Job Profile Summary

S10110ARP, page 1 JOB PROFILE SUMMARY

 Administrative Officer (Rail Project)  Works under the general supervision of the Vice President for the Dulles Corridor Metrorail Project (Vice President).  Serves in the Office of the Dulles Corridor Metrorail Project (Project) at the Project Office in Herndon, VA.

Oversees a full range of administrative, contract and management support services for the Project. Serves as a member of the Project leadership team, providing confidential support to the Vice President on critical issues involving the Airports Authority, the Federal Transit Administration (FTA) or its project management oversight consultant, the Commonwealth of Virginia, etc. Researches and tracks issues requiring executive- or management-level input or action and typically not belonging in a specific domain of another direct-report to the Vice President. Performs related functions.

GENERAL RESPONSIBLITIES

 Advises the Vice President on all aspects of business and administrative activities at the Project. Develops strategic plans for the improvement and operation of the Project together with Project management.  Prepares and manages the formal presentations to the Airports Authority, FTA, Virginia, local governments/agencies and other entities.  Manages the assigned Airports Authority and consultant staff to ensure effective and efficient use of resources; ensures sufficient quantity and quality staff are available.  Supervises consultants in the IT, Document Control and Administrative departments.  Serves as contact for all audits when the Project is audited or reviewed; coordinates efforts within and outside the Airports Authority, as appropriate.  Serves as contact for Freedom of Information Act (FOIA) requests for the Project; coordinates efforts to respond accurately and quickly, as appropriate  Keeps abreast of Project-related issues and progress by reviewing reports, attending meetings, etc. Maintains databases to support Office contracting, leasing, budget and inventory accountability and personnel data; identifies and analyzes issues and possible action items for the attention of the Vice President or management team.  Coordinates the development and implementation of Project office administration policies and procedures. Represents the Vice President on the full range of administrative matters involving the Airports Authority. Works with staff in the Executive Office, the Office of Communications, the Office of the General Counsel, and other Airports Authority Offices to ensure conformance to policies and procedures, obtain services, provide feedback, etc.  Develops internal procedures for HR management compliance within the Project Office and alerts Project staff about issues/events. Provides or arranges for administrative and logistical support covering HR issues. Coordinates the performance review process for the Project.  Serves as Contracting Officer's Technical Representative (COTR) for the Office lease and a wide spectrum of non-technical, administrative contracts.  Serves as the Property custodian; is responsible for the Project’s vehicle fleet, equipment, and annual inventory. S10110ARP, page 2  Performs other duties as assigned or as determined on own initiative.

QUALIFICATIONS

 Six years of progressively responsible experience in office and contract administration including: o preparing Scope of Work documents, reviewing contractor’s proposals, and monitoring contractor’s compliance and performance; and o compiling, assembling, and proofreading documents/background information and checking materials for conformance to format and procedural requirements.  Knowledge of administrative, budget, and HR programs, policies and procedures.  Knowledge of supervisory principles and ability to manage the operations and programs of the unit/team.  Skill in reviewing or preparing contractual language and documents, budget and inventory reports, financial analyses, formalized policies and procedures; and writing special reports.  Ability to perform detailed analyses of data and information and make recommendations.  Ability to use computer hardware and modern office suite software.  Ability to speak and write effectively.  Ability to establish and maintain effective relationships with employees, contractors, managers, and others.

PREFERRED QUALIFICATIONS

 Experience performing administrative/general office services for large projects.  Experience in contract management for large projects.

EDUCATION

 A bachelor’s degree in any field, or an equivalent combination of education and experience that totals four years.

A fully equivalent combination of education and training beyond what is needed to satisfy the education requirement may be used to substitute for up to two of the six years of work experience.

CERTIFICATIONS AND LICENSES REQUIRED

 A valid state driver’s license.

NECESSARY SPECIAL FACTORS

 None