EMPLOYMENT ELIGIBILITY VERIFICATION REQUEST AND WORKSHEET Hiring Office Completes After the final file date of the JOB and receipt of the cleared certification list, the Personnel Liaison will screen all applications received and submit the name and social security number of each applicant to be invited for interview (do not submit applications) (The PL should not include applicants who are in the recruiting classification since they are presumed eligible for lateral transfer.). There is a 48-hour (2-day) turnaround time. C&P Analyst’s initial employment eligibility verification will only include PIMS, SPB, and DPA review(exceptions will be considered on a case by case basis.) Date Received by C&P Candidate Name SSN (contact C&P Analyst directly; do not send via email) Current Dept.

RPA # PNB BU 1, 4, 12, 13, Yes Date cleared & 15 cleared No Personnel Telephone # Liaison Name/Email address Classification & Pay Analyst Completes Final employment eligibility verification will occur after submission of the top three-five applicants following the interview but preceding reference checks and OPF review. Current Dept. Current Class Title (If deep class; indicate alternate range) Current Salary Current Position # (PIMS) Tenure Time Base

Highest A01 (or A20, Date of highest appt. A21, A22) appt. (class code) FROM class code TO class code (Using PIE, compute transferability and attach) Alternate Range Pay Differential (Check Criteria (ARC) (An ARC for any pay differential may apply based on applicable to classification – applicant’s experience – shift, recruitment, retention, must review application to etc.) determine correct range – contact PL) Contact Person Telephone # (Personnel Specialist) Date of Initial Date of final verification verification C&P Analyst/Email Telephone # address

TRANSFER RULES Rule Description 433  Possesses any licenses, certificates, or registration 433(a)  Salary range of ‘to’ class exactly the same or any amount lower than ‘from’ class (PMPPM 315.5) 433(b)  Salary range of ‘to’ class is any amount higher than ‘from’ class that 433(b)(1)  Not a promotional salary range; EE can’t transfer to a class with a maximum salary that is 2 steps above highest A01, etc.(see PIE attachment) 433(b)(2)  Both classes are in different class series unless SPB specifically provides for transfer (refer to PMPPM 315.8 for assistance in determination) 433(b)(3)  No class in ‘to’ series exactly the same as the ‘from’ class; if there is a class in the ‘to’ series that has exactly the same salary the movement must be to that class (PMPPM 315.10) 433(b)(4)  ‘To’ class is the class in its series immediately higher in pay than the ‘from’ class (PMPPM 315.11) 433(b)(5)  Transfer does not preclude a future transfer that is part of upward mobility through which EE moving (PMPPM 315.11) 433(b)(6)  Prohibits transfers to positions that have a supervisory-subordinate relationship (PMPPM 315.12) Transfers to or from deep classes  In applying the above criteria, separate salary ranges within a deep class shall be treated as if they were separate classes (PMPPM 315.12) Transfers into deep classes  Deep classes are designated by footnote 21 in the pay scale; if the class has more than two ranges you must read the alternate range criteria (ARC)(PMPPM 315.12-.13) 435  Consecutive transfers shall not be permitted when their combined result would be inconsistent with the provision of GC 19050.4 (10% or more)(PMPPM 315.14-.16) Limited term transfers  PMPPM 315.20 Exempt positions  Transfers are not allowed between civil service and exempt positions CEA  Transfers from CEA to general civil service classes are not allowed; however, civil service to CEA may be permitted under SPB Rule 548.96 or CEA to CEA under SPB Rule 548.95 (PMPPM 315.21)

SALARY RULES http://www.dpa.ca.gov/statesys/dpa/oalrules.htm Note: Salary determination is the responsibility of PTU; however, applying these rules will assist in determining the appropriate ARC (refer to attached copy of “Compute Class Movement Salaries” obtained through PIE). Rule Description 599.673 The minimum limit in the salary range for each class is the entrance rate except as otherwise Entrance Rate provided in the act or in these rules. Where there is more than one salary range for a class, the DPA shall provide criteria to determine: (a) the range to which a position shall be assigned or the range which an EE shall receive, (b) which step in the range shall be received upon movement between ranges in the class, and (c) the conditions under which movement may be made from one range to another 599.674 Such movement may be in the same or to another department and by transfer, appointment from Rate of Movement Between Classes with an employment list, temporary appointment, or reinstatement other than mandatory and, in Substantially the Same Salary Range addition, under paragraph (c), by either voluntary of disciplinary demotion. The provisions of this section do not apply to demotion in lieu of layoff or demotion under GC 19253.5 after medical examination

Except as provided in Rule 599.690 for trade rate class the salary rate payable to a permanent or probationary upon movement without a break in service between classes with substantially the same salary range shall be established as follows: (a) when moving to a class with the same salary range or a range not to exceed one step higher at the maximum, the EE may, as recommended by the DGS, receive any rate in the salary range not to exceed the total of the range differential between the maximum salary rates, (b) when moving, other than from a promotional employment list, to a class with a salary range more than one step higher at the maximum, the EE may, as recommended by the DGS, receive any rate in the salary range not to exceed one step above the rate last received. When moving to this class by an appointment from a promotional employment list, the EE shall be entitled to the rate in the salary range one step above the rate last received, (c) in all other instances the EE may, as recommended by the DGS, receive any rate in the salary range not above that last received. If the EE receives an increase, a new salary adjustment anniversary date is established subject to the provisions of Rule 599.683 and 599.685; otherwise the salary adjustment anniversary date is retained. 599.675 Except as provided in Rule 599.690 for trade rate classes, a permanent or probationary EE who Rate on Movement to Class with Lower Salary without a break in service moves to a class with a lower salary range may receive, if Range recommended by the DGS, and approved by the Director of the DPA, a rate above the minimum provided it does not exceed the rate the EE last received.

Such movement may be in the same or to another department and may be by appointment from an employment list, temporary appointment, voluntary demotion, disciplinary demotion, or reinstatement under GC 19140. The provisions of this section do not apply to demotion in lieu of layoff or demotion un GC 19253.5 after medical examination 599.676 Such movement may be in the same or to another department and by appointment from an Rate on Movement to Class with Higher Salary employment list, by temporary appointment, or by reinstatement Range Except as provided in Rule 599.690 for trade rate classes, a permanent or probationary EE who, without a break in service, moves to another class with a higher salary range shall be entitled to the rate in the salary range one step above the rate last received. If the movement is between two classes, one of which has an established rate of compensation other than a monthly rate, and the increase resulting from such adjustment amounts to less than one step in the salary range for the higher class, the EE shall be entitled to the next higher rate in the salary range which provides a one-step increase.

A new salary adjustment anniversary date is established subject to the provisions of Rule 599.683 and 599.685