Sample Discoverer Predefined Reports

The ISP Reports team is developing a variety of custom predefined reports in the Operational Data Store (ODS) using Oracle’s query tool, Discoverer. These reports will be available to all users in the ODS.

A “Work-in-Progress” sample of some predefined reports available from the ODS are listed below. Please be aware that these reports have not as yet been given final approval and are therefore subject to change. Although the data on the reports is test data and may or may not be representative of your organization, you will at least be able to get an idea of some of the reports that will be available when Oracle is implemented.

Due to the inherent differences between Oracle and the existing systems, these predefined reports will not have a direct one-to-one mapping with reports from the current warehouse. There are however, similar types of reports and, where possible, correlations have been noted to existing reports. These correlations can be found at the bottom of the screen shots when applicable. IS.FM_Project BBA by Expenditure Type (Current)

Purpose: Comparing Budget to Actual and Commitment Amounts at the Project level

You can review current budgeted amounts and compare them to actuals and commitment amounts. Page detail is Project number, name and owning organization; columns include Award number, Expenditure description, Task number, Budget amounts, Current month actuals, FY-to-date actuals, Project-to-date actuals, Commitments and Budget Balance Available. Data is summarized at the Expenditure Type level.

This report may be run for the Current “Open” accounting period.

Figure 1 The Project BBA by Expenditure Type report is similar to the AMO 90 in FAS IS.FM_Project BBA by Expenditure Type (History)

Purpose: Comparing Budget to Actual and Commitment Amounts at the Project level

You can review historical budgeted amounts and compare them to actuals and commitment amounts. Page detail is Project number, name and owning organization; columns include Award number, Expenditure description, Task number, Budget amounts, Current month actuals, FY-to-date actuals, Project-to-date actuals, Commitments and Budget Balance Available. Data is summarized at the Expenditure Type level.

This report may be run for a user-defined accounting period.

Figure 2 The Project BBA by Expenditure Type Report is similar to the AMO 90 in FAS IS.FM_Expenditure Detail by Award (Current)

Purpose: Review of actual and commitment expenditure transactions at the Award level

You can review actual and commitment transactions at the Award level for all projects funded by an award. Page detail is Award number, name and owning organization; columns include Project number, Expenditure type, Task number, Incurred by Org, Vendor/Employee name, Expenditure item date, Current month amount, Commitment amount, and the Invoice or Commitment number. Data is subtotaled at the Expenditure Type level.

Figure 3 The Expenditure Detail by Award report is similar to the AMO 91 in FAS IS.FM_Expenditure Detail by Award (History)

Purpose: Review of actual and commitment expenditure transactions at the Award level

You can review historical actual and commitment transactions at the Award level for all projects funded by an award. Page detail is Award number, name and owning organization; columns include Project number, Expenditure type, Task number, Incurred by Org, Vendor/Employee name, Expenditure item date, Current month amount, Commitment amount, and the Invoice or Commitment number. Data is subtotaled at the Expenditure Type level.

This report may be run for one or more user-defined accounting period(s).

Figure 4 The Expenditure Detail by Award report is similar to the AMO 91 in FAS IS.FM_Open Commitments by Award

Purpose: To view Oracle Labor Distribution, Purchasing, Accounts Payable and manual commitment transactions at the Award level.

You can review commitment transactions at the Award level for all projects funded by an award. Page detail is Award number, name and owning organization; columns include Project number, Expenditure type, Task number, Incurred by Org, Vendor name, Expenditure item date, Commitment amount, and the Invoice or Commitment number. Data is subtotaled at the Expenditure Type level.

Figure 5 The Open Commitment Report by Award is similar to the Open Commitment Status report in FAS IS.FM_Open Commitments by Project

Purpose: To view Oracle Labor Distribution, Purchasing, Accounts Payable and manual commitment transactions at the Project level.

You can review commitment transactions for a Project funded by one or more award(s). Page detail is Project number, name and owning organization; columns include Award number, Expenditure type, Task number, Incurred by Org, Vendor name, Expenditure item date, Commitment amount, and the Invoice or Commitment number. Data is subtotaled at the Expenditure Type level.

Figure 6 The Open Commitments by Project report is similar to the Open Commitment Status report in FAS IS.FM_Project BBA by Parent Organization

Purpose: Review of Project budget balance available, at Parent Organization level

You can review current budgeted amounts and compare them to actuals and commitment amounts. Page detail is Parent Organization; columns include Project number, name and owning organization, Task number, Award number, Budget amounts, Current month actuals, FY-to-date actuals, Project-to-date actuals, Commitments and Budget Balance Available. Data is summarized at the Project level.

Figure 7 The Project BBA by Parent Organization report is similar to the AMO 45 in FAS IS.FM_Project BBA by Child Organization

Purpose: Review of Project budget balance available, at Child Organization level

You can review current budgeted amounts and compare them to actuals and commitment amounts. Page detail is Child Organization; columns include Project number, Project name, Task number, Award number, Budget amounts, Current month actuals, FY-to-date actuals, Project-to-date actuals, Commitments and Budget Balance Available. Data is summarized at the Project level.

Figure 8 The Project BBA by Child Organization is similar to the AMO 45 in FAS IS.FM_Project End Dates

Purpose: Listing of Projects ending during user-defined month

You can review a listing of Projects that are due to end within your Organization. Page detail is Project owning organization; columns include Project number, Project name, Principal Investigator, Project Manager, Project start date, Project completion date and associated award(s).

A parameter dialog box will prompt user to select one or more Project owning org(s), and one or more ending month(s) to review. IS.FM_Award End Dates

Purpose: Listing of Awards ending during user-defined month

You can review a listing of Awards that are due to end within your Organization. Page detail is Award end date and Award owning organization; columns include Award number, Award name, Sponsor, Award start date, Award Manager, Principal Investigator and associated project(s).

A parameter dialog box will prompt user to select one or more Award owning org(s), and one or more ending month(s) to review. IS.FM_Expenditure Detail by Project (Current)

Purpose: Review of actual and commitment expenditure transactions at the Project level

You can review actual and commitment transactions for a Project funded by one or more award(s). Page detail is Project number, name and owning organization; columns include Award number, Expenditure type, Task number, Incurred by Org, Vendor/Employee name, Expenditure item date, Current month amount, Commitment amount, and the Invoice or Commitment number. Data is subtotaled at the Expenditure Type level.

Figure 9 The Expenditure Detail by Project (Current) is similar to the AMO 91 in FAS IS.GL_Revenue Report

Purpose: Review revenue by Project and Organization at object code level

You can review summary line revenue for your Organization’s Project(s). Page detail is Fiscal Year and Incurred by org; columns include Entity, Project number, Fund Source, Object Code, Object Code Description, and monthly period net revenue. Data is totaled at the monthly net at bottom and object code net in FY-t-d column. IS.FM_Project BBA by Parent Org and Expenditure Type

Purpose: Comparing Budget to Actual and Commitment Amounts at the Parent Organization level

You can review budgeted amounts and compare them to actuals and commitment amounts. Page detail is “Project Owning” Parent Organization; columns include Expenditure description, Budget amounts, Current month actuals, FY-to-date actuals, Project-to-date actuals, Commitments and Budget Balance Available. Data is summarized at the Expenditure Type level.

Figure 10 The Project BBA by Parent Org and Expenditure Type is similar to the AMO 95 IS.FM_Project Contact

Purpose: To print project contact information.

This report prints the basic project attributes with the contact information like project name, number, project manager/fiscal contact name, mail stop, internal location, and email address.

If a project has a fiscal contact, then the report will print the contact information of the person. If the project does not have a fiscal contact, then report prints the project manager information as contact information. IS.INV_Min_Max

Purpose: This report will print the inventory reorder quantity for item by vendor.

The report also prints information like the minimum quantity to be maintained in the inventory, maximum quantity to be ordered, and calculates the reorder quantity based on the minimum quantity, maximum quantity, and on hand quantity. By changing the page item value, report can printed for different vendors. IS.GL_Exception Report for 6200 Activity

Purpose: This is an exception report that will print all the activity against the object code 6200 and not from source "Projects" and category "Labor Cost".

You can review the exception activity against the object code 6200. This report prints the exception journal information with the journal status. IS.GL_Exception Report to list the Future Activity

Purpose: This exception report will list all the future GL activity based on the parameters entered for Fiscal Period Number, and Fiscal Year.

This report prints the basic Journal entry information like JE Batch name, JE Category, JE source, Code Combination, JE amount, and JE Preparer name, and JE Approver name. Users can change the page item period name to print the activity for different periods. IS.AP_Payment Vouchers >= $

Purpose: This report will print all the payment vouchers (Invoices with out PO) greater that certain amount.

This report accepts the parameters like the Amount , and Payment Voucher creation date range to print the payment vouchers. This report prints the following payment voucher information: Invoice number, Invoice Date, Preparer Name, Invoice Amount, Vendor Name, Payment Voucher Creation Date, and PTAEO information. IS.PO_PO > $

Purpose: This report will print all the purchase orders created between a range of dates and PO amount is greater than a certain amount.

This report will accept the parameters like date range, $ Amount, Expenditure Type, and Transaction Reason code. User will be able to choose all or one or more expenditure types, and transaction reason codes from list of values to print the report. The same report can be used to print the Sole Source report by choosing ‘Sole Source’ as a value for transaction reason, or user can run the report for certain expenditure types to print the report. This report will print the information like Vendor name, vendor number, PO number, PO Creation date, PO amount, Transaction reason code, and expenditure type. IS.LD_Labor Schedules by Date

Purpose: This report will print the labor schedules created for a date range.

This report accepts the labor schedule creation date range and department name(s) as parameters to print labor schedule information. This report print the information like employee name, assignment number, pay element name, schedule begin date, schedule end date, and PTAEO.

IS.GL_Pending Interface Activity

Purpose: This report will print any pending information left in the interface table.

This report prints the following information: Accounting date, Record Status, Creation date, Actual flag, User JE Category, User JE Source, Code Combination, Dr Amount, Cr Amount, and Group Id. IS.FM_Project Common Attribute Report

Purpose: This report list all project attributes.

By pulling the desire attribute(s) up to the page item bar, you will be able to find projects that share common attributes. The report has many columns of data. You may rearrange the order of the items to show and alternately sort data items anyway you like. IS.FM_Award Common Attribute Report

Purpose: This report list all award attributes.

By pulling the desire attribute(s) up to the page item bar, you will be able to find awards that share common attributes. The report has many columns of data. You may rearrange the order of the items to show and alternately sort data items anyway you like.