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Integrated Public Alert and Warning System Committee STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEGRATED PUBLIC ALERT AND WARNING SYSTEM COMMITTEE Thursday, May 17, 2018 Call-in Number: 844-302-0362 1:00 – 3:00 p.m. Access Code: 745 498 588 Join WebEx Meeting WebEx password: IPAWS CHAIR: Trevor Hamdorf / VICE-CHAIR: Lillian McDonald MEETING LOCATION / WebEx and Conference Call AGENDA Call to Order Approval of Agenda Approval of Previous Meeting’s Minutes • April 2018 Announcements Standing Committee Reports • Policy Work Group ............................................................................................Lillian McDonald o Multi-lingual Survey Results • Infrastructure ........................................................................................................... John Dooley o Overview of EAS Report and Order from FCC 10APR18 o Overview of Stevens County Exercise Special Reports • Public Information .................................................................................. Amber Schindeldecker Old Business New Business • IPAWS Committee Strategic Planning for 2019-21 Session Outcomes ............. Discussion Item • IPAWS Committee Work Plan ............................................................................ Discussion Item o Identify / Choose leadership for the new work groups . Alerting Authorities . EAS Participants o Dividing up the work between the new workgroups o FCC addition of Blue Alert: planning for – course of action o EAS Plan Report and Order – changes that could affect our work plan timeline IPAWS Committee May 17, 2018 Page 1 STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEGRATED PUBLIC ALERT AND WARNING SYSTEM COMMITTEE Other Business • Upcoming Public Alerting Authority Best Practices Workshop o June 12 – Chippewa County, Montevideo o June 27 – Dakota County, at Rosemount Motion to Adjourn IPAWS Committee May 17, 2018 Page 2 Meeting Minutes from April 24, 2018 STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEGRATED PUBLIC ALERT AND WARNING SYSTEM COMMITTEE Tuesday, April 24, 2018 Conference Call: 844 302 0362 4:00 – 5:30 p.m. WebEx Meeting: 748 947 425 CHAIR: Trevor Hamdorf / VICE CHAIR: Lillian McDonald MEETING LOCATION: WebEx and Conference Call MEETING MINUTES Attendance: Primary / Alternates PRIMARY REPRESENTING ALTERNATE Minnesota State Fire Chiefs Hamdorf, Trevor - Chair Association, Nine-County Vacant Metro Area Twin Cities Public Broadcasting McDonald, Lillian - Vice Chair Vacant Service Minnesota State Fire Chiefs Vacant Association, Greater Vacant Minnesota Minnesota Cable Vacant Vacant Communications Association Christensen, Brent Minnesota Telecom Alliance Vacant Homeland Security and Vacant Calametti, Cassie Emergency Management Emergency Communication Dooley, John Anderson, Cathy Networks Office of Communications, Schindeldecker, Amber Vacant Department of Public Safety Minnesota Broadcasters Vacant Woodbury, Steve Association Minnesota Department of Schmidt, Bill Vacant Health Hartog, Dan Minnesota Sheriff's Association Vacant Krause, Todd National Weather Service Calderone, Joe Association of Minnesota Green, Bryan Stoltzman, Terry Emergency Managers (AMEM) IPAWS Committee April 24, 2018 Page 1 STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEGRATED PUBLIC ALERT AND WARNING SYSTEM COMMITTEE Minnesota Bureau of Criminal Rush, Kris Kravik, David Apprehension Snetsinger, Ed Tribal Government Oothoudt, Duane Metropolitan Emergency Haas, Scott Williams, Scott Services Board Central Emergency Services Waletzko, Patrick Fjerstad, Al Board Northwest Emergency Grafstrom, Sue Schafer, Nancy Communications Board Northeast Emergency Vacant Jankila, Erik Communications Board Southwest Emergency Ewing, Steve Vacant Communications Board Southeast Emergency Bromberg, Mike Hall, Rich Communications Board South Central Emergency Vacant Vacant Communications Board Minnesota Chiefs' of Police Vacant Vacant Association Vacant Minnesota State Patrol Vacant Association of Public Safety Vacant Vacant Communications Officials Jaekel, Katie Utilities Telecom Council Vacant Hansen, Denison Minnesota Public Radio Vacant Association of Minnesota Glaser, Joel Public Educational Radio Vacant Stations Guests/Affiliation: Evan Verbrugge / Rock County Rick Lange / Dane County, WI Jennifer Hauer-Schmitz / Southeast Region Don Hepplemann / Minnesota Public Radio Call to Order Chair Hamdorf called the meeting to order with a quorum at 4:00 p.m. Approval of Agenda IPAWS Committee April 24, 2018 Page 2 STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEGRATED PUBLIC ALERT AND WARNING SYSTEM COMMITTEE Grafstrom motioned to approve the agenda. Stoltzman seconded the motion Motion carried. Approval of Previous Meeting Minutes Stoltzman motioned to approve the previous meeting minutes. Grafstrom seconded the motion. Motion carried. Announcements Dooley advised there were no announcements this month. Action Items • Committee Bylaws Revision ...................................................................................... Action Item Hamdorf provided background on the request to revise the bylaws. The IPAWS Committee is exceptionally large which makes it difficult to get a quorum and difficult to get things done. There have been two prior meetings where this was addressed, and the intent for this meeting was to vote to change this committee’s bylaws. SECB Bylaws dictate the membership of the IPAWS Committee. There is a provision in the Bylaws applicable to attendance as it relates to having a quorum (verbiage below). Attendance The membership of the SECB and any standing committees shall maintain an attendance record of either the designee or the alternate of 75% of all official meetings across a twelve month rolling calendar. If a member or the alternate fails to meet the attendance requirement, the chair of the committee shall notify the member’s organization in writing of the attendance record and request a replacement designee. At the discretion of the chair of the committee, the member’s appointment may be omitted in determining the presence of a quorum until the attendance record is in compliance as outlined in the article. A member that is not in compliance of the attendance requirement will not be able to vote on any action items until the attendance record is in compliance as outlined in this article. This will not limit anyone who is attending, but will provide a way to have a quorum to accomplish the Committee work. Hamdorf recommended this be formally incorporated into the committee bylaws; this will not change the membership, but adds the language in that governs it. IPAWS Committee April 24, 2018 Page 3 STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEGRATED PUBLIC ALERT AND WARNING SYSTEM COMMITTEE Stoltzman made a motion that the IPAWS Committee attendance policy will be based on SECB Bylaws. Haas seconded the motion. Motion carried. • IPAWS Standard 1.0.0 IPAWS Alerting Authorities ............................................................... Action Item Dooley advised this was discussed last year. The purpose of the standard is to define what a Public Alerting Authority is in the State of Minnesota for using the Federal Emergency Management Agency (FEMA) Integrated Public Alert and Warning System (IPAWS) resources. The capabilities and restraints are identified in the Standard. The intent is to update the language only, not change the standard. Discussion continued to address questions from the committee members. Haas made a motion to approve IPAWS Standard 1.0.0, IPAWS Alerting Authorities Hall seconded the motion. Motion carried. • IPAWS Standard 1.1.0 Sub-Jurisdictional Alerting Agreements ............................................ Action Item Dooley provided background and the purpose of this standard which is to establish the minimum documentation of understanding between entities desiring to become a Public Alerting Authority (PAA) using Wireless Emergency Alerting (WEA) through the Federal Emergency Management Agency (FEMA) Integrated Public Alert and Warning System (IPAWS). This standard would only be applicable to Hennepin County and McLeod County as they are the only two in the State of Minnesota that have PSAPs as sub-jurisdictions of the County. Stoltzman made a motion to approve IPAWS Standard 1.1.0, Sub-Jurisdictional Alerting Agreements. Waletzko seconded the motion. Motion carried. Standing Committee Reports • Policy Committee ........................................................................................................ McDonald o Multi-lingual response to the FCC The FCC is assessing multi-lingual alerting capabilities. They are requiring state authorities to collect information and provide it. McDonald advised they received better than 50% return from 235 different multi-lingual alerting and reporting agencies. This will be reported to the FCC on May 4th. o Minnesota Broadcasters Association Update Will be moving to a template format, which we are looking forward to. Hamdorf expressed appreciation to McDonald for all of her work on the attendance section of the Committee Bylaws. IPAWS Committee April 24, 2018 Page 4 STATEWIDE EMERGENCY COMMUNICATIONS BOARD INTEGRATED PUBLIC ALERT AND WARNING SYSTEM COMMITTEE • Infrastructure ................................................................................................................... Dooley o Overview of WEA Changes published in Federal Register 28FEB2018 In the meeting materials was a list of the WEA changes, which covers what the provider has to provide to the public when they come in to get a phone. One year from now we will be doing a 360 character
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