Log on Page s2

Marine Data Exchange Web Forms Documentation

Advanced Ship Notice

National Marine Manufacturers Association 200 E. Randolph Dr. Suite 5100 Chicago, IL 60601 U.S.A. Marine Data Exchange Documentation – Web Forms

(312)946-6200 www.nmma.org TABLE OF CONTENTS:

ADVANCED SHIP NOTICE FORMS...... 3 ADVANCED SHIP NOTICE HEADER...... 3 SHIPMENT LEVEL...... 5 PURCHASE ORDER LEVEL...... 7 PACK LEVEL...... 9 ITEM LEVEL...... 11

of 11 Marine Data Exchange Documentation – Web Forms

Advanced Ship Notice Forms

 Advanced Ship Notice Header

 Description o From this page you can enter the Shipment Header information. Edit Checking is performed to ensure the required information is entered and in the correct format.  Buttons o Cancel – Returns to the mailbox page without saving. . Displayed when adding or editing. o Submit - Displayed when adding or editing. . Will perform the following:  Create the EDI text document from the information entered in the Advanced Ship Notice forms.  Validate the necessary information has been entered and is in the correct format.  Update your mailbox with the new entry and appropriate status.  If the document passes the validation checks

o Move the document to your trading partners mailbox for download. o Submit on hold – Will save the information entered and add an entry to your mailbox. You will be able to update the document at a later time. . Displayed when adding or editing. o Add Shipment Level – Will display the Shipment Level form. . Displayed when adding or editing. o Browse – Will display the filer chooser dialog which will enable you to attach a document to the form. . Displayed when adding or editing. o Close – Returns to the mailbox page. . Displayed when viewing. o Refresh View – Will refresh the table containing the Shipment Level Documents. . Displayed when adding or editing an Advanced Ship Notice after Shipment Level documents have been added. o Resend File – Will resend a document to your trading partner. . Displayed when viewing a SENT Advanced Ship Notice. o Retrieve Files – Will allow you to download the EDI text file and associated attachment for a document they have already received. . Displayed when viewing a RECEIVED Advanced Ship Notice. o Raw EDI – Will display the EDI text file for the current document in Notepad. . Displayed when viewing a SENT, RECEIVED or ERROR Advanced Ship Notice. o View Errors – Will display any errors associated with the document. . Displayed when viewing an ERROR Advanced Ship Notice. o Print – Will display the current document in a new window for printing. . Displayed When Viewing a SENT or RECEIVED Advanced Ship Notice.  Other o Clicking on a tab will not save any changes you have made in the form since the last save. o To Edit/View a Shipment Level document, click the associated link under the SCAC column.

 Shipment Level

 Description o From this form you can enter/edit the Shipment Level information. Edit Checking is performed to ensure the required information is entered and in the correct format  Buttons o Cancel – Closes the Window without update. . Displayed when adding or editing. o Submit – Saves the information and closes the window. . Displayed when adding or editing. o Refresh View – Will refresh the table containing the Purchase Order Level Documents. . Displayed when adding or editing an Advanced Ship Notice. o Add Order Level – display the Purchase Order Level form. . Displayed when adding or editing. o Close – Closes the window. . Displayed when viewing,

o Delete this Item – Will delete the current Shipment Level Document and Close the window. . Displayed when editing.  Other o To display a Hidden section of the form, such as Product Description, Click on the blue triangle besides the section heading. o To Edit/View an Order Level document, click the associated link under the PO Number column.

 Purchase Order Level

 Description o From this form you can enter/edit the Purchase Order Level information. Edit Checking is performed to ensure the required information is entered and in the correct format  Buttons o Cancel – Returns to the Shipment Level Form without update. . Displayed when adding or editing. o Submit – Saves the information and closes the window. . Displayed when adding or editing. o Refresh View – Will refresh the table containing the Pack Level Documents. . Displayed when adding or editing an Advanced Ship Notice. o Add Pack Level – display the Pack Level form. . Displayed when adding or editing. o Close – Returns to the Shipment Level Form. . Displayed when viewing,

o Delete this Item – Will delete the current Purchase Order Level Document and Close the window. . Displayed when editing.  Other o To Edit/View a Pack Level document, click the associated link under the Package ID column.

 Pack Level

 Description o From this form you can enter/edit the Pack Level information. Edit Checking is performed to ensure the required information is entered and in the correct format  Buttons o Cancel – Returns to the Order Level form without update. . Displayed when adding or editing. o Submit – Saves the information and closes the window. . Displayed when adding or editing. o Refresh View – Will refresh the table containing the Item Level Documents. . Displayed when adding or editing an Advanced Ship Notice. o Add Item Level – display the Item Level form. . Displayed when adding or editing. o Close – Returns to the Order Level form. . Displayed when viewing,

o Delete this Item – Will delete the current Pack Level Document and Close the window. . Displayed when editing.  Other o To Edit/View Item Level document, click the associated link under the Description column.

 Item Level

 Description o From this form you can enter/edit the Item Level information. Edit Checking is performed to ensure the required information is entered and in the correct format  Buttons o Cancel – Returns to the Pack Level form without update. . Displayed when adding or editing. o Submit – Saves the information and closes the window. . Displayed when adding or editing. o Close – Returns to the Pack Level form. . Displayed when viewing, o Delete this Item – Will delete the current Item Level Document and Close the window. . Displayed when editing.