69th Memorial Student Center Officer Application
Thank you for your interest in a Memorial Student Center Officer position. Please note position-specific requirements on the Application Checklist below. Applicants are responsible for reading and understanding all of the information outlined in this application, including those pages that will not be submitted.
Application Layout: Page 1: Application Checklist Page 2: Important Dates and Information Pages Page 3: Personal Information and References Page* Page 4: Personal Appraisal* Page 5: Grade Release Form* Pages 6-8: Performance Appraisal Forms (to be given to appraisers)*
* -indicates pages that must be submitted for consideration
Application Checklist: □ Complete Member Management Privacy Policy Page (refer to steps below to access the page) Step 1. Go to http://www.msc.tamu.edu/spo/apply/ Step 2. Click on Step 2: “Enter your personal contact information online” Step 3. Log in with your Net ID and Password Step 4. Submit contact information Step 5. Select the organization for which you are applying and click “Apply” Step 6. Select the position for which you are applying and click “Submit” Step 7. Make note of your generated application number (to be included on Page 3) □ Submit one copy of the following informational pages paper clipped together: Completed Personal Information and References Page (Page 3) Signed Grade Release Form (Page 5) □ Submit one copy of the following materials paper clipped together: Your Cover Letter Your Résumé Your Goals Statement Your Personal Appraisal (Page 4) □ Submit performance appraisals in sealed envelopes Refer to Page 3 for appraisal requirements □ All items should be enclosed in a manila envelope, with the following printed on the outside: Your name, phone number, preferred email address, and position for which you are applying
Application Due Dates: Position Application Due by Noon Interview Deadline Chairs Friday, March 5, 2018 March 8, 2018
Note: If you have a conflict with the interview dates, you must contact the Vice President of Human Resources at [email protected].
Page 1 of 9 Important Dates and Information
Important Dates Transitions Workshop Sunday, April 29, 2018 Committee Advancement Team Mondays, 6PM (Weekly) Unity Dinner April 2018 (Date To Be Confirmed) Mandatory Transitions Workshop, Trainings, and Interviews All students selected as 69th MSC Officers will be required to attend Transitions Workshop. Also, all students selected must sit on their respective interviews as needed and attend all mandatory workshops and trainings implemented by the Memorial Student Center. All MSC Officers are required to attend Unity Dinner which is put on by MSC Diversity. Students will notify the Vice President of Human Resources in advance if they are unable to attend due to extenuating circumstances. Committee Advancement Team The purpose of the MSC Committee Advancement Teams shall be to serve as bodies of governance, support, peer review, and development for programs, committees, and individual student leaders. CATs will consist of regular meetings that alternate between meetings for program approval and meetings for trainings, team- building, and other committee development functions to occur. Chairs should plan to attend all CAT meetings, which will take place on Mondays between 6:00-7:30pm. MSC Mission, Values, and Goals Please refer to the MSC website below to find more information on the MSC Mission, Values, and Goals. http://www.mscc.tamu.edu/about-us/ Positions Available Please refer to this link to view the new organizational structure of the MSC and available positions. http://msc.tamu.edu/msc-student-leaders/
Page 2 of 9 NOTE: Job descriptions must be read for the position you seek. Job Descriptions can be found on the MSC HR Website, http://mschr.tamu.edu, under MSC Officer Selections. 69th MSC Officer Application Personal Information and References Page
Name: Last First MI Position Sought: Expected Graduation:
Application Number: (Refer to Member Management Privacy Policy Page – See page 1) Only check the valid statements: □ I will be in the Bryan/College Station area during the academic semesters (excluding summer) from the application due date through the fulfillment of the term in office.
Appraisals can come from the following types of references: Advisor (Current MSC students must use their current MSC advisor) Peer (Current MSC students are highly encouraged to select another MSC student) Faculty Colleague or Mentor *Advisors who will be present in the interview may choose to give a verbal appraisal in place of a written submission.
Performance Appraisal Requirements: Appraisals should be turned in with your application or faxed before the deadline to (979) 845-5117. Vice Presidents - require 3 (one must be from an Advisor or Faculty member and one must be from a Peer) Chairs - require 2 (one must be from an Advisor or Faculty member) Type of Reference Name of Appraiser Phone 1
2
3
Please complete the following documents and paper clip them together with your personal appraisal:
1. Cover Letter: Provide a cover letter explaining why you want this position and how your previous accomplishments will contribute to your success (should be limited to one page).
2. Résumé: Provide a résumé detailing the experiences you have had which have prepared you for the MSC position you are seeking. Be sure to include all university-relevant information, significant activities which demonstrate specific position-applicable skills, as well as leadership and community involvement, specific duties performed, length in office, and awards or recognitions (should be limited to one page).
3. Goals Statement: Outline at least three goals which you hope to accomplish in your position. Explain how you plan to accomplish these goals and how each fits with the mission of the MSC and committee or resource area for which you are applying. When writing your goals statement, please
Page 3 of 9 include at least one short-term goal and one long-term goal (list the goals and elaborate with bullets underneath each section).
4. Personal Appraisal: Fill out the attached personal appraisal. Try to be objective when assessing your personal skills and abilities. Personal Appraisal
Applicant: Position Sought:
Please rate your ability to: (a) Listen actively and critically: □ Exceptional □ Good □ Average □ Poor
(b) Contribute to a positive organizational environment through active participation and cooperation with others: □ Exceptional □ Good □ Average □ Poor
(c) Recognize conflict and take appropriate action to address it accordingly: □ Exceptional □ Good □ Average □ Poor
(d) Utilize available resources to complete a task efficiently and effectively: □ Exceptional □ Good □ Average □ Poor
(e) Appreciate individual diversity and recognize the contributions of others: □ Exceptional □ Good □ Average □ Poor
(f) Create an environment that is conducive to giving and receiving both positive and negative feedback: □ Exceptional □ Good □ Average □ Poor
Please answer each question in 200 words or less: Describe a specific time when you demonstrated leadership and/or influenced the action of others.
Describe a time when you demonstrated the ability to be an effective team player.
Please discuss at least one strength and one weakness you possess, and what, if anything, you have done to utilize or improve it.
Page 4 of 9 Signature: Date: Grade Release Form
I, , authorize the following MSC Officers and Staff, in their capacity as student leaders and staff, to view my name and grades for the purpose of discussion in relation to retaining a Memorial Student Center Officer Position.
UIN:
MSC Officers and Staff The following student positions are authorized to view the names and grades of MSC Officers: President, Executive Vice President of Programs, Executive Vice President of Diversity and Committee Development, Executive Vice President of Business and Committee Development, Vice President of Committee Development, and Vice President of Programs.
All advising professional staff members are authorized to view the names and grades of MSC Officers. Advising professional staff members are any MSC staff member or graduate assistant who directly advise an MSC Officer or committee.
Signature: Date:
Note: Students who do not meet the MSC grade requirement of a 2.25 for their cumulative or most recent semester GPR will not be allowed to apply for an MSC Officer position.
Please initial and verify that the following statements are true: I have reviewed the position description online at http://mschr.tamu.edu Initials I will be available for the mandatory Transitions Workshop in late April. Initials I will be able to participate in Workshops, Trainings, and Interviews. Initials I will sit in on the Committee Advancement Team as needed of me. Initials I know and am available to interview before the interview deadline. Initials
Please review the Aggie Honor Code and the MSC Oath of Office prior to submitting your application. Aggie Honor Code MSC Oath of Office
If you do not meet each of the above requirements, you must contact the MSC Vice President for Human Resources via email at [email protected] at least 7 days PRIOR TO submitting your application to determine if the application can continue in the selections process.
I have read this complete application and agree to accomplish the goals of this position (as outlined in the job description) and the MSC to the best of my ability. I fully acknowledge the commitment this position entails and understand that my performance may be reviewed in accordance with MSC HR performance review procedures if I fail to fulfill the obligations of this position. I also agree to uphold the MSC Oath of Office and the Aggie Code of Honor. The MSC has my permission to use my Universal Identification Number (UIN) for notification purposes.
Page 5 of 9 Signature: Date:
Page 6 of 9 DIVISION OF STUDENT AFFAIRS
Memorial Student Center Student Programs Office
DATE:
TO: (Performance Appraiser) FROM: MSC Vice President for Human Resources RE: Performance Appraisal for MSC Officer Application
______is applying for a leadership position with the 68th Memorial Student Center Officer Team for the 2017-2018 academic year. Performance appraisals are a critical aspect of the application process. This applicant has requested that you complete one of their appraisals.
The performance appraisal is designed to evaluate past performance and draw conclusions as to the applicant’s future ability as a leader in the Memorial Student Center.
The appraisal will ask you to explain your relationship with the applicant, rate them on several characteristics that our organization looks for in our leaders, and give us some examples of their strengths and weaknesses. I ask that you answer these questions as candidly as possible.
Upon completion of this appraisal, please place it into an envelope, seal it, and sign over the seal of the envelope. Return the signed and sealed envelope to the applicant to include in their application packet.
You may also choose to fax this appraisal to (979) 845-5117. Please inform the applicant if you will be faxing the appraisal; they must note this on their application to be considered. The dates that the appraisals are due have been listed below.
Application Due Dates: Position Appraisal Due by Noon Chairs March 5, 2018
If you have any questions, I can be reached at the MSC Student Programs Office at 979-845-1515 or via email at [email protected]. Thank you for your assistance and cooperation.
Page 7 of 9 Performance Appraisal
To be completed by the applicant:
Applicant:
Position Sought:
Appraiser’s Name:
Type of Reference:
In accordance with federal regulation, materials in student files, such as performance appraisals, are open to inspection upon request, unless the student has waived the right of access in advance.
Please indicate your decision by completing and signing the statement below. Your right to view this form is considered waived if you do not select a response. Your decision will in no way affect the selections process.
Please check one: □ I waive my right to view this recommendation when completed and understand it will remain confidential. □ I do not waive my right to view this recommendation.
Applicant’s Signature:
To be completed by the appraiser (2 pages): How long, and in what capacity, have you known the applicant?
I interact with the applicant at least (circle one):
Daily Twice a week Weekly Every other week Monthly
Please rate the student’s ability to: (a) Listen actively and critically: □ Exceptional □ Good □ Average □ Poor □ Not observed (b) Contribute to a positive organizational environment through active participation and cooperation with others: □ Exceptional □ Good □ Average □ Poor □ Not observed (c) Recognize conflict and take appropriate action to address it accordingly: □ Exceptional □ Good □ Average □ Poor □ Not observed (d) Utilize available resources to complete a task efficiently and effectively: □ Exceptional □ Good □ Average □ Poor □ Not observed (e) Appreciate individual diversity and recognize the contributions of others: □ Exceptional □ Good □ Average □ Poor □ Not observed (f) Create an environment that is conducive to giving and receiving both positive and negative feedback:
Page 8 of 9 □ Exceptional □ Good □ Average □ Poor □ Not observed
Please provide an example of how the applicant has demonstrated one of the following strengths: leadership, flexibility, innovation, dedication, or integrity.
Describe a time when the applicant demonstrated the ability to be an effective team player.
Please discuss at least one strength and one weakness the applicant possesses, and what, if anything, the applicant has done to utilize or improve it.
Additional comments:
Overall Assessment of Applicant: □ Strongly recommended □ Recommended □ Recommended with reservation □ Not recommended
Signature: Date:
Please place this form in a sealed envelope, sign over the seal, and return to the applicant.
Page 9 of 9