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Marine Data Exchange Web Forms Documentation

Advanced Ship Notice

National Marine Manufacturers Association 200 E. Randolph Dr. Suite 5100 Chicago, IL 60601 U.S.A. Marine Data Exchange Documentation – Web Forms

(312)946-6200 www.nmma.org TABLE OF CONTENTS:

ADVANCED SHIP NOTICE FORMS...... 3 ADVANCED SHIP NOTICE HEADER...... 3 SHIPMENT LEVEL...... 5 PURCHASE ORDER LEVEL...... 7 PACK LEVEL...... 9 ITEM LEVEL...... 11

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Advanced Ship Notice Forms

 Advanced Ship Notice Header

 Description o From this page you can enter the Shipment Header information. Edit Checking is performed to ensure the required information is entered and in the correct format.  Buttons o Cancel – Returns to the mailbox page without saving. . Displayed when adding or editing. o Submit - Displayed when adding or editing. . Will perform the following:  Create the EDI text document from the information entered in the Advanced Ship Notice forms.  Validate the necessary information has been entered and is in the correct format.  Update your mailbox with the new entry and appropriate status.  If the document passes the validation checks

o Move the document to your trading partners mailbox for download. o Submit on hold – Will save the information entered and add an entry to your mailbox. You will be able to update the document at a later time. . Displayed when adding or editing. o Add Shipment Level – Will display the Shipment Level form. . Displayed when adding or editing. o Browse – Will display the filer chooser dialog which will enable you to attach a document to the form. . Displayed when adding or editing. o Close – Returns to the mailbox page. . Displayed when viewing. o Refresh View – Will refresh the table containing the Shipment Level Documents. . Displayed when adding or editing an Advanced Ship Notice after Shipment Level documents have been added. o Resend File – Will resend a document to your trading partner. . Displayed when viewing a SENT Advanced Ship Notice. o Retrieve Files – Will allow you to download the EDI text file and associated attachment for a document they have already received. . Displayed when viewing a RECEIVED Advanced Ship Notice. o Raw EDI – Will display the EDI text file for the current document in Notepad. . Displayed when viewing a SENT, RECEIVED or ERROR Advanced Ship Notice. o View Errors – Will display any errors associated with the document. . Displayed when viewing an ERROR Advanced Ship Notice. o Print – Will display the current document in a new window for printing. . Displayed When Viewing a SENT or RECEIVED Advanced Ship Notice.  Other o Clicking on a tab will not save any changes you have made in the form since the last save. o To Edit/View a Shipment Level document, click the associated link under the SCAC column.

 Shipment Level

 Description o From this form you can enter/edit the Shipment Level information. Edit Checking is performed to ensure the required information is entered and in the correct format  Buttons o Cancel – Closes the Window without update. . Displayed when adding or editing. o Submit – Saves the information and closes the window. . Displayed when adding or editing. o Refresh View – Will refresh the table containing the Purchase Order Level Documents. . Displayed when adding or editing an Advanced Ship Notice. o Add Order Level – display the Purchase Order Level form. . Displayed when adding or editing. o Close – Closes the window. . Displayed when viewing,

o Delete this Item – Will delete the current Shipment Level Document and Close the window. . Displayed when editing.  Other o To display a Hidden section of the form, such as Product Description, Click on the blue triangle besides the section heading. o To Edit/View an Order Level document, click the associated link under the PO Number column.

 Purchase Order Level

 Description o From this form you can enter/edit the Purchase Order Level information. Edit Checking is performed to ensure the required information is entered and in the correct format  Buttons o Cancel – Returns to the Shipment Level Form without update. . Displayed when adding or editing. o Submit – Saves the information and closes the window. . Displayed when adding or editing. o Refresh View – Will refresh the table containing the Pack Level Documents. . Displayed when adding or editing an Advanced Ship Notice. o Add Pack Level – display the Pack Level form. . Displayed when adding or editing. o Close – Returns to the Shipment Level Form. . Displayed when viewing,

o Delete this Item – Will delete the current Purchase Order Level Document and Close the window. . Displayed when editing.  Other o To Edit/View a Pack Level document, click the associated link under the Package ID column.

 Pack Level

 Description o From this form you can enter/edit the Pack Level information. Edit Checking is performed to ensure the required information is entered and in the correct format  Buttons o Cancel – Returns to the Order Level form without update. . Displayed when adding or editing. o Submit – Saves the information and closes the window. . Displayed when adding or editing. o Refresh View – Will refresh the table containing the Item Level Documents. . Displayed when adding or editing an Advanced Ship Notice. o Add Item Level – display the Item Level form. . Displayed when adding or editing. o Close – Returns to the Order Level form. . Displayed when viewing,

o Delete this Item – Will delete the current Pack Level Document and Close the window. . Displayed when editing.  Other o To Edit/View Item Level document, click the associated link under the Description column.

 Item Level

 Description o From this form you can enter/edit the Item Level information. Edit Checking is performed to ensure the required information is entered and in the correct format  Buttons o Cancel – Returns to the Pack Level form without update. . Displayed when adding or editing. o Submit – Saves the information and closes the window. . Displayed when adding or editing. o Close – Returns to the Pack Level form. . Displayed when viewing, o Delete this Item – Will delete the current Item Level Document and Close the window. . Displayed when editing.

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