City of Centerville

CITY OF CENTERVILLE

REGULAR COUNCIL MEETING MINUTES November 21, 2016 at 6:00 P.M.

Mayor Neil MacArthur called the meeting to order at 6:00 p.m.

Roll Call - Present: Creagan, Dillard, Hamilton, Senior, and Spurgeon. Absent: None.

The Mayor led those in attendance in the Pledge of Allegiance.

Interim City Clerk Debra Smith requested that the agenda be amended to include Change Order No. 6 for the pool on item “j”. Moved by Dillard, seconded by Spurgeon to approve the agenda as amended for item ”j” to include approval of Change Order No. 6 for the pool. Ayes: All. Motion carried.

Councilmember Spurgeon requested that item “f” be removed from the consent agenda and be moved to the general discussion items. Moved by Hamilton, seconded by Senior to approve the consent agenda as amended with item “f” being moved to the general discussion items. Items included in the consent agenda are: Minutes of the Regular City Council meeting on November 7, 2016; Minutes of the Centerville Airport Commission meeting on October 10, 2016; Historic Preservation Commission on October 30, 2016; Approval of Beer/Liquor License(s) for Hy-Vee Food Store, The Garage Neighborhood Filling Station and Pizza Hut; Approval of Delinquent Accounts to be turned over for collections; Approval of Resolution No. 2016- 3482 Approving an Application for Tax Abatement Under the Centerville Urban Revitalization Plan (Residential) at 1190 Country Club Road for Scott and Stacy Arnold. Roll Call Vote as Follows – Ayes: Creagan, Dillard, Hamilton, Senior and Spurgeon. Nays: None. Motion carried.

Moved by Spurgeon, seconded by Creagan to open the public hearing on the proposal to vacate the alley running East and West between and abutting lots 7 and 8 in the Oak Park First Addition to Centerville, Iowa. Roll Call Vote as follows – Ayes: Creagan, Dillard, Hamilton, Senior and Spurgeon. Nays: None. The Mayor asked if there had been any written or oral concerns at City Hall, there were none; however, Council member Creagan asked that in the future to please include the physical location as well as the legal description for the alleys. Moved by Spurgeon, seconded by Hamilton to close the public hearing on the proposal to vacate the alley running East and West between and abutting lots 7 and 8 in the Oak Park First Addition to Centerville, Iowa. Ayes: All. Motion carried.

Moved by Dillard, seconded by Senior to open the public hearing on the proposal to vacate the alley running North to South from Walsh Street to Keokuk Street located between and adjacent to Lots 1 through 6 in Block 4 of Adamson’s Addition and Lots 7 through 12 in Block 4 of Adamson’s Addition. Roll Call Vote as follows – Ayes: Creagan, Dillard, Hamilton, Senior and Spurgeon. Nays: None. The Mayor asked if there had been any written or oral concerns at City Hall, there were none; however, Council member Creagan voiced his concerns about vacating the alley. Moved by Spurgeon, seconded by Creagan to close the public hearing on the proposal to vacate the alley running North and South from Walsh Street to Keokuk Street located between and adjacent to Lots 1 through 6 in Block 4 of Adamson’s Addition and Lots 7 through 12 in Block 4 of Adamson’s Addition. Ayes: All. Motion carried.

Moved by Hamilton, seconded by Dillard to open the public hearing on the submission of the Community Development Block Water/Sewer Improvements application. Roll Call Vote as follows – Ayes: Creagan, Dillard, Hamilton, Senior and Spurgeon. Nays: None. Nicole Moore of Chariton Valley Planning & Development discussed the specifics on the plans of the application. The Mayor asked if there had been any written or oral concerns at City Hall. There were none. Moved by Creagan, seconded by Senior to close the public hearing on the Submission of the Community Development Block Water/Sewer Improvements application.

Moved by Senior, seconded by Hamilton to open the public hearing on the submission of the Community Development Block Grant Housing Rehabilitation Grant application. Roll Call Vote as follows – Ayes: Creagan, Dillard, Hamilton, Senior and Spurgeon. Nays: None. Motion carried. Comments were shared by Nichole Moore of Chariton Valley Planning & Development Council. Moore explained that the city had determined that there is additional need for housing rehabilitation efforts throughout the city. This will be another phased approach of improving the low to moderate owner-occupied housing rehabilitation efforts in the community. Many of the residents are in great need of housing assistance such as new roofing, siding/painting, windows, gutters and downspouts along with interior insulation, doors, electrical, foundation and flooring concerns. The program will work in bringing those homes up to the Minimum Housing Standards set for the State of Iowa. Homeowners living in the city limits were notified of the pre-application process by numerous publications ran in the local Centerville newspaper as well as posted in numerous locations. Those homeowners that wanted to participate were encouraged to fill out a pre-application and return to city hall or Chariton Valley Planning & Development Council. There were approximately 60 pre- applications put on file that they city can review for participants.

An initial review of all pre-applications was conducted by Chariton Valley Planning & Development. This review process allowed the city to identify the required ownership of property and that the participant will meet the financial guideline requirements. Through this process the city has determined that the target area will be along a 16 block area from Bank Street south to Walsh Street and from 700 block of South 16th, 700 block of South 17th, 700 block of South 18th and over to South 20th. The application process also identifies that low to moderate income level at 57%.

Through these efforts the city will be applying for a Community Development Housing Rehabilitation Block Grant (CDBG). The application will be submitted to the Iowa Economic Development Authority (IEDA) via iowagrants.gov on or before the January 13, 2017 deadline. Total amount of application request will be $ 244,994. This amount will reflect in the budget showing $ 224,994 for hard construction, lead hazard reduction, technical services, and temporary relocation and $20,000 for general administration. The city has also committed $ 18,000 for local contribution and reflects this in the current resolution. The city had previously reviewed and approved the required Federal Assurance Signature form, W-9 form, and the Applicant Disclosure form, Temporary Relocation Plan, Excessive Force Policy, Equal Opportunity Policy, Residential Anti-Displacement and Relocation Assistance Plan, and the Community Housing Needs Assessment, along with Resolution for local commitment. The council will need to approve at a future meeting the Administrative Plan, Affirmative Fair Housing Policy and resolutions for Administrative and Technical Services. All information that has been approved will be included in the application. Moore stated that the city will be looking at 6 homes for this program application. This should allow them to be comfortable in showing the needs and allowing the application to be more competitive with others in the state. Moore will include all required documents in the completed application for submittal.

All home owners that have been selected will meet the low to moderate income guidelines determined for Appanoose County. This guideline was provided by HUD.

No person or family is expected to be displaced for any length of time. Should this be required area hotel/motels will be utilized in Centerville, as well as any other local accommodation? All information regarding the relocation assistance will be discussed with each homeowner. The need will be determined once an award has been made with the contractor and details are more specific in the project.

The nature of the proposed project is for the community of Centerville and the residents therein are to assist in providing a safe and healthier living situation. This will also help in promoting the communities efforts according to the Community Development and Housing Needs Assessment.

Moore stated that if the City of Centerville is awarded funding, additional public hearings may be required to promote public participation and involvement. This public hearing is just for the proposed submission of the Community Development Housing Rehabilitation Block Grant to the Iowa Economic Development Authority.

Moved by Senior, seconded by Spurgeon to close the public hearing on the Community Block Grant Housing Rehabilitation Grant application. Ayes: All. Motion carried.

Moved by Creagan, seconded by Spurgeon to approve the bills as presented. Ayes: All. Motion carried.

Moved by Spurgeon, seconded by Senior to approve the financial statement as presented. Ayes: All. Motion carried.

Reports highlighting the activities of the Mayor, Public Works, Library and Airport were presented.

Ordinance No. 1319 was presented and read for the first time. Moved by Dillard, seconded by Creagan to approve the first reading of Ordinance No. 1319 Providing for the Vacation of the Alley Running East and West Between and Abutting Lots 7 and 8 in the Oak Park First Addition to Centerville, Iowa. Roll Call Vote as follows – Ayes: Creagan, Dillard, Hamilton, Senior and Spurgeon. Nays: None. Motion carried.

Resolution No. 2016-3483 was not addressed as on the agenda and will be on the December 5th, 2016 agenda.

Moved by Creagan and seconded by Dillard to table Ordinance No. 1320 until the December 5th, 2016 meeting. Ayes: All. Motion carried.

Resolution No. 2016-3484 was not addresses as on the agenda and will be on the December 5th, 2016 agenda.

Moved by Dillard, seconded by Creagan to approve Resolution No. 2016-3485 amending certain provisions in the employee handbook. Roll Call Vote as follows – Ayes: Creagan, Dillard, Hamilton, Senior and Spurgeon. Nays: None. Motion carried.

Nathan Gruver of I & S Group gave an update on the pool project and plans for the demonstration area.

Moved by Creagan, seconded by Hamilton to approve Pool Payment No. 11. Ayes: All. Motion carried.

Moved by Spurgeon, seconded by Creagan to approve Change Order No. 6 for the Pool Project. Ayes: All. Motion carried.

Moved by Spurgeon, seconded by Senior to approve the request for Proposals of Technical Services to assist with a Housing Rehabilitation Program receiving Community Development Block Grant (CDBG) funds through the Iowa Economic Development Authority. Ayes: All. Motion carried.

Moved by Spurgeon, seconded by Hamilton to approve the annual Urban Renewal Report for Fiscal Year 2015-2016. Ayes All. Motion carried.

Councilman Creagan discussed repairing the floor in the fireman’s living quarters. He will discuss with Fire Chief Bogle and get bids for the fire station floor and discuss further at the meeting on December 5, 2016.

Mary Wells and Nancy Bennett of Main Street requested approval of support for the ACCA Challenge Grant Main Street for the Partners on Main Street. Moved by Dillard, seconded by Creagan to approve a commitment of $15,000 to the Support of the ACCA Challenge Grant Main Street for the Partners on Main Street upon grant approval. Ayes: All. Motion carried.

Mark Hoffman of the Appanoose Conservation Foundation requested approval to put a shelter house that was donated by Jim and Linda Stephens at Lelah Bradley Park. Moved by Dillard, seconded by Hamilton to table the request until a later date. Ayes: Dillard and Hamilton. Nays: Creagan, Senior and Spurgeon. Motion failed. After further discussion, it was moved by Creagan, seconded by Senior to approve the request to put a shelter house that was donated by Jim and Linda Stephens at Lelah Bradley Park. Ayes: Creagan, Senior and Spurgeon. Nays: Dillard and Hamilton. Motion carried.

In other business, Nichole Moore announced that there is a public meeting for the Trails on December 8, 2016 at Honey Creek and that Chariton Valley Planning and Development will be holding a meeting for Regional Planning and Funding on February 21, 2017 at Honey Creek

Moved by Dillard, seconded by Hamilton to adjourn at 7:36 p.m. until the Regular Meeting of the City Council at 6:00 p.m. of December 5, 2016. Ayes: All. Motion carried.

______Debra J. Smith, Interim City Clerk Neil MacArthur, Mayor