Minutes of the Regular Meeting of the Stafford County School Board Held May 11, 2010, 7:00 P.M., at the Alvin York Bandy Administration Complex

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MINUTES OF THE REGULAR MEETING OF THE STAFFORD COUNTY SCHOOL BOARD HELD MAY 11, 2010, 7:00 P.M., AT THE ALVIN YORK BANDY ADMINISTRATION COMPLEX. THE FOLLOWING MEMBERS WERE PRESENT: DANA H. REINBOLDT, CHAIRMAN; PATRICIA A. HEALY, VICE CHAIRMAN; MEG G. BOHMKE; STEPHANIE J. JOHNSON; PATRICIA M. MANCINI; DOREEN M. PHILLIPS; AND TY A. SCHIEBER. ALSO PRESENT WERE DAVID E. SAWYER, SUPERINTENDENT; AND CATHY L. TORKOS, CLERK OF THE BOARD.

1. CALL TO ORDER The Chairman called the meeting to order.

2. CLOSED SESSION – 6:45 P.M. IT WAS MOVED BY PATRICIA A. HEALY AND SECONDED BY TY A. SCHIEBER, PURSUANT TO SECTION 2.2-3711(A) OF THE CODE OF VIRGINIA, THAT THE STAFFORD COUNTY SCHOOL BOARD CONVENE A CLOSED MEETING TO DISCUSS PERSONNEL MATTERS PURSUANT TO THE PERSONNEL EXEMPTION AT SECTION 2.2-3711(A)(1) OF THE CODE OF VIRGINIA, 1950, AS AMENDED. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

3. CLOSED SESSION CERTIFICATION/ACTION 3.01 Closed Session Certification IT WAS MOVED BY PATRICIA A. HEALY AND SECONDED BY DOREEN M. PHILLIPS:

WHEREAS, THE STAFFORD COUNTY SCHOOL BOARD HAS CONVENED A CLOSED MEETING ON THIS DATE PURSUANT TO AN AFFIRMATIVE RECORDED VOTE AND IN ACCORDANCE WITH THE PROVISIONS OF THE VIRGINIA FREEDOM OF INFORMATION ACT, AND

WHEREAS, SECTION 2.2-3712 OF THE CODE OF VIRGINIA REQUIRES CERTIFICATION BY THIS SCHOOL BOARD THAT SUCH CLOSED MEETING WAS CONDUCTED IN CONFORMITY WITH VIRGINIA LAW:

NOW, THEREFORE, BE IT RESOLVED, THAT THE STAFFORD COUNTY SCHOOL BOARD HEREBY CERTIFIES THAT, TO THE BEST OF EACH MEMBER’S KNOWLEDGE, (i) ONLY PUBLIC BUSINESS MATTERS LAWFULLY EXEMPTED FROM OPEN MEETING REQUIREMENTS BY VIRGINIA LAW WERE DISCUSSED IN THE CLOSED MEETING TO WHICH THIS CERTIFICATION APPLIES, AND (ii) ONLY SUCH PUBLIC BUSINESS MATTERS AS WERE IDENTIFIED IN THE MOTION CONVENING THE CLOSED MEETING WERE HEARD, DISCUSSED, OR CONSIDERED. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

3.02 Action from Closed Session No School Board action was taken at this time.

4. INVOCATION AND PLEDGE OF ALLEGIANCE A moment of silence was observed at this time followed by the Pledge of Allegiance.

5. APPROVAL OF AGENDA – APPROVED

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IT WAS MOVED BY DOREEN M. PHILLIPS AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD APPROVE THE AGENDA. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

6.0 AWARDS/RECOGNITIONS 6.01 Awards Katherine Walker, Brooke Point High School Student – 2010 Allstate Foundation/Virginia High School League Achievement Award and Group AAA Female Athlete of the Year Betty Fitzhugh, Garrisonville Village Elementary School Teacher – The Virginia Association Gifted Region IV East Outstanding Teacher of the Year Gifted Award for 2010 Nina Gonzalez, Stafford High School Student – Recognition for Commonwealth Governor School Healthy Choices in School Lunches Project

6.02 Recognition - Proclamation to Recognize May 12, 2010 as National School Nurse Day IT WAS MOVED BY TY A. SCHIEBER AND SECONDED BY MEG G. BOHMKE THAT THE SCHOOL BOARD APPROVE THE FOLLOWING PROCLAMATION:

A PROCLAMATION TO DESIGNATE MAY 12, 2010 AS SCHOOL NURSE DAY

WHEREAS, school nurses join with Stafford County families and the community in recognizing that the health, safety, and well-being of our students is crucial to their growth, development, and educational success; and

WHEREAS, school nurses greatly enhance the educational process for students by helping them meet their individual healthcare needs through assessments, delivery of intervention services, provision of emergency care, and by appropriately managing acute and chronic illnesses; and

WHEREAS, the health status of Stafford County students is fostered and protected through screenings, health education, prevention programs, and strong communication between families, teachers, and school administrators; and

WHEREAS, school nurses offer professional health services in order to promote optimal learning and student success for all students, as well as life long achievement ; and

WHEREAS, school nurses assist in the maintenance of healthy and safe school environments in Stafford County Public Schools through giving generously of their time and talents networking with school personnel and community partnerships;

THEREFORE, BE IT PROCLAIMED by the Stafford County School Board on this 11th day of May, 2010, that Stafford County Public Schools designate May 12, 2010 as School Nurse Day.

Please take time this month to thank your school nurse for her efforts on behalf of our students, families, schools and community.

Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

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7. SPECIAL PRESENTATIONS – NONE 8. CITIZEN COMMENTS The following citizens spoke and are opposed to instructional coordinators teaching in the classroom: Rita Lysher, George Washington District and Stafford County Public Schools (SCPS) Chemistry Teacher Michael Pratte, Hartwood District and SCPS Teacher Corine Magee, SCPS Math Coordinator Charlene Sebastian, SCPS Math Coordinator Colleen Hodgeson, SCPS Sign Language Teacher Sarah Woods, SCPS Literacy Coach Tom Nichols, North Stafford High School Principal Tammy Torino, SCPS Reading Specialist Denise Baxter, SCPS Culinary Arts Teacher Deb Ramsey, SCPS Elementary ESL Teacher Laurie King, SCPS Elementary ESL Teacher

Kathy Massie, SCPS Head Start Director – opposed to joint audit with Board of Supervisors.

Janette Martin, SEA Representative – opposed to proposed Policy 4208 – Mandatory Furlough but if approved requested amendments as follows: 1) five day limit, 2) advance notice of 45 days to plan, 3) use a methodology that furlough days are reduced from pay over a period of time and not as a lump sum, 4) an end date or review procedure to avoid abuse of the policy when the economy improves, and 5) an SEA representative to serve in preparing the final draft for School Board’s consideration and approval.

Terri Welborn, SCPS Transportation Department – opposed to proposed 2011 – 2012 Calendar. Requested 1) a transportation representative on the committee, 2) opposed to three week pre- labor day start date due to the hot weather and only 12 buses with air conditioning, and 3) the number of early outs proposed which will cause transportation issues.

9. BOARD MEMBERS REPORTS 9.01 Student Matters – Discipline – Closed Session – 2.2-3711(A)(2) On April 22, 2010, a committee of the board met to consider two student disciplinary matters. In actin taken, the committee: • Expelled Student “A” from SCPS and authorized Student “A” to attend the Middle School Alternative Education Program. • Expelled Student “B” from Stafford County Public Schools.

9.02 Board Committee Reports Ms. Johnson reported that the School Board’s Technology Advisory Committee met. The committee is in the process of preparing its new five year Technology Plan (in the last year of current plan) as required by state. Representatives from the community, parents, and county staff are serving on this committee and future reviews and discussions will be held on-line.

Ms. Bohmke reported that the Spotsylvania School Board, at its meeting on May 10, 2010, appointed the new Commonwealth Governor’s School Director Merri Kae Vanderploeg who is coming to the area from Anchorage, Alaska ,and will begin her tenure on or about July 20, 2010. A reception for Ms. Vanderploeg will be announced once scheduled.

9.03 Board Comments Ms. Bohmke extended congratulations to student Nina Gonzalez for her achievement and

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recognition; and requested the School Board’s consideration and discussion of the transportation issues for Stafford High School students who would like to enroll in the Brooke Point High School’s International Baccalaureate program but do not want to transfer to Brooke.

Ms. Mancini extended good wishes to all students taking final exams this month; announced a May 20 concert at Gayle Middle School to include performances by SCPS music students as well as Mike Reynolds, Cellist and Artistic Director of the Fredericksburg Festival of the Arts; and shared concerns expressed by teachers regarding potential cuts of such positions as instructional coordinators, technical resource teachers and the like.

Ms. Healy extended congratulations to Mrs. Fitzhugh for her recognition; addressed concerns expressed regarding the proposed Mandatory Furlough policy and shared that no definite plans have been made to furlough employees next year but members have been advised by legal counsel that the division should have a plan in place if this does become an action that has to be taken by the School Board at any time in the future; requested the superintendent to share a message with all employees that there is no plan to furlough employees at this time; and extended thanks to all who spoke regarding the coordinators teaching in the classroom and that other recommendations will be reviewed as possible alternatives.

Mr. Schieber extended appreciation to all citizens who spoke and all the feedback received on the 2011 budget process; and shared comments regarding the agenda item addressing the shared audit request matter.

Ms. Phillips shared comments regarding the April 29, 2010 The Washington Post Districts Educational Leadership Award event she attended and congratulated Colonial Forge High School Principal Lisa Martin for her Principal of the Year Award recognition; and also shared information regarding The Free Lance Star’s 2010 Star Search Multi- Media Contest and congratulated all the Colonial Forge High School students who were selected for various award categories and received a cash award of $50.

Ms. Reinboldt extended thanks and appreciation to all the parent volunteers who helped make Brooke Point High School’s after prom event a success and extended special thanks to Becky McNulty; she also extended thanks and appreciation to the Brooke Point High School PTSO for the lunch they prepared for faculty at this school, and for which she participated, and extended special thanks and recognition to Deb Johnson.

10. SUPERINTENDENT REPORT Dr. Sawyer announced that the flex schedule program will be implemented again for the 2010 summer. The offices will close every Friday beginning the week of June 21, 2010 and ending August 20, 2010, with the exception of the July 5th week since employees are off on Monday, July 5, due to the Fourth of July holiday. This effort will save the division approximately $250,000 during the summer while the facilities are in unoccupied status. Details will be published and communications will be developed that will help accommodate special needs or meetings on Fridays if needed.

Dr. Sawyer reported on the incident at Brooke Point High School that required a lock down of the facility. Two trespassers were spotted on the school’s property, the sheriff’s office responded immediately, a lock down was put in place, and the incident is still being investigated. All was made possible by the survelliance system and Dr. Sawyer expressed appreciation to staff, students, and Sheriff Jet and his department on the effective measures that were taken to secure the safety of the staff and students.

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Dr. Sawyer also shared information regarding two heroic events that took place in the last few weeks. Rocky Run Elementary School Teacher Regina Corduro performed the Heimlich maneuver on a student that was choking. A Stafford High School student also performed the Heimilich maneuver on Teacher Myriam Lorenzo who started choking during class and both will be interviewed by The Free Lance Star. Dr. Sawyer extended thanks and appreciation to these two individuals for their heroic efforts.

Dr. Sawyer announced the publication of the “On the Seventh Day of April…Superman Died..The Justin Whitaker Story” and shared that this is a fitting tribute to North Stafford High School Student Justin Whitaker who lost his life to cancer.

11. CONSENT ITEMS – APPROVED IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY DOREEN M. PHILLIPS THAT THE SCHOOL BOARD APPROVE THE CONSENT AGENDA Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

The Consent Agenda items were as follows:

11.01 Approve the Minutes for the April 21, April 23, April 26, and May 3, 2010 FY 2011 Budget Work Sessions; the April 21, April 26, and May 3, 2010 Special Called Meetings; and the April 27, 2010 Regular Meeting;

11.02 Approve the May 11, 2010 Personnel Report of Resignations and Appointments; and

11.03 Approve Unusual Field Trip Requests Contingent Upon Safety Considerations and World Events.

12. ACTION ITEMS 12.01 APPROVE THE BEFORE AND AFTER SCHOOL PROGRAM AT ALL ELEMENTARY SCHOOLS EFFECTIVE THE 2010-2011 SCHOOL YEAR AND OFFER A 2010 SUMMER CAMP AT WINDING CREEK AND HAMPTON OAKS ELEMENTARY SCHOOLS - APPROVED IT WAS MOVED BY PATRICIA A. HEALY AND SECONDED BY PATRICIA M. MANCINI THAT THE SCHOOL BOARD APPROVE THIS REQUEST Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.02 APPROVE THE ADOPTION AND PURCHASE OF SOCIAL STUDIES TEXTBOOKS IN THE AMOUNT OF $434,036.10 FROM BUDGETED TEXTBOOK FUNDING - APPROVED IT WAS MOVED BY DOREEN M. PHILLIPS AND SECONDED BY STEPHANIE J. JOHNSON THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.03 APPROVE THE ADOPTION AND PURCHASE OF ESL SOCIAL STUDIES TEXTBOOKS IN THE AMOUNT OF $1,806.20 FROM BUDGETED TEXTBOOK FUNDING - APPROVED

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IT WAS MOVED BY PATRICIA M. MANCINI AND SECONDED BY DOREEN M. PHILLIPS THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.04 APPROVE THE ADOPTION AND PURCHASE OF CAREER AND TECHNICAL EDUCATION TEXTBOOKS IN THE AMOUNT OF $188,959.05 - APPROVED IT WAS MOVED BY DOREEN M. PHILLIPS AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.05 APPROVE THE 2010-2011 SPECIAL EDUCATION ANNUAL PLAN AND REPORT - APPROVED IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY PATRICIA M. MANCINI THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.06 APPROVE THE AWARD OF A CONSTRUCTION CONTRACT IN THE AMOUNT OF $74,114.00 USING VPSA 2010A FUNDS TO PRECISION MECHANICAL SERVICES LTD. FOR THE REPLACE BOILER PROJECT AT WIDEWATER ELEMENTARY SCHOOL - APPROVED IT WAS MOVED BY MEG G. BOHMKE AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.07 APPROVE THE AWARD OF A CONSTRUCTION CONTRACT IN THE AMOUNT OF $68,911.00 USING VPSA 2010A FUNDS TO PRECISION MECHANICAL SERVICES LTD. FOR THE REPLACE BOILER PROJECT AT ROCKHILL ELEMENTARY SCHOOL - APPROVED IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD APPROVE ITEMS 12.07, 12.08, AND 12.09. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.08 APPROVE THE AWARD OF A CONSTRUCTION CONTRACT IN THE AMOUNT OF $512,100.00 USING VPSA 2010A FUNDS TO SIMPSON UNLIMITED, INC., OF 11121 INDUSTRIAL ROAD MANASSAS, VIRGINIA 20109, FOR THE PARTIAL ROOF REPLACEMENT PROJECT AT WIDEWATER ELEMENTARY SCHOOL – APPROVED (SEE MOTION IN 12.07 ABOVE)

12.09 APPROVE THE AWARD OF A CONSTRUCTION CONTRACT IN THE AMOUNT OF $1,287,000.00 USING VPSA 2010A FUNDS TO ROOF SYSTEMS OF VIRGINIA, INC., OF 501 JEFFERSON DAVIS HIGHWAY RICHMOND, VIRGINIA 213224, FOR THE PARTIAL ROOF

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REPLACEMENT PROJECT AT BROOKE POINT HIGH SCHOOL – APPROVED (SEE MOTION IN 12.07 ABOVE)

12.10 APPROVE THE AWARD OF A CONSTRUCTION CONTRACT IN THE AMOUNT OF $271,150.00 USING HEALTH AND SAFETY FEDERAL GRANT FUNDS TO KGS CONSTRUCTION SERVICES, INC., OF 10363 PIPER LANE, MANASSAS, VIRGINIA 20110, FOR THE PARTIAL ROOF REPLACEMENT PROJECT AT THE GARI MELCHERS COMPLEX - APPROVED IT WAS MOVED BY DOREEN M. PHILLIPS AND SECONDED BY MEG G. BOHMKE THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.11 APPROVE THE STAFFORD COUNTY PUBLIC SCHOOL ENERGY MANAGEMENT PLAN - APPROVED IT WAS MOVED BY PATRICIA A. HEALY AND SECONDED BY PATRICIA M. MANCINI THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

12.12 APPROVE THE ISSUANCE OF A LETTER FROM THE CHAIRMAN OF THE SCHOOL BOARD TO THE CHAIRMAN OF THE BOARD OF SUPERVISORS REGARDING THE PROPOSED SHARING OF ONE EXTERNAL AUDITOR – APPROVED AS AMENDED IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY MEG G. BOHMKE THAT THE SCHOOL BOARD APPROVE THIS REQUEST AS AMENDED. AMENDMENTS ARE AS FOLLOWS: DELETE LAST PARAGRAPH FROM LETTER. MOVE LAST SENTENCE IN FIRST PARAGRAPH AS THE LAST PARAGRAPH IN LETTER. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Ty A. Schieber Nay: Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt

12.13 APPROVE A RESOLUTION COMMITTING TO REIMBURSE STAFFORD COUNTY FOR ALL DEBT SERVICE ASSOCIATED WITH THE ISSUANCE OF THE REQUESTED BONDS AND TO COMPLY WITH ALL RELATED FEDERAL REGULATIONS – APPROVED AS AMENDED IT WAS MOVED BY DOREEN M. PHILLIPS AND SECONDED BY PATRICIA M. MANCINI THAT THE SCHOOL BOARD APPROVE THIS REQUEST.

IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY PATRICIA M. MANCINI THAT THE SCHOOL BOARD AMEND THE ABOVE MOTION AND APPROVE THE RESOLUTION WITH LANGUAGE INCLUDED AS RECOMMENDED BY MR. WAYNE CARRUTHERS AND SUGGESTED BY MS. HEALY TO THE EXTENT THAT IF STAFFORD COUNTY PUBLIC SCHOOLS RECEIVES REIMBURSEMENT FOR INTEREST THE DIVISION WILL RETURN IT TO THE COUNTY. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Ty A. Schieber Nay: Dana H. Reinboldt

THE FOLLOWING ITEMS WERE SUBMITTED FOR THE SCHOOL BOARD’S

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INFORMATION WITH ACTION REQUESTED ON MAY 25, 2010 BUT WERE APPROVED AT THIS MEETING

13.08 APPROVE THE AWARD OF MULTIPLE CONSTRUCTION CONTRACTS IN THE AMOUNT OF $609,036.00 USING VPSA BOND FUNDS FOR THE REPAIR AND IMPROVEMENTS OF THE ATHLETIC FIELDS AT BROOKE POINT HIGH SCHOOL - APPROVED IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY PATRICIA A. HEALY THAT THE SCHOOL BOARD MOVE THIS ITEM FOR CONSIDERATION AND ACTION. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY PATRICIA M. MANCINI THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

13.10 APPROVE THE AWARD OF A CONSTRUCTION CONTRACT IN THE AMOUNT OF $535,871.00 USING VPSA 2010A FUNDS TO E.E. LYONS CONSTRUCTION COMPANY, INC., OF 9325 LEESBURG PIKE, VIENNA, VIRGINIA 22182, FOR THE REPAIR OF PARKING LOT AND BUS LOOP AT MONCURE ELEMENTARY SCHOOL - APPROVED IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD MOVE THIS ITEM FOR CONSIDERATION AND ACTION. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

IT WAS MOVED BY STEPHANIE J. JOHNSON AND SECONDED BY TY A. SCHIEBER THAT THE SCHOOL BOARD APPROVE THIS REQUEST. Final Resolution: Motion Carries Yea: Meg G. Bohmke, Patricia A. Healy, Stephanie J. Johnson, Patricia M. Mancini, Doreen M. Phillips, Dana H. Reinboldt, Ty A. Schieber

13. INFORMATION ITEMS 13.01 Approve the Implementation of the Professional Growth System for Teachers and Other Professional Staff to Commence in the Fall of 2010 Members received a video presentation from Deputy Superintendent André Nougaret regarding the details of this new teacher evaluation process. Action will be requested at the June 8, 2010 meeting.

13.02 Approve Information Technology (IT) Fundamentals Software Lab Upgrades for Colonial Forge and Mountain View High Schools in the Amount of $49,922 from Perkins Funds ($32,163) and Local Funds ($17,759) Action will be requested at the May 25, 2010 meeting.

13.03 Approve the Utility Easement at Gari Melchers Complex to Stafford County Government for the Extension of Sanitary Sewer Lines in Support of Sanitary Sewer Access for an Adjacent Landowner Action will be requested at the May 25, 2010 meeting.

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13.04 Approve a New Proposed School Board Policy 4208 - Mandatory Furlough Ms. Healy requested that the maximum number of days be reduced from 10 to 5 for consideration and action by the board at its May 25, 2010 meeting. There was no objection to this request.

13.05 Approve the 2011 - 2012 School Calendar Action will be delayed on this matter until the June 8, 2010 meeting as requested by School Board members. The proposed options will also be posted on the division’s web site to receive public input.

13.06 Approve the Award of a Construction Delivery Order to Centennial Contractors of 112 Juliad Court, Fredericksburg, Virginia 22406, in the Amount of $ 262,635.00 Using FY10 Operating Funds for the Parking Lot Maintenance and Repair of Ten (10) School Facility Parking Lots Action will be requested at the May 25, 2010 meeting.

13.07 Approve the Purchase of Seven Hundred Forty (740) Desktop Computers from Hewlett Packard in the Amount of $535,620; from VPSA Grant Funds ($269,221); ERATE Federal Grant Funds ($249,942); Local Funds ($8,457); and Perkins State Grant Funds ($8,000) Action will be requested at the May 25, 2010 meeting.

13.08 (Approved – See Action Section Above)

13.09 Approve the Budget Revisions Consistent with the School Board’s Direction of May 3, 2010 Necessary to Close the FY2011 Budget Gap of $241,345 ($84,545/Instruction; $156,800/Other) Action will be requested at the May 25, 2010 meeting.

13.10 (Approved – See Action Section Above)

13.11 (REFERENCE ONLY) SCPS Account Code Structure

14. STAFF REPORTS 14.01 Status Report on the Middle School Flexible Scheduling Pilot Program Deputy Superintendent André Nougaret presented to members an update on the middle school flexible scheduling program.

15. ANNOUNCEMENT OF UPCOMING MEETINGS The next regular meeting will be held on May 25, 2010 at 7:00 p.m.

16. ADJOURNMENT The Chairman adjourned the meeting at 10:45 p.m.

______Chairman

______Clerk

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