Request for Proposal s90

COVER SHEET

REQUEST FOR PROPOSAL

Issue Date: May 15, 2006 RFP 06-05-15

Title: Library Materials

Issuing Agency: SouthWest Information Network Group, Inc. (SWING)

Using Agencies: SouthWest Information Network Group, Inc. Member Libraries Initial Period of Contract: From January 1, 2007 Through June 30, 2009 (Renewable) Sealed Proposals Will Be Received Until 5:00 p.m. (Eastern Standard Time) on July 10, 2006, For Furnishing The Services Described Herein. All Inquiries For Information Should Be Directed To: Elizabeth Horn, Contract Administrator, 843/846-3937 (V), 843/846-3942 (F), or [email protected]. IF PROPOSALS ARE MAILED, HAND DELIVERED OR EXPRESS MAILED, SEND DIRECTLY TO: Elizabeth Horn, Contract Administrator SouthWest Information Network Group, Inc. 910 Hamar Street Beaufort, SC 29902

In compliance with this proposal and to all the conditions imposed herein, the undersigned offers and agrees to furnish the library materials in accordance with the attached signed proposal or as mutually agreed upon by subsequent negotiation.

Name and Address of Firm: Inspirational Distributors, LLC______Date:__July 1, 2006______

580 Craig Drive, Suite 8, PMB #143 ______By:______(Signature in Ink) Suite 8, PMB #143______Name:__Raymond J. Hogle______

Perrysburg, Ohio______Zip _43551___ Title___Director______

FEI/FIN No.__03-0401888______Phone:_419-873-0603______

E-mail:_Ray@InspirationalDistributors, LLC___ FAX:__419-873-0603______

Note: SWING and the public bodies SWING represents do not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against an offeror because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment. Note: SWING’s RFP for Library Materials is provided on the Web at www.swing-lib.org. All inquiries for information (including contractors wishing to obtain official copies) should be directed to: Elizabeth Horn, Contract Administrator,

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843/846-3937 (V), 843/846-3942 (F), or [email protected].

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RFP 06-05-15 REQUEST FOR PROPOSAL Title: Library Materials SouthWest Information Network Group, Inc. (SWING)

ATTACHMENT A

Offeror Data Sheet

QUALIFICATIONS OF THE OFFEROR: Offerors shall return a completed copy of this attachment with their proposals. Offerors shall exhibit sound business environment with experience in providing library materials, capability and capacity in all respects to fully satisfy the contractual requirements, including the number of years the offeror has been actively engaged in the business and favorable references from current accounts. To adequately evaluate proposals, SWING requires the following information of all offerors.

1. YEARS IN BUSINESS: Indicate the length of time the contractor has been in business providing these types of goods and services. Years ___4______Months ____5______

2. REFERENCES: Offerors shall provide a list of 3 references where similar goods and/or services have been provided. Each reference shall include the name of the organization, the complete mailing address, the name of the contact person and telephone number.

ORGANIZATION ADDRESS CONTACT TELEPHONE 2.1. Arcanum Public Library, 101 North Street, Arcanum, Ohio 45304 Ms. Marilyn Walden, Director, 937-692- 8484______

2.2.Marion County Public Library, 321 Monroe Street, Fairmount, WV 26554 Ms. Jackie Rueger 304-366- 1210______

2.3. Allen County Public Library, 7615 DiSalle Blvd, Fort Wayne, IN 46825 Ms. Kathryn Whitwer, Acquisitions 260-421- 1200______

3. CONTRACT ADMINISTRATION: List full names and addresses of the contractor and any branch offices that may be responsible for administering the contract. 3.1. Contractor: Name:____Inspirational Distributors, LLC______Address:__580 Craig Drive______Address:__Suite 8, PMB #143______City:_Perrysburg___ State:_OH_Zip:_43551___ 3.2. Person to contact re proposal: Name:___Raymond Hogle______Telephone: 419-873-0603_ Fax:_419-873-0603_ E-Mail:[email protected] 3.3. Person to contact re changes during the life of the contract: Name:___Same as above______Address:______City:______State:____Zip:______

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Telephone:______Fax:______E-Mail:______

4. Customer Service: Raymond Hogle

4.1. Contractor must have a sales representative for Virginia. Name:___Raymond Hogle______Address: 580 Craig Drive, Suite 8, PMB #143 City:Perrysburg State:_OH Zip:43551 Telephone:_419-873-0603____ Fax:_419-873-0603____ E-Mail:[email protected]

4.2. Contractor must provide toll-free customer service telephone number and/or E-Mail, and an account representative must be assigned to the library to respond to problems (e.g., with orders, claims, renewals, invoices, credits) and provide management reports and data.

Telephone:_877-FIC-INSP (4677) E-Mail:[email protected]

5. Experience: In the space provided, give a description of the offeror's related work experiences that would demonstrate the offeror's ability to fulfill the contract. Include the extent to which your company is actively engaged in supplying, to libraries, materials of the type listed in Attachment C of this RFP.

The company, Inspirational Distributors, LLC has been exclusively engaged in supplying libraries with Christian materials for over 4 years. Furthermore, the principal, Raymond Hogle, has been working with, supporting, and supplying libraries professionally for over 10 years.

Inspirational Distributors, LLC’s clients include small, medium and large multi-branch library systems with a variety of budgets and personnel levels. Our company is dedicated to providing exclusively to libraries the resources that best meets their patron’s needs in the area of Christian materials.

Inspirational Distributors, LLC is the largest supplier that markets exclusively to the library market Christian materials. Additionally, we offer publishers that are unavailable from other library suppliers as well as exclusive lines unavailable from other library wholesalers.

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RFP 06-05-15 REQUEST FOR PROPOSAL Title: Library Materials SouthWest Information Network Group, Inc. (SWING)

ATTACHMENT A

Offeror Data Sheet

1. YEARS IN BUSINESS: Indicate the length of time the contractor has been in business providing these types of goods and services. Years ___4______Months ____5______

ORGANIZATION ADDRESS CONTACT TELEPHONE 2.1. Arcanum Public Library, 101 North Street, Arcanum, Ohio 45304 Ms. Marilyn Walden, Director, 937-692- 8484______

2.2.Marion County Public Library, 321 Monroe Street, Fairmount, WV 26554 Ms. Jackie Rueger 304-366- 1210______

2.3. Allen County Public Library, 7615 DiSalle Blvd, Fort Wayne, IN 46825 Ms. Kathryn Whitwer, Acquisitions 260-421- 1200______

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Telephone:______Fax:______E-Mail:______

4. Customer Service: Raymond Hogle

Telephone:_877-FIC-INSP (4677) E-Mail:[email protected]

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RFP 06-05-15 REQUEST FOR PROPOSAL Title: Library Materials SouthWest Information Network Group, Inc. (SWING)

ATTACHMENT B

Service Requirements Deemed Important in Consideration of Contractor Selection

Offerors shall return a completed copy of this attachment with their proposals, indicating how they will meet each requirement in regard to the scope and suitability of the work to be performed, capability and capacity to fully satisfy contract requirements, the manner in which these services are to be provided, approach to providing the service, and ability to meet schedules. The following section is an itemized checklist of the service requirements to be considered. In the space provided, describe the services that will be performed by the contractor. Additional documents may be attached only if necessary. Failure to address any or all requirements listed may affect scores awarded in the evaluation of a contractor’s proposal.

1. Describe your company's financial stability, available equipment, and other resources that will ensure the delivery of acceptable services to SWING.

Inspirational Distributors, LLC is debt-free and has been so since its founding.

We utilize the latest computer and electronic technologies to properly supply our customers with their requested materials in a timely manner. We contract with the largest shippers in the world to get materials delivered on time and at a reasonable cost (USPS, FedEx).

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2. Explain how that your company is a prime jobber dealing directly with publishers. Include a list of the publishers/distributors represented. (If that list is too long, list the publishers/distributors NOT represented and indicate that you have chosen this option.) If you are primarily a sole source publisher/vendor and not a prime jobber, do not respond to this RFP. Please contact Elizabeth Horn, Contract Administrator for information on sole source procurement.

ISBN Publisher 188154 AB Publishing 00687 Abingdon Press 15737 Advance Publishing 184030 Ambassador/Emerald Publishing 089957 AMG Publishers 08006 Augsburg Fortress Publishers 08066 Augsburg Fortress Publishers 08007 Baker (Division of Baker Book House) 08010 Baker (Division of Baker Book House) 09220 Baker (Division of Baker Book House) 0916441 Barbour Publishing, Inc. 155748 Barbour Publishing, Inc. 157748 Barbour Publishing, Inc. 08341 Beacon Hill Press of Kansas City 158314 BET Books 07642 Bethany House (Part of Baker Book House) 087123 Bethany House (Part of Baker Book House) 155661 Bethany House (Part of Baker Book House) 15617 Bethany House (Focus on the Family Imprint) 089084 Bob Jones University Press 08054 Broadman & Holman Publishers 155819 Broadman & Holman Publishers 156814 CCC of America 1931722 Center Street (imprint of Time-Warner Book Group) 07459 Chariot Victor Publishing (Division of Cook Communications) 07814 Chariot Victor Publishing (Division of Cook Communications) 15647 Chariot Victor Publishing (Division of Cook Communications) 159185 Charisma House (Part of Strang Communications) 0906731 Christian Focus Publications 185792 Christian Focus Publications 1871676 Christian Focus Publications 087509 Christian Publications 088965 Christian Publications 0570 Concordia Publishing House 159156 Covenant Communications 09649950 Cozy Homestead 088419 Creation House / Strang Communications 15813 Crossway Books 089107 Crossway Books (Div. Of Good News Publishing) 188895 Cumberland House 159038 Deseret Books

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08028 Eerdmans Publishing 1883002 Emerald Books 093499 Evangel Publishing 092960 Focus on the Family Publishing 156179 Focus on the Family Publishing 08307 Gospel Light/Regal Books 18524 Gospel Light/Regal Books 089274 Harrison House 157794 Harrison House 313071 Harrison House (video) 07369 Harvest House 089081 Harvest House 156507 Harvest House 0913573 Hendrickson Publishers 0943575 Hendrickson Publishers 156563 Hendrickson Publishers 08361 Herald Press/Mennonite Publishing House 156292 Honor Books 088965 Horizon Books 15822 Howard Publishing 08249 Ideals Publications 07582 Kensington 09659952 Kingdom Press 08254 Kregel 1891668 Lion's Head Publishing 089051 Master Books 193035 Masthof Press 08024 Moody Press 157567 Moody Video 088070 Multnomah 093014 Multnomah 0945564 Multnomah 188530 Multnomah 089109 NavPress 157683 NavPress 15617 Nelson Publishing (Focus on the Family Imprint) 156309 New Hope Publishers 09704 New Life Publishers 0923463 Noble Publishing 156857 Noble Publishing 18812 Northfield Publishing (Moody) 15821 NorthStar Audiobooks 087973 Our Sunday Visitor 087552 P&R Publishing (Presbyterian & Reformed Publishing Company) 157673 Palisades (Division of Multomah) 0941478 Paraclete Press 155725 Paraclete Press 08091 Paulist Press

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15768 Pinon Press (Part of NAV Press) 0670 Penguin Group (inspirational titles only generally through the Viking imprint) 156247 Pleasant Company Publications (books) 158485 Pleasant Company Publications (books) 0664 Presbyterian Publishing Corporation 157293 Promise Press (Barbour Publishing) 157748 Promise Press (Barbour Publishing) 159185 Realms (part of Strang Communications) 08007 Revell (Division of Baker Book House) 158919 River Oak Publishing (Part of Cook Communications) 156955 Servant Publications 07847 Standard Publishing 087239 Standard Publishing 087403 Standard Publishing 0914984 Starburst Publishers 189201 Starburst Publishers 0373 Steeple Hill (part of Harlequin) 088419 Strang Communications Company (Parent company of Charisma House, Siloam Press, Realms, and representative to the Christian market for Penguin/Putnam) 0687 The United Methodist Publishing House 07852 Thomas Nelson Publishing 08407 Thomas Nelson Publishing 08407 Thomas Nelson Publishing 08499 Thomas Nelson Publishing 08423 Tyndale House 15617 Tyndale House (Focus on the Family Imprint) 0670 Viking (Imprint of Penguin Group) 089283 Vine Books (an imprint of Servant Publications) 08499 W Publishing (Part of Thomas Nelson/W Publishng) 04465 Warner Faith (Imprint of Time-Warner Book Group) 15785 WaterBrook Press (Christian imprint of Random House) 08499 Westbow Press (Part of Thomas Nelson/W Publishing) 157921 Wine Press Publishing 1883893 Wine Press Publishing 1931232 Xulon Press

In addition to these listed publishers we also supply Christian titles from other secular publishing houses such as Simon & Shuster, Random House, Hatchette Books (Time-Warner). The above list should not be considered exhaustive as new publishers are continually added.

2.1. Approximate number of publishers/distributors you can supply (by category): _____70_____Books _____5______Audio - Spoken Word ______Audio - Music ______5_____Video recordings – VHS

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______5_____ Video recordings – DVD ______Software ______CD-ROM ______Other (specify):______

2.2. Approximate number of titles you currently supply:

__2500/yr Books ______Audio - Spoken Word ______Audio - Music ______Video recordings – VHS ______Video recordings – DVD ______Software ______CD-ROM ______Other (specify):______

2.3. Types of materials you can supply (check all that apply):

Print Yes Audio Yes Video Yes but Limited X_Fiction X_Cassette tapes __Educational X_Nonfiction X_Compact discs __Feature/entertainment X_Reference __Classical __Foreign X_Current/popular __Popular (folk, rock, __Instructional X_Backlist country, jazz, etc.) X_Out-of-print X_Spoken word X_Continuations __ Downloadable/MP3

Software Optical Audience __Library __CD-ROM __Children __Business __DVD __Young adult __Home __Other (specify): __Adult __Educational ______Games ______

3. Are you the sole source of any material offered? Yes_X__ No____

If yes, describe. Please note that if you are primarily a sole source publisher/vendor and not a prime jobber, do not respond to this RFP. Please contact Elizabeth Horn, Contract Administrator for information on sole source procurement.

Heartsong Mass Market Romance Series

4. Do you supply country of foreign publishers? Yes____ No_X__

If yes, describe:

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5. Provide evidence that demonstrates that your company maintains sufficient inventory to supply up to 10 copies of most titles without backordering.

Our technological innovations have afforded us the ability to providethe latest titles on a regular basis to our customers. We are able to utilize 6 warehouses nationwide to supply our customer’s needs.

6. Describe how data about publishers/producers/distributors, titles, and availability are made available to customers.

Information is provided through our website, www.InspirationalDistributors.com, as well as via print mailings, in person visits and telephone contact.

7. Do you offer an electronic system for placing orders and performing related services? Yes_X___ No____

If yes, describe costs and what equipment, etc., is needed by SWING libraries to participate.

Electronic ordering is provided via our website as well as via FAX. A computer with an internet connection or available fax equipment is all that is required.

8. Do you support online order transfer from the local library’s acquisition system? Yes____ No_X, unless by above methods in #7.___

Cross out the items not covered: adult trade hardcover, quality paperbacks, mass-market paperbacks, pre-bound paperbacks; juvenile trade hardcover, publishers' library bindings, pre-bound books; university press trade and non-trade; serial book continuations; reference works; audio (spoken word), audio (music), video, software, CD-ROM.

If yes, what equipment, etc., is needed by libraries to participate?

9. Do you require a minimum order requirement, including rush orders? Yes____ No_X___

If yes, describe:

10. Do you accept telephone-ordering and/or E-mail for rush orders? Yes_X__ No____

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If yes, describe:

11. Do you assess a service charge for any item ordered on behalf of the library? Yes____ No_X___

If yes, how is charge calculated and on what items?

12. Do you offer continuation service for serial books? Yes_X__ No____

If yes, describe how you accomplish the goal of providing additional titles in a series and any limit on the service.

This is our specialty. We provide Faithfully Yours Standing Order Plans by author, by series, by genre, as well as by exclusive all-inclusive plans. Titles are shipped and billed as they become available. Our standing order plans are the best in the business in their ability to be custom-tailored.

13. Do you offer leasing programs for books, audiobooks (CD or cassettes), music CDs, or video recordings (DVD or VHS)? Yes____ No__X__

If yes, describe the services offered.

14. Do you offer downloadable audio for either spoken word or music? Yes____ No_X___

If yes, describe the services offered.

15. Reports: Describe the types and formats of reports that can be generated, schedule for supplying routine reports, list any costs, and include sample copies.

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15.1. Management reports: Examples include shipment history, title reports, etc.

Reports available in text or spreadsheet format

15.2. Status Reports: When materials cannot be shipped immediately, contractor will supply status reports within 7 days of receipt of an order detailing out of print, out of stock indefinitely, out of stock temporarily, publication cancelled, not yet published, etc. Yes_X__ No____

Remarks:

As requested.

15.3. Cancellation Reports: Contractor will report which titles cannot be supplied within 120 days of receipt of order. Yes__X_ No____

Remarks:

As requested.

15.4. Annual Reports: Contractor will provide to the library annual report details, including number of items shipped; total net dollars invoiced for products shipped; total list price dollars for products shipped; net unit item price for products shipped; average number of copies per title ordered; percentage of purchase by category outline in Attachment C. Yes__X__ No____

Remarks:

As requested.

15.5. Invoices: Invoices will be as stated below unless otherwise indicated under Remarks.

15.5.1. Describe the types and formats of reports of billing procedures and options for varying invoices depending upon needs of individual SWING member library.

Remarks: 2 copies of invoices shipped with titles. Statements mailed out monthly.

15.5.2 Invoices will list code(s), applied line item, to indicate discount category (e.g., "T" for trade discount, "A" for academic, "J" for juvenile, etc.). Yes____ No_X___

Remarks:

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15.5.3. Contractor will issue separate invoices for each purchase order and reference the purchase order on each invoice. Yes_X___ No____

Remarks:

As requested.

16. Fulfillment: Fulfillment will be as stated below unless otherwise specified under Remarks.

16.1. Contractor will ship 50% of order from stock within 14 days of receipt of order. Yes____ No__X__

Remarks:

Majority of business is contractual standing order so items will ship as available.

16.2. Contractor will ship 95% of each order within 120 days of receipt of order. Yes____ No_X___

Remarks:

Majority of business is contractual standing order so items will ship as available.

16.3. Contractor will supply materials that are not currently available from publishers within 120 days of receipt of order. Yes_X__ No____

Remarks:

16.4. The library may cancel any title that is not received within 90 days of order date. Yes_X___ No____

Remarks:

17. Accuracy: Accuracy will be as stated below unless otherwise indicated under Remarks.

17.1. 99% of materials shipped will be the correct title, edition, and number of copies. Yes_X___ No____

Remarks:

17.2. Contractor will supply the latest edition of a title unless an earlier edition is specified. Yes__X_ No____

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Remarks:

17.3. Binding supplied will be as specified in the order. Yes_X___ No____

Remarks: Trade paper is shipped as default if Hardcover and Trade Paper are released at the same time unless otherwise requested.

18. Multiple Copies: Multiple copies of a title will be shipped together. Back-orders of parts of a multiple-copy title are not acceptable. Yes_X__ No____

Remarks:

19. Packaging: Each package will indicate the library's purchase order number, and only one purchase order may be represented in each package. Yes____ No_X___

Remarks:

Unless requested otherwise, multiple purchase orders may be shipped in the same box. However, separate invoices for each PO will be supplied.

20. Packing Slips: A packing slip that duplicates the invoice will accompany each shipment. Yes____ No_X___

Remarks: Multiple invoices are shipped and may be used as a packing slip.

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21. Defective Material: The library reserves the right to return defective material at the contractor's expense. There should be no exceptions to this. Yes_X__ No____

Remarks: Return shipping must be reasonable and within terms. (For example, returns not be shipped priority airmail.)

22. Returns: All returns will be scheduled by the contractor for pick-up via UPS. Yes____ No_X___

Remarks:

FedEx or United States Postal Service is generally used unless requested otherwise.

23. Credits: Contractor will provide self-credit system for library to facilitate returns. Yes____ No__X__

If yes, outline details.

Remarks: Credit memo will be issued by Inspirational Distributors, LLc.

24. Shipping: Contractor shall specify how shipping charges, if any, will be determined and shall indicate estimate cost of shipping for dollar amount of purchase order.

Remarks:

Actual shipping and handling charges are assessed, generally a fee of $3 per $100 shipped.

25. Service Charge: The contractor shall describe the type of service fees levied for handling a SWING account.

Remarks:

26. Multiple Accounts: Contractor will provide at least 20 separate accounts for a given library. Materials in these accounts will be ordered separately and must be shipped and invoiced separately. Yes_X___ No____

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Remarks:

As requested.

27. Other Services: Specify other services provided.

28. Service Requirements Not Met: If not covered under the sections above, list any specifications in this document that our company will be unable to meet. If you propose to meet service needs in an alternative fashion, give the alternative.

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RFP 06-05-15 REQUEST FOR PROPOSAL Title: Library Materials SouthWest Information Network Group, Inc. (SWING)

ATTACHMENT C

PRICING FOR OFFER CONSIDERATION Discounts for Library and Staff Orders

Offerors shall return a completed copy of this attachment with their proposals. If pricing differs by type of library (public academic, school, special, or state agency), the contractor shall submit a separate copy of this attachment and specify the type of library for which pricing is proposed.

SWING desires an attractive, predictable pricing structure and, at the same time, a high level of order fulfillment. Accordingly, SWING seeks to select one or more primary contractors as well as one or more secondary contractors.

All discounts quoted will be applied to the publishers' lowest list price in effect at the time of shipment and exclude freight-pass- through pricing.

All discounts will apply to all shipments, including backorders, for each order placed by the library.

Participating libraries reserve the right to request supporting documentation (including copies of the publishers' invoices) on discount or service charge decisions of the contractor at any time during the contract period.

MATERIAL DISCOUNT / PRICING

LIBRARY TYPE (specify): __X_Public ____ Academic ____School ____Special ____ State Agency

1. Books 1 Copy 2+ Copy 1.1. Adult Trade Hardcover Bindings 1.1.1. Fiction _40%___ __40%___

1.1.2 Non-fiction _40%______40%__

1.2. Paperbacks 1.2.1. Quality __35%__ ___35%__ 1.2.2. Mass-market __35%______35%_

1.2.3. Pre-bound ______1.2.4. Time required to ship prebound orders:

______

1.3. Juvenile Titles 1.3.1. Trade hardcover bindings __35%______

1.3.2. Publishers' library bindings ______1.3.3. Reinforced bindings ______1.3.4. Pre-bound books ______

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1.3.5. Time required to ship prebound orders: ______

1.4. Small Press ___35%______

1.5. University Press 1.5.1 Trade ___35%______

1.5.2. Non-trade

1.6. Serial Books (continuations) ____35%_____

1.7 Reference materials ____35%_____ 1.8 Book Leasing Programs ______

1.9. Cataloging and Processing - Include total support detail and brochures for these services 1.9.1. Complete cataloging and processing ______1.9.2. Cataloging and processing without mylar jacket ______

1.9.3. Mylar jacket and kit, unfastened ______1.9.4. Mylar jacket, fastened or unfastened ______

1.9.5. Kit, unfastened (to include book pocket, book ______card, spine label, complete set of catalog cards)

1.9.6. Catalog card set ______

1.9.7. Machine-readable cataloging per record ______

1.9.8. Additional charges ______1.9.9. Reinforced plastic cover for paperbacks: 5 mil thick ______

1.9.10. Lighter laminate: ______

Describe & specify thickness:______

1.9.11. Theft-detection devices: attached ______

1.9.12. Theft-detection devices: unattached ______

2. Audiovisual 2.1. Formats 2.1.1. Spoken word cassettes ____10%____ 2.1.2. Books on tape ____10%_____

2.1.3. Books on CD ____10%___

2.1.4. Compact discs ______2.1.5 Music cassettes ______

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2.1.6 DVD ______

2.1.8 VHS ______

2.1.9 Downloadable ______

2.2.0 Audiovisual Leasing Programs ______

2.2.1 Others:______

2.2. Performance rights 2.2.1. Public ______2.2.2. Home use ______2.3. Cataloging and Processing - 2.3.1 Complete cataloging and processing ______

2.3.1. Catalog card sets ______

2.3.2. Machine-readable cataloging ______2.3.3. Theft-detection devices ______Provide complete information about what services are offered:

______

3. Software 3.1. MAC ______

3.2. Windows ______

4. Delivery - INSIDE DELIVERY REQUIRED 4.1. Prepaid FOB 4.1.1. Destination ______4.1.2. Point of Shipment ______4.2. Mode of shipment ______

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