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MINUTES – SPECIAL MEETING GRAND COUNTY BOARD of COUNTY COMMISSIONERS June 6, 2011

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MINUTES – SPECIAL MEETING GRAND COUNTY BOARD of COUNTY COMMISSIONERS June 6, 2011 MINUTES – SPECIAL MEETING GRAND COUNTY BOARD OF COUNTY COMMISSIONERS June 6, 2011 Present: Commissioner James Newberry, Commissioner District 1 Commissioner Nancy Stuart, Commissioner District 2 Commissioner Gary Bumgarner, Commissioner District 3 – Chair Also Present: County Manager Lurline Underbrink Curran County Attorney Jack DiCola Finance Director Scott Berger Assistant County Attorney Bob Franek County Planner Kris Manguso Chief Building Official Scott Penson Housing Authority Director Jim Sheehan Road and Bridge Supervisor Ken Haynes Public Health Nurse Brene Belew-LaDue Those presented recited the Pledge of Allegiance. General Public – Comments/Issues Chief Deputy Clerk and Recorder Sandra Renfroe presented: Ms. Dorothy Hammer, now deceased, willed equal ownership of her retail liquor store, Dry Run Liquors, located at 202 Main Street in Parshall to her two daughters, Sueham Kay Hoffman and Laila Saeda Urban. Both ladies completed an Individual History Record and the Corporate Report of Changes to change ownership from Mrs. Hammer to both of them equally. They have submitted their mother’s death certificate and Last Will & Testament. The Sheriff’s letter reflects no adverse actions; therefore, I am recommending approval of their request to change the ownership of Dry Run Liquors Retail Liquor Store into both their names, Sueham Kay Hoffman and Laila Saeda Urban. [End of Staff’s memo] Commissioner Newberry moved to approve the request of change in ownership for Dry Run Liquor. The motion passed unanimously. Public Health Nurse Brene Belew-LaDue stated that the CSBG Tri-Partite Board had a meeting last week and she gave them the information that Mr. Winkler had given her from the Department of Local of Affairs about the options that they were proposing. Ms. Belew-LaDue also gave them her opinion as to the options. Jen Giacomini was at the meeting to talk about where she stands with the funds. Glen Chambers was at the meeting to talk about his opinion as to how that would affect his department if the County took the funds. Ms. Belew-LaDue stated that Mr. Winkler indicated that DOLA could provide technical assistance and streamlining processes. Ms. Belew-LaDue has been to the trainings from the Department of Local of Affairs, she had an audit last fall, and she performed exceedingly well and there were no recommendations to eliminate or increase processes or procedures. Ms. Belew-LaDue stated that one option from Mr. Winkler was to decrease the amount of the vouchers for the program. Ms. Belew-LaDue stated that with any of the options provided, she believes that there will be a lot of administrative costs. The new grant is requiring that applicants provide more complete proof on their financial status. Ms. Belew-LaDue stated that the County has a Community Service Block Grant from the Department of Local Affairs and the County has had the grant for several years. The Public Health Department has been Minutes – Special Meeting of the Grand County Board of County Commissioners June 6, 2011 Page 2 of 11 administering the grant. The goal of the grant is to decrease poverty and it is based on the percent of poverty in the County on the census every 10 years. It is specifically for those that are 125 percent of Federal poverty and below. It can go to many different things; assist with education, assist with jobs, assist with health issues, help with food costs, lodging, etc. The ACHES and PAINS programs are through the Grand County Rural Health Network. It is a non-profit that works closely with Public Health in their stop-gap programs that provide acute health care vouchers to low income uninsured children and adults. For the past years, the County has been receiving the CSBG grant for the vouchers for 125 percent of poverty and it costs a significant amount for administering the grant. This year, with more stringent requirements that DOLA is passing down, the Rural Health Network and Public Health looked at the cost of administering the grant. The administration costs are nearly as much as the $12,000 provided in the grant. Commissioner Newberry stated that what this discussion on was whether the administrative costs was worth having the money coming in. The County sent DOLA a letter saying “thanks, but no thanks” because it costs the County more to administer the grant than the County gets from the grant. After that DOLA, sent their representative up saying “can’t you find some way to use the money and here are some other options” and that is what got us here today. Commissioner Newberry stated that he believes this will cause a ripple effect back up. The bureaucracy is what everyone is talking about; all of the reporting is making it so cumbersome that it is not worth getting the grants. Commissioner Newberry stated that he believes that the message is getting through to the granting agencies. Ms. Belew-LaDue stated that the Tripartite Board decided to not accept the grant because the money is not going to the people that need it. The other entities that received this grant in the past turned it down years ago because of the reporting requirements. Ms. Underbrink Curran suggested that a follow-up letter be sent stating that the grant application was reviewed again and it was confirmed that a vast majority of the money does not go to the poor, but goes to administration – so what is the point. Ms. Underbrink Curran will pen a letter for the Board. Ms. Belew-LaDue stated that the grant states that only 10 percent go to administration. What is happening is that Grand County is subsidizing because of the cost of administration. Ms. Belew-LaDue stated that she received confirmation from Mr. Winkler that refusing this grant would not affect any other funding. Finance Director Scott Berger, Finance Director, presented the Warrant Register and Expenditure List to be paid on June 8, 2011, for vendor payments. The list for this period was verified for the Board’s approval. Commissioner Newberry moved to approve and sign the general warrants and Social Services warrants to be paid on June 8, 2011. The motion passed. Housing Authority The Board convened a Special meeting of the Grand County Housing Authority. Public Comments EMS Chief Ray Jennings provided the Board with a series of contracts for improvements to Station Nos. 1, 2, and 4. For Station No. 4, it is to replace the lighting with Dave Peterson Electric Inc. in an amount of $4,569. Commissioner Newberry moved to approve the Construction Contract between Grand County and Dave Peterson Electric, Inc., in an amount not to exceed $4,569 for work at EMS Station No. 4. The motion passed. Minutes – Special Meeting of the Grand County Board of County Commissioners June 6, 2011 Page 3 of 11 Chief Jennings presented a contract with Sunset Flooring for flooring work at Station No. 1 to replace the carpet in the meeting areas and replacing some vinyl. The contract is in the amount of $2,978.36. Commissioner Newberry moved to authorize the Chair to sign the Construction Contract between Grand County and Sunset Flooring, Inc. for an amount not to exceed $2,978.36 for the flooring project in Station No. 1. The motion passed. Chief Jennings presented a contract for a concrete project at Station No. 1 with Maple Street Builders, Inc. in an amount not to exceed $9,263.76. Commissioner Newberry moved to approve the Construction Contract between Grand County and Maple Street Builders, Inc., for the concrete project at Station No. 1 in an amount not to exceed $9,263.76 and authorize the Chair to sign. The motion passed. Chief Jennings presented a contract for concrete work at Station No. 2 with Maple Street Builders, Inc. in an amount not to exceed $3,556. Commissioner Newberry moved to approve the Construction Contract between Grand County and Maple Street Builders, Inc. for concrete work at EMS Station No. 2 in an amount not to exceed $3,556 and authorize the Chair to sign. The motion passed. Road and Bridge Supervisor Ken Haynes stated that County Road 134 did slide enough to break the phone cable this week. Mr. Haynes stated that the YMCA wants magnesium chloride on County Road 53. Mr. Haynes stated that he was contacted by the Department of Water Quality last week and they will be checking out the wells at the landfill. Mr. Haynes suggested that the County cancel the contract for the camera installation at the landfill because he is worried that the weight of the slide will crush the camera. Division of Natural Resources Jennifer Scott stated that there was a roadless rule put into effect in 2001 that has been contested ever since that time. It came about that Colorado, in 2005, petitioned to allow a joint effort with Idaho to collaborate and determine what kind of roads they would like to see. The two proposals that are out now are a synopsis of what the State Task Force put together. Proposal No. 2 appears to be the most favored by the State of Colorado. The Proposal does not change any of the existing boundaries except one small area of Vasquez. That would affect Denver Water in summer month maintenance but not in winter months. The overall acreage that has been put into roadless and the upper tier have been reduced from the original 2001 roadless rule. Ms. Scott stated that they took out already Congressionally designated areas and any areas that have been substantially altered; such as ski areas. They put in non-inventory roadless areas with roadless characteristics which accounts for another 400,000 acres.
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