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Terms of Reference for the Community Governance Review for the Parishes of Brickhill and Clapham

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Terms of Reference for the Community Governance Review for the Parishes of Brickhill and Clapham TERMS OF REFERENCE FOR THE COMMUNITY GOVERNANCE REVIEW FOR THE PARISHES OF BRICKHILL AND CLAPHAM June 2016 CONTENTS 1. Introduction 1 2. Consultation 4 3. Electorate Forecasts 6 4. Demographic Trends and Influences in the Area 6 5. The Present Structure of Parishes and their Electoral Arrangements 7 6. Names and Styles 11 7. Electoral Arrangements 11 8. Conclusion 11 Appendix A: Existing Parish Councils and Electoral Ratios 13 Appendix B: Existing Parish Council and Band D Council Tax 15 Precepts 2016/17 Appendix C: Outline of What Local Councils can do: Extract from 17 “The Good Councillor’s Guide” published by the National Association of Local Councils, 2016 Appendix D: Map referred to in the Terms of Reference for the 22 Community Governance Review for the Parishes of Brickhill and Clapham 1. INTRODUCTION Setting the Context Brickhill Parish Council is the only “urban” area in Bedford Town which is parished and has its own Parish Council. The Order creating the Parish of Brickhill was made in 2004. A Community Governance Review was conducted for Brickhill in 2008 which resulted in the establishment of three Parish Wards. A further review June 2016 conducted in 2013 resulted in the inclusion of Woodlands Park as a Parish Ward within Brickhill Parish and the exclusion of three smaller areas that continue to be a part of Brickhill Borough Ward, namely BA2, BA3 and BA4. The Parish is served by 15 Parish Councillors across the four Parish Wards. There are five polling districts covering the Parish with the designation letters BA1 (Brickhill East), BB (Brickhill North), BC and BD (covering Brickhill South and West) in Brickhill Borough Ward, and NP (Woodlands Park) which is part of the Great Barford Ward. The neighbouring Parish of Clapham does not have Parish Wards and is comprised of four polling districts. Only three of these are included within this Community Governance Review. The relevant polling districts have the designation letters NF, NG and NH. NF covers the East of the area including Clapham Green and Clapham Park, NG covers the central area of Clapham and NH covers the area from the West of the Milton Road to the railway line. The Borough Ward of Clapham also includes a fourth polling district known as BQ. This polling district, which is currently unparished is part of the Review. Polling district maps are available at: http://www.bedford.gov.uk/council_and_democracy/elections/polling_district_and_pla ces.aspx The following data is relevant to this Review and is derived from the Revised Electoral Register published on 1 December 2015.The figures are for local government electors only. Polling Total Electors 16 + 17 Year Old Over 70 Year NonCommonwealth District included Olds or Irish - European Union Electors Brickhill BA1 1961 10 278 83 BB 2212 10 170 123 BC 1607 7 156 78 BD 900 3 56 73 NP 1024 4 35 57 Clapham NF 464 7 37 9 NG 2063 6 110 88 NH 955 4 54 41 BQ 16 0 1 1 These areas are the areas to which the community governance review relates Why undertake a Community Governance Review? Guidance issued by the previous Government but which has not been replaced by this Government, suggests that it is good practice to conduct a Community Governance Review every 10-15 years. The Borough Council is now able to June 2016 undertake a Community Governance Review as it has the legislative powers to create and amend parishes and the electoral arrangements for Parish Councils in the Borough. In January 2014, Bedford Borough Council completed a Community Governance Review of Brickhill and Ravensden Parishes. The outcome of that review was that the area of the Woodlands Park development became part of the Parish of Brickhill and ceased to be part of the Parish of Ravensden. The detailed circumstances and Final Recommendations relating to this recently completed Review are available using the following link: http://www.bedford.gov.uk/council_and_democracy/elections/community_governanc e_reviews/2013_reviews/brickhill-ravensden-woodlands.aspx The Woodlands Park development can only be accessed by road from the Parish of Brickhill, and to reach the development it is necessary to go through an area which is located in the adjoining Parish of Clapham (along Ashmead Road). The area of the 2014 Community Governance Review did not emcompass Clapham Parish and therefore recommendtations would not extend to that Parish’s area. Since April 2015 (when the final recommendations of the 2014 Review were implemented), the Borough Council has considered requests from the Brickhill and Clapham Parish Councils for a Community Governance Review of their areas. Some of the possible outcomes that could be examined are: - No change to Brickhill and Clapham Parishes - The area of Brickhill Parish is extended to include land currently within Clapham Parish e.g. the area of St Thomas More Roman Catholic School and that section of Ashmead Road that is currently within Clapham Parish. - The unparished area of Clapham Borough Ward (polling district BQ) becomes part of Clapham Parish. The above outcomes are not intended to exclude in any way other potential outcomes including changes to the areas of the parishes concerned, the names of parishes, warding arrangements and the number of parish councillors to be elected. What is a Community Governance Review? A community governance review can cover a range of proposals, such as creating, merging, altering and abolishing Parishes. The Review must have regard to the need to secure community governance that reflects the identities and interests of the community in the area and that is effective and convenient. It is proposed that the Review considers Community Governance matters in Brickhill and for that part of Clapham Borough Ward that is currently unparished. June 2016 The Borough Council will undertake this Community Governance Review under the powers within Part 4 of the Local Government and Public Involvement in Health Act 2007 and the relevant parts of the Local Government Act 1972, and in accordance with the following regulations: Local Government (Parishes and Parish Councils) (England) Regulations 2008 (SI2008/625); Local Government Finance (New Parishes) Regulations 2008 SI2008/626). The Council will have regard to the statutory Guidance on Community Governance Reviews issued in accordance with section 100(4) of the Local Government and Public Involvement in Health Act 2007 by the Department of Communities and Local Government and The Local Government Boundary Commission in April 2010. The 2007 Act has transferred powers to the principal councils which previously, under the Local Government Act 1997, had been shared with the Electoral Commission’s Boundary Committee for England. Parish Governance in the Review Area Town and parish councils are important stakeholders within the Borough. The Borough Council wants to ensure that there is clarity and transparency as to the areas that town and parish councils represent and that the electoral arrangements of parish councils – the warding arrangements and the allocations of Councillors – are appropriate, equitable and readily understood by their respective electorate. The Borough Council wants to ensure that any parish governance in the Borough is robust, representative and enabled to meet the challenges that lay before it. Ultimately, the recommendations made in a community governance review should bring about improved community engagement, more cohesive communities, better local democracy and result in more effective and convenient delivery of local services. 2. CONSULTATION How Consultations will be Conducted This section sets out how the Borough Council proposes to conduct consultations during the separate stages of the Review. Specific details of the consultation periods are set out in the timetable below. In coming to its recommendations in this Review, the Borough Council will take into account the views of local people. The Borough Council will consult the local government electors for the area under review - Brickhill and Clapham Parishes, and the unparished part of Clapham Borough Ward - and any other person or body who appears to have an interest in the Review. The Council will take the representations that are received into account by judging them against the criteria in the Local Government and Public Involvement in Health Act 2007. The decision of the Council will be taken in public and the reasons publicised in the area affected by the Review. Details of the consultation will be circulated by letter to all electors in the area under review and, subject to the timing of publication, will also be published in the parish newsletters of the area concerned. In addition, this information will be posted on the June 2016 parish council noticeboards of Brickhill and Clapham. All stakeholders will be invited to complete a response form. Public meetings will be held at a community facility in Brickhill and Clapham. Details will be available on the Borough Council’s website and the Borough Council will also engage with the media to publicise the consultation. It is hoped that the Parish Councils for Brickhill and Clapham will include the review in any meetings they have during the period of the review and on any websites they have. How to contact us For further details please contact Democratic and Registration Services, Bedford Borough Council, Borough Hall, Cauldwell Street MK42 9AP or e-mail: [email protected] with the words Brickhill- Clapham in the e-mail heading. A Timetable for the Review The Community Governance Review commences
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