AGENDA CHOCOLAY TOWNSHIP BOARD Board Room – Chocolay Township Hall July 8, 2019 - 5:30 P.M.
I. MEETING CALLED TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL: Richard Bohjanen (Supervisor), Max Engle (Clerk), Ben Zyburt (Treasurer), Dave Lynch, Mark Maki, Donald Rhein, Judy White (Trustees). IV. APPROVAL OF AGENDA – Additions/Deletions. V. PUBLIC COMMENT VI. CONSENT AGENDA A. Approve Minutes of Previous Meeting – June 10, 2019 Regular Meeting. B. Approve Minutes of Previous Meeting – June 25, 2019 Special Meeting. C. Approve Revenue and Expenditure Reports – January 1 through May 31, 2019. D. Approve Bills Payable, Check Register Reports – May 25 and June 4, 18 and 28, 2019. E. Approve Bills Payable, Regular Payroll – June 13 and 27, 2019. F. Approve Treasurer’s Report, Certificates of Deposit and Investment Reports – May 31, 2019. G. Approve Treasurer’s Report, Fund Withdrawal and Deposit Report – June 27, 2019. VII. SUPERVISOR’S REPORT VIII. CLERK’S REPORT IX. TREASURER’S REPORT X. PLANNING COMMISSION REPORT XI. ZONING BOARD OF APPEALS REPORT XII. PUBLIC HEARING – None. XIII. PRESENTATIONS – None. XIV. UNFINISHED BUSINESS – None. XV. NEW BUSINESS A. Approve Budget Amendment 4-2019, Capital Improvements to Reflect Receipt of KBIC 2% Funds. B. Declare Township Property Surplus and Authorize Staff to Sell Surplus Property to Highest Bidder. C. Authorization to Expend Capital Improvement Funds, Pay Request 9, Elevated Water Storage Tank. D. Authorization to Expend Capital Improvement Funds, Replacement of Township Sign. E. Authorization to Expend Wastewater Funds, Sewer Ordinance Rewrite. F. Consideration of Bid Received for Silver Creek Recreation Area Project. G. Consideration of CUPPAD Membership.
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XVI. PUBLIC COMMENT XVII. MEETING MINUTES, INFORMATION AND CORRESPONDENCE A. Minutes – Chocolay Township Planning Commission; Regular Meeting of June 17, 2019; Draft. B. Minutes – Marquette Area Wastewater Treatment Facility Advisory Board; Regular Meeting of May 16, 2019; Final. C. Minutes – US 41 Corridor Advisory Group, May 14, 2019, Final. D. Minutes – Marquette County Solid Waste Management Authority; Special Meeting of June 6, 2019; Draft. E. Minutes – Marquette County Solid Waste Management Authority; Regular Meeting of June 19, 2019; Draft. F. Minutes – Marquette County Planning Commission; Regular Meeting of April 3, 2019; Final. G. Information – MCSWMA Single Stream Recycling Business Plan. H. Information – MCSWMA Response to MCTA Regarding Single Stream Plan. I. Information – MCSWMA Response to Michigamme Township Regarding Single Stream Plan. J. Information – MCSWMA New Fee Schedule. K. Information – July 2019 Chocolay Township Newsletter. L. Correspondence – Elizabeth Delene; July 2, 2019. M. Correspondence – Deborah Mulcahey; July 3 and June 19, 2019. XV. ADJOURNMENT
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June 10, 2019
A Regular meeting of the Chocolay Township Board was held on Monday, June 10, 2019 at the Chocolay Township Hall, 5010 U S 41 South, Marquette, MI. Supervisor Bohjanen called the meeting to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE.
TOWNSHIP BOARD. PRESENT: Richard Bohjanen, Ben Zyburt, Max Engle, David Lynch, Judy White, Don Rhein, Mark Maki. STAFF PRESENT: Jon Kangas, Suzanne Sundell, Dale Throenle, Scott Jennings, Brad Johnson
APPROVAL OF AGENDA. Rhein moved, Zyburt seconded that the agenda be approved as presented. MOTION CARRIED
PUBLIC COMMENT. Deborah Mulcahey, 633 Lakewood Lane – has three issues she would like to address – (1) sign ordinance – not in support of it becoming a police enforceable ordinance; (2) minutes – has a strong concern that there is no record of the letter from the Marquette County Planning Commission regarding rentals and she feels it needs to be part of the record; and (3) Master Plan and its relation to rentals and the Marquette County Planning Commission.
Mark Maki, 370 Karen Road – spoke on the sign ordinance language. Maki also addressed the minutes and his public comment not being in detail. Also commented on the Marquette County Planning Commission letter.
Elizabeth Delene, 232 Kawbawgam Road – she still is having issues with the casino about garbage in her yard. Has tried dealing with the casino with no success. Called the Township and was not satisfied with the answers she received from the Zoning Administrator, and felt he was rude to her. Delene gave a handwritten note to Manager Kangas explaining the comments.
Tom Mahaney, Ortman Road – commented on the road construction on Ortman Road. Has a parcel of property that he is not able to access due to the drainage ditch. He would like to request a culvert. Manager Kangas spoke on the cost to do this (approximately $3,000). This is an undeveloped lot, so there is not an official driveway. Trustee Maki suggested this be added to the agenda for the special meeting on June 25.
White moved and Rhein seconded to put this item on the agenda for the June 25, 2019 Special Meeting, to be presented with a cost analysis and a budget amendment. MOTION CARRIED
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Mahaney also addressed the issue of speeding on Ortman Road – there are a lot of people that walk and bike on this road, and it is a residential area.
Paul Daignault, 136 Brewer Drive – he is a new home owner in the Township. Asked about the Association By-laws, and one home not meeting the conditions. He has also noticed a new road that’s being built, and wondered if the Township was aware. He has made a significant investment, and is not looking for a trailer park / campground situation. Concerned about the length of stay at the campground and if this area is being policed. Supervisor Bohjanen stated they would need to research the issues. Planner Throenle explained the zoning and permitting process, and stated the campground is not a year round facility. Chief Jennings indicated that policing of the area is happening.
Dave Mowan, 475 Lakewood Lane – starting preparation for Harvey Daze. They are looking at holding this on September 14 at Silver Creek Recreation Area. He also thanked the Board for their participation. The Board decided this item could be added to the agenda for the June 25 Special Meeting.
PUBLIC COMMENT CLOSED AT 5:55 pm.
CONSENT AGENDA AGENDA ADDITIONS/DELETIONS. A. Approve Minutes of Previous Meeting – May 13, 2019 Regular Meeting. B. Approve Revenue and Expenditure Reports – January 2, 2019 through April 30, 2019. C. Approve Bills Payable, Check Register Reports – May 8, 2019 (Check #’s 23249 - 23268, in the amount of $17,383.04), and May 22, 2019 (Check #’s 23269, in the amount of $105,757.33). D. Approve Bills Payable, Regular Payroll – May 2, 2019 (Check #’s DD65 – DD80 and Check #’s 10804 - 10808, Federal, State, and MERS for a total of $32,465.61), May 16, 2019 (Check #’s DD81 – DD98 and Check #’s 10809 - 10813, Federal, State, and MERS for a total of 33,286.72), and May 30, 2019 (Check #’s DD99 – DD129 and Check #’s 10814 – 10818, Federal, State, and MERS for a total of $38,432.14). E. Approve Treasurer’s Report, Certificates of Deposit and Investment Reports – April 30, 2019. F. Approve Treasurer’s Report, Fund Withdrawal and Deposit Report – May 31, 2019.
Trustee Maki had questions on the minutes and his comments on three different issues and how they were reflected in the minutes. Supervisor Bohjanen explained there are certain things that cannot be changed.
Trustee Maki also had a question on the attorney bill. Supervisor Bohjanen stated that he reviews the bills and most recently it would involve the review of ordinances by the attorney.
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White moved, Lynch seconded that the Consent Agenda be approved as presented. AYES: 5 NAYS: 2 (Rhein, Maki) MOTION CARRIED
SUPERVISOR’S REPORT Supervisor Bohjanen indicated he will be attending the U.P. Energy Summit on Friday, June 14 at Northern. He will also be attending a professional development seminar for township supervisors on July 11 and 12.
CLERK’S REPORT None.
TREASURER’S REPORT Treasurer Zyburt reported a $250,000 CD matured at Southern MI Bank at 2.1%. With the proceeds a 2-year CD was purchased at Flagstar Bank at 2.45%.
PLANNING COMMISSION REPORT Trustee Rhein indicated that the Planning Commission had started to look at the Sign Ordinance.
ZONING BOARD OF APPEALS REPORT Trustee Maki indicated that the Zoning Board of Appeals has not met, but there is an upcoming meeting on June 27. He has asked for follow up on past decisions.
LIBRARY ADVISORY COMMITTEE – Trustee White reported last Wednesday there was a ribbon cutting at the library on the new renovations.
PRESENTATIONS – 2019 AUDIT. Mike Grentz from Anderson Tachman and Company PLC presented the FY2018 audit. He indicated that this was an unmodified audit. The change in net position was $404,574 (with $147,817 from enterprise funds and the rest from governmental funds) and the total net positon on the whole is 9.79 million. The net pension liability is at $132,150, which is 93% funded. The Township exceeded budgeted revenues and kept expenses below what was budgeted. We did not find any material weaknesses or significant deficiencies with internal control. According to auditing standards we do have to report to the State 2018-001 Assist in preparing financial statements and footnotes. There was one instance of non-compliance, with a budget amendment not made in a timely manner. This will be more closely monitored. There were no other significant issues.
Grentz also discussed upcoming changes on how some transactions are handled (especially with the Trust and Agency account).
Trustee Maki questioned the underfunding on the pension plan. Grentz explained that it has to do with ups and downs in the market, and that at 93% funded, we are still in a good position,
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even though our liability is $132,150. Engle asked what percentage should be going into the pension at this point. Grentz indicated 11% - 12% would be ideal.
APPROVE ADDENDUM FOR SOLID WASTE / RECYCLING COLLECTION SERVICES CURBSIDE RESIDENTIAL TO REFLECT SELECTED BID ALTERNATE AND NOVEMBER 1, 2019 INCREASE IN LANDFILL TIPPING FEES. Lynch moved, Zyburt seconded to approve the bid addendum for the July 2019 through June 2026 Curbside Residential Solid Waste Collection contract to reflect price increases caused by the $6.00/ton tipping fee increase at the county landfill and to authorize the Township Supervisor to sign the provided Addendum. ROLL CALL VOTE AYES: Maki, Rhein, White, Lynch, Zyburt, Engle, Bohjanen NAYS: None MOTION CARRIED
APPROVE BUDGET AMENDMENT 3-2019, CAPITAL IMPROVEMENTS TO REFLECT RECEIPT OF MCOLES FUNDING. Motion by White, supported by Rhein, Whereas, a budget was adopted by the Chocolay Township Board to govern the expenditures of anticipated capital improvements fund receipts within the Township on November 12, 2018 for the next fiscal year, and Whereas, as a result of unanticipated changes in revenues and/or revenues and expenditures, Now Therefore, Be It Hereby Resolved, that the aforesaid budget be hereby modified as follows:
EXPENDITURE PREVIOUS CHANGE AMENDED Police Training Capital Outlay $ 1,529.69 $395.75 $ 1.925.44 401.306.957
REVENUE PREVIOUS CHANGE AMENDED State of MI 401.543 $ 0 $395.75 $ 395.75
ROLL CALL VOTE AYES: Maki, Rhein, White, Lynch, Zyburt, Engle, Bohjanen NAYS: None MOTION CARRIED
AUTHORIZATION TO EXPEND CAPITAL IMPROVEMENT FUNDS FOR PAY REQUESTS 7 AND 8 FOR THE ELEVATED WATER STORAGE TANK. Lynch moved and Zyburt seconded to authorize payment of Pay Applications 7 and 8 in the amounts of $26,527.56 and $78,707.17, respectively, using Capital Improvement Funds from Fire Account 401.340.002.972, Ojibwa Water Reservoir ROLL CALL VOTE AYES: Rhein, Lynch, Zyburt, Engle, Bohjanen
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NAYS: Maki, White MOTION CARRIED
AUTHORIZATION TO EXPEND CAPITAL IMPROVEMENT FUNDS FOR ENGINEERING ANALYSIS AND DESIGN OF REPAIRS TO MARINA BOARDWALK. Engle moved and Rhein seconded that the Chocolay Township Board approves the expenditure of no more than $4,200.00 to GEI Consultants for the design details to have the boardwalk repaired to today’s standards. This is to be paid out of Marina Capital Improvements 401.544.972.000. ROLL CALL VOTE AYES: Maki, Rhein, White, Lynch, Zyburt, Engle, Bohjanen NAYS: None MOTION CARRIED
AUTHORIZATION TO EXPEND WASTEWATER CAPITAL IMPROVEMENT FUNDS FOR PAY REQUEST 1 FOR SEWER SYSTEM EXPANSION (USING 2% FUNDS PREVIOUSLY RECEIVED). Lynch moved and Zyburt seconded to approve Pay Application 1 for the additional sewer costs due to permit review in the amount of $5,761.53 with funds coming from account 571.571.657.000. ROLL CALL VOTE AYES: Maki, Rhein, White, Lynch, Zyburt, Engle, Bohjanen NAYS: None MOTION CARRIED
AUTHORIZATION TO ENTER INTO CONTRACT WITH MCRC FOR 2019 CRACK FILLING (RIVERSIDE ROAD AREA). Zyburt moved and Lynch seconded to enter into a contract with MCRC to perform overband crack filling utilizing the low bidder, Wolverine Sealcoating LLC, for the bid amount of $5,355.00 and with funds coming from the road millage account 204.440.957. ROLL CALL VOTE AYES: Maki, Rhein, White, Lynch, Zyburt, Engle, Bohjanen NAYS: None MOTION CARRIED
DISCUSSION OF 2% PASS-THROUGH FUNDS REQUEST FOR THE NEW FREE STORE. White moved and Lynch seconded to not approve the request to serve as a 2% pass-through for the New Free Store, because of the fact that although it does provide benefit to the people of the Township and also others in the County, it does not provide a direct benefit to Chocolay Township. MOTION CARRIED
DISCUSSION OF TOWNSHIP ORGANIZATIONAL CHART / CHAIN OF COMMAND. Supervisor Bohjanen indicated the reason for this was to go over the chain of command when it comes to who gets to direct who on what to do. The feeling is that since there is a Township Manager, directives should be going through him. In some cases, this is tending to be overlooked
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by certain members of the Board. Manager Kangas indicated that he needed to know that the Board was sending the directive and not individual Board members.
Lynch moved and White seconded to utilize and enforce the chain of command as presented. AYES: 6 NAYS: 1 (Maki) MOTION CARRIED
Supervisor Bohjanen indicated that at some time in the future, there will be a directive coming to the Board on the chain of command.
PUBLIC COMMENT None
Lynch moved Engle seconded to adjourn the meeting. MOTION CARRIED
The meeting was adjourned at 7:06 pm.
INFORMATIONAL REPORTS AND COMMUNICATIONS.
A. Minutes – Chocolay Township Planning Commission, Regular Meeting of May 20, 2019, Draft.
B. Minutes – Marquette Area Wastewater Treatment Facility Advisory Board, Regular Meeting of April 18, 2019, Final.
C. Minutes – Marquette County Solid Waste Management Authority, Regular Meeting of May 22, 2019, Draft.
D. Information – June 2019 Chocolay Township Newsletter.
______Max Engle, Clerk Richard Bohjanen, Supervisor
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VI.B
June 25, 2019
A Special meeting of the Chocolay Township Board was held on Tuesday, June 25, 2019 at the Chocolay Township Hall, 5010 U S 41 South, Marquette, MI. Supervisor Bohjanen called the meeting to order at 5:30 p.m.
PLEDGE OF ALLEGIANCE.
TOWNSHIP BOARD. PRESENT: Richard Bohjanen, Ben Zyburt, Max Engle, David Lynch, Judy White, Don Rhein, Mark Maki. STAFF PRESENT: Jon Kangas, Suzanne Sundell, Dale Throenle, Brad Johnson, Tony Carrick, Lee Gould OTHERS: Natalia Rutkowski, Rutkowski Court Reporting, LLC
APPROVAL OF AGENDA. Lynch moved, Engle seconded that the agenda be approved as presented. MOTION CARRIED
PUBLIC COMMENT. Deborah Mulcahey, 633 Lakewood Lane – feels that the Board needs to set policy on public comment and what gets included in the packet. This is in reference to a letter she sent to the Board last week regarding her opposition to the culvert request on undeveloped land by T. Mahaney. Mulcahey read her comments to the Board, and also showed the Board a picture of the property. She feels there should also be a policy regarding these types of requests and how taxpayer money is spent. In regards to the Township Manager vacancy, she questioned where the letter of resignation was, as it was not in the packet. Urged the Board to decide what they really need in a manager. Board needs to make decisions on issues.
PUBLIC COMMENT CLOSED AT 5:55 pm.
PRESENTATIONS – EGLE SRF PROJECT PLAN – LIFT STATION REPLACEMENT PROJECT. Sean Beckman, GEI Consultants, Project Manager for the Lift Station Replacement Project. Beckman stated that the presentation is a requirement for application for the funding that is necessary to proceed with the project. Beckman will present a brief background, plan improvements, project funding, and anticipated project schedule.
Background: originally constructed in 1975 and is almost 45 years old. Usual life for a sewer system is 20 years. In 2018, Chocolay Township undertook a Sewer Asset Management Plan performed by GEI Consultants. GEI performed an inventory of the entire system, an assessment of the assets, and condition ratings.
As part of the Asset Management Plan, GEI identified capital improvements, which included replacement of the five existing lift stations, the three existing grinder stations, required addition
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of SCATA (Supervisory Control and Data Acquisition) real time reporting, and addition of 5 standby (permanent) generators at the lift stations and 3 portable generators for the grinder stations.
Alternatives to consider: Rehabilitation, Replacement, or do nothing. The estimate for the project is $2.9 million
Project funding – evaluated three types of funding: Open market bonds, which is the most expensive. US Rural Utility Service Rural Loan Program EGLE (former DEQ) State Revolving
The EGLE State Revolving was the best option. After a meeting with Township Staff, the Township Treasurer, and the Township Auditor, the plan is to use $1 million from the Sewer Fund (current Fund Balance amount is approximately $1.75 million and anticipate borrowing $1 million from the General Fund and pay the interest to the General Fund, rather than paying the State. The terms of the loan from the State are 2% for 20 years, and we would be borrowing $910,000.
Anticipated Schedule: The paperwork is to be submitted to EGLE July 1. Based on EGLE review, GEI should be able to start design work in the Summer / Fall of 2019, with bid documents prepared around January 2020, loan closing in the first quarter of 2020, and construction would begin Spring of 2020.
PUBLIC HEARING – EGLE SRF PROJECT PLAN – LIFT STATION REPLACEMENT PROJECT Public Hearing was opened at 6:50 pm. Deborah Mulcahey, 633 Lakewood Lane – asked that the pictures that were included in the packet be pulled up on screen. She felt it was confusing on how it was presented, as all the lift stations were showing (old and new), which makes it seem like all the stations are in need of repair. She also addressed the issue of user fees, the increase, and base fees. Feels that upgrading the sewer system is a prudent thing to do, but does not want everyone to bear the cost when not all receive the benefit.
Trustee Maki indicated that his understanding was that the cost of the project is being paid by the sewer fund and users. He also asked about a letter from public health – Beckman indicated that this was not available at time of publication, but they have received a letter from EGLE saying they are in support of the replacement, based on the age of the stations.
Jill Vessels, 646 Cherry Creek Road - wondered if global warming had been taken into account.
RESOLUTION ADOPTING FINAL PROJECT PLAN FOR WASTEWATER SYSTEM IMPROVEMENTS AND DESIGNATING AN AUTHORIZED PROJECT REPRESENTATIVE. 1. PROJECT PLAN Lynch moved, and Zyburt seconded that having presented the Project Plan to the public and conducted a Public Hearing, the Project Plan be adopted as presented.
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ROLL CALL VOTE AYES: Maki, Rhein, White, Lynch, Zyburt, Engle, Bohjanen NAYS: None MOTION CARRIED
2. AUTHORIZED REPRESENTATIVE Zyburt moved, and White seconded that the Township Manager be designated as the Authorized Representative for the proposed project and to authorize the representative to sign all required documents for the funding application and subsequent loan. ROLL CALL VOTE AYES: Maki, White, Lynch NAYS: Rhein, Zyburt, Engle, Bohjanen MOTION FAILED
Alternate Motion: Zyburt moved, and Rhein seconded that the Township Supervisor be designated as the Authorized Representative for the proposed project and to authorize the representative to sign all required documents for the funding application and subsequent loan. ROLL CALL VOTE AYES: Maki, Rhein, yburt, Engle, Bohjanen NAYS: White, Lynch MOTION CARRIED
3. RESOLUTION White moved, and Lynch seconded to adopt the Resolution Adopting a Final Project Plan for Wastewater System Improvements, as presented, and to authorize GEI Consultants to submit the plan to EGLE on behalf of the Township. ROLL CALL VOTE AYES: Maki, Rhein, White, Lynch, Zyburt, Engle, Bohjanen NAYS: None MOTION CARRIED
CONSIDER PURCHASE AND PLACEMENT OF DRIVEWAY CULVERT AT UNDEVELOPED LOT ON ORTMAN ROAD. White moved, and Engle seconded to deny payment for the culvert for an undeveloped lot on Ortman Road owned by Tom Mahaney. MOTION CARRIED
ACCEPT LETTER OF RESIGNATION FROM TOWNSHIP MANAGER AND CONSIDER REPLACEMENT SEARCH OPTIONS. Engle moved, and Lynch seconded to accept the Township Manager’s letter of resignation. MOTION CARRIED
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White moved, and Lynch seconded that applications for the Township Manager position be received by July 31, 2019 at 4:00 p.m. MOTION CARRIED
PUBLIC COMMENT Deborah Mulcahey, 633 Lakewood Lane – questions on general supervision versus direct supervision.
Lynch moved Zyburt seconded to adjourn the meeting. MOTION CARRIED
The meeting was adjourned at 6:28 pm.
INFORMATIONAL REPORTS AND COMMUNICATIONS.
A. MPSC Notice of Hearing for the Gas Customers of Semco Energy Gas Company (included due to deadlines prior to regular July meeting).
______Max Engle, Clerk Richard Bohjanen, Supervisor
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07/02/2019 12:16 PM REVENUE REPORT FOR CHOCOLAY TOWNSHIP VI.CPage 1/4 User: SUZANNES PERIOD ENDING 05/31/2019 : DB: Chocolay Township % Fiscal Year Completed: 41.37 ACTIVITY FOR 2019 YTD BALANCE MONTH AVAILABLE % BDGT GL NUMBER DESCRIPTION AMENDED BUDGET 05/31/2019 05/31/2019 BALANCE USED Fund 101 - GENERAL FUND Revenues Dept 000.000 101-000.000-402.000 PROPERTY TAXES 779,000.00 0.00 0.00 779,000.00 0.00 101-000.000-441.000 LOCAL COMM STAB SHARE TAX 7,000.00 2,899.05 0.00 4,100.95 41.42 101-000.000-446.000 PENALTIES & INTEREST 500.00 579.05 76.53 (79.05) 115.81 101-000.000-487.000 TRAILER PARK FEES 600.00 157.50 0.00 442.50 26.25 101-000.000-504.000 ZONING PERMIT FEES 6,400.00 1,675.00 480.00 4,725.00 26.17 101-000.000-511.000 ANIMAL LICENSES 300.00 90.00 34.00 210.00 30.00 101-000.000-543.000 STATE OF MICHIGAN 4,400.00 0.00 0.00 4,400.00 0.00 101-000.000-545.000 LIQUOR INSPECTION FEE 2,900.00 2,250.00 0.00 650.00 77.59 101-000.000-565.000 STATE REVENUE SHARING 500,000.00 161,983.00 0.00 338,017.00 32.40 101-000.000-579.000 PAYMENT IN LIEU 15,200.00 15,768.27 0.00 (568.27) 103.74 101-000.000-583.000 FRANCHISE FEES 88,000.00 41,736.18 20,320.53 46,263.82 47.43 101-000.000-585.000 TELECOMMUNICATIONS 7,400.00 0.00 0.00 7,400.00 0.00 101-000.000-618.000 TAX COLLECTION FEES 60,000.00 29,892.71 18.24 30,107.29 49.82 101-000.000-640.000 REFUSE COLLECTION 177,000.00 70,124.50 11,380.00 106,875.50 39.62 101-000.000-651.000 LANDFILL ADMIN FEE 5,300.00 2,005.00 1,330.00 3,295.00 37.83 101-000.000-660.000 ORDINANCE FINES 12,000.00 4,256.67 1,250.37 7,743.33 35.47 101-000.000-665.000 INTEREST INCOME 6,500.00 12,789.04 884.64 (6,289.04) 196.75 101-000.000-678.000 REIMBURSEMENT FOR PROP TAXES 4,000.00 2,134.48 0.00 1,865.52 53.36 101-000.000-693.000 TAX COLLECTION REIMBURSEMENT 8,500.00 0.00 0.00 8,500.00 0.00 101-000.000-695.000 TRANSFER FROM FUND BALANCE 62,400.00 0.00 0.00 62,400.00 0.00 101-000.000-698.000 MISCELLANEOUS 26,374.50 2,887.18 441.17 23,487.32 10.95
Total Dept 000.000 1,773,774.50 351,227.63 36,215.48 1,422,546.87 19.80
TOTAL REVENUES 1,773,774.50 351,227.63 36,215.48 1,422,546.87 19.80
Fund 101 - GENERAL FUND: TOTAL REVENUES 1,773,774.50 351,227.63 36,215.48 1,422,546.87 19.80
Fund 204 - ROAD MILLAGE Revenues Dept 000.000 204-000.000-402.000 PROPERTY TAXES 360,000.00 0.00 0.00 360,000.00 0.00 204-000.000-446.000 PENALTIES & INTEREST 0.00 1.57 1.57 (1.57) 100.00 204-000.000-665.000 INTEREST INCOME 0.00 41.31 0.00 (41.31) 100.00
Total Dept 000.000 360,000.00 42.88 1.57 359,957.12 0.01
TOTAL REVENUES 360,000.00 42.88 1.57 359,957.12 0.01
Fund 204 - ROAD MILLAGE: TOTAL REVENUES 360,000.00 42.88 1.57 359,957.12 0.01
Fund 206 - FIRE DEPARTMENT MILLAGE Revenues 07/02/2019 12:16 PM REVENUE REPORT FOR CHOCOLAY TOWNSHIP Page 2/4 User: SUZANNES PERIOD ENDING 05/31/2019 : DB: Chocolay Township % Fiscal Year Completed: 41.37 ACTIVITY FOR 2019 YTD BALANCE MONTH AVAILABLE % BDGT GL NUMBER DESCRIPTION AMENDED BUDGET 05/31/2019 05/31/2019 BALANCE USED Fund 206 - FIRE DEPARTMENT MILLAGE Revenues Dept 000.000 206-000.000-665.000 INTEREST INCOME 0.00 0.84 0.00 (0.84) 100.00
Total Dept 000.000 0.00 0.84 0.00 (0.84) 100.00
TOTAL REVENUES 0.00 0.84 0.00 (0.84) 100.00
Fund 206 - FIRE DEPARTMENT MILLAGE: TOTAL REVENUES 0.00 0.84 0.00 (0.84) 100.00
Fund 212 - LIQUOR LAW ENFORCEMENT Revenues Dept 000.000 212-000.000-543.000 STATE OF MICHIGAN 2,900.00 0.00 0.00 2,900.00 0.00
Total Dept 000.000 2,900.00 0.00 0.00 2,900.00 0.00
TOTAL REVENUES 2,900.00 0.00 0.00 2,900.00 0.00
Fund 212 - LIQUOR LAW ENFORCEMENT: TOTAL REVENUES 2,900.00 0.00 0.00 2,900.00 0.00
Fund 265 - DRUG LAW ENFORCEMENT MONEY Revenues Dept 000.000 265-000.000-698.000 MISCELLANEOUS 0.00 1,300.87 0.00 (1,300.87) 100.00
Total Dept 000.000 0.00 1,300.87 0.00 (1,300.87) 100.00
TOTAL REVENUES 0.00 1,300.87 0.00 (1,300.87) 100.00
Fund 265 - DRUG LAW ENFORCEMENT MONEY: TOTAL REVENUES 0.00 1,300.87 0.00 (1,300.87) 100.00
Fund 271 - LIBRARY MILLAGE FUND Revenues Dept 790.000 - LIBRARY 271-790.000-402.000 PROPERTY TAXES 216,000.00 0.00 0.00 216,000.00 0.00
Total Dept 790.000 - LIBRARY 216,000.00 0.00 0.00 216,000.00 0.00 07/02/2019 12:16 PM REVENUE REPORT FOR CHOCOLAY TOWNSHIP Page 3/4 User: SUZANNES PERIOD ENDING 05/31/2019 : DB: Chocolay Township % Fiscal Year Completed: 41.37 ACTIVITY FOR 2019 YTD BALANCE MONTH AVAILABLE % BDGT GL NUMBER DESCRIPTION AMENDED BUDGET 05/31/2019 05/31/2019 BALANCE USED Fund 271 - LIBRARY MILLAGE FUND Revenues
TOTAL REVENUES 216,000.00 0.00 0.00 216,000.00 0.00
Fund 271 - LIBRARY MILLAGE FUND: TOTAL REVENUES 216,000.00 0.00 0.00 216,000.00 0.00
Fund 401 - CAPITAL IMPROVEMENTS FUND Revenues Dept 000.000 401-000.000-540.000 OTHER GRANTS 45,000.00 0.00 0.00 45,000.00 0.00 401-000.000-543.000 STATE OF MICHIGAN 0.00 4,395.75 4,395.75 (4,395.75) 100.00 401-000.000-582.000 KBIC 2% GAMING MONEY 651,044.38 620,000.00 0.00 31,044.38 95.23 401-000.000-665.000 INTEREST INCOME 0.00 611.19 0.00 (611.19) 100.00 401-000.000-669.000 INTEREST ON INVESTMENTS 6,000.00 7,620.01 666.34 (1,620.01) 127.00 401-000.000-670.000 RENT 15,000.00 6,250.00 1,250.00 8,750.00 41.67 401-000.000-699.101 TRANSFER FROM GENERAL FUND 32,000.00 0.00 0.00 32,000.00 0.00
Total Dept 000.000 749,044.38 638,876.95 6,312.09 110,167.43 85.29
TOTAL REVENUES 749,044.38 638,876.95 6,312.09 110,167.43 85.29
Fund 401 - CAPITAL IMPROVEMENTS FUND: TOTAL REVENUES 749,044.38 638,876.95 6,312.09 110,167.43 85.29
Fund 571 - WASTEWATER TREATMENT FUND Revenues Dept 000.000 571-000.000-696.000 LOAN PROCEEDS 2,250,000.00 0.00 0.00 2,250,000.00 0.00
Total Dept 000.000 2,250,000.00 0.00 0.00 2,250,000.00 0.00
Dept 571.000 - WASTEWATER TREATMENT 571-571.000-655.000 HOOK-UP FEES 2,500.00 0.00 0.00 2,500.00 0.00 571-571.000-656.000 USER'S FEES 280,000.00 161,976.78 23,191.30 118,023.22 57.85 571-571.000-657.000 SINKING FUND FEES 220,000.00 80,804.68 18,550.51 139,195.32 36.73 571-571.000-658.000 KBIC PLANT CAPACITY REIMBURSE 114,120.24 114,120.24 0.00 0.00 100.00 571-571.000-665.000 INTEREST INCOME 7,500.00 13,591.71 1,191.03 (6,091.71) 181.22 571-571.000-695.000 TRANSFER FROM FUND BALANCE 750,000.00 0.00 0.00 750,000.00 0.00 571-571.000-698.000 MISCELLANEOUS 0.00 3,968.57 0.00 (3,968.57) 100.00
Total Dept 571.000 - WASTEWATER TREATMENT 1,374,120.24 374,461.98 42,932.84 999,658.26 27.25
TOTAL REVENUES 3,624,120.24 374,461.98 42,932.84 3,249,658.26 10.33 07/02/2019 12:16 PM REVENUE REPORT FOR CHOCOLAY TOWNSHIP Page 4/4 User: SUZANNES PERIOD ENDING 05/31/2019 : DB: Chocolay Township % Fiscal Year Completed: 41.37 ACTIVITY FOR 2019 YTD BALANCE MONTH AVAILABLE % BDGT GL NUMBER DESCRIPTION AMENDED BUDGET 05/31/2019 05/31/2019 BALANCE USED Fund 571 - WASTEWATER TREATMENT FUND Fund 571 - WASTEWATER TREATMENT FUND: TOTAL REVENUES 3,624,120.24 374,461.98 42,932.84 3,249,658.26 10.33
TOTAL REVENUES - ALL FUNDS 6,725,839.12 1,365,911.15 85,461.98 5,359,927.97 20.31 07/02/2019 12:20 PM EXPENDITURE REPORT FOR CHOCOLAY TOWNSHIP Page 1/4 User: SUZANNES PERIOD ENDING 05/31/2019 : DB: Chocolay Township % Fiscal Year Completed: 41.37 ACTIVITY FOR 2019 YTD BALANCE MONTH AVAILABLE % BDGT GL NUMBER DESCRIPTION AMENDED BUDGET 05/31/2019 05/31/2019 BALANCE USED Fund 101 - GENERAL FUND 103.000 - TOWNSHIP BOARD 114,150.00 45,169.54 15,944.94 68,980.46 39.57
175.000 - TOWNSHIP SUPERVISOR 14,400.00 5,372.97 1,030.50 9,027.03 37.31
190.000 - ELECTION DEPARTMENT 9,500.00 2,091.29 1,407.91 7,408.71 22.01
202.000 - ASSESSOR 64,000.00 21,294.30 6,084.69 42,705.70 33.27
215.000 - CLERK 102,500.00 40,930.94 11,808.63 61,569.06 39.93
247.000 - BOARD OF REVIEW 3,100.00 862.40 0.00 2,237.60 27.82
253.000 - TREASURER 63,200.00 26,513.33 5,819.69 36,686.67 41.95
258.000 - TECHNOLOGY 26,200.00 13,446.04 379.89 12,753.96 51.32
265.000 - TOWNSHIP HALL & GROUNDS 17,800.00 6,183.37 976.59 11,616.63 34.74
285.000 - OTHER GENERAL GOVERNMENT 423,050.00 153,068.43 26,728.14 269,981.57 36.18
305.000 - POLICE DEPARTMENT 405,574.50 135,601.87 34,603.39 269,972.63 33.43
340.000 - FIRE DEPARTMENT 135,300.00 34,996.81 3,611.01 100,303.19 25.87
440.000 - STREETS 23,000.00 6,502.35 1,657.12 16,497.65 28.27
526.000 - SANITARY LANDFILL 180,000.00 67,335.96 14,034.33 112,664.04 37.41
756.000 - RECREATION AND PROPERTIES 112,300.00 33,181.39 10,592.26 79,118.61 29.55
800.000 - ZONING 67,900.00 24,327.47 6,844.03 43,572.53 35.83
805.000 - ZONING/PLANNING COMMISSION 8,700.00 2,356.16 545.66 6,343.84 27.08
815.000 - ZONING/APPEALS BOARD 3,100.00 10.50 0.00 3,089.50 0.34
TOTAL EXPENDITURES 1,773,774.50 619,245.12 142,068.78 1,154,529.38 34.91
Fund 101 - GENERAL FUND: TOTAL EXPENDITURES 1,773,774.50 619,245.12 142,068.78 1,154,529.38 34.91
Fund 204 - ROAD MILLAGE 440.000 - STREETS 655,000.00 0.00 0.00 655,000.00 0.00
TOTAL EXPENDITURES 655,000.00 0.00 0.00 655,000.00 0.00 07/02/2019 12:20 PM EXPENDITURE REPORT FOR CHOCOLAY TOWNSHIP Page 2/4 User: SUZANNES PERIOD ENDING 05/31/2019 : DB: Chocolay Township % Fiscal Year Completed: 41.37 ACTIVITY FOR 2019 YTD BALANCE MONTH AVAILABLE % BDGT GL NUMBER DESCRIPTION AMENDED BUDGET 05/31/2019 05/31/2019 BALANCE USED Fund 204 - ROAD MILLAGE
Fund 204 - ROAD MILLAGE: TOTAL EXPENDITURES 655,000.00 0.00 0.00 655,000.00 0.00
Fund 212 - LIQUOR LAW ENFORCEMENT 330.000 - LIQUOR ENFORCEMENT 2,900.00 2,250.00 0.00 650.00 77.59
TOTAL EXPENDITURES 2,900.00 2,250.00 0.00 650.00 77.59
Fund 212 - LIQUOR LAW ENFORCEMENT: TOTAL EXPENDITURES 2,900.00 2,250.00 0.00 650.00 77.59
Fund 265 - DRUG LAW ENFORCEMENT MONEY 305.000 - POLICE DEPARTMENT 0.00 767.25 767.25 (767.25) 100.00
TOTAL EXPENDITURES 0.00 767.25 767.25 (767.25) 100.00
Fund 265 - DRUG LAW ENFORCEMENT MONEY: TOTAL EXPENDITURES 0.00 767.25 767.25 (767.25) 100.00
Fund 271 - LIBRARY MILLAGE FUND 790.000 - LIBRARY 216,000.00 0.00 0.00 216,000.00 0.00
TOTAL EXPENDITURES 216,000.00 0.00 0.00 216,000.00 0.00
Fund 271 - LIBRARY MILLAGE FUND: TOTAL EXPENDITURES 216,000.00 0.00 0.00 216,000.00 0.00
Fund 401 - CAPITAL IMPROVEMENTS FUND 190.000 - ELECTION DEPARTMENT 6,138.91 0.00 0.00 6,138.91 0.00
202.000 - ASSESSOR 11,500.00 0.00 0.00 11,500.00 0.00
215.000 - CLERK 11,817.37 1,522.28 0.00 10,295.09 12.88
253.000 - TREASURER 51,423.93 51,200.00 18,115.00 223.93 99.56
258.000 - TECHNOLOGY 32,907.10 1,547.00 0.00 31,360.10 4.70
265.000 - TOWNSHIP HALL & GROUNDS 29,190.49 0.00 0.00 29,190.49 0.00
270.000 - BUILDINGS 10,000.00 0.00 0.00 10,000.00 0.00 07/02/2019 12:20 PM EXPENDITURE REPORT FOR CHOCOLAY TOWNSHIP Page 3/4 User: SUZANNES PERIOD ENDING 05/31/2019 : DB: Chocolay Township % Fiscal Year Completed: 41.37 ACTIVITY FOR 2019 YTD BALANCE MONTH AVAILABLE % BDGT GL NUMBER DESCRIPTION AMENDED BUDGET 05/31/2019 05/31/2019 BALANCE USED Fund 401 - CAPITAL IMPROVEMENTS FUND 305.000 - POLICE DEPARTMENT 119,946.68 0.00 0.00 119,946.68 0.00
306.000 - POLICE TRAINING 1,521.69 1,145.00 0.00 376.69 75.25
340.000 - FIRE DEPARTMENT 332,041.43 16,277.67 499.37 315,763.76 4.90
340.002 - OJIBWA WATER RESERVOIR 624,206.00 468,184.31 105,757.33 156,021.69 75.00
341.000 - FIRE GRANT 10,760.28 0.00 0.00 10,760.28 0.00
440.000 - STREETS 32,556.56 0.00 0.00 32,556.56 0.00
440.001 - HEALTHY COMM-CHERRY CREEK BIKE 19,595.42 0.00 0.00 19,595.42 0.00
526.000 - SANITARY LANDFILL 59,586.13 0.00 0.00 59,586.13 0.00
544.000 - MARINA 21,379.56 0.00 0.00 21,379.56 0.00
591.000 - WATER DEPARTMENT 49,137.00 0.00 0.00 49,137.00 0.00
708.000 - RECREATION & GRANTS 44,525.77 0.00 0.00 44,525.77 0.00
708.003 - TENNIS COURT FUNDING 70,012.93 0.00 0.00 70,012.93 0.00
708.004 - BEAVER GROVE BALLFIELD 9,500.00 0.00 0.00 9,500.00 0.00
724.000 - CONDITIONAL DONATION 500.00 0.00 0.00 500.00 0.00
729.000 - ECONOMIC DEVELOPMENT 33,000.00 0.00 0.00 33,000.00 0.00
756.000 - RECREATION AND PROPERTIES 82,342.99 13,142.08 7,938.00 69,200.91 15.96
805.000 - ZONING/PLANNING COMMISSION 4,631.23 0.00 0.00 4,631.23 0.00
958.000 - MISCELLANEOUS OPERATING 141,119.20 0.00 0.00 141,119.20 0.00
TOTAL EXPENDITURES 1,809,340.67 553,018.34 132,309.70 1,256,322.33 30.56
Fund 401 - CAPITAL IMPROVEMENTS FUND: TOTAL EXPENDITURES 1,809,340.67 553,018.34 132,309.70 1,256,322.33 30.56
Fund 571 - WASTEWATER TREATMENT FUND 285.000 - OTHER GENERAL GOVERNMENT 7,240.00 5,040.92 1,359.92 2,199.08 69.63
571.000 - WASTEWATER TREATMENT 3,616,880.24 217,187.17 19,940.90 3,399,693.07 6.00 07/02/2019 12:20 PM EXPENDITURE REPORT FOR CHOCOLAY TOWNSHIP Page 4/4 User: SUZANNES PERIOD ENDING 05/31/2019 : DB: Chocolay Township % Fiscal Year Completed: 41.37 ACTIVITY FOR 2019 YTD BALANCE MONTH AVAILABLE % BDGT GL NUMBER DESCRIPTION AMENDED BUDGET 05/31/2019 05/31/2019 BALANCE USED Fund 571 - WASTEWATER TREATMENT FUND TOTAL EXPENDITURES 3,624,120.24 222,228.09 21,300.82 3,401,892.15 6.13
Fund 571 - WASTEWATER TREATMENT FUND: TOTAL EXPENDITURES 3,624,120.24 222,228.09 21,300.82 3,401,892.15 6.13
TOTAL EXPENDITURES - ALL FUNDS 8,081,135.41 1,397,508.80 296,446.55 6,683,626.61 17.29 07/02/2019 12:22 PM COMPARATIVE BALANCE SHEET FOR CHOCOLAY TOWNSHIP Pag 1/10 User: SUZANNES e: DB: Chocolay Township Fund 101 GENERAL FUND PERIOD ENDED PERIOD ENDED GL Number Description 05/31/2018 05/31/2019
*** Assets ***
101-000.000-001.001 CASH - CHECKING 229,469.59 177,743.76 101-000.000-004.000 CASH - PETTY CASH 50.00 50.00 101-000.000-004.001 CASH - CHANGE 150.00 150.00 101-000.000-005.000 CONSIGMENT & DEPOSIT CASH 0.00 2,081.00 101-000.000-013.000 CASH - FAIR MARKET VALUE 2,475.90 (7,354.45) 101-000.000-017.001 CASH - INVESTMENTS 1,530,878.08 1,798,215.16 101-000.000-020.000 CURRENT TAXES RECEIVABLE 356.23 156.07 101-000.000-026.000 DELINQUENT TAXES RECEIVABLE (543.32) (140.56) 101-000.000-040.000 ACCOUNTS RECEIVABLE 97,190.22 105,376.65 101-000.000-084.701 DUE FROM TRUST & AGENCY FUND 1,000.00 1,000.00 101-000.000-084.703 DUE FROM TAX COLLECTION 2,000.00 2,000.00
Total Assets 1,863,026.70 2,079,277.63
*** Liabilities ***
101-000.000-212.000 DUE TO CONSIGNMENT / DEPOSITS 0.00 2,081.00 101-000.000-231.000 DUE TO TRUST & AGENCY FUND 0.00 3,023.23 101-000.000-340.000 DEFERRED REVENUES 41.04 786,066.91
Total Liabilities 41.04 791,171.14
*** Fund Balance ***
101-000.000-390.000 FUND BALANCE 1,408,626.66 1,556,123.98
Total Fund Balance 1,408,626.66 1,556,123.98
Beginning Fund Balance 1,408,626.66 1,556,123.98 Net of Revenues VS Expenditures 454,359.00 (268,017.49) Ending Fund Balance 1,862,985.66 1,288,106.49 Total Liabilities And Fund Balance 1,863,026.70 2,079,277.63 07/02/2019 12:22 PM COMPARATIVE BALANCE SHEET FOR CHOCOLAY TOWNSHIP Pag 2/10 User: SUZANNES e: DB: Chocolay Township Fund 204 ROAD MILLAGE PERIOD ENDED PERIOD ENDED GL Number Description 05/31/2018 05/31/2019
*** Assets ***
204-000.000-001.001 CASH - CHECKING 355,754.91 91,720.77 204-000.000-013.000 CASH - FAIR MARKET VALUE 0.00 (2,075.98) 204-000.000-017.001 CASH - INVESTMENTS 0.00 576,552.91 204-000.000-020.000 CURRENT TAXES RECEIVABLE 165.32 110.11 204-000.000-026.000 DELINQUENT TAXES RECEIVABLE (266.59) (146.77)
Total Assets 355,653.64 666,161.04
*** Liabilities ***
204-000.000-340.000 DEFERRED REVENUES 1,353.21 364,758.80
Total Liabilities 1,353.21 364,758.80
*** Fund Balance ***
204-000.000-390.000 FUND BALANCE 773.50 301,359.36
Total Fund Balance 773.50 301,359.36
Beginning Fund Balance 773.50 301,359.36 Net of Revenues VS Expenditures 353,526.93 42.88 Ending Fund Balance 354,300.43 301,402.24 Total Liabilities And Fund Balance 355,653.64 666,161.04 07/02/2019 12:22 PM COMPARATIVE BALANCE SHEET FOR CHOCOLAY TOWNSHIP Pag 3/10 User: SUZANNES e: DB: Chocolay Township Fund 206 FIRE DEPARTMENT MILLAGE PERIOD ENDED PERIOD ENDED GL Number Description 05/31/2018 05/31/2019
*** Assets ***
206-000.000-001.001 CASH - CHECKING 1,867.60 1,868.44
Total Assets 1,867.60 1,868.44
*** Liabilities ***
Total Liabilities 0.00 0.00
*** Fund Balance ***
206-000.000-390.000 FUND BALANCE 1,867.60 1,867.60
Total Fund Balance 1,867.60 1,867.60
Beginning Fund Balance 1,867.60 1,867.60 Net of Revenues VS Expenditures 0.00 0.84 Ending Fund Balance 1,867.60 1,868.44 Total Liabilities And Fund Balance 1,867.60 1,868.44 07/02/2019 12:22 PM COMPARATIVE BALANCE SHEET FOR CHOCOLAY TOWNSHIP Pag 4/10 User: SUZANNES e: DB: Chocolay Township Fund 212 LIQUOR LAW ENFORCEMENT PERIOD ENDED PERIOD ENDED GL Number Description 05/31/2018 05/31/2019
*** Assets ***
212-000.000-001.001 CASH - CHECKING (289.15) (2,250.00)
Total Assets (289.15) (2,250.00)
*** Liabilities ***
Total Liabilities 0.00 0.00
*** Fund Balance ***
212-000.000-390.000 FUND BALANCE 400.85 0.00
Total Fund Balance 400.85 0.00
Beginning Fund Balance 400.85 0.00 Net of Revenues VS Expenditures (690.00) (2,250.00) Ending Fund Balance (289.15) (2,250.00) Total Liabilities And Fund Balance (289.15) (2,250.00) 07/02/2019 12:22 PM COMPARATIVE BALANCE SHEET FOR CHOCOLAY TOWNSHIP Pag 5/10 User: SUZANNES e: DB: Chocolay Township Fund 265 DRUG LAW ENFORCEMENT MONEY PERIOD ENDED PERIOD ENDED GL Number Description 05/31/2018 05/31/2019
*** Assets ***
265-000.000-001.001 CASH - CHECKING 1,931.25 2,464.87
Total Assets 1,931.25 2,464.87
*** Liabilities ***
Total Liabilities 0.00 0.00
*** Fund Balance ***
265-000.000-390.000 FUND BALANCE 1,931.25 1,931.25
Total Fund Balance 1,931.25 1,931.25
Beginning Fund Balance 1,931.25 1,931.25 Net of Revenues VS Expenditures 0.00 533.62 Ending Fund Balance 1,931.25 2,464.87 Total Liabilities And Fund Balance 1,931.25 2,464.87 07/02/2019 12:22 PM COMPARATIVE BALANCE SHEET FOR CHOCOLAY TOWNSHIP Pag 6/10 User: SUZANNES e: DB: Chocolay Township Fund 271 LIBRARY MILLAGE FUND PERIOD ENDED PERIOD ENDED GL Number Description 05/31/2018 05/31/2019
*** Assets ***
271-000.000-020.000 CURRENT TAXES RECEIVABLE 113,343.76 176,365.09 271-000.000-123.000 PREPAID HEALTH 39,769.79 39,528.50
Total Assets 153,113.55 215,893.59
*** Liabilities ***
271-000.000-340.000 DEFERRED REVENUES 8.21 215,893.59
Total Liabilities 8.21 215,893.59
*** Fund Balance ***
Total Fund Balance 0.00 0.00
Beginning Fund Balance 0.00 0.00 Net of Revenues VS Expenditures 153,105.34 0.00 Ending Fund Balance 153,105.34 0.00 Total Liabilities And Fund Balance 153,113.55 215,893.59 07/02/2019 12:22 PM COMPARATIVE BALANCE SHEET FOR CHOCOLAY TOWNSHIP Pag 7/10 User: SUZANNES e: DB: Chocolay Township Fund 401 CAPITAL IMPROVEMENTS FUND PERIOD ENDED PERIOD ENDED GL Number Description 05/31/2018 05/31/2019
*** Assets ***
401-000.000-001.001 CASH - CHECKING 78,745.07 37,666.33 401-000.000-013.000 CASH - FAIR MARKET VALUE 1,386.45 (5,122.05) 401-000.000-017.001 CASH - INVESTMENTS 956,894.55 1,138,105.83
Total Assets 1,037,026.07 1,170,650.11
*** Liabilities ***
Total Liabilities 0.00 0.00
*** Fund Balance ***
401-000.000-390.000 FUND BALANCE 1,045,241.61 1,084,791.50
Total Fund Balance 1,045,241.61 1,084,791.50
Beginning Fund Balance 1,045,241.61 1,084,791.50 Net of Revenues VS Expenditures (8,215.54) 85,858.61 Ending Fund Balance 1,037,026.07 1,170,650.11 Total Liabilities And Fund Balance 1,037,026.07 1,170,650.11 07/02/2019 12:22 PM COMPARATIVE BALANCE SHEET FOR CHOCOLAY TOWNSHIP Pag 8/10 User: SUZANNES e: DB: Chocolay Township Fund 571 WASTEWATER TREATMENT FUND PERIOD ENDED PERIOD ENDED GL Number Description 05/31/2018 05/31/2019
*** Assets ***
571-000.000-001.001 CASH - CHECKING 174,290.93 222,308.73 571-000.000-004.000 CASH - PETTY CASH 50.00 50.00 571-000.000-013.000 CASH - FAIR MARKET VALUE 2,848.95 (7,724.92) 571-000.000-017.001 CASH - INVESTMENTS 1,506,636.05 1,761,658.75 571-000.000-040.000 ACCOUNTS RECEIVABLE 112,675.79 99,213.53 571-000.000-130.000 LAND 5,555.00 5,555.00 571-000.000-135.000 CONSTRUCTION IN PROGRESS 13,680.00 2,377.50 571-000.000-140.000 MACHINERY & EQUIPMENT 68,865.80 68,865.80 571-000.000-141.000 DEPRECIATION - M & E (50,425.86) (56,063.61) 571-000.000-149.000 SEWER FACILITIES 2,121,367.94 2,145,999.94 571-000.000-151.000 DEPRECIATION - FACILITIES (1,825,462.81) (1,865,402.50) 571-000.000-152.000 SEWER FACILITY III 354,450.00 344,261.00 571-000.000-199.000 DEFERRED OUTFLOWS REL. PENSIO 20,619.00 136,553.00
Total Assets 2,505,150.79 2,857,652.22
*** Liabilities ***
571-000.000-231.000 DUE TO TRUST & AGENCY FUND 0.00 (32.16)
Total Liabilities 0.00 (32.16)
*** Fund Balance ***
571-000.000-344.000 NET PENSION LIABILITY (18,536.00) 33,036.00 571-000.000-346.000 DEFERRED INFLOWS OF RESOURCES 10,745.00 0.00 571-000.000-390.000 FUND BALANCE 2,443,597.99 2,672,414.49
Total Fund Balance 2,435,806.99 2,705,450.49
Beginning Fund Balance 2,435,806.99 2,705,450.49 Net of Revenues VS Expenditures 69,343.80 152,233.89 Fund Balance Adjustments 40,827.00 0.00 Ending Fund Balance 2,545,977.79 2,857,684.38 Total Liabilities And Fund Balance 2,505,150.79 2,857,652.22 07/02/2019 12:22 PM COMPARATIVE BALANCE SHEET FOR CHOCOLAY TOWNSHIP Pag 9/10 User: SUZANNES e: DB: Chocolay Township Fund 701 TRUST AND AGENCY FUND PERIOD ENDED PERIOD ENDED GL Number Description 05/31/2018 05/31/2019
*** Assets ***
701-000.000-001.001 CASH - CHECKING 2,677.64 8,224.13 701-000.000-001.002 HRA-CASH 79,094.29 62,597.61 701-000.000-015.000 CASH - SAVINGS 0.00 549.67
Total Assets 81,771.93 71,371.41
*** Liabilities ***
701-000.000-214.101 DUE TO GENERAL FUND 105.00 (437.00) 701-000.000-220.000 DUE TO COUNTY 469.50 533.50 701-000.000-233.001 DUE TO GEN FUND FLOAT/INTERES 1,000.00 1,000.00 701-000.000-234.000 HRA-DUE TO OTHERS 79,094.29 62,597.61 701-000.000-235.000 DUE TO PLAT BOOKS 111.00 296.00 701-000.000-238.000 DUE TO LANDFILL-CONTRACTOR PM 992.14 6,831.63 701-000.000-290.000 DUE TO COMMUNITY AWARENESS 0.00 549.67
Total Liabilities 81,771.93 71,371.41
*** Fund Balance ***
Total Fund Balance 0.00 0.00
Beginning Fund Balance 0.00 0.00 Net of Revenues VS Expenditures 0.00 0.00 Ending Fund Balance 0.00 0.00 Total Liabilities And Fund Balance 81,771.93 71,371.41 07/02/2019 12:22 PM COMPARATIVE BALANCE SHEET FOR CHOCOLAY TOWNSHIP Pag 10/10 User: SUZANNES e: DB: Chocolay Township Fund 705 TAX COLLECTION FUND PERIOD ENDED PERIOD ENDED GL Number Description 05/31/2018 05/31/2019
*** Assets ***
705-000.000-001.001 CASH - CHECKING 2,826.09 2,254.62 705-000.000-040.000 ACCOUNTS RECEIVABLE (609,567.50) 246,789.27
Total Assets (606,741.41) 249,043.89
*** Liabilities ***
705-000.000-214.101 DUE TO GENERAL FUND (471,097.56) (168,373.61) 705-000.000-214.204 DUE TO ROAD FUND 170,210.08 168,262.69 705-000.000-217.000 DUE TO TRAILS (8,273.71) 2,586.97 705-000.000-220.000 DUE TO COUNTY (75,967.44) 87,532.14 705-000.000-223.000 DUE TO LIBRARY (39,847.44) 65.23 705-000.000-225.000 DUE TO SCHOOLS 828,040.84 882,281.80 705-000.000-228.000 DUE TO STATE (1,011,806.18) (725,311.33) 705-000.000-233.001 DUE TO GEN FUND FLOAT/INTERES 2,000.00 2,000.00
Total Liabilities (606,741.41) 249,043.89
*** Fund Balance ***
Total Fund Balance 0.00 0.00
Beginning Fund Balance 0.00 0.00 Net of Revenues VS Expenditures 0.00 0.00 Ending Fund Balance 0.00 0.00 Total Liabilities And Fund Balance (606,741.41) 249,043.89 VI.D.1
05/25/2019 CHECK REGISTER FOR CHOCOLAY TOWNSHIP CHECK DATE FROM 05/25/2019 - 05/25/2019
Check Date Check Vendor Name Amount
Bank GEN GENERAL CHECKING 05/25/2019 23270 AMAZON.COM 969.85 05/25/2019 23271 BOUCK CORPORATION 375.00 05/25/2019 23272 BROCK ROUDEBUSH 392.32 05/25/2019 23273 BS&A SOFTWARE 18,525.00 05/25/2019 23274 BSN SPORTS 525.00 05/25/2019 23275 CITY OF MARQUETTE 2,340.88 05/25/2019 23276 GREAT AMERICAN DISPOSAL 9,425.26 05/25/2019 23277 HANNULA AGENCY 1,946.00 05/25/2019 23278 HARVEY OIL COMPANY 2,475.54 05/25/2019 23279 HOLIDAY COMPANIES 1,841.09 05/25/2019 23280 JAMES SHEFCHIK 60.38 05/25/2019 23281 JAMES TOUCHINSKI 84.85 05/25/2019 23282 KRIST OIL COMPANY 29.98 05/25/2019 23283 LOWE'S HOME CENTERS, INC. 81.84 05/25/2019 23284 MARQUETTE AREA 4TH OF JULY 1,200.00 05/25/2019 23285 MARQUETTE BD OF LIGHT & POWER 4,140.35 05/25/2019 23286 MARQUETTE COUNTY 31.00 05/25/2019 23287 MARQUETTE COUNTY CLERK'S ASSOC 20.00 05/25/2019 23288 MARQUETTE COUNTY HEALTH DEPT 94.50 05/25/2019 23289 MARSARS WATER RESCUE SYSTEMS INC 541.84 05/25/2019 23290 MENARDS 250.48 05/25/2019 23291 MICHIGAN TOWNSHIPS ASSOCIATION 4,222.56 05/25/2019 23292 NAPA AUTO PARTS 15.98 05/25/2019 23293 NICHOLAS CARTER 373.86 05/25/2019 23294 OVERHEAD DOOR OF MARQUETTE 499.37 05/25/2019 23295 POMASL FIRE EQUIPMENT 1,007.79 05/25/2019 23296 PRIDE PRINTING 218.62 05/25/2019 23297 PRINTING SYSTEMS 397.96 05/25/2019 23298 RANGE BANK CARDMEMBER SERVICES 883.67 05/25/2019 23299 SBAM PLAN -TGG SOLUTIONS 10,446.79 05/25/2019 23300 SEMCO ENERGY GAS COMPANY 675.87 05/25/2019 23301 SNYDER DRUG 10.95 05/25/2019 23302 STANDARD INSURANCE COMPANY 691.24 05/25/2019 23303 UPPER PENINSULA FIREFIGHTERS ASSN 89.00 05/25/2019 23304 VSP-VISION SERVICE PLAN 208.42 05/25/2019 23305 WOLVERINE DOOR SERVICE 132.55 05/25/2019 23306 ZANE WEAVER 35.08
GEN TOTALS: Total of 37 Checks: 65,260.87 Less 0 Void Checks: 0.00 Total of 37 Disbursements: 65,260.87
GENERAL FUND $ 38,414.45 DRUG ENFORCEMENT $ 767.25 CAPITAL IMPROVEMENTS $ 18,614.37 SEWER $ 7,464.80
$ 65,260.87 VI.D.2
06/04/2019 CHECK REGISTER FOR CHOCOLAY TOWNSHIP CHECK DATE FROM 06/04/2019 - 06/04/2019
Check Date Check Vendor Name Amount
Bank GEN GENERAL CHECKING 06/04/2019 23307 ACE HARDWARE 53.72 06/04/2019 23308 AXON ENTERPRISE, INC 1,525.00 06/04/2019 23309 BENSINGER, COTANT, & MENKES,PC 672.60 06/04/2019 23310 BROCK ROUDEBUSH 593.71 06/04/2019 23311 CASH 500.00 06/04/2019 23312 CHARLES BLEAU 272.26 06/04/2019 23313 CHOCOLAY TOWNSHIP POLICE 150.00 06/04/2019 23314 LASCO DEVELOPMENT CORPORATION 200.00 06/04/2019 23315 MENARDS 668.03 06/04/2019 23316 MICHIGAN MUNICIPAL RISK 8,894.50 06/04/2019 23317 PAT BECK 18.85 06/04/2019 23318 PINESHEARS TREE SERVICE LLC 1,200.00 06/04/2019 23319 PITNEY BOWES GLOBAL FINANCIAL 158.64 06/04/2019 23320 PITNEY BOWES INC. 161.48 06/04/2019 23321 POMASL FIRE EQUIPMENT 410.40 06/04/2019 23322 POMP'S TIRE SERVICE, INC. 192.06 06/04/2019 23323 PURCHASE POWER ACCT STATEMENT 2,500.00 06/04/2019 23324 SNYDER DRUG 80.00 06/04/2019 23325 SPECTRUM BUSINESS 564.84 06/04/2019 23326 SUZANNE SUNDELL 395.68
GEN TOTALS: Total of 20 Checks: 19,211.77 Less 0 Void Checks: 0.00 Total of 20 Disbursements: 19,211.77
GENERAL FUND $ 13,906.11 CAPITAL IMPROVEMENTS $ 1,470.38 SEWER FUND $ 3,835.28
$ 19,211.77 VI.D.3
06/18/2019 CHECK REGISTER FOR CHOCOLAY TOWNSHIP CHECK DATE FROM 06/18/2019 - 06/18/2019
Check Date Check Vendor Name Amount
Bank GEN GENERAL CHECKING 06/18/2019 23327 ACCIDENT FUND OF MICHIGAN 2,040.50 06/18/2019 23328 ALGER-DELTA CO-OPERATIVE 479.94 06/18/2019 23329 AMAZON.COM 181.89 06/18/2019 23330 ANDERSON, TACKMAN & CO. 500.00 06/18/2019 23331 CITY OF MARQUETTE 4,604.80 06/18/2019 23332 DALCO 157.12 06/18/2019 23333 GREAT AMERICAN DISPOSAL 9,148.86 06/18/2019 23334 GUNDLACH CHAMPION INC 110,996.26 06/18/2019 23335 HOLIDAY COMPANIES 1,952.40 06/18/2019 23336 KRIST OIL COMPANY 118.77 06/18/2019 23337 LOWE'S HOME CENTERS, INC. 9.49 06/18/2019 23338 MARQUETTE COUNTY SOLID WASTE 4,775.75 06/18/2019 23339 MENARDS 148.44 06/18/2019 23340 MICHIGAN STATE POLICE 33.00 06/18/2019 23341 MINING JOURNAL 995.82 06/18/2019 23342 OFFICE DEPOT 287.68 06/18/2019 23343 PAYNE & DOLAN INC 1,864.93 06/18/2019 23344 POMP'S TIRE SERVICE, INC. 617.86 06/18/2019 23345 PRINTING SYSTEMS 543.01 06/18/2019 23346 PRO-TECH SALES 1,955.00 06/18/2019 23347 RANGE BANK CARDMEMBER SERVICES 488.80 06/18/2019 23348 RANGE TELECOMMUNICATIONS 73.60 06/18/2019 23349 SBAM PLAN -TGG SOLUTIONS 11,701.19 06/18/2019 23350 SEMCO ENERGY GAS COMPANY 501.89 06/18/2019 23351 THE STITCH WITCH LLC 27.50 06/18/2019 23352 UNITED STATES TREASURY 34.30 06/18/2019 23353 UPAWS 136.50 06/18/2019 23354 VERIZON 313.07
GEN TOTALS: Total of 28 Checks: 154,688.37 Less 0 Void Checks: 0.00 Total of 28 Disbursements: 154,688.37
GENERAL FUND $ 34,818.74 CAPITAL IMPROVEMENTS $ 107,187.06 SEWER FUND $ 12,682.57
$ 154,688.37 VI.D.4
06/28/2019 CHECK REGISTER FOR CHOCOLAY TOWNSHIP CHECK DATE FROM 06/28/2019 - 06/28/2019
Check Date Check Vendor Name Amount
Bank GEN GENERAL CHECKING 06/28/2019 23355 ACE HARDWARE 18.93 06/28/2019 23356 CASH 83.42 06/28/2019 23357 DALCO 17.81 06/28/2019 23358 DALE THROENLE 429.85 06/28/2019 23359 FLUID SYSTEM COMPONENTS, INC. 993.26 06/28/2019 23360 FOX MOTORS MARQUETTE 261.81 06/28/2019 23361 GEI CONSULTANTS 11,373.20 06/28/2019 23362 HOLIDAY COMPANIES 191.93 06/28/2019 23363 LASCO DEVELOPMENT CORPORATION 200.00 06/28/2019 23364 MARQUETTE BD OF LIGHT & POWER 3,966.49 06/28/2019 23365 MARQUETTE POWERSPORTS 117.49 06/28/2019 23366 MENARDS 864.48 06/28/2019 23367 NORTHSTAR EMPLOYEE ASSISTANCE 321.75 06/28/2019 23368 OFFICE DEPOT 115.57 06/28/2019 23369 POMP'S TIRE SERVICE, INC. 18.00 06/28/2019 23370 PRO-TECH SALES 52.00 06/28/2019 23371 QUALITY CAR CARE CENTER 747.81 06/28/2019 23372 SPECTRUM BUSINESS 564.84 06/28/2019 23373 STANDARD INSURANCE COMPANY 691.24 06/28/2019 23374 TOTAL TOOL 1,718.54
GEN TOTALS: Total of 20 Checks: 22,748.42 Less 0 Void Checks: 0.00 Total of 20 Disbursements: 22,748.42
GENERAL FUND $6,937.49 CAPITAL IMPROVEMENTS $1,718.54 SEWER FUND $14,092.39
$22,748.42 VI.E
Chocolay Township Payroll
Date Amount Check Numbers
June 13, 2019 $ 20,004.77 DD130 - DD145 $ 2,804.64 10819 - 10823 $ 6,643.91 Federal ACH $ 1,018.69 Michigan ACH $ 3,554.84 Mers ACH Employer/Employee $ 34,026.85 Total Payroll
June 27, 2019 $ 23,328.21 DD146 - DD174 $ 2,789.01 10824 - 10828 $ 6,916.64 Federal ACH $ 1,163.60 Michigan ACH $ 3,465.10 Mers ACH Employer/Employee $ 37,662.56 Total Payroll VI.F.1
Chocolay Township Board Bennett Zyburt, Treasurer Investments
5/31/2019
Charter Township of Chocolay
Certificates of Deposit
Interest Purchase Maturity Financial Institution Amount Rate Date Date
Flagstar $ 200,000.00 2.15% 7/27/2018 7/29/2019 First Bank $ 250,000.00 2.80% 1/22/2019 7/22/2020
First Bank ($market) $ 324,000.00 1.70% 4/17/2018 First Bank ($market) $ 575,000.00 1.70% 7/1/2018 interest $ 9,331.40
Total $ 1,358,331.40
Total of $ 5,274,532.65 3 Investment pages This report is as required by Public Act 20 as amended VI.F.2
Chocolay Township Board Bennett Zyburt, Treasurer Investments
5/31/2019 Charter Township of Chocolay
Investments
Interest Purchase Maturity Premium Total Financial Institution Face Value Rate Date Date Payment Paid
UBS
UBS-FNMA $245,000.00 1.125% 7/22/2016 7/26/2019 $245,000.00 UBS-FFCB $250,000.00 1.14% 7/22/2016 10/7/2019 $250,000.00 UBS-FHLMC $250,000.00 2.60% 9/19/2018 9/27/2022 $250,000.00
unrealized G/L $1,481.64 $1,481.64 subtotal $ 746,481.64 $ 746,481.64
$0.00 $0.00
Stifel-North Star Bank $250,000.00 1.50% 3/28/2017 6/28/2019 $250,000.00 Stifel-Grand Riv Bank $250,000.00 1.60% 9/18/2017 7/29/2019 $250,000.00 Stifel-1st Nat'l Howell $225,000.00 2.18% 4/3/2019 9/13/2019 415.24$ $225,415.24 Stifel- Mercantile Bk $150,000.00 2.55% 10/23/2018 10/31/2019 $150,000.00 Stifel-Choiceone Bk $250,000.00 2.70% 11/27/2018 2/3/2020 $250,000.00 Stifel-Commercial Bank $149,000.00 1.50% 2/9/2017 4/13/2020 $149,000.00 Stifel-Northern Mi of Pet. $247,000.00 2.00% 7/27/2017 5/21/2020 $247,000.00 Stifel-Mercantile Bk $100,000.00 2.60% 1/16/2019 7/16/2020 $100,000.00 Stifel-UP Bk of Escanaba $150,000.00 2.70% 6/11/2018 11/30/2020 $150,000.00 Stifel-Northpointe Bank $250,000.00 2.50% 3/19/2018 3/19/2021 $250,000.00 unrealized G/L -$768.35 -$768.35 subtotal $ 2,020,231.65 $ 2,767,128.53 Total $ 2,766,713.29 $415.24 $ 2,767,128.53
This report is as required by Public Act 20 as amended VI.F.3
Chocolay Township Board Bennett Zyburt, Treasurer Investments
5/31/2019 Charter Township of Chocolay
Investments 2nd brokerage page
Interest Purchase Maturity PremiumTotal Financial InstitutionInstitution Face Value Rate Date Date PaymentPaid
FNC- Chemical Bank $ 250,000.00 2.50% 1/18/2019 10/18/2019 $ 250,000.00 FNC-Mbank $ 250,000.00 2.50% 1/24/2019 1/24/2020 $ 250,000.00 FNC-New Buffalo Svgs BK $ 250,000.00 2.55% 2/13/2019 11/16/2020 $ 250,000.00 FNC-1st Nat'l Bk America $ 150,000.00 2.45% 4/17/2019 4/29/2022 $ 150,000.00 FNC-Flagstar $ 245,000.00 2.45% 5/22/2019 5/24/2021 $ 245,000.00
unrealized G/L $4,072.72 $4,072.72 subtotal $1,149,072.72 $1,149,072.72
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 unrealized G/L subtotal $ - Total $1,149,072.72 $0.00 $1,149,072.72
This report is as required by Public Act 20 as amended VI.G
CharterCharter TownshipTownship ofof ChocolayChocolay JohnBennett Greenberg, Zyburt Treasurer Treasurer MonthlyMonthly AccountActivity ReportActivity Report On June
September 30,2014 6/27/2019 ForFor MarchJuly meeting Meeting
Accounts Withdrawals Deposits
Trust & Agency $7,405.42 $9,548.92
Tax Collection Savings $0.00 $0.00
Tax Collection Checking $0.00 $0.00
Forfeiture-Police $0.00 $0.00
Roads $0.00 $36.66
FireGeneral $0.00 $0.00
SewerGeneral $114,254.30 $20,875.48
CapitalSewer $22,687.81 $41,455.22
Capital $108,657.44 $146,886.22
Liquor Enforcement $0.00 $0.00
This report is as required by Public Act 20 as amended XV.A.1
MEMORANDUM Charter Township of Chocolay 5010 US 41 South, Marquette, Michigan 49855
To: Chocolay Township Board From: Jon Kangas, Township Manager Date: June 26, 2019 Regarding: Capital Improvement Fund Budget Amendment 4-2019 to Reflect Receipt of KBIC 2% Gaming Funds As part of its first round of 2% gaming revenue distributions from the Ojibwa II Casino for 2019, the Keweenaw Bay Indian Community has generously awarded Chocolay Township $76,000.00. This distribution comes in the form of the normal $45,000.00 cash payment and the first water tank credit in the amount of $31,000.00 per prior agreements between both parties.
The Township has historically requested 2% funds to assist with capital purchases and not operating costs since the amounts received and timing of payments are somewhat unpredictable. The payments, therefore, were not included in the budget at the time it was approved and now need to be added to the 2019 budget by amendment.
FISCAL EFFECTS Since the Township began submitting requests for 2% funding in 2007, we have received upwards of $1.5 million in distributions from KBIC. An updated table is included in this packet summarizing our revenues. As explained in the attached letter from KBIC, of the current $76,000.00 distribution, $31,000.00 is to be allocated as a credit to the water tank agreements. These credits are tracked separately from our general ledger transactions and a budget amendment is not necessary for the credit. The remaining $45,000.00 may be utilized as we see fit, but a recommended budget amendment is provided.
Also attached to this letter is a summary of department requests and my recommendations regarding how the funds should be distributed. Because department requests exceeded the $45,000.00 distribution, we attempted to distribute the funds as fairly as possible across the departments.
RECOMMENDATION It is recommended that the Board amend the 2019 budget to account for these distributions and allocate them within the Capital Improvement Fund as follows:
FIRE DEPARTMENT Replacement of 2-way Radios $17,000.00 POLICE DEPARTMENT Sinking Fund for Replacement of Police Vehicle $17,000.00 PUBLIC WORKS Installation of Access Door on DPW Garage $7,000.00 Replacement of Township Hall Drinking Fountain $2,500.00 Replacement of Worn/Broken Tools $1,500.00 DPW SUBTOTAL $11,000.00
TOTAL DISTRIBUTION $45,000.00 SUGGESTED MOTION ______moved, and ______seconded that Whereas, a budget was adopted by the Chocolay Township Board to govern the anticipated Capital Improvement Fund receipts within the Township on November 12, 2018 for fiscal year 2019, and Whereas, as a result of receipt of unanticipated revenue it is necessary to modify the aforesaid budget. Now Therefore, Be It Hereby Resolved, that the aforesaid budget be modified as follows:
ACCOUNT PREVIOUS CHANGE AMENDED BUDGET BUDGET REVENUES KBIC 2% Gaming Money 401.000.582 $0.00 +$45,000.00 $45,000.00
EXPENDITURES Fire Department Equipment 401.340.977.000 $59,910.46 +$17,000.00 $76,910.46
Police Department Vehicles 401.305.981.000 $62,701.90 +$17,000.00 $79,701.90
Township Hall and Grounds 401.265.976.000 $6,975.07 +$11,000.00 $17,975.07
A roll call vote is required.
XV.A.2 KEWEENAW BAY IND/AN COMMUNITY
Keweenaw Bay Tribal Center 2019 TRJBAL COUNCIL 16429 Beartown Road ROBERT "R.D:' ClJRTIS, JR. Baraga, Michigan 49908 DALE I'. GOODREAU WARREN C. SWJ\RTZ. JR., l'r~~ident Phone(906)353-6623 RANDALL R. HAATAJA GARY F. LOO.:s;SFOOT, .TR., Vice President K1M KLOPSTEIN SUSAN .T. LAFER,\IIER, Secretaiy Fax (906} 353-7540 MICHAEL F. LAFERNIER, SR. TONI J. MINTON, Asr;i~1.mt Secretary RODNEY LOONSFOOT DORE.EKG. BLAKER, Treasurer r.UZAttETH D. MAYO
June 7, 2019
Charter Township of Chocolay Richard A. Bohjanen, Supervisor 5010 US 41 South Marquette, Ml 49855
Dear Mr. Bohjanert;
Please accept, on behalf of the Keweenaw Bay Indian Community, the enclosed check in the amount of $76,000.00. 1bis payment is part ofthe 2% distribution from our Marquette Ojibwa II Casino and it is requested .that $31,000.00 be allocated towards the Water Tower project and the remainder be allocated towards the Fire, Police, Public Works. and Community Projects.
If you have any questions please feel free to contact me at _ . _
Warren C. Swartz, Jr. President
cc: file /pll
LAKE SUPERIOR BAND OF CHIPPEWA lNDlANS "Home of the Midnight Two-Step Championship" XV.B.1
MEMORANDUM Charter Township of Chocolay 5010 US 41 South, Marquette, Michigan 49855
To: Chocolay Township Board From: Jon Kangas, Township Manager Date: July 1, 2019 Regarding: Surplus Township Property
Staff has prepared a list (attached) of surplus township property. Most of these materials are anticipated to generate little to no revenue for the Township. However, based on past practice, and good municipal governance, it would be prudent to declare these materials surplus and attempt to auction them to the highest bidder.
Historically, the Township has placed the items on display and advertised the auction for a period of one day, or slightly shorter. Interested bidders would then have an opportunity to view each item and place a sealed bid on any items they desire. If the Board agrees with Staff’s recommendations to declare the attached list of materials as surplus, we will repeat the above-described auction in the coming weeks.
We have also attached another option, called Municibid, which may allow the Township to reach a national audience. We have not had an opportunity to fully vet this option, but it could be considered. Personally, I believe we may wish to save this option for when we have surplus items of significant value.
RECOMMENDATION Staff recommends that the materials on the attached list be declared surplus and sold to the highest bidder. Any items not receiving a bid should then be considered to have no value and be disposed of properly.
SUGGESTED MOTION ______moved and ______seconded to declare the attached list of Township property as “surplus” and to sell the items to the highest bidder at a location, time and date to be determined. Any items not receiving a bid shall then be recycled or sent to the landfill. XV.B.2
Quantity Manufacturer Model Description Comments 2 NEC AccuSync LED monitor 1 NEC AccuSync AS 191 monitor 1 unknown unknown metal desk in Planning office 1 Brother MC9340CDW all-in-one printer needs new drum 1 Kodak Office Hero inkjet printer 1 IBM Wheelwriter 1000 typewriter two extra ribbons 1 unknown unknown 4 shelf fiberboard bookcase 1 Samsung SyncMaster monitor 1 Dell AS501 monitor 1 unknown unknown underdesk keyboard tray 1 Minuteman PRO 700E UPS needs battery 1 HP HP COMPAQ desktop computer no hard drive 1 HP HP COMPAQ tower computer no hard drive 1 Sunbeam SEH402G small office heater 1 Light Fixture 10 20x25x2 Furnace Filters Furnace not in service 7 Construction Flashing Lights unknowen if they work 1 Tool Bag 1 Trailer Brake Controller with Wire Harness 1 Drafting Table 2 Snowmobile Skies 2 Chevrolet Stock mirrors 8 Light Lens 5 Sidewalk lights 1 Sanyo CD/Cassette/Radio 2 Wire Basket ball nets 1 Exterior Recessed Light 1 Book Shelf 1 T.V. Cart 1 Metal Shelves 1 Server Tower 2 5 foot tables 1 desk 1 Server Box Wall mount 1 locking Cabinet 6 Chairs XV.B.3
From: Greg Berry, Founder of Municibid Date: Thu, Jun 27, 2019 at 2:15 PM Subject: Action requested. To: Max Engle
Good afternoon!
When I founded Municibid as a town councilman 13 years ago, my goal was to help you, along with as many local governments as I possibly could, sell surplus and no longer needed items to the public for the most money possible, in an efficient, free and easy-to-use manner.
Since 2006, we have been able to see this through, and generate well over 100 Million Dollars for the local governments we serve. And still, 13 years later, we are America’s fastest growing online auction platform for government.
Over 50 governments per month are making the switch to Municibid. Click here to see why!
While I am extremely proud of this, there is still more work to be done toward reaching my goal.
Municibid was specifically designed for small municipalities. Our technology makes it easy for you to quickly list and sell items. We are a free, as-needed service, so there are no worries if you sell surplus every now and then.
Our comprehensive marketing program provides you with access to a larger audience of bidders. This is a huge advantage for smaller, rural municipalities, who have always needed to rely on local community members to place bids.
If you’re not the person who handles surplus for your agency, I’m still glad I got in touch with you. Bidding is open to the public, meaning you yourself can bid on all sorts of items. You never know what you might find!
If you’re not the right person, please reply and let me know who best to talk with. Please also feel free to forward this email to them.
I am here and available to answer any questions you might have.
I sincerely appreciate your time and I look forward to having an opportunity to serve you and your agency.
Kind regards,
Greg Berry | Founder and CEO
XV.C.1
MEMORANDUM Charter Township of Chocolay 5010 US 41 South, Marquette, Michigan 49855
To: Chocolay Township Board From: Jon Kangas, Township Manager Date: July 2, 2019 Regarding: Pay Application 9 – Elevated Water Storage Tank
Per the terms of the previously approved Tri-Party and Funding Agreements, we have received an application from GCI and confirmation from KBIC for Pay Application 9 for the Elevated Water Storage Tank in the amount of $16,036.94.
RECOMMENDATION KBIC having met the payment obligations of the Funding Agreement previously approved by the Township, and also having provided authorization to pay the requested application 9, it is Staff’s recommendation that the Board approve the pay request with expenditures coming from the Capital Improvement Fund in the Fire Account 401.340.972.002, Ojibwa Water Reservoir. This pay application reflects the substantial completion of the tank leaving only a 20% retainage to be paid.
SUGGESTED MOTION ______moved and ______seconded to authorize payment of Pay Application 9 in the amount of $16,036.94, using Capital Improvement Funds from Fire Account 401.340.972.002, Ojibwa Water Reservoir.
(A roll call vote is required.)
ALTERNATIVES Based on prior executed agreements between KBIC, Chocolay Township and Gundlach Champion, Inc., the funds provided are intended for the specific contractual purpose of funding the mentioned elevated water storage tank. Therefore, no alternatives exist beyond delaying the payments to a future date. Delaying payment is not recommended since all other requirements of the aforementioned agreements have been met regarding this pay request. XV.V.2 GUNDLACH CHAMPION 180 Traders Mine Rd · PO Box 490 · Iron Mountain, Michigan 49801 SIN CE 1 8 98 Tel. 906.779.2303 · Fax 906.779.8947 · www.gcfirst.com
July 1, 2019
Mr. Larry J. Denomie Ill Keweenaw Bay Indian Community 16429 Beartown Road Baraga, Ml 49908
Subject: KBIC- Elevated Water Storage Tank GCI Job# 16·015 EWO 4 Application and Certification for Payment #9
Dear Mr. Denomie:
Enclosed for your review and approval is our Application and Certification #9 in the amount of $16,036.94 for the above referenced project.
Should you have any questions please do not hesitate to contact either Peter Dupuis at
Very truly yours,
GUNDLACH CHAMPION, INC.
Copy: Mr. Jon Kangas, Chocolay Township
File: Cover Letter PA #9 .docx
Established 1898 A Champion, Inc. Company GUNDLACHCHAMPION SINCE lB98
APPLICATION AND CERTIFICATE FOR PAYMENT
Distribution to: TO OWNER: Keweenaw Bay Indian Conununity PROJECT: KBIC-Water Storage Tank APPUCATION NO.: 16015-0009 DOWNER 16429 Beartown Road PERIOD TO: 6/30/2019 0ARCHI TECT Baraga, MI 49908 PROJECT NOS.: KB-TC4 0 CONTRACTOR
FROMCONTRACTOR : Gundlach Champion , Tnc. VIA ARCHITECT: CONTRACT DATE : D D PO Box 490 INVOICE #: 7512 Iron Mountain , Ml 49801 CONTRACT FOR: Elevated Water Storage Tank The undersigned Contractor certifies that to the best of the Contractor 's knowledge, CONTRACTOR'S APPLICATION FOR PAYMENT information and belief the Work covered by this Application for Payment has been completed Application is made for payment , as shown below. in connection with th e Contract in accordance Vv'iththe Contract Documents , that all amounts have been paid by the Continuation Sheet is attached . Contractor for W ork for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due • 1. ORIGINAL CONTRACT SUM $695,000.00 2. Net change by Change Orders $0.00 Date: 7/1/2019 3. CONTRACT SUM TO DATE (Line 1 + 2) $695,000.00 State of: Mich~an 4. TOT.AL COMPLETED & STORED TO DATE $695,000.00 County of: (Column G on Continuation Sheet ) Dickinson 5. RETAINAGE : a. 5.00% of Completed Wol1< $34,750.02 (Columns D + E on Continuation Sheet) b. 0.00% of Stored Material $0.00 Notary Public: {Column Fon Continuation Sheet ) Total Retainage (Line 5a + Sb or 9/~7/~3 Total in Column I of Continuation Sheet ) $34,750.02 ARCHITECT'S CERTIFICATE FOR PAYMENT 6. TOTAL EARNED LESS RETAINAGE $660,249.98 (Line 4 less Line 5 Total) In accordance with the Contract Documents , based on on-site observations and the data comprising this application, the Architect certifies to the OWner that to the best of the 7. LESS PREVIOUS CERTIFICATES FOR PAYMENT Architect's knoVv'iedge , information and belief the Work has progressed as indicated , the quality of the work is in accordance with the Contract Documents , and the Contractor is (Line 6 from prior Certificate) $644,213.04 entitled to payment of the AMOUNT CERTIFIED . 8. CURRENT PAYMENT DUE $16,036.94 9. BALANCETO FINISH , INCLUDING RETAINAGE AMOUNTCERTIFIED ···-·----····· -----···· ·------···-···------········ ----· $ ------(Line 3 less line 6) $34,750.02 (Attach explanation If amount certifi&d differs from the amount applied for . Initial all figures on this Application and on the Continuation Sheet that are changed to conform to the amount certified.)
previous months by Owner ARCHITECT: Total approved this Month By: Date:------ This Certificate is not negotlable. The AMOUNT CERTIFIED is payable only to the Contractor TOTALS named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract . NET CHANGES by Change Order Page 2 ot 2
CONTINUATION SHEET KBIC-Water Storage Tank
APPLICATION AND CERTIFICATE FOR PAYMENT , containing Contractor's signed Certification , is attached. APPLICATION NO.: 16015-0009 In tabulations below . amounts are stated to the nearest dollar . APPLICATION DATE: 7/1/2019 Use Column I on Contracts where variable retainage for line items may apply . PERIOD TO: 6130/2019 ARCHITECT'S PROJECT NO: KB- lC4
A B C D E F G H I Rl::i'AINAGE WORK COMPLETED MATERIALS TOTAJ, % BALANCE PRT.lSh"NT'LY COMPLETED (G/C) TO ITEM SOiEDULED PREVIOUS THIS 1'.ERIOD STORED ANnSTORED f1N1SH OESCRJP1JONOPW ORK (NOTIN lOOAlE (C-0) NO. VALU.E i\PPUCATION DORE) (l)+.E+F)
1 Sup/Admin Labor, Mt'I, Equip 9,706.00 8,250.10 1,455.90 9,706.00 100.00 485.31 2 Elevate
Totals 695,000.00 678,119.00 16,881.00 695,000.00 100.00 34,750.02 XV.C.3
From: Larry Denomie
Sent: Monday, July 1, 2019 9:44 AM
To: Jon Kangas
Cc: Peter Dupuis; Stan Kaczmarek
Subject:FW: Elevated Water Storage Tank Invoice
Attachments: SKM_C454e19070107540.pdf
Jon – I have reviewed and approve the attached pay application #9 for payment by Chocolay Township.
If you have any questions, please let me know. Have a great 4th of July everyone.
From: Joyce Verrette
Sent: Monday, July 1, 2019 9:00 AM
To: Larry Denomie
Cc: Jon Kangas; Peter Dupuis
Subject: Elevated Water Storage Tank Invoice
Please find attached our pay application #9 for the Elevated Water Storage Tank project.
If you have any questions please let me know.
Thank you,
Joyce Verrette
Accounting XV.C.4
KBIC Gaming Funds Received 6/24/2019
Date Amount Tower Credit 6/30/2007 $ 60,021.37 12/31/2007 $ 35,000.00 6/30/2008 $ 70,000.00 12/30/2008 $ 45,654.89 6/30/2009 $ 35,000.00 12/30/2009 $ 61,145.65 6/30/2010 $ 76,000.00 12/30/2010 $ 75,600.00 12/7/2011 $ 105,714.93 6/6/2012 $ 106,000.00 12/12/2012 $ 27,916.05 6/19/2013 $ 51,135.40 12/11/2013 $ 30,000.00 7/23/2014 $ 26,328.94 2/11/2015 $ 80,329.94 6/17/2015 $ 47,000.00 12/16/2015 $ 45,000.00 6/7/2016 $ 45,000.00 12/22/2016 $ 60,000.00 6/20/2017 $ 70,000.00 12/13/2017 $ 70,000.00 6/7/2018 $ 70,000.00 12/5/2018 $ 138,460.06 6/7/2019 $ 45,000.00 $ 31,000.00 Total $ 1,476,307.23 $ 31,000.00
Beginning Balance (Tower) $ 620,000.00 Remaining (@ 2 Credits of $31,000/yr for 10 yrs.) $ 589,000.00 Number of credits remaining: 19 XV.D
TO: Chocolay Township Board FROM: Brad Jolmson, DPW Supervisor DATE: June 24, 2019 RE: Township Sign
BACKGROUND:
The Township sign and message board located in the front yard by Silver Creek Road is in desperate need of repair or replacement. That sign and message board has been there since 2005 and the wood for the sign is starting to rot and the paint is flaking off. The paint on the message board is also starting to flake off. The plastic that hold the letters on gets extremely brittle from the sun and usually breaks off on us during the winter when water gets in the grooves and breaks them leaving us to replace the strips every year. The letters are also wearing off and they will need to be replaced in the near future. After much research on signs, I feel that we should upgrade the sign from wood to alwninwn. It will have lifetime manufactures warranty on the lettering. The aluminum sign will hold up better from all of the sun it gets and the harsh winter months of salt exposure from the highway. The message board would be upgrade from what is there now to an electric message board. The electric message board will allow for more than one message at a time and can be programmed from inside the office.
FISCAL E.FFECTS:
The new sign and electronic message board will be paid out of two separate Capital Improvement accOLmts. $10,000.00 will come out of Township Hall imd Grounds and up to $9,500.00 will come out of Economic Development.
RECOMMENDATION:
I am suggesting the Township Board allow the authorization to purchase a new sign and an electronic message board for no more than $19,000.00.
SUGGESTF:D MOTION:
Motion by Seconded by that the Chocolay Township Board approves the purchase of a new Township sign and electronic message board from Cook Sign for no more than $19,000.00. $10,000.00 will be paid out ofTo\:\-11ship Hall and Grounds Capital Improvements 40 l .265.972 and up to $9,000.00 out of Economic Development Capital Improvement 401.729.972. (A ROLL CALL VOTE IS REQUIRED).
The T°'vnship Board may wish to make an alternative motion if they desire to do so. 105 N. Garfield St Marquette, Ml. 49855 fllllS~til·: (906) 228-8690 Fax (906) 228-8691 . ---s;f (J
Company Cho colay Township Contact Brad Johnson Job Name: Chocolay Twshp EMC & Sign Supervisor Job Location: 5010 US 41 S, Mqt Address: S010 US 41 S Date: 4/15/2019 Marquette, Ml 49855 Due Dat e: Phone (90) 249~1448 ext 225 PO# Sales Person: Janet/Sarah Email: [email protected] Tax Exempt: Yes
Cook Sign is pleased to quote on the following:
New 10ft long aluminum acp panel sign, two layers, separate logo, colors tbd • No wood, no paint, no leaf • Gemini brand prismatic, formed plastic main lettering (lifetime manufactures warantee) * Raised acrylic smaller lettering * Digital print logo * N ew changeable copy sign with tracking, black aluminum
Removal of old, disposal, install new main si9n and copy board Total $3,946
Option: Upgrade the changeable copy board to an electronic message sign. Add for electronics. wiring, electronic sign permit/inspection Size shown in sketch, 28"x11 6", add $14, 385 Smaller, such as 16" x 11 6", add $10,000
" Our workers are covered under workmen compcmsation insurance. Proof o! insurance will be supplied upon request
Customer is responsible fo r finding location on site for dirt removed as a result of digging hole for pole sign or accepts charges for time & materials to move to another site. Cook Sign Service is not responsible for damage to lawn In order to gain access to sign site. Thia price is good for 30 days. (We accept Visa and MasterCard). Initial Investment 65%. Balance on completion. Atl items listed in this proposal remain the property of Cook Sign Service Inc. Until paid in tun. You agree that this agreement will be governed by the laws of Michigan and your consent to the exclusive Jurisdiction and venue of courts Ml. in Marquette County, Mi in all disputes arising out of or relating lo this agreemen t. Acceptance of agreement the above investment, specifications and condition s are satisfactory & are hereby accepted. Any deviation from the above specilications involving exiras will only be executed upon written order, and wiH become an additional investment. This agreement is contingent upon accidents Of delays l:>eyond our control.
Customer Approval: ______Date: ------XV.E
TO: Chocolay Township Board FROM: Brad Johnson, DPW Supervisor DATE: June 19, 2019 RE: Sewer Ordinance
BACKGROUND:
Chocolay Township ordinance number 39, Waste Water Collection System Ordinance, was adopted on August 18, 1980. Since that time very minimal changes have been adopted into the ordinance. With the recent expansion of the sewer system it became very clear that the ordinance needs to be professionally rewritten with the current state and federal laws, local and state codes, DEQ/EGLE requirements and comply with the City of Marquette waste water ordinance. George Davis with Davis & Davis law firm out of Grand Rapids, Mi. specializes in this type of work and recently just updated the sewer ordinance for the City of Marquette. With Mr. Davis just completing Marquette's ordinance, I feel that is an advantage to us if we use him to update ours. He has already reviewed the contracts between Chocolay and other local units such as the City of Marquette, Marquette Township and Marquette County. Mr. Davis has all of the discharge requirements for Marquette's NPDES permits, POTWs and industrial pretreatment programs.
FISCAL EFFECTS:
Currently there is $80,000.00 set aside as a line item in the Wastewater Treatment Fund professional services for engineering for the lift station upgrade project. The engineering costs are also included in the capital fund for the loan of the project leaving this money available to update the Waste Water Collection System Ordinance.
RECOMMENDATION:
I am suggesting the Township Board authorize the expenditure of no more than $9250.00 to Davis & Davis law firm to prepare a new sewer use ordinance.
SUGGESTED MOTION:
Motion by Seconded by that the Chocolay Township Board approves the expenditure of no more than $9250.00 to Davis & Davis law firm to prepare a new sewer use ordinance. This is to be paid out of Waste Water Treatment Fund Professional Services. 571.801.000.
(A ROLL CALL VOTE IS REQUIRED). XV.F.1
MEMORANDUM Charter Township of Chocolay 5010 US 41 South, Marquette, Michigan 49855
To: Chocolay Township Board From: Jon Kangas, Township Manager Date: July 3, 2019 Regarding: Silver Creek Recreation Area Multisport Court Complex #RP16-0124 – Bid Results
The Silver Creek Tennis Courts project was bid this past month with bids due on June 26th. The project budget is $75,000, including a local match of $30,000 and a $45,000 DNR Grant. Only one bid was received, from Oberstar, Inc. of Marquette for $119,456.00 (bid attached). You will note that the base bid is a total of $103,396.00. The current base project scope is to repave the southern two of four courts and to apply a new coating and pavement markings for tennis and pickleball. The alternate bid includes excavating the asphalt and aggregate base for the northern two of four courts and restoring the area with topsoil and seed.
From an overall project cost perspective, it is not necessary to perform the items included in the alternate bid. This leaves the Township with a need to reduce the $103,396.00 as close to the budget of $75,000.00 as possible. The single largest item that could be eliminated from the project is the “Flexible Tennis Court Color Finish System” which comes at a cost of $23,100.00. If the contractor is willing to eliminate this single pay item, our project cost reduces to $80,296.00. This item is a nice surface feature for the new courts and would possibly prolong the life of the playing surface, but is not necessary to provide a good playing surface. I would call this item a “want” vs. “need”.
There may be some additional negotiating possible with Oberstar to reduce the cost a little further regarding fence removal and replacement.
I present these arguments to you first because I believe awarding the contract to Oberstar is in the best interests of the Township. Following are my arguments in support of this recommendation: 1. If we intend to rebid the project, DNR would expect the rebid to occur almost immediately. Rebidding the project will not likely result in better pricing or more bids since we will now be even deeper into the construction season and contractors are less likely to have time available to complete the project this year. 2. Turning down the grant money that has already been awarded could jeopardize the Township’s ability to obtain additional grant money from this source in the future. 3. Oberstar is a quality contractor that has demonstrated the willingness to negotiate with project owners to reach a reasonable solution regarding schedule and budget. 4. Reducing the project scope to obtain a construction cost close to the project budget seems to be the most effective way of getting this project to completion, even if the project is slightly less desirable than the project bid. RECOMMENDATION Staff is requesting Board authorization to negotiate with the lone bidder to achieve a project cost that meets our current budget. I believe this can be accomplished without sacrificing project goals, grant requirements or project quality. If staff is able to successfully negotiate the cost to within the current budget, then an authorization to allow the Supervisor to sign the contract would be in order. We won’t have adequate time to bring the contract back to the full board without a special meeting in the next week or two due to schedule limitations. It is imperative that the project be awarded as soon as reasonably possible.
SUGGESTED MOTION ______moved and ______seconded to authorize staff to negotiate a reduced project scope with Oberstar, Inc. such that project costs will not exceed the budgeted amount of $75,000.00 and required project scope items are not eliminated. Upon successful completion of negotiations, the Supervisor shall be authorized to sign the contract with Oberstar, Inc.
A roll call vote is required.
ALTERNATIVES Because this project has already been delayed past the original completion date and the DNR has granted a time extension, it is unlikely they will be willing to extend the deadline again without rebidding the project. Rebidding the project now will likely not provide better results or allow for completion this year. The only other viable option is to walk away from the previously awarded grant. This option is not advisable as it will likely make it more difficult for the Township to seek this funding source in the future.
XV.F.2 Charter Township of Chocolay Silver Creek Recreation Area Multisport Court Complex #RP16-0124 Project No. 490103 00 41 00-BID FORM
Charter Township of Chocolay
Silver Creek Recreation Area Multisport Court Complex #RP16-0124 Bid Recipient
1.01 This Bid is submitted to:
Charter Township of Chocolay Attn: Jon Kangas 5010 U.S. 41 South Marquette, Ml 49855
1.02 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an Agreement with Owner in the form included in the Bidding Documents to perform all Work as specified or indicated in the Bidding Documents for the prices and within the times indicated in this Bid and in accordance with the other terms and conditions of the Bidding Documents.
ARTICLE 2 - BIDDER'S ACKNOWLEDGEMENTS
2.01 Bidder accepts all of the terms and conditions of the Instructions to Bidders, including without limitation those dealing with the disposition of Bid security. This Bid will remain subject to acceptance for 60 days after the Bid opening, or for such longer period of time that Bidder may agree to in writing upon request of Owner.
ARTICLE 3- BIDDER'S REPRESENTATIONS
3.01 In submitting this Bid, Bidder represents that: A. Bidder has examined and carefully studied the Bidding Documents, and any data and reference items identified in the Bidding Documents, and hereby acknowledges receipt of the following Addenda:
Addendum No. I
B. Bidder has visited the Site, conducted a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfied itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work. C. Bidder is familiar with and has satisfied itself as to all laws and Regulations that may affect cost, progress, and performance of the Work.
D. Bidder has carefully studied all: (1) reports of explorations and tests of subsurface conditions at or adjacent to the Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the Supplementary
00 41 00- BID FORM 14 Charter Township of Chocolay Silver Creek Recreation Area Multisport Court Complex #RP16-0124 Project No. 490103 Conditions, especially with respect to Technical Data in such reports and drawings, and (2) reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary Conditions, especially with respect to Technical Data in such reports and drawings.
E. Bidder has considered the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and any Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on (1) the cost, progress, and performance of the Work; (2) the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and (3) Bidder's safety precautions and programs.
f. Bidder agrees, based on the information and observations referred to in the preceding paragraph, that no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of this Bid for performance ofthe Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents.
G. Bidder is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents.
H. Bidder has given Engineer written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder has discovered in the Bidding Documents, and confirms that the written resolution thereof by Engineer is acceptable to Bidder.
I. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work. J. The submission of this Bid constitutes an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, and that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.
ARTICLE 4 - BIDDER'S CERTIFICATION
4.01 Bi~der certifies that:
A. This Bid is genuine and not made in the interest of or on behalf of any undisclosed individual or entity and is not submitted in conformity with any collusive agreement or rules of any group, association, organization, or corporation;
8. Bidder has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid;
C. Bidder has not solicited or induced any individual or entity to refrain from bidding; and D. Bidder has not engaged in corrupt, fraudulent, collusive, or coercive practices in competing for the Contract. For the purposes of this Paragraph 4.01.0: 1. "corrupt practice" means the offering, giving, receiving, or soliciting of anything of value likely to influence the action of a public official in the bidding process; 2. "fraudulent practice" means an intentional misrepresentation of facts made (a) to influence the bidding process to the detriment of Owner, (bl to establish bid prices at
00 41 00-BID FORM 15 Charter Township of Chocolay Silver Creek Recreation Area Multisport Court Complex #RP16-0124 Project No. 490103 artificial non-competitive levels, or (c) to deprive Owner of the benefits of free and open competition;
3. "collusive practice" means a scheme or arrangement between two or more Bidders, with or without the knowledge of Owner, a purpose of which is to establish bid prices at artificial, non-competitive levels; and
4. "coercive practice" means harming or threatening to harm, directly or indirectly, persons or their property to influence their participation in the bidding process or affect the e execution of the Contract.
ARTICLE 5 - BASIS OF BID
5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price{s):
Base Bid
Item Estimated Bid Unit Description Unit Bid Price No. Quantity Price 10 Remove Fence LS 1 l9o~ t xtO-(lP 20 Salvage Fence LS 1 ~Sl)Q= ~. (2().a Remove Tennis Nets, Net Posts, 30 LS 1 and Center Tie Downs ~~ 2SUJ- a Remove Asphaltic Pavement - 40 SY 1370 Average 3" _5;.E? ~ fjJ-J.tii so Excavation CY 20 /S~ ~/fl}. dl 60 Remove Concrete SF 360 13£' 4(7).tf;{) ~ 70 Class 21 A Base Aggregate Dense TON 40 I'd) - 2,~·,t',() 80 1.5" HMA, SEl Upper Layer TN 120 /~!:!! 22, Zdo.~ 90 1.5" HMA, 4El Lower Layer TN 120 )fi,~ "22~ 7dl}, "1 100 Asphaltic Tack Coat GA 96 ~ -o:, i-7,. f,C. 110 Install Salvaged Fence LF 110 42~ 4/62.C).a Tennis Court Net Post & Center QI 120 LS 1 Tie Downs J}c.fJ'- 3..?ckJ, v< 130 Tennis Court Nets EA 2 -?So-- ) Sl)V. CA 140 Pavement Marking LS 1 &,QJ~ ~.o. Flexible Tennis Court Color Finish 150 GA 330 C..:> System 70- 23 /CIO. c. C;) 160 Restoration SY 50 /S._ 7J?;,D: Dumor 138 Bench w/ Center Arm 170 EA 1 <,.Q Rest IUo- "Zs'Z),,-
00 41 00- BID FORM 16 Charter Township of Chocolay Silver Creek Recreation Area Multisport Court Complex #RP16-0124 Project No. 490103
Alternate
Item Estimated Bid Unit Description Unit Bid Price No. Quantity Price A-10 Excavation CY 260 /S-!!:2. 5i (j(l{) , 0( A-20 Restoration SY 1520 tJ~ 12 ./td,~ Subtotal of Alternate Bid Unit Price Items $ / ~, 1)/,(l~ ~ I
Bidder acknowledges that (1) each Bid Unit Price includes an amount considered by Bidder to be adequate to cover Contractor's overhead and profit for eacli separately identified item, and (2) estimated quantities are not guaranteed, and are solely for the purpose of comparison of Bids, and final payment for all unit price Bid items will be based on actual quantities, determined as provided in the Contract Documents.
Total of Base Bid and Alternates= Total Bid Price $ / / 9, 4.SZ. C,(} C/)(12 i cL,,ctL cf111t1Lk ,., .-f6 6.01 Bidder agrees that the Work will be substantially complete on or before 9/16/2019, and will be completed and ready for final payment in accordance with Paragraph 15.06 of the General Conditions on or before 9/30/2019. 6.02 Bidder accepts the provisions of the Agreement as to liquidated damages. ARTICLE 7 -ATTACHMENTS TO THIS BID 7.01 The following documents are submitted with and made a condition of this Bid: A. Required Bid security; B. List of Proposed Subcontractors; C. List of Proposed Suppliers; D. list of Project References; E. Evidence of authority to do business in the state of the Project; or a written covenant to obtain such license within the time for acceptance of Bids; F. Contractor's License No.: ·~~f~ [or} Evidence of Bidder's ability to obtain a State Contractor's License and a covenant by Bidder to obtain said license within the time for acceptance of Bids; G. Required Bidder Qualification Statement with supporting data; and 00 41 00 - BID FORM 17 ~ I Charter Township of Chocolay Silver Creek Recreation Area Multisport Court Complex #RP16-0124 Project No. 490103 ARTICLE 8 - DEFINED TERMS 8.01 The terms used in this Bid with initial capital letters have the meanings stated in the Instructions to Bidders, the General Conditions, and the Supplementary Conditions. ARTICLE 9-BID SUBMITIAL BIDDER: {Indicate correct name of bidding entity] By: [Signature] ~ ·------,- [Printed name] {If Bidder is a corporation, a limited liability company, a partnership, or a joint venture, attach evidence of authority to sign.) Attest: {Signature] {Printed name] Title:... Submittal Date: Address for giving notices: /9'ov :::;:-0/.0 vS'l7c("t'- !~&v" 87 Telephone Number: Fax Number: Contact Name and e-mail address: Bidder's License No.: (where applicable} NOTE TO USER: Use in those states or other jurisdictions where applicable or required. END OF SECTION 00 41 00- BID FORM 18 XV.G.1 MEMORANDUM Charter Township of Chocolay 5010 US 41 South, Marquette, Michigan 49855 To: Chocolay Township Board From: Jon Kangas, Township Manager Date: July 2, 2019 Regarding: Consideration of CUPPAD Membership Every year, the Township receives a proposal from CUPPAD for membership consideration. Last year, upon checking the Budget, it was determined that we had not budgeted for CUPPAD membership. Therefore, we did not present CUPPAD’s proposal to the Board for consideration. The attached proposal would be for 2020 and could be incorporated into the budget if the Board feels so inclined. The list in support of membership in CUPPAD is fairly extensive, if the Township were in need of the services they provide. Just recently, we did receive CUPPAD review of our Project Plan for the lift station project. Arguably, because we are not members, they were forced to conduct that review without compensation. As stated in their letter, other services include: grant writing, GIS, Master Plan assistance, Zoning Ordinance assistance and other general planning services. A full list of services available is included on the last page of the CUPPAD proposal. Note that most of these services would require an additional fee per project. The billing rate is $60/hour for members or $90/hour for non-members. Membership costs are based on 2010 Census data and a rate of $0.20/person. Our fee would be $1,181.00 based on 2010 population. RECOMMENDATION Our regional planning commission serves an important role in the Central U.P. Many of their roles go unnoticed at the local level. I have personally witnessed a benefit to being a member of CUPPAD in my former employment, especially as it pertains to federal grant administration. I have also utilized their GIS department for map services in the past, something the Township is also lacking in-house. My opinion is the membership fee is relatively small based on the service that CUPPAD provides. However, I won’t be here for the next fiscal year and I don’t believe it would be appropriate for me to strongly recommend membership for the first time if I won’t be here to participate. Therefore, I believe the Board should weigh the “opportunity costs” of membership with the benefits available to determine if now is the appropriate time to join CUPPAD. RECOMMENDED MOTION ______moved and ______seconded to authorize membership in CUPPAD for 2020 and to authorize staff to include the required $1,181.00 in the 2020 Budget. Alternative ______moved and ______seconded to decline membership in CUPPAD for 2020. ~ XV.G.2 111111111,lilj~ rrcuPPAD 2950 College Ave., Escanaba, Ml 49829 • www.cuppad.org • [email protected] Phone: 906-786-9234 June 14, 2019 Chocolay Charter Township Jon Kangas, Manager 5010 US 41 South Marquette, MI 49855 Dear Mr. Kangas: We would like to take this opportunity to invite the Township of Chocolay to consider membership with the CUPPAD Regional Commission for FY 2020; a membership invoice is enclosed for your consideration. We are striving to be responsive to the needs of the communities we serve. Both community planners Ryan Soucy and Richard Smith are busy engaged with several communities in the development of community-driven plans. Our robust GIS team is busy maintaining services for and providing enhanced mapping capabilities to communities. We will continue to provide assistance to communities in their quest for grant dollars for community projects, whether it be for recreation or transportation or community development initiatives. Dotty LaJoye, our Director, is continuing to provide a renewed direction for the agency of serving the communities. Each staff member is able to work with communities in providing a variety of community planning and development services throughout the region. As a CUPPAD member, you receive a broad and ever-expanding array of beneficial services such as census data research, information on foundation and government grants, information regarding changes in state laws and many other types of assistance. A listing of services provided to members is enclosed. In addition to the services identified on the Jist, the CUPP AD Regional Commission continues to serve the local governments of the central Upper Peninsula by: Developing grant proposals for economic development, community services, recreation, transportation and other projects. Developing and maintaining a Geographic Information System (GIS) with an extensive digital database, including colored infrared aerial photos and customized mapping services, which are useful and available to local governments. Assisting local units of government prepare master plans for land use and local zoning ordinances to help communities prepare for the future and deal with various land use issues. Local Units of Government June 14, 2019 Page2 Working closely with county economic development organizations, Michigan Works!, the Upper Peninsula Economic Development Alliance, Michigan Economic Development Corporation, federal Economic Development Administration, and others to develop business and industry opportunities in the central U.P. region. Providing technical assistance and consulting on issues related to recreational development, walkability, trail development, and community and economic development projects. Awarding $60,000 in grants directly to local units of governments like yours to promote and facilitate public improvements, place-making, and community gathering opportunities and ensuring we help local units of government meet their goals to be optimal places to live, work, and play. As a CUPPAD member, you are entitled to ten free hours of assistance per fiscal year. Ow· fee for services is very reasonable, CUPPAD charges $60 per hour for members and $90 per hour for non-members. The FY 2020 membership dues enclosed are based on the current 2010 Census data at $.20 per person, with a minimum of $1 00 per community. Therefore, the membership costs have not changed for your community. Your support of the Regional Commission would be appreciated in order to strengthen the regional capabilities within the central UP. By working together we are able to sharing resources for the conunon good of local govemance. Yow· membership is integral to this endeavor. To see what we've been up to. visit our website ~v.cuppad.o.-g where cun-ent and past projects are highlighted. "Like" us on Facebook to keep up to date. If you have any questions on the Regional Commission's activities, or desire a representative to meet with your governing body, please contact our Executive Director Dotty LaJoye at 1 Thank you for your support and involvement; we look forward to working with you in the coming year. Sincerely, Gerald Corlcin Chairperson 2950 College Avenue Phone: 906-786-9234 Escanaba,}JJ 49829 Invoice Date: INVOICE Due Date: September 1, 2019 June 14, 2019 Bill To: Chocolay Charter Township Jon Kangas, Manager 5010 US 41 South Marquette, MI 49855 Quantity Description Price Amount Due Membership Dues (October 1, 2019 to September 30, .20 per 1 2020) capita Total Amount Due $1.181.00 CUPPAD Regional Commission Services Provided to Members at No Cost Research Development support ./ Research for grant funding opportunities ./ Meetings to discuss local development issues ./ Research requiring less than one hour of staff and concerns time ./ Responding to general zoning or planning ./ Research and/or monitoring of questions planning/zoning subjects of current interest ./ Development of an area of incident/interest ./ Census data research map requiring less than two hours of staff time ./ General research that benefits the local units of government or county ./ Review and assistance on Redevelopment Ready Communities (RRC) self-evaluation forms Facilitation of regional planning activities Communications ./ Listing of community development projects ./ Letters of Support for projects, grants, loans, within the Comprehensive Economic etc. Development Strategy (CEDS) ./ Letters of Consistency identifying a project ./ Regional Placemaking mini-grant program meets a local or regional planning goal or ./ MCACA Regional Art mini-grant program objective ./ Support to local road agencies with Rural ./ Presentations at local meetings on various topics Task Force and Small Urban programs ./ Administration of Regional Prosperity ./ Notification of grant programs, deadlines, Initiative meetings and projects and training opportunities ./ Assistance with US Census Bureau programs ./ Informational articles posted on the CUPPAD website ./ Presentations at CUPPAD meetings on various topics Intergovernmental coordination Technical assistance ./ Executive Order 12372 review of federally ./ Limited technical assistance relating to roads, funded projects bridges, trails and other transportation ./ Act as a liaison between local, state, and activities that impact more than one unit of federal agencies government ./ Technical assistance relating to planning & zoning activities, grants, etc. XVII.A CHARTER TOWNSHIP OF CHOCOLAY PLANNING COMMISSION MINUTES Monday, June 17, 2019 I. MEETING CALLED TO ORDER BY: Donna Mullen-Campbell at 6:02 p.m. ROLL CALL Members Present: Donna Mullen-Campbell (Secretary), Cory Bushong (Vice Secretary), Don Rhein (Board), Kendell Milton, Ryan Soucy Members Absent: Tom Mahaney (Chair), Susan Maynard (Vice Chair) Staff Present: Dale Throenle (Planning Director/Zoning Administrator), Richard Bohjanen (Township Supervisor), and Lisa Perry (Administrative Assistant). II. ADDITIONAL AGENDA ITEMS / APPROVAL OF AGENDA Motion by Rhein, and seconded by Bushong, to approve the agenda as written. Vote: Ayes: 5 Nays: 0 MOTION CARRIED III. MINUTES May 20, 2019 Motion by Bushong and seconded by Soucy, to approve the minutes as written. Vote: Ayes: 5 Nays: 0 MOTION CARRIED IV. PUBLIC COMMENT Deborah Mulcahey, 633 Lakewood Lane – Thought there was discussion on the Sign Ordinance, hopes this will not be written as a police enforced ordinance, feels that would be a waste of resources. Also spoke on temporary signs, feels this is offensive. Is glad to see the Fence Ordinance will be reevaluated, feels the need for a survey to put up a fence. Spoke on the Master Plan, asked why the Township is spending time and money on this again as the Township ignores it when they don’t want to deal with it. Feels the gun range should have an applicant’s name listed, not a LLC. She has concerns with the size, parking and noise. Also felt there need to be restrooms/washroom facilities due to the lead. She is not for or against the shooting range, would like public health and safety to be considered. Public comment closed at 6:08 PM. V. PUBLIC HEARINGS None VI. PRESENTATIONS None Page 1 of 8 VII. UNFINISHED BUSINESS None VIII. NEW BUSINESS A. Proposed Enclosed Gun Range – Preliminary Site Plan Review Staff Introduction An applicant is working on a proposed enclosed gun range project to be located at 2288 US 41 South. The applicant has requested a preliminary site plan review to determine if this is a viable project for that location. In reviewing the project, staff has found a number of benefits for this particular location: 1) The proposed project will be located on property the owner controls, and will meet all setback requirements for the site. 2) The enclosed gun range is a “low impact” project. No water or sanitation will be required for this project. 3) No external lighting will be necessary; if it is added, it will be downcast lighting over door entries to the range. 4) The proposed project will be located in a commercial zoning district; this does not affect many Township residents or adjoining businesses. 5) The proposed project is a self-contained project. All noise generated from the range will be contained within the range (see attached range sound test). In reviewing the project, staff identified a potential parking concern for this particular project. There is limited parking available in the front of the store; however, the range can only accommodate two shooters at the same time, so parking can be arranged to handle the increase. The owner, Tom Kolinsky, was in attendance at the meeting to answer any questions the Commission may have. Also in attendance was Chocolay Police Chief, Scott Jennings to verify information. Commission Discussion Soucy questioned why it was considered a permitted use and why it was listed under commercial uses in the entertainment category as he was not able to find that in the Zoning Ordinance. Throenle answered it was due to it being located in the mixed use district and Throenle also explained it would fall under entertainment as it is listed as “such as”, which is an interpretation. It would be the combined call of the Planning Commission and the judgement of the Zoning Administrator. Soucy didn’t feel it was listed and would not be covered under this section. They agreed to disagree on the subject. Soucy then questioned where the sound test came from and Kolinsky commented that it came from him and is provided as an example of sound decibels from a contained shooting range when they do testing and is not an actual schematic but he can get one for the future if needed. There are different things on a gun such as flash Page 2 of 8 suppressor on the firearm, type of ammunition used, and length of the barrel that could alter the sound readings. Throenle added the only time you would hear anything would be if the door was open while someone was shooting as the noise would otherwise all be contained. Kolinsky also stated there should be no shooting in the range prior to anyone opening the door to reduce the risk a bullet escaping. Rhein asked Chocolay Township Police Chief, Scott Jennings his thoughts on having a gun range in the Township. Chief Jennings answered felt it is a good idea as it would be contained. He felt it would be better than someone shooting in a gravel pit. He also felt the owners have researched it and are doing it right. Chief Jennings also felt the decibel numbers were pretty accurate, and he does not feel this would impact animals next door. He also commented it would be a good fit with the gun shop. Milton agreed. Throenle reminded the Commission this is not an approval of a plan, but an approval of a concept. Rhein asked what the plan was for the disposal of the lead. Kolinsky answered that the factory has specific guidelines for when to change out the self-contained filtration system. Because lead dust is a concern, there are HEPA filters that take in clean air and filter outgoing air. Kolinsky also explained there are deflectors that deflect the lead into a bucket made of ER500 steel that decelerates the bullet and drops it into the bucket. Once the bucket is full it gets sealed and there are qualified companies that come and buy it. He also stated there is access to a restroom/hand washing facility in the gun shop and the range would never be open unless the shop was open due to monitoring. There will also be a range officer on sight when the range is open. Bushong asked for confirmation of the size as there seem to be discrepancies with the information provided. He wanted Kolinsky to confirm the dimensions. Soucy reminded the Commission he was comfortable with everything except the procedure that this would be covered by the permitted use as stated earlier. Throenle explained when the mixed use language was written, it was written with intent this would not be an all-inclusive list, as there would be items in the future that would not have been thought of. This was the specific reason for “such as” in the ordinance. Throenle stated this would be a lengthy process to change the Zoning Ordinance to reflect this type of change for every business type, as it would have to go through a couple readings with the Township Board and that would take a minimum of four months. Soucy feels this would set a bad precedence; this could set the Commission up for challenges in the future as it is not identified in the Zoning Ordinance. Kolinsky asked if the issues could be cleared up at a different time as he is under some time restraints. Page 3 of 8 Throenle asked for clarification to the vote, and asked if the Commissioners were telling the proposed owner that his plan would be delayed if he came to the Commission with a formal site plan, as the owner would like to know this before he spends $300,000 on his proposed project. Rhein stated Soucy has good points regarding the Zoning Ordinance, he has a 3-2 vote and we also have two people missing from the Planning Commission this evening. Kolinsky informed the Commission that regardless of what is thought there is not a wide margin on money made in firearms and there is fierce competition with stores such as Gander Outdoors, etc. This is an attempt to continue to do business in Chocolay Township and he would be taking an entrepreneurial risk. Supervisor Bohjanen added that when they (the Planning Commission at the time) made the decision in multiple use overlay zone they went through a chart of 450+ uses and made decisions which should be in each of the categories of prohibited, permitted, and conditional. When doing this, it was decided they could not anticipate everything that might happen. This is the reason for the “such as”. He said you can reinvent the wheel with any conflict that may come up or use some common sense. Chocolay Zoning Ordinance language is set up so the Zoning Administrator uses the judgement to determine if the subject is applicable. A resident asked to speak, Mullen-Campbell gave permission, he questioned if this could be considered a sportsman’s club. Just a thought if this would alleviate the zoning questions. Soucy answered he felt this was not a condition the Commission could put upon the applicant and felt they could not “trade” this, but felt it was a good thought. Soucy asked about if there could be another interpretation by the Zoning Board of Appeals and Throenle stated it would still be another delay as the agenda for June had already been set. Commission Decision Milton moved, and Rhein seconded that the proposed enclosed gun range project should proceed with recommendations made from the Commissioners to a formal site plan review at a future Planning Commission meeting. Vote: Ayes: 3 Nays: 2 (Rhein, Mullen-Campbell) MOTION CARRIED B. Zoning Ordinance – Fence Language Discussion Staff Introduction When issuing fence permits to Township residents, there are discrepancies between neighbors when looking at the length of fences between properties. There are four concerns with the current language in the Zoning Ordinance: 1) The location of the fence in relation to the front of the house 2) The distance of the fence from the lot line Page 4 of 8 3) Lack of a survey requirement for determining where the fence can be placed on the property 4) No application fee or inspection for properties in the AF (Agriculture Forestry) district versus the other zoning districts. Also in question was if there should be a length for fencing and should vegetation considered as fencing. Staff is looking for clarification for this language from the Commissioners. Commission Discussion Soucy felt item #4 was originally intended because of the Right to Farm Act, where agriculture buildings and property didn’t have to be inspected. Chocolay’s AF district also includes residential houses and he feels that the fourteenth amendment in the Constitution has the equal protection clause in it. This states that all property owners in similar situations should be treated equally under the law. He feels if it is continued to be enforced this way for residential properties there could be a potential issue by treating those properties different from other residential properties in other districts of the Township. Soucy did state he feels an exception should be made in the case where fences are being kept for livestock, etc. Rhein feels the length should be a requirement. He also felt there should be a survey done if it were to be put on the property line to avoid disputes. He does see the problem of maintenance doing it this way, if the neighbors are in a dispute. Throenle interjected that he had included language in the materials he gave to the Commission. There is a section stating an abandoned or unmaintained fence shall be removed. He could spend his forty hour week driving around the Township determining the condition of fences. This can lead to subjective interpretation regarding the status of the fence. Rhein stated it was probably put in there as an authority standard. Throenle answered that it could lead to him being the bulldog in a property dispute. Mullen- Campbell asked if there are issues like this in Chocolay and Throenle stated there were. Milton felt if surveyors were involved the property owners could lose their garage, meaning sometimes the lot lines aren’t where one thought they were. Soucy asked at what point would the adverse possession rights take effect due to the survey results. Throenle answered it has come up over the years when a property owners had a survey done when they want to sell their property. Bushong stated he was in favor of a survey before construction. Soucy agreed and after that it would be a civil issue and not the Township’s responsibility. Throenle stated the first thing he tells residents applying for a Zoning Compliance Permit is they must know where the lot line is because he does not and he has no way of finding it without a professional survey. Page 5 of 8 Mullen-Campbell asked if plat maps helped and Rhein stated no, even the survey sticks in the middle of the street are not even close. Bushong stated two different surveyors could put them in different locations. Soucy felt the section “I” could be amended to help with the condition of fences. Throenle asked how to determine what is “good condition/ well maintained?” He also stated there are many loop holes in the maintenance section. Throenle stated the biggest concern is the placement of the fence from the lot line as to maintenance. Bushong stated this is similar to the “such as” in the previous agenda item. Sometimes an ordinance can work two ways and is subjective. It may need to be reviewed by a committee and voted on, not by a single arbitrator determining if it is good or bad. Disrepair and public safety are some issues to consider when looking at the condition of a fence. Soucy stated that some communities have a blight committee that looks at these issues. Bushong stated the committee would protect the individual. C. Master Plan Discussion Staff Introduction The current Township Master Plan is due for an update. To begin the process, discussions on direction for the plan must take place in order to define the process that will be presented to the public. The Master Plan, 2015 Edition focused primarily on redefining the Township into fourteen character areas. Those areas were referenced primarily in Chapter 7 of the plan, with the intent of establishing new zoning districts that would be based on the character of the different districts. (see the attached extracted pages from Chapter 7, Appendix L and Appendix M in the Commissioner packet). Before staff can begin updating the plan, staff requests a direction from the Commissioners in relation to the character area / zoning district discussion – should the direction toward setting up character areas as defined in the existing plan continue, or should the direction be to stay with the current zoning districts that are established. Either way, the plan requires an update. Staff would prefer to have the direction for the plan prior to beginning the update process, so that the direction reflects where the Commissioners would like the plan to go. Commission Discussion Throenle started by presenting the Commission with a map showing the fourteen character areas. He stated there are nine zoning districts, seven are referred to in the Master Plan, two that are not are PUD and municipal properties. Kelly Drake Woodward designed this plan so the character areas were to be based Page 6 of 8 on the people and the activities in those areas. Her ultimate direction was to have those areas rezoned. Throenle explained that in 2017 the Commissioners looked at this and wanted to leave the character areas alone and work on the zoning map. Throenle added he would have no problem mapping the character areas with the current zoning if that is the direction the Commission would want to go. Soucy asked how many future zoning districts there would be and Throenle stated there are fourteen character areas which translates to eleven future zoning districts. This would increase our current zoning form seven to eleven. Throenle stated in doing this they would have to take the map apart by parcel and define the districts, as was done with the mixed use district language. If this is what the Commission chooses Throenle said he will update the Master Plan with this in mind or he would extract that language out if the Commission chose not go that way. Throenle stated either way it would be a lot of work. Milton stated it would have to be done as a group as it is part of the Master Plan, Rhein agreed, but was unsure of the best way to go as both ways would be a challenge. Soucy felt legally the zoning in a community must be based on a Master Plan according to the Zoning Enabling Act. He feels they should not go against the Master Plan. He does see how it is complicated, he likes the direction it was going but it would be a lot of work and could result in many non-conforming uses. Maybe simplify it by combining some of the districts. Bushong and Mullen-Campbell agreed. Throenle stated that is what he needed as far as a direction. He will start with the language for the updates in the Master Plan. In respect to Soucy’s comments, Throenle stated if the Commission will be doing an update, he will want to make sure the Commissioners follow the updates in future decisions. Throenle stated he will take Commissioner comments under advisement and come back with the start of the Master Plan at a future Commission meeting. IX. PUBLIC COMMENT Stephanie Gencheff, 597 Lakewood Lane – Stated when Chocolay Township surveyed the residents in 2010 & 2013 the reasons they chose to live in the Township were rural character, nice neighborhoods, and liked the community. Only 3/10 of one percent chose to live here for proximity to businesses, keep that in mind while updating the Master Plan. Feels fences belong on property lines and the setback for fence maintenance is nuts. Gun ranges are not considered a zoning issue in the rest of the country, it is a special use permit or conditional use and the applicant should not have to wait for the Township to redo the Zoning. Deborah Mulcahey, 633 Lakewood Lane – Stated the size concerns for the shooting range were taken from the information provided in the agenda materials and it doesn’t Page 7 of 8 match up to the plans. The lead containment from an air perspective is only 90-97% contained and she feels this is a concern for people visiting the surrounding area of the proposed project. Does not feel there should be an expedited review for this. Still is confused on the owner/landowner of the proposed gun range, feels it is contradictory. Public comment closed at 8:06 PM. X. COMMISSIONER’S COMMENTS Rhein - None Milton – Would like to see on all future site plans the zoning of any adjacent lots. Soucy – Feels the Commission probably heard enough from him tonight. Great job to Donna on being Chair. Bushong – Found the meeting interesting as always. The controversial items seem to be where you learn the most and get the best perspective. Although we agree to disagree at times, it is probably the best learning experience that challenges us on how we think of things in the future. Campbell – Agreed with Cory & Ryan. Learns a lot at every meeting, careful of what she says and listens very much. XI. DIRECTOR’S REPORT Reminded the Commission that the July meeting is on the 22nd, not the 15th as previously scheduled. Each Commissioner has been given a document for training, and he told the Commissioners there are limited funds for this but if anyone wants to attend to come and talk with him. The Township would cover as much as they can but if everyone went there would not be enough in the budget. XII. INFORMATIONAL ITEMS AND CORRESPONDENCE A. Minutes – Township Board, 05.13.19 B. Township Newsletter – May, 2019 C. Minutes – Marquette City Planning Commission, 05.07.19 D. Minutes – Marquette City Planning Commission, 05.21.19 E. Minutes – Marquette County Planning Commission, 04.03.19 F. Minutes – Marquette County Planning Commission, 05.01.19 draft XIII. ADJOURNMENT Bushong motioned, Rhein seconded, to adjourn the meeting. Meeting adjourned at 8:11 PM Submitted by: Planning Commission Secretary Donna Mullen-Campbell Page 8 of 8 XVII.B ,Cll)U$4l 50IJTit• liWOXTlt ~- lllt'!,tMfl~(""' • !jt#W'1'f(l,•,1} MARQUETIE AREA WASTEWATER TREATMENT FACILITY ADVISORY BOARD MEETING MINUTES May 16, 2019 A regular meeting of the Marquette Area Wastewater Treatment Facility Advisory Board was held at 10:00 a.m. on Thursday, May 16, 2019 in the Conference Room at the Marquette Area Wastewater Treatment Facility. ROLL CALL PRESENT: Chairman Page, Marquette Township Harold Hayse, City of Marquette Margaret Brumm, City of Marquette Misa Cady, City of Marquette Jon Kangas, Chocolay Township ABSENT: B. Johnson, Chocolay Township OTHERS: Curt Goodman, Liaison Gary Simpson, City of Marquette Mark O'Neill, City of Marquette Pam Greenleaf, City of Marquette AGENDA It was moved by J. Kangas, supported by M. Cady, to approve the agenda as presented. Approved 5-0. MINUTES It was moved by J. Kangas, supported by M. Brumm, to approve the April 18, 2019 meeting minutes as written. Approved 5-0. 1. Financial Report: April 2019 • Balance Sheet: Looks good. No red-flags. • Revenue Sheet: Other trucked wastewater revenue continues to rise. WE Energies leachate disposal revenue has contributed to the increase. • Expenditure: Electrical usage is over budget. The projected expenditures are based on the Kraft co-gen unit being fully functional. Unanticipated revenues will help to offset the deficiency. • 2020 Budget: C. Goodman stated that wages remain consistent. He also stated that the budget will continue to run in-line as previous years and that the revenue projection will remain the same at $25,000 due to the unknowns of trucked wastewater from year to year. He stated that there are no capital improvement projects scheduled for FY 2020, but that ---- the -repair and maintenance line item will show an increase due to aging equipment. He Page I of 3 5116/19 ~O!l~&l~. ~~~ .:,,)\1=,~f~~u,. • :J11!t"""''~'<; also stated that an expenditure reserve line item is being considered for the pumping stations to help with any unforeseen replacement or repair costs. 2. Operations Report for April 2019 • Permit Compliance: M. O'Neill stated that due to snow melt and the Carp River being very high, the facility's clarifiers could not perfonn as designed which resulted in NPDES permit violations. He also staled that the violations were minimally above permit criteria and that Marquetta was one of 23 facilities that had violated their permit due to weather-related issues. M. Brumm asked why the violations weren't noticed in the paper. M. O'Neill stated that sanitary sewer overflows must be reported because of potential health hazards, but that the violations that occurred at the facility did not pose any health risk to the community. He also stated that once the river levels dropped the facility began functioning without issue. The board discussed the violations, laboratory testing methods, and the potential for false positive test results. • Asset Management: • Biosolids Land Application Disposal: M. O'Neill stated that biosolids land application has begun for the season. • JCI Energy Savings Project: M. O'Neill stated the JCI has hired Donohue and Associates to correct the vibration issue coming from the pretreatment air handling unit. II was determined that the installation of a variable frequency drive would correct the issue. He also stated that the Kraft co-gen units are producing 206 kw of electricity which at times is more than enough to power the plant. He stated that any electricity going back out to the grid will be metered by the BLP. K. Page asked where the expenditures for the JCI project were reported. G. Simpson stated that there is a construction fund for the entire project which will capture the wastewater upgrades. C. Goodman stated that because the co-gen savings cannot be quantified at this time. an adjustment lo the purchased power line item cannot be made. • Plant Notes: o Flows continue to be 1 to1.5 million gallons per day over average. o Operator, Jarrod Molise, wrote for his Class D MDEQ wastewater certification. o Wayne Goodwin has started training as a Wastewater Facility Operator. • Industrial Wastewater Acceptance Activity: o 38,900 gallons accepted. 200,400 gallons of leachate from W.E. Energies. 1.174, 188 gallons of dewatering from the Marquette Board of Light and Power. • Grease Trap Inspection Program: o The Marquette Area Public Schools coordinated their inspection with M. O'Neill. • Preventive Maintenance: Page 2 of 3 S/16119 !,(~tt.4(1 SOO'fl!• MW).nfE. ~,ttm nf"'IS W·""''UI!, CU __ , .,, o The Maintenance Management Software System is working well. staff continues to catch up on wor1 3. Old Business • Sewer Ordinance Update: The Director will be setting up a conference call with the City Attorney sometime in June to discuss the update. • PFAS Update: M. Brumm stated that she will be attending an environmental workshop being presented at Kl Sawyer regarding PFAS as she would like to educate herself on the chemical and its impact on the environment. • Public Education: M. Brumm stated that she'd like to purchase educational materials for the public education program which will span all age groups. C. Goodman stated that there is adequate funds available for the purchase. 4. Public Comment • Curt Goodman thanked outgoing board member Misa Cady for her years of service and commended her for the input and effort put forth while serving. Fellow board members also thanked Misa for her participation and service. The meeting wa adjourned at 11 :30 a.m. Reviewed by: Curt Goodman Director of Municipal Utilities Prepared by: Pam Greenleaf Page 3 of 3 :1/16119 XVII.C US-41 Corridor Advisory Group 100 South Westwood Drive, Ishpeming, MI 49849 Phone (906) 485-4270 Fax (906) 485-4878 Meeting Minutes May 14, 2019 Attendance: Scott Jennings – Chocolay Township Police Nick Leach – Negaunee Township Jon Kangas – Chocolay Township Delynn Klein – MarqTran Betsy Neznanski – MDOT Stacey Rasanen - MSP Rob Tervo -MDOT Mary Vantilburg- LSCP Jason McCarthy – Marquette Township Art Gischa – Ely Township Jeff LaChapelle -MDOT 1. Agency Updates A. Marquette Township a. Cenex Site- County approved Brownfield plan to remove canopy and tanks at the site, driveways will be consolidated. Marquette Township is requesting MDOT assist with driveway consolidation and cost sharing with the 2019 project. The Township would like to see drive relocated between the existing Napa and Cenex driveways and include a deceleration lane. Action Item: Rob will discuss this with the Construction Engineer to see what may be possible, at present no plans exist on the project to address driveway changes in this area. b. The Township has secured the permanent easement from Menards for the tunnel. B. Chocolay Township i. Pavement Markings at US-41/M-28 intersection were not marked last fall due to the weather; can we get them on a list to be marked this year? Action Item: MDOT will forward to the office overseeing the pavement marking contract this year. ii. O’Reilly Auto Parts will have a site plan for review soon for the development at the old Wahlstrom’s restaurant. B. Negaunee Township i. US-41 Watermain Bore is done and the contractor is installing the pipe. ii. O’Dovero has been blasting rock at their property on US-41 by the old airport. They have been using MSP to close US-41 as needed. iii. Nick is the new Township Manager; the township is currently looking for a new Planning and Zoning Administrator. C. Michigan State Police i. M-35 at railroad tracks there is a significant bump at this location. Negaunee Township has talked to the railroad about this and will draft another letter requesting they fix the bump. 2. Site Plan Review- Imperial Development Dollar General – Humboldt Township The proposed location for a Dollar General is east of Koski Korners gas station with a driveway constructed 250’ from the existing east driveway for the gas station. Jeff has requested that the developer contact the gas station to see if a shared driveway could be established and the gas station has indicated they are not interested in shared access. MDOT Michigan Department of Transportation (MDOT) • Michigan State Police • Marquette County Road Commission • Marquette County Planning Commission • Ely Township • Ishpeming Township • City of Ishpeming • City of Negaunee • Negaunee Township • Marquette Township • City of Marquette • Chocolay Township • Lake Superior Community Partnership • Central Upper Peninsula Planning and Development (CUPPAD) US-41 Corridor Advisory Group 100 South Westwood Drive, Ishpeming, MI 49849 Phone (906) 485-4270 Fax (906) 485-4878 will request that the developer extend the center turn lane east to provide access. The developer will also be adding a second field drive east on the east end of the property for a future development. The group recommended placing a condition on the permit for the construction of a second driveway by application for residential development only. If a commercial development is planned for this location the condition on the permit should indicate a shared driveway is the preferred access to US-41. 3. MDOT Update (Project maps were distributed.) 1. 2023 Lakeshore Drive Roundabout – MDOT is pursuing submitting a “USA Build” grant application with the intent it will fund the balance of the project not covered by the Safety Funds. 2. 2023 Project will address turning movements onto M-35 by creating truck turnouts “loons”. 3. Carp River culvert on M-35 between CR 492 & CR 482 will be getting replaced. 4. Potential realignment project on M-35 at CR 492. 3 5. M-28 Turn Lane at Acre Trail bids on June 7. ii. Construction Update 1. Marquette Roundabouts – temporary signals on US-41 will be activate in early June for Stage II of construction. CR 492 work will be starting soon, we may see some increased congestion with the two projects happening at the same time. 2. M-95 Chipseal ongoing Next Meeting – Tuesday, June 11 -Ishpeming TSC Conference Room Submitted by, Betsy Neznanski MDOT- Ishpeming TSC Michigan Department of Transportation (MDOT) • Michigan State Police • Marquette County Road Commission • Marquette County Planning Commission • Ely Township • Ishpeming Township • City of Ishpeming • City of Negaunee • Negaunee Township • Marquette Township • City of Marquette • Chocolay Township • Lake Superior Community Partnership • Central Upper Peninsula Planning and Development (CUPPAD) XVII.D Special Meeting Minutes June 6, 2019 Draft Presented June 10, 2019 MARQUETTE COUNTY SOLID WASTE MANAGEMENT AUTHORITY Board Meeting Minutes Special Meeting June 6, 2019 DATE: Thursday, June 6, 2019 PLACE: Landfill Administration Complex 600 County Road NP Marquette, MI 49855 MEMBERS PRESENT: Jorma Lankinen, Amy Manning, Carr W. Baldwin, Randall Yelle and Joe Minelli (by telephone) MEMBERS ABSENT: Dennis Honch EX OFFICIO: Brad Austin OTHERS: William T. Nordeen, Attorney for MCSWMA; Beth Bonanni, Recording Secretary; Sarah Etelamaki, Humboldt Township; Lyn Durant, Marquette Twp., Josh Wales, MCSWMA 1. Call to Order: R. Yelle called meeting to order at 7:00 p.m. Pledge of Allegiance recited. 2. Approval of Agenda: R. Yelle approved the Agenda as presented. 3. Public Comment: None. 4. Business: a. Long Term Leachate Management. B. Austin stated that he and R. Yelle have had a few telephone conferences with EGLE this week to discuss the levels of PFAS at the Landfill and long term leachate management. EGLE has assured B. Austin that they will not be requiring any changes to the Landfill on leachate management until after the Landfill’s NPDES permit expires, which is October 1, 2022. Action items include: add long term leachate management to the 10 year capital plan, conduct feasibility study and engineering, obtain more site data (previous testing was Page 1 of 2 Special Meeting Minutes June 6, 2019 Draft Presented June 10, 2019 conducted on raw leachate and not fully processed leachate), and review treatment options, such as reverse osmosis and a closed loop system. B. Austin indicated that pretreatment with carbon is still possible. It is estimated that a reverse osmosis system could cost $1.5 to 2 million dollars. B. Austin reported that the 2020/21 capital fund will be at approximately $2,000,000.00. B. Austin stated that landfill leachate is a liability, and at this point, it Is not clear what needs to be done. J. Lankinen asked if MCSWMA can proceed with the current recycling plan? B. Austin said this should not impact the recycling plan. J. Lankinen made a motion to put long term leachate management in the 10 year capital fund. C. Baldwin supported. Motion carried unanimously. 5. Public Comment: Lyn Durant questioned if the Landfill could get some money from the State out of the $30 million dollars from the bottle and can deposit fund? B. Austin indicated they are trying to obtain money from the fund and have a meeting set with Senator McBroom on June 13th on this issue. Ms. Durant also asked if MCSWMA has to worry about taking leachate with PFAS to Sawyer and processing it? Discussion ensues. Ms. Durant also indicated that Marquette Township will be submitting a letter to the Landfill with questions they have regarding single stream recycling. 6. Adjournment. R. Yelle adjourned the meeting at 7:26 p.m. ______Randall L. Yelle, Chairperson Joe Minelli, Secretary Page 2 of 2 XVII.E Regular Meeting Minutes June 19, 2019 Draft Presented June 25, 2019 MARQUETTE COUNTY SOLID WASTE MANAGEMENT AUTHORITY Board Meeting Minutes Regular Meeting June 19, 2019 DATE: Wednesday, June 19, 2019 PLACE: Landfill Administration Complex 600 County Road NP Marquette, MI 49855 MEMBERS PRESENT: Jorma Lankinen, Amy Manning, Carr W. Baldwin, Randall Yelle, Dennis Honch and Joe Minelli MEMBERS ABSENT: None EX OFFICIO: Brad Austin OTHERS: William T. Nordeen, Attorney for MCSWMA; Beth Bonanni, Recording Secretary; Darlene Walch, Sands Township; Scott Cambensy, City of Marquette; Gary Wommer, Negaunee Township; John Anderson, MCSWMA; Christopher Magnuson, MCSWMA; Ryan Riipi, Miller-Bradford; Jon Kangas, Chocolay Township 1. Call to Order: R. Yelle called meeting to order at 4:00 p.m. Pledge of Allegiance recited. 2. Approval of Agenda: Joe Minelli made a motion to approved the Agenda as presented. Jorma Lankinen supported. Motion approved unanimously. 3. Public Comment: None. 4. Approval of Minutes: a. 5/22/19 - Regular Meeting Minutes - R. Yelle requested that on page 1, paragraph 2, second paragraph, the Minutes should state that Jorma Lankinen’s term starts on July 1, 2019 not June 1, 2019. Marquette Township requested the Minutes reflect on page 2 that the reason they did not send a letter of Page 1 of 6 Regular Meeting Minutes June 19, 2019 Draft Presented June 25, 2019 support was because they had questions that still needed to be answered. Jorma Lankinen made a motion to approve the 5/22/19 Regular Meeting Minutes as amended and 6/6/19 Special Meeting Minutes. Dennis Honch supported. Motion approved unanimously. b. 6/6/19 – Special Meeting – See above. 5. Consent Agenda: a. Statistics – May, 2019 b. Banking c. Financials d. Accounts Payable e. Single Stream Recycling & Glass Recycling Project Letters of Support f. EGLE Inspection g. Fee Schedule h. Marquette County Township Association Correspondence R. Yelle commented that a late item had to be considered outside of the Consent Agenda, under 5 h, that was received by the Landfill that morning. Jorma Lankinen made a motion to approve Consent Agenda items a through g. Joe Minelli supported. Motion approved unanimously. B. Austin stated the Landfill received a letter from the Marquette County Township Association regarding Single Stream Recycling which was added as 5h. The Marquette County Township Association held a special meeting and had some questions regarding the single stream recycling project. B. Austin said he is working on a response to the correspondence. The one item that Marquette County Township Association addressed in their correspondence that B. Austin would like direction from the Board on, is if the Board wants to pursue the $9.00 per household through the Urban Cooperation Act in lieu of increasing the tipping fees to $6.00 per ton. (See below discussion). . Business: a. Reimbursements – Joe Minnelli made a motion to approve the payment of reimbursements. Amy Manning supported. Motion carried unanimously. b. Director 360 Degree Evaluation Survey – A. Manning reported that the survey was completed on the director on March 18, 2019. As a result of the survey, B. Austin used the feedback from the report, sub-committee feedback and his own Page 2 of 6 Regular Meeting Minutes June 19, 2019 Draft Presented June 25, 2019 personal experience to create development goals for himself for the remainder of 2019. A summary was prepared of the participants who took part in the survey comparing the scores from years 2018 and 2019. The consensus of the sub-committee was they were pleased overall with the results and were very pleased with B. Austin’s performance. J. Minelli made a motion to accept the 360 Degree Evaluation Survey results on B. Austin. D. Honch supported. Motion carried unanimously. J. Lankinen inquired if B. Austin would get a pay raise. R. Yelle said that B. Austin was already under a 5 year contract, which gives him a raise every year. c. Fiscal Year 2019-2020 Budget – B. Austin said there was one item in the 5 Year Equipment and Construction Capital Plan he wanted to discuss. The Landfill purchased a compactor about a year and a half ago. The Caterpillars are being utilized as back-up machines. The units are in rough shape and all 5 were purchased in either 1991 or earlier. B. Austin said they are planning to purchase a back-up machine in the future, which is in the 5 year Capital Plan. B. Austin said he plans to present to the Board a recommendation and plan at a later date. Chris Magnuson discussed the wage projections, which were made based on the Union contracts. Last year’s pension expenses were also modified. C. Magnuson clarified that on November 1st, the tipping fee will increase to $6.00 per ton. Jorma Lankinen made a motion to adopt the 2019-2020 Budget as presented. A. Manning supported. Motion carried unanimously. R. Yelle reported that various townships are asking if the MCSWMA will be pursing the money from the Urban Cooperation Act. R. Yelle stated he would like direction from the Board if they want a meeting scheduled with Marquette County to request that Marquette County pursue funding from the Urban Cooperation Act. R. Yelle said instead of $9.00/year per household, it could be reduced to $6.00/year per household. A. Manning said she is not in support of pursuing funds from the Urban Cooperation Act. A. Manning further explained that most of the feedback she received from the people who attended the meetings were in favor of raising the tipping fees instead of charging every household a flat fee and believed that to be more fair. R. Yelle discussed the financing options on obtaining the funding for the 1.9 million shortfall for the single stream recycling project. C. Baldwin asked what the definition of a household is. B. Nordeen said he would defer to the census because the census defines what a household is. C. Baldwin was curious as to how a rental would be classified. B. Nordeen said the same would go for a duplex, he was Page 3 of 6 Regular Meeting Minutes June 19, 2019 Draft Presented June 25, 2019 not sure how they defines these residences, but he could research the information. Discussion ensues on the Urban Cooperation Act, billing, Marquette County Board’s position on the Urban Cooperation Act, etc. J. Lankinen and C. Baldwin agreed with Amy Manning. R. Yellle said he will not ask the Marquette County Board to pursue the funding through the Urban Cooperation Act . 7. Reports a. Director Report - B. Austin reported that the EGLE recycling infrastructure grant was reduced from 1 million to $800,000.00 . Most of the funding will be used for equipment. The Landfill does not have construction costs at this time. Right now, the Landfill is short 2.1 million for the recycling project. B. Austin said the Landfill could pursue more state funding, a conventional loan, and a USDA loan for the remaining project fund balance. B. Austin discussed funding and the next steps for the recycling project. C. Baldwin asked what the status was on pursuing the bottle fund money from the State. B. Nordeen provided an update on where they were at with obtaining money from this fund. B. Nordeen clarified that there is not a $200,000.00 shortfall, but a 2.1 million dollar shortfall. B. Austin stated leachate management is adequate. They discharged 2.9 million gallons in May. B. Austin said in July, he will be going down to Orchard Hills to make a site visit to view the reverse osmosis process. The landfill will be removing a leachate lagoon, filling it with solid waste and estimates it will take approximately a year to fill the lagoon. The tire shredder has been ordered and B. Austin hopes to have it installed and ready to use sometime in October, 2019. There was a lot of community involvement in the household collections and scrap tire collections held in Ewing Township and Forsyth Township. 6 ½ tons of tires were collected in Ewing Township and 25 tons collected in Forsyth Township. Tours of the landfill were given to Ishpeming Middle School and Northstar Academy. B. Austin stated he will be giving a presentation to Vast regarding recycling. B. Austin commented that he attended his first board meeting last week at the Michigan Recycling Coalition. B. Austin is the Regional Director for Michigan Recycling Coalition. B. Austin discussed recycling carts and grant opportunities. Page 4 of 6 Regular Meeting Minutes June 19, 2019 Draft Presented June 25, 2019 b. Attorney Report – B. Nordeen stated there was a bill discrepancy with Bittner Engineering and an agreement was signed recently by the parties resolving the issue. MCSWMA filed a claim against Bittner’s insurance for an error the Landfill believes Bittner was responsible for. Bittner is continuing to do work for the landfill this year. B. Nordeen reported that Professor Larry Sutter from Michigan Tech is interested in mixing crushed glass in concrete. Professor You at Michigan Tech was also researching putting crushed glass into asphalt but testing will need to be done to determine what happens to the tires when they wear. Professor Stan Vitton of Michigan Tech is looking into mixing crushed glass with sand and another material to make a stronger material than sand itself. This material would then be used to backfill mines. R. Yelle reached out to Matt Johnson of Eagle Mine and Eagle is open to discussing the use of this material for backfill at the mine. Jorma Lankinen stated that certain size glass is not good for concrete but there is a size that is and he wanted to know the distinction between the two was. B. Nordeen replied that Professor Sutter said that crushed glass has to be really fine to mix in with the concrete. If it is not, the crushed glass expands in the concrete and causes pocks. B. Nordeen said they will be meet with the professor and have the professor determine if the samples are fine enough to use. Amy Manning expressed her thanks to attorney Nordeen for going above and beyond on exploring options for use of the crushed glass. 8. Trustee Comments: A. Manning wanted to thank the representatives of the municipalities who attend the landfill meetings every month and who provide their valuable feedback and opinions. C. Baldwin said it appears that the landfill is on the cutting edge of recycling and he believes that the landfill either has to fully commit to recycling or not. 9. Public Comment: Gary Wommer said that the Board should remember they have constituent municipalities who back the landfill for going cost per ton for recycling and if they deviate from that plan, the municipalities might not support it. Scott Cambensy thanked the Board for sticking to the $6.00 per ton in tipping fees. The City of Marquette is working on their contract with their haulers. Darlene Walch thinks also the landfill might want to go back to the County to help get money to finish the single stream recycling project since there is a 2.1 million deficit. Ms. Walsh believes the Board should table the issue at this time until they know how much will be needed to finish the project. Page 5 of 6 Regular Meeting Minutes June 19, 2019 Draft Presented June 25, 2019 10. Adjournment. R. Yelle adjourned the meeting at 4:50 p.m. ______Randall L. Yelle, Chairperson Joe Minelli, Secretary Page 6 of 6 XVII.F MARQUETTE COUNTY PLANNING COMMISSION MINUTES April 3, 2019 1. Call to Order: The regular meeting of the Marquette County Planning Commission was called to order by Commissioner Kaiser at 7:00 p.m. 2. Roll Call: Commissioners present: Charles Bergdahl, Ken Kaiser, Bob Struck, Mike Touchinski, Emily Leach and Greg Seppanen. Commissioner Alholm was not in attendance. Public present: Dale Throenle 103 Fury, Gwinn MI 49841. Staff present: Lauren Luce, Char Spruce, and Jen Sides. 3. Approval of the Minutes: Commissioner Seppanen motioned, seconded by Commissioner Leach to approve the February 13, 2019 regular meeting minutes as presented. The motion carried unanimously. 4. Public Comment: a. Commissioner Seppanen made public comment regarding his and planning staffs attendance at the CUPPAD meetings. He stated that he believes they are a good opportunity to see what is going on around the various regions, in addition to networking and to gaining exposure to prospective grant opportunities. 5. Approval of Agenda: A motion was made by Commissioner Leach, seconded by Commissioner Struck to approve the agenda as presented. The motion carried unanimously. 6. Public Hearing: None. 7. Communications: Commissioner Seppanen motioned, supported by Commissioner Touchinski to accept and file the communications. The motion carried unanimously. 8. Monthly Reports: Commissioner Bergdahl motioned, seconded by Commissioner Touchinski to accept and file the January and February 2019 monthly reports. The motion carried unanimously. 9. Old Business: a. Master Plan Update: Ms. Spruce informed that staff are still well on target for attending local planning commission meetings with over 50 % having been attended to date. Ms. Spruce relayed that the next steps will be to identify potential stakeholders and organizing stakeholder meetings as well as beginning to draft the Master Plan. 10. New Business: a. 2020 Capital Improvement Projects: Ms. Luce explained that the Michigan Planning and Enabling Act makes provisions for the Capital Improvement Program of public structures and improvements and designates planning staff to rank and score the projects according to the ranking criteria approved by the Marquette County Planning Commission. Planning staff will then submit their findings to the Administrative Office where the final ranked projects will be determined. Ms. Luce further relayed that she met with CUPPAD representative, Ryan Soucy, in an effort to have the current Capital Improvement Program process reviewed. Ms. Luce reported that while the current program was found to be good, Mr. Soucy suggested slight alterations for improvements in the coming years such as simplifying the scoring process, as well as determining if the requested projects fit within the goals of the Master Plan. Staff agree with his suggestions and recommend approving the plan as it is, with the understanding that it will be an improved process in the future that will adhere more consistently with the Master Plan. Commissioner Leach motioned, supported by Commissioner Touchinski to follow staff recommendations to approve the ranking criteria and scoring as presented. The motion carried unanimously. b. Chocolay Township Text Amendment: The proposed text amendments appear similar to amendments submitted by Chocolay Township and reviewed by the Planning Commission in April 2018 regarding rentals. Mr. Dale Throenle was present to provide public comment, discussion and clarification of the proposals. Commissioners welcomed and appreciated his contributions and input. Staff believe that the proposed amendment still lumps all rentals, regardless of term, into one definition. Staff believe it is still advisable to differentiate short-term rentals from other rentals. The proposed amendment further allows all rentals as permitted principle uses in most districts which staff believe takes away the Townships ability to apply conditions that might otherwise be suitable under a special use permit. Staff recommend that the Marquette County Planning Commission not support the rental component of the proposed text amendments, but support the administrative changes component of the proposed amendments. Commissioner Seppanen motioned, supported by Commission Leach to follow staff recommendations and to forward staff and Commission comments to the Chocolay Township Board and Planning Commission. The motion carried unanimously. 11. Announcements: a. Ms. Spruce announced that the Solid Waste Authority approved a resolution to propose a County wide mileage for the August ballot which would be 1/10th of a mil for ten years to support their conversion over to single stream recycling. Ms. Spruce also relayed the option of scheduling the Planning Commission to take tour of the facility in the future. b. Commissioner Leach announced that the Superior Watershed Partnership is working with the DEQ, Goodwill Industries of the U.P., the county landfill and Marquette City to come up with a permanent electronic waste collection system. A sticker fee structure is currently being considered. c. Ms. Luce announced that the Perkins Park Passport 2016 Grant that was used to do the underground improvements and the roof of the bathhouse has been completed and will be closed out soon. The improvements scheduled to be implemented with the Trust Fund 2017 Grant for Sugarloaf will begin taking place this year. Ms. Luce then provided an update on the County Housing Program, relaying that 12 housing projects were done in Marquette County in 2018 with 2 to 3 more scheduled to take place before the funding expires on June 30, 2019. d. Commissioner Struck announced that the Sawyer Community Alliance secured a grant with which they will be holding four sessions of a Community Leadership Training Program. Commissioner Struck also relayed that a grocery truck from the Marquette Food Co-op will begin coming to Sawyer once a week for a couple of hours at a time. He stated that the hopes to have events such as food preparation presentations be created to showcase the presence of the food truck as a community event. e. Commissioner Struck asked about the SISU shirts being worn by courthouse employees. Ms. Luce explained that the shirts are being worn as a show of support for a fellow employee who has fallen on ill health. Commissioner Struck expressed appreciation for the efforts put forth by staff and others involved. f. Ms. Luce announced that the Planning Department attended and manned a booth for the weekend at the 2019 Rec Show that was recently held. The booth was established to promote Perkins Park in Big Bay. She reported that there were several reservations for camping sites made while they were at the event including one site that was rented for a two month duration. Commissioner Seppanen requested to have the Perkins Park Manager attend one of the Planning Commission meetings. 12. Public Comment: a. Mr. Throenle conveyed his appreciation to county staff for the work they do. He spoke of the Chocolay Township Planning Commission meeting recently attended by staff. He stated that the Commission was very impressed with staff interaction and with how the meeting was conducted. 13. Adjournment: Commissioner Touchinski motioned, seconded by Commissioner Leach to adjourn the meeting. The motion carried unanimously. Commissioner Kaiser adjourned the meeting at 8:10 p.m. Respectfully submitted, Jen Sides, R/M/D Support Staff XVII.G MCSWMA PROPOSED RECYCLING PROJECT BUSINESS PLAN RECYCLE ·~ \I UPDATED: June 18, 2019 Prepared by: Brad Austin, Director of Operations Chris Magnuson, Director of Finance 1 BUSINESS PLAN CONTENTS Project Objective Project Cost Capital Funding Projected Tons and Commodity Value Commodity Markets Projected Cash Flow Projected Landfill Construction Cost Savings Summary 2 PROJECT OBJECTIVE For the past two years, the MCSWMA has done extensive research on the recycling process and increasing the efficiency in which we recycle. Currently the MCSWMA utilizes a dual stream recycling process in which the final commodity that is recycled has a low market value and is a mixed product. Additionally, the dual stream rotates the material to be recycled on a weekly basis. This can cause the consumer to not focus on recycling because of the inconvenience it causes. This in tum reduces the recycling rate the MCSWMA and the State of Michigan are looking to attain to help preserve the life of the landfill. After extensive research from our Director and the contract work of a consultant whose specialty is recycling, our solution to increase our recycling rate, maximize product yield and extend the life of the MCSWMA is to convert our current facility from dual stream recycling to a single stream recycling facility. A single stream recycling facility would allow more consumer convenience for recycling, create a purer yield product to be recycled, and with continued education preserve the life of the landfill. We also feel that with our centralized location this can be a regional recycling facility for outlying Counties in which possible job creation in the Marquette County area could be attained. 3 PROJECT COST Our estimated project cost is $5,900,000. This wiU include the modification of a current facility, the equipment needed for the single stream recycling, glass processing, and the contracted labor needed to convert the current facility into a single stream facility. A single stream facility with new construction costs between $12 to $15 million dollars. The MCSWMA is fortunate that it can modify its current facility and save a minimum of $6 million dollars. The breakdown of the of the project is as followed: Machinex Equipment $3,618,000 Glass Crusher $115,000 Building Improvements $1,737,000 Site Work $187,000 Engineering $144,000 Contingency $96,000 Next, we will summarize our funding options for the single stream project. 4 PROJECT CAPITAL FUNDING Funding Mechanism (1): Closed Loop Fund Loan Amount: $3,000,000 Terms: 0% interest, 10 year Funding Mechanism (2): EGLE Recycling Infrastructure Grant Amount: $800,000 Funding Mechanism (3): Private Lender, USDA Loan or Grant Amount: $2,100,000 Terms: Conventional loan: 4.5% interest, 20-year, or USDA loan 3.75% interest, 30-year, or government funded grant, no payback. To date, we continue to pursue additional grants and/or the most cost-effective loan options. 5 TIPPING FEES, PROJECTED TONS AND COMMODITY VALUE TIPPING FEES Marquette County Recycling: $0/per ton Out of County Recycling: $20/per ton PROJECTED OUT OF COUNTY RECYCLING TON SOURCE(S) Houghton County: 900-1, 100 tons per year Eastern Upper Peninsula: 900-1, 100 tons per year Menominee County: 3,000 tons per year Alger County: 250 tons per year PROJECTED OUT OF COUNTY RECYCLABLE TONS WITHIN THE REGION Upper Peninsula: up to 19,000 tons per year PROJECTED SINGLE STREAM RECYCLABLE COMMODITY MARKET V ALOES Recyclable Material Value Range: $52-$60 per ton Summary: Residential and commercial recyclable tons in Marquette County under the proposed single stream system are estimated at 6,000 tons per year (3,000 residential/3,000 commercial). The estimate for residential tons is based conservatively upon a low performing single stream system. Projected out of county recyclable tons have been reported to the Authority by the private haulers to include Waste Management, North Country Disposal, and Great American Disposal. These haulers work inside and outside of Marquette County. Currently, private haulers transport Marquette County and out of county commercial recycling to several recycling facilities in the region. The closest facility is 125 miles away in Eagle River, Wisconsin. Based on the out of county tipping provided and associated transportation costs, the private haulers have provided the Authority estimated volumes of out of county recyclable material. They have inferred that they will deliver this material to the Authority if the new facility is constructed. 6 COMMODITY MARKET AVAILABILITY Summary: The Authority began marketing commodities in 2012. To date, we have not had an issue moving commodities to market. However, due to the commingling of all fiber products such as cardboard and mixed paper we have received a low return at the market. The situation is the same for rigid (plastic) materials. We market a product that contains several different types of plastics. The market value is low. All ferrous material is marketed locally. The single stream equipment will allow us to separate both fiber and rigid commodities. In turn, we can maximize the value. The current market value for the single stream commodities is $52- $60 per ton. Conversely, under the current dual stream system we market rigid plastic at $10 per ton. Fiber is currently at about $25 per ton. The Authority has pursued long term contracts with commodity buyers in the region. We have provided our projected in and out of county recyclable volume data. All buyers we have contacted are willing to enter into a long-term contract for our commodities. We will negotiate in the best interest of the Authority. Commodity market development is a continuous process. Ultimately, a clean commodity at a consistent volume allows for command at the marketplace. 7 PROJECTED CASH FLOW Cash Flow from__ Clf>era!in_g Activ_iti_es Ii I Y~~r 1 .. Ji Vear 2 Year 3 I__ -- •. • • -- - - I~~~dl_n~_l_ncorn_e $ 443,289.W 11 $ 541,735.00 $ 683,117.00 ' [TIPP!n_g F~E! _AJ[9~t.i~r! {~?/~~.tg~s_@_$?._~2~! ~on) $ .. ~,((X).CKJ II $. L . ~,OOJ.00 I LESS: 1I I !9.p~r~_tJ9_!)_~!-~:e~_nJ~~ _(ln~)~-~~-s -~~~r1_~o="'l 1$ .~,.,,1,, (3!XJ,00(l00)j [.Priv,?S _%._i_r.,_~~r~s~) I $__ (149,407.92)t I s (14~,<1()7.92) j .. J14~,407,92)i 11 I I f ~etCash . . $. 7,~9.2811 s 36,151.36 Is 127,127.44.i i I Ii -- II I *** _This does_no_t include a_Q initial invest_'!'!?"!. fn?~ ~~e .~CSyVMA_ of r_o_u_ghly_$2~,000 (Which includes _Gl~ss Processo_r) I The cash flow statement has the assumptions of the current market conditions which has a lot of room for improvement. 8 LANDFILL PRESERVATION One of the indirect cost savings affiliated with implementing a single stream recycling system is the preservation of the landfill and delaying cell construction. The current rate of recycling in Marquette County is roughly 8%. If you calculate that into the total tons received into the current cells, it means roughly 4,500 tons of the total amount of material that comes into the landfill is recycled. We feel with the implementation of a single stream system along with the consumer convenience of one "Bin" and continued education on recycling and the long term benefits we can increase the recycling rate. The State of Michigan has a 40% recycling rate goal. If our rate increases to 25% the effects are as followed. Based-- -on 63,000- I of-- --material- - brought- - -- In- -Annually- --- from Marquette- -- , County , I, -j Single Stream l i Dual Stream -1- __ 25 percent Recycling Rate ij 10 percent Recycling Rate i j I 4SO,OOOTonsperCell 11 __ 4S0,000Tons per Cell New Cell (__ _ 4SO,OOO_ _Ji. 450,000 ' i: ,__ Year_l_ C__ e__ ll___ c __ a__p_ a_c_it_y_ Available_ - -, i 402 7SO I' _393,300 -·1·1 ------__ _, --- -1 i :vear 2Cell C~padty Av~ilable __ _ j 355,500 \! 279,900 :Year 3 Cell_ Capacity Available 1 308,~ i ! fvear4Ce;I ~apacity~vailable 11 261,000 l j lvear 5 Cell Capacity Available I i 213,750 1 • 166,500 I'' I' ivear 6 Cell Capadty Available _166,SOO '' 109,800 1 l '' As displayed, in 6 years you gain nearly one year of cell preservation, it can cost up to $727,000 to construct a new cell. If you continue that trend, it preserves the landfill and allows the MCSWMA to utilize its resources for other projects, improvements, and investments instead of cell construction. 9 SUMMARY Information provided within this report is derived from the Authorities two-year internal evaluation of the current recycling program. In addition, the feasibility/business case study conducted and presented by our consultant in December 2018. We have provided this information in several presentations over the past few months. As we have communicated, the project financing portion of this project has been a challenge due to multiple options being pursued. This report is most current information available. We thank you for your patience. As of the June 18, 2019 the project status and Authority course of action is as follows: • Secure formal notification for the $800,000 EGLE grant • Secure building modifications costs via RFP procedure • Review total equipment and building modifications costs versus project budget • Propose board action (if required/feasible) based on final project budget review • Execute contract agreements for equipment purchase and building modification construction Upon execution of all Authority course of action items listed above, the focus will be the construction and installation of single stream recycling and glass processing infrastructure. In addition, the Authority will take the lead on development and implementation of the education and outreach package. We will invest significant time and resources to ensure the new program is understood. Simply, we will provide a clear definition of what can and cannot be recycled based on our capabilities. Success of this new program relies heavily upon the harmonious relationship between the Authority, municipalities, residents of those municipalities, private haulers, schools/universities, civic groups, and the business community. It is our intent to engage all parties. Overall, I see this project as an opportunity to increase recycling participation and extend the life of the landfill. In addition, to provide a more consistent recycling education message. Further, to increase the recycling capacity in the Upper Peninsula. Our regional approach has led to significant funding opportunities for this project. I look forward to working with you all. I encourage all municipalities to take a tour of the facility. If you have any questions or concerns, please feel free to contact me. Thank you for your support and RECYCLE 906! ! 10 XVII.H Marquette County Solid Waste Management Authority 600 COUNTY ROAD NP• MARQUETTE MI 49855 PHONE: (906) 249-4125 • FAX: (906) 249-9377 To: Marquette County Township Association, C/0 Jim Nankervis From: Bradley A. Austin Date: June 21, 2019 Subject: Response- Letter June 10, 2019 Jim, thank you for your questions. Please see the responses below: Question #1: This question speaks to what action the Authority board is or isn't authorized to do. Therefore, it will be answered directly by the Board Chair Randy Yelle. Question #2: a. Our firm Resource Recycling Systems (RRS), has been in business for over 30 years, has 660 years combined field experience, and has implemented over 1,000 projects worldwide. In the credentials provided, the firm lists three (3) major recycling center type projects in the Midwest. b. The recycling center costs are not available. However, the projects listed include a comparable sized recycling center located in Emmet County, Michigan. In addition, a larger sized project in the City of Milwaukee. Further, the firm lists a project in southeastern Oakland County, Michigan. This recycling center project involved a 12-community authority (SOCRRA) in lower Michigan. c. The facilities above are in Harbor Springs, MI (Emmet County), City of Milwankee (Waukesha County), Royal Oak/Troy, MI (Southeastern Oakland County). d. Information on what these facilities are "making on recycling" is not available. Costs such as labor, equipment, and transportation all vary. Some facilities may have contracts in place for commodities at set prices. It is our intent to secure contracts for our commodities with buyers in the region. As stated in the business plan, we will negotiate in the Qest interest of the Authority. Question #3: a. The Authority position is that due diligence has been and continues to be executed. This process has been ongoing for the past two years. A reputable consultant was hired. A feasibility study was conducted. A business plan has been evolving since December 2018 post the results of the feasibility study. A blended finance approach including grants, no interest and conventional loans have been sought which has added to the complexity of the project. As I have communicated, the Authority did not receive any solid project financial data until April 8, 2019. It has made the communication piece to all municipalities difficult. b. The Authority has presented the business case in several presentations over the past two (2) months. In addition, a written business case has been provided. c. As previously stated, the Authority position is that due diligence has been and continues to he executed. Question #4: a. The Authority stated that source separated glass is a municipality option regarding collection. Options or ideas presented included curbside collection, community drop off locations, or drop off directly at the landfill. b. No. The glass processing equipment is being installed in order to process delivered source separated glass for the residents of Marquette County. c. The expected volume of glass per year is roughly 700 tons. We consider this a small part of the overall operation as compared to volume ofrecyclables (cardboard/paper/plastics/metal) currently estimated at 7,000-10,000 tons per year. The cost per ton for glass is a work in progress. We know the energy requirements and wear parts cost per ton, however several factors including the condition of the feedstock will be key in determining a more accurate cost per ton. We will have a better picture as the machine comes online and we begin processing the glass. d. The sale price for glass will be determined once the cost per ton is determined. Question #5: Currently, the mixed fiber bale ( cardboard and mixed paper) is marketed at about $25 per ton. The mixed rigid bale is marketed at $10-$15 per ton. Ferrous metal is marketed at a local scrap yard at the current rate per ton. Question #6: The Authority approached the county regarding a millage for this project on April 16, 2019. Our goal was to get on the ballot for August. Due to differing legal opinions, the millage was not an option for this project. An update was provided to the MCSWMA board at our meeting on April 17, 2019. The Authority needed a financial mechanism in place in order to preserve the opportunity to receive a $3 million-dollar interest free loan for this project. The situation was timely, and action was required. Considering millage not being an option, the board discussed an increase in tipping fees at the April meeting. At the May 22, 2019 meeting the board unanimously resolved to increase the tipping fees in order to keep this project moving forward. At both Authority meetings in April and May 2019, additional funding mechanisms including the Urban Cooperation Act were discussed by the board. Both millage and the Urban Act would have required approval from the county. Based on the April 16, 2019 meeting with the county, differing legal opinions, and an overall uncertainty that the county could assist the Authority, the tipping fee increase was put in place. Again, the situation was timely. We needed to preserve the opportunity to receive the $3 million dollar interest free loan. It is my hope that this response, the written business plan provided, and the presentations given meet the needs of the constituent municipalities. Thanks again for your questions, and feel free to contact me. Bradley A. Austin Director MCSWMA CC: MCSWMA Board of Trustees Constituent Municipalities Copy by email only XVII.I Marquette County Solid Waste Management Authority 600 COUNTY ROAD NP • MARQUETTE, Ml 49855 PHONE: (906) 249-4125 • FAX: (906) 249-9377 June 21, 2019 Michigamme Township Attn: William Seppanen, Supervisor POBox220 Michigamme, MI 49861 Re: Response to email Dear Mr. Seppanen: As you probably know, I am the Chairperson of the Marquette County Solid Waste Management Authority Board. I am in receipt of your email to our Director, Brad Austin, dated June 19, 2019. Our Board operates pursuant to the Articles of Incorporation and Intergovernmental Agreement that were adopted by the 19 townships, 3 cities, and the County of Marquette (the Constituent Municipalities). If you would like a copy of these documents, please advise and we can email you a copy of each. The Articles of Incorporation and Intergovernmental Agreement contain the mechanism for creating an Authority Board of Trustees. The Board has 7 members who are appointed as follows: - The City of Marquette appoints 2 members - The County of Marquette appoints 3 members. It is recommended by the Authority Bylaws that those members come from the following locations: I from the west townships, I from the east townships, and one from either the City of Negaunee or the City of Ishpeming - The Chairperson of the Board is appointed by Sands Township - The Authority Board appoints the final member, but that member has to reside in the City of Marquette The Authority Board is empowered to operate the County Landfill facility, through a full-time Director hired by the Board. The Intergovernmental Agreement allows the Authority to make decisions concerning the operation of the landfill, without obtaining the consent of each Constituent Municipality. This is similar to the Michigamme Township Board having the authority to make decisions without the consent of each of its citizens. However, we certainly work hard to listen to our Constituent Municipalities and keep them well-informed. Recycling has a direct and significant impact on the cost to process solid waste. Every ton of solid waste placed in the landfill has a cost well into the future. It has to be placed in the landfill, shaped in accordance with the topography plan, and covered in accordance with the requirements of the State of Michigan. Each ton of solid waste in the landfill has to be placed on a qualified liner material and protected from infiltration into the ground water. In addition, leachate is created from liquids passing through or coming from the solid waste and all leachate has to be held, tested, and processed in accordance with the requirements of the State of Michigan. Gases are also created, which need to be addressed in accordance with the requirements of the State of Michigan. The State requirements are regularly changed and additional burdens placed on landfill facilities. Even after the landfill is closed, we are required to maintain and monitor the site indefinitely. Diverting recyclables from the landfill has a substantial financial benefit that is difficult to quantify. There is simply no way to know the costs required in the future to maintain each ton of solid waste placed in our landfill. In addition, there is a financial benefit of extending the life of the landfill. Again, there is no way to quantify the cost to build a new landfill or additional cells in the future, but certainly it is a significant cost. The Authority is proposing the implementation of a single-stream recycling system. Research has shown that a single-stream system increases the rate of recycling in a community. After extensive analysis, it was determined that the implementation of a single-stream processing facility would cost about $5.9M. That funding was to be obtained as follows: 1. $1,000,000.00 grant from Michigan Environment, Great Lakes and Energy (EGLE), formerly known as the Department of Environmental Quality (DEQ). 2. $3,000,000.00 interest-free loan from the Closed Loop Fund. The tipping fees are being increased by $6.00 per ton to repay this loan over the next IO years. 3. $1,900,000.00 through.additional grants being pursued or by a USDA low-interest loan or by a conventional loan. This loan would be repaid with revenues from the recyclable materials and/or tipping fees. Unfortunately, the EGLE grant was reduced to $800,000.00 so we now have to seek other grants for the remaining $2, I 00,000.00 amount or finance as described above. Equipment is not merely purchased using the $3M from the Closed Loop Fund. There is a variety of equipment required and it will be purchased with the blended funding described above. Although the Closed Loop Fund monies are ear-marked for a large majority of the equipment. To date, the majority of the Constituent Municipalities are in favor of the proposed recycling program. Also, the results of a TV-6 poll showed that a majority of the citizens of Marquette County are in support of the proposed recycling program. Recyclables from outside of Marquette County are charged a premium. That premium compensates the Authority for its operating costs associated with the out-of-county recyclables and for any material that is not marketable and must be placed in the landfill (ie. Contaminated material). Thank you for your communication. We encourage and welcome communication from all of the Constituent Municipalities. Respectfully, Randall Yelle, Chairperson Marquette County Solid Waste Management Authority cc: Authority Legal Staff Authority Board of Trustees Constituent Municipalities MARQUETTE COUNTY SOLID WASTE MANAGEMENT AUTHORITY XVII.J SCHEDULE OF FEES ALL HAULERS: LANDFILL PERMIT REQUIRED FOR DISPOSAL OF TYPE II, III, STUMPS, CONTAMINATED SOIL, AND SPECIAL WASTE Type of Material Description Fee Includes non-hazardous household/residential municipal Type II $51.50/ton* solid waste material Includes non-hazardous construction and demolition Type III $51.50 /ton* waste material Includes tree limbs, shrubs, logs, etc. Must not be mixed with other waste/debris. Maximum 2” diameter. Compost No charge Compost (Leaves, Grass, & Brush) material in plastic bags will not be accepted. (No permit needed) Compost can NOT be disposed in the landfill. It must be put in the compost area. Includes food waste, and any other organic material. Must be separated from other waste and disposed in No charge Compost (Source-Separated Organics) the compost area. Non-organic material, such as (No permit needed) plastic bags, will not be accepted. Any stumps or any load with stumps or logs greater than Stumps $51.50/ton 2" diameter mixed in. Hydrocarbon contaminated material (contaminated soil) Contaminated Soil $51.50/ton must be tested and appt. requried for disposal Cardboard, office paper, newsprint, magazines, metal, No charge Recyclables plastic. No film plastic bags accepted. (No permit needed) Proper notice by 3:00 pm on the day preceding $25.00 for certificate of destruction Confidential Document Destruction delivery is required. No charge if you don't need certificate of destruction Documents must be in boxes and taped shut. (No permit needed) Includes medical waste, asbestos, special material, Special Waste** See Fees Below etc. a. Medical Waste Proper notice by 3:00 pm on the day preceding Medical Waste $565.07 per ton delivery is required b. Asbestos: Current tipping fee per ton Proper notice by 3:00 pm on the day preceding 0 to 6 cyd (pickups, vans, small trailers) plus $200/vehicle* delivery is required 7 to 20 cyd (large vans and trailers, trucks, rolloff plus $400/vehicle* containers) 21 to 30 cyd (large tractor trailers and rolloff containers) plus $550/vehicle* 31 to 40 cyd (large tractor trailers and rolloff containers) plus $700/vehicle* *The Marquette County Landfill is a non-hazardous facility. Random sampling of loads is periodically conducted. Delivery of loads not designated as asbestos are prohibited. Loads discovered to contain asbestos via the random sampling program are subject to additional fees and may result in the loss of landfill privileges. In addition to tipping fees paid by the authorized company, contractor, or hauler the following per ton rates apply 0 - 6 tons $800.00 7 - 20 tons $1,600.00 21 - 30 tons $2,200.00 31 - 40 tons $2,800.00 All fees assessed will be billed to the host municipality who authorized the company, contractor, or hauler Proper notice by 3:00 p.m. on the day preceding Special Material $75.00/load delivery is required. Tires*** ***Truck tires with rims are not accepted. See Fees Below Car / Pickup Tires All Sizes $1.50 per tire Truck Tires (Dump Truck Style) Sizes 16.6 thru 22.5 $8.00 per tire Car Tires w/Rim Sizes 12, 13, 14, 15, 16.5 $3.00 per tire Sizes 15-22.5, 16-22.5, 18-22.5,(bias ply) Truck (Supersingles) $16.00 per tire 385/65R22.5, 425/65R22.5, 445/65R22.5 (radial) Sand/Oil Inside Tires $3.00 per tire plus tire charge Car / Pickup Tires Over 40 lbs $8.00 per tire Surcharges/Fines A charge will be assessed to loads that are disposed in an a. Mixed Loads**** area not designated for that waste and/or are mixed with $10.00 per ton with a $50 minimum charge. prohibited wastes. (See Prohibited Wastes) Tires mixed in waste loads will be assessed an additional b. Tires charge to the normal per tire charge if tires are not hauled $10.00 per tire plus the normal tire charge. to the landfill tire area by the hauler. Garbage (such as Type II or Type III) in the load, or c. Leaves, Grass, & Brush compost material in plastic bags, will result in additional $10.00 per ton with a $50 minimum charge. charges for separation at overtime rates. d. Container Dig out Unloading or breaking loose material in a container $25.00/per 15 minutes Clean up after hauler diposal in the wrong area in landfill e. Clean-Up Charge $20.00/per 15 minute or building Fee Schedule - 7-1-19 $10 per weight - residential Charge for use of the scale for obtaining a vehicle weight f. Weigh-In Charge $25 per weight - commercial only. $0 - military move Charge for removal of refrigerant from refrigerators, g. Refrigerant Removal # $15 per appliance freezers, air conditioners, dehumidifiers, etc. h. Signs***** Driving over/destroying landfill signs ***** $25 charge if repairable Damage to equipment, doors, etc. will be charged at Equipment Damage **** $55 for new repair costs i. Jump Start Jump start vehicle $50.00 Charge for correcting tickets/statements when incorrect j. Administrative Fee $50.00 information is given by the hauler at the scale * All municipalities, inclusive of all haulers, will be charged $51.50/ton (which includes a $.07/ton HHW charge) for Type II, Type III, special waste, and contaminated soil, and $565.07 per ton for medical waste. ** Special waste charges have been computed to reflect the cost of disposal of material that requires special handling and cover. Proper notice by 3:00 pm on the day preceding delivery is required for asbestos, medical waste, and special material. **** In general, waste that is not placed in the designated area will be charged a mixed load fee. Prohibited waste will be rejected. # Refrigerant will be removed from appliances. Must be delivered separately and not mixed in loads. A mixed load charge will be assessed to loads with appliances containing refrigerant that are disposed in the landfill, along with the $15 removal fee. ADDITIONAL CHARGES WILL BE ASSESSED TO LOADS CONTAINING PROHIBITED WASTES. The following are materials prohibited from disposal in a Michigan landfill: Beverage containers – A beverage container containing one gallon or less of a soft drink, soda water, carbonated natural or mineral water, or other nonalcoholic carbonated drink, beer, ale, or other drink of whatever alcohol content. Loads containing more than 12 beverage containers will be charged a mixed load fee and the hauler will be required to retrieve the beverage containers. Whole motor vehicle tires – Whole motor vehicle tires are accepted and charged per the rates on the fee schedule, but are prohibited from disposal in the landfill. Prior to landfill disposal, the tires will be split or processed into pieces by landfill staff. Whole tires found mixed in loads that are dumped in the landfill will be charged a surcharge of $10 per tire plus the regular tire charge. Yard clippings - Yard clippings are defined as leaves, grass clippings, vegetable or other garden debris, shrubbery, or brush or tree trimmings. Used oil – Used oil is defined as petroleum-based oil that through use, storage, or handling, has become unsuitable for its original purpose due to the presence of impurities or loss of original properties. Lead acid batteries- these are defined as a storage battery in which the electrodes are grids of lead containing lead oxides that change in composition during charging and discharging, and the electrolyte is dilute sulfuric acid. Low-level radioactive waste – Low-level radioactive waste (LLRW) includes items that have become contaminated with radioactive through exposure to neutron radiation. Hazardous waste – Hazardous wastes are materials that are identified by specific processes or exhibit certain properties that require more stringent controls on disposal, as specified by Michigan law. Mercury – Mercury-containing devices must not be dumped in landfill. Mercury will be taken free of charge if brought in separated from the loads. This includes thermostats, thermometers, furnace controls and switches. Liquid waste - Liquid waste means any waste material that is determined to contain free liquids as defined by Method 9095, the paint filter liquids test. Sewage – Sewage means untreated domestic wastewater. Sewage sludge is not prohibited. PCBs – Means PCBs as defined in 40 CFR 761.3. This includes both PCB items and PCB-contaminated material. Hot Ashes - Fire hazard Explosives – Please contact the State Police Nuclear Waste – Nuclear or by-product materials as defined by the Atomic Energy Act of 1954 as amended, 42 USC 2011 et seq. Infectious Waste – as defined and regulated by the Michigan Dept. of Public Health Refrigerant – Refrigerators, freezers, air conditioners, dehumidifiers, water coolers and any other refrigerant-containing appliance. These are accepted but must come in separately and are charged $15 per appliance for the refrigerant removal. Condensed Gas Cylinders: Call 249-4125 for disposal information SPECIAL WASTES Asbestos waste - All asbestos waste regulated by federal regulations is prohibited from disposal in a Michigan landfill unless the landfill complies with 40 CFR 61.154. All waste must be segregated and packaged per Authority and EGLE guidelines. Asbestos waste must not be mixed with other wastes. Medical waste – Under certain conditions medical waste can legally be disposed of in a Michigan landfill. All waste must be segregated and packaged per Authority and EGLE guidelines. Fee Schedule - 7-1-19 XVII.K CHOCOLAY TOWNSHIP NEWSLETTER July 1, 2019 DEPARTMENT REPORTS Manager that the transition will be smooth from here out. Finally, if you have any leftover garbage By Jon Kangas tags from the old system, please remember that we will reimburse you for those tags through By now, most are probably aware that I the end of July. After that, refunds will cease. tendered my resignation late in June. Per my Next year, we again have multiple projects employment contract, I will remain on the job th planned in the Township. First, the Township until September 13 . In that time, I expect to plans to rebuild its 5 existing lift stations and 3 be as busy as ever assisting in the search existing grinder stations. These facilities were process for my replacement, preparing the 2020 originally constructed in the mid-1970’s and budget, bringing existing projects as close to have a life expectancy of about 20 years. They completion as possible, and reviewing our Asset are now almost 45 years old! Also, next year, Management Plans to determine future the Marquette County Road Commission plans projects. to replace the Green Bay Street bridge over the Summer has roared in like a lion this year with Chocolay River. This project will have a the Woodvale Subdivision paving being finalized significant impact on residents of the west end and the KBIC sewer extension project coming to of Lakewood Lane, Riverside Road and the a rapid completion. DPW has been working immediate vicinity for a good portion of the feverishly to stay on top of construction related construction season. As a result, the Township concerns from residents and business owners. will likely avoid any paving projects in that area If your concerns have not yet been addressed, until 2021 or later. More information on all of please do not hesitate to contact us. We will be th these projects will be made available in the next short-staffed this July 4 holiday week, but will several months. return to normal staffing the second week of July. However, those of us that will be in the Assessing office stand ready to respond to your concerns. July 1st is the first day of garbage pickup under By John Gehres our new contract with Waste Management. At this point in the annual re-appraisal there Those who ordered carts should have received have been over 200 inspections done and entered them over the last weekend in June. We are, into the system. Most of those have been on M28 however, aware of several issues regarding the and Lakewood Lane. I have 3 tribunal hearings cart system. Several customers have reported signing up for carts and did not receive them. coming up with one being a valuation issue, one an Others did not order carts, but did receive uncapping issue, and one a PRE issue. Those are all them. We hope to have these issues small claims that will be heard at Marquette City straightened out before close of business on Hall. July 1st with a solution available for any customer that wasn’t able to put their garbage out per the plan. We hope now that the garbage bags have been delivered to vendors and carts are mostly delivered to customers 1 Clerk Zoning Training and Conferences There were no zoning-related training By Lisa Perry classes or conference sessions this month. With the unexpected Special Election on Zoning Board of Appeals August 6th we have been busy with the Absentee Ballots. There are 1100 people on the permanent The Zoning Board of Appeals met on June AV list, as of the June 24th we have processed 702 27. Based on discrepancies in the advertisement of ballots to be sent. The ballots will be mailed on the hearing, the variance request was tabled to a Friday, June 28. future meeting. We have also been busy with updating our Police Election Inspector manuals to reflect the changes with Proposal 18-3. By Jennifer Stanaway I will be attending the local Clerk’s meeting Sgt. Carrick attended Advanced Supervision on Thursday, June 27th with Max and Suzanne. At training in Escanaba on June 4-6. This is the this meeting there will be State of Michigan second level training in MACNLOW’s supervisory representatives present to answer questions series. This course helps attendees develop new pertaining to Proposal 18-3, which will help in knowledge and skills in “solving” difficult preparing for the upcoming election. employees; empowering employees to be high achievers; encouraging ethical workplace behavior; Planning / Zoning building and setting performance goals; solving By Dale Throenle problems unique to those employed in police settings; and, planning and handing departmental Planning projects. The recreation plan update is underway and Officers Carter, Weaver and Ladd attended will continue over the next several months. Legal Update at NMU on June 10th. This is a four- hour training session that updates law Planning Commission enforcement on the updates on law and The Planning Commissioners focused on the procedures. June meeting agenda that included: Officers Carter and Weaver attended • Discussion on a proposed enclosed gun Evidence Documentation and Collection for Road range Patrol. This was a training put on by Forensic • Discussion on changes to the Zoning Scientist Biology Unit of the Forensic Science Ordinance regarding fences and fence Division Michigan State Police. The course was for road patrol officers on documentation and placement collecting evidence with a strong emphasis on • Discussion on direction for the upcoming photography and print collection. Master Plan update. Jennifer Stanaway attended the TAC Planning Training and Conferences (Terminal Agency Coordinator) Training. This eight-hour class discusses security and access, Staff attended the Superior Trade Zone review of record entry, record validation process, meeting. Discussions at the meeting centered and the audit process for LEIN (Law Enforcement around a planned development in Gladstone, Information Network). This training must be the master plans for Marquette and Delta taken every other year to remain certified. Our counties, and the Michigan Launch Initiative. department has two trained TACs so that one person is available if a surprise audit takes place. 2 Public Works 14th and finished with everything by the 20th. They are now all set for mailing on the 28th. By Brad Johnson Along with this we have been very busy June was a crazy month for public works. with all the garbage changes. The businesses were Baseball and soccer season are in full swing and we the first to close out on the tags and we collected or are seeing a lot more than usual field usage. refunded whichever pertained to that situation. Marquette Little League and the Marquette high Next, was the changes for the property owners school teams approached me asking for more field with the purchasing of tags either singly or by the space. I told them we are pretty much full now and sheet whichever they needed to get through the couldn’t meet their request. They then asked about month of June. There was a constant flow of people building several new fields to meet their needs. and questions so it was decided to increase the They have several local contractors that are will to front end hours to give people, who work, more donate equipment to do the earth work and they time to purchase tags. Not only is this going on but have money they are willing to donate to have the sewer collection, election applications, tax fencing put up along with some other things. I will preparations and landfill permits were being be meeting with them in the near future to purchased all at the same time. continue the talks and try to iron out some details One certificate of deposit came due with on location(s) of said fields. Also, Superiorland Stifel and it will be cashed in. Soccer Association approached me about adding Two dog licenses sold. more soccer fields to meet their growing needs as Five firestarters sold. well. I will keep the Board updated on progress of Thirty-nine landfill permits sold as of the the meeting I have with both groups. 21st. Kassels Korner, Great Lakes Fresh Market, Ace Hardware and Snyder Drug Store have Fire Department confirmed that they are going to sell garbage bags. By Lee Gould We will also sell them here at the Township office. The fire department has been training on our I am eager to get started with Waste Management extrication of vehicles. This is an important part of and think this is a great direction for the Township our training program as each year we respond to to be headed with the cart/bag system. multiply Personal Injury (PI) accident that required The sewer extension project is moving along us to remove damaged vehicle parts to access well. The 3 new lift stations have been placed and patients. We also sent six members of the are in the process of being plumbed in. Smith department to Ohio to attend two separate finished up installing all of the gravity sections. All extrication classes, one was basic/advanced of the forced main line has been hydrostatic tested, vehicle extrication and the other training was the mandrel and air testing is being continued on heavy rescue extrication involving buses, semi and the gravity sections. water incidents. Both provided extreme value to Treasurer our current program. We continue to work on our fire truck By Pat Beck replacement. Unit 2142 is 21 years old and at the I have been working steadily on taxes with point it needs to be replaced in the near future. getting all the information added to this year’s Annual inspections are showing wear on the truck database, organizing mortgage company lists, that could require significant repair. When fire comparing numbers with assessing and entering apparatus begin to show significant wear, it is last minute adjustments. Started printing on the generally more cost effective to replace them. 3 The Department of Natural Resources Personal Protective Equipment (ppe) to help the (DNR) Fire Division annual provides grant fire department on wildland fires and rescue calls. opportunities to local fire departments to support The grants are generally awarded in September. the DNR wildfire suppression as they are limited Our call volume has remained steady. on staff. We again submitted our grant for 4 t. STATISTICS Freedom of Information Requests Charter Township of Chocolay 5010 US 41 South Marquette, MI 49855 Phone: 906-249-1448 Fax: 906-249-1313 2019 Freedom of Information www.chocolay.org Requests Log REQ Res by Response Date Rec 10 day Ext Link to Documentation Description First Name Last Name # Date Date 19-1 01/07/2019 01/09/2019 19-1 bocklund 1-7-19 Police reports case # 1831200398 Sarah Bocklund 19-2 02/21/2019 02/22/2019 19-2 penegor 2-21-19 Police reports case # 1831200255 Bernard Penegor 19-3 03/11/2019 04/06/2019 03/18/2019 03/27/2019 19-3 Open th Books 03-11-19 Employee wages and benefits. Open the Books Rachel Vogle 19-4 03/20/2019 03/30/2019 19-4 Jennings 03-20-19 15 Police Reports Patrick Jennings 19-5 04/01/2019 04/10/2019 19-5 wiltsey 4-1-19 Police reports Michelle Wiltsey 19-6 05/08/2019 05/08/2019 19-6 meyers 5-8-19 Police Reports Carol Meyers 19-7 06/10/2019 06/10/2019 19-7 phillips 6-10-19 Police Report Michelle Phillips 19-8 06/10/2010 06/10/2019 19-8 meyers 6-10-19 Police Report Carol Meyers 19-9 06/10/2019 07/01/2019 06/17/2019 06/17/2019 \19-9 mulcahey 6-10-19 Police reports-Policies Deborah Mulcahey 19-10 06/18/2019 06/26/2019 06/18/2019 19-10 mulcahey 6-18-18 Police body camera Deborah Mulcahey 19-11 06/17/2019 06/25/2019 06/19/2019 19-11 lamora 6-17-19 Police reports Tammy La Mora Prescription Drug Collection Prescription drug collection through the drop-off box at the Township Police Station. Month 2017 Jan Feb Mar Apr May June July Aug Sep Oct Nov Dec Pounds To Date 7 3 6 10.5 4.5 8.5 Pounds Year To Date 7 10 16 26.5 31 39.5 Web Page Statistics Year to date totals (through June 27) are shown in the table. Number of Bandwidth Month Unique Visits Pages Hits Visits (GB) January 3,889 5,631 14,400 33,907 19.60 February 2,817 4,207 9,747 23,722 13.06 March 2,941 4,421 10,532 22,356 9.63 April 2,720 4,679 13,963 27,796 17.51 May 2,763 4,769 14,093 31,808 17.89 June 2,780 4,808 22,468 68,321 27.42 Totals 17,910 28,515 85,203 207,910 105.11 Averages 2,985 4,753 14,201 34,652 17.52 Highest hits per day in June (as of June 27) for the Township web site occurred on Wednesday, and the highest peak usage time was 7:00 AM. 5 Top ten downloads (items to be viewed) include: Page Number of Downloads 2019 Recycle Schedule 203 Silver Creek tennis court bid package 137 Waste Management information letter 118 Protect Shoreline Homes from Fire 114 Board agenda materials – 6.25.19 special meeting 60 Ordinance 65 – Fireworks 59 Recycling information 57 Sewer project plan 53 Zoning Ordinance 50 2015 Master Plan 44 Top ten pages visited include: Page Number of Views Home page 7,966 Agendas and Minutes – Archive List 1,728 Directory email 1,547 Recycling 867 Agendas and Minutes – Township Board 495 Agendas and Minutes – Minutes Select 416 Ordinances and Maps 401 News 377 Public Works 331 Newsletter 322 6 Zoning Permits and Ordinance Violation Counts Zoning and Ordinance Violation Counts Zoning violation counts through June 28, 2019 Total Violations Opened Zoning Nuisance Vehicle Total Per 2019 Ordinance # 37A # 55A Month January 0 0 0 0 February 0 0 0 0 March 0 0 1 1 April 0 0 0 0 May 0 0 0 0 June 1 4 2 7 2019 Total Opened 1 4 3 8 Zoning Permit Counts Zoning permit counts through June 28, 2019 2018 Approved Permits by Month 2018 Approved Permits by Type Month Number of Permits Permit Type Number January 2 Addition 1 February 0 Alteration 1 March 3 Commercial Outbuilding 3 April 9 Conditional Use 0 May 12 Deck 7 June 17 Fence 7 Garage 7 Grading 0 Home 6 Home / Garage 1 Home Occupation 0 New Commercial 1 Outbuilding 4 Sign 2 Site Plan Review 2 Zoning Variance Request 1 Total 43 Total 43 7 XVII.L From: eliza delene Sent: Tuesday, July 2, 2019 10:09 PM To: Jon Kangas Subject:Chocolay Township Board- letter for packet This letter is written for publication in the materials distributed at the Chocolay Township Board Meeting of July 8, 2019. Dear Chocolay Township Board Members, For the past 2 years, I have shared photographs, noise recordings and voiced my concerns over issues of water, noise, vibration, garbage etc, on my property, at 232 Kawbawgam Rd, as it is located adjacent to the KBIC casino property. For those concerns I have received no solutions, no responses from you. As I stated at public comment, At the June 17, 2019 meeting it becomes another matter when an employee, Mr. Dale Throenle makes harassing, intimidating comments towards me. Personal comments that attack me are not acceptable. He continually called me a complainer, the only one complaining. When I tried to talk he raised his voice, (not unlike he did in the public meeting) to intimidate me. He would not let me speak. Continually saying to me that I needed to let me finish. His rant was done in a threatening manner. So much so that my only recourse is to never put my self in a situation where I will talk with a man capable of such harassment and intimidation. I did give the notes I wrote at the time of the conversation to Mr. Jon Kangas, at the June meeting. I also presented to Mr. Kangas a photograph regarding my original question. It is the backside view of the fence of the casino property. My question was simple, when the Chocolay Township policy states that the "better" side of the fence is to be towards the neighbors, please explain as to why this is not the case for my yard. To date, I have not had any response as to what action is being taken or has been taken on either matter. Would someone give me the courtesy of a reply? I I understand the Chocolay Township policy states a response in 10 days time? Thank you, Elizabeth Delene Sent from my iPhone= XVII.M.1 To: Chocolay Township (CT) Board of Trustees From: Deborah Mulcahey 633 Lakewood lane, Mqt, MI Date: 3 July 2019 Subject: CT needs a POLICY for dealing with public communication/correspondence to the CT Board. Contrary to the position of Mr. Engle, the CT Clerk, CT does not have a policy for when public communication/correspondence must be sent to CT for inclusion in Board agenda materials. I told you of this issue at public comment at the 25 June 2019 Board meeting and I do not see that you made this an agenda item. So I find it necessary to send this correspondence. On 19 June 2019 based on what I had been told & my prior understanding of when communication was required to be submitted to the township for inclusion in the agenda packet I sent the attached letter to the CT Clerk and CT Manager, Mr. Kangas and asked that it be sent to the CT Board of Trustees. Mr, Engle advised that the letter had to have been submitted earlier that day to be included in the agenda materials for the Board. You will find that my correspondence dated 19 July 2019 was not made part of either the agenda materials for the 25 June 2019 meeting or the 8 July 2019 Board meeting To better understand what Mr. Engle told me I requested a copy of the CT policy which states when communications need to be submitted by the public to be included in the various boards agenda packets. I received the attached document from Mr. Engle and under the section “Township Board Agenda” you will not find any mention of when correspondence has to be submitted. Instead the language within the document references the creation of an agenda. It was evident from my communication to the CT Board on 19 June 12019 that I was not asking you to create an agenda item but that I was commenting on an agenda item. Further, I am unaware of the CT Board ever having created an agenda item based on correspondence that I have submitted. In further discussion with Mr. Engle he told me that, “Communications are part of the agenda and are included in the Board Packet. We do need time to put the packet together and with constant additions being added it becomes very difficult to do. (and time-consuming) That is why we made the policy in the first place! It also allows for better transparency.” Though this is Mr. Engle's position, his position is not supported by the CT “Policy” in regard to the creation of agendas for meetings. If the CT Board really wants transparency and public comments than they should state when correspondence must be submitted. That is not presently done in the existing policy. Since the Clerk is now providing a draft agenda for public review on the Wednesday of the week before the CT Board meeting I suggest that CT allow for public written correspondence to be accepted for the agenda materials sent to the Board at the end of business on the Thursday before the agenda materials are finalized on Friday. After all, board members can choose to use the laptops they have been issued by CT. Since you as individuals say you want transparency and public comment I hope to learn that after you heard my public comments at the 25 June 2019 Board meeting and with this letter that you the Board will amend your agenda to address the issue of how and when public communications are to be made part of agenda materials for board meetings. XVII.M.2 Township Board Agenda: The Supervisor and the Clerk will create the agenda for all meetings. Tentative agendas will be distributed to the Board members one week before the Monday of the week prior to the meeting for their review. Any additions or deletions to the agenda would need to be submitted before Wednesday noon the week prior to the meeting. (With the exception of an emergency, that would require being dealt with prior to the next meeting.) (Amended 10/7/15). Final review of the agenda will be made by the Clerk and Supervisor or their designee on the Wednesday before the scheduled Board meeting. The Clerk and/or Supervisor will handle the publishing and printing for any scheduled public hearings. The Clerk will post the agenda on the Township's website. Special Meetings: The Clerk's Department will be responsible for publishing and printing the notice in the newspaper. (Amended 12/16/13). The notice of the date, time, and location will be posted at least 18 hours prior to the meetings (Open Meetings Act requirement). The Supervisor or Clerk's Department will notify the Board members of a special meeting along with the date and time as required by law. The Clerk shall notice a special meeting by written request from the Supervisor or any two Board members with at least 24 hours written notice given to each Township Board member. The notice must indicate the time, place, and purpose of the meeting. Joint Meetings: Joint Meetings will be called by the Township Board under the direction of the Supervisor. The Supervisor will contact the Planning Commission Chair concerning the meeting and setting a date. The Planning Director will put the notice in the paper and on the web about the joint meeting no less than two weeks before the joint meeting. There will be at least one joint meeting a year, and the Supervisor shall create the agenda. Board Appointments: The Clerk's Department will review the annual Board and Commission appointments with the Supervisor and his/her department. Board and Commission appointments shall be made at the November or December Township Board meeting each year. (Amended 12/16/13). XVII.M.3 TO : Chocolay Township Board of Trustees From Deborah Mulcahey, 633 Lakewood Lane, Mqt, MI 49855 DATE: 19 June 2019 Subject: My OBJECTION on the Agenda Item to Pay for Tom Mahaney's request to install a culvert on his undeveloped lot on Ortman Road. Hopefully you were shocked as I was to hear Mr. Tom Mahaney during public comment ask you at the Chocolay Township (CT) 10 June 2019 Board meeting for CT to pay for a culvert and the installation of the culvert on his undeveloped property on Ortman Road. The CT Manager stated that the cost could be up to $3000. Based on Mr. Mahaneys request and the discussion at the meeting it is evident that CT needs a policy that states the use of CT money can not be and will not be used for private individuals interests, Mr. Mahaney presented that when Ortman Road was being repaired, with the CT road millage money, the ditch that was created in the public right of way prevents him from driving into his undeveloped property to pick apples as he had historically been able to do. Regardless of the facts associated with his ownership of this land, he owns undeveloped land that he has chose to keep undeveloped. There are many residents in our community that would benefit from financial assistance and services from Chocolay Township but that doesn't mean that CT should or can provide those services. If Mr. Mahaney had previously improved his property with the installation of a culvert the CT Public Works Director, Brad Johnson, told me a replacement culvert would have been installed and this would not be an issue. How we go to this point is a subject for another discussion which you as a Board will never have. But the fact that this issue is on the agenda for the Board's Special meeting/public hearing for the sewer lift station project shows that there is an obvious need for a policy in CT to address the expenditure of tax payer money for private projects. I hope to learn that you the board unanimously oppose the expenditure of tax payer money for a private project as has been presented and that you develop a policy that allows staff to easily know that this type of proposed expenditure is not allowed and does not need to come before the board. Thank you.