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Meeting Papers 8Th January 2020

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Meeting Papers 8Th January 2020 Black Torrington Parish Council Leasefield Farm, Halwill Junction, Beaworthy EX21 5XU Telephone: 07809 688 725 Email: [email protected] To All Black Torrington Parish Councillors, You are hereby summoned to attend a Meeting of Black Torrington Parish Council, which will be held on Wednesday, 8th January 2020, 7:00 pm at the Chapel School Room, Black Torrington for the purpose of transacting the following business. In accordance with the Public Bodies (Admission to Meetings) Act 1960 members of the public are welcome to attend. D Osborne 02/01/2020 Members of the press and public requiring access to any of the documents mentioned in this agenda are asked to contact the Town Clerk (electronic links to documents are provided where available). AGENDA 1. Election of chair for the municipal year to May 2020. Or if no candidates, for the current meeting 2. To receive and accept apologies (Please make any apologies known to the Parish Clerk) 3. Declarations of Interest - To receive declarations of personal interest and disclosable pecuniary interests (DPI’s) in respect of items on this agenda. 4. Parish Council Minutes - To approve and sign the minutes of the Black Torrington Parish Council meetings held on 13th November 2019 as a correct record. 5. Matters Arising - At the discretion of the Chairman, to report on matters arising from the minutes of the Meeting held November 2019, for information only. 6. Order of Business - At the discretion of the Chairman, to adjust, as necessary, the order of agenda items to accommodate visiting members, officers or members of the public. 7. Public Question Time - At the discretion of the Chairman, to receive questions from members of the public relevant to the work of the Council. 8. Councillor Reports - At the discretion of the Chairman, to receive reports from Councillors (Parish, District, and County) and representatives of the Council - strictly for information only. 9. Finances – a) Budget agreement b) Precept agreement c) Bills to pay, cheques to be raised 10. Chairman’s and Clerk’s Announcements - To receive any announcements which the Chairman and Clerk may wish to make. For information only. 11. To consider whether the Parish Council should become a member of the Campaign for the Protection of Rural England (CPRE) 12. Overflow car park – a) Progress report b) White Line layout 13. Flooding at “the Maltings” 14. Torridge District Council - Planning Applications TDC Planning Public Access Portal Torridge District Council, the determining Authority, has asked for comments from this Parish Council on the following planning applications: Reference: 1/0991/2019/FUL Proposal: Provision of a single residential dwelling Location: Chilla House Cabin, Chilla, Beaworthy, Devon For information only, the following application has been taken to Appeal: Reference: 1/0565/2019/FUL Appeal Ref: APP/W1145/W/19/3238655 Proposal: Provision of a single residential dwelling Location: Chilla House Cabin, Chilla, Beaworthy, Devon For information only, Torridge District Council, the determining Authority, has approved the following planning applications: Reference: 1/0777/2019/FUL Proposal: Two storey dwelling and garage Location: Land Adjacent To Budaire Bungalow, Highampton, Beaworthy, Devon 15. To note March 11th as the date of the next meeting 16. Close Bills for payment January 2020 Current Account Date Payee Amount Ex VAT Amount inc VAT Brief details of supply 04/01/2020 Dave Hockin Plant Hire Ltd £24,815.85 £29,779.02 Overflow Car Park 10/10/2019 Playing Field Committee £1440.00 £1440.00 Grass Cutting 08/01/2020 Kate Scrivener for Playing Field Committee £123.00 £123.00 Fireworks insurance 16/12/2019 Parish Magazine Printing £211.20 £211.20 BT Times printing 29/09/2019 PKF Littlejohn LLP £240.00 £288.00 Audit replacement cheque 06/12/2019 Hole of Devon £50 £50 Christmas Tree 08/01/2020 Black Torrington Methodist Church £120 £120 Hall Hire 12 meetings STC Total for month ex VAT £27,000.05 Total for month inc VAT £32,011.22 VAT for month £5011.17 subject to amount reclaimed from the Dave Hockin invoice BLACK TORRINGTON PARISH COUNCIL - BUDGET 2019/20 2019 2020 REVISED BUDGET TOTALS YET TO FCAST VARIANCE 2019/20 ACTUALS FORECAST FOR YEAR PAY 2019/20 £ April May June July Aug Sep Oct Nov Dec Jan Feb Mar 19/20 Insurance 510 578 123 701 - 701 -191 DALC Affiliation 100 98 98 - 98 2 Domain Name/Hosting 67 60 12 72 - 72 -5 Software 140 - - - 140 Audit 200 240 240 - 240 -40 Admin expenses 100 36 18 54 - 54 46 Hall Hire 150 43 120 163 - 163 -13 Clerk 2,573 54 643 643 1,341 1,232 2,573 0 Training 100 30 30 70 100 0 Travel/Subsistence 100 - 100 100 0 Mem. Garden upkeep 100 96 96 - 96 4 BT Times net 500 242 227 211 220 211 220 1,332 - 840 492 8 Playing Fields/Grass cutting 1,500 1,440 1,440 - 1,440 60 Christmas Tree 50 50 50 - 50 0 War memorial incremental 500 - 500 500 0 Minor road repairs 500 - 500 500 0 Grants/s137fete prize 125 83 83 42 125 0 Reserves 2,292 79 612 123 814 1,478 2,292 0 9607 688 681 - 888 - 823 12 1,016 - 2,184 - 220 6,513 3,082 9,595 12 checks: 9595 12 APPROVED APPROVED PROPOSED BUDGET BUDGET BUDGET YEAR ON YEAR 2018-19 2019-20 2020-21 VARIANCE £ £ £ £ Insurance 500 510 578 68 DALC Affiliation 100 100 100 0 Domain Name/Hosting 67 67 67 0 Software 140 140 - -140 Audit 200 200 200 0 Admin expenses 100 100 100 0 Hall Hire 150 150 150 0 Statutory Clerk 2,500 2,573 2,573 0 Training 100 100 100 0 Travel/Subsistence 100 100 100 0 Mem. Garden upkeep 100 100 100 0 BT Times Net 500 500 500 0 Grass cutting 1,500 1,500 1,500 0 Christmas Tree 50 50 100 50 War memorial incremental 500 500 500 0 Minor road repairs 500 500 500 0 Discretionary Grants/s137fete prize 125 125 125 0 Reserves 2,292 2,292 2,314 22 9524 9607 9607 0 Variance 83 0 05 January 2020 (2019-2020) Black Torrington RECONCILIATION From Accounts 13th December . Reserve Ac £3,180.00 Current Ac £43,895.72 £47,075.72 Payments not cashed . Subtract.. (£2,184.20) Receipts not entered . Add…….. £0.00 Cash as day book £44,891.52 Add payments to come VAT reversal £3,155.80 Contribution to Overflow Car Park from Hall £5,000.00 Total to come . Add . £8,155.80 £53,047.32 Minus restricted funds Balance of precept yet to pay (£3,082.29) Contribution to VH car park (£29,779.02) Ring fenced P3 (£225.00) Ring fenced for toilet (£1,000.00) Minor road repairs (£500.00) War mem repairs (£2,000.00) £16,461.01 Unrestricted £16,461.01 (Plus unspent reserves) Black Torrington Parish Council Leasefield Farm, Halwill Junction, Beaworthy EX21 5XU Telephone: 07809 688 725 Email: [email protected] To All Black Torrington Parish Councillors, You are hereby summoned to attend a Meeting of Black Torrington Parish Council, which will be held on Wednesday, 8th January 2020, 7:00 pm at the Chapel School Room, Black Torrington for the purpose of transacting the following business. In accordance with the Public Bodies (Admission to Meetings) Act 1960 members of the public are welcome to attend. D Osborne 02/01/2020 Members of the press and public requiring access to any of the documents mentioned in this agenda are asked to contact the Town Clerk (electronic links to documents are provided where available). AGENDA 1. Election of chair for the municipal year to May 2020. Or if no candidates, for the current meeting 2. To receive and accept apologies (Please make any apologies known to the Parish Clerk) 3. Declarations of Interest - To receive declarations of personal interest and disclosable pecuniary interests (DPI’s) in respect of items on this agenda. 4. Parish Council Minutes - To approve and sign the minutes of the Black Torrington Parish Council meetings held on 13th November 2019 as a correct record. 5. Matters Arising - At the discretion of the Chairman, to report on matters arising from the minutes of the Meeting held November 2019, for information only. 6. Order of Business - At the discretion of the Chairman, to adjust, as necessary, the order of agenda items to accommodate visiting members, officers or members of the public. 7. Public Question Time - At the discretion of the Chairman, to receive questions from members of the public relevant to the work of the Council. 8. Councillor Reports - At the discretion of the Chairman, to receive reports from Councillors (Parish, District, and County) and representatives of the Council - strictly for information only. 9. Finances – a) Budget agreement b) Precept agreement c) Bills to pay, cheques to be raised 10. Chairman’s and Clerk’s Announcements - To receive any announcements which the Chairman and Clerk may wish to make. For information only. 11. To consider whether the Parish Council should become a member of the Campaign for the Protection of Rural England (CPRE) 12. Overflow car park – a) Progress report b) White Line layout 13. Flooding at “the Maltings” 14. Torridge District Council - Planning Applications TDC Planning Public Access Portal Torridge District Council, the determining Authority, has asked for comments from this Parish Council on the following planning applications: Reference: 1/0991/2019/FUL Proposal: Provision of a single residential dwelling Location: Chilla House Cabin, Chilla, Beaworthy, Devon For information only, the following application has been taken to Appeal: Reference: 1/0565/2019/FUL Appeal Ref: APP/W1145/W/19/3238655 Proposal: Provision of a single residential dwelling Location: Chilla House Cabin, Chilla, Beaworthy, Devon For information only, Torridge District Council, the determining Authority, has approved the following planning applications: Reference: 1/0777/2019/FUL Proposal: Two storey dwelling and garage Location: Land Adjacent To Budaire Bungalow, Highampton, Beaworthy, Devon 15.
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