Office Manager Delhi Bira 91

A craft beer “Imagined in India”, Bira 91 is a rebellion against boring beer. Bira 91 is disrupting the beer market with its great taste and clutter-breaking visual identity. Creative, urban, unorthodox - Bira 91 is a brand with a sense of humor. With its monkey mascot, Bira 91 has gone viral amongst millennials and has quickly become their beer of choice

What you’ll do

 Single Point of Responsibility to manage Bira91 facilities and its operations staff to deliver the expected service levels to the HOD within the projected budget.  Reports to HOD and - any major/minor breakdown which will affect the building occupants  All Office managers to be in clean presentable formals from Monday to Friday, Saturday’s casuals are allowed (Jeans and T-shirts).  No torn off jeans/t-shirts/fancy shirts/rugged jeans/ shorts / slippers or sandals are allowed inside. Shaving is must on all days.  All facilities must remain operational from 07:00am to 07:00pm with all respect and with all services up and operational.  As per administration functional requirement All Administration staff has to remain in communication at all times, if somewhere where connectivity issue persist that one has to share the local no. where he/she can be contacted.  Office manager must supervise activities pertaining to all soft services/Security/pantry services by implementing various checklist roasters.

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 Share all periodical reports with authenticated data in Daily/ Weekly/ Monthly report’s in a good presentable manner in form of PPT with different chart projection on consumption of material and electricity in MMR (Monthly Management Reports).  Office manager must generate periodical MIS reports as required by the HOD.  Co-ordinates with Annual Maintenance Contract (AMC) service providers for regular & break down maintenance activities.  Ensures all the AMC equipment’s mentioned in report are serviced on time and service report forwarded to the HOD.  Maintain all records, files, registers and folders. Also maintain all auditable documents and compliance documents as per state requirements and internal requirements.  Updates PPM schedules and maintain’ s PPM records in designated files.  Maintains all employee’s attendances at all times for their respective sites.  Regularly reviews with HOD and highlights any operational discrepancies if any.  Interacts with Landlords regarding any issue pertaining to the premise.  Ensures that team members/ vendors meet all safety guidelines/ requirements.  Maintains all service records and test certificates  Analyses/ Recommends solutions on the complaints.  Reviews all check lists/log sheets/security operations on a regular basis to ensure smooth operations.  Innovates, suggests and implements energy conservation ideas.  Regularly checks/amends checklists, operations steps, and spare parts consumption.  Maintains proper inventory and tracks stock and consumption of all consumables and supplies pertaining to the services managed by them.  Vendor Management.  Implements safe work practices.

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 Ensures 100% statutory compliance by contractors like ESI, PF, insurance etc.  Managing Reception and calls.  Taking care of all requests received from senior management for any business trip, as employees keep visiting Gurgaon office from different sites of Bira91.

 Has to make sure that if any female employee is travelling at night then there should be a guard in the cab along with her. As her security is the first priority.

 Handling all events happening offsite and insight in terms of drafting all routes and providing cabs for drops to all employees, and make sure that everything is done smoothly.

 Regular compliance inspection of cabs, buses, drivers and vendors.

 Coordinating with vendors for cabs requirement for daily and for any event. Also for billing purpose.

 Taking care of shuttle service provided to employees. Also keep a track of how much they have travelled on daily basis to calculate on Kilometers, which helps in their billing, if any.

 Handling all queries or any issues escalated by any employee.

 Responding to emails in expected timelines.

 Getting PO generated with help of procurement team  Taking care of all the billings done in operations and facility area for e.g.

Food and Beverage, Stationary, Transport, Electricity and Rent billing.

 Handling all training requirement requests which include Stationary, F&B & Transport requirements.

 Taking care of all requests with regards to business cards from all employees and partners.

 Placing orders for Food requirements for trainings and events.

 Managing all client visits / Boardroom meeting

 Dealing with the vendors for office decoration during any festive season and for any events.

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 Keeping trach and facilitating any in-house event or Board meetings

About B9 Beverages B9 Beverages, is the maker of Bira 91 craft beers. Launched in early 2015, Bira 91 is disrupting the beer market in India with its focus great taste, superior consumer experience and a clutter-breaking visual identity. Creative, urban, unorthodox and fun – Bira 91 has gone viral amongst urban millennials, and without having spent a single dollar on traditional marketing, has quickly displaced established incumbents to become the leader in the Indian specialty and draft beer segments. In 2016, Bira 91 announced its global foray with a launch in New York City and an exclusive partnership with the Tribeca Film Festival. Headquartered out of Delhi, the company employs a young and energetic team of close to 300 people spread across major cities in India and New York City. In late 2015, B9 Beverages raised a round of investment from the legendary Silicon Valley based venture firm Sequoia Capital, making it the fund’s first investment in a beer company globally. - See more at: www.bira91.com \

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