2017 ABSM Junior Faculty Research Award

ISSUE DATE: October 26, 2016 SUBMISSION DUE DATE: December 19, 2016 by 11:59 pm CST AWARD SELECTION NOTIFICATION: By April 15, 2017 PERIOD OF PERFORMANCE: Project Timeline - 2 years AMOUNT OF AWARD: Up to $75,000 APPLICATION FORMAT: Electronic submission with all materials and inquiries sent by e-mail to the address below. CONTACT PERSON: Laura Bentley, ASMF Assistant 2510 N. Frontage Road Darien, IL 60561 Phone: 630-737-9700 Fax: 630-737-9790 E-mail: [email protected]

The American Sleep Medicine Foundation (ASMF) invites physicians (MD or DO) with faculty appointments who have completed an Accreditation Council for Graduate Medical Education (ACGME) approved sleep medicine fellowship to apply for the American Board of Sleep Medicine (ABSM) Junior Faculty Research Award. The awards will include research expenses such as salary support, supplies and overhead for the awardee. Please review the eligibility criteria for further details.

Sleep medicine is a young field. There are a limited number of physician scientists in training. ACGME fellowship programs have been developed to increase the pool of well- trained clinicians but do not address the need for training physician scientists. Physician scientists are vital to the development of new tools, techniques and treatments in sleep medicine, as well as to serve as teachers and mentors to the next generation of sleep clinicians.

In 2006, the Institute of Medicine concluded that “compared to other fields the current number of clinicians and scientists in the (sleep medicine) field is not sufficient, given the public health burden of sleep loss and sleep disorders. Furthermore, NIH, academia, and private foundations have not sufficiently supported the development of an adequate workforce.”1 Recommendation 7.1 of the report states: “The National Institutes of Health and private foundations should increase investment in interdisciplinary somnology and sleep medicine research training and mentoring activities.”

With the development of the ABSM Junior Faculty Research Award program, the ASMF seeks to provide research training for young faculty members who wish to pursue careers as physician scientists in sleep medicine. This award program is funded primarily by the ABSM endowment. 2 2017 ABSM Junior Faculty Research Award Eligibility  Physicians (MD or DO) who are certified in sleep medicine by a member board of the American Board of Medical Specialties, are within 10 years post sleep medicine fellowship and hold a faculty appointment are eligible to apply.  Successful applicants must be members of the American Academy of Sleep Medicine at the time of acceptance of the award, and membership must be maintained for the duration of the award.  Individuals who have received an ASMF SRA I or II as PI are not eligible to apply for career development awards or junior faculty awards (except mid-career awards).  Individuals may receive only one CDA/Junior Faculty award from the ASMF. Individuals may apply for multiple awards, but may accept only one. Note: Individuals who have received a CDA/Junior Faculty Award are encouraged to apply for ASMF strategic research awards; however, the investigator must demonstrate that there is no budgetary or scientific overlap between the CDA and SRA projects.  Individuals who have received independent research funding of more than $150,000 are not eligible to apply. This does not apply to post-doctoral/fellowship level training grants primarily covering the applicant’s salary (e.g. NRSAs).

Requirements for Application Applications must include evidence of completion of a Sleep Medicine Fellowship, a commitment to the applicant by a University in the United States to provide a faculty position with a research component for at least 3 years, a research plan, description of institutional resources, the applicant’s involvement in an academic sleep program at his/her institution, and letters of support from the Department chair, research mentor and, if applicable, a letter from the Director of the applicant’s Sleep Medicine Fellowship. The applicant is responsible for securing these letters of support.

Structure of Award The ABSM Junior Faculty Research Award program will award $75,000 spread over two years to up to two applicants per year. The funding request for this award may not exceed $75,000 in total costs (including direct and indirect costs). There are no restrictions on the distribution of expenses; however, indirect costs are capped at 8%. This award will be a contract between the ASMF and the recipient institution. Salary support will be provided commensurate with the applicant’s current stipend or salary. The ASMF will not fund ongoing projects that are currently funded by another awarding body, and the investigator or organization will be required to make a statement to this effect prior to execution of the contract. These awards are also not intended to supplement ongoing work, for example, for enrolling additional subjects into an ongoing trial. If the proposed research becomes funded by another awarding body during the course of the award, the ASMF must be notified and reserves the right to terminate the award. In some circumstances, the ASMF will consider requests for matching funds for projects that require such funds by another awarding body if there is indication that the other award is to be given, pending matching funds.

3 2017 ABSM Junior Faculty Research Award Payment Structure: The payment structure for this award is outlined in the chart below:

Awards – Up to $75,000 Payment – At execution of Contract 90% Payment - Upon receipt and approval of Final Report 10% Reporting – Progress reports Every 6 months Reporting – Final report 90 days of completion

If unique circumstances are explained in the budget justification of the applicant’s proposal, the Board of Directors will consider requests for an alternate payment schedule, with a maximum variance of 10%.

Duration of Award The duration of the award is two years. The project plan and budget must clearly state the expected duration of the proposed project.

Award Review Criteria and Process An award review committee appointed by the ASMF Executive Committee will evaluate and score proposals. Final funding decisions will be made by the ASMF Board of Directors. Factors that will be taken into consideration include: 1. The applicant's experience and interest in sleep research, 2. Availability of resources necessary to complete the study (including the commitment and experience of any mentor that has been established to assist with career development), 3. Feasibility and scientific merit of the goals and activities planned, 4. The training plan/training environment, 5. Responsiveness to the current RFA and appropriateness of the proposed research/training activities to the ASMF mission, and 6. The anticipated relationship between the funds provided and expected outcomes, including potential contribution of this work to the development of the applicant's academic career in sleep medicine, and degree of institutional support evident in the application. Institutional support should include tangible evidence of direct support of the applicant's research career development, such as additional funded research time, access to existing research resources and programs, strong mentorship and sustained commitment over a period of time deemed adequate for development. 7. The ASMF wishes to emphasize its requirement that the applicant's department chair and mentor provide assurance of a strong level of commitment to truly support the applicant's career path, including honoring protected time for scholarly activity and investigation, consistent with the effort reflected in the proposed budget, during the period of this award. The department chair's and mentor’s letters of support should include specific details of how receipt of this award, and the associated protected time it entails, will create unique opportunities that facilitate the applicant's successful academic career in sleep medicine. The letters should also describe any committed additional or matching research funds from the applicant's department or mentor, and how these funds will be used to bolster the applicant's program of investigation.

4 2017 ABSM Junior Faculty Research Award Also, to increase geographical, institutional and individual diversity among awardees, the ASMF will take into consideration the applicant’s and the applicant institution’s history of prior ASMF awards.

Expected Outcomes The ASMF intends the ABSM Junior Faculty Research Award to aid new faculty in the development of a career in academic sleep medicine.

Completion of the Application Please carefully read all instructions for completion of the application.  Applications must be received at the ASMF office no later than 11:59 p.m. CST on Monday, December 19, 2016. All applications must be submitted electronically. Applications received after the deadline will not be reviewed or considered for funding.  A sample award contract available at www.discoversleep.org must be reviewed by the Applicant and a Representative of the Sponsoring Organization (Host Institution) prior to submission of the award application.  An original of Form 1 (Face Page) should be signed in ink by the Applicant, and a representative of the Sponsoring Organization and mailed to the ASMF office within 10 business days of the application deadline (no later than January 2, 2017). No exceptions will be made to this deadline.  The forms of the application that follow must be completed using a standard 8½ x 11-inch page and 11 or 12-point font with margins at least 0.5” on all sides.

The page limits for each Form are as follows:

Form Page Limit Form 1: Face page 1 page Form 2: Goals and Activities Planned 6 pages (excluding citations) Form 3: Career Goals (Essay) 3 pages Form 4: Biosketches and Other Support Pages A. NIH-format biosketch for the applicant and 4A. 5 pages per individual research mentor B. Other support pages for the applicant and 4B. No page limit research mentor Form 5: Letters of support 2 pages per letter Form 6: Budget Table and Budget justification for award Budget-1 page; Budget justification-2 pages Form 7: Human subject protection plan for activities 3 pages planned during the award period

Human Subject Protection Plan (HSPP) The applicant will be responsible for obtaining Institutional Review Board (IRB) approval for the project and for safeguarding patient safety and confidentiality prior to any award. Form 7 outlines the HSPP and is required. The HSPP must address: (1) potential risks to human subjects, (2) adequacy of protection against risks, (3) potential benefits of the proposed research, including the importance of knowledge to be gained, and (4) data safety monitoring plan (with or without a formal Data and Safety Monitoring Board based on the 5 2017 ABSM Junior Faculty Research Award type of research and level of risk). The IRB letter of approval for the specified project must be on file with the ASMF office prior to the execution of the contract. No funds will be released for the project without receipt of written approval by an IRB. Failure to pass IRB or IACUC will result in retraction of the award.

Award Notification The ASMF Executive Board will notify the applicants of their decision by April 15, 2017.

Potential applicants are encouraged to contact the American Sleep Medicine Foundation with questions regarding the Jr. Faculty Research Award. Please direct questions to: Laura Bentley, ASMF Assistant [email protected]

REFERENCES 1. Colten HR, Altevogt BM, eds. Sleep disorders and sleep deprivation: an unmet health problem. Washington, DC: Institute of Medicine of the National Academies; 2006.

6 2017 ABSM Junior Faculty Research Award Application Checklist

The following items must be provided with your application to the ASMF for consideration of the award.

Form 1 – Face Page (limited to 1 page) Contact information for applicant Title of project Host institution contact information - include individual for contract negotiation Signature of Applicant Signature of Institution Representative

Form 2 – Goals and Activities Planned (limited to 6 pages excluding citations)

Form 3 – Career Goals (limited to 3 pages)

Form 4 – Biosketches and Other Support Pages NIH-format Biosketch for applicant and research mentor (limited to 5 pages per individual) Other support page(s) for the applicant and research mentor (no page limit)

Form 5 – Letters of Support (limited to 2 pages per letter) Letter from Chair of Department and/or Dean of University detailing applicant’s position and length of appointment Letter from sleep research mentor Letter from Director of Fellowship Training Program (if the applicant is a current Fellow)

Form 6 – Budget Table (limited to 1 page) and Budget Justification (limited to 2 pages)

Form 7 – Human Subject Protection Plan (limited to 3 pages)

7 2017 ABSM Junior Faculty Research Award Form 1 – Face Page APPLICANT INFORMATION Applicant Full Name: Applicant Institution: Applicant AASM Member Number: Street Address:

City, State, Zip Code: Telephone: E-Mail: TITLE OF PROJECT

HOST INSTITUTION Contact Person: Position: Street Address:

City, State, Zip Code: Telephone: E-Mail: I certify that all of the statements in this application are true to the best of my knowledge, I have reviewed the sample ASMF contract and I agree to comply with all the terms and conditions of the contract if an award is issued as a result of this application. Signature of Applicant: Date: Print Name: Sponsoring Date: Organization Representative *: Print Name:

*An authorized representative from the University’s Sponsored Projects, Grants Management Office or Research Administration Office (this excludes departmental officials, such as the Departmental Chair or Division Chief). A signed and dated original of this form must be on file at the ASMF national office within 10 business days of the application deadline.

Mail original to: American Sleep Medicine Foundation 2510 N. Frontage Road Darien, IL 60561 Attn: ASMF Assistant

8 2017 ABSM Junior Faculty Research Award Form 2 – Goals and Activities Planned (limited to 6 pages excluding citations)

GOALS AND ACTIVITIES PLANNED Title of Project:

Applicant Name: Mentor Name:

Describe your research and mentoring plan over the next year. This should include how your research will provide you with skills and experience in sleep research and how this work will facilitate your career trajectory. 1. Abstract (200 words maximum) 2. Background – What are the issues that motivate the project? What is the rationale for the proposed work? 3. Target Population or subject group 4. Project Environment or location(s) where activities will be performed 5. Project Plan which includes: a) Specific aims/research objectives for the project b) Methods to accomplish the aims/objectives c) Expected results and deliverables including grant applications, publications or other deliverables. d) Timeline for the conduct of the project and mentoring activities Note: All activities must be completed within the 2-year project timeframe. e) Institutional resources available for this project (including protection of applicant’s time to carry out the proposed project) 6. Citations (not included in page limit)

Text should be single spaced with minimum font-size of Arial 11 pt, or Times New Roman 12 pt.

9 2017 ABSM Junior Faculty Research Award Form 3 – Career Goals (limited to 3 pages)

CAREER GOALS Title of Project: Duration of Project:

Applicant Name:

Describe how the ABSM Junior Faculty Research Award will help you to develop a career in academic sleep medicine. 1. Describe your short and long-term career goals. 2. Describe your plans for training and mentorship during the award period that will help you to achieve your career goals.

10 2017 ABSM Junior Faculty Research Award Form 4 – NIH-Format Biosketch and Other Support Pages for Applicant and Research Mentor

A. Please provide an NIH-format biosketch for the applicant and research mentor (limited to 5 pages per individual).

The NIH template can be found at: http://grants.nih.gov/grants/funding/424/SF424R-R_biosketchsample_VerC.docx

B. Overlap statements (indicating budgetary, scientific or effort overlap between the proposed project and current/pending projects) on other support pages are required from the applicant and their research mentor (no page limit).

http://grants.nih.gov/grants/funding/phs398/othersupport.pdf

11 2017 ABSM Junior Faculty Research Award Form 5 – Letters of Support (limited to 2 pages per letter)

EVIDENCE OF SUPPORT Title of Project:

Applicant Name: Mentor Name & Position: Departmental Chair’s Name:

Please attach letters of support from: 1. Chair of your Department and/or Dean of University detailing applicant’s position and length of appointment 2. Sleep research mentor 3. Letter from Director of Fellowship Training Program (if the applicant is a current Fellow)

12 2017 ABSM Junior Faculty Research Award Form 6 – Budget Table (limited to 1 page) and Budget Justification (limited to 2 pages)

BUDGET TABLE and BUDGET JUSTIFICATION Title of Project:

Applicant Name: Post Graduate Status: SALARIES Person Title Base Salary Hours or effort Total on Project 1. 2. 3. FRINGE BENEFITS Person Title Total 1. 2. 3. SUPPLIES: (itemize and provide brief justification – limit $10,000) Amount

OTHER: (itemize and provide brief justification) Amount

Total Direct Costs Indirect Costs (must not exceed 8% of direct costs) Total Funding Request (must not exceed $75,000)

Budget Justification (up to 2 pages) should include the rationale for each item listed as a direct cost in the table above. Salaries (and proportional benefits) should be requested only for time spent on the proposed project. Only include supplies and other purchases that are required for completion of the proposed project.

13 2017 ABSM Junior Faculty Research Award Form 7 – Human Subject Protection Plan (limited to 3 pages)

All applications should specify one of the three scenarios provided below. Check one of the following applicable scenarios for the proposed research:

(I) No Human Subjects Research Proposed (II) Human Subjects Research Proposed – categorized as Exempt (III) Human Subjects Research Proposed – Non-exempt

If Response is Scenario (I): It is generally applicable to studies involving animal experimentation. In this case, plan for IACUC application should be provided under category addressing “IACUC/Humane Treatment of Animals.”

If Response is Scenario (II): Plans for addressing risk to human subjects, adequacy of protection against risks, and potential benefits of proposed research and importance of knowledge to be gained should still be provided as requested in required response for scenario (III). Upon finding, the local IRB determination of exemption and approval of this specific study under such an exempt status should be provided to the ASMF office staff.

If Response is Scenario (III): The following items should be addressed in the award application.

All scenarios should contain the information pertaining to the following categories, which is required: A. Risk to Human Subjects: a. Human subject involvement and characteristics b. Source of materials c. Potential risks i. Proposed involvement ii. Sample size, age range and health status iii. Inclusion/exclusion criteria iv. Rationale for recruiting special categories (children, pregnant women etc.) v. Collaborating sites (if any) B. Adequacy of protection against risks a. Recruitment and informed consent b. Planned procedures for minimizing risks and protecting against risks C. Potential benefits of the proposed research to human subjects and others a. Discuss the favorable risk-to-benefit ratio of the proposed research study D. Importance of knowledge to be gained a. Discuss the importance of the knowledge gained or to be gained as a result of the proposed research E. Data and safety monitoring plan (if any)

14 2017 ABSM Junior Faculty Research Award