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Home , Berhampur, Digapahandi, Ganjam district, Surada

DISTRICT ELECTION OFFICE, GANIAM Manual - 1 Particulars of Organization, functions and duties Section b *itn the Etection 01 Aims and fnir Offi"" Co-o.aitlut"t I Dept objectives of the Commission of /Home (Elections) I organization. Electoral and the Sub-Collectors-cum- I Registration Officers in preparing error-free I photo-electoral ro1l, Electoral Photo IdentitSl Cards (EPIC) of Electors. This office also co- ordinates the statutory works as codified in Election Laws during Election to and Orissa Legislative Assembly with the concerned Returning Officers. A11 these are done under the proper supervision of Collector and District Election Officer. This office monitors Special Summary Revision, which is undertaken every year in order to update the voter database. During Special Summary Revision, individuals who completed 18 years as on qualifying date are enrolled, voters who are dead or shifted are deleted and voters having wrong data are also corrected. 02 MissionlVision. To ensure conduct of free and fair general elections in which every eligible voter will get a chance to exercise his/her franchisee without any fear in mind and have a error free EPIC and Entry in the Photo Electoral roll. 03 Brief history and This office is the nodal office of Home (Elections) background for its Dept. of Govt. of . The Collector is Establishment. the Head of the Office and is assisted by Deputy Collector (Elections) and other ministerial staffs. 04 Organization District Election Officer>> >ADM-Cum-Additional Charts. DEO>>Deputy Collector (Elections) >>>Heacl Clerk>>>Senior Clerk>> >]unior Clerk >>Peon>>Night watcher. 05 Allocation of Registration of Electors-> EROs business. Preparation of EPIC -> EROs Conduct of Election(Statutory)->Returning Officers Conduct of Election(Monitoring)-> DEO 06 Duties to be Atl Staffr of the office perform the tasks assigned to performed to them and the combined effort of all results in achieve the achieving the Mission. Mission. 07 Details of services L. Conduct of Election to Lok Sabha & Legislative rendered Assembly. 2. Registration of eligible Electors in Electoral roil. 3. Preparation of EPIC is open OB Citizen's The information on functioning of the office interaction. as per the provisions of Right to Information Act & Odisha Rules. '\

09 Postal address District Election Office, Ganjam of the office. At/PO: Chatrapur Districl Ganiam, PIN:761020 10 Map of office The Office is Situated inside the Collectorate Building location. near the office chamber of ADM (General), Ganjam. 11 Working hours 10.00 A.M. To 5.30 P.M. (Lunch Break from L:30 PM to both for office 2:00 PM.) on all working daYs. and public. 12 Public Public queries are dealt with very courteously by the interaction, if staffs and officials. anv. 13 Grievance A responsive grievance Redressal mechanism is Redressal being adopted. The Grievance Cell of the mechanism Collector and functions on every Monday. To ensure the reach the cell functions in different areas and the public grievances are prompt$ attended to by the concerned authorities. Manual - 2 Powers and duties of Officers and employees {section 4(lxbxii)} Powers and duties of Officers and staff. sl. Designation Powers Duties No. of post. Attached. Administrative Financial I Statutory Others 01. District Control and Overall Control and Sanctioning Discharge the Eiection supervision of Authority power of the Officer. Election and distriet related work in Election the district. Officer.

02 ADM-Cum- Supervision of Control and Sanctioning Authority Discharge the Additional Election and in the matters which are delegated power of the DEO, related work in by DEO. Additional Ganjam. the district as District per Election instructions of Officer. DEO. 0? Deputy Supervision of Drawing Supervisory Collector Election and &disbursing (Election) related work in officer. the district as per instructions of DEO. 021 Head Clerk Supervision& Monitoring of office work 0b: Senior Clerk Dealing with Cash ,Bill, Budget, Establishment, EVM, Revision of Electoral Rolls, Stock and Store, Training, Conduct of Elections etc. Tunior Clerk Dealing with issue /dispatch of letter, Election Expenditure Monitoring, Ex-gratia etc.

To carry files from seat to seat/Distribution of Dak/assist the staff and officer in office work.

Guarding of Office & godown.

Manual - 3 Procedure followed in decision making process Section Sl.No. Activity Level of action Time frame 01. Receipt of Diary Clerk Same day application/Letters. 02. Perusal of Daks. Deputy Same day. Collector (Elections). 03. Marking of Daks. Head Clerk. Same day. 04. Dairv & Deliverv Diary Clerk Same day. 05. Entering of the letter D.A. 3 days(Immediately in the log book & Concerned in case of matter of putup in the file urgent nature) 06. File endorse to Head clerk. 1 day. Deputy Collector (Elections). 07. Approval or rejected Deputy Immediately in case Collector of matter of urgent (Elections)/ nature. ADM-Cum- Additionl DEO/ DEO. 08. If apploved, return Despatch 1, day. for dispatch. Clerk.

Manual - 4 Norms set for the discharge of functions i\ {Section a(r)(b)(iv)} Details of norms and standard set out can be given in respect of various activities. Some of the norms are indicated below as an illustration. Sl.No. Activity Time framefrlorm Remarks. 01. Diary of 3 minutes per letter. The norms are as that letter mentioned in ORM 1964 and is managed with the existing resource and manpower.

02. Despatch Sminutes per letter. of letter 03. Typing of 20 pages per day fair copv. 04. Put up of Within 3 days in letter. ordinary cases In urgent it is within 24 hours.

Manual - 5 Rules, regulations, instructions, manuals and records for is charging functions {Section + (r) @) (v)} List of re ulatlons,lations, instructions,tns ns, manuals anda records sl. Name of the act, Brief Reference No if Price in case No. rules, regulations gist of any of priced etc. the publications. contents 01 The representation Delimitation of constituency, Electoral Roll of the people Act. preparation & revision. Allocation of seats, L950 & The Conduct of Election. representation of the people Act. 1.951

02. The Registration of Rules relating to registration of Electors Elector Rules 1.960 including Revision of Electoral Roll.

03. Conduct of Election Rules relating to conduct of general election'- Rules 1961, of Lok Sabha & Legislative Assembly.

04. Orissa Records Office & File Maintenance Procedure Manual 1964 05 Orissa Service Code Establishment and service matter of employee 06 OGFR Accounting Procedure

Manual - 6 A statement of the categories of documents that are held by it for under its control. {section + (r) @) (vi)} A statement of the catesoriesca ofo documents held sl. Nature of Details of Unit/Section Retention No. Record information where period where available available available. 01. Correspondence Rules, D.A. of As per on Election Regulation & Election Classification matter Govt. Section. of the Correspondence document and preserved as per ORM-1964 02. Correspondence Rules Regulation D.A. of As per on Revision & & Govt. Election Classification Other works. Correspondence Section. of the document and preserved as per ORM-1964 Manual - 7 Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the information of its policy of implementation Section a (1) ft) (vi ls it mandatory to Arrangements for ensure public seeking public participation participation.

Not Administered.

Manual - 8 A statement of boards, council, committees and other bodies constituted [Section 4 (1) (b) (viii)] List of Boards, councils, committees etc. sl. Name Main Constitution Date of Date Whether Whether Frequency Remarks No. and functiotrs of the body constihrtion up to meetings minutes of address of the wl'rich open to accessible meetings of the body valid public to public Bodv I ) 5 5 6 7 8 9 10 Not Administered

Manual - 9 Directory of Officers and Employees Section 4 (L I st. Name and Office E_mail address No. Designation Phone No. 01 Collector & DEO 06811- [email protected] 263700 02 Deputy Collector, 06811- general. election. ganjam@gmail. com (Elections) 263859 03 Head Clerk 04 Senior Clerk 05 Tunior Clerk 06 Junior Clerk 07 Peon 08 Peon (Vacant) 09 Night Watchman -1

Manual - 10 The Monthly remuneration received by each of the officers and employees including the system of compensation as provided in the regulations. Section 4 (1) (b) (x sl. Designation Name Level (as per No. ORSP Rule, 20171

1 Deputy Vacant (Dr. Bijayananda Selhy, Getting salary Collector(Elections) OAS is in Charge) at Establishment Section 2 Head Clerk Miss Kamini Dalai LeveI-7, Cell-21 3 Senior Clerk Sri Bachan Kumar Mahapatra Level-7, Cell-O3 Senior Clerk Sri K. Suresh Kumar Reddy On deputation 4 Tunior Clerk Sri Shibananda Tripathy Contractual (Consolidate Remuneration of Rs.10750/- (!'rcl},961) Junior Clerk Vacant-One Senior Clerk is on Vacant deputation 5 Peon Sri Dusasan Nath Level-1. Cell-06 6 Peon Smt K. Gangu Level-1, Cell-13 n Peon Sri Krushna Chandra Patra On deputation 8 Night Watchman Vacant- Sri Laxmi Jani is in Vacant Charge

Manual - 11, The Budget allocated to each agency [Section + (r) (b) (xi)] Non-Plan I,u Major head Activities to Sanctioned Budget Revised Expenditure be budget in the estimate for Estimate for for the last performed year 2079-20 the year 2020- 2020-2r year 2019-20 2't D.No.L- Puy 24,69,339/- 25,75,000/- 25,75,000/- L8,88,877/- 2015- D.A. 3,35,64'1./ - 6,18,000/- 6,18,000/ - 2,74,851./- Election H.R.A. (Non 32,633/- L,00,000/- L,00,000/- 30,307/- Plan) 102 NrL/- NIV. NrL/- NIV. Electoral R.C.M. e000/- "t4,oo0/- 14,000/- 9,000/- officer, T.E. 5,500/- 10,000/- 10,000/- 5,458/- Electricity, !0,ooo/- 12,000/- NrL/- Nrr/- Water. 5,500/- NIV. NrL/- NIV. Telephone. 8,000/- 8,500/- 20,000/- 4615/- o.c. 37,000/- 50,000/- 50,000/- 36,958/- FA NIV- 1,00,000/- '/..,00,000/- NIV- Arrear Pay 38904/- 2,34,94U- 'l..,97,386/- 38,904/- Total 29,5'I.,,51ry- 37,22,444- 36,84,386/- 22,88,970/-

Manual - 12 The manner of execution of subsidy program [Section + (r) (b) (xii)] List of institutions qiven subsid sl. Name and address Iturpose for No. of Amount of Previous years Previous yetrs No. of the institution which subsidy beneficiaries subsidy utilization achievement nrnvirlerl Not Administered

List of individua subs sl. Namc and addrcss Purpose for Amount of Scheme and No. of time subsidy No. of the bcnclicia ries which subsidy subsidy given in past with provirled criterion for purpose selection Not Administered

Manual - 13 Particulars of recipients of concessions, permits or authorizations granted [Section 4 (1) (b) (xiii)] List of beneficiaries sl. Name and address Nature of concession/ Purpose for Scheme and No. of time similar No. of the permit/ authorization which criterion for concession given in beneficiaries orovided granted selection past with purpose Not Administered

Manual - L4 Information available in an electronic form Section 4 1V sl. Activities for which Nature of Can it be shared Is it available on website or is No, electronic data available information available with public being used as back end data base

2 l 4 5 The information that is available in the computer can be obtained as print out and the proactive disclosure of this section is available in the website. Manual - 15 Particulars of facilities available to citizens for obtaining information [Section a (1) (b) (xv)] Facilitiesesa availablee torfor obtainingoDtalnln information sl. Facilities available Nature of Working hours No. information available 1 District Website About district 24 hours http:/ /ganjam.nic.in profile & information of other Department. 2 Office Notice Board Different Notices During office including orders hours i.e. from of 10AM to 5PM. different officers, tenders, recruitment advertisement etc. are displayed from time to time as required.

Manual - L6 Name, designation and other particulars of Public Information Officers [Section 4 (1) (b) (xvi)] List of Public Information Officer sl. Designation of Postal address Telephone E-mail Demarcation of area No. the officer No. address / activities, if more designated as than one PIO is PIO there 1 Dr. Bijayananda Deputy 06811- Sethy, OAS Collector(Elections) 263859 Collectorate, Ganiam

List of Assistant Public Information Officer sl. Designation of the officer Postal address Telephone E-mail No. designated as Assistant PIO No. address

1. Head Clerk Head clerk Elections, 06811- (Miss Kamini Dalai), Ganjam, and 263859 o/o-DEo. Chatrapur. First a te authoritv withinhi ththe dePartmen sl. Designation Postal address Telephone E-mail Demarcation No. of the No. address of arca/ officer activities, if designated more than as one Appellate appellate Authority authority is there 7 Sri Amiya ADM(Revenue) 06811- Kumar Collectorate, 263948 Sahoo Ganjam ,OAS

Manual - L7 Other information as may be prescribed [Section 4 (1) (b) (xvii)] GEOGRAPHY & DEMOGRAPHY OF GANIAM DISTRICT 1. Location :84-7' E to 85-12'E longitude 19-7' S to 20-17' S latitude

2. Geographical Area :8206 Sq.Km.

3. Average Rain Fall : 1295.6 MM

4. No.of Sub-Division : 3 (Chatrapur, & )

5. No. of Tahasils : 23

6. No. of Blocks : 22

7. No. of G.Ps : 475

B. Total no. of villages :321.2 (Habited:2812, Uninhabited: 400)

9. No. of Municipaliry: 1"

10. No.of N.A.Cs: 17 11. No. of Parliamentary Constituencies: 3 (19-Aska:7 full segments, 2O-Berhampur: 5 full segments, 13-Kandhamal: 1 full segment) No. of Assembly Constituencies: 13 Constituencies 12. Population : Male = 17,79,218 (As per 2011 Census) Female = 17,49,813 Total = 35,29,031. SC= 6,88,235 ST ='1,L8,928 13. Total No. of Voters (As per finally published Electoral Roll in 15.02.2020\: Male = 1'4,83,885 :Female = 13,56,564 :Others=209 :Total = 28, 40,658 14. Decadal Population Growth (2001-2011) :17.66 15. Sex Ratio : 983 (Number of females per 1000 males)

16. Total No. of Polling Stations: 3063 17.TotalNo. of Locations: 2324

PARLIAMENTARY AND ASSEMBLY CONSTITEU-NCY DETAILS AFTER DELIM No. and Extent in terms Extent of the Constituency of the Assembly Name Constituency of the P.C

19-ASKA 124- l. BLOCK,2. POLASARA BLOCK, 3. BUGUDA [263 booths] NAC, 4.POLASARA NAC

125- l.BEGUNIAPADA BLOCK, 2. NAC, 3.Gangapur, [245 booths] Baunsia, Budhamaba, Khajapalli, Badamahuri, Athagadapatna, Gudiali, Jarada and Rishipur GPs of Kabisuryanagar block, 4.KABISURYANAGAR NAC, 5.Sama, Chingudighai, Nuagam, Jhadabai, Tankachhai and Antraiqam GPs of Purushottampur block 126- Khalikote(SC) l. BLOCK, 2.Achuli, Handigahr, K.N.Pur, [239 booths] Pratapur, Ranajhali, Raipur, Solaghar, Jagannathpur, Baghala, Bhatakumarada, Sunathar, Badabaragam, Bhimpur, Gangadehuni and lamuni GPs of Purushottampur Block, 3.KHALLIKOTE NAC, 4.PURUSHOTTAMPUR NAC 128-Aska 1.ASKA BLOCK, 2.Subalaya, Kaniari, Barida, [209 booths] Paikajamuna, Sunapalli, Sialia, Nandiagada, Borosingi, Ambapua, Baliasara, Bolasara and Sunarijhola GPs of Kabisurvanaqar Block, 3.ASKA NAC 129- l.SURUDA BLOCK, 2.BELLGUNTHA BLOCK, 3.SURUDA l'254 boothsl NAC, 4.BELLAGUNTHA NAC 130-Sa nakhemundi l. BLOCK, 2.SANAKHEMUNDI BLOCK f253 boothsl K, 131-Hinjili 224 booths zcnnnrRnpuR2'LHF1A BLOCK' 20' 127-(SC) I.GANIAM BLocK' lKlt-',f NAc, +.cnru:nu NAc, 5' NAc BERHAMPUR 1244 boothsl :.innnrnnpuR

laPatta' Gurunthi' 132 GoPalPur t t i matna ndi G Ps ol l20B boothsl ;; ; s" ; ino lYkulskh"a :9LP]?lh, l; ctjp'nlpuii n;a; ;' ward Nos'25 to 27 of BERHAMPUR MUNICIPALITYJ 133 BerhamPur ffiPURMUNICIPALITY 2'Rohigam, Baulajholi, 134 ffi ,Masiakhali,Jagadalapur'Ankushpur' [255 booths] denganadar, Bontapalli' oif.ninuput,- Ballipada, u d kan ki a, s-elu] n.. Ltth i, M oh a, : .? l.d^,??s^l^"Fti Cpi "t"viiiuxuonxHnNot sl-ocx' :. otcRpRFlRllol t\ "i LOCK.3. NAC 135 Chikiti 2.JAGANNATHPRASAD I5 123 Bhanjanagar ffiK, 3. BHAN]ANAGAR NAC KANDHAMAL [259 booths] BLOCK,

PCS/ ACS FOR GE' RETURNING AND ASST. RETURNING OFFICERS FOR

Name of the Returning Name of the Asst' Returning Officer 1. A.D.M.(General),Canjam 19-Aska P/C Collector & DM, Canjam. 2. Sub-Collector, ChatraPur 3. Sub-Collector, Bhanjanagar 4. Addl. Sub-Collector, Chatrapur 5.Addl.Sub-Collector, Bhanjanagar 6. Addl. Sub-Collector,

Addl. District Magistrate 20-Berhampur P/C PD DRDA Ganjam. 1. (Rev.), 2. Sub Collector, BerhamPur 3. Sub Collector, ChatraPur 4. Sub Collector, . 5. Addl. Sub-Collector, 123-Bhanjanagar Sub Collector, 1. Tahasildar, Bhanjanagar Jagannathprasad 2. Tahasildar, Bhanjanagar 124-Polasara A.D.M. (General), 1. Tahasildar, Buguda Ganjam 2.Tahasildar, Polasara 125-Kavisuryanagar A.D.M. (General), 1. Tahasildar, Kodala Ganjam 2. Tahasildar, Kabisuryanagar 126-Khallikote [sc] Sub Collector, Chatrapur 1. Tahasildar, Purushottampur 127-Chatrapur [sc] Sub Collector, Chatrapur 1. Tahasildar, Ganjam 2. Tahasildar, Chatrapur 128-Aska Addl. Sub Collector, 1. Tahasildar, Aska Bhanjanagar 2. BDO, Aska 129-Surada Sub Collector, 1. Tahasildar, Bellaguntha Bhanjanagar 2. Tahasildar, Surada 130-Sanakhemundi Addl. Sub Collector, 1. Tahas ldar, Dharakote Berhampur 2.Tahas Idar, Sanakhemundi 131-Hinjili Addl. Sub Collector, 1. Tahasildar, Sheragada Chatrapur 2. Tahasildar, Hinjilicut 132-Gopalpur Sub Collector, 1. BDO, Rangeilunda Berhampur 2. Tahasildar, Kanisi

133-Berhampur Sub Collector, 1. Additional Tahasildar, Berhampur Berhampur 134-Digapahandi Adc1l. Sub Collector, 1. Tahasildar, Kukudakhandi Berhampur 2.Tahasildar, Digapahandi 135-Chikiti A.D.M. (Revenue), 1 . Tahasildar, Ganjam 2.Tahasildar. Chikiri

Electoral Profile of after Final publication of Electoral Roll on L5.02.2020. Sl. No. No. & Name of Assemblv General Electors Service constituency Electors Grand Total Male Female Others Total

1 2 3 ,123-BHANJANAGAR 4 5 6 7 I 1 1 1 9856 1 1 0092 12 229960 452 230412 z 124-POLASARA 125246 112271 7 237524 337 237861 125-KABISURYANAGAR 120326 105971 23 226320 200 226520 4 126-KHALIKOTE(SC) 114670 101 858 z5 216551 JOJ 216914 127-CHATRAPUR(SC) 115532 1 09389 8 224929 997 225926 o 128-ASKA 104931 92122 11 197064 610 197674 7 129-SURADA 118607 1 05253 16 223876 283 224159 8 13o-SANAKHEMUNDI 114499 1 01 688 25 216212 193 216405 I 131-HtNJtLl 115315 101657 4tr, 216987 314 2173A1 10 132-GOPALPUR 1 09981 1 03535 213522 1 130 214652 11 133-BERHAMPUR I uoz06 1Q5442 JI 211747 307 212054 12 134-DIGAPAHANDI 112555 104670 20 217245 251 217496 13 135-CHtKrTl 1 06099 102616 6 208721 446 209167 Total 1483885 1356564 209 2840658 5883 2846541

RETURNED CANDIDATES AT A GLANCE. GENERAT ELECTIONS To 17TH LoK SABHA AND T6TH ouSHA LEGISLATIVE ASSEMBLY, 2019, sl. No. & Name of Name of the. Margin No. the of Constituency Voteq Returned Nearest Rival Party Candidates with party with party affiliation affiliation 1 a t z J^ 4 5 PARLI AMENTARY CONSTITUENCY 7 L9-Aska Smt. Pramila Smt. Anita 2,04,707 Bisoyi, BJD Subhadarshini, BJP 2 20-Berhampur Sri Chandra Sri Bhrugu 94,844 Sekhar Sahu, Baxipatra, BJP BTD ASSEMBLY CONSTI TUENCIES 1 123- Sri Bikram Sri Pradyumna 9,103 Bhanjanagar Keshari Kumar Nayak, BJP Arukha, BTD '1,24-Polasara 2 Sri Srikanta Sri Gokula Nanda 12,739 Sahu, BJD Mallik, BJP a 1"25- Latika Sri Ranjan Polai, 49,028 Kabisuryanagar Pradhan, BJD BJP

A + 126-Khaliikote Sri Suryamani Bharati Behera, BJP 47,545 (SC) Baidya, BJD 5 127-Chatrapur Sri Subash Sri Prasanta Kumar 27,051 (SC) Chandra Kar, BJP Behera, BTD 6 128-Aska Smt. Manjula Sri Debaraj 27,233 Swain, BJD Mohanty, BJP 7 129-Surada Sri Purna Sri Nilamani 73,996 Chandra Bisoyi, BJP Swain, BID 8 130- Sri Ramesh Smt. Nandini Devi, 23,727 Sanakhemundi Chandra Jena, B]D INC o 131-Hinjili Sri Naveen Sri Pitambar 60,'1.60 Patnaik, BJD Acharya, BJP 10 L32-Gopalpur Dr. Pradeep Binhuti Bhusan 2,673 Kumar Jena, BJP Panigrahy, BTD 'J.7 133-Berhampur Sri Bikram Sri Kanl'ru Charan 35,484 Kumar Panda, Pati, BJP BTD 12 134- Sri Surjya Smt. Pinky 40,452 Digapahandi Narayan Patro, Pradhan, BJP BTD 13 135-Chikiti Smt. Usha Sri Manoranjan 20,635 Devi, BJD Dyansamantara, BTP