Santa Barbara City College

Santa Barbara City College Study Abroad Program

Director’s Manual Revised Fall 2010

2 Purpose of This Manual

This manual is designed to assist study abroad directors in the preparation, implementation and evaluation of a study abroad program. This information will promote consistency throughout the various programs offered by the College, and thereby ensure that programs are conducted according to the guidelines established by the College.

The Appendix of the Manual contains forms and other documents that illustrate the procedures described in the text.

Suggestions for change to this manual from study abroad directors, both past and present, are welcome.

Acknowledgements

This Manual was written by Pablo Buckelew, Director, Study Abroad in 1995 in collaboration with Naomi Sullwold, Study Abroad Assistant. Carola Smith, Director of Study Abroad, and Naomi Sullwold revised it in November 2004 and 2010.

Thank you also to the past, present and future Program Directors and SBCC staff who agreed to review the Manual and offered important suggestions.

The University of California Education Abroad staff generously shared time and materials. Of particular interest was the UC/EAP Director's Manual. Information and forms in this manual were adapted to SBCC program policies.

3 Table of Contents

I. Study Abroad: General 5 History Purpose Organization

II. Developing New Programs 6 – 7 Types and Length of Programs Guidelines for Developing New Programs Criteria for Program and Director Selection Request for Proposal Staffing Considerations Salary Faculty Housing

III. Student Selection 8 - 9 Student Eligibility Minors in Study Abroad Sample Interview Questions Acceptance Process

IV. Program Director Responsibilities Prior to Departure 10 - 18 Recruitment Advertising Activities Information Meetings "Steps to a Successful Recruitment Meeting" Pre departure Orientation/Classes Frequently Asked Student Questions Useful Items to Bring Taking Care of Business Before Departure

V. Program Director Responsibilities While Abroad 19 - 20 Academic Counseling Administrative

VI. Emergency and Health Issues Abroad 21 - 22 Emergencies Health Personal Health History & Consent Students with Disabilities Student Insurance Student Withdrawal for Medical Reasons

VII. Student Welfare and Conduct Abroad 23 Student Conduct and Dismissal

VIII. Return to the U.S. 24 Preparation for Reverse Culture Shock Student Departure 4 Program Evaluation Reunions

IX. Appendix 25 A. Director Application Form 26 - 29 B. Parent Letter of Consent for Minors to Travel Abroad 30 C. Acceptance Letter 31 D. Non-Acceptance Letter 32 E. Student Program Application 33 - 39 F. Student Evaluation of Program 40 - 44 G. Acknowledgement of Director Responsibilities 45 - 46 H. Study Abroad Contingency Plan 47 - 51 I. Personal Health History Form 52 J. Authorization for Medical Treatment and Waiver 53 K. Standards of Student Conduct for Study Abroad Programs 54 - 58 L. Sexual Harassment: What It Is and What You Can Do. 59 - 63 Official Guidelines for Students, Staff and Faculty M. Terms and Conditions 64 - 65 N. General Release 66 O. Independent Travel Waiver and Release 67 P. Policy on Attendance and Lateness 68 Q. High Risk Activity Waiver 69 R. Program Director Checklist 70

5 I. Study Abroad at Santa Barbara City College

History. Credit Study Abroad programs were first initiated at Santa Barbara City College in 1973 when the Spanish department offered a credit summer program in Mexico. A modified version of that program has been offered every summer since. In 1983, the first semester-length program was offered in Cambridge, England. That program or other semester programs have also been offered every semester since with the exception of the year of the Persian Gulf War in 1990. Summer, semester, and winter break programs have since been offered in Argentina, Australia, Austria, Chile, China, Costa Rica, Cuba, Czech Republic, France, Germany, Greece, India, Italy, Mexico, New Zealand, Rwanda, Spain Thailand, Turkey, USSR (former), Vietnam and a domestic program in Washington, DC.

Purposes of Study Abroad. Guidelines for Study Abroad, first adopted by the Board of Trustees in 1986, include the following purposes of Study Abroad:

1. To encourage the emphasis on international perspectives in the ongoing campus instructional program.

2. To provide opportunities for SBCC students to participate in credit foreign study abroad programs provided by the college.

3. To encourage staff to participate in cross-cultural training and instructional opportunities.

4. To promote world peace through education and cultural understanding.

The Organization of Study Abroad. Study Abroad is an Academic Affairs program. The Director of Study Abroad reports to the Dean of Educational Programs. An International Education Committee makes recommendations regarding all aspects of study abroad.

The offering of a specific study abroad program is a cooperative effort between the Program Director (faculty that are selected to go abroad), the Director of Study Abroad, and the Study Abroad Office staff.

The Study Abroad Office staff (Assistant to the Director) is responsible for all publicity including posters, flyers, displays, and program brochures. The Assistant responds to student interest including answering questions from prospective students, parents, sending brochures and applications by e-mail and regular mail, and the maintenance of a database of interested students. In addition, the Study Abroad Office is responsible for all student-related payments and deposits, forms and record-keeping including the Student Program Application, Terms and Conditions, General Release, Independent Travel Waiver, High Risk Activity Waiver, Policy of Lateness Form, Medical Waiver, Health History Form, Standards of Student Conduct and pre-trip and post-trip Student Learning Outcomes (see appendices for sample forms).

The Director of Study Abroad is also responsible for all contractor-related legal forms including the Request for Proposal (RFP), Program Contract, contractor payments, and final student acceptance into the program (in conjunction with the Program Director).

The Study Abroad Office is the liaison between Financial Aid, Admissions, Counseling and the Foundation and the study abroad students. For example, the Director of Study Abroad is often given Power of Attorney to pick up and send student financial aid checks and can assist students abroad by requesting that transcripts be sent to transfer institutions.

6 II. Developing New Programs

Types of Programs Offered. The College offers a combination of new and previously offered study abroad programs. Any full-time faculty member may propose a new semester, summer or winter break study abroad program. Semester programs usually run from 12-16 weeks in duration with a one to two week on-campus pre-departure orientation. Summer programs can range from four to eight weeks. Summer programs originally started as intensive Spanish language programs, but more recently other disciplines have been included. Winter break study abroad programs can be offered between semesters. These programs are usually three weeks in duration and may have an on-line component to them.

All courses taught abroad must be regularly taught SBCC credit courses. Instructional contact hours abroad must be at least equal to the contact hours for the same course on campus. All programs must develop teaching schedules that reflect the total contact hours. The Director of Study Abroad, prior to the beginning of a program, must approve this schedule. Instructional hours during field trips which directly relate to the curriculum may be counted as 2/3 contact hours.

The following are guidelines for developing new proposals. Please see Appendix A for a Program Director Application Form.

Guidelines for Developing New Programs. The International Education Committee must review all initial proposals for study abroad programs. All new program proposals should contain the following:

1. Program Director Application Form. 2. A detailed plan that includes:

a. Narrative which includes a description and purpose of proposed program b. Evidence of student interest c. Location of program and recommended field trips d. Curriculum and relation of curriculum to location e. Staffing f. Expertise and experience of faculty g. Student housing (dorm, home stay, apartments) h. How program will affect faculty’s teaching upon return i. Estimated number of students that can be accepted j. Inspection trip request if applicable

All proposals, including new and repeat program proposals, are submitted to the International Education Committee for consideration.

The International Education Committee established the following criteria for recommending which programs are to be offered. The committee, or a subcommittee, interviews applicants and recommends programs and their staffing to the Vice-President and the Superintendent-President for final appointment.

Criteria for program selection includes the following:

1. Curriculum offered (breadth, appeal to broad range of students, fulfillment of general education requirements, etc.) 2. Relevance of curriculum to country 3. Value of program to departments/faculty 4. Likelihood of attracting students 5. Teaching expertise/experience of faculty 6. Experience in directing a program and traveling/living abroad, particularly in that country 7. Faculty development 8. Program diversity for student choice

The following are criteria for director selection:

1. Likelihood of attracting students 7 2. Teaching expertise/experience of faculty 3. Experience in directing a program and traveling/living abroad, particularly in country 4. Flexibility and willingness to deal with student problems 5. Reasons for wanting to participate in program 6. Demonstrated interest in working with students outside of the classroom 7. Faculty development (provide opportunity to different faculty)

Request for Proposal. After programs and faculty are selected, the Director of Study Abroad and the Program Director(s) develop a detailed Request for Proposal (RFP). The RFP states which components are desired in the study abroad program. The RFP is then sent to travel contractors for bidding. Generally, the travel contractor is responsible for all non-academic portions of a program. These include all travel arrangements, classroom facilities, housing for students and staff, field trips, student insurance, and the collection of all fees. The College is solely responsible for all aspects of the academic program including the hiring of teachers, the selection of students, the curriculum, grading and all other academic issues.

Upon submission of all proposals (bids), a committee, consisting of the Director of Study Abroad and the Program Director(s), reviews the bids and selects the best bid. Criteria for selection include price, specific features/quality of proposed components (flexible airfares, housing options), support staff and facilities in foreign program location, experience offering program in proposed location, and references from other U.S. colleges/universities that have done business with travel contractor.

Staffing. Several staffing options have worked successfully in the past. These have included sending two full-time faculty, one full-time faculty with a part-time or emeritus faculty member, and one-full-time faculty member.

When two full-time faculty go abroad, the director normally teaches approximately 40% and supervises the program 60%. The Associate Director normally teaches approximately 60% and supervises 40%. These figures are approximate and many faculty go as co-directors with each teaching 50% or more. On semester-length programs a total of approximately 15 units should be available to students. On summer and winter break programs, a total of 6 units should be available to students. Some program directors offer more courses than are required, thereby giving students a choice. Faculty cannot be compensated for overloads on study abroad programs. When two full-time faculty go abroad, a minimum of 35 students is required.

A second option for semester length programs is for one full-time faculty member to direct a program. With this model, foreign faculty may be hired on a part-time basis if they possess minimum qualifications and are acceptable to the affected academic department on campus. With this model, the full-time faculty member should teach approximately 40% and supervise 60%. A variation of this staffing model includes a full-time faculty member accompanied by a part-time or emeritus faculty member. This model requires a minimum of 25 students.

One faculty member, usually a full-time faculty member, staffs summer and winter break study abroad programs.

On the SBCC campus, part-time instructors replace all study abroad faculty when they are abroad.

Salary. Full-time faculty are paid their regular salary while abroad. Overloads cannot be taught abroad. Part-time faculty that teach in a semester, summer or winter break study abroad program are paid at their summer school TLU rate. Directors for semester-length programs receive a total of 3 TLUs for recruiting and interviewing the semester prior to the program offering. These 3 TLUs may be divided between the Director and Associate Director according to the responsibilities each assumes. Each summer or winter break program director receives 1 TLU for recruiting and interviewing for the semester prior to the program offering. Program directors who teach and administrate a non-language summer program receive an extra TLU. If two directors lead the program, they split the additional TLU.

Faculty Housing Abroad. Housing is provided for faculty and immediate family. Faculty must provide for their own food, utilities and other expenses. Faculty (not family) are included on all field trips and are provided what is provided to students, including hotels and meals, if they are stipulated as part of the field trip.

Bringing Your Family. There are pros and cons to bringing your family. When deciding on whether or not to bring your partner or family, it is important that both you and your family are fully aware of the numerous responsibilities and the time commitment required from program directors. While some program directors have been able to successfully integrate their families into the group, others have experienced difficulties to adequately respond to the needs of the program participants and/or of their family members. If a program director decides to bring his or her family, all costs for the

8 additional family members are to be covered by the program director. Additional costs may include the cost of a larger apartment, utilities, car rental, and transportation to and from the airport, transportation and entrance fees on excursions.

9 III. Student Selection

Student Eligibility. Students must fill out a complete application which includes an information sheet, answers to questions related to why the student wants to study abroad, Dean of Students student conduct release form, letters of recommendation (for semester programs only), and transcripts (for semester length programs only). Students should have a minimum grade point average of 2.5 for semester length programs. In addition, they must be eligible for the courses offered. Exceptions can be made by Program Directors. Reasons for the exceptions should be documented in writing and become part of the student’s file.

Minors in Study Abroad. Minors can participate in our Study Abroad programs provided that:

1. They enroll in SBCC course(s) and 2. They are accompanied by a legal guardian who is also enrolled in the program. The legal guardian must be at least 21 years of age.

In the past, program directors have sometimes become the legal guardian of a minor wishing to participate in the program. This responsibility should only be assumed in rare cases where the program director knows the student well and is confident that the student's level of intellectual and psychological maturity enables the student to excel in this study abroad experience. All cases are to be discussed with the Director of Study Abroad before discussing this possibility with the student.

If a minor participates in a study abroad program, he/she must carry a notarized “Parent Letter of Permission for a Minor to Travel Abroad (see Appendix B.)

Student Interview. Once a completed student application is received by the Program Director or the Study Abroad Office, the Program Director contacts the student and arranges for a personal interview. Program directors are responsible for contacting the students to set up the interviews. Telephone interviews are acceptable for out-of-town students. For programs with two program directors, both program directors must be present at the interview. The interview provides the program director(s) with an opportunity to better get to know the program applicant, to ensure that the student's expectations match the program requirements, to outline student responsibilities, and to find out if the applicant has any special needs. The interview does not serve the purpose of "selecting" students since all eligible students are to be accepted on a first-come, first-served basis.

Acceptance Process. After the interview, the Program Director(s) then submit(s) all preliminarily accepted applications to the Director of Study Abroad for final acceptance. After review, the Director of Study Abroad sends a final, official letter of acceptance (see Appendix C for a sample.) Students who have not met the minimum criteria for acceptance are sent a letter stating the reasons for non-acceptance (Appendix D).

All applications are reviewed on a first-come, first-served basis. Once the application form, answers to questions, photos, deposit, and transcripts have been received, the completed application is dated and assigned a number. Although letters of recommendation and the Dean's student conduct release form are necessary for a completed application, the submittal of these documents is often beyond the control of the student applicant and therefore the applicant is penalized if a faculty member submits a late recommendation form. It is particularly important to follow this procedure carefully in oversubscribed programs to ensure fairness in the acceptance process. For a sample application, see Appendix E.

The following are sample interview questions for a semester-length program:

10 Study Abroad Program - Sample Interview Questionnaire - Semester

Name ______Interview Date ______

1. Is your file complete?

Application Answers to questions Transcripts * Recommendation Recommendation (other Dean’s Conduct Release (teacher)* person)* Form Deposit (not all programs) Photos Housing form

*Semester programs only

2. Why do you want to go on this program? What do you hope to gain from your participation?

3. Study abroad programs are very academic in nature. Are you aware you will be in class five hours a day? How do you feel about this?

4. How would you describe your ability to get along with others?

5. Do you function well in mixed groups (men and women, different age groups, etc.)?

6. Have you lived away from home before? Have you traveled out of the country before? Are your parents or family supportive of your participation in this program?

7. Are you able to live within a budget now?

8. How do you feel about being away from home/USA for three months?

9. What are your attitudes about ______(country) and ______(people)?

10. How do you feel about differences in customs, food, smoking, and transportation?

11. Do you have a passport?

12. Do you have any health problems about which we should be aware?

13. Santa Barbara City College has guidelines on alcohol abuse in its programs. Any student whose alcohol related behavior endangers him/herself or other students, or disrupts any aspect of the Study Abroad program, will receive a warning from the Program Director. A repeat violation may result in the student being dismissed form the program. The possession/use of illegal drugs is strictly prohibited and will result in dismissal from the program.

14. Do you need any assistance or special services to fully participate in any of the activities in the study abroad program (mobility assistance, sign interpreter, etc.)? Are you able to do the walking, climbing, etc. associated with the Study Abroad program?

15. Is there anything about you that you think we should know or that you would like to add?

State law requires that we accept all qualified students and the interview should not be used to "screen" applicants. It is an opportunity, however, to ensure that the student's expectations match the program requirements. Students who appear to have different objectives than those offered by the program are often encouraged to reconsider their application. Also, students that express emotional insecurities and instabilities may also be encouraged to withdraw from consideration.

11 IV. Program Director Responsibilities before Departure

The Study Abroad Program Director’s duties are varied and are summarized below.

Recruitment. The Study Abroad Program Director is largely responsible for the recruitment of students into the program. In conjunction with the Director of Study Abroad, an individual marketing/advertising plan is developed for each program. The following format is used as a basis to develop the individual program's advertising/marketing plan:

Advertising Activities

PROGRAM: ______PERSON(S) RESPONSIBLE

On Campus.

1. Develop program brochure Study Abroad Office 2. Develop posters for BC, IDC, Humanities, and Student Services buildings Study Abroad Office 3. Advertise orientation meetings in program brochure Study Abroad Office 4. Develop database of interested students who request brochure and/or attend meeting (including name, address, city, state, zip Study Abroad Office code, phone, e-mail) & Program Directors 5. Call students in database to encourage them to apply Program Directors 6. Send letters to appropriate majors and honors students Study Abroad Office 7. Send letter to all former directors and letter to all Study Abroad Office “friends of study abroad” faculty with several brochures for in-class announcements. 8. Set up information table on east and/or west campus All taking turns 9. Meet with counselors to explain programs Study Abroad Office 10. Post advertising materials on Campus Center bulletin board Study Abroad Office 11. Request advertising of information meetings in the SBCC FAST Study Abroad Office news and on the Campus Center electronic Bulletin board

Newspaper.

Place advertisements (5” x 8”) in The Channels. Study Abroad Office

Internet. Develop and update Study Abroad website. Study Abroad Office

Other Colleges. Contact consortium colleges with personal letter asking them to distribute our brochures. Study Abroad Office

1. Ventura College Study Abroad Office 2. Moorpark College 3. Allan Hancock College 5. Cuesta College 6. CCIE colleges: Rosalind Latiner Raby

The Program Director assists in the preparation of the program brochure and the establishment of information meeting dates. The sooner the dates are set for the meetings, the sooner they can be advertised. Other recruitment activities expected of Program Directors include:

1. Classroom visitations to announce the program. 2. Information meetings at SBCC and at Allan Hancock College for prospective students. 3. Follow-up phone calls to students who indicate interest. 4. Phone calls to set up interview times.

12 5. Interviews of all prospective students. 6. E-mail and phone communication with students. 7. Acceptance recommendations to the Director of Study Abroad of all applicants 8. Development and maintenance of a Facebook page for prospective and accepted students

Information Meetings. Well-run information meetings are critical to successful recruitment. Students often decide at the information meeting if they want to participate in the program. Students go to information meetings to obtain information not only about the curriculum and country, but also about the program directors as well. Parents frequently attend the meetings.

Program directors need to carefully plan their recruitment meetings. They should talk to the students as if it is assumed that they will apply for the program. For example, say “You will arrive in Cambridge and be met by your host family. The next day you will have a walking tour of the city." In other words, the students should be put in the picture so they can envision themselves as part of the program.

Although it is important to be enthusiastic at recruitment meetings, it is equally important to be honest. Directors should not promise anything that cannot be provided. Not only does the promising of features that cannot be offered constitute false, and therefore illegal advertising, but also it sets up false expectations on the part of the student which can lead to disappointment once abroad. It is preferable if students are pleasantly surprised when they go abroad rather than disappointed. Therefore, it is important not to exaggerate the positive aspects. All printed materials are very carefully developed to include only those features which are contractually guaranteed, and become the basis of a legal contract with the student.

Directors are strongly encouraged to follow these steps recommended by the Consortium for International Education outlined in their flyer “Steps to a Successful Recruitment Meeting.”

13 Steps to a Successful Recruitment Meeting

Meeting Length. Sixty minutes is great. Ninety minutes is absolute maximum. Enthusiasm and excitement are contagious. Long explanations are deadly. Stick to the information in the brochure. Save detailed academic information until the group is selected.

Advance Preparation

1. Be sure the meeting is well advertised. 2. Personally invite students who have shown interest in the past. Ask them to help hand out flyers. Tell students to bring a friend or family (invite parents as well). Invite former participants (3-5). 3. Select a room which is easily accessible to the general public and students on campus. Put directional signs around campus, particularly if the meeting is at night. 4. Find a time when parking problems are minimized. Offer recruitment meetings at different times for people with different schedules. 5. Offer refreshments--cookies and juice for evening meetings and coffee or juice for morning meetings. Announce that refreshments will be served. 6. Arrive 15 minutes early and have the room unlocked and lighted. Set the mood! Play music from the country you will be visiting as people arrive for the meeting. Put up national posters. 7. Have a sign-in sheet ready for students' name, address, e-mail, and phone number. You will use these for future mailings and phone calls. A nametag is great so you begin calling people by their name. Circulate among parents and students.

Meeting Agenda

1. Start on time. 2. Introduce yourself. Give 3-4 sentences about your background. 3. Brag about SBCC and its commitment to study abroad, the advantages of students studying abroad (intense academic experience, personal growth, job and college applications, etc.) 4. Show slides or a video of the program. Show no more than about 20 slides with a brief statement about each one. Show slides or a video at the beginning of the meeting to allow students who arrive late to hear the critical information. 5. Hand out program brochure and go over it in detail. Explain the highlights and emphasize what is included in the program. Get the students excited about the trip. Speak briefly about the courses offered and the relationship of the courses to the country and field trips. 6. Explain how to apply for the program: Where to send the application, process for acceptance, etc. 7. Explain financial aid availability and process for applying. 8. Hand out a list of scholarship sources including the SBCC Study Abroad Scholarship Application. 8. Allow time for questions.

Post-Meeting Follow-Up

1. Enter names of students who attended into your database and give list to Study Abroad Office (include students' names, addresses, e-mail, and phone numbers). 2. Periodically call students on list who have not turned in applications. Let them know that you want them to go on the program.

Pre-departure Orientation/Classes. All programs are required to have pre-departure orientations and/or classes.

Three and four-week summer language programs usually have a one-day pre-departure orientation. The pre-departure meeting is usually held at the end of the semester before finals. In the morning, the Director of Study Abroad gives a general orientation for all summer programs which covers student expectations, health and safety issues, and other general program information. The Dean of Students gives information about student conduct, alcohol and drugs. In the afternoon, the group-specific orientation sessions take place. These orientations provide students with a brief overview of the history and culture of the country. Issues such as food, housing, clothing, money, health and other practical concerns 14 are also covered at these sessions. Students are welcome to bring family members to the pre-departure meetings. It is the program director's responsibility to plan and conduct the program-specific orientation session. It is highly recommended to invite former program participants to share their experience abroad and to answer student questions. For repeat programs, it is also recommended to meet with the previous program director prior to the orientation meeting to obtain updated information on the host country and host institution.

Semester-length and winter break study abroad programs usually have pre-departure classes that range from one to two weeks (4 - 6 hours daily) usually held at an Adult Education location or on campus (depending on room availability on the main campus). These sessions include a combination of general orientation items and the beginning of academic coursework. Guest lecturers are often invited to discuss specific topics in their area of expertise. The Study Abroad Office pays these guest lecturers on a consultant basis.

Students register online for the courses in the program. Typically, the registration directions and CRNs are sent out to students before the pre-departure orientation and students are encouraged to enroll as early as possible (for Financial Aid eligibility and other reasons). However, at the beginning of the pre-departure classes, course pre-requisites and assignments should be discussed so that students can make any necessary enrollment changes in consultation with the faculty. It is important to offer a pre-departure orientation at least several weeks prior to departure in order to clear up any last minute problems. Specifically, any students who have fines or owe money to the college must individually clear up their account before they are allowed to register. Students who study abroad are not required to pay health fees or transportation fees while abroad since those services are not available to them. Students must pay their fees at the time they register unless they have BOGG grants. All fees, including out-of state and foreign student fees, are in addition to the program costs.

The following list of items to be discussed at orientation and in the foreign country for semester length programs is adapted from The University of California Education Abroad Program (EAP) Director's Manual.

15 Frequently Asked Questions During Pre-Departure Orientations

How much money should I take and how should I take it?

How much money to take is very individual and it depends largely on two factors: How economical the student is and how expensive the country is. Most western European countries are expensive, and students typically report that they spend anywhere from $2,000-$4,500/per semester on personal travel, entertainment, books and personal necessities (not including meals). Students in four-week summer typically programs spend $1000 - $1500.

There are several ways to take and send money abroad:

ATM cards. This method is becoming increasingly popular because ATM machines are located in most parts of the world. They are convenient and do not charge a check-cashing charge that most banks charge with traveler’s checks. Some ATM machines in some countries can be unreliable, however. Be sure your card has a 4-digit international PIN number. Also, please note that international ATM machines use numbers only (no letters). You may want to check with your bank for any special policies they may have about using your ATM card overseas.

Traveler’s checks: Traveler’s checks are easy to use and are relatively safe to carry. If they are lost, they can be replaced. If you purchase traveler’s checks in the U.S. prior to departure in foreign currency, there is no cashing charge at the banks abroad where the currency is the national currency. If students or their parents are American Express cardholders, they can order checks over the phone by calling 800-673-3782. You may pay a slightly higher rate for the foreign currency checks in the U.S., however. American Express Traveler’s checks can be cashed at American Express offices abroad for no fee. Also, American Express credit card holders can cash personal checks and can receive cash advances against their credit card at American Express offices abroad. The easiest way for students to get an American Express credit card is to call 800-367-0707. Many banks often issue American Express checks for a small fee.

Credit cards. Credit cards, especially MasterCard, Visa and American Express are very useful abroad. They are convenient to use and usually do not carry charges to the credit cardholder. They also provide a record of purchases and can often be used for cash advances. Some merchants may prefer one card over another and not all cards are necessarily accepted everywhere.

What’s the best and cheapest way to call home?

Family and friends want to hear from students. They are often concerned about their well-being and want to hear about their travels.

Many program participants purchase a cell phone while they are abroad. In Europe, cell phones with pre-paid calling amounts can be purchased very easily and inexpensively. Many of the European cell phone plans do not charge for incoming calls which means that students can receive calls from their family and friends free of charge (however, it may be more expensive for their family members to call a cell phone rather than a regular phone).

Another way to stay in contact is through Facebook and e-mail. Internet cafes are common and inexpensive in most foreign countries. Phone calls are not usually allowed from home stay phones and public telephones that use foreign coins or phone cards can be difficult to use. Many students use international calling cards like AT&T’s. Calls can be made directly from over 40 countries in the world and students do not have to use coins or cards. Calls can be billed to credit cards or AT&T cards.

Can I plug in my appliances?

In most countries you can use your small appliances with adapters and converters. The U.S. uses 110 volt A.C. and most other countries use 220 volt A.C. To convert the currents, you need to use a converter. Furthermore, different countries have different pin configurations in their plugs. For these, you need adapters. Kits are available that allow you to combine the converter and adapter you need in order to use appliances such as hair-dryers and curlers. It may be cheaper and easier to buy an inexpensive hair-dryer abroad than to bring one since they are prone to over-heating and breaking even if a converter is used. Be sure to check the voltage and plug/pin configurations found in the countries you plan to visit.

16 How do I avoid jet-lag?

The simple things to do to minimize jet-lag are to drink lots of liquids, avoid alcohol prior and during the flight, stretch and exercise during the flight, set your watch to your destination time, and try to sleep on your new time schedule as soon as possible, including the flight. More detailed information is available in the Study Abroad Office.

How should I travel once I am abroad?

Public transportation is often far superior abroad than in the U.S. Eurail passes (especially the youth Flexi-Pass) is a good buy for European travel if students plan to travel a great deal out of the country. National rail passes are also economical. The best bet is to discuss Eurail and other passes with a travel professional such as AAA or STA Travel. You may also go online for information.

What should I take with me?

The first recommendation is to travel light. You must be able to carry your own luggage everywhere you go! Most students take a large backpack and one or two suitcases. The following is adapted from "A List of Useful Items" that students recommend (from The Passport, A Traveler's Best Resource Overseas, Second Edition, The College Connection. A useful website for packing suggestions is: www.onebag.com/

17 List of Useful Items to Bring

 2 photocopies of all important documents (to be carried separately from the originals): Passport I.D. page, driver's license, credit cards.  Address book (small)  Clothes that don't wrinkle or show dirt and that can be layered  Comfortable walking shoes, flip flop sandals, and foot powder  Bottle and can opener (twist-off caps are rare)  Credit and ATM cards with International Pin #  Decongestant  Deodorant  Feminine products  Dental floss  Ear plugs  Extra change ($40 in small U.S bills)  Extra contact lens solution  Extra eyeglasses, contact lenses, and prescriptions  Extra passport-size photographs for passes and visas  Favorite soap (your favorite brand may be difficult to find abroad)  Additional memory cards for digital cameras.  Gifts from the USA (e.g. T-shirt, Santa Barbara calendar, or a typical California product) for host family or friends  Insect repellent  More underwear and socks, fewer other clothes  Pictures of family and friends  Simple camera and film (small - high ASA)  Sleep sack (a sewn-up sheet required by many hostels)  Sunglasses  Sunscreen (high SPF may be difficult to find and costly)  T-shirts (to make a pillow, stuff clean laundry into one)  Toilet paper (small packs of Kleenex always come in handy)  USA Direct phone numbers  Washcloth (hotels rarely provide them)  Youth Hostel directory  Ziplock plastic bags (to keep things dry)  A good paperback (books are often traded on trains)  Basic vocabulary in at least one foreign language

Is there financial aid for study abroad?

Nearly a third of all study abroad students receive financial aid. Students who think they might qualify must apply for financial aid through the Financial Aid Office in the Student Services Building. They apply for financial aid just like any other student (there is no special financial aid application for study abroad). They should apply as soon as possible because the processing of financial aid forms takes weeks to complete. The financial aid that is available on campus is generally available to students who study abroad since the students are enrolled in regular SBCC courses and carry at least 12 units in semester-length programs. Loans are usually available to nearly all students regardless of financial need.

Are there scholarships available? The SBCC Foundation offers a limited number of scholarships for study abroad. If you want to apply for a scholarship, please pick up a scholarship application form in the SBCC Study Abroad Office. Forms are also available on our website. The deadlines for submission are listed on the application. Award amounts vary according to the amount that is in the fund. You may also search for scholarships on the Internet under “study abroad scholarships” including www.iie.org/gilman.

18 Can I take my children abroad with me?

Children of students are generally not allowed on any semester abroad programs for a variety of reasons. First, the college cannot be responsible nor liable for children abroad. Children cannot participate in field-trips. Contractors often cannot find housing for children or families.

There can be occasional exceptions to the policy of not allowing children for certain programs. Students may be considered with children if:

1. The children are accompanied by another adult responsible for the children. 2. The student arranges for his/her own living accommodations 3. The student agrees to participate in all required activities without the children. 4. The student acknowledges that the College has no responsibilities nor liabilities regarding the children.

Can I make my own transportation and housing arrangements?

The Director of Study Abroad arranges for a group flight. The Program Director accompanies group flight participants on the outbound flight. Students can make their own transportation and/or housing arrangements and reduce the cost of their study abroad program accordingly. Many students have frequent flyer miles and can make their own travel plans. Students traveling independently from the group are given specific information about where and when to meet the group. The College is not responsible for any travel plans made individually by students, and students traveling independently from the group are required to sign the Independent Travel Waiver Form and to provide the Study Abroad Office with a copy of their flight itinerary. Likewise, some students have family or friends who offer housing abroad. The Program Directors need to be informed of this request and approve that the housing is within an appropriate proximity to the program site.

For some programs, such as winter break study abroad programs, it may not be appropriate for students to have their own transportation or housing. This decision is left to the discretion of the Program Director in consultation with the Director of Study Abroad.

If my boy/girl friend is also on the program, can we live in a room together?

What do I need to remember to do before I leave for a semester?

“Taking Care of Business” lists various items that need to be attended to before going abroad (compiled by the SBCC Study Abroad Office)

19 Taking Care of Business Before Departure on Your Study Abroad Program

In addition to storing furniture, securing your car, arranging for mail to be forwarded, buying travelers checks and all the other things you have to do before departing on your study abroad program, you may need to attend to the following:

1. Power of Attorney. Arrange for a parent or the person who will be handling your business while you are away to have Power of Attorney (POA) for you. The person you designate can pick up checks for you, request that transcripts be sent, etc. (or you may want to assign power of attorney to the Director of Study Abroad if you will be receiving financial aid checks). Power of Attorney Forms are available in the Study Abroad Office.

2. Plan Your Schedule. If you will be returning to SBCC after your study abroad program, you need to plan your class schedule. Talk to a counselor and be sure that your English and Math assessment test results are valid and that you will be eligible for the courses you plan to take. While you are out of the country, you can register for the next semester online.

3. Transferring. Take care of all the necessary paper work if you will be transferring to another school when you return. See your counselor and request to have transcripts sent before you leave.

4. Address. Give your study abroad program mailing address (name, address, and phone number of the apartment or family with whom you will be living) to your parents or the person(s) who will be writing to you and/or taking care of your business when you are away.

5. Sending Money. Give information about sending money to you to those who may be doing so.

6. Selective Service. If you have to register with the selective service, do so before you leave.

7. Expiration Dates. Check expiration dates on passport, car registration, driver's license registration, and anything else that is due to expire while you are away. If you are on a spring semester program, you may want to do your taxes before leaving the country.

8. Immunizations. Check with your physician about any possible immunizations you may need. If you’re in Santa Barbara, one suggestion is to visit The Travel Center at Sansum Clinic, 317 West Pueblo St., Santa Barbara, CA 93105 for information.

9. Visas. If a visa is needed for your trip, gather all the documents that you will need to get one. The Study Abroad Office with provide you with information; however, you will need to go to the Consulate’s webpage to get last minute information. Get your visa during the time period designated by the Consulate. Don’t wait until the last minute.

10. Textbooks. Purchase your textbooks in the SBCC Bookstore or online. Your professor will tell what books to buy.

20 V. Director Responsibilities While Abroad

Academic. The Program Director has varied responsibilities. The first is academic. Program directors are responsible for the courses they teach and also are responsible for supervising and evaluating any foreign faculty hired to teach in the program. In addition to teaching courses, they are responsible for showing students how the curriculum relates to the history and culture of the country in which they are studying.

For semester-length programs, students are discouraged from dropping classes while abroad, particularly if dropping classes results in a less than full-time (12 units) course load. All students are required to be full-time students abroad. Students do have the option of dropping classes, however, if they are taking more than 12 units. All course changes (adds and drops) need to be coordinated with the Director of Study Abroad who will then work with the Admissions Office staff to make necessary changes.

Program directors are also responsible for submitting all final grades on time (including grades for courses taught by local adjunct faculty). If they continue abroad after a program ends, they must fax or send all grades to the Admissions Office. They should then contact the Admissions Office after the grades have been received or leave a number where they can be contacted in case there are questions regarding the final grade reporting. For short courses, attendance hours must also be reported.

Group Transportation. The Director must accompany students on the group flight on the outbound flight if a group flight is available to students. The airline ticket purchased for the program director(s) and the students is for economy class only and upgrades to business or first class are not provided by SBCC. On the return flight, the Director must accompany students to the airport and assist them with check-in to ensure that all group flight participants get on the flight.

Counseling. The Director is responsible for the welfare of students in a Study Abroad Program. He/she must counsel students on a variety of social issues important to the understanding and adaptation to the host culture. Directors must also be sensitive to personal and emotional issues that may impede students realizing their full potential while studying abroad. Personal issues may include difficulty in adapting to another culture, depression, loneliness, alcohol abuse, thefts, problems with host families, and health issues such as accidents, sickness, and pregnancies. Directors must be willing and able to assist students and/or to seek professional help when necessary. Program directors must maintain an appropriate teacher-student relationship at all times.

Weekly Group Meetings. It is recommended that a certain time be taken each week (outside regular instruction hours), usually at the beginning or end of the week, to discuss any problems, questions, or concerns that the students might have. Sessions held at the end of the week also provide an excellent opportunity to find out if anyone is planning to go out of town for the weekend. Participation should be mandatory.

If these sessions are held the last day of classes each week, teachers should send around a sign-out sheet for any students planning to leave for the weekend. This sign-out sheet should include the students' names, their travel destination, name of the hotel or place where they will be staying, and a contact phone number (ideally their cell phone number).

Some faculty also require that their students keep a personal journal of each student's experiences. These journals can be periodically reviewed by the Program Directors (minus any personal notes the student does not want them to read.)

For semester-length classes, faculty should inform the students when it is time to register for the subsequent term. Although students are told to see a counselor and prepare for the following semester prior to departure, faculty should also be prepared to answer general questions.

Administrative and Financial Responsibilities. Program Directors must oversee the on-site implementation of the contract agreement which was developed with the travel contractor. This responsibility includes the assurance that all arrangements including field trips, classroom facilities, housing and other contracted services are provided in a manner consistent with the contract. Discrepancies between the delivery of services and the contractual obligations must be brought to the attention of the Director of Study Abroad for discussion with the travel contractor in the U.S. Minor problems are usually solved at the local level between the Program Director and the travel contractor and/or representative.

A program budget for the Program Directors abroad is included in the contractor’s bid. This program budget, at the time this Manual is written, is based on $150  per student for semester length programs. Fifty dollars goes to Study Abroad

21 for Study Abroad Office specific expenses related to the program such as pre-departure guest lectures, special shipping, inspection trips, and other program-related expenses. One hundred dollars goes to the Program Director’s budget for emergencies, supplies and other special materials, communication with SBCC, tips, honoraria for special services provided by contractor staff, guest lecturers, printing and duplicating abroad, equipment rental, special, unanticipated events that were not included in the RFP, etc. Foreign instructors are budgeted separately. Summer programs have a budget based on $100  per student. $75 dollars is for the Program Director’s budget and $25 for the Study Abroad budget.

A tentative program budget is developed between the Director of Study Abroad and the Program Director(s) prior to departure. All monies spent must be entered into a Program Budget Ledger which shows the date, description of the expense, and whether a receipt was obtained. The item is then extended to the appropriate expense column. The completed Program Budget Ledger must be submitted with the Program Evaluation and must show its beginning balance, expenditures, and ending balance. Any ending balance must be returned to Study Abroad for use in future programs.

Student Evaluations. Program Directors are also responsible for administering the student program evaluation. This is an anonymous student evaluation and must be done at the end of the program at a time when all students are present (please allow at least 30 minutes for students to complete the evaluations). If possible, the program evaluation should be conducted by a staff member from the host institution rather than the program director(s). Students should be told that the program directors will not be able to read the evaluations until after grades have been submitted. The completed student evaluations should be delivered to the program director(s) in a sealed and signed envelope which can either be mailed to the Director of Study Abroad or brought back by the program director. Please see Sample Student Evaluation of Program in Appendix F.

Student Learning Outcomes (SLOs.) Students will complete pre-trip and post-trip SLOs. The pre-trip SLO will be mailed to the students prior to departure and returned with other program related documents. The post-trip SLO will be attached to the Student Evaluation.

Program Director's Evaluation. Required also is a Program Director's Evaluation which must be submitted to the Director of Study Abroad within six weeks of the program’s termination. This report must include a description of the highlights and problems encountered in the program, suggestions for program improvement, comments on the professional growth of the faculty involved, budget report, student evaluations, and grade distribution. Sample Program Director's Evaluations are available from the Director of Study Abroad.

Program Directors are provided with two copies of the Acknowledgement of Program Director Responsibilities Form, Appendix G. The form outlines the various responsibilities and expectations of a study abroad director. One copy is to be signed by the Program Director and to be returned to the Director of Study Abroad. The other copy is to be kept by the Program Director for future reference.

22 VI. Emergency and Health Issues Abroad

Emergencies. Threatening situations may develop that would require special procedures in order to minimize risk to students and staff overseas. Accidents may happen or other emergencies may arise in a study abroad program. The obligation of the Program Directors and the College is to anticipate, to the greatest extent possible, the types of problems which may occur, to prepare guidelines and procedures in case emergencies arise, and to follow those procedures in a responsible manner. No one can predict or prevent all accidents, emergencies or disasters. However, the legal liability of the College is lessened if procedures which anticipate the possibility of emergencies are developed and followed.

Although specific instances call for different responses, during situations of danger the following general security measures are advised. Directors should:

1. Establish and maintain communication with all students and SBCC. Require students to keep Program Directors informed of student whereabouts at all times. Directors should have a list of the students’ cell phone numbers. 2. Establish a Communication Tree so that students can be contacted quickly in case of a terrorist attack or other emergency. A Communication Tree identifies five or six students. Each of the five or six heads a group of five or six other students (depending on the size of the total group). In case of emergency, the Program Director calls or otherwise contacts the heads of the groups. Each head calls the first name on his/her list. That student then calls the next name, etc. The last name on the list for each group then calls the Program Director. When the last students report back to the Program Director, all students have been contacted. It is best to organize the groups geographically so that students can contact each other in person if telephones are not available. All students should have the names and phone numbers of everyone in the Communication Tree. So as not to alarm students, the tree can be established as a communication network for important program news such as cancellation of field trips, etc. 3. Students need to have and always carry important phone numbers in case of emergency including the Program Director’s, contractor’s, and SBCC numbers. Prior to departure, it is recommended to create business cards with the program director's phone number, the phone number and address of the nearest US Embassy, as well as the emergency phone number of the host institution and to provide each student with two cards. The student should leave one card with their designated emergency contact person in the US and carry the other card with him/her at all times while abroad.

Specific instructions on crisis management are provided in the Santa Barbara City College Study Abroad Program Contingency Plan (see Appendix H).

Health Issues Abroad. Prior to departure, a student must fill out the Personal Health History Form (Appendix I) which is used in private consultation between medical personnel and the student; the student’s right to privacy regarding this form is protected by law. If the student wishes to do so, he/she can submit this form in a sealed envelope to be opened and released to medical personnel only in the event of illness or an accident requiring treatment while abroad. Students must also sign an Authorization for Medical Treatment (Appendix J). The Program Director(s) must carry both of those forms during excursions and other program-related events.

Occasionally, health problems occur which may require the Program Director’s special attention. Such problems could include accidents, serious injury, emergency surgery, pregnancy, or psychological issues. The Program Director should be supportive of the student and see to it that appropriate medical attention is obtained. In the case of an emergency, the Director should follow the recommendations of the medical professionals and remember that an authorization for medical treatment has been obtained, a copy of which should be in the Program Director's records. The Program Director should counsel the student to follow professional medical advice. If there is a serious question as to the value of the advice or the quality of medical services, the Program Director should contact the Study Abroad Director for further consultation. All physical injuries are to be reported to the Study Abroad Director at the earliest possibility. If the Study Abroad Director cannot be reached, Marilyn Spaventa, Dean of Educational Programs, should be contacted at [email protected] or at (805) 965-0581, ext. 2539. If the student is treated and returns to the United States with further treatment likely, the Program Director should assist the student in obtaining a copy of the treatment provided abroad including all medications administered for the U.S. doctor’s review.

It is not necessary to gain prior parental consent (even for minors) when emergency treatment is needed since the students have signed medical authorization forms. The Program Director(s)s should obtain student consent before informing parents in cases of medical and particularly emotional problems, thus preserving the student’s right to privacy.

23 At the conclusions of the program, the students’ medical history forms should be returned to the Study Abroad Office.

Students with Disabilities. Study Abroad does not discriminate against students with physical and/or learning disabilities. If special accommodations are required for participation in the program, a determination of which services are required and their availability abroad must be made in consultation between the student, Program Director, Study Abroad Director, and DSPS staff. In general, the College will attempt to provide whatever services would be reasonably provided if the student were taking the same courses on campus. The College cannot provide services that it does not provide for students on campus, including living assistance, transportation between school and home, and mobility assistance on field trips. The student must provide these services.

Student Insurance. All programs budget for student health insurance. The exact terms of the insurance are provided to the students prior to departure. The policy usually provides minimum accident, sickness, dismemberment, death and repatriation of remains coverage. Some programs also provide trip cancellation and baggage loss insurance. Directors need to be familiar with the specific policy for their program and procedures for filing a claim.

Withdrawal from the Study Abroad Program while Abroad. When students first indicate a desire to withdraw from a program, the Program Director(s) should provide immediate counseling. It should be pointed out that they will normally be dropped from all courses and that money cannot be refunded to them. If the student is homesick, the Program Director(s) may wish to encourage the student to give the program a bit more time as homesickness and other aspects of culture shock are normal and are to be expected. Director(s) may want to ensure that a homesick student is included in a fun activity and made to feel part of the group. If a student persists or is adamant, however, the Program Director(s) should assist the student in making arrangements to return. These decisions are always the student’s to make, and the role of the Program Director(s) should be that of listener, counselor and supporter.

If a student withdraws, the local contractor and the SBCC Study Abroad Office should be notified immediately. If possible, the Program Director(s) should receive, in writing, a simple statement from the student that says that the student is withdrawing from the program for personal reasons and understands that no refund will be made and the student will be dropped from all classes. (? Who is responsible for withdrawing the student from classes?)

24 VII. Student Welfare and Conduct

Student welfare is of primary concern to the Study Abroad Program. Prior to departure, all students must sign a form, “Standards of Student Conduct,” which describes the behavior expected of all study abroad participants and the procedures and consequences when there is a violation of the standards. Please see “Standards of Student Conduct” in Appendix K.

Part of all programs’ pre-departure orientation includes a presentation and discussion of the “Standards of Student Conduct” led by the Director of Study Abroad. This presentation stresses the importance of adhering to personal behavior standards which reflect well on the student, SBCC, and the United States. The specific topic of substance abuse is discussed extensively. Policies and procedures regarding allegations of misconduct are reviewed. Disciplinary actions and dismissal procedures are thoroughly reviewed.

Students are also informed of possible illnesses, hardships, inconveniences, dangers, and other physical as well as mental challenges which may be encountered on a study abroad program. The College wants students to have a clear understanding of the academic challenges, personal behavior expectations, and different living conditions which form the study abroad experience. Only by understanding these factors can students fully commit to the study abroad experience. The College does not want students to go abroad with false expectations. Those students are likely to be disappointed and unhappy with their experience. Therefore, all efforts are made to fully inform students about all aspects of the program through detailed printed material (brochures, legal documents, information meetings, and personal interviews).

The Director of Study Abroad also meets with all Program Directors and reviews their role in dealing with issues of student misconduct. Special emphasis is given to following college policy in dealing with behavioral problems. College policy and regulations relating to sexual harassment and rape are also reviewed. Specifically, the “Administrative Regulations and Procedures Concerning Incidents of Sexual Assault on Campus” and “Consent Form” (Appendix L) should be carefully consulted in case of sexual assault.

Legal Contracts with Students. The Study Abroad Office develops a set of legal contracts for each program which includes the following documents:

 Terms and Conditions (outlining program cost, exclusions, payment deadlines, refund policies, etc.) (Appendix M)  General Release (indemnifying the District in case of accidents, personal injury, property damage, etc.) (Appendix N)  Independent Travel Waiver and Release (a release to be completed by students who plan to travel independently from the group while on the program) (Appendix O)  Policy on Attendance and Lateness (Appendix P)  High Risk Activity Waiver (Appendix Q)

These forms need to be signed and returned by all program participants together with their medical waiver forms and pre- trip SLOs..

These policies apply to conduct that takes place at any location and at any time during the study abroad program and are not limited to when students are only in class. Unlike students on campus in Santa Barbara, Program Directors assume an "in loco parentis" or parental role while abroad.

25 VIII. Return to the United States

Returning Students. For students who have been abroad for a semester, the return to the U.S. may involve a more difficult adjustment than going abroad. This difficulty in returning is known as “reverse culture-shock.” There are many possible explanations for this phenomenon and directors should deal with the possible problem prior to departure to the United States.

Many students prepare themselves for culture shock when they go abroad, but do not expect a shock when they return. This lack of preparation alone may cause some of the problems. There may be a general unanticipated letdown that the experience and excitement are over and that they have to return to their “less-exciting” lives. Strong bonds of friendship are formed in study abroad programs, and good friends may be permanently separated after a program ends. Many students return from adventure and personal freedom to immediate work and family responsibilities. Other students may feel a sense of loneliness and isolation when they return because they have so many experiences and feelings that they want to share, and their family and friends may not be very interested in hearing about those experiences.

Some students return with a different view of American culture. They may be more aware and critical of the high level of commercialism, advertising, and material consumption in the United States, especially if they have been living in a less developed country. Other common adjustments to the United States may include a difference in the pace of life, role of friendships, awareness of environmental and personal health concerns, etc. On the other hand, students often return with an increased appreciation of the United States.

It is recommended that Program Directors familiarize themselves with materials that talk about reverse culture shock and discuss the topic prior to return. Once back in the United States, a group reunion is an excellent way to allow students to reconnect with their friends and remember and express their feelings with others with whom they can share their experience. Students should also be encouraged to participate in student organizations on campus for foreign students. Having recently been a foreign student abroad, many students can relate to the difficulties foreign students face, particularly in making friends with students from the host country. SBCC has an excellent program for foreign students. American students who have studied abroad are encouraged to participate in the activities planned for foreign students.

Returning Faculty: Evaluation Report. Returning faculty need to submit a program evaluation to the Director of Study Abroad. This evaluation should have the following components:

Program Evaluation

1. Prior to the conclusion of the program, students shall submit anonymous, written evaluations of the program and participate with faculty in a group evaluation session.

2. Within six weeks following the conclusion of each offering of a study abroad program, the Director and Associate Director shall each submit a written evaluation of the program that includes:

a. A chronology of activities highlighting specific successes and problem areas together with comments and recommendations. b. The successful completion of instruction of each of the courses included in the program (to include an analysis of grade distribution). c. An assessment of the professional growth of the faculty involved. d. Original written student evaluations of the program and post-trip SLOs. e. Complete financial report including the expense ledger, receipts, and all other information needed to complete the financial report for audit purposes.

IX. Appendix

27 Appendix A

Santa Barbara City College Study Abroad

Study Abroad Director Application

Name ______Department ______

E-mail address ______SBCC Phone Ext. ______Office No. ______

I am applying to be the  Director  Co-Director  Associate Director for the ______Name of program (e.g. Cambridge) Program for the  Fall  Spring  Summer  Winter Break Year ______

If selected, I will teach the following courses:

______

Check as many as apply:

 I am interested in directing the program as a single director.

 I am interested in working with ______as the other director and am applying as a team. Name of SBCC faculty member

 I am interested in working with another faculty member, but I am not applying as a team.

Applicant's signature: ______Date: ______

1. Please fill out the application 2. Answer the 14 director application questions 3. If applicable, the Familiarization Trip Request Form 4. Obtain all the required signatures 5. Return your application to Carola Smith by the application deadline

28 Santa Barbara City College Study Abroad Director Application Signature Form

I. Your Department Chairperson's Approval

Please submit a copy of your study abroad application together with this form to your department chairperson for his/her approval.

The department chair has discussed this proposal with the members of the department, and the department will not suffer any negative impact from this program.

Department Chair's Signature ______Date ______

Department chairperson comments: (optional) ______

______

Please Note: If you are applying to direct a program that requires you teach or monitor courses offered by another department, you also need approval from the respective department chairperson.

II. Other Department Chairperson's Approval

The department chair has discussed this proposal with the members of the department, and the department will not suffer any negative impact from this program.

Department Chair's Signature ______Date ______

Department chairperson comments: (optional) ______

______

II. Division Dean's Approval

Please submit a copy of your study abroad director application together with this form to your division dean for his/her approval.

I have reviewed the attached study abroad program director application and support the applicant's proposal.

Division Dean’s Signature ______Date ______

Division Dean’s comments: (optional) ______

______

29 Questions for Prospective Study Abroad Program Directors

For New Programs Only 1. Describe your proposed program and explain how it will provide a valuable study abroad experience for students. 2. What evidence of student interest do you have for the program you are proposing?

Personal 3. Why are you applying for the program director’s position? What do you hope to gain from your participation? 4. How does your academic background prepare you for teaching in and directing this program? 5. What non-teaching experiences have you had that prepare you for participating in this program? In this section, please describe any relevant activities you have led outside the classroom, including challenges that arose from the activities, and how you handled them. 6. How do you plan to recruit for this program? 7. How do you plan to incorporate the program experience in your teaching when you return?

Characteristics of Study Abroad Program Directors 8. In your opinion, what characteristics distinguish a good program director? 9. In your opinion, what do students expect from a study abroad program director?

Program 10. What do you expect students to gain from the proposed study abroad experience? 11. What do you anticipate will be the biggest challenges you would face as director of a study abroad program? What approach will you take to meeting them? 12. How is your proposed curriculum appropriate to the country in which it will be offered? 13. Describe any student assignments or activities outside of the classroom, explaining a. the nature of the activities b. their goals c. how they will take advantage of your foreign location. 14. If you are proposing a program in a country where English is not widely spoken, how well do you speak the language of the country? If you do not speak the language, how do you plan to fulfill the roles of the director that require communicating with non-English speakers?

30 Familiarization Trip Request Form

Please indicate whether, in your opinion, a familiarization trip will be necessary in preparation for your proposed study abroad program.

All familiarization trips must be approved by the President/Superintendent. Requests must be made at the time of application, and requests which are submitted at a later time will not be considered. Familiarization trips are most likely to be approved for new programs and/or for programs where program support by a service provider is limited. Familiarization trips are not usually supported for faculty wishing to direct one of SBCC's ongoing programs.

All trips must be conducted when classes are not in session (i.e. during school vacations) and during low season when airfare is most affordable. The cost of faculty trips will be built into the per-student program fee. In an effort to keep student cost as low as possible, the maximum allowance for inspection trips is $1500 per program.

If you feel that a familiarization trip is necessary, please submit a brief statement explaining the purpose of your trip and describing the expected outcome.

If approved, you are required to complete a Travel and Conference Form prior to your trip. Please submit the original to Carola Smith in the Study Abroad Office and provide your dean with a copy of the form. Upon your return, you are required to submit a written trip report to the Study Abroad Program.

Thank you.

31 Appendix B

Santa Barbara City College Study Abroad

Parent Letter of Permission for a Minor to Travel Abroad

This form must be notarized.

To Whom It May Concern:

This letter is to verify that our son/daughter (legal name of student) ______has our permission to travel out of the country. He/she is a student in the Santa Barbara City College study abroad program in (location) ______and will attend classes there from (beginning date) ______to (ending date) ______. He/she is traveling with his/her instructor(s): ______and ______.

______Print name of father Print name of mother

______Father signature Mother signature

______Date Date

Notary Seal

32 Appendix C

Spring 2010

Dear Chile and Argentina Program Applicant:

Congratulations! This letter officially accepts you to SBCC’s 2010 Chile and Argentina Study Abroad Program. We are delighted to welcome you to this exciting experience.

Registering with Tour Resource Consultants. Now that you have been officially accepted by SBCC to the study abroad program, you are to register online (www.tourresource.com) and pay the $500 deposit to Tour Resource Consultants. When you register, please put in the following tour code: ZSBCSEP2010 and register as soon as possible. If you have questions about payments and/or the group flight, please direct them to TRC. Your acceptance to the program will be valid after you register and make the $500 deposit and we receive confirmation that you have done so.

Communication. We will be communicating with you through e-mail and regular mail. All regular mail will be sent to the current address you listed on your application. It is very important that you check your e-mail frequently for any changes or updates. If you change your mailing address, please let us know immediately. You may do so by sending your new address to [email protected].

Passport. Specific information about obtaining a passport is available online at: http://travel.state.gov, by calling (877) 487-2778, or in Santa Barbara from the County Clerk-Recorder at 568-2250. Apply for one immediately since passport numbers are needed to make international air reservations 60 days prior to departure. It may take up to twelve weeks to obtain a passport. If you already have one, check its expiration date to make sure it will not expire until at least six months after your return.

Withdrawing from the Program. If you decide to withdraw from the program, please notify the Study Abroad Office (805 965-0581, ext. 2494) or e-mail: [email protected], Professor Castillo, (965-0581, ext. 2408), [email protected] and TRC. Your cancellation date is the date on which TRC receives your signed written notification of your intent to cancel. Cancellation fees are listed in TRC’s General Information and Conditions. Please note that your deposit is non-refundable. If you are making your own travel arrangements, your cancellation for your airfare is to be handled directly with the airline making your flight arrangements

Registering for your Classes. During the summer, we will send you information about how to register for your program courses. The course CRNs are not listed in the SBCC Schedule of Classes. Please do not try to register for the classes reserved for this program until after you have received your registration letter.

Mandatory Pre-Departure Meetings. You will be required to attend some pre-departure meetings prior to your departure to Chile and Argentina. The meetings are tentatively scheduled for the last week in August. We will let you know the dates, times, and place. At the pre- departure meetings, you will start your course work and receive information on living and studying in Chile and Argentina. Please note that attendance is mandatory.

If you have any questions, please call us. Congratulations again, and welcome to a wonderful and enriching learning experience.

Sincerely yours,

Carola Smith Professor Dina Castillo Director, Study Abroad Director, Chile and Argentina Program

33 Appendix D

Name Address City State Zip

Dear We regret to inform you that we unable to accept you to the Chile and Argentina Fall 2010 Study Abroad Program for the following reason(s):

 You have not completed the required minimum of 12 college units.  You have not completed English 110 (or equivalent) with a grade of “C” or better.  You do not meet the requirement of a 2.5 grade point average.  You do not meet the age requirement.  Your application is incomplete.  Other ______The Chile & Argentina program is a very popular program, and we received more applications from fully qualified applicants than we can accommodate. Your application was evaluated based on the information and supporting documentation you provided as part of your program application. Since the program is full at this point, we are unable to extend any deadlines for completing program pre- requisites (such as the completion of English 110 or the submission of revised transcripts to raise your GPA.)

We will be offering another Chile & Argentina program in the fall of 2011. If you are still interested in joining the program next year, we encourage you to consider submitting another application for the coming year.

Sincerely yours,

Carola Smith Senior Director, International Programs

Enclosure

34 Appendix E

Santa Barbara City College  Study Abroad Programs Remove this sheet before submitting your application. Application Procedures for Keep it for reference. Chile and Argentina Fall Semester Abroad Program September 10 - December 6, 2010

Deadline for application: May 14, 2010. Applications are accepted on a first-come, first-served basis. Apply early as the number of places in the program is limited and the program is likely to fill before the deadline. If the program is full before the deadline, acceptance is not guaranteed. Applications may be accepted after the deadline if space is available.

This application is for participation in the China and Argentina 2010 fall program only. To apply to the program, please submit the following.

 1. Application form. If you change addresses after submitting your application, please provide the Study Abroad Office with your new address.  2. Responses to questions (typed or printed clearly). Please answer the questions listed on the bottom of the application form.  3. Two passport-size photos. Two recent photos that are passport-size (2“x 2”) and full-face view are acceptable. Please trim them to fit. Pictures from a photo booth are acceptable. Print your name with a ballpoint pen on the back of each picture. Staple the pictures in the box on the application form. Note: The photos you attached to the Chile and Argentina application are for the SBCC Study Abroad Office. You will need official passport photos for your passport.  4. Housing Form. Please complete the attached housing form and submit it with your application.

 5. Two completed recommendation forms which are included with this application. At least one form is to be completed by an instructor, preferably an SBCC instructor, if you are an SBCC student. A person who knows you well such as an employer, longtime adult family friend, may complete the second. Please no recommendations from relatives, roommates, girl or boy friends. Recommendation forms may be submitted separate from your application to the SBCC Study Abroad Office.  6. Completed Student Conduct Release Form. The top of this form is to be completed by you and submitted to the Dean of Students at the institution you are currently attending. If you are currently attending SBCC, the form is to be submitted to the Office of Student Life, CC-222 (Campus Center). You will not be accepted to the program until the form is returned to the Study Abroad Office. The Student Conduct Release form does not have to be attached to or submitted with your program application.  7. SBCC Enrollment. If you are not currently (this semester) enrolled at SBCC, you must complete an SBCC Admissions application to the college for the 2010 fall session and staple it to your Chile and Argentina program application. Enrollment forms are available in the Santa Barbara City College Admissions Office, SS-110, (805) 965-0581, ext. 2533 or you may enroll online at www.sbcc.edu/apply/.  8. Submit your application. Applications must be complete and include the application form, answers to questions, photos, housing form, and SBCC Admissions application if you are not currently attending SBCC. Incomplete applications will not hold a space in the program.

By mail: Santa Barbara City College or give it to: Santa Barbara City College Study Abroad Office Study Abroad Office 721 Cliff Drive International Education Center, Office # 1 Santa Barbara, CA 93109 (On SBCC East Campus at the end of the upper parking lot)

Interview. After receipt of your application, you will be contacted to arrange a personal interview with the program director. For applicants not living in the Santa Barbara area, interviews can be completed by telephone.

Notification of Acceptance by SBCC. Carola Smith, SBCC Director of Study Abroad, will notify you of your acceptance by SBCC to the program after your interview with the program director and after a review of your application documents. Your acceptance will be valid after 1) you register and make a $500 deposit to Tour Resource Consultants, the travel contractor for the Chile and Argentina program and, 2) we receive confirmation that you have done so.

35 To Register with Tour Resource Consultants. After you receive your acceptance from SBCC, you must register online and pay the $500 deposit. You will not be considered on the program until we have received confirmation from TCR that you have registered and made payment.

Passports. Specific information about obtaining a passport is available online at: http://travel.state.gov, by calling (877) 487-2778, or in Santa Barbara from the County Clerk-Recorder at 568-2250. Apply for one immediately since passport numbers are needed to make international air reservations 60 days prior to departure. It may take up to twelve weeks to obtain a passport. If you already have one, check its expiration date to make sure it will not expire until at least six months after your return.

Visas. If you plan to travel to another country after the Chile and Argentina program ends, check with your local travel agent or the country’s embassy if that country requires a visa. If so, you may apply for the visa either in the USA prior to departure or at the country’s embassy.

Insurance. TRC will provide you with detailed information about insurance upon your acceptance. Transportation. TRC will provide a group flight at a cost of $1100 including $245 taxes and surcharges (taxes and surcharges are subject to change.) You may make your own travel arrangements if you do not wish to travel with the group. You are responsible for making your own ground transportation arrangements to and from the airport from which your flight departs and arrives in the US. TRC will provide the group flight itinerary for the flight from Los Angeles to Santiago, Santiago/Buenos Aires, Buenos Aires/Los Angeles after you are registered with them.

Program Payments. You can make the deposit and balance due payments online at www.tourresource.com via credit card, debit card or e-check. Please do not make any payments to the SBCC Study Abroad Office.

Cancellations and Refunds. If you withdraw from the program prior to departure, you must notify the Study Abroad Office and TRC in writing. You may send an e-mail to [email protected] and an e-mail to [email protected]. For TRC cancellation charges, please refer to their General Information and Conditions attached to the SBCC Application Procedures sheet. If you have made your own air travel arrangements, your cancellation for your airfare is to be handled directly with the airline making your flight arrangements and are subject to their conditions.

Housing. The Latin Immersion Network language school arranges home stays with families. The housing coordinator does the best job possible to place you with a compatible family. Not all your requests may be met. Please be flexible. Most families have hosted students in the past. When you live with a host family, you will have a private room and two meals a day (continental breakfast and dinner.)

Suggested Amount for Personal Expenses. Though personal spending habits vary widely, we suggest taking at least $750 - $1000 for personal expenses.

Registration and SBCC Fees. We will send you registration Student Residency Cost of fees For For materials so that you can register for the program courses and you Status per unit 12 units 15 units will register online. SBCC fees are not included in the program cost. A California resident $26 $312 $390 The fees are assessed according to schedule to the right. You are Not a California resident $209 $2508 $3135 required to enroll in 12 or 15 units in the program. Fees are subject to An international student $229 $2748 $3435 change without prior notice.

Pre-departure Meetings. You will be required to attend pre-departure orientation meeting(s), which will be held in late August.

Santa Barbara City College Program Study Abroad Office Tour Resource Consultants 721 Cliff Drive Director International Education Center 8080 La Mesa Blvd., Suite 105 Santa Barbara, CA 93109 Prof. Dina Castillo Office: IEC-1 La Mesa, CA 91941 Phone: (805) 965-0581 Office: H-323 Phone: Ext. 2494 Ph: 888 847-6951 FAX: (805) 963-7222 Humanities Bldg. [email protected] Ph: 619 567-6830 Phone: Ext.2408 Fax: 619 567-5157 [email protected] [email protected] www.tourresource.com

All statements made on this sheet and distributed generally to prospective or accepted participants shall be for informational purposes only and should not be interpreted as being contractual for any purpose.

36  I currently attend ______and am attaching an SBCC enrollment form to this application.  I currently attend ______and enrolled at SBCC on-line on ______(date).  I currently attend SBCC.

1. Staple 2 passport-size photos Santa Barbara City College here. Application Form 2. Using a ballpoint pen, print your Chile and Argentina name on the backs of all the photos. Fall Semester Abroad Program September 10 - December 6, 2010

Legal Name ______K No. ______Last First Middle (as it appears in your passport) (Your K number is under the bar code on your SBCC student ID card.) Current Address______Street Apt. or Box No. City State Zip Phone (home or cell) (______) - ______- ______Work phone (______) - ______- ______

Address after spring ______semester ends Street Apt. or Box No. City State Zip Phone after spring semester ends (______) - ______- ______Date of Birth ______- ______- ______Participants must be 18 years old on or before day of departure. E-mail address ______@ ______Citizenship (country) ______Please print your e-mail address very clearly. Please indicate the best times to reach you at your current phone ______If you are not currently attending Santa Barbara City College, what school are you attending? ______Please list the names of two people who may be contacted in the event of an emergency. These people may be parents, guardians, relatives, or friends. Name ______Address ______City, State, Zip ______Phone ______Relationship ______

I hereby authorize SBCC representatives to contact and discuss with the persons listed above my status in the study abroad program. I further authorize Carola Smith, Director of SBCC Study Abroad, to review my student conduct file.

Signature ______Date ______In what levels of Spanish will you be enrolling?  Spanish 101  Spanish 102  Spanish 103  Spanish 140

 Spanish 150  Spanish 160  Other ______Ethnic background ______Do you have any disability that will require special services in order to fully participate in the program?  Yes  No If yes, please contact the SBCC Disabled Students Programs and Services (DSPS) specialist immediately to begin discussions about reasonable accommodations. Phone: (805) 965-0581, ext. 2364. Office: Student Services Building.

 On a separate sheet of paper, please answer the following questions. You may either type or clearly print your responses. Please limit all your answers to 1 - 2 pages.

1. What are 5 things that you are looking forward to about studying abroad? 2. What are 5 challenges that currently worry you the most about going overseas? 3. How do you think the values and perspectives of the host country will be different from your own cultural values?

37 4. How do you think you will be perceived by the people in the host country based on your nationality and cultural heritage?

38 Santa Barbara City College Study Abroad Programs

Housing Application for Chile and Argentina, Fall, 2010

This housing application will help place you in a home for the time you are abroad. Every effort will be made to meet your requests; however, we may not be able to accommodate all your preferences. Please be flexible.

Please print. Name ______Age ______Sex ______

1. Family Preference. With what type of family would you like to live? Rank the following options according to the order of your preference (#1 is your first choice).

 Family with young children  Family with college age children  Couple without children  Single adult female

2. Family Participation. What kind of role do you wish to lead in your home stay family?

 Very independent. You do not mind if the family is frequently out of the house and there are few family activities. You want a lot of time and space to yourself. You plan to seek out your own social activities.  Moderately involved. You want family involvement while still keeping a great deal of your independence. This is probably the most common type.  Very involved. You want a family which has a rich family life and includes you in many family activities.

3. Academic Background. What is your major and other academic interest(s). ______4. Food Preferences. Are you a vegetarian?  yes  no Are you allergic to any food or beverage?  yes  no If yes, please explain. ______Do you have any special dietary needs? ______Do you consider yourself a picky eater?  yes  no 5. Smoking and Allergies. Do you smoke?  yes  no Would it bother you if some of the family members smoke?  yes  no Are you allergic to, or strongly dislike, domestic animals such as dogs, cats, or birds?  yes  no If yes, please explain. ______6. Activities and Interests. Do you play any sports? If yes, please list. ______Other activities, hobbies, and interests. ______Do you play a musical instrument?  yes  no If yes, what instrument? ______Will you bring the instrument with you?  yes  no 7. Travel Experience. Have you traveled and/or lived abroad? Where and for how long? ______

39 ______8. Optional Information. Religious Preference. Please indicate your religious background as well as how important it is to you personally to live with a family with similar religious beliefs. ______9. Additional Information about You. Briefly describe your personal qualities (talkative, organized, shy, etc.), likes and dislikes (sports, hobbies, special interests), family background, and anything else that would introduce you to your host family. ______

40 Santa Barbara City College

Recommendation for Study Abroad Program

Please fill out the following recommendation form for ______who is applying to study in Santa (name of student) Barbara City College’s Chile and Argentina Study Abroad Program. Your honest appraisal of this student is appreciated.

   A = excellent B = good C = average D = poor X = no opportunity to observe

A B C D X

Academic ability to do college level course work

Emotional stability to live abroad

Flexibility/openness to new and different experiences

Tolerance and openness to cultural differences

Sense of personal responsibility

Respect for authority and program guidelines

Sense of cooperation

Consideration of others/works well with groups

Other personal characteristics (friendliness, enthusiasm, humor, etc.)

Overall evaluation

Comments (optional) ______Thank you! Please return to: Name: ______

Study Abroad Office Relationship to applicant: ______Santa Barbara City College 721 Cliff Drive Phone: ______Santa Barbara, CA 93109 Date: ______

Santa Barbara City College

Dean of Students Conduct Release Form

To the SBCC Study Abroad Applicant:

1. Please complete the top part of this form. 2. Give this form and an envelope that has a stamp and is addressed to Santa Barbara City College, Study Abroad, 721 Cliff Drive, Santa Barbara, CA 93109, to the Dean of Students at the college or university you are currently attending. 3. Ask the dean to complete the bottom part of the form and return it to the SBCC Study Abroad Office.

Name ______K No. ______Last First Middle

Address ______City State Zip ______

Dates of Attendance at ______: From ______to ______Study Abroad Program location ______(name of school) I hereby consent to the Dean of the college I am currently attending to furnish Santa Barbara City College with the information on the form below and I hereby waive my right of access to any statements by said Dean evaluating me and my activities.

Signature ______Date ______

To the Dean:

The student named above has applied to participate in a study abroad program at Santa Barbara City College. We will be grateful for your comments that will be kept confidential.

1. Has this student been subject to any disciplinary actions? Yes ____ No ____ If yes, please explain. ______2. Are any disciplinary charges pending? Yes ____ No ____ If yes, please explain. ______3. Has this student been expelled, suspended, placed on probation, required to withdraw, or given a reprimand or warning? Yes ____ No ____ If yes, please explain. ______4. Is this student eligible to re-enroll at your college? Yes ____ No ____ Conditionally ___ If yes or conditionally, please explain. ______5. Any additional comments you may wish to make regarding this student. ______

______

Thank you for taking time to complete this form and returning it as soon as Signature ______possible to: Name (Please print) ______Study Abroad Santa Barbara City College Title ______721 Cliff Drive 42 Santa Barbara, CA 93109 Institution ______Phone ______

Appendix F Santa Barbara City College Thank you for taking the time to fill out Study Abroad this evaluation. Your comments are taken seriously and help in planning and STUDENT PROGRAM EVALUATION improving future study abroad programs. Chile and Argentina, Fall 2010

Name of program director: Director’s name Please briefly comment on several areas where you think the program director did an excellent job. ______Please briefly comment on areas, if any, where you think the program director could improve. ______Please briefly comment on the field trips. Which were most worthwhile? Why? Are there any that you think should be changed or eliminated? If so, please explain: ______TRC, travel contractor for the Chile and Argentina program. How would you evaluate the services of TRC? Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate _____ How many times did you visit TRC’s website? 0 times_____ 1 – 5 times_____ 6 + times_____ How would you evaluate TRC’s website? Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate _____ Comment on and/or recommended improvements TRC’s services. ______SBCC Study Abroad Office How would evaluate the services of the Study Abroad office in regard to accuracy of information? Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate _____ Promptness in returning your calls/e-mail?

43 Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate _____ Meeting special needs? Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate _____ How many times did you visit SBCC’s Study Abroad website? 0 times_____ 1 – 5 times_____ 6 + times_____ How would you evaluate SBCC’s Study Abroad website? Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate _____

Comments on and/or recommended improvements to SBCC Study Abroad Office services. ______How many times did you visit Dina Castillo’s Facebook site? 0 times_____ 1 – 5 times_____ 6 + times_____ How would you evaluate Dina Castillo’s Facebook site? Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate _____ Which format of communication was best for you? Check all that apply. ____ E-mail ____ Regular mail ____ Telephone

If you were going to give advice to a student planning to go on the Chile and Argentina program, what would it be? ______In preparation for your semester abroad, how would you evaluate the pre-departure information provided in handouts, brochures, and other printed instructions? Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate _____ Did you go to an information meeting before or after you applied to the program? Yes ___ No ___ In preparation for your semester abroad, how would you evaluate the pre-departure information provided in briefings and orientation meetings? Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate _____ Recommended improvements to pre-departure information or services. ______How much pre-trip planning did you do on your own prior to departure? (Please check all that apply)

Familiarized yourself with a map of the country/city Searched the Internet for information about the country(ies) Purchased and read or looked at a travel book or DVD Talked to others who had gone to the country(ies) I have been to South America before. Which country (ies)? Other

How adequate were your living accommodations during the program?

44 Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate ______How adequate was your classroom space? Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate _____

How would you compare the time doing actual class work while abroad to the amount of time you spent in traveling or on field trips, excursions, etc.? About the right ratio ____ Too much time in classes ____ Too much time traveling ____ How would you rate the academic curriculum design and the academic field trips in relation to the learning opportunities afforded by the country or countries associated with your semester abroad? Excellent _____ Good _____ Satisfactory _____ Poor _____ Highly Inadequate __ Did you have sufficient affordable food (including balanced diet) available to you while abroad? ______Briefly describe strong points of the program. ______What improvements would you recommend for the program? ______Would you recommend the program to other students? Yes ____ No ___ What was your most significant experience on the program? ______How did you hear about the program? (Please check all that apply) Posters/flyers on campus On SBCC’s Study Abroad website Information table on SBCC campus On another website? Which one? Information table off campus. Where? In a publication about study abroad programs An ad in the SBCC newspaper, The Channels From a teacher. Who? From someone who participated on a previous trip From a counselor. Who? An announcement in class Other

Name (optional) ______

45 May we use your comments and name in future publicity?  yes  no May we give out your contact information to future program participants who may want to get feedback from previous program participants?  yes  no E-mail ______Phone ______

46 Santa Barbara City College Study Abroad

Student Learning Objectives (SLOs)

Pre-Trip Self-Assessment Questions Chile and Argentina Study Abroad Program, Fall 2010

Intercultural Awareness. Please write the number that best rates your experience.

1 = not knowledgeable at all 2 = fairly unknowledgeable 3 = about the same as most people 4 = fairly knowledgeable 5 = very knowledgeable

1. My overall knowledge of Chile and Argentina before leaving the US 2. My knowledge of Chilean and Argentinean history and politics before leaving the US 3. My knowledge of my own cultural biases before leaving for Chile and Argentina 4. My knowledge of Chile and Argentina cultural etiquette before leaving the US 5. My understanding of written and spoken Spanish before leaving the US 6. My knowledge about the behavioral norms (such as customs, greetings, etc.) of Chile and Argentina before leaving the US

Intercultural Communication. Please write the number that best rates your experience.

5= very comfortable 4 = fairly comfortable 3 = about the same as most people 2 = fairly uncomfortable 1 = not comfortable at all

7. How would you rate your level of comfort trying to communicate with people who speak limited or no English? 8. How would you rate your level of comfort trying to learn basic words in another language? 9. How would you rate your level of comfort communicating with people whose customs and behavioral norms are unfamiliar to you? 10. How would you rate your level of comfort with eating things you have never tasted or heard of before? 11. How would you rate your level of comfort with schedule and location changes that do not stick to the planned itinerary? 12. How would you rate your level of comfort behaving in ways that may not be considered appropriate in your home culture?

Name ______

K No. ______

Date ______

47 Santa Barbara City College Study Abroad

Student Learning Objectives (SLOs)

Post-Trip Self-Assessment Questions Chile and Argentina Study Abroad Program, Fall 2010

Intercultural Awareness. Please write the number that best rates your experience.

1 = not knowledgeable at all 2 = fairly unknowledgeable 3 = about the same as most people 4 = fairly knowledgeable 5 = very knowledgeable

13. My overall knowledge of Chile and Argentina after returning to the US 14. My knowledge of Chilean and Argentinean history and politics after returning to the US 15. My knowledge of my own cultural biases after returning to Chile and Argentina 16. My knowledge of Chile and Argentina cultural etiquette after returning to the US 17. My understanding of written and spoken Spanish after returning to the US 18. My knowledge about the behavioral norms (such as customs, greetings, etc.) of Chile and Argentina after returning to the US

Intercultural Communication. Please write the number that best rates your experience.

5= very comfortable 4 = fairly comfortable 3 = about the same as most people 2 = fairly uncomfortable 1 = not comfortable at all

19. How would you rate your level of comfort trying to communicate with people who speak limited or no English? 20. How would you rate your level of comfort trying to learn basic words in another language? 21. How would you rate your level of comfort communicating with people whose customs and behavioral norms are unfamiliar to you? 22. How would you rate your level of comfort with eating things you have never tasted or heard of before? 23. How would you rate your level of comfort with schedule and location changes that do not stick to the planned itinerary? 24. How would you rate your level of comfort behaving in ways that may not be considered appropriate in your home culture?

Name ______

K No. ______

Date ______

48 Appendix G

Acknowledgement of Director Responsibilities

I acknowledge that as program director of one of the study abroad programs offered by Santa Barbara City College, I have the following responsibilities:

Prior to Departure:

1. Recruitment and program advertising (i.e. classroom presentations, information meetings at SBCC and consortium colleges, outreach to other institutions, such as UCSB, Westmont, Adult Ed, etc.) 2. Phone and e-mail communication with prospective students 3. Student interviews 4. Pre-departure meeting(s)/classes

I understand that I am required to accompany the students on the outbound group flight. On the return flight, I am required to accompany the group flight participants to the airport and to assist students with their check-in.

While Abroad:

5. Academic a. Teach assigned courses b. Monitor students’ progress in courses taught by local adjunct faculty c. Accompany students on all mandatory excursions d. Arrange for a lecture prior to each excursion (providing students with a detailed excursion itinerary and information on the historic and cultural significance of the sites to be visited and their relevance to the academic curriculum) e. Report all registration changes (adds/drops) to Director of Study Abroad f. Assist students with registration for the following semester g. Turn in grades for all classes offered on the program by grade deadline

6. Counseling a. Assist students with transition stress, culture shock, reverse culture shock b. Assist students with personal and emotional issues which may come up abroad c. Be available at all times by cell phone d. Act as impartial facilitator/mediator in case of conflicts between program participants (e.g. roommate incompatibility issues and other disagreements) e. Hold weekly group meetings to discuss problems, questions or concerns f. If necessary, assist student(s) in seeking professional assistance

7. Administrative a. Oversee the on-site implementation of the contractual agreement b. Administrate the program budget and keep receipts of all expenses and record expenses accurately in a program budget ledger c. Keep track of students’ whereabouts at all times (weekend travel sign-in/ sign-out sheets) d. Conduct program evaluation at the end of the program e. Assist students in case of an emergency

49 Upon Return:

a. Turn in grades for all classes offered on the program (including classes taught by local adjunct faculty) by grade deadline b. Return Study Abroad equipment (e.g. lap top, cell phone, etc.) and program credit card to Study Abroad Office within two weeks after program termination c. Prepare Director's Report and budget reconciliation within six weeks after program termination d. Communicate with students regarding grade-related issues e. Report to the International Education Committee

8. Additional Expectations

I understand that in my function as study abroad program director, I am expected to act as a role model for the program participants. I further acknowledge that I am expected to maintain an appropriate teacher/student relationship at all times. Specifically, I am expected not to engage in any of the following activities:

a. To consume alcohol on any of the program sponsored events b. To provide alcohol for program participants c. To disclose confidential student or program information to anybody other than the designated college representative from the SBCC Study Abroad Office and persons listed on the student authorization forms d. To become personally involved with program participants

I have carefully read the Program Director Responsibilities Agreement and the Study Abroad Director's Manual and agree to adhere to the above stated rules and regulations.

______Program Director’s Name

______Signature

______Date

50 Appendix H

Santa Barbara City College

Study Abroad Program Contingency Plan

(Adapted from the comprehensive contingency plan compiled by the University of Missouri-Columbia)

POLITICAL EMERGENCIES AND NATURAL DISASTERS

Recommended Security Precautions To Be Implemented By Program Director(s) As Appropriate:

• Keep a copy of this document and Santa Barbara City College Emergency contact numbers within easy access. • Keep up-to-date contact information (addresses and telephone numbers) for each student. Establish a procedure for contacting them in case of emergencies. • Make sure that students know how to reach you or a designated contact person from the host institution 24 hours a day in case of emergency. • If a student is going to be away overnight, ask him/her to provide you with contact information. • Discourage students from congregating in groups of Americans or foreigners and from spending time in restaurants and bars that are known to be frequented primarily by foreigners (this has a negative effect on integration with people from the host country in any case).

Typical Problem (Political Unrest): Coups d'etat, violence toward Americans, severe rioting and civil unrest

Typical Problem (Natural Disaster): Earthquake, typhoons, floods

RESPONSE. The Program Director(s) should:

The Program Director(s) should:

1. Establish an Emergency Response Phone Tree. The Program Director(s) divide(s) the group into 5's. In case of emergency, the Program Director(s) call(s) student number 1 in each group. Student number 1 contacts student number 2, etc. Student number 5 then contacts the Program Director(s), completing the contact circle. In addition, all students must have each other's full contact information.

2. Contact all students to make sure that they are accounted for and are safe. If a student has been injured, have his/her physical injuries attended to. Caution students about speculative communication and advise them to wait until clear information is available before contacting home.

3. Contact the U.S. Embassy or other official government agency and ask for advice and assistance. If the U.S. Embassy is closed, determine the location from which the Embassy is operating (i.e. other embassy within the country, U.S. embassy in a neighboring country). Gather information regarding: the target of unrest and possible danger to U.S. citizens; advice regarding minimizing danger to students; the probable impact of the event on availability of food, water, and medical supplies; the intensity of the emergency or political unrest; the presence of emergency or military personnel; the feasibility of continuing classes, etc. Gather as much information as possible. Begin writing a log. You should continue to update this log as the emergency progresses.

4. Immediately contact the Director of Study Abroad at Santa Barbara City College at (805) 965-0581, ext. 2243 or (805) 565-5323 [home] or (805) 886-8867 [cell] and brief her regarding the situation.

She will do the following:

a. Inform the Dean of Educational Programs, the Executive Vice President, and the President/Superintendent at Santa Barbara City College. b. Contact the U.S. Department of State's Citizen Emergency Center at (202) 647-5225 for suggestions and assistance. c. Contact the U.S. Embassy abroad. d. Contact U.S. study abroad offices at other institutions that have programs

51 in the region to develop a common plan of action. She will continue to be in contact with these offices as the situation develops.

5. The Santa Barbara City College Study Abroad Director will convene a Crisis Management team made up of senior administrators at Santa Barbara City College. Dependent on specific circumstances, members of the Crisis Management Team may include: the Study Abroad Director, the Dean of Educational Programs, the Executive Vice President and the President/Superintendent, the Public Information Officer, faculty and community residents with expertise in the region, Counseling, and the College Legal Counsel.

The Crisis Management Team will consider:

a. Immediate measures needed to ensure the health and safety of students and staff. b. Additional issues regarding health, safety, academics, financial aid, public relations and legal liability. c. Appropriate actions to be taken overseas, including dealing with initial student and/or parent concerns and recommendations regarding appropriate student behavior. d. If the Crisis Management Team considers it appropriate, an evacuation plan will be developed. This plan will be developed in cooperation with the U.S. Department of State and the Program Director(s), and will take into consideration recommendations regarding relative safety of various modes of transportation and travel routes, the costs of evacuation and means for meeting these costs, the possibility of splitting up the students into smaller groups and having them reconvene later in a different locations, and resources available in the host country. e. The Crisis Management Team will develop guidelines to be utilized when speaking to the media or other individuals about the crisis in order to prevent unnecessary concern and to promote consistency and accuracy in responses. One member of the team will be designated to speak with the media. Another member will provide back up for this person. f. The Crisis Management Team will prepare a list of people to be alerted once the crisis management plan is in place. This list will include the parents and families of students abroad, members of the home institution, and possibly the media. g. The Crisis Management Team will develop a plan for daily communication with key people and organizations. The Director of Study Abroad will serve as the link with the Program Director(s). The Program Director(s) and other designated key people will be contacted on a daily basis until the crisis is resolved. h. A log of all events will be kept by the Santa Barbara City College Director of Study Abroad, and a final report written after the crisis ends.

6. The Director of Study Abroad will brief the Program Director(s) concerning the plan of action developed by the Crisis Management Team. The Director of Study Abroad and the Program Director(s) will work together to determine an appropriate course of action and means of disseminating information to students. If the Program Director(s) believe(s) that the plan of action needs to be modified, he/she will inform the SBCC Director of Study Abroad, who will, in turn, make recommendations to the Crisis Management Team.

7. The Program Director(s) will utilize available resources to carry out the plan of action decided upon in conjunction with the SBCC Crisis Management Team.

8. Once the crisis has ended, the Santa Barbara City College Director of Study Abroad and other members of the Crisis Management Team will work with the Program Director(s) to assess the impact of the event and provide any follow-up that may be needed.

GUIDELINES FOR MEDIA INQUIRIES

If a Santa Barbara City College student is involved in an incident, all official Santa Barbara City College responses, statements, or comments on any issue or situation are coordinated through the Santa Barbara City College Study Abroad Director. In the event of a crisis situation that could involve students or staff members from the Program Director(s) Abroad Program, any response to media inquiries would be coordinated by the Study Abroad Program Director(s) or her/his designee in conjunction with the Santa Barbara City College Public Information Officer.

Initial contact regarding any crisis situation or potential crisis situation should be made with the Santa Barbara City College Study Abroad Director. If contact cannot be made, the Dean of Educational Programs or the Executive Vice President or the President/Superintendent should be contacted.

 Carola Smith, Director, Study Abroad

52 (805) 965-0581, ext. 2243 or (805) 565-5323 [home] or (805) 886-8867 [cell]  Marilyn Spaventa, Dean of Educational Programs (805) 965-0581, ext. 2539 or (805) 687-1177 [home]  Dr. Jack Friedlander, Executive Vice President (805) 965-0581, ext. or (805) 687-4969 [home]  Dr. Andrea Serban, President/Superintendent (805) 965-0581, ext. 2211

REMINDER: If a Santa Barbara City College student is involved in an incident, do NOT speak with the media before following these steps. First, call the Director of Study Abroad at Santa Barbara City College. She will work with the Public Information Officer to coordinate a response to media inquires. The following are some helpful hints for preparing yourself to provide the information that will be requested by the SBCC Director of Study Abroad. These include suggestions regarding what you can do before a potential crisis situation, what to do as a crisis breaks, and a likely communications plan that would be provided for you during such a situation.

Before a crisis:

• Make sure all program and contact information (i.e. student addresses and telephone numbers, Santa Barbara City College telephone numbers, and Embassy phone numbers) is up-to-date and easy to access. • Forecast potential disasters and develop "what-if" scenarios. Think about aspects of your program that are more likely to be crisis prone, and consult with the SBCC Director of Study Abroad regarding these scenarios.

As a crisis breaks:

Santa Barbara City College will assume full responsibility for dealing with the media. Following is a general description of how this will happen:

• The Program Director(s) will gather facts as quickly as possible; confirm facts with key insiders and inform the SBCC Director of Study Abroad. A clear plan for conducting ongoing communications with SBCC officials will be put in place to ensure ongoing updates and accurate information as the situation develops. • The SBCC Crisis Management Team will establish a college spokesperson. No one aside from this person (or combinations of designated persons) should speak to the media on behalf of Santa Barbara City College. • Santa Barbara City College will bring together the Crisis Management Team with the Public Information Officer, and if available/necessary, content area experts, in-house counsel and/or other representatives of the Administration. • Depending on the situation, the Crisis Management Team may establish a "communication central" phone number and inform campus operators and all involved personnel to direct callers to this number. Calls would be logged, prioritized, and returned systematically. • The Crisis Management Team will develop a communication plan for disseminating information. They will determine all of the individuals and groups, internal and external, that need to be informed of the situation, and determine whom they need to hear it from and in what order, recognizing that press is also likely to request or make contact with students' families.

As the crisis unfolds:

• If necessary, the Crisis Management Team at Santa Barbara City College will hold briefings with important constituents (internal and external) as the situation evolves. • As necessary, the Santa Barbara City College Study Abroad Director and the Crisis Management Team will develop formal, written communications, likely in the form of a situation fact sheet that can be handed to staff at all levels, faxed in response to media queries, and even posted on a web site. A fact sheet might include:

. The confirmed facts of a situation . Official college statements . Contact information and phone numbers . Information regarding college resources (host institution and Santa Barbara City College) that have been committed to ensuring student safety and managing the crisis . A time line for action

53 All such fact sheets are considered works in progress, and would be updated appropriately as a situation develops.

After the crisis:

• The SBCC Director of Study Abroad will contact you to debrief and discuss potential changes to future practice and to make sure that all key constituents have received relevant information.

I. Criteria for Suspension/Cancellation of Program and Evacuation of the Students

The decision to suspend or cancel a Santa Barbara City College study abroad program will be based on conversations with

- Program Director(s) in-country - Officials at the host institution - US Embassy officials in-country - Other officials from US agencies and/or Non-Government Organizations - The SBCC Crisis Management Team's own assessment of the following events

(Not in rank order):

• Declaration of war by the US against the country or an adjacent neighbor • Declaration of war by a third country against the country of the programs location • Significant terrorist activity in the program city • Protracted or indefinite closure of the host institution • Inability of the local staff and/or Program Director to organize and carry out an academic program outside of the host institution. • Disruption of public utilities and/or services • Wide-spread civil unrest, violence and/or rioting • A declaration of martial law in the program city • Recommendation of suspension/cancellation by the Program Director(s) in-country • Travel warning and/or specific directive by the US State Department and/or US Embassy

II. Procedures

1. The Santa Barbara City College Study Abroad Program Emergency Contingency Plan will be in effect (see above). 2. Specific procedures for any program. a. If the students are on an organized excursion outside of the program city and there is a civil emergency, the Program Director(s) or the host institution staff member in charge of the excursion shall take the group to a secure hotel and contact Santa Barbara City College Director of Study Abroad for instructions. b. If the students are traveling independently, an effort will be made to contact them according to the contact information and itineraries they have left with the program staff. The students will be advised as to the proper course of action. c. If the students are in the program city, the resident director will gather the students at his/her house as soon as practical. d. If the airport is open and flights are operating, the Santa Barbara City College Study Abroad Office will arrange for air transportation of the group to either the U.S. or another destination. In the event that the students cannot fly out as a group, they will depart as seats are available. e. If the airport is not open or if no flights are available, the Santa Barbara City College Director of Study Abroad, in consultation with the US Embassy and the Program Director(s), will consider ground transportation to the closest international airport for air evacuation from there.

III. Communication Procedures

• Keep Program Director(s), students, and host institution staff in-country in the loop: cc all correspondence to the Program Director who will pass on relevant information to the appropriate individuals or groups of people. • Keep parents informed; notify parents in the event that students have to be moved and/or the program has to be cancelled. Communication with the parents and families will be through the SBCC Director of Study Abroad. • Campus groups:

54 1. President/Superintendent 2. Executive Vice President 3. Dean of Educational Programs 4. Legal Counsel 5.Public Information Officer

IV. Decisions to be Made

Withdrawal policy:

- If college cancels program, full or partial refund/financial aid? - If students and parent voluntarily request withdrawal, full or partial or no refund? - If student and/or parent voluntarily request withdrawal and the College subsequently cancels or suspends the program, full or partial or no refund?

These decisions will be made in consultation with the SBCC Director of Study Abroad, the Dean of Educational Programs, the Executive Vice President of Educational Programs, and the Vice President of Business Services.

55 Appendix I

Santa Barbara City College  Study Abroad Programs Personal Health History Form

This form is mandatory. This is a medical self-assessment to be completed by you. Be sure to fill out the form honestly, accurately and, completely. Failure to provide complete and accurate information may result in your disqualification or dismissal from the program. If you have any questions regarding your health as it relates to your ability to participate in study abroad, please take this form to your doctor for consultation.

If you have a disability or other chronic systemic condition for which you will be seeking special accommodations abroad, you must advise the SBCC Study Abroad Office immediately. Please have your campus Disabled Students Office send a memo to SBCC Study Abroad indicating the nature of your needs. In light of varying circumstances at overseas sites, SBCC requires this memo with sufficient notice for a request for accommodations to be fairly evaluated. Students who disclose needs at the last minute, or who require accommodations that cannot be made available in the host country, may be advised to postpone participation or consider another program.

You have the option of putting your Personal Health History Form in a sealed envelope if you wish to maintain confidentiality; however, if you do so and have a disability or chronic systemic condition for which you are seeking special accommodations, you must disclose accurate and complete information related to the disability for which you are seeking special accommodations.

1. Please print clearly. This is the only source of information about your health available in case of an emergency abroad. 2. Make a copy of this form and carry it with you (in your passport). 3. Return this form to SBCC’s Study Abroad Office. If you wish to maintain confidentiality, put it in a separate envelope and write your name and “Personal Health History” on the outside. The envelope will remain sealed and will be destroyed at the end of your program unless its contents are needed in a medical emergency abroad.

Name ______Program Location ______Last First Middle

K No. ______Date of Birth ______- ______- ______Sex M ___ F ___ Person to notify in case of emergency: ______(______) ______Name Address Phone Medical Insurance. Company ______Policy Number ______

Blood type ______Don’t know ___ Tetanus shot: 0 - 5 years ___ 5 - 10 years ___ Don’t know ___ Immunizations. Immunization is not required for any disease by the United States or any country you will be entering. SBCC advises you to check with your physicians and abide by recommendations. Please list any immunizations you have had and when they were given. ______Tuberculosis. Have you ever lived in close contact with anyone who had tuberculosis? ___ yes ___ no Previous skin test: ___ negative ______year ___ positive ______year ___ never tested TB medicine taken ______Medicines. List any medications (pills or injections) you take regularly :______Health Problems. List any recent or continuing health problems: ______Personal Medical History. Check if you have ever had any of the following: Yes No Date Yes No Date Yes No Date Anemia Heart problem Migraine headaches Asthma/hay Jaundice/hepatitis Psychiatric fever/allergy problems Bladder/kidney Ulcer/stomach Infectious problem problem mononucleosis Back problem Anorexia/bulimia Alcohol problems Epilepsy/convulsion Infectious Substance abuse mononucleosis High blood pressure Thyroid problem Family Medical History Drug Allergies Yes No Who Asthma/allergies Check any drug allergies and briefly describe what happened Diabetes Yes No Drug What happened Heart disease Penicillin High blood pressure Novocain/local anesthetic

56 Sickle cell Sulfa Other Other

57 Appendix J

Authorization for Medical Treatment and Waiver

Name ______Last First M.I.

Date of Birth ______- ______- ______Sex M ____ F ____

I, wish to (and if under 18 years of age also my parent or guardian authorize my son/daughter to) participate in the SBCC non-required, voluntary field trip/excursion referenced above (hereinafter “Program”). In order that I, (my daughter/son) may receive the necessary medical or dental treatment in the event of an emergency whereby I, (she/he) may sustain injury or illness during participation in this Program, I authorize any school official to consent to and obtain necessary medical or dental treatment, including x-rays, examination, anesthetic, medical or surgical diagnosis or treatment or hospital care for such injury or illness during the Program and I hereby release, discharge, indemnify and agree to hold SBCC and the SBCC District, the District’s governing board and College and each of their trustees, employees, agents, coaches, teachers, volunteers, and representatives harmless in the exercise of such authority. I further hereby acknowledge that neither SBCC, nor any of the persons named above have any obligation to seek such treatment. Should the need arise, any information provided on the Personal Health History Form may be given to any health care provider. I/we understand that the resulting expenses may be the responsibility of the participant.

Signature ______Signature of parent and/or legal guardian if student is under the age of 18.

Please print ______

Date ______

58 Appendix K

Sign and return this copy to SBCC’s Santa Barbara Community College District Study Abroad Office. A copy of this STANDARDS OF STUDENT CONDUCT form is available upon request. FOR OFF-CAMPUS STUDY PROGRAMS

College districts are required by law to adopt standards of student conduct along with applicable penalties for violation. (Education Code Section 66300.) The purpose of this policy is to provide uniform procedures to assure due process when a student is charged with a violation of these standards. This policy will be administered by the Executive Vice President or his/her designee, generally agreed to be the program director.

Copies of this document are available in the Study Abroad Office and the Office of the Dean of Educational Programs responsible for Student Discipline.

Academic Disqualification from SBCC Off-Campus Study Program

Students will become automatically ineligible for participation in an off-campus study program if at any time prior to departure they are placed on academic probation, become subject to dismissal, or are dismissed from Santa Barbara City College.

SBCC Alcohol and Drug Abuse Policy

The Drug-Free Schools and Communities Act Amendments of 1989 require institutions of higher education to implement a drug prevention program, which includes the annual dissemination of the following policy on alcohol and drug use.

Santa Barbara City College is committed to the success of each student and, as a college, we realize that the use of alcohol and drugs can be a major impediment to success.

There are both physical and psychological health risks associated with drug and alcohol use, including decreased immunity, exhaustion, decreased muscle coordination, depression, confusion and paranoia, among other conditions. In most cases, anyone who uses drugs and abuses alcohol can expect a decline in the quality of his/her life.

Through the Health Services and Wellness Program and the Student Athletic Assistance Program (SAAP), SBCC offers classes, educational programming, resources and counseling, as well as referrals to community service agency counseling and rehabilitation programs.

According to the Standards of Student Conduct, possession, use or distribution of illicit drugs and alcohol on college property or during campus-related activities are subject to disciplinary action. This can be up to, and including, expulsion from SBCC, as well as punishment under California State law, including from six months to one year in county jail, or up to five years in state prison. For Standards information, call (805) 965-0581, ext. 2398.

Standards of Student Conduct for SBCC Off-Campus Study Programs

Violation. The conduct of students during SBCC off-campus study programs is of utmost importance. Students, therefore, agree to conform to the standards of conduct consistent with the maintenance of the reputation of the Santa Barbara Community College District. Students also agree to adhere to all rules, regulations, and policies of each educational institution, if applicable.

Misconduct off-campus refers to the student’s actions which in the judgment of the program director jeopardizes the welfare of students or the program. Violations of rules and regulations for which students enrolled in an off-campus study program are subject to disciplinary action, including dismissal from the program, include:

1. Placing into jeopardy one’s own welfare, that of fellow students, the program directors, or the program. 2. Unauthorized absences from classes or required activities of the program. 3. Knowingly abusing the mores of the community. 4. Violation of any governing laws. 5. Failure to adhere to any official SBCC contract signed by the student regarding code of conduct and academic performance expectations. 6. Violation of rules, regulations, and policies of the Santa Barbara Community College District.

59 To participate in a Santa Barbara City College Study Abroad Program, you must agree to abide by the following standards of behavior: 1. A student recognizes his/her ambassadorial responsibilities as Americans and members of the Santa Barbara City College Community. Santa Barbara City College’s reputation is at stake. Therefore, any behavior which may tend to create a negative impression or that is detrimental to the image of Santa Barbara City College is unacceptable. 2. The provisions of this Student Conduct Code for participants in a SBCC Study Abroad Program are supplemental to other policies governing conduct of Santa Barbara City College students, including, but not limited to, the Santa Barbara City College Student Conduct Policy (see attached SBCC Standards of Student Conduct Summary).

3. Treat all property, including temporary and long-term lodging facilities and personal property, with care and respect in order to avoid damage or other abuse. Just as a student is responsible for damages to the condition of his or her dormitory room, a student is responsible for damages to facilities.

4. Act with patience, politeness and civility (in accordance with local cultural standards) toward all service persons, hosts, and others. Avoid boisterous, loud, and otherwise disruptive behavior in all public places. Observe quiet hours during the night when other residents and guests are attempting to sleep where you are lodging.

5. Respect the right to privacy of other program participants. A successful international program is dependent upon considerate and unselfish behavior by all.

6. A student may not use or possess illegal drugs. Should authorities be involved, a participant will be subject to the laws of the country where a violation occurs. A student found in possession of illegal drugs will be subject to the Santa Barbara City College Student Conduct Policy.

I. Occasional drinking of alcoholic beverages in moderation is permitted during non-instructional hours provided that the student is of legal drinking age in the country being visited. Students' excessive and irresponsible drinking leading to intoxication and behavior that endangers the student or other program participants, or behavior that interferes with the rights of others is unacceptable and subject to disciplinary action.

8. Students are expected to be on time for scheduled program events or activities. If you miss a travel departure time, you will be on your own and it will be at your expense to catch up with the group. Program directors will not stay behind, but will continue on schedule with the group. Unless otherwise stated, a student's participation in all scheduled activities in the program is required.

9. Additional responsibilities may be required for participation in some programs.

10. A student should always notify the trip leader of his/her whereabouts if the student deviates from the group activities.

11. A student should recognize that driving or renting a motor vehicle, motor bike, etc. in unfamiliar areas and subject to different regulations exposes him or her to certain risks. Santa Barbara City College prohibits students from driving motorized vehicles while on the program. Santa Barbara City College is not guarantor of your safety under any circumstances while you are on campus; and likewise, Santa Barbara City College cannot guarantee your safety in distant areas; you must be responsible for your own conduct and your safety in unfamiliar areas. Neither Santa Barbara City College nor the individual program director or associate shall be responsible for property damage or personal injuries caused by student participants or others.

12. Students must acknowledge that medical care may not be equal to U.S. care.

13. Students should always show respect for program directors.

Study Abroad Student Discipline Procedures

In case of minor disruptions or minor student conduct infractions, the following steps will be taken by the SBCC program director:

Step 1: The program director(s) will issue a Verbal Warning, informing the student:

(1) Of the appropriate standard of behavior. (2) That the disruptive behavior or infraction will not be tolerated because it is interfering with the educational process or functioning of the study abroad activity or program; or depriving others of the right to learn, the right to service, or the right to feel safe. (3) If the behavior continues, further disciplinary action will be taken, including, but not limited to a written warning, a reprimand, or dismissal from the program. (4) The Verbal Warning will be documented with the student’s name, date of incident, and inappropriate behavior or infraction.

60 Step 2: If inappropriate behavior or misconduct continues, a Written Warning may be given to the student. A copy of the memo will be sent to the Director of Study Abroad and the Dean of Educational Programs responsible for student discipline.

Step 3: If inappropriate behavior or misconduct continues, an Official Hearing will be scheduled.

In case of serious student misconduct (including, but not limited to property damage, alcohol abuse, verbally or physically threatening or violent behavior) or if, in the opinion of the program director, a student poses a safety risk to him or herself or to other program participants, the program director has the right to skip Steps 1+2 and to immediately proceed to Step 3 of the disciplinary procedures.

Notification of Hearing. Students charged with alleged violations of the Standards of Student Conduct will be provided a written notice to meet with the program director regarding the basis for possible disciplinary action. The notice should normally be given at least one day prior to the scheduled appointment.

The meeting with the program director shall contain the following:

1. A copy of the Standards of Student Conduct for Off-Campus Study Programs will be given to the parties involved. 2. A written statement of charges against the student. 3. A reasonable opportunity at the meeting for the student to personally answer the charges. 4. Notification to the student of disciplinary action(s) that may be or will be taken. 5. Written notification to the student of further meetings if deemed necessary by the program director.

Disciplinary Action. If, after reviewing the situation with the student, the program director concludes that a disciplinary action is ap - propriate, the program director shall deliver one or more of the following disciplinary actions.

Warning. Written or oral notice to the student that continuation or repetition of misconduct may be cause for further disciplinary ac - tion, including immediate dismissal from the program.

Reprimand. Action placing on record (in the student’s cumulative folder) that the student’s conduct in a specific instance does not meet the standards expected at the college. A person receiving an oral or written reprimand by the program director is thereby notified that continued conduct of the type described will result in further disciplinary action against the student, including dismissal from the program.

Dismissal from Off-Campus Study Program. Disciplinary action terminating student's participation in the Off-Campus Study Program.

A dismissed student may be denied all privileges of the Off-Campus Study Program including class attendance, housing, and participation in program-sponsored activities for the duration of the program in which the student is enrolled. Dismissal from an Off- Campus Study Program is to protect the school from the immediate possibility of disorder or threat to the safety of students or the program. It also serves as a penalty against the student as a result of the failure of his or her conduct to meet the college’s standards of Student Conduct for Off-Campus Study Programs.

The program director may dismiss a student for good cause from all classes and activities of the program. (Education Code 76033.)

The process for dismissing a student from a program is as follows. The student will be

1. Given an oral or written notice of the charge against him or her. 2. Furnished with an explanation of the evidence against him or her, if the student denies the charges. 3. Given an opportunity to present his or her side of the situation to the program director, and if requested by the student, to the associate director and another student selected by the program director. 4. Furnished with oral and written instructions on how and when to return to Santa Barbara, California. 5. Informed that termination of his or her participation in the program for violation of the Standards of Student Conduct shall not diminish or otherwise affect his or her obligation to make to the college any and all payments specified in the contract for participation in the Off-Campus Study Program. 6. Informed that the college will not be responsible for any additional expenses incurred after dismissal from the program.

Miscellaneous

61 1. Whenever a student is suspended or dismissed, the person(s) listed by the program participant as authorized contact person(s) on the study abroad program application shall be notified by the Director of Study Abroad. 2. Upon suspension or dismissal of a student for violation of Penal Code 245 (assault with a deadly weapon likely to produce great bodily harm), the program director shall notify the appropriate law enforcement agency. 3. The fact of any disciplinary action and the reasons therefore shall be recorded on the student’s records subject to access, review, and comment by the student as authorized by the Family Educational Rights and Privacy Act (20 USC Section 2332g) and Education Code Section 76200 et. seq. All access or release of such records to members of the public shall be according to applicable state and federal law. 4. Specified times may be shortened or lengthened by mutual concurrence of all parties.

I have read, understand, and hereby agree to the Santa Barbara Community College Student Conduct Policies and Discipline Procedures for Off-Campus Study Programs.

------Date Please Print Name Signature

Santa Barbara City College St Keep this copy for reference. andards of Student Conduct Summary

The following is a summary of the Santa Barbara Community College District Governing Board policies for Student Personnel; Section 3231, Standards of Student Conduct; Section 3235, Student Grievance Policy; and section 3232, Alcohol/Drug Use Policy.

We at Santa Barbara City College, as members of an institution of higher education, believe that our special contribution to the achievement of the ideal of social justice is to provide a setting in which ideas may be freely explored and objectively examined. A student enrolling at Santa Barbara City College assumes an obligation to act in a manner compatible with the college's functions as an educational institution. These regulations apply on campus and at all college-sponsored activities or at activities sponsored by college clubs or organizations on or off campus, except where specifically limited. Students shall be subject to college discipline for any of the following misconduct, which occurs at any time on campus, or at any off-campus facility or college-approved or sponsored function.

Adherence to Standards

All Santa Barbara City College students are encouraged to familiarize themselves with, as well as to conform to, college rules and regulations governing personal conduct on all campuses of the institution. Violations of such rules and regulations, for which students are subject to disciplinary action, include, but are not limited to, the following . . . All Santa Barbara City College students are encouraged to familiarize themselves with, as well as to conform to, college rules and regulations governing personal conduct on all campuses of the institution. Violations of such rules and regulations, for which students are subject to disciplinary action, include, but are not limited to, the following . . .

A. Continued disruptive behavior, continued willful disobedience, habitual profanity or vulgarity, or open and persistent defiance of the authority of, or persistent abuse of, college personnel.

B. Assault, battery, or any threat of force or violence upon a student or college personnel.

C. Willful misconduct which results in injury or death to a student or college personnel or which results in cutting, defacing, or other injury to any real or personal property owned by the college.

D. The use, sale, offer to sell, possession or furnishing of, or presence under the influence of, any controlled substance listed in Chapter 2 (commencing with Section 11053) of Division 10 of the California Health and Safety Code, an alcoholic beverage, or an intoxicant of any kind; or unlawful possession of, or offering, arranging or negotiating the sale of any drug paraphernalia, as defined in California Health and Safety Code Section 11014.5, or any poison classified as such by Schedule D in Section 4160 of the Business and Professions Code. The Governing Board may authorize students to serve alcoholic beverages at college- sponsored events.

E. Willful or persistent smoking in any area where smoking has been prohibited by law or by regulation of the Governing Board.

F. Persistent disruptions or serious misconduct including inordinate demands for time and attention in the classroom, from administrative staff or at campus activity, including, but not limited to, abuse of the disciplinary process, where other means of correction have failed to bring about proper conduct.

62 G. Committing or attempting to commit robbery or extortion.

H. Causing or attempting to cause damage to district property or to private property on campus.

I. * Academic dishonesty, including, but not limited to cheating, plagiarism, or using other individuals to take course or placement exams.

J. Dishonesty; forgery, alteration, or misuse of College documents, records, or identification, or knowingly furnishing false information to the college.

K. Obstruction or disruption of teaching, research, administration, disciplinary procedures, or other College activities, including but not limited to, its community services functions or of other authorized activities on College premises.

L. Verbal harassment, physical abuse or hazing or discriminatory behavior based on race, sex, (i.e., gender) religion, age, national origin, disability, or any other status protected by law, on or off College premises, of the person or property of any member of the College community or members of his or her family or the threat of any such physical abuse at any College authorized or governed activity.

M. Stealing or attempting to steal district property or private property on campus, including, but not limited to the theft or abuse of computer time or knowingly receiving stolen district property or private property on campus.

N. Unauthorized entry upon or use of College facilities.

O. Violation of College policies or campus regulations, including, but not limited to, campus regulations concerning student organizations, use of College facilities, gambling and hazing, or the time, place and manner of public expression.

P. Computer-related crimes or unauthorized, abusive or inappropriate use of campus computers, computer networks and computer software, including violations of software licensing agreements.

Q. Failure to comply with directions of College officials acting in the performance of their duties, or failure to identify oneself for just cause when requested to do so by College officials acting in the performance of their duties.

R. Lewd, indecent or obscene conduct on College-owned or controlled property, or at College-sponsored or supervised functions.

S. Unauthorized use of listening or recording devices on campus or at College-sponsored activities.

T. Attendance at any session of any class by a student or person who is not officially enrolled in that class, except with the prior permission of the instructor of the class.

U. Possession, sale or otherwise furnishing any firearm, knife, explosive, dangerous chemical or other dangerous object, including but not limited to any facsimile firearm, knife or explosive, unless, in the case of possession of any object of this type, the student has obtained written permission to possess the item from a district employee, which is concurred in by the college president or designee. Students may possess a facsimile firearm if they are an authorized participant in an educational event related to college activity or college attendance.

V. Sexual assault, acquaintance or date rape, sexual activity without mutual and expressed consent at any College authorized or governed event.

W. Engaging in speech or other expression intended to insult or use of "fighting" words or non-verbal symbols directed at an individual's age, sex, race, color, disability, religion, sexual orientation, or national/ethnic origin which is obscene, libelous or slanderous, or which by their very utterance or expression are likely to incite a violent reaction as to create a clear and present danger of the commission of unlawful acts on college premises, or the violation of lawful District administrative procedures, or the substantial disruption of the orderly operation of the District.

X. Attempting, soliciting or assisting another to do any act which would subject a student to expulsion, suspension, or other discipline pursuant to this policy.

Y. Committing sexual harassment as defined by law or by District policies and procedures, which may include unwelcome sexual advances, requests for sexual favors, and other verbal, nonverbal, or physical conduct of a sexual nature, that is sufficiently severe, persistent or pervasive to limit the ability of a member of the college community (student, faculty, staff) to participate in or benefit from an education program or activity, or to create a hostile or abusive educational environment.

Z. Stalking or repeatedly following or harassing another person through conduct composed of a series of acts that seriously alarm, annoy, torment, or terrorize in a manner that threatens to place that person in reasonable fear for his or her safety or the safety of his or her immediate family.

63 * Violations of Standard "I" will be resolved according to the Board of Trustee adopted "Academic Honesty Policy."

64 Appendix L

Sexual Harassment What It is and What You Can Do

Official Policies and Guidelines for Students, Staff and Faculty

Definition of Sexual Harassment. The following definition* will aid in identifying the kinds of behavior which constitute sexual harassment…

Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when: (1) submission to, or rejection of, such conduct is made either explicitly or implicitly a term or condition of instruction, employment, or participation in other College activities; (2) submission to, or rejection of, such conduct by an individual is used as a basis for making academic or personnel decisions affecting an individual; or (3) such conduct has the purpose or effect of unreasonably interfering with an individual’s performance, or creating an intimidating, hostile, or offensive College environment.

In determining whether the alleged conduct constitutes sexual harassment, consideration should be given to the record as a whole and to the totality of the circumstances, including the nature of sexual advances and the context in which the alleged incidents occurred.

(*As per Equal Employment Opportunity Commission (EEOC) guidelines, and as approved by the SBCCD Board of Trustees on Feb. 8, 1988)

SBCC Policy Statement. It is the policy of Santa Barbara City College to provide an educational and employment environment free of unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct or communications constituting sexual harassment, as defined, and otherwise prohibited, by Federal and California State statutes.

It shall be a violation of this policy for anyone to engage in sexual harassment, and any person who engages in such sexual harassment, as defined in this brochure, will be subject to disciplinary action pursuant to established Santa Barbara Community College District policies and applicable laws.

Specific Examples. For the purpose of clarification, sexual harassment includes, but is not limited to…

 Unwanted sexual advances.  Offering employment benefits in exchange for sexual favors.  Making or threatening reprisals after a negative response to sexual advances.  Visual conduct: leering, making sexual gestures, inappropriate displaying of sexually suggestive objects or pictures, cartoons or posters not legitimately related to the subject matter of the work, course, program, or activity in which one is involved.  Inappropriate verbal conduct: making or using derogatory comments, epithets, slurs and jokes.  Verbal sexual advances and propositions.  Verbal abuse of a sexual nature: graphic verbal commentaries about an individual’s body; sexual degrading words used to describe an individual; suggestive or obscene letters, notes, or invitations.  Inappropriate physical conduct: touching, assault, impeding or blocking movements.

Additional Cautions:  Retaliation against an individual who has complained of conduct he/she believes constitutes sexual harassment is prohibited and can be the basis for discipline.  Intentionally filing a false complaint of sexual harassment can be the basis for discipline.

Grievance Procedures. Any person who feels she/he is subject to sexual harassment should act in accordance with the District’s established Due Process and Grievance Procedures. To find out more about the process, or to make a complaint, contact:

Employee Grievances Student Grievances Susan C. Ehrlich, Vice President Ben Partee, Assistant Dean Educational Programs Human Resources & Legal Affairs Student Services Bldg. Room 260 Student Services Bldg. Room 230 (805) 965-0581 Ext. 2278 (805) 965-0581 Ext. 2261

Complaints do not have to be made in writing

65 Administrative Regulations and Procedures Concerning Incidents of Sexual Assault on Campus

I. Introduction.

In accordance with Assembly Bill No. 3098, and Education Code 67385, provisions have been added to the Donahoe Higher Education Act requiring the governing board of each community college district to adopt and implement clear, consistent and written procedures to ensure that specified victims of sexual assault which occurred on campus property shall receive information regarding available treatment options and services, both on and off campus; as well as to ensure that the college will respond promptly to the option selected by the victim.

II. Definitions.

For the purpose of the legislation, “specific population” and “specified victims” includes students, faculty and staff. “Sexual assault” is any kind of sexual activity which is forced upon a person against his or her will. The definition includes, but is not limited to rape (including “date” or “acquaintance rape”), forced sodomy, forced oral copulation, rape by a foreign object, sexual battery or threat of sexual assault. “On campus” is defined quite broadly to include (1) any building or property owned or controlled by the institution of higher education within the same reasonable contiguous geographic area and used by the institution in direct support of, or related to its educational purposes; or (2) any building or property owned or controlled by student organizations recognized by the institution. “Victim” of sexual assault is generally referred to here as being female, but it could also be male; “victim” is also often called a “survivor” and may be used interchangeably.

III. College Policy Regarding Sexual Assault on Campus.

Santa Barbara City College exercises care to keep the campus free from conditions which increase the risk of crime. Crimes of rape and other forms of sexual assault will not be tolerated on campus as defined.

The Santa Barbara City College Code of Student Conduct, Section 3231.9, 3231.14 and 3231.18 prohibits sexual assaults, as do California criminal statutes.

The Board of Trustees commits the college to taking prudent action to prevent rapes from occurring and to ensure that students, faculty and staff are not adversely affected for having brought forward a charge of rape or other forms of sexual assault. Where there is cause to believe the college’s regulations prohibiting sexual assault have been violated, SBCC will pursue strong disciplinary actions which include the possibility of suspension or dismissal from the college.

In addition, a student, faculty or staff member charged with sexual assault can be prosecuted under California criminal statutes in addition to being disciplined under the code of student conduct or Education Code, as applicable. Even if prosecution does not take place, the campus may pursue disciplinary action.

The Board of Trustees is also committed to provide prompt, compassionate services to those individuals who are raped or sexually assaulted in any other way, and follow-up services, if needed.

IV. Guidelines, Procedures and Personnel Involved in Dealing with the Sexual Assault Incident.

The INDIVIDUAL INITIALLY NOTIFIED about the sexual assault will provide a secure setting for the victim. (This could be an unoccupied office or classroom, a well-lighted area, or ideally the Health/Wellness Office). If possible bring the victim to the Health/Wellness Office.

The INDIVIDUAL INITIALLY NOTIFIED about the sexual assault will, if possible call the COLLEGE HEALTH/WELLNESS OFFICE NURSE to be present if the victim cannot be transported to the nurse’s office, and will call the DIRECTOR OF SECURITY.

The involved college personnel need to then:

a. Listen to the victim’s needs b. Assess the situation. Determine the seriousness of the injuries and call “9-1-1” if injuries are severe and the victim needs transportation to the hospital by ambulance. c. Ask the victim what she wants to do. A consent form may be completed by the survivor for any of the following options:

1. Does the victim want to go to the hospital or a private doctor’s office? If injuries are not severe, does the victim want to contact a friend or family member to take her to the hospital? If the victim does not want to contact anyone, a college Security Officer may take the individual to the hospital. A female can accompany if the officer is male.

66 2. Does the victim want to report the incident to the police? (NOTE: If the victim is younger than 18, the sexual assault must be reported to the police). If the victim is 18 years old or older, it is the victim’s decision whether or not to involve the police. (NOTE: California law requires hospitals to report a rape to a law enforcement agency). 3. If the survivor of sexual assault decides to involve the police, the DIRECTOR OF SECURITY will notify the Santa Barbara Police Department at 963-3610 and may request a deputy of like gender for the report. The Santa Barbara Police Deputy will take a police report; transport, accompany, or meet survivor at an appropriate medical facility for the evidentiary examination and may conduct a follow-up interview; may transport survivor home with her consent. If the LAW ENFORCEMENT OFFICER INVOLVED feels it is appropriate, after assessing the incident at this point, s/he may involve the Santa Barbara SEXUAL ASSAULT RESPONSE TEAM (S.A.R.T.). The mission of S.A.R.T. is to coordinate and implement services to the victims of sexual assault. 4. The DIRECTOR OF COLLEGE HEALTH/WELLNESS OFFICE will notify parent, guardian, spouse, or friend if appropriate and with the consent of the survivor. 5. Upon consent of the survivor, the DIRECTOR OF COLLEGE HEALTH/WELLNESS OFFICE may arrange for college personnel or a Rape Crisis Center Advocate to accompany, if appropriate, the survivor through hospital procedures and encounters with law enforcement agencies. 6. The DIRECTOR OF SECURITY will keep anonymous records of the incident for statistical purposes. 7. IN THE EVENT THE SEXUAL ASSAULT INCIDENT OFFURS WHEN THE CAMPUS IS NOT OPEN (“AFTER HOURS”), the INDIVIDUAL INITIALLY NOTIFIED about the sexual assault will notify the head security officer by calling extension 2400 on any campus phone. The HEAD OF SECURITY will follow the same procedures as described above.

Immediate Follow-Up Procedures.

The DIRECTOR OF SECURITY will do a follow-up interview with the survivor to inform her of the legal options available for filing a civil suit or a criminal action.

If the survivor wants to pursue criminal action, the Santa Barbara Police Department will conduct the follow-up criminal investigation.

The DIRECTOR OF COLLEGE HEALTH/WELLNESS OFFICE will provide survivor with information on sexual assault; put survivor in touch with the Santa Barbara Rape Crisis Center to accompany the survivor, if appropriate and with her consent, through hospital procedures, encounters with law enforcement agencies and future court appearances; notify and recommend counseling with the college MENTAL HEALTH COUNSELOR. The DEAN, STUDENT SERVICES will explain disciplinary procedures and actions available. The VICE PRESIDENT, HUMAN RESOURCES, will explain disciplinary procedures and actions available in cases involving faculty or staff, as appropriate.

V. Legal Reporting Requirement and Procedures.

The reporting of rape follows the same procedures as the reporting of any crime. No special information is required but the report needs to include certain standard information such as where the incident occurred, to whom (identified by name and age) and exactly what happened.

Once a victim of sexual assault has chosen to notify authorities about the assault and chooses to pursue prosecution, a medical legal examination should be completed as soon after the assault as possible and with 72 hours for evidence.

VI. Procedures for On-Going Case Management.

Follow-up intervention may be provided with survivor’s consent and as needed by Mental Health Counselor for psychological counseling; Assistant Dean of Admissions will track survivor’s academic progress and will assist when requested by arranging academic counseling, tutoring and other services deemed appropriate; Academic Counselors who may assist with developing an education plan; Dean, Student Services or Vice President, Human Resources will initiate disciplinary procedures and inform survivor of the status of any disciplinary actions; Vice President, Student Affairs will keep the college President informed.

The following individuals may also be contacted as appropriate on a need-to-know basis by the aforementioned administrators:

 Vice President, Academic Affairs  Director, Disabled Student Services  Division Deans  Instructors  Vice President, Human Resources  College Attorney  Public Information Officer

VII. Procedures for Guaranteeing Confidentiality.

In all associations with the public, the media, family and friends of the victim, and in accordance with the Family Rights and Privacy Act and the Buckley Amendment, the name of the survivor and/or specific details of the assault will be released only when essential to the health and safety of the 67 individual assaulted or that of other members of the campus community. The PUBLIC INFORMATION OFFICER will interface with media, general public, students and staff. Other campus personnel dealing with the incident should refer any inquiries to the public information office.

In addition, and in full accordance with Section 76234 of the Education Code, no person, persons, agency or organization permitted access to student records (including security records about incidents involving the college’s students) shall permit access to any information obtained from those records by any other person, persons, agency or organization WITHOUT THE WRITTEN CONSENT OF THE STUDENTS INVOLVED.

However, the alleged victim of any sexual assault which is the basis of ANY DISCIPLINARY ACTION taken by the community college, SHALL BE PERMITTED ACCESS TO THAT INFORMATION, in compliance with the Buckley Amendment. Access to this information shall consist of a notice of the results of any disciplinary action taken by the college and the results of any appeal. This information shall be provided to the alleged victim within three days following the said disciplinary action or appeal.

THE ALLEGED VICTIM SHALL KEEP THE RESULTS OF THAT DISCIPLINARY ACTION AND APPEAL CONFIDENTIAL.

VIII. Information

68 The information given Santa Barbara City College on this form is to be kept confidential. Consent Form Incident of Sexual Assault

Name ______K No. ______Last First Middle

Other names used ______Date of Birth __ __ - __ __ - __ __

I consent to and request that SBCC take the following action(s):

 Transport me to the closest hospital.  I would like the program director or person I designate to accompany me through hospital procedures and encounters with law enforcement agencies.  Contact the following individual ______ Report this assault to the local police. If victim is younger than 18, the assault must be reported.

Signature ______Date ______

69 Appendix M Santa Barbara City College Complete the forms in this packet and return them to SBCC’s Study Abroad Chile and Argentina Study Abroad Program Office by June 30th or sooner. Fall, 2010

TERMS AND CONDITIONS

I, ______, acknowledge that by signing this document I accept my appointment to the Santa Barbara City College Chile and Argentina Study Abroad Program, fall 2010, and I agree to the following terms and conditions:

Cost. The total program cost is $7895 and includes round-trip air transportation, program Chilean landing/visa fees, housing and two meals a day with a Spanish-speaking family (breakfast only on excursions), air travel between Argentina and Chile, all listed excursions, and basic travel insurance.

Exclusions. The program cost does not include: Ground transportation to and from LAX, meals on overnight excursions, textbooks, SBCC fees, passport fees, lunch or dinner on overnight excursions, $137 Chilean entry tax, $131 Argentinean entry tax, meals during break, insurance, $450 optional excursion to Iguazu Falls, personal expenses, and any other items not specifically listed.

Payments. It is my responsibility to make program payments online at www.tourresource.com by the due date(s.) If I fail to make payments by the due date(s), I may be dropped from the program. If I am accepted after payment date(s) have passed, I am required to make the past due payment immediately.

Flight Arrangements. I understand that TRC will make group flight arrangements for me if I wish to be on the group flight at a cost of $1100 including $245 taxes and surcharges (taxes and surcharges are subject to change.) I may make my own travel arrangements if I do not wish to travel with the group. TRC will provide the group flight itinerary for the flight from Los Angeles to Santiago, Santiago/Buenos Aires, Buenos Aires/Los Angeles after I register with them. I will be at LAX Airport on September 10 th at least 3 hours prior to the time my flight departs. If I make my own flight arrangements, I am responsible for making flight plans from Argentina to Chile that match with the group flight. I will make my own ground transportation arrangements to and from the US airport from which my flight departs and returns.

Cancellations and Refunds. If I decide to withdraw from the program prior to departure, I will notify the Study Abroad Office and TRC in writing. I may send an e-mail to [email protected] and an e-mail to [email protected]. For TRC cancellation charges, please refer to their General Information and Conditions. If I have made my own air travel arrangements, my cancellation of my airfare is to be handled directly with the airline making my flight arrangements and is subject to their conditions.

Baggage. I will be expected to handle my own luggage throughout the program and agree to the weight and luggage limitations and baggage stipulated by the airlines.

Travel Documents. I will have a valid passport with an expiration date no earlier than June 1, 2011. If I am not a US citizen, I acknowledge that I am responsible for contacting the Chilean and Argentine consulates regarding visa requirements.

Registration. I understand that registration information for the program courses will be mailed to me and I have the option of registering online or in the Student Services building. Prior to registration, I will pay any delinquent fees (from overdue books, parking citations, unpaid lab fees, etc.) at the Cashier’s Office. Student Residency For SBCC Fees. SBCC unit fees are not included in the program cost Cost of fees For Status per unit 12 units 15 units and are assessed according to the following schedule. I will pay A California resident $26 $312 $390 these fees when I register for the courses. Please note that the fees Not a California resident $209 $2508 $3135 are subject to change. An international student $229 $2748 $3435 Communication. I understand that the SBCC Study Abroad Office, Professor Castillo, and TRC will communicate with me by e- mail and regular mail. I will check my e-mail frequently for any changes or updates. If I change my mailing address or e-mail address, I will notify the Study Abroad Office immediately by sending my new address to [email protected]

Possible Risks in Chile and Argentina. I understand that I am going to foreign countries, which may bear risks of disease or other health hazards. I understand that it is my responsibility to consult with my physician about vaccinations and/or medication for travel to Chile and Argentina and to follow his/her recommendations. In addition, I understand that I am going to countries that may bear the risks of political turmoil, war, riots, and other civil disruption. I agree to follow the director's safety instructions and guidelines at all times and understand that failure to abide by them may result in injury to me and/or others on the program. If I refuse to abide by 70 the director's safety instructions and guidelines, I may be subject to dismissal from the program with no refund, no academic credit, and instructed to return to the United States. While on all program-related field trips and excursions, I will stay with the group and follow the instructions of the program director.

Medical Assistance. I understand that if I become ill or am injured on the program, medical assistance will be sought for me if I am unable to seek it myself. If I refuse medical assistance, I understand I may be subject to dismissal from the program.

Mandatory Classes and Pre-departure Meeting. The Chile and Argentina study abroad program is an academic program and all standard SBCC course requirements will be followed. My intent in participating in the Study Abroad Program in Chile and Argentina is to attend classes and complete all academic assignments and exams, to go on all required field trips and excursions, and to attend any other required activities. My participation in the program is not solely for the purpose of going to Chile and Argentina and/or other countries as a tourist. I will attend the pre-departure meeting which is scheduled for August 27th, Friday, 9:00 a.m. – 3:00 p.m. The location of the meeting will be sent to me in an e-mail. At the meeting I will receive information about living in Chile and Argentina, excursions, classes, living with a Latin American family, and travel and safety tips. Parents are welcome to attend.

Conduct. I will be expected to conduct myself in a manner that reflects well on Santa Barbara City College and understand the academic nature of the program. If, in the judgment of the program director, my actions are detrimental to the well being of the program, I may be dropped from the program with no refund and instructed to return to the United States. If I am dropped from the program, SBCC’s responsibility is terminated at that time. I have read and understand the SBCC Standards of Conduct and, by signing the Standards of Conduct, I agree to the terms therein.

Cultural Differences. I understand that transportation, housing, food, and all other aspects of life in Chile and Argentina will be different from that to which I am accustomed and that those differences may cause me some inconveniences. If I have concerns regarding my housing, classes or field trips while on the program, I will discuss those concerns with my program directors and attempt to resolve any problems in a constructive manner.

Authorization. I authorize SBCC representatives to contact and discuss my status in the study abroad program with the persons designated on my application.

71 Appendix N

Sign and return this copy to Santa Barbara Community College District SBCC's Study Abroad Office. You will be given a copy of this form Chile and Argentina Study Abroad Program at the pre departure meeting. Fall, 2010 GENERAL RELEASE

KNOW ALL PERSONS BY THESE PRESENTS THAT:

WHEREAS SANTA BARBARA COMMUNITY COLLEGE DISTRICT is providing credit for out-of-state studies, and

WHEREAS the undersigned ______is a student desiring to secure credit for out-of- state studies by participating in the Chile and Argentina Study Abroad Program in Santiago de Chile and Buenos Aires, Argentina of SANTA BARBARA COMMUNITY COLLEGE DISTRICT, and

WHEREAS it is deemed in the best interests of the parties to provide a general release for the SANTA BARBARA COMMUNITY COLLEGE DISTRICT;

NOW, THEREFORE, in consideration of mutual promises and covenants and other good and sufficient consideration, the under-signed hereby releases the SANTA BARBARA COMMUNITY COLLEGE DISTRICT, its instructors, teachers, agents, employees and officers from the following:

A. 1. Any and all claims for personal injury, whether or not caused by intentional or unintentional acts and whether or not it results in death, to the student or caused in whole or in part by the student, whether alone or together with or in association with others, to any other person or persons;

2. Any and all claims for property damage, whether real, personal or mixed and whether the said property is owned or in the custody or possession of the student, and whether or not caused by intentional or unintentional acts and whether caused in whole or in part by the student, whether alone or together or in association with others;

3. Any and all claims for any damage, injury, loss, accident, delay, irregularity, indebtedness, expense or liability incurred or arising from any act or omission of any steamship, airline, railroad, bus, taxi, limousine, automobile, any sight-seeing service, or any other transportation service or company, firm, individual or agency; or any hotel, motel or other place of living accommodation, firm, individual or agency.

4. Any and all claims for any damage, injury, loss, accident, delay, irregularity, indebtedness, expense or liability incurred or arising from weather, illness, quarantine, government rules and regulations or restrictions, war, riots and/or strikes.

B. It is further understood and agreed by and between the parties that the undersigned student is responsible for any and all claims, liabilities, obligations, financial or otherwise incurred by the student during the term of the program, including but not limited to any and all obligations and/or liabilities incurred by the student where the program is conducted.

C. It is further understood and agreed by and between the parties that the undersigned student hereby covenants and agrees to indemnify, protect and save harmless SANTA BARBARA COMMUNITY COLLEGE DISTRICT and its employees from and against all loss, cost, damage and expense, and claims and demands therefore, and for reasonable costs and attorney fees which may arise out of any circumstance outlined in Paragraphs A and B of this agreement, or any act, omission or conduct of the student out of which may arise any claim or civil action or charge of criminal violation, whether or not the acts, omissions or conduct are those of the student alone or in consort with others.

D. The parties hereto acknowledge that the conditions and possible claims covered by this Release are unknown, and the parties do hereby intend and expressly waive the provisions of the California Civil Code 1542 that reads as follows:

A general release does not extend to claims that the creditor does not know or suspect to exist in his/her favor at the time of executing the release, which is known by him/her must have materially affected his/her settlement with the debtor.

Signature of Student ______Date ______

72 Appendix O

Santa Barbara Community College District Independent Travel Waiver and Release SBCC Study Abroad Program in Chile and Argentina, Fall 2010 Complete this form if:

1. You are not traveling on the group flight with the SBCC group to and/or from the program location. 2. You will be traveling independently on semester break and/or on weekends when you are not on required excursions.

I, ______, acknowledge that I am enrolled as a student at Santa Barbara City College and intend to participate in the Chile and Argentina off-campus field trip/excursion program (“the Program”) from September 10 - December 6, 2010 On my own volition and insistence, (please check all that apply):

 I have made my own flight arrangements and I am joining the SBCC group at ______(location such as airport, city, etc.) on ______(date) ______(time).

 I may be traveling independently on weekends when required excursions are not scheduled. I will notify the program director of my travel plans prior to departure.

I am assuming full responsibility for my well-being, safety, health, and welfare. I acknowledge and understand that I will not be under the supervision and direction of the District representative during the above-stated time and hereby release and discharge and agree to hold harmless District’s governing board (“the Board”), the College, and each of their trustees, employees, agents, and representatives from any and all liability and legal obligations regarding my own personal welfare. Said release also shall bind those heirs, executors, administrators, and assigns who might benefit from my well-being.

1. RELEASE / WAIVER OF ALL CLAIMS. I understand that pursuant to California Code of Regulations Section 55450, “All persons making the field trip or excursion shall be deemed to have waived all claims against the district or the state of California for injury, accident, illness, or death occurring during or by reason of the field trip or excursion. All adults taking out-of-state field trips and excursions and all parents or guardians of students taking out-of-state field trips or excursions shall sign a statement waiving such claims.”

As a condition of my voluntary participation in the field trip/excursion, I agree to waive any and all claims against the Santa Barbara Community College District, its governing board, its officers, agents, teachers, trustees, directors, volunteers, representatives and employees, including but not limited to, claims resulting from injury, property damage or loss, accident, illness, or death occurring during or by reason of the field trip or excursion, including claims for accidents that may occur from travel to and from the field trip/excursion. (California Code of Regulations 55450). Said waiver shall also bind my heirs, executors, administrators, beneficiaries, and assigns who might benefit from my well- being.

2. NO INSURANCE COVERAGE. I further acknowledge that the Santa Barbara Community College District does not provide any type of insurance coverage for any loss I may incur during or by reason of the field trip or excursion, including, but not limited to, injury, accident, death or property damage, even when I use transportation provided by the District or arranged by the District to, from or during the field trip/excursion and I further understand there is also no insurance provided by the District in the event that I use my own private transportation to, from or during the field trip/excursion.

3. STUDENT USE OF OWN TRANSPORTATION – DUTY TO DEFEND AND INDEMNIFY DISTRICT. I understand that I am fully responsible for any accidents, losses, or injuries, to third parties which may occur from my use of my own automobile to, from, and during the field trip/excursion, including the off-hours and breaks. I further acknowledge that if I use, or allow another person to use my automobile, or if I drive another person’s automobile, I will maintain and carry the appropriate liability insurance as required by California Law.

I further acknowledge that in the event of accident, injury or loss arising out of or connected with my use of a motor vehicle to, from or during the field trip/excursion, including off-hours and breaks, I agree to defend, indemnify and hold the Santa Barbara Community College District, the District’s governing board, trustees, agents, employees, representatives and volunteers harmless from and against any and all liability, claims, losses, expenses, judgments, or demands, including, but not limited to, demands arising from accidents, injuries, death of persons and damage to property, and I will defend and indemnify the Santa Barbara Community College District, the District’s governing board, trustees, agents, employees, representatives and volunteers for any expenditures, including investigation costs and fees, attorney’s fees and expenses and court costs and expenses, and any expenses associated with the defense, representation or investigation.

I have reviewed and considered the seriousness of the consequences of this statement and agree to and intend to be bound by this statement.

Signature of Student ______Date ______

73 Appendix P

Policy on Attendance and Lateness

In compliance with the attendance policies by Santa Barbara City College, Study Abroad program attendance regulations are as follows:

Absence from Class. In cases of medical or other unavoidable emergencies, you must immediately notify the program director. In the event of illness, you must notify the office staff at the host institution and the program director as soon as possible and provide medical substantiation of illness.

For summer programs, students are allowed one excused absence. For semester programs, students are allowed a maximum of three excused absences. For each additional absence (excused or unexcused), as per school policy, you may be dropped from the class if you have absences which equal one week of instruction. You will not be eligible for a refund and will not receive a passing grade.

Lateness. We believe that class attendance and participation is an integral and indispensable part of the learning process. Given that late arrivals to classes are a major distraction for those who taken the care to arrive on time, the SBCC Study Abroad Program has established the policy that students arriving to class later than 10 minutes after the class is scheduled to commence are subject to receiving an unexcused absence for that class.

This attendance policy applies to classroom hours as well as to mandatory field trips and excursions.

I, the undersigned, having read and understood the above, do hereby acknowledge the regulations concerning SBCC’s policy on absences, lateness, and grades. A copy of this document is available upon request from SBCC’s Study Abroad Office.

74 Appendix Q

Santa Barbara City College Study Abroad High Risk Activity Waiver

I acknowledge that there are certain risks inherent in some activities I may chose to participate in before, after or during my free time in the study abroad program and that such activities will be unsupervised by Santa Barbara City College’s (SBCC) officers, employees and agents. I agree that SBCC and its officers, employees and agents shall have no responsibility or liability for injury, damage or loss suffered by me during such periods of independent activities. These potentially dangerous activities may include but are not limited to surfing, kite or wind surfing, swimming, snorkeling, scuba diving, diving, mountain climbing, snow skiing or boarding, rappelling, hiking, spelunking, free-fall or airplane parachuting, para-sailing, hang-gliding, bungee jumping, horse or any other animal riding, boating, water or jet skiing, bicycle riding, roller or ice skating, skateboarding, participating in any group sports, and operating any motorized vehicle.

I fully understand that: (a) these activities involve risks and dangers of serious bodily injury, including permanent disability, paralysis, and death (“risks”); (b) these risks and dangers may be caused by my own actions or inactions, the actions or inactions of others participating in the activity, or the condition in which the activity takes place; (c) there may be other risks and social and economic losses either known to me or not readily foreseeable at this time; and I fully accept and assume all such risks and all responsibility for losses, costs and damages I incur as a result of my participation in the activity.

Knowing the risks described, and in consideration of being permitted to participate in the program, I agree, on behalf of my family, heirs, and personal representative(s), to assume all risks and responsibilities surrounding my participation in these potential dangerous activities. To the maximum extent permitted by law, I release and indemnify SBCC, and its officers, employees and agents, from and against any present or future claim, loss or liability for injury to person or property which I may suffer, or for which I may be liable to any other person, during my participation in the program (including periods in transit to or from any country where the program is being conducted.)

If I require medical treatment or hospital care as a result of injury from the fore mentioned activities, SBCC is not responsible for the cost or quality of such treatment or care. I understand that timely medical attention may not be available.

I agree that SBCC, through its officers, employees and agents, may (but is not obligated to) take whatever action is deemed necessary with respect to my health and safety. I authorize SBCC and its officers, employees and agents to place me, at their discretion and without my further consent, in a hospital or in the care of a local doctor for medical services and treatment. If necessary or desirable, I also authorize them to transport me back to the United States for medical treatment. I agree that I, along with my parents or guardian will be fully responsible for any and all expenses, including transportation costs, associated with or in any way related to my medical care.

I understand I have the option of refusing and medical or dental treatment or medical transportation against the advice of the program director and/or health care provider. If I refuse treatment or transport, I may be advised to withdraw from the program and will not receive reimbursement for the remaining program costs I have paid. I will release the program director, health care provider and SBCC’s officers, employees and agents from all responsibility and any ill effects that may result from my action.

______Print name Signature Date

75 Appendix R

Program Director Checklist

Prior to your departure, please review the following items and take any necessary action:

 I have checked with the host country’s embassy whether a visa is required for my stay abroad.

 I have checked the expiration date of my passport to ensure that it is valid for at least six months after my scheduled return date.

 I have had a medical exam and a dental exam to ensure that I am in good physical health.

 I have reviewed the students’ Medical Health History forms (except for the forms that were submitted in a sealed envelope and are to be opened in case of an emergency only) to be aware of any potential health problems.

 I have been provided with a college debit/credit card and an operational budget to be used for program-related expenses.

 I have met with the Director of Study Abroad to review the operational budget and to discuss budgetary questions (allowable expenses, record keeping, etc.).

 I have met with the Director of Study Abroad to review student conduct and disciplinary procedures.

 I have been provided with a master copy of the program evaluation and post-trip SLOs. The program evaluation is to be administered at the end of the program by a representative of the host institution at a time when all students are present. Students are to be given approximately 30 minutes to complete the evaluations in my absence. The representative of the host institution shall place the completed evaluations into a sealed envelope to be delivered to the Study Abroad Office either by mail or by myself. I will be provided with a copy of the evaluations after I have submitted my final grades.