Southwest Regional Human Rights Committee Minutes

SOUTHWEST REGIONAL HUMAN RIGHTS COMMITTEE MINUTES MARCH 14, 2007 DRAFT

The Southwest Regional Human Rights Committee met on Wednesday, March 14, 2007 at 2:00 P.M. at the Oxbow Center in St. Paul, Virginia

Committee Members Present: Randy Johnsey Ruth Keene Elvera McLees Tracy Mullins Charles Stapleton

Committee Members Absent: Allen Hayden

Others Present: Nan Neese, DMHMRSAS Daisy Rose, DCBHS Rod McMurray, Family Preservation Services Lorie Horton, Highlands CSB Franklin Horton, Cumberland Mountain CSB Jason Perkins, Cumberland Mountain CSB Teresa Vanover, Cross Roads Point, Inc Jewele Haynes, Cross Roads Point, Inc. Sharon Taylor, Frontier Health Kenneth Taylor, PDIBHS/Frontier Health Joseph A. Edwards, Clearview Glenda Pollard, VA Baptist Children’s Home Robin Robinson, Rachel’s Haven Diana Evans, Potential Committee Member Jason Kilgore, ARCTV/Round Table Crt. Rept.

I. Call to Order

The meeting was called to order by Chairperson, Mr. Randy Johnsey at 2:00 P.M.

II. Approval of Minutes

The minutes of the December 13, 2006 Meeting and January 17, 2007 Special Meeting were reviewed, Ms. Tracy Mullins made a motion to approve the minutes as presented, seconded by Charles Stapleton, and the motion carried unanimously. III. Welcome and Introductions

Chairperson Randy Johnsey welcomed all affiliates and guests to the meeting and introductions were made. He opened the floor for Question and Answer Period. Being none, he proceeded with the next Agenda Item.

IV. Rules of Conduct

Mountain Connections, Inc – Monarch Home. Ms. Nan Neese reminded the Committee that the Rules of Conduct for Mountain Connections, Inc. had been submitted and reviewed at the last meeting, but due to an oversight, did not come to motion and second. Due to the fact there was no one present from Mountain Connections, Charles Stapleton made a motion to postpone this item until the April 18, 2007 meeting, seconded by Dr. Elvera McLees, and the motion carried unanimously.

V. Policy and Procedure Review

None submitted

VI. Request for Affiliation

Mountain Connections, Inc. Update: The Committee noted that the Provider was scheduled to give an update at the February 21st meeting that was postponed due to a lack of quorum. Mrs. Rose noted to the Committee that Sid Rhoton had notified her that he would be unable to attend this meeting.

VII. Advocate’s Report

Ms. Nan Neese invited Affiliates to pick up the various informational Handouts. She also distributed previously issued memorandums relative to the requirement to report and review Client-to-Client Conflict. Included was an example form to better assure timely reporting of this type of allegation of Neglect. Nan reminded Providers of the training opportunities provided through the Regional Community Services Center under the direction of Karen Poe at Southwestern VA Training Center. Ms. Neese provided copies of the definition of a QMRP as was requested at the last meeting. Ms. Neese announced that Chairperson Randy Johnsey agreed to represent the Committee at the State Board’s 24th Annual Volunteer Recognition Luncheon on April 3, 2007. The State Board together with the State Human Rights Committee is honoring the tremendous Volunteerism of all the Local Committees throughout our Commonwealth. Ms. Neese extended her appreciation to Chairperson Randy Johnsey for his application to serve on the State Human Rights Committee. Nan commented that although we always feel a loss at the local level it is important to assure representation at the State Committee level. VIII. Reporting of Human Rights Activities by Affiliates

a) New Beginnings. No one was present to present the Activities Report from New Beginnings. Ms. Ruth Keene made a motion to table this report until the April 18, 2007 meeting, seconded by Charles Stapleton, and the motion carried unanimously.

b) Heartland South, Inc. Mrs. Rose noted to the Committee that Mrs. Horne had notified her that she would be unable to attend this meeting. Ms. Ruth Keene made a motion to table this report until the April 18, 2007 meeting, seconded by Charles Stapleton, and the motion carried unanimously.

c) VA Baptist Children’s Home and Family Services. Glenda Pollard reviewed with the Committee the Annual Report and the Notification of Site Addition and License Modification included in the packet. She reported they wish to add a site location, “The Fife House”. The house has already been purchased, and is being furnished. The home will provide residential for 3 individuals and respite services. Dr. Elvera McLees made a motion to accept the annual report of VA Baptist Children’s Home and Family Services as presented, seconded by Ruth Keene and the motion carried unanimously.

d) Frontier Health. Sharon Taylor and Kenneth Taylor presented for Frontier Health. The Annual Report was submitted to the agenda packet. Mr. Taylor notified the Committee that Frontier Health is applying for a license modification to add the Oxbow Center as an outpatient site for MH/SA and Case Management Services. Also they are seeking license for an adult, child and adolescent ambulatory Crisis Stabilization in Lee, Wise and Scott Counties. Ruth Keene made a motion to accept the report of Frontier Health as presented, seconded by Dr. Elvera McLees and the motion carried unanimously.

e) Rachel’s Haven. Robin Robinson presented a report from Rachel’s Haven. She reported Rachel’s Haven had received a conditional license effective February 1, 2007 through July 31, 2007. The program held an Open House on February 23, 2007 that was well attended. They are engaged in discharge planning for one individual at this time. Rachel’s Haven plans to seek license for Day Support Services in the future. Ruth Keene made a motion to accept the report from Rachel’s Haven as presented, seconded by Charles Stapleton, and the motion carried unanimously.

IX. Review of Behavioral Plan

None submitted

Mr. Johnsey requested a short break from the meeting. X. Other business

Chairperson Randy Johnsey called for a Special Meeting to be held on May 16, 2007 at 10:00 A.M. at Cumberland Mountain Community Services to tour the Day Support Program, the Group Home and to conduct a Behavioral Plan Review. This meeting will be closed session, so only the Committee Members and Admin Support will need to attend.

Ms. Nan Neese opened the discussion regarding the establishment of sub-committees. After some discussion from the Committee Members, it was decided to establish four Subcommittees, i.e. Next Friend LAR, New Provider Affiliations, LHRC Applicants and Behavioral Plans. Dr. Elvera McLees made a motion to establish the four standing Sub- Committees to be composed of three members; Chairperson and two other members, seconded by Ruth Keene and the motion carried unanimously.

Ms. Neese re-introduced Mrs. Diane Evans who is awaiting the SHRC’s review and consideration of her nomination for appointment to the Committee. The SHRC will be meeting in April.

Chairperson Randy Johnsey directed Ms. Nan Neese to forward the re-appointment applications of Tracy Mullins, Ruth Keene and Elvera McLees to the SHRC.

Mr. Ruth Keene made a motion, seconded by Dr. Elvera McLees that the LHRC convene into closed session pursuant to Virginia Code Section 2.2-3711.A (4 and15) for the purpose of protection of the privacy of an individual and his records, specifically to conduct review and discuss client-specific incidents reflected in the Annual Report.

The Committee reconvened into public session, and Dr. Elvera McLees made the motion to certify that only public business matters lawfully exempted and identified in the motion for closed session were heard, discussed and considered. Charles Stapleton seconded the motion and each member so certified.

XI. Adjournment

Being no further business, Chairperson Randy Johnsey adjourned the meeting.

Respectfully Submitted:

Daisy M. Rose Randy Johnsey Committee Chairperson