information below is taken directly from CCPRC Facility based EAP Manuals and demonstrates the Facility’s response to a missing person report.
Response: Training – The facility manager shall ensure that all appropriate staff receives training specific to their site. This should include all park attendants, lifeguards, supervisors, and facility based maintenance staff. Chain of Command – The Senior Operations Supervisor (SOS) or their designee shall be responsible for implementing and coordinating the search for a missing person. Categories - 12 and Under – This category of a missing person should have the most cause for alarm in our facilities. Staff responding to this type of missing person should remember to stay calm. An excited response may further upset a parent or guardian and make it more difficult to obtain needed information. Staff should realize that this category of missing person takes a high priority and the appropriate resources should be assigned to this situation to ensure a quick response. - 13 through 17 – Because of their age, many teenagers are often allowed to roam around our facilities unsupervised. In many instances they lose track of time and fail to show up at an agreed upon location. Unless presented with information that causes additional concerns the SOS shall assign whatever resources they deemed necessary to assist in the search. - Adults – Unless presented with information that causes additional concerns, only a minimal response to the situation is required. - Adults with special needs or medical problems – When confronted with a missing adult with special needs or medical problems such as Alzheimer’s, the SOS shall assign whatever resources they deemed necessary to assist in the search.
Notification: Staff receiving report of missing person(s) needs to obtain as much information as possible about the missing person(s), notify MOD, and stay with the reporting person throughout the search: Refer to the Missing Person Report (Appendix B). -Name - How long has person(s) been missing -Age - Location of person reporting -Sex - Health -Race - Direction of travel -
3 - Safety and Emergencies Page 39 - -Hair and Eye Color - Place the person was last seen -Distinguishing marks - Clothing description -Physical disabilities/special needs - Where is their vehicle - Tidal conditions - Wearing a PFD -All information collected shall be written down and broadcast over the radio to “All Staff”. Every receiving unit of this broadcast should acknowledge it with their radio handle and location. - The complete information on the missing person should be broadcast at least every 15 minutes until the person is located. - In the event that for any reason that abduction or other foul play has taken place, immediate notification to Law Enforcement shall take place. - In the event that a person is suspected to be missing in the water, immediate notification to the Coast Guard shall take place. Response: Search - The SOS or their designee shall be responsible for coordinating the search. - All units participating in the search should provide their location and the area they are planning to search. These reports should be directed to the SOS or Base. - All gates and entry areas should be placed on a heightened awareness. - A quick cursory search should be conducted in the last general area where the person was last seen. The search should include restrooms, parking lots, office, trails, slip area and any other areas where the missing person could be located. - Once the initial area is searched, the SOS will decide whether or not to notify the appropriate outside agency of the situation. - After a thorough search of the facility and if the missing person is a minor child or an adult with special needs or medical condition, the appropriate outside agency should be notified. - If at the direction of law enforcement or incident command to search exiting vehicles, staff should request law enforcement presence. - Continue to search until the person is located or the search is called off by the appropriate coordinating agency.
Locating the missing person - Once the missing person is found, an “All Staff” broadcast should be made that the person has been located and their location. - The SOS should make the appropriate arrangements to reunite the found person with the reporting party. When the found person is a minor child the parent or guardian should be brought to the location if at all possible. - When the child is released to the parent or guardian the adult’s name, DOB and relationship to the child should be documented.
3 - Safety and Emergencies Page 40 3.1.d Non-CCPRC Facility Missing Persons
Non-CCPRC Facility Once the person is determined to be missing, group members should remain where they are and begin to shout the individual’s name, listening for a response. Two or three members should remain at last predetermined meeting area or base camp, should missing person return. Hasty Search consists of teams of 3 people searching the nearest and most likely areas (eg, campsite, trail, bathrooms, parking lot, last known location). This should last no more than 10-15 minutes. Initiate Outdoor EAP prior to “Area Search” Area Search. If missing person is still not located, contact should be made with local authorities to acquire additional help. If necessary, a Messenger Team should be formed to leave the immediate area in order to make contact with authorities. Search parties should be formed consisting of teams of 3 people covering a wider boundary than Hasty Search. Use maps of local area if available, and plan who will go where. Area Search should take no more than 1 hour Continue to search until the person is located or the search is called off by the appropriate coordinating agency.
At any point, if you suspect that abduction or other foul play has taken place, immediately notify Law Enforcement.
3 - Safety and Emergencies Page 41 4.0 First Aid Kit Use
For all off-site outdoor programs, staff must have a minimum of Wilderness First Aid training including Adventure Camp Counselors. In addition, for in park programs, Wall Tech (Aide)/Aide (Attendant), Lead Facilitator (Aide)/ Instructors (Attendants), Paddlesports (Attendants)/ Instructors and all other Camp counselors must have a minimum of First Aid and CPR training.
When to Carry: A current Program First Aid Kit must accompany all CCPRC Outdoor Program trips, classes and trainings. This kit should be checked upon issue to ensure proper contents and appropriate condition.
Facility First Aid Kits are located at the Climbing Wall, the Portable Wall, Archery Trailer, SUP Trailer, the Challenge Course, and at each Camp Room of each park (PICP Big Oak Shelter, JICP Conference Center, and WCP Park Center). All other programs that are conducted at a CCPRC facility during normal business hours will be provided with a Facility First Aid Kit.
All offsite, overnight, and/or multi-day trips will be provided with a Wilderness First Aid Kit.
Signing Out Program First Aid Kits: Staff should sign out all kits on the log sheet on the First Aid cabinet at CCPRC HQ. OFF Site First Aid Kits will be locked in the First Aid Closet in CCPRC HQ room C-25.
Reporting Problems: Staff should report any kit loss, damage or significant usage of supplies to Program Coordinator (ORC/ORS) immediately.
Maintenance Schedule: Unless otherwise required, kits will be checked according to the following schedule:
Once per quarter (or as needed)
Anaphylaxis Kit: All Wilderness First Aid Kits which will be used in a “wilderness setting” (off CCPRC Property) will include an epinephrine delivery system . Currently, we use an EpiPen, 2 in each kit.
References: Incident Forms and Accident Forms Please see the Wilderness Medical Associates protocols.
4 - First Aid Page 42 4.1 First Aid Kit inventory
Facility First Aid Kit
Individual Items #1 Bandaging CPR Mask 1” Tape Instant Cold Pack 2 rolls gauze Gloves 20 bandaids Tweezers 5 butterfly bandages Scissors 4 gauze pad (4x4) 3 Biohazard Bags 2 triangular bandages First Aid Kit Inventory 10 safety pins Emergency Procedures 10 Vionex Cleaning Pads
Outdoor Program Wilderness First Aid Kit Inventory
Individual Items CPR Microshield Stethoscope Trauma Sheers 8 Vionex Cleaning Pads Sam Splint Medium Gloves 1 Instant Ice Pack Large Gloves 1 Instant Heat Pack Biohazard Bags & Biohazard Stickers 1 Tube Glucose Cake Gel 2 Epi Pens/Instructions & Protocols 1 Rescue Blanket 1 Eye Irrigation Solution First Aid Kit Inventory Emergency Procedures & Guidelines
#1 Blisters & Bandaging #2 Wound Cleaning & Prep 1 Roll of 1” Tape 6 Alcohol Pre Pads 10 Bandaids 8 triple antibiotic 4 @ 4x4 Gauze Pads 8 Hydrocortisone Moleskin Tweezers Match box with needle 10 Q Tips
#3 Wound Dressing/Trauma #4 Over The Counter Meds 3 Rolls of kling-type bandage 10 Ibuprofen (NSAID) 2 Maxi Pads 10 Tri Buffered Aspirin 4 @ 4x4 Gauze 10 Diphen (antihistamine) 20 Diotame (anti-dirrheal/antacid) 8 Dramamine tablets 5 Sting Ease
4 - First Aid Page 43 5 Sting Ease
#5 Comfort/Convenience & Splinting 3 Tampons 10 Safety Pins 2 Triangle Bandages 2" CoFlex Wrap
#6 Emergency Forms 2 Incident Report Forms 1 Pencil 1 Roll of Survey/Flagging Tap
4 - First Aid Page 44 4.2 General Medical and First Aid
The minimum standard of care provided to participants in CCPRC’s Outdoor Program is American Heart Association Healthsaver First Aid and Healthcare Provider Adult and Child CPR. Staff may have certifications which surpass these, and each staff may perform First Aid to the level and standard which they are trained and certified.
All part-time employees are responsible for the direct expense of the training but will be paid for the hours of the training/course. The same is true of part-time Non-variable Aides with the exception that they will not incur the direct expense of the training.
The following certifications are recognized as valid for CCPRC employees: CPR Certifications: • American Red Cross CPR for the Professional Rescuer • Wilderness Medical Associates CPR
First Aid Certifications: • Wilderness First Aid: Wilderness Specific Provider (WMA, SOLO, WMI) • Wilderness Advanced First Aid: Wilderness Specific Provider (WMA, SOLO, WMI) • Wilderness First Responder: Wilderness Specific Provider (WMA, SOLO, WMI) • EMT or Paramedic Certifications • Registered Nurse • Medical Degree
Wilderness Protocols: CCPRC’s Outdoor Program recognizes and endorses the Wilderness Protocols included in the curriculum of Wilderness First Responder, Wilderness Advanced First Aid and Wilderness First Aid Courses. These protocols are approved by trained and currently certified CCPRC staff and have been signed off by CCPRC’s Outdoor Program’s Controlling Physician, Dr. Preston Church (effective 2006).
4 - First Aid Page 45 4.3 Anaphylaxis Protocol
Anaphylaxis Protocol (Copied from the Wilderness Medical Associates, 3/10/06) 6th Edition, Printed 2012 Anaphylaxis is an allergic reaction that has life-endangering effects on the circulatory and respiratory systems. Anaphylaxis can result from an exposure to a foreign protein injected into the body by stinging and biting insects, snakes, and sea creatures as well as from the ingestion of food, chemicals, and medications. Early recognition and prompt treatment, particularly in a wilderness setting, is essential to preserve life. The onset of symptoms usually follows quickly after an exposure, often within minutes. The signs and symptoms reflect the resulting consequences of generalized vascular dilation, fluid leakage and lower airway constriction. Biphasic or recurrent reactions can occur within 24 hours of the original episode. In addition to shortness of breath, weakness and dizziness, patients also frequently complain of generalized itching (particularly in the armpits and groin area). Physical findings include rapid heart rate, low blood pressure, and other evidence of shock, upper airway obstruction (stridor) and lower airway obstructions (wheezes) with labored breathing, generalized skin redness, urticaria (hives), and swelling of the mouth and face. Epinephrine should only be administered to patients having symptoms suggestive of acute anaphylaxis, an allergic reaction with systemic components. 1. Maintaining an open airway, put patient in a position of comfort. Initiate either positive pressure ventilations (PPV) or cardiopulmonary resuscitation (CPR) as indicated by clinical signs. 2. Inject 0.01 mg/kilogram (up to 0.3 mg) of 1:1000 solution of epinephrine* intramuscularly into the lateral aspect of the thigh or deltoid. 3. Repeat injections as soon as every 5 minutes if needed. More than 3 injections are rarely necessary. 4. Administer 25 – 50 mg of diphenhydramine by mouth every 4-6 hours if the patient is awake and can swallow. 5. Consider prednisone 40 – 60 mg / day (or equivalent dose of an oral corticosteroid). 6. Because a biphasic reaction can occur within the subsequent 24 hours, all patients experiencing an anaphylactic reaction should be evacuated to definitive care. Biphasic reactions should be treated in the same manner as the initial reaction, using epinephrine in the same dosage. 7. Arrange for transport to hospital 8. Consider an advanced life support intercept (ALS) if possible 9. The patient should remain out of the field for at least 24 hours and may not return without the examining healthcare professional’s approval. * -There is 1mg of epinephrine in 1 mL of epinephrine 1/1000; there are 0.3 mg in 0.3 mL of 1/1000. Preloaded commercially available auto-injectors deliver either 0.3 mg (standard adult dose) or 0.15 mg (standard pediatric dose).
- If the person weighs less than 66 lbs (30 kg), the doses are: epinephrine is 0.01 mg/kg; diphenhydramine is 1mg/kg; and prednisone is 1 - 2mg/kg. - When using lbs, multiply the weight times 0.45 to get the weight/mass in kilograms. Field Protocols for Staff Manual ©2012, Wilderness Medical Associates ® rev. 05.15.2012
The above specified protocol has been authorized for use by Wilderness Medical Associates WALS®, WRM, WEMT, WFR, WAFA, and WFA trained employees of the employer named on page one provided that they meet the requirements of the authorization criteria listed on page one.
EpiPen Training Requirements
All Full time Staff, Lead Instructors (Aides), and Adventure/Teen Venture Camp Staff in CCPRC’s Outdoor Program are required to be trained in the evaluation of anaphylactic reactions and the subsequent administration of epinephrine.
4 - First Aid Page 46 trained in the evaluation of anaphylactic reactions and the subsequent administration of epinephrine.
This requirement must be maintained as current or as required by the certifying organization. This must be from a recognized provider to include but not limited: (WMA, SOLO, or WMI).
Staff who are not current with this requirement may not be assigned to work any programs, at the discretion of their supervisor, and will not be allowed to work any overnight, non-local programs.
4 - First Aid Page 47 5.0 General Procedures and Guidelines
• Clocking In and Out, Breaks and Lunch/Dinner, Staff Uniform & Disciplinary Action ○ See your “Seasonal Employee Handbook” for more details.
• Illnesses, Absences & Schedule Changes If you cannot work a scheduled shift due to a conflict, it is your responsibility to find someone who is willing to work your shift AND contact the ORC. If you are sick, please contact the ORC or ORS immediately so that we may help you find coverage. Ideally, this needs to be done more than 8 hours in advance of you shift.
Behavioral Standards for Staff and Participants
• Staff Behavior: The nature of our work often places our Outdoor Program Staff in challenging situations. We spend extended periods of time with our participants, sharing powerful experiences which may have a profound effect on individuals and groups. Additionally, we assist participants in adapting their daily living routines to the wilderness. We literally teach them to share sleeping quarters, eat outdoors and manage bodily functions in a new and foreign environment.
All of this places great responsibility on our staff and requires our behavior to be conducted with the highest level of professionalism and in a manner which is beyond reproach. Staff must be aware of the level of scrutiny which any concerned parent or citizen may levy at their behavior. For the protection of our staff, participants and programs, all volunteers, part-time and full-time staff are expected to conduct themselves in a professional manner which reflects positively on our Outdoor Program and all of Charleston County Park and Recreation Commission.
• Tobacco: All staff are strongly discouraged from using any tobacco product while conducting a CCPRC program. Further, staff are not allowed to use tobacco during the implementation of any program activity or in any CCPRC vehicles. If tobacco must be used, it must be done so during breaks and away from all participants and program equipment. All cigarette butts should be packed out.
• Alcohol: All staff are prohibited from consuming alcohol while staffing any CCPRC program. This includes while dining out in restaurants or at camp in the evening.
• Illegal Drugs: All staff are prohibited from possessing or using any illegal drugs during the operating of any CCPRC program.
• Personal Relationships: Staff are not to engage in personal or intimate relationships with participants during the operation of any CCPRC program. Any subsequent relationship with past participants must be initiated and conducted outside of the program environment.
Staff are also discouraged from excessive shows of affection or demonstration of personal relationships between staff members during programs.
• Physical Contact: Assisting with securing a harness, teaching a kayak roll, or adjusting a backpack cannot be performed without physical contact. This contact must first be announced to the participant, and their approval gained. Then the contact must be carried out in a manner which is professionally appropriate and directly related to the activity/skill being taught.
• Tent sharing: ○ Adult Programs: Staff may choose any sleeping arrangement desired. Tent sharing by members of the opposite sex should be conducted with discretion. Any staff member who requests/desires, must be provided a tent to share only with members of the same sex.
5 - Operation Procedures and Guidelines Page 48 with members of the same sex. ○ Youth/Camp Programs: Staff should model appropriate behavior for our participants. Therefore, all staff are expected to sleep in single sex tents, unless a married (to each other) couple staffs a program. Staff will not share tents with campers unless dictated by special circumstances.
Participant Behavior: As outdoor enthusiasts, many of us have become accustomed to activities like sharing tents and going to the restroom with other group members in the area and within visual contact. However, our participants may not have reached that same level of comfort with these or other activities. In conducting our programs, we must attempt to educate participants about standard practices among outdoor enthusiasts, while providing them an environment which is both physically and emotionally safe.
• Tobacco: Participants, who are of legal age, may use tobacco during breaks and away from the group and all program equipment. All cigarette butts should be packed out.
• Alcohol: Due to the inherent risks of outdoor recreation, there will no alcohol consumption by participants during any CCPRC activity and/or program.
• Illegal Drugs: All participants are prohibited from possessing or using any illegal drugs during the conducting of any CCPRC program.
• Tent sharing: ○ Adult Programs: Adequate tents are to be provided for all participants to be accommodated in same sex tents (separate for men and women). Individuals may choose to share differently, but we must ensure that no participant is forced to share a tent with a member of the opposite sex. ○ Youth/Camp Programs: Minors will always be housed in same sex tents.
5 - Operation Procedures and Guidelines Page 49 5.1 Activity Procedures and Guidelines
Description of Course Environments: Programs take place in outdoor settings in and around the Southeast. These will include mountains, oceans, rivers, hiking/biking trails, etc. CCPRC will avoid initiating programs in severe environments and weather conditions. However, these conditions may develop during the course. Programs will be conducted on public lands with appropriate permits as needed or on private lands with express written permission. Programs will operate in compliance with all applicable local and state laws.
Safety Concerns (specific to the environment or activity): Environmental injuries, including hypo and hyperthermia, sunburn, etc. Vehicle accidents during travel to and from program sites
Strategies for minimizing these safety concerns: Practice standard group management techniques While traveling place an instructor/participants at the lead and sweep positions Practice habitual head counts throughout the duration of the trip Ensure safety and comfort by setting a pace that may be achieved for all participants Frequently check in with participants in order to gain knowledge about their current condition Ensure safe driving practices (See Vehicle Operating Procedures) Ensure all necessary pre-trip paperwork has been inspected and utilized including but not limited to: Waivers Medication Logs Site Plans Weather Forecasts Environmental Alerts Equipment Requirements: (These are in addition to the specific requirements listed within each specific activity section) Activity-appropriate CCPRC First Aid Kit for each program/group Communication equipment, including at least a cell phone and/or CCPRC radio, and may include a GPS, SPOT and/or Marine VHF radio if available and appropriate for the program area Trailer Kit (includes lug wrench for trailers, spare tire tools, etc.) Program Paperwork Packets containing: o Program Roster o Extra Waivers o Copy Incident Report Form o Emergency Numbers List o Outdoor Program Emergency Medical Guidelines o Pre-Trip Safety Talk o For Overnight Programs - Supplemental Form o Additional Instructional Material (i.e. LNT Cards, Field guides,….)
Equipment Care All equipment should be returned clean, and stored properly (generally, store so it will dry or remain dry!). Any broken, damaged or lost equipment should be tagged identifiably/documented and reported to the Program Coordinator (ORC/ORS) upon return.
Cancelation or program modification Any significant changes to the program schedule or location must be reported to, and approved by the Program Coordinator
5 - Operation Procedures and Guidelines Page 50 Any significant changes to the program schedule or location must be reported to, and approved by the Program Coordinator (ORC/ORS) prior to implementation. If Program Coordinator (ORC/ORS) is unreachable, authorization must be gained from another Program Coordinator, ORPM or the Assistant Director of Recreation.
Environmental Considerations Today more and more people are traveling on trails and in the backcountry. Unfortunately we know this by the increase in trash, the damaged trails, an increase in fire rings and campsites. It is the Outdoor Program’s goal to raise awareness and educate its participants about the importance of preserving our most precious resource. The Outdoor program has adopted the 7 Leave No Trace principles and it is our intention to pass this information on to our participants. CCPRC is also a Non Profit/Park Partner with LNT.
5 - Operation Procedures and Guidelines Page 51 5.2 Leave No Trace Guidelines
Leave No Trace Guidelines (Copied from http://www.lnt.org/TeachingLNT/LNTEnglish.php; 1/7/04)
1. Plan Ahead and Prepare Know the regulations and special concerns for the area you’ll visit. Prepare for extreme weather, hazards, and emergencies. Schedule your trip to avoid times of high use. Visit in small groups. Split larger parties into groups of 4-6. Repackage food to minimize waste. Use map and compass to eliminate the need for tree scars, rock cairns, or ribbon 2. Travel and Camp on Durable Surfaces Durable surfaces include established trails and campsites, rock, gravel, dry grasses or snow. Protect riparian areas by camping at least 200 feet from lakes and streams. In a backcountry setting, the kitchen area should be 200 ft from trail, tents and water source Good campsites are found not made. Altering a site is unnecessary. In popular areas: Concentrate use on existing trails and campsites. Walk single file in the middle of the trail, even when wet or muddy. Keep campsites small. Focus activity in areas where vegetation is absent. In pristine areas: Disperse use to prevent the creation of campsites and trails. Avoid places where impacts are just beginning.
3. Disposal of Waste Properly Pack it in, Pack it out. Inspect your camp sites and rest areas for trash or spilled foods. Pack out all trash, leftover food, and litter. Deposit solid human waste in catholes dug 6 to 8 inches deep at least 200 feet from water, camp, and trails. Cover and disguise the cathole when finished. Pack out toilet paper and hygiene products. In temperate coastal zones deposit solid human waste below the high tide mark when appropriate. To wash yourself or your dishes carry water 200feet away from streams or lakes and use small amounts of biodegradable soap; scatter strained dishwater.
4. Leave What You Find Preserve the past: examine, but do not touch, cultural or historical structures and artifacts. Leave rocks, plants, and other natural objects as you find them. Avoid introducing or transporting non-native species. Do not build structures, furniture or dig trenches.
5. Minimize Campfire Impacts Campfires can cause lasting impact on the backcountry. Use a lightweight stove for cooking and enjoy a candle lantern for light. Where fires are permitted, use established fire rings, fire pans, or mound fires. Keep fires small. Only use sticks from the ground that can be broken by hand. Burn all wood and coals to ash, put out campfires completely, then scatter cool ashes.
5 - Operation Procedures and Guidelines Page 52 6. Respect Wildlife Observe wildlife from a distance. Do not follow or approach them. Never feed animals. Feeding wildlife damages their health, alters natural behaviors, and exposes them to predators and other dangers. Protect wildlife and your food by storing rations and trash securely. Control pets at all times, or leave them at home. Avoid wildlife during sensitive times: mating, nesting, raising young, or winter.
7. Be Considerate of Other Visitors Respect other visitors and protect the quality of their experience. Be courteous. Yield to other users on the trail. Step to the downhill side of the trail when encountering pack stock. Take breaks and camp away from trails and other visitors. Let nature’s sounds prevail. Avoid loud voices and noises.
5 - Operation Procedures and Guidelines Page 53 5.3 Severe Weather - Lightning Procedures and Drills
Background: Lightning strikes approximately 1,000 people annually in the United States, causing fatalities in about 1/3 of these cases. Most of these cases involve persons in outdoor, open areas during the period preceding, during, or after a lightning storm. Lightning storms move at speeds of 25 mph or more and lightning can strike as much as 30 miles ahead of or following the main rain cell of a lightning storm, striking from a clear blue sky. Because of this, visual means of lightning detection is inadequate. Further, persons must seek shelter in advance of the visual lightning or the main rain cell. The only true safe location for an individual is in a 4 sided enclosed building or in an enclosed vehicle.
Guidelines: Staff should be aware and understand local weather patterns and recheck weather reports as needed to make the most informed decision. Any time lightning or thunder are detected staff should enter the Lightning Alert stage (Stage 1).
Determining Distance: count the number of seconds that pass between a flash of lightning and the crack of thunder that follows it, then divide that number by five. The resulting number will tell you how many miles away you are from where lightning just struck. Five seconds, for example, indicates the lightning struck 1 mile away, and a 10-second gap means the lightning was 2 miles away
Alert Stage One: Alert - When lightning and thunder are detected in your area - greater than 10 miles, staff should enter into an alert state and begin discussing with staff and planning to modifying the activity to ensure safety of participants.
Alert Stage Two: A Caution will signify that lightning is 10 miles away. At this point, the storm is moving closer to the area and all staff including maintenance and recreation staff should be alerted to prepare for closure. Staff should try to give all patrons another update on the severe weather conditions and they should be prepared to evacuate the facility and seek safe shelter Climbing wall, Challenge Course, Camps & other Outdoor program participants/ guests should be prepared to seek appropriate shelter.
Alert Stage Three: A Warning will signify that lightning is 8 miles away. Usually at this point lightning has been seen. All outdoor activities should be suspended. Attempts will be made to notify park patrons of the dangers of severe weather while maintaining staff safety.
If traveling towards safety is no longer practical due to extreme weather conditions (example high winds, limited visibility, etc..) you can move into the Lightning drill procedures.
Lightning Drill: Water Get boats to shore/edge of water. If practical keep moving towards safety. If available, get participants out of boats and move away from water’s edge. (next see Land procedures) If solid shore can’t be reached spread group out with about (20) feet between Boats, with staff
5 - Operation Procedures and Guidelines Page 54 If solid shore can’t be reached spread group out with about (20) feet between Boats, with staff positioned at the boundaries If still in boats, do not remove PFD’s, stay low in boats without paddles in hand.
Land Spread group out with about (20) feet between people, with staff positioned at the boundaries. If practical keep moving towards safety. Note; when on or near rock faces, seek shelter low and off the ridgeline. Remember that lightning travels readily through rock. Avoid wide, open areas if possible. Instruct participants to sit/crouch on backpacks/ensolite pads, PFD’s with feet drawn in close to body. If storm approaches in the evening while students and staff are in tents, and no vehicle/building is in close proximity, consider previous suggestions. However, factor in potential risks of removing students from tents and putting them out in the elements where they may be subjected to the elements rain, cold, etc. and determine if these added stresses outweigh the benefits.
Facilities: Climbing Wall and Challenge Course: The Climbing Wall and Challenge Course will monitor JICP radio and follow the JICP EAP “Severe Weather Plan” Facilitators should follow the general procedures and principles as directed above. At the first signs of inclement weather, facilitators should monitor radio channel A- JICP for weather updates. Evacuate the High Challenge Course, and Climbing Wall at the first signs of inclement weather, including change in wind speed, direction or temperature, dark clouds and/or distant thunder. If Splash Zone closes, the Challenge Course and Climbing Wall will cease operation. The group should seek shelter in their vehicle(s).
Reopening Facilities and continuing Activities: Activities may be resumed 30 minutes after all signs of dangerous weather have passed, or at the discretion of the facility supervisor (no sooner than 30 minutes).
Continue and follow up: Staff will not continue travel/program for at least 15 minutes following any subsequent lightning strikes that are within 6 miles of the site, or position becomes unsafe. If Splash Zone remains closed due to lightning, activities at Climbing Wall and Challenge Course will not resume. Staff will document lightning drills and facility closures due to lightning on trip report and Challenge Course summary.
5 - Operation Procedures and Guidelines Page 55 5.4 Agency Vehicle Operating Procedures
The use of CCPRC vehicles is authorized only for the purpose of conducting official CCPRC business. Drivers must be employedby CCPRC. Vehicle use is authorized contingent upon adherence to the VEHICLE USE PROCEDURES and adherence to the specific reservation procedures of the facility where the vehicle is located. Smoking is prohibited in any agency vehicle. A complete copy of the Vehicle Use Procedures is posted in the HQ Mail Room.
Use of personal vehicles to transport participants or agency equipment during programming is prohibited.
Operating vehicles on the highway, particularly large vehicles with trailers, is statistically one of the most dangerous aspects of our programs. As such, prior to operating any agency vehicle, all staff and volunteers will undergo training in the following areas:
Professional Image: Aside from the obvious hazards involved in operating program vehicles, this is also a great opportunity for a positive public relations experience for both participants and general public. When driving a CCPRC vehicle, you are driving a moving billboard, and it is not uncommon for other drivers to call Headquarters to report on someone driving CCPRC vehicles, be it courteous and helpful behavior worthy of praise or what they perceive as recklessness, careless or offensive practices. Let’s make sure all our passengers and bystanders are left with a positive image of our professionalism and vehicular performance! The staff person driving must have her/his license with them at all times. Professional image also pertains to backing a trailer; make sure you can back a trailer before doing so with participants.
Towing Trailers adds significantly to the hazards involved in road travel Prior to departure make sure the tongue jack is down and locked supporting the weight for the Portable Wall/SUP/ Archery/Bike/Kayak/Canoe Trailer by trying to jack the trailer tongue off of the ball hitch. Keep your distance: inadequate following distance is probably the most often overlooked area of safely driving a trailer. With the addition of your trailer, your vehicle is longer and heavier, and will require increased distance to stop or maneuver to avoid accidents. Trailers following tow vehicles have a slightly tighter turning radius than does the pulling vehicle. As such, drivers must exaggerate wide turns to ensure the trailer will not cut the corner too closely. Tying boats, bikes and other equipment onto the trailer presents yet another opportunity for trailer hazards. It is essential that several staff members check all trailer connections and tie downs prior to departure and at each stop. Ultimately, it is the responsibility of the driver to have checked the load, but checks by other staff members are encouraged and should be viewed as additional assistance. In addition to checking connections to vehicle and tie downs, check the jack stand and handle to ensure that the handle is not dragging on the road. The newer boat trailers have rear stabilizers that must be up when the trailer is moving; always check these before leaving the compound. Check receiver pin and cotter pin. South Carolina law, as well as common sense, requires trailer lights be visible if you are operating a vehicle with a trailer after dark. It is essential that all staff check lights, refrain from driving any vehicle/trailer combinations that have no lights, and report problems immediately to the Program Coordinator (ORC/ORS).
Seatbelts: As required by law, all participants riding in CCPRC vehicles are expected to wear seat belts. Fueling: Outdoor staff should follow standard agency procedures when fueling vehicles. More detailed instructions can be found in the vehicle handbook located in the glove box of each vehicle.
Check-out and Return: All CCPRC vehicles must be signed out in the vehicle reservation book prior to use. Vehicles are due back at HQ fueled and in clean, working order, ready for other users at the time your reservation ends. Do not keep a vehicle loaded with equipment, at the compound, without seats, etc. overnight without confirming that the reservation extends to that time.
Vehicle Maintenance and Troubleshooting: All staff must be familiar with procedures for: changing a tire
5 - Operation Procedures and Guidelines Page 56 changing a tire checking oil (should be done prior to starting long trips and several times during trip) recognizing and avoiding problems bad wheel bearings: this problem is typically identified in trailer wheels by feeling for play as you pull on the tire. Report problems promptly. engine overheating: pay attention to the temperature gauge, and seek assistance if overheating is present. hot brakes: avoid by downshifting when descending long, steep hills and pumping the brakes, rather than riding them.
Procedures for Vehicle Breakdowns: In the event of a vehicle breakdown, your first priority is to ensure the safety of the participants and staff. Following that, notify the appropriate full-time Program Coordinator (ORC/ORS) or other full-time outdoor staff in their absence. More detailed instructions can be found in the vehicle handbook located in the glove box of each vehicle.
Procedures for Vehicle Accidents: refer to Emergency Procedure Guidelines and Emergency Communication Procedures for additional information.
Texting While Driving Policy All employees are expected to follow applicable state and federal laws and regulations regarding the use of cell phones at all times.
Employees are expected to refrain from writing, sending, or reading text-based communications while driving. This includes any instant message (IM), multimedia message (MMS), short message service (SMS text), electronic mail (e-mail), or any other such communications. This also includes accessing the Internet or otherwise using electronic devices while driving. This policy includes the use of personal cell phones, cell phones issued for business-use, and similar devices while operating all agency motorized vehicles.
Regardless of the circumstances, including slow or stopped traffic, employees are required to stop the vehicle in a safe off-road location before writing, sending, or reading text-based communications. Special care should be taken in situations where there is traffic, inclement weather, or the employee is driving in an unfamiliar area.
Cell Phone Use While Driving Employees should not use hand-held cell phones for personal or business purposes while driving. Should an employee need to make a call while in transit, the employee should safely stop in a safe off-road location to make the call or use a hands-free speaking device such as a speakerphone/earpiece. This includes agency-issued cell phones in personal vehicles.
In addition to the specific devices and situations listed above, employees are expected to exercise good judgment during any in- transit communication, in order to maximize safety and minimize unnecessary distraction.
Violations of the policy will be subject to discipline, up to and including termination. Taken From CCPRC Policies and Procedures Manual Updated March 3, 2011
Outdoor Programs Transporting Participants or Driving Non-standard Vehicles the use of hands free is NOT acceptable while Driving.
5 - Operation Procedures and Guidelines Page 57 5.5 Tips for Operating a Non-Standard Vehicle
The information below may be of assistance in familiarizing yourself with some of the unique features and aspects of operating the 14-passenger busses. Please see the Qualifications for Non-Standard Passenger Vehicle Operator requirements available from the CCPRC’s Safety Officer. In addition, a complete copy of the Vehicle Use Procedures is posted in the HQ Mail Room on the Vehicle Sign-Out Table.
Emergency Exit Information Back door lock: The back door is the primary emergency exit. It is lockable with a simple sliding bar lock system. This door must be unlocked prior to starting the vehicle. If the door is locked, you will hear a loud warning buzzer and the bus will not start. For security, this door must be locked when you park and leave the vehicle (including at HQ). You must lock and unlock this door manually. Additionally, some buses have an additional safety feature that must be deactivated every time you turn the ignition off; this button is located above the rear emergency exit door.
Back door latch: If the back door is opened completely, a latch engages to keep the door from accidentally closing. To close the door, you must open the door all the way and then you can disengage the latch.
Back door clearance: As an emergency exit, the back door must have sufficient clearance to open. If pulling a trailer, you must ensure that the load (kayaks, etc.) will not interfere with the full opening of this door.
Emergency escape hatch (Roof): This roof escape hatch also houses a small black knob which opens a vent which can be used while traveling. To open this vent move the black knob toward the back of the bus. Otherwise, this hatch should remain securely closed at all times.
Emergency escape windows: On each side of the bus is one window labeled for emergency exit. While these should only be used in an emergency, know that these windows simply swing out on hinges from the top, and can be re-secured.
Additional Features Air conditioners: AC controls are on the dash (just like a normal vehicle) for the front of the cabin. AC controls for the rear cabin are mounted on the panel above the driver’s head near the left side of the bus.
Add-on console components: On the driver’s right there is a console with four switches. For the most part, you can ignore these! They are… MKLPS: Marker lamps – these are additional running lamps on the exterior of the bus. We are not required to use these. DOME: This controls the interior dome light. You probably will need this one! US HTR: This turns on the heater for the main cabin. There is also a heater on the regular dash console for the front of the bus (just like a normal vehicle) WL Manual (White switch): Engages the stop sign on the next opening of the passenger door. This sign will only come out when the door is opened, and will retract automatically when the door closes. This switch also engages flashing yellow lights until the next time the passenger door is opened. This featured is not intended to be used!
Mirrors: There are multiple mirrors for your use on this vehicle, and it will be essential for safe operation that you adjust them as needed and that you use them. Please Note: the large mirror above and to the right of the driver’s head is not adjustable!
5 - Operation Procedures and Guidelines Page 58 5.6 Employee Fall Protection Plan
Staff should always have a harness on and be attached to and/or using a safety system when working at height.
1. Using our current training model and equipment to manage risk, we primarily focus on recreational climbing techniques we already use; including prevention, training of staff that are guiding at height, self-rescue, rescues & lowering techniques.
2. (Professional) Sport Climbing Techniques/ Challenge Course Industry assumes staff will fall, tries to limit the fall to shorter distances and looks for self-rescue or top rope lowering techniques as part of fall protection solutions.
3. Looking similar to techniques we address to protect our clients at height, staff should climb the cargo net to enter the high course, then clip-in to the top of the cargo net before entering the treehouse with one of their claw lanyards. Next both of their claw lanyards are transferred to a belay cable while remaining clipped-in and attached at all times when working at height.
4. In addition, staff may use a ladder and LEAP anchor system for fall protection with facilitator claws that include a zorber, to climb the pole to gain access to the high course.
5. When guiding clients on the course, hiking through course, or working on the course, staff should use the horizontal belay cables overhead with lanyards attached to the front of their harness as a suspension system allowing staff to self-rescue should they fall when walking cables, elements and/or treehouses.
6. Staff may utilize a top rope, ascending or rappel techniques they have been trained to use and checked off by the Challenge Course Coordinator.
7. When riding the zip-line, staff should be double-checked by a co-worker to confirm the zip-line lanyard is properly attached to their harness before unclipping their fall protection lanyard system and exiting the zip-line platform.
8. Staff should only use climbing techniques they have been trained to utilize on the course and checked off by the Challenge Course Coordinator.
9. All Fall Protection and Climbing Equipment is inspected by: challenge course staff using the equipment daily and documented on the green sheet; Challenge Course Coordinator and/or Aide bi-monthly and documented on the Internal Inspection Report; an external professional vendor annually and documented on their annual report.
Fall Protection Solutions/ Equipment o Fall Arrest . Cargo Net . LEAP Anchor & Eye Bolts . Horizontal Belay Cable with claws lanyards (Short distance of Fall: 2 ft or less) . Horizontal Belay Cable with staff claws lanyards (includes zorber) . Harnesses Designed for climbing & suspension Ability to fit a range of participant sizes Compatible with facility design Proven track record
5 - Operation Procedures and Guidelines Page 59 Proven track record o Fall Restraint . Horizontal Belay Cable with claws lanyards (Short distance of Fall: 2 ft or less) . Horizontal Belay Cable with staff claws lanyards (includes zorber) o Working Positioning . Horizontal Belay Cable with claws lanyards (Short distance of Fall: 2 ft or less) . Horizontal Belay Cable with staff claws lanyards (includes zorber) o Rope Access . Top rope systems o Rescue . Rappel & Top rope systems o (Professional) Sport Climbing Techniques . Top Rope Self-Rescue Plan Following a Fall Inspection of Key Equipment
5 - Operation Procedures and Guidelines Page 60 6.0 Goals
To promote awareness of safe and appropriate practices in the paddlesports environment through personal experience To increase participant knowledge base as related to paddlesports skills including flat-water canoeing & kayaking, white-water canoeing & kayaking, coastal kayaking, and Stand Up Paddleboarding (SUP) To develop an ethic of stewardship in terms of the natural environment through the teaching and modeling of Leave No Trace practices and principles
6 - Paddlesport Program Page 61 6.1 Activity Procedures and Guidelines
The following are procedures and guidelines to be used in the instruction and leading of all CCPRC water based activities.
Participation Guidelines While participants may be encouraged to try activities that they may feel apprehensive about, direct coercion or force is not permitted. Except as required by an emergency situation, no participant shall be required to participate in any part of our program. However, participants should be informed that they might be prohibited from future participation in any part of our program that requires such previous experience.
Safety Concerns (specific to this environment or activity) 1. Equipment failure or lack of equipment maintenance. 2. Environmental problems related to program area (i.e., dehydration, hypo/hyperthermia, lightning strikes, unforeseen weather changes, floodwaters, etc.) 3. Injury due to contact with local fauna (poisonous snakes, alligators, oysters, barnacles, jellyfish, shark, etc.), allergic reaction to toxins (bee stings, or poison ivy). 4. Participant injury resulting from an inadvertent swim, entanglement with leash or unexpected contact with paddles, boats, boards, fins or helmets (their own or belonging to other participants). 5. Trauma from contact with marine hazards (docks, pilings, etc.) or collisions with motorized craft. 6. Participant loss of life due to drowning, foot entrapment, or other similar/unforeseen accident.
Strategies for Minimizing Safety Concerns 1. Staff should check equipment while loading and prior to entering the water, for unreported equipment problems. 2. All participants will be provided with an appropriately sized & properly fitted PFD (Inherently Buoyant Type III or, as an option for SUP programs, an inflatable Type III) 3. All participants will be provided with an appropriately sized and fitted helmet in whitewater, surf, and some coastal environments (see “Helmet Procedures and Guidelines” below for more information). 4. Participants in SUP programs are required to properly wear a leash. 5. Staff will check with participants to see that they are appropriately dressed (no cotton sweatshirts in cold weather), and that they have appropriate gear with them for the program. 6. Staff will check weather forecast prior to departure and will monitor wind, weather and water conditions at all times during the program. 7. The Lead Instructor will be familiar with the area being paddled and will know: a. Technical difficulty and dangers of route b. Route, water levels, tides, currents, and typical wind/weather patterns c. Minimum time needed to complete the trip d. Emergency procedures and accessibility of help e. Equipment required f. Alternate routes, landings sites, and campsites (if applicable), in case of sudden changes in wind or weather conditions 8. Staff will design & follow a program route that results in minimizing participants’ exposure to hazards (i.e., shipping channels, heavy motorized boat traffic, strainers, other river hazards, etc.) 9. A qualified staff member will give a pre-program safety talk to participants. Participants who then wish to not paddle may choose to do so at that time. 10. All staff will be trained in, and able to perform, efficient rescues in the program environment (i.e., open water, whitewater [from a boat and from shore with throw rope], surf, etc.)
6 - Paddlesport Program Page 62 whitewater [from a boat and from shore with throw rope], surf, etc.) 11. Staff will address with participants the self-rescue techniques specific to the craft and the environment of the program, which may include practice and/or demonstration. 12. Staff will model etiquette when working a program. See Section 6.7 for beach/surf etiquette and Section 6.8 for river etiquette guidelines. 13. Practice standard participant management techniques (maintain hydration, take frequent breaks, check participant temperature/exertion comfort level frequently, etc.) 14. Participants may have to paddle across boating channels. If this becomes necessary, they will cross as a tight group, moving at the pace of the slowest paddler with staff “corralling” participants on all sides. See below for applicable Nautical Rules of the Road. 15. Paddling at night will be avoided whenever possible, unless nighttime paddling is part of a specific program authorized by Program Coordinator (ORC/ORS). These programs must also carry a white light (per craft) and a USCG approved signaling devices for reduced/limited visibility .
Group Supervision and Organization 1. Maintain a maximum of 1:6 staff to participant ratio. The 1:6 ratios may be achieved by utilizing a competent aide who is not employed by CCPRC. 2. Staff, utilizing various group management methods, should be particularly careful to control the speed and cohesion of participants when launching, landing and traveling on water. Example: Communication, Line of sight, Awareness/assessment, & Position of most usefulness (C.L.A.P.) 3. All paddling is to be supervised by staff. 4. Staff should model accepted navigational etiquette and on water courtesy. 5. Staff should model efficient paddling techniques. 6. At least one staff member on a program (Lead Instructor preferred) should have paddled the program area before program date, preferably within the last month, or have talked with someone reliable who has.
Program Equipment Guidelines and Procedures 1. Every program should have the following additional equipment: a. Maps or other pertinent information about program location & emergency egress b. Appropriate repair equipment c. Applicable permits d. CCPRC staff should have loaded appropriate and sufficient paddling equipment for participants and staff (enough PFD’s, skirts, etc.) e. Extra sizes/lengths of all appropriate paddling equipment for participants
Personal Flotation Device (PFD) Guidelines and Procedures All participants and staff will wear USCG approved PFD’s at all times, when engaged in kayaking, canoeing, or SUP, or while in the water. PFD’S should be accurately sized, in good condition, and MUST be properly fitted, worn and fastened at all times. Notes: Staff are expected to designate appropriate swimming areas which have slow to moderate current, are not directly above dangerous strainers, and are protected from dangerous boat traffic, etc. Staff are also expected to supervise swimming, and should generally have one staff member wearing a PFD prepared to give assistance if needed while observing swimmers on the beach or while positioned on the downstream end of the group with a throw-bag, Exceptions 1. Participants swimming in designated swim areas with certified Lifeguards will not be required to wear PFDs. Examples include Kayak Rolling Classes. 2. Participants swimming in areas free of hazards (current, strainers, cold water, etc.) will not be required to wear PFDs in water up to knee deep in the presence of staff supervision. 3. SUP Yoga: PFDs are required to be worn when paddling from shore to the yoga venue. If anchored, an inherently buoyant PFD may be taken off and placed on the board. If not anchored, an inherently buoyant PFD must remain properly worn. If an inflatable PFD is used, it must remain worn at all times. If local, state, or federal laws mandate PFD wear, they supersede this policy. 4. SUP Surfing: PFDs are not required to be worn while operating in the surf zone. Staff will inform
6 - Paddlesport Program Page 63 4. SUP Surfing: PFDs are not required to be worn while operating in the surf zone. Staff will inform participants of the pros and cons of PFD use while SUP surfing. Participants may then opt to proceed without a PFD, use of an inflatable PFD or use of an inherently buoyant PFD. If a participant chooses to wear an inherently buoyant PFD, they must also wear a properly fitted helmet. If a participant is a non- swimmer, an inherently buoyant PFD and helmet must remain properly worn. If local, state, or federal laws mandate PFD wear, they supersede this policy.
PFD Fit and Care 1. All participants will be provided with an appropriately sized and properly fitted PFD 2. Unless otherwise stated, use of “PFD” throughout this manual implies inherently buoyant, vest style PFDs. 3. Inflatable PFD use is limited to SUP programs. 4. All participants will be instructed on proper fit and adjustment before engaging in paddlesports activities 5. Agency PFDs should not be used as a cushion (sat on, kneeled on, etc.) 6. All agency PFDs should have a whistle attached. Participants should understand appropriate usage of their whistle. 7. Return PFDs to the paddle barn after a trip color-coded for size, as best as possible (i.e., don’t put three different colors/sizes on one rack) 8. Make sure that both armholes are through the rack and check pockets for participant belongings
Helmet Procedures and Guidelines 1. All kayakers with spray skirts will wear helmets when on rivers rated as Class I or greater in difficulty, when playing in the surf zone, or when in practice areas which might contain oyster beds. 2. As part of normal program operations, coastal kayakers may land or launch without helmets, but should not engage in extended “playing” in the surf zone without protective helmets. 3. All canoeists will wear helmets when paddling rapids of Class II difficulty or above. 4. All SUP surfers will wear helmets if also wearing inherently buoyant PFDs.
Trailer Procedures and Guidelines While loading and unloading trailers can be hazardous, the following steps can increase the safety of all involved: 1. See Sections 5.4 and 5.5 2. Never step or stand on the back of a boat trailer unless the rear stabilizers are down, the trailer is hooked to the tow vehicle, or you coordinate with someone heavier than you to weight the trailer tongue. 3. “Ladder” boats up the trailer arms rather than stretching and risking the danger of having a boat fall on you while boat loading. 4. While participants may want to help in loading or unloading trailers, ALL PRC staff bears the final responsibility for this activity. If participants want to help, have them carry boats to/from landings, organize PFD’s, etc. 5. When tying boats down, staff MUST KNOW APPROPRIATE KNOTS! Use a truckers hitch followed by half hitches.
Kayak Loading Techniques 1. LIFTING – use proper lifting techniques (use your legs, not your back!). 2. The first kayak loaded has the cockpit facing the interior of the trailer, the next two kayaks’ cockpits face each other and the kayaks’ ends are reversed (bow to stern). 3. If the number of boats loaded on a trailer arm does not use the full length of that arm, it MAY be better to wrap the line under the trailer arm to secure the load. 4. If the number of boats loaded on a trailer arm uses the full length of that arm, the line goes over the boats and through the eye at the end of the trailer arm. 5. If rudders can be secured, the boat can be loaded with the rudder facing either way. 6. If rudders cannot be secured, the boat should be loaded with rudder in front for rudders that fold over the stern deck, and loaded with rudder in back for rudders that do not fold over the stern deck. 7. For kayaks with hatches: be sure that neoprene/rubber hatch covers are inside the hatch and the outer hatch cover secured. 8. For whitewater kayaks, first load the longer boats (cockpit facing the inside of the trailer), then the shorter boats. Catch the bow/stern grab loops of the last boat as you tie down all the boats to the trailer arm. 9. If traveling out of the Park a separate line needs to go through all grab loops of whitewater kayaks in order to be
6 - Paddlesport Program Page 64 9. If traveling out of the Park a separate line needs to go through all grab loops of whitewater kayaks in order to be tied securely to the trailer.
Canoe Loading Techniques 1. Tie down ropes should go under the inside trailer arm/lower ring and then up and over the canoe to be tied down 2. When traveling outside the park, bow and stern lines should be additionally used to secure the craft.
SUP Loading Techniques SUP Box-Trailer Loading Techniques 1. Before loading, remove fins from all boards. a. Fin keys can be found on a carabiner hanging to the right of the side door of trailer. b. Be sure to keep track of all fin keys and hang them up after use. c. Place fins in the appropriate fin box on the inside of trailer. 2. Stand Up Paddleboards should be loaded nose first. a. Before loading, boards should be free of excess dirt, sand, pebbles, etc. 3. When finished loading, please sweep trailer door before closing.
Supplemental Resource Information
Navigational Rules of the Road: 1. Large vessels, which are restricted to a navigable channel, have right-of-way in that channel. 2. Unless contradicted by #1, non-motorized craft have right-of-way over motorized craft. 3. Smaller, more maneuverable boats must yield right-of-way to larger less maneuverable boats, (i.e., power boats must yield to sail boats, sail boats yield to kayaks, etc.). 4. Upstream boats shall not crowd downstream boats. Passing is best done on wide calm sections or when another boat eddies out. 5. More advanced boaters with better skills should be aware of the actions of less experienced boaters, and be prepared to assist or move out of the way as needed, despite standard “etiquette” procedures.
In actuality, right-of-way is a theoretical concept that has little practical value on the water with larger boats nearby. Realistically, gross tonnage wins! All paddlers, particularly PRC staff, should attempt to minimize confrontations when out paddling.
6 - Paddlesport Program Page 65 6.2 Storage area Procedures and Guidelines
Compound Guidelines and Procedures Equipment Care: 1. All CCPRC gear should be put back where it belongs! Most areas are labeled. If in doubt, ASK! 2. All PFD’s must be washed following each program. Wash PFD’s first and hang on clothes lines, so that by the time all other gear has been cleaned, the PFD’s are dry enough to be put away. Other gear should be washed after programs involving brackish or salt water, unless the Lead Instructor decides otherwise. If this happens because it’s too late or the boats are going out again the next day, make sure to wash all metallic moving parts thoroughly. The Lead Instructor should notify the Program Coordinator (ORC/ORS) as soon as reasonably possible when this happens. 3. When cleaning boats, take care to get as much sand out of the cockpit as possible. 4. When cleaning, inspect all gear (including foot peg systems) for potential problems/repair needs. If a problem is found put a RED STICKER on the gear needing repair with the pertinent information on the sticker. For kayaks, please place stickers on rudder cables or deck lines (NOT on the boat). For all gear needing repair, take the time to also list it on the dry erase board in the paddle barn. In addition, Lead Instructors should list repair needs on their Lead Instructor Evaluation Form 5. Interior hatch covers (neoprene or rubber) should be washed and then put back in the correct boat! 6. Exterior hatch covers should be put back INSIDE the hatch opening, not on top. 7. After washing and draining boats, return them to the racks, loading them bow first, and on their side, when possible, with rudders/skegs up. 8. Fiberglass boats and tandem sea kayaks are stored separately. 9. During a program, staff should monitor all CCPRC gear when at breaks, camps or takeouts, to ensure that all equipment is secured and above the potential high water/tide line. 10. All staff should be aware of the various boats in the CCPRC fleet and their intended uses. 11. All staff should monitor equipment use and care to ensure its continued safe use. After programs, it is everyone’s responsibility to check that all gear is put back where it belongs and is locked up.
Dutch Barns 1. Do not leave them unlocked unless you are in the compound working. 2. Everything has a place. Put gear back where you found it! 3. Sweep the barns after each program. Brooms are located to one side of the door. 4. Tow/Rescue ropes should be kept clean (rinsed of salt, sand, etc.) and hung up with the rope outside of the bag to dry. Do not step on ropes.
6 - Paddlesport Program Page 66 6.3 Outfitting Guidelines
1. Exercise care when paddling to avoid running the boat or board into or over sharp objects. 2. Pay attention to paddle placement, avoid jamming it between rocks or using it to fend off other boats, rocks or other obstacles. 3. Secure all gear in craft. 4. All kayaks should have adequate grab loops, foot pegs or bulkheads, & hatch covers. 5. All canoes should have 16’ bow and stern lines attached at all times. 6. All Stand Up boards should have a leash (coil or straight, based on environment). 7. Appropriate flotation is required for all craft. 8. All canoes shall have flotation when being used in rivers considered Class II or greater. This flotation may consist of float bags, 9. River kayaks shall have float bags when used in rivers considered Class II or greater. 10. Touring kayaks must use float bags when either bulkheads or mini-cell flotation are not present, and/or the anticipated conditions warrant their use in the opinion of the Outdoor Recreation Coordinator or the Lead Instructor.
6 - Paddlesport Program Page 67 6.4 Rescues and on-water communication
Rescue Guidelines Swimming is a normal consequence of paddlesports. Paddlers who paddle or play on water should expect to swim at some point. Staff must inform and instruct the participants/students about swimming and the potential dangers involved, including hypothermia, entrapment, drowning, etc. Staff must mentally and physically prepare themselves for swimmers by wearing proper clothing (may include dry suits, wet suits, paddling jackets, polypro, etc.), carrying extra clothing, and being in the best physical condition possible.
Staff will be trained to perform rescues with the craft (including from shore, when applicable) and in the environment prior to working related programs (i.e., open water rescues for coastal paddling programs, throwbag use for whitewater programs, etc.). It is recommended that staff take a rescue class every other year in the paddling discipline for which the instructor leads or teaches. ACA/BCU Trainings outside CCPRC staff trainings may qualify with Coordinators approval.
REMEMBER: Any rescue or assist should only be attempted if it is safe for the rescuer. Your first responsibility is to avoid adding another victim! If attempting a rescue, concentrate on rescuing people first and equipment second.
Universal Paddle Signals On paddling trips, vocal communication is often severely limited between boats. Visual signals should be used in place of, or in conjunction with verbal commands. The following are universally known and recognized signals and should be used for communication on all CCPRC paddling activities. Each trip should start with a review of these signals, as well as general emergency procedures.
STOP: Paddle held horizontally above head. In the absence of a paddle, form a horizontal bar with outstretched arms. This signals the need to re-group or a potential hazard ahead, and should be passed back to following boats. Do not proceed until you receive the ALL CLEAR signal.
GO/ALL CLEAR: Paddle (or arm) held vertically above head with paddle blade turned flat for maximum visibility. This signal informs following boaters that it is safe to proceed.
DIRECTIONS: Paddle held above head and at a 45-degree angle, with blade at top pointing toward the direction of clear passage. May be changed to a vertical paddle (ALL CLEAR) to indicate that the following boat (the one receiving the signal) has reached or is on the desired course. Always point positive. Never point to an obstacle or hazard!
HELP/EMERGENCY: Paddle (arm) held vertically above head and waved in a circle. If possible, this signal should be accompanied by three long blasts on a rescue whistle (universal call for help or emergency). (Whistles should be located in a pocket of all program PFD’s/)Upon hearing this signal, all boaters should get to a safe location (shore or group up) immediately and ensure their own safety. After that is accomplished, attempts should be made to render aid to the party signaling distress, only if it can be done safely!
ARE YOU OK?: A staff member points to the person they are concerned about and then pats the top of their head. In turn, if that individual is okay, they pat the top of their head to indicate that they are “okay!”
While these signals are intended to offer assistance to other paddlers, each individual paddler is responsible for their own safety. As such, paddlers may choose to disregard a given signal, but should do so with the knowledge that while the signalers may have more or less experience and expertise, they almost certainly have a better vantage point.
Additionally, each boat is responsible for the boat BEHIND it. Unless there is a directional signal for the next boat negotiating a technical rapid, signals must be passed down the line. Each boat should be sure the boat behind them has received the signal correctly. This dictates that following distance is limited by line of sight.
6 - Paddlesport Program Page 68 6 - Paddlesport Program Page 69 6.5 Kayaking and Canoeing (Lake and Moving Water)
Description of Course Environment 1. Primarily rivers and lakes that begin, end, or travel through Charleston County, including all of the ACE Basin. 2. Paddling on water that does not exceed Class I on the International Scale of River Difficulty. 3. This is a four-season activity; however, we will not paddle open water (excluding ACA L-4/L-5 Workshops and Certifications lead by ACA Certified staff) when two of the following three conditions are present: Water temperatures below 50F Air temperatures below 40 F Sustained wind speeds greater than 15 knots
Equipment Requirements (In addition to general equipment requirements addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere) 1. One appropriately sized and maintained canoe per participant(s), depending upon group configuration (solo or tandem). 2. Repair Kit 3. Each canoe will have 16’ long bow and stern lines attached. 4. One spare paddle per 3 boats 5. Minimum of two extra PFD’s and paddles brought as spares (left in van/bus) 6. Extra dry bags for participant lunches/gear 7. Stirrup and tow belt or two rescue ropes 8. If paddling at night, one flashlight/strobe unit per boat, with two spares.
Safety Concerns (specific to this environment or activity) & Strategies for Minimizing Safety Concerns In addition to the following, review safety concerns and minimization strategies addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere.
Rescue Guidelines (In addition to Section 6.4: Rescues and On-water Communication, and elsewhere)
Moving-Water Rescue: All trips on moving water should include a review of swimming in currents (self-rescue) and basic group rescue procedures (throw ropes, etc.), prior to launching.
Participants should be able to self-rescue by: 1. Swimming on their back with their head upstream & feet downstream; their feet kept near the surface to fend off obstacles and avoid foot entrapment. 2. Position yourself upstream of your capsized boat to avoid being pinned between boat and obstacles, while holding onto their boat and paddle, unless it is unsafe to do so. 3. Backstroke aggressively with head pointed in the desired direction of safety. Participants should swim toward the closest shore or point of safety/assistance.
In dealing with strainers, a different self-rescue is necessary. Prior to reaching a strainer, participants should release their equipment, change to a headfirst position on their stomach, aggressively swim toward the strainer, and rapidly climb up onto the strainer. This position may also be used to swim more aggressively toward a desired area away from the strainer.
Instill in your participants the dangers of standing in moving water. Avoid the temptation to stand up in moving water! Upon reaching the shallows, one may stand when the water is less than knee deep.
Group Rescue Guidelines for throw ropes:
6 - Paddlesport Program Page 70 Group Rescue Guidelines for throw ropes: Participants should: 1. Look for staff to throw them a rope and be prepared to aggressively reach for it if necessary. 2. Grab the rope, not the rope bag. 3. Stay on their back, feet up near the surface, and wait until they are in shallow water before standing up.
Staff should: 1. Hold onto free end of rope securely, but NEVER attach it to yourself or an object! 2. Most beginners throw underhand most accurately. 3. Call "ROPE!” to get the attention of the swimmer before throwing the rope. Aim for the head or midsection of the swimmer. 4. Stand or sit in a secure location so that the swimmer cannot pull rescuer into the water, and so that the staff person can swing swimmer into a protected area or eddy. 5. Assume a basic hip belay stance to pendulum swimmer into shore.
6 - Paddlesport Program Page 71 6.6 Coastal Kayaking
Description of Course Environment 1. Primarily coastal Carolina waters, not more than two miles out from shore. 2. Paddling in conditions where waves do not exceed 2 feet, wind does not exceed 15-20 knots. 3. This is a four-season activity; however, we will not paddle open water (excluding ACA L-4/L-5 Workshops and Certifications lead by ACA Certified IT/ITE staff) when: Wind speeds exceed 15 knots sustained, or when water temperatures are 50F or less and/or air temperatures are below 40 F. 4. Staff ratio for L-5 programs will have a minimum of 1 instructor for every 4 participants.
Equipment Requirements (In addition to general equipment requirements addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere) 1. One appropriately sized and maintained sea kayak per participant with appropriate hatch covers 2. Repair Kit and Emergency Flair Kit 3. One appropriately sized and maintained paddle per participant 4. At least one spare take-apart paddle per 5 boats 5. One spray skirt (neoprene or nylon) per participant 6. Minimum of two extra PFD’s, spray skirts, and paddles brought as spares (left in vehicle) 7. One paddle float and one bilge pump per five (5) boats. 8. If paddling at night, one flashlight/strobe unit per craft, with 2 spares, if possible. 9. One tandem kayak on overnight camping trips
Coastal Repair Kit
Aquaseal Kit 1 Nylon patching tape 1 Box opener 1 Pensile 1 Drain plugs 2 Plastic buckles ¾’ & 1’ fast tex set 2 Duct tape 1 Rudder cables 2 Epoxy Stick 1 Screw driver or Dagger ratchet tool 1 Gorilla Glue 1 Silicon Sealant 1 Kayak bulkhead wing nuts 2 Swages 3 Marine Tex (resin and hardener) 1 Wire Cutters/pliers 1 Nylon Cord 50’
On Water Emergency Flair Kit 1. Strobe Light 2. Aerial Distress Flare (3 flares) 3. Dye Marker 4. Sky Stream 5. Mirror 6. Orange Smoke Signal 7. Red Signal Flare (1) Locating Streamer
Safety Concerns (specific to this environment or activity) & Strategies for Minimizing Safety Concerns In addition to the following, review safety concerns and minimization strategies addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere.
6 - Paddlesport Program Page 72 Procedures and Guidelines, and elsewhere.
Rescue Guidelines (In addition to Section 6.4: Rescues and On-water Communication, and elsewhere)
Open Water Rescue: Participants in coastal kayaking outings should be informed of procedures for open water rescues. Pre-trip Safety Talks should discuss and display the “wet exit” (with additional practice if instructor deems necessary). If time does not allow for adequate wet exit practice time and conditions warrant the use of a spray skirt, participants will only be allowed to use their spray skirts on the front coaming of their cockpit.
Participants should: 1. Wet exit, maintaining contact with kayak and paddle. 2. Relax and float until staff arrives to assist, making sure that someone knows they are in the water.
Staff should: 1. Verify that participants can safely perform this skill before continuing. 2. Determine who will assist in rescue, and who will maintain control of group. 3. Rescuers evaluate environment and condition of participant(s) in water 4. Is group in immediate danger due to shipping channel, drifting toward hazards, etc.? 5. Are swimmers cold--how quickly do they need to be removed from the water? 6. Are swimmers calm enough to follow your directions and assist with their rescue? 7. Rescuers should perform most appropriate rescue for the conditions. 8. Pump out remaining water and assist with spray skirt replacement. 9. Staff should not leave participant(s) until they indicate their readiness to continue paddling. Do a verbal check in with participant(s) as to their condition and ability to continue paddling before leaving participant.
6 - Paddlesport Program Page 73 6.7 Surf Kayaking / Surf SUP
Description of Course Environment 1. Primarily coastal Carolina waters, within swimming distance of shore. 2. Surf break with 1 to 3 foot waves (as measured by the face of the wave) and offshore winds less than 10 knots. 3. This is a three-season activity where we will not paddle when water temperatures are 50°F or less and air temperatures are below 50°F unless the group is appropriately prepared for such weather conditions.
Equipment Requirements (In addition to general equipment requirements addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere) 1. Appropriately sized and maintained kayak (SOT primary – decked white water or surf kayak for advanced students) or SUP with straight leash per participant 2. Appropriately sized and maintained paddle per participant 3. Properly fitted helmet per person 4. Properly fitted PFD per person 5. Repair Kit 6. One spare paddle per 10 kayaks/boards 7. Properly sized spray skirt per participant (if applicable) 8. Spare fins with hardware (if applicable) 9. Minimum of two extra PFD’s, spray skirts, straight leash and paddles, as spares 10. The Lead Instructor will be familiar with the area used for surfing.
Safety Concerns (specific to this environment or activity) & Strategies for Minimizing Safety Concerns In addition to the following, review safety concerns and minimization strategies addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere.
Rescue Guidelines (In addition to Section 6.4: Rescues and On-water Communication, and elsewhere)
Surf Rescues Participants in surf kayaking/SUP outings should be informed of procedures for surf rescues. The class introduction should have discussed the “wet exit.”
Participants should: 1. Wet exit/dismount, maintaining control of their kayak/board and paddle. 2. Relax and assess their situation. Is the water shallow enough to stand up in? 3. Generally expect to self-rescue by swimming their boat/board to the beach. If swimming to the beach, participants should: a. Stay on the out-to-sea side of their boat/board b. Keep their hand from getting caught in their grab loop or leash c. Watch out for and avoid swimmers 4. If they are unable to swim to shore and need assistance, make certain, by any means possible, that someone knows they need assistance.
Staff should: 1. Determine if an assisted rescue is necessary from the water. If yes, then the staff person on shore should assist the swimmer. Rescues should not be attempted by boat/board in the surf zone 2. Determine beforehand who will assist in rescue, and who will maintain control of group.
6 - Paddlesport Program Page 74 2. Determine beforehand who will assist in rescue, and who will maintain control of group. 3. Rescuers should evaluate the paddlers environment and condition of participant(s) in water 4. Is the group in immediate danger? 5. Are swimmers cold--how quickly do they need to be removed from the water? 6. Are swimmers calm enough to follow your directions and assist with their rescue?
Supplemental Resource Information See ACA L-1-L-4 Surf Kayak and L-3 -4 SUP Surf Sample Outline
Beach Etiquette: Surfing must be conducted in areas which are free of recreational swimmers and where it is allowed by local ordinance. Surfers should be aware of other beach users, especially fishermen, and strive to share the area equitably.
Surf Etiquette 1. First surfer planing (surfing without paddling) has possession of the wave. 2. In the event of a simultaneous take-off, the surfer closest to the most critical part of the wave has right of way 3. Outgoing paddlers must avoid and yield right of way to incoming surfers. 4. In the event of imminent collision with another swimmer or surfer, paddlers should capsize and hold onto equipment. 5. Take turns attempting to catch waves – respect the “line up” (other surfers positioned to catch incoming waves)
6 - Paddlesport Program Page 75 6.8 Whitewater Canoeing and Kayaking
Description of Course Environment 1. Primarily Southeastern Rivers not to exceed Class III on the International Scale of River Difficulty. Appropriate rivers include: the Saluda River, the Tuckaseegee River (Sections 3 and 5), sections of the French Broad River, and the lower Green River. 2. Paddling on whitewater rivers where conditions may be hazardous and evacuations lengthy and arduous. 3. This is a three-season activity where we will not paddle when water temperatures are 40F or less, and/or air temperatures are below 40 F, unless the group is appropriately prepared for such weather conditions.
Equipment Requirements (In addition to general equipment requirements addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere) 1. One appropriately sized and maintained kayak/canoe per participant with appropriate flotation 2. One appropriately sized and maintained paddle per participant 3. One properly fitted whitewater helmet 4. Repair Kit 5. Two throw bags 6. A Pin Kit? 7. One spare take-apart paddle per 10 kayaks, and at least one extra canoe paddle per 3 canoes 8. One neoprene spray skirt per kayaker 9. Minimum of two extra PFD’s, spray skirts, helmets, and paddles, as spares (left in vehicle) 10. The Lead Instructor will be familiar with the river being paddled and will have technical knowledge: a. Minimum and maximum water levels for running the river b. Minimum time needed to complete the trip c. Emergency procedures and accessibility of help
Rescue Bag 1. PMP (5) Pear Locking Carabiners (2) Prussik (2) 12’ Tubular Webbing (1) Z Drag Reference Card
Paddlesports Program Repair Kit Airbag caps 2 Nylon patching tape 1 Aquaseal Kit 1 Plastic buckles 2 Box opener 1 Role of duct tape 1 Dagger ratchet with screw driver bit 1 W/W canoe thigh straps 2 Drain plugs 2 Wire cutters 1 Gorilla Glue 1 Z-drag info. 1 Kayak bulkhead wing nuts 2
Safety Concerns (specific to this environment or activity) & Strategies for Minimizing Safety Concerns
6 - Paddlesport Program Page 76 Safety Concerns (specific to this environment or activity) & Strategies for Minimizing Safety Concerns In addition to the following, review safety concerns and minimization strategies addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere.
Rescue Guidelines (In addition to Section 6.4: Rescues and On-water Communication, and elsewhere)
Scouting: Is strongly recommended for Class III or above rapids, and for other spots that are traditionally scouted by other paddlers, or where leaders are unsure of the rapid and/or route. Remember there is great learning value for students/participants when they are shown the features staff/instructors look for in setting routes, avoiding obstacles, and selecting play spots.
Whitewater Rescue: All trips on whitewater should include a review of swimming in currents (self-rescue), and basic group rescue procedures (throw ropes, etc.) prior to launching. When running rapids, staff should be ready at the bottom of a rapid for the potential of a throw bag rescue, for boats and/or swimming participants.
Participants should be able to self-rescue by: 1. Swimming on their back with their head upstream and feet downstream; their feet kept near the surface to fend off obstacles and avoid entrapments. 2. Positioning themselves upstream of their capsized boat to avoid being pinned between boat and obstacles. Hold onto boat and paddle unless it is unsafe to do so. 3. Backstroke aggressively with head pointed in the desired direction of safety. Participants should swim toward the closest shore or point of safety/assistance. In dealing with strainers, a different self-rescue is necessary. 1. Prior to reaching a strainer, participants should release equipment, change to a headfirst position, swim aggressively on their stomach toward the strainer, then rapidly attempt to crawl up onto the strainer. This position may also be used to swim more aggressively toward a desired area away from the strainer. 2. Instill in participants the importance of never standing up in moving water. Avoid the temptation to stand up in moving water! Upon reaching the shallows, avoid standing until in water less than knee deep.
Group Rescue Guidelines for throw ropes: Participants should: 1. Look for rescuers to throw them a rope and aggressively grab for it if necessary. 2. Grab the rope, not the rope bag. 3. Stay on their back, feet up near the surface, and wait until they are in shallow water before standing up.
Staff should: 1. Hold onto free end of rope securely, but NEVER attach it to yourself or any object! 2. Most beginners throw underhand more accurately. 3. Call "ROPE!" to get the attention of the swimmer before throwing the rope. Aim for the head or mid- section of the swimmer. 4. Stand or sit in a secure location so that the swimmer cannot pull rescuer into the water, and so the rescuer can swing swimmer into a protected area or eddy. 5. Assume a basic hip belay stance to pendulum swimmer into shore. 6. After the swimmer reaches shore, check-in with them to see what their condition is.
Supplemental Resource Information River Etiquette 1. Smaller, more maneuverable boats must yield right-of-way to larger less maneuverable boats, (i.e., canoes must yield to rafts). 2. In rapids, upstream boats shall not crowd downstream boats. Passing is best done on wide calm sections or when another boat eddies out. 3. In popular play spots, paddlers should “line up” in a nearby eddy and take turns moving out to the playspot.
6 - Paddlesport Program Page 77 3. In popular play spots, paddlers should “line up” in a nearby eddy and take turns moving out to the playspot. Boats coming from upstream have the right-of-way over downstream playboats. 4. More advanced boaters with better skills should be aware of the actions of less experienced boaters, and be prepared to assist or move out of the way as needed, despite standard “etiquette” procedures.
In actuality, right-of-way is a theoretical concept that may have little practical value in a rapidly deteriorating situation. All paddlers, including CCPRC staff, should look to minimize confrontations and be prepared with plans for evasive maneuvers to avoid such encounters.
Scale of River Difficulty This is the American version of a rating system used to compare river difficulty throughout the world. This system is not exact; rivers do not fit easily into one category, and regional or individual interpretations may cause misunderstandings. Allow an extra margin of safety between skills and river ratings when the water is cold or the river is remote and outside help will be slow in coming.
These ratings are no substitute for personal experience and sound judgment on the part of all boaters. Skills must constantly be evaluated and measured against the demands of the river as it flows before you, not as the guidebook or anyone else says!
Class I: Easy. Fast moving water with riffles and small waves. Few obstructions, all obvious and easily missed with little training. Risk to swimmers is slight; self-rescue is easy.
Class II: Novice. Straight forward rapids with wide, clear channels, which are evident without scouting. Occasional maneuvering may be required, but trained paddlers can easily miss rocks and medium-sized waves. Swimmers are seldom injured and group assistance, while helpful, is seldom needed.
Class III: Intermediate. Rapids with moderate, irregular waves which may be difficult to avoid and which can swamp an open canoe. Complex maneuvers in fast current and good boat control in tight passages or around ledges are often required; large waves or strainers may be present but are easily avoided. Strong eddies and powerful current effects can be found, particularly on large-volume rivers. Scouting is advisable for inexperienced parties. Injuries while swimming are rare; self-rescue is usually easy but group assistance may be required to avoid long swims.
Class IV: Advanced. Intense, powerful but predictable rapids requiring precise boat handling in turbulent water. Depending on the character of the river, it may feature large, unavoidable waves and holes, or constricted passages demanding fast maneuvers under pressure. A fast, reliable eddy turn may be needed to initiate maneuvers, scout rapids, or rest. Rapids may require "must" moves above dangerous hazards. Scouting is necessary the first time down. Risk of injury to swimmers is moderate to high, and water conditions may make self-rescue difficult. Group assistance for rescue is often essential but requires practiced skills. A strong Eskimo Roll is highly recommended.
Class V: Expert. Extremely long, obstructed, or very violent rapids which expose a paddler to above average endangerment. Drops may contain large, unavoidable waves and holes or steep, congested chutes with complex, demanding routes. Rapids may continue for long distances between pools, demanding a high level of fitness. What eddies exist may be small, turbulent, or difficult to reach. At the high end of the scale, several of these factors may be combined. Scouting is mandatory but often difficult. Swims are dangerous, and rescue is difficult even for experts. A very reliable Eskimo roll, proper equipment, extensive experience, and practiced rescue skills are essential for survival.
Class VI: Extreme/Exploratory. One grade more difficult than Class V. These runs often exemplify the extremes of difficulty, unpredictability and danger. The consequences of errors are very severe and rescue may be impossible. For teams of experts only, at favorable water levels, after close personal inspection and taking all precautions. This class does not represent drops thought to be un-runnable, but may include rapids that are only occasionally run.
6 - Paddlesport Program Page 78 6.9 Stand Up Paddleboarding (SUP) & SUP Yoga
Description of Course Environment 1. Primarily coastal Carolina waters, not more than one mile out from shore. 2. Paddling in conditions where waves do not exceed 1 foot, wind does not exceed 10-15 knots. 3. This is a three-season activity; however, we will not paddle when wind speeds exceed 15 knots, water temperatures are 55 F or less, and/or air temperatures are below 55 F (unless participants are adequately dressed and prepared for such conditions with wet suits, dry suits, etc.).
Equipment Requirements (In addition to general equipment requirements addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere) 1. One properly maintained Stand Up Paddleboard (SUP) per participant with a leash and an adequate deck pad 2. Emergency Flair Kit for off-site SUP trips (can be carried by sea kayak leader) 3. One appropriately sized and maintained paddle per participant 4. At least one spare take-apart paddle per 5 boards on off-site trips 5. Minimum of two extra PFD’s (left in vehicle) 6. One tow rope to be carried by each leader to assist in towing tired participants 7. If paddling at night, one flashlight/strobe unit per craft, with 2 spares if possible.
Safety Concerns (specific to this environment or activity) & Strategies for Minimizing Safety Concerns In addition to the following, review safety concerns and minimization strategies addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere.
Rescue Guidelines (In addition to Section 6.4: Rescues and On-water Communication, and elsewhere) It is quite likely that participants will fall off Stand Up Paddleboards, so instructors/leaders should make participants very aware that they will probably be fully submerged at some point during the program. At the very least, any footwear worn by participants WILL get wet.
Open Water Rescue: Participants on Stand Up Paddleboarding outings should be informed of procedures for open water rescues. Pre-trip Safety Talks should discuss procedures for staying in contact with and remounting the SUP.
Participants should: 1. Fall to the side of the board while maintaining their grip on the paddle. 2. With a properly attached leash, participants can regain contact with the SUP 3. If participant needs assistance, have them relax and float until staff arrives to assist, making sure that someone knows they are in the water.
Staff should: 1. Verify that participants can safely remount the board before continuing. 2. Determine who will assist participant in remounting, and who will maintain control of group. 3. Rescuers evaluate environment and condition of participant(s) in water. a. Is group in immediate danger due to shipping channel, drifting toward hazards, etc.? b. Are swimmers cold--how quickly do they need to be removed from the water? c. Are swimmers calm enough to follow your directions and assist with their rescue? 4. Rescuers should perform most appropriate rescue for the conditions. 5. Staff should not leave participant(s) until they indicate their readiness to continue paddling. Do a verbal check in with participant(s) as to their condition and ability to continue paddling before leaving participant.
6 - Paddlesport Program Page 79 6 - Paddlesport Program Page 80 6.9 a SUP Yoga Monday, April 30, 2018 8:15 AM
Instructors: ACA SUP Instructors with the ACA SUP Yoga Endorsement
Description of Course Environment 1. Primarily JICP Lake 2. Calm, flat water, protected from wind, waves and outside boat traffic 3. This is a three-season activity; however, we will not paddle when wind speeds exceed 15 knots, water temperatures are 55F or less, and/or air temperatures are below 55 F (unless participants are adequately dressed and prepared for such conditions with wet suits, dry suits, etc.).
Safety Concerns (specific to this environment or activity) & Strategies for Minimizing Safety Concerns In addition to the following, review safety concerns and minimization strategies addressed in Section 6.1: Activity Operating Procedures and Guidelines, Section 6.4: Rescues and On-Water Communication, and elsewhere.
ALL SUP (6.9) Strategies for minimizing safety concerns plus: 1. PFD POLICY FOR SUP YOGA 1. PFDs are required to be worn when paddling from shore to the yoga venue. If anchored, an inherently buoyant PFD may be taken off and placed on the board. If not anchored, or participant is a non-swimmer, an inherently buoyant PFD must remain properly worn. If an inflatable PFD is used, it must remain worn at all times. If local, state, or federal laws mandate PFD wear, they supersede this policy. 2. Once on top of their board, participants should attach their SUP leash to one ankle when paddling out . 1. When anchored leashes can be removed & Paddles can be attached to the Leash 3. No participant should do any pose that might compromise their head, neck or spine. Appropriate modifications might be necessary to safely transition a pose from land to the board. The poses covered and sequence of instruction should be adjusted to best fit the participant’s needs and abilities, class location and time allowance.
Equipment Requirements (In addition to general equipment requirements addressed in Section 6.1: Activity Operating Procedures and Guidelines, and elsewhere) 1. Properly Fitted PFD (see PFD Policy above as well as 6.1 - Personal Flotation Device (PFD) Guidelines and Procedures) 2. One properly maintained Stand Up Paddleboard (SUP) per participant with a leash and an adequate deck pad 3. One appropriately sized and maintained paddle per participant 4. Anchoring Techniques: i. Appropriate spacing ii. Types of weights used for anchors iii. Individual anchor systems
6 - Paddlesport Program Page 81 iii. Individual anchor systems iv. Group anchor systems v. Anchor to shore vi. Anchor to bottom vii. Simple to complex systems
Supplemental Resource Information http://c.ymcdn.com/sites/www.americancanoe.org/resource/resmgr/SEI- Courses/ACA_SUP_Yoga_Skills_Course.pdf
6 - Paddlesport Program Page 82 6.10 Course Outlines
Charleston County Park and Recreation Paddlesports program recognizes the standards taught by the American Canoe Association (ACA). Detailed Outlines can be found at www.americancanoe.org.
In order for Lead Instructors to teach American Canoe Association Courses, you must be a certified ACA Instructor for the specific discipline of paddlesport that is taught. For on-site programs only, the Lead Instructor is required to possess First Aid and CPR, but not necessarily Wilderness First Aid (WFA).
6 - Paddlesport Program Page 83 6.11 Staff Responsibilities
Paddlesports Programs Staff Responsibilities l. Pre-Program A. Contact Outdoor Recreation Program Coordinator (ORC) during week prior to program 1. Discuss program locations and options in case of bad weather 2. Confirm logistics (buildings reserved, pool reserved, etc.) 3. Confirm vehicle reservations 4. Discuss any special needs of the staff/participants 5. Discuss any special circumstances applicable to program 6. Request keys as needed 7. Check weather /water levels (resources include internet, VHF, TV, Newspaper, etc.) 8. Go over weather and cancellation procedure 9. Discuss cancellation procedures (who cancels, how, when, and why) 10. Discuss dismissing participants (who can, how, when, and why) B. Contact all Instructors 1. Discuss program and itinerary 2. Review special circumstances 3. Arrange time for loading gear/equipment 4. Discuss roles C. One to two days before the program, check to see that all equipment is in working order 1. Vehicles 2. Paperwork 3. Maps 4. Phones/radios/first aid kit D. Use Pre-trip Agenda Form for pre-trip meeting, if applicable 1. Give equipment and food list to the ORC 2. Provide participants with suggested meal plans and gear list (if applicable) E. Loading gear (either day of or evening before) 1. Check that all gear loaded is in good condition and working order 2. Make sure that extras of all required gear are loaded 3. All loaded gear should be double checked, for security while traveling F. Monitor applicable forecasts/predictions (weather, surf, tide, river levels, etc.) ll. During Program A. Arrive early to meeting place in CCPRC Uniform B. Greet, and be involved with, participants throughout the day C. Verify participants have completed any necessary waivers and check for medical conditions D. Make sure all staff are aware of participant medical conditions E. Introduce staff and give a brief overview of the day (including lunch site, break frequencies, pace, and bathroom locations) F. Lead instructor, or other qualified staff member, will give a safety talk covering environmental, weather, and travel hazards G. Ask if anyone wishes to withdraw (with no financial penalty to participants) H. All participants will be provided with an appropriately sized and properly fitted PFD and helmet (as needed, refer to section 6.1) I. Take (at very least) mid-program weather updates (multi-day programs updated daily) J. Have backup plans for weather, deviate program location, if necessary (notify ORC of new destination) K. Be aware of barriers to learning when teaching participants any skills necessary to the program; know how to alleviate these barriers. L. Model and promote proper use and care of equipment M. Monitor equipment for proper function
6 - Paddlesport Program Page 84 M. Monitor equipment for proper function lll. Post Program A. Thank participants; offer other CCPRC information B. Return equipment to compound and unload C. Clean equipment and note damages as needed D. Check in all equipment lV. Lead Instructor returns vehicle, first aid kit, and radio/cell phone to HQ
V. Lead Instructor then completes and signs a Lead Instructor Form. Have co-staff sign as well, if possible. Leave form on ORC desk
6 - Paddlesport Program Page 85 6.12 Skills Proficiencies
Skills Proficiency Check-Off for Water Based Instructors
Sea Kayak Instructor Proficiency Exam: Instructors should be able to efficiently demonstrate all elements of the current Level 2 skills assessment on the ACA website. Go to: www.americancanoe.org, click on education/instruction, courses, kayaking. Click on Level 2: Kayaking Skills Assessment https://cdn.ymaws.com/www.americancanoe.org/resource/resmgr/SEI-Courses/L2_EKT_Assessment.pdf.
Whitewater Kayak Instructor Proficiency Exam: Instructors should be able to efficiently demonstrate all elements of the current Level 3 skills assessment on the ACA website. Go to: www.americancanoe.org, click on education/instruction, courses, kayaking. Click on Level 3: River Kayaking Skills Assessment at the bottom of the page. http://www.americancanoe.org/resource/resmgr/sei-courses/l3_rk_assessment.pdf
Flatwater Canoe Instructor Proficiency Exam: Instructors should be able to efficiently demonstrate all elements of the current Level 2 skills assessment on the ACA website. Go to: www.americancanoe.org, click on education/instruction, courses, canoeing. Click on Level 2 Essentials of River Canoeing Skills Assessment. http://www.americancanoe.org/resource/resmgr/sei-courses/l2_erc_assessment.pdf
Whitewater Canoe Instructor Proficiency Exam: Instructors should be able to efficiently demonstrate all elements of the current Level 3 skills assessment on the ACA website. Go to: www.americancanoe.org, click on education/instruction, courses, canoeing. Click on Level 3: River Canoeing Skills Assessment. http://www.americancanoe.org/resource/resmgr/sei-courses/l3_rc_assessment.pdf
Stand Up Paddleboarding Instructor Proficiency Exam: Instructors should be able to efficiently demonstrate all elements of the current Level 1 skills assessment on the ACA website. Go to: www.americancanoe.org, click on education/instruction, courses, stand up paddleboarding.. Click on Level 1: Stand Up Paddleboarding Skills Assessment. http://www.americancanoe.org/resource/resmgr/sei-courses/l1_sup_assessment.pdf
Skills Proficiency Check-Off for Water Based Lead Instructors In order for Lead Instructors to teach American Canoe Association (ACA) Skills Courses, you must be a certified ACA Instructor at the level needed for the specific discipline of paddlesport being taught. Go to: www.americancanoe.org, click on education/instruction, Become an Instructor, ACA Instructor Criteria. http://www.americancanoe.org/?page=Instructor_Criteria
For Trip Leaders, Staff must be at minimum an L-3 Instructor(s) or passed the ACA’s Discipline specific Trip Leader Assessment.
6 - Paddlesport Program Page 86 6.13 Water Program Inspection Form
Water Program Inventory and Maintenance Log -
Inventory Category Inventory Staff Inventory Staff Notes Date Date
Canoes Whitewater Kayaks Stand Up Paddleboards Sit On Top Kayaks Tandem Sea Kayaks Youth Sea Kayaks Adult Sea Kayaks Paddles PFD's Spray Skirts (Nylon/Neoprene) Accessories
Maintenance Log Date of Repair Staff Notes
6 - Paddlesport Program Page 87 6 - Paddlesport Program Page 88 6.14 Inventory Inspection Expectations
During inventory, all equipment is to be visually inspected and either identified for any necessary repairs at a later date o r repaired at the time of inventory.
Canoes: Hull, seat(s), gunwales, thwarts, painters and thigh straps (whitewater canoes)
Whitewater Kayaks and Sit on top Kayaks: Hull, drain plug, seat/pads, grab loop, foot pegs, outfitting
Sea Kayaks (Youth, Tandem, Adult Solo): Hull, coaming, rudder/skeg, seat, padding, rigging, hatches
Stand Up Paddleboards: Hull, deck, rails, nose, tail, fin/finbox, deck padding, rigging, deck fittings/leash plug
Paddles: Blade, shaft, ferrule
PFD’s and Skirts: Zippers, buckles, straps, fabric, foam, whistles, nylon/neoprene skirts, tears/holes, rand, bungee, grab loop
Accessories: Function (air bags hold air, helmet straps work, etc.), expiration dates (flares), contents (repair kits, rescue kits, etc.), batteries
Prior to each program, CCPRC staff will give a cursory inspection of all equipment needed for the program to insure proper function during the program. At the conclusion of each program, CCPRC staff will identify any necessary repairs and communicate those needs to the Coordinator through the post trip report form.
6 - Paddlesport Program Page 89 7.0 Goals
Goals To promote awareness of safe and appropriate practices in the backcountry environment To increase participant knowledge base as related to backcountry skills including backpacking, hiking, camping, mountain biking and orienteering To develop an ethic of stewardship in terms of the natural environment through the teaching and modeling of Leave No Trace practices and principles
7 - Land Based Programs Page 90 7.1 - Backpacking and Hiking
Program Ratio Maintain a maximum of 1:6 staff to participant ratio and at least a minimum of 2 staff on any program with more than 6 participants. Maximum number of participants dependent on specific course area.
Description of Course Environment Backpacking/Hiking and multi-use trails May include a variety of ecosystems Primarily conducted in 3 season conditions
Safety Concerns (specific to this environment or activity) Trauma from falls Environmental problems related to program area. (Dehydration, hypo/hyperthermia, weather, etc.) Blisters and/or rashes. Sudden lightning storms Separation from the group
Strategies for Minimizing Safety Concerns Practice standard participant management techniques (maintain hydration, take frequent breaks, etc.) Stop at every trail junction, whether well established or minimal. Wait for entire group to be visible. Provide each participant with a whistle and instruct participants to use whistle in case of emergency or separation from group. Instruct participants to blow three blasts on the whistle at regular intervals until contact is made. Instruct participants to STAY WHERE THEY ARE. Have entire group present when presenting important information. (foot care, fitting packs, water treatment, hiking together, and hygiene) Teach and practice lightning drill before leaving. (at pre-meeting or at trail head) Staff must remain with group at all times except in the case of an emergency. Proper camp-craft skills/practices must be observed, especially those pertaining to health and hygiene. Trained staff leads daily equipment and personnel check.
Equipment Requirements (in addition to general equipment requirements addressed elsewhere) Each group must carry a flashlight, whistle, compass, map, matches, food, water, and First Aid Kit. Each participant must be provided with the following equipment: Backpack Sleeping bag Insulating pad Stuff sack Whistle
Each group should be provided with the following equipment
Tents with ground cloths (adequate quantity for size of group) Spice kit 2 stoves 2 trowels Stove repair kit Repair kit
7 - Land Based Programs Page 91 Stove repair kit Repair kit 2 fuel bottles with fuel Tarp Pots with lids Biodegradable soap Pot grips Bleach Frying pan Cellular phone Serving spoons/spatulas 2 water bags 2 water filters with iodine tablet back up
Group Supervision and Organization Please review the Campcraft section. Maintain verbal and/or visual contact with participants. Staff should direct and model accepted trail etiquette and courtesy, including stopping group on one side of trail only, announcing presence to other users, etc. Staff should be familiar with the area designated for the trip. Staff must have a route plan, including evacuation routes. Staff should use games and initiatives to enhance the learning experience in problem solving and group interaction. Participants should receive a gear list and have gear checked prior to leaving for a trip. (show examples of clothing/gear at pre-meeting) Participants and staff must complete a hold harmless form prior to trip. Copies should be left with the Program Coordinator (ORC/ORS). Follow local guidelines and permit requirements. Tools and instruction for digging cat holes must be provided. Encourage participants to sweep the campsite for trash prior to leaving. Consider carefully before you build a fire—can the area absorb it and do you really need it? Fires are permitted if local guidelines permit and if an established fire ring is present. Use only downed and dead sticks for firewood. Fire must be out before retiring for the night.
Supplemental Resource Information Leave No Trace NOLS Cookery
7 - Land Based Programs Page 92 7.1 a Course Outline- Hiking and Backpacking
Goal: To increase participant knowledge of safe, effective backpacking skills and techniques
Objective: Participants will gain practical knowledge related to: 1. Hiking and Backpacking Gear 2. Hiking and Backpacking Nutrition 3. Basic First Aid 4. Trip Planning 5. Hiking and Backpacking Trail Skills 6. Camping Skills and Considerations 7. Leave No Trace Outdoor Skills and Ethics
Time: 5 hours
Course environment: Indoor or outdoor classroom area with room for demonstrations
Equipment: A variety of backpacking and hiking gear; Leave No Trace ethics information
Course Content Introduction (15 min) -Names, faces, experience, interest, and goals of class -Instructors experience -Overview of schedule -Facilities: pertinent information, restrooms, etc. -Hold Harmless Forms review -Pass out resources for program if provided
Main Content (4 hours, 30 minutes; group breaks taken at instructors discretion based on participants needs) Hiking and Backpacking Gear Clothing Considerations: -Fabrics: types, uses, pros /cons -Layering: heat production, heat loss, heat retention; insulating, middle and shell layers -Boots/Footwear: lightweight, mid-weight, heavy weight boots; boot alternatives; socks Equipment Considerations: -Backpacks: internal v. external frames; sizing; capacity; loading and fitting -Shelters: tents v. tarps; design; selection criteria -Sleeping Systems: sleeping bags; design; rating; selection criteria -Stoves/Stove Safety: types and uses; selection criteria -Water Treatment; filtration v. purification; systems; selection criteria -Personal equipment: personal hygiene; comfort and convenience items
Nutrition and Hydration Food Planning: -Nutrition: proteins, carbohydrates, fats -Hydration: importance -Bulk v. Menu: pros/cons, weight ratios; sample menus
Basic First Aid -Injury Prevention
7 - Land Based Programs Page 93 -Injury Prevention -Personal First Aid Kits
Trip Planning -Map and Compass: topographic map reading; basic compass skills -Understanding the 'distance/elevation' relationship -Resources for maps and information -Emergency Action Plan
Hiking and Backpacking Trail Skills Physical Considerations: -Terrain: pack adjustment and loading -Pace: rest step; rest stops (under 5 over 20) Environmental Considerations: -Durable Surfaces: trail erosion; switchbacks Social Considerations: -Trail Etiquette: spacing; right of way; pacing
Camping Skills and Considerations Environmental Considerations: -Selecting a Campsite: proximity to trail/ water source; other users; hazards; ground cover; campsite geography
Leave No Trace Skills and Ethics -Plan Ahead and Prepare -Travel and Camp on Durable Surfaces -Respect Wildlife -Leave What You Find -Be Considerate of Other Visitors -Minimize Campfire Impacts -Dispose of Waste Properly
Conclusion: (15 min) • Provide Individual feedback, if possible • Group debrief of how course went • Explain what is next in their learning progression • Course evaluations
References: Soft Paths; Hampton and Cole Hiking and Backpacking; Berger The Outward Bound Map and Compass Handbook; Randall
7 - Land Based Programs Page 94 7.1 a.a - Course Outline Orienteering
Goal: To increase participant knowledge of orienteering
Objective: Participants will gain practical knowledge related to: 1. Reading and using topographic maps 2. Function and uses of a compass 3. The use of a map and compass for orientation and travel
Time: 2 hours
Course environment: Indoor or outdoor classroom setting
Equipment: Various topographic maps including maps of the area being used, one baseplate compass per participant, paper and pen for participant groups
Course Content Introduction (15 min) -Names, faces, experience, interest, and goals of class -Instructors experience -Overview of schedule -Facilities: restrooms, etc. -Hold Harmless review -Pass out resources for program if provided.
Main Content (1 hour, 30 minutes; group breaks taken at instructors discretion based on participants needs) Reading and Using Topographic Maps -USGS mapping system -Map key -Map features and symbols -Orienting a map -Reading map features and translating to reality
Function and Uses of the Compass -Types of compasses -Features and function -Baseplate features -Housing features -Understanding the needle -Understanding declination
Using Map and Compass -Orienting your map: magnetic north; adjusting for declination -Taking a map bearing
7 - Land Based Programs Page 95 -Taking a map bearing -Taking a field bearing -Using baselines -Triangulation
Map and Compass Exercise
Conclusion (15 min) • Provide Individual feedback, if possible • Group debrief of how course went • Explain what is next in their learning progression • Course evaluations
References: The Outward Bound Map and Compass Handbook; Randall Compass and Map Navigator: Hodgson
7 - Land Based Programs Page 96 7.1 b - River Crossings
Description of Course Environment: Backpacking/Hiking and multi-use trails Shallow stretch of moving to slow moving water Primarily conducted in 3-season conditions (excluding Winter)
Safety Concerns (specific to this environment or activity) Trauma from falls Environmental problems related to program area (Hypothermia, etc.) Foot entrapment River or stream conditions
Strategies for minimizing these safety concerns The first option is not to cross. Make the judgment based on the participants abilities. Decide to cross at a different time and/or place. To prevent foot entrapment, shuffle feet. Do not cross or lift feet. Participants must wear shoes. (boots, tennis shoes, sandals with a heal strap) Unfasten pack waist belt and loosen shoulder straps to facilitate swift removal of pack. Choose a wide, shallow stretch of water, free of obstructions. Avoid boulder hopping. Position a staff member on the shore, down stream of crossing, to serve as a backup. Staff lead and sweep at all times. Methods for crossing without a rope: Three people form a human triangle (facing up stream) Three or more people form a line one behind another, facing upstream. The up stream person moves first. Entire group links arms and crosses in unison. A stout stick may be used as a “third” leg and depth probe. In very shallow/calm water, one person may cross alone. Methods for crossing with a rope: Use as a hand line only. Never clip in or tie into the rope while crossing. Staff member will cross first, holding an end of the rope and will anchor it to the far side (4 to 6 feet above the river) for use as a handline. Cross facing upstream on the down stream side of the handline.
Equipment Requirements (in addition to general equipment requirements elsewhere) Expedition rope (Mylar-sheath or other similar rope style)
Group Supervision and Organization Maintain a minimum of 1:6 staff to participant ratio Staff should test and supervise potentially hazardous stream or river crossings. Maintain verbal and/or visual contact with participants. Participants must be instructed in river crossing techniques before crossing. Be prepared to hike to find an adequate crossing location.
7 - Land Based Programs Page 97 Be prepared to hike to find an adequate crossing location.
7 - Land Based Programs Page 98 7.1 c Camp Craft for Overnights
Camp Craft for Overnight Programs (In conjunction with LNT Principles)
I. Setting up Camp A. Whenever possible, set up camp before dark. B. Consider protection from wind, rain, standing dead trees, lightning, flooding, and falling rock. C. Consider the environment and your impact on the area. D. Provide clear instructions to participants in terms of group tasks, hygiene and camp set-up: 1. Designate kitchen area, organize group kitchen gear 2. Designate tent area 3. Designate appropriate bathroom areas and use/disposal of toiletries 4. Set up shelters 5. Get and treat water
II. Shelters A. Choose a flat durable surface, as free from rock and debris as possible 1. Check participant tents and rain tarps to ensure proper tautness and coverage 2. Secure tarps to trees using poles and stakes as needed 3. Look up for potential 'widow makers' 4. Anticipate wind direction and slope shelter towards the wind. 5. Stress the importance of taking care of the equipment: not stepping on or wearing shoes in the tents, no food, bug spray, nail polish in tents, etc.
III. Kitchen Location A. Make sure kitchen area is located on a durable surface resistant to wear from high traffic B. In a car camping situation, use the established and appropriate site (e.g. picnic table, etc.)
IV. Food Preparation A. On each trip involving meal preparation, the following equipment will be carried and used: 1. Biodegradable camp soap 2. Antibacterial hand soap or hand sanitizer 3. Prior to beginning any group food preparation, any involved staff or participants must, at a minimum, clean hands with anti-bacterial hand soap or sanitizer. 4. Food preparation and cleaning will be supervised by a staff member at all times. 5. Staff should make every attempt to keep the kitchen area as clean as possible during all phases of the program. 6. Prior to eating staff will encourage all members at a minimum, to clean hands with anti-bacterial hand gel.
V. Cleaning A. Individuals are responsible for cleaning their own personal eating gear. 1. Clean bowl, cup, & utensils w/ warm, water then broadcast appropriately B. On longer trips (2 days or longer) participants and staff will wash cooking supplies with boiling water and/or wash with biodegradable soap to prevent bacteria build up. C. Leaves or sand are excellent, abrasive cleaners. If soap is used, rinse thoroughly to prevent diarrhea. Do not clean dishes or pots near water sources. D. All utensils and group cook wear is to be thoroughly cleaned and rinsed after use. Use biodegradable soap daily. 1. Let air dry 2. Group utensils should not be left out overnight in the elements and should be stored in their appropriate
7 - Land Based Programs Page 99 2. Group utensils should not be left out overnight in the elements and should be stored in their appropriate container. E. All cook wear should be cleaned just after eating F. Uneaten food should be bagged and disposed of properly 1. In the backcountry setting, all food waste must be packed out 2. In the car camping setting, place in an appropriate receptacle G. All food is to be stored safely away from animals and weather H. Hang food when in the backcountry I. Upon return to CCPRC, all cooking equipment will be thoroughly cleaned with soap, hot water appropriate anti-bacterial soap and/or bleach.
VI. Use of Camp Stoves, Lanterns, etc. A. At all times, CCPRC Staff are responsible for the operation of camp stoves and will always be in the presence of their use. B. Participants may use this equipment under direct staff supervision, and following training from staff on procedures. D. Keep stove level when in use. E. Never pump stove with a full pot on it (whisper-lite style stove). F. Fill stoves at least 20 ft from where they will be lit or from another flame source, lit stove, fire. G. When lighting, keep hair, face, clothing, etc. away from the top of stove. H. Youth should never light stoves. I. Be sure proper fuel is being used (white gas, propane, or alcohol). J. After use, let cool and release pressure by unscrewing tank.
VII. Water Treatment A. All water taken from a natural source must be treated. 1. Boiling for 10 min., plus 1min for each 1000’ above sea level 2. Use a water filter and/or purifier a) Be careful not to contaminate the end that goes in water bottle. 3. Water treatment tablets. Make sure to follow directions on the bottle of what you are using. Iodine, Germicidal and Potable Aqua are examples.
VIII. Personal Hygiene Staff should model and encourage participants to incorporate these standards . A. It is important to keep as clean as possible while on the trail. B. At minimum, carry a toothbrush and a bandana for a towel. C. If bathing with soap, move at least 200ft away from any natural water source, with a pot of water, get wet, lather with soap, and then rinse with another pot of water. 1. You may choose to heat a pot of water. a) Be careful that it is only warm to the touch and will not burn you D. Keep all personal clothing, especially socks and under garments, as clean as possible
IX. Knives Staff must ensure and model safe knife usage A. Pocket knives and sheath knives are not allowed on youth programs. 1. Any knife found on a youth program is grounds for dismissal B. Always slice away from you when no one is nearby. C. Always cut food on a cutting board or other durable surface. D. Use knife sheath or other protective container provided.
X. Breaking Camp A. In addition to packing personal gear, each person should assist with a group task. B. Leave the sight better then you found it 1. Pack out all trash 2. Clean up the mess of others and pack up as much trash as possible.
7 - Land Based Programs Page 100 2. Clean up the mess of others and pack up as much trash as possible. 3. In a pristine site, re-naturalize the area so that trails and tent sites are not reused 4. Staff should inspect the area before leaving 5. Staff should supervise and ensure all group gear (tents, shelters, etc….) is collected and put away properly
7 - Land Based Programs Page 101 7.1 d Gear Issue
The following procedures are for issuing gear for overnight programs.
I. Prior to pre trip meeting A. Coordinator will print a class list with participant information B. The Coordinator or Specialist will contact staff prior to pre-trip and complete the NEED column of the Recreation Storage Equipment Check Out Sheet adding information from staff and the participant information list. C. Coordinator or Specialist will make sure gear is pulled that will be issued to participants and staff, and will bring it to pre- trip meeting, if appropriate/requested.
II. Pre-trip meeting A. Review the NEED column of the Equipment Check Out Sheet with Lead Instructor. B. As participants arrive, pass out gear and log the gear I.D. number next to the participants name on the class list. C. At the end of the night put the Recreation Storage Equipment Check Out Sheet/Harmless Forms, and the CLASS List in the appropriate coordinator’s mailbox (Recreation Hallway)
III. Day of the trip A. Pick-up food bag(s)/bin(s) from HQ Rec. Galley (Room C-31) B. Pick-up group gear from Compound/Recreation Storage/Climbing Wall Facility. 1. Make sure the equipment pulled equals the equipment “NEEDED”. 2. Make sure the equipment I.D. number matches the I.D. number on your Recreation Storage Equipment Check Out Sheet. 3. Complete the OUT column of the Recreation Storage Equipment Check Out Sheet (Hint: in this column, write the number of items that you actually take) If equipment is left behind inform the appropriate Coordinator or Specialist before leaving.
IV. During the trip A. Clean and rinse dishes after each use. B. Do not leave water in the filters; pump water out after each use. C. Use cotton liners with sleeping bags. D. Shake tents out before you pack them.
V. Upon your return A. Gear should be as clean as possible. B. Return all gear to the compound/Recreation Storage/Climbing Wall Facility. C. At this time mark the “IN” box of your trips Equipment Check Out Sheet 1. THE TOTAL NUMBER OUT SHOULD MATCH THE NUMBER IN. 2. If gear is missing check the Gear # and refer back to the participant list. Make a notation at the bottom of the Recreation Storage Equipment Check Out Sheet of the participant’s name who was issued the gear. Please state any reasons why the gear was not returned. D. PLEASE make a note of any problems, repairs, or lost gear that you may have noticed during the trip. E. Gear will be cleaned and inventoried with the Recreation Storage Equipment Check Out Sheet completed and returned to the appropriate Coordinator.
7 - Land Based Programs Page 102 7.1 e Skills Proficiency for Land Programs
Skills Proficiency Check Sheet for Land Based Instructors General Skills for all Instructor Levels (Land): Direct safe loading and unloading of equipment for appropriate trailer(s). Tie a trucker’s hitch Tie a taut-line hitch Tie a bowline Tie figure eight family Ability to give complete and concise safety and instructional pre-trip talk Ability to select appropriate equipment for a given trip. Sizing gear and accessories to participant size and ability. Knowledge of Leave No Trace ethics Knowledge of program area(s) and hazards. Maintain a level of physical fitness appropriate for program activity. Working Knowledge of Instructor Manual. Leave No Trace
Instructor Name:______
Additional Comments:
Coordinator Signature ______Date_____
Instructor Proficiency Exam 1for Backpacking/Hiking/Camping Instructor Name:______
Pack Fitting Packing a Backpack Clothing & Equipment selection Personal Hygiene (cat holes, washing) Campsite Selection Tarps (set up) Tents (set up) Stove & Cooking Equipment selection Stove Operation Utensil Hygiene Food Storage & Packing (hang food bag)
7 - Land Based Programs Page 103 Trail Walking (rest step) River Crossings Map reading and orientation Using a Compass
Additional Comments:
Coordinator Signature ______Date_____
7 - Land Based Programs Page 104 7.2 Rec Storage Equipment Check Out Sheet (L:\REC\Outdoor Shared\Equipment\Inventory)
Please use this form to request gear that is used and managed by the Outdoor Recreation Department. Please do not retrieve gear on your own. This form will be used by the Outdoor Recreation Specialist to personally retrieve your gear and instigate contact regarding pick-up and drop-off locations.
Program: Date: Date Needed: Staff: Expected Gear Return: ITEM NEED OUT IN # IN REPAIRED CLEAN issued Tents (includes ground tarp) 1 person (2) 2 Person (7) 4 Person (6) Shelters Kelty Cabana Noah’s Tarp 12 Noah’s Tarp 12 Noah’s Tarp 16 Adjustable/ Collapsible poles (3 sets of 3 poles, Sm/Lg) Sleeping Bags (includes liners) 35 Degree (10) 20 Degree (4) Fleece (45) Sheets (45) Sleeping Pads Z-Rest (25) Flat Foam (12) Cookware (Galley of HQ) Spice Kit (3) Utensil Kit* (2) Bake Set NOLS Fry Pan (3) Jet Boil Cook Set (2) Lantern Electric (Batt. Op.) (3) Stoves Coleman 2- Burner (4) Jet Boil Sm. Single (2) Jet Boil Lg. Stove Set 2-Burner(2)
7 - Land Based Programs Page 105 Jet Boil Lg. Stove Set 2-Burner(2) Whisperlite (2) Simmerlite (2) Pocket Rocket (1) Fuel White Gas – Canister (3) Alcohol Canister (0) White Gas – Bottle (2) Propane Lg.(4) Propane Sm. (4) Water Bags/Droms 2 Liter (4) 4 Liter (Red) (2) 6 Liter (2) 10 Liter (Black) (1) Blue bags (1) Coolers H20 (10) Food-Regular (1) Food-X-large (1) Misc. Gear Rubber Mallet Fire Pan Poop Kit Compress Sack Game Bin Stuff Sack Emergency Trail Kit* Ammo Kit* (2)
Miscellaneous Request/Comments:
NOTES * Utensil Kit: Slotted spoon, pasta server, spatula, serving spoon, cutting board, pot gripper, can opener, measuring cup, knife, matches/lighter Trail Kit: 1 sq.ft. ripstop nylon, self-adhesive nylon repair tape, pole splinting material, duct tape, nylon cord, sewing kit, extra tent stakes (6), seam sealer, no see-um netting, leatherman, lighter & matches, hose clamps, handkerchief, super glue, 3 bungee cords, mantles, repair kit for single burner stove, repair kit for lantern, webbing for pack straps, fishing swivels, 50 lb. test line, zippers, 8 AA batteries, compass, whistle, razor blades, portable aqua tablets,2 glowsticks, extra ziploc bags, emergency poncho Ammo Kit: Same as above plus Gerber hand saw
In the Field: Please keep gear as clean as possible. Clean and rinse food items after each meal to keep the grime build up to a minimum. Shake out the tents before you pack them. Use liners with the sleeping bags. Don’t leave water in the filter chamber; pump water out after every use. Back at CCPRC: Ensure all tents are returned in the same condition received. Stuff all liners into one liner. Fill out “Gear Return Form” and identify any issues/repairs that are needed.
7 - Land Based Programs Page 106 7.3 Mountain Biking
Program Ratio: Maintain a maximum of 1:6 staff to participant ratio and at least a minimum of 2 staff on any program with more than 6 participants. Maximum number of participants dependent on specific course
Description of Course Environment: Single track hiking/biking trails May include forested, mountainous terrain Primarily conducted in 3-season conditions (Excluding Winter)
Safety Concerns (specific to this environment or activity) Trauma from collisions or falls Environmental problems related to program area. (Dehydration, hypo/hyperthermia, etc.) Equipment failure/bike maintenance needs Separation from the group
Strategies for minimizing these safety concerns All participants will wear approved (ANSI) helmets while engaged in activity. Follow IMBA rules of the trail (announce presence, don’t stop on trail, etc.) Practice standard participant management techniques (maintain hydration, take frequent breaks, etc.) Staff lead and sweep at all times Stop at every trail junction, whether well established or minimal. Wait for entire group to be visible. Provide each participant with a whistle and instruct participants to use whistle in case of emergency or separation from group. Instruct participants to blow three blasts on the whistle at regular intervals until contact is made. Instruct participants to STAY WHERE THEY ARE. Trained staff lead a daily equipment check and carry repair kit and first aid kit. Riding on roads shared with motor vehicles will be avoided whenever possible, unless specifically planned for and authorized by Program Coordinator (ORC/ORS). Riding at night will be avoided whenever possible, unless specifically planned for and authorized by Program Coordinator (ORC/ORS).
Equipment Requirements (in addition to general equipment requirements addressed elsewhere) One appropriate sized and maintained bicycle per participant One approved (ANSI) helmet per participant (see above). Minimum of two extra helmets brought as spares (left in bus/trailer box) 1 Bike repair kit (must be carried during activity) 1 Seat Bag per instructor bike equipped with a spare tube (must be carried during activity)
Use and Care Helmets should not be dropped, thrown, sat on, etc., or stored near chemicals or fuel. Bikes should be cleaned after every day of riding.
Group Supervision and Organization Maintain a minimum of 1:6 staff to participant ratio Staff should lead and sweep group, particularly exercising caution to control speed of participants on descents.
7 - Land Based Programs Page 107 Staff should lead and sweep group, particularly exercising caution to control speed of participants on descents. Maintain verbal and/or visual contact with participants. All riding is to be supervised by staff. Staff should direct and model accepted trail etiquette and courtesy, including stopping group on one side of trail only, announcing presence to other users, etc.
Supplemental Resource Information: IMBA Rules of the Trail • Ride on open trails • Leave No Trace • Control your bicycle • Always yield trail • Never spook animals • Plan ahead
7 - Land Based Programs Page 108 7.3 a Course Outline
Mountain Biking
Goal: To increase participant knowledge of safe and effective mountain biking techniques
Objective: Participants will gain practical knowledge related to: 1. Mountain Bike Types and Uses 2. Appropriate Fit and Sizing 3. Safe and Effective Riding Techniques 4. Mountain Biking Trail Etiquette 5. Basic Mountain Bike Maintenance
Time: 2 hours
Course environment: Outdoor classroom with room for participants to ride; accessible trails
Equipment: One (1) mountain bike per participant One (1) ANSI-approved helmet per participant
Course Content Introduction (15 min) -Names, faces, experience, interest, and goals of class -Instructors experience -Overview of schedule -Facilities: restrooms, etc. -Pass out resources for program if provided
(Main Content 1 hour, 30 minutes; breaks will be taken at instructors discretion based on participant needs) Mountain Bike Types and Uses Basic Mountain Bike Knowledge: -Bike Anatomy -Frame Considerations -Suspension -Brakes -Gears and Shifting -Wheels and Tires -Saddle -Pedals and Toe Clips
Appropriate Fit and Sizing Basic Sizing -Frame Geometry -Top Tube Clearance -Saddle Position -Leg Extension
7 - Land Based Programs Page 109 -Leg Extension
Safe and Effective Riding Techniques -Helmets: function; fit (MANDATORY) -Gear Shifting -Uphill Skills -Downhill Skills -Turning Skills -Braking Skills -Speed and Control -Falling
Mountain Biking Trail Etiquette -Staying on the trail -Right of way -Local restrictions and regulations -Rules of the Trail (IMBA) -Leave No Trace (LNT)
Basic Mountain Bike Maintenance -Cleaning and caring for your bike -Changing a tire or tube -Minor brake and derailleur adjustments Mountain Bike Trailer Use (See Vehicle Operating Procedures for trailer considerations.) Additionally, the mountain bike trailer is unique and necessitates a few extra considerations listed below: - Wheel tie downs should be utilized on every wheel on every bike - Wheel tie downs should be left with a small gap between tie down and wheel to allow for expansion - Down tube security arm should be tight and should not touch water bottle cage or sprockets - Bicycle lock device should be used to tie bicycles together and to trailer for security at all times when they are not in use (Cable and lock)
Conclusion: (15 min) - Provide Individual feedback, if possible - Group debrief of how course went - Explain what is next in their learning progression - Course evaluations
References:
7 - Land Based Programs Page 110 7.3 b Skills Proficiency for Mountain Biking
Skills Proficiency Check Sheet for Mt Bike Instructors
Instructor Proficiency Exam I for Mt. Bike
Instructor Name:______
Mountain Bike: Parts of Mountain Bike Bike Selection & Fitting Bike Trailer Loading Helmets (care, fitting & application) Riding Technique: (demonstrate & teach) Steep Uphill Steep Downhill Tight Turns & Switchbacks Shifting Braking (both, rear only, & front only) Trail Repairs: (demonstrate) Fix a Flat Tire Tire Inflation Adjust a Seat Adjust Brakes Trail Etiquette/Group Management (IMBA) Reading a Map
Additional Comments:
Coordinator Signature ______Date_____
Instructor Proficiency Exam II for Mt. Bike
Instructor Name:______
7 - Land Based Programs Page 111 Mountain Bike: All Proficiency Exam I requirements, plus: Area Bike Trails Trail Nutrition & Hydration Preventive Bike Maintenance Riding Technique: (demonstrate & teach) Jumps/Obstacles (water bars, logs, rocks) Balance & Riding Slowly Spinning/Cadence Technique Trail Repairs: (demonstrate) Repair a Broken Chain Adjust a Derailleur (front & rear) Adjust a Headset
Additional Comments:
Coordinator Signature ______Date_____
7 - Land Based Programs Page 112 7.3 ba ICP Ride Guide (Content created by BIKE/IMBA ICP)
7 - Land Based Programs Page 113 7 - Land Based Programs Page 114 7.3 bb Ten Fundamentals and Essentials (Created by Bike ICP/IMBA)
Three Essentials Eyes Up and Scanning One (1) Finger covering the brake leaver at all times Pedals Even and Equally Weighted; ball of foot resting on pedal
Ten Fundamentals
1.) Neutral/Ready Position/ Ready State Neutral Position – Where: Cruising, Easy Terrain Key Words: o Tall, Relaxed (Bounce) o Slight bend in knees and elbows Ready Position – Where: When preparing for upcoming challenges on the trail Key Words: o Dynamic Range of Motion o Deep bend in knees and elbows o Low hips Ready State (Def’n) – Mentally and physically being prepared to meet the demands of the trail and the challenges; confident and alert, steady and c ontrolled breathing
2.) Bike/Body Separation Forward – Where: When rider is ascending (Climbing) Key Words: o Ready Position o Vertical Stability o Hips and shoulders shift forward o Shoulders are in front of handlebars Back – Where: When rider is descending Key Words: o Ready Position o Vertical Stability o Hips back o Arms extended with a slight bend in the elbow Side-to-side – Where: Adjusting to demands of terrain (I.e. rocks, roots, etc) Key Words: o Horizontal Stability o Ready Position o Knees bent and open o Torso Centered and Stable o Hinge at Elbows 3.) Pedal Position
Where: Everywhere; All the time Key Words (For Clip-less Pedals): o Ball of Foot on Pedal Equally Weighted
7 - Land Based Programs Page 115 o Equally Weighted o Preferred Stance (Know the difference) o Ankle Position o Toe Down (Claw) o Wedging 4.) Eye Movement Where: Eyes up and scanning at all times; rider’s line of sight must commit to that line Key Words: o Importance of eye movement cannot be overstated o Fear, confidence and caution all processed through the ability to see the upcoming obstacles o Choose your line o Where your eyes and head go, your body will follow 5.) Braking Where: Various application; mostly for descending and controlling speed Key Words: o Must be gradual application o Front and rear applied together o Index finger on level o Forward leg bracing against the stopping force o Hips back, Drop lead foot heel 6.) Steering Where: Whenever turning the front wheel or changing the direction of travel Key Words: o At slower speeds, more steering is utilized with bike/body separation o At higher speeds, very little steering is used, rather leaning of the bike is used to change direction with bike/body separation 7.) Speed Where: Where needing adjustment to respond to demands of terrain Key Words: o Move at speed within your comfort zone o Use descriptive words like ‘running pace, jogging pace, walking pace’ o Give guidance on speed correction and requirements 8.) Gearing and Cadence Where: Gear selection must be appropriate for the terrain, skill, and rider’s speed; Cadence focuses on pedaling, both gear a nd speed determine cadence. Key Words: o Gearing should be completed with a ‘soft’ chain o Cadence should be fast for spinning efficiently for flat terrain rather than slow for climbing and surging o Use the middle or big ring when descending o Avoid cross chaining 9.) Timing and Coordination Where: At all times when completing a skill or maneuver Key Words: o Is the rider performing the moves in the proper order o Is each movement being executed properly o Are movements being performed at the correct time 10.) Pressure Control Where: When maximizing or minimizing traction on either tire Key Words: Ready Position Noticed most on wet or slippery terrain Changes in sitting, standing, or floating Movements redirec t energy form our bodies to the terrain through our bicycles
7 - Land Based Programs Page 116 7.3 c Inspection Checklist
Mountain Bike Inspection Form F1 ITEM Manufacturer Serial Name Color Size Purchase Retail/Purchase Location Notes Sale Sale Number Date Price Date Price
Inspection Check List Date Front Rear Front Rear Shifters Wheels/tires Hub Chain Mechanic Derailleur Derailleur Brakes Brakes Action _/_/_ _/_/_ _/_/_ _/_/_ _/_/_ _/_/_
Bike Name:
7 - Land Based Programs Page 117 7.3 d Maintenance Log
Mountain Bike Inspection Form F1 ITEM Manufacturer Serial Number Name Color Size Purchase Date Retail/Purchase Price Location Notes Sale Date Sale Price
Maintenance Performed Date Work Performed Materials used _/_/_ _/_/_ _/_/_ _/_/_ _/_/_ _/_/_
Bike Name:
7 - Land Based Programs Page 118 7.4 Archery
CCPRC uses USA Archery and NASP (National Archery in the Schools Program) Guidelines
Program Ratio: Maintain a maximum of 1:8 staff to participant ratio and at least a minimum of 2 staff on any program. The second may be an Instructor or competent aide. Maximum number of participants dependent on specific course
Description of Course Environment: Indoor or Outdoor setting for archery Must use an area that can be closed off from through traffic, i.e. locking doors or use of signs Primarily conducted in 3 seasons; however is an all season activity Follow USA Archery and/or NASP Guidelines for range set up
Safety Concerns (specific to this environment or activity) Trauma from arrow (missed shot or ricochet) Equipment misuse(i.e. dry fire)/failure
Strategies for minimizing these safety concerns Follow USA Archery and/or NASP guidelines for archery target shooting Staff should direct and model accepted range behavior Range set up so shooters are aimed to minimize possibility of injury if an arrow goes astray
Equipment Archery Trailer o Whistle for range leader o CCPRC rack of bows to include left and right-handed bows (Genesis and Mini Genesis) o CCPRC collection of arrows (Easton 1820) o Appropriate number of targets for group size in accordance with Program Ratios (Morrell 33” Eternity) o Spray paint for lines (outdoor) o Marking tape for lines (indoor) o Archery Repair kit o Arrow catch backdrop o Arrow quivers Use and Care Bows should never touch the ground. They should be held, rested on the foot or placed on the rack Genesis Bows can be manipulated to range 10-20 lbs. string pull pressure while Mini Genesis Bows can be manipulated to range 6-12 lbs., however, all bows should be turned up to maximum resistance after use All bows should be returned to rack after program use and locked to rack Arrows should be handled with care and minimize contact with points, fletching, and nock
Group Supervision and Organization Staff should keep all participants off the marked range who are not shooting Staff should teach and use whistle commands according to guidelines to control activity All shooting must be directly supervised by range leader Maximum of two shooters at one time per lane/target
7 - Land Based Programs Page 119 Supplemental Resource Information National Archery in Schools Program (www.nasparchery.com) USA Archery (www.teamusa.org/USA-Archery)
7 - Land Based Programs Page 120 7.4 a - Course Outline
Goal: To increase participant knowledge of safe and effective archery techniques and protocols. Participants will gain practical knowledge and experience related to: Parts of a basic compound bow and arrow o Proper handling of equipment Step process for shooting (NASP and/or USA Archery 11-steps) Range rules/etiquette and whistle commands
Time: 2 hours
Course environment: Indoor or outdoor area with appropriate space for range set up and special consideration to area behind range
Course Content Introduction Staff/Participant meet and greet Hold Harmless Review Instructor Experience/Background Facilities/resources for location Overview of Schedule Pass out any necessary program resources Brief History of Archery
Equipment and Range Types of bows Bow/Arrow anatomy and terminology Lanes and lines Whistle commands Left/Right handed bows
Shooting Identify eye dominance 11-step process with P-Cord Staff demo with bow and arrow and full whistle commands Proper arrow retrieval and carry o Arrow tips in hand o Taking turns, waiting at target line Participants shoot o Start with 1 shooter per lane with new groups Staff should use appropriate coaching techniques to help improve participant accuracy
Conclusion
7 - Land Based Programs Page 121 Conclusion Provide individual feedback if possible Group debrief Provide knowledge for continued participation Course evaluation with staff
7 - Land Based Programs Page 122 7.4 b - Skills Proficiency for Archery
Archery Lead Instructor Proficiency Exam Staff Name: ______
Meets Lead Instructor requirements (see 2.2b) General: Training/Experience Must have completed at least three (3) archery programs with another lead instructor from CCPRC Date Completed: ______OR Must have completed the NASP Basic Archery Instructor (BAI) course or USA Archery Instructor course (Minimum of L1) Date Completed: ______General: Basic Archery Protocols Familiarity with archery programming offered at CCPRC Knowledge of required administrative paperwork (i.e. Outdoor Class Lists, course outline, post- program evaluation, weather reports) and program gear/equipment (i.e. radio and archery equipment) Knowledge and demonstration of set-up/take-down of entire range (indoor and outdoor)
Explain and demonstrate bow and arrow general repair/tuning Identify, repair, or remove items with imperfections during inspection of bows, arrows, and other equipment Curriculum/Skills: Ability to explain, demonstrate, and teach Set-up Indoor and outdoor range Eye dominance activities String Bow process NASP and/or USA Archery 11-Steps, Coaching Technique NASP and/or USA Archery Curriculum Tournament archery Additional Notes:
Coordinator Signature______Date______
Archery Instructor Proficiency Exam Staff Name: ______
7 - Land Based Programs Page 123 Meets Instructor requirements (see 2.2a) General: Knowledge of general archery protocols You must have completed one (1) training session/program led by a lead instructor at CCPRC Date Completed: ______Familiarity with Outdoor Class Lists from CLASS Familiarity with archery programming at CCPRC Curriculum/Skills: Ability to explain and demonstrate Archery terminology and history Set-up Indoor and outdoor range String Bow Process Understand basis of correct shooting form and competition archery guidelines Skills: Knowledge and ability to assist Understanding of Outdoor Emergency Protocols Assist with group management on a range Assist with coaching patrons Assist with range awareness and safety Assist with range set-up/take-down procedures Additional Notes:
Coordinator Signature______Date______
7 - Land Based Programs Page 124 7.4 c - Inspection Checklist
Date: Inspected by: ______Outdoor Manager Signature:
Item Pass Needs Fail Comments Attention* General Signage
Bow Genesis Mini Genesis Genesis Pro 3 Bow Case
Arrows Easton-Truflite 1820 Aluminum
Targets Morrell 33” Eternity inehart 32” Round Foam Backdrop Netting BCY 30’x10’
Bow Racks Bowtree (Blue) Archery Shooter (Yellow)
Archery Trailer Electrical Wiring Trailer Lights Structure Tires
7 - Land Based Programs Page 125 Inspection Guidelines General Signage should be up and in good condition
Bows Bow limbs, handle, riser should be free of cracks Limb bolts should be tight Arrow rest should not be missing or broken Bow string should not be broken or frayed and securely in the track for the cam and idler wheel Cam and Idler wheel should be free moving and secure to the upper and lower limbs Cable guard should not be broken or cracked
Arrows
Nock should not be broken or cracked Fletching (3) must be firmly secured to shaft with Indicator Fletch being a different color o Fletching may have been altered but must have 75% remaining with no rips/tears Arrow Shaft should not have cracks, bends, or dents that will alter flight pattern Arrow Point should not be broken or cracked
Targets Targets should not have structural damage Canvass is generally free from tears Target stuffing should ensure rigidity of target face
Backdrop Netting Netting should not have rips or wholes that would allow arrows to go through
Bow Racks Racks should not be broken or cracked
Archery Trailer Electrical wiring should be attached and secure Lights should be fully operational Structure of trailer should be secure Trailer door should be operational Tires should have adequate pressure
7 - Land Based Programs Page 126 7.4 d Maintenance Log
Maintenance Performed Date Work Performed Materials used Staff _/_/_
_/_/_
_/_/_
_/_/_
_/_/_
7 - Land Based Programs Page 127 8.0 Goals
Camps and Youth Programs focus on kids' competence, creativity, confidence and connections.
Goals 1. Competence: a. To provide kids with a safe, fun, and educational environment to maximize growth potential! b. To help participants learn skills and activities through experience, kids will learn by doing. c. To provide kids with a physically and emotionally safe environment where they can develop and improve the following skills; team building, trust, problem solving, communication, goal setting, challenge and stress management techniques, making new friends, nature exploration and discovery. 2. Creativity: a. To democratically operate the camp. This means that kids should be encouraged to help plan their own activities, and that staff should be encouraged to make suggestions relating to programming and operation. Certain activities must be rigidly structured; however, the balance of the programming should maintain some flexibility. 3. Confidence: a. To increase the self-esteem of kids by providing each person with attainable challenges. Success is incorporated into all activities. 'Failure' is viewed as a step to success; we teach learning ways to improve. b. To allow kids to openly share ideas while fostering an appreciation for others. 4. Connections: a. To provide the kids the opportunities to spend time in the outdoors where they can develop an appreciation for the beauty and peace that may be found in the natural world. b. To teach environmental stewardship through games and activities and the practice of Leave No Trace ethics.
Ratios Explorers Camp (ages 6-9) 1:8, minimum of 2 paid CCPRC staff Adventure Camp (ages 10-12) 1:6, minimum of 2 paid CCPRC staff Teen Venture Camp (ages 13-16) 1:4, minimum 2 paid CCPRC staff
8 - Camps and Youth Programs Page 128 8.1 Drop-off/Pick-up Procedures
Drop Off 1. Camp hours are 8:30 AM to 4:30 PM, Monday to Friday. Children should be dropped off in the mornings from 8:00 - 8:30 AM. 2. All campers must be signed in by the parent or legal guardian, which will be indicated by initials and time of drop off. Under no circumstance will campers sign themselves in. 3. Junior Counselors may sign themselves in on the appropriate sign in sheet upon authorization from a legal guardian. 4. Staff should introduce themselves to parents and campers and welcome them to camp. 5. CCPRC program waivers are completed upon registration; however, for contracted activities, external organizations may require their own waiver and we are to verify the waiver is completed for each camper on the first day of the related program. 6. Ask Parents (daily) if anyone other than themselves will be picking up their child(ren). 7. Ask Parents to notify the counselors in advance (if possible) if they will be picking up their child(ren) early or dropping off late. Parents may call the Camp Supervisor or Team Leader to discuss any changes. If necessary, parents may go to the Park Center, if they arrive early, as PARKS Staff can contact the Team Leader via radio or phone. 8. Parents may indicate at the beginning of each day, if necessary, other persons authorized to pick up their child on the 'authorization for pick up from CCPRC youth programs' form (See 'authorization for pick up from CCPRC youth programs'). 9. If medication is to be administered throughout the session, parents will be instructed to fill out the camp medical log and inform the camp staff of any other concerns. (See 'camp medical log') 10. Review the weekly/daily schedule with the parents and answer pertinent questions.
Pick Up 1. Pick up runs from 4:30-5:30. If there is a camper still at camp after 5:30, their parent/guardian may be billed $15 for every 15 minutes. 2. If a child is not picked up within a reasonable time, the appropriate authorities will be called prior to the park being closed and the child will be released to the custody of police/child services. 3. A child will only be released to the parent/guardian, or to individuals listed by the parent/guardian on the 'authorization for pick up from CCPRC youth programs' form. This procedure may require the presentation of a form of identification to our camp staff, if it is their first time picking up the camper. 4. Persons authorized to pick up camper must sign the camper out each day indicated by initials and time. Under no circumstance will campers sign themselves out. 5. Release may be granted to others via a verbal conversation (over the phone is acceptable) or if a written note (signed by parent or guardian) is presented to staff specifically stating that the child may be picked up by an individual who was not originally authorized to pick up. 6. If a child needs to be picked up from the camp before the close of the day, or notification of a change in persons authorized to pick up camper needs to be made, parents are to call the Team Leader or Camp Supervisor.
8 - Camps and Youth Programs Page 129 8.2 Medical/Medication Procedures
Medical/Medication Procedures 1. The medication log is mandatory for campers who have medication that needs administration during camp operation hours. 2. For all medication, parents must fill out and sign the medical log every week with instructions on distribution in the presence of camp staff and the child to whom the prescription is to be administered. 3. Campers are responsible for bringing their own medication and must be able to self-administer. Examples: inhalers, epi-pens, and other OTC’s if applicable 4. All efforts should be made to match the witnessing counselor with the camper’s counselor to ensure proper distribution. 5. When applicable, the Counselors are to witness the medical log entry and are then responsible for administering the appropriate medication and initialing the medical log. 6. The medical log is optional for a parent/guardian who provided medical related information about their child. 7. The medical log should be kept with each camps sign in book/file box and then filed at HQ at the end of each week. 8. Medication should be placed in a first aid kit/ouch pouch if it is to be administered on the trail, river, and /or away from Day Camp Home Base. 9. Non-prescription or over-the-counter medications, such as Ibuprofen, are not administered to campers in the day camp setting, unless provided by parents and authorized by a completed medical log. 10. All medication is to be given back to parent/guardian/person picking up child at the end of each day.
8 - Camps and Youth Programs Page 130 8.3 Managing Behavior
Behavior Procedure 1. It is our ultimate goal to protect the well-being (physically, mentally, and emotionally) of all participants. 2. At no point will a participant be disciplined or punished by making them do physical activity (such as running laps, doing pushups, etc.). 3. All behavior (good and bad) and/or corrective action will be discussed with the parent/guardian at the end of each day to keep them informed. 4. A Camp Report will be filled out completely for each incident providing pertinent information, including the behavior displayed and the action taken. At the end of the day the incident is to be discussed with the parent/guardian and they should sign off indicating that they have been notified. Significant misbehavior (i.e. behaviors resulting in injury and equipment loss or damage) will require an Incident Report to be completed. (See Appendix, Incident Report) 5. The Full Value Contract © (FVC) should be completed on the first day and reviewed every day for each group of children with their counselors. This is an agreement of expected behaviors used as a tool to manage the group. The group should be responsible for monitoring itself; however, the FVC can be used to diffuse or stop the beginnings of behavior concerns. If someone in the group is not following the FVC then the group/counselor should address it and provide constructive feedback. 6. Use of the sequence of the "5 R's" is suggested to address behavior challenges. a. Remove the stimulus b. Review FVC c. Requisition of information d. Retreat (take a moment) e. Rejoin the group 7. If the child’s behavior is continually disruptive and all other attempts to help the situation have failed, the child will not be able to return to camp. 8. The decision to send a child home will be discussed with the Counselor, Team Leader, Camp Supervisor and Camp Director. The Camp Director/Camp Supervisor will make the final decision based on the group's input and his/her own experience. 9. If the child’s behavior is a safety issue for anyone, the child will be removed from the activity and/or the parent will be notified by the Camp Director/Camp Supervisor to pick their child up from camp, regardless of location.
Behavior Management/Counselor Interactions Counselors should always use appropriate behavior and language. Counselors will never be alone (one on one) with a camper in a closed door environment. See Behavioral Standards for Staff and Participants (Section 5.0).
8 - Camps and Youth Programs Page 131 8.4 First Aid Kits
First Aid Kits 1. Each Counselor will carry an ouch pouch (hip pack). This first aid pack needs to be carried with the counselor at all times. If first aid supplies are low, it is the counselor’s responsibility to inform their Team Leader or Camp Supervisor, whom will replenish the supply. 2. Explorers Camp will have a large first aid kit located in the Day Camp Room of each park (PICP Big Oak Shelter, JICP Conference Center, and WCP Day Camp Room @ Park Center). 3. Adventure Camp and Teen Venture Camp will use their ouch pouch or, for more serious medical needs inside the park, contact their Supervisor and/or Park Staff to request further medical support as per our specific parks EAP. Outside of the park, Lead Staff will have an outdoor trip first aid kit, from Headquarters, for their off-property trips. The large first aid kits have an inventory of supplies. If any contents are used, notify the Team Leader or Camp Supervisor. 4. A Camp Report will be filled out completely, for each incident, providing pertinent information including the details of the injury and first aid provided. At the end of day, the incident is to be discussed with the parent/guardian and they should sign off indicating that they have been notified. Significant injuries will require an Incident Report to be completed by the Camp Administrative Team. (See Appendix, Incident Report) 5. Please also see section: 4.0 First Aid Kit Use
8 - Camps and Youth Programs Page 132 8.6 Water Park Procedures
Water Parks Follow all water park rules. Counselors and campers will enter and leave the water park together. No camper is to leave the facility without being accompanied by a counselor. A central location will be chosen as a home base to leave personal items/gear. All CCPRC campers will wear wristbands for identification. All campers should choose a buddy/truddy for the day. Appropriate times and/or change in location within the water park will require campers to check in with their counselor. Counselors will disperse themselves throughout the water park to monitor campers and be available as needs arise. Counselors are still at work and should conduct themselves as such.
8 - Camps and Youth Programs Page 133 8.7 Transportation
Vehicles (See Vehicle Operating Procedures) 1. Follow all traffic laws as applicable by state of operation 2. Adhere to the CCPRC Vehicle Operating Procedures for both standard and non-standard passenger vehicles (See Non-standard Passenger Vehicle Checklist) 3. It is PROHIBITED for a camper(s) to ride in personal vehicles.
Walking 1. One counselor will lead the group and one counselor will follow. 2. Explorers Camp may use a Junior Counselor to lead/follow. 3. Staff will stay on paths and stop at all stop signs before crossing roads. 4. For group management, counselors need to utilize head counts.
8 - Camps and Youth Programs Page 134 8.8 Cell Phone Procedures
Cell Phone Procedure Staff are not to use personal cell phones during camp, unless given specific permission by supervisor. Camp Staff will be issued a cell phone and are responsible for its care. This phone is to be used for camp related use only. All staff will keep their camp phone turned on and with them throughout the camp day. It is important that staff are able to remain in contact. Counselors should not give out their camp phone number to parents, unless otherwise directed. Parents will be able to contact the Team Leader or Camp Supervisor.
Camp Trips Each week will have a designated on-call staff person – the Camp Director, Camp Supervisor or designated full-time CCPRC staff. This person will be the contact person for all communication going to and from the camp group. For instance, in emergencies, the camp staff will contact the on-call staff who would then notify the parents. This is to allow camp staff to focus on the camper and the group, and allow an “office” phone call to be placed to the parents.
Teen Venture Camp Overnights The full-time staff member is to check their voicemail each evening for message from on-call staff and respond as appropriate. If there is a situation with camp that needs extra assistance, then the field staff notifies the on-call person. On-call then notifies the needed authorities, other staff, parents, etc. as deemed appropriate. If there is not a situation with camp, then the “no news is good news” philosophy applies. On-call staff is not to assume a phone call unless an emergency.
Adventure Camp Overnights A counselor is to communicate with the on-call staff by 8pm on Wednesday (WWK) /Thursday (Mt. Bike) for a check- in. The phone is to be monitored for calls or “missed calls”. A designated camp phone number as a “missed call” is to be returned. Once camp staff have notified on-call staff, camp staff will monitor the phone until bedtime and again first thing in the morning. In an emergency, camp counselors are not to contact parents directly. Allow the on-call staff to do so.
8 - Camps and Youth Programs Page 135 8.9 Suspected Abuse
The following trainings are recognized as valid for staff: Darkness to Light – Stewards of Children Mandatory Reporters – University of South Carolina Children’s Law Center SafeSport – U.S. Center for SafeSport
Child Abuse and Neglect South Carolina law states the mandatory reporting of suspected child abuse and neglect for numerous designated agencies and specified personnel, one of which is child care providers. CCPRC recognizes that day camps are included in this classification and will comply by reporting to local authorities as need arises. Staff are to notify their supervisor immediately if suspicious of abuse or neglect. If reporting is warranted, an internal (Incident Report) is required in conjunction with external notification of the county department of social services and/or law enforcement.
Charleston County Sheriff’s Office (See Emergency Numbers List-Section 3.1 b) 3505 Pinehaven Drive North Charleston, SC 29405 Charleston County Department of Social Services (843)953-9400 3366 Rivers Avenue North Charleston, SC 29405
*The following is cited from “Information for Mandatory Reporters,” prepared by the Children’s Law Center at the University of South Carolina. For more information visit http://childlaw.sc.edu.
South Carolina established a system for the reporting and investigation of child abuse and neglect with passage of the Child Protection Act in 1977. This law has since been amended, but the primary purpose has remained constant: to safeguard the welfare and safety of children. When to Report Mandated reporters must report abuse or neglect when, in their professional capacity, they receive information giving them reason to believe that a child’s physical or mental health has been or may be adversely affected by abuse or neglect. A decision to report must be based upon a reasonable belief that a child has been or may be abused or neglected. Thus, mandatory reporters need not have conclusive proof that a child has been abused or neglected prior to reporting abuse or neglect to the proper authorities.
Where to Report Whether a mandatory reporter makes a report to Department of Social Services (DSS) or to law enforcement depends upon the identity of the alleged perpetrator of the abuse or neglect. When the alleged perpetrator of the abuse or neglect is the child’s parent, guardian, or a person responsible for the child’s welfare, mandated reporters must report to the county department of social services or to law enforcement in the county where the child resides or is found.
8 - Camps and Youth Programs Page 136 services or to law enforcement in the county where the child resides or is found.
When the alleged perpetrator of the abuse or neglect is not the child’s parent, guardian, or other person responsible for the child’s welfare, the law requires that a report be made to law enforcement.
8 - Camps and Youth Programs Page 137 8.10 Adventure Staff Proficiency Checklist
Skills Proficiency Checklist for Camp Staff
CAMP STAFF TRAINING CHECKLIST ADVENTURE CAMP
Name:______Position:______
REQUIRED CERTIFICATIONS DATE OF EXPIRATION/ NOTES CPR – Adult & Child Wilderness First Aid Belay Certification ADDITIONAL CERTIFICATIONS
GENERAL OPERATIONS AND PROCEDURES Training Topic Staff initials Supervisor Date initials Outdoor Recreation Program Manual – review contents Park Programming/Operation: James Island, Palmetto Island, etc. Uniform policy and public image/agency representation Communication Procedures - Radio & Cell phone Behavioral standards for staff/camper and staff/staff interactions Vehicle operating procedures – gas, checkout, routine cleaning & maintenance, reporting of problems Non-standard passenger vehicle operations and procedures* Time-off request procedures
GENERAL CAMP PROCEDURES Training Topic Staff initials Supervisor Date initials CCPRC Philosophy and Goals Drop off/Pick up Procedure Medication Procedure Behavior (Modification) Procedure Group management, supervision techniques and guidelines Review of weekly schedules and responsibilities Final departure procedures and checklist De-issue procedures (including broken equipment, food, coolers, cleaning vehicle)
8 - Camps and Youth Programs Page 138 De-issue procedures (including broken equipment, food, coolers, cleaning vehicle) Suspected Abuse Training (Mandatory Reporters, Darkness To Light, SafeSport)
EMERGENCY PROCEDURES Training Topic Staff initials Supervisor Date initials Outdoor Recreation Emergency Communication Plan & Procedures Procedure for reporting incidents and accidents Procedure for reporting incidents and accidents during transportation Missing Person Procedure Lightning Protocol & Procedure Responsibility for first aid and health care Heat/Cold related injury or illness
OUTDOOR PROGRAM SKILLS Outdoor skills taught in Adventure Staff training are in adherence to the Instructor Level 1 Skills Proficiency for the follo wing disciplines.
Training Topic Staff Initials Supervisor Date Initials Canoe (Flatwater and River) Sea Kayak Whitewater Kayak Surf Kayak Mountain Bike/Trail Bike Stand Up Paddleboard (Tour and Surf) Challenge Course (Low and High) Leave No Trace Principles Fishing Rock Climb Archery Environmental Education/Earth Ranger Disc Golf Fitness Skateboard Sailing
I have been informed of the procedures and trained in all the listed activities above. I understand and can implement the procedures as set forth in the camp section of the Outdoor Manual. I understand that I am responsible for thoroughly reading and following information provided in the Outdoor Manual. I understand that I have had the opportunity to ask questions about procedures and if questions arose, that those questions have been answered and explained clearly to me. I also understand that I may approach management staff with questions and concerns at any time during my term of employment, or thereafter.
Signature______Date ______
8 - Camps and Youth Programs Page 139 8.11 Explorers Staff Proficiency Checklist
CAMP STAFF TRAINING CHECKLIST EXPLORERS CAMP
Name:______Position:______
REQUIRED CERTIFICATIONS DATE OF EXPIRATION/NOTES Bloodborne Pathogens CPR – Adult & Child First Aid ADDITIONAL CERTIFICATIONS
GENERAL OPERATIONS AND PROCEDURES Training Topic Staff initials Supervisor Date initials Outdoor Recreation Program manual – review contents Park Tours/Facilities: James Island, Palmetto Island, Wannamaker Public image and uniform policy Communication Procedures – radio and cell phone Behavioral standards for staff/camper and staff/staff interactions Time-off request procedures
GENERAL CAMP PROCEDURES Training Topic Staff initials Supervisor Date initials CCPRC Philosophy and Goals Drop off/ Pick up Procedure Medication Procedure Group/Behavior management and supervision techniques and guidelines Review of weekly schedules and responsibilities Review of the Junior Counselor Program Monitoring program equipment Suspected Abuse Procedure
EMERGENCY PROCEDURES
8 - Camps and Youth Programs Page 140 EMERGENCY PROCEDURES Training Topic Staff initials Supervisor Date initials Outdoor Recreation Emergency Communication Plan and Procedures Procedures for reporting incidents and accidents Missing Person Procedure Lightning Procedure Responsibilities for first aid and health care Heat injuries
CAMP PROGRAM ACTIVITY AREAS Activities taught in Explorers Camp training review operating and safety practices.
Training Topic Staff initials Supervisor Date initials Teambuilding/Field Games Biking Scooters Canoeing Fishing/Pond Poking Crabbing Leave No Trace Principles Environmental Education Nature Walks Summer Entertainment Series Skits/Camp Songs Arts and Crafts Did you know? Exploring our Weekly Theme Counselor Creations Camp Jeopardy Water Park Drop Off/Pick Up time stations Opening/Closing Assembly
I have been informed of the procedures and trained in all the listed activities above. I understand and can implement the procedures as set forth in the camp section of the Outdoor Manual. I understand that I am responsible for thoroughly reading and following information provided in the Outdoor Manual. I understand that I have had the opportunity to ask questions about procedures and that those questions have been answered and explained clearly to me. I also understand that I may ask questions and approach management staff with questions and concerns at any time.
Signature______Date ______
8 - Camps and Youth Programs Page 141 8.12 Medical Log
8 - Camps and Youth Programs Page 142 8 - Camps and Youth Programs Page 143 8 - Camps and Youth Programs Page 144 8.13 Camp Report
8 - Camps and Youth Programs Page 145 8 - Camps and Youth Programs Page 146 9.0 Goal
Challenge Course is simply a tool that offers adventure based learning opportunities for individuals and groups to develop as a team and enhance leadership skills.
Explore-Discover-Grow
Goals
Provide custom adventure learning experiences to enhance leadership, decision-making and communication skills through an interactive process To increase the participant’s sense of personal confidence To increase mutual support within group To develop an increased joy in one’s physical self and being with others To enhance problem solving skills and improve communication To learn to face fear and cope with fearful situations To develop leadership To set a positive tone and environment for learning to enhance and promote growth To manage the inherit risk with each activity
See Local Operating Procedures & Facilitator Resource Guide (revised 1/04/19) and Local Operating Procedures & High Elements Refresher Guide (revised 1/05/19) for additional guides.
9 - Challenge Course Page 147 9.1 Foundation of Experience
• Experiential Education Experiential education is learning by doing. Challenging participants with an activity or initiative in which the process of solving it forces participants to use important teamwork skills. They can reflect on the experience and perfect the individual and team skills.
Known also as a “ropes course”, a challenge course consists of permanent structures of wood, cable, trees, and rope. These structures are called elements. They are located in a wooded, outdoor area. The elements, or challenges, are designed to be done with a group.
Initiatives or challenge course games introduce the group of participants to the challenge course idea, to each other, or help to stretch out, warm up, or “break the ice.” Some initiative challenges can be passive in nature. They usually consist of mobile props. The staff who introduces these challenges to a group, facilitating group and individual change is a facilitator. They monitor the inherit risk with activity and set a positive tone with fun for a great learning environment for personal growth.
Philosophy & Methodology
Challenge of Choice is the philosophy that guides our program. Challenge of Choice is the philosophy that guides our program. It states that participants have varying zones of optimal safety on a physical, emotional, and mental level. Each participant will have the opportunity to choose his or her level of challenge for each activity and participants are encouraged to support each other in those limitations which can be an area of growth for everyone. However, it is up individual to determine their own level of involvement and their definition of success with the encouragement of their group. Challenge of Choice offers a participant: 1. The chance to try potentially difficult and/or frightening challenges in an atmosphere full of care and support. 2. The opportunity to “back off” when performance pressures or self-doubt becomes too strong, knowing that an opportunity for a future attempt will always be available. 3. A chance to try difficult tasks, recognizing that the attempt is more significant than performance results. 4. Respect for the individual ideas and choices. Participants often are concerned that they will be asked to engage in an activity that they do not want to do. Challenge of Choice simply means that the individual chooses to what extent they will participate. There are many levels and forms of participation. Hopefully, there is something that they will feel comfortable doing, such as spotting, line judge, cheering, etc. All are important to the experience.
Group Contract
9 - Challenge Course Page 148 Group Contract This is an agreement among the participants of what they expect from one another for the duration of their adventure learning experience. It is a listing of desired behaviors and actions often including adherence to safety, giving 100%, respect, and fun. There are many ways in which a group contract may be written. Playing Hard, Playing Safe, Playing Fair, and Having FUN is one example. A "Five Finger Contract" focusing on safety, commitment, encouragement, personal responsibility and group consensus is another example.
Experiential Learning Cycle (ELC) A processing tool used to help groups and the individuals learn from the adventure experience.
Community-Building Model A tool to have facilitators assess and sequence types of activities for different group needs.
Sequencing All challenges are selected for an individual group, according to what they want to accomplish. The challenges will increase in degree of difficulty so that groups deal with a manageable level of stress and challenge. • Flow experience: The challenges increase in variety of areas; physical difficulty, level of trust involved, complexity of problem, emotional involvement, required level of leadership, etc. • Observing Growth: Watch the group during processing to see what they have actually learned and what needs to be challenged again. This is a judgment decision on what they are ready for next. • Connecting: Often, one initiative naturally leads into another. The skills or logic needed to work towards the solution on one initiative may be taken to the next logical step on the next initiative. (example: Initiative 1: building bridge and moving with 2 boards, Initiative 2: building bridge and moving with 3 boards and a bucket.) • Successes: Having success early is very important to group development. Sequencing and observing the group development will allow you to gauge how the group is progressing. After a very hard or frustrating initiative, or one in which they fail, an easy activity or one with a high rate of success is soothing. Please AVOID activities that are too hard and are impossible for the group at their present level of development. This just breaks them down. Initiatives should be challenging, not impossible. You should never take the participants to a place from which you are not qualified to bring them back. Know your limits.
See Local Operating Procedures & Facilitator Resource Guide (revised 1/04/19) for additional guides.
Benefits of a Challenge Course • Enhance communication skills • Enhance cooperative problem-solving in unconventional situations • Develop goal setting objectives and enhance implementation of group action plans • Group decision-making • Identification of leadership styles and personal strengths • Development of trust and self-confidence • Increase mutual support within the team • Group bonding and relationship growth • Examining personal decision-making and responsibility • Dissecting issues of trust and self-reliance • Identifying individual and group strengths • Increase one’s joy of facing challenges and being with others for support • Learning to face fear and cope with fearful situations
9 - Challenge Course Page 149 • Learning to face fear and cope with fearful situations • Determining effective stress management techniques • Developing self-confidence, as well as confidence in your group • Working toward clearly defined goals while under stress • Motivating self and individuals to work outside comfort zone Qualities of a Positive Challenge Course Experience Trust: Participants can share, explore, and challenge themselves while feeling safe. It starts with role modeling by the facilitator. Communication: In order to establish trust, people will need to share and communicate. You want participants to communicate with each other and with you. Cooperation: Participants working, struggling, playing, and succeeding together. Fun: Participants need time to play and lean to enjoy the group.
Expectations of a Challenge Course Facilitator 1. Risk Management This is our primary responsibility in all we do as Outdoor Adventure staff. Prevention is key in reaching the goal, check and cross check. • Group’s Personal Safety (Medical, Physical, Emotional, & Group/Social) • Course Safety (Component/Equipment and Environmental) • Facilitator Safety (Self) We want participants to have a good time and venture to push themselves out of their comfort zones, but we do not want them to intentionally or even unintentionally cause harm to themselves or others especially if we can prevent it. It is your responsibility as the facilitator of the program to follow the necessary guidelines with each activity to help prevent accidents from happening. That being said accidents may happen and it is your responsibility at that point to step in and act according to your training and/or certification to get that person(s) the help they need. 2. Setting the Tone (Positive ENERGY) You are the program for the day! What you bring to program tends to be what you get back, in one way or another. Meaning, if you want the group to be excited or silly for an activity, you HAVE to be excited and silly. You set the tone for each and every activity and it starts at the beginning of the program. When coming to facilitate, come prepared and set the tone accordingly. The group will usually follow your lead. 3. Facilitation verses Participation As a facilitator it’s important to note that you are not a member of that particular group and fully engaging in all of the activities will affect the groups’ needs and their overall experience of coming to the course. It is a challenge to stay back and watch them at time where you feel they are not succeeding, but you have to keep in mind that you are really there just to pose the questions to the group, not give them the answers. When the program is over, they leave and you will not be there the next time they face a problem to give them the solution. Try to only step in when there is a safety issue and even then try not to give hints, stick to addressing the risk management issues at hand. At the same time some activities call for you to step in and get them started with a lot of energy, in these cases it is up to the facilitator to make the call of when to step out. 4. Observation and Processing Encourages a group to reflect during and after an shared experience. Uses the Experiential Learning Cycle and ABC Problem Solving Model throughout your group’s experience. Use a combo of partner debriefs and group debriefs. Be open to your outcomes. Did you notice ….? Why did that happen? Does that happen in life? Why does that happen? How can you use that? 5. The Power of Encouragement Developing a trusting and encouraging environment is a goal of every facilitator.
9 - Challenge Course Page 150 Encouragement is key to opening experiential door learning, allowing people to share pieces of themselves without fear of being laughed at or ignored. This is an on-going process. 6. Fun Leading Adventure programs is serious business. We’re trying to help people learn and grow by enhancing and developing new skills that transfer into their life experience. Fun is key because people are involved when they’re enjoying themselves. Fun can be an end in itself and a powerful tool in the education process. 7. Elements of Adventure Challenge Curriculum, General Risk Management Guidelines, Types of Activities and GOALS for Challenge Course Experiences. (See Local Operating Procedures & Facilitator Resource Guide (revised 1/04/19) for additional guides.)
Trust The facilitator establishes and demonstrates trust, openness and honesty.
Ownership The facilitator is not the sole leader, the leadership moves within the group. Sometimes you guide, sometimes you lead, and sometimes they move, lead, and process themselves.
Responsibility As a challenge course facilitator, you are responsible for everything that happens at the challenge course during your shift. The position of a challenge course facilitator requires a great deal of responsibility because the daily operation of the challenge course is entrusted to your care, including the set-up, equipment, paperwork, employees, problem solving, emergency procedures, and closing. You are responsible for the success of the challenge course and you must be capable of handling the duties assigned to you.
Commitment Being a challenge course facilitator requires a great deal of commitment, especially when concerning your time. Simply the fact that you have been selected as a challenge course facilitator indicates that you have already shown a commitment to the program. By committing your time and effort, you are attempting to educate yourself and gain experience in order to become a better employee. Remember that this is your program and what you get out of it is what you put into it.
Attitude Maintaining a positive attitude is essential to effective customer service. Your job will be as enjoyable as you make it. Remember that you must always be courteous and helpful when dealing with others, whether it is with participants or employees, and especially in situations where someone is dissatisfied. Your attitude is a reflection of our program and hopefully it can be passed on to your fellow employees and participants. Ensuring that everyone has a positive experience is important so that they will keep coming back.
Communication Practicing open communication in every aspect is necessary in order to maintain consistency and effectiveness. Two way communication between the challenge course facilitators and the Program Coordinator is important so that daily operations run smoothly and consistently. Remember that you are the ones who manage the challenge course on a day to day basis, so your input is a great resource. Also be sure that you communicate with each other, whether it is at meetings or between and during shifts. Again, you can learn from each other and keep up program consistency. Finally, communication with participants is extremely important so that you can better serve their needs. Be sure that you communicate with them in a courteous and helpful manner. Remember that communication is the key.
9 - Challenge Course Page 151 you communicate with them in a courteous and helpful manner. Remember that communication is the key.
Dedication Again, our program is only as successful as its employees. We depend on you to provide us with a valuable service— your time and commitment. You serve as role models for other employees, and the experience that you gain is what makes our program work. Because you represent our program, you should want it to be a success. Remember to autograph your work with your performance.
Trustworthiness Your duties require that you show tremendous responsibility. You are being entrusted with the security of the challenge course and various equipment, as well as with running the show when it comes to the daily supervision of the challenge course. We trust that you will perform your job to the best of your ability and will be responsible when carrying out your tasks. Your position is one of authority, so take pride in it.
As an employee of the outdoor recreation program, you are representing the entire Charleston County Park & Recreation Commission program and its staff. Whether you are answering a participant’s question or instructing an employee, you must consider that everyone you come into contact with is important to our program. You are expected to be helpful and courteous at all times and to be polite and attentive to each individual. You are expected to exemplify the positive image of the CCPRC program that participants are expecting.
9 - Challenge Course Page 152 9.2 Facilitator's Role
Facilitator’s Role
Facilitators should structure the experience to meet specific objectives and goals of the group. The facilitator’s function is to create situations and learning climates in which participants encounter challenge and opportunity for growth.
Facilitators should: ○ Be attentive to the group at all times ○ Listen and observe ○ Give verbal and nonverbal appreciation to others and receive it ○ Feel and express self-appreciation; role model what we teach ○ Defer judgment ○ Give useful feedback, observations and guidance for change ○ Lead and follow others ○ Accept individuals and feelings but not all behavior ○ Confront issues in a positive and constructive manner ○ Manage consequences, rules, and safety ○ Foster and role model accepting attitudes toward other opinions ○ Be flexible, customer service oriented, and fun to be with ○ Create safe environments for challenge, change and learning ○ Be an active spotter and supervisor of spotters ○ Explain clearly the goal, rules, story-line, safety and consequences of elements ○ Be an arbitrator of discussion and a sounding board ○ Be a presenter of challenges, elements, and insights for change
Facilitating the Experience Numerous different factors must be kept in mind while facilitating a challenge course experience. All of these come into play to provide for the needs of the participants. As a facilitator, it is your responsibility to ensure the quality of their challenge course experience. Keep these guidelines in mind as you plan for the adventure learning experience. ○ Be flexible. Select an activity suited to the age and abilities of the group. ○ Clearly present the rules and guidelines. Ask if there are any questions before they begin. Then, step back and let them struggle through the activity. DO NOT give the answers away. ○ Use creativity, metaphors or story-lines to add further interest and tie in to daily life. Change or add consequences to add interest or challenge. ○ There is no “one way” to accomplish most activities, as long as it is done managing the inherit risk involved within the activity. The process of solving the challenge is often more important than the outcome. ○ Sequence activities to progress from simple to more difficult. ○ Processing or debriefing the experience is often done at the conclusion of each an activity or experience. The experience is worth more if they can learn from the process.
9 - Challenge Course Page 153 experience is worth more if they can learn from the process. ○ INTERVENE if the inherit risk can not to be managed.
Behavior Management Having control of the group in order for the adventure learning experience to occur, as well as be of benefit, is very important. Knowing what to do will come with time and experience working with groups. There are some general guidelines to be aware of to manage the group. ○ Use positive rather than negative statements any time you intervene or try to tell the participants not to do something a certain way. ○ Align your participants so that you are facing the sun squinting, and not them. Let them see your eyes and face - take off the sunglasses. ○ Use pleasant requests, calm and controlled, rather than scolding. Use thorough patient directions rather than stressed and rushed. ○ Be consistent in requests and rules and behaviors with all participants. ○ Give the participant choices and consequences up front. ○ Avoid making threats and avoid confrontations with them. Also, avoid getting angry over the issue. ○ Be flexible with different styles and approaches based on the client group you are facilitating. ○ Redirect hyperactive energies but stimulate the shy or withdrawn. ○ Behavior management is drastically different for youth and for adults. Be wise and think before you act. ○ Children and adults may have short attention spans. If the group looks like they are bored, change the activity. ○ Talk to kids, not at them; get down to their level. ○ Attitude is contagious. Role model having fun by smiling and laughing. ○ Adapt the rules of an activity to meet the needs of the group and have as many people participating as possible.
Spotting Proper spotting techniques are required for games, initiatives, low and high elements on the challenge course. Basic spotting should be taught using a planned sequence. (See Local Operating Procedures & Facilitator Resource Guide (revised 1/04/19) for additional guides.)
9 - Challenge Course Page 154 9.3 Operating Procedures
The following are procedures and guidelines to be used in the instruction and leading of all Charleston County Park & Recreation Commission Challenge Course programs. Facilitators are expected to be familiar with, and abide by, all risk management procedures and guidelines, and are expected to exercise the judgment and caution of a prudent professional operating within acceptable industry standards, (ACCT Standards).
Participation: While participants may be encouraged to try activities that they may feel apprehensive about, direct coercion or force is not permitted. Except as required by an emergency situation, no participant shall participate in any part of the program if they do not wish to do so. However, participants should be informed that they might be prohibited from future participation in any part of the program that requires such previous experience.
Ages of Participants: The High Course is operated on a static belay and requires basic ground school. There are four types of transfer systems that may be used: total staff-performed, staff controlled, participant transfers with staff as watchers, participant transfers using peers as watchers and staff as lifeguards. (See Local Operating Procedures & High Elements Refresher Guide revised 2014 for additional information.) Participants should be a minimum of 10 years old to participate in the High Course when it is modified so the facilitator conducts all transfers (For example, Teen Venture Camp). Participants should be a minimum of 14 years old when teaching participant transfers. Younger ages maybe considered at the discretion of the Program Coordinator for example Open Event, if risk management issues are addressed.
For the Low & Initiatives Course, the minimum age is 8, with younger ages at the discretion of the Program Coordinator.
Ratios: Low Challenge Course: A group consists of 6 to 18 participants. We require 1 staff for every group, minimally. At the discretion of the Program Coordinator, a group may be as large as 20 participants and still have one staff. This would be based on the facilitator’s experience and the group.
Static Teams High Challenge Course: A group consists of 2 to 8 participants. We require a minimum of 2 staff for the operation of the high team static course. Additional staff required is based on group size and the specific program operation of the course…ie 2 elements and zip versus 8 elements and zip. Leap of Faith: A high element with dynamic belay system through just-right-descender. We have a tandem system that can be used as a single person or a partner leap with you. We require a minimum of one staff per belay system being utilized. Catwalk: A high element with traversing dynamic belay system. Can be setup as single or partner element. We require a minimum of one staff per belay system being utilized. Crate Climbs: A high element with vertical dynamic belay system. Rappelling: A high element challenge with dynamic belay back-up system.
9 - Challenge Course Page 155 Rappelling: A high element challenge with dynamic belay back-up system. Zipline: A group consists of 2 to 8 participants. We require 2 staff for the operation of the zipline , one staff on the platform with transfers and one staff managing the exit ladder and/or ground belay. Large Group Activities: This is an hour to half day program, often conducted inside a building or controlled setting, with ice breakers, warm ups and games, no initiatives. One staff for up to 100 people.
For any Challenge Course, staff shall: Walk the course and perform pre- & post- course check on the green sheet documenting the overall condition, remove any hazards (downed branches, etc.) and visually inspect all elements. (See Local Operating Procedures & Facilitator Resource Guide (revised 1/04/19) and Local Operating Procedures & High Elements Refresher Guide (revised 1/05/19)for additional guides.)
9 - Challenge Course Page 156 9.3 a Low Challenge Course
• See Local Operating Procedures & Facilitator Resource Guide revised 1/04/2019 for complete list of Low Course elements and Team Development Course manual. • Staff are to teach spotting techniques before moving to elements that require spotting.
9 - Challenge Course Page 157 9.3 b High Challenge Course
• See Local Operating Procedures & High Elements Refresher Guide revised 1/05/2019 for complete list of High Course elements.
STAFF
All Staff A. Monitor all activity for risk management issues; intervene and stop activity if warranted. B. Make sure commands are being stated clearly and followed for all transfers. C. Monitor Drop Zones and Zip line Corridor.
Course Staff Facilitate the group’s experience throughout the course. Ground Staff 1. Monitor the radio and/or cell phone. 2. Monitor the entrance nets and ground school. 3. Monitor the zip line corridor and zip ladder. 4. Create and monitor the “Ladder Team”. 5. When ground staff says “Zip Clear!” this staff makes sure the Ladder Team and ladder is in place outside the zip corridor at least 10 feet to the side of the zip pathway. Cones are often used to visually see the zipping corridor. 6. Perform a ground belay if a participant chooses to be lowered from the high course.
EQUIPMENT
Helmets
Helmets are worn by staff and participants when hiking through high course and in the drop zone. (See Local Operating Procedures & High Elements Refresher Guide (revised 1/05/19) for additional guides.)
Helmets should fit snug above the eyebrows. All helmets should be worn according to their manufacturer’s recommendations and directions.
Harnesses
All harnesses should be worn according to their manufacturer’s recommendations and directions. Waist belts and leg loops should be properly tightened.
All harnesses and helmets should be checked by staff before climbing.
All harnesses should be re-checked by the facilitator at the zip-line platform position before the participant zips to exit from the High Course.(See Local Operating Procedures & High Elements Refresher Guide (revised 1/05/19) for additional guides.)
9 - Challenge Course Page 158 Lobster/Crab Claws
The claws are made with static or low stretch rope with auto-locking steel clips.
Participant Preflight Orientation is required for any participant going on the high course, self-rescue. The level of Participant Preflight Orientation will vary based on level of transfer system chosen for the static belay. Ground school will be required for any participant doing transfers at high.
Ground School
Prior to using the high course each participant goes through a preflight orientation that includes use of high equipment, the importance of staying "clipped in" at all times, performing a self-rescue and understanding staff "STOP" command. (See Local Operating Procedures & High Elements Refresher Guide (revised 1/05/19) for additional guides.)
Zip Line and Rappel Procedures • Staff and Participants must be clipped in at all times • Check 5H’s (Human, Helmet, Hair, Harness, Hardware) • Check to see if the Corridor is Clear (Visually & Verbally) (See Local Operating Procedures & High Elements Refresher Guide (revised 1/05/19) for additional guides.)
Risk Management and Emergency Guidelines The facilitator and the group members are responsible for risk management on the course. At any time an activity may be stopped to help ensure the safety of all involved individuals. Participants as well as facilitators have the right and obligation to stop an activity, as necessary.
Weather 1. To clear the course of all individuals it will take time. If you hear thunder, do not wait for lighting to begin exiting participants off the course. 2. You should be ahead of the storm and all participants should head to the nearest platform to down climb the cargo nets. Decisions will be made to manage the risk. 3. Light rain is acceptable to continue. A downpour causes slick cable and holds, and the course should stop. 4. In an emergency weather situation: a. Participants are to go to the closest Rope Bag, either with the facilitator or at the platform. b. Staff may lower the participant or they can use a qualified person on the ground belay team.
9 - Challenge Course Page 159 9.4 Emergency Protocols
Emergency Protocols
Weather Conditions The challenge course will stop upon the sighting of lightning or sound of thunder. During the summer when Splash Zone is operating, if Splash Zone closes for weather, then so does the Challenge Course. For the off-season, refer to the lightning procedure in the manual and use weather app on cell phone.
Personal Injury The following courses of action are appropriate in the event that a serious injury or life-threatening condition has occurred and an ambulance is needed. • Use the radio to notify JICP base that an ambulance is needed on the Challenge Course • Notify Challenge Course Coordinator by radio, cell or office phone or notify Recreation Base, during regular business hours to inform another Program Coordinator (ORC/ORS) or Manager. • JICP will meet the ambulance at the front gate and guide them to the Challenge Course.
9 - Challenge Course Page 160 9.4 a Emergency Lowering Procedures
Emergency Lowering Procedure
Equipment will be present at the High Course for the purpose of lowering a participant. The Course will have a minimum of one rescue bag for each program, additional rescue bags if multiple levels/elements are used.
Contents of rescue bag: 120’ static rope with a double loop figure eight knot tied on one end and steel carabiner, one rescue figure eight with steel carabiner, two prussik cords with a steel carabiner, one etrier and steel carabiner, and utility shears.
For Rescue Procedures refer to Local Operating Procedures & High Elements Refresher Guide revised 1/05/2019.
9 - Challenge Course Page 161 9.5 Equipment Care
Equipment Care
Refer to Local Operating Procedures & High Elements Refresher Guide revised 1/05/2019 for complete list of Equipment Care.
Helmets 1. Keep helmets clean and dry. Use sanitizing spray after use as needed. 2. Avoid dropping, tossing, or sitting on helmets. 3. Check helmets for any unusual wear such as cracks, missing rivets or problems with the chinstraps or buckles. 4. Report any damage or concerns to Challenge Course Coordinator. Harnesses 1. Inspect the stitching and specific wear areas for any damage or fraying. 2. Keep harnesses clean and dry. 3. Report any damage or concerns to Challenge Course Coordinator. Lobster Claws 1. Keep the claws clean. Air dry rope on a rack out of direct sunlight. 2. Do not put rope away wet. It will mildew. 3. Always check for any kinks/hernias or twists before storing the rope. 4. Report any damage or concerns to Challenge Course Coordinator.
Carabiners 1. Keep carabiners clean. Do not step on them or abuse them (such as dropping them from heights). 2. Check the integrity of the pins. If there is excessive side play in an open gate or if the pins are rusty, the carabiner must be retired. 3. Examine the carabiners for grooves caused by rope or cable. This is a sign of excessive wear and the carabiner must be retired. 4. Report any damage or concerns to Challenge Course Coordinator.
Shear Reductions and Pulleys 1. Keep all pulleys clean. Do not step on them or abuse them (such as dropping them from heights). 2. Severe rust on a pulley is cause for replacement of the pulley. 3. Report any damage or concerns to Challenge Course Coordinator.
9 - Challenge Course Page 162 9.6 Skills Proficiency Checklist
Skills Proficiency Assessment for Challenge Course Facilitators
Annual Facilitator Proficiency Assessment Instructor Name: ______
Understands key Elements, Cornerstones, & Benefits of Adventure Learning (FVC, ELC, Challenge of Choice, Stages of Group Development, …) Understands Facilitator’s Role & Responsibilities Manages Perceived Risk vs. Inherit Risk Ability to Sequence Activities to reach goals of the group Has developed a personal pool of group activities & initiatives to use during a program Teaches & demonstrates Spotting Techniques Understands and uses Local Operating Procedures for low elements Processing/Debriefing Techniques & questions Pre & Post Challenge Course Inspection & set-up Documentation of program on the green sheet Equipment/Hardware: (Carabiners, Harnesses, Helmets, Lobster Claws, …) Knots: Double loop figure eight knot, family eight figure knots, prussik Ground Rescue Procedures: Body belay, belay commands, lowering procedure, radio Zip Line Procedures: Zip line commands, ladder, unclipping participant, zip retrieval Group Management Procedures: Managing participants on ground, drop zones and zip line corridor Transfers & Zip Line Platform Procedures: Zip line commands, clearing corridor, transferring participant Setting-up & Managing Rappelling off Treehouse on the Challenge Course Lowering & Rescue Procedures: (Assisting, Lowering, Rescue) Understands Local Operating Procedures for all high elements Ability to modify and show variations on low elements (at least 5) Ability to use of Metaphors and/or Stories to add value to program Ability to draft a plan for an Adventure Learning Experience for Youth Group Ability to adapt and develop contingency plans Ability to draft a plan for a full day program for a College or Business Group Shows 8 hours of staff training experience on the low & high course and 8 additional hours of formal training on the low elements on the challenge course for Camp Tech Attendant Show 16 hours of formal training on facilitation and the low elements on the challenge course for Low Tech Attendant Shows 24 hours of formal training on the high elements and risk management on the challenge course for High
9 - Challenge Course Page 163 Shows 24 hours of formal training on the high elements and risk management on the challenge course for High Tech Attendant Score of least 80% on written knowledge test and passing Level 1 Skills Exam & shows 40 hours of formal training on the challenge course in Challenge Course Portfolio for Level 1 Practitioner Score of least 80% on written knowledge test and passing Level 2 Skills Exam & Challenge Course Portfolio shows 40 to 80 hours of formal training on the challenge course and 200 plus hours of program experience in Challenge Course for Level 2 Practitioner Additional Comments:
Coordinator Signature ______Date_____
9 - Challenge Course Page 164 9.7 Challenge Course Summary Sheet
Group: Date: Course #: Program: Low High Combo Zip Rappel Leap Crate Climbs # of participants Who completed the report: Facilitators working program:
9 - Challenge Course Page 165 Program Summary - Covered with all participants. (Opening Checklist with Groups) ______1. Introduce Staff and General Housekeeping. Bathrooms, water, lunch ______2. Our Goals & Expectations: Discover-Inspire-Grow ______3. If there are there personal health considerations that you would like to share with our staff off privately, please do so? Staff Review & Check for completed ewaivers. Each participant has a completed form? Any concerns or risks? _____ 4. LIFE IS DANGEROUS and there are Inherent Risks everywhere. The Challenge Course also has inherent dangers. Challenge of Choice, Full Value Contract- Play HARD, Play FAIR, Play SAFE, & Have FUN!!! Power of Encouragement, Risk Management is everyone responsibility. ______5. Group Photo (for Marketing & thank you notes to clients)
Low Course - mark only the activities completed.
Name Games & Acquaintance Activities ___ Bear, Salmon, Mosq. ( Giant’s Wizards, Spotting & Trust Sequence Elves) ___ Peek-a-who? ___ Finger Fencing ___Minefield ___ All My Neighbors? ___ Toe Tag ___Sherpa Walk ___ Big Clap or Yee Haw ___ Monarch Tag ___ Trust Sequence Spotting ___ Name Toss ___ Papparazzi ___ Pocket Spot ___ Whompum Decision-Making ___ Willow In wind w/ Levitation ___ Syllable Name Stretch ___ Group juggle or Warp Speed ___ Back to Back/ Toe to Toe/ Palm to Palm Ice-Breakers & De-inhibitizer Activities ___ Bull Ring Low Elements ___ Horizontal Web ___ Mapping ___ Turnstile ___ Growth Zones ___ Breathlessly Puzzling ___All Aboard ___ Zip Zap ___ Pipeline ___River Rapids (Zig Zag) ___ Speed Rabbit ___ Quality Circle ___Whale Watch ___ Gotcha (Palm Finger) ___ Turning Over a New Leaf (Tarp Flip) ___Triangle Tension Traverse ___ Bus Stop ___ Moonball ___Mohawk Walk ___ Crosstown Connections ___Keypunch or Keypad2 ___Zip Trolley (Nitro) ___ Jump In Jump Out ___Team Tube ___Trolleys (Palmetto skis) Warm-up/ Trust/Teamplay ___ Chock circle or Stepping Stones ___TP Shuffle ___ Elbow Tag w/ noodle ___The Snake ___Multi Swing (Nitro) ___ Count SIX ___ Helium Hoops/ Stick ___ Stepping Stones Other activities: (Brainteasers) ___Islands Goals Readiness Affect Behavior Body Stage Setting ___ Spider’s Web ___ Other: High Course Elements: Reflection & Closing Activities: ____Beam Traverse – Islands in Sky ____Complex X – High Team Wild Woozey ____Two-Line Team Traverse – Lateral Limbo ____ Complex Y – Team Pulley Tension Traverse ____ Zipline ____ Crate Climbs ____ Catwalk ____ Rappelling ____ Leap of Faith
Green Sheet Apr... (See Local Operating Procedures & Facilitator Resource Guide (revised 1/04/19) for Green Sheet.)
CC Opening Checklist with Groups:
______1. Introduce Staff and General Housekeeping. Identify all facilitators to participants, give a rough course outline, and explain roles of facilitators and participants. Reveal location of bathrooms, trash cans, and provide schedule for water/snack/lunch breaks.
9 - Challenge Course Page 166 ______2. Our Goals & Expectations: Discover-Inspire-Grow I. We encourage you to DISCOVER new information about yourself and your group II. To be INSPIRED by others within your group III. We challenge you to GROW as a leader within your group as a team
______3. If there are there personal health considersations that you would like to share with our staff off the side, please do so? (Open the door for individuals sharing with staff.) Staff Review & Check for completed ewaivers. Each participant has a completed form? Any concerns or risks?
Examples of things we would like to know: I. Do you suffer from severe headaches, dizziness or fainting? History of seizures? II. Do you take medication for bee stings or other allergies? Do you have a epi-pin? Do you have any allergies, reactions to medications, or other medical limitations? Are you currently taking medications, prescribed or otherwise? III. Do you have asthma? Do you have any conditions that would limit your involvement in physical activities? IV. Do you have problems with your neck, back, arms, ankles or knees that limit your activities? Are you currently under a physician’s care? FOR FEMALES: Are you pregnant? V. Do you have heart murmurs, episodes of irregular heartbeat, shortness of breath or chest pain on exertion? History of heart issues?
_____ 4. LIFE IS DANGEROUS and there are Inherent Risks everywhere. The Challenge Course also has inherent dangers.
Some risk-management concerns are: (i.e. falling, running, insects, jewelry, allergies, heart and health issues etc.) and personal responsibility is part of the process. Inform participants to let the facilitators know what their needs and/or concerns are.
Here are some of the ways we will continue to manage the risk:
I. Challenge of Choice II. Full Value Contract- Play HARD, Play FAIR, Play SAFE, & Have FUN!!! III. Power of Encouragement IV. Risk Management is everyone responsibility.
9 - Challenge Course Page 167 9.8 Internal Bi-Monthly Challenge Course Inspection Form
Course History Year Work Performed by Description
Date: ______Inspected by: ______
Manager’s Signature: ______
Item Pass Needs Fail comment Attention s * Site Access Prevention Guy Cable System: Guards Ground Anchors Terminations Tension Cable Integrity Tree Houses: Connecting Hardware Deck Framing Tarps Belay Rails Belay Cable System Lash Ropes Wood Surfaces
9 - Challenge Course Page 168 Wood Surfaces Lightning Protection: Terminal Cable Integrity Connection Grounding Rod
Poles Gate Equipment Helmets Harnesses Lobster Claws Rescue bags High Element Shed
Element Pass Needs Attention* Fail Comments Entrance Net - West Entrance Net - East Tube Net Matrix Floating Logs Complex X High Wild Woosey High Y Team Beams Lateral Limbo Whatchamakalit Rappel eyebolts Zipline Ground School Other Notes:
9 - Challenge Course Page 169
Low Course Inspection
Elements Pass Needs Fail Comme Completi Attention nts on Date Mohawk Walk (The Z )
Maze
Multi Crossing
Spider’s Web
Amazon
Islands
TP Shuffle
All Aboard
Zig Zag
Whale Watch
Zip Trolley
Trust Fall
A-Frame
Trolleys
Triangle Tension Traverse/ Wild Woozey Swing Log Mohawk Walk 2 Elements Pass Needs Fail Comme Completi Attention nts on Date Low Element Shed Misc – stump circle, picnic table Team Wall Stepping Stones Leaky Pickle Team Development Course
9 - Challenge Course Page 170 Team Development Course #1 Horrible Hologram #2 Dreaded Divergence #3 Bermuda Triangle #4 Complex X #5 The Hurdle #6 Stumps #7 The Darien Gap
Inspection Items: Ground - clear of debris, adequate mulch Wooden structures - TWP, rot/woodpecker damage Ropes & bungees Canopy -overhanging brush/deadfall Cables & Bolts - appropriate tension or tight Tools needed: socket wrench, come along, crescent wrench, pruning shears, Working Condition responses: Pass – element maybe used Fail – element needs repair, list tasks needed in comments, and follow up in Completion Date
Maintenance Performed
Date Work Performed Staff
2019Challe nge Cours... (See Local Operating Procedures & High Elements Refresher Guide (revised 1/05/19) for additional guides.)
9 - Challenge Course Page 171 9 - Challenge Course Page 172 10.0 Goals
Goals To provide fun and educational rock climbing programs for all individuals in Charleston County To develop youth into responsible athletes through clubs and competitive teams To promote a positive image of climbing and be an active member of the climbing community To provide education for a safe transition from gym climbing to outdoor climbing
10 - Climbing Page 173 10.1 Daily Operations
Hours of Operation
May to August Feb- April & September - October Nov to Jan Weekdays: Noon till 8pm Noon till Sunset Noon till 5pm Weekends: 9am till 8pm 9am till Sunset 9am till 5pm
The Climbing Wall is closed on Mondays, except advertised holidays from Labor Day to Memorial Day. It will open Mondays from Memorial Day to Labor Day. Inclement weather may close The Climbing Wall. Contact the Climbing Coordinator or Climbing Programs Aide on days with questionable weather.
Opening Duties (Wall Aide) 1. Stop at Park Center, clock in and get $200 drawer. 2. Open path gate, lock chain together. 3. Open The Rock Shop and put cash into register. 4. Be sure that you are logged into Active Membership Pass Validation & POS 5. Check Tasks in Outlook 6. Be sure radio is on channel A/JICP and carry it at all times. 7. Set all auto belays and top ropes 8. Inspect all ropes and gear while putting them up. 9. Radio: “Climbing Wall to Base and Gate” pause “The Climbing Wall is now open.” 10. Check voicemail, record any messages & forward to appropriate person 11. Remove pull down ropes and switch carabiners on portable wall 12. Check & record the pressure of the portable wall & raise if needed 13. Set up minimum of 2 slacklines 14. Blow off any debris from bouldering cave and training area
Closing Duties (Aide and Attendant). 1. Pull ropes and anchors, visually checking all equipment. If there are no customers you may begin pulling ropes 15 minutes before closing. 2. Retract all auto belays 3. Put all harnesses up, spray shoes and put in appropriate place. 4. Put away any lights. 5. Switch out PW carabiners with pull down ropes 6. Lower the Portable Wall if forecasted wind speeds are greater than sustained winds of 35 mph and/or gusts of 45 mph. 7. Put away all slacklines 8. Turn off all electronics 9. Be sure all windows are locked 10. Lock the filing cabinet 11. Do final walk around facility, clean up any trash or lost and found items 12. Move all crash pads to cave 13. Sweep out the shop & leave neat for the next shift 14. Lock The Rock Shop and classroom. 15. Lock both gates
10 - Climbing Page 174 10.1 a The Climbing Wall
Climbing Wall Rules and Guidelines 1. All climbers must check in at the front desk before climbing. 2. Anyone entering the facility must sign a liability waiver. Children under 18 years of age MUST have their waiver signed by a parent or legal guardian. This includes belayers. 3. Anyone 14 or older must complete an Auto Belay Orientation 4. Prior to belaying, all potential belayers must pass a belay test. There are separate tests for both top rope and lead climbing. Belayers must be 14 or older, unless participating in a youth program. All belayers should be properly anchored. 5. Outside personal equipment is welcome and must be approved by staff prior to use (harnesses, belay devices, etc.). 6. No personal ropes or quick-draws may be used at The Climbing Wall. 7. Climbing involves physically strenuous activity and participants should be in reasonably good condition. Anyone with preexisting conditions or health concerns should consult with their physician prior to climbing. 8. No screaming (this is a noise we reserve for emergencies only). 9. No climbing above or below other climbers. 10. The Climbing Wall is a substance free facility. No alcohol, tobacco or other drugs allowed. 11. Pets must be on a maximum 6ft leash and under control at all times. 12. Pull up equipment (rings, etc.) is intended for use by climbers age 14 and older or participating in a Climbing Wall program. 13. No swinging or pulling on the ropes. 14. All climbers must wear shoes while climbing. Street shoes or other footwear are OK, as long as toes are covered. “5 Finger” type shoes are not allowed. 15. Staff has the right to revoke climbing privileges either temporarily or permanently for unsafe behavior.
10 - Climbing Page 175 10.1 b Bouldering Wall
Bouldering Wall Rules 1. Bouldering is only permitted at the Bouldering Cave and designated bouldering areas on main wall. 2. Spotters are recommended when climbing higher than shoulder height 3. Hands should not exceed 14 feet 4. Bouldering is not permitted on the Portable Wall
Bouldering Wall staff guidelines 1. If they are unfamiliar with bouldering and spotting technique, staff should model proper technique 2. Staff should periodically check bouldering areas to insure compliance.
10 - Climbing Page 176 10.1 c Slackline Park
Rules No Horseplay No Stepping Over Lines Maximum Of 2 People On A Line At A Time No Sandals No Personal Lines Staff Will Set Up & Move Lines Children Under 10 Must Be Supervised Spotter Recommended For 10 And Under
Description of Environment Two strong anchor points, such as trees (offsite) or sunken pilings (at The Climbing Wall) Forgiving landing surface
Safety Concerns Trauma from falls o Head, wrist and ankle injuries especially Equipment failure Environmental issues related to area (dehydration, hypo/hyperthermia, etc.)
Strategies for minimizing safety concerns Lines placed so that no obstacles are within 6 feet of line, with exception of anchor points Regular equipment inspections Trained staff provide basic instruction and tips when/where possible and logical o Don’t take others with you during a fall o Utilize instructions for getting started Only CCPRC equipment used Trained staff solely responsible for setting up lines Slackline park only accessible for climbing patrons
Equipment CCPRC slackline(s) and ratchet set o Classic o Jib Line o Flow o Surf
Use and Care Slacklines should be pulled tight during setup so that it does not touch the ground when users are in the middle of the line Lines should not be left out in the elements when not in use Lines should be put in shop at the end of every Climbing Wall shift Lines should be set 2-3 feet off the ground
10 - Climbing Page 177 10.1 d Daily Duties
Daily Duties Wall Attendant 1. Belay members as needed and monitor customers belaying and climbing practices for safety. 2. Conduct facility orientations 3. Conduct Top Rope Belay Tests. 4. Pick up trash, clean and organize The Rock Shop and Classroom. 5. Talk to customers about CCPRC programs and The Climbing Wall. 6. Tighten holds. 7. Perform grounds maintenance as needed
Daily Duties Wall Aide 1. Checks all climbers in. 2. Responsible for all sales and money 3. Supervise all climbers and staff. 4. Primary person responsible for rescue and emergency response. 5. Belay members as needed and monitor customers belaying and climbing practices for safety. 6. Conduct facility orientations 7. Conduct Belay Tests (TR & Sport) 8. Pick up trash, clean and organize The Rock Shop and Classroom. 9. Talk to customers about CCPRC programs and The Climbing Wall. 10. Tighten holds & Perform grounds maintenance as needed.
10 - Climbing Page 178 10.2 Registration and POS Information
POS (Point of Sale)
Gear Sales 1. There are no returns for gear of a protective nature. This includes: a. Harnesses b. Carabiners c. Belay tools d. Webbing and ropes 2. Harness Sales a. Climbers can try on harnesses for fit and hang in it, but cannot climb in a harness. b. Educate the customer about their new purchase. 1. Shoe Sales a. Climbers can climb in the shoes at the Aide's discretion so long as: The shoes will not be damaged. The climber will put the shoes on at the wall. The climber only stands on a tarp or rug and not in the pea gravel. The climber does not walk to or from the wall in the climbing shoes. If a climber violates these rules, he/she agrees to purchase the shoes. b. Shoe returns Shoes must be in like new condition: no smell, no stains, no wear or scuff marks. Shoes must be in the original box. They must have an original dated Climbing Wall receipt for the shoes they purchased. 5. Discounts sales a. All CCPRC staff (they must present a valid CCPRC staff ID) get a 20% discount on gear sales at the Climbing Wall. b. Climbers with a current membership receive a 10% discount on gear. c. Team Charleston members receive 20% off of gear.
Climber Check In Procedures 1. Climber check in is an important part of our risk management and Climbing Wall operations.
The following applies to all climbers: a) Welcome first time climbers to The Climbing Wall. b) All climbers need to have a current Waiver Membership in ACtive. c) Climbers 17 or younger must have a parent or legal guardian sign the waiver for them. Friends, family members, & neighbors cannot sign the waiver. d) Climbers, who turn 18, need to sign a new waiver on or after their 18th Birthday. e) All climbers need to be aware of The Climbing Wall Rules. f) Ask if they have they belayed before. Check for current CCPRC Belay membership. Only qualified belayers (14 or older) who have passed The Climbing Wall Belay Test will be allowed to belay. g) All climbers need to be accounted for through Active. This includes, staff, staff guest, climbers with memberships, group climbers and paying daily climbers.
For all returning climbers: 1. Check to see that they are in the database and have an current waiver. 2. Returning Climbers with Membership a. The climber needs to present their membership card & scan it into Pass Validation.
10 - Climbing Page 179 a. The climber needs to present their membership card & scan it into Pass Validation. b. Select proper membership type. (i.e. Belay vs. Annual) c. Check to see if the card is current. An expiration date will appear in Pass Validation. d. If it is not current, they will need to pay to climb or renew e. If the climber purchased a membership and does not have their membership card, you can look them up in Pass Validation 4. Group Climbers (see Groups) a. Ring them into POS under Group No Charge. b. If they are paying for extra climbers, ring them in as $12.00 Group Climber. c. Attach the receipt to the group confirmation sheet 5. Climbing Wall Staff and Staff guests a. Staff should scan their PRC ID. Staff guest should be rung into POS as N/C Staff Guest b. Staff members are not allowed to have a guest climber when they are on the clock. c. To get the Staff Guest discount, the Staff person must be present when the Guest checks in and the two climb together. d. Guests may use a harness and shoes at no charge. Charleston County Park & Recreation Commission Staff. a. All CCPRC staff can climb for free if they bring in their staff ID. Their spouse and children can also climb for free. They are also allowed 2 guests for free. Children of PRC employees can climb without a parent if they bring their parents ID. The names of the children are listed on the back. They get free harness & shoe use. b. All employees should be rung in under NC Staff
Passes and Rentals
Daily Admission The cost for the full day of climbing, no gear included is $12. This includes climbing for that day only.
Memberships Our membership allows the participant to gain entrance into JICP and climb as much as they want . This is not transferable and good for only the person on the card. It also allows entrance into the Park. It is a photo ID. a. There is a $5.00 charge for lost or stolen cards. b. The cost for a membership is $38 auto drafted each month or $350 paid in full for 12 months. c. Annual members receive 10% off of climbing equipment
Equipment Rental a. $2 Climbing Shoes b. $3 Harness c. $1 Chalk Bag
10 - Climbing Page 180 10.3 Belay Guidelines
Belay Tests and Belay Card Procedures Belay Cards for Top Rope a. A Belay Card means the participant has successfully passed the CCPRC Climbing Wall belay test. It is good for one year from the date of issue. If the card is lost or stolen there is a $5.00 fee to replace. The Belay Card is valid at this facility only. a. Proceed with the Belay Test. b. If they pass the Belay Test, register the customer for a Belay Card in CLASS c. The card may be renewed for no charge by demonstrating the skills to a staff member. Print a new card each year.
Lead Climbing and Lead Belay At any point during a lead test, if you see a safety situation developing and the climber (or belayer) fails to identify the mistake and fix it, you need to take immediate control. Tell the climber to stop climbing and how to correct the situation. For example, the climber is “Z” clipping. The climber must stop climbing and fix the problem. If he/she cannot fix the problem, he/she will need to down climb until the belayer can lower him/her to the ground. Obviously, this would be a lead test failure. It can also be a failure for the belayer if he/she failed to see the “Z” clip and failed to notify the climber of such.
1. Lead Climbing Rules a. Lead climbing is a privilege and unsafe behavior or failure to follow these rules will result in the revocation of the privileges (loss of Lead Belay Cards) b. Both the climber and belayer must have a Lead Belay Card c. Both the climber and belayer must wear a helmet. d. Both must be 14 years old or older e. The belayer must be anchored f. Climbers must have permission to lead climb from the Wall Tech. g. On busy days, or if the Climbing Wall is short staffed, the Wall Tech may choose to close the Wall to lead climbing h. The card can be renewed for $15.00 if their card is current. This is to help defray the extra cost of the gear, rope and quick draws and staff time. i. Replacement of a lost Lead Card is $5.00 j. A lead belay card will be acceptable as a Top Rope Belay card. They do not also need a separate card to belay on a top rope.
10 - Climbing Page 181 10.3 a Top Roping Test
Belay Tests for Top Roping The CCPRC Climbing Wall Belay Test is skill verification for experienced belayers. To receive the CCPRC Climbing Wall Belay Card, each belayer will need to pass the CCPRC Climbing Wall Belay Test. To pass this test, the belayer will need to do the follow ing:
First Name ______Last Name ______Date______
Before belaying at The Wall, you must successfully pass this belay test/check by demonstrating proficiency in all sections. I f you do not pass this test, you will be required to retest after you have obtained proper training. As you belay, a climbing wall staff member will use this checklist to verify that you properly perform all safety procedures. The manner in which you belay and c limb during this test is the way that all climbers are expected to act whenever they climb at this facility. Neglecting basic safe ty practices causes most accidents in an artificial setting; for your safety and the safety of others we require that you mainta in this level of safety consciousness.
______(initial)
Skills Checklist – Critical Difficulty with any of these skills means immediate failure. Stop the test. No latitude on these skills. □ Ability to correctly put on a commercial harness □ Ability to correctly set up belay equipment: anchor, attachment point to harness, ATC, locked carabiner □ Climber and belayer check each other’s equipment □ Ability to correctly tie in to rope: attachment point to harness, figure-eight follow through □ Correct belay technique: brake hand never leaves rope, proper hand motion, rest in brake position; □ Easily and comfortable arrests announced and unannounced falls taken by the climber
Skills Checklist – Important Some latitude on these skills; correct mistakes immediately. Significant or repeated departure from correct technique means failure. □ Proper communication throughout climb; correct commands □ Belayer’s attention is on climber throughout climb □ Belayer maintains taut rope throughout climb □ Belayer lowers climber smoothly and slowly, break hand does not leave rope (no hand over hand)
Assessor Notes When conducting a belay test, use the following guidelines 1. Each belayer will only receive one belay test per day. For any belayer who fails a belay test, it is highly recommended that they seek out additional instruction. 2. Pre-qualify the belayer to ascertain that they might have the skills needed to pass the belay test. 3. Explain the steps involved with the belay test including the standard needed to pass. 4. Observe the setup for both the climber and belayer. 5. Observe the double check and confirm that both setups are correct. 6. Ask the belayer/climber team to begin.
10 - Climbing Page 182 6. Ask the belayer/climber team to begin. 7. Provide a backup belay for the entire time that the climber is on the wall climbing and until they are back on the ground and off belay. 8. Observe the belaying technique of the belayer. 9. Make sure that slack is kept to a minimum. If slack starts to build up, ask the climber to stop where he/she is until the be layer can catch up. 10. 11. Make sure the climber is a safe distance above the ground (25 feet or higher is ideal) before you have them take their announ ced fall. 12. Instruct the climber to take an announced fall on your command. 13. Instruct the climber to take an unannounced fall at some point after the announced fall. 14. Once the climber has reached the top, have the belayer hold the climber’s weight before lowering. 15. Have the belayer lower the climber to the ground. 16. Staff can then release the backup belay. 17. If they pass, register them for a belay card in CLASS 18. Issue the belay card. 19. Remind them that they need to: Always have their belay card with them if they wish to belay. Always do the double check before climbing or belaying. Any infractions or unsafe behavior can result in the revocation of belaying privileges.
If at any point during the belay test, the belayer is unable to belay correctly, staff can end the belay test and assist or have the belayer lower the climber to the ground. It is recommended that a short debrief for the belayer is given after a belay test failure. Staff should be honest and supportive.
10 - Climbing Page 183 10.3 b Lead Climbing and Lead Belay
Lead Climbing and Lead Belay At any point during a lead test, if you see a safety situation developing and the climber (or belayer) fails to identify the mistake and fix it, you need to take immediate control. Tell the climber to stop climbing and how to correct the situation. For example , the climber is “Z” clipping. The climber must stop climbing and fix the problem. If he/she cannot fix the problem, he/she will need to down climb until the belayer can lower him/her to the ground. Obviously, this would be a lead test failure. It can also be a failure for the belayer if he/she failed to see the “Z” clip and failed to notify the climber of such.
1. Lead Climbing Rules a. Lead climbing is a privilege and unsafe behavior or failure to follow these rules will result in the revocation of the privileges (loss of Lead Belay Cards) b. Both the climber and belayer must have a Lead Belay Card c. Both the climber and belayer must wear a helmet. d. Both must be 14 years old or older, unless participating in a CCPRC program e. The belayer must be anchored f. Climbers must have permission to lead climb from the Wall Aide. g. On busy days, or if the Climbing Wall is short staffed, the Wall Aide may choose to close the Wall to lead climbing h. The card can be renewed for $15.00 if their card is current. This is to help defray the extra cost of the gear, rope and quick draws and staff time. i. Replacement of a lost Lead Card is $5.00 j. A lead belay card will be acceptable as a Top Rope Belay card. They do not also need a separate card to belay on a top rope.
Lead Climbing & Belaying Test
First Name ______Last Name ______Date______
Before belaying at The Wall, you must successfully pass this belay test/check by demonstrating proficiency in all sections. If you do not pass this test, you will be required to retest after you have obtained proper training. As you belay, a climbing wall staff member will use this checklist to verify that you properly perform all safety procedures. The manner in which you belay and climb during this test is the way that all climbers are expected to act whenever they climb at this facility. Neglecting basic safety practices causes most accidents in an artificial setting; for your safety and the safety of others we require that you maintain this level of safety consciousness.
______(initial)
To be completed by Staff: Check One: □ Belay Test □ Belay Renewal Skills Checklist – Lead Belaying Only Difficulty with any of these skills means immediate failure. Stop the test. No latitude on these skills.
10 - Climbing Page 184 Difficulty with any of these skills means immediate failure. Stop the test. No latitude on these skills. □ Passed The Climbing Wall Top Rope Belay Test □ Demonstrate proper use of a UIAA approved belay device □ Explain back clipping, Z clipping, & foot/rope awareness. □ Demonstrates correct technique: brake hand never leaves rope, proper hand motion, rest in brake position, gives appropriate slack □ Arrests announced and unannounced falls taken by the climber
Circle One: PASS FAIL Staff Name: ______
Skills Checklist – Climbing □ Sows awareness of lead climbing safety concerns & ability to avoid hazards □ Climb 5.8 route and does not skip bolts, back clip, or Z clip □ Explain how to fix a Z clip □ Demonstrate proper use of quick draws □ Fall in a comfortable, controlled manner
Circle One: PASS FAIL Staff Name: ______
As a climber, I realize that failure to follow proper safety procedures can result in loss of climbing and belay privileges. By signing this form, I, the climber, state that I have read, understand, and agree to abide by the safety practices described herein.
Signature:______
Lead Climbing Test Assessor Notes k. Prerequisites; the climber/belayer should have the following skills and abilities Climb comfortably at the 5.8 level of difficulty on top rope Know what a back-clip is and how to avoid it Know what a “Z” clip is and how to avoid and fix it Have a valid Belay Card from the CCPRC Climbing Wall or the skills to pass our Belay Test Know how to both lead climb and belay l. The climber should demonstrate Awareness of foot positions i.e. rope does not go behind the foot/leg Follows the assigned route & finishes it Good composure and not be shaky, sketched, etc. The climber finds the clipping stance, does not clip too low when clipping m. Clipping No skipped bolts, no back clips; automatic failure of test for skipped bolts No “Z” clips, automatic failure of test for “Z” clips if the climber fails to realize it and climbs above or is unable to fix the “Z” clip Clipping is smooth, efficient and quick The climber can clip with the right or left hand with the gate facing right or left The climber clips the quickdraw into the bolt hanger correctly The climber does not drop the quickdraw The climber does not pull an excessive amount of slack n. Falling: Demonstrates proper falling technique Relaxed Hands/feet flexed and out in front of the climber Slight push to help clear the Wall/holds Demonstrates the correct level of fear for the situation o. The Lead Test fall The climber must climb above the half way point (25 feet or higher) up the Wall without falling No lead falls below the half way point Tell the climber when he/she is past the half way point. The climber can then take an announced fall with the last clipped quickdraw between the climber’s knees and feet. Fall about 10 feet 1. Lead Test Belaying a. All the guidelines for the top rope belay test apply to lead belaying b. The belayer is alert to hazards and watches for
10 - Climbing Page 185 b. The belayer is alert to hazards and watches for “Z” clips Back clips Skipped clips Proper foot positioning c. The belayer maintains the correct amount of slack Does not short rope the climber Keeps slack to a minimum Anticipates climber movement and clipping and provides the correct amount of slack He/she pulls in slack once the climber moves up or fumbles the clip The belayer catches the climber when he/she falls 1. Staff responsibilities are the same as for Top Ropes 2. Parent lead belay only card ($5.00 same as TR belay card) for parents who do not climb but want to belay a youth with a lead card. Parent only needs to pass the belaying half of the test
10 - Climbing Page 186 10.4 Group Procedures: Check In
Group Procedures: Check In 1. The Wall Aide checks the group in: everyone signs in on the Group Sign in Sheet 2. Check the Hold Harmless Form (HHF) of each climber to make sure each climber has his/her form filled out completely and correctly. Initial box when finished. Also collect the HHF from the adults as well 3. Use the Group Climb button for the climbers who are prepaid. 4. Use the $12.00 Group button for each climber who has not paid. 5. Attach the receipt to the Group Sign in Sheet 6. Put them back into the Out Box for the Climbing Coordinator. 7. Each group is a two hour bock and the staff working the group should start and finish on time.
Group Procedures: Working With the Group 1. Group Talk introduction to climbing a. Introduce yourself and go over safety and climbing information. b. Auto Belay Rules & orientation for chaperones c. Climbing Wall rules d. Explain bouldering, rules, and demonstrate proper bouldering and spotting. e. Get all the climbers into harnesses (remind them to take care of bathroom needs). f. Explain top rope rules, how it works, and belay a climber up the wall. 2. Bouldering Rules for Groups a. Bouldering is only permitted at the bouldering cave. b. Boulder in control. c. Take a chaperone with you to supervise and use as a spotter. d. Feet should not be higher than shoulder height 3. Portable Wall Rules for Groups a. All chaperones should complete an Auto Belay Orientation b. All climbers must have a harness c. Only climbers and chaperones 14 or older and who have completed an Auto Belay orientation should make connections d. Stay in line with the auto belay when climbing. e. Walk down, do not jump. f. Do not climb, stand or walk under other climbers. g. No bouldering on the portable wall, this includes staff. If staff needs to assist a climber, they should clip into the adjacent auto belay and climb up to provide assistance. 4. Tope Rope Rules for Groups a. All climbers must be belayed when climbing on the main wall. b. Use the climbing commands at the start and end of the climb. c. Stay in line with the top rope anchors when climbing.
10 - Climbing Page 187 10.5 Weather Procedures
1. Lightning: the Climbing Wall will be closed when: a. When Lightening is spotted. b. The Splash Zone is closed due to lightning c. The weather conditions are a danger to staff and participants Note that the Climbing Wall can be closed if the Splash Zone is open but it cannot be open if the Splash Zone is closed due to lightning. 2. To close the Climbing Wall due to lightning: a. All climbing will stop (including bouldering) and all climbers should move away from the climbing structures, tall trees, portable walls, or any other object that could attract a lightning strike. b. Call the Base, Gate & Call Center to inform them that the Climbing Wall is closed due to weather. c. The Climbing Wall can be reopened once the storm has passed and there has not been a lightning strike within a 30-minute period. d. Climbers may wait in the classroom or seek shelter elsewhere. e. Customers are not permitted to climb in the bouldering cave. f. Leave ropes in place; do not endanger yourself by pulling ropes in a lightning storm. 3. Rain & Other Weather Closures a. The decision to not open the Climbing Wall due to weather is made with the approval of the ORC or Program Aide. In the case where the ORC or Program Aide cannot be reached, the Outdoor Program Manager will have the responsibility to make the decision to not open the Climbing Wall. b. The decision to close the wall early due to weather is up to the Wall Aide on duty. After closing, Aides should contact the Climbing Wall Manager or Program Aide. c. Conditions that warrant rain/weather closures are not limited to but include: Medium to heavy persistent rain Light persistent rain in cool to cold conditions Snow/sleet/hail High winds in low temperatures Any weather conditions that could be a danger to staff and participants All the ropes are so wet, that it would be unsafe to belay climbers 4. Rainy Wet Conditions a. In warm conditions and a light drizzle, the Climbing Wall can be open b. We do not close the Climbing Wall or choose to not open the Climbing Wall based only upon the weather forecast. 5. Delayed Openings a. The Wall will not open if it is currently raining, or is very wet from an earlier rain. b. The decision to not open or to open late is made with the approval of the ORC following the same guidelines used to close the Climbing Wall c. Every effort will be made to open the Climbing Wall as early as convenient based upon conditions and the forecast for that day d. If there will be a delayed opening, the Wall Aide will notify everyone of the current status of the Climbing Wall and the anticipated opening time. This includes all staff scheduled to work, volunteers, Park & Program Services to notify all groups and/or class participants Base, Gate and the Manager or Program Aide if he/she does not know of the delayed opening. 6. Rain Checks: a. Will be given to participants who have been at The Climbing Wall for less than one hour total for the day and rain forces us to close for 30 minutes or more. 1. Wet ropes and gear: a. Wet gear should be hung up to dry in the classroom. Move a fan so it will blow on the wet gear. Set on low and leave on overnight.
10 - Climbing Page 188 overnight. Rope should be hung to dry loosely over an object or bar to allow flow of air to facilitate drying. Wet ropes will not be used the following day for normal operations; they will be used once they have been completely dried.
10 - Climbing Page 189 10.6 Equipment and Maintenance
Equipment and Maintenance Each item of gear should be inspected prior to use. This is done by the Wall Tech and/or Wall Assistant using or issuing that gear. Do not use any questionable item; notify the Climbing Coordinator and he/she will inspect and remove it from service. This inspection is not recorded. 1. Climbing Ropes a. Inspect each rope before putting it up for the day. b. Retiring a rope should be done only by the Climbing Coordinator. A suspect rope should be set aside and not used. If you can, tie a knot around the suspect area. Please leave a not informing the Climbing Coordinator of any of the following: If you feel any knots within the core. There are any depressions or “hourglass” shapes in the rope If you can take a bight of rope and when you squeeze it together and there is no loop. If the rope has been exposed to chemicals. If there are cuts in the sheath. There is any damage to the rope c. When coiling ropes use the butterfly method so they are easier to uncoil when setting up. Coiling with quality will ensure an easy uncoiling. 2. Carabiners a. Watch for wear on the inside ends of the biner where the rope causes friction. b. Make sure the gates closes properly and it locks easily c. Check for cracks in the gate and pin. d. Retire carabiners if If 10% or more of the metal is worn. Gate does not lock smoothly or sticks 3. Belay Devices a. Make sure you do not cross the middle bar with the rope at any time. b. Check for wear & sharp edges 4. Ground or Belay Anchors a. Anchor systems consist of climbing rope tied with an equalized anchor system b. Anchors are to be replaced as needed c. The anchor should be sufficiently long for the belayer to stand comfortably up right, but not too long as to add additional slack into the system should the climber fall. 5. Rental Climbing Shoes a. After each use the shoes are to be sprayed and put back where they go according to size. 6. Harnesses a. Harnesses should be hung up whenever not being used. b. Check for unusual wear after each use. c. Check each harness when given out to make sure the waist belt is threaded through the buckle correctly. d. Retiring harness: Life depends on manufacture’s recommendations without unusual damage. This is roughly 5 years. If you see any tears or cuts in the webbing part of the harness. Check the high abrasion areas for damage. 1. Helmets a. All helmets are adjustable. Know how to adjust each one and how it should be worn. b. Retiring Helmets: Helmets are retired if the integrity is lost due to cracking or fall from a long distance or if left in the sun for a very long time. The average life for helmets is 7 years, depending on use.
10 - Climbing Page 190 10.7 Facility and Gear Inspections
Daily Inspection Main Wall, Bouldering Wall, & Gear a. Check the Climbing Wall, Bouldering Barn and Portable Wall b. Things that are checked: Landing surfaces: look for: Objects in the pea gravel Thin areas Other hazards Check the climbing surfaces (wood) for damage or hazards. Visually check the condition of the routes. Visually check the condition of the top of the Climbing Wall from the ground. Visually check the bolt line and finishing anchors on lead routes from the ground. Portable Wall a. Check and record air pressures and if fluid is visible in the sight glass. b. Check the overall condition of the Portable Wall. c. Cycle each auto-belay and check the action of each locking carabiner. d. At the end of the day, check the amount of leakage from the slave cylinders.
Monthly Inspections Recorded Inspection done each month. See Appendices. Portable Climbing Wall Recorded Inspection done each month. See Appendices. Climbing Wall Gear Recorded Inspection done each month. See Appendices. Climbing Wall Trip gear is inspected before and after each trip.
All retired gear is to be put into the white bin by the Wall Manager’s desk in the back of the shop. Make sure to leave a not as to why you feel it should be retired. The Climbing Wall NEVER sells or gives away any retired climbing gear. This is a serious offense by Climbing Wall staff. Staff should never take home retired climbing gear. The only exception is old shoes, to be sold at gear sales & rope rugs.
10 - Climbing Page 191 10.8 Climber Rescue
Climber Rescue 1. Injuries and First Aid (see First Aid) For facility based programs we follow the facility based rules for who has the primary response to medical emergencies and contacting EMS/transporting patients. The JICP first responders have primary responsibility for medical care once they arrive on scene. 2. Staff checked off on rescues must carry the following: Grigri (2) locking carabiners (2) prussic (2) 48’ slings
3. Depending on the situation, have all climbers on that side of the wall stop climbing and return to the ground until the situation is resolved. 4. Stuck or stranded climber: 1. If the problem is with the climber’s knot/tie in: a. Ask the climber to climb down if they are able and can do so safely. b. If not, you will have to climb/ascend to that person. c. Use a belay or self-belay with a Gri Gri. d. Prussic their rope and attach to your belay loop with a sling e. You will want to have the climber’s weight supported by the rope, not your harness. f. You either can down climb, or have the belayer lower both of you to the ground 2. If the problem is with the belayer or poor belaying: a. You can provide a back up belay on the brake-hand side of the belay tool b. Ask the climber to stop climbing. c. Pull excess slack through the belay tool. d. Lower the climber to the ground once the slack is removed and you have control. e. If the belayer is incapacitated, you can still belay through the same belay tool. f. Be cautious of the angle the rope goes through the belay tool to keep the correct amount of friction in the system g. Use a standing hip belay if you need more friction 1. If the problem is with the belay tool set up or belayers harness: a. Provide an immediate belay to the climber by doing the standing hip belay. b. Time permitting and if staff or another belayer is available, have them set up a belay tool on your brake hand side of the system. Then the climber can be lowered in the normal manor. 2. Stuck/Jammed (hair, skin, clothing, etc.) belay tool a. Use a weighted belay transfer to extricate the belayer from the belay tool
10 - Climbing Page 192 10.9 Route Setting
Route Setting 1. Route setting is only to be done when the Climbing Wall is closed and on days when the Climbing Wall is not busy. This may be Mondays or before the Wall opens during the week. If the Climbing Wall is open, rope off your work area. 2. There should be two people at the Wall during route setting if anyone is off the ground, either on a rope or ladder. 3. The Climbing Coordinator or Head Route Setter will assign a route setter to set a route according to a certain rating. For example, set a 5.8 on wall #3. 4. Some things to keep in mind: a. We want to offer opportunities for various skills and climbers with different heights, ages, weights, needs, etc. b. Be aware of fall hazards, barn doors, etc. c. Put as many routes on each wall as reasonable d. When you name a route it needs to be something appropriate for the public. e. When you put a rating on a route it is according to the hardest move to complete the route, not an average. 5. The set up for route setting should be consistent. a. Use the standard self belay system with a Grigri. Tie a back up knot every 10 feet. b. All non-staff route setters must be approved by the Climbing Coordinator c. For the angled routes use the screw in eyebolts to pull yourself into the wall. If you use a daisy chain you can shorten the length according to how close you need to be to the wall. d. Be sure to use the right bolt that is required with the hold.. e. Log route onto Route Data Sheet f. Route setters must maintain their own routes g. Route should be up for no longer than three months
10 - Climbing Page 193 10.10 Portable Climbing Wall
Portable Climbing Wall Operations
The Portable Wall uses an auto-belay system for lowering climbers. It is an air-hydraulic system using compressed air to run the system. As the climber climbs, the pressure in the slaves drops and the master cylinder pushes hydraulic fluid into the slaves. When the slave cylinders expand, the cable is retracted. If/when the climber falls or puts weight on the cable and this pushes the hydraulic fluid back into the master cylinder. The resistance from the compressed air in the master cylinder and small opening which the fluid must pass will control the rate of descent. This system is independent and does not rely on outside sources of power. It will give you positive indication if it is not working correctly. So long as the cable is being retracted, it will lower the climber. Ratios are 1-2 staff per event with one being a Portable Wall Tech (PWT) or the PWT and 1-3 volunteers, depending on group size
Portable Wall Procedures Type of Events 1. Fixed Portable Wall a. The Climbing Wall at James Island County Park (JICP). b. Ongoing events like Holiday Festival of Lights at JICP 2. Mobile Portable Wall a. Off site, away from the Climbing Wall 3. Contract Portable Wall Rules for offsite events 1. All Climbing Wall rules apply 2. Portable Wall specific rules a. Stay in line with the auto belay when climbing b. Walk down, do not jump c. Do not stand or walk under other climbers d. Do not climb above or below other climbers e. No bouldering/solo climbing on the portable wall. f. Staff only will connect and disconnect climbers to the auto belays g. Staff will do the double check of the system and give the climber verbal permission. h. Staff, Volunteers, and climbers can put on and take off harnesses 3. Portable Wall exceptions to Climbing Wall Rules a. Waivers are not required for offsite events or fixed events such as HFOL Portable Climbing Wall rules for climbers at the Climbing Wall at JICP 1. All Climbing Wall rules apply 2. All Portable Wall rules apply except that a. Only people with CCPRC belay cards should be connecting and disconnecting climbers to the auto belays
Vehicle Use a. Day before: make sure the battery is charged! b. Pick up paperwork, GPS, and client phone numbers c. Keys to the PW truck are in the ORC/ORS office Gear 1. Operations Box a. Control box to raise and lower the Portable Wall b. Locking carabiners c. 2 tie down cables/stabilizing cables
10 - Climbing Page 194 c. 2 tie down cables/stabilizing cables d. Level e. Battery charger and extension cord f. Tool kit g. First Aid Kit 2. Harness Box a. harnesses (15) b. full body child harnesses (2) 3. Literature Box a. Climbing Wall Brochures b. Paper, pens and coupons c. Preasure gauge book 4. Miscellaneous a. Shimming Pail with wood blocks and hammer b. Stanchions and signage c. Radio and/or cell phone d. Directions, contact information, contract, etc.
Portable Wall/Truck Connection 1. See Extreme Engineering Manual 2. Back the truck up to the Portable Wall. 3. Put the lock down pin in to secure the front of the Portable Wall to the trailer. Do not tow the Portable Wall without this pin in place! 4. Make sure the tongue jack is down supporting the weight for the Portable Wall by trying to jack the Portable Wall tongue off of the ball hitch. 5. Raise the two front side jacks. Rotate them 90 degrees and secure in place. 6. Raise the two outriggers up and swing them in for storage/transportation. 7. Lower the trailer onto the 2 3/8” ball 8. Secure it with the latch and lock the latch in place with the safety pin 9. Connect the electrical cables 10. Connect the two safety cables. Be sure to “X” them under the tongue. 11. Connect the emergency brake cable 12. Make sure all the cables; electrical, etc. do not drag on the ground 13. Check to make sure you have brake and signal lights 14. Check the tie down ropes for the auto belays; make sure they will not come untied 15. Load all the gear you need 16. Adjust mirrors 17. Check tire pressure 18. Walk around the trailer to make sure everything is up and secured
Driving and Towing the Portable Wall 1. See the Vehicle Operating Procedures. 2. The Portable Wall is wider than the truck, most standard vehicles and some roads. 3. Drive defensively 4. Anticipate where you want to be and plan lane changes and turns in advance. 5. Watch your speed it takes longer to accelerate and stop. Go slow over bumps and rough sections of road. 6. You cannot accelerate or stop in the same distance as a car 7. Watch the narrow roads and objects next to the road like trees and power poles, etc. It is best to look further down the road. This will help you center the truck/van. 8. Watch your turns. The Portable Wall, like a semi trailer, will “cut” or turn sharper than the truck/van. On corners do not swing out and then turn, rather pull further through the intersection and then turn. 9. Backing up a. This is a skill that takes practice. A big field is a good place to practice. b. In general, you need to steer the truck to the right to get the Portable Wall to move left and left to get it to go right c. Have someone watch you in the back and keep you from hitting anything if possible 10. Be aware of the height of the Portable Wall when fueling the truck/van.
10 - Climbing Page 195 10. Be aware of the height of the Portable Wall when fueling the truck/van.
Portable Wall Set Up Exact requirements are: a. The Portable Wall should be set up on as level a site as possible. b. It needs to be free of overhead obstructions like building, trees, power lines, etc. c. There needs to be space around the Portable Wall for the climbers and spectators. d. The ideal space is 30’ by 50’ (less space will work if the truck will be moved) e. The ground needs to be firm enough to support the weight of the Portable Wall and truck: 4000lb and 2000lb f. Sun orientation is also a factor to take into account. g. It is good customer service to check with your customer to see if the location of the Portable Wall meets his/her needs before you have raised it up. 1. Once the Portable Wall is in place – PW-A (Older Wall) a. Drop the tongue jack down and turn the handle until it just starts to lift the trailer. b. Disconnect all the cables, brake cable and electrical cables. Wrap them around the frame of the trailer being careful not to wrap them around the auto belay cables. c. Turn the jack handle until the trailer is clear of the ball. d. Pull the truck forward 2-3 feet so it will be clear of the trailer. e. Pull out the lock down pin that holds the Wall to the front of the trailer. f. Drop the two front side stabilizing jacks. They rotate 90 degrees and screw them down until they start to take the weight of the Portable Wall. g. Swing out and drop the two outrigger legs. h. Screw these down until the back wheels of the trailer are 2-4” off the ground. i. Level the Portable Wall both side to side and front to back. j. Attach the stabilizing cables to the top of the wall; make sure the turn buckles will not end up at the top of the wall. k. Walk around the Portable Wall and look for any problems/hazards. l. Attach the control box to the Portable Wall and tip it up in one smooth motion. Hang onto both cables as you raise the Portable Wall so they do not catch or cause damage. m. Once the Portable Wall is up or vertical, stop the raising. n. Lower the two side outrigger legs until the Portable Wall is resting solidly on the ground. The weight should be on the black metal frame of the Portable Wall and not on the fiberglass of the climbing surface. o. Level the Portable Wall side to side. On the low side, screw the outrigger leg down (wall up) until the Portable Wall is level. p. Use shims wedged in palace to keep the Portable Wall level. Also check the gap in the middle of the Portable Wall. Only shim on the black metal frame. q. Screw up both outriggers and retract into the “stowed position”. Double check for level. r. Attach both stabilizing cables to the front of the trailer and tighten them. s. Switch out the carabiners with appropriate lockers to the cables and bolt hangers. t. Check to make sure everything is set up correctly. Check and record air pressures in the auto-belays. Visually check the auto-belay cables, pulleys, bolts, cable attachments, etc. Check the stability of the Portable Wall (checking shims). Check action of auto locking carabiners Test each auto-belay before allowing climbers to climb per Extreme Engineering manual. a. Put up barricades and signs if necessary (fixed events) b. Put out harnesses 2. Locking out an auto-belay when there is a problem with the auto-belay a. Pull the cable down, use the quick link to attach the cable to a bolt hanger. b. Tighten it with a wrench so no climber can disconnect the cable or use that auto-belay c. Notify the ORC. 3. Charging the battery a. The battery should be charged prior to an event. b. If not, use the attached battery charger by plugging it into any standard 110 volt outlet. c. If there is no outlet available, jumper cables can be used charge the battery. d. Connect positive to positive, connect negative to negative. 4. Emergency Procedures (see Incident Response for general climber rescue) a. Stuck climber: caught on a hold Have all climbers stop climbing and return to the ground. Clip into the adjacent auto-belay and climb up to the climber.
10 - Climbing Page 196 Clip into the adjacent auto-belay and climb up to the climber. Grasp the strong point and lift them up and off. If the climber is too heavy take the rescue kit. Use the pre-set anchors to set up a 2:1 hauling system to lift the climber up. Down climb or ride the auto-belay down to the climber. The rope should form a “Z”. The “bottom “U” will go to the climber when you clip into the auto-locking carabiner on the cable. Staff and volunteers can pull on the rope forming a 2:1 hauling system to lift the climber up and off. a. Stuck auto-belay (cable not retracting or lowering) Have the climber stop climbing Clip into the adjacent auto-belay Climb up to the climber Clip into their strong point with a short daisy chain Disconnect them from the auto-belay Have them down climb If you are unable to disconnect them, use the 2:1 hauling system to get their weight of the auto-belay.
Portable Wall Take Down 1. Switch out the carabiners with old ones. 2. Undo the steel cables at the trailer. 3. Swing out the outriggers and lock in place. 4. Screw the supports down lifting the Portable Wall up until it about an inch off the ground 5. Check for overhead obstructions. 6. Attach the control box to outlet and depress the “Down” button in a one slow motion. 7. Stop when the Portable Wall is resting on the trailer and the “tension” is relived (you will see the trailer “come up”). Remove the control box. 8. Screw the outriggers up (wall down) until they come off the ground. Fully retract and swing back in and lock into place. Connect the Portable Wall to the van/truck (see Portable Wall van/truck connection).
Portable Wall B (New Wall) Procedures are similar. See Extreme Engineering manual for specifics.
Portable Wall: Weather 1. All standard Climbing Wall weather precautions apply 2. Do not operate or put up the portable wall if there are sustained wind speeds of 30 mph or higher 3. If canceling or delaying operation due to wind or weather contact Outdoor staff on duty, volunteers and event/facility point of contact,
10 - Climbing Page 197 10.11 Rock Climbing Trips
Rock Climbing and Rappelling Program Ratio Ratios 1:6 with a minimum of 2 paid CCPRC staff Maximum number of participants dependent on specific course area.
Climbing Sites Currently Being Used (See Site Plans for more details on locations and logistics) Crowder’s Mountain State Park, North Carolina Pilot Mountain State Park, North Carolina Looking Glass, North Carolina Pilot Rock (Pisgah) North Carolina Table Rock, North Carolina Little Lost Cove, NC
Description of Course Environment Typically off trail: steep, rugged trails, uneven surfaces and cliffs May include a variety of ecosystems Conducted year round, spring, summer, fall & winter
Safety Concerns (specific to this environment or activity) Trauma from falls Environmental problems related to program area. (Dehydration, Hypo/hyperthermia, weather, animals, plants, etc.) Blisters and/or rashes Sudden lightning storms Trauma from falling objects/people Muscle and tendon damage Equipment failure Equipment miss-use Improper belaying technique Lead climbing to access anchors
Strategies for Minimizing Safety Concerns Practice standard participant management techniques (maintain hydration, take frequent breaks, etc.) Have entire group present when presenting important information. (Helmet areas, ledges, etc.) Teach and practice lightning drill before leaving. (at pre-meeting or at trail head) One staff members must remain with group at all times Wear approved climbing helmets when engaged in activity or resting/observing within the designated “helmet area” Trained staff leads daily equipment checks for both group and personal equipment Check routes for loose debris Stretching prior to activity Participants should not stand closer than 6 feet to the edge of a cliff without being tied into an anchor. Staff who lead routes to access anchors must possess 3rd party certification (AMGA, SPI, ect.) Stay on established trails as much as possible Utilize safety lines, short roping, and other techniques in areas of 3rd & 4th class terrain On off trail sections follow the climber trails. No climbing or rappelling without a belay
10 - Climbing Page 198 No climbing or rappelling without a belay Participants without a CCPRC belay card should have a back up belay Participants who wish to lead sports routes may do so if they have passed a CCPRC lead belay and lead climbing test. Consider stick clipping first bolts on sport routes if needed.
Equipment Requirements (equipment needs will vary depending upon location, size of the group, type of activity and the needs and expectations of the participants) Ropes: standard single Kernmantle, dynamic UIAA certified ropes 50-60 meters long. Two to three depending upon size of the group and the activities for that day. 2-3 Semi-static setup ropes – 80-100ft. 2-3 Cordelettes 7-8mm or 5.5mm tech cord, 5-7 meters long. 10-12 quickdraws Harnesses and helmets: one each per participant and staff. Belay tools: one per team (1 tool per 3 climbers) plus one for each staff person on the trip. Participants can use their own personal gear subject to approval of the lead instructor. Locking carabiners: 2 per belay tool, 4-5 for each anchor system (2-3 systems equals 8-15), Non-locking carabiners: as many as are needed to carry and organize gear. Standard trad rack (will vary by location and needs/activities): 1 set of nuts 10-15 trad draws 1 set of hexes 1 set of cams .5-3 1 set of TCUs 2 sets of tri-cams .5-2
Rescue gear: - Per Each Instructor 2 locking carabiners Two prussic loops Two 48” slings One Grigri or Cinch Camping: see Site Plan and Campcraft Section First Aid kit Travel: see vehicle use
Site Selection and Use All participants and staff should follow Leave No Trace ethics An ideal climbing site should consist of multiple routes of varying difficulty within eyesight General Anchoring: In areas that require leading to access anchors, staff may lead up to 5.9. These staff must be certified through a 3rd party organization (AMGA, PCIA, etc.) In addition, these staff must be belayed by a CCPRC staff member who has passed a lead climbing & belaying test at The Climbing Wall. Fixed anchors: pre-existing bolts can be used if the bolt and surrounding rock are inspected prior to each use and are in good condition. Gear anchors: can be used if no bolts are present or are not usable Should consist of three independent pieces of protection All three must be solid and should be in two different crack systems if possible Rock must be solid and not have any fractures or are loose Natural anchors Trees are not permitted for use as anchors in NC State Parks! Natural Chockstones Large unmovable well seated boulders Anchor Principles See John Long’s “Climbing Anchors” Angles: not to exceed 70 degree
Climbing/Rappelling Route Selection Select routes that meets the needs and abilities of the group, usually 5.5-5.9 It is good to challenge climbers who are doing better and need a harder route
10 - Climbing Page 199 It is good to challenge climbers who are doing better and need a harder route Rappelling areas Use a location that will not interfere with other climbers Has suitable anchors for rappelling and belaying (belay from top) Has a “high” anchor point Has an “easy” or rounded “bowling ball” start Set up a releasable rappel It is free of loose rock, etc. See Course Outlines for specific methods for teaching and supervising climbing, belaying and rappelling
Emergency Procedures See Site Plans and Emergency Guidelines
Group Supervision and Organization Review Campcraft section if overnight. Maintain verbal and/or visual contact with all participants. Staff should direct and model accepted climbing etiquette. Staff should be familiar with the area designated for the trip and the routes. Staff must have a day plan, including evacuation routes. Participants and staff must complete a hold harmless form prior to trip. Copies should be left with at HQ. Follow local guidelines and permit requirements. (especially for setting anchors) Staff should check off and approve all belayers
Supplemental Resource Information North Carolina Climber’s Guide Leave No Trace Selected Climbs in North Carolina
10 - Climbing Page 200 10.12 Employee Skills Proficiency Tests
10 - Climbing Page 201 10.12 a Wall Attendant Proficiency Assessment
Staff Name: ______
Skills: Belaying Proper Belay Method Understanding of different belay methods Assisted Locking Belay devices Skills: Basic Knots & Rope Work Figure 8 Follow Through Clove Hitch Coiling Ropes Skills: Climber Supervision & Belay Testing Auto/Facility Orientation Qualify the Customer Double Checks for the Belayer and Climber Back Up Belays Belay Tests For Top Rope Test Explanation Provides Back Up Belay Pass/Fail Standard Group Procedures Group Introduction, Safety Talk, Rules Portable Wall Use and Rules Bouldering Use and Rules Top Rope Use and Rules Chaperon-PW Supervision Training Area Use
Additional Notes:
Coordinator Signature______Date______
10 - Climbing Page 202 Coordinator Signature______Date______
Staff Signature ______Date ______
10 - Climbing Page 203 10.12 b Wall Aide Proficiency Assessment
Staff Name: ______
Pre-requisites Everything in Wall Attendant Everything in Rescues Checklist Lead Belay Card General Familiarity with other Belay Tools: Belay Plates, Figure Eight, Munter etc. Familiarity with all retail items sold CLASS Customer Database Customer Service Issues Cash Control Procedures Opening and Closing procedures Skills: Advanced Knots & Hitches Overhand on bite Figure 8 on a bite Skills: Onsite Portable Wall Use Portable Wall(s) Set Up/Take Down Battery Charging Trouble Shooting Locking Down An Auto-Belay Checking Auto-Belays Checking Air Pressure
Additional Notes:
Coordinator Signature______Date______
Staff Signature______Date______
10 - Climbing Page 204 10.12 c Staff Rescue Proficiency Assessment
Staff Name: ______
Everything in Wall Attendant Skills: Rescues on Wall Emergency Procedures Ascend 50’ With Knots and Ascenders Escape the Belay Un-Weighted Belay Transfer Weighted Belay transfer Counter Weight Ascent Change Over From Ascent to Descent Hip Belay Improvised Chest Harness Coaching Skills: Rescues on Portable Wall Side by side assist 2:1 Haul (with assist) Additional Notes:
Coordinator Signature______Date______
Staff Signature______Date______
10 - Climbing Page 205 10.12 d Route Setting Proficiency Assessment
Staff Name: ______
Everything in Wall Assistant General Hold inspection Proper Tool Usage Trouble Shooting Proper use of Holds/Bolts Use of daisies, slings, fifi hooks, etc. Storage & Organization Route Mechanics Movement & Technique Feet Taping Route Evaluation by ORC or head setter Safety Personal Safety and Back Up Systems Route design/Safety – Top Rope Route design/Safety – Lead Route design/Safety – Bouldering Hazard Awareness Mechanical Skills Ascend 50’ with Ascenders Self-Belay With a GriGri/Cinch Mechanical Systems – 3:1 Additional Notes:
Coordinator Signature______Date______
Staff Signature______Date______
10 - Climbing Page 206 10.12 e Climbing 101 Skills Proficiency Exam
Staff Name: ______
Climbing 101: Intro to Climbing Everything in Wall Assistant Introductions and Safety Talk Harness Use, Knots, Double Check Proper load of belay device, Double Check Belay Commands Cross Check (Climber-Belayer) Hand Positions/Motions Back Up Belays Catching Falls Proper Lowering Explain Belay test Climbing History Techniques
Class Shadowed ___/___/___ Class Co-taught ___/___/___ Coordinator Signature______Date______
Staff Signature______Date______
10 - Climbing Page 207 10.12 f Climbing 103 Skills Proficiency Exam
Climbing 103: Climbing Movement Everything in Wall Assistant Introductions and Safety Talk Footwork & Movement Toe Box Quiet feet Heels Up Foot / Eye contact Shifting Weight/ Balance Other Types of Holds Ways to Use Holds Rating Systems Breathing Static vs. Dynamic Movement Games & Activities
Class Shadowed ___/___/___ Class Co-taught ___/___/___
Coordinator Signature______Date______
Staff Signature______Date______
10 - Climbing Page 208 10.12 g Climbing 201 Skills Proficiency Exam
Staff Name: ______
Climbing 201: Sport Climbing Everything in Wall Assistant CCPRC Lead Belay Card Everything in Intro to Belay Introductions and Safety Talk Explain Lead Belay/Climbing tests Proper Communication Climbing Proper Falling Technique Back clipping Z clipping Gear Ropes Draws Helmets Belaying Belying and Belayer Responsibilities Back Up Belays Catching a Lead Fall: Dynamic Vs. Static Lowering Cleaning Securing to anchor Properly threading rope through rings Rappelling vs. lowering
Class Shadowed ___/___/___ Class Co-taught ___/___/___ Coordinator Signature______Date______
Staff Signature______Date______
10 - Climbing Page 209 10.12 h Climbing 202 Skills Proficiency Exam
Climbing 202: Intermediate Technique Everything in Climbing Technique 101 Advanced Techniques Stemming Mantling Laybacks Heel Hooks Toe Hooks Drop Knees Gastons Turning Class Shadowed ___/___/___ Class Co-taught ___/___/___
Coordinator Signature______Date______
Staff Signature______Date______
10 - Climbing Page 210 10.12 I Climbing 203 Skills Proficiency Exam
Climbing 203: Rappelling Everything in Wall Assistant Everything in Intro to Belay Set Up of High Course Access Safety Considerations Releasable Rappels Rappel Routes General Introductions and Safety Talk Rappel Device Set Up Harness Use Self Belays and Back Ups Rappel Commands Cross Check Back Up Belays Skills: Knots Friction Hitches (Kliemheist, Autoblock) Eight on Bite
Class Shadowed ___/___/___ Class Co-taught ___/___/___
Coordinator Signature______Date______
Staff Signature______Date______
10 - Climbing Page 211 10.12 j Climbing 204 Skills Proficiency Exam
Climbing 204: Top Rope Anchors Self Equalizing vs. Pre-Equalized Anchors Proper use of bolts Use of trees & boulders Proper use of shelf & master point Use of N anchor/ Tether Skills: Knots Over-hand on bite 8 on bite Clove Hitch Triple Fisherman’s Bowline
Class Shadowed ___/___/___ Class Co-taught ___/___/___
Coordinator Signature______Date______
Staff Signature______Date______
10 - Climbing Page 212 10.12 k Climbing 205 Skill Proficiency Assessment
Climbing 205: Top Rope Rescues Everything in Wall Assistant Everything in Staff Rescues
Class Shadowed ___/___/___ Class Co-taught ___/___/___
Coordinator Signature______Date______
Staff Signature______Date______
10 - Climbing Page 213 10.12 l Climbing 301 Skills Proficiency Exam
Climbing 301: Intro to Trad Climbing Trip Lead instructor w/ third party certification
Class Shadowed ___/___/___ Class Co-taught ___/___/___
Coordinator Signature______Date______
10 - Climbing Page 214 10.12 m Climbing 302 Skill Proficiency Exam
Climbing 302: Advanced Rescues Everything in Top Rope Rescues 2, 3, 6:1 Hauling Systems Leader Rescue Knot Passing Rappelling with a Victim Victim Care Advanced Considerations for Rescues
Class Shadowed ___/___/___ Class Co-taught ___/___/___
Coordinator Signature______Date______
10 - Climbing Page 215 10.12 n Youth Climbing
BSA Climbing Merit Badge Everything in Wall Assistant Everything in Intro to Belay Everything in Intro to Rappel Everything in Climbing Technique 101 Lead Belay certified Understanding of BSA Policies & Procedures, Climb On Safely Water Knot Knowledge of Badge Requirements BSA registered Merit Badge counselor
Class Shadowed ___/___/___ Class Co-taught ___/___/___
Coordinator Signature______Date______
10 - Climbing Page 216 10.12 o Portable Wall Proficiency Exam
Staff Name: ______
Everything in Wall Tech Everything in Rescues Non Standard Vehicle Operation Changing a Flat Site Selection Connecting PW to Van Towing/Parking PW Electric Brake Use Training Volunteers Emergency Procedures
Additional Notes:
Coordinator Signature______Date______
10 - Climbing Page 217 10.12 p Climbing Trip Instructor Proficiency Exam
Staff Name: ______
Wall Assistant Tech 101 Staff Rescues Anchors 101 General Safety Talk Site Selection/Evaluation Non Standard Vehicle Operation Ground anchors Base Site Management capable Knots: Munter Mule Skills: Client Care Group Management Safety/Hand Lines Group Gear/Camping Skills: Rappelling Belays/backups Skills: Rescues Emergency Procedures Releasable Rappel Additional Notes:
Coordinator Signature______Date______
10 - Climbing Page 218 10.12 q Lead Instructor Climbing Trip Proficiency Exam
Climbing Trip Lead Instructor Proficiency Exam “Only for sites without Traditional leading needed”
Staff Name: ______
Everything in Climbing Trip Instructor Exam Everything in Rescues 201 General Working Knowledge of all climbing areas Demonstrate good judgment in regards to the safety of participants and other staff Working knowledge of CCPRC cell phone check out procedures and usage Ability to accurately fill out appropriate programs forms when necessary Understanding of program preparation procedures Working knowledge of contents and usage of Trip Packet Working knowledge of CCPRC vehicle check out procedures and usage Knowledge of CCPRC First Aid Kit check out procedures and usage Understanding of the privacy policy in regards to Hold Harmless Forms Skills: Knots Butterfly Skills: Anchor Building Use of nuts, hexes, tri-cams Use of SLCD’s Top Managed Site Releasable rappel Skills: Client Care Guiding Principles & Techniques Short Roping/ Technical Descents
Additional Notes:
Trip Shadowed ___/___/___ Coordinator Signature______Date______
Climbing Trip Lead Instructor Proficiency Exam “Traditional Lead Climbing Sites”
10 - Climbing Page 219 “Traditional Lead Climbing Sites” Staff Name: ______
Current National 3rd Party Certifications (AMGA, PCIA, etc.) Additional Notes:
Coordinator Signature______Date______
10 - Climbing Page 220 10.13 Portable Climbing Wall Air Pressure Log
Portable Climbing Wall Air Pressure Log – D-4 Month: AB 1 AB 2 AB 3 AB 4 AB 5 Air Temp Staff 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29
10 - Climbing Page 221 30 31
Air pressure should be between 60-65psi (if below do not open route and complete work order ASAP). If over 65psi, release air per Manufactures instructions Check Cables (check for fraying or broken strands. Check for Kinks, wear or Damage to Cable. Never Repair or mend, always replace suspected Cables. Auto Belay pulleys. Must not be worn, and must turn Hydraulic hose. Check for leaks at ram or pump ends Trailer lights (if applicable) Trailer Tires. Pressure & tread Keeper Pins Harnesses Carabiners
______ORC signature date
______OPM signature date
10 - Climbing Page 222 10.14 Climbing Wall Internal Inspection Form
Date:
Inspected by: ______
Manager’s Signature: ______
Item Pass Needs Fail Comments Attention *
General Signage
Gate/Locks
Bouldering Cave Pea Gravel
Poles/Wood
Climbing Wall Pea Gravel
Poles/Wood
Ground Anchors
Anchor Cables/Bolts
10 - Climbing Page 223 Anchor Cables/Bolts
Rapid Links
Bolt Hangers
Lead Back Up System
Hand Lines
Rental Equipment Harnesses
Helmets
Belay Devices/Anchors
Quick draws
TR Ropes
Lead Ropes
Route Setting Gear Carabiners
Slings
Ast. Locking Devices
Portable Wall A Harnesses
Helmets
Cables
Carabiners
Anchors/Pulleys
Brakes
10 - Climbing Page 224 Brakes
Trailer Lights
Battery H2O Levels
Portable Wall A Rescue Kit 4 Carabiners
Harness
Daisy Chains
Rope
Portable Wall B Cables
Carabiners
Anchors/Pulleys
Brakes
Trailer Lights
Battery H2O Level
Trip Gear Slings
Cams
Helmets
Nuts
Hexes
10 - Climbing Page 225 Hexes
Tri-Cams
TR Ropes
Lead Ropes
Carabiners
Cord/Webbing
Belay Devices
10 - Climbing Page 226 10.15 Climbing Wall Internal Inspection Guidelines
General
Pea Gravel should be 6-8” depth and loose o Holds should be tight and oriented properly and free of cracks & chipping o Signage should be up and in good condition o Holds should be tight, oriented properly and free of cracks & chipping
Wall o Rapid Links should show less than 10% wear o Bolts should be tight o Hangers should be in direction of pull
Portable Walls Hydraulic hoses: Check for leaks at ram or pump ends Trailer Tires: Check pressure & tread Keeper Pins Air pressure should be between 60-65psi (if below do not open route and complete work orderASAP). If over 65psi, release air per Manufactures instructions Check Cables (check for fraying or broken strands. Check for Kinks, wear or Damage to Cable. Auto Belay pulleys. Must not be worn, and must turn
Gear
Harnesses should be free of fraying and belay loops intact Belay devices should be free of sharp edges Carabiners should show less than 10% wear Bones on quickdraws should not be frayed All soft goods should be less than 5 years old and free of excessive fraying Ropes are retired approximately 4 months from day put into service or as deemed necessary and are inspected monthly. Inspection criteria includes; abrasion/fraying, sheath glazing, uniformity of diameter., discoloration, flexibility, exposed core fibers, age, loss of faith, Grigris should operate smoothly and not be loose
Trip Gear
Cables on passive gear should not be frayed or nicked Cams should operate smoothly and show minimal nicks and grooves on lobes
10 - Climbing Page 227 10.17 Maintenance Log
Maintenance Performed Date Work Performed Materials used Staff _/_/_
_/_/_
_/_/_
_/_/_
_/_/_
10 - Climbing Page 228 Appendix A: Departure Checklist
DEPARTURE CHECKLIST
All Items below must be carried at all times with no exceptions. HH HARMLESS FORMS (IN FIRST AID KIT ON TRIPS!) First Aid Kit
SAFETY MARINE RADIO (SEA KAYAKING TRIPS OR OCEAN/TIDAL TRIPS) CELL PHONE EMERGENCY PHONE #’S IN CELL PHONE BOX EMERGENCY PROCEDURES LIST IN PHONE BOX MAPS OF RIVER &/OR TRAIL MAPS SITE PLAN WATER CONTAINER FOR DRINKING WATER VEHICHLE FULL TANK OF GAS (FILL IN CHARLESTON!) TRAILER TOOL KIT (1 PER BUS) TRAILER SPARE TIRE FOR TRAILER IS TRAILER HOOKED UP CORRECTLY? TRAILER LIGHT CABLE HOOKED UP LOCK PIN IN KICKSTAND UP AND BUNGIE ROPE HOLDING IT IN PLACE CHECK TIRE PRESSURE CHECK ROPES AT EVERY STOP!!!! RETIE IF LOOSE BOATS APPROPRIATELY SIZED BOATS FOR ALL PARTICIPANTS AND STAFF SECURED HATCH COVERS FOR SEA KAYAKS FLOTATION FOR WW CANOES OR KAYAKS KNEE PADS FOR CANOE COURSES PFD’S APPROPRIATELY SIZED FOR ALL PARTICIPANTS AND STAFF PADDLES PADDLES APPROPRIATE SIZE FOR ALL PARTICIPANTS AND STAFF SPARE PADDLES FOR TRIPS ( 1 EXTRA FOR EVERY 10 PEOPLE) TAKE A PART PADDLES FOR LEFT-HANDED PARTICIPANTS (SEA KAYAK OR KAYAK TRIPS) ACCESSORIES SPRAY SKIRTS HELMETS FOR PADDLING IN SURF ZONE HELMETS FOR PADDLING IN WHITEWATER DRYBAGS WATER SAFETY/RESCUE EQUIPMENT PUMPS
Appendix Page 229 PUMPS PADDLE FLOATS STIRRUPS FOR REENTRY TOW LINES EMERGENCY FLAIR KIT EMERGENCY/REPAIR KIT LIGHTS FOR EVENING PROGRAMS MOUNTAIN BIKES APPROPRIATELY-SIZED BIKES FOR ALL PARTICIPANTS AND STAFF
APPROPRIATELY-SIZED HELMETS FOR ALL PARTICIPANTS AND STAFF
BIKE REPAIR KITS-(TRAIL AND CAMPSITE)
TRAIL FIRST AID KIT
CAMPING GEAR MONEY FOR CAMPGROUND FEE COMPARE CAMPING GEAR CHECKOUT LIST WITH WHAT GEAR YOU ACTUALLY HAVE
Appendix Page 230 Appendix B: Missing Person Report
Name (of missing person): ______
Name and Relation of searching party:______Age:______Gender:_____ Race:______
Physical Description: Height:______Hair color:______Eye Color:______Body type:______
Distinctive Markings (birthmark, scar, ect):
Clothing Last Seen (time and place):
Additional info (accessories, pertinent medical conditions, communication barriers,):
Supervisor organizing search:
Supervisor Comments:
Appendix Page 231 Appendix C: General Outdoor Waiver
CHARLESTON COUNTY PARK & RECREATION COMMISSION PROGRAMS, COURSES & TRIPS
PARTICIPANT’S NAME ______PHONE ______AGE______DATE OF BIRTH______
ADDRESS______CITY______STATE______ZIP______SEX______
Emergency Contact: ______Relationship______Phone(s)______PLEASE READ AND FILL-OUT THIS FORM AND RETURN ON THE DAY OF YOUR PROGRAM
PART I: AGREEMENT TO PARTICIPATE AND HOLD HARMLESS In agreeing to participate in a Charleston County Park & Recreation Commission (CCPRC) program, course or trip, I recognize certain risks and dangers exist. These risks include, but are not limited to loss or damage of personal property, injury or fatality due to tripping over roots, falling from heights, drowning, trauma from speeds and sudden stops, allergic reactions to foods or insects, exposure to temperature extremes or inclement weather, sunburn, and vehicle accidents while traveling to and from the activity site. I further recognize that remote locations can delay the delivery of emergency medical services. I understand Charleston County Park and Recreation Commission, its staff and other program participants shall assume no responsibility or liability for me for accident, illness, injury, or loss or damage of personal property caused either by negligence or risks inherent in the activity. I acknowledge and assume all risks in connection with this activity, and I hold CCPRC and its agents harmless from any and all liability, action, claims, and damage of every kind. Furthermore, I hereby grant permission to all of the foregoing to use any photographs, motion pictures, recordings, or any other record of this event for any legitimate purpose. PART II: AUTHORIZATION FOR EMERGENCY MEDICAL CARE I am aware of my general condition and affirm that I am fit to participate in any activities required for participation in this program. I will fully disclose any relevant medical information on this form and to CCPRC staff, and will engage in all prescribed activities except for those noted by me and/or by my examining physician. In the event I am rendered unable to communicate by an emergency or accident, I authorize and request such medical and surgical services as may be necessary, and further agree to accept financial responsibility for same.
PART III: MEDICAL INFORMATION Your CCPRC program may involve strenuous physical activity. If you have questions regarding your health and participation, please consult your personal physician.
List any medical concerns that might affect your ability to participate and/or information you wish us to pass on to EMS or hospital staff in case of emergency:______
______
My signature on this document is also intended to bind my heirs, representatives, executors, or administrators.
PARTICIPANT'S SIGNATURE______DATE______
PARENT/LEGAL GUARDIAN'S SIGNATURE______DATE______(Required if participant is under 18 years of age)
ANYONE WITH SEVERE ALLERGIES TO FOOD, PLANTS OR INSECTS MUST INFORM CCPRC STAFF, BRING THEIR OWN MEDICATION, AND BE ABLE TO SELF-ADMINISTER IT!
Appendix Page 232 Appendix D: Overnight Trip Supplemental Form
CHARLESTON COUNTY PARK & RECREATION COMMISSION Additional program Information
NAME ______PHONE ______AGE______DATE OF BIRTH______
ADDRESS______CITY______STATE______ZIP______GENDER______
Emergency Contact ______Relationship______Phone______Alt. Phone______
Emergency Contact ______Relationship______Phone______Alt. Phone______
For programs involving Minors - OTHER PERSONS AUTHORIZED TO PICK UP YOUR CHILD:
Name______Phone(s) ______
Name______Phone(s) ______
PLEASE READ AND FILL OUT THIS FORM FOR THE ABOVE PARTICIPANT AND RETURN IT TO CCPRC.
The Charleston County Park & Recreation Commission is committed to providing participants with opportunities. We strive to promote self-confidence, decision-making and social skills, and environmental awareness. Our philosophy focuses on the need and growth of both the individual and overall group. In order to maintain a positive and safe environment, our participants are expected to be: Respectful by: • Treating others with respect and courtesy. • Openly listening to others’ thoughts and opinions. Committed by: • Having fun, learning, and having new positive experiences. • Challenging oneself to actively participate in all of the scheduled activities. Safe by: • Following (and encouraging others to follow) all rules and regulations provided by staff and/or the facilities that are being utilized. • Not engaging in or under the influence of illegal drugs, alcohol, or tobacco products while participating in the program/activity. ADDITIONAL MEDICAL INFORMATION I am aware that my CCPRC program/activity may involve strenuous physical activity and I am aware of my general condition and affirm that I am fit to participate. If I have questions regarding my health and participation, I am responsible for consulting with my health care provider to identify any limitations and communicating that information or other relevant medical conditions to the appropriate CCPRC representative/staff member. Attach additional pages as needed: HEIGHT______WEIGHT______DATE OF LAST TETANUS SHOT______
DOES THE PARTICIPANT LISTED ABOVE HAVE? (PLEASE CHECK THE APPROPRIATE COLUMN) Yes No ______Asthma--If yes, what triggers it? ______Diabetes or difficulty maintaining blood sugar ______High Blood Pressure ______Heart Disease ______Are you pregnant? ______Dislocations--If yes, which joint(s)? ______Back Problems ______Seizures--If yes, when was your last? ___/___/___ How often do they occur? ______Are you currently taking medication? If yes, what type? ______Please list any side effects (fatigue, sensitivity to sun, etc.):______Are you allergic to any medications, insect bites/sting, and/or foods? Please list: ______If yes, what happens & do you carry medication? ______Has a physician or health care provider recently restricted your physical activity?--If yes explain: ______Please include detail about any medical information that you checked YES for or other information that may be relevant to staff, EMS or hospital staff: _
Optional information Insurance Company*______Group Number*______Policy Holder’s Name* ______
PreferredPhysician*:______Preferred Hospital*______
Participant SIGNATURE______DATE______
PARENT/GUARDIAN'S SIGNATURE______DATE______
ANYONE WITH SEVERE ALLERGIES TO FOOD, PLANTS OR INSECTS MUST INFORM CCPRC STAFF, BRING THEIR OWN MEDICATION, AND BE ABLE TO SELF-ADMINISTER IT.
Appendix Page 233 Sample CLASS List
CCPRC Class List with Prompts / Outdoor User: jhall
Activity: Sea Kayak Instructional Classes Status: Active/Completed Session: 2010 Spring Registration Session ACA Strokes and Maneuvers Refinement - Level 3 Course Barcode: 22007 Supervisor: Instructor: Boat Launch Facility: James Island County Park Complex: Mark Hamlin SK-CLASS - 2010 SPRING - 006 Registered: Age: 5/22/2010 9:00 am - 12:00 PM 5/22/2010 9:00 am - 12:00 PM 3.00 hrs. 1 classes Sat Starts: Ends: Runs: 16Y and over 1 of 10 Fee: $35.00 CCR (R) $42.00 NCR (N) Person M/F Work Phone Home Phone Reviewed H/H M Height/Weight Special Needs?
Appendix Page 234 Special Needs? No, I will not require modification
Appendix Page 235